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HomeMy WebLinkAbout03272013 Agenda PacketSEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, MARCH 27, 2013 -6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are Attached to the Back of the Agenda 1. CALL TO ORDER 2. INVOCATION – Pastor Bill Brothers – Baptist New Life Church of Sebastian 3. PLEDGE OF ALLEGIANCE – Led by Council Member Coy 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 13.038 A. Proclamation – National Public Works Week -May 19 through May 25, 2013 – 5 Accepted by Jerry Converse, Public Works Director 13.039 B. Presentation of Fiscal Year 2011-2012 Comprehensive Annual Financial Report (CAFR) by Rehmann Robson (Finance Director Memo, Auditor Letter and CAFR Under Separate Cover) 13.040 C. City Manager Announcement of Building Department “Building Code 6-8 Effectiveness Grading Schedule” ISO Rating Upgrade (City Manager Transmittal, ISO Letter) D. Brief Announcements i. 3/30/13 -City Easter Egg Hunt in Riverview Park East – 10 am ii. 4/6/13 -Craft Club Show in Riverview Park – 9 am to 3 pm 1 of 80 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. Pgs 9-13 A. Approval of Minutes – March 13, 2013 Regular Meeting 13.041 B. Sebastian Clambake Foundation Sponsorship Agreement – Five Year Term 22-28 2013 through 2017 (City Manager Transmittal, New Agreement, Red-Lined Revisions) 13.042 C. SRHS Homecoming Parade Road Closings – October 24, 2013 (City Manager 29-30 Transmittal, SRHS Letter) 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 13.043 A. Parks and Recreation Advisory Committee 31-45 (City Clerk Transmittal, Applications, Ad, List) i. Interview, Unless Waived, and Submit Nominations for One Unexpired Alternate Member Position with a Term to Expire 5/31/14 9. PUBLIC HEARINGS -None 10. UNFINISHED BUSINESS 11. PUBLIC INPUT 12. NEW BUSINESS 13.010 A. Resolution No. R-13-05 Accepting First Quarter Financial Report and Adoption of 46-67 Necessary Amendments to FY12/13 Budget (Administrative Services Transmittal, R-13-05, Quarterly Financial Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT “A”; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 13.044 B. Lions Club 4th of July Event Modification to Utilize Area East of Indian River Drive 68-71 for “Kiddy-Activities” and Close IR Drive Between Coolidge and Harrison (City Manager Transmittal, Lions Letter) 13.045 C. Parks and Recreation Committee Greenways Update – Authorize City Manager 72-78 to Execute Concept Within Budget Parameters (City Manager Transmittal, P & R Memo, Proposal for Maps, Conceptual Map) 2 of 80 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 13.046 A. Report on Skydive Sebastian of South Florida, Inc. Lease Renewal (City 79-80 Manager Transmittal, Letter) 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS 17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) Hearing assistance headphones are available in the council chambers for all government meetings. All City Council Meetings are Aired Live on Comcast Channel 25. Any person who decides to appeal any decision made with respect to any matter considered at this meeting will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be heard. (FS 286.0105) In compliance with the Americasn with Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the city’s ADA coordinator at 589-5330 at least 48 hours in advance of this meeting. Upcoming meetings: April 10, 2013 – 6:30 pm – Regular City Council Meeting April 24, 2013 – 6:30 pm – Regular City Council Meeting May 8, 2013 – 6:30 pm – Regular City Council Meeting May 22, 2013 – 6:30 pm – Regular City Council Meeting 3 of 80 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-12-01 Regular City Council Meetings Public input is ALLOWED under the headings: Consent Agenda Public Hearings Unfinished Business New Business Public Input Public input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); City Council Matters Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual’s time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 80 5 of 80 (]J\'(1 SEBAST~ E;!S(f& HOME OF PWCAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. 6L /!.J. OL/0 Department ISO Rating Upgrade Department Origin: City Manager A~ministrative ~c· ~·~ r Submittal by: C1ty Attorney: ,.~-'li~~-~-lie--SUMMARY City Clerk: ---·~· .........,:..:....=:"----..-/Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 On a regular basis, the City of Sebastian is reviewed by the Insurance Services Office (ISO) and rated for providing code compliance services. Per our February 2013 evaluation, the Building Department received a rating of "4" for residential property and a "3" for commercial and industrial property. The rating is based on a ten point scale, with "1" being the highest score. Generally, good scores are in the range of 5. Three years ago, the Building Department received a score of "4" for each category. In any case, the ISO score indicates improvement for the City of Sebastian and provides a mark of distinction in terms of professionalism and competence for the employees that serve in those capacities. RECOMMENDATION Information only. 6 of 80 4 B EVES DRIVE SUITE 200 MARLTON, NJ 08053 (856) 985-5600 FAX: (856) 810-9065 March 14, 2013 Mr. Al Minner, City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 . RECEIVED Ctty Manager·~ ou· · " "'ce tfAR I 8 2013 RE: Building Code Effectiveness Grading Schedule The City of Sebastian, Indian River County, FL Dear Mr. Minner: We wish to thank you and Mr. Wayne Eseltine,for the cooperation given to our representative, Bryan Burgett, during our recent survey. We have completed our analysis of the building codes adopted by your community and the efforts put forth to properly enforce those codes. The resulting Building Code Effectiveness Grading Classification is 4 for 1 and 2 family residential property and 3 for commercial and industrial property. The Insurance Services Office, Inc. (ISO) is an insurer-supported organization with the primary mission of providing advisory insurance underwriting and rating information to insurers. There is no requirement that insurers use our advisory material. Insurers may have adopted, or may be in the process of adopting, an ISO insurance rating program that will provide rating credits to individual property insurance policies in recognition of community efforts to mitigate property damage due to natural disasters. These insurers may use the Building Code Effectiveness Grading Classification we have recently developed for your community as a basis for the credits used. While individual insurers may use different credits or different effective dates, the ISO program will apply credits to new construction within the City of Sebastian that has been issued a Certificate of Occupancy in the year 2013 and forward. We have attached a copy of our report which provides additional information about our classification process and how we have graded various aspects of your community's building codes and their enforcement. We want to highlight the fact that the Building Code Effectiveness Grading Schedule is an insurance underwriting and information tool; it is not intended to analyze all aspects of a comprehensive building code enforcement program nor is it for purposes of determining compliance with any state or local law or for making property/casualty loss prevention and life safety recommendations. 7 of 80 If you have any questions about the Classification that was developed, please let us know. Additionally, if you are planning on any future changes in your building codes or their enforcement, please advise us as these changes may affect our analysis and your community's grading classification. Sincerely, BCEGS Building Codes Department (856) 985-5600 FAX (800) 955-2422 Enclosure cc: Mr.Wayne Eseltine, Building Official w/enclosure 8 of 80 SEBASTIAN CITY COUNCIL REGULAR MEETING AND COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES WEDNESDAY, MARCH 13, 2013 -6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting of City Council to order at 6:30 p.m. 2. There was a moment of silence. 3. The Pledge of Allegiance was led by Council Member Adams. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice-Mayor Don Wright Council Member Jerome Adams Council Member Andrea Coy Council Member Jim Hill City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Community Development Director, Joseph Griffin Finance Director, Ken Killgore Police Chief, Michelle Morris MIS Senior Analyst, Barbara Brooke-Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Brief Announcements 3/16/13 – Pelican Island Wildlife Festival in Riverview Park – 10am-5pm 3/22/13 – Chamber of Commerce Concert in Riverview Park – 23 Treez -5:30-8pm 3/22/13 – City Hall Closed Furlough Day 3/23/13 – Sebastian River Art Club – Art in the Park (Riverview) – 10 am to 4 pm Mayor McPartlan read the brief announcements. 9 of 80 2 Regular City Council Meeting March 13, 2013 Page Two Mayor McPartlan and Ms. Coy gave a brief update on the St. Baldrick’s children’s cancer research benefit at Captain Hiram’s on March 2nd. Ms. Coy reported that the goal was $50k and it had been announced today that the local event had raised $110K. She congratulated the Police Department team of 28 for their $10K approximate total and the Council team of three for raising $2,100. She said it was a wonderful day and a super cause and she would reveal her shaved head at the end of this meeting. 7. RECESS REGULAR CITY COUNCIL MEETING Mayor McPartlan recessed the City Council Meeting at 6:34 p.m. 8. CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING (CRA minutes are under separate cover and attached to these minutes) A. Call CRA Meeting to Order B. Roll Call C. Approve February 13, 2013 CRA Minutes (Minutes) D. Façade, Sign and Landscape Grant Selection Committee -Appoint One Business Owner Position (Transmittal, Application, Press Release) E. Fiscal Year 2012 CRA Annual Report in Accordance with 163.356(3)(c ) Florida Statutes – Accept and Forward to City Council (Finance Director Transmittal, F.S.163.356(3)(c), Report) F. Adjourn CRA Meeting 9. RECONVENE REGULAR CITY COUNCIL MEETING Mayor McPartlan called the Regular City Council meeting back to order at 6:42 p.m. All members were present. 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 5-14 A. Approval of Minutes – 2/27/13 Regular Council Meeting Minutes 13.033 B. Approve Amendment to License Agreement dated 2/24/10 – Davis Street 15-19 Encroachment (Community Development Transmittal, 2010 License Agreement, Map, Neel-Schaffer Memo, First Amendment to License) Mr. Adams removed item 10.B for discussion. MOTION by Ms. Coy and SECOND Mayor McPartlan to approve item A carried on a voice vote of 5-0. Item B Mr. Adams said removing paragraph 4 would not give us the opportunity to rectify a situation in the future if we had to, and the Engineer says it is not a problem, so leave as is. 10 of 80 3 Regular City Council Meeting March 13, 2013 Page Three The Community Development Director said we have been requested by the new property owners to remove paragraph 4 from the original license, and said the City’s consulting Engineer said if Davis Street were to be developed in the future, there would be no effect by this encroachment. In response to Mr. Wright, the Community Development Director said the Davis Street Project has not yet been signed yet by the County, but there is an agreement in principle, and Mr. Wright said in that case he would not remove item 4. The City Manager said this is a quid pro quo, and for them to located the lift station on their property they want the City to lift one of the clauses of the license agreement that would essentially say the City would never take that back. Mr. Wright asked if it would make sense to postpone this action until the agreement is signed. The City Manager said we would take the risk that the owners may not sign this later on and we are showing good faith on our part to execute the amendment at this time. Mr. Wright said he would like some assurance that they are going to sign. The City Attorney suggested it could be made contingent upon execution of the Davis Street project, or, Council could approve this and if the project agreement is not signed by the next meeting Council can reconsider approval. Mr. Wright said a contingency would meet his concerns. Mr. Adams said he still was not in favor, since the engineers say it is not an issue, if it were to become an issue later on the City would have no recourse. Ms. Coy explained again the quid pro quo, and the City Manager confirmed that the project could stall if we don’t approve this. The Community Development Director said since the property owner is giving an easement on their property to the project lift station which will be on another property owner’s land and in turn getting the right-of-way encroachment. MOTION by Mr. Wright and SECOND by Mr. Adams to approve the encroachment subject to the contingency that the Davis Street Project is approved. Mr. Gilliams said we are using taxpayer money to foot the bill for the $150K for a County project to improve someone else’s property, the County has the funding to do this and taxpayers already pay a fee on annual tax bills for this. Result of Roll Call: Ayes: All Nays: None Passed 5-0 11. COMMITTEE REPORTS & APPOINTMENTS Ms. Coy reported that at next Monday’s Beach and Shores meeting there will be a proposal to add an MSTU and additional one cent sales tax for more beach renourishment, but that current Federal and State sentiment is that throwing more sand at the problem is not a workable solution. She said there may be suggestions to raise funds for restoration and hoped the City Mayors continue to push their ideas for other solutions. 11 of 80 4 Regular City Council Meeting March 13, 2013 Page Four Mr. Wright said over $100M has been spent over time for beach renourishment in the last ten years and it is difficult to see the funding come from local taxpayers. He cited the history of a past vote and the reasons the County got involved in the process. Ms. Coy said she served on Beach and Shores eight years ago, tried to get them to look at other methods which they are now doing. She said public beach access will always be there but the State and Feds are saying to the private guys this is your private property. She said she would report back to Council at the next meeting. 13.034 A. Alternates for County/Regional Committees (City Clerk Transmittal) 20 i. Tourist Development Committee (Member Hill) ii. Treasure Coast Regional League of Cities (Member Hill) MCP iii. Treasure Coast Council of Local Governments (Member Adams) MCP Tourist Development Council – Vice Mayor Wright Alternate Treasure Coast Regional League of Cities – Mayor McPartlan Alternate Treasure Coast Council of Local Governments – Mayor McPartlan Alternate 13.035 B. Recommendation from Natural Resources Board to Recognize Earth Hour on 21-22 March 23, 2013 at 8:30 by Turning Off Lights for One Hour and Educating Citizens (NRB Transmittal, Letter of Request) MOTION by Ms. Coy and SECOND by Mr. Adams to approve the program carried on a voice vote of 5-0. 12. PUBLIC HEARINGS 13.023 A. Second Reading of Ordinance No. O-13-01 – City Clerk RMLO – Exclude Law 23-25 Enforcement Records (City Clerk Transmittal, O-13-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, ARTICLE I, SECTION 2-2 TO EXCLUDE LAW ENFORCEMENT RECORDS FROM CITY CLERK RMLO RESPONSIBILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE. (PJ Ad 2/27/13) Mayor McPartlan opened the hearing at 7:08 p.m., and the City Attorney read Ordinance No. O-13-01 by title. The City Clerk explained that responsibility for law enforcement records would transfer to the Police Chief as RMLO for the Police Department. No public input was requested. Mayor McPartlan closed the hearing at 7:09. MOTION by Ms. Coy and SECOND by Mr. Wright to adopt Ordinance No. O-13-01. Result of Roll Call: Ayes: All Nays: None Passed 5-0 12 of 80 5 Regular City Council Meeting March 13, 2013 Page Five 13. UNFINISHED BUSINESS 13.031 A. Working Waterfront – Consider Newly Revised Lease with Fisherman’s Landing 26 Sebastian, Inc. (FSL) (City Manager Transmittal) (Revised Lease and Lease Exhibits Are Under Separate Cover) The City Manager said he had provided written recommended changes dated today to Council and City Clerk just prior to the meeting, had changed and initialed on error in the memo to state that staff was recommending the construction of the fish house would be reduced from five back to two years of the permit issuance, and not within two years of lease execution (see City Manager memo attached to minutes). Staff revised recommendation dated March 13, 2013 (with correction as stated above): • Term – 10 Years With Automatic 10 Year Option • Special Events – 2 Three-Day Events Annually • FLS Provide Additional Insurance For Special Events • City Constructs Fish House Within 2 Years Of Permit Issuance • City Constructs Fishermen’s Restroom The City Manager recommended approval contingent upon the stated revisions. MOTION by Mr. Hill and SECOND by Mr. Adams to approve the lease as provided pending approval by the State of Florida subject to ten years with a ten year option, special events being two three day annual events, FLS providing additional insurance for special events, City constructs the fish house within two years of permitting and the City constructs the fishermen’s restroom. Tom Collins, Captain Hiram’s, complimented all on this project, though stated we have a publicly subsidized entity which will compete with area businesses and can do it cheaper. He said he had no problem with the two events but suggested they not end at 10 pm but perhaps 5 pm. ?? (fisherman) – said the fishermen would probably agree to end events at sundown and Ms. Coy asked if they’d agree to 6 pm. The fisherman said they had been knit picked to death on this project. Rich Stringer, Attorney for Fishermen’s Landing Sebastian, agreed with the ten year lease and ten year option, suggested adding to paragraph 8A that the City pursue funding in good faith, expressed concern about paragraph 8C in regard to blocking the view with aquaculture equipment, suggested allowance for decorative amenities such as crab traps which you can see through, and said the funding for a restroom would have better uses, but if they want to construct the restroom they want it to be just for the fishermen and not the public and they would take care of maintenance, but if it is for the public the City would maintain it. He said they have faith the City would pursue the grant but they want it spelled out. He also said Special Events ending at 7 pm would work for them. Mr. Wright said he would prefer additional insurance he had requested be referred to as liquor liability insurance. He also argued that if we leave the construction of the fish house at five years we would have more opportunity to reapply for future grants. 13 of 80 6 Regular City Council Meeting March 13, 2013 Page Six Mr. Stringer noted the wording that was presented is five years from getting permits. He then asked that the initial term begin when the fish house is built, because permitting will take at least 18 months. Ms. Coy suggested special events twice a year ending at dusk and not to exceed 7 pm is a good compromise for all parties because the businesses rely on sales of alcohol, and said if the restroom is not a concern we could scratch it off the list. She asked what special event money would be used for and Mr. Stringer responded construction and operating expenses. Mr. Hill said there will be activities in the Hurricane Harbor building so sharing that restroom could be problematic, and the fishermen aren’t opposed to a separate restroom but are opposed to maintaining it for public use. Discussion followed on how a simple restroom for the fishermen could be accomplished, but as the City Manager stated, it can’t be over water, the need for a shower, and the fact that there is already a restroom available for the public. Chad Engler, local resident and full time commercial fishermen, said his boat is docked at FLS, and they hear ‘the fisherman want this or that’ stating he has never been asked what he wants, he pays his taxes and monthly dockage and asked why there aren’t any fishermen involved in any of this, said it was a bunch of smoke and mirrors and meaningless to them. ?? said this all seems to be a money thing, said he had offered to take down the fish house for free and was told he can’t because it had to go out to bid. He said the fishermen are willing to do whatever needs to be done. Mayor McPartlan suggested he tell the City Manager and he said he had. Mr. Hill said when we are talking about the fishermen we are talking about the people who entered into the agreement with us and helped us acquire this property who are Fishermen’s Landing LLC, not all fishermen. Ms. Coy said she was shocked to know no one has ever asked the fishermen what they wanted and thought they were being represented and was disappointed. Mr. Hill said the other part of this project is the educational opportunity, and what caused him to spend the money is to bring people to the waterfront. Ms. Coy agreed the vision has not changed, but at no time did she think that Fishermen Landing LLC was different from the fisherman. Damian Gilliams, said this is the first time he had seen fishermen attend a meeting since 2008, alleged back room deals were made, cited lost income to the City, and a one sided deal with a prior City Attorney. He said he requested backup for rent credits, said the Administrative Services Director provided the documents, citing an email from her dated 3/6/13, and asked that it be put in the record. He asked Council if they know who sits on the board of the FLS, and referred to corporate documents that shows Tim Adams as a member. Mayor McPartlan told him his time was up and to sit down. 14 of 80 7 Regular City Council Meeting March 13, 2013 Page Seven Richard Gillmor, Sebastian, complimented the Council for moving ahead, we are on the cusp of something good for Sebastian, cited a day spent on the water with a commercial fisherman, this is good for commercial fishing and we are moving in the right direction. Sal Neglia, Sebastian, objected to the lease before Council because it is not for the working fishermen in the City, said the organization name is Fishermen’s Landing Sebastian, agreed we should not build the fish house until we get grant money, suggested 10 year lease with 20 year contingency, asked where are the educational events promised, said this stinks of favoritism and the fishermen should concentrate on fishing and not partying, we don’t need more people on the road drinking, and asked Council not to rush. Mayor McPartlan called recess 8:04 pm and reconvened the meeting at 8:18 p.m. All members were present. ? Waltermeyer, said the fishermen do want this to move forward but they want to be able to give an opinion. Mark Speak, commercial fisherman with boat at Fishermen’s Landing since 2005, said it all needs to be revisited, who is doing what, how and when, that it is a blessing to have a place to unload and we need to make the best use of it that we can. In response to Ms. Coy he said he had contact with FLS, and had given his input to a degree but there needs to be more. He said the fishermen speak amongst themselves but their thoughts are not taken into consideration. Ben Hocker, Sebastian said this lease is no different than the original lease in certain aspects, whereby the non-profit was to perform a management function and pursue addition of items at the Working Waterfront, now this lease takes the financial burden off the non-profit and puts it on taxpayers and if we fail to get a grant we are committed to City funding it. He said we are not following our own guidelines to keep the existing building historically correct and repair it. He said the lease was mismanaged. Louise Kautenburg, Sebastian, said it is time to move forward, noting the property was in deplorable condition before and it sounds like suggested compromises to the revised lease are reasonable and make sense. She said projects take time and correction but we’ve been at this for years and have not accomplished our goals. Mr. Wright summarized by saying instead of the former Dabrowski property being sold and turned into a residence, we have a place for commercial fishermen today and sustained commercial fishing which is what we tried to do with State participation in the purchase of both properties. He said we did put up a lot of money because we wanted to preserve and develop, was disappointed to hear the fishermen have not been represented but noted they say they just need a place to fish. He said as a City we are looking to make this more, fishing and an attraction, expressed concern about costs associated with the project, stating $325k was not a realistic number and which could be more like $500K because the only cost in there is the fish house. He said grant money was important and we can take five years and set aside a certain amount of money each year and have more time to apply for grants, the fishermen can still fish and do their fundraising. He said there should be no conflict between the fishermen and the City. 15 of 80 8 Regular City Council Meeting March 13, 2013 Page Eight The City Manager said $325K was a good number for the fish house, though he did not have a cost for the restroom and clam raceways. Mr. Wright said he knew we had money budgeted in the CIP but if we could get half from a grant the rest can be used in other places in the City where needed. Ms. Coy said she wanted this done as soon as possible but was very upset that while we thought we were negotiating in good faith with cited input from the fishermen and now find out tonight the fishermen don’t even know that Mr. Stringer is their attorney and he prevented them from talking to us. She said she came in tonight ready to but was not happy. She said she asked the City Manager what would happen if they walked away and cited the successful Senior Center non-profit corporation when they were failed by a Vero Beach non-profit. She said whatever motion is on the floor she will vote against and recommended the fishermen all meet again. Mr. Adams said he had spent many sleepless nights going over this and was disappointed with what he was hearing knowing the fishermen had limited input, and was not confident in moving forward. He said he thought sometimes that we should not do this but if we didn’t would we have to pay back millions, that building the fish house is the lesser of two evils. Mr. Hill said there are fishermen who are being represented and they are not opposed to anything in this lease, and the confusion was that we are calling Fishermen Landing LLC the “fishermen” like it was all the fishermen in the City and it is not. He said we have a good lease with an option to move forward. He said he would amend his motion to have the events end no later than 7 pm and add the liquor liability insurance language. He said the language stating we will construct the fish house within two years of permitting protects us quite well, and he would be open to Council comments on the restroom and state in the language that it is a non-public restroom and only for use by the fishermen to utilize or by eliminate it altogether, said he was comfortable with the ten year lease with ten year extension, special events for two three day events that end at 7pm, with special insurance as requested by Mr. Wright. He said it would make sense to construct the restroom and have it used only for them. There was no second to his amendment. Mr. Wright said he wants a commitment that we would be pursuing grants before we begin with permitting, the best bet would be to let the Fishermen build the restroom and then we won’t have to deal with it being public, was comfortable with events ending at 7 pm and thinks there is consensus, as well as on the liquor insurance. He said he did not know how to encourage a non-profit to communicate. The City Manager said for the record that we would not back off one word he and Joe Griffin have communicated to Council publicly or privately, since they were a true representation of what was discussed and having heard what I did tonight, Mr. Stringer is appointed counsel and works for a group of people just as he does. He said perhaps we need to go back and proffer an agreement everyone is happy with, saying he thought we are very close to a consensus this evening. He said he can’t tell them what individual fishermen are feeling but can tell them about discussions with FLS. 16 of 80 9 Regular City Council Meeting March 13, 2013 Page Nine Mr. Wright said he would like to see what the fishermen are saying and it was disappointing that this has not been discussed with those who work on the docks. Ms. Coy asked Mr. Stringer to come to the podium so she could ask some questions. Mayor McPartlan confirmed Mr. Stringer represents Fishermen’s Landing of Sebastian LLC and not every fisherman in Sebastian. She asked, in accordance with by-laws, if FLS had an August meeting, how many members are on the FLS Board, noting the bylaws state that at least two members must be present in accordance with by-laws. She asked him when was the last time ‘you’ called members together. Mr. Stringer said he represents the non-profit in relation to this agreement and is not their general counsel, that there is a Board of Directors which is more than Tim Adams, they have meetings with members, and he has not attended the meetings or responsible for the meetings. Ms. Coy asked him if he had rescinded the letter prohibiting Council members to speak to members of FLS Inc., and Mr. Stringer said that was in relation to the eatery issue at that time, and Council can speak to them whenever they want. Ms. Coy suggested this not be passed tonight and ask them to have a meeting and catch up on their by-laws. Mr. Stringer said there are five fishermen here tonight who who are not on the governance board. Ms. Coy said she had lost faith in the process, and suggested going back to them and have a meeting to catch up on their by-laws and bring it back in two weeks to Council because she is ready to sign. Mr. Stringer said he did not think they were not on the side of the fishermen. Mr. Wright said the remedy is for them to have a meeting, and as a corporation you have to approve things, and it is not inappropriate for the fishermen to tell us who is on the board of directors. Mayor McPartlan said we already have an existing lease with FLS and we are looking to change the lease. He said Mr. Hill is looking to change his motion by adding the alcohol insurance, 2 years of permitting, constructing the fish house within two years of permitting, two events no later than 7 pm, scratch the restroom, and with the events, if something goes wrong, we can fix that later. He said he had looked at the Cortez Florida Working Waterfront festival started in 1981 in a similar way and it had grown greatly over the years. He suggested if Mr. Hill wanted to change his motion with those items he was ready to vote on this right now. Mr. Hill said he would change his motion as stated. The City Attorney said Mr. Hill’s motion calls for a private restroom for the fishermen. Mr. Hill said that is removed. Mr. Adams withdrew his second because he said he was not comfortable, and then Mr. Hill removed his motion. MOTION by Ms. Coy to postpone until the next meeting (Clerk noted there would not be a full Council for the March 27th meeting) April 10th meeting that gives them thirty days to review the agreement. 17 of 80 10 Regular City Council Meeting March 13, 2013 Page Ten Mr. Wright said he would SECOND the motion if we add “the lease as discussed by Mr. Hill and all of us as modified in those discussions presented to the attorney so he has something viable to discuss with the Board of Directors of the fishermen.” Ms. Coy concurred. Discussion took place as to whether there was a motion the floor. (Editors’ Note: The original motion was made and seconded by Mr. Hill and Mr. Adams, then an amendment was made by Mr. Hill, but it did not get a second, and later Mr. Hill amended his motion again, but Mr. Adams withdrew his second from the original motion, and Mr. Hill withdrew his original motion. Ms. Coy moved to postpone to April 10th for the fishermen to review the agreement and Mr. Wright seconded that motion if “the lease as discussed by Mr. Hill and all of us as modified in those discussions is presented to the attorney so he has something viable to discuss with the Board of Directors of the fishermen.”, could be added and Ms. Coy concurred). The City Manager suggested Council take a vote on the motion to defer and then have a discussion on Council’s general consensus on the issues. Prior to the vote he recapped what his understanding of the consensus was as follows: (Verbatim) “Paragraph 5 be amended as provided to you in my memo this evening Paragraph 8A be changed as provided to you in my memo this evening Paragraph 8E with construction of the restroom be completely stricken Paragraph 3C being modified to add liquor liability insurance Paragraph 8A be added that suggests that the lessor should make good faith effort to pursue permitting and seek grant funds Paragraph 3A be added that special events go from 9 am to 7 pm” There were no objections from Council members to his statement. Result of the Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: Hill Passed 4-1 13.012 B. Consider Revised Cavcorp Concept Approval (City Manager Transmittal, Layout 27-31 13-1 Cost Breakdown, Proposed IE Inc. Change Order and Proposal, Concept) MOTION by Ms. Coy and SECOND by Mr. Wright to approve the concept. Mr. Wright requested confirmation that the Infrastructure Engineering request for additional funds had been withdrawn at this time and the City Manager confirmed it had for now, but if they get closer and it is necessary we can bring it back. The City Manager said the Lions Club objection letter Council received had an incorrect assumption about handicapped parking spots, which, when numbers of spaces were cited by staff, referenced daily basis needs not special events. He said he had spoken to Norman Meyer and explained this to him, and Mr. Meyer was now on board and apologized for not being able to attend the meeting. 18 of 80 11 Regular City Council Meeting March 13, 2013 Page Eleven Richard Gillmor, Sebastian, displayed previous concepts on the overhead and using the Main Street project as an example, said no one would want to go back to that original setup, that this concept presented will end up a mess, so why spend the money. He said there are 6000 registered boats in Sebastian and this is used four times a year for festivals. Damian Gilliams said boaters and people who go to festivals use this property the most and if it is not broken don’t fix it. He said the CRA can’t keep doling out money and we could use FIND money for this parking lot and not taxpayer money. Louise Kautenberg said the new plan is excellent and serves organizations that run the four annual festivals. Ben Hocker suggested moving one row of parking. Ms. Coy said she is thrilled that we came to this solution and are considering cars equally with boaters. Mr. Adams said he was not in favor of this, it does not address the problem to utilize space better, and money was better spent with the other proposal. Mr. Wright said other proposals were rejected because of tight turns with a boat trailer and substantial loss of parking spaces because of asphalt, said the disadvantage to this concept is no lines for boaters to park but on a busy weekend the trucks line up, that asphalt next to the lagoon is not a good idea, this is a compromise, increases total parking, accepted by the public and saved $400K. Mr. Hill said he was very disturbed with this plan, which he said Council saw only after a public workshop. He said a 2001 Riverfront Master Plan cited Cavcorp as a problem, and the 2009 CIP lists the Cavcorp parking lot improvement. He said Council agreed on a preliminary plan and sent it forth for public input, no other plan they reviewed had a grass lot, stating this is an abomination based on a few individual event organizers because they say it does not provide sufficient parking for their events. He noted many of the street parking spaces we are adding will be on streets closed during those festivals. He said we are supposed to be improving the Cavcorp parking lot that we budgeted for since 2009 and this in no way does that, has less event parking because spaces will be unusable and in short time there will be potholes, fire ants and a mess. He questioned spending $400K to leave a mess to make parking for events, and was not a fan of back to back pull out parking. He said the environmental argument is valid and, if that is the argument, then don’t pave anything, because where we are putting pavement doesn’t help anything, and if financing is the issue why waste the money. He said there is zero improvement and to say we could pave later is completely false and misleading. He said he supports the plan we sent to public workshop and would rather support doing nothing than doing this plan and sealing the fate of this lot for the future. Mr. Wright said there appears to be enough dissension that it is not worthwhile to move forward. Mayor McPartlan agreed. Result of Roll Call: Ayes: None Nays: All Failed 0-5 19 of 80 12 Regular City Council Meeting March 13, 2013 Page Twelve 14. PUBLIC INPUT Mr. Gilliams commended Council members for shaving their heads for St. Baldrick’s and said copies of the new book “Liars, Cheats and Thieves” is available at No Name Bar. Sal Neglia said the parking spaces adjacent to Captain Hiram’s are a disaster and an accident waiting to happen, and said an Airboat business has been advertising on City property for about a year. Tina Caffro commended Council for listening to the input on the Cavcorp lot. Ben Hocker said if events held at certain places are for three day usage they could turn into a Grant Seafood festival. MOTION by Ms. Coy and SECOND by Mayor McPartlan to extend for thirty minutes carried on a voice vote of 5-0. 15. NEW BUSINESS 13.036 A. Accept Community Redevelopment Agency (CRA) Annual Report of Activities 32-45 as Required by FS and Announce Availability of Document to Public (Finance Director Transmittal, Annual Report) MOTION by Mr. Wright and SECOND by Ms. to accept the CRA Annual Report. Mr. Wright said in future presentations he would like to see a summary of expenditures as an attachment for historical perspective. Result of Roll Call: Ayes: All Nays: None Passed 5-0 13.037 B. First Reading of Ordinance No. O-13-02 – Anti-Discrimination Amending O-95-07 46-48 – Set Public Hearing for April 10, 2013 (City Attorney Transmittal, O-13-02) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO DISCRIMINATION IN HOUSING; AMENDING SECTION 4 OF ORDINANCE O-95-07 TO PROVIDE AN EXCEPTION FOR THE HOUSING NEEDS OF SENIORS AND THE ELDERLY IDENTIFIED IN THE COMPREHENSIVE PLAN FOR THE CITY OF SEBASTIAN, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. O-13-02 by title only. MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve O-13-02 on first reading. Result of Roll Call Ayes: All Nays: None Passed 5-0 20 of 80 13 Regular City Council Meeting March 13, 2013 Page Thirteen 16. CITY ATTORNEY MATTERS None. 17. CITY MANAGER MATTERS The City Manager said the PACE resolution will be on the next agenda. 18. CITY CLERK MATTERS None. 19. CITY COUNCIL MATTERS A. Mayor McPartlan Mayor McPartlan announced a Girl Scout fundraiser for a library for the Sebastian Charter Junior High School as set out in a letter from Pat Giordano (see attached). B. Vice Mayor Wright None. C. Council Member Adams None. D. Council Member Coy Ms. Coy took off her hat and scarf to reveal her bald head. E. Council Member Hill None. 20. Being no further business, Mayor McPartlan adjourned the regular meeting at 10:02 p.m. 21 of 80 Subject: CIIYOf SE~T~ Ei~ HOM£ Of PWCAN ISlAND AGENDA TRANSMITTAL Agenda No. 78 /3; () r..f I Sebastian Clambake Foundation Sponsorship Agreement Department Origin: City Manager City Attorney: ___:___-:Z-"';....'---77--...::/Administrative ~~S -5 < r Submittal by: City Clerk: __. ? ~:."~-=---P' Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 SUMMARY The current Sponsorship Agreement with the Sebastian Clambake Foundation expired at the conclusion of the November 2012 event. The Foundation Board has requested a renewal of the Agreement for another five-year term. Enclosed is a copy of the agreement and a red-line version of changes the Foundation Board has requested. The changes are very minor and essentially represent how operations currently exist. Should Council approve the Agreement, it will extend our partnership in the event until November 2017. RECOMMENDATION Staff recommends approval of the Sponsorship Agreement. 22 of 80 SEBASTIAN CLAMBAKE FESTIVAL HOSTING AND SPONSORSHIP AGREEMENT This AGREEMENT made this 2?'h day of March 2013, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY") and the SEBASTIAN CLAMBAKE FOUNDATION, INC. a Florida non-profit corporation (hereinafter called the "FOUNDATION") provides that: WHEREAS, the CITY hosts public festivals in the Riverview Park complex in the winter, spring, and summer of each year; and, WHEREAS, it is desirable that the CITY host a fall festival; and, WHEREAS, the FOUNDATION has formed and incorporated for the purpose of organizing a festival to be known as "The Sebastian Clambake Lagoon Festival" (hereinafter called the "Clambake") in celebration of the unique aspects of life along the Indian River Lagoon, to be held each year in the fall; and, WHEREAS, the CITY and FOUNDATION desire that said celebration be centered around CITY'S Riverview Park complex; and, THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of whish is hereby acknowledged by the parties, it is agreed: 1. That the previous Agreement between the CITY and FOUNDATION, dated March 28, 2008 is hereby superseded by this Agreement. 2. The CITY shall be host to the FOUNDATION'S Clambake for the years 2013 through 2017 and the parties shall cooperate in conducting the Clambake as set forth herein. 3. The FOUNDATION, with the aid and assistance of necessary CITY personnel, shall organize and administrate all activities and events for the Clambake, unless otherwise set forth herein, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations, and subject to reasonable safety controls of the Police Department, Fire Marshall and Health Department. 4. The Clambake shall entail, at a minimum, the serving of clambake-style seafood, beer and/or wine and non-alcoholic beverages, and musical entertainment over a three-day period occurring on a date mutually agreeable to both parties targeted for the first or second weekend in November. 5. Except as specifically set forth herein, the FOUNDATION shall have all financial responsibility for funding the Clambake. It is recognized that the Clambake is intended to be a fund-raiser for local charitable and public-purpose projects and that, towards these purposes, the FOUNDATION may be compensated by vendors and others for use of the rights-of-way and park areas subject to this Agreement. So long as its non-profit status is maintained, however, the FOUNDATION shall control disbursement of all proceeds of the Clambake in accordance with the requirements of Florida Law. 6. The CITY recognizes that the FOUNDATION is generally exempt from the Florida Sunshine Laws; however, the FOUNDATION will, within one hundred and twenty (120) days from the last day of the Clambake, provide to the CITY an annual financial report, prepared and certified by a Certified Public Accountant, showing all FOUNDATION revenue and expenses. 23 of 80 7. Commencing as of 3 P.M. on the Thursday preceding the event, the entire Riverview Park complex, including the Yacht Club facilities, will be dedicated to the exclusive use of the Clambake. Sebastian Boulevard and Harrison Street east of the adjacent private properties thereupon, and Indian River Drive between Coolidge and the southern boundary of the Park, will be closed to traffic commencing as of 7 A.M. on the Friday of the event. These restrictions shall continue until the conclusion of the Clambake on Sunday evening. 8. The FOUNDATION is authorized to hold a boat show as part of the Clambake. 9. The FOUNDATION is authorized to maintain and shall have full responsibility for maintaining, the Castaway's Bonfire in accordance with established fire safety guidelines, and shall at all times have representatives tending the same. 10. The FOUNDATION shall have the use of the CITY portable band shell during the Clambake. 11. In conjunction with the Castaway's Bonfire, the FOUNDATION is authorized to bring in loads of sand to enhance the facilities. Said sand placement shall be coordinated with the Director of Public Works and, as a donation by the FOUNDATION to the benefit of the public, after the event said sand can be incorporated as fill into needed areas of the Riverview Park Complex or where the CITY determines it most desirable. 12. The CITY shall provide law enforcement personnel, as deemed necessary by the Chief of Police, throughout the event, including at a minimum one officer (either a certified sworn officer or a member of the department volunteers) who shall be specifically assigned to duty at the Riverview Park Complex for security overnight on Thursday, Friday and Saturday evenings of the event. 13. The CITY shall provide a reasonable system of off-site parking and transport during the event except for those occasions when the parties agree that the same is not needed. CITY shall bear the financial responsibility for this system. 14. The CITY shall provide public works personnel to supervise and assist in event set-up, including initial preparation of the site, including insect control, and with event wrap-up. During the event at least one CITY public works representative will be on site for troubleshooting duties. Additionally, the CITY shall provide all electric and water utilities and additional portable restroom facilities as needed by the Clambake. The CITY will make reasonable attempt to operate and dispose of waste in an environmentally recommended fashion. 15. Upon submitting event advertising receipts, the CITY will reimburse the same up to five thousand dollars ($5,000). 16. Additionally, CITY shall publicize the event thorough its newsletter, governmental access channel, public signage, website and all other available CITY information outlets. 17. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status. 18. The FOUNDATION agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by the FOUNDATION members, or agents in the course of performing FOUNDATION'S obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the wrongful acts of FOUNDATION members or agents whatsoever arising from the exercise of the privileges 24 of 80 and obligations set forth hereunder. It is not intended for this provision to create any right of subrogation or any other third-party rights. 19. The CITY agrees to indemnify, defend and hold FOUNDATION harmless from any and all negligence claims of any nature brought by CITY'S employees or agents in the course of performing CITY'S obligations under this Agreement, or from any claims by any persons arising from the wrongful actions of CITY'S employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. It is not intended for this provision to create any fight or subrogation or and other third-party rights. AGREED to on the date first set forth above. CITY OF SEBASTIAN By _______________________ _ AI Minner, City Manager ATTEST: Sally A. Maio, MMC SEBASTIAN CLAMBAKE FOUNDATION, INC. By _______________________ __ Its: Anjani Cirillo-President Approved as to form and legality for Reliance by the City of Sebastian Only: Robert A. Ginsburg, City Attorney 25 of 80 SEBASTIAN CLAMBAKE FESTIVAL HOSTING AND SPONSORSHIP AGREEMENT ~1 ZOI~ This AGREEMENT made this ~ay of Man:h , 2008, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY') and the SEBASTIAN CLAMBAKE FOUNDATION, INC. a Florida non-profit corporation (hereinafter called the "FOUNDATION") provides that WHEREAS, the CITY hosts public festivals in the Riverview Park complex in the winter, spring and summer of each year; and, WHEREAS, it is desirable that the CITY host a fall festival; and, WHEREAS, the FOUNDATION has formed and incorporated for the purpose of organizing a festival to be known as "The Sebastian Clambake Lagoon Festival" (hereinafter called the "Clambake") in celebration of the unique aspects of life along the Indian River Lagoon, to be held each year in the fall; and, WHEREAS, the CITY and FOUNDATION desire that said celebration be centered around CITY's Riverview Park complex; and THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: ~~<if 1. That the previous Agreement between the CITY and FOUNDATION, dated 6J•gu&t~8. ,.~,Os"t hereby superceded by this Agreement. 'Zt> 13 2. The CITY shall be host to the FOUNDATION's Clambake for the years ~through ~ and the parties shall cooperate in conducting the Clambake as set forth herein. ~17 3. The FOUNDATION, with the aid and assistance of necessary CITY personnel, shall organize and administrate all activities and events for the Clambake, unless otherwise set forth herein, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations, and subject to reasonable safety controls of the Police Department, Fire Marshall and Health Department. 4. The Clambake shall entail, at a minimum, the serving of clambake-style seafood, beer and/or wine and non-alcoholic beverages, and musical entertainment.,as we11 a& IJ&fiet.~s water-related aeti e itiee, over a three-day period occurring on a date mutually agreeable to both parties targeted for the first-411{ weekend in November. ,~ 5. Except as specifically set forth herein, the FOUNDATION shall have all financial responsibility for funding the Clambake. It is recognized that the Clambake is intended to be a fund-raiser for local charitable and public-purpose projects and that, towards these purposes, the FOUNDATION may be compensated by vendors and others for use of the rights-of-way and park areas subject to this Agreement. So long as its non-profit status is maintained, however, the FOUNDATION shall control disbursement of all proceeds of the 6ambake in accordance with the requirements of Florida Law. 6. The CITY recognizes that the FOUNDATION is generally exempt from the Florida Sunshine laws; however, the FOUNDATION will, within one hundred and twenty (120) days from the last day of the Clambake, provide to the CITY an annual financial report, prepared and certified by a Certified Public Accountant, showing all FOUNDATION revenue and expenses. 26 of 80 7. Commencing as of 3 P.M. on the Thursday preceding the event, the entire Riverview Park complex, including the Yacht Club facilities, will be dedicated to the exclusive use of the Clambake. Sebastian Boulevard and Harrison Street east of the adjacent private properties thereupon, and Indian River Drive between Coolidge and the southern boundary of the Park, will be dosed to traffic commencing as o""fA.M. on the Friday of the event These restrictions shall continue until the conclusion(>f the Clambake on Sunday evening. 9. The FOUNDATION is authorized to hold a boat show as part of the Clambake. 10. The FOUNDATION is authorized to maintain and shall have full responsibility for maintaining, the Castaway's Bonfire in accordance with established fire safety guidelines, and shall at all times have representatives tending the same. 11 . The FOUNDATION shall have the use of the CITY portable band shell during the Clambake. 12. In conjunction with the Castaway's Bonfire, the FOUNDATION is authorized to bring in loads of sand to enhance the facilities. Said sand placement shall be coordinated with the Director of Public Works and, as a donation by the FOUNDATION to the benefit of the public, after the event said sand can be incorporated as fill into needed areas of the Riverview Park Complex or where the CITY determines it most desirable. 13. The CITY shall provide law enforcement personnel, as deemed necessary by the Chief of Police, throughout the event, including at a minimum one officer (either a certified sworn officer or a member of the department volunteers) who shall be specifically assigned to duty at the Riverview Park Complex for security overnight o~ Friday and Saturday evenings of the event. ~ 14. The CITY shall provide a reasonable system of off-site parking and transport during the event except for those occasions when the parties agree that the same is not needed. CITY shall bear the financial responsibility for this system. 15. The CITY shall provide public works personnel to supervise and assist in event set-up, including initial preparation of the site. including insect control, and with event wrap-up. During the event at least one CITY public works representative will be on site for troubleshooting duties. Additionally, the CITY shall provide all electric and water utilities and additional portable restroom facilities as needed by the Clambake. The CITY will make reasonable attempt to operate and dispose of waste in an environmentally recommended fashion. 16. Upon submitting event advertising receipts, the CITY will reimburse the same up to five thousand dollars ($5,000). 17. Additionally, CITY shall publicize the event thorough its newsletter, governmental access channel, public signage, website and all other available CITY information outlets. 18. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status. 27 of 80 19. The FOUNDATION agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by the FOUNDATION members, or agents in the course of performing FOUNDATION's obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the wrongful acts of FOUNDATION members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. It is not intended for this provision to create any right of subrogation or any other third-party rights. 20. The CITY agrees to indemnify, defend and hold FOUNDATION harmless from any and all negligence claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful actions of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. It is not intended for this provision to create any fight or subrogation or any other third-party rights. AGREED to on the date first set forth above. ' ATTEST: SEBASTIAN CLAMBAKE FOUNDATION, INC Approved as to form and legality for Reliance by the City of Sebastian only: 28 of 80 O'IYOf SE~T~ 'i~ HOME OF PWCAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. 7f!_ /:ii, 0 fl-Road Closure-Sebastian River High School Department Origin: City Manager A~ministrative S~:~~ C1ty Attorney: ..;._.:.L....!~ri~ll""'-lr-7=...---L/City Clerk: ------.,~-~-"----Homecoming Parade or Submittal by: SUMMARY Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 Last year the first Sebastian River High School Homecoming Parade was held. It was widely viewed as a success. As a result, Michael Stutzke, SRHS Athletic Administrator, has requested road closures and use of the mobile stage (without charge) for Thursday, October 24, 2013 at 4:00 PM to conduct a 2013 Homecoming Parade. Again, the parade will start at Main Street and finish in Riverview Park. Parade participants will line up at the Main Street boat ramp parking lot at 2 PM. Road Closures necessary are: Y Main Street Boat Parking Lot and Main Street (from US 1 to the River) until the Parade leaves at 4 PM. Y Indian River Drive from Jefferson to Washington from 2 PM until the Parade passes. Y Indian River Drive from Washington Street to south side of Sebastian Boulevard from 3:45 PM until Parade passes. Staff will post notices in advance for boaters and businesses, advising of the event. RECOMMENDATION Staff recommends approval of the road closures and use of the mobile stage (without fee) for 2013 SRHS Homecoming Celebration. 29 of 80 Page 1 of 1 Alfred Minner ··············-··················· -----·--·-·--·····-··--·. ······---··· --············-·· ..... . From: Sent: To: Stutzke, Michael [Michaei.Stutzke@indianriverschools.org] Tuesday, March 19, 2013 4:01 PM Alfred Minner Subject: Homecoming Parade date request Importance: High Good afternoon, As a follow up to our conversation we would like to have this year's parade on Thursday October 24th_ We would like to have the same route and start time if at all possible that we had this past year (4 PM starting at the boat ramps heading south along Indian River Drive and ending at the park with presentation on stage of the annual parade trophy). We appreciate the support and look forward to another great parade ! Thank you . .I # E. Michael Stutz~e, CMAA Athletic Director National Board Certified Athletic Administrator Sebastian River High School 9001 Shark Boulevard Sebastian, FL 32958 (772) 564-4235 -work (772) 564-4259 -fax (772)473-0314-cell www .go-sharks.org "You Can't Hide That Shark Pride" 2011-2012 FHSAA Fred E. Rozelle Sportsmanship Award Class 7A Recipient 3/20/2013 30 of 80 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Parks & Recreation Advisory Committee Submittal by: City Manager Agenda No. b' A -I 3. 0'-/6 D~partment Or· iit ~C·~~ 'City Attorney: ---f,A-~-+-..-r---~ -~City Clerk: ------:::;;o...>fb.'=------For Agenda of: 3/27/13 Date Submitted: 3/18/13 Exhib1ts: Applications, Advertisement, List EXPENDITURE REQUIRED: AMOUNT BUDGETED: SUMMARY APPROPRIATION REQUIRED: In response to vacancy announcement, four applications have been received to fill Stephen Lucier's unexpired term on the Parks and Recreation Advisory Committee: Norman Meyer Tammy Nelson Greg Paschall Lawanna Sue Perry RECOMMENDED ACTION 1) Interview, unless waived, and submit nominations for: One, alternate member position with a term to expire May 31, 2014. 31 of 80 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: No,· 1V12\V\ ('{\ ~"'!rM . .-(_ fY1 ~ 'i <. ~) HOME ADDRESS: IOl w:~.J ':i{o,·k w"'-'1 5J,'0~'CV) P.L 3 2.'1 s ~ HOME PHONE: Sl'I-CSL(. HOME FAX: 5"11-(.a ~4-E-MAIL: f\m"2..IO\ 119. L{CI'nco,u .• V) BUSINESS: Men"$ ~C-.~ BUSINESS ADDRESS: 14-'t-ic us 1. ) 32.'1s~-BUSINESS PHONE: S ;j'q-<II 1 BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~ HOW LONG? 9 """' DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? i'Jo DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? No PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) CONSTRUCTION BOARD (permanent board-meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board-meets quarterly) PLANNING AND ZONING COMMISSION (permanent board-meets twice a monthY POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meets quarterlyr X PARKS & RECREATION ADVISORY COMMITTEE (pennanent board-meets once a month) NATURAL RESOURCES BOARD (pennanent board-meets once a month) -./OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) * . . Filing of financial disclosure is required followmg appomtment 32 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) "'~,\,·'-'-" Lc4--<-'"\•> wJ" nu.Jl<~~ "'-o<l-'4 . "'"~' ·rh~,\"'ol">\ "'-"' 1.-.,'4 fl....., "' ~ "-' r"" """""' c...t:., 1 "'' -, ~ q 9 "J-. ~ 1v ~ 2..o o .,_ _ ,_ "' u_ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? J! fl.~ \J',y~ ~d w~ l,.vJ . LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITIEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? N~ HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? "'" WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? lfE4,1'Y\~ I hereby certify that I am qualified to hold the position for which this application is made_ Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). lnformah::m relative to a specific board or c m ·1ttee is available if requested. Subscribed and sworn to before me this 0 fh day of [V]a,vch 2.013 by A!uvmi!ca meyu who ,, personally known to me, or has produced Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958-(772) 589-5330 \wp-form\applicat.wpd rev_ 7/2007 A"'· JEANETTE WIWAMS ~w·l~"'f.'~ Commission# EE 038067 ;.·~ l i Expires February 28, 2015 Bordodllrul"'''F_,.......,.~70t9 ' " 33 of 80 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE {All City Board and Committee Members Must be ResJ.dents of the City of Sebastian) NAME:----f 0-_ynVY-."' {\j e._\ "'S 0 0 HOME ADDRESS: Lj ;:::) (,-, P "-\ \:: Av < V\v e... S e bO--c.-1-• o""\ FL ~'d9~ HOME PHONE: HOME FAX: E-MAIL: /7d.-LJS~ () ':,G .c;-Th " 1"~\Su,,@Colhc~s-1. oi BUSINESS: CJCL\~ "> o 1 e 1\ > ""' \Z -e "'-\ f~~.-\-c.-\e__ BUSINESS ADDRESS: \ 9l ()\ )Lj ~~ J\ v ('""e. \J C' (C> ~ be {;c k FL.-'3d q ioO BUSINESS PHONE 49.)-5300 To.Jr-~y ""'-' BUSINESS FAX: 53~-qol8 E-MAIL:Seb<>-:_.,iM DSRf CofY"'\ ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? y HOW LONG? t') ( '-\eG-\'5 ' DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? (lj O DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ND PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITIEE (serves only 6 months every 5 years-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) CONSTRUCTION BOARD (permanent board-meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent board-meets quarlerly) PLANNING AND ZONING COMMISSION (permanent board-meets twice a monthY ,. POLICE RETIREMENT BOARD OF TRUSTEES (pennanent statutory board-meets quarlerly)• V ?ARKS & RECREATION ADVISORY COMMITTEE (pennanent board-meets once a month) NATURAL RESOURCES BOARD (pennanent board-meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) . (WRITE IN COMMITTEE NAME) . Filing of financial disclosure is required following appomtment 34 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? ~ ()..._ 'c'Y"' ~ ().. cJ... ·~ vt:._ i'r'~•lw cd -\1-<-c lcc._-b ,, ' 1-\-v.-\;(._ \wo e:\o.;l ""'" (),~~ 9' r·s~(cr \a ), '"'54-b-j 1 i lA/" P<>-rks. :r "-"" <Act i v-c b01...Y,..-eu Wur"'r-.. hlf<. Co""'rP--lA."'' ~y . LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ND WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE?(Uo I hereby certify that 1 am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of infonnation requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or c~is avau=· A~i~ture Subscribed and sworn to before me this /31--h day of ~13' by fommy /JL{ScVJ who is personally known to me, has produced Please retum to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958-(772) 589-5330 \wp-form\applicat.wpd rev. 7/2007 35 of 80 Cffi'(\f HOME OF PELICAN ISlAND NAME: HOME PHONE: 1})..-Sil"' ?)..1 V HOME FAX: ;VA ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ye~ DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? .tVo REcEIVED ~AR 13 2013 _C.Ity Of S L1ty Ci ~bastian erks o~ 11'Ce E-MAIL: E-MAIL: 5G~ HOW LONG? l~ 'ft: DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? AIO PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: ___ CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years-meets next in 2011) ___ CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) ___ CONSTRUCTION BOARD (permanent board-meets once a month)* ___ HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board-meets quarterly) ___ PLANNING AND ZONING COMMISSION (permanent board-meets twice a month)* ---.---POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meets quarterly)* _ _.___PARKS & RECREATION ADVISORY COMMITTEE (permanent board-meets once a month) ___ NATURAL RESOURCES BOARD (permanent board-meets once a month) ___ OTHER TEMPORARY COMMITTEE (if applicable),-::-:-==-::-:-::::-::::-::-:===-::-:-:-:-=:--(WRITE IN COMMITTEE NAME) * Filing of financial disclosure is required following appointment 36 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) • B.A.-<Oiolo~1 ~ s~e cdr.."'u( f't~""e ~.A. -EJIA.(Q+\ot'\ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? • t='fft!f;uca i~ ~ ........ j ~~-y rt.s o..,..J ov.,...t:~ Ql \o~e+,5~+~ic p1c.th'l;~. StV'oV'~ C.Ot'\W\IAt'\;c...~\a(\ s.je\\.s c.~ r\~G)+·.-,\-:~ ~o~~i~ o~ 1 oc~l .. \-p ~(.et(l:;l.... r,. ... J ~·kt.. d."'u.teJ pn;>oS>AI.S. LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: · f4ru+ of-')... looys -"" Q~t-ve.ty i"V"''"~ '"' OI.At-cloors "...,.{ '-'-"~ \;t\t'j P"'lr.l;'-pQ~~ co...J 0'-'+,(()(1'1" 5fA'es. A$ co ~"';ty INt e.t\joy hi~.·~. Jv:.y"'"'~' V~"j Qu.t" do~ I plc.'fit\' Sf.,,.~ ~ ~CAAMwt\;~,_j, 1: be:.. )iev~ ~" C.0MMI.4tll·~ jUV;,;e I J I • ,-'I r" L r · , .... ~ ~_. ...... "' -~t. .. :~-, ........ ] ...,_ _. ..... -~ ..... •. .............s _ ,.,. .... ,.~· HAVE YOU EVER BE CONVICTED OF ANY FELONY IN THIS OR ANY TATE? ·A/O HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ·A/0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ·ye.s I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Or n nces Se ti (attached). Information relative to a specific board or committee is available i r uest d. ~ Subscribed and sworn to before me this J3 } h day of 6 r~ Pa.s ch Q_ I I ' who is personally known to me, or has by produced -___;_-f'L r I v trs Li c...e n s e,_ as identification. w.~ 37 of 80 Greg Paschall Page 2 -gregorv.scott.paschall@pfizer.com-772-581-7210 Experience -continued JOHNS HOPKINS HOSPITAL, Department of Surgery, Baltimore, MD Administrative Manager, Surgical Oncology Summers 1998-2001 Streamlined office policies and procedures to improve productivity, data management, and customer service. Trained new employees. Developed reports and correspondence using Excel, PowerPoint, Word, and Access; utilized proprietary surgical scheduling system. Provided data collection and data entry in support of a three-year research study on the prevention of candidas infections in ICU patients. BALTIMORE POLYTECHNIC INSTITUTE HIGH SCHOOL, Baltimore, MD Biology Teacher 1998-2001 Planned and implemented science classes using creative instructional methods and technologies (PowerPoint presentations, laser discs, and interactive Internet-based tools). Served on numerous task forces and committees, including: School Improvement Committee, Discipline Council Member, Class Advisor, Women's Track, Women's Volleyball, and Swim Team. Achieved 1 00% proficiency ratings in 2000 and 2001. HERITAGE SOUTHEAST MEDICAL GROUP (MSO), Tampa, FL Physician Services Representative 1997-1998 Effectively negotiated contracts for Managed Service Organization (MSO) care plans for physicians in the greater Tampa, FL metropolitan area. Conducted sales presentations, educating physicians on benefits of MSO membership and overcoming objections. Resolved physician issues with the MSO through effective research, listening, and mediation skills. Facilitated training seminars on operational procedures between physician's practices and the MSO. Achieved 100% penetration of the assigned territory within six months, adding 75 new physician practices. Promoted twice in six months. UNITED STATES PEACE CORPS, Cameroon, Africa Math I Science Volunteer, Education Program 1993-1996 Taught Human Anatomy and Physiology, Genetics, General Biology, and Chemistry to youth ages 11-20 (middle school through first-year college courses). Developed innovative instructional methods to compensate for limited resources. Solicited and obtained donations of lab equipment and library books. Wrote grant applications and successfully obtained funding for construction of water sanitation system. Successfully fulfilled 2 years of service, was selected from among peers to complete an additional extension year. Education & Professional Development Activities NORTH PARK COLLEGE, Chicago, IL Bachelor of Arts, Biology-Bachelor of Arts, Education, 1992 Earned Academic Scholarship as an Outstanding Education Major Professional Development: DISCovering Self profile selling workshop-The Ken Blanchard Companies; The Art of Action Selling workshop-Steve Brown 38 of 80 Greg Paschall 115 Harbor Point Drive, Sebastian, FL 32958-772-581-7210 gregorv.scott.paschall@pfizer.com Senior Pharmaceutical Sales Representative Results-driven sales professional who exceeds quotas through cold-calling, identifying decision-makers, obtaining appointments with "hard-to-see" doctors, conducting presentations, and successfully connecting with physicians, hospital and HMO formulary teams. • Engaging, influential approach to relationship building with clients and colleagues of all backgrounds. Outstanding consultative sales skills, developing and presenting creative, customer-focused solutions. Proven team leadership, training, and mentoring skills. • Demonstrated ability to maintain cutting-edge product and market knowledge, developing powerful technical presentations, persuasively answering questions, and overcoming objections. • Energetic, organized, disciplined, and productive. Effective managing of multiple projects and priorities to achieve ambitious professional goals. • Recognized by managers, peers, and physicians as a peak-producing professional who models integrity, innovation, and efficiency in the most demanding, competitive environments. Experience PFIZER, INC., Vero Beach, FL 2002-Present Professional Health Care Representative, Cardiovascular Division -Vero Beach Managed aggressive prospecting and calling on 40-60 physicians per week. Plan and host luncheons, dinner programs, and in-services to deepen discussions on product features and benefits. Consulted extensively with hospital directors of pharmacy and P&T committee members for formulary development and product retention. Produced at-goal sales volume of $6 million for all products combined. Ranked 51h in a regional sales team of 28 for overall sales performance, 2006. Retained Lipitor on the Indian River Memorial Hospital formulary through influencing and enlisting the assistance of key cardiologists. Organized luncheon program for cardiologists, Directors of Pharmacy, Clinical Coordinators and CEO of IRMH utilizing Dr. ian Nixon to speak on Lipitor Discharge Protocols. Achieved formulary placement of Caduet for America's Health Choice (HMO) through relationship building and education, including a cardiovascular lecture series targeted specifically to America's Health Choice physicians. Chosen by district manager to mentor candidates and new hires, including ride along and product competency. Recruited and coached local physicians to serve as spokesperson and technical lecturer for products. Conducted product and disease specific workshops for the district and the region at sales meetings. Led several cross divisional initiatives to promote the entire Pfizer portfolio. Awards 2006 F.I.R.S.T. in Class Winner-Focusing on Individual Results of Selected Targets; rewarding exceptional sales performance awarded to top 25% of the area. 2006 Widen the Gap Award Winner, achieved increased market share over baseline. 2006 Widen the Gap II, achieved increased market share over baseline. 2005 Southeast Regional Performance Fund Award Winner for above-and-beyond contributions. 2004 Winners Choice Award for greatest increase in market share for Lipitor, one of two people in the region. JOHNS HOPKINS HOSPITAL, Department of Surgery, Baltimore, MD Administrative Manager, Surgical Oncology Summers 1998-2001 Provided office management, rotating through four surgical practices. Developed strong relationships with physicians and other healthcare staff in a collaborative research environment. Orchestrated departmental communications. Provided exceptional customer service to patients and family members. Scheduled surgeries and clinical rounds; organized charts and records. Served as interface between vendors (pharmaceutical sales representatives, surgical and medical equipment manufacturers) and physicians to ensure optimal efficiency. -Continued Page 2 39 of 80 RECEIVED MAR -8 2013 City of Sebastian City Clerk's Off1ce HOME OF PB.JCAN ISlAND APPLICATION TO SERVE ON CITY BOARDICo..nTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: lGlu..bflClo... s··u~ Vur'f HOME ADDRESS: \2.(o'3 <) ch u me~~ ..... Dr, Se bc,.__s:.-h C.L (""\ .p( 5 z_q '5'~ HOME PHONE: HOME FAX: E-MAIL: ·=t:td.-d.d-?-s-4-tl Til~ La_~na /{,~be-. I/G ft:dwo BUSINESS: ---r&·h I ( !1uJ 1 riQ .iS s:e_.'1J ;&2 J (_ T (;.)ol k r~~ /11) BUSINESS ADDRESS: Lj ~~C) r<+ 50 Saf''--hi o/'-5p.<1/1CjJ, r(J r' I J.. gcg--5 BUSINESS PHONE: ~-f·/5~5 BUSINESS FAX: ~--SP~:.;-< E-MAIL: Lkt~bA /1 ~ lee f) ' I -I I ' (Ci/Y' ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~ eS HOWLONG?. d. '[ts· -+ mo.s, I DO ~~U CURRENTLY HOLD ANY PUBLIC OFFICE? n C\ DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES?.~ e._s _ $ec ~.Ju -Sebs·-hcA.n 'R\ l){f A-r-ee'"' L;+fk ~C~(,~ PLEASE CHECK1THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (setWS only 6 months every 5 JearS-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (tempotaty-meets during SlllJilfelj CONSTRUCTION BOARD (petmanent boanl-meets once a monlhy HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent boanl-meets qualfedy) PLANNING AND ZONING COMMISSION (pennanent boanl-meets Mire a monlhy -x POLICE RETlREMENT BOARD OF TRUSlEES (pennanent sta1u1oty boan1-meets qualfedy)* PARKS & RECREATION ADVISORY COMMITTEE (pennanent boanl-meets once a month) NATURAL RESOURCES BOARD (petmanenl boanl-meets once a month) OTHER TEMPORARY COMMITTEE (If ifK6cab~el (WRfTE IN COIIMITIEE NAME) *Ring d financial tisdolue is required folkMing appoilrllraent 40 of 80 APPLICABLE EDUCATION A~/OR. EXP1ERIENCE: (a brief resume is required) A-%chJ , ~ rY1 ~ \6s~~ . HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? N() HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? f\1 0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? eS I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or com 1 e is available if ::::e\) ppli t Signature '-Subscribed and f) sworn to before me this Lq,4 'Utl\lll-, !-"' -'2 vf\=( who is has Notary Public, State of Florida ~~ MYCOMM1SSION#EEI47276: "lt..~ EXPIRES: Septeltlbo" 18, 2013 ') .... .,"' F1 Notary OiiCOUnl Asooc. Co. ~ ~~~3-NOTARY . ,.,.. -,..,:c--------------'as identification. OvvJ----<'-~:_. . LLrlJJz.: .~'--Please return to Office of the City Clerk, 1225 Main Street, S~bastian, FL 32958 -(772) 589-5330 \wp-form\applicat. wpd rev. 7/2007 by produced 41 of 80 Lawanna Sue Perry 1263 Schumann Dr. Sebastian, Fl32958 Tel (772) 228-8411 lawannakimball@yahoo.com OBJECTIVE: To secure a challenging career utilizing my technical, managerial and interpersonal skills for personal and corporate growth. Technical Account Manager 612009 -Present Tech II Business Services, lflC Saratoga Springs, NY Responsibilities include maintaining day to day needs of my current client base. Job duties include providing technical support, recommendations and solutions to existing customers as well as new prospects. Provide equipment quotes fur IT needs including managed servtces, detaifing scope of woric. as well as estimated time to complete project and following up until the opportunity is closed. Provide service support and direction to telecom and data engineers. WorX. with customers at help desk scheduling remote and onsite service needs. Resolves customer complaints by investigating problems: developing solutions: and following thru until resolved. Provide equipment leasing support for aH sales opportunities. Business Development Officet" 812008 -212009 Popular Equipment Finance Ballwin, MO Provided equipment financing support to United Rental branches within the North East region and provide back up support around the United States when needed. Support includes prospecting each sales person within the br:anch, building relationships with the braflCh manager, provtding lease quotes and following through to a funded transaction. Partner with United Rentals attending regional, district & branch meeting. Sales volume '08 $7mm. Business Development Officer 912006 -712008 Irwin Gommerdal Finance Bellevue, WA Provided equipment financing support to United Rental branches within the North East region and provtde back up support around the United States when needed. Support includes prospecting each sales person within the braflCh, building relationships with the branch manager, providing lease quotes and following through to a funded transaction. Partner with United Rentals attending regional, district & braflCh meeting. Sales vmume '07 $7mm. Business Development Manager 1112005 -0912006 FirstCorp A DMsion of lFC Credit Corporation Morton Grove, IL Developed relationships with various vendors within the United States by mari!:eting via telephone and folklwing up with scheduled sales appointments. Provided training seminars educating vendors and cllents on the benefits of equipment leasing. Supported vendors at trade shows in different industries. Followed up on leads generated by vendor and assisted in structuring and closing lease transactions. Adlieved 2006 annual goal volume of $1.5mm woric.ing with start up companies and C credit types. Account Executive Canon Financial Services Inc Mount Laurel, NJ 212005 -1112005 Provtded on-site support to Lake Success and White Plains Canon Dealers and the dealer Sales Representatives. Managed three lease trainings and accompany 12 sales representatives on outside business calls a month.. Daily functions included presenting manufacturers monthly promotions, authorizjng special rate request, structuring special lease terms and payments, providing reports to braJlCh and manufacturer, resolving customer service issues, help with the progression of credit applications and month end bookings. Oetivered 108'% of annual goal. Monthly booking of $700,000. 42 of 80 Lawanna Kimball-page 2 Vice President 1211999-712004 Wachovia Bank Charlotte, NC Promoted to Vtee President November 2003. Managed the "bank outsourcinff program in 1he Southern and Central Horida. Developed relationship's with various commercial and retail banking officers. Educated officefs on how to identify a potential leasing candidate at a branch level. Provided training seminars educating banker's on eq!Mpment leasing. Partnered with officers on sales calls to endusers, vendors and brokers. Followed up on leads generated by these officefS and assisted in closing lease transactions. Sales Volume April 03 -April 04 $1 Omm. Regional Sales Manager 1211996 -1011999 BankVest Capital Marlboro, MA Started in Kennesaw, Georgia as a Lease Consultant Territory included Alabama, Mississippi and Tennessee. Transferred to Melbourne, Florida in August 1997 and promoted to Regional Sales Manager handling parts of the Southeast region. FIScal year '98 sales exceeded $7mm, achieved 1()6<>/o of quota. Fiscal year '99 sales exceeded $9mm, achieved 113% for 1999. Top 3 industry segments indude Graphic Arts, Automotive Olagnosttc and Computers. Transaction and flow driven. Credit Analyst 611996-11/1996 The CIT Group/Industrial Financing Inc Atlanta, GA Credit Authotities increased to $150.0. Shared knowledge tn establishing the small ticket division including credit guidelines. Processed lease requests up to $1mm. Territory included all 50 states. Vendor & Broker driven. Education Kennesaw State College 1995 Kennesaw, GA Awards 2002 Sales Rep of the Year Wachovia 2001 Sales Rep of the YearWachovia 2000 Sales Rep ofthe Year Wachovia 1999 Bankvest President Club 1998 Bankvest President Club 43 of 80 ,. ! <--" .. " ,--.-f j --~{ _:__,~_:-:__) : ,~ """·--·----March 4, 2013 PRESS RELEASE PARKS AND RECREATION ADVISORY COMMITIEE THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL ONE UNEXPIRED ALTERNATE MEMBER POSITION ON THE COMMITTEE WITH A TERM TO EXPIRE MAY 31, 2014. ALL COMMITTEE MEMBERS MUST BE CITY RESIDENTS. THIS COMMITTEE MEETS ON THE FOURTH MONDAY OF EACH MONTH AT 5:30PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00AM AND 4:30PM OR AT \NVV\N.CITYOFSEBASTIAN.ORG AND WILL BE ACCEPTED THROUGH MARCH 18, 2013. ### 44 of 80 PARKS & RECREATION ADVISORY COMMITTEE Ordinance No. 0-07-07 MEMBER NAME /ADDRESS Scott Simpson -Chair 1132 Coverbrook Lane Sebastian, FL 32958 713-8472 Matthew Sims -Vice Chair 17 41 Barber Street Sebastian, FL 32958 538-4369 John Tenerowicz 310 S. Wimbrow Drive Sebastian, FL 32958 589-9099 JoAnn Webster 765 Wentworth Street Sebastian, FL 32958 633-8502 JoAnne White 449 Easy Street Sebastian, FL 32958 766-2501 VACANT Rosemary Flescher -Alt Member 279 Joy Haven Drive Sebastian, FL 32958 388-9531 3-YEAR TERMS TERMS Term to expire 5/31/2013 Appointed 5/26/1 0 Term to expire 5/31/2015 Reapptd 5/9/12 Appointed 9/24/08 Term to expire 5/31/2014 Appointed 6/9/1 0 Reapptd 6/8/11 Term to expire 5/31/2014 Appointed Reg 11/28/12 Reapptd Alt 5/9/12 Appointed Aft 8/11/10 Term to expire 5/31/2015 Reapptd 5/9/12 Appointed 6/27/07 Term to expire 5/31/2014 Term to expire 5/31/2015 Appointed 11/28/12 BOARD SECRETARY, LINDA KINCHEN 45 of 80 <JIYOf SEBAST~ E:~ HOME OF P£IJCAN ISlAND City of Sebastian, Florida Subject: Resolution Accepting Quarterly Financial Agenda No. f:lA -/3.010 Report and Adopting Necessary Amendments to the Fiscal Year 2012-13 Budget. Department Origin: /\ _____.,/1 Administrative Services:'_!I::: :G2-....:.~,.,~l~-~ ~~~~= Exhibits: • Resolution No. R-13-05 City Attorney: City Clerk: Date Submitted: March 20, 2013 For Agenda of: March 27, 2013 • Quarterly Financial Report for the Quarter Ended December 31,2012 SUMMARY Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. The format of financial information has been modified to include additional information on reserve account balances. No adjustments were necessary during the period that would require approval by the City Council. In accordance with the Annual Budget Resolution, the City Manager has approved budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. These adjustments are summarized in Exhibit "A" attached to the Resolution. RECOMMENDED ACTION Move to approve R-13-05. 46 of 80 RESOLUTION NO. R-13-05 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R-12-29 on September 26,2012 approving the City's 2012-13 budget, also referred to as the Annual Budget Resolution; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended December 31, 2012 has indicated that no approvals of adjustments are required to be approved by the City Council; and WHEREAS, the City Council and City Manager have previously approved any necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember ________ _ The motion was seconded by Councilmember _________ and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice-Mayor Don Wright Councilmember Andrea Coy Councilmember Richard H. Gillmor Councilmember Jim Hill The Mayor thereupon declared this Resolution duly passed and adopted this 2ih day of March 2013. ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: ____________ __ Mayor Bob McPartlan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney 47 of 80 EXHIBIT "A" of RESOLUTION R-13-05 SUMMARYOFBUDGETCHANGES FOR THE QUARTE-R ENDED DECEMBER 31,2012 Amounts Changes Authorized by City Manager: Established budgets in the Capital Projects Funds for new approved projects. $3,473,888 Set aside amount of prior year savings on Health Reimbursement Account. $ 28,481 Transfer classification of approved MIS item to the proper account code. $ 5,000 Transfer from City Council travel account to computer supplies for !-Pads. $ 800 Adjustment for Golf Course for equipment and P&l payments on Bank Loan. $ 78,436 Additional Changes Submitted for City Council Approval: No changes are submitted at this time. 48 of 80 CITY OF HOME OF PELICAN ISLAND QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 Prepared by Administrative Services Department 49 of 80 GENERAL FUND CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY The graph below and left compares General Fund Revenues, Expenditures and Total Reserves (Committed and Uncommitted Reserves) at the end of the current quarter to the end of the prior fiscal year. Most property tax payments are received the first quarter, so the Reserves balances are at a high point of the year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. Revenues and amounts Expended appear in line with prior years' first quarters and Reserves are at expected levels. The graph below and left shows collections through the first quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 68% of all budgeted revenue. About $28,000 of additional revenue above budget is projected from those three sources. The graph below and right shows the percentage of budgeted expenditures by the end of the first quarter. The City Clerk's office is at 25.7% of budget due to annual renewals of equipment maintenance contracts and election costs. Non-Departmental is high due to the full transfer of the City's CRA contribution. 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 1st Qtr 2012 1st Qtr 2013 2013 Budget 2013 Projection joEiectric Franchise •Electric Utility Tax •Ha~-cent Sales Tax DTotals of the Three I SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS 50.0% ! 45.0% -40.0% -I 35.0% 30.0% 25.0% 20.0% f.-' 1--,.. 15.0%V 1-1--100% f.-' f-f--, 5.0% f.-' f-f-I 0.0% f-"' f-_~,.. ~;..1.1:.;;. ~-!.... ,.: 00u"<F-~1\'b~~~ C..,.~..._ ~o~"0~,.<:i..,~t~\<,'~ ~e_"'~o<:P .,~e"\<:-oa"'?J. c;~~ c;~~""' c; c;~'1 ""cil-" <;) ~"'". oe<! <?u'O''" ~~"~~ .. <;>~\'ll 'I' <?do'~ r:,<<S"-'S-~o<~' For the most part, Special Revenue Funds provide the monies needed for capital projects. The graph below and left shows collections through the first quarter of the current year to the first quarter of last year and shows the current annual budget and staffs projection for this year for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. The graph below and right shows the total amounts budgeted this year for capital projects, as compared to amounts spent through the end of the first quarter. 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 LOOT OST Stormwater Fee jc1st Otr2012 81st Otr 2013 02013 Budget 8 2013 Projection I Page I of2 50 of 80 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) DEBT SERVICE FUNDS AND LONG-TERM DEBT The City's bonded debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bonds ($5,420,000 outstanding, maturing 4/01/18) and the Stormwater Revenue Bonds ($3,505,000 outstanding, maturing 5/01 /22). The City also has a Bank Note for Street Repaving ($2,199,000 outstanding, maturing 12/01 /22) and a Bank Note for Golf Course Equipment ($56,436 outstanding, maturing 12/06/15). The City is in compliance with covenants and repayment requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares Revenues, Expenses and Reserves for the first quarter of the current year to the first quarter of the prior two years. We have seen a steady reduction in the negative amount of Reserves. Reserves are net of liabilities for accrued leave and advance payment of fees (about $90,000). AIRPORT The graph below and left compares Airport Revenues. Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. Reserves are net of liabilities for accrued leave (about $63,000). BUILDING The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. First quarter Revenues are higher than received in the first quarter for several years. Reserves are net of liabilities for accrued !~ave and advance payment of business taxes (about $95,000). Page 2 of2 51 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERAL FUND TAXES -3,432,196.27 -3,120,718.97 -2,835,606.83 -3,011,530.23 -6,466,854 46.57% LICENSES & PERMITS -9,757.50 -3,841.00 -7,614.50 -8,042.50 -28,950 27.78% INTERGVT'L REVENUE -283,429.80 -285,827.81 -295,506.46 -309,992.95 -1,919,700 16.15% CHARGES FOR SERVICE -62,189.23 -66,987.16 -65,561.65 -83,885.43 -373,347 22.47% FINES AND FORFEITS -16,871.27 -18,682.73 -12,509.54 -13,996.14 -70,500 19.85% MISC. REVENUE -78,903.25 -49,252.24 -28,128.48 -73,301.77 -250,363 29.28% TRANSFERS IN -191,221.98 -184,181.79 -171,750.03 -140,000.01 -565,399 24.76% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -28,481 0.00% GENERAL FUND REVENUE -4,07 4,569.30 -3,729,491.70 -3,416,677.49 -3,640,749.03 -9,703,594 37.52% CITY COUNCIL 10,708.40 10,950.31 11,008.48 12,336.50 51,717 23.85% CITY MANAGER 58,548.69 50,784.15 50,718.63 49,174.15 233,387 21.07% CITY CLERK 96,273.49 71,661.99 96,436.75 72,828.88 283,667 25.67% LEGAL 16,641.97 16,016.56 17,743.65 17,097.48 102,360 16.70% FINANCE/ACCOUNTING 117,659.00 115,061.00 112,016.96 111,738.56 478,561 23.35% M.I.S. DIVISION 52,161.14 57,148.87 30,244.42 35,612.93 163,290 21.81% POLICE DEPARTMENT 1,079,781.52 1 ,062,527.62 993,685.60 959,306.01 4,199,206 22.84% PUBLIC WORKS 788,992.96 648,852.48 717,363.45 680,033.47 3,228,464 21.06% GROWTH MANAGEMENT 85,260.23 77,280.49 51,731.35 51,453.82 242,980 21.18% NON-DEPARTMENTAL 343,563.07 272,245.95 272,949.22 311,150.57 719,962 43.22% GENERAL FUND EXPENDITURES 2,649,590.47 2,382,529.42 2,353,898.51 2,300, 732.37 9,703,594 23.71% LOCAL OPTION GAS TAX TAXES -98,503.81 -96,529.99 -92,673.09 -92,024.20 -560,000 16.43% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -9,474 0.00% MISC. REVENUE -17.25 -710.19 -38.91 -91.76 -1,630 5.63% LOGT FUND REVENUE -98,521.06 -97,240.18 -92,712.00 -92,115.96 -571,104 16.13% OPERATING EXPENSES 52,866.23 48,577.63 51,548.03 48,393.25 208,000 23.27% DEBT SERVICE 0.00 132,207.38 132,782.83 122,240.69 243,076 50.29% TRANSFERS OUT 43,749.00 697,040.12 31,250.01 1,445.00 100,000 1.45% TO FUND BALANCES 0.00 0.00 0.00 0.00 20,028 0.00% LOGT FUND EXPENDITURES 96,615.23 877,825.13 215,580.87 172,078.94 571,104.00 30.13% DISCRETIONARY SALES TAX TAXES -326,840.88 -330,733.98 -331,630.14 -355,496.32 -2,414,900 14.72% MISC. REVENUE -4,353.17 -439.12 -1,997.13 -1,164.56 -21,975 5.30% TRANSFERS IN -222,000.10 0.00 0.00 0.00 0 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -308,746 0.00% DST FUND REVENUE -553,194.15 -331,173.10 -333,627.27 -356,660.88 -2,745,621 12.99% TRANSFERS OUT 579,710.50 464,274.59 518,876.00 468,063.67 2,745,621 17.05% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -351.06 -1,296.84 -1,070.90 163.17 -3,064 -5.33% TRANSFERS IN -430,035.67 -297,619.74 -255,068.85 -266,323.21 -264,809 100.57% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -192,167 0.00% RRD REVENUE -430,386.73 -298,916.58 -256,139.75 -266,160.04 -460,040 57.86% OPERATING EXPENSES 19,464.96 46,135.92 43,706.70 50,488.74 114,040 44.27% GRANTS AND AIDS 0.00 24,413.02 0.00 0.00 36,000 0.00% TRANSFERS OUT 17,266.27 26,800.47 15,000.00 18,353.60 310,000 5.92% RRD EXPENDITURES 36,731.23 97,349.41 58,706.70 68,842.34 460,040 14.96% Page 1 of 3 52 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND MISC. REVENUE 0.00 0.00 -3,451.95 -4,611.40 -13,850 33.30% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -26,482 0.00% PARKING IN LIEU OF REVENUE 0.00 0.00 -3,451.95 -4,611.40 -40,332 11.43% TO FUND BALANCES 0.00 0.00 0.00 0.00 40,332 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE -5,878.28 -4,056.74 -16,772.60 -23,770.11 -41,535 57.23% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -288,465 0.00% RECREATION IMPACT FEE REVENUE -5,878.28 -4,056.74 -16,772.60 -23,770.11 -330,000 7.20% CAPITAL OUTLAY 0.00 0.00 0.00 2,517.41 0 0.00% TRANSFERS OUT 1,555.57 13,536.13 28,281.78 98,318.00 330,000 29.79% RECREATION IMPACT FEE EXPENSE 1,555.57 13,536.13 28,281.78 100,835.41 330,000 30.56% STORMWATER UTILITY FUND MISC. REVENUE -590,195.27 -608,723.14 -610,712.01 -772,446.64 -1,006,957 76.71% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -47,551 0.00% STORMWATER FUND REVENUE -590,195.27 -608,723.14 -610,712.01 -772,446.64 -1,054,508 73.25% OPERATING EXPENSES 0.00 0.00 0.00 5,416.70 45,100 12.01% TRANSFERS OUT 234,561.00 234,719.28 385,706.86 234,852.00 1,009,408 23.27% STORMWATER FUND EXPENSE 234,561.00 234,719.28 385,706.86 240,268.70 1,054,508 35.28% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -627.00 -800.00 0.00 0.00 -8,000 0.00% MISC. REVENUE -104.84 -40.40 -39.02 -45.33 -2,125 2.13% LAW ENFORCE FORFEITURE REVENUE -731.84 -840.40 -39.02 -45.33 -10,125 0.45% OPERATING EXPENSES 3,178.90 614.00 0.00 0.00 0 0.00% CAPITAL OUTLAY 0.00 5,881.00 0.00 0.00 0 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,125 0.00% LAW ENFORCE FORFEITURE EXPENSE 3,178.90 6,495.00 0.00 0.00 10,125 0.00% DST SER 2003 DEBT SVC FUND MISC. REVENUE -199.14 -459.87 -293.68 -1,212.41 -22,365 5.42% TRANSFERS IN -258,966.00 -249,389.25 -249,347.76 -248,655.24 -994,621 25.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1 '137 0.00% DST SER 2003 REVENUE -259,165.14 -249,849.12 -249,641.44 -249,867.65 -1,018,123 24.54% OPERATING EXPENSES 375.00 0.00 0.00 375.00 300 125.00% DEBT SERVICE 0.00 0.00 375.00 0.00 1,017,823 0.00% DST SER 2003 EXPENDITURE 375.00 0.00 375.00 375.00 1,018,123 0.04% STORMWATER 2003 DEBT SERV FUND MISC. REVENUE -4.50 -41.93 -66.41 -127.80 -1,056 12.10% TRANSFERS IN -109,560.00 -109,719.27 -109,630.74 -109,851.99 -439,408 25.00% STORMWATER DEBT FUND REVENUE -109,564.50 -109,761.20 -109,697.15 -109,979.79 -440,464 24.97% DEBT SERVICE 89,117.50 84,892.50 79,998.75 74,398.75 439,048 16.95% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,416 0.00% STORMWATER DEBT EXPENDITURES 89,117.50 84,892.50 79,998.75 74,398.75 440,464 16.89% Page 2 of 3 53 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1ST QTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -374,168.03 -351,816.33 -348,485.80 -349,888.38 -1,357,775 25.77% MISC. REVENUE -8,617.00 -7,325.59 -8,180.51 -65,146.05 -91,396 71.28% GOLF COURSE FUND REVENUE -382,785.03 -359,141.92 -356,666.31 -415,034.43 -1,456,671 28.49% PERSONAL SERVICES 58,357.68 58,588.09 44,634.82 45,307.21 218,529 20.73% OPERATING EXPENSES 44,665.01 74,089.48 88,024.26 82,338.97 340,652 24.17% DEBT SERVICE 1,075.00 0.00 0.00 0.00 0 0.00% TRANSFERS OUT 0.00 0.00 0.00 16,852.50 65,000 25.93% TO FUND BALANCES 0.00 0.00 0.00 0.00 27,457 0.00% ADMINISTRATION 104,097.69 132,677.57 132,659.08 144,498.68 651,638 22.17% OPERATING EXPENSES 140,075.52 133,939.83 134,828.62 141,059.16 583,185 24.19% CAPITAL OUTLAY -10,000.00 0.00 0.00 1,107.00 56,436 1.96% DEBT SERVICE 0.00 0.00 0.00 514.93 15,638 3.29% MAINTENANCE 130,075.52 133,939.83 134,828.62 142,681.09 662,759 21.53% PERSONAL SERVICES 17,075.36 16,256.81 15,145.82 14,456.87 77,089 18.75% OPERATING EXPENSES 24,161.06 15,865.61 20,985.74 16,555.03 65,185 25.40% GOLF COURSE CARTS 41,236.42 32,122.42 36,131.56 31,011.90 142,274 21.80% GOLF COURSE FUND EXPENSES 275,409.63 298,739.82 303,619.26 318,191.67 1,456,671 21.84% AIRPORT CHARGES FOR SERVICE -4,081.39 -2,905.99 -3,417.49 -9,842.52 -25,000 39.37% MISC. REVENUE -67,731.68 -90,787.99 -88,544.42 -108,871.66 -413,319 26.34% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -7,309 0.00% AIRPORT REVENUE -71,813.07 -93,693.98 -91,961.91 -118,714.18 -445,628 26.64% ADMINISTRATION PERSONAL SERVICES 55,404.93 51,689.35 52,242.50 42,981.39 176,456 24.36% OPERATING EXPENSES 72,539.36 49,186.30 60,178.25 63,748.73 232,597 27.41% CAPITAL OUTLAY 0.00 0.00 0.00 1 '168.00 0 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 16,575 0.00% ADMINISTRATION 127,944.29 100,875.65 112,420.75 107,898.12 425,628 25.35% ECONOMIC DEVELOPMENT OPERATING EXPENSES 0.00 0.00 0.00 719.48 20,000 3.60% AIRPORT EXPENSE 127,944.29 100,875.65 112,420.75 108,617.60 445,628 24.37% BUILDING LICENSES & PERMITS -138,915.42 -141,808.03 -158,085.03 -179,386.88 -406,150 44.17% CHARGES FOR SERVICE -481.20 -558.53 -1,236.30 -1,865.75 -6,300 29.62% FINES AND FORFEITS -500.00 -500.00 -1 '143.00 -713.18 -5,500 12.97% MISC. REVENUE -256.46 -384.90 -247.38 -396.74 -3,600 11.02% BUILDING REVENUES -140,153.08 -143,251.46 -160,711.71 -182,362.55 -421,550 43.26% PERSONAL SERVICES 87,481.68 81,922.09 69,491.14 70,313.01 319,884 21.98% OPERATING EXPENSES 23,733.80 22,895.38 21,291.77 19,777.34 91 '116 21.71% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,550 0.00% BUILDING EXPENDITURES 111,215.48 104,817.47 90,782.91 90,090.35 421,550 21.37% Page 3 of 3 54 of 80 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1ST QRT 1STQRT 1ST QUARTER ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SI;RVICES 5,699.68 5,695.20 5,694.60 5,688.87 22,745.00 25.01 OPERATING EXPENSES 5,008.72 5,255.11 5,313.88 6,647.63 28,972.00 22.95 TOTAL 10,708.40 10,950.31 11,008.48 12,336.50 51,717.00 23.85 CITY MANAGER PERSONAL SERVICES 55,473.30 50,360.85 49,911.52 48,470.22 229,837.00 21.09 OPERATING EXPENSES 3,075.39 423.30 807.11 703.93 3,550.00 19.83 TOTAL 58,548.69 50,784.15 50,718.63 49,174.15 233,387.00 21.07 CITY CLERK PERSONAL SERVICES 54,070.05 52,695.19 53,605.41 53,561.60 246,678.00 21.71 OPERATING EXPENSES 42,203.44 18,966.80 42,831.34 19,267.28 36,989.00 52.09 TOTAL 96,273.49 71,661.99 96,436.75 72,828.88 283,667.00 25.67 LEGAL OPERATING EXPENSES 16,641.97 16,016.56 17,743.65 17,097.48 102,360.00 16.70 TOTAL 16,641.97 16,016.56 17,743.65 17,097.48 102,360.00 16.70 FINANCE/ACCOUNTING PERSONAL SERVICES 90,660.40 87,979.02 86,907.88 85,814.38 397,206.00 21.60 OPERATING EXPENSES 26,998.60 27,081.98 25,109.08 25,924.18 81,355.00 31.87 TOTAL 117,659.00 115,061.00 112,016.96 111,738.56 478,561.00 23.35 M.I.S. DIVISION PERSONAL SERVICES 45,660.08 44,400.59 25,094.88 24,521.87 117,955.00 20.79 OPERATING EXPENSES 5,200.54 12,748.28 5,149.54 11,091.06 40,335.00 27.50 CAPITAL OUTLAY 1,300.52 0.00 0.00 0.00 5,000.00 TOTAL 52,161.14 57,148.87 30,244.42 35,612.93 163,290.00 21.81 POLICE ADMINISTRATION PERSONAL SERVICES 122,824.93 110,140.48 116,935.83 97,588.92 501,230.00 19.47 OPERATING EXPENSES 39,313.10 36,695.48 29,043.59 35,823.16 103,685.00 34.55 TOTAL 162,138.03 146,835.96 145,979.42 133,412.08 604,915.00 22.05 POLICE PATROL PERSONAL SERVICES 501,359.37 516,346.97 485,515.29 503,183.41 2,060,690.00 24.42 OPERATING EXPENSES 33,907.11 40,970.79 47,660.37 58,989.93 193,135.00 30.54 TOTAL 535,266.48 557,317.76 533,175.66 562,173.34 2,253,825.00 24.94 CODE ENFORCEMENT DIVISION PERSONAL SERVICES 27,164.07 30,873.50 31,716.46 30,726.43 143,719.00 21.38 OPERATING EXPENSES 5,280.53 4,754.00 4,930.70 6,324.29 20,680.00 30.58 TOTAL 32,444.60 35,627.50 36,647.16 37,050.72 164,399.00 22.54 POLICE INVESTIGATIONS PERSONAL SERVICES 213,323.37 198,821.73 139,693.21 110,800.96 580,024.00 19.10 OPERATING EXPENSES 20,76~~: 18,946.85 24,644.17 23,518.91 98,716.00 23.82 CAPITAL OUTLAY 919.41 0.00 0.00 0.00 TOTAL 234,086.35 218,687.99 164,337.38 134,319.87 678,740.00 19.79 POLICE COMMUNICATIONS PERSONAL SERVICES 115,451.19 103,429.45 113,094.72 91,506.29 489,592.00 18.69 OPERATING EXPENSES 394.87 628.96 451.26 843.71 7,735.00 10.91 TOTAL 115,846.06 104,058.41 113,545.98 92,350.00 497,327.00 18.57 Page 1 of2 55 of 80 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1ST QTR 1ST QRT 1STQRT 1ST QUARTER ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 176,124.94 143,255.59 142,056.69 139,775.09 622,687.00 22.45 OPERATING EXPENSES 23,120.59 17,175.98 17,854.75 18,399.20 108,733.00 16.92 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 39,000.00 TOTAL 199,245.53 160,431.57 159,911.44 158,174.29 770,420.00 20.53 STORMWATER UTILITY DIVISION PERSONAL SERVICES 142,444.62 136,671.65 104,840.26 112,085.71 496,889.00 22.56 OPERATING EXPENSES 64,996.92 64,851.11 102,106.45 67,661.26 405,890.00 16.67 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 1,200.00 TOTAL 207,441.54 201,522.76 206,946.71 179,746.97 903,979.00 19.88 CENTRAL GARAGE PERSONAL SERVICES 39,085.97 17,789.82 38,248.58 41,303.25 182,300.00 22.66 OPERATING EXPENSES 9,404.72 7,713.42 4,067.12 2,963.94 24,466.00 12.11 CAPITAL OUTLAY 12,000.00 0.00 0.00 0.00 0.00 TOTAL 60,490.69 25,503.24 42,315.70 44,267.19 206,766.00 21.41 FACILITIES MAINTENANCE PERSONAL SERVICES 26,955.06 25,499.30 50,799.01 38,069.86 160,541.00 23.71 OPERATING EXPENSES 16,201.48 11,038.80 12,731.62 18,500.84 114,776.00 16.12 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 40,000.00 TOTAL 43,156.54 36,538.10 63,530.63 56,570.70 315,317.00 17.94 PARKS/RECREATION PERSONAL SERVICES 179,734.59 155,667.05 145,790.85 146,003.13 652,045.00 22.39 OPERATING EXPENSES 62,023.41 45,453.19 52,687.12 52,599.04 229,683.00 22.90 CAPITAL OUTLAY 0.00 1,429.65 10,679.13 19,190.32 33,000.00 58.15 TOTAL 241,758.00 202,549.89 209,157.10 217,792.49 914,728.00 23.81 CEMETERY PERSONAL SERVICES 31,795.95 19,613.17 20,295.77 19,601.07 86,814.00 22.58 OPERATING EXPENSES 5,104.71 2,693.75 6,406.11 3,880.76 30,440.00 12.75 CAPITAL OUTLAY 0.00 0.00 8,799.99 0.00 0.00 TOTAL 36,900.66 22,306.92 35,501.87 23,481.83 117,254.00 20.03 GROWTH MANAGEMENT PERSONAL SERVICES 83,027.57 69,957.35 48,482.21 48,884.27 222,280.00 21.99 OPERATING EXPENSES 2,232.66 7,323.14 3,249.14 2,569.55 20,700.00 12.41 TOTAL 85,260.23 77,280.49 51,731.35 51,453.82 242,980.00 21.18 NON-DEPARTMENTAL PERSONAL SERVICES 0.00 0.00 17,013.69 13,195.61 210,981.00 6.25 OPERATING EXPENSES 343,563.07 272,245.95 255,935.53 297,236.99 496,093.00 59.92 GRANTS AND AIDS 0.00 0.00 0.00 717.97 0.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 12,888.00 TOTAL 343,563.07 272,245.95 272,949.22 311,150.57 719,962.00 43.22 ALL DEPARTMENTS PERSONAL SERVICES 1,910,855.14 1,769,196.91 1 ,675,696.86 1,610,780.94 7,424,213.00 21.70 OPERATING EXPENSES 725,434.81 610,983.45 658,722.53 670,043.14 2,148,293.00 31.19 CAPITAL OUTLAY 13,300.52 2,349.06 19,479.12 19,190.32 118,200.00 16.24 GRANTS AND AIDS 0.00 0.00 0.00 717.97 0.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 12,888.00 TOTAL GENERAL FUND 2,649,590.47 2,382,529.42 2,353,898.51 2,300,732.37 9,703,594.00 23.71 Page 2 of2 56 of 80 CAPITAL PROJECT STATUS REPORT 12/3112012 GENERAL CAPITAL PROJECTS FUND 310 Percent Project Project Expenditures Funds Expended/Number Description Budget To Date Encumbrances Remaining Encumbered Al310 Police Vehicle Replacement 56,000.00 52,318.00 3,682.00 93.43% Al311 Old City Hall Windows 15,000.00 15,000.00 0.00% Al312 FDLE Firewall 5,000.00 5,000.00 0.00% Al313 Diesel Fuel Tanks 15,000.00 15,000.00 0.00% Al314 Stormwater Equipment 230,000.00 185,940.00 44,060.00 80.84% 321,000.00 185,940.00 52,318.00 82,742.00 74.22% CAPITAL IMPROVEMENT PROJECTS FUND320 Percent Project Project Expenditures Funds Expended/Number Description Budget To Date Encumbrances Remaining Encumbered C0921 Schumann Park Improvements 246,460.00 226,810.82 3,525.64 16,123.54 93.46% Cl123 Bark Park Amenties 100,000.00 11,478.50 2,500.00 86,021.50 13.98% C1124 Lift Station-Riverview Park 100,586.50 62,862.49 37,724.01 62.50% C1125 Riverview Park Irrigation Fountains 25,000.00 8,261.52 16,738.48 33.05% A1222 Blueway Signage 25,000.00 25,000.00 0.00% A1223 Bleacher Shields 50,000.00 86.49 49,913.51 0.17% A1224 Creative Playground 130,000.00 98,318.00 31,682.00 75.63% Al225 Handicapp Pier 15,000.00 15,000.00 0.00% Al320 Fish House Improvements 325,000.00 325,000.00 0.00% Al322 Schumann Park Playground 25,000.00 25,000.00 0.00% Al323 Volley Ball Court Lighting (RVP) 20,000.00 20,000.00 0.00% Al324 Multi-use Field Lighting (BBSC) 185,000.00 168,000.00 17,000.00 90.81% 1,247,046.50 407,817.82 174,025.64 665,203.04 46.66% TRANSPORTATION CAPITAL PROJECTS FUND330 Percent Project Project Expenditures Funds Expended/Number Description Budget To Date Encumbrances Remaining Encumbered C1126 Presidental Streets 473,500.00 33,179.44 440,320.56 7.01% Cll32 Gateway Enhancement 25,000.00 25,000.00 0.00% P0001 Road Paving 327,442.57 23,928.73 213,741.55 89,772.29 72.58% A1231 Cav Corp Enhancements 825,000.00 47,217.44 22,922.58 754,859.98 8.50% Al233 Indian River Drive Parking 125,000.00 43,182.74 4,000.00 77,817.26 37.75% A1234 Davis Street Sewer 150,000.00 4,500.00 500.00 145,000.00 3.33% Al330 Barber Street Bridge Repairs 60,000.00 60,000.00 0.00% 1,985,942.57 152,008.35 241,164.13 1,592,770.09 19.80% STORMWATER IMPROVEMENT FUND FUND363 Percent Project Project Expenditures Funds Expended/Number Description Budget To Date Encumbrances Remaining Encumbered P0004 1/4 Round Swale Rehab 500,000.00 159,305.30 32,741.20 307,953.50 38.41% 500,000.00 159,305.30 32,741.20 307,953.50 38.41% AIRPORT PROJECTS FUND455 Percent Project Project Expenditures Funds Expended/Number Description Budget To Date Encumbrances Remaining Encumbered Cll52 Install Security Cameras 43,000.00 24,777.49 16,939.00 1,283.51 97.02% A1251 Airport, Survey, Marking and Apron Rehab 164,400.00 26,479.50 93,596.22 44,324.28 73.04% Al351 Main Street Access Road 1,200,000.00 1,200,000.00 0.00% 1,407,400.00 51,256.99 110,535.22 1,245,607.79 11.50% 57 of 80 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 As of December 31,2012, the total available funds ofthe City were $13,733,489. $8,157,220 was held ip an interest bearing checking account, $3,573,329 was invested with the State Board of Administration and $2,002,940 in government securities. All the remaining investments in government securities will mature during the next quarter. At the Investment Committee's last meeting on November 28, 2012, it was decided to defer further purchases until after some resolution was seen on the "fiscal cliff' issue. At this time, the obtainable yields for maturities less than three years are less than the yield received on our checking account. STATE BOARD OF ADMINISTRATION CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund + Performance Deposits 51.56% 1,842,388.89 Discretionary Sales Tax Fund 23.94% 855,544.69 Riverfront Redevelopment Fund 2.81% 100,526.28 Parking In-Lieu-Of Fund 0.87% 31,076.50 Recreation Impact Fee Fund 0.57% 20,222.94 Law Enforcement Forfeiture Fund 1.67% 59,629.28 Golf Course Projects Fund 1.21% 43,414.56 Building Department Fund 10.23% 365,554.36 Cemetery Trust Fund 7.14% 254,971.64 Total 100% 3,573,329.14 CUSTODIAL ACCOUNT YIELD TO DATE OF PURCHASE 12/3112012 MATURITY CUSIP ASSET NAME MATURITY PURCHASE PRICE FAIR VALUE DATE NUMBER U.S. Treasury Note 0.7917% 03/31111 996,836.00 1,000,860.00 02/28/13 912828QK9 FHLBNote 0.8641% 03/31/11 1,002,670.00 1,002,080.00 03/27113 313372RK2 TOTAL $ 1,999,506.00 $ 2,002,940.00 FUND ALLOCATION General $ 1,399,294.00 $ 1,401,697.18 69.98% Discretionary Sales Tax 100,053.00 100,224.83 5.00% Riverfront CRA 200,106.00 200,449.67 10.00% Stormwater Revenue 100,053.00 100,224.83 5.00% Building 200,000.00 200,343.48 10.00% TOTAL $ 1,999,506.00 $ 2,002,940.00 100.00% 58 of 80 CliYOf ~~ " c HOME OF PWCAN ISLAND Memorandum To: Mayor and City Council Thru: AI Minner, City Manager From: Kenneth W. Killgore, Director of Finance Date: March 8, 2013 Re: 1 sr Quarter Accomplishments Fiscal Year 2013 Enclosed please find the 1st Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended December 31, 2013. CITY CLERK Legislative Support Matters • Prepared agenda packets and minutes for five Regular City Council meetings, one joint workshop with City of Fellsmere-attended six meetings for I 0 hours. • Six resolutions adopted, two failed. • Three ordinances adopted. • 14 resolutions adopted. • One official document recorded with Clerk of Court. • Five proclamations prepared and presented. • Placed two legal notices in Press Journal. • Placed two legal notices in the Press Journal. • Provided monthly City calendars and revisions to Council, city staff and press. • Provided monthly regional and county board meeting calendars to Council. • Provided notice to regional boards and committees of new Council appointees. • Coordinated attendance of clergy for Council meeting invocations. • Distributed one City Code supplement. • Prepared travel reimbursement for one Council Member for Advanced Institute for Elected Municipal Officials. Records Management Program • Responded to 50 public records request. • 11 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred-It Recycling-17 trees saved. • Scanned into Laserfiche-20 sets of minutes, 28 agenda packets, 6 Resolutions, 3 Ordinance, 7 agreements and 55 Cemetery files-60 other documents. • 591 Building Contractor Files and Permit Folders with Plans scanned by the Building Dept. Election Matters • All Candidate and PAC G2, G3 and G4 reports timely submitted as well as some termination reports. • Advertised two general election ads. • Coordinated use of city facility and A V staff for two candidate forums. • Clerk assisted with setup and opened/closed for SOE staff for eight day early voting in City Council Chambers. • Swore in two newly elected Council members at 11/14112 regular meeting. • Orientation documents prepared and conducted for one new Council member with City Manager and City Attorney. • One plaque prepared for presentation for departing Council member. 59 of 80 City Board Matters • Filled eight board vacancies. • Prepared eight certificates of appreciation for outgoing board members. • RPM attended and recorded three Natural Resources Board meetings. • Deputy City Clerk attended and recorded Treasure Coast Council of Local Government meeting in October and November. • Clerk coordinated and attended Treasure Coast Council Local Government Luncheon in Ft. Pierce in November. • Arranged four gifts for Treasure coast Council of Local Government leadership change. • Deputy City Clerk attended and recorded three Veterans Advisory Committee meetings. Cemetery Matters • Certificates of Interment Rights issued for 14locations for a total of$17,200. Community/Staff Matters • Placed three courtesy ads in Press Journal. • Responded toe-mails to the General City of Sebastian e-mail address and/or forwarded them to the appropriate departments for response. • Deputy Clerk and Records Program Manager volunteered at Sebastian Clambake. • Clerk volunteered for Salvation Army. • Clerk coordinated Mayor Hill's greeting of Justin Riney who visited Sebastian in 167 mile Indian River Lagoon paddle to promote lagoon awareness. • Clerk obtained IRC permit, Council approval and assisted with coordination of Christmas parade and prepared ads and certificates of appreciation to sponsoring organizations and PD volunteers. • RPM weekly update of City Hall marquee. • Deputy Clerk swore in two police officers. Personnel/Educational Matters • RPM attended the Annual F ACC Fall Academy in October and obtained CMC Certification in December. ADMINISTRATIVE SERVICES • Prepared the 4th Quarter 2012 Budget Amendment to the City Council. • Submitted the approved 2013 Operating Budget to the Government Finance Officers Association Awards Program. • Assisted Auditors with interim audit work. • Closed financial records for year-end and opened up the new budget year on the accounting software. • Began preparation of the financial statements for the year ending September 30, 2012. • Handled normal processing of payroll, accounts payable and cashiering. • Hosted the Annual A wards Banquet in December. • Coordinated the quarterly employee investment meetings with ICMA. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Recruited, interviewed, and hired replacements for vacant positions. 2 60 of 80 POLICE DEPARTMENT Administration • Incident Reports processed/dispersed to proper agencies and entered into lMC ... 473 • Arrest Reports (Juveniles)................................................... ............... 11 • Arrests Reports (Adults).................................................................... 78 • Accident Reports/Driver Exchanges processed, dispersed/entered into IMC... .... 72 • Traffic Citations processed and entered into IMC ...................................... 205 (Civil-153; Criminal-37; Citation Arrests-15; Voided -0) • Parking Citations processed, followed up and entered into IMC..................... 8 • Warning Citations processed, followed up and entered into IMC. .. ... ... ... . .. .... 691 • Subpoenas signed, processed and distributed ............................................ 205 • Traffic Enforcements ........................................................................ 583 • Code Violations, including parking ....................................................... 623 • Public Records Request: Oct. 26; Nov. 23; Dec. 41 .................................... 90 • Conducted 911 Operator Interviews for open positions. • Conducted interviews and hired a Crime Analyst/Accreditation Manager to fill an open position. • Continued review of agency policies as per accreditation standards. • Administration attended 5 Council meetings. • Attended over 50 Law Enforcement related meetings and 15 public meetings and/or speaking engagements. • Conducted 2 mock assessments for Commission for Florida Law Enforcement Accreditation. • Attended over 40 hours of training. • Assisted Ft. Pierce PD with promotional process. Volunteers • Volunteers worked a total of2,321 hours during this quarter. • 35 bank deposit details were made. This service is done to save time for City Hall employees. • 2 traffic control details were assigned. These consist of directing traffic at City events, road closures, etc. • 474 house watches/close patrols were completed. • 68 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 226 business checks were made. These business checks are done and help patrol officers keep an eye on the business community which cuts down on crime. • 133 area checks of banks were made. Visual marked units around the banks at various times help to deter crime. • 30 Airport checks were made. Again, the visibility helps to deter crime. • 61 special details were assigned, there were no miscellaneous assist for law enforcement personnel. • 95 paper runs, i.e.: State Attorneys Office, Sheriffs Office, etc. Volunteers pick up and deliver packages such as council packages, State Attorney packets and whatever other items are needed. • Assisted with traffic control on 5 traffic crash scenes. • 1 warnings/ticket for handicapped parking and 0 warnings/tickets for other parking were issued. • 54 citizen contacts and 417 miscellaneous jobs. • 11 Funeral Escorts were done. • Clam Bake and 5K Run in November 2nd, 3'd and 41h-10 Volunteers with a total of 147 hours. • Christmas Parade December 151 -7 Volunteers with a total of 28 hours. • 5K Run -December 15th -5 Volunteers with 15 hours. 3 61 of 80 Road Patrol and Special Operations • Officers were dispatched to 3,704 calls for service, and self-initiated 9,590 events. • 78 adult and II juvenile arrest were made. • Officers issued 205 citations, 8 parking citations, and 691 written warnings. • Officers completed 473 offense reports and 72 crash reports. Citations Warnings Incidents Arrests • Traffic Homicides (0) • Boat Ofc (ID 44 7) • K-9 Ofc's Temporarily assigned to Road Patrol 157 98 26 • TOTALS 157 98 26 • K-9 Usage/Activity Reports: 32 • K-9 Training hours 360 combined hours. • K-9 Demonstrations 6 • K-9 Apprehensions 3 misdemeanor and 2 felony • K-9 Narcotic Searches 14 l1 17 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investigations • 41 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession of narcotics, stolen vehicle. • 2 arrest and 11 warrants for arrests were obtained. • 17 total cases were cleared. • 48 reports/supplements were completed. Communications Division • 13,294 calls entered into C.A.D. (IMC) of that: • 3,704 were dispatched calls for service • 1,481 were Code Enforcement Initiated calls • 6,755 were Officer Initiated calls • 753 were Volunteer Initiated calls • Total911 calls received 2,521 of that the breakdown of the lines are as follows: • Wireless 911 calls -I, 777 (cell phones) • Wire-line 911 calls-566 (residential and/or business land lines) • VOIP 911 calls-178 • 817 of the calls were transferred to other agencies • 186 were hang-ups • Total Admin Lines calls: • Incoming 5,404 • Outgoing 2,775 • Transferred 726 • Training attended: • I Light Duty Officer took State Certification Test • 1 FDLE Regional Work Group Meeting • 1 FDLE FALCON Training • One set of Dispatcher interviews. • Dispatchers received new shirts. During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign off's, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and dispatch all non-emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. We also provide services to non-residents by answering questions, giving phone numbers, referring them to the proper agency, etc. We also assist other agencies with information and/or requests they may have. 4 62 of 80 Alarm Assessments • $720 in alann permits • $850 in false alarms fines • 161 alann responses by officers, 89 of these were false. • 38 New permits issued. Code Enforcement Division • Issued 263 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 77 property inspections for title companies and 136 sign violations. • 868 Code Services. • 474 re-inspections, 28 violations were not complied with, 123 were posted for abatement, 81 abated by vendors. • 244 violations complied. • 57 Liens filed, 17 liens released. • 174 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the first quarter. PUBLIC WORKS DEPARTMENT Engineering Traffic Division • Regulatory signs 126 • Warning Signs 74 • Guide signs 1 02 • Specialty signs 187 This includes Temp signs and Aframe/Marquise signs setup for events. • Pavement Markings. 600 Ft. • Straightening /Maintenance IOOhrs. This includes pothole repair. Roads and Maintenance • Weed eat and edge sidewalks on Barber St. • Work on Schumann Tennis court Rest room. • Weed eat along the railroad track on Schumann Dr. and Essex Ln. • Repair lights on l.R.D. • Clean up in the compound. • Trim trees on Essex Ln. • Work on lights at Main st boat ramp. • Set up and close roads for Homecoming. • Trim trees of stop sign at Rolling hill and Damask. • Patch potholes throughout the City of Sebastian • Trim trees off the road and sidewalk on Engler and Power line road. • Install memorial benches in the parks. • Repair flag pole light on 512. • Repair dock lights at the Yacht Club. • Weed eat and edge Power Line road. • Repair road crossing at South Winbrow. • Repair lights at Easy St Park. • Repair lights on Pedestrian Bridges. • Do the repairs at Fishermen Landing. • Do repair at the Senior Center. • Remove dead pine tree off the Golf course. • Repair the net at the driving range. • Mow and weed eat the ditch at the Golf course. • Paint safety yellow at River view Park, Main St boat ramp, Yacht Club, Main St sidewalk and City Hall Complex. • Pick up dead animals throughout the city. • Work on elec. at Schumann tennis courts. • Repair elec. at River view Park. • Clean up after the contractors at the Schumann restrooms. • Set up and brake for Sk run. 5 63 of 80 • Set up and brake down for Clam bake. • Pick up 200 phone books off Miller Dr.in the right of way. • Install bricks at the War Memorial. • Put dirt on edge of road after the roads where paved. • Repair the sign on Usl. • Trim new shrubs off the road on Power line road. • Repair the mailbox on 132 Pelican Island Place. • Trim trees at the Golf course. • Trim trees at Boys and Girls Club. • Remove broken bench and install new one at the War memorial. • Build catch basin for Storm Water on Phelps St. • Edge and weed eat and clean quarter round on Easy St. • Clean up trash on Delaware av. • Build catch basin for Thomas St. • Work at the Airport for pavement removal. • Build catch basin for Layport Dr. • Repair catch basin at the Cemetery. • Haul extra dirt out of the Cemetery from the graves that where dug. • Bob M. helping at the Cemetery • Clean up around the guardrails through out the city. • Help storm water clean quarter round through out the city. • Repair the fence at the Compound. • Cut trees back off the road through out the city. • Clean up Big Building. • Repair clock at Riverview Park. • Cut tree off stop signs through out the city. • Cut ditch on 512 and New pack. • Pick up tree debris after the ditch cleaning crew. • Clean up the fill pile. • Sweep Streets 1 OOmiles 4 dumps 3 fills. Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Made necessary irrigation repairs. • Marked out grave sites. • Handled burials. Parks and Recreation • Set up and maintained Riverview Park for Clam Bake • Assisted with Veterans Day and Pearl Harbor Day Ceremonies. • Cancelled Halloween Costume Contest at Riverview Park due to weather • Assisted with Christmas Parade & 5K Run. • Maintained Christmas Tree and fountain at Riverview Park • Installed mulch in medians on Sebastian Blvd. • Repaired fence around playground at Riverview Park • Repaired irrigation from Clambake damage at Riverview Park. • Repaired fence at Friendship Park Tennis Courts • Added surface material to Clay Courts at Friendship Park. • Rewired pump for fountain in pond at Blossom Park. • Repaired fence at football field. • Replaced 2 tennis nets at Schumann Park. • Rewired and installed new breakers for lights at Schumann Park. • Installed new Pirate Ship Playground and 2 Shade Canopies at BSSC. • Repaired ramps at Skate Park. • Repaired irrigation damage from vehicles on U.S. 1 & Sebastian Blvd. • Continued regular maintenance. 6 64 of 80 Fleet Management • The Fleet Management staff completed 301 repair work orders, 41 preventive maintenance services, and 37 service calls, and 4 road trips. • In addition to the in-house vehicle/equipment work orders, 43 vehicle and equipment repairs were scheduled and completed by outside vendors. • The Fleet Management Division has completed the following projects in the past quarter: • Purchased: • (3) pick-ups for Police and Public works. • CAT Front End Loader for the Airport • Large Mower for Parks • The sale of vehicle/equipment using GovDeals.com sold for a net total of $36,423. (For a yearly total of $70,600) • Completed the project for the installation of (1) 16 yd Dump bed on Public Works -PW -14 Dump Truck. • Completed the RFP for outside repair services. • Upgraded the Fleet Management Hurricane Manual. • Fuel costs as of Dec. 31, 2012 are as follows: • $3.26 per gallon of gasoline, increase of 4% over the past 90 days. • $3.66 per gallon of diesel fuel, increase of 1cent over the past 90 days. Facilities Maintenance • Removed old floor Fisherman's Landing • Repaired A/C Fisherman's Landing • Installed new carpet Fisherman's Landing • Cleaned kitchen and tiles At Fisherman's Landing • Liquid termite treatment Fisherman's Landing • Repaired A/C Golf Course (squirrel fan for Eagles Nest) • Repaired A/C Golf Course (repaired leak Eagles Nest) • Painted men's and ladies restrooms at Golf Course • Started new custodial Crew • Conducted quarterly sprinkler tests • Installed new doors and hardware senior center • Repaired A/COld City Hall (unit 1a shorted low voltage line) • Clean tiles and carpeting City Hall • Roof repairs City Hall • Added timer for lighting control at airport (Lopresti Hanger) • Continued daily maintenance, cleaning and repair of public work facilities Stormwater • Driveway replacements 34 for Y.. round installation • Pipe replacements • 980 LF of 12" pipe • Replaced two Road Crossings • Bush Hog mowing-Stormwater park-Periwinkle, Stonecrop area-unit 17 retention ponds • Y.. round Maintenance-Easy Street, South Easy Street, Columbus and Toledo Streets • Filled edge of road from Paving Project on Miller Drive • Completed numerous complaints 7 65 of 80 GOLF COURSE • Total revenue for 1st quarter: $358,518. o Golf Rounds for I 51 quarter: 11,608. o Green Fee revenue for I't quarter: $98,261. o Cart Fee revenue for I't quarter: $140,157, an increase of$1,379 over Fiscalll-12 1'1 quarter. o Golf shop revenue for 1st quarter: $12,913. o Driving range revenue for I st quarter: $7,916. o Discount Card revenue for I st quarter: $24,618. o Club Rental & Club Storage revenue for 1st h quarter: $2,580, an increase of $178 over Fiscal 11-12 I st quarter. o Computerized golf handicap revenue for I st quarter: $4,120. o Rents & Royalty revenue for 1st quarter: $6,794, an increase of $428 over the I st quarter of FY20 I 0-11. o Professional golf lesson revenue for 1st quarter: $410. o Annual Membership/Initiation revenue for 1 '1 quarter: $59,321, an increase of$1,378 over Fiscal 11-12 1st quarter. • Charity, Corporate and special Golf Tournaments for 1st quarter included Central Baptist Church (40 players), Sebastian Itlian-American Club (132), The Tiki Bar GolfTournament (137 players), St. Sebastian Church Tournament (60 players) and The Sebastian Amateur (60 players). • Charity, Corporate and Special GolfTournaments scheduled for 2"d quarter (2012-13) include Sebastian River High School Baseball Boosters Tournament, Sebastian Men's Golf Association President's Cup, Vista Gardens Homeowners Association, 2"d Annual Michael Nichols Memorial Golf Tournament, Sebastian Eagles, Vista Del Mar Homeowners Association. • Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to worthy causes, SMGC provides key support to numerous community endeavors. • Golf course condition in excellent shape, several customers frequently offered positive comments about condition of golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property and around the clubhouse. • Since inception of Sebastian River High School (beginning in 1994), SMGC served as the home golf course for the Sebastian River High School Boy's and girls golfteams. PGA Director of Golf, Greg Gardner, has served as golf coach since 1996. Boys team finished with a season record of 11 wins and 2losses and one player, Cole Thompson, qualified for the State Regional Championship. • Addressed serious wild hog problem on golf course property. • Created a 30-second commercial which will be aired on Comcast/GolfChannel (Sebastian to West Palm market) mainly during key PGA Tour golf tournaments, which includes the Honda Classic, WGC Dora!, Arnold Palmer Invitational, TPC Sawgrass and The President's Cup. BUILDING DEPARTMENT • In the l st quarter of this fiscal year a total of 23 new single-family homes were issued building permits. This is more than twice as many that were reported in the 4th quarter of last fiscal year. Other permits of significance include 4 new mobile homes, no new commercial buildings, no commercial additions, 7 commercial alterations, I commercial build out, 1 residential addition and 9 residential alterations. In all, only 427 building permits were issued in the 1" quarter. This is an approximately the same pace as in the fourth quarter with a distinct increase in residential construction that is taking place in several PUD's. • Total number of inspections for the 1 '1 quarter was 1,276 for an average of22 inspections per working day. The number of inspections this quarter is approximately the same as the 4th quarter oflast fiscal year. • The building department issued 15 certificates of occupancy for new single family residences during the 1st quarter. • A proposed ordinance revising Chapter 46 of the City Code of Ordinances entitled "Floods" was presented to the City Council. The ordinance changes were promulgated by the mandatory adoption of new floodplain maps provided by FEMA and changes to floodplain management regulations that were previously only contained in local ordinances that are now found in the Florida Building Code. The adoption of the ordinance was necessary for continuation in the NFIP program. The changes were approved at first and second readings and adopted by City Council. • The following list the Business Tax Receipts that were issued in the 4th quarter: New Businesses-35, Renewals-164, Transfers-5, Duplicates-!, Home Based Businesses-27, Commercial Businesses-10, Insurance Companies-3, and Solicitor Permits-18. In addition, there have been 52 requests from lien/title companies for permit records on properties within the city. 8 66 of 80 AIRPORT • Monitored FDOT Grant opportunities. • Coordinated activities of the Airport, Building Department and Planning and Zoning • Continued review of established policies and procedures Economic Development • Continued review of established policies and procedures. • Considered best management practices to accomplish the department's goals and objectives. 9 67 of 80 Subject: OIYOf SEBAST~ E6Z~ HOME OF PWCAN ISLAND AGENDA TRANSMITTAL Agenda No. 12h -!3.0t.f lub-July 41h Event Modification Department Origin: City Manager A~ministrative ~;~ ?[ Ctty Attorney:~-~ t:/City Clerk: ---...;&<'-"--'-.:.........::=----Submittal by: Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 SUMMARY The City and the Sebastian Lion's Club have a Joint Project Agreement to conduct a 41h of July event. The partnership has worked very well. This year, the Lion's Club would like to make a modification to some events. While the existing Agreement is silent to the issue, because it concerns the "East-Side" area of Riverview Park, I thought it best to receive direction from Council before administratively authorizing the change. Lion's Club has requested to move the "Kiddy-Activities", such as bounce houses and horseback rides to the area of the park east of Indian River Drive. Lions is of the opinion that this will better accommodate parking and provide a better place for children activities. City Council may grant this request with the condition that the bounce houses are deflated prior to the start of the fireworks show. In addition, Lions has requested that Indian River Drive be closed between Coolidge and Harrison. RECOMMENDATION Staff recommends approval of the events modification. 68 of 80 Page 1 of 1 Alfred Minner From: Norman Meyer [nm2101@yahoo.com] Sent: Wednesday, February 27,201311:01 AM To: Alfred Minner Subject: from Norman Meyer Thank you for letting us use your website to promote the 4th of July forms. If we use the property east of IR Drive to hold kiddy bounce rides, horseback rides, etc., can we, after the parade ends, keep IR Drive closed from Coolidge to Harrison allowing families to cross the road? As a final thought regarding the light at the comer of US 1 and Main Street, why is there no left tum arrow from Main Street onto US 1-either north or south? Thanks. Norman 3/20/2013 69 of 80 JOINT PROJECT AGREEMENT This AGREEMENT entered into this 12'h day of January 2011 between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and the LIONS CLUB OF SEBASTIAN, Inc. (hereinafter called "LIONS"), provides that: WHEREAS, CITY has traditionally hosted a Fourth of July Festivity Celebration with a parade, concessions and fireworks along the City's Riverfront; and, WHEREAS, LIONS and CITY desire that LIONS maintain the status of sponsor and organizer of the Celebration, and the parties hereby set forth the obligations and privileges of continuing this valued relationship. THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The parties shall cooperate in organizing and conducting the traditional Fourth of July Festivity Celebration for the years 2011 through 2015 as set forth herein. 2. LIONS, with the aid and assistance of necessary City personnel, shall organize and administrate all activities and events for said Celebration, with the exception of the VIP breakfast, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations and subject to the safety controls of the Sebastian Police Department, Fire Marshall and Health Department. 3. Said Celebration events shall entail, at a minimum, a parade, fireworks, display, live musical entertainment, a festival in the Riverview Park, and beer and/or wine sales in accordance with an operational plan approved by the City Manager, with such additional events as is determined by the CITY to be feasible. Indian River Drive shall be closed in the vicinity of the Park at such times and locations as determined at the reasonable discretion of the City Manager. 4. City shall further provide the City Manager with authority to open and close effected streets and rights-of-ways during the course of festivities at his sole discretion. 5. CITY shall advance $5,000 to LIONS towards costs of entertainment, administrative and miscellaneous expenses. 6. Within sixty (60) days after conclusion of the Celebration, LIONS shall provide a final accounting in accordance with generally accepted practices, and return any funds remaining from the advance amount. 7. LIONS shall have the right to rent concession booths in Riverview Park and, if needed the closed portion of Indian River Drive right-of-way as part of the Celebration festival, and shall be entitled to all proceeds from said concession activities. 8. CITY shall contract directly for the fireworks display, shall organize fund-raising and otherwise have full financial responsibility for funding the Celebration events. 9. LIONS agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by LIONS' members or agents in the course of perfonming LIONS' obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the actions of LIONS' members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. 70 of 80 10. CITY agrees to indemnify, defend and hold LIONS harmless from any and all claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful acts of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. AGREED to on the date first set forth above. ATTEST: APPROVED AS TO FORM AND CORRECTNESS Rofltt!# City Attorney CITY OF SEBASTIAN A Municipal Corporation LIONS CLUB OF SEBASTIAN, INC. 2 71 of 80 Subject: HOME Of PWCAN ISlAND AGENDA TRANSMITTAL Parks & Recreation Committee Green Ways Update Agenda No. J 2 C -I 3 O'/S Department Origin: City Manager Administrative Srv~c:~ City Attorney: -~-+--r·...,...___,.----City Clerk: \ Date Submitted: 20 MAR 13 ity Manager Council Date: 27 MAR 13 oncept Map, P/R Transmittal Documentation SUMMARY Parks and Recreation Committee has been working on a concept to provide direction trail signs throughout the City's sidewalk and park system. The concept essentially shows residents what amenities the City has and provides a directional map for walking, bike and hiking around the City. The FY 12 CIP has a budget of $20,000 for such green way improvements. At the last Parks and Recreation Committee meeting, the group came up with a concept that would (1) professional complete a map concept; and, (2) construction approximately 9-10 kiosks around the community. Prior to starting the project, the Committee seeks Council review and approval. RECOMMENDATION Staff recommends that Council provide authority to the City Manager to execute the green way concept within established budget parameters. 72 of 80 HOME OF PWCAN ISlAND MEMORANDUM Date: February21, 2013 TO: Members of Parks and Recreation Committee FROM: Linda Kinchen, Secretary ~ Subject: Bike and Walking Trails Attached is the advertising cost proposal along with the costs for benches and kiosks. Samples of kiosks show manufactured costs verses "in house" kiosks already installed in various city locations. lk Total estimated Project costs are as follows: 1) Advertising $ 350. 2) Printing $ 2,000 3) Kiosk (city) each$ 660. 4) Locations x 12 $ 7,920 Total $10,270. 73 of 80 February 14, 2013 City of Sebastian via email Dear Linda, Jones t9 Jones .\ lt V E ll T I s l ~ c; I '.; l ·. It was a pleasure speaking with you yesterday. Below please find our proposal to design the Greenways and Blueways map. Thank you for the opportunity! Assumptions City of Sebastian logo and the pelican image Qooks to be trademarked) will be provided as vector art. If you do not own the rights to the pelican image we can look for a stock image that can be modified/embellished to have the same feel. Specifications Design and make press ready a full color, one sided, 12" x 18" map. Design and Prodution Graphic design Computer formatting and preparation of ftles for printer Stock images for legend Account management Subtotal (Continued on next page) $220 $55 $20 $55 $350 1015 18th Street -Vero Beach, Florida-32963-Voice 771.778.9797 -look2jj.com ·-------·--·-·-·--------74 of 80 Other costs to be considered Printing-(I will get more estimates from additional printers when we have made size decisions) 11" x 17" is cheaper due to the standard size Glossy text weight stock 11 X 1 7" 1000 = $344 12 X 18" 1000 = $397 Pelican image (if needed) 2500 = $672 2500 = $807 5000 = $1000 5000 = $1260 $55 If you have any questions or would like further clarification regarding this proposal please feel free to contact me. Again thank you for the opportunity to provide you with this proposal. Kindest Regards, Tor Jones P.S. Please visit our website www.look2jj.com to view samples of our work. 75 of 80 76 of 80 77 of 80 78 of 80 Subject: (]JY(J' SE~T!AN EZ~ HOME Of PWCAN ISlAND AGENDA TRANSMITTAL Sky Dive Sebastian Lease Renewal r Submittal by: SUMMARY Date Submitted: 20 MAR 13 Council Date: 27 MAR 27 On September 30, 2013, the current lease between the Sebastian Municipal Airport and Skydive Sebastian is set to expire. Under the terms of the existing lease, Skydive Sebastian has the right to renew for another twenty-year term under the existing conditions. Under City Manager items, as a matter of information, I wanted to publicly inform Council that staff will be executing the option. This option will provide a twenty year lease to Skydive which will expire on September 30, 2033. See Joe Griffin's letter. The current Skydive lease collects approximately $16,870 annually, and will receive an CPI increase in August. CPI increases have been in the 2% range. RECOMMENDATION This is a current contractual action and provided as an informational item. 79 of 80 HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 Main Street-SEBASTIAN, FL 32958 PHONE 772-388-8228-FAX 772-388-8248 j griffin@cityofsebastian.org -www .cityofsebastian.org 18 March 2013 James T. Iannaccone, Esq. 800 E. Broward Blvd., Ste: 606 Ft. Lauderdale, FL 33301 Re: Skydive Sebastian of South Florida, Inc. -Lease Renewal Mr. Iannaccone: The City of Sebastian is in receipt of your March 7, 2013 letter exercising the option to renew the lease between the City of Sebastian and Skydive Sebastian of South Florida, Inc. The Option Term of the lease is Twenty (20) years. Therefore, the lease for Skydive Sebastian of South Florida, Inc. is extended to 30 September 2033. It is understood that all terms, conditions, covenants, and restrictions of the underlying lease are still in effect and will continue throughout the length of the Option Term of the lease. The City of Sebastian, and the Sebastian Municipal Airport, regards Skydive Sebastian an integral partner in the economic diversity our City and Airport offers to the region. The City looks forward to the lease Option Term as a positive extension of our relationship. ;~;;;:;:z Joe1G~ff;; I Director cc: City Manager City Attorney City Clerk 80 of 80 4 B EVES DRIVE SUITE 200 MARLTON, NJ 08053 (856) 985-5600 FAX: (856) 810-9065 March 14, 2013 Mr. Al Minner, City Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 . RECEIVED Ctty Manager·~ ou· · " "'ce tfAR I 8 2013 RE: Building Code Effectiveness Grading Schedule The City of Sebastian, Indian River County, FL Dear Mr. Minner: We wish to thank you and Mr. Wayne Eseltine,for the cooperation given to our representative, Bryan Burgett, during our recent survey. We have completed our analysis of the building codes adopted by your community and the efforts put forth to properly enforce those codes. The resulting Building Code Effectiveness Grading Classification is 4 for 1 and 2 family residential property and 3 for commercial and industrial property. The Insurance Services Office, Inc. (ISO) is an insurer-supported organization with the primary mission of providing advisory insurance underwriting and rating information to insurers. There is no requirement that insurers use our advisory material. Insurers may have adopted, or may be in the process of adopting, an ISO insurance rating program that will provide rating credits to individual property insurance policies in recognition of community efforts to mitigate property damage due to natural disasters. These insurers may use the Building Code Effectiveness Grading Classification we have recently developed for your community as a basis for the credits used. While individual insurers may use different credits or different effective dates, the ISO program will apply credits to new construction within the City of Sebastian that has been issued a Certificate of Occupancy in the year 2013 and forward. We have attached a copy of our report which provides additional information about our classification process and how we have graded various aspects of your community's building codes and their enforcement. We want to highlight the fact that the Building Code Effectiveness Grading Schedule is an insurance underwriting and information tool; it is not intended to analyze all aspects of a comprehensive building code enforcement program nor is it for purposes of determining compliance with any state or local law or for making property/casualty loss prevention and life safety recommendations. 7 of 80 If you have any questions about the Classification that was developed, please let us know. Additionally, if you are planning on any future changes in your building codes or their enforcement, please advise us as these changes may affect our analysis and your community's grading classification. Sincerely, BCEGS Building Codes Department (856) 985-5600 FAX (800) 955-2422 Enclosure cc: Mr.Wayne Eseltine, Building Official w/enclosure 8 of 80 SEBASTIAN CITY COUNCIL REGULAR MEETING AND COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES WEDNESDAY, MARCH 13, 2013 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting of City Council to order at 6:30 p.m. 2. There was a moment of silence. 3. The Pledge of Allegiance was led by Council Member Adams. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice-Mayor Don Wright Council Member Jerome Adams Council Member Andrea Coy Council Member Jim Hill City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Community Development Director, Joseph Griffin Finance Director, Ken Killgore Police Chief, Michelle Morris MIS Senior Analyst, Barbara Brooke-Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Brief Announcements 3/16/13 – Pelican Island Wildlife Festival in Riverview Park – 10am-5pm 3/22/13 – Chamber of Commerce Concert in Riverview Park – 23 Treez - 5:30-8pm 3/22/13 – City Hall Closed Furlough Day 3/23/13 – Sebastian River Art Club – Art in the Park (Riverview) – 10 am to 4 pm Mayor McPartlan read the brief announcements. 9 of 80 2 Regular City Council Meeting March 13, 2013 Page Two Mayor McPartlan and Ms. Coy gave a brief update on the St. Baldrick’s children’s cancer research benefit at Captain Hiram’s on March 2nd. Ms. Coy reported that the goal was $50k and it had been announced today that the local event had raised $110K. She congratulated the Police Department team of 28 for their $10K approximate total and the Council team of three for raising $2,100. She said it was a wonderful day and a super cause and she would reveal her shaved head at the end of this meeting. 7. RECESS REGULAR CITY COUNCIL MEETING Mayor McPartlan recessed the City Council Meeting at 6:34 p.m. 8. CONVENE COMMUNITY REDEVELOPMENT AGENCY MEETING (CRA minutes are under separate cover and attached to these minutes) A. Call CRA Meeting to Order B. Roll Call C. Approve February 13, 2013 CRA Minutes (Minutes) D. Façade, Sign and Landscape Grant Selection Committee - Appoint One Business Owner Position (Transmittal, Application, Press Release) E. Fiscal Year 2012 CRA Annual Report in Accordance with 163.356(3)(c ) Florida Statutes – Accept and Forward to City Council (Finance Director Transmittal, F.S.163.356(3)(c), Report) F. Adjourn CRA Meeting 9. RECONVENE REGULAR CITY COUNCIL MEETING Mayor McPartlan called the Regular City Council meeting back to order at 6:42 p.m. All members were present. 10. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 5-14 A. Approval of Minutes – 2/27/13 Regular Council Meeting Minutes 13.033 B. Approve Amendment to License Agreement dated 2/24/10 – Davis Street 15-19 Encroachment (Community Development Transmittal, 2010 License Agreement, Map, Neel-Schaffer Memo, First Amendment to License) Mr. Adams removed item 10.B for discussion. MOTION by Ms. Coy and SECOND Mayor McPartlan to approve item A carried on a voice vote of 5-0. Item B Mr. Adams said removing paragraph 4 would not give us the opportunity to rectify a situation in the future if we had to, and the Engineer says it is not a problem, so leave as is. 10 of 80 3 Regular City Council Meeting March 13, 2013 Page Three The Community Development Director said we have been requested by the new property owners to remove paragraph 4 from the original license, and said the City’s consulting Engineer said if Davis Street were to be developed in the future, there would be no effect by this encroachment. In response to Mr. Wright, the Community Development Director said the Davis Street Project has not yet been signed yet by the County, but there is an agreement in principle, and Mr. Wright said in that case he would not remove item 4. The City Manager said this is a quid pro quo, and for them to located the lift station on their property they want the City to lift one of the clauses of the license agreement that would essentially say the City would never take that back. Mr. Wright asked if it would make sense to postpone this action until the agreement is signed. The City Manager said we would take the risk that the owners may not sign this later on and we are showing good faith on our part to execute the amendment at this time. Mr. Wright said he would like some assurance that they are going to sign. The City Attorney suggested it could be made contingent upon execution of the Davis Street project, or, Council could approve this and if the project agreement is not signed by the next meeting Council can reconsider approval. Mr. Wright said a contingency would meet his concerns. Mr. Adams said he still was not in favor, since the engineers say it is not an issue, if it were to become an issue later on the City would have no recourse. Ms. Coy explained again the quid pro quo, and the City Manager confirmed that the project could stall if we don’t approve this. The Community Development Director said since the property owner is giving an easement on their property to the project lift station which will be on another property owner’s land and in turn getting the right-of-way encroachment. MOTION by Mr. Wright and SECOND by Mr. Adams to approve the encroachment subject to the contingency that the Davis Street Project is approved. Mr. Gilliams said we are using taxpayer money to foot the bill for the $150K for a County project to improve someone else’s property, the County has the funding to do this and taxpayers already pay a fee on annual tax bills for this. Result of Roll Call: Ayes: All Nays: None Passed 5-0 11. COMMITTEE REPORTS & APPOINTMENTS Ms. Coy reported that at next Monday’s Beach and Shores meeting there will be a proposal to add an MSTU and additional one cent sales tax for more beach renourishment, but that current Federal and State sentiment is that throwing more sand at the problem is not a workable solution. She said there may be suggestions to raise funds for restoration and hoped the City Mayors continue to push their ideas for other solutions. 11 of 80 4 Regular City Council Meeting March 13, 2013 Page Four Mr. Wright said over $100M has been spent over time for beach renourishment in the last ten years and it is difficult to see the funding come from local taxpayers. He cited the history of a past vote and the reasons the County got involved in the process. Ms. Coy said she served on Beach and Shores eight years ago, tried to get them to look at other methods which they are now doing. She said public beach access will always be there but the State and Feds are saying to the private guys this is your private property. She said she would report back to Council at the next meeting. 13.034 A. Alternates for County/Regional Committees (City Clerk Transmittal) 20 i. Tourist Development Committee (Member Hill) ii. Treasure Coast Regional League of Cities (Member Hill) MCP iii. Treasure Coast Council of Local Governments (Member Adams) MCP Tourist Development Council – Vice Mayor Wright Alternate Treasure Coast Regional League of Cities – Mayor McPartlan Alternate Treasure Coast Council of Local Governments – Mayor McPartlan Alternate 13.035 B. Recommendation from Natural Resources Board to Recognize Earth Hour on 21-22 March 23, 2013 at 8:30 by Turning Off Lights for One Hour and Educating Citizens (NRB Transmittal, Letter of Request) MOTION by Ms. Coy and SECOND by Mr. Adams to approve the program carried on a voice vote of 5-0. 12. PUBLIC HEARINGS 13.023 A. Second Reading of Ordinance No. O-13-01 – City Clerk RMLO – Exclude Law 23-25 Enforcement Records (City Clerk Transmittal, O-13-01) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING CODE OF ORDINANCES CHAPTER 2, ARTICLE I, SECTION 2-2 TO EXCLUDE LAW ENFORCEMENT RECORDS FROM CITY CLERK RMLO RESPONSIBILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE. (PJ Ad 2/27/13) Mayor McPartlan opened the hearing at 7:08 p.m., and the City Attorney read Ordinance No. O-13-01 by title. The City Clerk explained that responsibility for law enforcement records would transfer to the Police Chief as RMLO for the Police Department. No public input was requested. Mayor McPartlan closed the hearing at 7:09. MOTION by Ms. Coy and SECOND by Mr. Wright to adopt Ordinance No. O-13-01. Result of Roll Call: Ayes: All Nays: None Passed 5-0 12 of 80 5 Regular City Council Meeting March 13, 2013 Page Five 13. UNFINISHED BUSINESS 13.031 A. Working Waterfront – Consider Newly Revised Lease with Fisherman’s Landing 26 Sebastian, Inc. (FSL) (City Manager Transmittal) (Revised Lease and Lease Exhibits Are Under Separate Cover) The City Manager said he had provided written recommended changes dated today to Council and City Clerk just prior to the meeting, had changed and initialed on error in the memo to state that staff was recommending the construction of the fish house would be reduced from five back to two years of the permit issuance, and not within two years of lease execution (see City Manager memo attached to minutes). Staff revised recommendation dated March 13, 2013 (with correction as stated above): • Term – 10 Years With Automatic 10 Year Option • Special Events – 2 Three-Day Events Annually • FLS Provide Additional Insurance For Special Events • City Constructs Fish House Within 2 Years Of Permit Issuance • City Constructs Fishermen’s Restroom The City Manager recommended approval contingent upon the stated revisions. MOTION by Mr. Hill and SECOND by Mr. Adams to approve the lease as provided pending approval by the State of Florida subject to ten years with a ten year option, special events being two three day annual events, FLS providing additional insurance for special events, City constructs the fish house within two years of permitting and the City constructs the fishermen’s restroom. Tom Collins, Captain Hiram’s, complimented all on this project, though stated we have a publicly subsidized entity which will compete with area businesses and can do it cheaper. He said he had no problem with the two events but suggested they not end at 10 pm but perhaps 5 pm. ?? (fisherman) – said the fishermen would probably agree to end events at sundown and Ms. Coy asked if they’d agree to 6 pm. The fisherman said they had been knit picked to death on this project. Rich Stringer, Attorney for Fishermen’s Landing Sebastian, agreed with the ten year lease and ten year option, suggested adding to paragraph 8A that the City pursue funding in good faith, expressed concern about paragraph 8C in regard to blocking the view with aquaculture equipment, suggested allowance for decorative amenities such as crab traps which you can see through, and said the funding for a restroom would have better uses, but if they want to construct the restroom they want it to be just for the fishermen and not the public and they would take care of maintenance, but if it is for the public the City would maintain it. He said they have faith the City would pursue the grant but they want it spelled out. He also said Special Events ending at 7 pm would work for them. Mr. Wright said he would prefer additional insurance he had requested be referred to as liquor liability insurance. He also argued that if we leave the construction of the fish house at five years we would have more opportunity to reapply for future grants. 13 of 80 6 Regular City Council Meeting March 13, 2013 Page Six Mr. Stringer noted the wording that was presented is five years from getting permits. He then asked that the initial term begin when the fish house is built, because permitting will take at least 18 months. Ms. Coy suggested special events twice a year ending at dusk and not to exceed 7 pm is a good compromise for all parties because the businesses rely on sales of alcohol, and said if the restroom is not a concern we could scratch it off the list. She asked what special event money would be used for and Mr. Stringer responded construction and operating expenses. Mr. Hill said there will be activities in the Hurricane Harbor building so sharing that restroom could be problematic, and the fishermen aren’t opposed to a separate restroom but are opposed to maintaining it for public use. Discussion followed on how a simple restroom for the fishermen could be accomplished, but as the City Manager stated, it can’t be over water, the need for a shower, and the fact that there is already a restroom available for the public. Chad Engler, local resident and full time commercial fishermen, said his boat is docked at FLS, and they hear ‘the fisherman want this or that’ stating he has never been asked what he wants, he pays his taxes and monthly dockage and asked why there aren’t any fishermen involved in any of this, said it was a bunch of smoke and mirrors and meaningless to them. ?? said this all seems to be a money thing, said he had offered to take down the fish house for free and was told he can’t because it had to go out to bid. He said the fishermen are willing to do whatever needs to be done. Mayor McPartlan suggested he tell the City Manager and he said he had. Mr. Hill said when we are talking about the fishermen we are talking about the people who entered into the agreement with us and helped us acquire this property who are Fishermen’s Landing LLC, not all fishermen. Ms. Coy said she was shocked to know no one has ever asked the fishermen what they wanted and thought they were being represented and was disappointed. Mr. Hill said the other part of this project is the educational opportunity, and what caused him to spend the money is to bring people to the waterfront. Ms. Coy agreed the vision has not changed, but at no time did she think that Fishermen Landing LLC was different from the fisherman. Damian Gilliams, said this is the first time he had seen fishermen attend a meeting since 2008, alleged back room deals were made, cited lost income to the City, and a one sided deal with a prior City Attorney. He said he requested backup for rent credits, said the Administrative Services Director provided the documents, citing an email from her dated 3/6/13, and asked that it be put in the record. He asked Council if they know who sits on the board of the FLS, and referred to corporate documents that shows Tim Adams as a member. Mayor McPartlan told him his time was up and to sit down. 14 of 80 7 Regular City Council Meeting March 13, 2013 Page Seven Richard Gillmor, Sebastian, complimented the Council for moving ahead, we are on the cusp of something good for Sebastian, cited a day spent on the water with a commercial fisherman, this is good for commercial fishing and we are moving in the right direction. Sal Neglia, Sebastian, objected to the lease before Council because it is not for the working fishermen in the City, said the organization name is Fishermen’s Landing Sebastian, agreed we should not build the fish house until we get grant money, suggested 10 year lease with 20 year contingency, asked where are the educational events promised, said this stinks of favoritism and the fishermen should concentrate on fishing and not partying, we don’t need more people on the road drinking, and asked Council not to rush. Mayor McPartlan called recess 8:04 pm and reconvened the meeting at 8:18 p.m. All members were present. ? Waltermeyer, said the fishermen do want this to move forward but they want to be able to give an opinion. Mark Speak, commercial fisherman with boat at Fishermen’s Landing since 2005, said it all needs to be revisited, who is doing what, how and when, that it is a blessing to have a place to unload and we need to make the best use of it that we can. In response to Ms. Coy he said he had contact with FLS, and had given his input to a degree but there needs to be more. He said the fishermen speak amongst themselves but their thoughts are not taken into consideration. Ben Hocker, Sebastian said this lease is no different than the original lease in certain aspects, whereby the non-profit was to perform a management function and pursue addition of items at the Working Waterfront, now this lease takes the financial burden off the non-profit and puts it on taxpayers and if we fail to get a grant we are committed to City funding it. He said we are not following our own guidelines to keep the existing building historically correct and repair it. He said the lease was mismanaged. Louise Kautenburg, Sebastian, said it is time to move forward, noting the property was in deplorable condition before and it sounds like suggested compromises to the revised lease are reasonable and make sense. She said projects take time and correction but we’ve been at this for years and have not accomplished our goals. Mr. Wright summarized by saying instead of the former Dabrowski property being sold and turned into a residence, we have a place for commercial fishermen today and sustained commercial fishing which is what we tried to do with State participation in the purchase of both properties. He said we did put up a lot of money because we wanted to preserve and develop, was disappointed to hear the fishermen have not been represented but noted they say they just need a place to fish. He said as a City we are looking to make this more, fishing and an attraction, expressed concern about costs associated with the project, stating $325k was not a realistic number and which could be more like $500K because the only cost in there is the fish house. He said grant money was important and we can take five years and set aside a certain amount of money each year and have more time to apply for grants, the fishermen can still fish and do their fundraising. He said there should be no conflict between the fishermen and the City. 15 of 80 8 Regular City Council Meeting March 13, 2013 Page Eight The City Manager said $325K was a good number for the fish house, though he did not have a cost for the restroom and clam raceways. Mr. Wright said he knew we had money budgeted in the CIP but if we could get half from a grant the rest can be used in other places in the City where needed. Ms. Coy said she wanted this done as soon as possible but was very upset that while we thought we were negotiating in good faith with cited input from the fishermen and now find out tonight the fishermen don’t even know that Mr. Stringer is their attorney and he prevented them from talking to us. She said she came in tonight ready to but was not happy. She said she asked the City Manager what would happen if they walked away and cited the successful Senior Center non-profit corporation when they were failed by a Vero Beach non-profit. She said whatever motion is on the floor she will vote against and recommended the fishermen all meet again. Mr. Adams said he had spent many sleepless nights going over this and was disappointed with what he was hearing knowing the fishermen had limited input, and was not confident in moving forward. He said he thought sometimes that we should not do this but if we didn’t would we have to pay back millions, that building the fish house is the lesser of two evils. Mr. Hill said there are fishermen who are being represented and they are not opposed to anything in this lease, and the confusion was that we are calling Fishermen Landing LLC the “fishermen” like it was all the fishermen in the City and it is not. He said we have a good lease with an option to move forward. He said he would amend his motion to have the events end no later than 7 pm and add the liquor liability insurance language. He said the language stating we will construct the fish house within two years of permitting protects us quite well, and he would be open to Council comments on the restroom and state in the language that it is a non-public restroom and only for use by the fishermen to utilize or by eliminate it altogether, said he was comfortable with the ten year lease with ten year extension, special events for two three day events that end at 7pm, with special insurance as requested by Mr. Wright. He said it would make sense to construct the restroom and have it used only for them. There was no second to his amendment. Mr. Wright said he wants a commitment that we would be pursuing grants before we begin with permitting, the best bet would be to let the Fishermen build the restroom and then we won’t have to deal with it being public, was comfortable with events ending at 7 pm and thinks there is consensus, as well as on the liquor insurance. He said he did not know how to encourage a non-profit to communicate. The City Manager said for the record that we would not back off one word he and Joe Griffin have communicated to Council publicly or privately, since they were a true representation of what was discussed and having heard what I did tonight, Mr. Stringer is appointed counsel and works for a group of people just as he does. He said perhaps we need to go back and proffer an agreement everyone is happy with, saying he thought we are very close to a consensus this evening. He said he can’t tell them what individual fishermen are feeling but can tell them about discussions with FLS. 16 of 80 9 Regular City Council Meeting March 13, 2013 Page Nine Mr. Wright said he would like to see what the fishermen are saying and it was disappointing that this has not been discussed with those who work on the docks. Ms. Coy asked Mr. Stringer to come to the podium so she could ask some questions. Mayor McPartlan confirmed Mr. Stringer represents Fishermen’s Landing of Sebastian LLC and not every fisherman in Sebastian. She asked, in accordance with by-laws, if FLS had an August meeting, how many members are on the FLS Board, noting the by- laws state that at least two members must be present in accordance with by-laws. She asked him when was the last time ‘you’ called members together. Mr. Stringer said he represents the non-profit in relation to this agreement and is not their general counsel, that there is a Board of Directors which is more than Tim Adams, they have meetings with members, and he has not attended the meetings or responsible for the meetings. Ms. Coy asked him if he had rescinded the letter prohibiting Council members to speak to members of FLS Inc., and Mr. Stringer said that was in relation to the eatery issue at that time, and Council can speak to them whenever they want. Ms. Coy suggested this not be passed tonight and ask them to have a meeting and catch up on their by-laws. Mr. Stringer said there are five fishermen here tonight who who are not on the governance board. Ms. Coy said she had lost faith in the process, and suggested going back to them and have a meeting to catch up on their by-laws and bring it back in two weeks to Council because she is ready to sign. Mr. Stringer said he did not think they were not on the side of the fishermen. Mr. Wright said the remedy is for them to have a meeting, and as a corporation you have to approve things, and it is not inappropriate for the fishermen to tell us who is on the board of directors. Mayor McPartlan said we already have an existing lease with FLS and we are looking to change the lease. He said Mr. Hill is looking to change his motion by adding the alcohol insurance, 2 years of permitting, constructing the fish house within two years of permitting, two events no later than 7 pm, scratch the restroom, and with the events, if something goes wrong, we can fix that later. He said he had looked at the Cortez Florida Working Waterfront festival started in 1981 in a similar way and it had grown greatly over the years. He suggested if Mr. Hill wanted to change his motion with those items he was ready to vote on this right now. Mr. Hill said he would change his motion as stated. The City Attorney said Mr. Hill’s motion calls for a private restroom for the fishermen. Mr. Hill said that is removed. Mr. Adams withdrew his second because he said he was not comfortable, and then Mr. Hill removed his motion. MOTION by Ms. Coy to postpone until the next meeting (Clerk noted there would not be a full Council for the March 27th meeting) April 10th meeting that gives them thirty days to review the agreement. 17 of 80 10 Regular City Council Meeting March 13, 2013 Page Ten Mr. Wright said he would SECOND the motion if we add “the lease as discussed by Mr. Hill and all of us as modified in those discussions presented to the attorney so he has something viable to discuss with the Board of Directors of the fishermen.” Ms. Coy concurred. Discussion took place as to whether there was a motion the floor. (Editors’ Note: The original motion was made and seconded by Mr. Hill and Mr. Adams, then an amendment was made by Mr. Hill, but it did not get a second, and later Mr. Hill amended his motion again, but Mr. Adams withdrew his second from the original motion, and Mr. Hill withdrew his original motion. Ms. Coy moved to postpone to April 10th for the fishermen to review the agreement and Mr. Wright seconded that motion if “the lease as discussed by Mr. Hill and all of us as modified in those discussions is presented to the attorney so he has something viable to discuss with the Board of Directors of the fishermen.”, could be added and Ms. Coy concurred). The City Manager suggested Council take a vote on the motion to defer and then have a discussion on Council’s general consensus on the issues. Prior to the vote he recapped what his understanding of the consensus was as follows: (Verbatim) “Paragraph 5 be amended as provided to you in my memo this evening Paragraph 8A be changed as provided to you in my memo this evening Paragraph 8E with construction of the restroom be completely stricken Paragraph 3C being modified to add liquor liability insurance Paragraph 8A be added that suggests that the lessor should make good faith effort to pursue permitting and seek grant funds Paragraph 3A be added that special events go from 9 am to 7 pm” There were no objections from Council members to his statement. Result of the Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: Hill Passed 4-1 13.012 B. Consider Revised Cavcorp Concept Approval (City Manager Transmittal, Layout 27-31 13-1 Cost Breakdown, Proposed IE Inc. Change Order and Proposal, Concept) MOTION by Ms. Coy and SECOND by Mr. Wright to approve the concept. Mr. Wright requested confirmation that the Infrastructure Engineering request for additional funds had been withdrawn at this time and the City Manager confirmed it had for now, but if they get closer and it is necessary we can bring it back. The City Manager said the Lions Club objection letter Council received had an incorrect assumption about handicapped parking spots, which, when numbers of spaces were cited by staff, referenced daily basis needs not special events. He said he had spoken to Norman Meyer and explained this to him, and Mr. Meyer was now on board and apologized for not being able to attend the meeting. 18 of 80 11 Regular City Council Meeting March 13, 2013 Page Eleven Richard Gillmor, Sebastian, displayed previous concepts on the overhead and using the Main Street project as an example, said no one would want to go back to that original setup, that this concept presented will end up a mess, so why spend the money. He said there are 6000 registered boats in Sebastian and this is used four times a year for festivals. Damian Gilliams said boaters and people who go to festivals use this property the most and if it is not broken don’t fix it. He said the CRA can’t keep doling out money and we could use FIND money for this parking lot and not taxpayer money. Louise Kautenberg said the new plan is excellent and serves organizations that run the four annual festivals. Ben Hocker suggested moving one row of parking. Ms. Coy said she is thrilled that we came to this solution and are considering cars equally with boaters. Mr. Adams said he was not in favor of this, it does not address the problem to utilize space better, and money was better spent with the other proposal. Mr. Wright said other proposals were rejected because of tight turns with a boat trailer and substantial loss of parking spaces because of asphalt, said the disadvantage to this concept is no lines for boaters to park but on a busy weekend the trucks line up, that asphalt next to the lagoon is not a good idea, this is a compromise, increases total parking, accepted by the public and saved $400K. Mr. Hill said he was very disturbed with this plan, which he said Council saw only after a public workshop. He said a 2001 Riverfront Master Plan cited Cavcorp as a problem, and the 2009 CIP lists the Cavcorp parking lot improvement. He said Council agreed on a preliminary plan and sent it forth for public input, no other plan they reviewed had a grass lot, stating this is an abomination based on a few individual event organizers because they say it does not provide sufficient parking for their events. He noted many of the street parking spaces we are adding will be on streets closed during those festivals. He said we are supposed to be improving the Cavcorp parking lot that we budgeted for since 2009 and this in no way does that, has less event parking because spaces will be unusable and in short time there will be potholes, fire ants and a mess. He questioned spending $400K to leave a mess to make parking for events, and was not a fan of back to back pull out parking. He said the environmental argument is valid and, if that is the argument, then don’t pave anything, because where we are putting pavement doesn’t help anything, and if financing is the issue why waste the money. He said there is zero improvement and to say we could pave later is completely false and misleading. He said he supports the plan we sent to public workshop and would rather support doing nothing than doing this plan and sealing the fate of this lot for the future. Mr. Wright said there appears to be enough dissension that it is not worthwhile to move forward. Mayor McPartlan agreed. Result of Roll Call: Ayes: None Nays: All Failed 0-5 19 of 80 12 Regular City Council Meeting March 13, 2013 Page Twelve 14. PUBLIC INPUT Mr. Gilliams commended Council members for shaving their heads for St. Baldrick’s and said copies of the new book “Liars, Cheats and Thieves” is available at No Name Bar. Sal Neglia said the parking spaces adjacent to Captain Hiram’s are a disaster and an accident waiting to happen, and said an Airboat business has been advertising on City property for about a year. Tina Caffro commended Council for listening to the input on the Cavcorp lot. Ben Hocker said if events held at certain places are for three day usage they could turn into a Grant Seafood festival. MOTION by Ms. Coy and SECOND by Mayor McPartlan to extend for thirty minutes carried on a voice vote of 5-0. 15. NEW BUSINESS 13.036 A. Accept Community Redevelopment Agency (CRA) Annual Report of Activities 32-45 as Required by FS and Announce Availability of Document to Public (Finance Director Transmittal, Annual Report) MOTION by Mr. Wright and SECOND by Ms. to accept the CRA Annual Report. Mr. Wright said in future presentations he would like to see a summary of expenditures as an attachment for historical perspective. Result of Roll Call: Ayes: All Nays: None Passed 5-0 13.037 B. First Reading of Ordinance No. O-13-02 – Anti-Discrimination Amending O-95-07 46-48 – Set Public Hearing for April 10, 2013 (City Attorney Transmittal, O-13-02) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO DISCRIMINATION IN HOUSING; AMENDING SECTION 4 OF ORDINANCE O-95-07 TO PROVIDE AN EXCEPTION FOR THE HOUSING NEEDS OF SENIORS AND THE ELDERLY IDENTIFIED IN THE COMPREHENSIVE PLAN FOR THE CITY OF SEBASTIAN, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Ordinance No. O-13-02 by title only. MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve O-13-02 on first reading. Result of Roll Call Ayes: All Nays: None Passed 5-0 20 of 80 13 Regular City Council Meeting March 13, 2013 Page Thirteen 16. CITY ATTORNEY MATTERS None. 17. CITY MANAGER MATTERS The City Manager said the PACE resolution will be on the next agenda. 18. CITY CLERK MATTERS None. 19. CITY COUNCIL MATTERS A. Mayor McPartlan Mayor McPartlan announced a Girl Scout fundraiser for a library for the Sebastian Charter Junior High School as set out in a letter from Pat Giordano (see attached). B. Vice Mayor Wright None. C. Council Member Adams None. D. Council Member Coy Ms. Coy took off her hat and scarf to reveal her bald head. E. Council Member Hill None. 20. Being no further business, Mayor McPartlan adjourned the regular meeting at 10:02 p.m. 21 of 80 Subject: CIIYOf SE~T~ Ei~ HOM£ Of PWCAN ISlAND AGENDA TRANSMITTAL Agenda No. 78 /3; () r..f I Sebastian Clambake Foundation Sponsorship Agreement Department Origin: City Manager City Attorney: ___:___-:Z-"';....'---77--...::/ Administrative ~S ~ -5 < r Submittal by: City Clerk: __ . ?~:."~-=---P' Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 SUMMARY The current Sponsorship Agreement with the Sebastian Clambake Foundation expired at the conclusion of the November 2012 event. The Foundation Board has requested a renewal of the Agreement for another five-year term. Enclosed is a copy of the agreement and a red-line version of changes the Foundation Board has requested. The changes are very minor and essentially represent how operations currently exist. Should Council approve the Agreement, it will extend our partnership in the event until November 2017. RECOMMENDATION Staff recommends approval of the Sponsorship Agreement. 22 of 80 SEBASTIAN CLAMBAKE FESTIVAL HOSTING AND SPONSORSHIP AGREEMENT This AGREEMENT made this 2?'h day of March 2013, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY") and the SEBASTIAN CLAMBAKE FOUNDATION, INC. a Florida non-profit corporation (hereinafter called the "FOUNDATION") provides that: WHEREAS, the CITY hosts public festivals in the Riverview Park complex in the winter, spring, and summer of each year; and, WHEREAS, it is desirable that the CITY host a fall festival; and, WHEREAS, the FOUNDATION has formed and incorporated for the purpose of organizing a festival to be known as "The Sebastian Clambake Lagoon Festival" (hereinafter called the "Clambake") in celebration of the unique aspects of life along the Indian River Lagoon, to be held each year in the fall; and, WHEREAS, the CITY and FOUNDATION desire that said celebration be centered around CITY'S Riverview Park complex; and, THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of whish is hereby acknowledged by the parties, it is agreed: 1. That the previous Agreement between the CITY and FOUNDATION, dated March 28, 2008 is hereby superseded by this Agreement. 2. The CITY shall be host to the FOUNDATION'S Clambake for the years 2013 through 2017 and the parties shall cooperate in conducting the Clambake as set forth herein. 3. The FOUNDATION, with the aid and assistance of necessary CITY personnel, shall organize and administrate all activities and events for the Clambake, unless otherwise set forth herein, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations, and subject to reasonable safety controls of the Police Department, Fire Marshall and Health Department. 4. The Clambake shall entail, at a minimum, the serving of clambake-style seafood, beer and/or wine and non-alcoholic beverages, and musical entertainment over a three-day period occurring on a date mutually agreeable to both parties targeted for the first or second weekend in November. 5. Except as specifically set forth herein, the FOUNDATION shall have all financial responsibility for funding the Clambake. It is recognized that the Clambake is intended to be a fund-raiser for local charitable and public-purpose projects and that, towards these purposes, the FOUNDATION may be compensated by vendors and others for use of the rights-of-way and park areas subject to this Agreement. So long as its non-profit status is maintained, however, the FOUNDATION shall control disbursement of all proceeds of the Clambake in accordance with the requirements of Florida Law. 6. The CITY recognizes that the FOUNDATION is generally exempt from the Florida Sunshine Laws; however, the FOUNDATION will, within one hundred and twenty (120) days from the last day of the Clambake, provide to the CITY an annual financial report, prepared and certified by a Certified Public Accountant, showing all FOUNDATION revenue and expenses. 23 of 80 7. Commencing as of 3 P.M. on the Thursday preceding the event, the entire Riverview Park complex, including the Yacht Club facilities, will be dedicated to the exclusive use of the Clambake. Sebastian Boulevard and Harrison Street east of the adjacent private properties thereupon, and Indian River Drive between Coolidge and the southern boundary of the Park, will be closed to traffic commencing as of 7 A.M. on the Friday of the event. These restrictions shall continue until the conclusion of the Clambake on Sunday evening. 8. The FOUNDATION is authorized to hold a boat show as part of the Clambake. 9. The FOUNDATION is authorized to maintain and shall have full responsibility for maintaining, the Castaway's Bonfire in accordance with established fire safety guidelines, and shall at all times have representatives tending the same. 10. The FOUNDATION shall have the use of the CITY portable band shell during the Clambake. 11. In conjunction with the Castaway's Bonfire, the FOUNDATION is authorized to bring in loads of sand to enhance the facilities. Said sand placement shall be coordinated with the Director of Public Works and, as a donation by the FOUNDATION to the benefit of the public, after the event said sand can be incorporated as fill into needed areas of the Riverview Park Complex or where the CITY determines it most desirable. 12. The CITY shall provide law enforcement personnel, as deemed necessary by the Chief of Police, throughout the event, including at a minimum one officer (either a certified sworn officer or a member of the department volunteers) who shall be specifically assigned to duty at the Riverview Park Complex for security overnight on Thursday, Friday and Saturday evenings of the event. 13. The CITY shall provide a reasonable system of off-site parking and transport during the event except for those occasions when the parties agree that the same is not needed. CITY shall bear the financial responsibility for this system. 14. The CITY shall provide public works personnel to supervise and assist in event set-up, including initial preparation of the site, including insect control, and with event wrap-up. During the event at least one CITY public works representative will be on site for trouble- shooting duties. Additionally, the CITY shall provide all electric and water utilities and additional portable restroom facilities as needed by the Clambake. The CITY will make reasonable attempt to operate and dispose of waste in an environmentally recommended fashion. 15. Upon submitting event advertising receipts, the CITY will reimburse the same up to five thousand dollars ($5,000). 16. Additionally, CITY shall publicize the event thorough its newsletter, governmental access channel, public signage, website and all other available CITY information outlets. 17. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status. 18. The FOUNDATION agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by the FOUNDATION members, or agents in the course of performing FOUNDATION'S obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the wrongful acts of FOUNDATION members or agents whatsoever arising from the exercise of the privileges 24 of 80 and obligations set forth hereunder. It is not intended for this provision to create any right of subrogation or any other third-party rights. 19. The CITY agrees to indemnify, defend and hold FOUNDATION harmless from any and all negligence claims of any nature brought by CITY'S employees or agents in the course of performing CITY'S obligations under this Agreement, or from any claims by any persons arising from the wrongful actions of CITY'S employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. It is not intended for this provision to create any fight or subrogation or and other third-party rights. AGREED to on the date first set forth above. CITY OF SEBASTIAN By ________________________ _ AI Minner, City Manager ATTEST: Sally A. Maio, MMC SEBASTIAN CLAMBAKE FOUNDATION, INC. By ________________________ __ Its: Anjani Cirillo-President Approved as to form and legality for Reliance by the City of Sebastian Only: Robert A. Ginsburg, City Attorney 25 of 80 SEBASTIAN CLAMBAKE FESTIVAL HOSTING AND SPONSORSHIP AGREEMENT ~1 ZOI~ This AGREEMENT made this ~ay of Man:h , 2008, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY') and the SEBASTIAN CLAMBAKE FOUNDATION, INC. a Florida non-profit corporation (hereinafter called the "FOUNDATION") provides that WHEREAS, the CITY hosts public festivals in the Riverview Park complex in the winter, spring and summer of each year; and, WHEREAS, it is desirable that the CITY host a fall festival; and, WHEREAS, the FOUNDATION has formed and incorporated for the purpose of organizing a festival to be known as "The Sebastian Clambake Lagoon Festival" (hereinafter called the "Clambake") in celebration of the unique aspects of life along the Indian River Lagoon, to be held each year in the fall; and, WHEREAS, the CITY and FOUNDATION desire that said celebration be centered around CITY's Riverview Park complex; and THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: ~~<if 1. That the previous Agreement between the CITY and FOUNDATION, dated 6J•gu&t~8. ~s hereby superceded by this Agreement. ,.,O"t 'Zt> 13 2. The CITY shall be host to the FOUNDATION's Clambake for the years ~through ~ and the parties shall cooperate in conducting the Clambake as set forth herein. ~17 3. The FOUNDATION, with the aid and assistance of necessary CITY personnel, shall organize and administrate all activities and events for the Clambake, unless otherwise set forth herein, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations, and subject to reasonable safety controls of the Police Department, Fire Marshall and Health Department. 4. The Clambake shall entail, at a minimum, the serving of clambake-style seafood, beer and/or wine and non-alcoholic beverages, and musical entertainment.,as we11 a& IJ&fiet.~s water-related aeti e itiee, over a three-day period occurring on a date mutually agreeable to both parties targeted for the first-411{ weekend in November. ,~ 5. Except as specifically set forth herein, the FOUNDATION shall have all financial responsibility for funding the Clambake. It is recognized that the Clambake is intended to be a fund-raiser for local charitable and public-purpose projects and that, towards these purposes, the FOUNDATION may be compensated by vendors and others for use of the rights-of-way and park areas subject to this Agreement. So long as its non-profit status is maintained, however, the FOUNDATION shall control disbursement of all proceeds of the 6ambake in accordance with the requirements of Florida Law. 6. The CITY recognizes that the FOUNDATION is generally exempt from the Florida Sunshine laws; however, the FOUNDATION will, within one hundred and twenty (120) days from the last day of the Clambake, provide to the CITY an annual financial report, prepared and certified by a Certified Public Accountant, showing all FOUNDATION revenue and expenses. 26 of 80 7. Commencing as of 3 P.M. on the Thursday preceding the event, the entire Riverview Park complex, including the Yacht Club facilities, will be dedicated to the exclusive use of the Clambake. Sebastian Boulevard and Harrison Street east of the adjacent private properties thereupon, and Indian River Drive between Coolidge and the southern boundary of the Park, will be dosed to traffic commencing as o""fA.M. on the Friday of the event These restrictions shall continue until the conclusion(>f the Clambake on Sunday evening. 9. The FOUNDATION is authorized to hold a boat show as part of the Clambake. 10. The FOUNDATION is authorized to maintain and shall have full responsibility for maintaining, the Castaway's Bonfire in accordance with established fire safety guidelines, and shall at all times have representatives tending the same. 11. The FOUNDATION shall have the use of the CITY portable band shell during the Clambake. 12. In conjunction with the Castaway's Bonfire, the FOUNDATION is authorized to bring in loads of sand to enhance the facilities. Said sand placement shall be coordinated with the Director of Public Works and, as a donation by the FOUNDATION to the benefit of the public, after the event said sand can be incorporated as fill into needed areas of the Riverview Park Complex or where the CITY determines it most desirable. 13. The CITY shall provide law enforcement personnel, as deemed necessary by the Chief of Police, throughout the event, including at a minimum one officer (either a certified sworn officer or a member of the department volunteers) who shall be specifically assigned to duty at the Riverview Park Complex for security overnight o~Friday and Saturday evenings of the event. ~ 14. The CITY shall provide a reasonable system of off-site parking and transport during the event except for those occasions when the parties agree that the same is not needed. CITY shall bear the financial responsibility for this system. 15. The CITY shall provide public works personnel to supervise and assist in event set-up, including initial preparation of the site. including insect control, and with event wrap-up. During the event at least one CITY public works representative will be on site for trouble- shooting duties. Additionally, the CITY shall provide all electric and water utilities and additional portable restroom facilities as needed by the Clambake. The CITY will make reasonable attempt to operate and dispose of waste in an environmentally recommended fashion. 16. Upon submitting event advertising receipts, the CITY will reimburse the same up to five thousand dollars ($5,000). 17. Additionally, CITY shall publicize the event thorough its newsletter, governmental access channel, public signage, website and all other available CITY information outlets. 18. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status. 27 of 80 19. The FOUNDATION agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by the FOUNDATION members, or agents in the course of performing FOUNDATION's obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the wrongful acts of FOUNDATION members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. It is not intended for this provision to create any right of subrogation or any other third-party rights. 20. The CITY agrees to indemnify, defend and hold FOUNDATION harmless from any and all negligence claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful actions of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. It is not intended for this provision to create any fight or subrogation or any other third-party rights. AGREED to on the date first set forth above. ' ATTEST: SEBASTIAN CLAMBAKE FOUNDATION, INC Approved as to form and legality for Reliance by the City of Sebastian only: 28 of 80 O'IYOf SE~T~ 'i~ HOME OF PWCAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. 7f!_ /:ii, 0 fl- Road Closure-Sebastian River High School Department Origin: City Manager A~ministrative S~:~~ C1ty Attorney: ..;._.:.L....!~ri~ll""'-lr-7=...---L/ City Clerk: ------.,~-~-"---- Homecoming Parade or Submittal by: SUMMARY Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 Last year the first Sebastian River High School Homecoming Parade was held. It was widely viewed as a success. As a result, Michael Stutzke, SRHS Athletic Administrator, has requested road closures and use of the mobile stage (without charge) for Thursday, October 24, 2013 at 4:00 PM to conduct a 2013 Homecoming Parade. Again, the parade will start at Main Street and finish in Riverview Park. Parade participants will line up at the Main Street boat ramp parking lot at 2 PM. Road Closures necessary are: Y Main Street Boat Parking Lot and Main Street (from US 1 to the River) until the Parade leaves at 4 PM. Y Indian River Drive from Jefferson to Washington from 2 PM until the Parade passes. Y Indian River Drive from Washington Street to south side of Sebastian Boulevard from 3:45 PM until Parade passes. Staff will post notices in advance for boaters and businesses, advising of the event. RECOMMENDATION Staff recommends approval of the road closures and use of the mobile stage (without fee) for 2013 SRHS Homecoming Celebration. 29 of 80 Page 1 of 1 Alfred Minner ··············-··················· -----·--·-·--·····-··--·. ······---··· --············-·· ..... . From: Sent: To: Stutzke, Michael [Michaei.Stutzke@indianriverschools.org] Tuesday, March 19, 2013 4:01 PM Alfred Minner Subject: Homecoming Parade date request Importance: High Good afternoon, As a follow up to our conversation we would like to have this year's parade on Thursday October 24th_ We would like to have the same route and start time if at all possible that we had this past year (4 PM starting at the boat ramps heading south along Indian River Drive and ending at the park with presentation on stage of the annual parade trophy). We appreciate the support and look forward to another great parade ! Thank you . .I # E. Michael Stutz~e, CMAA Athletic Director National Board Certified Athletic Administrator Sebastian River High School 9001 Shark Boulevard Sebastian, FL 32958 (772) 564-4235 -work (772) 564-4259 -fax (772)473-0314-cell www .go-sharks.org "You Can't Hide That Shark Pride" 2011-2012 FHSAA Fred E. Rozelle Sportsmanship Award Class 7A Recipient 3/20/2013 30 of 80 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Parks & Recreation Advisory Committee Submittal by: City Manager Agenda No. b' A -I 3. 0'-/6 D~partment Ori~· · it C~ ~'­ City Attorney: ---f,A-~-+-..-r---~-~­ City Clerk: ------:::;;o...>fb.'=------ For Agenda of: 3/27/13 Date Submitted: 3/18/13 Exhib1ts: Applications, Advertisement, List EXPENDITURE REQUIRED: AMOUNT BUDGETED: SUMMARY APPROPRIATION REQUIRED: In response to vacancy announcement, four applications have been received to fill Stephen Lucier's unexpired term on the Parks and Recreation Advisory Committee: Norman Meyer Tammy Nelson Greg Paschall Lawanna Sue Perry RECOMMENDED ACTION 1) Interview, unless waived, and submit nominations for: One, alternate member position with a term to expire May 31, 2014. 31 of 80 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: No,· 1V12\V\ ('{\ ~"'!rM . .-(_ fY1 ~ 'i <. ~) HOME ADDRESS: IOl w:~.J ':i{o,·k w"'-'1 5J,'0~'CV) P.L 3 2.'1 s ~ HOME PHONE: Sl'I-CSL(. HOME FAX: 5"11-(.a ~4-E-MAIL: f\m"2..IO\ 119. L{CI'nco,u .• V) BUSINESS: Men"$ ~C-.~ BUSINESS ADDRESS: 14-'t-ic us 1. ) 32.'1s~- BUSINESS PHONE: S ;j'q-<II 1 BUSINESS FAX: E-MAIL: ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~ HOW LONG? 9 """' DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? i'Jo DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? No PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) CONSTRUCTION BOARD (permanent board-meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board-meets quarterly) PLANNING AND ZONING COMMISSION (permanent board-meets twice a monthY POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meets quarterlyr X PARKS & RECREATION ADVISORY COMMITTEE (pennanent board-meets once a month) NATURAL RESOURCES BOARD (pennanent board-meets once a month) -./ OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) * . . Filing of financial disclosure is required followmg appomtment 32 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) "'~,\,·'-'-" Lc4--<-'"\•> wJ" nu.Jl<~~ "'-o<l-'4 . "'"~' ·rh~,\"'ol">\ "'-"' 1.-.,'4 fl....., "' ~ "-' r"" """""' c...t:., 1 "'' -, ~ q 9 "J-. ~ 1v ~ 2..o o .,_ _ ,_ "' u_ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? J! fl.~ \J',y~ ~d w~ l,.vJ . LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITIEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? N~ HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? "'" WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? lfE4,1'Y\~ I hereby certify that I am qualified to hold the position for which this application is made_ Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). lnformah::m relative to a specific board or c m ·1ttee is available if requested. Subscribed and sworn to before me this 0 fh day of [V]a,vch 2.013 by A!uvmi!ca meyu who ,, personally known to me, or has produced Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958-(772) 589-5330 \wp-form\applicat.wpd rev_ 7/2007 A"'· JEANETTE WIWAMS ~w·l~"'f.'~ Commission# EE 038067 ;.·~ l i Expires February 28, 2015 Bordodllrul"'''F_,.......,.~70t9 ' " 33 of 80 APPLICATION TO SERVE ON CITY BOARD/COMMITTEE {All City Board and Committee Members Must be ResJ.dents of the City of Sebastian) NAME:----f 0-_ynVY-."' {\j e._\ "'S 0 0 HOME ADDRESS: Lj ;:::) (,-, P "-\ \:: Av < V\v e... S e bO--c.-1-• o""\ FL ~'d9~ HOME PHONE: HOME FAX: E-MAIL: /7d.-LJS~ () ':,G .c;-Th " 1"~\Su,,@ Colhc~s-1. oi BUSINESS: CJCL\~ "> o 1 e 1\ > ""' \Z -e "'-\ f~~.-\-c.-\e__ BUSINESS ADDRESS: \ 9l ()\ )Lj ~~ J\ v ('""e. \J C' (C> ~ be {;c k FL.-'3d q ioO BUSINESS PHONE 49.)-5300 To.Jr-~y ""'-' BUSINESS FAX: 53~-qol8 E-MAIL:Seb<>-:_.,iM DSRf CofY"'\ ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? y HOW LONG? t') ( '-\eG-\'5 ' DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? (lj O DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? ND PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITIEE (serves only 6 months every 5 years-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) CONSTRUCTION BOARD (permanent board-meets once a month)* HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent board-meets quarlerly) PLANNING AND ZONING COMMISSION (permanent board-meets twice a monthY ,. POLICE RETIREMENT BOARD OF TRUSTEES (pennanent statutory board-meets quarlerly)• V ?ARKS & RECREATION ADVISORY COMMITTEE (pennanent board-meets once a month) NATURAL RESOURCES BOARD (pennanent board-meets once a month) OTHER TEMPORARY COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) . . Filing of financial disclosure is required following appomtment 34 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? ~ ()..._ 'c'Y"' ~ ().. cJ... ·~ vt:._ i'r'~•lw cd -\1-<-c lcc._-b ,, ' 1-\-v.-\;(._ \wo e:\o.;l ""'" (),~~ 9' r·s~(cr \a ), '"'54-b-j 1 i lA/" P<>-rks. :r "-"" <Act i v-c b01...Y,..-eu Wur"'r-.. hlf<. Co""'rP--lA."'' ~y . LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ND WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE?(Uo I hereby certify that 1 am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of infonnation requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or c~is avau=· A~i~ture Subscribed and sworn to before me this /31--h day of ~13' by fommy /JL{ScVJ who is personally known to me, has produced Please retum to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958-(772) 589-5330 \wp-form\applicat.wpd rev. 7/2007 35 of 80 Cffi'(\f HOME OF PELICAN ISlAND NAME: HOME PHONE: 1})..-Sil"' ?)..1 V HOME FAX: ;VA ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ye~ DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? .tVo REcEIVED ~AR 13 2013 _C.Ity Of S L1ty Ci ~bastian erks o~ 11 'Ce E-MAIL: E-MAIL: 5G~ HOW LONG? l~ 'ft: DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES? AIO PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: ___ CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years-meets next in 2011) ___ CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary-meets during summer) ___ CONSTRUCTION BOARD (permanent board-meets once a month)* ___ HANDICAPPED SELF-EVALUATION COMMITTEE (permanent board-meets quarterly) ___ PLANNING AND ZONING COMMISSION (permanent board-meets twice a month)* ---.---POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board-meets quarterly)* _ _.___PARKS & RECREATION ADVISORY COMMITTEE (permanent board-meets once a month) ___ NATURAL RESOURCES BOARD (permanent board-meets once a month) ___ OTHER TEMPORARY COMMITTEE (if applicable),-::-:-==-::-:-::::-::::-::-:===-::-:-:-:-=:--- (WRITE IN COMMITTEE NAME) * Filing of financial disclosure is required following appointment 36 of 80 APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required) • B.A.-<Oiolo~1 ~ s~e cdr.."'u( f't~""e ~.A. -EJIA.(Q+\ot'\ HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? • t='fft!f;uca i~ ~ ........ j ~~-y rt.s o..,..J ov.,...t:~ Ql \o~e+,5~+~ic p1c.th'l;~. StV'oV'~ C.Ot'\W\IAt'\;c...~\a(\ s.je\\.s c.~ r\~G)+·.-,\-:~ ~o~~i~ o~ 1 oc~l .. \-p ~(.et(l:;l.... r,. ... J ~·kt.. d."'u.teJ pn;>oS>AI.S. LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: · f4ru+ of-')... looys -"" Q~t-ve.ty i"V"''"~ '"' OI.At-cloors "...,.{ '-'-"~ \;t\t'j P"'lr.l;'-pQ~~ co...J 0'-'+,(()(1'1" 5fA'es. A$ co ~"';ty INt e.t\joy hi~.·~. Jv:.y"'"'~' V~"j Qu.t" do~ I plc.'fit\' Sf.,,.~ ~ ~CAAMwt\;~,_j, 1: be:.. )iev~ ~" C.0MMI.4tll·~ jUV;,;e I J I • ,-'I r" L r · , .... ~ ~_ ....... "' -~t. .. :~-, ........ ] ..., __ ...... -~ ..... • .............. s_ ,.,. .... ,.~· HAVE YOU EVER BE CONVICTED OF ANY FELONY IN THIS OR ANY TATE? ·A/O HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? ·A/0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? ·ye.s I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Or n nces Se ti (attached). Information relative to a specific board or committee is available i r uest d. ~ of Subscribed and sworn to before me this J 3 }h day 6 r~ Pa.s ch Q_ I I ' who is personally known to me, or has by produced -___;_- f'L r I v trs Li c...e n s e,_ as identification. w.~ 37 of 80 Greg Paschall Page 2 -gregorv.scott.paschall@pfizer.com-772-581-7210 Experience -continued JOHNS HOPKINS HOSPITAL, Department of Surgery, Baltimore, MD Administrative Manager, Surgical Oncology Summers 1998-2001 Streamlined office policies and procedures to improve productivity, data management, and customer service. Trained new employees. Developed reports and correspondence using Excel, PowerPoint, Word, and Access; utilized proprietary surgical scheduling system. Provided data collection and data entry in support of a three-year research study on the prevention of candidas infections in ICU patients. BALTIMORE POLYTECHNIC INSTITUTE HIGH SCHOOL, Baltimore, MD Biology Teacher 1998-2001 Planned and implemented science classes using creative instructional methods and technologies (PowerPoint presentations, laser discs, and interactive Internet-based tools). Served on numerous task forces and committees, including: School Improvement Committee, Discipline Council Member, Class Advisor, Women's Track, Women's Volleyball, and Swim Team. Achieved 1 00% proficiency ratings in 2000 and 2001. HERITAGE SOUTHEAST MEDICAL GROUP (MSO), Tampa, FL Physician Services Representative 1997-1998 Effectively negotiated contracts for Managed Service Organization (MSO) care plans for physicians in the greater Tampa, FL metropolitan area. Conducted sales presentations, educating physicians on benefits of MSO membership and overcoming objections. Resolved physician issues with the MSO through effective research, listening, and mediation skills. Facilitated training seminars on operational procedures between physician's practices and the MSO. Achieved 100% penetration of the assigned territory within six months, adding 75 new physician practices. Promoted twice in six months. UNITED STATES PEACE CORPS, Cameroon, Africa Math I Science Volunteer, Education Program 1993-1996 Taught Human Anatomy and Physiology, Genetics, General Biology, and Chemistry to youth ages 11-20 (middle school through first-year college courses). Developed innovative instructional methods to compensate for limited resources. Solicited and obtained donations of lab equipment and library books. Wrote grant applications and successfully obtained funding for construction of water sanitation system. Successfully fulfilled 2 years of service, was selected from among peers to complete an additional extension year. Education & Professional Development Activities NORTH PARK COLLEGE, Chicago, IL Bachelor of Arts, Biology-Bachelor of Arts, Education, 1992 Earned Academic Scholarship as an Outstanding Education Major Professional Development: DISCovering Self profile selling workshop-The Ken Blanchard Companies; The Art of Action Selling workshop-Steve Brown 38 of 80 Greg Paschall 115 Harbor Point Drive, Sebastian, FL 32958-772-581-7210 gregorv.scott.paschall@pfizer.com Senior Pharmaceutical Sales Representative Results-driven sales professional who exceeds quotas through cold-calling, identifying decision-makers, obtaining appointments with "hard-to-see" doctors, conducting presentations, and successfully connecting with physicians, hospital and HMO formulary teams. • Engaging, influential approach to relationship building with clients and colleagues of all backgrounds. Outstanding consultative sales skills, developing and presenting creative, customer-focused solutions. Proven team leadership, training, and mentoring skills. • Demonstrated ability to maintain cutting-edge product and market knowledge, developing powerful technical presentations, persuasively answering questions, and overcoming objections. • Energetic, organized, disciplined, and productive. Effective managing of multiple projects and priorities to achieve ambitious professional goals. • Recognized by managers, peers, and physicians as a peak-producing professional who models integrity, innovation, and efficiency in the most demanding, competitive environments. Experience PFIZER, INC., Vero Beach, FL 2002-Present Professional Health Care Representative, Cardiovascular Division -Vero Beach Managed aggressive prospecting and calling on 40-60 physicians per week. Plan and host luncheons, dinner programs, and in-services to deepen discussions on product features and benefits. Consulted extensively with hospital directors of pharmacy and P&T committee members for formulary development and product retention. Produced at-goal sales volume of $6 million for all products combined. Ranked 51 h in a regional sales team of 28 for overall sales performance, 2006. Retained Lipitor on the Indian River Memorial Hospital formulary through influencing and enlisting the assistance of key cardiologists. Organized luncheon program for cardiologists, Directors of Pharmacy, Clinical Coordinators and CEO of IRMH utilizing Dr. ian Nixon to speak on Lipitor Discharge Protocols. Achieved formulary placement of Caduet for America's Health Choice (HMO) through relationship building and education, including a cardiovascular lecture series targeted specifically to America's Health Choice physicians. Chosen by district manager to mentor candidates and new hires, including ride along and product competency. Recruited and coached local physicians to serve as spokesperson and technical lecturer for products. Conducted product and disease specific workshops for the district and the region at sales meetings. Led several cross divisional initiatives to promote the entire Pfizer portfolio. Awards 2006 F.I.R.S.T. in Class Winner-Focusing on Individual Results of Selected Targets; rewarding exceptional sales performance awarded to top 25% of the area. 2006 Widen the Gap Award Winner, achieved increased market share over baseline. 2006 Widen the Gap II, achieved increased market share over baseline. 2005 Southeast Regional Performance Fund Award Winner for above-and-beyond contributions. 2004 Winners Choice Award for greatest increase in market share for Lipitor, one of two people in the region. JOHNS HOPKINS HOSPITAL, Department of Surgery, Baltimore, MD Administrative Manager, Surgical Oncology Summers 1998-2001 Provided office management, rotating through four surgical practices. Developed strong relationships with physicians and other healthcare staff in a collaborative research environment. Orchestrated departmental communications. Provided exceptional customer service to patients and family members. Scheduled surgeries and clinical rounds; organized charts and records. Served as interface between vendors (pharmaceutical sales representatives, surgical and medical equipment manufacturers) and physicians to ensure optimal efficiency. -Continued Page 2 39 of 80 RECEIVED MAR -8 2013 City of Sebastian City Clerk's Off1ce HOME OF PB.JCAN ISlAND APPLICATION TO SERVE ON CITY BOARDICo..nTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: lGlu..bflClo... s··u~ Vur'f HOME ADDRESS: \2.(o'3 <) ch u me~~ ..... Dr, Se bc,.__s:.-h C.L (""\ .p( 5 z_q '5'~ HOME PHONE: HOME FAX: E-MAIL: ·=t:td.-d.d-?-s-4-tl Til~ La_~na /{,~be-. I/ G ft:dwo BUSINESS: ---r&·h I ( !1uJ 1 riQ .iS s:e_.'1J ;&2 J (_ T (;.)ol k r~~ /11) BUSINESS ADDRESS: Lj ~~C) r<+ 50 Saf''--hi o/'-5p.<1/1CjJ, r(J r' I J.. gcg--5 BUSINESS PHONE: ~-f·/5~5 BUSINESS FAX: ~--SP~:.;-< E-MAIL: Lkt~bA /1 ~ lee f) ' I -I I ' (Ci/Y' ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? ~ eS HOWLONG?. d. '[ts· -+ mo.s, I DO ~~U CURRENTLY HOLD ANY PUBLIC OFFICE? n C\ DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS/COMMITTEES?.~ e._s _ $ec ~.Ju -Sebs·-hcA.n 'R\ l){f A-r-ee'"' L;+fk ~C~(,~ PLEASE CHECK 1 THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (setWS only 6 months every 5 JearS-meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (tempotaty-meets during SlllJilfelj CONSTRUCTION BOARD (petmanent boanl-meets once a monlhy HANDICAPPED SELF-EVALUATION COMMITTEE (pennanent boanl-meets qualfedy) PLANNING AND ZONING COMMISSION (pennanent boanl-meets Mire a monlhy -x POLICE RETlREMENT BOARD OF TRUSlEES (pennanent sta1u1oty boan1-meets qualfedy)* PARKS & RECREATION ADVISORY COMMITTEE (pennanent boanl-meets once a month) NATURAL RESOURCES BOARD (petmanenl boanl-meets once a month) OTHER TEMPORARY COMMITTEE (If ifK6cab~el (WRfTE IN COIIMITIEE NAME) *Ring d financial tisdolue is required folkMing appoilrllraent 40 of 80 APPLICABLE EDUCATION A~/OR. EXP 1 ERIENCE: (a brief resume is required) A-%chJ , ~ rY1 ~ \6s~~ . HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? N() HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? f\1 0 WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? eS I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173 (attached). Information relative to a specific board or com 1 e is available if ::::e\) ppli t Signature '- Subscribed and f) sworn to before me this Lq,4 'Utl\lll-, !-"' -'2 vf\=( who is has Notary Public, State of Florida ~~ MYCOMM1SSION#EEI47276: "lt..~ EXPIRES: Septeltlbo" 18, 2013 ') .... .,"' F1 Notary OiiCOUnl Asooc. Co. ~ ~~~3-NOTARY . ,.,.. -,..,:c--------------'as identification. OvvJ----<'-~:_. . LLrlJJz.: .~'-- Please return to Office of the City Clerk, 1225 Main Street, S~bastian, FL 32958 -(772) 589-5330 \wp-form\applicat. wpd rev. 7/2007 by produced 41 of 80 Lawanna Sue Perry 1263 Schumann Dr. Sebastian, Fl32958 Tel (772) 228-8411 lawannakimball@yahoo.com OBJECTIVE: To secure a challenging career utilizing my technical, managerial and interpersonal skills for personal and corporate growth. Technical Account Manager 612009 -Present Tech II Business Services, lflC Saratoga Springs, NY Responsibilities include maintaining day to day needs of my current client base. Job duties include providing technical support, recommendations and solutions to existing customers as well as new prospects. Provide equipment quotes fur IT needs including managed servtces, detaifing scope of woric. as well as estimated time to complete project and following up until the opportunity is closed. Provide service support and direction to telecom and data engineers. WorX. with customers at help desk scheduling remote and onsite service needs. Resolves customer complaints by investigating problems: developing solutions: and following thru until resolved. Provide equipment leasing support for aH sales opportunities. Business Development Officet" 812008 -212009 Popular Equipment Finance Ballwin, MO Provided equipment financing support to United Rental branches within the North East region and provide back up support around the United States when needed. Support includes prospecting each sales person within the br:anch, building relationships with the braflCh manager, provtding lease quotes and following through to a funded transaction. Partner with United Rentals attending regional, district & branch meeting. Sales volume '08 $7mm. Business Development Officer 912006 -712008 Irwin Gommerdal Finance Bellevue, WA Provided equipment financing support to United Rental branches within the North East region and provtde back up support around the United States when needed. Support includes prospecting each sales person within the braflCh, building relationships with the branch manager, providing lease quotes and following through to a funded transaction. Partner with United Rentals attending regional, district & braflCh meeting. Sales vmume '07 $7mm. Business Development Manager 1112005 -0912006 FirstCorp A DMsion of lFC Credit Corporation Morton Grove, IL Developed relationships with various vendors within the United States by mari!:eting via telephone and folklwing up with scheduled sales appointments. Provided training seminars educating vendors and cllents on the benefits of equipment leasing. Supported vendors at trade shows in different industries. Followed up on leads generated by vendor and assisted in structuring and closing lease transactions. Adlieved 2006 annual goal volume of $1.5mm woric.ing with start up companies and C credit types. Account Executive Canon Financial Services Inc Mount Laurel, NJ 212005 -1112005 Provtded on-site support to Lake Success and White Plains Canon Dealers and the dealer Sales Representatives. Managed three lease trainings and accompany 12 sales representatives on outside business calls a month.. Daily functions included presenting manufacturers monthly promotions, authorizjng special rate request, structuring special lease terms and payments, providing reports to braJlCh and manufacturer, resolving customer service issues, help with the progression of credit applications and month end bookings. Oetivered 108'% of annual goal. Monthly booking of $700,000. 42 of 80 Lawanna Kimball-page 2 Vice President 1211999-712004 Wachovia Bank Charlotte, NC Promoted to Vtee President November 2003. Managed the "bank outsourcinff program in 1he Southern and Central Horida. Developed relationship's with various commercial and retail banking officers. Educated officefs on how to identify a potential leasing candidate at a branch level. Provided training seminars educating banker's on eq!Mpment leasing. Partnered with officers on sales calls to endusers, vendors and brokers. Followed up on leads generated by these officefS and assisted in closing lease transactions. Sales Volume April 03 -April 04 $1 Omm. Regional Sales Manager 1211996 -1011999 BankVest Capital Marlboro, MA Started in Kennesaw, Georgia as a Lease Consultant Territory included Alabama, Mississippi and Tennessee. Transferred to Melbourne, Florida in August 1997 and promoted to Regional Sales Manager handling parts of the Southeast region. FIScal year '98 sales exceeded $7mm, achieved 1()6<>/o of quota. Fiscal year '99 sales exceeded $9mm, achieved 113% for 1999. Top 3 industry segments indude Graphic Arts, Automotive Olagnosttc and Computers. Transaction and flow driven. Credit Analyst 611996-11/1996 The CIT Group/Industrial Financing Inc Atlanta, GA Credit Authotities increased to $150.0. Shared knowledge tn establishing the small ticket division including credit guidelines. Processed lease requests up to $1mm. Territory included all 50 states. Vendor & Broker driven. Education Kennesaw State College 1995 Kennesaw, GA Awards 2002 Sales Rep of the Year Wachovia 2001 Sales Rep of the YearWachovia 2000 Sales Rep ofthe Year Wachovia 1999 Bankvest President Club 1998 Bankvest President Club 43 of 80 ,. ! <--" .. " ,--.-f j --~{ _:__,~_:-:__) : ,~ """·--·---- March 4, 2013 PRESS RELEASE PARKS AND RECREATION ADVISORY COMMITIEE THE CITY OF SEBASTIAN IS SEEKING APPLICANTS TO FILL ONE UNEXPIRED ALTERNATE MEMBER POSITION ON THE COMMITTEE WITH A TERM TO EXPIRE MAY 31, 2014. ALL COMMITTEE MEMBERS MUST BE CITY RESIDENTS. THIS COMMITTEE MEETS ON THE FOURTH MONDAY OF EACH MONTH AT 5:30PM IN THE COUNCIL CHAMBERS, 1225 MAIN STREET, SEBASTIAN. APPLICATIONS ARE AVAILABLE IN THE CITY CLERK'S OFFICE, CITY HALL, 1225 MAIN STREET, SEBASTIAN, BETWEEN THE HOURS OF 8:00AM AND 4:30PM OR AT \NVV\N.CITYOFSEBASTIAN.ORG AND WILL BE ACCEPTED THROUGH MARCH 18, 2013. ### 44 of 80 PARKS & RECREATION ADVISORY COMMITTEE Ordinance No. 0-07-07 MEMBER NAME /ADDRESS Scott Simpson -Chair 1132 Coverbrook Lane Sebastian, FL 32958 713-8472 Matthew Sims -Vice Chair 17 41 Barber Street Sebastian, FL 32958 538-4369 John Tenerowicz 310 S. Wimbrow Drive Sebastian, FL 32958 589-9099 JoAnn Webster 765 Wentworth Street Sebastian, FL 32958 633-8502 JoAnne White 449 Easy Street Sebastian, FL 32958 766-2501 VACANT Rosemary Flescher -Alt Member 279 Joy Haven Drive Sebastian, FL 32958 388-9531 3-YEAR TERMS TERMS Term to expire 5/31/2013 Appointed 5/26/1 0 Term to expire 5/31/2015 Reapptd 5/9/12 Appointed 9/24/08 Term to expire 5/31/2014 Appointed 6/9/1 0 Reapptd 6/8/11 Term to expire 5/31/2014 Appointed Reg 11/28/12 Reapptd Alt 5/9/12 Appointed Aft 8/11/10 Term to expire 5/31/2015 Reapptd 5/9/12 Appointed 6/27/07 Term to expire 5/31/2014 Term to expire 5/31/2015 Appointed 11/28/12 BOARD SECRETARY, LINDA KINCHEN 45 of 80 <JIYOf SEBAST~ E:~ HOME OF P£IJCAN ISlAND City of Sebastian, Florida Subject: Resolution Accepting Quarterly Financial Agenda No. f:lA -/3.010 Report and Adopting Necessary Amendments to the Fiscal Year 2012-13 Budget. Department Origin: /\ _____.,/1 Administrative Services:'_!_ I::::G2-....:.~,.,~~-~ l~~~~= Exhibits: • Resolution No. R-13-05 City Attorney: City Clerk: Date Submitted: March 20, 2013 For Agenda of: March 27, 2013 • Quarterly Financial Report for the Quarter Ended December 31,2012 SUMMARY Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. The format of financial information has been modified to include additional information on reserve account balances. No adjustments were necessary during the period that would require approval by the City Council. In accordance with the Annual Budget Resolution, the City Manager has approved budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. These adjustments are summarized in Exhibit "A" attached to the Resolution. RECOMMENDED ACTION Move to approve R-13-05. 46 of 80 RESOLUTION NO. R-13-05 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R-12-29 on September 26,2012 approving the City's 2012-13 budget, also referred to as the Annual Budget Resolution; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended December 31, 2012 has indicated that no approvals of adjustments are required to be approved by the City Council; and WHEREAS, the City Council and City Manager have previously approved any necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember ________ _ The motion was seconded by Councilmember _________ and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice-Mayor Don Wright Councilmember Andrea Coy Councilmember Richard H. Gillmor Councilmember Jim Hill The Mayor thereupon declared this Resolution duly passed and adopted this 2ih day of March 2013. ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: ____________ __ Mayor Bob McPartlan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney 47 of 80 EXHIBIT "A" of RESOLUTION R-13-05 SUMMARYOFBUDGETCHANGES FOR THE QUARTE-R ENDED DECEMBER 31,2012 Amounts Changes Authorized by City Manager: Established budgets in the Capital Projects Funds for new approved projects. $3,473,888 Set aside amount of prior year savings on Health Reimbursement Account. $ 28,481 Transfer classification of approved MIS item to the proper account code. $ 5,000 Transfer from City Council travel account to computer supplies for !-Pads. $ 800 Adjustment for Golf Course for equipment and P&l payments on Bank Loan. $ 78,436 Additional Changes Submitted for City Council Approval: No changes are submitted at this time. 48 of 80 CITY OF HOME OF PELICAN ISLAND QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 Prepared by Administrative Services Department 49 of 80 GENERAL FUND CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY The graph below and left compares General Fund Revenues, Expenditures and Total Reserves (Committed and Uncommitted Reserves) at the end of the current quarter to the end of the prior fiscal year. Most property tax payments are received the first quarter, so the Reserves balances are at a high point of the year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. Revenues and amounts Expended appear in line with prior years' first quarters and Reserves are at expected levels. The graph below and left shows collections through the first quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 68% of all budgeted revenue. About $28,000 of additional revenue above budget is projected from those three sources. The graph below and right shows the percentage of budgeted expenditures by the end of the first quarter. The City Clerk's office is at 25.7% of budget due to annual renewals of equipment maintenance contracts and election costs. Non-Departmental is high due to the full transfer of the City's CRA contribution. 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 1st Qtr 2012 1st Qtr 2013 2013 Budget 2013 Projection joEiectric Franchise •Electric Utility Tax •Ha~-cent Sales Tax DTotals of the Three I SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS 50.0% ! 45.0% -40.0% -I 35.0% 30.0% 25.0% 20.0% f.-' 1--,.. 15.0%V 1-1-- 100% f.-' f-f- -, 5.0% f.-' f-f- I 0.0% f-"' f- _~,.. ~;..1.1:.;;. ~-!.... ,.: 00u"<F-~1\'b~~~ C..,.~..._ ~o~"0~,.<:i..,~t~\<,'~ ~e_"'~o<:P .,~e"\<:-oa"'?J. c;~~ c;~~""' c; c;~'1 ""cil-" <;) ~"'". oe<! <?u'O''" ~~"~~ .. <;>~\'ll 'I' <?do'~ r:,<<S"-'S-~o<~' For the most part, Special Revenue Funds provide the monies needed for capital projects. The graph below and left shows collections through the first quarter of the current year to the first quarter of last year and shows the current annual budget and staffs projection for this year for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. The graph below and right shows the total amounts budgeted this year for capital projects, as compared to amounts spent through the end of the first quarter. 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 LOOT OST Stormwater Fee jc1st Otr2012 81st Otr 2013 02013 Budget 82013 Projection I Page I of2 50 of 80 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) DEBT SERVICE FUNDS AND LONG-TERM DEBT The City's bonded debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bonds ($5,420,000 outstanding, maturing 4/01/18) and the Stormwater Revenue Bonds ($3,505,000 outstanding, maturing 5/01/22). The City also has a Bank Note for Street Repaving ($2,199,000 outstanding, maturing 12/01/22) and a Bank Note for Golf Course Equipment ($56,436 outstanding, maturing 12/06/15). The City is in compliance with covenants and repayment requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares Revenues, Expenses and Reserves for the first quarter of the current year to the first quarter of the prior two years. We have seen a steady reduction in the negative amount of Reserves. Reserves are net of liabilities for accrued leave and advance payment of fees (about $90,000). AIRPORT The graph below and left compares Airport Revenues. Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. Reserves are net of liabilities for accrued leave (about $63,000). BUILDING The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the current quarter to the end of the prior fiscal year. The graph below and right compares the first quarter of the current year to the first quarter of the prior two years. First quarter Revenues are higher than received in the first quarter for several years. Reserves are net of liabilities for accrued !~ave and advance payment of business taxes (about $95,000). Page 2 of2 51 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERAL FUND TAXES -3,432,196.27 -3,120,718.97 -2,835,606.83 -3,011,530.23 -6,466,854 46.57% LICENSES & PERMITS -9,757.50 -3,841.00 -7,614.50 -8,042.50 -28,950 27.78% INTERGVT'L REVENUE -283,429.80 -285,827.81 -295,506.46 -309,992.95 -1,919,700 16.15% CHARGES FOR SERVICE -62,189.23 -66,987.16 -65,561.65 -83,885.43 -373,347 22.47% FINES AND FORFEITS -16,871.27 -18,682.73 -12,509.54 -13,996.14 -70,500 19.85% MISC. REVENUE -78,903.25 -49,252.24 -28,128.48 -73,301.77 -250,363 29.28% TRANSFERS IN -191,221.98 -184,181.79 -171,750.03 -140,000.01 -565,399 24.76% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -28,481 0.00% GENERAL FUND REVENUE -4,07 4,569.30 -3,729,491.70 -3,416,677.49 -3,640,749.03 -9,703,594 37.52% CITY COUNCIL 10,708.40 10,950.31 11,008.48 12,336.50 51,717 23.85% CITY MANAGER 58,548.69 50,784.15 50,718.63 49,174.15 233,387 21.07% CITY CLERK 96,273.49 71,661.99 96,436.75 72,828.88 283,667 25.67% LEGAL 16,641.97 16,016.56 17,743.65 17,097.48 102,360 16.70% FINANCE/ACCOUNTING 117,659.00 115,061.00 112,016.96 111,738.56 478,561 23.35% M.I.S. DIVISION 52,161.14 57,148.87 30,244.42 35,612.93 163,290 21.81% POLICE DEPARTMENT 1,079,781.52 1 ,062,527.62 993,685.60 959,306.01 4,199,206 22.84% PUBLIC WORKS 788,992.96 648,852.48 717,363.45 680,033.47 3,228,464 21.06% GROWTH MANAGEMENT 85,260.23 77,280.49 51,731.35 51,453.82 242,980 21.18% NON-DEPARTMENTAL 343,563.07 272,245.95 272,949.22 311,150.57 719,962 43.22% GENERAL FUND EXPENDITURES 2,649,590.47 2,382,529.42 2,353,898.51 2,300, 732.37 9,703,594 23.71% LOCAL OPTION GAS TAX TAXES -98,503.81 -96,529.99 -92,673.09 -92,024.20 -560,000 16.43% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -9,474 0.00% MISC. REVENUE -17.25 -710.19 -38.91 -91.76 -1,630 5.63% LOGT FUND REVENUE -98,521.06 -97,240.18 -92,712.00 -92,115.96 -571,104 16.13% OPERATING EXPENSES 52,866.23 48,577.63 51,548.03 48,393.25 208,000 23.27% DEBT SERVICE 0.00 132,207.38 132,782.83 122,240.69 243,076 50.29% TRANSFERS OUT 43,749.00 697,040.12 31,250.01 1,445.00 100,000 1.45% TO FUND BALANCES 0.00 0.00 0.00 0.00 20,028 0.00% LOGT FUND EXPENDITURES 96,615.23 877,825.13 215,580.87 172,078.94 571,104.00 30.13% DISCRETIONARY SALES TAX TAXES -326,840.88 -330,733.98 -331,630.14 -355,496.32 -2,414,900 14.72% MISC. REVENUE -4,353.17 -439.12 -1,997.13 -1,164.56 -21,975 5.30% TRANSFERS IN -222,000.10 0.00 0.00 0.00 0 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -308,746 0.00% DST FUND REVENUE -553,194.15 -331,173.10 -333,627.27 -356,660.88 -2,745,621 12.99% TRANSFERS OUT 579,710.50 464,274.59 518,876.00 468,063.67 2,745,621 17.05% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -351.06 -1,296.84 -1,070.90 163.17 -3,064 -5.33% TRANSFERS IN -430,035.67 -297,619.74 -255,068.85 -266,323.21 -264,809 100.57% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -192,167 0.00% RRD REVENUE -430,386.73 -298,916.58 -256,139.75 -266,160.04 -460,040 57.86% OPERATING EXPENSES 19,464.96 46,135.92 43,706.70 50,488.74 114,040 44.27% GRANTS AND AIDS 0.00 24,413.02 0.00 0.00 36,000 0.00% TRANSFERS OUT 17,266.27 26,800.47 15,000.00 18,353.60 310,000 5.92% RRD EXPENDITURES 36,731.23 97,349.41 58,706.70 68,842.34 460,040 14.96% Page 1 of 3 52 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET PARKING IN LIEU OF FUND MISC. REVENUE 0.00 0.00 -3,451.95 -4,611.40 -13,850 33.30% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -26,482 0.00% PARKING IN LIEU OF REVENUE 0.00 0.00 -3,451.95 -4,611.40 -40,332 11.43% TO FUND BALANCES 0.00 0.00 0.00 0.00 40,332 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE -5,878.28 -4,056.74 -16,772.60 -23,770.11 -41,535 57.23% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -288,465 0.00% RECREATION IMPACT FEE REVENUE -5,878.28 -4,056.74 -16,772.60 -23,770.11 -330,000 7.20% CAPITAL OUTLAY 0.00 0.00 0.00 2,517.41 0 0.00% TRANSFERS OUT 1,555.57 13,536.13 28,281.78 98,318.00 330,000 29.79% RECREATION IMPACT FEE EXPENSE 1,555.57 13,536.13 28,281.78 100,835.41 330,000 30.56% STORMWATER UTILITY FUND MISC. REVENUE -590,195.27 -608,723.14 -610,712.01 -772,446.64 -1,006,957 76.71% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -47,551 0.00% STORMWATER FUND REVENUE -590,195.27 -608,723.14 -610,712.01 -772,446.64 -1,054,508 73.25% OPERATING EXPENSES 0.00 0.00 0.00 5,416.70 45,100 12.01% TRANSFERS OUT 234,561.00 234,719.28 385,706.86 234,852.00 1,009,408 23.27% STORMWATER FUND EXPENSE 234,561.00 234,719.28 385,706.86 240,268.70 1,054,508 35.28% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -627.00 -800.00 0.00 0.00 -8,000 0.00% MISC. REVENUE -104.84 -40.40 -39.02 -45.33 -2,125 2.13% LAW ENFORCE FORFEITURE REVENUE -731.84 -840.40 -39.02 -45.33 -10,125 0.45% OPERATING EXPENSES 3,178.90 614.00 0.00 0.00 0 0.00% CAPITAL OUTLAY 0.00 5,881.00 0.00 0.00 0 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,125 0.00% LAW ENFORCE FORFEITURE EXPENSE 3,178.90 6,495.00 0.00 0.00 10,125 0.00% DST SER 2003 DEBT SVC FUND MISC. REVENUE -199.14 -459.87 -293.68 -1,212.41 -22,365 5.42% TRANSFERS IN -258,966.00 -249,389.25 -249,347.76 -248,655.24 -994,621 25.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -1 '137 0.00% DST SER 2003 REVENUE -259,165.14 -249,849.12 -249,641.44 -249,867.65 -1,018,123 24.54% OPERATING EXPENSES 375.00 0.00 0.00 375.00 300 125.00% DEBT SERVICE 0.00 0.00 375.00 0.00 1,017,823 0.00% DST SER 2003 EXPENDITURE 375.00 0.00 375.00 375.00 1,018,123 0.04% STORMWATER 2003 DEBT SERV FUND MISC. REVENUE -4.50 -41.93 -66.41 -127.80 -1,056 12.10% TRANSFERS IN -109,560.00 -109,719.27 -109,630.74 -109,851.99 -439,408 25.00% STORMWATER DEBT FUND REVENUE -109,564.50 -109,761.20 -109,697.15 -109,979.79 -440,464 24.97% DEBT SERVICE 89,117.50 84,892.50 79,998.75 74,398.75 439,048 16.95% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,416 0.00% STORMWATER DEBT EXPENDITURES 89,117.50 84,892.50 79,998.75 74,398.75 440,464 16.89% Page 2 of 3 53 of 80 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1ST QTR 1STQTR 1STQTR 1STQTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -374,168.03 -351,816.33 -348,485.80 -349,888.38 -1,357,775 25.77% MISC. REVENUE -8,617.00 -7,325.59 -8,180.51 -65,146.05 -91,396 71.28% GOLF COURSE FUND REVENUE -382,785.03 -359,141.92 -356,666.31 -415,034.43 -1,456,671 28.49% PERSONAL SERVICES 58,357.68 58,588.09 44,634.82 45,307.21 218,529 20.73% OPERATING EXPENSES 44,665.01 74,089.48 88,024.26 82,338.97 340,652 24.17% DEBT SERVICE 1,075.00 0.00 0.00 0.00 0 0.00% TRANSFERS OUT 0.00 0.00 0.00 16,852.50 65,000 25.93% TO FUND BALANCES 0.00 0.00 0.00 0.00 27,457 0.00% ADMINISTRATION 104,097.69 132,677.57 132,659.08 144,498.68 651,638 22.17% OPERATING EXPENSES 140,075.52 133,939.83 134,828.62 141,059.16 583,185 24.19% CAPITAL OUTLAY -10,000.00 0.00 0.00 1,107.00 56,436 1.96% DEBT SERVICE 0.00 0.00 0.00 514.93 15,638 3.29% MAINTENANCE 130,075.52 133,939.83 134,828.62 142,681.09 662,759 21.53% PERSONAL SERVICES 17,075.36 16,256.81 15,145.82 14,456.87 77,089 18.75% OPERATING EXPENSES 24,161.06 15,865.61 20,985.74 16,555.03 65,185 25.40% GOLF COURSE CARTS 41,236.42 32,122.42 36,131.56 31,011.90 142,274 21.80% GOLF COURSE FUND EXPENSES 275,409.63 298,739.82 303,619.26 318,191.67 1,456,671 21.84% AIRPORT CHARGES FOR SERVICE -4,081.39 -2,905.99 -3,417.49 -9,842.52 -25,000 39.37% MISC. REVENUE -67,731.68 -90,787.99 -88,544.42 -108,871.66 -413,319 26.34% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -7,309 0.00% AIRPORT REVENUE -71,813.07 -93,693.98 -91,961.91 -118,714.18 -445,628 26.64% ADMINISTRATION PERSONAL SERVICES 55,404.93 51,689.35 52,242.50 42,981.39 176,456 24.36% OPERATING EXPENSES 72,539.36 49,186.30 60,178.25 63,748.73 232,597 27.41% CAPITAL OUTLAY 0.00 0.00 0.00 1 '168.00 0 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 16,575 0.00% ADMINISTRATION 127,944.29 100,875.65 112,420.75 107,898.12 425,628 25.35% ECONOMIC DEVELOPMENT OPERATING EXPENSES 0.00 0.00 0.00 719.48 20,000 3.60% AIRPORT EXPENSE 127,944.29 100,875.65 112,420.75 108,617.60 445,628 24.37% BUILDING LICENSES & PERMITS -138,915.42 -141,808.03 -158,085.03 -179,386.88 -406,150 44.17% CHARGES FOR SERVICE -481.20 -558.53 -1,236.30 -1,865.75 -6,300 29.62% FINES AND FORFEITS -500.00 -500.00 -1 '143.00 -713.18 -5,500 12.97% MISC. REVENUE -256.46 -384.90 -247.38 -396.74 -3,600 11.02% BUILDING REVENUES -140,153.08 -143,251.46 -160,711.71 -182,362.55 -421,550 43.26% PERSONAL SERVICES 87,481.68 81,922.09 69,491.14 70,313.01 319,884 21.98% OPERATING EXPENSES 23,733.80 22,895.38 21,291.77 19,777.34 91 '116 21.71% TO FUND BALANCES 0.00 0.00 0.00 0.00 10,550 0.00% BUILDING EXPENDITURES 111,215.48 104,817.47 90,782.91 90,090.35 421,550 21.37% Page 3 of 3 54 of 80 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1STQTR 1ST QRT 1STQRT 1ST QUARTER ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SI;RVICES 5,699.68 5,695.20 5,694.60 5,688.87 22,745.00 25.01 OPERATING EXPENSES 5,008.72 5,255.11 5,313.88 6,647.63 28,972.00 22.95 TOTAL 10,708.40 10,950.31 11,008.48 12,336.50 51,717.00 23.85 CITY MANAGER PERSONAL SERVICES 55,473.30 50,360.85 49,911.52 48,470.22 229,837.00 21.09 OPERATING EXPENSES 3,075.39 423.30 807.11 703.93 3,550.00 19.83 TOTAL 58,548.69 50,784.15 50,718.63 49,174.15 233,387.00 21.07 CITY CLERK PERSONAL SERVICES 54,070.05 52,695.19 53,605.41 53,561.60 246,678.00 21.71 OPERATING EXPENSES 42,203.44 18,966.80 42,831.34 19,267.28 36,989.00 52.09 TOTAL 96,273.49 71,661.99 96,436.75 72,828.88 283,667.00 25.67 LEGAL OPERATING EXPENSES 16,641.97 16,016.56 17,743.65 17,097.48 102,360.00 16.70 TOTAL 16,641.97 16,016.56 17,743.65 17,097.48 102,360.00 16.70 FINANCE/ACCOUNTING PERSONAL SERVICES 90,660.40 87,979.02 86,907.88 85,814.38 397,206.00 21.60 OPERATING EXPENSES 26,998.60 27,081.98 25,109.08 25,924.18 81,355.00 31.87 TOTAL 117,659.00 115,061.00 112,016.96 111,738.56 478,561.00 23.35 M.I.S. DIVISION PERSONAL SERVICES 45,660.08 44,400.59 25,094.88 24,521.87 117,955.00 20.79 OPERATING EXPENSES 5,200.54 12,748.28 5,149.54 11,091.06 40,335.00 27.50 CAPITAL OUTLAY 1,300.52 0.00 0.00 0.00 5,000.00 TOTAL 52,161.14 57,148.87 30,244.42 35,612.93 163,290.00 21.81 POLICE ADMINISTRATION PERSONAL SERVICES 122,824.93 110,140.48 116,935.83 97,588.92 501,230.00 19.47 OPERATING EXPENSES 39,313.10 36,695.48 29,043.59 35,823.16 103,685.00 34.55 TOTAL 162,138.03 146,835.96 145,979.42 133,412.08 604,915.00 22.05 POLICE PATROL PERSONAL SERVICES 501,359.37 516,346.97 485,515.29 503,183.41 2,060,690.00 24.42 OPERATING EXPENSES 33,907.11 40,970.79 47,660.37 58,989.93 193,135.00 30.54 TOTAL 535,266.48 557,317.76 533,175.66 562,173.34 2,253,825.00 24.94 CODE ENFORCEMENT DIVISION PERSONAL SERVICES 27,164.07 30,873.50 31,716.46 30,726.43 143,719.00 21.38 OPERATING EXPENSES 5,280.53 4,754.00 4,930.70 6,324.29 20,680.00 30.58 TOTAL 32,444.60 35,627.50 36,647.16 37,050.72 164,399.00 22.54 POLICE INVESTIGATIONS PERSONAL SERVICES 213,323.37 198,821.73 139,693.21 110,800.96 580,024.00 19.10 OPERATING EXPENSES 20,76~~: 18,946.85 24,644.17 23,518.91 98,716.00 23.82 CAPITAL OUTLAY 919.41 0.00 0.00 0.00 TOTAL 234,086.35 218,687.99 164,337.38 134,319.87 678,740.00 19.79 POLICE COMMUNICATIONS PERSONAL SERVICES 115,451.19 103,429.45 113,094.72 91,506.29 489,592.00 18.69 OPERATING EXPENSES 394.87 628.96 451.26 843.71 7,735.00 10.91 TOTAL 115,846.06 104,058.41 113,545.98 92,350.00 497,327.00 18.57 Page 1 of2 55 of 80 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/12 2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013 1ST QTR 1ST QRT 1STQRT 1ST QUARTER ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 176,124.94 143,255.59 142,056.69 139,775.09 622,687.00 22.45 OPERATING EXPENSES 23,120.59 17,175.98 17,854.75 18,399.20 108,733.00 16.92 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 39,000.00 TOTAL 199,245.53 160,431.57 159,911.44 158,174.29 770,420.00 20.53 STORMWATER UTILITY DIVISION PERSONAL SERVICES 142,444.62 136,671.65 104,840.26 112,085.71 496,889.00 22.56 OPERATING EXPENSES 64,996.92 64,851.11 102,106.45 67,661.26 405,890.00 16.67 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 1,200.00 TOTAL 207,441.54 201,522.76 206,946.71 179,746.97 903,979.00 19.88 CENTRAL GARAGE PERSONAL SERVICES 39,085.97 17,789.82 38,248.58 41,303.25 182,300.00 22.66 OPERATING EXPENSES 9,404.72 7,713.42 4,067.12 2,963.94 24,466.00 12.11 CAPITAL OUTLAY 12,000.00 0.00 0.00 0.00 0.00 TOTAL 60,490.69 25,503.24 42,315.70 44,267.19 206,766.00 21.41 FACILITIES MAINTENANCE PERSONAL SERVICES 26,955.06 25,499.30 50,799.01 38,069.86 160,541.00 23.71 OPERATING EXPENSES 16,201.48 11,038.80 12,731.62 18,500.84 114,776.00 16.12 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 40,000.00 TOTAL 43,156.54 36,538.10 63,530.63 56,570.70 315,317.00 17.94 PARKS/RECREATION PERSONAL SERVICES 179,734.59 155,667.05 145,790.85 146,003.13 652,045.00 22.39 OPERATING EXPENSES 62,023.41 45,453.19 52,687.12 52,599.04 229,683.00 22.90 CAPITAL OUTLAY 0.00 1,429.65 10,679.13 19,190.32 33,000.00 58.15 TOTAL 241,758.00 202,549.89 209,157.10 217,792.49 914,728.00 23.81 CEMETERY PERSONAL SERVICES 31,795.95 19,613.17 20,295.77 19,601.07 86,814.00 22.58 OPERATING EXPENSES 5,104.71 2,693.75 6,406.11 3,880.76 30,440.00 12.75 CAPITAL OUTLAY 0.00 0.00 8,799.99 0.00 0.00 TOTAL 36,900.66 22,306.92 35,501.87 23,481.83 117,254.00 20.03 GROWTH MANAGEMENT PERSONAL SERVICES 83,027.57 69,957.35 48,482.21 48,884.27 222,280.00 21.99 OPERATING EXPENSES 2,232.66 7,323.14 3,249.14 2,569.55 20,700.00 12.41 TOTAL 85,260.23 77,280.49 51,731.35 51,453.82 242,980.00 21.18 NON-DEPARTMENTAL PERSONAL SERVICES 0.00 0.00 17,013.69 13,195.61 210,981.00 6.25 OPERATING EXPENSES 343,563.07 272,245.95 255,935.53 297,236.99 496,093.00 59.92 GRANTS AND AIDS 0.00 0.00 0.00 717.97 0.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 12,888.00 TOTAL 343,563.07 272,245.95 272,949.22 311,150.57 719,962.00 43.22 ALL DEPARTMENTS PERSONAL SERVICES 1,910,855.14 1,769,196.91 1 ,675,696.86 1,610,780.94 7,424,213.00 21.70 OPERATING EXPENSES 725,434.81 610,983.45 658,722.53 670,043.14 2,148,293.00 31.19 CAPITAL OUTLAY 13,300.52 2,349.06 19,479.12 19,190.32 118,200.00 16.24 GRANTS AND AIDS 0.00 0.00 0.00 717.97 0.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 12,888.00 TOTAL GENERAL FUND 2,649,590.47 2,382,529.42 2,353,898.51 2,300,732.37 9,703,594.00 23.71 Page 2 of2 56 of 80 CAPITAL PROJECT STATUS REPORT 12/3112012 GENERAL CAPITAL PROJECTS FUND 310 Percent Project Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered Al310 Police Vehicle Replacement 56,000.00 52,318.00 3,682.00 93.43% Al311 Old City Hall Windows 15,000.00 15,000.00 0.00% Al312 FDLE Firewall 5,000.00 5,000.00 0.00% Al313 Diesel Fuel Tanks 15,000.00 15,000.00 0.00% Al314 Stormwater Equipment 230,000.00 185,940.00 44,060.00 80.84% 321,000.00 185,940.00 52,318.00 82,742.00 74.22% CAPITAL IMPROVEMENT PROJECTS FUND320 Percent Project Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered C0921 Schumann Park Improvements 246,460.00 226,810.82 3,525.64 16,123.54 93.46% Cl123 Bark Park Amenties 100,000.00 11,478.50 2,500.00 86,021.50 13.98% C1124 Lift Station-Riverview Park 100,586.50 62,862.49 37,724.01 62.50% C1125 Riverview Park Irrigation Fountains 25,000.00 8,261.52 16,738.48 33.05% A1222 Blueway Signage 25,000.00 25,000.00 0.00% A1223 Bleacher Shields 50,000.00 86.49 49,913.51 0.17% A1224 Creative Playground 130,000.00 98,318.00 31,682.00 75.63% Al225 Handicapp Pier 15,000.00 15,000.00 0.00% Al320 Fish House Improvements 325,000.00 325,000.00 0.00% Al322 Schumann Park Playground 25,000.00 25,000.00 0.00% Al323 Volley Ball Court Lighting (RVP) 20,000.00 20,000.00 0.00% Al324 Multi-use Field Lighting (BBSC) 185,000.00 168,000.00 17,000.00 90.81% 1,247,046.50 407,817.82 174,025.64 665,203.04 46.66% TRANSPORTATION CAPITAL PROJECTS FUND330 Percent Project Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered C1126 Presidental Streets 473,500.00 33,179.44 440,320.56 7.01% Cll32 Gateway Enhancement 25,000.00 25,000.00 0.00% P0001 Road Paving 327,442.57 23,928.73 213,741.55 89,772.29 72.58% A1231 Cav Corp Enhancements 825,000.00 47,217.44 22,922.58 754,859.98 8.50% Al233 Indian River Drive Parking 125,000.00 43,182.74 4,000.00 77,817.26 37.75% A1234 Davis Street Sewer 150,000.00 4,500.00 500.00 145,000.00 3.33% Al330 Barber Street Bridge Repairs 60,000.00 60,000.00 0.00% 1,985,942.57 152,008.35 241,164.13 1,592,770.09 19.80% STORMWATER IMPROVEMENT FUND FUND363 Percent Project Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered P0004 1/4 Round Swale Rehab 500,000.00 159,305.30 32,741.20 307,953.50 38.41% 500,000.00 159,305.30 32,741.20 307,953.50 38.41% AIRPORT PROJECTS FUND455 Percent Project Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered Cll52 Install Security Cameras 43,000.00 24,777.49 16,939.00 1,283.51 97.02% A1251 Airport, Survey, Marking and Apron Rehab 164,400.00 26,479.50 93,596.22 44,324.28 73.04% Al351 Main Street Access Road 1,200,000.00 1,200,000.00 0.00% 1,407,400.00 51,256.99 110,535.22 1,245,607.79 11.50% 57 of 80 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2012 As of December 31,2012, the total available funds ofthe City were $13,733,489. $8,157,220 was held ip an interest bearing checking account, $3,573,329 was invested with the State Board of Administration and $2,002,940 in government securities. All the remaining investments in government securities will mature during the next quarter. At the Investment Committee's last meeting on November 28, 2012, it was decided to defer further purchases until after some resolution was seen on the "fiscal cliff' issue. At this time, the obtainable yields for maturities less than three years are less than the yield received on our checking account. STATE BOARD OF ADMINISTRATION CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund + Performance Deposits 51.56% 1,842,388.89 Discretionary Sales Tax Fund 23.94% 855,544.69 Riverfront Redevelopment Fund 2.81% 100,526.28 Parking In-Lieu-Of Fund 0.87% 31,076.50 Recreation Impact Fee Fund 0.57% 20,222.94 Law Enforcement Forfeiture Fund 1.67% 59,629.28 Golf Course Projects Fund 1.21% 43,414.56 Building Department Fund 10.23% 365,554.36 Cemetery Trust Fund 7.14% 254,971.64 Total 100% 3,573,329.14 CUSTODIAL ACCOUNT YIELD TO DATE OF PURCHASE 12/3112012 MATURITY CUSIP ASSET NAME MATURITY PURCHASE PRICE FAIR VALUE DATE NUMBER U.S. Treasury Note 0.7917% 03/31111 996,836.00 1,000,860.00 02/28/13 912828QK9 FHLBNote 0.8641% 03/31/11 1,002,670.00 1,002,080.00 03/27113 313372RK2 TOTAL $ 1,999,506.00 $ 2,002,940.00 FUND ALLOCATION General $ 1,399,294.00 $ 1,401,697.18 69.98% Discretionary Sales Tax 100,053.00 100,224.83 5.00% Riverfront CRA 200,106.00 200,449.67 10.00% Stormwater Revenue 100,053.00 100,224.83 5.00% Building 200,000.00 200,343.48 10.00% TOTAL $ 1,999,506.00 $ 2,002,940.00 100.00% 58 of 80 CliYOf ~~ " c HOME OF PWCAN ISLAND Memorandum To: Mayor and City Council Thru: AI Minner, City Manager From: Kenneth W. Killgore, Director of Finance Date: March 8, 2013 Re: 1 sr Quarter Accomplishments Fiscal Year 2013 Enclosed please find the 1st Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended December 31, 2013. CITY CLERK Legislative Support Matters • Prepared agenda packets and minutes for five Regular City Council meetings, one joint workshop with City of Fellsmere-attended six meetings for I 0 hours. • Six resolutions adopted, two failed. • Three ordinances adopted. • 14 resolutions adopted. • One official document recorded with Clerk of Court. • Five proclamations prepared and presented. • Placed two legal notices in Press Journal. • Placed two legal notices in the Press Journal. • Provided monthly City calendars and revisions to Council, city staff and press. • Provided monthly regional and county board meeting calendars to Council. • Provided notice to regional boards and committees of new Council appointees. • Coordinated attendance of clergy for Council meeting invocations. • Distributed one City Code supplement. • Prepared travel reimbursement for one Council Member for Advanced Institute for Elected Municipal Officials. Records Management Program • Responded to 50 public records request. • 11 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred-It Recycling-17 trees saved. • Scanned into Laserfiche-20 sets of minutes, 28 agenda packets, 6 Resolutions, 3 Ordinance, 7 agreements and 55 Cemetery files-60 other documents. • 591 Building Contractor Files and Permit Folders with Plans scanned by the Building Dept. Election Matters • All Candidate and PAC G2, G3 and G4 reports timely submitted as well as some termination reports. • Advertised two general election ads. • Coordinated use of city facility and A V staff for two candidate forums. • Clerk assisted with setup and opened/closed for SOE staff for eight day early voting in City Council Chambers. • Swore in two newly elected Council members at 11/14112 regular meeting. • Orientation documents prepared and conducted for one new Council member with City Manager and City Attorney. • One plaque prepared for presentation for departing Council member. 59 of 80 City Board Matters • Filled eight board vacancies. • Prepared eight certificates of appreciation for outgoing board members. • RPM attended and recorded three Natural Resources Board meetings. • Deputy City Clerk attended and recorded Treasure Coast Council of Local Government meeting in October and November. • Clerk coordinated and attended Treasure Coast Council Local Government Luncheon in Ft. Pierce in November. • Arranged four gifts for Treasure coast Council of Local Government leadership change. • Deputy City Clerk attended and recorded three Veterans Advisory Committee meetings. Cemetery Matters • Certificates of Interment Rights issued for 14locations for a total of$17,200. Community/Staff Matters • Placed three courtesy ads in Press Journal. • Responded toe-mails to the General City of Sebastian e-mail address and/or forwarded them to the appropriate departments for response. • Deputy Clerk and Records Program Manager volunteered at Sebastian Clambake. • Clerk volunteered for Salvation Army. • Clerk coordinated Mayor Hill's greeting of Justin Riney who visited Sebastian in 167 mile Indian River Lagoon paddle to promote lagoon awareness. • Clerk obtained IRC permit, Council approval and assisted with coordination of Christmas parade and prepared ads and certificates of appreciation to sponsoring organizations and PD volunteers. • RPM weekly update of City Hall marquee. • Deputy Clerk swore in two police officers. Personnel/Educational Matters • RPM attended the Annual F ACC Fall Academy in October and obtained CMC Certification in December. ADMINISTRATIVE SERVICES • Prepared the 4th Quarter 2012 Budget Amendment to the City Council. • Submitted the approved 2013 Operating Budget to the Government Finance Officers Association Awards Program. • Assisted Auditors with interim audit work. • Closed financial records for year-end and opened up the new budget year on the accounting software. • Began preparation of the financial statements for the year ending September 30, 2012. • Handled normal processing of payroll, accounts payable and cashiering. • Hosted the Annual A wards Banquet in December. • Coordinated the quarterly employee investment meetings with ICMA. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Recruited, interviewed, and hired replacements for vacant positions. 2 60 of 80 POLICE DEPARTMENT Administration • Incident Reports processed/dispersed to proper agencies and entered into lMC ... 473 • Arrest Reports (Juveniles).................................................................. 11 • Arrests Reports (Adults).................................................................... 78 • Accident Reports/Driver Exchanges processed, dispersed/entered into IMC... .... 72 • Traffic Citations processed and entered into IMC ...................................... 205 (Civil-153; Criminal-37; Citation Arrests-15; Voided -0) • Parking Citations processed, followed up and entered into IMC..................... 8 • Warning Citations processed, followed up and entered into IMC. .. ... ... ... . .. .... 691 • Subpoenas signed, processed and distributed ............................................ 205 • Traffic Enforcements ........................................................................ 583 • Code Violations, including parking ....................................................... 623 • Public Records Request: Oct. 26; Nov. 23; Dec. 41 .................................... 90 • Conducted 911 Operator Interviews for open positions. • Conducted interviews and hired a Crime Analyst/ Accreditation Manager to fill an open position. • Continued review of agency policies as per accreditation standards. • Administration attended 5 Council meetings. • Attended over 50 Law Enforcement related meetings and 15 public meetings and/or speaking engagements. • Conducted 2 mock assessments for Commission for Florida Law Enforcement Accreditation. • Attended over 40 hours of training. • Assisted Ft. Pierce PD with promotional process. Volunteers • Volunteers worked a total of2,321 hours during this quarter. • 35 bank deposit details were made. This service is done to save time for City Hall employees. • 2 traffic control details were assigned. These consist of directing traffic at City events, road closures, etc. • 474 house watches/close patrols were completed. • 68 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 226 business checks were made. These business checks are done and help patrol officers keep an eye on the business community which cuts down on crime. • 133 area checks of banks were made. Visual marked units around the banks at various times help to deter crime. • 30 Airport checks were made. Again, the visibility helps to deter crime. • 61 special details were assigned, there were no miscellaneous assist for law enforcement personnel. • 95 paper runs, i.e.: State Attorneys Office, Sheriffs Office, etc. Volunteers pick up and deliver packages such as council packages, State Attorney packets and whatever other items are needed. • Assisted with traffic control on 5 traffic crash scenes. • 1 warnings/ticket for handicapped parking and 0 warnings/tickets for other parking were issued. • 54 citizen contacts and 417 miscellaneous jobs. • 11 Funeral Escorts were done. • Clam Bake and 5K Run in November 2nd, 3'd and 41 h-10 Volunteers with a total of 147 hours. • Christmas Parade December 151 -7 Volunteers with a total of 28 hours. • 5K Run -December 15th -5 Volunteers with 15 hours. 3 61 of 80 Road Patrol and Special Operations • Officers were dispatched to 3,704 calls for service, and self-initiated 9,590 events. • 78 adult and II juvenile arrest were made. • Officers issued 205 citations, 8 parking citations, and 691 written warnings. • Officers completed 473 offense reports and 72 crash reports. Citations Warnings Incidents Arrests • Traffic Homicides (0) • Boat Ofc (ID 44 7) • K-9 Ofc's Temporarily assigned to Road Patrol 157 98 26 • TOTALS 157 98 26 • K-9 Usage/Activity Reports: 32 • K-9 Training hours 360 combined hours. • K-9 Demonstrations 6 • K-9 Apprehensions 3 misdemeanor and 2 felony • K-9 Narcotic Searches 14 l1 17 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investigations • 41 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession of narcotics, stolen vehicle. • 2 arrest and 11 warrants for arrests were obtained. • 17 total cases were cleared. • 48 reports/supplements were completed. Communications Division • 13,294 calls entered into C.A.D. (IMC) of that: • 3,704 were dispatched calls for service • 1,481 were Code Enforcement Initiated calls • 6,755 were Officer Initiated calls • 753 were Volunteer Initiated calls • Total911 calls received 2,521 of that the breakdown of the lines are as follows: • Wireless 911 calls -I, 777 (cell phones) • Wire-line 911 calls-566 (residential and/or business land lines) • VOIP 911 calls-178 • 817 of the calls were transferred to other agencies • 186 were hang-ups • Total Admin Lines calls: • Incoming 5,404 • Outgoing 2,775 • Transferred 726 • Training attended: • I Light Duty Officer took State Certification Test • 1 FDLE Regional Work Group Meeting • 1 FDLE FALCON Training • One set of Dispatcher interviews. • Dispatchers received new shirts. During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign off's, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and dispatch all non-emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. We also provide services to non-residents by answering questions, giving phone numbers, referring them to the proper agency, etc. We also assist other agencies with information and/or requests they may have. 4 62 of 80 Alarm Assessments • $720 in alann permits • $850 in false alarms fines • 161 alann responses by officers, 89 of these were false. • 38 New permits issued. Code Enforcement Division • Issued 263 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 77 property inspections for title companies and 136 sign violations. • 868 Code Services. • 474 re-inspections, 28 violations were not complied with, 123 were posted for abatement, 81 abated by vendors. • 244 violations complied. • 57 Liens filed, 17 liens released. • 174 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the first quarter. PUBLIC WORKS DEPARTMENT Engineering Traffic Division • Regulatory signs 126 • Warning Signs 74 • Guide signs 1 02 • Specialty signs 187 This includes Temp signs and Aframe/ Marquise signs setup for events. • Pavement Markings. 600 Ft. • Straightening /Maintenance IOOhrs. This includes pothole repair. Roads and Maintenance • Weed eat and edge sidewalks on Barber St. • Work on Schumann Tennis court Rest room. • Weed eat along the railroad track on Schumann Dr. and Essex Ln. • Repair lights on l.R.D. • Clean up in the compound. • Trim trees on Essex Ln. • Work on lights at Main st boat ramp. • Set up and close roads for Homecoming. • Trim trees of stop sign at Rolling hill and Damask. • Patch potholes throughout the City of Sebastian • Trim trees off the road and sidewalk on Engler and Power line road. • Install memorial benches in the parks. • Repair flag pole light on 512. • Repair dock lights at the Yacht Club. • Weed eat and edge Power Line road. • Repair road crossing at South Winbrow. • Repair lights at Easy St Park. • Repair lights on Pedestrian Bridges. • Do the repairs at Fishermen Landing. • Do repair at the Senior Center. • Remove dead pine tree off the Golf course. • Repair the net at the driving range. • Mow and weed eat the ditch at the Golf course. • Paint safety yellow at River view Park, Main St boat ramp, Yacht Club, Main St sidewalk and City Hall Complex. • Pick up dead animals throughout the city. • Work on elec. at Schumann tennis courts. • Repair elec. at River view Park. • Clean up after the contractors at the Schumann restrooms. • Set up and brake for Sk run. 5 63 of 80 • Set up and brake down for Clam bake. • Pick up 200 phone books off Miller Dr.in the right of way. • Install bricks at the War Memorial. • Put dirt on edge of road after the roads where paved. • Repair the sign on Usl. • Trim new shrubs off the road on Power line road. • Repair the mailbox on 132 Pelican Island Place. • Trim trees at the Golf course. • Trim trees at Boys and Girls Club. • Remove broken bench and install new one at the War memorial. • Build catch basin for Storm Water on Phelps St. • Edge and weed eat and clean quarter round on Easy St. • Clean up trash on Delaware av. • Build catch basin for Thomas St. • Work at the Airport for pavement removal. • Build catch basin for Layport Dr. • Repair catch basin at the Cemetery. • Haul extra dirt out of the Cemetery from the graves that where dug. • Bob M. helping at the Cemetery • Clean up around the guardrails through out the city. • Help storm water clean quarter round through out the city. • Repair the fence at the Compound. • Cut trees back off the road through out the city. • Clean up Big Building. • Repair clock at Riverview Park. • Cut tree off stop signs through out the city. • Cut ditch on 512 and New pack. • Pick up tree debris after the ditch cleaning crew. • Clean up the fill pile. • Sweep Streets 1 OOmiles 4 dumps 3 fills. Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Made necessary irrigation repairs. • Marked out grave sites. • Handled burials. Parks and Recreation • Set up and maintained Riverview Park for Clam Bake • Assisted with Veterans Day and Pearl Harbor Day Ceremonies. • Cancelled Halloween Costume Contest at Riverview Park due to weather • Assisted with Christmas Parade & 5K Run. • Maintained Christmas Tree and fountain at Riverview Park • Installed mulch in medians on Sebastian Blvd. • Repaired fence around playground at Riverview Park • Repaired irrigation from Clambake damage at Riverview Park. • Repaired fence at Friendship Park Tennis Courts • Added surface material to Clay Courts at Friendship Park. • Rewired pump for fountain in pond at Blossom Park. • Repaired fence at football field. • Replaced 2 tennis nets at Schumann Park. • Rewired and installed new breakers for lights at Schumann Park. • Installed new Pirate Ship Playground and 2 Shade Canopies at BSSC. • Repaired ramps at Skate Park. • Repaired irrigation damage from vehicles on U.S. 1 & Sebastian Blvd. • Continued regular maintenance. 6 64 of 80 Fleet Management • The Fleet Management staff completed 301 repair work orders, 41 preventive maintenance services, and 37 service calls, and 4 road trips. • In addition to the in-house vehicle/equipment work orders, 43 vehicle and equipment repairs were scheduled and completed by outside vendors. • The Fleet Management Division has completed the following projects in the past quarter: • Purchased: • (3) pick-ups for Police and Public works. • CAT Front End Loader for the Airport • Large Mower for Parks • The sale of vehicle/equipment using GovDeals.com sold for a net total of $36,423. (For a yearly total of $70,600) • Completed the project for the installation of (1) 16 yd Dump bed on Public Works -PW -14 Dump Truck. • Completed the RFP for outside repair services. • Upgraded the Fleet Management Hurricane Manual. • Fuel costs as of Dec. 31, 2012 are as follows: • $3.26 per gallon of gasoline, increase of 4% over the past 90 days. • $3.66 per gallon of diesel fuel, increase of 1cent over the past 90 days. Facilities Maintenance • Removed old floor Fisherman's Landing • Repaired A/C Fisherman's Landing • Installed new carpet Fisherman's Landing • Cleaned kitchen and tiles At Fisherman's Landing • Liquid termite treatment Fisherman's Landing • Repaired A/C Golf Course (squirrel fan for Eagles Nest) • Repaired A/C Golf Course (repaired leak Eagles Nest) • Painted men's and ladies restrooms at Golf Course • Started new custodial Crew • Conducted quarterly sprinkler tests • Installed new doors and hardware senior center • Repaired A/COld City Hall (unit 1a shorted low voltage line) • Clean tiles and carpeting City Hall • Roof repairs City Hall • Added timer for lighting control at airport (Lopresti Hanger) • Continued daily maintenance, cleaning and repair of public work facilities Stormwater • Driveway replacements 34 for Y.. round installation • Pipe replacements • 980 LF of 12" pipe • Replaced two Road Crossings • Bush Hog mowing-Stormwater park-Periwinkle, Stonecrop area-unit 17 retention ponds • Y.. round Maintenance-Easy Street, South Easy Street, Columbus and Toledo Streets • Filled edge of road from Paving Project on Miller Drive • Completed numerous complaints 7 65 of 80 GOLF COURSE • Total revenue for 1st quarter: $358,518. o Golf Rounds for I 51 quarter: 11,608. o Green Fee revenue for I't quarter: $98,261. o Cart Fee revenue for I't quarter: $140,157, an increase of$1,379 over Fiscalll-12 1'1 quarter. o Golf shop revenue for 1st quarter: $12,913. o Driving range revenue for I st quarter: $7,916. o Discount Card revenue for I st quarter: $24,618. o Club Rental & Club Storage revenue for 1st h quarter: $2,580, an increase of $178 over Fiscal 11-12 I st quarter. o Computerized golf handicap revenue for I st quarter: $4,120. o Rents & Royalty revenue for 1st quarter: $6,794, an increase of $428 over the I st quarter of FY20 I 0-11. o Professional golf lesson revenue for 1st quarter: $410. o Annual Membership/Initiation revenue for 1 '1 quarter: $59,321, an increase of$1,378 over Fiscal 11-12 1st quarter. • Charity, Corporate and special Golf Tournaments for 1st quarter included Central Baptist Church (40 players), Sebastian Itlian-American Club (132), The Tiki Bar GolfTournament (137 players), St. Sebastian Church Tournament (60 players) and The Sebastian Amateur (60 players). • Charity, Corporate and Special GolfTournaments scheduled for 2"d quarter (2012-13) include Sebastian River High School Baseball Boosters Tournament, Sebastian Men's Golf Association President's Cup, Vista Gardens Homeowners Association, 2"d Annual Michael Nichols Memorial Golf Tournament, Sebastian Eagles, Vista Del Mar Homeowners Association. • Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to worthy causes, SMGC provides key support to numerous community endeavors. • Golf course condition in excellent shape, several customers frequently offered positive comments about condition of golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property and around the clubhouse. • Since inception of Sebastian River High School (beginning in 1994), SMGC served as the home golf course for the Sebastian River High School Boy's and girls golfteams. PGA Director of Golf, Greg Gardner, has served as golf coach since 1996. Boys team finished with a season record of 11 wins and 2losses and one player, Cole Thompson, qualified for the State Regional Championship. • Addressed serious wild hog problem on golf course property. • Created a 30-second commercial which will be aired on Comcast/GolfChannel (Sebastian to West Palm market) mainly during key PGA Tour golf tournaments, which includes the Honda Classic, WGC Dora!, Arnold Palmer Invitational, TPC Sawgrass and The President's Cup. BUILDING DEPARTMENT • In the l st quarter of this fiscal year a total of 23 new single-family homes were issued building permits. This is more than twice as many that were reported in the 4th quarter of last fiscal year. Other permits of significance include 4 new mobile homes, no new commercial buildings, no commercial additions, 7 commercial alterations, I commercial build out, 1 residential addition and 9 residential alterations. In all, only 427 building permits were issued in the 1" quarter. This is an approximately the same pace as in the fourth quarter with a distinct increase in residential construction that is taking place in several PUD's. • Total number of inspections for the 1 '1 quarter was 1,276 for an average of22 inspections per working day. The number of inspections this quarter is approximately the same as the 4th quarter oflast fiscal year. • The building department issued 15 certificates of occupancy for new single family residences during the 1st quarter. • A proposed ordinance revising Chapter 46 of the City Code of Ordinances entitled "Floods" was presented to the City Council. The ordinance changes were promulgated by the mandatory adoption of new floodplain maps provided by FEMA and changes to floodplain management regulations that were previously only contained in local ordinances that are now found in the Florida Building Code. The adoption of the ordinance was necessary for continuation in the NFIP program. The changes were approved at first and second readings and adopted by City Council. • The following list the Business Tax Receipts that were issued in the 4th quarter: New Businesses-35, Renewals-164, Transfers-5, Duplicates-!, Home Based Businesses-27, Commercial Businesses-10, Insurance Companies-3, and Solicitor Permits-18. In addition, there have been 52 requests from lien/title companies for permit records on properties within the city. 8 66 of 80 AIRPORT • Monitored FDOT Grant opportunities. • Coordinated activities of the Airport, Building Department and Planning and Zoning • Continued review of established policies and procedures Economic Development • Continued review of established policies and procedures. • Considered best management practices to accomplish the department's goals and objectives. 9 67 of 80 Subject: OIYOf SEBAST~ E6Z~ HOME OF PWCAN ISLAND AGENDA TRANSMITTAL Agenda No. 12h -!3.0t.f lub-July 41 h Event Modification Department Origin: City Manager A~ministrative ~;~ ?[ Ctty Attorney:~-~ t:/ City Clerk: ---...;&<'-"--'-.:.........::=---- Submittal by: Date Submitted: 20 MAR 13 Council Date: 27 MAR 13 SUMMARY The City and the Sebastian Lion's Club have a Joint Project Agreement to conduct a 41h of July event. The partnership has worked very well. This year, the Lion's Club would like to make a modification to some events. While the existing Agreement is silent to the issue, because it concerns the "East-Side" area of Riverview Park, I thought it best to receive direction from Council before administratively authorizing the change. Lion's Club has requested to move the "Kiddy-Activities", such as bounce houses and horseback rides to the area of the park east of Indian River Drive. Lions is of the opinion that this will better accommodate parking and provide a better place for children activities. City Council may grant this request with the condition that the bounce houses are deflated prior to the start of the fireworks show. In addition, Lions has requested that Indian River Drive be closed between Coolidge and Harrison. RECOMMENDATION Staff recommends approval of the events modification. 68 of 80 Page 1 of 1 Alfred Minner From: Norman Meyer [nm2101@yahoo.com] Sent: Wednesday, February 27,201311:01 AM To: Alfred Minner Subject: from Norman Meyer Thank you for letting us use your website to promote the 4th of July forms. If we use the property east of IR Drive to hold kiddy bounce rides, horseback rides, etc., can we, after the parade ends, keep IR Drive closed from Coolidge to Harrison allowing families to cross the road? As a final thought regarding the light at the comer of US 1 and Main Street, why is there no left tum arrow from Main Street onto US 1-either north or south? Thanks. Norman 3/20/2013 69 of 80 JOINT PROJECT AGREEMENT This AGREEMENT entered into this 12'h day of January 2011 between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called "CITY"), and the LIONS CLUB OF SEBASTIAN, Inc. (hereinafter called "LIONS"), provides that: WHEREAS, CITY has traditionally hosted a Fourth of July Festivity Celebration with a parade, concessions and fireworks along the City's Riverfront; and, WHEREAS, LIONS and CITY desire that LIONS maintain the status of sponsor and organizer of the Celebration, and the parties hereby set forth the obligations and privileges of continuing this valued relationship. THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises provided herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The parties shall cooperate in organizing and conducting the traditional Fourth of July Festivity Celebration for the years 2011 through 2015 as set forth herein. 2. LIONS, with the aid and assistance of necessary City personnel, shall organize and administrate all activities and events for said Celebration, with the exception of the VIP breakfast, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations and subject to the safety controls of the Sebastian Police Department, Fire Marshall and Health Department. 3. Said Celebration events shall entail, at a minimum, a parade, fireworks, display, live musical entertainment, a festival in the Riverview Park, and beer and/or wine sales in accordance with an operational plan approved by the City Manager, with such additional events as is determined by the CITY to be feasible. Indian River Drive shall be closed in the vicinity of the Park at such times and locations as determined at the reasonable discretion of the City Manager. 4. City shall further provide the City Manager with authority to open and close effected streets and rights-of-ways during the course of festivities at his sole discretion. 5. CITY shall advance $5,000 to LIONS towards costs of entertainment, administrative and miscellaneous expenses. 6. Within sixty (60) days after conclusion of the Celebration, LIONS shall provide a final accounting in accordance with generally accepted practices, and return any funds remaining from the advance amount. 7. LIONS shall have the right to rent concession booths in Riverview Park and, if needed the closed portion of Indian River Drive right-of-way as part of the Celebration festival, and shall be entitled to all proceeds from said concession activities. 8. CITY shall contract directly for the fireworks display, shall organize fund-raising and otherwise have full financial responsibility for funding the Celebration events. 9. LIONS agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by LIONS' members or agents in the course of perfonming LIONS' obligations under this Agreement, or from any claims by any persons arising from or damages incurred by the CITY from the actions of LIONS' members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. 70 of 80 10. CITY agrees to indemnify, defend and hold LIONS harmless from any and all claims of any nature brought by CITY's employees or agents in the course of performing CITY's obligations under this Agreement, or from any claims by any persons arising from the wrongful acts of CITY's employees or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. AGREED to on the date first set forth above. ATTEST: APPROVED AS TO FORM AND CORRECTNESS Rofltt!# City Attorney CITY OF SEBASTIAN A Municipal Corporation LIONS CLUB OF SEBASTIAN, INC. 2 71 of 80 Subject: HOME Of PWCAN ISlAND AGENDA TRANSMITTAL Parks & Recreation Committee Green Ways Update Agenda No. J 2 C -I 3 O'/S Department Origin: City Manager Administrative Srv~c:~ City Attorney: -~-+--r·...,...___,.----­ City Clerk: \ Date Submitted: 20 MAR 13 ity Manager Council Date: 27 MAR 13 oncept Map, P/R Transmittal Documentation SUMMARY Parks and Recreation Committee has been working on a concept to provide direction trail signs throughout the City's sidewalk and park system. The concept essentially shows residents what amenities the City has and provides a directional map for walking, bike and hiking around the City. The FY 12 CIP has a budget of $20,000 for such green way improvements. At the last Parks and Recreation Committee meeting, the group came up with a concept that would (1) professional complete a map concept; and, (2) construction approximately 9-10 kiosks around the community. Prior to starting the project, the Committee seeks Council review and approval. RECOMMENDATION Staff recommends that Council provide authority to the City Manager to execute the green way concept within established budget parameters. 72 of 80 HOME OF PWCAN ISlAND MEMORANDUM Date: February21, 2013 TO: Members of Parks and Recreation Committee FROM: Linda Kinchen, Secretary ~ Subject: Bike and Walking Trails Attached is the advertising cost proposal along with the costs for benches and kiosks. Samples of kiosks show manufactured costs verses "in house" kiosks already installed in various city locations. lk Total estimated Project costs are as follows: 1) Advertising $ 350. 2) Printing $ 2,000 3) Kiosk (city) each$ 660. 4) Locations x 12 $ 7,920 Total $10,270. 73 of 80 February 14, 2013 City of Sebastian via email Dear Linda, Jones t9 Jones .\ lt V E ll T I s l ~ c; I '.; l ·. It was a pleasure speaking with you yesterday. Below please find our proposal to design the Greenways and Blueways map. Thank you for the opportunity! Assumptions City of Sebastian logo and the pelican image Qooks to be trademarked) will be provided as vector art. If you do not own the rights to the pelican image we can look for a stock image that can be modified/ embellished to have the same feel. Specifications Design and make press ready a full color, one sided, 12" x 18" map. Design and Prodution Graphic design Computer formatting and preparation of ftles for printer Stock images for legend Account management Subtotal (Continued on next page) $220 $55 $20 $55 $350 1015 18th Street -Vero Beach, Florida-32963-Voice 771.778.9797 -look2jj.com ·-------·--·-·-·-------- 74 of 80 Other costs to be considered Printing-(I will get more estimates from additional printers when we have made size decisions) 11" x 17" is cheaper due to the standard size Glossy text weight stock 11 X 1 7" 1000 = $344 12 X 18" 1000 = $397 Pelican image (if needed) 2500 = $672 2500 = $807 5000 = $1000 5000 = $1260 $55 If you have any questions or would like further clarification regarding this proposal please feel free to contact me. Again thank you for the opportunity to provide you with this proposal. Kindest Regards, Tor Jones P.S. Please visit our website www.look2jj.com to view samples of our work. 75 of 80 76 of 80 77 of 80 78 of 80 Subject: (]JY(J' SE~T!AN EZ~ HOME Of PWCAN ISlAND AGENDA TRANSMITTAL Sky Dive Sebastian Lease Renewal r Submittal by: SUMMARY Date Submitted: 20 MAR 13 Council Date: 27 MAR 27 On September 30, 2013, the current lease between the Sebastian Municipal Airport and Skydive Sebastian is set to expire. Under the terms of the existing lease, Skydive Sebastian has the right to renew for another twenty-year term under the existing conditions. Under City Manager items, as a matter of information, I wanted to publicly inform Council that staff will be executing the option. This option will provide a twenty year lease to Skydive which will expire on September 30, 2033. See Joe Griffin's letter. The current Skydive lease collects approximately $16,870 annually, and will receive an CPI increase in August. CPI increases have been in the 2% range. RECOMMENDATION This is a current contractual action and provided as an informational item. 79 of 80 HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 Main Street-SEBASTIAN, FL 32958 PHONE 772-388-8228-FAX 772-388-8248 j griffin@cityofsebastian.org -www .cityofsebastian.org 18 March 2013 James T. Iannaccone, Esq. 800 E. Broward Blvd., Ste: 606 Ft. Lauderdale, FL 33301 Re: Skydive Sebastian of South Florida, Inc. -Lease Renewal Mr. Iannaccone: The City of Sebastian is in receipt of your March 7, 2013 letter exercising the option to renew the lease between the City of Sebastian and Skydive Sebastian of South Florida, Inc. The Option Term of the lease is Twenty (20) years. Therefore, the lease for Skydive Sebastian of South Florida, Inc. is extended to 30 September 2033. It is understood that all terms, conditions, covenants, and restrictions of the underlying lease are still in effect and will continue throughout the length of the Option Term of the lease. The City of Sebastian, and the Sebastian Municipal Airport, regards Skydive Sebastian an integral partner in the economic diversity our City and Airport offers to the region. The City looks forward to the lease Option Term as a positive extension of our relationship. ;~;;;:;:z Joe1 G~ff;; I Director cc: City Manager City Attorney City Clerk 80 of 80