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Home My WebLink About06242013 PR AgendaOn OF 1 n, r HOME OF PELICAN ISLAND 1225 MAIN STREET I I SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228 -7052 E FAX (772) 228 -7077 AGENDA CITY OF SEBASTIAN RECREATION ADVISORY COMMITTEE June 24, 2013 6:00 PM 1) Call Meeting to Order 2) Pledge of Allegiance 3) Roll Call 4) Elect Chairman and Vice - Chairman 5) Approval of Minutes: May 20, 2013 Regular Meeting 6) Old Business: 7) New Business: CIP Budget Discussion None 8) Input from Public 9) Chairman's Matters 10) Member comments 11) Staff Comments 12) Set next meeting date and agenda 13) Adjourn ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. RECREATION COMMITTEE MEETING MINUTES MAY 20, 2013 The Sebastian Parks and Recreation Committee was called to order by the Chairman. Roll Call was taken and the following members were present: Mr. Tenerowicz, Mrs. White, Mr. Sims, Mr. Simpson, Mrs. Flescher, Mrs. Nelson, Mrs. Webster, AE Staff members present were Linda Kinchen, Secretary; Al Minner, City Manager, Chris McCarthy, Parks Superintendent APPROVAL OF MINUTES Mrs. Flescher made a motion to approve the minutes from the April 22, 2013 meeting. Second by Mr. Tenerowicz passed unanimously. OLD BUSINESS GREENWAY SIGNS: Mr. Simpson shows his new proposal for the sign — Mrs. White agrees it is better — Mr. Simpson says can make from wood to keep the cost down with laminate over the map since Mr. Minner says they would be cost prohibitive in metal. Mr. Sims asks if wood would cause splinters after time — Mr. Minner will take back to Council next month. NEW BUSINESS: CIP DISCUSSION: Mr. Minner says the following items should be included 1) Tennis Wall /Racquetball court 2) Dog Park slab 3) Community Center Needs analysis 4) Community Center Sign Mrs. Nelson asks if we have a time frame for a new building — Mrs. White says can't put one on it — funding should increase soon as economy picks up. Mr. Minner asks what they want from a new building 1) Recreation Classes 2) Senior Programs 3) Meeting rooms for clubs and groups 4) Commercial kitchen for rentals Parks and Recreation Minutes May 20, 2013 Page Two New construction would be $200 SF or 1 to 2 million The facilities at city hall have room for expansion. A new building will cost a lot in Impact Fees per Mr. Minner Mrs. Flescher asks at what point do we get someone to draw it — Mr. Minner says may want to do a study. Mrs. White says where would money come from — Mr. Minner says should stay in Impact only other one would be DST but feels Council will probably want to use Impact Fees Mrs. White asks if rental fees go back to impact — No fees all go to the general fund. Mrs. Flescher asks what should we do to get people here to tell us what they want. Mr. Sims says didn't know what time frame would be involved wanted to know if renovations to old building would take away from new building. Mrs. White says it would be a few years. Mr. Tenerowicz asks can we get any grant money — Yes Mrs. White says needs vs. costs must be considered. Where are we with using the Schools. Mr. Minner says will not happen due to liability. Mrs. Nelson asks if there is room at Friendship Park. Mr. Minner says the bocce and horseshoe could go and put in Tennis wall or behind the PD fence. But doesn't see any room for a building — No more room at Schumann or Barber Street, Hardee Park would not be good Filbert has some turtle issues but can work around them it might be a good location for it. Mrs. Flescher was just asking which would be better — Mr. Minner feels adding to city hall area would be best. Mrs. White says still need to get usage needs — Mr. Minner says lets put it in the CIP for needs analysis and see what happens. Mr. Sims asks if money will be wasted on Playground if we put in now — Mrs. Flescher says playground can be moved if needed. Mrs. Nelson says the current building needs work now and we should fix minor things until a new one is built. Mr. Simpson asks what the time frame would be for a consultant — Mr. Minner says at least 120 days. Mr. Sims says safety items should not be put on hold — Mrs. Nelson says the floor needs to be done and would like to see a sign put up outside. Mr. Minner says the draft CIP for the next meeting. 1) Tennis wall 2) Community Center Sign 3) Consultant for Community Enter 4) Dog Park Slab Parks and Recreation Minutes May 20, 2013 Page Three Mrs. Flescher says garden club park has some benches with no seats can we put in recycled plastic like at George Street light poles need painting 2 city signs need to be fixed needs some sprucing up at Riverview Park now a "C" but could be an "A" Park Mrs. White ask if Garden Club is still in existence — No George Street Park looks good needs a couple loads of sand or raked and trim the trees Filbert Street Power wash playground per Mr. Tenerowicz and says there is a definite problem at the gate after rain at the dog park. Mrs. Nelson says been to Hardee Park several times there are 2 spots where roots are showing but other wise very well maintained and used. Mr. Sims says are there any updates on Schumann and asks if a fountain at the creative playground can be put in He says it is amazing what one piece of equipment has done there. Mr. Simpson says Bryant Court says several of the parks could use more trees He is hesitate to spend money on a new Community Center then not have money for improvements to the small parks. Filbert and Blossom need trees Mrs. White asks the cost — Mr. Minner say class A trees are $150 -$200 Mrs. White says Easy Street Park is well used. Mr. Tenerowicz says not a lot of big money items in 2014 GIP should we call the tennis people Mr. Minner says not now Mr. Simpson doesn't want to get rid of any courts. Cost for Racquet ball court would be $80,000 but Randy Hines would do the labor for free if the city buys the materials Mr. Tenerowicz says the zone maps should be updated to add the Gated communities Mr Minner will look at this and get back to them PUBLIC IMPUT; Jim Sunnycalb says how many months out of service will there be for anew community Center — Wants to know if we are going to move the maintenance building on Sebastian Blvd says would be a good place for a community center. Mr Minner says he is opposed to moving the Public Works to the airport due to rent — Mr. Sunnyealb asks if we can get sponsors — we will look at that Mr. Sunnycalb would like to see a community center everyone ohs and ahs over. Mr. Sunnyealb says he feels Riverview Park should be watched by one of the committee members and not him. He would like us to advertise the map signs and have people email problems with any park — Mr. Minner tells him the Parks and Recreation Minutes May 20, 2013 Page Four boardwalk is county but in our city- Sunny says the benches are nasty and need cleaned or replaced. Mrs. Flescher says she will tell her husband out concerns. CHAEUV ANS MATTERS; Mr. Simpson says this is his last meeting really enjoyed working with everyone 10100110110 RaCNA-113 Mr. Sims says members should visit their parks and bring back comments Mrs. Nelson says autistic football- great response Mr. Tenerowicz nominates Mr. Sims for Chairman — Secretary advises that organizational meeting will be on next agenda. Are the lights on at Riverview park late for a reason Council requested they be one for safety reasons per Chris. John says the memorial services is at 10 am Mrs. Flescher says thanks to the chairman for his service. Mrs. White Music in the Park was packed good job — asks about the speed limit on US #1 should Parks and Recreation agree — Mr. Minner says you can if you want too. Mrs. White is in favor of sending support. Make a resolution in support of lowering the speed limit Mr. Minner says will put on the next meeting. STAFF COMMENTS: Mr. Minner says there was a donation of a parcel at 922 Rosearbor Drive adjacent to the Garden Club Park given to the city. Next meeting 6 -24 -2013 at 6PM The agenda for the next meeting will have the CIP Final Budget Discussion With no other business to come before the Parks and Recreation Committee, Mrs. White declared the meeting adjourned at 7:20 PM. Approved June 24th; 2013 Regular Meeting. By Mathew Sims, Vice- Chairman Parks and Recreation Committee Q[1' OF BAST," HOME OF PELICAN ISLAND 1225 MAIN STREET & SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589 -5330 • FAX (772) 589 -557() TO: Members of the Parks a ecr ation Committee FROM: Al Minner, City Manag r RE: CIP AGENDA ITEM DATE: Thursday, June 20, 2013 On Monday night's agenda the Committee will be considering capital items for the FY 2014 Capital Improvement Plan. Enclosed for your review is the- estimated fund balance for all Recreational Impact Fees. This chart will help the Committee (1) plan for individual project expenses; (2) prioritize projects; and, (3) monitor fund balances. Should you have any question on this matter prior to the meeting, please feel free to contact me at your convenience. RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2014 -2019 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 16 -16 FY 16 -17 FY 17 -18 FY 18 -19 Recreation Impact Fees $ 58,500 $ 72,800 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Pelican Isles Escrow Release - - - 146,250 Investment Income 4,388 5,057 1,591 1,379 1,362 1,617 1,978 2,342 PROJECTED REVENUE $ 62,888 $ 77,857 $ 51,591 $ 197,629 $ 51,362 $ 51,617 $ 51,978 $ 52,342 Schumann Park 56,027 Bryant Street Fencing Hardee Park (2,568) 47,172 Bark Park (55,037) (43,479) Englar Park (13,782) 71,494 Main Street 50,484 55,405 Airport Park 393,225 566,280 TOTAL FY 10 71,660 17,938 Barber Street Field Expansion 2,699 3,221 Easy Street Path Lights 57,401 7,640 Schumann Park Pavilion 28,340 91,564 Riverview Park Irrigation and Fountains - 16,738 Bark Park Amenities 10,029 8 8,522 Riverview Park Electrical 7,389 171,995 Powerline Road 16,323 550,104 Periwinkle Park 11,050 39,000 TOTAL FY 11 15,000 15,000 Lift Station - Riverview Park 904 15,000 BluewayJSignage Improvements - 25,000 Barber Street Baseball Field Drainage 43,923 171,250 Barber Street Bleacher Shields 86 49,914 Community Center Playground Equipment 1,500 25,000 Handicap Pier - Yacht Club - 15,000 TOTAL FY 12 217,854 17,875 Creative Playground Improvements Riverview Park Volleyball Lights Schumann Playground Equipment Barber Street Multi -use Field Lights TOTAL FY 13 Community Center Needs Analysis Community Center Sign Dog Park Concrete Pad Tennis WalllRaquet Ball Court TOTAL FY 14 Equi �ng Rebuild Skate Park Ramps TOTAL FY 16 Mooring Fields TOTAL FY 16 TOTAL FY 17 TOTAL FY 18 TOTAL FY 19 BEGINNING FUND BALANCE 70TALREVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zane A Zone 5 Zone C Zone D All Zones Ending Balances: Zone A Zone B Zane C Zane D All Zones 130,000 20,000 25,000 185,000 580,174 10,000 7,500 3,000 50,000 70,500 100 OW' 2b0,ttQti' 15,000 15,000 V 0 0 $ 848,187 $ 693,221 $ 190,904 $ 171,995 $ 169,624 $ 205,987 $ 257,604 $ 309,,582 62,888 77,857 51,591 197,629 51,362 51,617 51,978 52,342 217,854 580,174 70,500 200,000 15,000 0 0 0 $ 693,221 $ 190,904 $ 171,995 $ 169,624 $ 205,987 $ 257,604 $ 309,582 $ 361,924 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -16 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 177,289 136,718 47,172 49,565 (55,037) (43,479) (28,679) (13,782) 71,494 99,016 50,484 55,405 221,099 393,225 566,280 739,566 71,660 17,938 1,685 2,699 3,221 4,596 6,118 7,640 527,744 439,549 91,564 64,327 342 (2,105) 6,385 14,908_ 848,187 693,221 190,904 171,995 169,624 352,237 550,104 748,332 11,050 39,000 15,000 15,000 15,000 15,000 15,000 15,000 37,050 11,375 25,000 171,250 171,250 171,250 171,250 171,250 1,950 4,550 1,500 1,500 1,500 1,500 1,500 1,500 8,450 17,875 8,500 8,500 8,500 8,500 8,500 8,500 58,500 72,800 50,000 196,250 196,250 196,250 196,250 196,250 917 997 393 397 (442) (200) (103) (43) 370 722 421 444 1,776 1,805 2,036 2,315 371 131 14 22 26 21 22 24 2,730 3,207 763 516 3 (10) 23 47 4,388 5,057 1,591 1,379 1,362 1,617 1,978 2,342 52,538 129,544 13,000 120,000 3,000 - - - 9,898 60,630 20,500 6,000 900 - 56,043 20,934 500 1,000 150 - - 99,376 369,067 36,500 73,000 10,950 - 217,854 580,174 70,500 200,000 15,000 - - 136,718 47,172 49,565 (55,037) (43,479) (28,679) (13,782) 1,175 99,016 50,484 55,405 221,099 393,225 566,280 739,566 913,131 17,938 1,685 2,699 3,221 4,596 6,118 7,640 9,163 439,549 91,564 64,327 342 (2,105) 6,385 14,908 23,455 693,221 190,904 171,995 169,624 352,237 550,104 748,332 946,924 21 RECREATION IMPACT FEE FUNDS FISCAL YEARS 2014 -2019 FY 11.12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 PROJECTS: Main Street Project Refund - $39 Zone A Zone B Zone C Zone D Power Line Road Bikepaths Zone A 4,081 Zone B 4,081 Zone B Zone C 4,081 6,000 Zone D 4,081 16,323 Zone D Schuman Park Improvements - $175,000 73,000 Zone A 14,007 12,479 Zone B - 499 Zone C 28,014 499 Zone D 14,007 36,437 56,027 49,914 Schuman Park Playground Equipment - $25,000 Zone A 6,250 Zone B - Zone C 12,500 Zone D 6,250 25,000 Riverview Park Volleyball Courts Lighting - $20,000 Zone A 5,000 Zone B 200 Zone C 200 Zone D 14,600 20,000 Bryant Street Park Fencing $5,118 Zane A Zone B Zone C Zone D Barber Street Baseball Fields Drainage $50,000 Zone A 10,981 Zone B 439 Zone B Zone C 439 6,000 Zone D 32,064 43,923 Zone D Barber Street Bleacher Shields $50,000 73,000 Zone A 22 12,479 Zone B 1 499 Zone C 1 499 Zone D 63 36,437 86 49,914 Barber Street Multi -use Field Lights $150,000 Zone A 37,000 Zone B 11,100 Zone C 1,850 Zone D 135,050 185,000 Barber Street Equipment Building $100,000 Zone A 20,000 Zone B 6,000 Zone C 1,000 Zone D 73,000 100, 000 Tennis WalllRaquet Ball Court Zone A 10,000 Zone B 3,000 Zone C 500 Zone D 36,500 50,000 21 RECREATION IMPACT FEE FUNDS FISCAL YEARS 2014 -2019 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 Mooring Fields $15,000 Zone A - 2,507 - 3,000 Zone B 2,507 900 Zone C 150 Zone D 5,015 10,950 10,029 15,000 Blueway Signage $25,000 Zone A 6,250 Zone B 250 Zone C 250 Zone D 18,250 Schumann Park Pavillion - $50,000 25,000 Creative Playground Improvements /Equipment 7,085 Zone A 32,500 Zone B - 1,300 Zone C - 1,300 Zone D 94,900 Community Center Playground Equipment - $25,000 130,000 Handicap Pier - Yacht Club $15,000 Zone B Zone A - 3,750 Zone B - 150 Zone C - 150 Zone D - 10,950 - 15,000 Barber Street Field Expansion Zone B Zone A Zone C Zone B Zone D Zone C Zone D Hardee Park $35,705 Zone A (2,568) Zone B Zone C Zone D Community Center Sign Zone A Zone B 7,500 Zone C Zone D 7,500 21 (2,568) Dog Park - $75,000 Zone A 2,507 22,131 Zone B 2,507 22,131 - Zone C Zone D 5,015 44,261 10,029 88,522 Periwinkle Park - ($489) Zone A Zone B Zone C Zone D Schumann Park Pavillion - $50,000 Zone A 7,085 Zone B Zone C 7,085 Zone D 14,170 28,340 Community Center Playground Equipment - $25,000 Zone A Zone B 25,000 Zone C Zone D 25,000 Community Center Needs Analysis Zone A Zone B 10,000 Zone C Zone D 10,000 Community Center Sign Zone A Zone B 7,500 Zone C Zone D 7,500 21 RECREATION IMPACT FEE FUNDS FISCAL YEARS 2014 -2019 14006.75 0 0 0 0 0 0 0 Riverview Park Irrigation /Fountains 14,350 Zone B Zone A Zone C 4,185 Zone B 25,830 Zone C 4,185 Zone D 8,369 16,738 - Riverview Park Electrical/Lift Station Zone A 2,073 Zone B Zone C 2,073 Zone D 4,147 8,293 Riverview Park Sidewalks Zone A Zone B Zone C Zone D Riverview Park Playground Zone A Zone B Zone C Zone D Splash Park Canopy - $50,000 Zone A Zane B Zane C Zone D Rebuild Skate Park Ramps - $100,000 Zone A 100,000 Zone B Zone C Zone D 100,000 Skate Park Office - $50,000 Zone A Zone B Zone C Zone D Dog Park Concrete Pad - $3,000 Zone A 3,000 Zone B - Zone C Zone D - 3,000 Easy Street Park Lighting Zone A 14,350 Zone B 2,870 Zone C 14,350 Zone D 25,830 57,401 Totals 217,854 580,174 70,500 200,000 15,000 21