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Home My WebLink About09162013 Agenda PacketMy OF MP HOME OF PELICAN ISLAND SEBASTIAN SPECIAL CITY COUNCIL MEETING 1sT BUDGET HEARING AGENDA MONDAY, SEPTEMBER 16, 2013 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. 1ST PUBLIC HEARING AND ADOPTION OF PROPOSED MILLAGE AND TENTATIVE FY 2013/2014 BUDGET A. City Manager Announcement of Proposed Millage of 3.7166 Mills, which is .62% less than the Rolled -back Rate of 3.7398 and Budget Overview B. Mayor Opens Public Hearing on Proposed Millage and Tentative Budget C. Adopt Resolution No. R -13 -20 — Proposed Millage Rate for Calendar Year 2013 — Final Public Hearing and Final Adoption Scheduled for 9/25/13 (Administrative Services Transmittal, R- 13 -20) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2013; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. D. Adopt Resolution No. R -13 -21 — Fiscal Year 2013/2014 Tentative Budget (Administrative Services Transmittal, R- 13 -21) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BONDS AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, CAPITAL IMPROVEMENT FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A ", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. E. Announce Final Public Hearing on Millage and Budget to be held on Wednesday, September 25, 2013 at 6:30 p.m. 5. ADJOURNMENT (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hourby a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) N COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 1 of 12 arfOF SPASPAN HOME OF PELICAN NAND city of beaastian, r ioricia Subject: Resolution No. R -13 -20 Adoption of Proposed Millage Rate of 3.7166 for Calendar Year 2013. for ljfbmittal by:. 1 City Manager Agenda No. Department Origin: Administrative Seri Reviewed By: City Attorney: City Clerk: Date Submitted: September 11, 2013 For Agenda of. September 16, 2013 Exhibits: ➢ Resolution No. R -13 -20 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A I REQUIRED: N/A SUMMARY In accordance with Florida Statute 200.065 (7)(a)(1.), City Council is required to tentatively adopt a millage tax rate for calendar year 2013 and for the budget year beginning October 1, 2013 and ending September 30, 2014 at the first public hearing in which the budget is presented. The proposed millage tax rate of THREE POINT SEVEN ONE SIX SIX (3.7166) MILLS is .62% higher than the "rolled- back" tax rate of 3.7398 mills and will provide sufficient operating revenue to cover expenditures proposed for the Fiscal Year 2013/2014 budget. RECOMMENDED ACTION Move to adopt Resolution R- 13 -20. 2of12 RESOLUTION NO. R -13 -20 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2013; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MILLAGE RATE LEVY. There is hereby proposed to levy an Ad Valorem Tax of THREE POINT SEVEN ONE SIX SIX (3.7166) MILLS against all real and tangible personal property for the calendar year (January 1, 2013 through December 31, 2013) and the resulting tax revenue is to be appropriated for the General Operating Fund of the City of Sebastian for the fiscal year beginning October, 1, 2013 and ending September 30, 2014. Section 2. ROLLED -BACK RATE. The tax rate established in Section 1. is ..62% higher than the computed "rolled- back" tax rate of 3.7398 mills. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember motion was seconded by Councilmember the vote was as follows: Mayor Bob McPartlan Vice -Mayor Don Wright Councilmember Andrea B. Coy Councilmember Jim Hill Councilmember Jerome Adams The and, upon being put into a vote, 3of12 The Mayor thereupon declared this Resolution duly passed and adopted this 16th day of September 2013. ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA 0 Bob McPartlan, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney 4of12 CUT OF Stq8LTIAN , HOME OF PFUCAN ISLAND ON of Sebastian. Florida Subject: Resolution R -13 -21 Agenda No. Adoption of a Tentative Budget for Fiscal Year 2013/2014 Department Origin: % Administrative Services" I ' Approved r Su ' al by: Reviewed By: City Attorney: City Clerk: ty Manager Date Submitted: September 11, 2013 For Agenda of: September 16, 2013 Exhibits: • Resolution R -13 -21 and Schedule "A" EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A REQUIRED: N/A SUMMARY In accordance with Florida Statute 200.065, a tentative budget for fiscal year 2013/2014, beginning October 1, 2013 and ending September 30, 2014, has been submitted to the City Council for review. A Budget Workshop was held on August 19, 2013 for the purpose of providing City Council deliberations on the budget and public input. The budget is balanced and a complete copy incorporating all the adjustments to date has been placed on the City website. Schedule "A" of the Resolution summarizes the tentative budget. The required public hearing and adoption of the final millage and budget is scheduled for the regular City Council meeting on September 25, 2013. RECOMMENDED ACTION Move to adopt Resolution R- 13 -21. 5of12 RESOLUTION NO. R -13 -21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE BONDS AND OTHER INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A ", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian for the fiscal year beginning October 1, 2013, and ending September 30, 2014; and WHEREAS, on September 16, 2013, the City Council conducted Public Hearings on the Tentative Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The City Manager's Tentative Budget is hereby adopted for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014, subject to final hearing on September 25, 2013. Section 2. The amounts shown on the attached Schedule "A" is appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager shall be authorized and directed to proceed with the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager shall be authorized to make budget adjustments within budgetary accounts, as he deems appropriate. He shall be further authorized to make budget adjustments between budgetary accounts when necessary to implement programs, projects, and expenditures authorized by the City Council. All other budgetary adjustments will require prior approval by the City Council. 6of12 Section 5. If any clause, section, or other parts of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. All Resolutions or parts of Resolutions. in conflict herewith are hereby repealed to the extent of such conflict. Section 7. This Resolution shall become effective upon passage. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Don Wright Councilmember Andrea B. Coy Councilmember Jim Hill Councilmember Jerome Adams The Mayor thereupon declared this Resolution duly passed and adopted this 16th day of September, 2013. CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor ATTEST: Sally A. Maio, MMC City Clerk Approved as to form and legality for the reliance by the City of Sebastian only: Robert Ginsburg, City Attorney 7of12 ATTACHMENT TO RESOLUTION R -13 -21 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2013/2014 1 8of12 GENERAL FUND REVENUES: 001501 Taxes and franchise fees $ 6,578,240 001501 Licenses and permits 149,050 001501 Intergovernmental 2,048,300 001501 Charges for services 373,556 001501 Fines and forfeits 65,400 001501 Miscellaneous 214,850 001501 Transfers in 630,748 Total Revenues $ 10,060,144 EXPENDITURES: 010001 City Council $ 53,724 010005 City Manager 238,389 010009 City Clerk 286,600 010010 City Attorney 102,270 010020 Administrative Services 503,521 010021 Management Information System 225,341 010041 Police Administration 634,481 010043 Police Operations 2,361,717 010047 Police Detective Division 700,568 010049 Police Dispatch Unit 546,579 010045 Code Enforcement Division 168,792 010052 Roads and Maintenance 794,114 010053 Stormwater Utility 1,009,528 010054 Fleet Management 215,996 010056 Facilities Maintenance 275,508 010057 Parks and Recreation 914,080 010059 Cemetery 176,132 010080 Planning and Zoning 195,222 010099 Non - departmental 657,582 Total Expenditures $ 10,060,144 1 8of12 ATTACHMENT TO RESOLUTION R -13 -21 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2013/2014 SPECIAL REVENUE FUNDS 9of12 2 LOCAL OPTION GAS TAX FUND 120010 REVENUES Taxes $ 544,000 Miscellaneous 11,130 Appropriation from prior year 10,611 Total Revenues $ 565,741 120051 EXPENDITURES Operating $ 208,000 Debt service 242,741 Transfers out 115,000 Total Expenditures $ 565,741 DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes $ 2,596,325 Miscellaneous 27,658 Total Revenues $ 2,623,983 130051 EXPENDITURES Transfers out $ 2,595,493 Unappropriated 28,490 Total Expenditures $ 2,623,983 RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee $ 35,000 Miscellaneous 1,569 Restricted cash balance carryforward 53,431 Total Revenues $ 90,000 160051 EXPENDITURES Transfers out $ 90,000 Total Expenditures $ 90,000 STORMWATER UTILITY FUND 163010 REVENUES Stormwater utility fee $ 977,788 Miscellaneous 5,933 Restricted cash balance carryforward 76,099 Total Revenues $ 1,059,820 163051 EXPENDITURES Operating $ 25,100 Transfers out 1,034,720 Total Expenditures $ 1,059,820 9of12 2 ATTACHMENT TO RESOLUTION R -13 -21 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2013/2014 SPECIAL REVENUE FUNDS - CONTINUED PARKING IN- LIEU -OF FEE FUND 190010 REVENUES Miscellaneous $ 13,861 Total Revenues $ 13,861 190051 EXPENDITURES Unappropriated $ 13,861 Total Expenditures $ 13,861 LAW ENFORCEMENT FORFEITURE FUND 190010 REVENUES Fines and forfeits $ 8,000 Miscellaneous 2,185 Total Revenues $ 10,185 190051 EXPENDITURES Unappropriated 10,185 Total Expenditures $ 10,185 COMMUNITY REDEVELOPMENT AGENCY FUND 163010 REVENUES Tax Increment - Sebastian $ 144,856 Tax Increment - Indian River County 120,610 Miscellaneous 1,936 Restricted cash balance carryforward 80,093 Total Revenues $ 347,495 163051 EXPENDITURES Operating $ 157,495 Grants and Aids 130,000 Transfers out 60,000 Total Expenditures $ 347,495 DEBT SERVICE FUNDS DISCRETIONARY SALES SURTAX REVENUE BONDS 230010 REVENUES Miscellaneous $ 4,966 Transfers in 1,012,493 Total Revenues $ 1,017,459 230051 EXPENDITURES Operating $ 300 Debt service 1,016,644 Reserve $ 515 Total Expenditures $ 1,017,459 STORMWATER UTILITY REVENUE BONDS 263010 REVENUES Miscellaneous $ 171 Transfers in 441,720 Restricted cash balance carryforward 599 Total Revenues $ 442,490 263051 EXPENDITURES Debt service $ 442,490 Total Expenditures $ 442,490 3 10 of 12 ATTACHMENT TO RESOLUTION R -13 -21 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2013/2014 CAPITAL PROJECTS FUNDS REVENUES Transfer from Discretionary Sales Tax fund $ . 1,583,000 Transfer from Local Option Gas Tax fund 115,000 Transfer from Recreation Impact Fee Fund 90,000 Transfer from Stormwater Fund 93,000 Transfer from Golf Course Fund 15,000 Grants/Bank Note 996,000 Total Revenues $ 2,892,000 EXPENDITURES Transportation $ 1,591,000 Recreation facilities projects 90,000 Stormwater Improvements/Physical Environment 688,000 Public Safety 218,000 Economic Environment 20,000 General Government 285,000 Total Expenditures $ 2,892,000 ENTERPRISE FUNDS GOLF COURSE FUND 410010 REVENUES: Charges for services $ 1,342,660 Miscellaneous revenues 34,400 Bank Note Proceeds 299,050 Total Revenues $ 1,676,110 EXPENSES: GOLF COURSE ADMINISTRATION 410110 Personal services $ 226,359 Operating expenses 324,016 Transfer to Golf Course Capital Fund 51,740 Total Administration $ 602,115 GOLF COURSE GREEN DIVISION 410120 Operating expenses $ 580,115 Debt Service on Bank Note 20,011 Total Golf Course Green Division $ 600,126 GOLF COURSE CARTS DIVISION 410130 Personal services $ 77,043 Operating expenses 5,700 Capital 333,450 Debt Service on Bank Note 57,676 Total Golf Course Carts Division $ 473,869 Total Golf Course Expenses $ 1,676,110 4 11 of 12 ATTACHMENT TO RESOLUTION R -13 -21 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2013/2014 AIRPORT FUND 450010 REVENUES Charges for services $ 434,859 Miscellaneous revenues 8,377 Total Revenues $ 443,236 450110 EXPENSES: Personal services $ 169,451 Operating expenses 253,760 Debt service 20,025 Total Expenses $ 443,236 BUILDING DEPARTMENT 480010 REVENUES Charges for services $ 555,750 Miscellaneous revenues 2,250 Total Revenues $ 558,000 480110 EXPENSES: Personal services $ 381,352 Operating expenses 83,515 Transfer to General Fund 65,110 Unappropriated 28,023 Total Expenses $ 558,000 TOTAL BUDGET SUMMARY GENERAL FUND $ 10,060,144 SPECIAL REVENUE FUNDS 4,711,085 DEBT SERVICE FUNDS 1,459,949 CAPITAL PROJECT FUNDS 2,892,000 ENTERPRISE FUNDS 2,677,346 TOTAL BUDGET FOR ALL FUNDS $ 21,800,524 5 12 of 12