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07012013BUD Agenda
CITIZENS BUDGET REVIEW ADVISORY BOARD AGENDA 6:00 P.M. MONDAY - JULY 1, 2013 CITY HALL 1225 MAIN STREET SEBASTIAN, FLORIDA 1 . Call to Order 2. Pledge of Allegiance 3. Roll Call 4 Approval of Minutes: A. Meeting Of June 17, 201.E 5. Budget Overview and by the City Manager 6. Board Review and Comments on ❑raft Budget — FY 2013/2014 7. Other Discussion/Questions by Committee Members 8. Public Input 0. Adjourn Agenda Attachments: Minutes for Meeting of June 17, 2013 Draft Budget — FY 2013-14 PUBLIC INPUT FOLLOWS THE SAME PROCEDURES FOR PUBLIC INPUT AS THE CITY COUNCIL, WHICH IS IN ACCORDANCE WITH RESOLUTION R-09-45. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST48 HOURS W ADVANCE OF THIS MEETING. CITY Cf „ + SEBAST, _ HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES 6:00 P.M. MONDAY — JUNE 17, 2013 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN Chairman Herlihy called the meeting to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL: Present: Ed Herlihy Gary O'Hara Tim Slaven Bruce Hoffman Absent: Christine Vicars (excused) Dionna Farmer (excused) Harry Marshall (unexcused) Also Present: Al Minner, City Manager Debra Krueger, Administrative Services Director Ken Killgore, Finance Director Michelle Morris, Police Chief Greg Witt, Deputy Police Chief Greg Schmidt, Fleet Supervisor Jeanette Williams, Recording Secretary 4. Approval of Minutes: a. Meeting of March 18, 2013 MOTION by Mr. O'Hara and SECOND by Mr. Slaven to approve the March 18, 2013 minutes passed with a voice vote of 4-0. 5. Review Second Quarter Financial Report — As of March 31, 2013 The Finance Director said the report's new format provided for ease of understanding and distribution; some changes were instituted by the City Council and City Manager, but overall the Airport, Golf Course, and departments look good. Citizens Budget Advisory Review Committee June 17, 2013 Page Two He noted Ile would move the encumbrance of the capital project status report to the far right so large projects won't look completed (see page 3 of the agenda packet); and in future reports he will report the cash amounts as well as the SBA amounts. Mr. Hoffman asked on why the Airport trend is negative for the last three years The Finance Director explained the earlier years included grant funds. Mr. Hoffman also asked why the miscellaneous revenue for the Golf Course was over $103,000 but the prior three years never went over $30,000. The Finance Director explained that this year the item included a $53,000 'bank note to buy equipment. Chairman Herlihy asked if there was a one time expense in the non -departmental operating expense. The Finance Director said that is where they transfer to the CRA from the general fund and pay insurance premiums. Discussion followed on the Golf Course's good winter but staff expects revenue to fall off with the summer. Chairman Herlihy complimented staff on the new "Exhibit A" format that really spells out where everything moved around during the quarter. 5. Discussion of police Car Usage/Numbers Greg Schmidt, Fleet Supervisor, distributed literature stating every hour of operation equals 33 miles driven (see attached); each police car is looked at for replacement at the 95,000-100,000 mile rnark which comes up at 5-7 years old; the best of those cars are then put back into service as volunteer cars so the cars are used for about 13-15 years. He said most of the 2000-2003 fleet are Crown Vics but the style has changed and they are evaluating other fleet purchases before replacing the older cars. He said the patrol cars are serviced in shop, by dealer warranty or local vendors every 4,000 miles. In response to Mr. O'Hara, he said the two technicians in the shop and local vendors service all of the City's vehicles. The Police Chief explained the Department has 50 vehicles that encumber road patrol, the detectives, administrative, code enforcement, crime scene, 22 volunteers, with seven spares. She said the PBA contract entitles officers to a take-home car as long as they live within 20 miles of the City. The officers respond to calls to and from work (at shift change); they receive positive feedback from community visibility; and it is easier to respond to emergency issues. She also said if a car is shared, the officer must commute in with their equipment and change cars which reduces response time. Citizens Budget Advisory Review Committee June 17, 2013 Page Three 6:20 pm 6:29 pn7 In response to Mr. O'Hara, the Police. Chief said there are 11 officers in the City, 20 that live within five miles of the City, nine that live outside the County, eight in Vero Beach area with one officer in Port St. Lucie but he does not take his car home. 7. Discussion of Member Interest or Concerns with New Budget Mr_ Hoffman said discussion regarding raises for City employee seems to be interchanged with the elimination of furlough days but the two have differential impacts on the budget. The City Manager explained the furlough days are a reduction in pay and work; there is talk on how to remunerate employees for their service with talk about bonuses, COLAS, and ending furlough days but each needs to be handled separately based on how much revenue is available for 2014. The bonus would be a one-time payment; a COLA would be X% based on available Y dollars; the furlough day would be a regeneration of work hours. He said through an executive session, staff has been given clear direction from Council on how to proceed with negotiations and they plan to market an EMPLOYEES FIRST campaign. He noted employees have always come first, the employees were not asked to do more with less money with the furlough days, they have received good health care benefits, and a competitive retirement package. The campaign will try to create and identify new revenue and share that with employees. Mr. Hoffman said there has been discussion about the elimination of impact fees. The City Manager explained the following impact fees: - the County has a water and sewer connection impact fee - the County has a new construction impact fees collected by the City - the City has one recreation impact fee He noted the discussed moratorium would only affect the County's impact fees. In response to Chairman Herlihy's question on assessed valuation, the City Manager said the Committee will receive the draft budget next week, have a presentation on July 1, and continue to review the document at their July 15, August 5, and 12 meetings. He noted they did receive a preliminary number of $820M, which is about $21VI lower of the assessable value and there will be a chart for them at the next meeting with a milage rate recommendation for FY14. 6:36 pin 8. Discuss Next Meeting Date (Monday, July 1, 2013) Chairman Herlihy cautioned the next meeting will be long and interesting. Citizens Budget Advisory Review Committee June 17, 2013 Page Four 9. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory meeting at 6:38 p.m. M Chairman Ed Herlihy Date CITE' OF HOME OF PELICAN ISLAND (772} 589-5330 CITY HAIL, 1225 MAIN STREET, SEBASTIAN, FL 32958 FISCAL YEAR 2013 - 2014 DRAFT OPERATING BUDGET AND LONG-TERM PROJECTIONS As 0f June 24, 2013 CITY COUNCIL Bob McPartlan Mayor Don Wright Vice -Mayor Jerome Adams Council Member Andrea B. Coy Council Member Jim Hill Council Member CITY OF SEBASTIAN FLORIDA DRAFT ANNUAL BUDGET Sally A. Maio, MMC City Clerk. Debra Krueger Administrative Services Director FISCAL YEAR. 2013-2014 CITY MANAGEMENT Al Minner City Manager DEPARTMENT HEADS Kenneth W. Killgore Finance Director Robert Ginsburg City Attorney Joseph Griffin Community Development Director Michelle Morris Jerry Converse Wayne Eseltine Police Chief Public Works Director Building Official Greg Gardner Golf Operations Director CITY OF SEBAS'T'IAN, FLORIDA 201312014 ANNUAL BUDGET PopulationlGrowth The City of Sebastian underwent significant growth through 2006 but has declined in the past couple of years. At this point in its development evolution, the City has an approximate "build -out" rate of 60%. Consequently, the City continues to face challenges relative to growth management, as there is a large potential for it to grow and develop, both in residential and conunercially zoned areas of the community. With such dynamics, it can be anticipated that proposals for new commercial and industrial facilities will likely be received in response to population growth, Accordingly, it becomes necessary to continue initiatives to facilitate long-range planning and growth management practices to help reflect and govern Sebastian's efforts to maintain and support its small town, good quality of life atmosphere. POPULATION PERCENTAGE INCREASE City of Sebastian Population 2002 to 2011 30,000 20,000 1 10,000 a 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Year Source: university of Florida, Bureau of Economic and Business Research 3 % Change fron Year Population Prior Year 2003 18,425 7.33% 2004 19,365 5.10% 2005 20,048 3.53% 2006 21,666 8,07% 2007 22,426 3.51% 2008 22,924 2.22% 2009 22,722 -0.88©/4 2010 22,922 0.88% 2011 21,929 -4.33% 2012 21,995 0.30%Q City of Sebastian Population 2002 to 2011 30,000 20,000 1 10,000 a 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Year Source: university of Florida, Bureau of Economic and Business Research 3 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGETI PERSONNEL SUMMARY BY DEPARTMENTIDIVISION As with any service organization. personnel costs are a significant part of the total operating budget of the city. Exhibit S-5 provides a comparison of staffing levels in recent years. Exhibit S -S RECOMMENDED FULL-TIME AND PART -TIN -IE POSITIONS 17 Amended Amended Amended Budget Budget increase) FY 2009110 FY 20 i 01 t(1l 1 FY 2011/2012 FY 701212013 F Y 201312014 ( Decrease) Frr P'1 f 1 PIT FIT f' -f Frr PIT Fri' Prr FIT Prr DepartmenliDivision City council 0 0 5 0 5 0 5 0 5 0 0 City Manager 2.5 2 (} 2 a 2 0 2 0 0 0 City Clerk 3 3 0 3 0 3 0 i 0 0 0 City Attorney 0 o 0 0 0 0 0 0 [1 0 0 0 Administrative Services 5 5 f] 5 0 5 0 5 0 0 0 Finance 0 0 0 0 0 0 0 0 0 0 0 Mgml Information Svc% 3 rr 3 2 2 2 2 2 2 1 0 Human Resources 0 0 0 4 0 0 0 0 0 0 0 Planning and Zoning 5 4 0 3 I 0 3 0 ? 0 (1) 0 Police Administration 7 u 7 t1 7 0 7 t} 7 0 0 0 Police Operations 27 27 V 27 1 27 1 27 1 0 0 Police Detectives 10 8 10 8 7 8 7 10 7 10 f} 0 Police Dispatch 9 1 9 1 9 1 9 1 10 0 1 t l) Code Enfnrcemeni 2,5 0 3 0 _11 0 3 0 3 fl (Y 0 Engineering 0 0 0 0 0 0 0 0 0 0 0 0 Roads & Maintenance 13 tl 12 0 10 0 10 0 10 0 [) 0 Slormavaler Utility 12 Il 12 0 9 0 9 0 9 0 0 0 Fleet Management 3 1 2 1 3 1 3 1 3 1 0 0 Parks & Recreation 14 13 12 }8 11 is I I 18 1 1 18 t} 0 Cemetery 2 0 1 0 1 0 1 0 2 0 1 0 Facilities Maintenance 2 0 2 0 3 0 3 4 14 (l) 0 Golf Course Administration 3 2 3 2 2 3 2 3 2 3 t} 0 Golf Course C" 0 13 0 13 0 13 0 13 0 13 0 0 Airport 3 3 0 3 0 2 0 2 0 0 Building De resent 5 0 S 0 4 0 4 0 4 0 0 U SUB -TOTALS 130 49 125 51 114 52 113 58 11457 1 (1) TYFALS 179 176 166 171 171 0 17 CITY OF SEBASTIAN, FLORIDA ORGANIZATIONAL CHART I CITIZENS OF I SEBASTIAN CITY COUNCIL nlMlsMISBOARDS & cosl©Ns CITY CITY CITY CLERK MANAGER ATTORNEY ADMINISTRATIVE COMMUNITY POLICE PUBLIC WORKSADMINISTRATIVEGOLF COURSEDEVELOFMENT ADMINISTRATION ROADS & FINANCE AND PLANNING MAINTENANCE ACCOUNTING AND ZONING OPERATIONS HUMAN BUILDING]+ STORM►NATER RESOURCES DEPARTMENT DETECTIVE FLEET INISYSTEM$,N j I h MANAGEMENT AIRPORT DISPATCH FACILITIES PROJECT NOMIC CODE MA NTENANCE I " MANAGEMENT I DEVELOPM NT (ENFORCEMENT PARKS & RECREATION CEMETERY 33 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET; GENERAL FUND The General Fund is the main operating fund for the City of Sebastian. The adopted budget for Fiscal Year 2013-2014 is $9,757,824. The General Fund is used to account for all financial resources, except those required to be accounted for in another fund. As shown in the graph below, the largest source of revenue within the General Fwid is Ad Valorem Taxes, Utility Services Taxes, Franchise Fees and Intergovernmental revenues. The majority of the Intergovernmental Revenues comes from state shared revenues, such as the Local Half -Cent Sales Tax and Municipal Revenue Sharing. Transfers -In from other funds represent 5.7% of revenues for the General Fund. Table G- I and Table G-2 presented on the following pages compare the Fiscal Year 2413-14 estimated revenue sources with budget and actual of prior years. City services are provided mainly through the General Fund revenues. The graph presented below shows that 43.5% of total expenditures are allocated to public safety related activities. Other city services, excluding golf course, airport administration, and building department, are included in general government, transportation, culture & recreation, and physical enviromnent. General Fund Expenditure Use of Funds Culture and Recreation Transporiton 8. CR, Gen xa l 9.9°fa ��- JGovcrnml:nt Physical y/ 375% Lnvirolvncnl - 9.9% Public Safely 43.5% 39 General Fund Revenues Source of Funds charges rot Services Transfers -!n 17% fines and 5,7% Fartcitures Frmohise Fens M scell Revenue null � 0.7%� 2.2% Intergovernmental Uhhty Service revenue Ta% 20.49. ia.S�b Licenses and Permits 1.5% Ad Valorem I:�\cs 29.31k. City services are provided mainly through the General Fund revenues. The graph presented below shows that 43.5% of total expenditures are allocated to public safety related activities. Other city services, excluding golf course, airport administration, and building department, are included in general government, transportation, culture & recreation, and physical enviromnent. General Fund Expenditure Use of Funds Culture and Recreation Transporiton 8. CR, Gen xa l 9.9°fa ��- JGovcrnml:nt Physical y/ 375% Lnvirolvncnl - 9.9% Public Safely 43.5% 39 IC[TY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET TABLE G-1 GENERAL FUND REVENUE Code: 001501 The Fiscal Year 2413-2014 proposed budget for General Fund Revenue and Interfund Transfers is $9,977,534. This is $25,219 more than projected actual 2412-2013 Genera] Fund Revenue and Other Sources of $9,952,315. Amended Projected FY 09-10 FY 10-11 FY 11-12 FY 1.2113 FY 12/13 FY 13/14 Description Actual Actual Actual Budget Actual Budget Difference Taxes and franchise fees $ 7,404,140 $ 6,733,189 $ 6,320,547 $ 6.480,333 $ 6,54}0.954 $ 6,578,240 $ 77,286 Licenses and permits 33,182 21646 21431 28,950 35,750 149,050 113.300 Inter -governmental revenue 1.997,119 2,002,032 2,078,685 1,919,700 2,117,635 2,030,800 (86,835) Charges for service 282,530 260,838 290,950 373.347 375,847 373,556 (2,291) Fines and forfeits 71,415 80,634 52,307 70,504 65,100 65,440 300 Interest earnings 142,362 23,835 22,744 70,500 24,500 35,500 ]],()Go Rents and royalties 80,178 $9,122 94,661 87.500 90,000 90,000 - Sales of assets 27.114 23,688 32,084 39_.829 80,000 35,000 (45,000) Contributions/donations 13,442 47,409 34,031 19,000 25.380 18,600 (6,780) Other miscellaneous revenues 23,799 58,767 43,858 52,284 71,750 35,750 (36,000)_ Total revenues P0,071,281 $ 9,343,180 $ 8,992,298 $ 9,141,943 $ 9,386,916 $ 9.411,896 $ 24,980 Interfund transfers 764,888 736,727 692,716 565,399 565-399 565.638 239 Total revenues and interfund transfe 10,836,169 10,479.907 9,685,014 9,707,342 9,952315 9,977,534 25.219 Decrease in Fund Balance 155,706 509,941 100,280 31,481 (88,626) (212,210) (123,584) Total revenues and other sources $10,991,875 $10,589,848 $ 9,785,294 $ 9.738.823 $ 9,863.689 $ 9,765,324 $ (98,365) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from FY 2012-13 Projected Revenues: 1. Taxes and franchise fees - Increase results from using same 3.7166 millage as last year. 2. Licenses and permits - Increased primarily from reclassifying Business. Taxes as General Fund revenues, 3. Intergovernmental - Decrease due to not budgeting $139,000 State Police Pension funding. 4. Charges for service -Decreased due to reduction in charges to Enterprise. Funds. 5. Fines and forfeits - Projection about the same as FY 12-13. 6. Interest earnings - Slight increase in earnings expected from slight increase in rates, 7. Rents and royalties - Projected at the same amounts. 8. Sales of assets - A large number of surplus items were auctioned in FY 12-13. 9. Contributions/Uonations - Some decrease expected for FY 13-14. 14. Cather miscellaneous revenues - A reduction is anticipated from FY 13114. 11. Interfund transfers - Small increase in transger from Cemetery Trust Fund. 40 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI TABLE G-2 General Fund Revenues Detail GENERAL FUND REVENUE DETAIL Code: 001541 41 Amended FY 13/14 Account FY 09110 FY 10111 FY 11/12 FY 12113 FY 12113 Adopted Number Description Actual Actual Actual Budget Proiected Budget TAXES 311000 Current Ad Valorem Taxes 3,716,797 3.144.864 2,799.146 2,904,754 2,904,754 2,913.240 3110071 Delinquent Ad Valorem Taxes 15,305 5,830 9,266 15,000 7,500 10.000 311002 Penally on Delinquent Taxes 2,296 5.464 14 10,00(7 5,000 5,000 TOTAL AD VALOREM TAXES 3,734,398 3,156,158 2,808,426 2,929,754 2,917,254 2,928,240 FRANCHISE FEES 313100 Electric Franchise Fees 1.159,433 1,117,525 1,052,299 1,083,479 1.043;000 1,074,000 313700 Solid Waste Franchise Fees 69.259 67,161 72.269 71.500 76,000 69,000 TOTAL FRANCHISE FEES 1,228,692 1,184,686 1,124,568 1,154,979 1,119,000 1,143,000 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1.305.187 1,276.549 1.263,888 1.260,000 1,300,000 1,341,000 314300 Water Utility Service Tax 222,524 232.007 233,749 235,000 237,000 238,000 314900 Propane Utility Service Tax 22.098 19,884 23,155 28,600 23,700 22,000 314950 CST Revenue Sharing 887,241 863,905 866,761 871000 904,000 906,000 TOTAL UTILITY SERVICE TAXES 5,437,050 2,392,345 2,387,553 2,395,600 2,464,700 2,507,000 TOTAL TAXES & FRANCHISE FEES 7,400,140 6,733,189 6,320,547 6,480,33:3 6,500,954 6,578,2411 LICENSES AND PERMITS 321000 Business Taxes 0 0 0 0 0 1 00,000 321100 Business Tax - Penalties/Transfers 0 0 0 0 0 3,800 322060 Driveway Permit Fees 10.405 10,600 12,100 7,500 15,000 17,500 322700 Accessory Structure 300 1,150 900 250 250 500 322900 Other Permits & Fees 2,191 1,794 2,105 2,000 2,500 3,000 329100 Zoning Fees 7.331 4,100 5,066 7,500 7.500 &500 329200 Site Plan Review Fees 7.44 3,900 600 7,500 5,000 8,500 329300 Plat Review Fees 1.200 622 0 2.000 2,000 1250 329400 Plan Checking Fees 2,600 0 0 1;000 1,000 2,500 329500 Alarm Permits 1.460 1,480 1,660 1.200 2,500 2,500 329600 De -Watering Permits 200 0 0 0 0 0 TOTAL LICENSES AND PERMITS 33,182 23,646 22,431 28,950 35,750 149,050 41 IC'ITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI General Fund Revenues Detail - Continued 42 FY 12113 FY 13114 Account FY 119110 FY 10111 FV 11/12 Adopted FY 12/13 Adopted ~lumber Description Actual Actual Actual Budget Projected I3ucleet INTERGOVERNMENTAL REVENGE! FEDERAL, GRANTS 331200 Fed Grant -Public Safety 31,219 0 0 0 0 0 331204 Fed - LLEBG 5,834 0 4,689 5,000 2.835 3.000 TOTAL FEDERAL GRANTS 37,052 0 4,689 51004 2,835 3,000 STATE SHARED REVENUES 335120 Municipal Revenue Sharing 376.297 399,717 421,591 412,400 435,000 449,000 335122 8th Cent Motor Fuel Tar 154,094 160,859 160,650 162,200 160,800 164.000 335140 Mobile Home Licenses 9,545 9.040 9,325 9.300 9.300 9,300 335150 Alcohol Beverage Licenses 10,850 9,315 10,632 10,500 10,700 10,500 335180 Local Half -Cent Sales Tax 1,274,429 1.289,624 1,332.545 1,320,300 1,360,000 1,395,000 335200 Police Pension State Shared Revem 134,852 133,477 139 263 t7 139,000 0 TOTAL STATE SHARED REVENUES 1,960,067 2,002,032 2,073,996 1,914,700 2,114,800 2,027,800 TOTAL INTER-GOV'T REVENUE 1,997,119 2,002,032 2,078,685 1,919,700 2,117,635 2,030,800 CHARGES FOR SERVICES 341910 Sales -Maps c& Publications 0 0 0 0 0 0 341920 Cert. Copying, Record Search 1,315 1,140 1,185 1,500 1,200 1.200 341930 Election Fees 305 391 409 0 0 0 342100 PD Overtime Service Fees 26,230 9,446 8,174 12,000 9,500 10,090 342200 PD Fingerprinting 1.190 1,370 725 1,200 0 0 343805 Cemetery Fees 9,129 6.930 9,838 10,090 9,500 10,000 347550 Skate Facility Fecs 1885 8,280 8,251 8,000 8,000 8,000 347555 Tennis Facility Fees 20,130 19,562 20,128 20,000 20.000 20,000 347555 County Impact Fees Admin. Fees 2,21 l 4,093 4.870 5,000 12.000 12.000 347557 Community Center Rec Revenues 35,820 29,418 33,705 35,000 35,000 35,000 349140 RRD-Management Fees 13. 0_2 7.440 13,202 13,202 13,202 13,202 349410 Golf Course -Management Fees 54A60 59,906 65,897 82,638 82.638 90,902 349450 Airport -Management Fees 34,656 42,980 44,203 52,772 52,772 47,495 349455 Maintenance Service Fees -AP 1,540 1,441 18,122 68,500 68,500 68,500 349480 Building. Dept Administrative Fees 75,680 68,112 61,301 62,785 62,785 56,507 349485 Maintenance Services Fees -Bldg Dc 774 329 595 750 750 750 349900 Project Personnel/Equipment Servi 0 0 345 0 0 0 TOTAL CHCS FOR SERVICE 282,530 11 260,838 1 290,950 1 373,347 1 375,847 373,556 42 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET General Fund Revenues Detail - Continued 43 Amended FY 13/14 Account FY 09110 FY 10/11 FY 11/12 FY 12113 FY 12113 Adopted Number _Description Actual Actual Actual Budget Proiected Budget FINES AND FORFEITS 351 100 Court Fines 14.585 15,910 10,782 13,000 11,1100 11,000 351 1 15 Police Education -$2.00 Funds 1.532 1-957 1.104 1,500 1.200 1,200 351 120 Drivers Education 1,790 2,953 1,029 2,500 700 1,000 351140 Parking Fines 1.150 2,390 650 1,500 1.200 1,200 354100 Code Enforcement Fines 49.878 53,360 38,393 50,000 50.000 50,000 359000 Other Fines/Forfeits 2.480 4,084 349 2.000 1.000 1.000 TOTAL FINES AND FORFEITS 71,415 80,654 52,307 70,500 65,100 65,400 MISCELLANEOUS REVENUE; INTEREST EARNINGS 361100 Interest Income 138,121 17,459 13.559 65.000 20,004 30,000 361 105 State 'Board Interest Earnings 4,069 6,152 5.518 5.000 4.000 5.000 361121 Special Assessment -Interest 0 0 0 0 11 0 361150 Other Interest 172 22.1 3.667 500 500 500' TOTAL INTEREST EARNINGS 142,362 23,83:+ 22,744 70,500 24,500 35,500 RENT AND ROYALTIES 362100 Rents and Royalties 5,370 8,554 10.743 7.500 10,0011 10,000 362150 Nontaxable Rent 74,808 80,568 83,918 80.000 80,0110 80.000 363150 Special Assessment-Riverfront 0 0 0 0 0 0 TOTAL RENT AND ROYALTIES 80,178 89,122 94,661 87,500 90,000 911,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 15,765 16,501 25,203 34,829 75,000 30,000 365000 Sale of Surplus Material/Scrap 11,349 7,187 6,881 5,000 5,000 5,000 TOTAL SALES OF FIXED ASSETS 27,114 23,688 32,084 39,829 80,0011 35,000 CONTRI BUTIONSIDONATIONS 366000 Contributions & Donations 250 29,768 3.975 2.500 1500 2,500 366100 Donatons - Car Seat Program 0 0 0 0 0 11 366050 Donations - SRA 0 0 4,536 0 1-1110 11 366150 75th Anniversary Revenues 450 790 600 500 100 100 366200 Contribution/Greer Trust 6.000 6,004 15,800 6,000 12.000 6,000 366604 Donations-Publie Safety Employees 2,213 2,610 2,166 2,0130 2.500 2,000 366605 Donations -General Empt Fund 1,929 2,186 1,654 3.000 3.000 3,000 366805 4th cit -July Donations 2,600 6.055 5,304 5,0110 5.000 5,000 TOTAL CONTRIBUTIONS/DONATIONS 13,442 4,7,€09 34,031 19,000 25,330 18,600 OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Sale of lnvestmews 1 1-1.8.7) 29,350 5,319 0 (2,110111 0 369100 Motor Fuel Tax Rebate 11-387 13,472. 11.261 11,000 11.000 11,000 369200 Insurance Proceeds 968 2,741 9,897 11.171 43,000 5,000 369400 Reimbursements 19.834 17,743 11.215 24.250 15.000 15,000 369900 Other Miscellaneous Revenues 5,127 0.7371 3.794 5,113 4,000 04,000 369955 Vend Mach Sales -Gen Fmpl Fund 777 198 786 750 750 750 369N9S Cash Over/Shari f 1 0 0 0 U 0 369999 Prior Year Recoveries 550 0 1.586 0 (1 11 TOTAL OTHER MISCELLANEOUS REV. 23,799 58,767 43,858 52,284 71,750 35,750 TOTAL MISCELLANEOUS REVENUE 286,895 242,82:1 227,378 269,113 291,630 214,850 TOTAL REVENUES 10,071,281 9,343,180 8,992,298 9,1.41,943 1 9,386,916 9,411,896 43 -jC1TY0F SEBASTIAN, FLORIDA 2013/2014 ANNUAL IIUDCE -- General Fund Revenues Detail - Continued 44 Amended FY 13/14 Account FV 09/10 FV 10/ti FY 11/12 FY 12113 FY 12/13 Adopted Number Description Actual Actual Actual Budget Projected Budp_e INTERFUND TRANSFERS 381120 Transfer from 120 LOGT 175.000 175,000 125,000 0 0 381130 Transfer from 130 DST 0 0 2,069 0 0 0 381140 Transfer from 140 CRA 60.000 60.000 60.000 60.000 60,000 60,000 381163 Transfer from 163 STORMWATEP 500,000 500,000 500,000 500A0 500,000 500,000 381601 Transfer from 601 CEMETERY TR 29,889 1.727 5.647 5.399 5.399 5,638 TOTAL INTERFUND TRANSFERS 764,888 736,727 692,716 565,399 565,399 565,638 TOTAL REVENUES AND TRANSFERS 10,836,169 10,079,907 9,685,014 9,707,342 9,952,315 9,977,534 OTHER FINANCING SOURCES 389991 Decrease in Fund Balance 155,706 509,941 100,280 31.481 (88,626) (212.210) TOTAL OTHER SOURCES 155,706 509,941 100,280 31,481 (88,626) (212,210) TOTAL REV. AND OTHER SOURCES 10,991,875 10,589,848 9,785,294 9,738,823 9,863,689 9,765,324 44 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual department/division details broken down by salaries & benefits, operating expenses and capital outlay. TABLE G-3 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Total General Fund Expenditures $ 10,991,675 S 10,589,848 $ 9,785,294 S 9,738,823 S 9,863.689 S 9,765,324 5 26,501 Change 10,836,169 10,079,907 9,685,014 9,707,342 9.952,315 Amended 270,192 FY 13114 From Qrg S (100,280) FY 09110 iY 10111 FA, 11/12 FY 12/13 FY 12113 Adopted FY 12113 Code Description Actual Actual Actual Budget Projected Budget Budget 010001 City Council S 48,016 S 47,060 $ 49,225 S 51,717 S 52,317 $ 53,724 S 2,007 010005 City Manager 249,377 232,468 223,899 233,387 228,711 227,706 (5,681) 010009 City Clerk 292,969 272,887 301 ,394 283,667 269,080 274,105 (9,562) 010010 City Attorney 104,585 98,714 94,719 102,360 97,255 102,370 (90) 010020 Administrative Services 489,026 481,049 478,043 478,561 478,834 486.087 7,526 010021 Management Information Svs. 265,376 274,798 161,526 161290 162,870 217,629 54,339 010041 Police Administration 781,955 771,089 770,531 604,91:5 734,491 609,348 4,433 010043 Police operations 2,534,599 2,651,986 2,406,696 2,253,825 2,355,490 L261.156 7,331 010047 Police Detective Division 1,042,894 1,004,904 700,007 678,740 676,769 680,606 1,866 010049 Police Dispatch Unit 475,756 485,879 473.149 497.327 464,766 539,231 41,904 010045 Cade Enforcement Division 132,959 159,324 165.366 164.399 160,908 160,446 (3,953) 010052 Roads and Maintenance 914,388 789,371 737,117 770,420 771,091 763,5W (6,920) 010053 Stormwater Utility t,055,577 1,025,307 923,303 903,979 889,543 965,845 61,866 010054 Fleet Management 210,676 142;816 194.773 206.766 210,466 207,411 645 010056 Facilities Maintenance 235,324 224,170 248,674 292,623 297.729 269,662 122,961} 010057 Parks and Recreation 983,198 915,276 888.633 914,728 898,324 886,326 (28,402) 010059 Cemetery 142,586 104,314 119,707 117254 137.418 169,444 52.190 010050 Planning and Zoning 410,049 349,387 237.574 242,980 221.534 185;409 (57,571) 010099 Non -Departmental 622,565 559,049 610,958 777,885 755.893 705,419 (72,466) Total General Fund Expenditures $ 10,991,675 S 10,589,848 $ 9,785,294 S 9,738,823 S 9,863.689 S 9,765,324 5 26,501 Total Revenues and. Transfers 10,836,169 10,079,907 9,685,014 9,707,342 9.952,315 9,977,534 270,192 Change in Fund Balance S (155,706) S (1509,941) S (100,280) S (31,481) S 88,626 S 212,210 S 243,691 45 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET TABLE G-4 General Fund Expenditure by Department/Division 2010 2011 2012 2013 2013 2014 Department Actual Actual Actual Budget Projec€cd Budget CITY COUNCIL PERSONAL SERVICES 1 $ 22,413 IS 22,747 1 $ 22,746 1 $ 22,745 $ 22,74? 9 22,745 OPERATING EXPENDITURES 1 24,8191 24,313 1 26,479 1 28,972 1 29,572 30,979 CAPITAL OUTLAY 1 784 - I - I - TOTA L 5 48,01 fi S 47,06D S 49,225 S 51,717 S 52,3 i 7 $ 53,724 CITY MANAGER PERSONAL SERVICES $ 243,716 $ 229,006 S 220,243 $ 229,837 $ 224,086 $ 224,086 OPERATING EXPENDITURES 5,661 3,462 3,656 3,550 4,625 3,620 CAPITAL OUTLAY - - - TOTAL S 249,377 S 232,468 IS 223,899 S 233,3$7 S 228,711 IS 227,706 CITY CLERK PERSONAL SERVICES $ 240,520 $ 242,478 $ 247,928 5 246,678 $ 23 S6- $ 219,169 OPERATING EXPENDITURES 52,449 30,409 53,466 36,989 3£x,215 54,936 CAPITAL OUTLAY _ - TOTAL S 292,969 5 272,887 S 301,394 $ 283,667 S 269,080 S 274,105 CITY ATTORNEY PERSONAL SERV ICL•:S $ - $ $ - 5 - $ $ - OPERATING EXPENDITURES 104,585 98,714 94.719 102,360 97,255 102,270 CAPITAL OUTLAY - I - - TOTAL S 104,585 1 S 98,714 1 S 94,719 S 102,360 1 S 97,255 IS 102,270 ADMINISTRATIVE SERVICES PERSONAL SERVICES $ 401,669 S 398,534 $ 399,963 $ 397,206 $ 397,007 $ 396,173 OPERATING EXPENDITURES 87,357 82,515 78,080 81,355 81,827 89,914 CAPITAL OUTLAY - - T`€iTAL S 489,026 IS 481,049 S 478,043 S 478,561 $ 478,834 $ 486,087 MANAGEMENT INFORMATION SERVICES PERSONAL SERVICES $ 203,325 $ 231,289 S 117,621 5 117.955 $ 117,955 S 191,056 OPERATING EXPENDITURES 44,834 43,144 38,642 40,335 39,915 26.573 1 CAPITAL OUTLAY 17,217 365 5,263 5,000 5,000 TOTAL S 265,3761S 274,798 S 16I,526 S 163,290 S 162,870 $ 217,629 PLANNING AND ZONING PERSONAL SERVICES $ 368,224 $ 311,678 $ 223,308 $ 222,280 $ 202.670 $ 166,098 OPERATING E'XPENDI'TURES 41,82.5 37,709 14,266 20,700 18.864 19,311 CAPITAL- OUTLAY - - TOTAL $ 410,049 S 349,387 S 237,574 $ 242,980 S 221,534 IS 185,46x) POLICE DEPARTMENT -ADMINISTRATION PERSONAL SERVICES $ 671,784 S 649,180 $ 669,551 $ 501,230 $ 644,230 $ 503,603 OPERATING EXPENDITURES is 107,640 112,909 100,980 103,685 94,261 105,745 IS CAPITAL OUTLAY 2,531 9,000 TOTAL 781,955 $ 771,689 S 770,531 $ 604,915 $ 734,491 609,348 POLICE DEPARTMENT -OPERATIONS PERSONAL SERVICES S 2,319,598 $ 2,395,856 $ 2,185,021 $ 2,060,690 $ 2.140.472 S 2,054,356 OPERATING EXPENDITURES is 183,270 224,205 220.863 1 193,135 211,421 198,800 CAPITAL OUTLAY 31,731 31,925 812 - 3,647 8,000 rO`I'AL 2,53.1,599 S 2,651,986 S 2,406,696 S 2,253,825 S 2,355,490 S 2,26I,156 HII CITY OF SEBASTIAN, FLURMA 2013/201 ANNUAU BUDGE TABLE G-4 General Fund Expenditure by Department[Division - Continued 2010 20112012 2013 2013 1014 Department Actual Actual Ictual Budget I Projected Budget POLICE DEPARTMENT - DETECTIVE PERSONAL SERVICES $ 954,641 1 S 912,574 $ 598,853 $ 580,024 $ 576,118 $ 581,490 OPERATING, EXPENDITURES 86.483 ' 89,177 99,773 98,716 100,651 99,116 CAPITAL OUTLAY is 1,770 3,153 1,384 - - TOTAL 1,042,894 S 1,004,904 $ 700,007 S 678,740 $ 676,769 S 680,606 POLICE DEPARTMENT -DISPATCH PERSONAL SERVICES $ 473,307 r $ 479,980 $ 464,406 $ 489,592 $ 456,129 1 $ 527,744 OPERATING EXPENDITURES 2T4491 S,899 6,747 7,735 8,637 1 11,487 CAPITAL OUTLAY - 1,996 - TOTAL $ 475,756 1 5 485,879 S 473,149 S 497,327 $ 464,766 1 5 539,231 CODE ENFORCEMENT PERSONAL SERVICES $ 111,852 $ 139,837 $ 142,210 $ 143,719 $ 140,158 S 139,941 OPERATING EXPENDITURES 21,107 19.487 23,156 20,680 20.750 S 20,505 CAPITAL OUTLAY - - TOTAL $ 132,954 S 159,324 S 165,366 S 164,399 S 160,908 S 160,446 PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL. SERVICES $ 758,644 $ 673,724 S 623,760 $ 622,687 $ 622,687 S 623,893 OPERATING EXPENDITURES 123,463 113,982 113,357 108,733 1019,824 108,607 CAPITAL OUTLAY 32,281 1,665 - 39,000 38,580 1 31,000 TOTAL S 914,388 S 789,371 $ 737,117 S 770,420 5 771,091 S 763-500 PUBLIC WORKS - STORMWATER UTILITY PERSONAL SERVICES S 596,385 S 536,240 $ 456,842 $ 496,889 S 494,932 $ 456,755 OPERATING EXPENDITURES 459,192 489,067 465,276 405,890 390,611 509,090 CAPITAL OUTLAY - 1,185 1,200 4,000 TOTAL S 1,055,577 S 1,025,307 $ 923,303 S 903,979 S 889,543 $ 965,845 PUBLIC WORKS - FLEET MANAGEIMENT PERSONAL. SERVICES $ 163,773 $ 116,266 $ 174,212 S 182,300 S 182,900 $ 181,322 OPERATING EXPENDITURES 34,903 26,550 19,555 20,537 23,637 24,089 CAPITAL OUTLAY 12,000 1,006 3,929 3,929 2,000 TOTAL S 210.676 S 142,816 $ 194,773 S 2206,766 S 110,466 S 207,411 PUBLIC WORKS - PARKS & REC PERSONAL SERVICES `_4 74708 $ 677,068 S 650,016 $ 552,045 $ 645,171 $ 641.678 OPERATNG EXPENDITURES 230,091 226,769 226,488 I 229,683 231,963 228,148 CAPITAL OUTLAY 5,419 11,439 12.129 33,000 21,190 16,500 TOTAL $ 983,198 S 915,276 S 989,633 $ 914,728 $ 898,324 S 886,326 PUBLIC WORKS - CEMETERY PERSONAL SERVICES $ 122,322 $ 85,698 $ 87,375 $ 86,814 $ 106,624 S 140,124 OPERATING EXPENDITURES 20,264 18,616 23,532 30,440 30,994 29,320 CAPITAL OUTLAY - - 8,800 - - IS 1 TO`1'AL S 142,586 S 104,314 119,707 S 117,254 S 137,618 S 169,444 47 (CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUD+GETI TABLE G-4 General Fund Expenditure by Department/Division - Continued 2010 2011 2012 2013 2013 2014 Departmcul Actual Actual Actual Budget Projectcd IludBct PUBLIC WORKS - FACILITIES MAINTENANCE PERSONAL SERVICES $ 113,020 1 $ 110,977A $ 140,721 1$ 137,847 1 S 137,847 IS 124.737 OPERATING EXPENDITURES 120,304 1 113,193 105,539 110,331 115,437 122,925 CAPITAL OUTLAY - 2,414 1 44,445 1 4,445 2.2,000 TOTAL S 235,324 1 5 224,170 I.S 218,674 IS 292,623 1 S 297,729 1 $ 269,662 NON -DEPARTMENTAL PERSONAL SERVICES $ 20,040 $ 31,163 $ 105,610 $ 210,981 S 153,000 $ 160,961 OPERATING EXPENDITURES 602,525 527,886 505,348 503,343 538,614 544,458 INTERFUND TRANSFERS OUT - - - 63.561 63,561 - CONTINGENCY - - - TOTAL S 622,565 5 559.049 $ 610,458 S 777,885 S 755,174 S 705,419 TOTALS PERSONAL SERVICES S 8.534,9.21 $ 8,244,295 $ 7.530386 S 7:401,519 $ 7.493,546 $ 7,355,931 OPERATING EXPENDITURES 2,353,221 2,288,006 2.219,922 2,147,169 2.185,473 2,329,893 CAPITAL OUTLAY I03.733 57,547 34,986 126,574 120,791 79,500 GRANTS AND AIDS - - INTERFUND TRANSFERS OUT - - 63,561 63,561 - CONTINGENCY - - - - TOTAL GENERAL FUND S 10,991,875 S 10,589,848 S 9,785,294 5 9,738,823 S 9,8fi2;)71 5 9,765,324 48 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGEV CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forams and by individual contact. Individual members represent the Council on various County and regional boards. FISCAL YEAR 2013 ACCOMPLISHMENTS Enacted new FEMA Floodplain Codes. Authorized improvements to Englar Street. Approved Franchise Agreement with Waste Management for solid waste collection. Modified the Working Waterfront Lease Agreement. Supported a voluntary "Florida Green Energy Works Program Approved purchase of property for expansion of the Cemetery. FISCAL YEAR 2011 GOALS AND OBJECTIVES City Goal: Direct Overall Municipal Service Delivery with specific focus on: Economic Development and Job Creation. > Riverfront and Working Waterfront Development. > Strategic Financial Planning. > Infrastructure Maintenance and Development. > Preservation of Indian River Lagoon. Employee Compensation. PERFORMANCE MEASURES Performance Indicators Actual 200912010 Actual 2010/2011 Actual 2011/2012 Projected 2012/2013 Projected 2013/2014 Number of COLUICil Meetings Conducted 31 28 25 32 25 Number of CRA Meetings Conducted 10 4 3 4 4 Number of Board of Adjustment Meetings Conducted 4 2 2 4 2 Number of Ordinances Adopted 9 16 11 10 10 Number of Resolutions Adopted 46 33 38 30 35 Number of Board Appointments 19 46 16 30 16 M ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI� PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL STAFFIArG MATURE OF ACTIVITY 12/13 1311.1 Regular and Special Meetings - Preparation and attendance at meetings (24 regular City 35.00% 35.00% Council and other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all legislative functions of City Government, including the establishment o laws and policies, and appointing qualified citizens to boards and committees. 10.00°.fin 10.00% City Functions and Events - Attendance at functions. Public relations. Conference, Legislative, County, State, and Local Meetiny-s - Attendance at assigned 25.00% 25.00% County and regional meetings. City representation at all levels of government and intra - governmental affairs. Citizens' Problems and Complaints - Assisting Citizens in referring complaints and problems 30.00% 30,00% to the City Manager for follow-up. 100.00%1 100.00% 50 �ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET`' CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2013-2014 adopted budget for City Council is $53,724. This compares to the 2012-2013 projected expenditures of $52,317, an increase of $1,407 or 2.7% Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 22,413 22,747 $ 22,746 $ 22,715 $ 22,745 $ 22,745 $ - Operating Expenditures 24,819 24,313 25,479 28,972 29,572 30,979 1,407 Capital Outlay 784 - - - - - Total $ 48,016 $ 47.060 $ 49,225 $ 51,717 $ 52,317 $ 53.724 $ 1,407 Fiscal Year 2013-2014 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-2013 Projected Expenditures: Difference 1. Personal Services - No change. $ - 2. Operating Expenditures - Due to a increase in cellular phone and training and education $ 1,407 3. Capital Outlay - No capital outlay requested. $ - PERSONAL SERVICES SCHEDULE CITY COUNCIL Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE 11-12 12-13 13-14 12-13 13-14 Mayor 5,400 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 3,500 3,600 Council Member 3,600 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 $ 19,800 $ 19,800 FICA Taxes 2,913 2,913 Worker's Comp Insurance 34 32 $ 22,747 $ 22.715 51 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET CITY COUNCIL Code. 010001 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Budget 511200 Legislative Salaries 19,500 19,800 19,800 19.800 19,800 19,801] 512100 FICA Taxes 2,863 2,913 2,913 2.913 2,913 2.913 512400 Worker's Comp Insurance 50 34 33 32 32 32 TOTAL PERSONAL SERVICES 22,413 22,747 22,746 22,745 22,745 22,745 OPERATING EXPENDITURES 534000 Travel & Per Diem 20,575 20.068 21,382 21,760 23,000 24,000 534101 Telephone 116 115 104 110 114 114 534105 Cellular Telephone 656 883 1,114 1,476 900 1,200 *34110 Internet Access 80 81 54 81 0 0 534630 R & M Office Equipment 500 500 500 500 500 200 534800 Promotional Activities 500 90 291 500 500 860 535200 Departmental Supplies 463 540 452 400 413 550 535210 Computer SLipplies 179 316 528 1,100 1,100 500 535410 Dues and Memberships 200 200 200 200 200 200 535420 Books and Publications 300 300 188 180 180 180 535450 Training and Education 1,250 1,220 1,663 2,665 2,665 3,175 TOTAL OPERATING EXPENDITURES 24,819 24,313 26,479 28,972 29,572 30,979 CAPITAL OUTLAY 606400 Vehicles and Equipment 784 0 0 0 0 TOTAL CAPITAL OUTLAY 784 0 0 0 0 0 TOTAL CITY COUNCIL 1 48,0161 47,060 1 49,225 1 51,717 1 52,317 1 53,724 52 ICITY OF SEBASTIAN, FLORIDA 201.312014 ANNUAL BUDGET CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the day-to-day operations of the City, as well as ensuring that services and operations (tinction in an efficient, timely and cost effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions. the daily administration of the City; appointing authority for all city employees, supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 20113 ACCOMPLISHMENiTS 4 Negotiated modifications to Working Waterfront Lease Agreement. 4 Conducted RFP process for selection of solid waste collection service provider. 4 Acquired essential Golf Course maintenance equipment via a short-term bank loan. 4 Coordinated progress on approved capital improvement projects. 4 Considered options to address concerns regarding employee wages and benefits. FISCAL YEAR 2014 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Apply for grants and secure funding for various city projects. > Closely monitor spending and consider any cost saving ideas. Quality Service to Citizens > Promote quality customer service from City employees. Promptly address citizen questions and concerns. Provide Effective Support to City Council Insure that reports and supporting documentation is accurate and complete. i= Insure that the City Council promptly receives pertinent information. Maintain Positive Intergovernmental Relations Participate in the International City/County Management Association (ICMA), Florida City/County Management Association (FCCMA) and Florida League of Cities activities. > Meet and communicate regularly with representatives of other jurisdictions to address issues of mutual interest. PERFORMANCE MEASURES Performance Indicators Actual 200912010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 201312014 Per Capita Level of Service Cost 484 462 $ 446 448 $ 444 Per Capita Number of Full-time Employees 5.72 5.45 5.20 5.14 5.14 General Fund Unrestricted Funds vs. Expenditur 47.57% 44.70% 46.97°x'0 46.60% 47.06% 53 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER STAFFING NATURE OFACTIVITY 12113 13114 10.00% 40.00"/ Manaeernent and Supervision of Q!X Programs and Projects - Pian, organize, direct, FY 09-10 FY 10-11 coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Preparation of City Council Agenda - Provide City Council members with recommendations Actual Actual for actions on matters requiring legislative actions, and implementation of Council decisions. Actual Budget Initiate and review all matters requiring Council actions. Implement Council actions. 210.00% 20.00% Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City $229,006 $220,243 representative on task forces, committees and planning groups, Administer inter -local $ 224,086 $224,086 $ - agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20-00% PurchasinLr and Contract Administration - Provide City Departments/Divisions assistance in 3,550 4,625 purchasing policy compliance. Assist with solicitations for professional services in accordance Outlay - - with applicable policies and legal restrictions. 100.00% 100.00% - CITY MANAGER BUDGET SUMMARY e Fiscal Year 2013-2014 adopted budget for City Manager is $227,706. This compares to the 2012-2013 projected $228,711, an decrease of `61,005 or .4%. Fiscal Year 2013-14 adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - No change. $ - 2. Operating Expenses - Net decrease in departmental supplies and promotional $ (1,005) 3. Capital Outlay - No capital outlay requested in FY 2013-14, $ - 54 Amended Projected Adopted FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Actual Budget Expenditures Budget Difference it Services $260,836 $243,716 $229,006 $220,243 $229,837 $ 224,086 $224,086 $ - ng Expenditures 9,482 5.661 3,462 3,656 3,550 4,625 3,620 (1,005) Outlay - - - - - - - $270,318 $249377 $232,468 $223,899 $233,387 $ 228,711 $777,706 $ (1,005) Fiscal Year 2013-14 adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - No change. $ - 2. Operating Expenses - Net decrease in departmental supplies and promotional $ (1,005) 3. Capital Outlay - No capital outlay requested in FY 2013-14, $ - 54 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE MANAGER POSITION City Manager Executive Assistant $ 173,032 $ 173,032 FICA Taxes 13,048 13,048 Projected Adopted PAY FULL TIME EQUIVALENTS Expenditures Budget RANGE GRADE 11-12 12-13 13-14 12-13 13-14 1.00 1.00 1.00 $ 110.076 $ 110,076 43,861179,218 64C 1.00 1.00 1.00 62,956 62,956 2.00 2.00 2.00 $ 173,032 $ 173,032 FICA Taxes 13,048 13,048 Deferred. Compensation 15,897 15,897 Group Health Insurance Premium 12,138 12,138 Dependant Health Ins Premium 6,067 6,067 Employee Assistance Program 46 46 Worker's Comp Insurance 258 258 Auto Allowance 3,600 3,600 Total Personal Services $ 224,086 $ 224,086 55 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETi CITY MANAGER Code: 010005 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10/11 Actual FY 11/12 Actual Amended FY 12113 Bu _ Tet FY 12113 Prooected FY 13114 City Mgr. Proposed Buffet 5H200 Regular Salaries 182,311 173,622 172,925 173,032 173,032 173,032 512100 FICA. Taxes 12,913 12,762 13,034 13,195 13,048 13,048 512225 Deferred Compensation 16,784 15,250 15,563 15,897 15,897 15,897 512301 Group Health Insurance Premium 16,739 13,113 9,149 14,258 12,138 12,138 512305 Dependant Health Ins Premium 10,851 10,363 5,686 9,533 6,067 6,067 512309 Employee Assistance Program 46 46 46 46 46 46 512400 Worker's. Comp Insurance 492 270 260 276 258 258 512601 Auto Allowance 3,580 3,580 3,580 3.600 3,600 3,600 TOTAL PERSONAL SERVICES 243,716 229,006 220,243 229,837 224,086 224,086 OPERATING EXPENDITURES 534000 Travel and Per Diem 0 318 298 320 320 350 534101 Telephone 347 344 278 330 195 1.95 534105 Cellular Phone 479 186 0 0 0 0 534110 Internet Services 40 41 29 40 0 0 534120 Postale 113 30 64 50 65 50 534630 R & M - Office Equipment 1,003) 300 255 250 250 250 534800 Promotional Activities 607 214 525 400 1,000 500 534920 Legal Ads 245 0 120 0 0 0 535200 Departmental Supplies 142 394 456 590 900 500 535210 Computer Supplies 758 26 112 50 50 50 535410 Dues and Memberships 1,589 1,159 1,274 1,160 1,275 1,275 535420 Books and Publications 0 0 0 0 0 0 535450 Training and Education 338 450 245 450 570 450 TOTAL OPERATING EXPENDITURES 5,661 3,462 3,656 3,550 4,625 3,620 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 [1 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY MANAGER 249,377 232,468 1 223,899 1 233,387 1 228,711 1 227,706 56 CITY 4E SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE[ CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board chair and Records Management Liaison officer for all City departments except Law Enforcement. The department is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, codifies City ordinances, and provides recording services to City Council, CRA, Board of Adjustment, Charter Review Committee, Natural Resources Board, Citizen Budget Review Advisory Committee, and Veterans Committee_ FISCAL YEAR 2013 ACCOMPLISHMENTS • Continued efforts to become a paperless office by creating a WW -DATA filing system to store short term retention items and obtained individual desktop scanners to accommodate plan. • Continued with scanning of long term and permanent documents into Laserfiche — City Deeds, regal Opinions and Elections completed. • Revised Records Management Program and records disposition form and reactivated the Records Program Committee to implement new system. • Reorganized vault filing system to accommodate other departments. • Upgraded Laserfiche Imaging System to version 9.2 and added I I viewer and 2 user licenses. • Law Enforcement Records Management RMLO Authority Shifted to Police Department Records division. • Created new Electronic Records Manual to coincide with our .Procedures Manual. • Updated Board Appointment procedures — new ordinance and updated handbook. FISCAL YEAR 2014 GOALS AND OBJECTIVES • Finalize Social Media Policy. • Work with MIS on Technology Manual — update email policy and work with departments on retention ofpub] ic emails. • Continue records scanning for long term and permanent doctnrnents. • Complete Cemetery records scanning with volunteer and staff as time allows. • Promote scanning of long term and permanent documents by other department. • Review need for Code books and encourage use of on-line codes to reduce costs to Municipal Code. • Upgrade new board member orientation with more focus on sunshine law regulations. • Hire Clerical Assistant or Records Clerk to fill vacancy in office. PERFORMANCE MEASURES Performance Indicators Actual 200912010 Actual 2010/2011 Actual 201112912 Projected 2012/2013 Projected 2013/2014 Records Scanned 716 763 937 800 890 Records Destroyed 210 124 153 125 125 Council Meeting Packets/Minutes 31 28 25 28 25 Cemetery Lots/Niches Sold 44 53 58 54 55 Election - Candidates Qualified 6 7 4 7 6 Legal/Display Ads Published 23 29 15 22 15 Code Supplements distributed 3 5 4 4 3 Board Appointments Administered 19 46 16 20 20 Instruments Recorded 7 4 3 4 4 Public Records Requests 282 478 305 400 200 Other Committee Meeting Minutes Recorded 37 40 40 36 23 57 IC'ITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR CITY CLERK ST4FFING NATURE OFACTIYfTI' 12113 13114 Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepay correspondence, prepare City Council budget, make Council travel arrangements, research 20.€}0°x'° 20.00% services, attest &: seal all documents executed by Mayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation wf CM and CA, coordinate wl MIS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link:, respond to 10.00% 10.00% public records requests and inquiries, provide computer for public research, post legal notices. and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, update Commission on Ethics website annually, record and provide services to 15.00% 15.00% Board of Adjustment, CRA, Natural Resources Board, Budget Advisory Board and Veterans Committee, maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long term records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons 30.00% 30.00% Committee, maintain all original City documents, i.e, Ordinances, resolutions, agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff training in records management. Scans and distributes agenda packets for all City boards and Council. Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery I tt 00% 10.00% records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for department, attend Broadcast meetings, codify ordinances, record final plats and 5.00% 5.00% easements, record vacations of easement, keep log of all City vehicles, attest and sea! City documents, provide notary services for City documents, respond to Cityseb emails. C, itv Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, qualifies candidates for office and political committees, coordinates with 10.00°/° 10.00%,Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% W CITY OF SEBASTIAN. FLORIDA 201312014 ANNUAL BUDGET CITY CLERK BUDGET SUMMARY The Fiscal Year 2413-2014 adopted budget for City Clerk is $274,105. This compares to the 2012-2013 projected expenditures o $269,080, an increase of $5.025 or 1.87%. 14,873 Projected Adopted 6,170 FULL TIME EQUIVALENTS Expenditures Budget GRADE 1I-12 Amended Projected Adopted 13-14 FY 09110 FY 10/11 FY 11/12 FY 12113 FY 12113 FY 13114 64 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 240,520 $ 242,478 $ 247.928 $ 246,678 $ 232.865 $ 219,169 $ (13,696) Operating Expenses 52,449 30,409 53,466 36,989 36,215 54,935 18,721 Capital Outlay - - - - - - - 'rotal $ 292,969 $ 272387 $ 301,394 $ 283,667 $ 269.080 $ 274,105 $ 5,425 Fiscal Year 2013-2014 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - Net decrease due to lower paygrade used for Records Program Manager position. $ (13,696) 2. Operating Expenses - Net increase mainly due to election costs. $ 18,721 3. Capital Outlay - No capital outlay requested in FY 2013-14 $ - PERSONAL SERVICES SCHEDULE CLERK PAY POSITION RANGE City Clerk Deputy City Clerk 39,783 171,353 Records Program Manager 3:5,367163,877 Records Program Manager 25,289 ! 45,575 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 59 $ 180.710 $ 169,267 13,825 12,475 16,265 14,873 Projected Adopted 6,170 FULL TIME EQUIVALENTS Expenditures Budget GRADE 1I-12 12-13 13-14 12-13 13-14 1.00 1.00 1.00 $ 85,852 $ 85,852 64 1.04 1.00 1.00 58,559 58,569 60 1.00 1.00 0.00 36,289 - 20 0.00 0.00 1.00 - 24,846 3.00 3.00 3.00 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 59 $ 180.710 $ 169,267 13,825 12,475 16,265 14,873 15,535 16,020 6,170 6,195 56 69 304 270 $ 232,855 S 219.169 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUD[�E CITY CLERK Code: 010009 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 12113 Projected FY 13/14 City Mgr. Proposed Budget 511200 Salaries 182,109 185,793 1.89,896 189,839 180,710 169,257 512100 FICA Taxes 13,281 13,556 13,761 14,075 13,825 12,475 512225 Deferred Compensation 16,390 16,721 17,092 17,162 16,265 14,873 512301 Groep Health Insurance Premium 21.172 19,353 20,130 18,023 15,535 16,020 512305 Dependant Health Ins Premium 7,018 6,696 6,694 6,360 6,170 6,195 512309 Employee Assistance Program 69 69 69 69 56 69 512400 Worker's Comp Insurance 481 290 286 304 304 270 TOTAL PERSONAL SERVICES 240,520 242,478 247,928 246,678 232,865 219,169 533400 Other Contractual Services 1.252 1,266 1;022 1,400 1,400 1,400 533490 Codification Services 3, k 10 3,738 4,690 4,500 4,500 4,800 534000 Travel and Per Diem 117 1,242 898 1,388 1,200 750 534101 Telephone 707 688 517 760 156 156 534110 Internet Services 130 142 84 143 0 0 5341.20 Postage 455 374 299 310 310 310 534630 R & M - Office Equipment 8,918 9,293 9,277 15,253 15,253 11,500 534910 Clerk of Court Filing Fees 332 38 56 150 150 150 534920 Legal Ads 2,218 3,231 2,030 2,000 1,500 1.5070 534990 Election Casts 31,630 7,992 31,815 8,000 8.000 32.000 535200 Departmental Supplies 516 315 291 300 300 300 535210 Computer Supplies 1,757 677 654 1,300 I,300 800 535230 Small Tools 0 0 385 846 846 0 535410 Dues and Memberships 665 875 825 ! 600 600 720 535420 Books and Publications 192 89 23 100 100 100 535450 Training and Education 150 449 600 785 +600 450 TOTAL OPERATING EXPENDITURES 52,449 30,=409 53,466 36,989 36,215 54,936 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 U 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY CLERK 292,969 272,887 301,394 283,667 269,080 274,105 ** 534990 Odd year election costs are $2.00 per registered voter. 60 ICITY OF SEBASTIAN, FLORIDA 2013/201.4 ANNUAL BUD+GE'I`� CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bund issues and property transactions. The Office of City Attorney prepares legal instruments. including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions as required. FISCAL YEAR 2013 ACCOMPLISHMENTS • Attended City Council, Planning and Zoning and Board of Adjustment meetings. • Provided regular updates to the City Council on pending suits and legal cases. FISCAL YEAR 2014 GOALS AND OBJECTIVES • Attend City Council, Planning and Zoning and Board of Adjustment meetings. • Provide quality legal services to the City Council, various Boards and the City Administration. • Continue to provide regular updates to the City Council on pending suits and legal cases. • Coordinate and monitor the use of any outside legal council services. • Draft and/or review ordinances and resolutions, as needed. PERFORMANCE MEASURES Performance Indicators Actual 200812009 Actual 200912010 Actual Actual 2010/2011 203 312012 Projected 2012/2013 Projected 2013/2014 Number of Resolutions 45 47 31 46 30 30 Number of Ordinances 12 9 17 11 10 10 Number of Meetings 3 51 48 30 48 48 61 /CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETIp, ,PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY STAFFING NATURE OFACTIVITY 12113 1311; 25.00% 25.00% Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings of City Council, Planning Commission, Board of Adjustment, and Cade Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 2.5.00% 25.00% Function as City's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.00% City Legal Advisor - Provide legal counsel to and attends meetings with City Manager , department directors and key personnel on a day-to-day basis. Provide legal opinions to City Council and Manage 10.00%1 10.00% Legal Representative - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outside counsel. 100.00% 100.00% CITY ATTORNEY BUDGET SUMMARY Fiscal Year 2013-14 budget for the City Attorney is $102,270. This compares to the 2012-13 projected nditures of $97,250, as an increase of 5.16%. FY 09-10 FY 10-11 Actual Actual Actual Personal Services $ 78,310 $ - $ - Operating Expenses 106,140 104,585 98,714 Capital Outlay - - - Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2.012.-13 Projected Expenditures; FY l 1-12 Actual Amended Projected Adopted FY 12-13 FY 12-13 FY 13-14 94,719 102,360 1. Personal Services - No change 2. Operating Expenses - Possible Increase in Contractural Services 3. Capital Outlay - No capital outlay requested for FY 2013-14 62 -nditure,. Budget Difference 97,250 102,270 5,020 97.250 $ 102.270 $ 5.020 Difference $ 5,020 $ ICIT'Y OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGETIiI CITY ATTORNEY Code: 010010 Account Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11/12 Actual Amended FY 12/13 Budget FY 12113 Projected FY 13/14 City Mgr. Proposed ' Budget. 511200 Regular Salaries 0 0 0 0 0 i1 512100 FICA Taxes 0 0 I:1 0 {] 0 512225 Deferred Compensation 0 0 0 0 0 0 512301 Group Health Insurance Premium 0 0 0 0 0 512305 Dependant Health Ins Premium 0 0 0 0 0 0 512309 Employee Assistance Program 0 0 0 0 0 0 512400 Worker's Comp Insurance 0 0 it 0 0 0 TOTAL PERSONAL SERVICES 0 0 0 0 0 0 OPERATING EXPENDITURES 533400 Other Contractual Services 100,183 95,770 92,100 100,000 95,000 100,000 534000 Travel and Per Diem 428 0 0 0 0 0 534101 Telephone 347 344 253 330 80 80 534105 Cellular Phone 0 0 0 0 0 0 534110 Internet Services 40 41 144 40 0 0 534115 On -Line Services 1,309 1,547 1,309 1,430 1,_430 1,430 534120 Postage 9 10 7 1.0 15 10 534630 R & M - Office Equipment 714 149 149 150 150 150 534995 Litigation Expenses 2 0 10 0 0 0 535200 Departmental Supplies 0 62 0 0 0 0 535210 Computer Supplies 0 49 0 0 0 0 535410 Dues and Memberships 150 365 0 0 125 150 535420 Books and Publications 207 377 747 400 450 450 535450 Training and Education 1,196 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 104,585 98,714 94,719 102,360 47,250 102,270 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 i f) 0 0 TOTAL CAPITAL OUTLAY 0 11 0 0 0 !> TOTAL LEGAL DEPARTMENT 104,585 98,714 94,714 102,360 97,250 102,270 63 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETS CfIY OF SE13AAST�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 64 IC:°ITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET[ ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It has been organized into two primary sections, which are Finance and Human Resources. Other activities include administration of grants and major construction projects. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city and ensure that prudent fiscal management policies are maintained. This Section also coordinates general and liability insurance claims. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. This department is responsible for labor relations, which include: employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. The Section also administers workers' compensation benefits. This department is also responsible for documenting compliance with grant provisions and processing grant reimbursements. It also monitors all major construction projects to assure spending is held within amounts appropriated and restricted funds are correctly used. FISCAL YEAR 2013 ACCOMPLISHMENTS ►f Retained an "A+" bond rating from Standard & Poor's for Stormwater Utilities Revenue Bonds, Series 2003 and an "A+" bond rating from Standard & Poor's for Discretionary Sales Tax Revenue Bonds., Series 2003 and Series 2003A. +P' Continued to educate employees on the importance of being safety conscientious. This includes training seminars and the safety committee that evaluates safety practices and recommends improvements. ✓ Successfully monitored a number of grants and projects. Published the Community Redevelopment Agency Annual Activity Report for FY 2011-2012, as rewired by State Statue 163.356 (3) (C), V Fourteenth time awardee of the Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report and ninth time awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award. +f Received a clean opinion from the City's external auditors for the FY 2011-2012 financial audit, with no management letter comments. ✓ Maintained the American Express corporate card reward program and Bank of America purchasing card program. V Implemented the acceptance of credit card payments at the main cashiering window in City Hall. ✓ Served as risk manager regarding property and liability insurance policies and claims. v' Prepared and evaluated request for proposals on insurance coverage for the next fiscal year. ✓ Worked with the main depository bank to implement desktop deposit of checks, whereby checks are scanned and sent to Bank electronically, saving trips to deposit daily receipts. RN CITY OF SEBASTIAN, FLORIDA 201.3/2014 ANNUAL BUDGET FISCAL YEAR 2014 GOALS AND OBJECTIVES > Generate cost saving ideas through internal audits/staff involvement. Complete revisions to the Standard `Operating Procedures Manual. Update Human Resource Policies and put them on City website. r Provide low cost quality training for City employees. Develop mandatory training that can be provided through the intranet when appropriate. Y Provide FDOT training to certify supervisors of safety sensitive employees to diagnose alcohol or drug misuse symptoms. Provide quality affordable health insurance for city employees. r Recruit and promote the most qualified candidates recognizing the value of diversity in the workplace. D Promote a work environment that is safe, healthy and reflects the city's commitment to fairness and equality in the workplace. > Continue to provide quality financial services for the City of Sebastian. > Continue to provide responsive service to all customers, citizens, vendors, and employees. Submit 2012-2013 Comprehensive Annual Financial Report to Government Finance Officers Association for Excellence for Financial Award and 2013-2014 Annual Budget document to the Government Finance Officers Association for Distinguished Budget Presentation Award. r Provide timely financial inFortnation to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than February 28th each year. .> Provide timely adopted budget document to the City administration and the general public by issuing the City's Annual Budget document no later than October 30th each year. Continue staff training in accounting, risk management, and emergency management. Maintain and improve the current bond ratings. PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 201012€111 Actual 2011/2012 Projected 2012/2013 Projected 2013/2014 Total Full and Part-time Positions 179 176 166 171 175 Terminations/Resignations/Retirements 34 25 16 25 25 HR hours to process new employee 3 3 3 3 3 Applications processed 296 236 133 250 160 New Hires 27 13 16 34 38 Background Checks conducted - non -sworn 9 8 1() 8 25 Reported Workers Compensation Claims 11 15 8 10 5 Time frame to hire new employee - non -sworn 7 days 7 days 7 days 7 days 7 days Time frame to hire new employee - sworn 2.5 months 2 months 2 months 2 months 2 months Program Cost Per Capita $21.52 $20.99 $21.80 $21.77 $22.10 Journal Entries Processed 1,01.0 921 906 900 900 Accounts Payable Invoices Processed 6,073 6,065 5,920 5,950 5,900 Accounts Payable Checks Processed 3,22 0 2,796 2,643 2,600 2,650 Purchase Orders Processed 216 228 201 225 225 Payroll Checks Processed 4,327 4,300 3,979 4,000 4,050 Purchasing/Corporate Card Transactions Processed 1,466 1,502 1,522 1,500 1,550 Purchasing Card Users 41 39 39 39 39 Garage Sale Permits Issued 842 871 855 900 900 Number of fixed Assets Records 2,164 2,220 2,207 2,200 2,200 Comprehensive Annual Financial Statement issued 03/14/11 03/19/12 03/19/13 02/28114 02/28/15 Annual Budget Document issued 10/25109 11/04/11 10/31/12 10/30/13 10/30/14 Excellence in Financial Reporting Award (consecutive years) 12 13 14 15 16 Distinguished Budget Presentation Award (consecutive years) 6 7 1 8 1 9 1 10 Me, (CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM BUDGET FOR ADMINISTRATIVE SERVICES SlAFFING NATURE 01, A C77 f 17 12/13 13/14 Hirin- New Employees - Accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre-employment physical and drug screens, 7.00% 7.00,1110 conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations for skilled positions. In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. I 1.00% 11.0()% Maintain personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program. Eqjyjn Negotiations Contract Administration - Negotiate labor agreements with both PBA and CWA and any 2.00% 2.00% Memo's of Understanding that may be necessary during the life of existing contracts. Perform support research, document preparation and record minutes. Review, rewrite and organize Rules and Regulations. Employee Support - Continue longevity service awards for employees corripleting, 5. 10. 15 and 20 consecutive Years Of Service with the City. Employee of the Quarter and Year awards and the Safe Driving award. Ensure all employees required to possess CDL Drivers Licenses meet Federal Drug and Alcohol Standard through random drug testing, while maintaining the confidentially of the person being processed. Develop and coordinate the 2,00% 2.00% necessary employee training. Maintain the City's Policy and Procedures Manual. Also. maintain an Employee Handbook which contains an abbreviated ready reference of major policies and procedures. Review and revise job descriptions. Disseminate information to employees through the monthly newsleler. Implement a true random drug policy for all employees to ensure a drug free workplace. Insure and provide for an Employee Assistance Program for employees and family members with any mental health and/or stress related problems. Effective Insurance Plans - Develop and maintain a comprehensive- innovative and effectively managed 7.00% 7.00% insurance benefits plan for all employees and dependents. Provide clear prevention Opportunities and participation options for employees and dependents. 8.00% 8.00% Grants & S ecial Proiects - Responsible for quarterly status, reimbursement reports, close out documentation and federal and state compliance to grantors. General Accountin - Data entry for general ledger activity for all City operations, bank reconciliations. preparation of federal.. State and local reports, and allocation of charges to City departments. Ensure all 10,00% 10.00% accounting information is entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged properly. Account for all Capital Projects. Accounts Payable - Review all requests for payment and prepare checks. Process and pay purchasing card 15,00% 15.00% transactions. Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare year end 1099's. Payroll - Review and process pay -roll. including benefits, deductions, leave availability, and workers 9.00% 9.00% compensation. Prepare quarterly and annual payroll tax reports and quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment and process year end W -Ts. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 7.00% 7.00% communication. coordination and control. Submit final budget to the Government Finance Officers Association Awards program and quarterly budget amendment packages to the Council. Risk Management - Ensure that insurance clairns are promptly submitted to the insurance carrier. Resolve 2.00% 2.00% ni i nor claims that are lower than deductible limits in a fair and consistent manner. Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial 15-00% 15-00% statements. Prepare annual State reports, such as Comptroller's Report, Transportation Report. and other complex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program. Cash Management - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility taxes 5.00% 5.00% occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any available cash balances. as warranted. .0 /n 1 10 67 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET ADMINISTRATIVE SERVICES BUDGET SUMMARY Fiscal Year 2013-2014 budget for Administrative Services is $486,087. This compares to the 2012-2613 prof nditures of $478,834, an increase of $7,253 or 1.5%. FY 08-09 FY 09-10 FY 10-1 1 Actual Actual Actual 1 Services $ 475.013 $ 401,669 $ 398,534 ng Expenses 81,202 87,357 82,515 Outlay - - Amended Projected Adopted FY 11-12 FY 12-13 FY 12-13 FY 1.3-14 Actual Budget Expenditures Budget Difference 99,963 $ 397,206 $ 397.007 $ 396,173 $ (834)I 78,080 81,355 81,827 89,914 8,087 Fiscal Year 2012.-2013 Adopted Budget: Major Current Level Changes from Fiscal Year 2011-2012 Projected Expenditures: 1. Personal Services - Net decrease due to replacing the Accounting Clerk 1l at a lesser wage. 2. Operating Expenses - Increase mainly due to GASB required OPES report. 3. Capital Outlay -No Capital Outlay requested for FY 2013-2014 Difference $ (834) $ 8,087 Junior Accountant - Longevity July 13 FULL TIME EQUIVALENTS Projected Adopted POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Admin Services Director 79,9701 144,435 87 1.0+0 1.00 1.00 $ 88,521 $ 88,521. Director of Finance 67,7081 122,288 82 1.411 1.00 1.00 86,753 86,753 Junior Accountant 40,607173,340 39 1.00 1.00 1.00 59,627 61,523 Human Resources Specialist 32,336158,403 33 1.00 1.00 1.00 49,630 49,630 Accounting Clerk It 26,545147,943 26 1.00 1.00 1.00 31,487 27,974 5.00 5.00 5.00 $ 316,018 $ 314,401 Overtime 500 500 FICA Taxes 24,015 23,911 Deferred Compensation 28,487 28,341 Group Health Insurance Premium 25,049 26,065 Dependant Health Ins Premium 2,323 2,338 Employee Assistance Program 111 115 Worker's Comp Insurance 504 502 Total Personal Services $ 397,007 $ 396,173 Junior Accountant - Longevity July 13 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET" ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11/12 Actual Amended FY I1/12 Budget FY 12/.13 Projected FY 13/14 City Mg Proposed Bind et 511200 Regular Salaries 315,719 315,985 ] 4,778 316,018 316,018 314,401 511400 Overtime 331 448 330 500 500 500 512100 FICA Taxes 24,215 24,165 23,884 24,015 24,015 23,911 512225 Deferred Compensation 28,445 28,479 28,360 28,487 28,487 28,341 512301 Group Health Insurance Premium 31,507 28,399 29,432 25,254 25,049 26,065 512305 Dependent Insurance 499 451 2,590 2,313 2,323 2,338 512309 Employee Assistance Program 115 115 115 115 111 115 512400 Worker's Comp Insurance 838 492 474 504 504 502 TOTAL PERSONAL SERVICES 401,669 398,534 399,963 397,206 397,007 396,173 OPERATING EXPENDITURES 533120 Consultants 7,940 975 444 1,500 526 9,000 533175 Employee Background Testing 5,984 5,633 4,096 4,200 6,000 4,500 533400 Other Contractual Services 34,815 1,691 770 1,200 1,200 1,200 533200 Audit Fees 1,587 35,5014 33,854 35,892 34,380 34,325 534000 Travel and Per Diem 2,264 1,872 1,536 1,881 2,000 2,000 534101 Telephone 724 688 551 650 600 384 534105 Cellular Telephone 480 559 563 560 560 560 534110 Internet Access 101 258 543 582 480 484 534120 Postage 2,064 1,847 1,396 1,420 1.,950 1,950 5341.34 Express Mail 178 0 57 I00 75 100 534630 R & M - Office Equipment 20,367 21,499 22,223 22,670 23,275 23,915 534700 Printing and Binding 2,093 2,298 1,706 2,150 2,296 2,150 5348010 Promotional Activities 494 355 243 400 250 475 534920 Legal Ads 448 938 781 200 700 700 535200 Departmental Supplies 3,358 3,147 4,495 3,400 3,000 3,000 535205 Bank Charges 189 790 169 100 90 115 535210 Computer Supplies 771 654 910 980 650 950 535410 Dues and Memberships 1,503 1,737 1,644 1,625 1,625 1,625 535420 Books and Publications 1,326 1,296 1.394 1,485 1,485 1,485 535450 Training and Education 675 774 705 754 685 1,000 TOTAL OPERATING EXPENDITURES 87,357 82,515 78,080 81,355 81,827 89,914 CAPITAL OUTLAY 606400 Vehicles and Equipment [l 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL ADNHNISTRATIVE SERVICES 489,026 481,049 478,443 478,561 478,834 486,087 JJCITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGETI CITY QF HOME OF PELICAN [SLANG This Page Intentionally Deft Blank Vill 11CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BI MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the City's approved hardware and software infrastructure, and either provides or recommends training for its use. The department also provides support for the Police Department's Records Management System, Growth Management's Areview modified GIS system, over 150 microcomputers and printers, hardware and software support for the City's Internet/intranet Accounts, and maintenance of the City's seven websites and telephone system. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Successfully completed an enterprise -wide consolidation Completed an upgrade of the Microsoft Exchange from 2000 to 2007 ✓ Completed an IMC upgrade ✓ Completed an IMS system update Upgraded the city's network infrastructure ✓ Implemented new Help -Desk software ✓ Created and Installed 2 more V -Sphere hosts ✓ Implemented city-wide print services FISCAL YEAR 2014 GOALS AND OBJECTIVES ➢ Continue to emphasize the need for users to complete work orders to document the workload and efficiently respond to user needs. Initiate acceptable consultant's recommendations regarding improvements to speed and reliability. PERFORMANCE MEASURES Perfon-nance Indicators Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 2013/2014 Work -orders Processed 8433 3571 2145 2000 2500 Server Outages Serviced 5 4 5 5 Network Outages Serviced 3 2 2 2 Phone System Outages Serviced 3 1 2 1 1 User Training hours perfonnedfsupported 200 150 50 200 100 71 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMAATION SERVICES STAFFING NATURE OF ACTIVITY 1.2113 13114 10.00% 25.00% Network Analysis, Design, and Configuration - This includes the assessment of the citys' current data needs, as well as, projected needs for all software and hardware, and the 30.00% 30.00% End User Support - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 10.00% 25.00% Network Administration - This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 20.00% 3.00% Division Administration - This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 10.00% 1.00% Technology Research and Development - This is the time necessary to research and evaluate teclmolo related products and services for Purchase and implementation. 20,00% 16.00% Information Services Support - This includes services such as web hosting and cable channel content that provides Internal and External users access to data and services. 100.00%1 140.00% (13,342) MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2013-2014 adopted budget for Management Information Systems is $217,629. This compares to the 2012- 2013 projected expenditures of $168,870, an increase of $54,759 or 33.6%. Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 203,325 $ 231,289 $ 117,621 $ 117,955 $ 117,955 $ 191,056 $ 73,101 Operating Expenses 44,834 4^,,144 38,642 40,335 39,9I5 26,573 (13,342) Capital Outlay 17,217 365 5,263 5,000 5,004 - (5,000) Total $ 265,376 $ 274.798 $ 161,526 $ 163,290 $ 152,870 $ 217,629 $ 54.759 Fiscal Year 2013-2414 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-2413 Projected Expenditures: difference 1. Personal Services - Increase due to reclassification of employee and additional full time employee $ 73,101 2. Operating Expenses - Net decrease due to broadcasting supplies and repair and maintenance of equipment. $ (13,342) 3. Capital Outlay - No Capital Expenditures for FY 13114 $ (5,000) 72 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE AGEMENT INFORMATION SERVICES PAY POSITION RANGE Network Manager Systems Engineer 37,886 / 68,425 Senior System Analyst 36,782 / 66,432 Systems Analyst 35,367 / 63,877 Audio Visual Aid (Temporary) Projected Adopted FULL TIME EQUIVALENTS Expenditure Budget GRADE 11-12 12-13 13-14 12-13 13-14 0.00 0.00 1.00 $ - $ 56,279 62 1.00 1.00 X0.00 37,299 - 61 1.00 1.00 2.00 47,933 82,042 60 0.00 0.00 0.00 - - 1.00 1.00 1.00 6,000 6,000 3.00 3.00 4.00 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE MANAGEMENT INFORMATION SERVICES $ 91,232 $ 144,321 6,979 10,618 7.671 12,440 11,875 17,842 - 5,517 46 69 152 240 $ 117,955 $ 191,056 DESCRIPTION 2013-14 2014-15 2015-16 2016-17 2017-18 TOTAL Backup Server Upgrades $ - $ 20.000 $ - $ - $ - $ 20,000 Physical Servers - 10,040 10,000 10,000 10,+000 40,000 MIS Computer Replacements - 6,000 - - - 6,000 Computer System Upgrades - 50,000 501000 50,000 50;000 200,+000 Total $ - $ 86.000 $ 60,000 $ 60,000 $ 60,000 $ 266,000 73 (CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGETI MANAGEMENT INFORMATION SYSTEMS Code: 010021 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11/12 Actual Amended FY 12113 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Budget 511200 Regular Salaries 154,182 177,558 83,+054 85,232 85,232 138,321 511300 Temporary Salaries 1,873 6,419 6,762 6,000 6,000 6,000 512100 FICA Taxes 11,902 13,997 6,824 6,979 6,979 110,618 512225 Deferred Compensation 13,877 15,980 7,475 7,671 7,671 12,449 512301 Group Health Insurance Premium 21,015 1 17,023 13,197 11,875 11,875 17,842 512305 Dependant Health Ins Premium 0 0 0 0 0 5,517 512309 Employee Assistance Program 69 61 46 46 46 69 512400 Worker's Comp Insurance 407 251 267 152 152 240 TOTAL PERSONAL SERVICES 203,325 231,289 117,621 117,955 117,955 191,056 OPERATING EXPENDITURES 533120 Consultants 0 0 0 0 2,000 0 534000 Travel and Per Diem 0 0 0 0 40 50 534101 Telephone 9,905 8,739 2,355 2,400 240 240 534105 Cellular Phone 1,166 892 938 575 800 1,200 534110 Internet Access 2,481 2,364 1,907 2,400 1,525 1,525 534120 Postage 0 66 93 100 0 100 534130 Express Mail 112 464 120 150 50 100 534630 R& M- Office Equipment 119 45 0 0 0 0 534640 R & M -Operating Equipment 23,199 20,575 25,853 18,150 18,150 11,505 535200 Departmental Supplies 121 381 808 350 :350 350 535210 Computer Supplies 7,171 8,231 6,089 8,000 8,000 8,000 535230 Small Tools and Equipment 0 275 178 100 100 0 535280 Broadcast Supplies 0 0 i3 7,150 7,800 1,500 535410 Dues and Memberships 225 104 179 360 360 779 535420 Books and Publications 85 112 122 100 0 100 535450 Training and Education 250 900 0 500 500 1,124 TOTAL OPERATING EXPENDITURES 44,834 43,144 38,642 40,335 39,915 26,573 CAPITAL OUTLAY 606400 Vehicles and Equipment 17,217 365 5,263 5,000 5,000 0 TOTAL CAPITAL OUTLAY 17,217 365 5,263 51000 511100 0 TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION 265,376 274,798 161,526 163,290 162,870 217,629 74 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PLANNING AND ZONING DEPARTMENT The Planning and Zoning Department provides proactive planning to facilitate quality development. The department provides technically sound and professional guidance to the City Council, the City Manager, the Planning and Zoning, Board, as well as various boards and committees. The Department also provides and is a resource to the public for comprehensive planning, Community development, redevelopment and code compliance activities. Overall management of the Planning and Zoning Department, the City of Sebastian Municipal Airport, economic development activities and the Building Department are provided by the Director of Community Services. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Provided Staff assistance to various boards and committees. ✓ Reviewed site plan applications in a timely manner. +f Continued Fagade, Sign and Landscaping Grants. J Coordinated activities of the Airport, Building Department and Planning and Zoning Division. FISCAL YEAR 2014 GOALS AND OBJECTIVES Y Continue Fayade, Sign and Landscaping Grants. Y Provide Staff assistance to various boards and committees Continue to review site plan applications in a timely manner PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 301112012 Projected 2012/2013 Projected 2013/2014 Total major & minor site plan revie%vs 10 9 8 8 12 PrellminaryAinal plat approvals 2 0 0 1 3 Application requests processed 113 102 83 150 110 Total permits (temporary) issued 30 13 21 30 25 Division of single lot 0 1 1 2 2 Land use and zoning change requests 2 0 1 2 3 Annexation Requests 2 0 0 1 3 Flood Zone determinations 80 0 77 140 68 Site Plan inspections 33 10 12 35 57 Land Development Code amendments 2 4 2 10 27 Model home conditional use approvals 10 0 3 2 2 Preocessing time for site plans (months) 3 3 2 2 ? 75 IICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET/ PROGRAM BUDGET DESCRIPTION FOR PLANNING AND ZONING STAFFING, NATURE OF ACTIVITY 12113 13114 25.00% 25.00% Public Assistance - Provide zoning and other regulatory information to the public and work with FY 10-11 FY 11-12 the public to assure that development is of the highest quality and that all development proposals FY 12-1.3 are consistent with City Regulations. 25.00% 25.00% Site Plans, Variances. Plats - Work with other agencies to provide comments and public input Expenditures Personal Services on items review by the Planning and Zoning Commission and the City Council, as well as other $ 311,678 $ 223,308 committees and taskforce groups that may be required from time to time. Implement policy $ 202,670 $ Operating Expenses issues that Council has recommended or mandated. 15.00% 15.00% Comprehensive P1annint; - Manage, interpret, evaluate, update, and implement the 18,864 Capital Outlay Comprehensive Plan and other land use, development and preservation plans for the City. 15.00% 15.00% General Administrative - Research various miscellaneous topics and gather information for - Total other agencies and/or other departments, including code enf. 10.00% 10.00% Economic Development - Provide direction and guidance for projects that have an economic $ 221,534 $ devleopment impact, including annexations. 10.00% 10.00% Community Redevelopment - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with Objectives Outlined by the City Council. 100.00%1 100.0Q°� PLANNING AND ZONING Fiscal Year 2013-2014 adopted budget for Planning and Zoning is $185,409. This compares to the 2012-2013 nditures of $271,534, a decrease of $36,125 or 16.3%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-13 Projected Expenditures: 1. Personal Services - Reduction due to deletion of the Evironmental Technician position.. 2. Operating Expenses - Net increase resulting from an increase in legal ads. 3. Capital Outlay - No capital outlay is budgeted for FY 2013-14. 76 Adopted FY 13-14 Budget Difference 166,098 $ (36,572) 19,311 447 185,409 $ (36,125) Difference $ (36,572) $ 447 Amended Projected FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-1.3 Actual Actual Actual Budget Expenditures Personal Services $ 368,224 $ 311,678 $ 223,308 $ 222,280 $ 202,670 $ Operating Expenses 41,825 37,709 14,266 20,700 18,864 Capital Outlay - - - - - Total $ 410,049 $ 349,387 $ 237,574 $ 242,980 $ 221,534 $ Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2017-13 Projected Expenditures: 1. Personal Services - Reduction due to deletion of the Evironmental Technician position.. 2. Operating Expenses - Net increase resulting from an increase in legal ads. 3. Capital Outlay - No capital outlay is budgeted for FY 2013-14. 76 Adopted FY 13-14 Budget Difference 166,098 $ (36,572) 19,311 447 185,409 $ (36,125) Difference $ (36,572) $ 447 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE PLANNING AND ZONING * Additional compensation is reflected in the Airport Fund budget. 152,230 Overtime 750 FICA Taxes 10,249 Projected 12,989 PAY 120 FULL TIiNIE EQUIVALENTS Expenditure POSITION RANGE GRADE 11-12 12-13 13-1.4 12-13 Community Development Director * 65,104 1123,464 81 0.00 0.00 0.00 8,781 Senior Planner 43,030 M967 67 1.00 1.00 1.00 67,922 Planner 30,797 61,323 33 1.00 1.00 1.00 43,894 Environmental Technician 30,797 69,218 33 1.00 0.50 0.00 31,633 3.00 2.50 2.00 * Additional compensation is reflected in the Airport Fund budget. 152,230 Overtime 750 FICA Taxes 10,249 Deferred Compensation 12,989 Clothing Allowance 120 Group Health Insurance Premium 15,921 Dependant Health Ins Premium 9,648 Employee Assistance Program 61 Worker's Comp Insurance 702 Total Personal Services $ 202,670 77 Adopted Budget 13-14 8,781 71,161 44,831 $ 124,773 750 8,193 10,507 11,972 9,548 46 209 $ 166,098 1 ITY OF SEBASTIAX, FLORIDA 201.312014 ANNUAL BUDGE PLANNING AND ZONING Cock: {110080 Account Number Description PERSONAL SERVICES FY09/10 Actual FY 10111 Actual FY 11/12 Actual Amended FY 12113 Buftet FY 12113 Projected FY 1311.4 City Mgr. Proposed Budget 511200 Regular Salaries 275,642 238,654 165,968 167,340 152,230 124,773 511400 Overtime 708 1,486 1,172 750 750 750 512100 FICA Taxes 20,108 17,379 11,015 11,405 10,249 8,193 512215 Clothing Allowance 0 0 120 120 120 0 532225 Deferred Compensation 24,871 21,612 14,252 14,349 12,989 10,507 512301 Group Health Insurance Premium 35,120 21,578 19,724 17,897 15,921 11,972 512305 Dependant Health Ins Premium 10,923 10,435 10,339 9,648 9,648 9,648 512309 Employee Assistance Program 115 81 69 69 61 46 512404 Worker's Comp Insurance 737 453 649 702 702 209 TOTAL PERSONAL SERVICES 368,224 311,678 223,308 222,280 202,670 166,098 OPERATING EXPENDITURES 533100 Professional Services 0 300 0 0 0 0 533120 Consultants 27,949 24,210 4,803 7,000 7,000 7,000 534000 Travel and Per Diem 591 440 0 0 603 0 534101 Telephone 579 573 453 500 276 276 534105 Cellular Telephone 682 423 235 250 235 235 534110 Internet Services 162 162 100 204 0 0 534120 Postage 509 570 343 500 500 500 534130 Express Mail 235 98 0 200 200 200 534620 R &. M -Vehicles 58 3 301 500 850 500 534630 R & M -Office Equipment 2,671 3,389 3,222 3,250 3,900 3,904 534704 Printing and Binding 0 44 0 200 0 0 534920 Legal Ads 4,730 3,492 2,139 5,000 2,500 4,000 535200 Departmental Supplies 354 1,230 753 1,300 1,300 1,300 535210 Computer Supplies 1,039 771 760 500 500 500 535260 Gas and Oil 563 287 923 900 800 600 535270 Uniforms & Shoes 0 0 74 25}51 200 200 535410 Dues and Memberships 588 593 110 (1 0 0 535420 Books and Publications 695 74 50 200 0 100 535450 Training and Education 420 1,050 0 0 0 0 TOTAL OPERATING EXPENDITURES 41,825 37,709 14,266 20,700 18,864 19,311 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 !) 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL PLANNING AND ZONING 410,049 349,387 237,574 242,980 221,534 185,409 78 OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS e Fiscal Year 2013-2014 Adopted budget for the Police. Department as a whole is $4,250,787. This compares to the 201 13 projected expenditures of $4,392,424, a decrease of $141,,637 or 3.2%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference I. Personal Services - Net decrease mainly from pension and other personnel changes. $ (145,923) 2. Operating Expenses - Net decrease due to training and travel charges. $ (67) 3. Capital Outlay - Net increase in capital outlay items. $ 4,353 Sebastian Police Department Cost Allocation Code Enforrenient Police Dispatch4% rAdministration { 13"/a � l � 14%a Investigations 15%m Police Operations 53% 79 Amended Projected Adopted FY 09/10 FY 10/11 FY 11/12 FY 11/12 FY 12/13 FY 13/14 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $4,522,304 $4,531,182 $4,577,427 $3,771,373 $3,953,057 $3,807,134 $ (145,923) Operating Expenses 396,470 400,949 451,677 422,758 435,720 435,653 (67) Capital Outlay 74,499 36,032 44,078 - 3,647 8,000 4,353 Total $4,993,273 $4,968,163 $5,073,182 $4,194,131 $4,392,424 $4,250,787 $ (141,637) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference I. Personal Services - Net decrease mainly from pension and other personnel changes. $ (145,923) 2. Operating Expenses - Net decrease due to training and travel charges. $ (67) 3. Capital Outlay - Net increase in capital outlay items. $ 4,353 Sebastian Police Department Cost Allocation Code Enforrenient Police Dispatch4% rAdministration { 13"/a � l � 14%a Investigations 15%m Police Operations 53% 79 ICITV OF SEBASTIAN, FLORIDA 2013/201.4 ANNUAL BUDGET/ CONSOLIDATED POLICE DEPARTMENT 90 2010 2011 2012 2013 2013 2014 Actual Actual Actual 13ndp_et Pro ected Rudget POLICE ADMINISTRATION PERSONAL SERVICES $ 671,784 $ 649,180 S 669,551 S 501,230 $ 640,230 $ 503,603 OPERATING EXPENDITURES 107,640 112,909 100,980 103,685 94,261 105,745 CAPITAL OUTLAY 2,531 9,000 - - $ 781,955 S 771,089 $ 770,531 $ 604,915 $ 734;491 S 609,348 TOTAL POLICE OPERATIONS PERSONAL SERVICES $ 2,319,598 S 2,395,856 $ 2,185,021 $ 2,060,690 $ 2,140,422 $ 2,054,356 OPERATING EXPENDITURES 183,270 224,205 220,863 193,135 211,421 198,800 CAPITAL OUTLAY 31,731 31,925 812 3,647 8,000 $ 2,534,599 $ 2,651,986 $ 2,406.696 $ 2,253,825 S 2,355,490 $ 1261,156 TOTAL POLICE DETECTIVE PERSONAL SERVICES $ 954,641 $ 912,574 $ 598,853 $ 580,024 $ 576,118 $ 581,490 OPERATING EXPENDITURES 86,483 89,177 99,773 98,716 100,651 99,116 CAPITAL OUTLAY 1,770 3,153 1,381 - S 1,042,894 $ 1,004,904 $ 700,007 $ 678,740 $ 676,769 $ 680.606 TOTAL POLICE DISPATCH PERSONAL SERVICES S 473,307 $ 479,980 $ 464,406 $ 489,592 $ 456,129 $ 527.744 OPERATING EXPENDITURES 2,449 5,899 6,747 7,735 8,637 11,487 CAPITAL OUTLAY - - _ 1,996 - - TOTAL $ 475.756 $ 485,879 $ 473,149 S 497,327 $ 464.766 $ 539.231 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 111,852 $ 139,837 $ 139,837 $ 139,837 $ 140,158 $ 139,941 OPERATING EXPENDITURES 21,107 19,487 19,487 19,487 20,750 20,505 CAPITAL OUTLAY - - - - TOTAL $ 132,959 $ 159324 $ 159,324 5 159,324 S 160,908 $ 160,446 TOTALS PERSONAL SERVICES S 4,531,182 $ 4,577,427 $ 4,05708 S 3,771,373 S 3,953,057 S 3,807,134 OPERATING EXPENDITURES 400,949 451,677 447,850 422,758 435,720 435,653 CAPITAL OUTLAY 36,032 44,078 4,189 - 1 3,647 8,001! S 4,968,163 $ 5,073,182 S 4,509,707 $ 4,194,131 1 S 4,392,424 S 4,250,787 TOTAL 90 ITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees and is responsible for strategic planning. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Completed one citizen's academy with 22 graduates. V' Continued the accreditation process through policy reviews and inspections. Continued record maintenance and management of all police department records. FISCAL YEAR 2014 GOALS AND OBJECTIVES D Continue to conduct one citizen's academy. i Provide FDLE & UCR reports as required. p Provide services through public records requests and inquiries. Y Manage police department personnel for maximum efficiency and effectiveness. PERFORMANCE MEASURES Perl'ormwice Indicators Actual 200812009 Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 2013/7014 Civic meetings attended 20 50 58 62 60 62 Policies reviewed 80 41 50 35 50 70 Unit staff meetings attended 10 15 15 11 20 15 Senior staff meetings attended 40 40 50 35 50 35 Staff inspections performed 5 6 4 4 4 4 Computerized statistical reviews 12 12 12 12 12 12 Crime Prevention Information needs 5 54 82 84 85 90 Youth & Bike Safety Events 2 12 16 24 115 30 Community Events 3 50 60 64 60 63 Background Investigations 10 22 17 l i 20 15 Recruitment Functions 2 30 48 50 25 50 Training Assistance 4 23 24 15 24 20 Internal Investigations 3 1 3 4 3 4 Conduct 40 hrs of training for officers 41 40 3+6 36 36 36 Conduct training for civilian employees to 23 19 15 19 15 Recruiting and promotional Activities 3 8 5 10 5 10 Number of citations processed 3438 864 1 127 738 1000 900 Number or warn ings processed 3411 3233 2725 3592 4000 3300 Number of reports processed 2352 2202 1995 2154 2400 2200 Number of parking citations processed 50 87 215 53 100 50 Number ortrespass warnings processed 92 62 215 1721 100 130 i ingerprints taken 262 217, 176 0 100 1 0 Statistical reports completed 35 1 35 35 35 1 35 35 81 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM. BUDGET DESCRIPTION FOR POLICE ADMINISTRATION STAFFING NATURE OFACTIVITY 12113 1384 35.00% 37.00% General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managina the department. 4.00% 3.00% Professional Standards - Oversee all internal affairs investigations and conduct two staff FY 08-09 inspections during the year. Oversee all background investigations. Insure that accreditation FY 10-11 FY 11-12 standards are followed and documented. 3.00% 0.00% Staff Insnections 28.00% 35.00% Records Management - Processing, distributing and entering incident reports, citations. Actual Budget warnings, parking tickets, trespass warnings, and other related records management for the Budget Difference onat Services Divisions of the Police Department. 15.00% 17.0.0% Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports, $ 501230 $ 640,230 and local checks by fax, mail or phone. Providing officers with information when requested, rating Expenses 130,694 signing for, processing and entering subpoenas. Providing records information to citizens in 112,909 100,450 person or by phone. 5.00% 5.00% Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update - 2,531 In ina . 2.00% 0.00% Fingerprinting - Fingerprint residents when requested. 8,00°110 3.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect $ 781,955 $ 771,089 copy fees, si,noff citation fees and alarm fees. 1100.00% 100.000/a $ 609,348 $ (125,143) POLICE ADMINISTRATION BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for Police Administration is $609,349. This compares to the 2417.-2013 projected expenditures of i.491 (excluding State Pension funds), as an increase of $13,857 or 2.3%. Amended Projected Adopted FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Actual Budget Expenditures Budget Difference onat Services $ 965,085 $ 671,783 $ 649,180 $ 669,551 $ 501230 $ 640,230 $ 503,603 $ {136,627} rating Expenses 130,694 107,640 112,909 100,450 103,685 94,261 105,745 11,484 tal Outlay - 2,531 9,000 - - - - 1 $ 1.095.779 $ 781,955 $ 771,089 $ 770.531 $ 604,915 $ 734,491 $ 609,348 $ (125,143) Year 2013-14 Adapted Budget: Current Level Chnngcs from Year 2012-2011 projected expenditures: Difference 1. Personal Services - Net increase because State Pension Funds are projected but not budgeted. $ (136,627) 2. Operating Expenses - Net increase mainly due to insurance, the Greer donation account and office: equipment maintenance. $ 11,484 3. Capital Outlay - No capital items budgeted $ - M CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE Clerical 1[ 7.5 Longevity 4/2014 Records Specialist - new employee higher rate Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Pension Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services W Projected PAY Expenditure FULL TIME EQUIVALENTS POSITION RANGE GRADE 11-12 12-13 I3-14 Chief of Police 75,387 /136,157 85 1.00 1.00 1.00 Deputy Chief of Police 59,731 f 107,881 77 1.00 1.00 1.00 Administrative Assistant 28,196 59,662 29 1.00 1.00 1.00 Records Specialist Il 28,196 59,662 29 1.00 1.00 1.00 Clerical Assistant 1 24,252 f 54,508 23 1.00 1.00 1.00 Clerical Assistant Il 24,252 54,508 23 2.00 2.00 2,00 7.00 7.00 7.00 Clerical 1[ 7.5 Longevity 4/2014 Records Specialist - new employee higher rate Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Pension Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services W Projected Adopted Expenditure Budget 12-13 13-14 95,410 S 95,410 93,076 93,076 54,858 54,858 27,663 30,528 26,240 26,240 72,060 73,450 S 369,307 S 373,592 500 500 27,314 27,746 1,080 1,080 16,274 [6,660 36,965 37,155 32,448 29,888 12,844 12,477 161 161 4,337 4,344 S 501,230 S 503.603 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET/ POLICE ADMINISTRATION Code: 010041 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10/11 Actual FY 11/12 Actual Amended FY 102113 Budget FY 1211.3 Projected FY 13114 City Mgr. Proposed Budget 511200 Regular Salaries 371,728 361,524 372,939 369,307 369,307 373,592 511300 Temporary Salaries 48 0 0 0 0 0 511400 Overtime 118 1,456 632 500 500 500 512100 FICA Taxes 27,313 26,567 27,168 27,314 27,314 27,746 512215 Clothing Allowance 1,125 1,080 1,080 1,080 1,080 1,080 512225 Deferred Compensation 16,567 15,071 16,247 16,274 16,274 16,660 512250 Chapter 185 Retirement 47,687 45,895 51,866 36,965 36,965 37,155 512251 Chapter 185 State Shared Revenue 134,852 133,477 139,263 0 139,000 0 512301 Group Health Insurance Premium 47,264 42,045 405822 32,448 32,448 29,888 512305 Dependant Health Ins Premium 19,233 18,478 15,880 12,844 12,844 12,477 512309 Employee Assistance Program 161 131 154 161 161 161 512400 Worker's Comp Insurance 5,688 3,456 3,500 4,337 47337 4,344 TOTAL PERSONAL ,SERVICES 671,784 649,180 669,551 501,230 640,230 503,603 OPERATING EXPENDITURES 533100 Professional Services 3,000 2,676 1,545 600 600 1,500 533415 Janitorial Services 16,740 11,420 11,520 0 960 0 534101 Telephone 1.0,930 11,605 7,776 11,000 7,020 7,020 534105 Cellular Telephone 1,166 1,354 1,377 1,380 1,380 1,380 534110 Internet Services 1,031 1,034 813 1 ?00 165 170 534120 Postage 1,218 1,204 1,070 1,000 1,200 1,000 534310 Electric 31,756 30,237 30,649 31,675 30,700 30,700 534320 Water/Sewer 2,247 2,895 2,875 3,000 2,875 2,875 534500 Insurance 131 5,467 131 131 131 5,500 534610 R& M -Buildings 264 0 0 0 0 0 534620 R &. M -Vehicles 1,354 654 1,269 1,200 1,000 1,200 534630 R & M - Office Equipment 22,260 26,398 28,708 30,809 31,000 35,500 534640 R & M -Operating Equipment 213 128 440 2,640 2,000 2,000 534650 R & M -Radio 0 0 44 100 125 200 534800 Promotional Activities 423 586 440 500 700 700 534820 Designated Expenditure (Greer Donation) 275 2,916 1,777 6,000 3,000 6,000 535200 Departmental Supplies 4,618 3,963 3,399 3,800 3,800 3,800 535210 Computer Supplies 1,685 2,129 1,324 1,700 1,900 1,000 535230 Small Tools and Equipment 0 163 0 200 0 0 535260 Gas and Oil 6,703 6,573 4,340 4,950 3,200 3,200 535270 Uniforms and Shoes 456 287 88 300 500 500 535410 Dues and Memberships t, 170 1,220 1,395 1,500 1,500 1,500 535450 Training and Education 0 0 0 0 505 0 TOTAL OPERATING EXPENDI'1 LIKES 107,640 112,909 100,980 103,685 94,261 105,745 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,531 9,000 0 0 0 0 TOTAL CAPITAL OUTLAY 2,531 9,000 0 0 0 0 TOTAL POLICE ADMINISTRATION 781,955 771,089 1 770,531 1 604,915 1 734,491 1 609,348 84 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with around the clock service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The operations division is comprised of four squads of 6 sworn personnel, four K-9 units, a marine officer and as extra duties several officers are also part of the SRT (Special Response Team), The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2013 ACCOMPLISHMENTS Provided directed patrol to deter crime and ensure public safety. ✓ Enforced laws and ordinances while maintaining a community policing philosophy. ✓ Restructured the interdepartmental training program to better provide advanced and professional developmental training. ✓ Participated in grant and no cost training when possible. ✓ Continually reviewed and restructured personnel and personnel assignments to maximize service. FISCAL YEAR 2014 GOALS AND OBJECTIVES City goal: Quality of rife 9 Continue directed patrols to deter crime and ensure public safety. > Continue to enforce laws and ordinances while maintaining a community policing philosophy. A Continue to maximize in-house training and grant training to augment limited resources. 9 Continually evaluate personnel assignments and agency needs to maximize levels of service. > Continually evaluate asset needs to conserve expenditures. > Replace specialty unit positions as agency needs and staffing permits. r Continue to participate in Florida Buckle Up and DUI Enforcement Waves. PERFORMANCE MEASURES Perfonnance Indicators Actual 2008/2009 Actual 2009!2010 Actual 2014/2011 Actual 2.41112012 Projected 2012/2413 Projected 201312014 Traffic Stops 4,636 3,988 5,783 4,243 6,072 4,626 Officer Initiated Activity 28,977 35,199 45,039 39,754 47,290 42,000 Traffic Enforcement 347 3,485 5,111 2,539 5,366 2,700 Parking Enforcement 213 285 68 162 71 100 Alarms 602 522 517 725 542 640 Written Warnings Traffic Stops 3,145 3,233 4,558 5,273 4,785 4,000 Calls for Service 42,068 48,159 58,612 54,541 61,542 60,000 Vehicle Cheek points 1 0 0 0 0 0 Buckle up and QUI enforcement waves 3 4 4 4 4 4 K-9 usage reports 148 175 34 106 88 100 K-9 training days 41 52 52 52 52 52 Child safety seat programs 54 7 14 15 16 12 Boat safety inspections 7 1 3 1 -2: 1 34 1 30 30 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR POLICE OPERATIONS DIVISION STAFFING NATURE OFA CTI VITY 12/13 13/14 32.00%1 38.00% Calls for Service - respond to estimated 40,000 - 45,000 calls for service.. 15.00% 32.00% Traffic Stops and Citations - Conduct an estimated 6,000 traffic stops and issue an estimated 2,500 citations and 3,500 warnings. 5.00% 5.00% Investigations - Conduct vehicle crash investigations. 3.00% 5.00%1 Criminal Transportation - Transport arrested adults and juveniles to respective detention 2.00%1 2.00% Training and Professional Development - Provide a minimum of 40 hours of training to all members of the division. 25.00% 20.00%1 Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task 13.00%1 13.00%1 K-9 Unit - Responsible for directed patrol and request for officer assists. 2.50% 3.00% Motorcycle/Traffic Unit - Criminal and non -criminal traffic law enforcement and accident. investigations 2.50% 2.00%1 Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.. 100.00°/1 100.00%1 POLICE OPERATIONS DIVISION BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for Police Operations Division is $2.261,156. This compares to the 2012-2013 projected expenditures 55,490, a decrease of $94,334 or 4.0%. EY 08-09 FY 09-10 FY 10-11 Actual Actual Actual J Services $ 2,379,437 S 2,319,598 $ 2,395.856 ag Expenses 155,811 183,270 2.24,245 Outlav 71,727 31,731 31,925 S 2,606,975 $ 2,534,599 $ 2,651,986 Amended Projected Adopted FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Budget Expenditures Budget Difference S 2,185,021 $ 2,060;690 S 2,140,422 S 2,054,356 $ (86,066) 220,863 193,135 211,421 198,800 (12.621) 812 0 3,647 8,000 4,353 $ 2,406,696 $ 2,253,825 $ 2.355.490 S 2.261.156 $ (94,334) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: 1. Personal Services - Net decrease due to pension changes and positions replaced at lower rates. 2. Operating Expenses - Net decrease mainly due to vehicle maintenance and gas and oil charges. 3. Capital Outlay - Net increase for purchase of capital items. M Difference $ (86,066) $ (12,621) $ 4.353 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE OPERATIONS DIVISION Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Sergeants 46,980 105,594 30 4.00 4.00 4,00 293,975 7.80,774 Officers 37,149 83,494 27 23.00 23.00 23.00 992,744 988,946 Part-time Officer 0.50 0.50 0,50 30,000 30,000 27.50 27.50 27.50 $ 1,316,720 S 1,299,720 Overtime 168,000 150,000 FICA Taxes 113,581 109,680 Clothing Allowance 14,580 14,580 Chapter 185 Retirement 321,493 275,627 Group Health Insurance Premiw-n 141,951 140,588 Dependant Health ins Premium 30,191 30,577 Employee Assistance Program 627 622 Worker's Comp Insurance 31284 32,862 Total Personal Services $ 2,140,422 S 2,054,355 CAPITAL OUTLAY SCHEDULE POLICE OPERATIONS DIVISION EXPENDITURES PER FISCAL YEAR Description 2013-14 2014-15 2014-15 2015-16 2016-17 TOTAL Upgrades $ 5,000 $ - $ - - S - $ 5,000 Match Rapid 117 3,000 - - - - 3,000 $ 8,000 S - $ - $ - S - $ 8,000 87 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET POLICE OPERATIONS Code: 010043 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FV 11112 Actual Amender! FY 12113 Bud;zet FY 12113 Projected FY 13114 City Mgr. Proposed Buffet 511200 Regular Salaries 1,399,126 1,468,186 1,311178 1,286,720 1,286,720 1.269,720 511300 Temporary Salaries 10,451 28,067 30,321 30.000 30,000 30,000 51.1400 Overtime 157,043 136.706 168,716 130,000 158,000 150,000 512100 FICA Taxes 118,900 123,487 113,878 109,445 111581 109,680 512215 Clothing Allowance 14,062 14,558 133,748 14,580 14,580 14,580 512250 Chapter 185 Retirement 383,315 394,613 325,308 286,237 321,493 275,627 512301 Group Health Insurance Premium 167,507 153,185 145,587 141,951 141,951 140,688 512305 Dependant Health Ins Premium 27,130 32,803 30,390 27,851 30,191 30.577 512309 Employee Assistance Program 588 620 582 622 622 622 512400 Worker's Camp Insurance 41,476 44,031 43,313 33,284 33,284 32,862 TOTAL PERSONAL SERVICES 2,319,598 2,395,856 2,185,021 2,060,690 2,140,422 2,054,356 OPERATING EXPENDITURES 534105 Cellular Telephone 1,741 1,906 2,225 2,000 2,000 2,000 534110 Internet Access 7,764 7,558 7,195 77835 7,200 7,200 534120 Postage 99 219 30 100 100 100 534130 Express Mail Charges 295 49 0 0 0 0 534620 R & M -Vehicles 25,152 39.052 53,453 30,000 40,000 30,000 534630 R & M - Office Equipment 196 597 500 500 500 500 534640 R & M -Operating Equipment 9,748 7.020 6,851 6,000 6,000 6,000 534650 R & M -Radio 11411 1,648 860 600 1,600 1,600 534800 Promotional Activities 0 0 0 0 121 0 534810 K-9 Expenditures 4,173 6,807 2,412 2,000 2,500 2,500 535200 Departmental Supplies 7.294 9,198 4,628 5,000 6,000 6,000 535210 Computer Supplies 4,785 1,255 611 600 400 400 535230 Small Tools and Equipment 3,154 416 0 1,500 1,500 1,500 535260 Gas and Oil 95,820 131,221 129,199 125,500 128,000 125,500 535270 Uniforms and Shoes 20,690 16,263 12,234 1 1,6700 15,000 15,000 535275 Safety Equipment 494 616 640 500 500 500 535410 Dues and Memberships 0 0 25 0 0 0 535420 Books and Publications 426 380 0 0 0 0 TOTAL OPERATING EXPENDITURES 143,270 224,205 220,863 193,135 211,421 198,800 CAPITAL, OUTLAY 606400 Vehicles and Equipment 31,731 31,925 812 0 3,647 8,000 TOTAL CAPITAL OUTLAY 31,731 31,925 812 0 3,647 8,000 TOTAL POLICE OPERATIONS DIVISION 2,534,599 2,651,986 2,406,696 2,253,825 2,355,490 2,261,156 88 ICITY OF SEBASTIAN, FLORIDA 20131201.4 ANNUAL BUDGET POLICE DETECTIVE DIVISION The Investigators assigned to this division work on cases involving crimes against persons, crimes against property and general investigations, including narcotic and vice investigations. The I.D. Technician is the custodian of the evidence/property room and processes crime scenes for evidence. The Community .Policing Officer and Crossing Guards are also accounted for within this Division. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to feaster community involvement and promote awareness events. FISCAL YEAR 2013 ACCOMPLISHMENTS Maintained a clearance rate better than the national average Provided various policing programs to the community Provided safety and awareness programs to our youth ✓ Provided advance training and education to members of the department FISCAL YEAR. 2014 GOALS AND OBJECTIVES City Goal; Governmental Efficiency ;� Continue various school programs and security ➢ Continue to host community events Maintain an efficient case management system to track assignments and clearances Provide analytical data to the community and patrol officers r Continue to investigate crimes with diligence and professionalism > Increase clearance rate to reflect and increase from the state average Continue to provide training to all agency members PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 2012/2013 Projected 2013/2014 Burglary Investigations 194 277 336 280 300 Assault Investigations 251 275 259 280 250 Sexual Assault Investigations 1.8 11 8 20 10 Vehicle Theft Investigation 21 26 15 25 12 Robbery Investigations 10 2 5 5 5 Larceny Investigations 770 802 491 800 600 Juvenile Arrests 1 63 58 47 75 40 Murder/Attempted Murder Investigations I 1 1 0 1 0 1 1 1 89 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION ST.4FFING NATURE OFACTI VIn' 12/13 13114 45.00% 47.00°/n Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews, review and assist in the prosecution of suspects. 12.00% 13.00% On Scene Investigations - Perform on -scene investigations and process crime scenes. 10.00% 10,00% Court Assistance -Obtaining warrants, State Attorney's Office depositions and appear in court. 10,00% 8.00% Investigations Assistance - Assist Uniform Division and other agencies with investigations. 5.00% 3.00% Training and Professional Development. 13.00% 16.00% ' Community Meetings/Community Policing 5.00% 3.00% Backgrounds 100.00% 100.0001f9 S 572,907 POLICE DETECTIVE DIVISION BUDGET SUMMARY e Fiscal Year 2013-20 [4 adopted budget for Police Detectives is $680.606, This compares to the 2012-2013 projected expenditures of $676. increase of $3.837 or .6%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - Net 'increase due to overtime and health insurance. $ 5.372 2. Operating Expenses - Net decrease mainly due to books and publications and training and travel. $ 1 1.535) 3. Capital Outlay - No purchases of capital items. $ KE Amended Projected Adopted FY 08-09 FY 09-10 FY 10-[ l FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Actual Budget Expenditures Budget Difference Personal Services S 572,907 $ 434.641 S 012.574 $ 598,853 $ 580,024 $ 576,118 S 581„490 $ 5,372 Operating Expenses 85.903 86,483 89,177 99,773 48.716 1{x0,651 99,116 (1,535) Capital Outlay 2.772 1,770 3,153 1381 - - - - Total S 661,.582 5 1,042,894 $ 1.004,904 S 700.007 $ 678,740 5 676,769 5 680,606 5 3,837 Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - Net 'increase due to overtime and health insurance. $ 5.372 2. Operating Expenses - Net decrease mainly due to books and publications and training and travel. $ 1 1.535) 3. Capital Outlay - No purchases of capital items. $ KE CITY OF SEBASTIAN, FLORIDA 201312+014 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE POLICE DETECTIVE DIVISION Projected Adopted PAY FULL TIME E¢UIVALENI°S Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Investigators 37,148183,494 27 5.00 5.00 5.00 250,535 249.352 13vidence "Technician 30,797159,219 33 1.00 1.00 1.00 30,579 30,579 Community Policing Officer 37,148 183,#94 27 1.00 1,00 1.00 63,957 63.967 [Tossing Guards Temp 4.00 5.00 5.00 43,200 43,200 11.00 12.00 12.00 388.281 S 387,708 Overtime 20,000 24,000 FICA. Taxes 31,740 31,227 Clothing Allowance 7,240 7,240 Deferred Compensation 2,752 ?,752 Chapter 185 Retirement 66,398 55,234 Group Health Insurance Premium 39,478 41,854 Dependant Health Ins Premium 9,064 10,745 Employee Assistance Program 161 161 Worker's Comp Insurance 11,004 9,569 Total Personal Services S 576,118 $ 581,490 91 (CITY OF SEBASTIAN, FLORIDA 2013/201.4 ANNUAL BUDGET' POLICE DETECTIVE DIVISION Code: 010047 Account Number Description PERSONAL SERVICES FY 09/10 Actual FY 14111 Actual FY 11112 Actual Amended FY 12/13 Budget FY 12113 Projected City Mgr. Proposed Budget 511200 Regular Salaries 554,841 544.394 347,086 345,081 345.081 344.508 511300 Temporary Salaries 44,071 42,549 46,274 43,200 43,200 43.200 511400 Overtime 50,559 36,641 20,338 26.400 20.000 24,000 512100 FICA Taxes 47.643 46,045 31.346 31,740 31.740 31,227 512215 Clothing Allowance 8,502 7,295 7,240 7.240 7.240 7,240 512225 Deferred Compensation 2,785 .2,933 2,997 2,752 2,7.52 2,752 512250 Chapter 185 Retirement 139.738 135.034 73.481 66.398 66,398 66,234 512301 Group Health Insurance Premium 55,103 51,722 46,549 41,807 39,478 41,854 512305 Dependant Health Ins Premium 28,930 24,962 7,088 6.261 9,064 10,745 512309 Employee Assistance Program 192 180 159 161 161 161 512400 Worker"s Comp Insurance 22,277 20,819 16,295 9.382 11.004 9.559 TOTAL PERSONAL SERVICES 954,641 912,574 598,853 580,024 576,1.18 581,490 OPERATING EXPENDITURES 533100 Professional Services 53.428 53,428 55,490 56.495 56A95 56,495 533500 Investigations 1581 616 5,488 1.500 1,000 1.000 534+000 Travel and Per Diem 11,237 1070 2,723 5,000 6,000 6,000 534101 Telephone 0 0 105 0 0 0 534105 Cellular"Telephone 1,946 1,975 1,374 I 1.430 1.430 1,430 534115 On-line Services 925 900 875 900 900 1,000 534130 Express Mail Charges 192 230 81 100 210 200 534400 Rent/Leases 391 391 391 391 3,91 391 534620 R & M -Vehicles 1,978 1,434 3,887 2.500 2,000 2,000 534630 R &. M- Office Equipment 0 0 0 200 300 0 534640 R & M -Operating Equipment 0 23 0 100 100 0 534650 R& M -Radio 76 0 0 100 100 0 534800 Promotional Activities 0 1,716 0 500 600 600 535200 Departmental Supplies 3.682 5,513 3,895 4.500 4.000 4.000 535210 ComputerSupplies1,978 828 393 1,000 800 500 535230 Small Tools and Equipment 1.387 1,235 605 11000 700 1,000 535260 Gas and Oil 10.825 11,185 16.979 16,500 16.500 16.500 535270 Uniforms and Shoes 2,272 2,472 1,128 1,000 1,500 1,500 535275 Safety Equipment 50 113 140 200 325 200 535410 Dues and Memberships 200 400 0 300 300 300 535420 Books and Publications 85 0 0 0 0 (1 535450 Training and Education 3.250 4,648 6.219 5.000 7,000 6,000 TOTAL OPERATING EXPENDITURES 86,483 89,177 99,773 98,716 100,651 99,116 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,770 3,153 1.381 TOTAL CAPITAL OUTLAY 1,770 3,153 1,381 0 11 0 TOTAL POLICT DETECTIVE DIVISION 1 1,042,894 1 1,004,904 1 700,007 1 678,740 1 676,769 680,606 92 TY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE POLICE DISPATCH UNIT The police dispatch unit operates around the clock and takes calls for police service from the public, dispatches calls to officers, provides information services to officers as well as citizens, and monitors and records the activities of officers, community service volunteers and code enforcement officers. Dispatch uses a number of state of the art automated systems, which are Tanked to statewide and nationwide databases. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Received and dispatched calls for service in a timely and professional planner. Provided accurate and timely dispatch services to department members. ✓ Provided appropriate and professional training to all dispatchers, and hosted free training when possible. Continued compliance with new dispatcher certification requirements, +/ County wide update of all 911 PCAP equipment. FISCAL YEAR 2014 GOALS AND OBJECTIVE, S J Continue to receive and dispatch calls for service in a timely and professional manner. +� Continue to provide accurate and timely dispatch services to department members. ✓ Provide appropriate and professional training to all dispatchers, and continue to utilize grant and free training when possible. v" Maintain current staffing allocation and recruit as necessary for replacement staff.. Work toward fill compliance with new dispatcher certification requirements. +� Evaluate alternative schedules to maximize services. PERFORMANCE MEASURES PROGRAM BUDGET Actual Actual Actual Projected Projected Performance Indicators 2009/2010 201012011 2011/2012 201212013 2013/2014 911 Calls Received 6,924 8,021 8,990 8,200 8,500 Cade Violation Calls Received 6,524 6,488 7,871 6,500 6,500 Total Calls Received 49,006 58,612 55,136 60,000 58,000 Calls Per Dispatcher 4,900 6,512 6,892 6,000 6,000 PROGRAM BUDGET DESCRIPTION FOR POLICE DISPATCH UNIT STAFFING NATURE UFACTTVITY 12/13 13114 .55.00% 55.00% Dispatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls 28.00% 28.00% Calls - Receive complaint calls frorn public and emergency 911 calls 13.50% 13.00% In%rmation Retrieval - Check auto tags, VIN's, individuals, articles through the automated in- house records system and FCICINCIC systems. Send and receive LETS and fax messages. 1,00% 1.00% Code Enforcement - Receive, document and dispatch code enforcement complaints. 2.50% 3.00% Training and Professional Development. 100.00%1 100.(}0% 93 CITE' OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET POLICE DISPATCH UNIT BUDGET SUMMARY Fiscal Year 2013-2014 adapted budget for Police Dispatch is $539,231. This compares to the 2012-2013 tditures of $464,766 an increase of $74,465 or 16.0%. Personal Services Operating Expenses Capital {Outlay FY 09110 FY 10111 FY 11112 Actual Actual Actual $ 4733417 $ 479,980 S 464,406 $ 2,449 5,899 6,747 - - 1,996 Amended Projected Adopted FY 12113 FY 12113 FY 13114 489,592 $ 456,129 S 7,735 8,637 Total S 475,756 S 485,879 $ 473,149 $ 497,327 $ 464,766 S Fiscal Year 2013-14 Adopted Budget. Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: 1. Personal Services - Increase due to increasing part-timer to full-time and current year vacancies.. 2. Operating Expenses - Increase primarily for training. 3. Capital Outlay - No purchases of capital items. PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT POSITION ions Supervisor ion Technician ion Technician (Part -tune) udget Difference 527,744 $ 71,615 11,487 2,850 PAY FULL TIME EQUIVALENTS 539,231 S 74,465 Difference $ 71,615 S 2,850 Communications Supervisor Longevity May 2014 Numerous vacancies 2013 94 Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget RANGE GRAVE 11-12 12-13 13-14 12-13 13-14 36,852 73,340 39 1.00 1.00 1.00 S 58,000 $ 60,000 28,196 63373 29 8.00 5.00 9.00 227,700 303,500 0.50 0.50 0.00 - 9.50 9.50 10.00 S 285,700 $ 363,500 Overtime 70,000 40,000 FICA Taxes 26,446 30,430 Deferred Compensation 31,113 36,315 Group Health Insurance Premium 36,493 50,932 Dependant Health Ins Premium 5,656 5,717 Employee Assistance Program 180 230 Worker's Comp Insurance 541 620 Total Personal Services 456,12.9 $ 527.744 Communications Supervisor Longevity May 2014 Numerous vacancies 2013 94 ICIT'Y OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET POLICE DISPATCH UNIT Cade: 1110049 Account Number Description PERSONAL SERVICES FY 09/10 Actual FY 10111 Actual FY 11112 Actual, Amended FY 12/13 Bud et FY 12/13 Projected FY 13114 City Mgr. Proposed Budeet 511200 Regular Salaries 310,523 305,487 307,318 348,000 28-5,700 363,500 511400 Overtime 42,743 58,259 43,677 30,000 70,000 40,0010 512100 FICA Taxes 26,293 26,835 25,682 28,068 26,446 30,430 512225 Deferred Compensation 30,569 31,016 29,914 31,500 31,113 36,315 512301 Group Health Insurance Premium 52,995 46,031 47,307 43,780 367493 513,932 512345 Dependant Health Ins Premium 9,146 10,570 9,726 7,473 5,656 5,717 512309 Employee Assistance Program 194 193 204 230 180 230 512440 Worker's Comp 111SUrance 844 584 578 541 541 620 TOTAL PERSONAL SERVICES 473,307 479,980 464,406 489,592 456,129 527,744 OPERATING EXPENDITURES 534000 Travel and Per Diem 0 600 62 1.000 1,0100 1,000 534101 Telephone 0 0 153 0 0 0 534105 Cellular Telephone 202 233 250 235 235 235 5341101 Internet Access 0 157 480 500 480 480 534634 R & M -Unice Equipment 316 2,305 2,981 2,850 2,500 2,8010 534640 R & M -Operating Equipment 273 149 0 100 104 100 534654 R & M -Radios 419 212 10 300 300 300 534800 Promotional Activities 0 81 56 l00 200 2010 535200 Departmental Supplies 1,013 954 1,220 750 1,200 750 535210 Computer Supplies 134 566 1,058 900 900 9010 535270 Uniforms 0 0 0 0 0 1,_000 535410 Dues and Memberships 92 222 177 2501 222 222 535450 Training and Education 0 420 300 750 1,500 3,500 TOTAL OPERATING EXPENDITURES 2,449 5,899 6,747 7,735 8,637 11,487 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 1,996 0 0 0 TOTAL CAPITAL OUTLAY 0 0 1,996 0 0 0 TOTAL POLICE DISPATCH UNIT 475,756 485,879 473,149 497,327 464,766 539,231 C) � (CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET[ CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2013 ACCOMPLISHMENTS Maintained an efficient and effective response to enforcement of ordinances Investibated code complaints with follow ups and abatements +r Educated community on ordinances and code compliance FISCAL YEAR 2014 GOALS AND OBJECTIVES City Goal: Quality of Life > Continue to educate the community on city ordinances > Continue to be proactive in addressing code compliance > Increase efficiency in responding to code complaints PERFORMANCE MEASURES Performance Indicators Actual 2008/2009 Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 2013/2414 Water Violations 57 NIA NIA 3 25 5 Code Violations 2,041 1.730 1..517 1,732 1,800 1.200 Illegal Suns 299 386 523 520 700 515 Nuisanec Abatement 246 993 283 327 300 315 Re -inspections nla n/ai 1155 1 2,710 2,000 2.400 Property Inspections nib nfa 249 280 270 3 f 0 PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION .STAFFING NATURE OF ACTIVITY 12113 1.3114 56.00%fl 52.00% Citizen Complaints - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 23.00% 30.00% Re -inspections - Follow up on notices of violations to ensure compliance. 1.00% 1.00% Cotte Enforcement Board - Provide direct support to Code Enforcement Board for Code Enforcement hearin s. 15.00% 17.00%v Documentation - To document complaints, as well as self -initiated actions, write reports and fallow up letters and prepare documentation for Code Enforcement Board. 100,00%1 100.00% 96 CITY OF SEBASTIAN, FLORIDA 2013!2014 ANNUAL BUDGET CODE ENFORCEMENT DIVISION BUDGET SUMMARV The Fiscal Year 2013-2014 adopted budget for Code Enforcement is $160,446. This compares to the 2012-2013 projected expenditures $160.908. a decrease of $462 or .3%. Total $ 139,478 $ 132,959 $ 159,324 $ 165,366 $ 164,3399 S 160,908 $ 160,446 $ (462) Fiscal Year 2013-14 Adapted Budget: Major Current level Changes from Fiscal Year 2012-I3 Projected Expenditures: Difference 1. Personal Services -Diet decrease due to health insurance. $ (217) 2. Operating Expenditures -!Vet decrease due to internet services and repair and maintenance. $ (245) 3. Capital Outlay -trio purchases of capital items. S - PERSONAL SERVICES SCHEDULE C ENFORCEMENT DIVISION 100 100 FICA Taxes Amended Projected Adopted FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Actual Budget Expenditures Budget Difference 1 Services $ 119,031 S 111,852 $ 139.837 $ 142,210 $ 143,719 $ 140,158 $ 139,941 $ (217) ng Fxpenses 20,447 21,107 19,487 23,156 20,680 20,750 20,505 (245) Outiav - - - - - - - Total $ 139,478 $ 132,959 $ 159,324 $ 165,366 $ 164,3399 S 160,908 $ 160,446 $ (462) Fiscal Year 2013-14 Adapted Budget: Major Current level Changes from Fiscal Year 2012-I3 Projected Expenditures: Difference 1. Personal Services -Diet decrease due to health insurance. $ (217) 2. Operating Expenditures -!Vet decrease due to internet services and repair and maintenance. $ (245) 3. Capital Outlay -trio purchases of capital items. S - PERSONAL SERVICES SCHEDULE C ENFORCEMENT DIVISION 100 100 FICA Taxes 8,124 8,124 Clothing Allowance 240 240 Referred Compensation Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Enforcement Officer 29,874 /67,145 32 2.00 2.00 2.00 S 63,939 S 63,939 nistrative Assistant 35,367167,071 60 1.00 1.00 1.00 42,353 42.353 3.00 3.00 3,00 S 106,292 S 106,292 Overtime 100 100 FICA Taxes 8,124 8,124 Clothing Allowance 240 240 Referred Compensation 9,575 9,575 Group Health Insurance Premium 14,057 13,733 Dependant Health Ins Premiutm 493 600 Employee Assistance Program 69 69 Worker's Comp Insurance 1,208 1,208 Total Personal Services S 140,158 S 139,941 97 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL B�JD[�ET� CODE ENFORCEMENT DIVISION Code: 010045 Account ]dumber Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 12/13 Protected FY 13114 City Mgr. Proposed Budget 511200 Regular Salaries 73,508 103,898 104,109 106,292 106,292 106,292 511400 Overtime 87 457 0 100 100 100 512100 FICA Taxes 5,507 7,903 7,817 8,124 8,124 8,124 512215 Clothing Allowance 0 240 240 240 240 240 512225 Deferred Compensation 6,624 9,392 9,370 9,575 9,575 9,575 -512301 Group Health h7surance Premium 23,275 16,294 18,993 17,695 14,057 13,733 512305 Dependant Health Ins Premium 490 452 430 416 493 600 512309 Employee Assistance Program 61 63 69 69 69 69 512400 Worker's Comp Insurance 2,297 1,138 1.182 1,208 1,208 1,208 TOTAL PERSONAL SERVICES 111,852 139,837 142,210 143,719 140,158 139,941 OPERATING EXPENDITURES 534000 Travel and Per Diem 482. 0 315 400 400 400 534101 Telephone 463 458 340 440 0 0 534105 Cellular Telephone 529 469 491 470 470 470 534110 Internet Services 81 1,001 1,012 1,100 1,010 965 534120 Postage 6,130 5,284 5,509 4,000 4,000 4,000 534620 R & M -Vehicles 1,479 1,410 1,723 1,650 1,650 1,650 534630 R & M - Office Equipment 528 0 0 100 100 0 534650 R& M -Radia 0 0 0 100 100 0 534910 Clerk of Court Filing Fees 3,607 3.259 3,177 3,000 3,000 3,000 535200 Departmental Supplies 1,186 556 753 500 700 700 535210 Computer Supplies 246 147 297 250 250 250 535230 Small Tools and Equipment 499 90 0 0 100 100 535260 Gas and Oil 4,704 6,302 8,824 7,900 8,000 8,000 535270 Uniforms and Shoes 528 451 232 300 500 500 535410 Dues and Memberships 90 60 70 70 70 70 535450 Training and Education 555 0 413 400 400 400 TOTAL OPERATING EXPENDITURES 21,107 19,487 23,156 20,680 20,750 20,505 CAPITAL OUTLAY 606400 Vehicles and Equipment [l 0 4] 0 [i 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 132,959 159,324 165,366 164,399 160,908 160,446 98 (CITY OF SEBASTIAN, FLORIDA. 201312014 ANNUAL BUDGET, PUBLIC WORKS DEPARTMENT CONSOLIDATED BUDGET FOR ALL .DIVISIONS The Fiscal Year 2013-2014 Adopted budget for Public Warks Department as a whole is $3,262,188. This compares to the 2012-2013 projected expenditures of $3,204,771, an increase of $57,417 or 1.8%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - Decrease mainly due to turnover and reallignment of positions. $ (21,652) 2. Operating Expenses - Increase mainly due to increase in contract mowing. $ 11%713 3. Capital Outlay - Decrease due to less spending for capital items. $ (40,644) Public Works Department Cost Allocation Parks 27% Fleet Maintenance 6% Cemetery 6% Stormwater 31% 09 Roads 23% Facilities Maintenance 8% Projected Adopted FY 09110 FY 10111 FY 11112 FY 12113 FY 13/14 Actual Actual Actual Expenditures Budget Difference Personal Services $ 2,503,832 $ 2,199,973 $ 2,132,926 $ 2,190,161 $ 2,168,509 $ (21,652) Operating Expenses 988,217 988,177 953,747 902,466 1,022,179 119,713 Capital Outlay 49,700 13,104 16,734 112,144 71,500 (40,€44) Total $ 3,541.749 $ 3,201,254 $ 3,103,407 $ 3,204,771 $ 3,262.188 $ 57,417 Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures: Difference 1. Personal Services - Decrease mainly due to turnover and reallignment of positions. $ (21,652) 2. Operating Expenses - Increase mainly due to increase in contract mowing. $ 11%713 3. Capital Outlay - Decrease due to less spending for capital items. $ (40,644) Public Works Department Cost Allocation Parks 27% Fleet Maintenance 6% Cemetery 6% Stormwater 31% 09 Roads 23% Facilities Maintenance 8% ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI CONSOLIDATED PUBLIC WORKS DEPARTMENT too 2010 2011 2012 2013 2013 2014 Actual Actual ActruaI Budget Protected Budget ROADS & MAINTENANCE PERSONAL SERVICES $ 758,644 $ 673,724 $ 623,760 $ 622,687 S 622,687 $ 623,893 OPERATING EXPENDITURES 12.3,463 113,982 113,357 108,733 109,824 108,607 CAPITAL OUTLAY 32,281 1,665 - 1 39,000 38,580 31,404 $ 9149388 $ 789,371 $ 737,117 $ 770,420 $ 771,091 $ 763,500 TOTAL STORMW'ATER UTILITY PERSONAL SERVICES $ 596,385 $ 536,244 $ 456,842 $ 496.889 $ 494,932 $ 456,755 OPERATING EXPENDITURES 459,192 489.067 465.276 445.890 390,611 509,094 CAPITAL OUTLAY 1,185 1.200 4.044 - $ 1.055.577 $ 4.425.307 $ 923,343 $ 943.979 $ 889.543 $ 965,845 TOTAL 1 FLEET MANAGEMENT PERSONAL SERVICES $ 163,773 $ 116,266 $ 174,212 $ 182,300 $ 182.900 $ 181,322 OPERATING EXPENDITURES 34,903 26,554 19,555 24,537 23,637 24,489 CAPITAL OUTLAY 12,000 1.446 3,929 3.929 2,400 $ 214,676 $ 142,816 $ 194,773 $ 246.766 $ 210.466 $ 207,411 TOTAL FACILITIES MAINTENANCE PERSONAL SERVICES $ 115,020 $ 110,977 $ 140,721 $ 137,847 $ 137,847 $ 124,737 OPERATING EXPENDITURES 120,304 113,193 105,539 114,331 115,437 122,925 CAPITAL OUTLAY - - 2,414 44,445 44,445 22,000 $ 235,324 $ 224,170 $ 248,574 $ 292,623 $ 297.729 $ 269,662 TOTAL 11ARKS & RECREATION PERSONAL SERVICES $ 747.688 $ 677,068 $ 650,416 $ 652,445 $ 645,171 $ 641,678 OPERATING EXPENDITURES 234,491 226,769 226,488 229,683 231.963 228,148 CAPITAL OUTLAY 5.419 11,439 12,129 33,440 21,194 161500 $ 983,198 $ 915,276 $ 888.633 $ 914.728 $ 898.324 $ 886,326 TOTAL CEMETERY PERSONAL SERVICES $ 122,322 $ 85,698 $ 87,375 $ 86.814 $ 146,624 $ 140,124 OPERATING EXPENDITURES 20.264 18,616 23,532 30.440 34.994 29,320 CAPITAL OUTLAY - 8,800 - $ 142,586 $ 144,314 $ 1 [9,707 $ 117,254 $ 1.37,618 $ 169,444 TOTAL TOTALS PERSONAL SERVICES S 2,503,832 S 2,199,973 S 2,132,926 S 2,178,582 S 2,190,161 5 2,168,5119 OPERATING EXPENDITURES 988,217 988,177 953,747 905,61.4 902,466 1,022,179 CAPITAL OUTLAY 49,700 13,104 16,734 121,574 112,144 71,500 IS 3,541,749 1 S 3,201,2541 1 S 3,103,407 1 5 3,205,770 5 3,204,771 IS 3,262,188 TOTAL too ICITY OF SEBASTIAN, FLORIDA 20131201 4 ANNUAL BUDGET PUBLIC WORKS ROADS & MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as, ducks, piers, boat ramps, and sidewalks, as well as, provide heavy construction support to other departments as needed. FISCAL YEAR 2013 ACCOMPLISHMENTS Completed Handicap Pier Improvements ✓ Continued regular maintenance of docks, piers, ramps Continued regular pothole maintenance and road crossing paving J Continued Schumann Park. Improvements ✓ Completed Senior Center Improvements J Started Dog Park Restroom Construction FISCAL YEAR 2011 GOALS AND OBJECTIVES > Continued regular maintenance on docks, piers and ramps > Continued regular Pothole Maintenance on streets Continue assisting other departments ,i> Continue assisting Contractors > Complete construction of Dog Park. Restroom PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 201112012 Projected 2012/2013 Projected 2013/2014 Miles of Paved Reads Maintained 156 I56 157 156 157 Number of Parking Lots Maintained 1 16 16 16 1 16 I6 Miles of Sidewalks Maintained 1 26 26 26 1 26 26 PROGRAM BUDGET DESCRIPTION FOR ROADS & MAINTENANCE DIVISION STAFFING NATURE OF ACTIVITY 12113 13114 30.00% 30.00% Streets and Alleyways - Maintain 156 miles of paved streets. Maintain sixteen (16) municipally. owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. 20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc. 10.40% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work. Meet with public as necessary. Coordinate employee training and education. 40.00% 40.00% Assisting other City Departments - Lift heavy material witli cranes, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and balltields. 100.00% 100.00% 101 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2013-'2014 adopted budget for the Roads and Maintenance Division is $763,500, This compares to the 2012-2013 projected expenditures of $771.091, a decrease of $7,591 or 1.0%. FY 09110 FY 10111 FY 11112 Actual Actual Actual Amended Projected Adopted FY 12113 FY 12113 FY 13114 Personal Services $ 758,644 S 673,724 S 623,760 $ 622,687 $ Operating Expenses 123,463 113,982 113,357 108,733 Capital Outlay 32,281 1,665 - 39,000 Total $ 914,388 S 789.371 $ 737.117 $ 770,420 $ Fiscal Year 2013-14 Adopted Budget: 32,699 / 73,495 Major Current Level. Changes fi•om 31,721 171,296 Fiscal Year 2012-13 Projected Expenditures 26,544159,662 1. Personal Services - Net increase mainly due to scheduled longevity increases. 26,544 / 59,662 2. Operating Expenses - Decrease mainly due to repair and maintenance of equipment. 3. Capital Outlay - Budgeted capital outlay are less than the prior year. Maintenance Worker 1 PERSONAL SERVICES SCHEDULE & MAINTENANCE DIVISION Maint 11 Longevity May 2014 enditures Budget Difference 622,687 $ 623,893 $ 1,206 109,824 108,607 (1?17) 38,580 31,000 (7,580) 771.1191 $ 763,500 $ (7,591 ) PAY POSITION RANGE Public Works Director 67,7081 134,822 Administrative Supervisor 32,699173.495 Maintenance Supervisor 32,699 / 73,495 Construction Specialist 31,721 171,296 Sign/Traffic Technician 26,544159,662 Maintenance Worker 11I 26,544 / 59,662 Maintenance Worker 11 25,063 156,331 Maintenance Worker 1 23,580 53,000 Maint 11 Longevity May 2014 enditures Budget Difference 622,687 $ 623,893 $ 1,206 109,824 108,607 (1?17) 38,580 31,000 (7,580) 771.1191 $ 763,500 $ (7,591 ) Difference S 1.206 $ (1,217) $ (7,580) Projected Adopted FULL TIME EQUIVALENTS Expenditure Budget GRADE 11-12 12-13 13-14 12-13 13-14 82 Difference S 1.206 $ (1,217) $ (7,580) Projected Adopted $ 449,755 $ 450,712 Overtime FULL TIME EQUIVALENTS Expenditure Budget GRADE 11-12 12-13 13-14 12-13 13-14 82 1.00 1.00 1.00 S 78,595 $ 78,598 35 1.00 1.00 1.00 62.955 62,955 35 LOCI 1.00 1.00 53,434 53,434 34 1.00 1.00 1.00 46,266 46,266 26 1.00 1.00 1.00 45,794 45,790 26 1.00 1.00 1.00 37,202. 37,202 24 3.00 3.00 3,00 94,0"a0 94,987 22 1.00 1.00 1.00 31,480 31,480 10.00 10.00 10.00 $ 449,755 $ 450,712 Overtime 6.000 6,000 FICA Taxes 33,757 33.869 Clothing Allowance 960 960 Deferred Compensation 41,018 41,104 Group Health Insurance Premium 59,352 59,355 Dependant Health Ins Premium 14,939 14,939 Employee Assistance Program 230 230 Worker's Comp Insurance 16,676 16,724 Total Personal Services $ 622,687 $ 623,893 102 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION 103 EXPENDITURES PER FISCAL YEAR Description 2013-14 2014-15 2015-16 2016-17 2017-18 TOTAL Utility Bed Unit 12 $ 6,000 $ - $ - $ - - $ 6,000 Pick up - replace PW 11 25,000 - - - - 25,000 Enclosed Trailer PW -325 - 9,000 - - - 9,000 Toro Mower PW -311 - 13,000 - - - 13,000 Gator PW -33 - 10,000 - - - 10,000 Bob Cat Skid Steer PW -76 - 70,000 - - - 70,000 Dump Truck PW -10 - - 80,000 - - 80,000 Pickup PW -301 - - - 25,000 - 25,004 Backhoe PW -29 - - - 85,000 - 85,000 Trailer PW -76 - - - 12,000 - 12,000 Open Trailer PW -358 - - - 5,000 - 5,000 Open Trailer PW -360 - - - 5,000 - 5,000 Pick Up PW -05 - - - - 25,000 25,000 Pick Up PW -300 - - - - 25,000 25,000 Sign Truck PW -08 - - - - 45,000 45,000 Tractor PW -337 - - - - 35,000 35,000 $ 31,000 $102,000 $ 80,000 $132,000 $130,000 $ 475,000 103 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PUBLIC WORKS DEPARTMENT ROADS & MAINTENANCE DIVISION Code: 010052 104 FY 13114 Amended City Mgr. Account FY 09/10 FY 10111 FY 11/12 FY 12113 FY 12113 Proposed Number Description Actual Actual Actual Bucl�et Proiected Budget PERSONAL SERVICES 511200 Regular Salaries 516,635 470,174 443,275 449,755 449,755 450,712 511400 Overtime 9,891 7,760 8,676 6,000 6,000 6,000 512100 FICA Taxes 38,435 34,240 32,975 33,757 33,757 33,869 512215 Clothing Allowance 1,200 1,080 960 960 960 960 512225 Deferred Compensation 47,387 43,014 40,675 41,018 41,018 4LI04 512301 Group Health Insurance Premium 90,113 76,28? 68,016 59,352 59.352 59.355 512305 Dependant Health Ins Premium 29,658 24,642 15,662 14,939 14,939 14,939 512309 Employee Assistance Program 276 253 230 230 230 230 512400 Workees Comp Insurance 25,049 16,079 13,291 16,676 16.676 16,724 TOTAL PERSONAL SERVICES 758,644 673,724 623,760 622,687 622,687 623,893 OPERATING EXPENDITURES 533400 Other Contractual Services 0 200 1,425 1,600 1,600 2,000 533415 Janitorial Services 558 471 475 0 40 0 533420 Pest/WeedControl/Mowing 864 1,696 1,182 1,900 1,900 1,900 534000 Travel and Per Diem 389 501 346 500 500 1,000 534101 Telephone 1,875 1,409 1,338 1,120 1,305 3,32{1 534105 Cellular Telephone 2,429 2.702 2,639 2.600 2,900 1900 534110 Internet Services 158 l0] 131 101 405 420 534120 Postage 163 159 470 102 100 100 534310 Electric 2,349 2,621 3,372 3,060 3,060 3,075 534320 Water/Sewer 261 295 318 350 350 300 534380 Trash Pickup/Hauling, Etc. 4,997 1,858 808 2,000 2,000 2,000 534420 Equipment Leases 182 180 632 500 500 500 534620 R & M -Vehicles 18,311 26,297 11,019 15,000 12,004 15,000 534630 R & M -Office Equipment 1,223 678 592 1 1,000 600 600 534640 R & M -Operating Equipment 17,787 16,816 19,518 15,000 20,000 15,000 534830 Special Events 1,468 650 383 2,400 1,400 1,000 534920 Legal Ads 155 189 612 200 200 200 535200 Departmental Supplies 13,090 12,955 18,277 12,000 12,000 12,000 535210 Computer Supplies 947 628 600 500 1,000 600 535230 Small Tools and Equipment 4,699 3,570 3,526 3,000 3,000 3,000 535260 Gas and till 26,212 25,680 22,369 20,700 20,000 20,000 535270 Uniforms and Shoes 3,121 2,381 1,594 1,600 1,600 1.600 535275 Safety Equipment 1.156 688 986 1,000 1,000 1,000 535310 Road Materials & Supplies 12,627 5,782 9,101 14,450 9,950 14,000 535350 Cement 7,518 4,644 10,922 7,000 10,000 7,000 535410 Dues and Memberships 439 348 357 450 414 415 535420 Books and Publications I80 0 0 100 0 0 535450 Training anal Education 305 483 315 900 2,400 1,677 TOTAL OPERATING EXPENDITURES 123,463 113,982 113,357 108,733 1091824 108,607 CAPITAL OUTLAY 606400 Vehicles and Equipment 31.281 1,665 0 3000 38,580 31,0130 TOTAL CAPITAL OUTLAY 32,281 1,665 0 39,400 38,560 31,000 TOTAL ROADS & MAINTENANCE 914,388 789,371 737,117 770,420 771,091 763,500 104 ICITY OF SEBASTIAN. FLORIDA 2013/2014 ANNUAL BUDGET PUBLIC WORKS STQRMWATER UTILITY DIVISION The Stormwater Utility Division is responsible for the control and maintenance of the City's stormwater drainage system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 280 catch basins and culvert structures. It is also the responsibility of the Stormwater Utility Division to enforce compliance with Federal NPDES regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River and Indian River Lagoon in accordance with the Master Stormwater Management Plan. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Completed installation of quarter round for various locations V Completed road paving and drainage on major roads ✓ Monitored mowing contractor V Monitored ditch mowing contractor V Worked with Applied Aquatics to spray canals V Inspected drainage complaints as received ✓ Supervised contractor for the Power Line Road project FISCAL YEAR 2014 GOALS AND OBJECTIVES li- Continue quarter round program i> Continue maintenance on collapsed culverts Continue monitoring the mowing contract > Continue mowing of rear ditches and rights of ways. r� Continue working with Applied Aquatics to spray canals. Inspect drainage complaints as received. PERFORMANCE MEASURES Performance Indicators Actual 2049/2010 Actual 2010/2011 Actual 201212413 Projected 201212013 Projected 2013/2014 Miles of swales 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 30,000 36,900 30,100 30,100 28,500 Miles of ditches maintained 50.0 50.0 50.0 50.0 50.0 Catch basin and culverts maintained 280 290 300 300 310 Linear feet Main Ditches reconstructed 20,040 10,000 10,000 10,000 10,000 Road Crossing Pipe Replacements 30 15 24 24 12 105 ITY OF SEBASTIAN, FLORIDA 20131241= ANNUAL BUDGE PROGRAM BUDGET DESCRIPTION FOR STORMMWATER UTILITY DIVISION STAFFING NATURE OFACTIIVITY 12113 13114 50,00%a 50.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 FY 10111 FY 11112 miles of large canals. Maintain 50 miles of ditches, swales and side yard ditches. 25.00% 25.00% Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. Maintain Actual Actual 28+0 catch basins and largelsinall culverts. 10.00%© 10.00% General Administration - Preparation of budget, update service records. Maintain equipment $ 536,240 $ 456,842 records. Review contracts and construction drawings on City contract work. Meet with public as $ 494;932 $ Operating Expenses necessary. Coordinate employee training and education. 5.00%b 5.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, 390,611 Capital Outlay Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 10,00%o Capital Proiects - Planning, Design, Specifications Consultant Coordination Bidding and 4,000 Total Contracts, Construction Management inspections. 100.00% 100,0(]°ro $ 903,979 STORMWATER UTILITY DIVISION BUDGET SUMMARY it Year 2013-2014 adopted budget for the Stormwater Utility Division is expenditures of $889,543 an increase of $76,302 or 8.6%. Year 2013-14 Adopted Budget: Current [,eve[ Changes from Year 2012-13 Projected Expenditures: 1. Personal Services - Decrease due to replacing personnel at lower pay grades_ 2. Operating Expenses - Net increase for the cost of contract mowing. 3. Capital Outlay - No Capital Outlay items are budgeted. 106 s compares to the 201 Adapted FY 13114 dget Difference 456,755 $ (38,177) 509,090 118,479 - (4,000) 965,845 $ 76,302 Difference $ {38,177) $ 118,479 $ (4,000) Amended Projected FY 09-10 FY 10111 FY 11112 FY 12113 FY 12/13 Actual Actual Actual Budget Expenditures Personal Services $ 596,385 $ 536,240 $ 456,842 $ 496,889 $ 494;932 $ Operating Expenses 459,192 489,067 465,276 405,890 390,611 Capital Outlay - - 1,185 1,200 4,000 Total $ 1,055,577 $ 1,025,307 $ 923,303 $ 903,979 $ 889,543 $ Year 2013-14 Adopted Budget: Current [,eve[ Changes from Year 2012-13 Projected Expenditures: 1. Personal Services - Decrease due to replacing personnel at lower pay grades_ 2. Operating Expenses - Net increase for the cost of contract mowing. 3. Capital Outlay - No Capital Outlay items are budgeted. 106 s compares to the 201 Adapted FY 13114 dget Difference 456,755 $ (38,177) 509,090 118,479 - (4,000) 965,845 $ 76,302 Difference $ {38,177) $ 118,479 $ (4,000) CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL B[J1]GET� PERSONAL SERVICES SCHEDULE ORMWATER UTILITY DIVISION 3,000 25.257 23,467 1,090 960 31,598 29,032 52.271 48,936 18,063 15,816 215 Projected Adopted 16,720 PAY $ 456,755 FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 rmwater Superintendent 46,541 197,308 70 1.00 1.00 1.00 $ 58.672 $ 61.431 rmwater SuperVisar 32,699173,495 35 2.00 2.00 2.00 72,792 74,915 -istruction Inspector 30,797169,218 33 1.00 1.00 1.00 53,910 56,283 intenance Worker I11 26,544159,662 26 1.00 2.00 0.00 82,527 - intenance Worker 11 25,063 156,331 24 2.00 2.00 1.00 55.852 31.506 intenance Worker 1 23,580 53.000 22 2.00 1.00 4.00 23,378 94,49 9.00 9.00 9.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Camp Insurance Total Personal Services 107 $ 347,131 $ 318,617 3,000 3,000 25.257 23,467 1,090 960 31,598 29,032 52.271 48,936 18,063 15,816 215 207 16,307 16,720 $ 494.932 $ 456,755 /CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGEETI STORMWATER UTILITY DIVISION Codec 010053 Account Number Description PERSONAL SERVICES FY 09110 Actual FV 10111 Actual FY 11112 Actual Amended FY 12/13 Budget FY 12/13 Projected FV 13114 City N1gr. Proposes! Budglt 511200 Regular Salaries 407,992 369,879 315.670 347,131 347,131 318,617 511400 Overtime 1.481 2,181 1,678 3,000 3,000 3,006 512100 FICA Taxes 34,156 26.818 22,402 25,257 25.257 23.467 51221.5 Clothing Allowance 1.320 1,320 1 960 960 1,090 960 512225 Deferred Compensation 36,853 33,485 28,561 31,598 31,598 29,032 512301 Group Health Insurance Premium 76.395 64,365 55,391 52,999 5272711 48„936 512305 Dependant health Ins Premium 16,423 21,550 21,109 19,430 18,063 15,816 512309 Employee Assistance Program 276 250 202 207 215 207 512400 Worker's Comp Insurance 23,489 16,392 10.869 16,307 16,307 16,720 TOTAL PERSONAL SERVICES 596,385 536,240 456,842 496,889 494,932 456,755 OPERATING EXPENDITURES 533150 Engineering Services 6,248 840 0 250 250 250 533400 Other Contractural Services 2,543 2300 8.875 6.000 9,000 9,000 533420 Pest/Wecd ControllMowing 42,889 34,889 32,298 45,000 45,000 45,000 533425 Contract Mowing Services 211,503 212,728 215,428 136,238 136,238 250,000 533427 Contract Qtr Round Maintenance 12.500 12,000 14,571 6.000 6,000 5,000 534101 Telephone 330 839 820 665 900 910 534105 Cellular Telephone 1,800 1.796 1.753 1,800 1,920 1,920 534110 Internet Services 37 37 26 40 0 0 534120 Postage 51 I 1 t0 10 10 534310 Electric 1.338 1,078 1,079 1,(}15 800 700 534320 Water/SeNver 1,491 3,164 798 1,220 1,000 1.000 534340 Trash Pickup/Hauling, Etc:. 9,198 8,438 3,485 6,000 6,000 5,000 534420 Equipment Leases 40 137 1.174 1500 1,500 1,500 534620 R & M -Vehicles 19,902 32,073 2.0,323 24,000 24,000 24,000 534630 R & M - Office Equipment 1,301 1,903 1.240 1,352 600 600 534640 R & M -Operating Equipment 28,462 50,570 39,415 52,000 40,000 40,000 534920 Legal Ads 0 0 83 0 0 0 535200 Departmental Supplies 3,265 4,265 5,538 4,500 4,500 4,500 535210 Computer Supplies 7 311 570 200 305 200 535230 Small Tools and Equipment 791 1,420 1,165 1,500 2,000 2,000 535260 Gas and Oil 38,795 41,026 36,561 39,000 30,000 30,000 535270 Uniforms and Shoes 2,716 2.321 17535 1.350 1,350 1.350 535275 Safety Equipment 1,139 324 261 1,000 1,000 1,000 5353110 Road Materials & Supplies 20.494 13,077 11,706 15.000 15,000 15,000 535320 Sod 11,833 18305 27,559 20,000 13,000 15,000 535350 Cement 19,255 17,139 11,140 10,000 20.000 25,000 535355 Culvert Pipe 19,544 27,881 27,753 30,000 30,000 30.000 535410 Dues and Memberships 113 116 119 150 138 150 535420 Books and Publications 35 0 0 0 0 0 535450 Training and Education 1;572 89 0 100 l00 0 TOTAL OPERATING EXPENDITURES 4:59,192 489,067 465,2.76 405,890 390,611 509,094 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 1,185 1,200 4,000 0 TOTAL CAPITAL OUTLAY 11 0 1,185 1,200 4,000 0 TOTAL STORM4VATER UTILITY DIVISION 1,055,577 1,025,307 923,303 903979 889,543 965,845 108 CITY OF SEBASTIAN, FLORIDA 201.3/201.4 ANNUAL BUDGET` PUBLIC WORKS FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 120 vehicles, 27 units of major equipment and 160 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with E.P.A. requirements. FISCAL YEAR 2013 ACCOMPLISHMENTS V Maintained fuel facility to EPA standards ✓ Upgraded the Hurricane Manual for better }Manning and completion of fleet management services during emergencies. +� Expanded the use of government contracts to purchase vehicles, equipment, repair parts and services. Sale of surplus vehicles and equipment. FISCAL YEAR 2014 GOALS AND OBJECTIVES Replace diesel fuel tank/puunp system. ➢ Expand training for Fleet staff and equipment operators. A Reduce the repair parts inventory and exchange obsolescent inventory. i, Generate revenue from the sale of surplus vehicles and equipment. Performance Indicators Actual 2009/2.010 Actual 2010/2011 Actual 2011/2012 Projected 2012/2013 Projected 201312014 Number of Vehicles Maintained 120 120 121 124 120 Number of Heavy Equipment Maintained 46 46 42 31 27 Number of Light Equipment Maintained 110 110 129 155 160 Preventive Maintenance Services 224 200 209 200 1 200 Road Service Calls 225 200 185 200 160 Completed Service Requests 983 650 715 650 650 FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 201.3-2014 adopted budget for Vehicle Maintenance is $207,411. This compares to the 2012-2013 projected expenditures of $210,466, a decrease of $645 or .3%. Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actul Budget Expenditures Budget Difference Personal Services $ 163,773 $ 116,266 $ 174,212 $ 182,300 $ 182,906 S 181,322 $ (1,578) Operating Expenses 34,903 26,550 19,555 20,537 23,637 24,089 452 Capital Outlay 12,000 - 1,006 3,929 3,929 2,000 (1,929) Tata) $ 210,676 $ 112,816 $ 194,773 $ 2061.766 $ 210466 $ 207.411 S (3,055) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures Difference 1. Personal Services - Increased for longevity offset by waiver of group insurance. $ (1,578) 2. Operating Expenses - increase mainly due to repair and maintenance of buildings. $ 452. 3. Capital Outlay - Reduction in budgeted capital outlay items. $ (1,929) 109 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM t;UI)GIE'I'TCgn=']['NIANAG-EMJKN'1'1)ivisioN STAFFING NATURE OFACTIYITY 12113 13114 10.00% 10.00% Administration of City Fleet Management Program -Supervise and direct employees in the implementation of a Fleet Management Program for over 204 pieces of equipment. Develop and direct the maintenance of .1 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00%" 10.00% Order and Parts Processing. - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00%a'Employee Training - Train employees in new corrective repair procedures, waste disposal, and Department til Labor Safety Requirements and Standards. 10.00% 10,00% VehicleData Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00%" 5.00%" General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.0011a 5.00% Admlinistration of City Fuel Facility Management Program - Supervise and maintain unleaded gasoline an diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00%" 5.00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00"/" 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of Fleet Assets. 100.00%1100.00% 42,463 Mechanic PERSONAL SERVICES SCHEDULE FLEET MANAGEMENT DIVISION Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Garage Superintendant 30,663 ! 68, 918 35 1.00 1.00 1.00 $ 56,280 $ 56,280 Head Mechanic 28,196 63,373 29 1.00 1.00 1.00 40,060 42,463 Mechanic 25,063 56,331 24 1.00 1.00 1.00 30,535 30,535 Clerical Assistant 11.01 124.75 21 0.50 0.50 0.50 11,000 11,500 3.50 3.50 3.50 $ 137,875 $ 140,778 Overtime 1,200 1,200 FICA Taxes 10,612 10,880 Clothing Allowance 240 240 Deferred Compensation 11,494 11,765 Group Health Insurance Premium 18,924 13,864 Dependant Health Ins Premium 0 0 Employee Assistance Program 92 92 Worker's Comp Insurance 2,463 2,503 Total Personal Services $ 182,900 $ 181,322 Schmidt Waive Insurance Jennings 5% Longevity April 2013 Richards - of insurance CAPITAL OUTLAY SCHEDULE MANAGEMENT DIVISION EXPENDITURES PER FISCAL YEAR Description 2013-14 2014-15 2015-16 2016-17 2017-18 TOTAL ace oil pumps and dispenser. $ 2,000 $ 1,000 $ - $ - $ - $ 3,040 $ 2.,000 $ 1,400 $ - $ - $ - $ 3.0001 110 JCS ITY OF SEBAS'T'IAN, FLORIDA 201312014 ANNUAL PUDGET� FLEET MANAGENLENT DIVISION Code. 010054 Account Number Description PERSONAL SERVICES FY 09/10 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Budget 511200 Regular Salaries 123,045 87376 128,748 137,875 137,875 140,778 511400 Overtime 1,256 813 1,389 600 1,200 1200 512100 FICA Taxes 9,488 6,756 10,003 10,612 10,612 10,880 512215 Clothing Allowance 360 120 240 240 240 240 512.2.25 'Deferred Compensation 8,283 6,024 10,452 11,494 11,494 11,765 512301 Group Health Insurance Premium. 17,814 13,940 21,646 18,924 18,924 13,564 512305 Dependant Health Ins Premium 309 0 0 0 0 0 512309 Employee Assistance Program 71 60 90 92 9? 92 512400 Worker's Camp Insurance 3,147 1,177 1,644 2,463 2,463 2,503 TOTAL PERSONAL SERVICES 163,773 116,266 174,212 182,300 182,900 181,322 OPERATING EXPENDITURES 533400 Other Contractual Services 1,500 750 1,281 1,600 1,600 1,600 533410 Environmental Services 350 50 50 250 250 350 533415 Janitorial Services 2,558 471 475 0 40 0 534000 Travel and Per Diem 0 168 365 665 950 967 534101 Telephone 579 573 436 690 210 210 534105 Cellular Telephone 550 652 849 756 842 842 534110 Internet Access 40 41 30 40 0 0 534310 Electric 3,704 2,940 2,790 2,705 2,530 2,530 534320 Water/Sewer 261 295 3[8 360 340 340 534440 Rents and Leases 0 200 0 0 0 0 534610 R & M - Buildings 0 58 0 850 850 1,300 534620 R & M -Vehicles 980 962 655 1.400 1._400 1.400 564330 R & M - Office Equipment 175 350 449 500 600 600 534640 R & M -Operating Equipment 5,769 5,958 3,188 2,571 4,000 4,000 534920 Legal Ads 0 0 60 0 0 0 535200 Departmental Supplies 9,909 5,055 3,524 2,300 3,000 3,000 535210 Computer Supplies 253 3,004 307 900 400 450 535230 Small Tools and Equipment 2,601 1,858 1,731 1,5+00 2,200 2,200 535260 Gas and Oil 3,175 1,717 016 1,750 2,200 2.200 535270 Uniforms and Shoes 1,839 1,104 827 950 950 950 535275 Safety Equipment 0 340 405 300 325 300 535420 Books and Publications 660 0 0 0 0 0 535450 Training and Education 0 4 299 450 950 950 TOTAL OPERATING EXPENDITURES 34,903 26,550 19,555 20,537 23,637 24,089 CAPITAL OUTLAY 606400 Vehicles and Equipment 12,000 1,006 3,929 3,929 2,000 TOTAL CAPITAL OUTLAY 12,000 11 1,006 3,929 39929 2,000 TOTAL FLEET MANAGEMENT DIVISION 210,676 142,816 194,773 206,766 210,466 207,411 ICITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI PUBLIC WORKS PARKS & RECREATION DIVISION The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting & removal of trees, shrubs, turf and annuals at fifteen (15) parks, ,grounds of four (4) City Buildings, two (2) boat ramps, Indian Diver Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of eight (8) baseball/softball fields, four (4) football/soccer fields, ten (10) tennis courts including four (4) clay courts, four (4) basketball courts, Dog Park, Splash Pad and medians on US I and Schumann Drive. Also provides, aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate prograrns at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Paster Egg Hunt and Halloween Parade. Assist with all Park & Special Events. Starting in FY 2011-12, the maintenance of the Sebastian Blvd. intersections were added as part of the park maintenance program. FISCAL YEAR 2013 ACCOMPLISHMENTS V Re Surfaced, Laser Leveled & Installed New Lines, Nets and Posts at Clay Tennis Courts J Installed new playground at Community Center. installed new sports lighting on Multi Purpose Field at B.S.S.C. ✓ Rennovated Baseball and Football Field Restrooms at B.S.&C. ✓ Installed new sports lighting on Volleyball Courts at Riverview Park. Installed Shade Canopies for Bleachers at B.S.S.C. Baseball Fields. Continued quality maintenance and beautification of all Parks & City Grounds FISCAL YEAR 2014 GOALS AND OBJECTIVES Complete capital improvements approved in the C.I.P. Bridget Y Continue quality maintenance and beautification of all Parks & City Grounds PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 2013/2014 Large Park Areas 280 Acres 280 Acres 280 Acres 280 Acres 280 Acres Sports Complex 22 Acres 22 Acres 22 Acres 22 Acres 22 Acres City Grounds 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres Medians and Walkways 5 miles 5 miles 5 miles 5 miles 5 miles 112 CITY OF SEBASTIAN, FLORIDA 2+01312014 ANNUAL BUDGE] PROGRAM BUDGET DESCRIPTION FOR PARKS & RECREATION DIVISION ST4FFING NATURE CIFAGTIVITI' 1113 1311.1 75.00% 75.00% Partes - Mow, weed, and edge 50 acres of park land and 15 park locations. Remove trash at all parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects. 5.00% 5.00% Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community Center, 2.50% 2,50% Plav rounds - Repair and maintain equipment at all City owned playground areas. 11,00% 11.00% Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities at 8 organized -play fields to maintain a safe area of play. 5.00% 5.00% Landscaping - Trimming, removal and replacement of trees. plants and sod on all City properties. 1.50% 1.50% Structural Reoairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation systems, 100.00% 100.00% Budget PARKS & RECREATION DIVISION BUDGET SUMMARY The Fiscal Year 2013-2014 adopted budget for Parks & Recreation is $886,326, This compares to the 2012-2013 projected expenditures of $898,324, a decrease of $11,998 or 1.3%. Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 1213 FY 12-13 FY 13-14 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 747,688 $ 677,068 $ 650,016 $ 652,045 $ 645,171 $ 641,678 $ (3,493) Operating Expenses 230,041 226,769 226,488 229,683 231,963 228,148 (3,815) Capital Outlay 5,419 11,439 12,129 33,000 21,190 16,500 (4,690) Total $ 983,198 $ 915,276 $ 888,633 $ 914,728 $ 898,324 $ 886,326 $ {11,998} Fiscal Year 2013-2014 Adopted Budget: Major Current Level Changes from Fiscal Year 20122013 Projected Expenditures Difference 1. Personal Services - Net decrease due to positions replaced at lower pay grades. $ (3,493) 2. Operating Expenses - Net decrease due to reduction in repair and maintenance of parks. $ (3,815) 3. Capital Outlay - Decrease in amount of budgeted capital items. $ (4,690) +CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE PARKS & RECREATION DIVISION $ 471,893 $ 469,029 Overtime 10.000 10,000 FICA Taxes 35,145 35,394 Clothing Allowance 1,080 1,080 Deferred Compensation Projected Adopted Group Health Insurance Premium PAY 61,234 FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-112 12-13 13-14 12-13 13-14 Parks Superintendent 46,541 197,348 70 1.00 1.00 1.00 $ 66,775 $ 66,775 Parks Supervisor 32,699 A 73,495 35 1.00 1.010 1.0o 39,608 39,608 Recreation Supervisor 32,699173,495 35 1.00 1.00 1.00 39,108 39,108 Foreman 28,196 /63,373 29 1.00 1.40 0.00 29,578 - Maintenance Worker II 25,063 156,331 24 3.00 3.40 3.40 112,129 114,027 Maintenance Worker I 23,580 / 53,000 22 4.00 4.00 5.40 110,695 135,511 Skate Park Attendants"' 2.50 2.50 2.50 21,004 21,000 Gymnastic Assistant"' 4.54 4.50 4.50 25,044 25,000 Tennis Courts Attendants"' 2.00 2..40 2.40 28,000 28,000 20.00 20.00 20.00 Maintenace Worker 117.5% Longevity July 2014 Maintenace Worker 15% Longevity January 2014 CAPITAL OUTLAY SCHEDULE PARKS & RECREATION DIVISION $ 471,893 $ 469,029 Overtime 10.000 10,000 FICA Taxes 35,145 35,394 Clothing Allowance 1,080 1,080 Deferred Compensation 36,848 36,550 Group Health Insurance Premium 64,552 61,234 Dependant Health Ins Premium 1.8,725 17,445 Employee Assistance Program 253 253 Worker's Comp Insurance 10,755 10,693 Total Personal Services $ 645,171 $ 641,678 ( 1) F/T1E position years represents full time equivalent positions. For Gymnastic Assistants, 4.5 equals nine - temporary part-time positions. For Skate Park Attendants, 2.5 equals five temporary part-time positions. 13,044 For Tennis Courts, 2 equals four temporary part-time positions, - 9,440 - - - Maintenace Worker 117.5% Longevity July 2014 Maintenace Worker 15% Longevity January 2014 CAPITAL OUTLAY SCHEDULE PARKS & RECREATION DIVISION EXPENDITURES PER FISCAL YEAR Description 2013-14 2014-15 2015-16 2016-17 2017-18 TOTAL Basketball Goals $ 4,400 $ - $ - $ - $ - $ 4,000 Tow Behind Sprayer - 3,500 - - - 3,500 Trailer - 8,000 - - - 8,000 Front Deck Mower 12,500 - - - - 12,544 Truckster - 9,000 - - - 9,040 Front Deck Mower - 13,400 - - - 13,044 Enclosed. Trailer - 9,440 - - - 9,000 New Tractor - - 50,000 - - 50,000 $ 16,500 $ 42,504 $ 50,4130 $ - $ - $ 109,000 114 LCITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUIJ►GET� PARKS & RECREATION DIVISION Code; 010057 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 113111 Actual FY 11/12 Actual Amended FY 12113 Budget FY 12113 Projected FY 13/14 City Mgr. Proposed Budp_et 511200 Regular Salaries 497,109 415,097 391.279 397.893 397.893 395,029 511300 Temporary Salaries 71.0,'- 65.986 70,330 74.000 74.000 74,000 511400 Overtime 10,943 11,370 13,171 10,000 10.000 10,000 512100 FICA Taxes 38.257 35,562 34,039 35,105 35,105 35,394 512215 Clothing Allowanec 1,320 1,080 960 1,080 1,080 1,080 512225 Deferred Compensation 41,225 38.382 36,286 363078 36.808 36,550 512301 Group Health Insurance Premium 91,594 72,052 68,3303 60.552 60.552 61,234 512305 Dependant Health Ins Premium 28,342 26,517 25,868 25,599 18,725 17,445 512309 Employee Assistance Program 307 276 253 253 253 253 512400 Worker's Comp Insurance 17.559 10,746 9,527 10,755 10.755 10,693 'TOTAL PERSONAL SERVICES 747,688 677,068 6501,016 652,045 64x,171 641,678 OPERATING EXPENDITURES 533400 Other Contractual Services 0 100 0 0 0 0 533415 Janitorial Services 13.809 6.625 3.940 0 308 0 534000 Travel and Per Diem 0 1.036 1.059 900 1.300 1,300 534101 Telephone 2,374 2,440 2,493 2,370 2,825 2,878 534105 Cellular Telephone 2,511 2,671 2,619 2,550 2,200 2.430 534110 Internet Services 20 20 76 20 405 420 534120 Postage 209 149 92 100 toll 100 534310 Electric 93,082 85,973 89.111 94,950 86,0001 86.000 534320 Water/Sewer 11,342 11,056 10.038 $,0007 81950 9,325 534380 Trash Pickup/Hauling, Etc, 159 0 0 100 100 100 534420 Equipment Leases 0 0 0 loo 100 loo 534620 R & M -Vehicles 4,705 9,510 8,310 8,500 7,500 7,500 534630 R & M - Office Equipment 653 671 592 600 595 595 534640 R & M - Operating Equipment 18,741 197411 13.785 18,000 19,000 19,()00 534680 R & M - Irrigation Systems 4.724 7,671 3,538 3,000 3,500 3.500 534685 R &. M - Grounds Maintenance 14331 15.225 11,964 14,000 14,000 14.000 534686 R & M - Parks Facilities 17,680 14,588 20,784 16,000 27,000 16.000 534830 Special Event ENpense 2327 2.370 2,430 3,500 3,500 3,5007 535700 Departmental Supplies 2,773 3.154 2,251 2,500 2,500 1500 535210 Computer Supplies 1 76 t20 450 730 120 535220 Cleaning Supplies 28 46 126 200 400 400 535221 Fertilizer/Chemical Supplies 10,846 9,500 11,154 12,000 12,000 12,000 535230 Small Tools and Equipment 1.719 2,380 1816 3,000 5,000 12,500 ;35260 Gats and Oil 23,053 27,840 35,199 34,600 29,000 29,000 535270 Uniforms and Shoes 3,404 2.596 1,886 1.800 2.300 2,300 535275 Safety Equipment 765 357 205 500 500 500 535410 Dues and Memberships 6555 823 1,109 1,143 1,200 1.130 535420 Books and Publications 0 0 142 150 100 100 535450 Training and Education 180 481 649 650 850 850 TOTAL OPERATING EXPENDITURES 230,091 226,769 226,488 229,683 23I,963 228,148 CAPITAL OUTLAY 606300 Improvements Other Than Bldgs 2,475 0 U 16.000 2,000 0 600400 Vehicles and Equipment 2,944 11,439 12,129 17,000 19,19() 16,500 TOTAL CAPITAL OUTLAY 5,419 11,439 12,129 33,000 21,190 16-500 TOTAL PARKS & RECREATION DIVISION 983,198 915,276 L 888,633 1 914,728 1 898,324 1 886,326 115 ITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI PUBLIC WORKS CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 9.34 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of fancily members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations. FISCAL YEAR 2013 ACCOMPLISHMENTS Continued putting in granite benches +� Put new wood benches in the gazebo & painted , also all sidewalks ✓ Painted the inside of office plus the floor Installed new trash receptacles �`1a designated areas v' Purchased new property for expansion FISCAL YEAR 2414 GOALS AND OBJECTIVES City Gaal: Quality of Life Y Continue putting benches in for the public. ➢ Have the whole cemetery resurfaced, along with Miami curve. City Goal: Governmental Efficiency ➢ Continue to maintain the cemetery in a efficient manner. To make it as pleasant for the public as possible. PERFORMANCE MEASURES Performance Indicators Actual 200912010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 2013/2014 Cremains, including niches 43 27 30 32 33 Burials 23 27 35 34 34 Acres of property rnaisltained 9.34 9.34 9.34 9.34 9.34 Operating cost per acre maintained $15,265 $ I I,159 $1$,142 $12,554 116 IC'ITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR CEMETERY DIVISION STAFFING NATURE OF ACTIVITY 12113 13114 60.00%a 60.00% Cemetery Ground Maintenance - Maintain 9.34 acres of grounds through improved Scheduling. FY 12/13 FY 12113 of mowing, trimming, and general cleanup. Assist with sales and locations of burial spaces and Actual Actual assist citizens and visitors in locating burial spaces of family members and friends. Removal and Expenditures Personal Services $ 122,322 trimming of unsightly trees to enhance appearance and increase safety. Continue to apply $ 87,.375 $ 86,814 chemicals and fertilizer to improve the overall appearance of the Cemetery. Perforin Operating Expenses 20,264 18,616 beautification projects such as planting trees and bushes to enhance appearance. 10.00% 10.00% Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors - 8,800 in locating burial spaces of family members and friends. 20.00% 20.00% Administration - Assist in record keeping, gill processing, sales and products. 10.00% 10.00% Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.00% CEMETERY DIVISION BUDGET SUMMARY e fiscal Year 2013-2014 adopted budget for the Cemetery is $169,444. This compares to the 2012-2013 projected expendi $137,618, an increase of $31,826 or 23.1%. Total $ 142,586 $ 104,314 $ 119,707 S 117,254 $ 137,618 Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures 1. Personal Services - Increase due to transfer of employee into a Maintenance Worker I position. 2. Operating Expenses - Net decrease mainly due to repair and maintenance of buildings. 3. Capital Outlay - No budgeted capital outlay items. 117 Adopted FY 13114 Budget Difference 140,124 S 33,500 29,320 Amended Projected FY 09110 FY 10111 FY 11/12 FY 12/13 FY 12113 Actual Actual Actual Budget Expenditures Personal Services $ 122,322 $ 85,698 $ 87,.375 $ 86,814 $ 106,624 $ Operating Expenses 20,264 18,616 23,532 30,440 30,994 Capital Outlay - - 8,800 - - Total $ 142,586 $ 104,314 $ 119,707 S 117,254 $ 137,618 Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenditures 1. Personal Services - Increase due to transfer of employee into a Maintenance Worker I position. 2. Operating Expenses - Net decrease mainly due to repair and maintenance of buildings. 3. Capital Outlay - No budgeted capital outlay items. 117 Adopted FY 13114 Budget Difference 140,124 S 33,500 29,320 (1,674) 169,444 $ 31,826 Difference $ 33,500 $ (1,674) +CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE CEMETERY DIVISION Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Cemetery Supervisor 32,699173,495 35 1.00 1.00 1.00 $ 62,955 $ 52,955 Maintenance Worker I 23,580153,000 22 0.00 0.50 1.00 15,110 39,111 1.00 1.50 2,00 $ 78,065 $ 102,066 Overtime 1,200 1,000 FICA Taxes 5,769 7,619 Clothing Allowance I20 240 Deferred Compensation 7,127 9,2.98 Group Health Insurance Premium 7,982 11,918 Dependant Health Ins Premium 3,714 3,714 Employee Assistance Program 31 46 Worker's Comp Insurance 2,616 4,223 Total Personal Services $ 106,624 $ 140,124 CAPITAL OUTLAY SCHEDULE CEMETERY DIVISION EXPENDITURES PER FISCAL YEAR Description 2013-14 2014-15 2015-16 2016-17 2017-18 TONAL Skag's Riding Mower $ 9,600 $ - $ - $ - $ 9,600 $ - $ 9,600 $ - $ - $ - $ 9,600 118 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BIJDGE'T' CEMETERY DIVISION Code: 010059 Account Number Descrintion PERSONAL SERVICES FY 09110 Actual FY 10/11 Actual FY 11/12 Actual Amended FY 12113 Budget FY 12/13 Projected FY 13114 City Mgr. Proposed Budget 511200 Regular Salaries 85,152 63,186 62,932 62,955 78,065 102,066 511400 Overtime 601 381 740 1,000 1,200 1,000 512100 FICA Taxes 61,094 4,595 4,562 4,613 5,769 7,619 512215 Clothing Allowance 240 120 240 120 1,20 240 512225 Deferred Compensation 7,718 5,721 5,730 5,767 7,127 9,298 512301 Group Health Insurance Premium 12,282 6,465 7,086 6,006 7,982 11,918 512305 Dependant .Health Ins Premium 1 5,976 3,444 31772 3,714 3,714 3,714 512309 Employee Assistance Program 38 23 25 23 31 46 512400 Worker's Comp Insurance 4,221 1,760 2,288 2,616 2,616 4,223 TOTAL PERSONAL ,SERVICES 122,322 85,698 87,375 86,814 106,624 140,.124 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 3,040 12,000 8,730 9,000 533415 Janitorial Services 2,084 219 252 0 21 0 534101 Telephone 1,526 1,674 1,648 1,800 1,800 1,600 534105 Cellular Telephones 480 559 578 565 644 800 534110 Internet Access 528 574 570 600 555 555 534310 Electric 1,836 2,054 1,813 I,680 1,680 1,700 534610 R & M - Buildings 143 199 0 825 3,925 200 534620 R & M -Vehicles 0 65 284 250 250 550 534640 R & M -Operating Equipment 3,093 2,664 4,620 2.700 2,700 2,800 534685 R & M - Grounds Maintenance 4,103 5,140 33196 3,280 3,280 3,575 535200 Departmental Supplies 3,999 2,935 3,300 3,310 3,310 3,730 535210 Computer Supplies 0 0 136 200 200 2.05 535220 Cleaning Supplies 0 181 148 250 250 200 535230 Small Tools and Equipment 0 19 1,024 500 500 785 535260 Gas and Oil 1,558 2,047 2,547 2,080 2,080 2,425 535270 Uniforms and Shoes 715 286 185 200 200 395 535275 'Safety Equipment 199 0 231 200 869 200 TOTAL OPERATING EXPENDITURES 20,264 18,616 23,532 30,440 30,994 29,320 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 8,80+0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 8,800 0 0 0 TOTAL CEMETERY DIVISION 142,586 104,314 119,707 117,254 137,618 169,444 119 CITY OF SEBASTIAN, FLO-RIDA 2013120/4 ANNUAL BUDGET' PUBLIC WORKS FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair for all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments such as moving office equipment and furniture. FISCAL YEAR 2013 ACCOMPLISHMENTS Continue to adhere to ongoing preventive maintenance schedule. +r Monitored and controlled supplies and equipment; ordered supplies and tools as necessary. ✓ Coordinated with contractors in providing contract services. Monitored work activities to ensure compliance with established policies and procedures. V Completed six month trial of in house janitorial services. FISCAL YEAR 2414 GOALS AND OBJECTIVES City Goal: Governmental Efficiency r Plan, prioritize and modify as needed current preventive maintenance schedules. Continue to review purchases of supplies and materials for competitive pricing. Continue to review contract for services to insure competitive pricing. `r' Continue to evaluate the effectiveness of the in house janitorial services. PERFORMANCE MEASURES Performance Indicators Actual 200912010 Actual 2010/2011 Actual 201112412 Projected Projected 201212013 2413/2014 Number of facility and sites maintained 53 55 55 55 55 Total square footage maintained 144,513 160,538 160,538 160,538 160,538 Total number of work orders completed 162 170 132 170 150 Cost per square foot maintained $1.63 $1.40 $1.55 $1.82 $ I.85 PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STA.F'F'ING NATURE OF ACTIVITY 12113 I3114 60.00% 20.00% PropertV ProperMaintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction. Electrical, Painting, Plumbing, Cabinetry. CarpenLij, and General Maintenance. 20.00% 20.00% Administration - Supervise City facility contractors to ensure contractual obligations enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the pre aration of annual division bud et. 20.00% 60.00% General Services - Perform duties such as supporting community activities, moving offices furniture, and providing janitorial services for all City facilities. 100.00%1 100.00% 120 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2013-2014 adopted budget for the Facilities Maintenance is $269,662. This compares to the 2012-2013 projected expenditures of $297,729, a decrease of $28,067 or 9.4%. 8,458 7.681 360 240 Projected Amended Projected Adopted 833 FY 09-10 FY 10-11 FY 1 1-12 FY 12-13 FY 12-13 FY 13-14 RANGE Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 115,020 $ 110,977 $ 140,721 $ 137,847 $ 137,847 $ 124,737 $ (13,110) Operating Expenses 120,304 113,193 105,,539 110,331 115,437 122,925 7,488 Capital Outlay - - 2,414 44,445 44,445 22,000 (22,445) "ictal $ 235,324 $ 224,170 $ 248,674 $ 292,623 $ 297,729 $ 269,662 $ (28,067) Fiscal Year 2013-2014 Adopted Budget: 1.00 1.00 24,810 24,810 Major Current Level Changes from 8.50 ft 0.00 2.00 Fiscal Year 2012-2013 Projected Expenditures 35,360 35,360 Difference 1, Personal Services - Decrease due to reduction of one position. 3.00 3.00 3.40 $ (13,1 10) 2. Operating Expenses - increase mainly due to repair and maintenance of buildings. $ 7,488 3. Capital Outlay - Due to less budgeted for capital outlay items. $ (22,445) PERSONAL SERVICES SCHEDULE FACILITIES MAINTENANCE Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE $ 103.139 $ 93,088 7,500 7.500 8,458 7.681 360 240 Projected Adopted 8.629 PAY 833 FULL TIh7E EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 11-12 12-113 13-14 12-13 13-14 ilities Maintenance Supervisor 32,699 /73,495 35 1.00 1.00 1.00 $ 32,917 S 32,917 intenance Worker 11 25,063156,331 24 1.00 1.00 0.00 10,452 0 intenance Worker 1 23,580153,400 22 1.00 1.00 1.00 24,810 24,810 �todian (Part-time) 8.50 ft 0.00 2.00 2.00 35,360 35,360 3.00 3.00 3.40 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE $ 103.139 $ 93,088 7,500 7.500 8,458 7.681 360 240 6,807 5,892 8.629 7,874 833 416 69 46 S 137,847 S 124,737 EXPENDITURES PER FISCAL YEAR Description 2413-14 20.14-15 2415-16 2016-17 2017-18 TOTAL Roof Racks, Lockable Storage $ - $ 4,000 $ - $ - $ - $ 4,000 New Floor @ Community Center 12,000 - - - - 12,000 Add'[ pump @ Yacht Club 10,000 - - - - 10,004 $ 22,044 $ 4,000 $ - $ - $ - $ 126.00 121 TY OF SEBASTIAN, FLORIDA 201.312014 ANNUAL BUDGE FACILITIES MAINTENANCE DIVISION Cade: 010056 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 12113 Prolected FY 13114 City Mgr. Proposed 13ud2et 511200 Regular Salaries 74,317 74,216 96,492 67,779 67,779 57,728 511300 Temporary Salaries 0 0 0 35,360 35,360 35,360 511400 Overtime 6,805 5,490 8,996 7,500 7,500 7,500 512100 FICA Taxes 5,882 5,751 8,021 8,458 8,458 7,681 512215 Clothing Allowance 120 120 120 360 360 240 512225 Deferred Compensation 7,301 7,173 9,494 6,807 5,807 5.892 512301 Group Health Insurance Premium 13,848 12,635 14,196 8,629 8,629 7,874 512305 Dependant Health Ins Premium 4,092 3,896 960 833 833 416 512349 Employee Assistance Program 46 46 60 69 69 46 512440 Worker's Comp Insurance 2,609 1;650 2,382 2,052 2,052 2,000 TOTAL PERSONAL SERVICES 115,020 110,977 140,721 137,847 137,847 124,737 OPERATING EXPENDITURES 533400 Cather Contractual Services 18,215 18,128 18,908 22,075 22,075 22,000 533410 Environmental Services 0 25 25 0 0 1,500 533415 Janitorial Services 22,634 17,699 17,844 0 1,487 0 533420 Pest/Weed Control 3,291 3,6108 3,_344 3,800 3,800 3,500 534101 Telephone 116 115 77 110 0 0 534105 Cellular Telephone 431 575 899 950 2,000 2,000 534110 Internet Services 20 20 13 21 0 0 534610 R & M -Buildings 49,178 51,453 36,836 45,555 45,004 55,000 534620 R fir. M -Vehicles 919 834 3,642 7,500 7,500 5,500 534630 R & M - Office Equipment 479 473 473 475 475 475 534640 R & M -Operating Equipment 271 330 89 500 500 500 534920 Legal Ads 0 0 160 0 0 0 535200 Departmental Supplies 2,219 2,528 1,143 2,500 4,000 2,500 535210 Computer Supplies 86 66 0 150 150 150 535220 Cleaning Supplies 12,856 9,487 13,552 18,000 18,000 18,000 535230 Small Tools and Equipment 1,662 1.223 1,548 1,800 1,800 1,800 535250 Building Supplies 3,325 1,492 2,131 2.,500 2,500 2,500. 535260 Gas and Oil 3,257 3,697 4,058 2,500 4,500 5,000 535270 Uniforms and Shoes 1,058 891 797 775 1,350 1,400 535275 Safety Equipment 287 139 0 300 300 300 535450 Training and Education 0 410 0 820 0 800 TOTAL OPERATING EXPENDITURES 120,304 1.13,193 105,539 110,331 115,437 122,925 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 2,414 44,445 44,445 22,000 TOTAL CAPITAL OUTLAY 0 0 2,414 44,445 44,445 22,000 TOTAL FACILITIES MAINTENANCE 235,324 224,170 248,674 292,623 297,729 269,662 122 ITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGE CnvoF SE�T�1 HOME OF PELICAN ISLAND This Page Intentionally Left Blank 123 CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for Non -departmental is $705,419. This compares to the 2012-2013 projected expenditures o1 093, a decrease of $50,474, or 6.7%. Fiscal Year 2013-2014 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-2013 Projected Expenditures: Difference 1. Personal Services - Increased For workers compensation and payment of a retiree's health insurance. $ 7,961 2. Operating Expenses - Net increase mainly due to anticipated raise in insurance premiums, $ 5,844 3. Non -Operating Expenses - Decrease due to transfers in FY 12-13 for paving work and the Englar Street project. $ (63.561 124 Amended Projected Adopted FY 09-10 FY 10-11 FY IIA2 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Budget Expenditures Budget Difference Services $ 20,040 $ 31,163 $ 105,610 $ 210.981 $ 153,000 $ 160,961 $ 7,961 _- Expenses 602,525 527,886 501,935 503,343 538,614 544,458 5,844 rating - - - 63,561 63,561 - (63,5611 $ 622,565 $ 559,049 $ 610,958 $ 777,885 $ 755,893 $ 705,419 $ (50.474) Fiscal Year 2013-2014 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-2013 Projected Expenditures: Difference 1. Personal Services - Increased For workers compensation and payment of a retiree's health insurance. $ 7,961 2. Operating Expenses - Net increase mainly due to anticipated raise in insurance premiums, $ 5,844 3. Non -Operating Expenses - Decrease due to transfers in FY 12-13 for paving work and the Englar Street project. $ (63.561 124 IC1TY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET, GENERAL FUND NON -DEPARTMENTAL Code: 010099 Account Number Descrisrtion PERSONAL SERVICES FY 09114 Aetna[ FY 10/11 Actual FY 11/12 Actual Amended FY 12113 Budget FY 12113 Projected FY 13/14 City Mgr. Proposed Budget 512301 Group health Insurance 0 0 0 0 0 2,861 512307 Health Reimbursement Account 0 0 80,969 195,981 150,000 150.000 512400 Workers Compensation 0 0 11442 0 0 5,100 512500 Unemployment 20,040 31,163 12,199 15,000 3,000 3.000 TOTAL PERSONAL SERVICES 20,040 31,163 105,610 210,981 153,000 160,961 OPERATING EXPENDITURES 533120 Consultants 0 16,960 1082 3,000 3,000 3.000 533400 Other Contractual Services 2,120 1,425 1,624 750 4,200 4.200 533415 Janitorial 6.360 5,834 5,880 0 490 0 533425 Contract Mowing Services 29.943 43,713 37.851 30,000 35,000 35,000 533426 Code Enforcement Charges 0 0 300 400 400 400 534101 Telephone 6.472 7,001 6,793 6,750 5,000 5,000 534110 Internet Services 4.805 4.755 4,914 5,028 4,800 4,800 534120 Postage 6,626 589 610 200 190 200, 534310 Electric 40,926 39,443 37,781 38.030 36,500 37,000 53432.0 Water/Sewer 6,345 4,161 4.191 4.300 4.300 4,300 534500 Insurance 202,372 161,724 184,659 198,500 203,000 214,000 534501 Claims 17,348 38,434 25,427 24.250 41,200 40,000 534610 R&M Building 0 6) 0 0 3.510 0 534630 A&M Office equipment 0 0 6,591 0 0 0 534700 Printing and Binding 5,035 41 0 0 0 0 534805 4th of July 18,500 18,617 18,500 18,500 18.500 18.500 534815 Paver Bricks 247 399 300 200 200 200 534825 Advertising Expenditures 2,128 4,949 2,589 2,396 2,396 2,400 534830 Special Events Expense 900 900 2,135 1,500 770 1,500 534835 Special Employee Events 2,028 1,90? 1273 2,000 1,5()0 2,000 534944 Supplies -PS Ernp] Exp Fund 2,486 1,401 1.419 1,500 2,000 1,500 534945 Supplies -General Empl Exp Fund 4,456 2,569 2,628 1500 3.500 1,500 534955 Refunds 677 0 0 0 0 0 534990 Payment-Riverfront CRA Fund 223,426 153.900 131,821 144,489 145,437 145,437 535200 Departmental Supplies 1,082 1,238 789 1,050 1,050 1,050 535410 [lues and Memberships 2,381 2,378 2,051 2,200 2,310 2,310 535454 P13A Tuition Rcimb Plan 1,407 1.142 1986 1,000 2,465 1000 535455 CWA Tuition lleimb Plan 0 {> 0 1,000 0 1,000 535710 Non -Ad Valorem Tac 14,455 14,459 14,741 14,800 16,896 17,161 TOTAL OPERATING EXPENSES 602,:525 527.886 501,935 503,343 538,614 544,458 GRANTS AND AIDS 708 t 99 Grants and Aids 0 [i 3:413 U 718 U TOTAL GRANTS AND AIDS 0 0 3,413 0 718 0 NON-OPERATING 909120 interfund Trfr to 120 LOGT 0 i) 0 14,500 t4,500 f1 909133 Trfr to Transp lmpr Hund 330 0 0 0 49,061 49,061 [1 TOTAL NON-OPERATING 0 Il 11 63,561 63,561 0 TOTAL NON -DEPARTMENTAL 622,565 1 559,049 610,958 1 777,885 1 755,893 1 705,419 125 (CITY OF SEBASTIAN, FLORIDA 2013/20W ANNUAL BUDGETI mvoF SFw HOME OF PELICAN ISLAND This Page Intentionally Deft Blank 126 !CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the Vilest entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18 -hole golf course that is 6,717 yards in length and par 72, driving range, putting and ellipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division, GOLF COURSE SUMMARY OF REVENUE 1 EXPENSES Amended FY 13114 FY 09110 FY 10111 FY 11112 FY 12113 FY 12113 Adopted Description Actual Actual Actual Budget Proiected Bud, - Total Revenues $ 1297,411 $ 1,331,672 $ 1,354,042 $ 1,449,171 $ 1,351673 $ 1,342,660 Total GC Administration Division 561,584 528,727 544,776 624,181 614,051 581,856 Total GC Greens Division 562,487 549,690 549,690 664299 651,438 615,126 Total GC Carts Division 140,639 138,249 138.249 146,174 145,949 145,678 Total Expenses 1,164,710 1.2167666 1,282,715 1,434,754 1.41 1,488 1.342,660 Change in Unrestricted Reserves $ 32,701 $ 115,006 $ 71,327 $ 14,417 $ (57,815) $ - ICUde: 410010 The Fiscal Year 2013-2014 adopted budget for Golf Course fund revenue is $1,342,660. This compares to the 2012-2013 projected Golf Course fund revenue of $1,353,573, a decrease of $11,013 or .8 I %. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from 2.012-13 Projected Revenue Difference t, Charges for services -Lip due to a projected increase in play and 1.5% increase on some fees. $ 45,543 2. lion -operating revenues - Decrease due to Bank Loan for equipment received in FY 12-13. $ (55,556) 153 Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Description Actual Actual Budget Revenue Budget Difference Charges for services $1,291,496 $1,331,561 $ 1,392,635 $1.297,117 $1,342,650 $ 45,543 Non-operating revenues 5,115 111 56,536 56,556 - (55,556) Total revenues $1,297,411 $1,331,672 $1,449,171 $1,353,673 $1342,650 $ (11-013) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from 2.012-13 Projected Revenue Difference t, Charges for services -Lip due to a projected increase in play and 1.5% increase on some fees. $ 45,543 2. lion -operating revenues - Decrease due to Bank Loan for equipment received in FY 12-13. $ (55,556) 153 iCITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUD+GET1 GOLF COURSE REVENUE Code; 410010 Account Number Description CHARGES FOR SERVICES FY 09/10 Actual FY 10111 Actual FY 11112 Actual FY 12/13 Amended Budget FY 121113 Dept Proieeted FY 13/14 City Mgr. Proposed Budget 347501 Green Fees 477,049 492,959 508,327 520,000 476,111 497,800 347502 Cart Rentals 603,424 634,933 636,619 650,000 611,000 6241,800 347510 Driving Range Fees 38,626 43,143 42,250 45,000 39,600 42,700 347512 Club Storage Fees 2,046 2,1.46 2,240 2,300 2,500 2,450 347513 Club Rentals Fees 1,796 2,415 1,820 2,200 2,200 2,300 347520 Initiation Fees 4,500 3,500 2,500 3,000 2,461 2,500 347521 Membership Fees 61,539 60,005 57,667 64,000 59,694 619000 34752.2 Handicap Fees 5,620 5,140 4,980 5,200 4.880 5,150 347523 Resident Card Fees 36,370 31,620 34,198 36,000 32,300 32,500 .347530 Non -Taxable Sales 52 215 72 ' 75 40 50 347540 Pro Shap Sales 66,750 73,043 61,097 70,000 55,000 55,000 347541 Cost of Sales -Pro Shop (44,143) (50,749) (40,805) (40,000) (28,000) (24,000) 362100 Rents and Royalties 29,744 27,800 27,771 30,000 29300 30,000 3660001 Contributions & Donations 0 0 10,830 0 6,220 6,0+00 369900 Other Miscellaneous Revenues 2,512 2,188 1,171 1,500 1,000 1,000 369941 Sales Tax Commissions 360 360 360 360 360 360 369945 Pro Lesson Fees 5,020 2,363 2,776 3,0001 2,300 3,050 .369995 Cash Over/Short 21 480 219 0 1.51 0 TOTAL CHARGES FOR SERVICES 1.2'91,296 1,331,561 1,354,042 1,392,635 1,297,117 1,34.2,660 NON-OPERATING REVENUE 361100 Interest Earnings 254 0 0 0 120 0} 361105 SBA Interest Earnings 219 0} 0 100 0 0 364100 Sale of Fixed Assets 987 0 0 0 0 0 367000 Gain/Loss on Sale of Investments 4,448 0 0 0 0 01 369400 Reimbursements 207 111 0 0 0 0 384120 Debt Proceeds 0 0 0 56,436 56,436 0 TOTAL NON-OPERATING REVENUE 6,115 111 0 56,536 56,556 0 TOTAL GOLF COURSE REVENUES 1,297,411 1,331,672 Q-54,042 1,449,171 1,353,673 1,342,660 USE OF UNRESTRICTED RESERVES 0 0 0 +) 57,815 0 TOTAL GOLF COURSE SOURCES 1,297,41 1 1,331,672 1,354,042 1,449,171 1,411,488 1,342,660 154 !1CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET GOLF COURSE ADMYNISTRATIUN Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees, promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing, facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2013 ACCOMPLISHMENTS Consistent rounds of golf from numerous golf course patrons, especially patrons participating in the numerous weekly leagues offered, including Wojo's Monday League,. Men's & Women's Golf Associations, Business League, etc. ✓ Hosted over 40 charity, corporate and/or special events, most of which took place on Saturday's/ +� an track for golf rounds to meet or exceed 54,000 rounds & total revenue to meet or exceed 1.3 million. This is dependent on summer activity and weather. Donated numerous rounds of golf to charitable events and fundraisers, providing key support to community endeavors. Continued development of long range plans including irrigation upgrades, green and tee box improvements, clubhouse, maintenance and cart barn upgrades. +r Organized, promoted and hosted the 2012 Sebastian Amateur, the premiere tournament for SMGC. ✓ Since the inception of Sebastian River High School in 1994, served as home course for the boy's and girls SRHS golf teams. PGA Director of Golf, Greg Gardner is Head Coach for the Boy's Golf Team. +� Organized, promoted and hosted the 2'd Annual Michael Nichols Memorial Golf Tournament. This event has immediately become the top charitable event of the year. with over 144 players participating. +/ Provided numerous golf lessons to junior golfers in the form of private and (up to) four -person small group clinics. Also gave numerous golf lessons to adults, thus increasing the student's frequency of playing, practicing and supporting SMGC_ ✓ For the b''' consecutive FISCAL YEAR 2014 COALS & OBJECTIVES Strive for 62,000 round of golf and 1.6 million in revenue. Strive to instill in each golf course employee the importance of quality, unsurpassed customer service and the goal of "consider it done" and "whatever it takes" regarding such customer service. Continue to work closely with International Golf Maintenance, Inc., the golf course's maintenance contractor, in order to produce the highest -quality golf course conditions possible and (always) keeping lines of communication open with all maintenance workers. Continue to offer annual memberships, with the goal of securing new members each year. Continue to offer a large variety of weekly leagues, which will help ensure repeat play and increase rounds of golf among regular customers. f Continue to offer a fully -stocked discount golf shop, complete with quality merchandise and competitive prices, while fulfilling the needs (stated and unstated) of customers. R Strive to introduce the game of golf (through a variety of clinics, lessons and other specials / functions)to juniors, retirees, and others in the community to ensure future and present growth of the game of golf. Continue to be the official home course for the Sebastian River High School Bay's and Girl's Golf Teams. • Strive to place constant attention to all facilities and grounds, to help ensure that all areas are well -kept and presentable to the public. • Continue to represent SMGC through volunteer activities, speaking engagements and other public -relation ventures. Strive to help community fundraisers and other charitable events, to help SMGC to be considered an integral pail of the community. 155 (CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PERFORMANCE MEASUREMENT SERVICE PROGRAM Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 2012/2013 Projected 2013/2014 Number of Annual Fees Sold 96 94 88 92 90 Single Resident 38 38 34 35 37 Single Non -Resident 8 8 12 13 11 Family Resident 42 44 40 42 38 Family Non -Resident 8 4 2 2 4 Resident/Discount Cards 844 735 786 850 750 "TOTAL ANNUAL FEES SOLD 940 829 874 942 840 Annual Fee Rounds 7,063 7,344 7,062 7,400 7,500 Daily Fee Rounds 42,435 44,009 42,860 45.000 46,0001 TOTAL NUMBER OF ROUNDS PLAYED 49,498 51,353 49,992 52,400 53,500 Junior Golf Academy Attendees 90 75 75 75 75 Outside Tournaments 30 29 26 30 30 Sebastian Open Players 105 58 58 100 100 PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE - - STIFFING NATURE OF ACTIVITY 1211.3 13114 20.00% 20.00% General Supervision - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 20.00% 20.00%v Pro Shop - Provide friendly, consistent quality service to the public. The result of this direr contact combined with the amenities offered, produces customer satisfaction. 20.00%a 2.0.00%n Control of Course Play - Provide for orderly starting of play, speed and now of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play. ?0.[]0% 20.00% Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 20.000,/o 20.00% Promote the Game of Golf - Provide golf instruction, junior and adult clinics, gull tournaments. charity events, speaking engagements, advertisements, and other creative treasures to attract and promote return play to Sebastian Golf Course 100.00% l [20.00%© 156 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL B -- - GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2413-2014 adopted budget for Golf Course Administration is $581,855. This compares to the 2012-2013 $ 162,726 projected expenses of $614,051, a decrease of $32.195 or 5.2%. 1,500 Lesson Bonus 1,500 1,500 FICA Taxes 11,887 FITIE Deferred Compensation Revised Projected Adopted PAY 12,144 FY 09110 FY 10111 FY 11/12 FY 12113 FY 12/13 FY 13/14 11-12 12-13 Actual Actual Actual Budget Expenses Budget Difference Personal Services $ 256,725 $ 222,573 $ 210,704 $ 218,529 $ 218,529 $ 218,582 $ 53 Operating Expenses 283,159 301,455 345,070 340,652 336,008 324,016 (1 t.992) Capital Outlay - 4,699 - - - - Debt Service 21.700 - - - - - Transfers - - 39,002 65,000 59,514 39,158 (20,256) Contingency 32,701 115,006 71.,327 14,417 - - - Total $ 594,285 S 643,733 S ' 666.103 S 638,598 $ 614,051 S 581,856 $ (32,195) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenses: DitTerence L Personal Services - Net increase due to small change in FICA. $ 53 2, Operating Expenses - Increase primarily due to an increase in administrative services provided by General Fund. $ (11,99?) 3. Capital Outlay - No approved capital outlay in FY 13-14 budget. $ 4. 'Debt Service - The final debt service was paid in FY 09/10. $ - 5. Transfers - Added funds from the 2012 fee increases are moved to the Golf Course Capital Improvements Fund. S (20,256) To balance the FY 13114 Budget, $24,492 of the projected $63,750 transfer will not be made. 6. Contingency - By reducing the Capital Improvements Fund transfer, budgeted expenses exceed expected $ - PERSONAL SERVICES SCHEDULE GOLF COURSE ADMINISTRATION $ 162,726 $ 162,726 Overtime 1,500 1,500 Lesson Bonus 1,500 1,500 FICA Taxes 11,887 FITIE Deferred Compensation Projected Adopted Group Health Insurance Premium PAY 12,144 POSITION YEARS Expense Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Golf Course Director 46,541/97,308 78 1.00 1.40 1.00 $ 77,269 $ 77,259 Head Cashier 26,545 / 69,662 26 1.00 1.00 1.00 42,457 42,457 Assistant Cashier (P/T) 9.23/20.76 15 1.40 1.00 1.00 25,400 25,000 Assistant Cashier (TEMP) 0.54 0.50 1.50 18,400 18,000 3.50 3.50 4.50 157 $ 162,726 $ 162,726 Overtime 1,500 1,500 Lesson Bonus 1,500 1,500 FICA Taxes 11,887 11,940 Deferred Compensation 11,045 11,045 Group Health Insurance Premium 12,140 12,144 Dependant Health Ins Premium 9,648 9,648 Health Reimbursement Account 6,108 6,108 Employee Assistance Program 115 115 Worker's Comp Insurance 1,860 1,860 Unemployment insurance - - Total Personal Services $ 218,529 $ 218,582 157 ICIT'Y OF SEBASTIAN, FLORIDA 2.013/2014 ANNUAL BUD{GCTb GOLF COURSE ADNQNISTRATION DIVISION Code: 410110 Account Number Description PERSONAL SERNICES: FY 09/10 actual FY 10/11 Actual FY 11112 Actual Amended FV 12113 Budget FY 12113 Pro_leeted City Mgr. Proposed Budget i][200 Regular Salaries 186,992 164,792 142,930 144,726 144.721. 144,726 511300 Temporan, Salaries 0 5,406 14,972 18,040 18,06(} 14,000 511400 Overtime 1 1,224 1.670 883 1,500 1.500 1.500 511500 Lesson Bonus 2,974 1,163 1,268 1,500 1,500 1.544 512100 FICA Taxes 14,213 12,850 11,295 11,887 11,887 l 1.940 512725 Deferred Compensation 15,174 12,576 10,866 11,045 11,045 11,045 512301 Group Flealth Insurance Premium 21,046 15,494 13,377 12,140 12,1411 12,140 512.305 Dependant I lealth Ins Premium 10.923 10.435 10,339 9,648 9,643 9.648 512307 I-Iealth Reimbursement Account 11 tl 3.108 6,109 6,103 6,108 512309 Employee Assistance Program Ili 102 92 115 115 115 512400 Worker's Comp Insurance 3,404 2,212 1,738 1,860 1,860 1,860 512500 Unemployment Insurance 47 0 0 0 0 0 512600 OPER Accrued Expense 613 (127) (164) 0 11 0 TOTAL PERSONAL SERVICES 256,725 222,573 210,7tW 218,529 218,529 218,582 OPERATING EXPENSES: 0 533104 Professional Services 1.732 2.141 2,104 2,024 2,W)4 1024 533200 Audit l=ees 3.2741 '.947 2,710 3.046 3,1141 3351 533201 Admin Services provided by G1 54,460 59,906 65,897 82.638 82,638 90,902 533400 Other Contractual Services 148 40 182 0 0 0 533415 Janitorial Services 3._604 899 911 0 76 0 533420 Pest/Weed Control 248 154 322. 480 376 376 533440 Electronic. Security Services 427 443 449 525 544 550 534101 Telephone 3,475 2,347 4184 2,584 1,738 1,738 53-1105 Cellular Telephone 483 559 581 276 328 180 534110 Internet Access 680 494 436 550 412 412 534124 Postage 113 75 102 140 100 100 534310 Electric 23,871 33,831 35,002 35,475 33,584 34,000 4320 Water/Sewer 12,77[} 14.315 23,898 19.000 14,000 15.400 531445 Airport Property Lease 135.400 135.004 135,000 135,000 135.004 115,000 534500 Insurance 5,360 3,952 7,355 6,800 7,568 8,004 534610 R & M - Buildings 1.327 1-632 11,530 9.000 4,004 4,000 534630 R & M - Office Equipment 1,640 3,374 1,624 4M0 2.500 2,500 534845 Golf Course Promotions 293 93 10,907 0 6,220 6.000 5',4946 Golf Course Advertising 5.027 5,890 7,901 5,000 10.300 8.000 �3-10110 Cutter Current Charges 0 0 4 0 0 0 535200 Departmental 'Supplies 3.063 2,549 4,056 3,900 2,600 3.004 535205 Bank Charges 22.101 24.875 25.374 24,500 22,622 23,000 535210 Computer Supplies 80 130 125 750 250 200 535220 Cleaning Supplies 2,267 2.505 3.412 2.000 2-000 ' 2.000 535230 Small Tools and Equipment 11 312 0 0 399 tl 535250 Building Supplies 312 22 0 0 0 0 535410 Dues and Memberships 507 547 507 507 507 507 535710 lion -Ad Valorem Tax 2,277 2,443 2,497 2,497 3,176 3.176 .TOTAL OPERATING EXPENSES 283,159 3111,455 343,070 340,652 336,008 324,016 CAPITAL OUTLAY: 646440 Vehicles and Equipment (1 4,699 {1 11 11 11 TMAL CAPITAL OUTLAY {► 4,699 4 0 11 0 DEBT SERVICE: 707145 Principal -Golf Course 0 0 0 0 t} 747245 Interest - Golf Course 20.1 _" 0 4 t1 1) 0 707300 Other Debt Service Costs 1.575 0 4 0 fl 4 TOTAL DEBT SERVICE 21,7011 11 0 0 0 t1 NON -OPERA'T'ING EXPENSES 949541 Intrafund Trfr to GC Capital 0 4 39.002 65,000 59,514 39.258 909901 Contingency 32,701 115.006 71.37 14,417 (} f} TOTAL NON-OPERATING EXPENSES 32,701 115,006 110,329 79,417 59,514 39,258 TOTAL GOLF COURSE ADMINISTRATION 594,285 643,733 666,103 638,598 614,051 5$1,856 158 =CITYF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2013 A.CCO1 PLISHMENTS J Monitored all golf course grounds with special emphasis on putting greens. J Monitored maintenance & preventative maintenance of all golf course owned equipment Continued maintenance and minor improvements on irrigation system. +� Purchase new greens mower, thus ensuring the quality of cut to putting green turf. +� Continued minor landscaping improvements, planting of new trees & Brazilian Pepper tree removal projects. V long terra plan in place which will entail consideration for new irrigation systern (downstream of the pump station) and rebuilt and enlarged greens and tees. ✓ Overall, golf course customers offered positive comments about condition and quality of the golf course grounds, with special emphasis on "speer!" and roll of the putting greens. FISCAL YEAR 2014 GOALS AND OBJECTIVES > Continue to monitor golf course grounds and surrounding areas. ➢ Strive for golf course grounds to be visually and aesthetically pleasing. > Strive to ensure putting greens are in the best possible condition, including "greens -speed" issues, > Continue to maintain irrigation system and make repairs as needed. Also, continue to provide insight into eventual irrigation upgrade. ➢ Strive to monitor and track all equipment repairs and continue to look into new, innovative and cost-effective methods of repairing equipment and conducting preventative maintenance. 50, Continue to meet with Golf Course Superintendent DAILY, & express issues & concerns, always keeping lines of comm unication open with all golf course maintenance staff. Continue to explore innovative methods regarding equipment replacement, leases, golf course turf practices and irrigation improvements. Continue to explore and research other golf course improvement subjects including green & tee rebuild projects, tee locations and other issues related to future improvement and renovations. PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Projected 2012/2013 Projected 2013/2014 Greens (Acres) 4 4 4 4 4 "fees (Acres) 5 5 5 5 5 Fairways (Acres) 35 35 35 35 35 Rough (Acres) 60 60 60 60 60 Sand Bunkers (Acres) 5 5 5 5 5 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 Non -Play Area (Acres) 18 18 18 18 18 Holes Maintained l8 I8 18 18 18 Practice areas (acres total) 4 4 4 4 1 4 159 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGET PROGRAM BUDGET DESCRIPTION FOR THE GULF COURSE GREENS DIVISION STAFFING NATUPE OFACTIVITY 12113 13114 75.00% 75.00% Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 25.00% 25.00% Equipment Maintenance - Continue tracking equipment use and repair to insure proper maintenance and availability of equipment. 100.013% 100.00% Actual Actual GULF COURSE GREENS DIVISION BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for Golf Course Greens Division is $615,126. This compares to the 2012-2013 acted expenses of $651,438, a decrease of $36,312 or 5.6%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenses: Difference 1, Operating Expenses - Net increase mainly due to an increase in groundskeeping services. $ 13,144 2. Capital Outlay - Fewer capital items are budgeted for 2013-14. $ (50,276) 3. Non -Operating - Loan payments for equipment were only paid for 10 months during 2012-13. $ 2,820 CAPITAL OUTLAY SCHEDULE F COURSE GREENS DIVISION Description Fairway Mower Rebuild Greens EXPENDITURES PER FISCAL YEAR 2013-14 2014-15 2015-16 2016-17 2018-119 TOTAL S 15,000 S - $ - $ - $ - $ 15,000 - 40,000 - - 40,000 - - 125.000 - - 125,000 S 15,000 $ 40,000 $ 125,000 S - S - S 180,000 Note: These items will be funded from Capital Funds accumulated from the FY2011-12 5% rate increase. 160 Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 Actual Actual Actual Budget Expenses Budget Difference ng Expenses $ 539,987 5 549,690 S 568,243 $ 583,185 $ 568,971 $ 580,115 $ 11,144 Outlay 22,500 - 23-406 65,476 65,276 15,000 (50,276) aerating - - - 15,638 17,191 20,011 2,820 $ 562,487 $ 549,690 S 591.649 $ 664,299 $ 651,438 $ 615,126 $ (36,312) Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Fiscal Year 2012-13 Projected Expenses: Difference 1, Operating Expenses - Net increase mainly due to an increase in groundskeeping services. $ 13,144 2. Capital Outlay - Fewer capital items are budgeted for 2013-14. $ (50,276) 3. Non -Operating - Loan payments for equipment were only paid for 10 months during 2012-13. $ 2,820 CAPITAL OUTLAY SCHEDULE F COURSE GREENS DIVISION Description Fairway Mower Rebuild Greens EXPENDITURES PER FISCAL YEAR 2013-14 2014-15 2015-16 2016-17 2018-119 TOTAL S 15,000 S - $ - $ - $ - $ 15,000 - 40,000 - - 40,000 - - 125.000 - - 125,000 S 15,000 $ 40,000 $ 125,000 S - S - S 180,000 Note: These items will be funded from Capital Funds accumulated from the FY2011-12 5% rate increase. 160 CSF SEBASTIAN, FLORIDA 201312014 ANNUAL BUDGE GOLF COURSE GREENS DIVISION Cade: 410120 Account Number Description OPERATING EXPENSES FY 09/10 Actual FY 10/11 Actual FY 11112 Actual Amended FY 12113 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Budge 533100 Professional Services 0 43 500 500 0 0 533420 Pest/Weed Control 0 0 90 0 4 0 533440 Electronic Security Services 521 535 470 300 425 425 533445 Groundskeeping Service 493,700 493,699 502,751 524,640 513,646 524,640 534310 Electric 17,510 18,369 17,290 16,445 15,000 16.000 534610 R & M - Buildings 1,385 1,628 4,134 3,000 2,000 1,000 534640 R & M -Operating Equipment 15,457 16,536 18,502 17,000 17,000 17,000 534680 R & M - irrigation Systems 9,189 13,524 14,326 15,000 15,000 15,000 534685 R & M - Grounds Maintenance 1,656 4,494 8,904 5,000 5,000 5,000 535200 Departmental Supplies 527 843 586 750 750 750 535220 Cleaning Supplies 47 0 4 100 50 100 535230 Small Tools and Equipment 0 0 740 200 50 100 535250 Building Supplies 0 62 0 250 50 100 TOTAL OPERATING EXPENSES 539,987 549,690 568,243 583,185 568,971 580,115 CAPITAL OUTLAY 606310 IOTB-Fencing 41 0 0 0 1,107 0 606400 Vehicles and Equipment ?2,500 [) 23,406 65,476 65,276 15,000 TOTAL CAPITAL OUTLAY 22,500 1) 23,406 65,476 65,276 15,000 NON-OPERATING EXPENSES 707145 Principal - Golf Course Loan if i) 0 13,472 14,997 1.8,675 707245 Interest - Golf Course Loan 0 0 [:f 1,651 1,679 1,336 707300 Other Debt Service Costs 0 0 515 515 0 TOTAL NON-OPERATING EXPENSES 0 ❑ 0 15,638 17,191 24,411 TOTAL GREENS DIVISION 562,487 549,690 59.1,649 664,299 651,438 615,126 161 ]CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, services driving range and water station, maintains and cleans all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on gulf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2013 ACCOMPLISHMENTS Maintained fleet of 86 golf carts, I beverage cart. l ranger cart and l range cart. ✓ Maintained cart barn and all surrounding areas including starter"s station, water station, cart wash and cart staging areas and driving range area. ✓ Through a continued contract with a golf ball retrieval company, provided, at no cost, quality range balls for the driving range. V Offered quality customer service, always willing to go the extra step to please our customers, thus ensuring repeat play. +/ Electric improvements completed in the golf cart barn and also researched and received proposals regarding additional electric work in cart barn. FISCAL YEAR 2014 GOALS AND OBJECTIVES i Continue to offer quality, unsurpassed customer service. Continue to maintain ,golf cart fleet, with emphasis on battery and tire maintenance and overall cleanliness of golf cart. > Continue to maintain beverage cart, ranger cart & range cart, as well as ranger picker, ranger machine & golf ball cleaner. i�- Continue to maintain cart barn, water & starter stations & cart staging & cart wash areas, thus ensuring all areas are clean and presentable to the public. PERFORMANCE MEASURES Performance Indicators Actual 2009/2010 Actual 2010/2011 Actual 2011/2012 Prospected 2012/2013 Projected 2013/2014 Club Car Electric Golf Carts 86 86 86 86 86 Tires Maintained 352 352 352 352 352- 52Grease GreaseFittings Maintained 534 534 534 534 534 Range Carts 1 1 1 1 1 Ranger Carts 1 I 1 1 I Batteries Maintained 519 519 519 519 l "� Beverage Carts 1 1 1 I [ PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION STAFFING NATURE OFACTIirITY 12113 13114 30.40%, 30.00%r General Maintenance and Care of Golf Carts - Clean and maintain gulf carts in operational condition for guests use and maintain operational cart barn. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and starter area. 40.00"o 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.00%1 140.40% 162 ICITY OF SEBASTIAN. FLORIDA 201312014 ANNUAL BUDGFTI GOLF COURSE CARTS DIVISION BUDGET SUMMARY Fiscal Year 2013.2014 adopted budget for Golf Course Carts Division is $145.678. This compares to the 2012-7013 project ;uses of $145,999, a decrease of $321 or .2%. It is assumed that the Cart Lease will be renewed before September 2013 at the monthly payment. PERSONAL SERVICES SCHEDULE GOLF COURSE CART DIVISION Amended Projected Adopted FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 12-13 FY 13-14 PAY Actual Actual Actual Budget Expenses Budget 11-12 Difference Personal Services $ 76,382 $ 74,709 $ 73,424 $ 77,089 S 76,749 $ 77,043 S 294 Operating Expenses 64,257 63,540 63,662 69,185 69,250 68,635 3.50 (615) Capital Outlay - - 1,905 - - - Total $ 140,639 $ 138,249 $ 138,991 S 146,274 S 145,999 S 145,678 $ (321) Fiscal Year 2013-14 Adopted Budget: 500 800 FICA Taxes Major Current Level Changes from 5,416 5,416 Employee Assistance Program Fiscal Year 2012-13 Projected Expenses: 98 92 W'orker's Compensation Difference 1. Personal Services - Small difference in Employee Assistance Program and Worker's Compensation. $ 294 2. Operating Expenses - Small reduction in operating equipment repairs. $ 76,749 $ 77,043 $ (615) P. Capital Outlay - No Capital Outlay was approved. Ss PERSONAL SERVICES SCHEDULE GOLF COURSE CART DIVISION F1T/E Projected Adopted PAY POSITION Expense Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Cart Attendants (PlT) 7.25 1 13,49 9 3.00 3.00 2.00 30,000 30,000 Cart Attendants (TEMP) 3.50 3.50 3.50 40,000 40,000 5.50 6.50 5.50 $ 70,000 $ 70,000 Overtime 500 800 FICA Taxes 5,416 5,416 Employee Assistance Program 98 92 W'orker's Compensation 735 735 Total Personal Services $ 76,749 $ 77,043 163 ICITY OF SEBASTIAN. FLORIDA 2013/2014 ANNUAL BUDGETV GOLF COURSE CARTS DIVISION Cade: 410130 Account Number Description PERSONAL SERVICES FY 09110 Actual FY 10/11 Actual FY 11/12 Actual Amended FY 12/13 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Budget 511200 regular Salaries 38,685 34,186 31,975 35,000 30,000 30,000 511300 Temporary Salaries 29,150 33,038 34,477 35,000 40,000 40,000 511400 Overtime 1,533 1,228 855 800 500 800 512100 FICA Taxes 5,287 5,249 5,126 5,416 5,4I6 5,416 512309 Employee Assistance Prograrti 138 138 121 138 98 92 512400 Worker's Comp Insurance 1,589 870 870 735 735 735 TOTAL PERSONAL SERVICES 76,382 74,709 73,424 77,089 76,719 77,043 OPERATING EXPENSES 534420 Equipment Leases 62,873 62,935 62,935 62,935 62,935 62,935 534610 R & M - Buildings 0 195 235 4,500 4,500 4,500 534640 R & M -Operating Equipment 739 162 425 500 1,260 500 535200 Departmental Supplies 460 180 51 300 100 100 535220 Cleaning Supplies 185 14 16 100 50 100 535230 Small Tools and Equipment 0 54 0 100 0 100 535270 Uniforms and shoes 0 f) 0 750 405 400 TOTAL OPERATING EXPENSES 64,257 63,540 63,662 69,185 69,250 68,635 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 1,905 0 0 0 TOTAL CAPITAL OUTLAY 0 0 1,905 0 0 0 TOTAL CARTS DIVISION 140,639 138,249 138,991 146,274 145,999 145,678 164 ICIT'Y OF SEBASTIAN, FLORIDA 201312014 ANNUAL BIJDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Amended FY 13114 FY 09110 FY 10111 FY 11112 FY 12113 FY 12113 Adopted Descrintion Actual Actual Actual Budget Projected Budget Total Revenues $ 409,481 $ 389.761 $ 439,712 $ 438,319 $ 432,503 $ 441859 Total Airport Administration $ 409,494 $ 404,983 $ 424,385 $ 425.628 $ 420,754 $ 422,859 Total Economic Development - - - 20,000 742 20.000 Change in Unrestricted Reserves $ (13} $ (15,?22) $ 15,327 $ (7,309} $ 11,007 $ (0) AIRPORT BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for the Municipal Airport Administration is $417,852. This compares to the 2012-2013 °cted expenses of $420,754, a decrease of $2,902 or .69%. Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from FY 09-10 FY 10-11 FY 11-12 Actual Actual nal Services $ 233;677 $ 229,190 sting Expenses 153,106 167.243 al Outlay 9,001 - Service 8,550 8,550 $ 420,885 $ 404,334 $ 404,983 Fiscal Year 2013-14 Adopted Budget: Major Current Level Changes from Adopted Revised Projected FY 11-12 FY 12-13 FY 12-13 Actual Budget Expenses $ 208,444 $ 176,456 $ 165,188 195.866 232,597 238,991 16,575 16,575 16,575 $ 420,885 $ 425,628 $ 420.754 Adopted FY 13-14 Budget Difference $ 164,067 $ (1.121) 233.760 (5,231) 20,025 3,450 S 417,852 S (2,902) Fiscal Year 2012-13 Projected Expenses: Difference 1. Personal Services - Decrease due ernployeee decline of health insurance. $ (1,121) 2. Operating Expenses - Primarily due to a decrease in General Fund administrative charges. $ (5.231) 3. Capital Outlay - No capital items are anticipated from operating tiinds.Projects will be supported from DST grants. $ 4. Non -Operating - Includes $600 of principal and $11,400 of interest on the $285,000 advance ti-om DST Fronds and 58,025 of interest on the $267.511 advance from DST Funds. $ 3,450 165 ITY OF SEBASTIAN, FLORIDA 2+01312014 ANNUAL BUDGE AIRPORT REVENUE Code: 450010 Account Number Description OPERATING REVENUE FY 09110 Actual FY 10111 Actual FY 11/12 Actual Amended FY 12/13 Budget FY 12113 Projected FY 13114 City Mgr. Proposed Bucy 344100 Fuel Sales 89,058 112,782 72,886 125,000 75,000 110,000 347541 Cost of Sales (69,945) (95,858) (55,681) (100,000) (55,000) (85,000) 362150 Nontaxable Rents 391 391 391 391 391 391 362100 Rents and Royalties 303,710 300,744 344,925 344,628 344,628 349,379 369900 Other Miscellaneous Revenues 66,256 62,674 60,095 60,000 59,289 59,869 369941 Sales Tax Commission 245 9 292 300 215 220 TOTAL OPERATING REVENUE 389,715 380,742 422,908 430,319 424,523 434,859 OTHER NON-OPERATING REVENUE: 361 104 Interest Earnings (165) 37 5 0 (20) 0 364100 Sale of Fixed Assets 0 0 4,125 0 0 0 365000 Sale of Surplus Materials/Scrap 207 0 0 0 0 0 369200 Insurance Proceeds 0 0 4,475 0 0 0 369400 Reimbursements 9,204 8,982 8,199 8,000 8,000 8,000 381455 Transfer from Fund 455 10,520 0 0 0 0 0 TOTAL OTHER NON-OPERATING REVENUE 19,766 9,019 16,804 8,000 7,980 81000 TOTAL AIRPORT REVENUES 409,481 389,761 439,712. 438,319 432,503 442,859 USE OF UNRESTRICTED RESERVES 13 15,222 0 7,309 0 (1 TOTAL AIRPORT SOURCES 1 409,494 1 404,983 1 439,712 445,6281 1 4321503 1 442,859 166 CITY OF SEBASTIAN, FLORIMA 201312014 ANNUAL BUDGET AIRPORT ADMINISTRATION The Growth Management Director is responsible for Airport Operations to include maintenance of the entire property, FDOT compliance issues, Capital Improvement Programs, Economic Development, tenant relations, and project management. FISCAL YEAR 2013 ACCOMPLISHMENTS ✓ Secured FDOT grant for Airport Drive East Improvements ✓ Purchased Maintenance Equipment with FDOT grant funds Re -Numbered. Re -Marked, Surveyed runways with grant binds ✓ Upgraded security cameras utilizing FDOT 100% grant Pursued. Economic Development opportunities ✓ Recruited National Aperture, Inc. as Airport Tenant FISCAL YEAR 2011 GOALS AND OBJECTIVES Y Continue Economic Growth opportunities Pursue FDOT and FAA grant possibilities f Acquire Airport Stormwater maintenance equipment Pursue Tenant and begirt planning for Hangar "C" PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 200912010 2010/2011 2011/2012 201212013 2013/2014 Acres Available For Development 103 108 108 IN 108 Airport Leasehold Revenues $304,101 $301,135 $345,316 S345,019 $349,770 PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT STAFFING NATUPE OFACTIVITI' 12113 13114 25.00% 25.00% Compliance - Conduct operations at the Airport in accordance with FAA and FDOT 25.00% 25.00% Capital Improvement Project Execution and Monitoring - Execute and monitor Capital Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Air ort Improvement Grants for Capital Improvement Projects and equipment. 10.00% 10.00% Tenant and Public Relations- Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules. T 40.00% 40.00% Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting SyStern. Supervise runway maintenance and Scrub .fay mitigation/Habitat Conservation Area. Clear- and maintain runway approaches and perform daily Airport inspections. 100.00°/0 100.00% 167 C.ITV OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE AIRPORT ADMINISTRATION PAY POSITION RANGE Community Development Director 65,1041 123,464 Airport Operations Specialist I11 26,545 159,662 Airport Operations Specialist 23,581 153,000 * Additional compensation is reflected in the Planning and ,Zoning budget. Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Prem'sum Health Reimbursement Account Employee Assistance Program Worker's Comp Insurance Total Personal Services 168 Projected Adopted FIT/E Budget 12-13 POSITION YEARS GRADE 11-12 12-13 13-14 81 1.00 1.00 1.00 26 1.00 0.00 0.00 22 1.00 1.00 1.00 * Additional compensation is reflected in the Planning and ,Zoning budget. Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Prem'sum Health Reimbursement Account Employee Assistance Program Worker's Comp Insurance Total Personal Services 168 Projected Adopted Expense Budget 12-13 13-14 $ 73,446 $ 73,446 49,135 49,135 $ 122,581 $ 122,581 500 500 9,781 9,781 120 120 11,889 11.978 8,686 8,036 4,591 4,131 3,054 3.054 46 46 3,940 3,940 $ 165,188 $ 164,067 `,1CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL SUDGET� AIRPORT ADMINISTRATION Code: 450110 169 FY" 13114 #mended City Nlgr. Account FY 09110 FY 10111 ITY 11/12 FY 12113 FY 12113 Proposed Number Description Actual ,Actual Actual Budget Proiceled_ Budget PERSONAL 'SERVICES 519200 Regular Salaries 172550 170,060 146,487 122,581 122,581 122,581 511400 Overtime I,087 0 0 500 500 500 512100 FICA Taxes 11,868 11,464 11,678 9,315 9,781 9,781 512215 Clothing Allowance 240 240 240 240 120 120 512225 Deferred Compensation 15,161 14,489 14,801 11.989 11,889 11.978 512301 Group Health Insurance Premium 21,074 19.241 18,384 12,189 8,686 8,036 512305 Dependant Health Ins Premium 13,185 KOH 10,377 9„648 4,591 4,131 512307 Health Reimbursement Account 0 0 3,033 6,108 3,054 3,054 512309 Employee Assistance Program 69 69 63 46 46 46 512400 Worker's Comp Insurance 4,431 3.326 3,381 3,940 3,940 3,940 512600 OPER Accrued Expense (5,988) (207) 0 0 0 0 TO'T'AL PERSONAL SERVICES 233,677 229,190 208,444 t76,456 165,188 1 164,067 OPMUTING EXPENSES 533100 Professional Services 0 0 749 0 3,825 3.000 533200 Audit Fees 2,517 2,265 2.039 1,835 1,835 1,652 533201 Admin Services provided by GF 36,656 42,980 44,203 52,772 52,772 47,495 533202 Mnintenanee Services provided by GI: 0 0 15,458 68,500 68.500 68,500 533400 Other Contractual Service- 3„268 2,023 3,350 1.500 5,000 2,626 53341 Environmental Services 0 0 175 0 0 0 533415 Janitorial Services 5,461 4.537 4,757 0 532 500 533420 Pest/Weed Control/Mo-wing 600 600 588 1.000 600 600 534000 Travel and Per Diem 0 0 {I 0 0 500 534101 Telephone 17,564 8,031 0,162 1.500 2,300 2,300 534105 Cellular Phone 888 1.044 1.151 810 810 810 534110 Internet Access 1,157 1,173 1.2251 1,200 1,260 1,500 534120 Postage 299 387 _. 200 300 300 534130 Express Mail 0 0 0 250 200 200 534310 Electric 24,988 26,165 23,710 22,550 77.550 23,000 534312 Water/Sewer 1,511 2.465 2,331 3,000 1,800 2,000 534500 Insurance 13.715 19,434 27,442 25,800 25,800 27.900 534501 Claims 0 0 967 0 0 0 534600 Equipment - Contra Account 0 0 360 0 0 0 534610 R & M Buildings 6,949 1,714 4.347 3.500 5,000 5,000 534620 R & M -Vehicles 2,455 1,947 .4,347 2,000 4.500 4,500 534630 R & M-011ice Equipment 18 214 0 500 500 500 534640 R & M -Operating Equipment 6,784 10.694 18,917 9.000 7.000 7,000 534681 R & M -Fencing 1,413 1.597 8.605 5.000 5,000 5.000 534685 R &a. M -Grounds Maintenance .2,025 2.390 2.890 21,000 3.000 3,000 534800 Promotional Activities 0 0 436 0 500 300 534825 Advertising Expenditures 2,878 5,677 623 0 30 0 535200 Departmental Supplies 603 1,386 748+ 6.000 1,000 1,000 535205 Banti Charges 2,406 3,043 2,043 2,500 1,500 1,501) 535210 Computer Supplies 263 205 55 500 500 500 535230 Smarrouls and Equipment 819 185 60 1000 1.500 1,500 535_160 Gas and Oil 6.762 9.518 6.647 5.000 6,500 6,500 ;35270 15nilbmis & Shoes 628 513 339 300 300 200 535275 Safety Equipment 0 0 0 100 100 100 535410 Dues and Memberships 494 400 400 500 500 500 535450 Train ing and Education 20 0 0 0 250 250 535710 Non -Ad Valorem Tax 9,965 16.656 1 f 5.522 12,880 13.327 13,327 TOTAL. OPERATING EYPENS'FS: 153,106, 167,243 195,866 232,597 238,991 233,760 CAPITA L OUTLAY: 606310 tOTB- Fencing 0 0 0 0 1,168 0 606400 Vehicles and Equipment 5,160 0 3.500 0 0 0 TOTAL CAPITAL OUTLAY: :5,160 0 3,500 0 0 0 NON-OPERATING EXPENSES 707146 Principal - DST Fund Advance 0 0 {l 0 0 600 707246 Interest - DST Fund Advance 8,550 8,550 16.57= 16.575 16.575 19 425 909545 intrafund Trfr to Al' Capital 9,001 0 0 0 01 909901 Contingency 0 0 15,327 0 11,007 5.607 TOTAL NON-OPERATING EXPENSES 17,551 8,550 31,902 16,575 27,582 25,632 ,TOTAL AIRPORT ADMINISTRATION 409,494 404,983 439,712 425,6528 431,761 423,459 169 CITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL UDGET� AIRPORT ECONOMIC DEVELOPMENT Code: 450120 170 FY 13/14 Amended City higr_ Account FY 09110 FY 10/11 FY 11/12 FY 12/13 FY 12/13 Proposed Number Description Actual Actual Actual Budj!ct Projected Boo et OPERATING EXPENSES 534000 Travel and NTDiern 0 0 tl 1,000 255 1,000 534110 Internet Services 0 0 i1 0 23 4.1 534700 Printing& Binding 0 1) 0 250 {i 250 534800 Promotional Activities 0 0 0 2,000 _120 2,000 534825 Advertising Expenditures 0 0 14,280 706 14.280 535200 Departmental Supplies 0 0 s1 500 0 500 533410 Dues and Memberships 0 0 s1 470 0 470 535420 Books and Publications 0 0 0 0' 0 0 535450 Training and Education {1 0 0 1.500 0 1,500 'ro,rAL OPERATING EXPENSES: 0 0 0 20,000 1,204 20,000 CAPITAL OUTLAY: 606400 Vehicles and Equ{pin ent i? 0 0 0 0 tl TOTAL CAPITAL OUTLAY: 0 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 0 0 0 20,000 11204 20,000 170 /CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET/ BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees, which have substantially decreased with the slowdown in the housing market, Measures have been taken to minimize expenses but over the past few years, it was necessary to use reserve balances in order to balance the annual budget for expenses. Fortunately, sufficient reserve balances had been accumulated before the slowdown to make this strategy possible and now, projected revenues are expected to cover projected expenses. Amended FY 13/14 FY 49110 FY 10111 FY 11112 FY 12113 FY 12113 Adopted Description Actual Actual Actual Budget )Protected Budget Total Revenues and Transfers Total Expenses $ 367,001 $ 405,375 $ 426,218 $ 421,550 $ 637.335 $ 558,000 484,694 463,719 399,644 421,550 408,429 452,246 Change in Unrestricted Reserves $ (117,693) $ (58,344) $ 26,574 $ - $ 228,906 $ 105,754 BUILDING DEPARTMENT BUDGET SUMMARY Fiscal Year 2013-2014 adopted budget for the Building Department, excluding budgeted contingency is $452.246. `Phis compares projected FY 2012-2013 expenses of $408,429, an increase of $43,$17 or .9%. Year 2013-14 Adapted Budget: Current level Changes from Year 2012-13 Projected Expenses Difference 1. Personal Services - Net increase due to iongivity increases. $ 47,847 2. Operating Expenses - Decrease mainly due to reduction in allocation for General Fund administrative services. $ (4,030) 3. Contingency - Revenue is projected to exceed expenses for the year. $ (123,152) 171 Amended Projected Adapted FY 08109 FY 09110 FY t0/1 I FY 11112 FY 12113 FY 12113 FY 13114 Actual Actual Actual Actual Budget Expenditures Budget Difference Services $ 403,746 $ 375,457 $ 366,796 $ 312,025 $ 319,884 $ 320,884 $ 368.731 $ 47,847 gExpenses 117.789 109,237 96,923 87,619 91,116 87,545 83,515 (4,030) ncy - - - - 10,550 228,906 105,754 (123,152) 5211535 $ 484,694 $ 463.719 $ 399,644 $ 421,550 $ 637.335 $ 558,000 'S (79,335) Year 2013-14 Adapted Budget: Current level Changes from Year 2012-13 Projected Expenses Difference 1. Personal Services - Net increase due to iongivity increases. $ 47,847 2. Operating Expenses - Decrease mainly due to reduction in allocation for General Fund administrative services. $ (4,030) 3. Contingency - Revenue is projected to exceed expenses for the year. $ (123,152) 171 (CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET! BUILDING DEPARTMENT REVENUE Cade: 480010 Account Number Description OPERATING REVENUE FY 09110 Actual FY 10111 Actual FY 11112 Actual Amended FY 12113 Budget FY 1.2113 Praiected FY 13114 City Mgr. Proposed Budget 321000 Business Taxes 100,162 98.726 91,678 100,000 95.000 0 321100 Business Taxes - Pena ltieslTransfers 2,860 4,211 2,815 3,800 2,700 0 321050 Contractor License 15,888 13,876 13,716 15,000 14,000 15,000 321150 Contractor License - Penalties 2,931 2,310 1.,165 1,500 2,650 2,700 322050 Building Permits 119,800 138,356 156,466 145,000 305,000 310,000 322055 Roofing Permits 11,578 18,165 20,075 20,000 31,000 35,000 377065 Alumimum Structure 0 8,1'25 81,150 8,500 8,000 8,500 322070 Sited Permits 0 3,900 5,475 6,000 3,700 3,900 322075 Reinspection Fees 7,403 3,675 6,265 6,250 7,000 7,000 322100 Land Clearing Permits 2,380 5,700 6,750 8,000 13,200 13,500 322150 Tree Removal Permits 2,475 0 0 0 0 0 322200 Electrical Permits 9,816 14,060 14,832 13,000 24,000 25,000 327225 Plumbing Permits 8,225 12,501 12.,741 12,000 20,500 21,500 322230 Pool Permits 0 6,800 7,725 6,000 7,500 7,500 323240 Solar Permits 0 2,400 2,250 2,600 3,700 3,800 322250 Mechanical Permits 24,621 25,376 27,185 23,000 30,400 31,500 322340 Fencing Permits 11,166 10,800 9,336 12,000 10,800 11,204 322400 Irrigation Permits 575 0 0 0 0 0 322500 Sign Permits 4,176 3,375 2,340 3,200 1,600 2,300 322600 Expired Permit Fee 4,658 1,500 2,700 1,300 3,300 3,250 329400 Plan Checking Fees 13,486 16,995 16,058 19,000 35,500 38,040 341920 Cert. Copying/Record Research 735 480 255 300 210 250 347556 County Facility Admin Fee 2,210 4,043 4,870 6,000 11,700 I2,000 359000 Other Fines and Forfeitures 10,755 4,954 5,738 5,500 3,700 3,850 TOTAL OPERATING REVENUE 355,900 400,378 418,585 417,950 635,160 555,750 OTHER NON-OPERATING REVENUE: 361100 Interest Income 5,714 1,075 1,875 1.800 550 600 361105 SBA Interest Earnings 1,080 1,002 1,082 900 725 800 364100 Sale of Fixed Assets 0 365 0 0 0 0 367000 Gain/Loss on investment 3.444 1,912 3.556 0 0 (} 369400 Reimbursements 0 0 0 0 0 0 369900 Other Miscellaneous Revenue 363 643 1,120 900 900 850 TOTAL OTHER NON-OPERATING REVENUE 111101 4,997 7,633 3,600 2,175 2,250 TOTAL BUILDING DEPARTMENT REVENUES 367,001 445,375 426,218 421,550 637,335 558,000 USE OF UNRESTRICTED RESERVES 117,693 58,344 f} 0 0 0 TOTAL BUILDING DEPARTMENT SOURCES 1 484,694 1 463,719 426,215 421,550 1 637,335 1 558,000 172 ITY OF SEBASTIAN, FLORIDA 2OI3/2O14 ANNUAL BUDGE The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tali receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2013 ACCOMPLISHMENTS Maintained timeliness and delivery of permitting services with a turn around time of 10 days or less. ✓ Provided continuing education to employees to meet minimurn state licensing, requirements. Customer service training is on going. f Chapter 46 of the City Code of Ordinances entitled "Floods" was revised to the Florida Department of Emergency Management recommended model Flood Plain Ordinance in order to be in compliance with the National Flood Insurance Program. Ordinance was approved by Council. +� Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code violations. Citations were written as needed. Cases go before the Special Magistrate for final resolution where necessary_ ✓ Continue to follow up on expired permits and scan documents into laser -fiche for permanent record keeping. FISCAL YEAR 2014 GOALS AND OBJECTIVES Continue to maintain timeliness and delivery of permitting services with a turn around time of 10 days or less. Provide on going customer service training and continuing education to satisfy minimum state licensing requirements. Enhance the Building Department's web page to provide improved information regarding building department function, tips to avoid unlicensed contractor activity, safety awareness and permitting requirements. > Continue to enforce state laws and city ordinances related to construction and unlicensed contractor activity. Continue to scan permitting and licensing documents into laser -fiche for permanent record keeping. 173 ICITY OF SEBASTIAN, FLORIDA 201312014 ANNUAL BUD GEETI PERFORMANCE MEASURES Perfonnaance Indicators Actual 200812004 Actual 2004/2010 Actual 2010/2011 Actual 2011/2012 Projected 201212013 Projected 201312014 Residential permits issued 38 83 86 106 210 220 Commercial permits issued 36 38 43 31 35 38 Other permits issued 1,575 1,711 1,641 1,782 2.300 2,500 "Total number of inspections 5,020 5,123 4,938 5,625 0,650 6,800 Total number of reinspections 552 568 373 442 is 15 645 Number of Professional licenses processed 462 484 444 414 440 434 Expired permits processed 88 75 20 37 40 50 Business Tax Reciepts processed and issued 1 1358 1252 1 1224 1075 1130 1200 Building permits turn around time (working days) 1 10 J_10 applications for acceptance. Verily professional licenses and ficitiouslcorporation names. Process annual re- 1 10 10 10 1 10 PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT STAFFING N,4TURE OFACTI I lnI 12113 13114 Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City and Land Development Codes related to construction. Courtesy inspections are performed as 8.00°A 8.00% needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. Permitting - Accepts permit applications, calculates fees, issuance of permits. scheduling of inspections. X7.00°/ 27.40% closing out permits when completed, prepares certificates of occupancy for signature, and answers question concerning building permits. Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including structural, electrical. plumbing and mechanical. Also includes the review of all zoning on 15.00°f 15.00% residential building applications. Answers code questions for builders and general public related to plan review. Building and Alteration Inspection - On-site inspections for commercial and residential, including 40.00% 40.40% structural. electrical. plumbing, and mechanical. Post inspections into computer database daily. Answer codc questions for builders and general public related to inspections. Contractor Licensing - Accepts contractor license application for registration and calculates fees. Review applicants for appplicable insurance and workman's comp. coverages. Review letters of reciprocity. Process 3'009° 3 00% annual re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. Business Tax Receipts- Accepts applications For Business Tax Receipt from business owners. Review: 5.00% applications for acceptance. Verily professional licenses and ficitiouslcorporation names. Process annual re- newal notices and issues new Business Tax Rectepts. 1.00% 1.04% Safety Following up on expired permits and unsafe structures. 1.00 " 1.00% Records Retention Scanning plans to laserFiche for permanent record keeping. loom%l 140.00% 174 TY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT 4.00 TOTAL SALARIES $ 246,900 $ 274,198 Overtime 1,000 4,200 FICA Taxes 18,416 20,851 F/T/E 240 Projected Adopted 22,243 PA's' Group Health Insurance Premium POSITION YEARS Expense Budget POSITION RANGE GRADE 11-12 12-13 13-14 12-13 13-14 Building Official 60,1921114,149 78 1.00 1.06 1.00 $ 81,841 $ 81,841 Chief Inspector 43,030!85,683 44 1.00 1.00 1.00 51,057 51,525 Plans Examiner 43,030185,683 44 1.00 1.00 1.00 67,735 68,222 Local Business Tax Specialist 26,545159,662 26 1.00 1.00 1.00 46,267 47,235 Permitting Technician 26,545 159,662 26 1.00 0.00 4.00 - 25,375 Chief Inspector Longevity July 14 Bras Tax Spec. 7.5 Longevity Aug 14 Puns Examiner 7.5 Dec 2013 5.00 4.00 4.00 TOTAL SALARIES $ 246,900 $ 274,198 Overtime 1,000 4,200 FICA Taxes 18,416 20,851 Clothing Allowance 240 240 Deferred Compensation 22,243 25,077 Group Health Insurance Premium 16,158 21,965 Dependant Health ins Premium 6,078 8,836 Health Reimbursement Account 6,108 9,162 Employee Assistance Program 92 115 Worker's Comp Insurance 3,649 4,087 Unemployment Insurance - - Total Personal Set -vices $ 320,884 $ 368,731 175 ICiTY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET BUILDING DEPARTMENT Code:480110 Account Number Description PERSONAL SERVICES FY 09/10 Actual FY 10/11 Actual FY 11112 Actual Amended FY 12/13 Budget FY 12/13 Pro'ected FY 13/14 City Mgr. Proposers Budget 511200 Regular Salaries 285,883 282,264 241,891 246,900 246,900 274,198 511400 Overtime 76 424 0 0 1,040 4,200 512100 PICA 'faxes 21,189 20,743 17,949 18,416 18,416 20,851 512215 Clothing Allowance 240 240 240 240 240 2.40 512225 Deferred Compensation 25,366 24,917 21.424 22,243 22,243 25,077 512301 Group Health Insurance Premium 30,155 28,2.10 18,137 16,158 16,158 21,965 512305 Dependant Health Ins PrelniLlm 6,692 6,393 6,413 6,078 6,078 8,835 512307 Health Reimbursement Account 0 0 2,333 6,108 6,108 9,162 512309 Employee Assistance Program 115 1.13 92 92 92 115 512400 Worker's Comp Insurance 7,161 3,607 3,546 3,640 3,649 4,087 512500 Unemployment Compensation 4,675 0 0 0 0 0 512600 OPED Accrued Expense (6,095) (115) 0 0 0 0 TOTAL PERSONAL SERVICES 375,457 366,796 312,025 319,884 320,884 368,731 OPERATING EXPENSES 533200 Audit Pees 1,099 989 897 987 945 1.013 533201 Administrative Services Provided by CTF 75,680 68,112 61,301 62,785 62,784 56,507 533400 Other Contractural Services 67 0 0 0 0 0 534000 Travel and Per Diem 643 640 676 600 688 7.21 534101 Telephone 1,505 1,490 1,097 1,600 352 360 534105 Cellular Telephone 1,081 1,091 1,157 1,110 1.110 1,160 534110 Internet Services 742 743 649 824 480 480 534120 Postage 2,122 1,738 1,479 1,800 1,300 1,700 534310 Electric 3,435 3,376 3,302 37354 3,114 3,300 534320 Water / Sewer 136 271 274 300 280 282 534500 Insurance 8,685 3,364 3,138 4,100 3,960 4,200 534620 R & M -Vehicles 876 3,213 1,594 1,200 1,600 1,200 534630 R & M - Office Equipment 4,594 5,047 4,427 4,510 4.500 4,800 535200 Departmental Supplies 1,19; 947 1,016 1,100 900 1,100 535210 Computer Supplies 897 677 916 800 400 804 535230 Small Tools and Equipment 48 0 19 100 75 100 535260 Gas and Oil 4,66.3 3,909 3,365 4,000 3,400 3,500 535270 Uniforms and Shoes 239 0 234 250 250 250 535275 Safety Equpment 0 0 0 50 25 50 535410 Dues and Memberships 4SO 415 290 350 535 658 535420 Books and Publications 2{]' 131 1,081 400 100 400 535450 Training and Education 800 770 707 900 747 934 TOTAL OPERATING EXPENSES 109,237 96,923 87,619 91,116 87,545 83,515 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 NDN -OPERATING EXPENSES 909901 Contingency 0 0 26,574 10,550 228,906 105,754 TOTAL NON-OPERATING EXPENSES 0 0 0 10,550 228,906 105,754 TOTAL BUILDING DEPARTMENT 484,694 463,719 1 399,644 1 421,550 1 637,335 1 558,000 176 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS List of Projects FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Totals General Government Computer Systems Overhaul 250,000 - - - - - 250,000 Computer Systems Upgrades - 86,000 60,000 60,000 60,000 60,000 326,000 Roof Repairs - 75,000 - - - - 75,000 Paint City Hall - 45,000 - - - 45,000 Police Station Air Conditioner - - 30,000 - - 30,000 FDLE Computer Firewall - 5,000 - 5,000 5,000 15,000 Diesel Fuel Tank 35,000 - - - - - 35,000 Police Department Police Vehicles and Equipment 218,000 286,000 285,000 290.000 286,000 395,000 1,760,000 Police - Public Parking - 50,000 - - - - 50,000 Roads and Special Projects Public Works Equipment 43,500 150,600 130,000 132,000 130,000 255,000 841,100 Sidewalk Repairs 25,000 25,000 25,000 - - - 75,000 Sidewalk Construction 100,000 100,000 100,000 100,000 100,000 100,000 600,400 512 Median Landscaping - - - - - 500,000 500,000 Barber Street Bridge Repairs - - 500,000 - - - 500,000 Street Repaving 75,000 75,000 75,000 100,000 100,000 100,000 525,000 Tulip Drive 351,000 - - - - - 351,000 Barber Street Realignment 50,000 500,000 - - - - 550,000 Indian River Drive Light Poles 5,000 - - - - - 5,040 Road Striping 10,000 - - - 10,000 Parks & Recreation Community Center Needs Analysis 10,000 - - - - 10,000 Community Center Sign 7,500 7,500 Dog Park Pad Extension 3,000 - - - 3,000 Tennis Wall/Raquet Ball Court 54,009 - - - 50,000 Skate Park Rebuild - 125,000 - - 125,000 Equipment Building - 100,000 - - - 100,000 Baseball Field Lighting - - 300.000 - - - 300,090 Mooring Fields - - 15,000 - - - 15,000 Stormwater Stormwater Equipment 93,000 69,000 90,000 170,000 340,000 275,000 1,037,000 114 Swale Improvements 500,000 500,000 500,000 500,000 590,000 500,000 3,000,000 Pipe Sliplining 80,000 - 100,000 - - - 180,000 Stormwater Pond Installation - - - 500,000 - - 500,000 Road Crossings/Sideyard Pipes - 200,000 100,000 100,000 100,000 100,000 600,000 Bevan Ditch Piping - - - 750,000 - - 750,000 Cemetery Reda South Paved Roadway - - - - - 100,000 100,000 Scissor Lift Storage Bui#ding - 100,000 - - - - 100,000 Redevelopment CRA Riverfront Stormwater Plan 50,000 - - - - - 50,000 Golf Course Rebuild Greens - 125,000 - - - - 125,000 Equipment 15,000 40,000 - - - - 55,004 Airport Construct Hangar(s) 875,000 650,000 - 1,500,000 - 3,025,000 Airport Equipment 150,000 - - - 150,004 Construct Access Road West - - - - 800,000 - 800,000 Totals $ 2,996,000 $ 3,306,500 $ 2,310,000 $ 4,207,000 $ 2,416,000 $ 2,390,000 $ 17,625,600 1-71 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS SUMMARY Grouped by Function FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Total Grouped by Dep-m-Onent $ 285.000 $ 311,000 90,000 $ 65.000 $ 60.000 $ MAO $ 976,000 General Government $ 285.000 $ 211.000 $ 90,000 $ 65,000 S 60.000 $ 65.000 $ 776,0011 Police Department 218,000 336.000 285,000 290,000 286.000 395,000 1.810,000 Public Works Deparimcnt 85-500 390,000 315,000 - - - 790,500 Roads and Special Prt�iects 659.500 850,600 830,000 332,000 330,000 955,000 3,957, 100 Parks & Recreation 70.500 225,000 315.000 - - - MUM Ston,nwater 673.000 769,000 MAO 1020,000 940,000 875.000 6,067,000 Cemetery - 100.000 $ 192,000 - - 100,000 200,000 Riverfront Itedevelopmeni 50.000 1,915N0 2,545,000 1,146,000 1-600.000 - 50.000 Golf Course 15,000 165,000 100.000 100.000 100.000 615,000 180-000 Airport 1.025.000 650.000 1.5110,000 800.000 310,500 3,975,0()0 Total by Departments $2,996,000 $3,306,600 $2.310.000 $4.207-000 $2..416.000 S2.390.000 $17.625.600 Grouped by Function General Government $ 285.000 $ 311,000 90,000 $ 65.000 $ 60.000 $ MAO $ 976,000 Public Safety 218,000 336,000 285,000 290,000 286,000 395,000 1,810,000 Transportation 1.684.500 1,500,600 930,000 1,832,000 1.130,000 955,000 7,932,100 Parks & Recreation 85-500 390,000 315,000 - - - 790,500 Physical E.,nvironmcnt 723.000 769.000 790.000 1020M0 940,000 875,000 6.1 17,000 Total by Functions $2.996.000 $3,306.600 $ 2.310,000 $4.207,000 $ 2.416.000 $ 2390,000 $17,625,600 Grouped by Funding Source General Fund 43.500 $ 236,600 $ 190,000 $ 192,000 $ 190.000 $ 315.000 $ 1.167,100 DST 1,583.000 1,891,000 1,915N0 2,545,000 1,146,000 1-600.000 10.680,000 LOGT 115-000 100,000 NUN 100.000 100.000 100.000 615,000 Recreation Impact Fce�, 70.500 225,000 15.000 310,500 Golf Course 15,000 165,000 - - 180,000 Grants/Bank ]dotes 996.000 520,000 1,200,000 640.000 3.356.000 Cen teten, - 100.000 - - 100,0{10 200,000 Riverfront CRA 50.000 - - - - 50,000 Stormwater Fund 123.000 69.000 90.000 170,000 340-000 275,000 1,067,000 Total Funding Sources $2,996.000 $ 3306,600 $ 2.310.000 $4,207-000 $ 1416,000 $2.390,000 $17.625-600 / -7 Iq CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-19 CAPITAL IMPROVEMENT 'PROGRAM BY FUNDING SOURCE )I t Local Recreation General Option Impact Stormwater Grants/ Riverrr❑nt Cemetery Fund Cans Tax DST Fees titility Gulf Bank Note CRA Trust Fund Total FISCAL YEAR 2013/2014 General Government Computer Systems Overhaul 25o,on4) 150,000 Diesel Fuel Tank 35,on4) 35,000 Police Department Police Vehicles and Equipment 21RAJO 218.000 Roads anti Special Projects Public Works Equipment 41,50o 43.500 Sidewalk Rcpairs :5,000 25,000 Sidewalk Consimctiun 100,000 100,400 Sheet Repaving 75,(Xlo 75,000 Tiflip Drive 175,000 17h.ouo 351,000 Surber Street kcafignment 50,000 $0,000 Indian River Drive Light Poles 5.Wo 5,000 Road Stripling )O,onn 10,400 Parks & Recreation Community Center Needs Analysis 1000 10.000 Community Center Sign 7,500 7,500 Dog Park Pad Extension 3,M) 1004 Tennis Wall/Raquet Bail Court So om so,00o Sturrnwuter Storm%vater Equipment 53,000 43,000 1/4 Swale Improvements 500,000 5110,000 Pipe Sliplitling ao'ono 80.000 Riverfront Redevelopment Riverfront Sttmmvater Plan 50,000 50,000 Airport ConstruCt Llangar(s) 175,000 700,t10o 675.000 Airport Equipment 30,00 I20,WU 150,000 Go) rcourse Tractor I5 uUdl 15:000 Total FY 2013/2014 S 43,504) S It5,000 s 1,50SX)o 5 70,Suti S 7;3,000 s 15,Wo S Q%,000 S 50,M) s S 2.946,000 )I t CITY OF SEBASTIAN, FLORIDA FISCAL YEAR. 2014-19 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE 1 ?0 Local Recreation General Option Impact Storm -water Grants/ Riverfront Cenictery Fund Cas Tax FIST Pees L`tiEitr Cnlr Bit ilk Note C'I r1 'crust Fund Tool FISCAL, YEAR 2014!201 General Government Computer Systems Upgrades 86,00U 86,000 Roof Repairs 75,000 75,1100 Paint City Hall 45,000 45,000 ml.r Computer Firewall 5,000 5,000 Police Department Police Vehieles and Equipment 286,000 286,000 Police - Public Parking 50,000 50.000 Roads and Special Projects PuMu: Works Fgmpment 150.600 130,600 Sidewalk Repairs 25,000 25,000 Sidewalk Construo0on 100,000 100,000 Sired Repneing 75.000 75,400 Batbor Street Realiki+mcm 500,0011 300,000 Parks & Recretitifin Skate Part: Rebuild 125,000 1.5,000 Equipment Building 100,000 100,000 Stormwn#er Slomrwater Equipment 69,000 isq'000 114 Swale Improvements 500,0m 500.000 Road CmasingsiSideyard Pipes 200,(h10 _mo.i 0 Cemetery Trust Fund Scissor Lilt Storatte Di ilding 100400 100.000 Airport Construct Haneiigs) 130,000 1:0,0430 650,000 Gulf Course Rebuild Greens 175,000 125,000 Fairway Ntmver 40.000 40.000 Total F*r' 20t4f201.5 S nl (000 8 100,000 S 1,891,000 S 2--15.000 S 64 UM 5 ![35,000 S 520,000 S - S 100.000 S 3,306,600 1 ?0 CITY OF SEBASTIAN, 'FLORIDA FISCAL YEAR 2014-19 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE )?I Local Recreation General Option Impact Stormwater Grants! Riverfront Cemetery Fund Gas Tax DST Fees Utility Golf Bank Note CRA 'frust Fund 'Total FISCAL YEAR 2615!2111.6 General Government Computer Systems !Upgrades UU100 60,0pD police Department Police StanDn Air Conditioner 301,000 39,404 Police Vehicles and Equipment 285,0016 285,Dou Roads and Special Projects Public Works Equipment 130.0W 139,000 Sidewalk Repairs 25,000 Z5XW Sidewalk Construction lDD.000 I00,0W Barber Street Bridge Repairs 500,000 540,009 Street Repaving 75.000 75.000 Parks & Recreation Baseball Field Lighting 300.000 304,000 Mooring Fields 13.001r 13,094 Starmwater Storinwater Equipment 9{1,D[H1 90,M) 114 Swale Improvements wo-0DD 500,0[X) Pipe sliplining 109,000 100,00X1 Rodd CrossinoSidey'ard Pipes 100,000 100,0[X] Ntal IN 2015/2016 s 1Q11,Ow S loD.oDD S 1915.006 5 I5.00D 5 90,000 S i 5 S S 2.310,000 )?I FISCAL YEAR 2016/2017 General Government Computer Systems Upgrades RILE Computer Firewall Police Department Police Vehicles and Equipment Roads and Special Projeets Pudic Works Equipment Sidewalk Repairs Sidewalk Construction Street Repaving Stormivater Stormwater Equipment 114 Swale Improvements Stormwater Pond Installation Road Cross i ngs/Sideyard pipes Bevan Ditch Piping Airport Constrnet Hangarns) Total F'Y 201612417 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-19 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impart Stormwater Fund Gas Tax DST lees Utility t,o,aw 5,000 2Q0,000 Ir -,[NCO 100,000 100,000 170,000 500,000 500.noo 100:000 750,900 300,000 Grants/ Riverfront Cemetery Coit' Bank Note CRA 'Trust Fund Total 1.20011j1}(} 60,000 5,0o0 290.000 132,0610 100,000 100.000 170,00(l 500,0041 500,000 100,000 7K=) 1,500,000 S 192,000 5 400,600 S '-,553,000 S - S 170,00(1 5 - S 1,200,000 S - S . 5 4,207,000 9 .�- FISCAL. YEAR 2017/2018 General Go%ernment Computer Systems Upgrades Police Deportment Police Vehicles and Equipment Roads and Spec lal Projects Public Warks Equipment Sidewalk Repairs Sidewalk Construction Street Repaving Stormwatcr StormAvater Equipment 114 Swale Improvements Road Cross i ngs/Sideyard Pipes Airport Construct Access Road West Total FY 2017/20 1 S CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-19 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option impact Stormwater Fund Gas Tax DST lees Utili td0,Or70 ?86.000 IXOM v I170,1741U 10fS,i1iN1 5W 000 100 -EW 160,000 340,000 Grants! Riverfront Cemeten Golf Bank Note CRA Trust Fund Total W11,000 td1,0(H1 _'Bb.L�00 13f1,00q n 100,0011 100,000 340,000 $00,00[1 100,000 900.1100 S 110,000 s 100,000 S 1,146,000 5 - S 340,000 S - S NC1000 S $ $ 2,416,000 P73 3 FISCAL YEAR 2013/20119 General Government Computer Systems Upgrades FDLE Computer Firewall Police Department Polica Vehicles and Equipment Roads and Special Projects Public: Warks Equipment Sidewalk Repairs Sidewalk Constructive! 512 Median Landscaping Street Repaving Storm%vater Stormwater Equipment 114 Swale Improvements Road Crossings/Sideyard Pipes Cemetery Redo South Paved Roadway Golf Course Rebuild Greens Total FV 2018/2019 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-19 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impact Stormwater Fund Gas Tat DST Fees Utility 60.000 5,00!3 090,004 ?55,404 100,000 504,404 i 04,000 s4o,44n 40,00n '-75,000 Grants/ Riverfront Cemetery Golf Bank Note CRA Trust Fund Tata) 144,000 60,040 5,040 995,000 255,000 I00,4t10 500.004 044,400 75.004 500,000 100.004 100,000 S 315,400 S 100,004 S 1.640,400 s - S 275,000 S - S - $ - 5 100,004 S 2.390.000 Grand Total $ 1,10,100 $ 615,(910 S 10,680,004 S 310,500 S 1,1747,000 S IKa.0o0 s .i iiA,4441 5 50,400 5 .2WAQ00 5 17,CQ5,400 17 A CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2414-2019 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL. GOVERNMENT - Project Name: lCornputer Systems Overhaul I Project Description: Funding Source: IDiscretionary Sales Tax limplement consultant's recommendations to improve reliability and .1 Usti IIca tion: The City's computer systems have not been updated for several years and there are serious concerns tha this could result in increasing problems. A consultant was requested to evaluate all aspects of th computer systems and offer recommended solutions. Project Costs: FY 13-14 FY 14-15 FY 15-15 FY 16-17 FY 17-18 FY 18-19 Total $250,040 $0 $0 $0 $0 $0 $259,000 Operating Impact (Savings): $4 ($25,000) ($20,000) ($15,900) ($10,090) ($5,000) ($75,000 Project ]Name: lComputer Systems Upgrades Project Description; Funding Source: lGeneral Fund IServer and equipment replacement and new software releases.. Justification: Following the computer systems overhaul, it is anticipated that a continuing annual investment should bi rtade to keep up-to-date with technology and maintain its reliability and performance. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $86,009 $60,040 $60,000 $60,000 $60,000 $325,000 Operating Impact (Savings): $0 $9 $50,009 ($5,009) ($7,500) ($2,500) $35,000 Project Name: Roof Repairs Pro ect Description: Funding Source: Discretionary Sales Tax I Replace City Flail and Police Department Roofs Justification: Ainor repairs have been needed continuously over the past several years on both roofs. Leaks have beer :xperienced and bubbles have been observed. Project Costs: Police Station Air Conditioner Project Description: Funding rce.:Discretionary FY 13-14 FY 14-15 FY 1.5-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $75,090 $0 $0 $0 $0 $75,000 Operating Impact (Savings): $0 $0 ($1,000) ($800) ($600) ($490) ($?,800) Project Name: I Paint City Hall Project Description: Funding Source. I Discretionary Sales Tax Paint exterior of old City Hall and new City Hall. Justification: These buildings need to be painted. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $45,000 $0 $0 $0 $0 $45,000 Operating Impact (Savings); $0 $0 ($590) (5400) ($300) ($204) ($1,400) Project Name; Police Station Air Conditioner Project Description: Funding rce.:Discretionary ona Sales Tax Replace roof top air conditioner at the Police Station. Justification: This unit is exposed to salt air and is showing rust and oxidation. Project Costs: T -W r � r A "%r r A r C rvr r r r r r�r r c r -1 rca r rj r.r r n r n fr_._r $0 $0 $34,904 $0 $0 $0 $39,900 Operating Impact (Savings): $9 $9 $0 (1,900) (809) (500) (1490) I F5' CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT Project Name: FDLE Computer Firewall I Project Descri tion: Funding Source: I Discretionary Sales Tax lUpyrade Firewall For compliance with FDLE requirements. Justification: IThis is required by FQLE regulations. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $5.000 $0 $5,000 $0 $5,000 $15,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: IDicsel Fuel Tank JProject Descripti Funding Source: I Discretionary Sales Tax I Replace the existi Justification: The existing 1000 gallon diesel tank and pump are in poor condition (rusted) and will not meet new regulations required by the State. The current manual diesel inventory system will be upgraded to a computerized fuel key inventory system. Project Costs: FY I3-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $35,000 $0 $0 $0 $0 $0 $35,000 Operating Impact (Savings): $0 $500 $400 $300 $700 $100 $1,500 PUBLIC SAFETY Project Name: Funding Source: Justification: Police Vehicles and Equipment Project Description: Discretionary Sales Tax 13114 28K Code Enforcement 112 Ton Truck, 1 OK Motorcycle, 180K Police Patrol Units (4). FY 14-15 FY 15-16 14115 270K Police Patrol Units (6), 16K Boat Motor. FY 17-18 15116 270K Police Patrol Units (6), 15K Light Tower. $218,000 16117 270K Police Patrol Units (6), 20K Motorcycle. $290,004 17118 270K Police Patrol Units (6). 16K 2 Trailers. $395,000 $1,760,000 18/19 225K Police Patrol Units (5), 170K 200kw Generator. These are sceduled replacements of Police Department vehicles and equipment due to high mileage and maintenance needs, 2 Police Patrol Units that were totalled during 12113 are being replaced. The replacement Motorcycle in 1:3114 is net of trading in 2 Motorcycles that are in disrepair. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $218,000 $786,000 $285,000 $290,004 $2.86,000 $395,000 $1,760,000 Operating Impact (Savings): $0 ($5,600) ($9,400) ($9.900) ($8,000) ($1,940) ($34,840) Project Name: IPolice - Public Parking I Project Description: Funding Source: I DiscretionaEX Sales Tax lCreation of public arkin� areas closer to the Police Station. Justification: This will add parking spaces and provide more convenient parking for visitors to the Police Station. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 13-19 Total $o $50,000 $0 $0 $0 $Q $50,000 Operating Impact (Savings): $0 $0 $1,000 $1,250 $1,500 S1,750 $5,500 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2£119 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORINT PUBLIC WORKS DEPARTMENT Project Name: Funding Source: Justification: Public Works Equipment Project Description. General Fund 13114 25K Pickup, 12.5K Mower, 6K Utility Bed. I Sidewalk Construction 141t5 70K Skid -Steer, 35.6K. Mower (3), 10K Gator, 26K Enclosed Trailer (2), 9K Truckster. [Discretionary Sales Tax 15116 80K Dump Truck, 50K Tractor 16117 85K Backhoe, 25K Pickup, 12K Trailer, 10K ®pen Trailers (2). Project focuses on the safety of residents and bikers. 17118 45K I Ton Sign Truck, 35K Tractor, 50K Pickup (2). Project Costs: A -50K I Ton Ift'lity Bed Truck. These are scheduled replacements of equipment used in the Public Warks Department, except for the Stonnwater Division that is included separately. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $43,500 $150,600 $130,000 $132,000 '$130,000 $255,000 $841.100 Operating Impact (Savings): $0 (51,800) ($6,000) ($10,800) ($12,900) ($16,400) 447.901 Project Name: I Sidewalk Repairs JProject Description: Funding Source: JLocal Option Gas Tax I Repair of sidewalks throughout the City. Justification: Phis project also focuses on the safety of the residents and allows them to walk off the roadways. Half of FY 13-14 to be used for Riverview Park. Project Costs: FY 13-14 FY 14-15 FY 15-16 $25,000 $25,000 $25,000 Operating Impact (Savings): $0 ($1,000) ($300) FY 16-17 FY 17-18 FY 18-19 $0 $0 $0 $300 $1,100 $1,800 Total $75,000 $1,900 Project Name: I Sidewalk Construction JProject Description: Funding Source: [Discretionary Sales Tax linstallation of new sidewalks throughout the City. Justification: Project focuses on the safety of residents and bikers. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 1849 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600.000 Operating Impact (Savings): $0 $500 $1,100 $1,800 $4,100 $6,800 $14,300 Project Name: 512 Median Landscaping Project Description: Funding Source: Discretionary Sales Tax Work to improve the appearance of this major entryway to the City. Irrigation and landscaping will be added. Justification: This project is desirable to enhance the view of those entering the City. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $0 $0 $500,000 $500,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source - Barber Street Bridge Repairs Project Description: Discretionary Sales Tax Engineering and construction to add guardrails in FY 12-13 to meet DDT standards. Major repairs will be addressed in FYI 5-16, Justification: This project is needed to maintain the bridge to DDT standards based on }early bridge inspections. Project Costs: FY 13-14 FY 14-15 FY 1546 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $500,000 $0 $0 $0 $500,000 Operating Impact (Savings): $0 $0 $0 $15,000 :$15,500 $16,000 $46,500 191 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR. 2014-2+019 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS DEPARTMENT Project Name: I Street Repaving I Project Description: Funding Source; ILocal Option Gas Ta. Rehabilitation and repaving of failing road base and roads. Justification: This is necessary to keep the streets in good condition. Repaving is expected to reduce pat -hole repairs and complaints, as well as insurance claims for damages and liability. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-t7 FY 17-18 FY 18-19 Total $75,000 $75,000 $75,000 $100,000 $100,000 $140,000 $525,000 Operating impact (Savings): $0 ($3.000) ($5,000) ($7,000) ($8,500) ($10,000) ($33,500) Project Name; Funding Source: FS1 ve Project Descrition: Dri5,000 Discretionary Sales Tax. Engineering and construction of Tulip Drive. Justification: This is the next priority for roadway improvements and drainage enhancements. This project will include the addition of 50-60 new spaces for on -street parking. Project Costs; FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 $351,000 $0 $0 $0 $0 $0 Operating Impact (Savings): $0 ($14,000) ($10.000) ($6,000) ($3,000) ($1,000 Project Name: I Barber Street Realignment Project Description: Funding Source: I Discretionary Sales Tax Resolve confusion where roadway changes direction. Justification: Total $351,000 This ongoing issue needs to be resolved by making improvments that will snake the turn more apparent. especially at night. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $50,000 $500,000 $0 $0 $0 $0 $550,600 Operating Impact (Savings): $o $0 $0 $0 $0 $0 $0 Project Name: I Indian River Drive Light Poles Project Description: Funding Source: ILocal ❑ tion Gas Tax Cleanup and repainting of Light Pales on Indian River [give. Justification: IThese light Poles are in need of being cleaned up and re ainted. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $5,000 $0 $0 $0 $0 $0 $5,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name; I Road Striping JProject Description: Funding Source: I Local ❑ tion Cbs Ta� I Add new stri y i ne to roads. Justification: A number of roads in the City need to be striped. such as Englar Drive, Barber Street North, Fleming, fvlain Street, etc. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $10,000 $0 $0 $0 $0 $0 $10,000 Operating Impact (Savings): $0 $500 $1,000 $1,500 $2,000 $2,500 $7.500 1Y and $1.76,000 DEP Grant This is the next priority for roadway improvements and drainage enhancements. This project will include the addition of 50-60 new spaces for on -street parking. Project Costs; FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 $351,000 $0 $0 $0 $0 $0 Operating Impact (Savings): $0 ($14,000) ($10.000) ($6,000) ($3,000) ($1,000 Project Name: I Barber Street Realignment Project Description: Funding Source: I Discretionary Sales Tax Resolve confusion where roadway changes direction. Justification: Total $351,000 This ongoing issue needs to be resolved by making improvments that will snake the turn more apparent. especially at night. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $50,000 $500,000 $0 $0 $0 $0 $550,600 Operating Impact (Savings): $o $0 $0 $0 $0 $0 $0 Project Name: I Indian River Drive Light Poles Project Description: Funding Source: ILocal ❑ tion Gas Tax Cleanup and repainting of Light Pales on Indian River [give. Justification: IThese light Poles are in need of being cleaned up and re ainted. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $5,000 $0 $0 $0 $0 $0 $5,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name; I Road Striping JProject Description: Funding Source: I Local ❑ tion Cbs Ta� I Add new stri y i ne to roads. Justification: A number of roads in the City need to be striped. such as Englar Drive, Barber Street North, Fleming, fvlain Street, etc. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $10,000 $0 $0 $0 $0 $0 $10,000 Operating Impact (Savings): $0 $500 $1,000 $1,500 $2,000 $2,500 $7.500 1Y CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 +CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS DEPARTMENT Project Name: Community Center Needs An€ah,sis Project Description: Funding Source: Recreation Impact Fees Use consultant to determine optimum size and features based on intended uses of the proposed facility. Justification: This analysis is important to better define the potential costs of new community center facility. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $10,000 $0 $0 $0 $0 $0 $10,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: Cornrnunity Center Sin Project Description: Funding Source: lRecreation Impact Fees I Install a sign at the Community Center, Justification: This has been identified as necessary. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 15-19 Total $7,500 $0 $0 $0 $0 $0 $7,500 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: Funding Source: Dog Park Pad Extension Project Description: Recreation Impact Fees Extend the concrete. pad. Justification: IThis will enhance the functionality of the facility. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 15-17 FY 17-18 FY 18-19 Total $3,000 $0 $0 $0 $0 $0 $3,000 Operating Impact (Savings): $U $0 $0 $0 $0 $0 $0 Project Name: I Tennis WalI/Raquet Ball Court I Project Description: Funding Source: I Recreation Impact Fees lConstruction ofa tennis wall or raquet ball court. Justification: This was suggested by the Parks and Recreation Board to be placed at a location to be determined at later time. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $50,000 $0 $0 $0 $0 $0 $50,000 Operating Impact (Savings): $0 $500 $750 $1,000 $1,250 $1,500 $5,000 Project Name: ISkate Park Rebuild Project Description: Funding Source: I Recreation Im act Fees ITotal replacement of the ram s at the Skate Park Facilit . Justification: This facility is well used and no major rebuilding has been done For a long time. It is recommended that a total replacement of the ramps be done for safety reasons. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $125,000 $0 $0 $0 $0 $125-000 Operating Impact (Savings): $0 $0 (8,000) (6,000) (5,000) (3,000) (22,000) 17q CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Project Name: I Eq ui pment Buil di Funding Source: lRecreation Im ac Justification: PUBLIC WORKS DEPARTMENT Proiect Description: Fees I Construct Equipment Building at Barber Street Sys Complex. We are currently working out of utility shed and need a lamer facility to house maintenance equipmen ind tools. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $100,000 $0 $0 $0 $0 $100,000 Operating Impact (Savings): $0 $0 $500 $700 $1.000 $1,500 $3,700 Project Name: Baseball Field Lighting 'Project Description: Funding Source: Discretionary Sales Tax Remove and replace lights at the Barber Street Sports Complex. Justification; These are the oldest lights in the City and need to be replaced with new energy efficient lighting. Project Costs: "X7 s 1 1 .1 nx7 1 A l r rl1 C l L C\J 1 !_ 1 '7 CW 1 -1 1 0 TAA 1 0 1 A 7'-1 $0 $0 $300,000 $0 $0 $0 $300,000 Operating Impact (Savings): $0 $0 $0 ($5,000) ($2,000) ($1,500) ($8,500) Project Name: Funding Source: Justification: Mooring Fields Project Descritp ion: Recreation Impact Fees Design and engineering to place mooring fields for boaters. A mooring field is needed near the Main Street Pier to provide boaters a safe place to tie-up and access the amenities near downtown. Project Costs: FY 13-14 FY 14-I5 FY 15-16 FY 16-17 FY 17-I8 FY 18-19 $0 $0 $15,000 $0 $0 $0 Operating Impact (Savings): so $0 $0 $500 $750 $1.000 Total $15.000 $2.250 Project Name: Funding Source: Stormwater Equipment Project Description: Stormwater Utility Fund 13/14 34K Pickup, 25K Pickup,4K Generator, 30K Airport Equipment. 14/15 40K Crew Cab_') 5K Pickup, 4K Saw/Pumps. FY 13-14 15116 90K Backhoe. FY 16-17 FY 17-18 16/17 140K Dump `Druck, 30K 4x4 Pickup. Total 17/18 340K Vactor. $69,000 $90,000 13119 150K Dump Truck, 125K Transport Truck. To schedule an orderly replacement of major equipment that is essential to the operation of the stormwater Justification: Operating Impact maintenance program. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $93,000 $69,000 $90,000 $170,000 $340,000 $275,000 $1,037,000 Operating Impact (Savings); $0 ($3,300) ($5,900) ($8,000) ($10,400) ($14,800) (542.400) Project Name: 114 Swale Improvements Pro`ect Description: Funding Source: I Discretionary Sales Tax Installation of 1/4 round in swales. Justittention: To continue the program_ of updating the drainage throughout the City. Project Costs: FY Li -11f FY 14 -IS FY 15-16 FY 16-17 FY 17-18 FY t8-19 Total $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,040 Operating Impact (Savings): $0 $5,000 $10,500 $16,500 $23,000 '$30.000 $85.000 111c CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 CAPITAL IMPROVEMENT PROJECT REQUEST AND J[.TSTIFICATION FORM PUBLIC WORKS DEPARTMENT Project Name: 1'I 4 Sli llnln 1'r4ject Description: Funding Source; I Discretisanar Sales Tax sii line pipe to extend useful life. Justification. These projects will rehabilitate the i e under Ci!l roadways which is slowly deteriorating. Project Casts: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $80,000 $0 $100,000 $0 So $o $180,000 Operating Impact (Savings): $o ($1,500) ($1,300) ($3,000) ($2,500) ($2,000) ($10.300) Project Name: Sternawatee Pond Installation Project Description: Funding Source: Discretionary Sales Tax Creation of a new starmwater pend at either Barber/Acorn location or Just! fication: This project will allow creation of a storrnwater pond similar to the one installed on Periwinkle at one o1 the two locations metivned basedon recommendations from the engineer, Neel -Schaffer. F4zine Terrace. 0 $0 Operating Impact (savings): $0 $0 $+J $0 $10,000 Justification: Rand Crossin SlSide and Pipes Prv'cct Description: Discretionary Sales Ta, Installing new pipes in side yard ditches as quarter round is installed and replacing failing rued crossing Project Casts: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-I8 $0 $0 $0 $500,00 FY 15-19 Total $0 $500,000 $1[,0(}0 $2 1,000 Project Name: Funding Source: This project will help eliminate major flooding throughout the City by replacing failing pipes under roads and. also save on maintenance by the mewing contractor by eliminating the side ditches to be maintained Side ditches are getting Larder to maintain due to the housing boom in 2004 pipes. Impact (savings): FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $100,000 . Project Casts: FY 13-14 FY 14-15 $0 $200,000 Operating $100.000 $100,000 $100,000 $600,000 ($2,000) ($x,000) Project Marne: Bevan Ditch Pi in Project Description- Funding escri7ti4n:Funding Source: Discretionary Sales Tax Piping of Bevan Ditch. Justification: This project is necessary.. Project Casts: FY 13-14 FY I4-15 FY 15-16 FY 16-17 FY 17-18 Fit' 18-19 Total $0 $0 $0 $750,000 $0 $[] $750,000 Operating. Impact (Savings): $0 $0 ${1 $0 $10,000 $11,000 $"1,000 III CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM CEMETERY TRUST FUND Project Name: Redo South Paved Roadway Project Description: Funding Source: Cemetery Trust Fund. Remove 100 feet of road wav, redirect and construct new. It was put in Idurin- the 1970's over some grave space of the Carpenter family. Justification: We would like to resolve this issue before the family presents this as a problem to the City. Project Costs: FY 13-14 FY 1.4-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $0 $0 $100,000 $100.000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: Scissor Lift Storage Building Project Description: Funding Source: Cemetery Trust Fund Constuct a concrete block building with windows, garage door and Justification: This would provide a secure place to keep the scissor lift and trailer on site and out of the elements. The scissor lift is used For placing cremains in the free standing wall colurnbarium, which is too high to remove .oTanite doors without a problem. Project Costs: FY 13-14 FY 14-15 $0 $100,000 Operating Impact (Savings): $0 $0 FY 15-16 FY 16-17 $o $o $1,000 $1,200 FY 17-18 FY 18-19 $0 $0 $1,400 $1,600 Total $100,000 $5,200 RIVERFRONT CRA Project Name: IRiverfront Stormwater Plan Project Description: Funding Source: I Riverfront CRA IDevelop a master plan for ston iwater drainage improvements. Justification: This is important to provide an orderly plan for addressing stormwater drainage infrastructure needs within the Community Redevelopment Area. _ Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $50,000 $0 $0 $0 $0 $0 $50.000 Operating Impact (Savings): $0 $0 $0 $0 s0 $0 $0 Project Name: Funding Source: Justification: GOLF COURSE FUND ebuild Greens Project Description: golf Course Capital Fund Fumigate and rebuild the greens. his project would include fumigation to treat the different grass mutations growing on the greens. WitK :anon, it would bring the greens out to their original dimensions. Project Costs: FY 13-14 FY 14-15 FY 15-16 $0 $125,000 $0 Operating Impact (Savings): $0 $0 $0 FY 16-17 FY 17-18 FY 18-19 $0 $0 $0 $a $0 $0 Total $125,000 so regular door. Includes electric for recepticals and overhead lighting. This would provide a secure place to keep the scissor lift and trailer on site and out of the elements. The scissor lift is used For placing cremains in the free standing wall colurnbarium, which is too high to remove .oTanite doors without a problem. Project Costs: FY 13-14 FY 14-15 $0 $100,000 Operating Impact (Savings): $0 $0 FY 15-16 FY 16-17 $o $o $1,000 $1,200 FY 17-18 FY 18-19 $0 $0 $1,400 $1,600 Total $100,000 $5,200 RIVERFRONT CRA Project Name: IRiverfront Stormwater Plan Project Description: Funding Source: I Riverfront CRA IDevelop a master plan for ston iwater drainage improvements. Justification: This is important to provide an orderly plan for addressing stormwater drainage infrastructure needs within the Community Redevelopment Area. _ Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $50,000 $0 $0 $0 $0 $0 $50.000 Operating Impact (Savings): $0 $0 $0 $0 s0 $0 $0 Project Name: Funding Source: Justification: GOLF COURSE FUND ebuild Greens Project Description: golf Course Capital Fund Fumigate and rebuild the greens. his project would include fumigation to treat the different grass mutations growing on the greens. WitK :anon, it would bring the greens out to their original dimensions. Project Costs: FY 13-14 FY 14-15 FY 15-16 $0 $125,000 $0 Operating Impact (Savings): $0 $0 $0 FY 16-17 FY 17-18 FY 18-19 $0 $0 $0 $a $0 $0 Total $125,000 so Project Name: JGolf Course Equipment Project Descri ption: Funding Source: JGolf Course Capital Fund $15K Tractor and $40K Fairway Mower. Justification: These are a ui ment replacements needed for maintenance. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $15,000 $40,000 $0 $0 $0 $0 $55,000 Operating Impact (Savings): s0 s0 $0 $0 $0 s0 s0 19� CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2014-2019 CAPITAL IMPROVENIEN'r PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Funding Source: Justification: Construct Han ar(s) Project Description: 80% FAA and FDOT Grants. Build new hangar(s). City Matching Requirements Front Discretionary Sales Tax Economic development and infrastructure improvements require additional aviation hangars for anticipated demand. Project Costs: FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $875,000 $650,000 $0 $1,500,000 $0 $0 $3,025,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $0 $0 Project Name: Airport Equipment Project Description: Funding Source: Justification: Project Costs: FY 13-14 $150,000 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $0 $0 $150.000 Operating Impact (Savings): $0 $10,500 .$9,000 $7,500 $6,000 $4,500 $37,500 Project Name: Construct Access Road West Project Description: Funding Source: Justification: Project Costs: FY 13-14 $0 80% FAA and FDOT Grants. For purchase of 4 -Wheel Tractor, Bobcat and Zero -turn Mower. City Matching Requirements from Stormwater Revenue Fund. This cquiprnent can he used to assist with the maintenance of stormwater infrastructure at the Airport. FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $0 $0 $150.000 Operating Impact (Savings): $0 $10,500 .$9,000 $7,500 $6,000 $4,500 $37,500 Project Name: Construct Access Road West Project Description: Funding Source: Justification: Project Costs: FY 13-14 $0 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $800.000 $0 $800,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $15,000 $20,000 [93 80% FAA and FDOT Grants. Design Build Access Road West. City Matching Requirements from Discretionary Sales Tax Air ort West development requires infrastructure. FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total $0 $0 $0 $800.000 $0 $800,000 Operating Impact (Savings): $0 $0 $0 $0 $0 $15,000 $20,000 [93 LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2014-2019 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Local Option Gas Taxes $ 550,742 $ 544,000 $ 544,000 $ 544,000 $ 544,000 $ 544,000 $ 544,000 $ 544,000 FDOT Lighting Agreement 9,353 9,474 9,474 9,474 9,474 9,474 9,474 9,474 Paving Loan Proceeds 2,296,742 0 0 0 0 0 0 0 Investment Income 5,062 2,639 1,656 1,596 1,621 1,645 1,671 1,697 Total 'Revenues $ 2,861,859 $ 556,113 $ 555,130 $ 555,070 $ 555,095 $ 555,119 $ 555,145 $ 555,171 Debt Payment Financing Costs Operating Costs (Street Lights,etc.) RIR Crossing Maintenance Transfer to General Fund Go -Line Grant Match TOTAL Debt Payment Operating Costs (Street Lights,etc,) RIR Crossing Maintenance Street Repaving TOTAL Debt Payment Operating Casts (Street Lights) RIR Crossing Maintenance Indian River Drive Light Pales Road Striping Sidewalk Repairs Street Repaving TOTAL Debt Payment Operating Costs (Street Lights) RIR Crossing Maintenance Sidewalk Repairs Street Repaving TOTAL Debt Payment Operating Casts (Street Lights) RIR Crossing Maintenance Sidewalk Repairs Street Repaving TOTAL Debt Payment Operating Costs (Street Lights) RIR Crossing Maintenance Street Repaving TOTAL Debt Payment Operating Costs (Street Lights) RIR Crossing Maintenance Street Repaving TOTAL Debt Payment - Final FY22-23 Operating Costs (Street Lights) RIR Crossing Maintenance Street Repaving TOTAL 2,330,742 30,091 189,211 5,103 125,000 50,000 2,730,147 243,076 $ 58,562 203,000 203,000 5,000 $ 13,988 275,000 $ 22,818 726,076 25,000 55,397 242,741 75,000 203,000 42,450 5,000 46,200 5,000 UNRESTRICTED RESERVE BALANCE 101,000 117,824 25,0001 203,000 75,000 (27,866) 565,741 242,783 $ 58,562 $ 190,274 203,000 $ 9,700 $ 13,988 5,000 $ 22,818 $ 27,518 25,000 55,397 72,450 75,000 42,450 42,450 550,783 46,200 46,200 UNRESTRICTED RESERVE BALANCE 242,748 117,824 (24,389) 203,000 (28,462) (27,866) 5,000 (18,682) TOTAL REVENUES 25,000 556,113 555.130 75,000 555,095 555,119 550,748 555,171 TOTAL EXPENDITURES+TRANSFERS 2,730,147 242,635 565,741 550,783 203,000 550,635 550,445 5,000 ENDING FUND BALANCE $ 134,877 100,000 $ (35,000) $ (28,462) 550.635 242,445 203,000 5,000 100,000 550,445 243,177 203,000 5,000 100,000 551,177 BEGINNING FUND BALANCE $ 58,562 $ 190,274 $ 20,311 $ 9,700 $ 13,988 $ 18,334 $ 22,818 $ 27,518 BUDGET RESERVE - 15% OF EXPENSE 55,397 72,450 44,700 42,450 42,450 46,200 46,200 46,200 UNRESTRICTED RESERVE BALANCE 3,165 117,824 (24,389) (32,750) (28,462) (27,866) (23,382) (18,682) TOTAL REVENUES 2,861,859 556,113 555.130 555,070 555,095 555,119 555,145 555,171 TOTAL EXPENDITURES+TRANSFERS 2,730,147 726,076 565,741 550,783 550,748 550,635 550,445 551,177 ENDING FUND BALANCE $ 134,877 $ (52,139) $ (35,000) $ (28,462) $ (24,116) $ (23,382) $ (18,682) $ (14,688) DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2014-2019 FY 11.12 FY 12.13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17.18 FY 1849 DST Revenue € 2,464,240 S 2,533,OW S 2,596,325 S 2,861,233 3 2.,727,764 3 2,795,955 3 2,865,857 S 2,937,503 Pnropai from $285,000 Airport Advance 09129/08 0 0 600 824 649 675 702 6,730 Interest from 3285,000 Airport Advance 8,550 8,550 11,400 11,375 11,351 11,325 11,298 11,270 Pnnclpal from $267,511 Airport Advance 01105111 22,489 0 0 0 0 1,800 1,872 1,946 Interest from 3267,511 Airport Advance 8,025 8,025 8,025 8,025 8,025 10,700 10,528 10.554 Investment income 10,690 5,400 8,233 6,737 6,932 8,518 6,173 5,757 DST PROJECT REVENUE S 2,513,894 $ 2,55A,975 $ 2,624,583 $ 2,887,995 $ 2,754.721 $ 2,828,976 $ 2,896,530 S 2,973,766 Phone System 65,838 Powerlina Road (23,074)1 512 DOmder 24,336 Starmwaler Master Plan - 32,500 City Hall Debt (Retires 20181 1,016,206 Police Vehicles and Equipment 169,870 Fleet Maintenance Equipment 19,865 Badge Printer 2,069 Building'Painitng 9,700 Schumann ParkResiroams 4,337 45,563 US 91 Improvements 295,544 Enhancements to Presidential Streets 19,679 440,321 4 Cheplins Project 18,429 North Indian River Drive Padang 5,594 119,406 Davis Street Lift Station Relocation 0 150,005 114 Round Swale Improvement 493,373 TOTAL FY 12 $ 2,121,764 City Ball Debt (Retires 2018) 994521 Code Enforcement 112 Tan Truck 28,000 Pollee TrucklBoal 36,000 Building - Glazing Windows at Old City Ball 15,000 Diesel Fuel Tank - .35,DDO FOLE Computer Firewell 5,000 Excavator 202,173 Barber Street Bridge Guardrails 50,000 Fish House Improvements 325,000 114 Round Swale improvement 467,500 Airport Drive East 275,000 TOTAL FY 13 $ 3,188,184 City Hall Debt (Retires 201 5)1 995,116 Computer Systems Ovetaul 250,000 Pollde Vehicles and Equipment 218,DOD Sidewalk Construction 100,0DD Tulip Drive 175,OW Bather Street Realignment 50,ODD 500,040 Pipe Silprining 80,000 114 Round Swale Improvement 500,546 Construct Hangars 175,000 TOTAL FY 14 3 2,578.116 City Hall Debt (Retires 201 E)1 995,944 Roof Repairs 75.000 Building painting 45,000 FOLE Computer Flrewall 5,006 Police Vehicles and Equipment 286,000 Pollee - Public Parldng 50,000 Sidewalk Constriction 100,000 Road CrossingVSideyard Pipes 200.000 114 Round Swale irnprovament 500,000 Construct Hangars 130,000 TOTAL FY 15 3 2,886,944 City Hall Debt (Retires 2018) 1,613,962 Police Vehicles and Equipment 285,000 Police Station Air Condltloning 30,000 Baseball Field Lighting 300,000 Sidewalk Construction 100,000 Barber Street Bridge Repairs 504,000 Road CrossingstSideyaTd Pipes 100,000 V4 Round Swale improvement 500.000 Pipe Siplining 100,000 TOTAL FY 16 $ 2.928,962 City Hall Debt (Retires 2418) 483,170 Police Varildes and Equipment 296,004 FDLE Computer Flrewall 5.000 Sidewalk Construction 100,000 Road Crossings)Sidayard Pipes 100,1100 Bevan Ditch Piping 750,000 Stormwaler Pend Installation 500,000 114 Round Swale Improvement 500,000 Construct Hangars 300,000 TOTAL FY 17 3 3,0 8,170 Police Vehicles and Equipment 296,000 Sidewalk Corislructihn 100,066 Road CrossingWSideyard Pipes 1DO,ODD 114 Round Swale Improvement 50D,DOD Construct Access Road West 160,DD0 TOTAL FY 18 3 1,146,000 Police Vel roles and Equipment 395,000 FDLE Computer Firewall 5,640 Sidewalk Construvion 100.000 512 Median Landscaping 5DD,DDO Road CrossingslSldeyard Pipes 1 DD, DW 114 Round Swale Improvement 540;600 TOTAL FY 19 S 1,600,D10 BEGINNING FUND BALANCE S 1,623,442 b 2,015,572 3 1,382,363 S 1,426,830 S 1,229,880 5 1,055,699 $ 854,445 $ 2,604,975 BUDGET RESERVE - 10% OF EXPENSES 212,178 318,818 257,812 268,694 292,896 302,817 114,600 160,000 RESERVE FOR ADVANCE TO AIRPORT 552,511 552,511 551,911 551,287 550,638 548,163 546,589 536,913 UNRESTRICTED RESERVE BALANCE $ 858,755 $ 1.,144,243 5 572,641 5 8,848 $ 386,346 $ 204,659 $ 194,256 $ 1,908,D62 TOTAL REVENUES 2,513,894 2,554,975 2,624,563 2,687,995 2,754,721 2,626,976 2,896,530 2,973,760 TOTAL EXPENDITURES+DEET+TRANSFERS 2,121,764 3,188,164 2,578,116 2.886,9142,97$,962 3,028,170 1.146,000 1,801},460 ENDING FUND BALANCE $ 1,250,885 $ 511,034 $ 619,107 $ 389,999 5 2112,105 S 3,465 $ 1.944,786 3 3,281,!322. RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2014-2019 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 16-16 FY 16-17 FY 17-18 FY 18-19 Recreation Impact Fees $ 58,500 $ 72,B00 $ 50,000 $ 50,000 $ 50,000 S 50,000 $ 50,000 $ 50,000 Pelican Isles Escrow Release - - - 146,250 Investment Income 4,388 5,057 1,591 1,379 1,157 1,441 1,801 2,163 PROJECTED REVENUE $ 62,888 S 77,857 $ 51,591 $ 197,529 $ 51,187 $ 51,441 $ 51,801 S 52,163 Schumann Park 56,027 1,685 70,500 Bryant Street Fencing 100,000 5,864 125,000 Hardee Park (2,568} 91,564 15,000 Bark Park 15,000 (12,095) (3,636) Eng Iar Park 693,221 190,904 171,995 Main Street 327,062 524,752 72203 Airport Park 39,000 15,000 15,000 TOTAL FY 10 15,000 15,000 15,000 Barber Street Field Expansion 11,375 25,000 171,250 Easy Street Path Lights 57,401 171,250 171,250 Schumann Park Pavillion 28,340 1,500 1,500 Riverview Park Irrigation and Fountains - 16,738 1,590 Bark Park Amenities 10,029 88,522 8,500 Riverview Park Electrical 7,389 8,500 8,500 Poweriine Road 16,323 50,000 196,250 Periwinkle Park 196,250 196,250 196,250 TOTAL_ FY 11 997 393 397 Lift Station - Riverview Park 904 (116) (66) BluawaylSignage Improvements - 25,000 444 Barber Street Baseball Field Drainage 43,923 1,938 2,209 Barber Street Bleacher Shields B6 49,914 22 Community Center Playground Equipment 19 25,000 22 Handicap Pier - Yacht Club - 15,000 516 TOTAL FY 12 217.854 (42) (11) Creative Playground Improvements Riverview Park Volleyball Lights Schumann Playground Equipment Barber Street Multi -use Field Lights TOTAL FY 13 Community Center Needs Analysis Community Center Sign Dog Park Concrete Pad Tennis WaillRaquet Sall Court TOTAL FY 14 Equipment Building Rebuild Skate Park Ramps TOTAL FY 15 Mooring Fields TCITAL FY 16 TOTAL FY 17 TOTAL FY 18 TOTAL FY 19 BEGINNING FUND BALANCE TOTAL REVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zane B Zone C Zone D All Zones Recreation Impact Fees Zone A Zane B Zane C Zone D All Zones Investment Income Zone A Zone B Zane C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: .Zone A Zone B Zone C Zone D All Zones 130,400 136,718 20,000 49,565 25,000 (48,530) 185,0100 (18,860) 580,174 99,016 54,484 10,040 219,599 7,500 564,727 3,000 71,660 50,000 1,685 70,500 2,971 100,000 5,864 125,000 527,744 225,13D0 91,564 15,000 (17,908) 15,000 0 $ 848,187 $ 693,221 $ 190,904 $ 171,895 $ 144,624 $ 180,812 3 232,252 S 284,053 62,888 77,857 51,591 197,629 51,187 51,441 31,801 52,163 217,854 584,174 70,500 225,000 15,000 9 0 0 $ 693,221 $ 190,904 $ 171,995 $ 144,624 3 1 0,812 S 232,252 $ 284,053 3 335, 17 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 177,289 136,718 47,172 49,565 (50,037) (48,530) (33,744) (18,860) 71,494 99,016 54,484 55,405 219,599 391,752 564,727 737,915 71,660 17,938 1,685 2,699 2,971 4,345 5,864 7,384 527,744 439,549 91,564 64,327 (17,908) (20,505) (12,095) (3,636) 848,187 693,221 190,904 171,995 144,624 327,062 524,752 72203 11,050 39,000 15,000 15,000 15,000 15,000 15,000 15,000 37,050 11,375 25,000 171,250 171,250 171,250 171,250 171,250 1,950 4,550 1,500 1,500 1,500 1,500 1,500 1,590 8,450 17,875 8,500 8,500 8,500 8,500 8,500 8,500 58,500 72,800 50,000 196,250 196,250 196,250 196,250 196,250 917 997 393 397 (493) (214) (116) (66) 370 722 421 444 1,803 1„726 1,938 2,209 371 131 14 22 24 19 20 22 2,730 3,207 763 516 (147) (90) (42) (11) 4,388 5,057 11591 1,379 1,187 1,441 1,8011 2,163 52,538 129,544 13,000 125,000 3,000 - - - 9,898 80,630 20,500 7,500 900 56,043 20,934 500 1,250 150 - 99,376 369,067 36,500 91,250 10,950 - - 217,854 580,174 70,500 225,000 15,000 136,718 47,172 49,565 (60,037) (48,530) (33,744) (18,860) (3,916) 99,016 50,484 55,405 219,599 3111,752 564,727 737,915 911,374 17.938 1,685 2.699 2,971 4,345 5,864 7,384 8,906 439,549 91,564 64,327 (17,908) (20,505) (12,095) (3,636) 4,853 693,221 190,904 171,995 144,624 327,062 524,752 722,803 921,217 1C,G STORMWATER UTILITY FUND PROJECTED BALANCES FISCAL YEARS 2014-2019 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Stormwater Fees $ 803,963 $ 977,788 $ 977,788 $ 977.788 $ 977,788 5 977,788 $ 977,788 3 977,788 Investment Income 9.020 5.957 5,933 5,181 5,476 5,469 5,451 4,144 SW PROJECTED REVENUE $813,003 $983,745 $983,721 $982,969 $982,954 $983,257 5983,239 $981,932 Rate Increase Notices 8,348 Excavation Equipment 113,797 Backhoe 26,800 Mower 10.679 Debt Service 439,674 Transfer to General Fund for Swale Maintenance $00,000 TOTAL STORMWATER FY12 $1,099,098 Profesional Services. NPOES 5 Year Permit Debt Service Stormwater Park Maintenance 314 Ton Pickup Truck Equipment Attachment Equipment Trailer Loader ($185,940 less 5148,752 Grant) Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY13 Profesional Services Debt Service Stormwater Park Maintenance SW -604 Pickup SW619 Pickup Generator Airport Equipment Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY14 Profesional Servicers Debt Service Stormwater Park Maintenance SW -819 Pickup SW -606 1 Torr Crew Cab Pickup Cutoff Saws1pumps Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY16 Professional Services Debt Service Stormwater Park Ma!nlenance SW -82.1 2001 Backhoe Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY18 Profesional Services Debt service Stormwater Park Maintenance SW -614 2006 Pickup 4x4 SW -628 1995 Tandem Dump Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY17 Profesional Services NPOES 5 Year Permit Debt Service Stormwater Park Maintenance Vac Truck SW -618 Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY18 Profesional Services Debt Service - Retires 2022 Stormwater Park Maintenance SW -615 2001 Dump Truck SW -609 2000 Transport Truck Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY19 100 7,988 439,450 35.000 22,270 1,710 5,119 37,188 500,000 $1,049,825 100 44[1,819 25,000 34,000 25,000 4,000 30,000 500,000 $1,058,919 100 439,038 25,000 25,000 44,000 4,000 450,000 $983,132 100 438,544 25,flo0 90,000 40G,000 $953,644 100 440,146 25,000 30.000 140,000 350,000 $985,246 160 7,988 440,795 25,000 340,000 300,000 $1,113,883 100 440,158 25,000 150,000 125,000 250,000 $990,258 BEGINNING FUND BALANCE $453,649 $ 167,554 $ 101,474 $ 26,276 S 26,113 S 55,433 $ 53,445 $ (77,200) BUDGET RESERVE - 15% OF EXPENSES 164,865 157,474 158,838 147,470 143,047 147,787 167,082 148,539 UNRESTRICTED RESERVE BALANCE 288,784 10,080 (57,364) (121,194) (116,933) (92,354) (113,638) (225,738) ANNUAL REVENUES 813,003 983,745 983,721 982,969 982,964 983,257 983,239 981,932 ANNUAL EXPENDITURES 1,099,098 1,049,825 1,058,919 983,132 951644 985,246 1,113,883 990,258 ENDING FUND BALANCE $ 2,689 $ (56,000) $ (132,562) $ (121,357) $ (87,613) S (94.342) $ (244,282) $ (234,064) 1 `i -7 Tax Increment from City Tax Increment from County Rents Investment Income PROJECTED REVENUE Operating Expenditures Waterfront Renovations/Expenses Waterfront Rent Credits FagadelSign Improvement Program Special Events Transfer to General Fund for Quality Maintenance Presidential Streets/Coolidge Gateway Enhancements CavCorp Enhancements TOTAL RIVERFRONT CRA FY12 Operating Expenditures Waterfront Renovations/Expenses FagadelSign Improvement Program Sewer Connection Program Special Events Transfer to General Fund for {duality Maintenance TOTAL RIVERFRONT CRA FY13 Operating Expenditures Waterfront RenovationslExpenses FagadelSign Improvement Program Special Events Riverfront Stormwater Plan Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY14 Operating Expenditures Waterfront Renovations/Expenses FagadelSign Improvement Program Special Events Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY15 Operating Expenditures Waterfront RenovationslExpenses FagadelSign Improvement Program Special Events Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT GRA FY16 Operating Expenditures Waterfront Renovations/Expenses FaqadelSign Improvement Program Special Events Transfer to General Fund for Duality Maintenance TOTAL RIVERFRONT CRA FY17 Operating Expenditures Waterfront Renovations/Expenses FagadelSign Improvement Program Special Events Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT CRA FY18 Operating Expenditures Waterfront Renovations/Expenses FagadelSign Improvement Program Special Events Transfer to General Fund for Quality Maintenance TOTAL RIVERFRONT GRA FY19 BEGINNING FUND BALANCE ANNUAL REVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2014-2019 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 $ 131.821 $ 145,437 $ 145,437 $ 142,528 $ 142,528 $ 144,666 $ 149,006 $ 153,476 123,248 120,886 $ 116,051 $ 113,730 $ 113,730 $ 115,435 $ 118,899 $ 122.466 12.000 - - - - - - - 1,443 1,892 1,936 1,888 1,850 1.854 1,878 1,934 268,512 268,215 263,424 258,145 258,108 261,952 269,782 277,876 42,059 20,410 12,000 32.903 33.596 60,000 594 188,598 - 25,000 43,864 245,426 71,572 25,000 26,000 10,000 42,468 50,000 448,638 71,572 25,000 30,000 42,468 50,000 60,000 279,040 71,572 25,000 30,000 42,468 #x0,000 229,040 71,572 25,000 30,000 42,468 60,000 229,040 71,572 25,000 30,000 42,468 60.000 229.040 71,572 25.000 30.000 42,468 60,000 229,040 71,572 25,000 30,000 42,468 60,000 229.040 $ 455,809 $ 478,895 $ 298.472 $ 282,855 $ 311,961 $ 341,028 $ 373,940 $ 414,682 268.512 268,215 263,424 258,145 258,108 261,952 269,782 277,876 245,426 448.638 279,040 229,040 229,040 229,040 229,040 229,040 $ 478,895 $ 298,472 $ 282,855 $ 311,961 $ 341.028 $ 373,940 $ 414,682 $ 463,518 111Q GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2014-2019 /T1 FY 11-12 FY 12-13 FY 13-14 FY 14.15 FY 15-16 My 16-17 FY 17-111 FY 18-19 Charges for Services 1,325,255 1,264.006 1,307,300 1,30,300 1.307,300 1,307,300 1,307,300 1,307,300 Rents 28,760 29,300 30,000 30,000 30,000 30,000 30.000 30,000 Other Revenue 15.340 3,811 5,360 5.360 5,360 5,350 5,360 5,360 Bank Note Proceeds - 56,436 - - - Investment Income - - - PROJECTED REVENUE S1,369,355 1,353,553 $ 1,342,560 $ 1.342.660 $ 1,342,660 $ 1,342.660 1.342,660 $ 1,342.660 Operating Costs 1,243,540 Transfer to Capital Fund 48.000 Equipment 35,311 TOTAL FY12 1,326,851 Operating Costs 1,269,507 Transfer to Capital Fund 59,514 Bank Note Payments 17.191 Equipment 65,276 TOTAL FY13 1,411,488 Operating Costs 1,283,391 Bank Note Payments 20,011 Transfer to Capital Fund 39,258 TOTAL FY14 1,342,660 Operating Costs 1.283,391 Bank Note Payments 20,011 Transfer to Capital Fund 63,750 TOTAL FY 15 1,367,152 Operating Costs 1,283,391 Bank Note Payments 3,335 Transfer to Capital Fund 63,750 TOTAL FY16 1,350,47e Operating Costs 1,261,391 Transfer to Capital Fund 63,750 TOTAL FY 17 1,325,141 Operating Costs 1.261,391 Transfer to Capital Fund 53.750 TOTAL FY 18 1,325041 Operating Costs 1.261,391 Transfer to Capital Fund 63.750 TOTAL FY18 1.325,141 BEGINNING FUND BALANCE 5 (216,241) S (173,737) $ (231,672) S (231,672) S (256,164) S (263,,ggo) S (246,451) S (225,942) TOTAL REVENUES 1,369,355 1,353.563 1,342,660 1.342.660 1,342,650 1,342,660 1,342,660 1,342,550 EXPENDITURES 1,325,851 1,411,488 1,342,660 1.367,152 1,350.476 1,325,141 1,325,141 1,325,141 OPERATING FUND BALANCE 3 (173,737) $ (231.672) $ (231.672) $ (256.164) $ (263,980) $ (246,461) S (228,942) $ (211,423) BEGINNING FUND BALANCE . $ 28,000 $ 86,644 $ 111,292 S 10,543 $ 74,340 3 138.425 $ 202,798 Transfer from Operating Fund 48,000 59,514 39,258 63,750 63,750 63,750 63,750 63,750 Investment Income - 120 390 501 47 335 623 913 Capital Outlays 2()r000 990 15,000 165.000 - - - - CAPITAL FUND BALANCE 5 28,000 $ 86,644 S 111,292 $ 10.543 $ 74,340 $ 1313,425 $ 202,798 $ 267,460 /T1 AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2013-2018 1_IN (� 0' FY 11-12 FY 12.13 FY 13.14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Net Fuel Sales $ 17,205 $ 20,446 S 25,000 S 24,504 $ 21,013 S 21,538 $ 22,076 S 22,628 Non-taxable Rents 391 391 391 381 391 391 391 391 Golf Course Rents 135,000 135,000 135,006 136,000 135,040 135,000 135,000 135,000 Taxable Rents 269,925 269,628 229,379 214, Beg 235,113 220,240 240.991 226,746 Other Revenue 77,185 87,504 68,089 67,504 68,089 57,504 68,089 67,504 DST Grant Matching Advances - - - - - - - Investment Income 5 20 _ _ PROJECTED REVENUE S 439.712 S 432,503 S 457,859 $ 438,264 S 459,606 $ 444,673 S 468,548 S 451,270 Operating Costs Repayment of DST Fund Advance Transfer to Construction Fund TOTAL FY 11 Operating Costs 345,806 Repayment of DST Fund Advance 16.581 Transfer to Construction Fund (Runway) 22,489 TOTAL FY 12 384,876 Operating Costs 466,551 Repayment of DST Fund Advance 16,575 Transfer to Construction Fund - TOTAL FY 13 423,126 Operating Costs 417,827 Repayment of DST Fund Advance 20,025 Transfer to Construction Fund - TOTAL FY 14 437,852 Operating Costs 417,827 Repayment of OST Fund Advance 26,025 Transfer to Construction Fund - TOTAL FY 15 437,852 Operating Costs 417.827 Repayment of DST Fund Advance 20,025 Transfer to Construction Fund - TOTAL FY 16 437,852 Operating Costs 417.827 Repayment of DST Fund Advance 24,500 Transfer to Construction Fund TOTAL FY 17 442,327 Operating Costs 417,827 Repayment of DST Fund Advance 24.500 Transfer to Ccnstructlon Fund - TOTAL FY 18 442,327 Operating Costs 417,827 Repayment of DST Fund Advance 24,500 Transfer to CDnstructlon Fund - TOTAL FY 19 442,327 BEGINNING FUND BALANCE $ (66.889) $ (12,453) S (2,676) 3 17.331 $ 17,743 S 39,497 S 41.843 5 66,963 TOTAL REVENUES 439,712 432,503 457,859 438,264 459,606 444,673 466,548 451.270 EXPENDITURES+DEBT+TRANSFERS 384,876 423,126 437,852 437,852 437,852 442,327 442,327 442.327 ENDING FUND BALANCE $ (12,053) $ (2,676) $ 17,331 $ 17,743 $ 39,497 s 41,843 $ 66,063 $ 75,606 1_IN (� 0' BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2013-2018 BEGINNING FUND BALANCE $ 460,448 $ 487,022 $ 715,928 $ 821,682 $ 916,613 $'1,040,064 51,071,825 S 1,131,4807 TOTAL REVENUES 426,216 637,335 556,000 558,483 558,592 558,781 556,850 559,000 EXPENDITURES+DEBT+TRANSFERS 399,844 408,429 452,246 463,552 475,141 487,019 499,195 811,875 ENDING FUND BALANCE $ 487,022 $ 715,928 $ 821,682 $ 916,613 $ 1,000.064 $ 1,071,825 $ 1.131.480 $ 1.178,805 FY 11.12 FY 12-13 FY 13.14 FY 14-15 FY 15-16 FY 16-17 FY 17.18 FY 18.19 Operating Revenue S 418,585 $ 635,160 $ 555,750 $ 555.750 5 555,754 S 555,750 S 555,750 $ 555,750 Other Revenue 1,120 900 850 900 850 900 850 900 Investment Income 6,513 1,275 1,400 1,833 1,992 2,131 2,250 2,350 PROJECTED REVENUE $ 426,218 $ 537,335 $ 558,000 $ 558,483 S 558,592 $ 558,781 $ 558,850 $ 559,000 Operating Costs TOTAL FY 11 Operating Casts 393,644 TOTAL FY 12 399,644 Operating Costs 408,429 TOTAL FY 13 408,429 Operating Costs 452,246 TOTAL FY 14 452,246 Operating Costs 463,552 TOTAL FY 15 463,552 Operating Costs 475,141 TOTAL FY 16 475,141 Operating Costs 437,019 TOTAL FY 17 487,019 Operating Costs 499,195 TOTAL FY 18 499.195 Operating Costs 511,675 TOTAL FY 19 511 675 BEGINNING FUND BALANCE $ 460,448 $ 487,022 $ 715,928 $ 821,682 $ 916,613 $'1,040,064 51,071,825 S 1,131,4807 TOTAL REVENUES 426,216 637,335 556,000 558,483 558,592 558,781 556,850 559,000 EXPENDITURES+DEBT+TRANSFERS 399,844 408,429 452,246 463,552 475,141 487,019 499,195 811,875 ENDING FUND BALANCE $ 487,022 $ 715,928 $ 821,682 $ 916,613 $ 1,000.064 $ 1,071,825 $ 1.131.480 $ 1.178,805 (CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGETI' cnvoF SE13AAST tN, HOME OF PELICAN ISLAND This Page Intentionally Left Blank ao A-