HomeMy WebLinkAbout12-13-FY 3rd QuarterRESOLUTION NO. R -13 -17
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R -12 -29 on September 26, 2012 approving the
City's 2012 -13 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -05 on March 27, 2013 documenting
budget changes during the quarter ending December 31, 2012; and
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -13 on June 26, 2013 documenting budget
changes during the quarter ending March 31, 2013; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended June 30, 2013
has indicated that no further approvals of adjustments are required by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any necessary adjustments in
accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such
amendments being attached hereto and more particularly identified as Exhibit "A ", the revised appropriations,
if any, are set out therein and are hereby made to maintain and carry on the government of the City of
Sebastian, Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember Coy
The motion was seconded by Councilmember Wright
was as follows:
Mayor Bob McPartlan
Vice -Mayor Don Wright
Councilmember Andrea Coy
Councilmember Jerome Adams
Councilmember Jim Hill
absent
aye
aye
aye
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this 28`b day of August 2013.
ATTEST:
Sally A. Mai , MMC
City Clerk
CITY OF S ASTIAN, FLORIDA
Vice M Don Wright
By:
for Mayor Bob McPartlan
Approved as to form and content for
relic p5e by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R -13 -17
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED JUNE 30, 2013
Changes Approved by City Council:
Approved buying a wheeled excavator used for Stormwater work at April 10, 2013 meeting. $ 202,173
Additional Changes Submitted for City Council Approval:
No changes are submitted at this time.
Amounts
Chancres Authorized by City Manager:
Transfer between other Cemetery Division operating accounts to properly classify budgeted
work to paint or apply stain to the office interior, gazebo, benches, sidewalks, etc.
$ 3,000
Transfer from other Roads Maintenance Division operating accounts to Training to cover the
cost of mandatory training on signage requirements.
$ 2,000
Transfer of an employees salaries and benefit accounts from the Community Development
Division to the Cemetery Division.
$ 19,610
Carries forward the unexpended funds that had been generated last year from the Bank Note
for paving work.
$ 175,000
Transfer from another Cemetery Division operating accounts to allocate funds for the purchase
of a printer.
$ 320
Transfer from other Roads Maintenance Division operating accounts to provide additional
funds for sidewalk repairs.
$ 2,500
Transfer of funds saved by not filling a vacant position from the City Clerk salaries account to
purchase a heavy duty scanner.
$ 4,500
Reduces budgeted accounts to match the final cost of Stormwater Equipment.
$ (13,703)
Reduces budgeted accounts to match the final cost of the security cameras project.
$ (535)
Reduces budgeted accounts for a Diesel Fuel Tank that is being rebudgeted for next year.
$ (15,000)
Allocates funds to remove a septic tank in association with the project to install new restrooms
at Schumann Park.
$ 8,000
Transfer between other Fleet Division operating accounts to Training to cover the cost of
mandatory training on signage requirements.
$ 479
Changes Approved by City Council:
Approved buying a wheeled excavator used for Stormwater work at April 10, 2013 meeting. $ 202,173
Additional Changes Submitted for City Council Approval:
No changes are submitted at this time.
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE OVERALL STATUS AT THE END OF THE 3RD QUARTER IS GOOD. GENERAL FUND REVENUES AND EXPENDITURES ARE
IN LINE WITH EXPECTATIONS AND CASH RESERVES ARE AS EXPECTED. REVENUE COLLECTIONS AT THE GOLF COURSE
AND AIRPORT ARE CLOSE TO LAST YEAR. BUILDING FUND REVENUES ARE SUBSTANTIALLY EXCEEDING PRIOR YEARS.
GENERALFUND
The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the
prior fiscal year. Reserves balances are at good levels for this point in the year. The graph below and right compares the 3rd quarter of the current year
to the 3rd quarter of the prior 2 years. Revenues and amounts Expended appear in line with prior years' 3rd quarters and Reserves are at expected levels.
10,000,000
i
8,000,000
6,000,000
4,000,000
2,000,000
0
Revenues Expended Reserves
12 9;684,999 9,785,285 5,002,171
13 7,687,129 7,001,751 5,687,549
6,000,000
7,000,000 --
6,000,000 - -- -
5,000,000 -
4,000,000 -
3,000,000 —
2,000,000 I
1,000,000
0
Revenues Expended E5,267,130
■6130/2011 7,663,150 7,685,690
■6130/2012 7,275,339 7,110,665 /16130/2013 7,687,129 7,001,751
The graph below and left shows collections through the 3rd quarter of the three main sources of General Fund Revenue and of those three as a total.
Those three sources and property taxes are 68% of all budgeted revenue. About $85,000 of additional revenue above budget is projected from those
three sources. The graph below and right shows the percentage of budgeted expenditures at the end of the 3rd quarter. Administrative Services is at
75.9% due to payment of annual audit fees and Non - Departmental is at 82.3% due to the full transfer of the City's CRA contribution.
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
3rd Qtr 2012 3rd Qtr 2013 2013 Budget 2013 Projection
0 Electric Franchise ■ Electric Utility Tax ■ Half -cent Sales Tax 0Totals of the Three
co"\ 4.06mNPv, se \",x QdaeeGM61M d a
P 01 aa9a��e�`a�
?aMce GtQs Npp9
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
For the most part, Special Revenue Funds provide the monies needed for capital projects. The graph below and left shows collections through the 3`d
quarter of the current year to the 3`d quarter of last year and shows the current annual budget and staffs projection for this year for Local Option Gas
Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. DST collections are above budget expectations. The graph below and right shows
the total amounts budgeted this year for capital projects, as compared to amounts spent through the end of the 3`d quarter. It reflects the cancellation of
the Cavcor paving project, plus large unexpended amounts for the Main Street Access Road Grant, Fish House, Presidential Streets, and Davis Street.
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
LOGT DST Stomnvater Fee
03rd Qtr 2012 Yard Qtr 2013/32013 Budget ■2013 Project on
2,500,000
2,000,000
1,500,000
1,000,000
500,000
'. 2
0
Gas o*
(ap`�ppas
`pe`��P
Sa\e5Na`et�ees ap\�eea
P�e�
S`eo
G`ga«e\VO�\oQ�pe
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Page 1 of 2
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
DEBT SERVICE FUNDS AND LONG -TERM DEBT
The City's bonded debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bonds ($5,420,000 outstanding, maturing
4/01/18) and the Stormwater Revenue Bonds ($3,505,000 outstanding, maturing 5/01/22). The City also has a Bank Note for Street Repaving
($2,099,000 outstanding, maturing 12/01/22) and a Bank Note for Golf Course Equipment ($47,497 outstanding, maturing 12/06/15). The City is in
compliance with covenants and repayment requirements on all these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the 3`d quarter to the end of the prior fiscal year. The
graph below and right compares Revenues, Expenses and Reserves for the 3`d quarter of the current year to the 3`d quarter of the prior two years.
Reserves are net of liabilities for accrued leave and advance payment of fees (about $90,000).
1,400,000
1,2001,000 h"
1,000,000
800,000
600,000
400,000
200,000
0
(200,000)
Revenues Expended Reserves
9/30/2012 1,354,089 1,339,730 (160,699)
6/30/2013 1 1,197,847 1,053,522 (21,864)
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
"
Revenues
Expended
Reserves
■6/302011
314,556
"
', ,..
Revenues Expended Reserves
-
(200,000)
Revenues
Expended
Reserves
961302012
06/302011
1,196,837
951,912
1 (90,239)
061302013
532,492
06/302012
1,223,191
994,220
1 18,795
06/302013
1,197,847
1,053,522
1 (21,864)
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 3`d quarter to the end of the prior fiscal year. The graph
below and right compares the 3`d quarter of the current year to the 3`d quarter of the prior two years. Reserves are net of liabilities for accrued leave
(about $63,000) but not long -term advances from other Funds. The hangar project caused higher revenue and expended amounts for 2011.
800,000
600,000
400,000
200,000
0
(200,000) JAM
Revenues Expended Reserves
9130/2012 645,579 555,324 (64,860)
6/30/2013 532,492 491,440 (65,893)
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
(200,000)
"
Revenues
Expended
Reserves
■6/302011
314,556
335,961
', ,..
Revenues Expended Reserves
96130/2011
978,102
1,295,842
(36,606)
961302012
502,323
361,203
(63,612)
061302013
532,492
1 491,440
(65,893)
BUILDING
The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 3`d quarter to the end of the prior fiscal
year. The graph below and right compares the 3`d quarter of the current year to the 3`d quarter of the prior two years. 3`d quarter Revenues are higher
than received in the 3`d quarter for several years. Reserves are net of liabilities for accrued leave and advance payment of business taxes (about
$95,000).
800,000
i
600,000
400,000
200,000
I
0
(200,000)
Revenues Expended Reserves
9/30/2012 426,218 399,497 487,169
6/30/2013 557,525 297,968 746,950
800,000
600,000
400,000
200,000
"
Revenues
Expended
Reserves
■6/302011
314,556
335,961
497,386
061302012
357,430
293,611
524,266
06/302013
557,525
297,968
746,950
Page 2 of 2
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/13
CITY COUNCIL
2009/2010
2010/2011
2011/2012
2012/2013
2012/2013
2012 -2013
CITY MANAGER
3RD QTR
3RD QTR
3RD QTR
3RD QTR
ANNUAL
PERCENT OF
CITY CLERK
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
BUDGET
GENERAL FUND REVENUE
71,879
66,291
63,772
61,113
102,360
59.70%
TAXES
- 6,095,373
- 5,438,164
- 5,000,793
- 5,249,132
- 6,480,333
81.00%
LICENSES & PERMITS
- 24,234
- 18,013
- 18,091
- 32,074
- 28,950
110.79%
INTERGVT'L REVENUE
- 1,247,794
- 1,217,860
- 1,313,309
- 1,375,922
- 1,919,700
71.67 %
CHARGES FOR SERVICE
- 227,151
- 199,138
- 208,889
- 278,212
- 373,347
74.52%
FINES AND FORFEITS
- 51,201
- 61,821
- 43,271
- 48,120
- 70,500
68.26%
MISC. REVENUE
- 132,705
- 175,609
- 173,667
- 283,669
- 269,113
105.41%
TRANSFERS IN
- 573,666
- 552,545
- 517,319
- 420,000
- 565,399
74.28%
FROM FUND BALANCES
1 0
0
0
0
- 31,481
0.00%
GENERAL FUND REVENUE
- 8,352,124
- 7,663,150
- 7,275,339
- 7,687,129
- 9,738,823
78.93%
CITY COUNCIL
33,259
33,183
36,154
36,368
51,717
70.32%
CITY MANAGER
183,913
167,671
161,802
163,980
233,387
70.26%
CITY CLERK
220,834
197,320
225,480
208,382
283,667
73.46%
LEGAL
71,879
66,291
63,772
61,113
102,360
59.70%
ADMINISTRATIVE SERVICES
363,516
358,822
356,392
362,992
478,561
75.85%
M.I.S. DIVISION
178,861
229,771
121,027
107,731
163,290
65.98%
TOTAL POLICE DEPARTMENT
3,458,183
3,572,001
3,193,371
3,068,387
4,199,206
73.07%
TOTAL PUBLIC WORKS
2,574,798
2,303,735
2,248,341
2,185,800
3,225,380
67.77%
GROWTH MANAGEMENT
296,561
287,688
172,612
166,709
223,370
74.63%
NON - DEPARTMENTAL
576,770
469,209
531,713
640,288
777,885
82.31%
GENERAL FUND EXPENDITURES
7,958,572
7,685,690
7,110,665
7,001,751
9,738,823
71.90%
LOCAL OPTION GAS TAX
- 1,831,212
- 1,623,719
- 1,690,444
- 1,767,087
- 2,940,794
60.09%
TAXES
- 394,572
- 382,134
- 376,667
- 365,721
- 560,000
65.31%
INTERGVT'L REVENUE
(18,559)
(9,353)
(9,353)
(9,474)
-9,474
100.00%
MISC. REVENUE
- 2,464,842
-1,266
- 2,296,013
-75
-1,630
4.61%
TRANSFERS IN
0
0
0
0
- 14,500
0.00%
FROM FUND BALANCES
0
0
0
0
- 175,000
0.00%
LOGT FUND REVENUE
- 2,877,973
- 392,753
- 2,682,034
- 375,270
- 760,604
49.34%
OPERATING EXPENSES
188,220
159,996
181,309
164,374
222,500
73.88%
DEBT SERVICE
1,256,960
264,463
2,330,742
243,200
243,076
100.05%
GRANTS AND AIDS
50,000
50,000
50,000
0
0
0.00%
TRANSFERS OUT
136,217
1,341,795
93,750
266,096
275,000
96.76%
TO FUND BALANCES
0
0
0
0
20,028
0.00%
LOGT FUND EXPENDITURES
1,631,398
1,816,254
2,655,801
673,669
760,604
88.57%
DISCRETIONARY SALES TAX
TAXES
- 1,598,548
- 1,621,327
- 1,688,365
- 1,763,732
- 2,414,900
73.04%
MISC. REVENUE
- 10,663
-2,392
-2,079
-3,355
- 21,975
0.00%
TRANSFERS IN
- 222,000
0
0
0
0
0.00%
FROM FUND BALANCES
0
0
0
0
- 503,919
0.00%
DST FUND REVENUE
- 1,831,212
- 1,623,719
- 1,690,444
- 1,767,087
- 2,940,794
60.09%
TRANSFERS OUT
1,514,600
1,626,970
1,800,218
1,329,347
2,940,794
45.20%
DST FUND EXPENDITURES
1,514,600
1,626,970
1,800,218
1,329,347
2,940,794
45.20%
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
-2,509
-2,467
-2,295
-777
-3,064
25.35%
TRANSFERS IN
- 429,730
- 297,620
- 255,069
- 266,323
- 264,809
100.57%
FROM FUND BALANCES
0
0
0
0
- 192,167
0.00%
RRD FUND REVENUE
- 432,239
- 300,087
- 257,364
- 267,100
- 460,040
58.06%
OPERATING EXPENSES
63,246
68,490
79,907
84,145
114,040
73.79%
CAPITAL OUTLAY
539,544
0
0
0
0
0.00%
GRANTS AND AIDS
15,370
70,293
29,403
0
36,000
0.00%
TRANSFERS OUT
65,026
340,872
73,092
51,175
310,000
16.51%
RRD FUND EXPENDITURES
683,186
479,655
182,402
135,320
460,040
29.41%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/13
200912010
2010/2011
2011/2012
201212013
2012/2013
2012 -2013
3RD QTR
3RD QTR
3RD QTR
3RD QTR
ANNUAL
PERCENT OF
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
BUDGET
PARKING IN LIEU OF FUND
MISC. REVENUE
0
-9,186
- 10,370
- 10,387
- 13,850
74.99%
FROM FUND BALANCES
0
0
0
0
- 26,482
0.00%
PARKING IN LIEU OF REVENUE
0
-9,186
- 10,370
- 10,387
- 40,332
25.75%
TO FUND BALANCES
0
0
0
0
40,332
0.00%
PARKING IN LIEU OF EXPENDITURE
0
0.
0
0
40,332
0.00%
RECREATION IMPACT FEE FUND
MISC. REVENUE
- 26,531
- 27,572
- 52,219
- 131,017
- 41,535
315.44%
FROM FUND BALANCES
0
0
0
0
- 313,465
0.00%
RECREATION IMPACT FEE REVENUE
- 26,531
- 27,572
- 52,219
- 131,017
- 355,000
36.91%
CAPITAL OUTLAY
0
5,118
0
5,523
0
0.00%
TRANSFERS OUT
23,279
85,123
134,180
220,212
355,000
62.03%
RECREATION IMPACT FEE EXPENDITURE
23,279
90,241
134,180
225,735
355,000
63.59%
STORMWATER UTILITY FUND
MISC. REVENUE
- 810,955
- 796,834
- 801,203
- 993,474
- 1,006,957
98.66%
FROM FUND BALANCES
0
0
0
0
- 45,096
0.00%
STORMWATER UTILITY FUND REVENUE
- 810,955
- 796,834
- 801,203
- 993,474
- 1,052,053
94.43%
OPERATING EXPENSES
0
0
0
51,498
45,100
114.19%
TRANSFERS OUT
772,905
704,158
854,968
772,101
1,006,953
76.68%
STORMWATER UTILITY EXPENDITURES
772,905
704,158
854,968
823,599
1,052,053
78.28%
LAW ENFORCE FORFEITURE FUND
FINES AND FORFEITS
- 14,296
-880
-5,268
0
-8,000
0.00%
MISC. REVENUE
-6,241
-113
-8,605
-122
-2,125
5.72%
LAW ENFORCE FORFEITURE REVENUE
- 20,537
-993
- 13,874
-122
- 10,125
1.20%
OPERATING EXPENSES
4,836
1,600
12,239
0
0
0.00%
CAPITAL OUTLAY
0
5,881
0
0
0
0.00%
TO FUND BALANCES
0
0
0
0
10,125
0.00%
LAW ENFORCE FORFEITURE EXPENDITURE
4,836
7,481
12,239
0
10,125
0.00%
DST 2003 DEBT SERVICE FUND
MISC. REVENUE
-6,057
-2,077
-5,641
-3,601
- 22,365
16.10%
TRANSFERS IN
- 776,898
- 748,168
- 748,043
- 745,966
- 994,621
75.00%
FROM FUND BALANCES
0
0
0
0
-1,137
0.00%
DST SER 2003 FUND REVENUE
- 782,955
- 750,244
- 753,684
- 749,566
- 1,018,123
73.62%
OPERATING EXPENSES
675
675
300
675
300
225.00%
DEBT SERVICE
890,947
899,174
916,471
926,929
1,017,823
91.07%
DST SER 2003 FUND EXPENDITURE
891,622
899,849
916,771
927,604
1,018,123
91.11%
STORMWATER 2003 DEBT SERVICE FUND
MISC. REVENUE
-394
-108
-92
-499
-1,056
47.27%
TRANSFERS IN
- 328,680
- 329,158
- 328,892
- 329,556
- 439,408
75.00%
STORMWATER DEBT FUND REVENUE
- 329,074
- 329,266
- 328,984
- 330,055
- 440,464
74.93%
DEBT SERVICE
438,360
440,077
440,290
439,090
439,048
100.01%
TO FUND BALANCES
0
0
0
0
1,416
0.00%
STORMWATER DEBT FUND EXPENDITURE
438,360
440,077
440,290
439,090
440,464
99.69%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/13
OPERATING EXPENSES
2009/2010
201012011
2011/2012
2012/2013
201212013
2012 -2013
CAPITAL OUTLAY
3RD QTR
3RD QTR
3RD QTR
3RD QTR
ANNUAL
PERCENT OF
DEBT SERVICE
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
BUDGET
GOLF COURSE FUND
405,531
409,029
411,683
441,613
664,299
66.48%
CHARGES FOR SERVICE
- 1,103,473
- 1,140,619
- 1,164,039
- 1,076,476
- 1,357,775
79.28%
MISC. REVENUE
- 36,255
- 25,266
- 34,324
- 87,535
- 91,396
95.78%
TRANSFERS IN
0
0
0
0
0
0.00%
GOLF COURSE FUND REVENUE
- 1,139,727
- 1,165,885
- 1,198,363
- 1,164,011
- 1,449,171
80.32%
PERSONAL SERVICES
186,928
171,105
150,866
155,954
218,529
71.37 %.
OPERATING EXPENSES
218,281
230,666
268,032
258,472
345,669
74.77%
CAPITAL OUTLAY
0
0
0
-990
0
0.00%
DEBT SERVICE
7,875
0
0
0
0
0.00%
TRANSFERS OUT
0
0
31,350
53,582
65,000
82.43%
TO FUND BALANCES
0
0
0
0
9,400
0.00%
TOTAL ADMINISTRATION EXPENSE
413.084
401.771
450.248
467.018
638.598
73.13%
OPERATING EXPENSES
405,531
409,029
411,683
422,885
583,185
72.51%
CAPITAL OUTLAY
0
0
0
8,207
65,476
12.53%
DEBT SERVICE
0
0
0
10,520
15,638
67.27%
TOTAL MAINTENANCE EXPENSE
405,531
409,029
411,683
441,613
664,299
66.48%
PERSONAL SERVICES
57,498
57,349
54,573
51,764
77,089
67.15%
OPERATING EXPENSES
42,973
52,812
52,888
58,302
69,185
84.27%
CAPITAL OUTLAY
0
0
0
0
0
0.00%
TOTAL CARTS EXPENSE
100,471
110,160
107,462
110,066
146,274
75.25%
TOTAL GOLF COURSE FUND EXPENSE
919,085
920,961
969,392
1,018,697
1,449,171
70.30%
AIRPORT FUND
CHARGES FOR SERVICE
- 16,357
- 12,760
- 15,348
-6,671
- 25,000
26.68%
MISC. REVENUE
- 268,127
- 281,898
- 314,430
- 315,412
- 413,319
76.31%
TRANSFERS IN
- 10,520
0
0
0
0
0.00%
FROM FUND BALANCES
0
0
0
0
-7,309
0.00%
AIRPORT FUND REVENUE
- 295,004
- 294,658
- 329,779
- 322,084
- 445,628
72.28%
PERSONAL SERVICES
171,630
164,743
169,913
117,332
176,456
66.49%
OPERATING EXPENSES
128,380
131,884
142,754
179,954
232,597
77.37%
CAPITAL OUTLAY
-234
0
0
1,168
0
0.00%
DEBT SERVICE
0
0
0
0
16,575
0.00%
TRANSFERS OUT
0
290,000
0
0
0
0.00%
TOTAL ADMINISTRATION EXPENSE
299,776
586,626
312,667
298,454
425,628
70.12%
OPERATING EXPENSES
0
0
0
1,202
20,000
6.01%
TOTAL ECONOMIC DEVELOPMENT
0
0
0
1,202
20,000
6.01%
TOTAL AIRPORT FUND EXPENSE
355,338
659,967
357,513
333,058
445,628
74.74%
BUILDING DEPARTMENT FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
BUILDING DEPARTMENTFUND REVENUES
PERSONAL SERVICES
OPERATING EXPENSES
TO FUND BALANCES
BUILDING DEPARTMENT FUND EXPENSES
- 276,524
- 307,733
- 345,492
- 542,480
- 406,150
133.57%
-2,361
-3,319
-4,417
-9,682
-6,300
153.68%
-6,534
-2,159
-5,138
-3,151
-5,500
57.29%
-4,927
-1,345
-2,383
-2,212
-3,600
61.44%
- 290,346
- 314,556
- 357,430
- 557,525
- 421,550
132.26%
280,097
264,757
227,133
231,475
319,884
72.36%
83,743
71,204
66,479
66,493
91,116
72.98%
0
0
0
0
10,550
0.00%
363,840
335,961
293,611
297,968
421,550
70.68%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 06/30113
2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 201212013
3RD QTR 3RD QTR 3RD QTR 3RD QTR ANNUAL PERCENT OF
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET BUDGET
CITY COUNCIL
PERSONAL SERVICES 17,081 17,069 17,067 17,051 22,745 74.97%
OPERATING EXPENSES 16,178 16,114 19,087 19,317 28,972 66.67%
TOTAL 33,259 33,183 36,154 36,368 51,717 70.32%
CITY MANAGER
PERSONAL SERVICES 179,550 164,627 158,587 160,270 229,837 69.73%
OPERATING EXPENSES 4,362 3,043 3,215 3,710 3,550 104.49%
TOTAL 183,913 167,671 161,802 163,980 233,387 70.26%
CITY CLERK
PERSONAL SERVICES
174,208
173,348
177,810
175,949
241,332
72.91%
OPERATING EXPENSES
46,626
23,972
47,670
32,433
37,835
85.72%
CAPITAL OUTLAY
0
0
0
0
4,500
0.00%
TOTAL
220,834
197,320
225,480
208,382
283,667
73.46%
LEGAL
OPERATING EXPENSES 71,879 66,291 63,772 61,113 102,360 59.70%
TOTAL 71.879 66.291 63.772 61.113 102.360 59.70%
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
290,515
286,190
286,673
287,281
397,206
72.33%
OPERATING EXPENSES
73,001
72,632
69,720
75,712
81,355
93.06%
TOTAL
363,516
358,822
356,392
362,992
478,561
75.85%
M.I.S. DIVISION
122,452
167,321
168,045
167,631
193,135
86.79%
PERSONAL SERVICES
146,887
197,136
85,092
81,516
117,955
69.11%
OPERATING EXPENSES
30,673
32,635
31,757
26,216
40,335
65.00%
CAPITAL OUTLAY
1,301
0
4,178
0
5,000
0.00%
TOTAL
178,861
229,771
121,027
107,731
163,290
65.98%
POLICE ADMINISTRATION
PERSONAL SERVICES 386,003 362,256 386,633 343,756 501,230 68.58%
OPERATING EXPENSES 87,031 82,615 79,591 75,004 103,685 72.34%
CAPITAL OUTLAY 0 9,000 0 0 0 0.00%
TOTAL
473,034
453,872
466,224
418,760
604,915
69.23%
POLICE PATROL
13,866
13,871
17,047
17,588
20,680
85.05%
PERSONAL SERVICES
1,616,852
1,687,370
1,568,229
1,562,458
2,060,690
75.82%
OPERATING EXPENSES
122,452
167,321
168,045
167,631
193,135
86.79%
CAPITAL OUTLAY
30,781
31,925
812
3,647
0
0.00%
TOTAL
1,770,086
1,886,616
1,737,087
1,733,736
2,253,825
76.92%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
86,079
100,938
103,023
100,225
143,719
69.74%
OPERATING EXPENSES
13,866
13,871
17,047
17,588
20,680
85.05%
TOTAL
99,945
114,809
120,070
117,813
164,399
71.66%
POLICE INVESTIGATIONS
351,046
349,947
348,363
328,442
497,327
66.04%
PERSONAL SERVICES
698,166
696,464
442,218
394,987
580,024
68.10%
OPERATING EXPENSES
64,937
67,141
78,029
74,651
98,716
75.62%
CAPITAL OUTLAY
970
3,153
1,381
0
0
0.00%
TOTAL
764,073
766,757
521,628
469,637
678,740
69.19%
POLICE COMMUNICATIONS
.PERSONAL SERVICES
349,647
346,984
343,490
323,369
489,592
66.05%
OPERATING EXPENSES
1,399
2,962
2,877
5,073
7,735
65.58%
CAPITAL OUTLAY
0
0
1,996
0
0
0.00%
TOTAL
351,046
349,947
348,363
328,442
497,327
66.04%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 06/30113
2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013
3RD QTR 3RD QTR 3RD QTR 3RD QTR ANNUAL PERCENT OF
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET BUDGET
ROADS AND DRAINAGE
99,108
62,189
63,824
68,697
106,424
64.55%
PERSONAL SERVICES
545,460
481,241
447,985
448,718
622,687
72.06%
OPERATING EXPENSES
93,348
81,440
75,953
70,216
108,733
64.58%
CAPITAL OUTLAY
0
1,665
0
38,579
39,000
98.92%
TOTAL
638,808
564,346
523,937
557,514
770,420
72.36%
STORMWATER UTILITY DIVISION
267,015
258,337
160,771
153,792
202,670
75.88%
PERSONAL SERVICES
438,938
401,188
325,348
353,169
496,889
71.08%
OPERATING EXPENSES
292,107
354,074
333,435
202,639
405,890
49.92%
CAPITAL OUTLAY
1,572
0
1,185
0
1,200
0.00%
TOTAL
732,617
755,262
659,968
555,808
903,979
61.48%
CENTRAL GARAGE
564,604
457,130
446,427
505,291
503,343
100.39%
PERSONAL SERVICES
143,579
80,452
124,639
130,591
182,300
71.64%
OPERATING EXPENSES
23,072
21,304
14,143
12,129
20,537
59.06%
CAPITAL OUTLAY
12,000
0.
1,006
3,929
3,929
100.00 %
TOTAL
178,651
101,756
139,787
146,649
206,766
70.93%
FACILITIES MAINTENANCE
6,096,554
5,898,316
5,351,283
5,227,896
7,396,173
70.68%
PERSONAL SERVICES
84,111
80,253
105,127
95,727
137,847
69.44%
OPERATING EXPENSES
87,361
66,603
73,433
74,063
110,331
67.13%
CAPITAL OUTLAY
0
0
2,414
18,162
44,445
40.86%
TOTAL
171,472
146,856
180,974
187,952
292,623
64.23%
PARKS /RECREATION
7,958,572
7,685,690
7,110,665
7,001,751
9,738,823
71.90%
PERSONAL SERVICES
561,189
490,195
469,481
445,124
652,045
68.27%
OPERATING EXPENSES
171,241
168,723
172,132
178,864
243,341
73.50%
CAPITAL OUTLAY
5,419
1,430
12,129
19,190
19,342
99.22%
TOTAL
737,849
660,349
653,742
643,179
914,728
70.31%
CEMETERY
PERSONAL SERVICES
99,108
62,189
63,824
68,697
106,424
64.55%
OPERATING EXPENSES
16,293
12,978
17,309
26,002
30,440
85.42%
CAPITAL OUTLAY
0
0
8,800
0
0
0.00%
TOTAL
115,400
75,167
89,933
94,699
136,864
69.19%
GROWTH MANAGEMENT
PERSONAL SERVICES
267,015
258,337
160,771
153,792
202,670
75.88%
OPERATING EXPENSES
29,545
29,351
11,841
12,917
20,700
62.40%
TOTAL
296,561
287,688
172,612
166,709
223,370
74.63%
NON - DEPARTMENTAL
PERSONAL SERVICES
12,167
12,079
85,286
85,218
210,981
40.39%
OPERATING EXPENSES
564,604
457,130
446,427
505,291
503,343
100.39%
GRANTS AND AIDS
0
0
0
718
0
0.00%
TRANSFERS OUT
0
0
0
49,061
63,561
77.19%
TOTAL
576,770
469,209
531,713
640,288
777,885
82.31%
TOTAL GENERAL FUND
PERSONAL SERVICES
6,096,554
5,898,316
5,351,283
5,227,896
7,396,173
70.68%
OPERATING EXPENSES
1,809,975
1,740,202
1,725,482
1,640,568
2,161,673
75.89%
CAPITAL OUTLAY
52,043
47,172
33,900
83,507
112,916
73.96%
GRANTS AND AIDS
-
-
-
718
-
0.00%
TRANSFERS OUT
-
-
-
49,061
63,561
0.00%
TOTAL
7,958,572
7,685,690
7,110,665
7,001,751
9,738,823
71.90%
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT
QUARTER ENDING 6/28/2013
FUND 310 GENERAL CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
A1310
Police Vehicle Replacement
56,000
56,723
101.29%
-
(723)
A1311
Old City Hall Windows
15,000
-
0.00%
-
15,000
A1312
FDLE Firewall
5,000
-
0.00%
-
5,000
A1314
Stormwater Equipment (CLOSED)
216,297
216,297
100.00%
-
-
A1315
Wheeler Excavator
202,173
-
0.000/0
202,173
-
494,470
273,020
35.57%
202,173
19,277
FUND 320
CAPITAL IMPROVEMENT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C0921
Schumann Park Improvements
254,460
244,639
96.14%
-
9,821
C1123
Bark Park Amenties
100,000
13,879
13.88%
3,800
82,322 .
C1124
Lift Station - Riverview Park
100,587
97,514
96.95%
-
3,072
C1125
Riverview Park Irrigation Fountains
25,000
8,262
33.05%
1,650
15,088
A1222
Blueway Signage
25,000
-
0.00%
-
25,000
A1223
Bleacher Shields
50,000
2,804
5.61%
-
47,196
A1224
Creative Playground
130,000
104,285
80.22%
1,900
23,815
A1225
Handicapp Pier (CLOSED)
3,300
3,300
100.00%
-
-
A1320
Fish House Improvements
325,000
-
0.00%
-
325,000
A1322
Schumann Park Playground
25,000
-
0.00%
-
25,000
A1323
Volley Ball Court Lighting (RVP)
20,000
-
0.00%
9,093
10,907
A1324
Multi -use Field Lighting (BBSC)
185,000
93,873
50.74%
75,000
16,127
A1325
Community Center Playground
25,000
13,636
54.55%
5,350
6,014
1,268,347
582,192
45.90%
96,793
589,361
FUND 330
TRANSPORTATION CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C1126
Presidental Streets
473,500
33,179
7.01%
8,200
432,121
C1132
Gateway Enhancement
25,000
2,821
11.29%
17,550
4,629
P0001
Road Paving
354,711
354,711
100.00%
-
-
A1231
Cav Corp Enhancements
825,000
55,373
6.71%
-
769,627
A1233
Indian River Drive Parking (CLOSED)
57,618
57,618
100.00%
-
-
A1234
Davis Street Sewer
150,000
5,463
3.64%
-
144,537
A1330
Barber Street Bridge Repairs
60,000
3,030
5.05%
5,470
51,500
1,,945,829
512,195
26.32%
31,220
1,402,413
FUND 363
STORMWATER IMPROVEMENT FUND
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
P0004
1/4 Round Swale Rehab
467,500
393,469
84.16%
32,353
41,678
C1601
Stormwater Master Plan
60,000
58,000
96.67%
2,000
-
527,500
451,469
85.59%
34,353
41,678
FUND 455
AIRPORT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C1152
Install Security Cameras (CLOSED)
42,465
42,465
100.00%
-
-
A1251
Airport, Survey, Marking and Apron Rehab
164,400
161,424
98.19%
-
2,976
A1351
Main Street Access Road
1,200,000
-
0.00%
124,202
1,075,798
1,406,865
203,890
1.98
124,202
1,078,774
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
JUNE 309 2013
As of June 30, 2013, the total of the City's cash and investments were $12,131,670.23. Of this,
$8,554,292.71 was held in an interest bearing checking account at Seacoast National Bank and
$3,576,977.52 was invested with the State Board of Administration. The City did not purchase any new
securities during the quarter and does not currently hold any investments government securities. At this
time, the obtainable yields for maturities less than three years are less than the yield received on our
checking account, which is .30% over the 13 week Treasury Bill rate. The State Board rate has been in a
range of about .20 %.
SEACOAST NATIONAL BANK
CURRENT
CASH BALANCE ALLOCATION
BALANCE
PERCENT
General Fund
$ 3,857,841.63
45.10%
Local Option Gas Tax
(107,764.75)
-1.26%
Discretionary Sales Tax
1,044,381.58
12.21%
Redvelopment CRA
510,545.58
5.97%
Recreation Impact Fee
582,044.95
6.80%
Stormwater Fee
337,429.44
3.94%
Law Enforcement Trust
9,337.10
0.11%
DST Bond Fund
1,377,373.47
16.10%
Stormwater Bond Fund
73,544.27
0.86%
Capital Projects
(148,752.00)
-1.74%
Capital Improvements
(34,077.00)
-0.40%
Golf Course Operations
60,329.36
0.71%
Airport Operations
25,127.39
0.29%
Airport Projects
(35,000.53)
-0.41%
Building Department
480,875.62
5.62%
Cemetery Trust Fund
509,526.60
5.96%
Performance Deposits
11,930.00
0.14%
Total Bank Balance
$ 8,554,692.71
100.00%
STATE BOARD OF ADMINISTRATION (SBA)
CURRENT
INVESTMENT ALLOCATION
BALANCE
PERCENT
General Fund + Performance Deposits
$ 1,806,547.11
50.50%
Discretionary Sales Tax Fund
856,418.23
23.94%
Riverfront Redevelopment Fund
100,628.91
2.81%
Parking In- Lieu -Of Fund
36,851.61
1.03%
Recreation Impact Fee Fund
16,458.61
0.46%
Law Enforcement Forfeiture Fund
59,690.17
- 1.67%
Golf Course Projects Fund
79,223.30
2.21%
Building Department Fund
365,927.61
10.23%
Cemetery Trust Fund
255,231.97
7.14%
Total SBA Balance
$ 3,576,977.52
100.00%
CITY OF
EBASTKN
HOME OF T'T«LICAN ISLA -443,
Memorandum
To: Mayor and City Council
Thru: Al Minner, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: August 21, 2013
Re: 3rd Quarter Accomplishments Fiscal Year 2013
Enclosed please find the 3rd Quarter Accomplishments for City Departments as assembled and edited by the Administrative
Services Department for the three months ended June 30, 2013.
CITY CLERK
Legislative Support Matters
• Scanned and prepared agenda packets for email to Council, press, etc. and delivery by volunteers
• Attended /recorded six Regular City Council meetings — attended meetings for a total of 11+ hours
• Completed follow -up of approved Council matters — letters, emails, scanning to LF, indexing
• 10 resolutions adopted
• 2 ordinances adopted
• 13 proclamations prepared and presented
• Placed 2 legal and /or display notices in Press Journal
• Provided monthly City calendars and revisions to Council, city staff and press
• Provided monthly regional and county board meeting calendars to Council members
• Coordinated attendance of clergy for Council meeting invocations
• Distributed or scanned and forwarded daily Council incoming mail
• Organized daily Council emails for retention
• Prepared legislative proposed FY 14 budget
• Prepared travel for 3 Council Members to attend FLC Annual Conference in Orlando
Records Management ProjZram
• Responded to 16 public records requests
• 1 banker box of records that reached retention or were scanned & 20 bags of duplicate and OSA records destroyed by
Shred -It Recycling — 17.3 trees saved
• Scanned into Laserfiche — 14 approved minutes, 21 agenda packets, 7 Resolutions, 2 Ordinances, 35
Contracts /Agreements, 200 City Property Deeds, Finance (Budgets) 3
• Began reorganization of vault and safe filing systems
• Began update on new records retention forms, disposition forms, box labels, and records manual
• Completed scanning of all City deeds into LF for permanent retention
Election Matters
• Q2 Reports filed by one PAC and one pre - qualified candidate
• Provided November election update to City Council in June
City Board Matters
• Filled 5 board vacancies
• Advertised 5 press releases in Press Journal and on City website
• Posted 12 City board agenda packets to website via MIS and emailed to press, Council, etc.
• Prepared 1 certificate of appreciation for outgoing board member
• Prepared agenda packets, scanned, attended/recorded 3 Natural Resources Board meetings
• Prepared agenda packets, scanned, attended/recorded 2 Veterans Advisory Board meetings
• Distributed agenda packets, scanned, attended/recorded 1 Budget Review Advisory Board meeting
• Distributed agenda packet, scanned, attended/recorded 1 Board of Adjustment (Council) meeting
Cemetery Matters
• Sold and Prepared Certificates of Interment Rights for 35 locations for a total of $ 45,700
• Scanned all Cemetery records as sold or amended for permanent retention
• Attended cemetery property closing
Community /Staff Matters
• Responded to 126 Cityseb /Webmaster a -mails and/or forwarded to appropriate departments for response
• Weekly update of City Hall marquee
Personnel/Educational Matters
• Staff reduced to two at end of February for remainder of fiscal year
• Deputy Clerk attended Florida Records Management Annual Conference in Cocoa Beach in May
• Deputy Clerk attended Webinar on Advanced Laserfiche Scanning Tips June 26
ADMINISTRATIVE SERVICES
• Provided forms and instructions to departments for use in preparing their operating budget request.
• Received and edited department's capital improvement program and operating budget request.
• Compiled budget workbooks and participated in the City Manager's meetings to discuss each department's capital
improvement program and operating budget request.
• Submitted the 2 °a Quarter 2013 Budget Amendment to the Budget Review Committee and the City Council.
• Compiled and submitted draft budget workbooks to the Budget Review Committee and the City Council.
• Chaired the staff committee to review the proposals and interview the vendors for the solid waste franchise.
• Worked with rating agency (Fitch) as they conducted a review of the bond ratings on the DST and Stormwater Bonds.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with ICMA.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Recruited, interviewed, and hired replacements for vacant positions.
• Initiated an independent consultant's assessment of the City's computer systems
POLICE DEPARTMENT
Administration
•
Incident Reports processed/dispersed to proper agencies and entered into IMC...
403
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Arrest Reports (Juveniles)............ ... ...............................
....................
12
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Arrests Reports (Adults) ................... ....................
.............................
108
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Accident Reports/Driver Exchanges processed, dispersed/entered into IMC.......
80
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Traffic Citations processed and entered into IMC ....... ...............................
236
(Civil — 170; Criminal — 37 ; Citation Arrests — 24; Voided - 5)
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Parking Citations processed, followed up and entered into IMC .....................
7
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Warning Citations processed, followed up and entered into IMC ................ 1,063
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Subpoenas signed, processed and distributed ............. ...............................
171
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Traffic Enforcements ...................... .....................
.............................
541
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Code Violations, including parking ........................ ...............................
488
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Public Records Request: Oct. 26; Nov. 23; Dec. 41 ........ ............................131
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Conducted 911 Operator Interviews and hired 2 for open positions.
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Continued review of agency policies as per accreditation standards.
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Conducted 1 Mock assessments for Commission for Florida Law Enforcement Accreditation.
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Administration attended 6 Council.
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Attended over 40 Law Enforcement related meetings and 10 public meetings and/or speaking engagements.
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Attended over 30 hours of training.
Volunteers
• The Community Service Volunteers worked a total of 2,177 hours during this quarter.
• 56 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to
leave their assigned duties.
• 2 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 531 house watches /close patrols were completed.
• 28 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 243 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• . 163 area checks of banks were made. Visual marked units around the banks at various times helps to deter. crime.
• 78 Airport checks were made. Again the visibility helps to deter crime.
• 40 special details were assigned.
• 1 miscellaneous assist for law enforcement personnel.
• 136 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as
council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 4 traffic crash scene.
• 0 warnings for handicapped parking tickets issued and 1 warning for other parking issued.
• 53 citizen contacts.
• 391 Miscellaneous jobs.
• 27 hours of Funeral Escorts were done.
Road Patrol and Special Operations
• Officers were dispatched to 3,606 calls for service, and self - initiated 10,110 events.
• 108 adult and 12 juvenile arrest were made.
• Officers issued 231 citations, 7 parking citations, and 1,063 written warnings.
• Officers completed 403 offense reports and 80 crash reports.
Citations Warninas Incidents Arrests
• Traffic Homicides (0)
• Boat Ofc (ID 447) 12 10 18 0
• K -9 Ofc's 195 147 19 19
• TOTALS 137 101 13 11
• K -9 Usage /Activity Reports: 10
• K -9 Training hours 400 combined hours.
• K -9 Demonstrations 7
• K -9 Apprehensions 6 misdemeanor and 1 felony
• K -9 Narcotic Searches 16
Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in
order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by
attending mandatory and advanced training throughout the year.
Investigations
• 115 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession
of narcotics, stolen vehicle.
• 4 arrest and 11 warrants for arrests were obtained.
• 62 total cases were cleared.
• 163 reports /supplements were completed.
Community Policing
• Attended 25 business contacts /meetings. These locations include numerous financial institutions, Chamber of
Commerce, Boys & Girls Club, WWCI TV 10 and other local businesses & committees.
• Assisted road patrol duties to handle calls for service and covering shift shortages.
• Officer Marcinik completed approximately 60 hours on CVSA's and backgrounds for applicants.
• Officer Marcinik conducted approximately 6 hours of car seat inspection & education to the public.
• Officer Marcinik also had approximately 10 hours of community problem solving/intervention. This activity is
responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for service.
• Officer Marcinik had 10 hours of Recruiting. This includes phone calls, walk -in inquiries and career fair presentations
at various locations.
• Officer Marcinik conducted 4 bicycle and pedestrian safety programs at our three schools this quarter. The bike safety
program has resulted in the distribution of approximately 12 bike helmets in an on going effort for safe bicycling and
compliance with Florida law.
• Officer Marcinik conducted 2 child I.D. programs, which provided a family with child ID's.
• Officer Marcinik has approximately 16 hours working with DCF regarding adults in need of services and the
Department's RUOK automated calling program to assist seniors that are home bound and/or alone. Officer Marcinik
has facilitated a senior's residence in being rehabbed to bring it into compliance with code and building standards.
• Officer Marcinik has performed 8 hours of training for Crossing Guards, Community Service Volunteers, Crime
Prevention Awareness and Robbery Prevention Training.
• Officer Marcinik has numerous hours invested in the.planning, facilitating and participation with numerous events &
programs to include the National Peace Officer Memorial Week, CTST meetings, S.A.F.E., NOPE, Relay for Life,
Special Olympics, National Night Out, Harvest Food & Outreach Youth Safety Presentation, Funeral Escorts and DEA
Take Back Program.
• Officer Marcinik has provided tours to numerous local scout groups and summer camps promoting good citizenry,
safety and crime prevention.
Communications Division
• 13,890 calls entered into C.A.D. (IMC) of that:
• 3,606 were dispatched calls for service.
• 1,892 were Code Enforcement Initiated calls.
• 7,175 were Officer Initiated calls.
• 974 were Volunteer Initiated calls.
• 243 were duplicated calls riot included in the other totals.
• Total 911 calls received 2,162 of that the breakdown of the lines are as follows:
• Wireless 911 calls — 1,596 (cell phones)
• Wire -line 911 calls — 382 (residential and/or business land lines)
• VOIP 911 calls — 184
• 758 of the calls were transferred to other agencies.
• 181 were hang -ups.
• Total Admin Lines calls:
• Incoming 5,982
• Outgoing 3,910
• Transferred 1,185
Training attended:
• 1 Dispatcher attended FDLE Training Symposium
• 1 Dispatcher FCIC/NCIC Training and Certification
• 10 completed CJIS online training.
• 2 Dispatchers started the online class for State Certification.
• One set of Dispatcher interviews.
• 1 Dispatcher resigned, 2 Dispatchers were hired.
• 1 Dispatcher completed our in- house training.
• 1 Dispatcher is out on Maternity leave.
During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign
off's, information, phone numbers and other services by contacting other Agencies and/or Departments for them. We take and
dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and
Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens,
parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency
requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies
regarding cases our agency is working. We also provide services to non - residents by answering questions, giving phone
numbers, referring them to the proper agency, etc. We also assist other agencies with information and/or requests they may
have.
Alarm Assessments
• $990 in alarm permits
• $0 in false alarms fines
• 302 alarm responses by officers, 197 of these were false.
• 44 New permits issued.
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Code Enforcement Division
• Issued 467 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 80 property inspections for title companies and 152 sign violations.
• 484 Code Services.
• 703 re- inspections, 48 violations were not complied with, 237 were posted for abatement, 75 abated by vendors.
• 343 violations complied.
• 32 Liens filed, 50 liens released.
• 250 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
• There were 5 calls for water violation during the quarter.
PUBLIC WORKS DEPARTMENT
Engineering
Traffic Division
• Regulatory signs 126
• Warning Signs 41
• Guide signs 64
• Specialty signs 120. This includes Temp signs and Aframe/ Marquise signs setup for events.
• Pavement Markings. 1500 Ft.
• Straightening /Maintenance. 48hrs.This includes pothole repair.
Roads and Maintenance
• Build 7 catch basin for storm water.
• Trim trees at the golf course.
• Work on Schumann Tennis court Rest room.
• Repair Yacht club dock lights.
• Repair lights on the welcome signs.
• Repair Riverview Park clock.
• Bob M helps at the Cemetery.
• John L. helps Storm Water with quarter round clean up.
• Pick up new trailer in Coco Beach for the Garage.
• Repair pipe on Joy haven Dr. by the seawall.
• Repair lights in the compound.
• Build new benches at the Cemetery.
• Trim trees at the Cemetery.
• Weed eat along the railroad track on Schumann Dr. and Essex Ln.
• Repair lights on I.R.D.
• Clean up in the compound.
• Work on lights at Main st boat ramp.
• Patch potholes throughout the City of Sebastian.
• Work on handicap parking spot at the police department.
• Install memorial benches in the parks.
• Repair elec. at River View Park.
• Pick up dead animals throughout the city.
• Remove Palm tree from the Yacht Club so we could have handicap boat parking install.
• Repair sidewalks on I.R.D.
• Loader training class.
• Get prices for Senior Center Panic hardware.
• Work on Dog Park restroom.
• Repair wash out by the sidewalk and lay sod.
• Install new door at the Cemetery.
• Clean up in the big building
• Weed eat and cut grass at the compound.
• Mot train in Orlando.
• Weed eat, edge and mow Fleming st.
• Repair sidewalk and the catch basin on Lance st. and Beach In.
• Repair sidewalk at Cemetery.
• Flag for Tim so he could cut back the right of way on Davis st. and N. central Dr.
• Work on sealing the parking spot at Captain Hiram's and I.R.D.
• Work on cemetery gate, arch and brick column.
• Repair screen on the fence at the compound.
• Weed eat, edge and mow Power line Rd.
• Remove old TV for canal at 686 Concha Dr.
• Clean up around the guardrails and bridges approaches through out the city.
• Cut trees back off the road through out the city.
• Cut tree off stop signs through out the city.
• Clean up the fill pile.
• Repair Main St. dock lights.
• Install new bricks at 4 Chaplains.
• Remove dead tree off the Cav Core property.
• Install new lights at Senior Center.
• Trim tree at city hall.
• Dirt on edge of road.
• Remove dead trees from in the median on 512.
• Weed eat, edge and mow the seawalls on Layport and Wimbrow.
• Fork lift training.
• Road crossing at Bayfront and one at Thomas St.
• Repair road crossing at George St.
• Repair hose bib at the Dog Park.
• Repair gate at Schumann tennis courts.
• Weed eat, edge and mow ditch on 1. R.D.
• Repair sidewalk at Old school house and at Easy St. Park.
• Repair irrigation pump box at Cay. Core Prop.
• Repair flag pole light at war memorial.
• Repair lights at Ped bridges.
• Install new cleats at the yacht club.
• Weed eat, edge and mow sidewalks Main St Louisiana Ave I.R.D and High St.
• Repair gates at the fill pile.
• Pick up trash on Coolidge St.
• Clean up spill at Main St.
• Install new bench at Easy St. and Hardee Park.
• Weed eats and trim Islands on 512 to help Parks.
• Repair fascia at football concession stand.
• Work on the boat.
• Work on Barber bridge guardrails.
• Work on way finding signs
• Sweep streets 5 dumps 3 fills and 20 m
• Prep for 4T' of July.
Cemetery
• The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
• Made necessary irrigation repairs.
• Marked out grave sites.
• Handled burials.
Parks and Recreation
• Set up stage and prepped Riverview Park for 4 Concerts in the Park
• Set up stage for High School Graduation, Relay for Life, & Red Cross Event at Vero Airport.
• Set up for Earth Day and Memorial Day ceremony.
• Installed new Playground, sidewalk and fence at Community Center
• Replaced slide at Creative Playground..
• Resurfaced courts, installed new line tape, posts and nets at Friendship Park Clay Courts
• Installed new field lights on Multi Purpose Field at Barber St. Sports Complex
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• Repaired fence around playground and repaired irrigation heads in Riverview Park
• Replaced Raining Flower feature and control valves at Splash Pad
• Replaced basketball nets at Barber St. Sports Complex & Schumann Tennis Park
• Replaced spray heads and solenoids in irrigation system throughout City
• Installed new sod in Schumann Drive median
• Held National Tai Chi Day event at Boys & Girls Club
• Trimmed trees throughout City
• Continued regular maintenance.
Fleet Management
• The Fleet Management staff completed 359 repair work orders,
• 36 preventive maintenance services, 15 service calls and 7 road trips to pick up repair parts.
• In addition to the in -house vehicle /equipment work orders, 46 vehicle and equipment repairs were scheduled and
completed by outside vendors.
• The Fleet Management Division has completed the following projects in the past quarter:
• Prepared and put into service —(1) pick -up for Stormwater, Emergency lights, radios, safety equipment, tool
boxes, decals /striping.
• The sales of vehicles /equipment using Gov/Deals.com sold for a net total of $51,546.99 and between
(3/2012 - 6/2013) for a total of ($130,960.47)
• Completed the refurbishment of PW -40 (CAT Loader) Hyd/bucket assembly.
• Completed the trailer tailgate assist program on (3) Parks Dept. trailers
• Fuel costs as of July 1, 2013 are as follows:
• $3.09 per gallon of gasoline, a reduction of 5.5% over the past 90 days.
• $3.46 per gallon of diesel fuel, a reduction of 3.1% over the past 90 days.
Facilities Maintenance
• Conducted quarterly sprinkler tests.
• Completed annual fire extinguisher certification all buildings and vehicles.
• Trane biannual inspection of A/C equipment monitoring and controls.
• Pumped tank and replaced lift station pump Fisherman's Landing.
• Painted sections of roof Fisherman's Landing.
• Roof repairs City Hall and Police Department.
• Garage door repair, golf course maintenance building and replace glass in north glass door at golf course club house.
• A/C repairs: City PW Compound (lunch room), Rtu -Ps -2 at Police Station, unit #2 Senior Center and units #3, #6 and
#8 at the Airport Administration building.
• Replacement of warranted toilet flushing mechanisms and repair kits at the Airport Administration building.
• Arrange seating for National Day of Prayer and Computer Network Assessment meeting.
• Activate new lift station and restrooms Schumann Park.
• Continued monitoring of contracts with pest control, A /C, elevators, fire alarms etc.
• Continued monthly preventive maintenance on lift stations, A/C filter replacement etc.
• . Continued daily maintenance, cleaning and repair of all public work facilities. .
Stormwater
• Driveway replacements 24
• Catch basins built and installed 13
• Road crossings repaired —1
• 'Around maintenance unit 5
• Pipe Installed —1260 feet
• Long Arm Mowing — Units 1,17 and Airport and Powerline Ditch
• Vac truck Cleaned
• 3 Road Crossing Pipes
• 4 Catch Basins
• 35 Driveway Pipes
GOLF COURSE
• Total revenue for 3rd quarter: $255,191.
• Golf Rounds for 3rd quarter: 11,015.
• Green Fee revenue for 3rd quarter: $91,915.
• Cart Fee revenue for 3rd quarter: $131,428.
• Golf shop revenue for 3rd quarter: $11,846.
• Driving range revenue for 3rd quarter: $9,453.
• Discount Card revenue for 3rd quarter: $110.25.
• Club Rental & Club Storage revenue for 3rd quarter: $771, an increase of $307 over Fiscal 11 -12 3rd quarter.
• Computerized golf handicap revenue for 3rd quarter: $60, an increase of $40 over Fiscal 11 -12 3rd quarter.
• Rents & Royalty revenue for 3rd quarter: $8,364, an increase of $2,078 over Fiscal 11 -12 3rd quarter.
• Annual Membership/Initiation revenue for 3rd quarter: .$1,086.82.
• Majority of Discount Card, Golf Handicaps & Annual Membership revenue obtained in 1St and 2nd quarters.
• Charity, Corporate and special Golf Tournaments for 3rd quarter (2012 -13) included Sebastian Rotary (52 players), St.
Sebastian Catholic Church (54 players), Sebastian Orioles 44 players), Brevard Rugby (120 players), Sebastian
Chamber of Commerce (124 players), Piper Aircraft (120 players), Sandy's Grille 120 players) & Palm Bay Golf
Association (98 players).
• Charity, Corporate and Special Golf Tournaments scheduled for 4d' quarter (2012 -13) include Sebastian River High
School Boys & Girls Golf Team Benefit, Sandy's Grille Golf Tournament & Military Golf Benefit.
• Donated rounds of golf and/or golf course merchandise to numerous charitable fundraisers and events. By donating to
worthy causes, SMGC provides key support to numerous community endeavors.
• Golf course condition in excellent shape, several customers frequently offered positive comments about condition of
golf course and overall shape and speed of greens. Small landscaping projects accomplished throughout the property
and around the clubhouse.
• Created and advertised Bid Proposal for new fleet of golf carts.
• PGA Director of Golf, Greg Gardner, recertified for CPR, AED & First Aid.
BUILDING DEPARTMENT
• For the third quarter of this fiscal year a total of 58 new single - family homes were issued building permits. This is
eleven more than was reported in the second quarter of this fiscal year. Other permits of significance include 5 new
mobile homes, 0 new commercial buildings, 0 commercial additions, 11 commercial alterations, 1 commercial build
out, 2 residential additions and 22 residential alterations. In all, 887 building permits were issued in the third quarter.
This is a 16% increase over the number of permits issued in the second quarter. Residential construction in the PUD's
continues to be strong and new residential permitting in other parts of the city is on the rise.
• Total number of inspections for the third quarter was 2702 for an average of 44 inspections per working day. The
number of inspections has increased by 20% since the second quarter of this fiscal year and increased by 39% over the
third quarter of the 2012 fiscal year. The building department staff has been working very hard to keep up with
additional demands.
The building department has issued certificates of occupancy for 50 new single family residences, 2 commercial
buildings and issued temporary certificates of occupancy for 3 other commercial buildings during the third quarter.
The building department staff is working very hard to keep up with the current work load. The over all volume of
permits and inspections has increased by 30 -40% since the third quarter of last fiscal year. The economic building
slump appears to be over as more and more projects are coming in every day.
The following lists the Business Tax Receipts that were issued in the third quarter: New Businesses -28, Renewals -7,
Transfers -4, Duplicates -3, Home Based Businesses -25, Commercial Businesses -11, Insurance Companies -0, and
Solicitor Permits -11. In addition, there have been 53 requests from lien/title companies for permit records on
properties within the city.
AIRPORT
• Security Camera Project closed.
• Acquire Airport Stormwater Equipment Project closed
• Bid closing on Main Street access road Improvements Project
• Waste Management 'new' bin staging area provided at AP
• On -going Stormwater maintenance
Economic Development
• Comcast 30 sec commercial' 3 month campaign signed in June -- -will run July 15 -Oct 15
• Partnered w /Sebastian Chamber on print advertising campaign