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HomeMy WebLinkAbout03272013 MinutesCm OF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, MARCH 27, 2013 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Pastor Bill Brothers, Baptist New Life Church of Sebastian. 3. The Pledge of Allegiance was led by Council Member Coy. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice -Mayor Don Wright Council Member Andrea Coy Council Member Jim Hill City Council Absent: Council Member Jerome Adams (excused) City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Building Director, Wayne Eseltine Community Development Director, Joseph Griffin Finance Director, Ken Killgore Public Works Assistant, Linda Kinchen Deputy Police Chief, Greg Witt MIS Analyst, Rob Messersmith 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS 13.038 A. Proclamation — National Public Works Week - May 19 through May 25, 2013 — 5 Accepted by Linda Kinchen on Behalf of Jerry Converse, Public Works Director Mayor McPartlan read and presented the proclamation to Public Works Assistant Linda Kinchen. Regular City Council Meeting March 27, 2013 Page Two 13.039 B. Presentation of Fiscal Year 2011 -2012 Comprehensive Annual Financial Report (CA R) by Rehmann Robson (Finance Director Memo, Auditor Letter and CAFR Under Separate Cover) Margo Lind of Rehmann Robson briefly presented the FY 2011 -2012 CAFR. She complimented Administrative Services staff members Debra Krueger, Ken Killgore and Nancy Veidt for their professionalism and said the audit firm looks forward to the City's easy audit because of them. Council members thanked her and complimented staff on its excellent financial practices. 13.040 C. City Manager Announcement of Building Department "Building Code 6 -8 Effectiveness Grading Schedule" ISO Rating Upgrade (City Manager Transmittal, ISO Letter) The City Manager announced the Building Department high rating from the Insurance Services Offices (ISO) and congratulated Director, Wayne Eseltine for his professional implementation of the City's codes and remarked that our local management of building issues seems to be quite effective. D. Brief Announcements i. 3/30/13 - City Easter Egg Hunt in Riverview Park East -10 am ii. 4/6/13 - Craft Club Show in Riverview Park - 9 am to 3 pm Mayor McPartlan announced the March 30th Easter Egg hunt, told a story about his two daughters in training from their older brother to successfully hunt for eggs, and announced the April 6th Craft Show. Mr. Wright announced the April 5th Sebastian Chamber of Commerce Concert in the Park with the Andrew Morris Band from 5:30 pm to 8 pm. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. Pgs 9 -13 A. Approval of Minutes - March 13, 2013 Regular Meeting 13.041 B. Sebastian Clambake Foundation Sponsorship Agreement - Five Year Term 22 -28 2013 through 2017 (City Manager Transmittal, New Agreement, Red -Lined Revisions) 13.042 C. SRHS Homecoming Parade Road Closings - October 24, 2013 (City Manager 29 -30 Transmittal, SRHS Letter) Mayor McPartlan noted the March 13, 2013 minutes and the Sebastian Clambake agreement were revised prior to the meeting (see email with revisions attached. MOTION by Mr. Hill and SECOND by Ms. Coy to approve consent agenda items A -C as revised. ROLL CALL: Ayes: McPartlan, Wright, Coy, Hill - Nays: None - Passed 4 -0 (Adams Absent) 2 Regular City Council Meeting March 27, 2013 Page Three 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mr. Wright spoke on the Indian River County hosted Indian River Lagoon Symposium held on Tuesday, March 26th, citing that scientists, though today's newspaper article focused on fertilizer, focused on issues such as stormwater runoff and septic system intrusion. He said there were proposals such as relief canals to relieve fresh water moving east as well as piping the lagoon to the ocean in the area of Bethel Creek. He noted a DVD of the meeting could be provided to members of Council who could not attend. Ms. Coy and Mr. McPartlan said they would like copies. The City Clerk said she was obtaining one copy from the County and could make duplicates. It was also suggested by Ms. Coy that this could play on CH 25. Mr. Wright continued that Commissioner Zorc is trying to put a committee together and noted that all cities have signed off on participation in the Indian River Lagoon Coalition. Ms. Coy said the Natural Resources Board is expected to discuss this at their next meeting and could make a recommendation to Council. Ms. Coy said she attended the last fishermen's meeting on the Working Waterfront lease, it was the first time they had a formal meeting on the issue and they were planning to have more. She urged members of Council to go to one of their meetings. 13.043 A. Parks and Recreation Advisory Committee 31 -45 (City Clerk Transmittal, Applications, Ad, List) i. Interview, Unless Waived, and Submit Nominations for One Unexpired Alternate Member Position with a Term to Expire 5/31/14 City Council interviewed Tammy Nelson, Greg Paschall and Lawanna Sue Perry. Norman Meyer was not interviewed because he arrived late. Mr. Hill nominated Tammy Nelson and Mayor McPartlan seconded the nomination, though all members complimented all of the applicants and said this was a tough decision. The applicants were urged to stay involved and apply for other positions. The City Clerk noted that her office was currently advertising for a Planning and Zoning Commission position and a Natural Resources Board position. Ms. Nelson was appointed to the Parks and Recreation alternate position. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT - None Regular City Council Meeting March 27, 2013 Page Four 12. NEW BUSINESS 13.010 A. Resolution No. R -13 -05 Accepting First Quarter Financial Report and Adoption of 46 -67 Necessary Amendments to FY12/13 Budget (Administrative Services Transmittal, R- 13 -05, Quarterly Financial Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R -13 -05 by title only. MOTION by Mr. Hill and SECOND by Mr. Wright to approve Resolution No. R- 13 -05. Mr. Wright said he was pleased to see revenues coming in faster than expenditures and the first quarter under control. ROLL CALL: Ayes: Wright, Coy, Hill, McPartlan — Nays: None — Passed 4 -0 (Adams Absent) 13.044 B. Lions Club 4th of July Event Modification to Utilize Area East of Indian River Drive 68 -71 for "Kiddy- Activities" and Close IR Drive Between Coolidge and Harrison (City Manager Transmittal, Lions Letter) The City Manager said the Lions Club has asked to move some of the children's activities to the east side of Indian River Drive, which will open up parking in Cavcorp. He said he had spoken to Norman Meyer and expressed to him that the bounce house may have to come down earlier to accommodate the fireworks viewing. He said he had received an email from Council Member Adams expressing concern for safety of children being so close to the water. Mr. Meyer addressed Council to request the east side for the bounce house, pony rides, petting zoo and bull ride, and left it to Council to determine when they have to be removed. He noted the street is already closed. Mr. Hill clarified that the amenities would have to be completely cleared out for people to watch the fireworks from that location and Ms. Coy said parents should be supervising their children and not just leave them there. MOTION by Mr. Hill and SECOND by Mr. Wright to approve the request with the stipulation that the spectators will have the whole area, not just deflating the bounce house but everything will be all gone and out. The City Manager said he would require everything be cleared out by 7 pm. ROLL CALL: Ayes: Coy, Hill, McPartlan, Wright — Nays: None — Passed 4 -0 (Adams Absent) S Regular City Council Meeting March 27, 2013 Page Five 13.045 C. Parks and Recreation Committee Greenways Update — Authorize City Manager 72 -78 to Execute Concept Within Budget Parameters (City Manager Transmittal, P & R Memo, Proposal for Maps, Conceptual Map) The City Manager reported that Parks and Recreation Chairman Scott Simpson had submitted an email on Monday before the P & R meeting to suggest a change in design for the kiosks which they will consider at their April 22 "d meeting, therefore, this item should be tabled for now. MOTION by Mr. Hill and SECOND by Ms. Coy to table this item until review by Parks and Recreation, however, Mayor McPartlan noted this is not an action item at this time. Mr. Wright suggested that Parks and Recreation consider including some mile markers and exercise stations in certain areas along the way. Ms. Coy said Easy Street might be a good location for that. Mr. Hill said he loved this idea and spoke about the four marked trails at the Stormwater Park where he runs. 13. CITY ATTORNEY MATTERS None. 14. CITY MANAGER MATTERS 13.046 A. Report on Skydive Sebastian of South Florida, Inc. Lease Renewal (City 79 -80 Manager Transmittal, Letter) The City Manager said this renewal was an administrative issue but important to report. He briefly described the 20 year renewal option of the 20 year lease set to expire this September. He said Skydive Sebastian has been important for tourism, and bring in approximately 15,000 visitors per year (confirmed by the Community Development Director). He said the renewal option gives no ability to the City to increase rent, but does have a CPI clause. He said he asked the Community Development Director to review leases for other skydive operations, and said Skydive Sebastian is getting a good deal but it is not unreasonable. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mayor Wright Mr. Wright requested adding to the agenda on a semi - regular or quarterly basis, reports from staff on 1) environmental issue activities of the City such as the Stormwater Park, Collier Creek pumping, conversion of septic systems, and 2) economic development issues such as existing leases, activities of the Community Development Department, and building permits. Mr. Hill said it would be great for the Community Development Director to give the economic development report. B. Council Member Adams - Absent Regular City Council Meeting March 27, 2013 Page Six C. Council Member Coy Ms. Coy reported on the recent arrests of people connected to the Allied Veterans of the World group which ran internet cafes. She asked the City Attorney to report on the City's denial of an establishment in Sebastian, noting there were cafes in Vero Beach and Melbourne. The City Attorney reported that he and Community Development staff, though they do the utmost to welcome new business, were approached by the organizations attorney to locate in Sebastian, and ultimately decided that they did not meet the City's codes. Ms. Coy gave kudos to staff for keeping them from coming to Sebastian. D. Council Member Hill None. E. Mayor McPartlan Mayor McPartlan said he participated in the Senior Resources Meals on Wheels program last week and that the program is fantastic, provides meals to shut -ins who may have no other contact and build relationships with the drivers. He said if anyone is interested in receiving meals or volunteering they can contact the Senior Resources Association. Mayor McPartlan advised that April is Child Abuse Awareness Month and there will be a Stop the Tears Breakfast at the Unity Church of Vero Beach on April 24, 2013 from 8:30 am to 10 am and invited people to come and listen to a foster parent and foster child speak, and urged participation by donation or volunteering as a foster, mentor or guardian ad litem. He again urged people to go to the Easter Egg Hunt. 17. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:20 pm. Approved at the April 10, 2 3 Re ular Council Meeting. : B L Y Bob McPartlan, Mayor Attest: Sally A. Maio, M City Clerk n Page 1 of 1 Jeanette Williams From: Sally Maio Sent: Monday, March 25, 2013 8:39 AM To: Alfred Minner; Robert Ginsburg; Andrea Coy; Bob McPartlan; Don Wright; Jerome Adams; Jim Hill Cc: 'Bierschenk, Ed'; 'jabegley @aol.com'; 'Debbie Carson'; 'Neal, Adam'; Chris McCarthy; 'cnorton @cgcflorida.com'; 'Chuck Mechling'; Damian Gilliams (damio @comcast.net); Dept Heads; 'Donna Keys'; 'Ed Herlihy'; 'Ella Chabot - Remington; 'jamdway @comcast.net'; 'Jesse Roland'; 'joescozzari @comcast.net; 'sebastianrivernews @gmail.com'; 'Michael Goodfellow'; ' pastorlea @firstpresbysebastian.com'; 'Robin Johnston'; 'Seth Goldsmith' Subject: Corrections to 3 -27 -13 Agenda Packet Council Member Adams emailed some suggested corrections to the 3 -27 -13 agenda packet. All are scrivener's errors and none substantive, and include the 3 -13 -13 minutes, Clambake agreement and R -13 -05 Budget Amendment. The corrected documents will be provided to you on Wednesday night, and for signature if approved. It would be appropriate that any motions should state as corrected. Just a reminder that Mr. Adams has requested an excused absence from Wednesday's meeting. 3 -13 -13 Minutes Corrections (Agenda Packet pages are referenced) Page 11, paragraph 2, line 2 - remove 2nd "yet" Page 11, paragraph 2, line 4 - change "located" to "locate" Page 11, paragraph 6, line 2 - remove the word "since" Page 13, paragraph 6, line 1 and Page 14, paragraph 5, line 1 — replace ?? with Dave Steed Page 15, paragraph 4, line 1 — should read Robert Waltermeyer Page 17, paragraph 4, lines 2 to 3 — remove one "who" Page 20, under New Business — Motion was "Ms. Coy". Proposed Clambake Agreement Page 23, in the section beginning "Therefore - change "whish" to "wish" R -13 -05 Budoet Amendment Page 47, change "Councilmember Richard H. Gilmor" to "Council Member Jerome Adams" Sally Sally Maio, MMC City Clerk Sebastian, FL 32958 (772) 388 -8214 smaio@cityofsebastian.org 4/11/2013