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12-13-FY 2nd Quarter
RESOLUTION NO. R -13 -13 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R -12 -29 on September 26, 2012 approving the City's 2012 -13 budget, also referred to as the Annual Budget Resolution; and WHEREAS, the City of Sebastian adopted Resolution No. R -13 -05 on March 27, 2013 documenting budget changes during the quarter ending December 31, 2012; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended March 31, 2013 has indicated that no further approvals of adjustments are required by the City Council; and WHEREAS, the City Council and City Manager have previously approved any necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A ", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Wright The motion was seconded by Councilmember was as follows: Mayor Bob McPartlan Vice -Mayor Don Wright Councilmember Andrea Coy Councilmember Jerome Adams Councilmember Jim Hill Coy aye aye aye aye aye and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 26`x' day of June 2013. ATT T: Sally A. io, MMC City Clerk CITY OF S BASTIAN,F RID By: 162W Mayor Bob McPartlan Approved as to form and content for re7, by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R -13 -13 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2013 i — (Amounts Changes Authorized U Ci Mana er: l Correcte approved budget to show the intended amount r the Fa�a a Sign Program and Sewer Connection Program. $ 4,000 'Transfer from Stormwater Division 1/4 round maintenance account to other contractual for —_'�pepper tree removal. _ $ 4,0001 ;Transfer from Fleet Maintenance operating accounts to capital equipment for replacement of — I a 13 year old tire changer that was not cost effective to repair. $ 3,929 Transfer from Roads Maintenance operating accounts to Training to learn about signage i requirements. ; $ 4401 Transfer from Golf Course contingency account to various accounts to cover advertising expenses, purchase of a vibratory plow, emergency electrical work at the cart barn and iextra cost of scheduled equipment purchases. j $ 18,057 ;Transfer from Facilities Maintenance operating accounts for an air conditioner unit needed at the Senior Center. $ 4,445 _ _ _ Appropriates insurance claim reimbursement for damages to the Cemetery arches to account where repairs were charged. $ 4,250' i t __ -- - - -- — - - - -- -- - --�-- Transfer from Roads Maintenance operating accounts to other contractural for cost of tree removal. $ 100 Transfer from City Clerk salaries account to small tools account for the purchase of two ?scanners. ' $ 846 Changes Approved by City Council: Established budget for Englar Street Paving at 01/23/13 meeting. -�- $ -- 36,173 ECreated budget for the Community Center Playground at 02/13/13 meeting. $ 25,000 Approved�allocation for the Stomtwater Master Plan Update at 02/27/113 meeting_ $ 32,500 Approved ork on a sign inventory at 02/27/13 meeting. ; $ 14,500 _ -- _ — --- - - ----- _ Created budget for Senior Resources Survey 03/14/13 meeting. $ 3,000 i _at Additional Changes Submitted for City Council Approval: No changes are submitted at this time. i MY OF SE HOME OF PELICAN ISLAND QUARTERLY FINANCIAL REPORT FOR TIIE QUARTER ENDED MARCH 31, 2013 Prepared by Administrative Services Department CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE OVERALL STATUS AT THE END OF THE 2 "n QUARTER IS SATISFACTORY. GENERAL 'FUND REVENUES AND EXPENDITURES GENERALLY APPEAR IN LINE WITH EXPECTATIONS AND CASH RESERVES ARE AT EXPECTED LEVELS FOR THIS TIME OF THE YEAR, REVENUE COLLECTIONS AT BOTH THE GOLF COURSE AND BUILDING FUNDS ARE GOOD, GENERAL FUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the prior fiscal year. Reserves balances are at good levels for this point in the year. The graph below and right compares the 2nd quarter of the current year to the 2nd quarter of the prior 2 years. Revenues and amounts Expended appear in line with prior years' 2nd quarters and Reserves are at expected levels. 10,000,iN10 6.000,000 4,000,000 ZWO'Do o Revenues E �eried Reserves x13012012 9,684,999 1 9.785,285 1 5,002.171 13131QO131 5,637,015 1 4,837,152 1 5,802,034 7,000,000 _ &,000,000 5,000,000 4,000,000 _ 3,000,000 2,000,000 1,000,000 0 Revenues Expended Reserves 0313••112011 5,635,406 4,872,057 6,375,748 031310012 5,314,684 4,932,687 5,484,454 O3I3112013 5,637,015 4,837,152 5,802,034 The graph below and left shows collections through the 2nd quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 68% of all budgeted revenue. About $28.000 of additional revenue above budget is projected from those three sources. The graph below and right shows the percentage of budgeted expenditures at the end of the 2 'd quarter. The City Clerk's office is at 57.0% of budget due to annual renewals of equipment maintenance contracts and election costs, Administrative Services is at 54.6 % due to payment of annual audit fees and Non - Departmental is at 61.5% due to the full transfer of the City's CRA contribution. 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,0000000 500,000 and Qtr 2012 2nd Qtr 2013 2013 Budget 2013 Projection A Electric Franchise N Electric utility Tax A Haft -cent Sales Tax t]Talals ai the Three SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS so -oas = 704% 5°:a% — - 40.0% — 39.0% - 20.0% — — - rytl.anv- - - - - - MG q�et &�pc a1 For the most part_ Special Revenue Funds provide the monies needed for capital projects. The graph below and left shows collections through the 2 quarter of the current year to the 2nd quarter of last year and shows the current annual budget and staff's projection for this year for Local Option Gas Taxes (LOGT). Discretionary Sales "Tax (DST) and Stormwater Fees. DST collections are above budget expectations. The graph below and right shores the total amounts budgeted this year for capital projects, as compared to amounts spent through the end of the 2'J quarter. It reflects the cancellation of the Caveor paving project. Pagel of 2 2,000,000 i i,800,00D I 1,600,000 1,400,000 ,. 1,204,000 1, ©00,000 840,000 fiaa,00n 400,000 2a0,aoo � ��")05 C 2� w l 0 , f g °y "eo C fa' e Qrl 1a N w11 9 x i ti611E014 SAO �yv�r" # � °`�� Qi R�cx vd:p �,1 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) DEBT SERVICE FUNDS AND LONG -TERM DEBT The City's bonded debt is accounted for in the two (Debt Service Funds. They are the Discretionary Sales Tax Bonds ($5.420,000 outstanding, maturing 4101/18) and the Stormwater Revenue Bonds ($3,505,000 outstanding, maturing 5101122). The City also has a Bank Note for Street Repaving ($2,149,000 outstanding, maturing 12101122) and a Bank Note for Golf Course Equipment ($51.983 outstanding, maturing 12106115). The City is in compliance with covenants and repayment requirements on all these obligations. GOLF COURSE The graph below and left compares COIF Course Revenues, Expenses and Reserves at the end orthe 2nd quarter to the end of the prior fiscal year. The graph below and right compares Revenues. Expenses and Reserves for the 2nd quarter of the current year to the 2 "d quarter of the prior two years. Reserves are net of liabilities for accrued leave and advance payment of fees (about $90,000), 1.490.060 ' - - - - tom t-- Revenues Expended 1.200,006 - 233,531 213,921 1,000,DD6 ■3r3112012 03x5112013 241,829 359,593- 800,00 504.544 651,025 600, 00o 400,960 200.000 0 [200.000) Revenues Expended Reserves 9r3612912 1.354,089 1.339,736 [160,698} 3x5172013 942,687 768,909 53,923 1,66x,666 ' - I 900,000 600,000 400,000 200,060 0 (206,000) Revenues Expended Re:;er: ss ■3131!$011 906,924 640,674 (62.155) ■3mf2012 936.701 672,497 66,243 03!312073 942,667 768,909 53,923 AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves at the end or the 2 "d quarter to the end of the prior fiscal year. The graph below and right compares the 2nd quarter of the current year to the 2 "d quarter of the prior two years. Reserves are net of liabilities for accrued leave (about $63.000) but not long -term advances from other Funds. Receiving the DST construction advance during in 2011 caused reserves to appear high. 604,OP9 800.900 I 400,00o -- 200,Oo0 0 OEM {200,000} Revenues Expended Reserves 913012012 845,578 555,324 (84,680) 3131/2013 354,106 347,372 157,744] 80'006 600,ofl0 400,009 299,000 � i - tl (200,000) - Revenues Expended Reserves 1313112911 646,289 707,370 192,423 ■3x5112012 378,265 304,243 (47,008) 0313112013 354,198 1 347,372 (57,744) BUILDING The graph below and lets. compares Building Department Revenues, Expenses and Reserves at the end of the 2 "d quarter to the end of the prior fiscal year. The graph below and right compares the 2"d quarter of the current year to the 2nd quarter of the prior two years. 2"d quarter Revenues are higher than received in the 2nd quarter for several years. Reserves are net of liabilities for accrued leave and advance payment of business taxes (about $95,000). Sflo,o9fl � 600,900 400,000 200.000 fl (208,900) - - Revenues Expended Reserves IW=20121 428,218 399,487 487,169 313il2073 359,893 196.281 851 „028 - 700,000 600,000 500,000 400,000 300.000 200,000 100,006 0 - - - - tom t-- Revenues Expended Reserves F0 3131=111 233,531 213,921 548,S13 ■3r3112012 03x5112013 241,829 359,593- 197,591 _- 198;261 504.544 651,025 Page 2 oft ,- CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31113 LOCAL OPTION GAS TAX TAXES 200912010 2010/2011 241112012 201212013 2612/2013 201212013 INTERGVT'L REVENUE 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT MISC. REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET GENERALFUND - 222,000 - - - - 14,500 0.00 % TAXES - 4,824,326 - 4,201,952 - 3,888,945 - 4,112,452 - 6,480,333 63.46% LICENSES & PERMITS - 16,813 - 12,425 - 13,226 - 18,731 - 28,950 64.70% INTERGVT'L REVENUE - 813,304 - 770,955 - 800,481 - 840,493 - 1,919,700 43.78% CHARGES FOR SERVICE - 151,601 - 134,576 - 145,027 - 180,828 - 373,347 48.43 %n FINES AND FORFEITS - 34,485 - 37,323 - 31,378 - 31,448 - 70,500 44.61% MISC. REVENUE - 106,343 - 109,813 - 90,058 - 173,966 - 269,113 64.64 % TRANSFERS IN - 382,444 - 368,364 - 345,569 - 280,000 - 565,399 49.52 % FROM FUND BALANCES - - - - - 31,481 0.00% GENERAL FUND REVENUE - 6,329,315 - 5,635,406 - 5,314,684 - 5,637,918 - 9,738,823 57.89% CITY COUNCIL 22,278 21,584 22,836 24,175 51,717 46.74% CITY MANAGER 116,187 104,272 108,976 109,899 233,387 47.09% CITY CLERK 154,065 128,773 165,432 161,816 283,667 57.04% LEGAL 50,92.5 48,917 48,855 40,180 102,360 39.25% FINANCE/ACCOUNTING 247,835 246,059 257,341 261,466 478,561 54.64 % M.I.S. DIVISION 113,227 114,496 87,000 77,795 163,290 47.64 ° /o POLICE TOTAL 2,214,526 2,208,726 2,174,169 2,094,730 4,199,206 49.88 % PUBLIC WORKS 1,670,847 1,451,628 1,504,453 1,472,6136 3,205,770 45.94% GROWTH MANAGEMENT 175,469 165,923 116,978 116,264 242,980 47.85% NON- DEPARTMENTAL 491,361 381,680 446,648 478,222 777,885 61.48% GENERAL FUND EXPENDITURES 5,256,721 4,872,057 4,932,687 4,837,152 9,738,823 49.67 % LOCAL OPTION GAS TAX TAXES - 252,677 - 235,440 - 239,702 - 234,204 - 560,000 41.82 % INTERGVT'L REVENUE - - - - -9,474 0,00% MISC. REVENUE - 2,463,052 -1,144 -13 -85 -1,630 5.22 %d TRANSFERS IN - 222,000 - - - - 14,500 0.00 % FROM FUND BALANCES - - - - 175,000 0.00% LOGT FUND REVENUE - 2,715,729 - 236,584 - 239,715 - 234,289 - 585,604 40.01% OPERATING EXPENSES 138,118 105,414 98,595 95,819 222,500 43.05 %c DEBT SERVICE 1,180,439 132,207 132,783 122,241 243,076 50.29% GRANTS AND AIDS 50,000 50,000 50,000 - - 0.00% TRANSFERS OUT 88,288 949,587 62,500 200,016 275,000 72.73 %fl TO FUND BALANCES - - - - 20,028 0,00% LOGT FUND EXPENDITURES 1,456,846 1,237,208 343,878 418,075 585,604 71.39 %n DISCRETIONARY SALES TAX TAXES - 972,596 - 978,640 - 1,012,949 - 1,067,515 - 2,414,900 44.21% MISC. REVENUE -9,726 -519 -2,221 - 2,255 - 21,975 10.26 %p TRANSFERS IN - 222,000 - - - - 0.00% FROM FUND BALANCES - - - - - 308,746 0.00 % DST FUND REVENUE - 1,204,322 - 979,158 - 1,015,170 - 1,069,770 - 2,745,621 38.96 %e TRANSFERS OUT 1,120,494 909,191 1,418,280 924,506 2,745,621 33.67 %m DST EXPENDITURES 1,120,494 909,191 1,418,280 924,506 2,745,621 33.67 % RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -1,653 -1,450 - 1,163 -301 -3,064 9.82% TRANSFERS IN - 430,036 - 297,620 - 255,069 - 266,323 - 264,809 100.57 %0 FROM FUND BALANCES - - - - - 192,167 0.00 % RRD REVENUE - 431,689 - 299,070 - 256,232 - 266,624 - 460,040 57.96 %s OPERATING EXPENSES 52,674 60,134 65,325 65,596 114,040 57.52% CAPITAL OUTLAY 4,024 - - - - 0.00% GRANTS AND AIDS - 40,875 17.000 - 36,000 0.00% TRANSFERS OUT 38,302 207,085 32,841 33,354 310,000 10.76% RRD EXPENDITURES 95,000 308,094 115,166 98,950 460,040 21.51% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131113 RECREATION IMPACT FEE FUND 200912010 201012011 201112012 2012/2013 201212013 201212013 35.33% 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT - 41,535 ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET PARKING IN LIEU OF FUND - 313,465 0.00% RECREATION IMPACT FEE REVENUE - 20,673 - 13,722 MISC. REVENUE -5,741 - 6,909 -6,925 - 13,850 50.00% FROM FUND BALANCES - - - - - 26,482 0.00% PARKING IN LIEU OF REVENUE - -5,741 - 6,909 - 6,925 - 40,332 17.17% TO FUND BALANCES - - - 40,332 0.00% PARKING IN LIEU OF EXPENDITURE - - - - 40,332 0.00% RECREATION IMPACT FEE FUND -310 -110 -92 -373 -1,056 35.33% MISC. REVENUE - 20,673 - 13,722 - 27,392 - 70,735 - 41,535 170.30% FROM FUND BALANCES - - - - - 313,465 0.00% RECREATION IMPACT FEE REVENUE - 20,673 - 13,722 - 27,392 - 70,735 - 355,000 19.93% CAPITAL OUTLAY - - - 5,523 - 0.00% TRANSFERS OUT 16,586 57,254 89,755 100,591 355,000 28.34% RECREATION IMPACT FEE EXPENSE 18,58+6 57,254 89,755 106,114 355,000 29.89% STORMWATER UTILITY FUND MISC. REVENUE - 713,877 - 693,837 - 683,597 - 882,741 - 1,006,957 87.66% FROM FUND BALANCES - - - - - 47,551 0.00% STORMWATER FUND REVENUE - 713,877 - 693,837 - 683,597 - 882,741 - 1,054,508 83.71% OPERATING EXPENSES TRANSFERS OUT STORMWATER FUND EXPENSE LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS MISC, REVENUE - - - 24,443 45,100 54.20% 535,754 469,439 620,338 469,704 1,009,408 46.53% 535,754 469,439 620,338 494,147 1,054,508 46.86% -1,177 -800 - - -8,000 0.00% - 4,922 -81 -85 -85 -2,125 198% LAW ENFORCE FORFEITURE REVENUE -6,099 -881 -85 -85 - 10,125 0.84% OPERATING EXPENSES 4,079 1,2£0 - - 0.00% CAPITAL OUTLAY - 5,881 - - 0.00% TO FUND BALANCES - - - - 10,125 0A0% LAW ENFORCE FORFEITURE EXPENSE 4,079 7,141 - - 10,125 0.00% DST 2003 DEBT SERVICE FUND MISC. REVENUE -1,287 -2 „166 -5,759 -2,541 - 22,365 1136% TRANSFERS IN - 517,932 - 498,779 - 498,696 - 497,310 - 994,621 50,00% FROM FUND BALANCES - - - - -1,137 0.00% DST DEBT SERVICE FUND REVENUE - 519,219 - 500,945 - 504,454 - 499,852 - 1,018,123 4910% OPERATING EXPENSES 675 675 300 675 300 225.00% DEBT SERVICE 889,947 897,841 915,138 925,596 1,417,823 90.94% DST DEBT SERVICE FUND EXPENSE 890,622 898,516 915,438 926,271 1,018,123 90.98% STORMWATER 2003 DEBT SERVICE FUND MISC. REVENUE -310 -110 -92 -373 -1,056 35.33% TRANSFERS IN - 219,120 - 219,439 - 219,261 - 219,704 - 439,408 50.00% STORMWATER DEBT FUND REVENUE - 219,430 - 219,549 - 219,353 - 220,077 - 440,464 49.96% DEBT SERVICE 89,118 439,410 79,999 74,399 439,048 16.95% TO FUND BALANCES - - - - 1,416 0.00% STORMWATER DEBT FUND EXPENSE 89,118 438,410 79,999 74,399 440,464 16.89% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131113 AIRPORT 200912010 201012011 201112012 201212013 201212013 201212013 CHARGES FOR SERVICE 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT MISC. REVENUE ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND - 10,520 - - - - 0.00% CHARGES FOR SERVICE - 841,700 - 871,224 - 903,172 - 839,781 - 1,357,775 61.85 % MISC. REVENUE - 29,624 - 37,699 - 35,529 - 102,906 - 91,396 112.59% GOLF COURSE FUND REVENUE 4 -968, 24 -938,701 - -1,449,171 6 5, 6 565F, PERSONAL SERVICES 119,288 116,059 100,459 105,037 218,529 48.07% OPERATING EXPENSES 147,617 174,526 182,600 201,141 345,669 58.19 %a CAPITAL OUTLAY - 4,699 25,311 58,176 - 4.00% DEBT SERVICE 7,375 - - - - 0,00 % TRANSFERS OUT 1,007,785 - 18,281 41,834 65,000 64.36 %a TO FUND BALANCES - - - - 9,400 0.00 % ADMINISTRATION 274,280 295,285 326,651 406,188 638,598 63.61% OPERATING EXPENSES 274,536 273,317 272,403 279,360 583,185 47.90% CAPITAL OUTLAY 10,000 - - 1,107 65,476 1.69% DEBT SERVICE - - - 5,518 15,638 35.28% MAINTENANCE 284,536 273,317 272,403 285,985 664,299 43.05 % PERSONAL SERVICES 35,771 35,075 36,575 34,813 77,089 45.16% OPERATING EXPENSES 42,492 36,948 36,868 41,923 69,185 60.60% CAPITAL OUTLAY - - - - - 0.000/0 GOLF COURSE CARTS 78,263 72,023 73,443 76,737 146,274 52.46% GOLF COURSE FUND EXPENSES -637,679 920.624 7 , 1.449.171 o AIRPORT - 213,392 - 228,957 - 233,913 - 350,863 - 406,150 8639% CHARGES FOR SERVICE - 20,628 -6,296 -8,152 -3,391 - 25,000 13.56% MISC. REVENUE - 753,943 - 639,993 - 370,102 - 350,715 - 413,319 84.85 % TRANSFERS IN - 10,520 - - - - 0.00% FROM FUND BALANCES - - - - -7.309 0.00% AIRPORT REVENUE - 165,374 - 7 , 5 -354,106 -445,628 7 .4 , PERSONAL SERVICES 109,895 104,233 115,616 85,695 176,456 48-56% OPERATING EXPENSES 115,953 124,334 131,326 141,473 232,597 60.82% CAPITAL OUTLAY 781,937 188,803 57,301 119,462 - 0.00 % DEBT SERVICE - - - - 16,575 0.00 %0 TRANSFERS OUT - 290.000 - - - 0.00 % ADMINISTRATION EXPENSES 1,007,785 707,370 304,243 346,630 425,628 81.44% OPERATING EXPENSES - - - 742 20,000 3.71% ECONOMIC DEVELOPMENT EXPENSES - - - 742 20,000 371% AIRPORT EXPENSES 1,007,785 707,370- 7, 372 445,628 0 BUILDING LICENSES S PERMfTS - 213,392 - 228,957 - 233,913 - 350,863 - 406,150 8639% CHARGES FOR SERVICE -1,687 -1,809 -2.909 -5,964 -6,300 94.67% FINES AND FORFEITS -1,800 -1,859 -2,893 -1,871 -5,500 34.01% MISC. REVENUE -4,349 -906 -1,914 -1,194 -3,600 33.18% BUILDING REVENUES ,5 -241,629 -359,893 86.37% PERSONAL SERVICES 178,298 165,374 152,891 155,264 319,884 48.54% OPERATING EXPENSES 55,942 47,547 45,000 40,997 91,116 44.99% TO FUND BALANCES - - - - 10,550 0,00% BUILDING EXPENSES 234,239 213,921 7, 9 421,550 46.3PFo uv CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31113 200912010 201012011 2011/2012 201212013 201212013 201212013 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL 109,870 108,074 119,331 132,182 245,832 53.77% PERSONAL SERVICES 11,390 11,382 11,381 11,370 22,745 49.99% OPERATING EXPENSES 10,887 10,202 11,455 12,805 28,972 44.20% CITY COUNCIL 22,278 21,584 22,836 24,175 51,717 46.74% CITY MANAGER 50,925 48,917 48,855 40.180 102,360 39.25'% PERSONAL SERVICES 113,547 103,280 107,654 107,744 229,837 46.88% OPERATING EXPENSES 2,640 992 1,323 2,155 3,550 60.70% CITY MANAGER 116,187 104,272 108,976 109,899 233,387 47.09% CITY CLERK PERSONAL SERVICES 109,870 108,074 119,331 132,182 245,832 53.77% OPERATING EXPENSES 44,195 20,699 46,101 29,634 37,835 7832% CITY CLERK 154,065 128,773 165,432 161,816 283,667 57.04% LEGAL 113,227 114,496 87,000 77,795 163,290 47.64% OPERATING EXPENSES 50,925 48,917 48,855 40.180 102,360 39.25'% LEGAL 50,925 48,917 48,855 40,180 102,360 39.25% ADMINISTRATIVE SERVICES 64,807 58,270 54,384 57,729 103,685 55.138% PERSONAL SERVICES 183,067 179,607 192,820 195,757 397,206 4928% OPERATING EXPENSES 64,768 66,452 64,520 55,708 81,355 80.77% ADMINISTRATIVE SERVICES 247,835 246,059 257,341 261,466 478,561 54.64% M.I.S. DIVISION PERSONAL SERVICES 92,566 91,289 56,712 54,803 117,955 45.46% OPERATING EXPENSES 19,361 23,207 26,109 22,992 40,335 57.00% CAPITAL OUTLAY 1,301 - 4,178 - 5,000 0.00% M.I.S. DIVISION 113,227 114,496 87,000 77,795 163,290 47.64% POLICE ADMINISTRATION PERSONAL SERVICES 246,255 222,383 268,065 228,370 501,230 45.56% OPERATING EXPENSES 64,807 58,270 54,384 57,729 103,685 55.138% POLICE ADMINISTRATION 311,062 280,653 322,449 286,099 604,915 47.30% POLICE PATROL PERSONAL SERVICES 1,012,813 1,056,008 1,066,989 1,084,028 2,060,690 52.61% OPERATING EXPENSES 76,818 106,852 104,384 110,924 193,135 57.43% CAPITAL OUTLAY 30 „781 30,118 - 3,647 - 0.00% POLICE PATROL 1,120,412 1,192,978 1,171,372 1,198,599 2,253,825 5318% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 54,274 63,825 69,950 67,532 143,719 46.99% OPERATING EXPENSES 8,688 9,570 10,557 12,327 20,680 59.61% CODE ENFORCEMENT DIVISIO 62,961 73,395 80,507 79,859 164,399 48.58% POLICE INVESTIGATIONS PERSONAL SERVICES 448,211 396,079 299,099 260,650 580,024 44.94% OPERATING EXPENSES 45,304 44,965 48,814 47,194 98,716 47.81% CAPITAL OUTLAY 0 919 1,381 - - 0.00`/ POLICE INVESTIGATIONS 493,515 441,963 349,293 307,344 678,740 45.36% POLICE. COMMUNICATIONS PERSONAL SERVICES 225,764 217,385 246,402 220518 489,592 45.04% OPERATING EXPENSES 811 2,352 2,150 1,811 7,735 23A1 % CAPITAL OUTLAY - - 1,996 - - 0.00% POLICE COMMUNICATIONS 226,575 219,736 250,547 222,329 497,327 44.70% �A CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03131/13 ROADS AND DRAINAGE PERSONAL SERVICES 348,775 300,433 344,269 301,576 622,687 48.43% OPERATING EXPENSES 67,783 48,502 39,848 37,613 108,733 34.59% CAPITAL OUTLAY - - - 38,579 39,000 98.92% ROADS AND DRAINAGE 416,558 348,935 344,117 377,769 770,420 49.03 % STORM'll'IfATER UTILITY DIVISION PERSONAL SERVICES 281,410 267,411 224,379 243,808 496,889 49.07% OPERATING EXPENSES 190,379 211,810 218,870 118,032 405,890 29.08 % CAPITAL OUTLAY 1,572 - - - 1,200 0.00% STORMWATER UTILITY DIVIS 473,362 479,220 443,249 361,841 903,979 40.03 % CENTRAL GARAGE 11,095 8,154 80,717 60,571 210,981 28.71% PERSONAL SERVICES 77,160 46,329 83,872 88,296 182,300 48.43 % OPERATING EXPENSES 17,534 13,579 8,879 8,160 20,537 3934% CAPITAL OUTLAY 12,000 - 1,006 3,929 3,929 100.00 %0 CENTRAL GARAGE 106,693 59,907 93,757 100,385 206,766 48.55%0 FACILITIES MAINTENANCE PERSONAL SERVICES 53,497 50,682 74;767 68,472 137,847 49.67% OPERATING EXPENSES 60,778 44,562 43,917 51,377 110,331 46.57 %a CAPITAL OUTLAY - - - 12,487 44,445 28.10 % FACILITIES MAINTENANCE 114,275 95,243 118,684 132,336 292,623 45.22 % PARKS/RECREATION PERSONAL SERVICES 361,490 310,741 315,962 310,808 652,045 47.67 % OPERATING EXPENSES 121,512 108,417 114,928 110,537 229,683 48.13 % CAPITAL OUTLAY 2,475 1,430 10,679 19,190 33,000 5815% PARKS/RECREATION 485,477 420,587 441,569 440,536 914,728 48.16% CEMETERY PERSONAL SERVICES 63,501 39,476 43,189 42,474 86,814 48.93 %® OPERATING EXPENSES 10,981 8,260 11,089 17,265 30,440 56.72 %m CAPITAL OUTLAY - - 8,800 - - 0.00 % CEMETERY 74,482 47,736 63,078 59,739 197,254 50.95% GROWTH MANAGEMENT PERSONAL SERVICES 168,591 142,349 107,568 1017,391 222,280 48.31% OPERATING EXPENSES 6,878 23,574 9,410 8,873 20,700 42.87 % GROWTH MANAGEMENT 175,469 165,923 116,978 116,264 242,980 47.85 % NON- DEPARTMENTAL PERSONAL SERVICES 11,095 8,154 80,717 60,571 210,981 28.71% OPERATING EXPENSES 480,267 373,527 365,931 416,933 503,343 82.83% GRANTS AND AIDS - - - 718 - 0.00 %4 TRANSFERS OUT - - - - 63,561 0.00% NON- DEPARTMENTAL 491,361 381,680 446,648 478,222 777,885 61.48 % TOTAL GENERAL FUND PERSONAL SERVICES 3,863,279 3,614,885 3,673,124 3,586,351 7,400,673 48.46% OPERATING EXPENSES 1,345,313 1,224,705 1,231,523 1,172,250 2,148,015 54.57% CAPITAL OUTLAY 48,128 32,467 28,040 77,833 126,574 0x00 % GRANTS AND AIDS - - - 718 - 0.00% TRANSFERS OUT - - - - 63,561 01.001 %a TOTAL GENERAL FLUND 5,256,721 4,872,057 4,932,687 4,837.152 9,738,823 49.67% CAPITAL, PROJECT STATUS REPORT 3/31/2013 FUND 310 GENEIL8L CAPITAL PROJECTS Percent Project Project Expenditures funds Expended/ Nwnber Description Budge To Date Encumbrances Remaining Encumbered A1310 Police Vehicle Replacemcnt 56,000.110 56.722.91 - (722.91) 101.29% A1311 Old City Hall Windows 15,0011.00 - - 15,000,00 0,00% A 1312 FDLE Firewall 5,000.00 - - 5.000.00 0.00% A1313 Diesel Fuel Tanks 15,000.00 - - 15,000.00 0.00% A1314 Storrawater Equipment 230,000.00 - 216,039.00 13,961,00 0.00% 321,000.00 56,722.91 216,039.00 48,238.09 17,67% FUND 320 CAPITAL IMPROVEMENT PROJECTS Percent Project Project Expenditures funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered 00921 Schumann Park Improvements 246.460.00 239,94537 5.377.26 1,136.97 97.36% C1123 Bark, Park Amentics 100,000.00 11,478.50 6.300.00 82,221.50 11.48% C1124 Lift Station - Riverview Park 100,586.50 62,862.49 - 37,724.01 62.501% C 1125 Riverview Park Irrigation Fountains 25.000.00 8,261.52 - 16.738.48 33.05% A1222 BlueNvay Signage 25.000.00 - - 25,000.01) 0.00% A1223 Bleacher Shields 50.000.00 86.49 - 49,913.51 0.17% A1.224 Creative Playground 130.000.00 99,7111.00 4.566.69 25,715.31 76.71% A1225 1landicapp Pier 15.000.00 - - 15 1000.00 0.00% A1320 Fish Ilouse Improvements 325.000.00 - - 325,000.00 0.00% A1322 Schumann Park Playground 25.000.00 - - 25,000.00 0.00% A1323 Volley Ball Court lighting (RVP) 20,000.00 - - 20,000.00 0,00% A1324 Multi -use Field Lighting (BBSC) 185,000,00 87106 168.000.00 16,126.94 0.47% A1325 Community Center Playground 25,000,00 - - 25.000.00 0.001% 1,272,046.50 423,225.83 184,243.95 664,576.72 33.27% FUND 330 ' fUNSPORTATION CAPITAL PROJECTS Percent Project Project Expenditures Funds Expended/ Number Description Budge t To Date Encumbrances Remaining Encumbered 01126 Presidental Streets 473.500.00 33,179.44 - 440,320.56 7.01% 01132 Gateway Enhancement 25,000.00 - - 25,000.00 0.00% P0001 Road Paving 363,615.57 239.570.28 - 12045.29 65.89% A 1231 Cav Carp Enhancements 825,000.00 52,172.46 17,967.56 754,859.98 632% A 1233 Indian River Drive Parking 125,000.00 55,117.74 2,500.00 67,382.26 44.09% A1234 Davis Street Sewer 150,000.00 5.463.00 - 144-537,00 33 -664% A1330 Barber Street Bridge Repairs 60.000.00 - - 60.000.00 U00/0 2.022,115.57 385502.92 20,467.56 1,616,145,09 19.011% FUND 363 STORIViWATER IMPROVEMENT FUND Percent Project Project Expenditures Funds Expended/ Number Description Bud et To Date Encumbrances Remaining Encumbered P0004 1/4 Round Swale Rehab 467,500M0 280 «445.80 66.180.70 120,873.50 59.99% 01601 Stormwater Master Plan 60,000.00 27.500.00 32.500.00 - 45.83% 527,5011110 307,945.80 98,680.70 120,873.50 58.38`/6 FUND 455 AIRPORT PROJECTS Percent Projcet Project Expenditures Funds Expended/ Number Description Budget To Date Encumbrances Remaining Encumbered C'1152 Install Security Cameras 43,000.00 24.777.49 16,939.00 1.283.51 57621% A1251 Airport, Survey. Marking and Apron Rehab 164,400.00 96.558.83 64,571.89 3.269.28 58,73'/ A1351 Main Street Access Road 1200.000.00 - - 1.200,000.00 0.00111', 1.407,400.00 121,33632 81.510.89 1,204,552.79 1.16 TOTAL OF ALL PROJECTS 5,550,062.07 1,294,733.78 600,942.10 3,654,386.19 57.620K, QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2013 As of March 31, 2013, the total available funds of the City were $13,733,489. $9,295,096 was held in an interest bearing checking account and $3,575,223 was invested with the State Board of Administration. All of the remaining investments in govermnent securities matured during the quarter. At this time, the obtainable yields for maturities less than three years are less than the yield received on our checking account. STATE BOARD OF ADMINISTRATION CURRENT INVESTMENT ALLOCATION PERCENT BALANCE General Fund + Perfonnance Deposits 50.82% 1,817,068.79 Discretionary Sales Tat Fund 23.940/16 855,998.08 Riverfront Redevelopment Fund 2.81% 100,579.55 Parking In- Lieu -Of Fund 0.93% 33,389.68 Recreation Impact Fee Fund 0.57% 20,233.65 Law Enforcement Forfeiture Fund 1.67% 59,660.88 Golf Course Projects Fund 1.89% 67,437.27 Building Department Fund 10.23% 365,748.09 Cemetery Trust Fund 7.14% 255,106.76 Total 100% 3,575,222.75 I f! Qty OF SEBASTIAN HOME Of PELICAN ISLAND Memorandum To: Mayor and City Council Thru: Al Minner, City Manager From: Kenneth W. Killgore, Director of Finance Date: May 10, 2013 Re: 2 "d Quarter Accomplishments Fiscal Year 2013 Enclosed please find the 2nd Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended March 31, 2013. CITY CLERK Legislative Support Matters • Prepared agenda packets and minutes for six Regular City Council meetings, three CRA meetings, one Board of Adjustment meeting — attended meetings for a total of 15.5 hours. • Three resolutions adopted. • One ordinance adopted, one ordinance passed on first reading. • Five proclamations prepared and presented. • Placed six legal notices in Press Journal. • Provided monthly City calendars and revisions to Council, city staff and press. • Provided monthly regional and county board meeting calendars to Council. • Provided notice to regional boards and committees of Council appointees. • Coordinated attendance of clergy for Council meeting invocations, • Prepared travel reimbursement for one Council Member for attendance to IEMO. • Proofed and distributed two code book supplements. Records Management Program • Responded to 31 public records requests. • 37 banker boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed by Shred -It Recycling— 24 trees saved. • Scanned into Laserfiche — 20 sets of minutes, 22 agenda packets, 3 Agendas Only, 4 Resolutions, I Ordinance. 2 agreements, G Election Documents, I Vehicle Document, 10 Cemetery files, and other documents. Election Matters • Pre - qualified one candidate for City Council in January. • Prepared and posted Candidate Handbook for November 5, 2013 general election to website. • Coordinated use of city facility by SOE for special Hospital District Election in January. City Board Matters • Filled two board vacancies. • Prepared one certificates of appreciation for outgoing board members. • City Clerk and Deputy recorded Jan and Feb CRA meetings. • City Clerk and Deputy recorded Feb Board of Adjustment meeting. • City Clerk recorded March CRA Meeting. • RPM recorded Jan and Feb Natural Resources Board meetings. • Deputy City Clerk recorded March Natural Resources Board meeting. 0 • RPM recorded Feb Budget Review Advisory Beard meeting. • Deputy recorded March Budget Review Advisory Board meeting. • Deputy recorded Feb Veterans Advisory Board meeting. • Deputy assisted with preparation for NRf3 Barth Day. Cemetery Matters • Certificates of Interment Rights issued for 11 locations for a total of$17,000. Community/Staff Matters • Responded to 60 a -mails to the General City of Sebastian e-mail address and/or forwarded to appropriate departments for response. • Deputy City Clerk weekly update of City Hall marquee. • Clerk swore in one police officer. • Deputy Clerk swore in two reserve police officers. • Clerk and RPM volunteered at Fellsmere Frog Leg Festival. Personnel /Educational Matters • Deputy Clerk attended Laserfiche Version 9 Seminar in Winter Springs, FL — March 7. • Deputy Clerk attended on site leadership training — Conflict Resolution — March 20. • Reduced to two staff end of February for interim — new hire planned for summer. ADMINISTRATIVE SERVICES • Prepared the l" Quarter 2013 Budget Amendment to the City Council. • Worked with Auditors to complete the FY2012 audit and preparation of financial statements. • Submitted FY2012 Comprehensive Annual Financial Report to the Government Finance Officers Association Awards Program. + Developed budget calendar for events that will keep preparation of the FY2014 budget on schedule. • Handled normal processing of payroll, accounts payable and cashiering. Coordinated the quarterly employee investment meetings with ICMA. • Monitored and completed required grant paperwork on Airport and other grants. + Monitored and approved payments on major contracts. • Recruited. interviewed, and hired replacements for vacant positions. POLICE DEPARTMENT Administration • incident Reports processed /dispersed to proper agencies and entered into IMC... 483 • Arrest Reports (Juveniles)............ .... 9 • Arrests Reports ( Adults) ........................ .......... 91 • Accident Reports /Driver Exchanges processed, dispersed /entered into IMC....... 96 • Traffic Citations processed and entered into IMC ....... ............................... 207 (Civil — 141; Criminal — 31 ; Citation Arrests — 33; Voided - 2) • Parking Citations processed, followed up and entered into IMC ..................... 5 • Warning Citations processed, followed up and entered into 1MC ................... 680 • Subpoenas signed, processed and distributed... ......... ....... ....... --- .... 251 • Traffic En forcements. ........... ........._..................... ............,...............458 • Code Violations, including parking ..... ............................... ............... 687 • Public Records Request: Oct. 26; Nov. 23, Dec. 41 ..... ............................... 99 • Conducted 911 Operator Interviews and hired 3 for open positions, • Hired I police officer to replace open position and 1 reserve police officer. • Continued review of agency policies as per accreditation standards. • Conducted 2 Mock assessments for Commission for Florida Law Enforcement Accreditation. • Administration attended 6 Council. ■ Attended over 30 Law Enforcement related meetings and 10 public meetings and/or speaking engagements. • Attended over 60 hours of training. * Completed a 12 week citizen's academy with 20 participants attending. /1 Volunteers • The community Service Volunteers worked a total of 2,440 hours during this quarter. • 41 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to leave their assigned duties. 0 traffic control detail was assigned. These consist of directing traffic at city events, road closures. etc. • 196 house watches/close patrols were completed. i 37 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc. + 292 business checks were made. These business checks are done and help the patrol officers keep an eye on the business community which cuts down on crime. • 185 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. ■ 71 Airport checks were made. Again the visibility helps to deter crime. • 37 special details were assigned. • 1 miscellaneous assist for law enforcement personnel. • 133 paper runs i.e.: State Attorneys Office, Sheri Ff' s Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney packets and what ever other items are needed. • Assisted with traffic control on 3 traffic crash scene. * 3 warnings for handicapped parking tickets issued and I warning for other parking issued. • 38 citizen contacts. • 446 Miscellaneous jobs. * 56 hours of Funeral Escorts were done. Road Patrol and Special Operations • Officers were dispatched to 3,521 calls for service, and self - initiated 8,851 events. ■ 91 adult and 9 juvenile arrest were made. • Officers issued 207 citations, 5 parking citations, and 680 written warnings. • Officers completed 383 offense reports and 96 crash reports. Citations Warnings incidents Arrests • Traffic Homicides (0) + Boat Ofc (ID 447) Temporarily assigned to Road Patrol • K -9 Ofc's 137 101 13 11 • TOTALS 137 101 13 11 • K -9 Usage /Activity Reports: 15 + K -9 Training hours 360 combined hours. K-9 Demonstrations 6 • K -9 Apprehensions 3 misdemeanor and 2 felony • K -9 Narcotic Searches 15 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investigations • 60 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession of narcotics, stolen vehicle. 3 arrest and 6 warrants for arrests were obtained. • 26 total cases were cleared. • 72 reports/supplements were completed. 9 Communications Division • 12,536 calls entered into C.A.D. (1MC) of that: • 3,539 were dispatched calls for service. • 1,419 were Code Enforcement Initiated calls. • 6,671 were Officer Initiated calls. ■ 535 were Volunteer Initiated calls. • Total 911 calls received 2,238 of that the breakdown of the lines are as follows: • Wireless 911 calls 1,660 (cell phones) • Wire -line 911 calls -395 (residential and/or business land lines) • VOiP 911 calls -175 • 749 of the calls were transferred to other agencies. • 186 were hang -ups. • Total Admin Lines calls: Is Incoming 10,785 • Outgoing 5,246 • Transferred 794 • Training attended: • 1 Dispatcher 1MC Training. • 4 Dispatchers had to renew State Certification. • 1 FDLE Regional Work Group Meeting. • One set of Dispatcher interviews. • 2 Dispatchers resigned, 3 Dispatchers were hired. • FDLE Audit. During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign offs, information, phone numbers and other services by contacting other Agencies and /or Departments for them. We take and dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies regarding cases our agency is working. We also provide services to non - residents by answering questions, giving phone numbers, referring them to the proper agency, etc_ We also assist other agencies with information and/or requests they may have. Alarm Assessments • $1,030 in alarm permits • $400 in false alarms fines • 162 alarm responses by officers, 73 of these were false. • 72 New permits issued. Code Enforcement Division • issued 268 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 76 property inspections for title companies and 138 sign violations. • 841 Code Services. • 488 re- inspections, 43 violations were not complied with, 173 were posted for abatement, 53 abated by vendors. • 222 violations complied. • 48 Liens filed. 51 liens released. • 173 violation letters sent for various reasons such as grass and weeds too tall. trash and debris. overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the quarter. 1.'S PUBLIC WORKS DEPARTMENT Engineering - - Traffic Division • Regulatory signs 110 • Warning Signs 34 • Guide signs 79 • Specialty signs 96 This includes Temp signs and Aframe/ Marquise signs setup for events. • Pavement Markings. 3000 Ft. • Straightening /Maintenance. 601irs.This includes pothole repair. Roads and Maintenance • Built 8 catch basins for stun- nwater. • Worked on Schumann Tennis court Rest room, • Weed eat along the railroad track on Schumann Dr. and Essex Lane. • Repair lights on I.R.D. • Clean up in the compound. • Work on lights at Main at boat ramp. • Patch potholes throughout the City. • Clean quarter round for stormwater. • Trim trees at the golf course. • Haul dirt to the airport and grade the ends of the taxi ways. • Install new flag light at the war memorial at Riverview Park. • Repair photo cell at Garden Club Park, • Supply Bob M. to help at the Cemetery. • Work on handicap parkin- spot at the Police Department. • Install memorial benches in the parks. • Set up and break down for the fine Art Festival. • Repair electric at Riverview Park. • Repair welcome sign on the west end of 512 new light Fixture and battery. • Had concrete poured at Creative Playground. Hauled off old concrete and cleaned up and tied down the picnic tables. . • Repaired lights at Easy Street Park. • Picked llp equipment for the garage. • Trimmed trees off sidewalk on Easy Street. • Put railing up on Orange Aveme after the pipe and sidewalk was repaired. ■ Repaired golf course driving range net. • Install new parking stops at street parking area at Capt Hiram's. ■ Hauled brush out of the Cemetery. • Repaired barricades. • Worked on cemetery gate, arch and brick column. • Replaced lights at the Skate Park. • Cleaned up in the big building. • Repair screen on the fence at the compound. • Worked on sign inventory. • Installed safety glasses cleaning station at the compound • Installed two cabinets in the break room at City Hall. • Repaired Main Street parking lot. • Painted safety yellow though out the City. • Installed new signs at the Art and Senior Center. • Made changes at the Senior Center. • Repaired docks and lights at all City Docks... • Picked up dead animals throughout the City. • Put dirt on edge of road after roads were paved. • Hauled extra dirt out of the Cemetery from the graves that were dug,. • Cleaned up around the guardrails and bridges approaches through out the City. • Cut trees back off the road through out the City. • Cut tree off stop signs through out the City. ►y • Cut ditch on 512 and New park. • Cleaned up the fill pile. Hauled dirt for the Golf Course. • Installed al] new light bulbs at Easy Street Park. • Set up and break down for the Pelican Island Festival. • Bolted down the new tire changer. • Repaired electric box at Riverview Park that got hit at the Pelican Island Festival_ • Repaired lights at the compound. + Worked on pricing for sealing the parking spots at Capt Hiram's. + Built two boxes for the Garage. • Sweeper is broke. Cemetery • The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging. • Made necessary irrigation repairs. • Marked out grave sites. • Handled burials. Parks and Recreation • Replaced l I irrigation valves on U.S.! medians. Repaired 2 pumps & vehicle damage on U.S. I medians. • Fertilized all turf areas on all City Properties and medians on U.S. i & Schumann Dr. • Set up for rentals, replaced tables & chairs at Yacht Club. • Zone tested all irrigation systems in [lie City. • Replaced fountain pump, repaired playground, installed 2 new picnic tables and 4 new grills, graded volleyball courts and repaired playground fence in Riverview Park. • Set up and maintained Riverview Park for Fine Art & Music Festival, 4 Concerts in the Park, Craft Shows, Art Shows and the Pelican Island Wildlife Festival. • Delivered, set up and closed stage for Church event in Vero Beach. • Delivered bleachers to S.R.H.S. ROTC. • Installed 2 new grills, ran Easter Egg Hunt and set up for Sunrise Service at east Riverview Park by twin piers. • Replaced 2 tennis nets, 4 basketball nets and repaired lighting at Schumann Park • Repaired stairs, benches and removed exotic plants at Storm Water Park. • Repaired fence at Bryant Court Park. • Replaced touch control, 2 feature valves, low flow monitor and installed 2 new grills at Splash Pad. Replaced 2 lights and repaired playground at Hardee Park • Set up for 4 Chaplains Service and Veterans Day at Veterans Memorial. • Treated for ants and repaired swing at George St. Park. Fleet Management • The Fleet Management staff completed 316 repair work orders, 48 preventive maintenance services. 15 service calls and 7 road trips to pick up repair parts. • In addition to the in -house vehicle/equipment work orders, 42 vehicle and equipment repairs were scheduled and completed by outside vendors. • The Fleet Management Division has completed the following projects in the past quarter: • Prepared and put into service - (3) pickups for Police and Public Works. Emergency lights, radios. safety equipment, tool boxes, decals/striping. • The sales of vehicle/equipment using Gov /Deals.com sold for a net total of 57,308 and between (312012 — 3I2013) for a total of $79,413.48. • Purchase (1) ton Pick -up for Stormwater Dept. • Fuel costs as of April 1, 2013 are as follows: ■ $3.27 per gallon of gasoline, increase of .003% over the past 90 days. • $3.57 per gallon of diesel fuel, increase of 2.5% over the past 90 days. Facilities Maintenance • Repaired A/C Golf Course (east aJc hallway Eagles Nest). • Conducted quarterly sprinkler tests. • Repaired A/C Old City Hall (art center condenser fan). • Replaced and repaired condenser coil for ##2 AIC Senior Center. • Replaced 1.5" water service to Art and Senior Center. 01— • Pumped septic tank and replace lift station pump Hardee park. • Overhead door repair maintenance building, at Golf Course. • Completed annual backflow inspection. • Completed annual fire alarm inspection. • Repaired A/C City Hall (MIS server room A /C). • Reprogrammed A/C RTU -ps2 at Police Station. • Set up and tear dawn tables and seating for meetings in Council Chambers. • Continued monthly preventive maintenance on lift stations and A/C filter replacement. • Continued daily maintenance, cleaning and repair of all public work facilities. 5tormwater • 37 driveway culverts replaced. • Pipe replacements • 1325 LF of 12" pipe • 250 LF of 18" pipe • 130 LF of 24" pipe • 2 catch basins installed. • 4 side ditches piped. ■ '/b round maintenance. • Mowed Stormwater Parr. • Cut back right of way. • Vac Truck — 23 driveway culverts, 3 road crossings. GOLF COURSE • Total revenue for 2" d quarter: $521,049. • Golf Rounds for 2" d quarter: 16.636 • Green Fee revenue for 2Rd quarter: $231,0015. • Cart Fee revenue for 2nd quarter: 239,277. • Golf shop revenue for 2nd quarter: S15,862. • driving range revenue for 2 "d quarter: $16,682_ • Discount Card revenue for 2 "d quarter: $7,419. • Club Rental & Club Storage revenue for 2 "d quarter: 51,168, an increase of $201 over Fiscal 11 -1.2 2 "d quarter. • Computerized golf handicap revenue for 2nd quarter: 5700, an increase of $ l40 over Fiscal 1 10 -12 2 "d quarter. • Rents &: Royalty revenue for 2"d quarter: $6,580. • Professional golf lesson revenue for 2 "6 quarter: $1,626, an increase of $378 over Fiscal I 1 -12 2n1 quarter. • Annual Membership /initiation revenue for 2 "d quarter: $1,747.. • Charity, Corporate and special Golf Tournaments for 2 "d quarter included New Year's Day Golf Tournament ( 120 players) Sebastian River High School Baseball Boosters Tournament (40 players), Sebastian Men's Golf Association President's Cup, Vista Gardens Homeowners Association (90 players), 2 "d Annual Michael Nichols Memorial Golf Tournament (148 players), Sebastian Eagles (72 players), Vista Del Mar Homeowners Association (60 players)., Sebastian Elks Lodge (80 players). • Charity, Corporate and Special Golf Tournaments scheduled for Jrd quarter (2012 -13) include Sebastian Rotary, St. Sebastian Catholic Church, Sebastian Orioles, Brevard Rugby, Sebastian Chamber of Commerce, Piper Aircraft & Sandy's Grille. • Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to worthy causes, SMGC prdvides key support to numerous community endeavors. • Golf course condition in excellent shape, several customers frequently offered positive comments about condition of golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property and around the clubhouse. • Tee re- leveling project completed on #17 (white tee). Due to several factors, this tee became extremely unlevel since summer of 2001. Entire tee had sod removed, earth was leveled with appropriate slope and sod was replaced. Customers offered numerous positive comments about this project. • Entered in free advertising agreement with Cumulus Radio in which Golf Course will receive 200 radio advertisements. • 2nd Annual Michael Nichols Memorial Golf Tournament was a huge success. 148 players participated and over $5,000 was raised toward the Alex P. Nichols Trust Fund. 9 BUILDING DEPARTMENT • For the second quarter of this fiscal year a total of 47new single- family homes were issued building permits. This is more than twice as many that were reported in the first quarter of this fiscal year and more than 4 times as many reported in the fourth quarter- of last fiscal year. Other permits of significance include 4 new mobile homes, I new commercial building, 0 commercial additions, 8 commercial alterations, I commercial build out, 2 residential additions and 18 residential alterations. In all, 745 building permits were issued in the second quarter. This is a 57% increase over the number of permits issued in the first quarter. Residential construction in the PUD's continues to be strong and permitting in ether areas has picked up as well. • Total number- of inspections for the fourth quarter was 2047 for an average of 35 inspections per working day. The number of 'inspections has increased by approximately 62% in comparison to the first quarter of this fiscal year. • The Building Department issued 16 certificates of occupancy for new single family residences during the second quarter. • The Building. Department, in conjunction with Planning and Zoning, has implemented the Veteran's Assistance Program. Eleven eligible applicants have received site visits frorn the Building Official to assess repairs requested. Estimate forms were prepared and distributed to all eligible applicants For their use in obtaining bids from licensed contractors. A number of bids have been awarded to contractors through (lie program and work is progressing. So far, the program has been very successful in helping our veterans that are in need. • The following lists the Business Tax Receipts that were issued in the second quarter: New Businesses -28, Renewals- 16, Transfers -5, Duplicates -2, Home 'Based Businesses -12, Commercial Businesses -16, Insurance Companies -0, and Solicitor Permits -15. In addition, there have been 51requests from lien /title companies for permit records on properties within the city. AIRPORT • Monitored FDOT Grant opportunities. • Coordinated activities of the Airport, Building Department and Planning and Zoning • Continued review of established policies and procedures Economic Development • Continued review of established policies and procedures. • Considered best management practices to accomplish the department's goals and objectives. 0