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HomeMy WebLinkAbout06262013 MinutesCITY OF Z_ -9 P_ HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JUNE 26, 2013 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Pastor Clifton Cooley, Calvary Baptist Church. 3. The Pledge of Allegiance was led by Council Member Jim Hill. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice -Mayor Don Wright Council Member Jerome Adams Council Member Andrea Coy Council Member Jim Hill City Staff Present: City Manager, Al Minner City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Debra Krueger Community Development Director, Joe Griffin Finance Director, Ken Killgore Deputy Police Chief, Greg Witt MIS Systems Engineer, Rob Messersmith 5. AGENDA MODIFICATIONS None. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. Brief Announcements Mr. Hill announced the 4th of July festivities, 5K run, parade, and all day events including Mayor McPartlan in the dunk tank from noon to 2 pm and ending with fireworks. He said it is the greatest day in Sebastian. The City Manager confirmed for Ms. Coy that staff is working to make the American flag skydive happen at the beginning of the parade. Regular City Council Meeting June 26, 2013 Page Two 7. CONSENT AGENDA A. Approval of Minutes — June 12, 2013 Regular Meeting 13.099 B. Approve 5K Run and Road Closures for Runners Depot Fundraiser to Benefit Sebastian Charter Junior High School on March 8, 2014 — Staff to Notify Businesses (Parks Transmittal, Application) MOTION by Ms. Coy and SECOND by Mr. Wright to approve the consent agenda. Roll Call: Ayes: McPartlan, Wright, Adams, Coy, Hill Nays: None Passed: 5 -0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 13.076 A. Natural Resources Board i. Interview, Unless Waived, Submit Nominations for Two Expired Regular Member Positions — Terms to Expire July 1, 2016 (City Clerk Transmittal, Two Applications, Press Release, Member List) The City Clerk said Ann Lucier and Gil Giordan had reapplied for their positions, but Mr. Spokas had not and there were no other applicants for the three positions. Mr. Hill moved to appoint Ms. Lucier and Mr. Giordan and Mr. Wright seconded, though no vote was necessary, and it was the consensus of Council to reappoint both members. 9. PUBLIC HEARINGS 13.100 A. Resolution No. R -13 -11 - Vacating Portion of Public Right -Of -Way of Madison Street (Community Development Transmittal, Staff Report, Application, Map, Cross Access Easement, Exhibit B and C) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ABANDONING A PORTION OF THE PLATTED RIGHT -OF -WAY FOR 10TH STREET (MADISION STREET); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R -13 -11 by title. The Community Development Director reviewed the request for vacation of the remaining portion of Madison Street, noting there were no adverse impacts of the vacation and no foreseeable use of the right -of -way by the City. MOTION by Mr. Hill and SECOND by Mr. Wright to approve Resolution No. R- 13 -11. Mr. Adams inquired as to the benefit to the City, and the Community Development Director answered commercial development, and stated they will provide a cross easement for vehicle ingress and egress. Roll Call: Ayes: Wright, Adams, Coy, Hill, McPartlan Nays: None Passed: 5 -0 FA Regular City Council Meeting June 26, 2013 Page Three 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT - None 12. NEW BUSINESS 13.045 A. Parks and Recreation Committee Greenways — Authorize City Manager to 55 -60 Execute Greenway Concept Within Budget Parameters (Parks Transmittal, Letter Price Quote, Map) The City Manager reviewed the Parks and Recreation proposal to install greenway signs in areas throughout the City as depicted on the map on page 59. He sought Council consensus for staff to work with Parks and Recreation to tweak the map, put a professional touch on it, and design the kiosks in a similar style as depicted in a photo in the backup in a wood vernacular same as other signs around the City. The cost estimate on page 56 was corrected from $7850 to $8350 for the planned 12 signs as noted by Mr. Adams. Mayor McPartlan suggested putting a QR (digital fingerprint) code on the signs for people with smart phones /tablets. Mr. Wright suggested that there be trails created in the Stormwater Park and said this proposal looks good. Mr. Hill said he was excited about this idea and noted there were marked trails in the Stormwater Park of varying lengths. Ms. Coy said this will be a plus for the City when it makes requests to MPO because they are investing in the safety of citizens. It was the consensus of Council to move forward. 13.010 B. Resolution No. R -13 -13 — Accepting Quarterly Financial Report and Adoptinq 61 -81 Necessary Amendments to FY 2012 -13 Budget (Administrative Services Transmittal, R- 13 -13, Quarterly Financial Report 2nd Quarter) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read Resolution No. R -13 -13 by title. The City Manager said the Budget Review Advisory Board had reviewed and concurred with the amendment at its June 17th meeting. The Finance Director briefly reviewed the 2nd quarter budget amendment, stating financial standing looks satisfactory and at expected levels, enterprise funds are in fine shape, though Golf Course revenues are dropping, that the General Fund Department spending was at 49.7% at the end of the 2nd quarter, and projections appear to be coming in at budget. Mr. Wright inquired why specific expenses exceed 50% and the City Manager gave a brief explanation on the Golf Course where expenses and revenues exceeded 50% because that was the peak of the season, Local Option Gas Tax is high because of the payout of a completed street paving project, and Discretionary Sales Tax is due to debt payment in the Fall. He said there is a surplus anticipated for FY 13 of $88K which shows a positive trend. The City Clerk noted her department's operating costs are at 57% because her largest expenses, Laserfiche maintenance and election costs, are paid in the first quarter and operating expenditures will equalize through the remainder of the fiscal year. MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No. R- 13 -13. Roll Call: Ayes: Adams, Coy, Hill, McPartlan, Wright Nays: None Passed: 5 -0 Regular City Council Meeting June 26, 2013 Page Four 13.101 C. Sheltair Aviation - Ground Lessor Estoppel and Agreement Approval Between City, Sheltair and SunTrust Bank (Community Development Director Transmittal, Airport Lease, Sheltair Correspondence, Agreement) The Community Development Director briefly explained this is a standard three party estoppel agreement to allow Sheltair to seek refinancing for their whole airport operation. MOTION by Mr. Hill and SECOND by Mr. Wright to approve the Ground Lessor Estoppel and Agreement. The City Attorney confirmed for Ms. Coy that he approved the agreement. Roll Call: Ayes: Coy, Hill, McPartlan, Wright, Adams Nays: None Passed: 5 -0 13.092 D. Select FLC Annual Conference Voting Delegate and Consider Any Resolutions Council Wants to Submit to FLC (Clerk Transmittal, FLC Letter, Delegate Form, Resolution Instructions) Ms. Coy nominated Mayor McPartlan and he accepted the delegation. Mr. Wright expressed concern that the sunshine and ethics rules they as elected officials are required to follow are substantially different than what State Legislators must adhere to and that should be changed. Ms. Coy said she would second that concern as well as the question of unfunded mandates. The City Clerk noted that resolutions regarding State legislative issues would be submitted for the Fall FLC Legislative meeting as set out in FLC rules, and that FLC is seeking commemorative, constitutional and federal issues to come forward to this FLC annual meeting. Mr. Hill concurred and urged Council members to participate on the FLC Legislative Committee to further those ideas. Mr. Wright said FLC provides a good program that assists cities with budgetary issues and if any discussions come up at the conference they should be encouraged to continue. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS - None 15. CITY CLERK MATTERS 13.007 A. November Election Report (City Clerk Transmittal w /Election Calendar) The City Clerk gave a brief report on the City of Sebastian Annual Election which will take place on Tuesday, November 5, 2013 for three city council seats with two year terms, with qualifying beginning on August 22 "d and ending on September 6th, though people can pre - qualify at any time. She said candidate handbooks are available in the Clerks office and City website www.citvofsebastian.org — City Clerk — Election page. She said there will be no early voting this year, and that questions can be directed to 388- 8214 or email smaio(aD-cityofsebastian.org. 16. CITY COUNCIL MATTERS A. Council Member Adams - None 21 Regular City Council Meeting June 26, 2013 Page Five B. Council Member Coy Ms. Coy asked the public to be patient with City staff which has been cut and working with less people making it harder to accomplish things as quickly as they had in the past C. Council Member Hill Mr. Hill commended the Sebastian River Area Chamber of Commerce for the hard work they do for the City, had received compliments on the Chamber, and gave kudos to Beth Mitchell and her staff. He once again urged people to come out for the 4th of July festivities and thanked the Lions Club, Public Works, Police Department and the City Manager for all they do. D. Mayor McPartlan Mayor McPartlan reported on meetings he had attended with Workforce Solutions and reports that unemployment had dropped to 8.6 %; said the Chamber is doing better and has increased membership; reported on a Senior Needs Assessment Meeting where the FL Rural Legal Services group offers their services to area seniors. He said he suggested that they and Workforce Solutions contact the City Manager to find out if there is available space in the City Hall complex to meet once or twice a month. He also urged everyone to come for the 4th of July. E. Vice Mayor Wright Mr. Wright reported that the Economic Development Council had voted to support the City's resolution to MPO to reduce US 1 speed limit in the City and that there is now a letter from MPO Director Phil Matson to FDOT in support. He also reported he had met with the Indian River Lagoon Estuary group and St. Johns River Water Management District in regard to the a 2013 Work plan which he would provide to the City Manager. He said they may provide funding for a Kilroy which can monitor the waters right in front of the City. He said there is a $500K grant from the federal government directed to the Indian River Lagoon which went to the Estuary Program for lagoon research, and there are a lot of good things happening to evaluate the issues affecting the condition of the lagoon. 17. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:21 pm. Approveda the July 10, 2013 Regular.Council Meeting. gy. Don Wright, Vice Mayor;-- for Bob McPartlan, Mayor Attest Sally A. Maio MMC, City Clerk