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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, SEPTEMBER 25, 2013 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m.
2. Invocation was given by Reverend Lori Hoey, St. Elizabeth's Episcopal Church.
3. The Pledge of Allegiance was led by Boy Scouts from Troops 500 and 599.
4. ROLL CALL
City Council Present:
Mayor Bob McPartlan
Vice-Mayor Don Wright
Council Member Jerome Adams
Council Member Andrea Coy
City Council Absent:
Council Member Jim Hill (excused)
City Staff Present:
City Manager, Al Minner
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Debra Krueger
Finance Director, Ken Killgore
Golf Course Manager, Greg Gardner
Deputy Police Chief, Greg Witt
MIS Systems Analyst, Rob Messersmith
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
The City Manager requested removal of item 6C, the FPL presentation, noting Ms.
Brunjes was unable to attend and that he had emailed materials provided by her to
Council (see attached); add item 7C to consent agenda for Resolution No. R-13-32 to
request a continuance of permit reduction fees from St. Johns River Water Management
District (see attached), and add item 12F Ms. Coy asked him to add Halo to have a
dialogue with Council in regard to a Farmers Market.
MOTION by Ms. Coy and SECOND by Mr. Wright to approve agenda modifications.
Passed on a voice vote of 4-0.
Regular City Council Meeting
September 25, 2013
Page Two
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
13.130 A. Proclamation — Domestic Violence Awareness Month —Safespace—Accepted by
Safespace Director of Programs, Judy Brophy
Mayor McPartlan read and presented the proclamation to Judy Brophy for
Domestic Violence Awareness Month in October. Ms. Brophy reported on
domestic violence incidences in Indian River County and invited everyone to help
fight violence in our community and participate on October 26th in the "Walk a
Mile in Her Shoes" event at the Indian River Mall to benefit SafeSpace.
13.131 B. Proclamation — Hunger Action Month — September—Treasure Coast Food Bank
Mayor McPartlan read and presented the Hunger Action Month proclamation to
Treasure Coast Food Bank representatives April Aviles and Rhonda Blake.
Rhonda Blake, Direct of Corporate Partnerships, Treasure Coast Food Bank,
said they are serving 100,00 people a week a third of which are children and
approximately 20,000 in Indian River County, and urged people to donate.
13.132 C. Florida Power and Light Presentation —Operations Update—Amy Brunjes
Removed from agenda during agenda modifications.
D. Brief Announcements
Mayor McPartlan announced the return of the Vero Beach Air Show at Vero
Beach Municipal Airport on October 5-6, and then again on May 10-11 after a 16
year hiatus; and announced the Sebastian Police Department Community Night
Out for 30th Annual National Night Out and Drug Prevention Event in Riverview
Park on Tuesday October 1 from 5:30 pm to 7:30 pm.
Ms. Coy invited people to come out for this Saturday's "Hands Across the
Lagoon" at the Wabasso Bridge, and noted this will happen at seven bridges
along the lagoon in the Treasure Coast, and on Sunday at 1 pm there will be a
"Rock the River" event at Earl's Hideaway with speakers from Marine Resources
Council and other area organizations.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests;in which event, the item
will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by
raising his/her hand to be recognized.
A. Approval of Minutes— September 11, 2013 Regular Meeting
B. Approval of Minutes —September 16, 2013 Special Meeting
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Regular City Council Meeting
September 25, 2013
Page Three
C. Resolution No. R-13-32— SJRWMD Reduction in Permit Fee (Added to Agenda)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, REQUEST
TO ST. JOHN'S RIVER WATER MANAGEMENT DISTRICT TO REDUCE PERMIT APPLICATION
FEES; PROVIDING FOR CONFLICTS; PROVIDING FOR EFFECTIVE DATE.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve the consent agenda.
Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: None Passed 4-0 (Hill Absent)
8. COMMITTEE REPORTS &APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
Mr. Adams reported on the FLC Legislative Policy Taxation, Finance and Personnel
Committee meeting he attended in Jacksonville on September 20th, citing the five
legislative priorities, Communications Services Tax and Local Business Tax, Police and
Firefighter Pension Reform, Internet Sales Tax, Special Assessments for Law
Enforcement, and Uniform Chart of Accounts. He said they will narrow it down to two
and send those forward.
9. FINAL PUBLIC HEARING ON MILLAGE AND BUDGET
13.010 A. Final Hearing on Millage for Calendar Year 2013 and FY 2013/2014 Budget
(Administrative Services Transmittal, R-13-22, R-13-23, R-13-23, R-13-24,
Proposed Budget Under Separate Cover)
City Attorney Advises Council on Procedure for Millage/Budget Hearing
The City Attorney advised Council on adoption procedures to follow.
ii. City Attorney Reads Titles to Resolutions R-13-22, R-13-23, R-13-24,
R-13-25
The City Attorney read Resolution R-13-22, R-13-23, R-13-24, and R-13-25 by title.
a) Resolution No. R-13-22 - Millage Rate for Calendar Year 2013
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,ADOPTING
A MILLAGE RATE OF 3.7166 MILLS FOR THE CALENDAR YEAR 2013 AND ALLOCATING
SAME TO THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30,
2014; PROVIDING FOR CONFLICTS;AND PROVIDING FOR AN EFFECTIVE DATE.
b) Resolution No. R-13-23 - Budget for Fiscal Year 2013/2014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1,2013 AND ENDING SEPTEMBER 30,2014; MAKING APPROPRIATIONS FOR THE PAYMENT
OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND
INTEREST PAYMENTS ON THE BOND AND OTHER INDEBTEDNESS OF THE CITY IN THE
CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL
IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING
DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO,
ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
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Regular City Council Meeting
September 25, 2013
Page Four
c) Resolution No. R-13-24 -Approval of Six-Year CIP — FY 2014-2019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS ENDING 2014-2019; PROVIDING REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
d) Resolution No. R-13-25 -Adopting Financial Policies
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, READOPTING AMENDED
FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS
PROVIDED FOR IN ATTACHMENT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
iii. City Manager Announcement of Proposed Millage Rate of 3.7166 Mills,
which is .62% less than the Rolled-back Rate of 3.7398 and Budget
Overview
The City Manager announced that the millage rate of 3.7166 mills is .62% less
than the rolled back rates of 3.7398 and gave a brief overview of the budget.
He said there are no substantive changes since the first hearing and
recommended adoption.
iv. Mayor Opens Hearing for Public Comment on Millage, Budget, CIP and
Financial Policies
Mayor McPartlan opened the public hearing on the millage, budget, CIP and
financial policies.
Richard Gillmor, Sebastian, cited City Council Goals and Objectives in regard to
the Lagoon, and said he would like to see money in the budget for preserving the
Lagoon. He said he attended the Treasure Coast Regional League of Cities
meeting last week, where speaker Edie Widder said 80% of the effect on the
lagoon comes from 20% of the causes, and that she was anxious to get Kilroy
monitors in the Sebastian area. He said the cost is $6,000 and fully equipped up
to an additional $20,000.
v. Mayor Closes Public Comment
Mayor McPartlan closed the public hearing at 6:55 p.m.
vi. City Council Deliberation and Action
a) Adopt Resolution No. R-13-22 Millage Rate for Calendar Year 2013
MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No. R-
13-22.
Roll Call 4: Ayes: Coy, McPartlan, Wright, Adams Nays: None Passed 4-0 (Hill -
Absent)
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Regular City Council Meeting
September 25, 2013
Page Five
b) Adopt Resolution No. R-13-23 Budget for Fiscal Year 2013/2014
MOTION by Mr. Wright and SECOND by Mr. Adams to approve Resolution No.
R-13-23.
Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: None Passed: 4-0 (Hill Absent)
c) Adopt Resolution No. R-13-24 Six-Year CIP for FY 2014-2019
MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No.
R-13-24.
Roll Call: Ayes: Wright, Adams, Coy, McPartlan Nays: None Passed 4-0 (Hill Absent)
d) Adopt Resolution No. R-13-25 Adopting Financial Policies
MOTION by Mr. Wright and SECOND by Mr. Adams to approve Resolution No.
R-13-25.
Mr. Adams asked why there is a provision that specifies setting aside 50% of
General Fund surplus each year for capital equipment replacement when the
policy already allows this and may not leave enough funds for anything else that
may come up. The City Manager explained that in 2005 the financial policy was
set in accordance with FGFOA guidelines, which states 50% of GF surplus
should go to capital replacement, that as the economy declined we depleted that
fund, and three years ago we changed the policy so that we didn't have to follow
that policy and we could then recapture those moneys completely in the GF. He
said because the economy is getting better, he recommends the policy go back
in effect to start to replace capital.
Mr. Adams said maybe we should wait a little longer to see if things are really
getting better. Ms. Coy and Mr. Wright agreed with staff recommendation.
Roll Call: Ayes: Coy, McPartlan, Wright Nays: Adams Passed 3-1 (Hill Absent)
10. UNFINISHED BUSINESS
13.126 A. Golf Course Cart Bids —Award Bid for Purchase of 87 Carts to Yamaha Golf Car
Company and Approve Resolution No. R-13-19 Accepting Financial Proposal
from Seacoast National Bank and Authorize Mayor to Execute Necessary
Closing Documents (City Manager Transmittal, Administrative Services
Transmittal, R-13-19, Proposal Evaluation, Seacoast Loan Schedule, All Bids
and Loan Schedules)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ACCEPTING A PROPOSAL OF SEACOAST NATIONAL BANK AND
APPROVING A LOAN AGREEMENT WITH SEACOAST NATIONAL BANK IN THE AGGREGATE
PRINCIPAL AMOUNT OF $299,050 TO PURCHASE GOLF CARTS FOR THE CITY OF
SEBASTIAN MUNICIPAL GOLF COURSE; AUTHORIZING THE REPAYMENT OF SUCH LOAN
FROM GOLF COURSE REVENUES; AUTHORIZING THE EXECUTION AND DELIVERY OF
SAID LOAN DOCUMENTS TO SEACOAST NATIONAL BANK BY THE MAYOR; AUTHORIZING
THE EXECUTION AND DELIVERY OF OTHER DOCUMENTS IN CONNECTION THEREWITH;
PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE.
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Regular City Council Meeting
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The City Manager recapped input from the last meeting when the three cart bids from
Club Car, Yamaha, and EZ Go were discussed, with staff recommendation to award to
Yamaha, and input from a representative of EZ Go who challenged staff
recommendation based on trade in value being higher for EZ Go and the Textron battery
being superior citing a 30% savings for electricity costs. He said those issues were
investigated, and found there was no standard for trade-in value like there is for vehicles,
then staff contacted three golf cart vendors, one from EZ Go, one from Yamaha and
one with no connection with one over the another, and found that Club Car had the best
trade-in value, and EZ Go and Yamaha were about the same. He said one thing that
was discovered is that the dealers contended that trade-in value differs during
competition for a bulk lease based on the desire of the company to receive a new
customer. He said he stands behind his recommendation for Yamaha. He continued on
the electrical issue, his research found that of the three companies, none has an
advantage, and to be able to gauge electrical consumption to isolate the cart barn from
the rest of the Golf Course electrical, would cost approximately $15,000. He said that we
may still want to look into separating the cart barn and replace old wiring for safety and
maybe with savings we may be able to do that. He closed by stating that Seacoast is
holding the same interest rate for the City and recommended approval.
Mr. Wright said he appreciated the research to make sure the City was getting the best
deal, and agreed with staff recommendation.
The City Attorney read Resolution No. R-13-19 by title.
MOTION by Mr. Wright and SECOND by Ms. Coy to approve Resolution No. R-13-19.
Roll Call: Ayes: Coy, McPartlan, Wright, Adams Nays: None Passed 4-0 (Hill —Absent)
11. PUBLIC INPUT
Richard Gillmor, Sebastian, said the Sebastian River Art Club is planning a Treasure
Hunt for Families in cooperation with the Sebastian River Chamber of Commerce and
other local businesses where someone can pick up a treasure map and win thousands
of dollars of fine art, travel, meals, etc. He also announced that the Sebastian River Art
Club will host artist Fritz Van Eden on October 1st who will give a painting demonstration,
and invited everyone to attend and bring food to be donated to the food pantry in
Roseland.
12. NEW BUSINESS
13.133 A. PEA and PBA Collective Bargaining Agreements Update
Adopt Resolution No. R-13-28 — PEA Collective Bargaining Agreement
(City Manager Transmittal, R-13-28, CBA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE THE COLLECTIVE BARGAINING
AGREEMENT BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA PUBLIC
EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF SEBASTIAN FOR THE PERIOD
OCTOBER 1, 2013 THROUGH SEPTEMBER 30, 2016; PROVIDING FOR REPEAL OF
RESOLUTIONS OR PARTS OF RESOLUTION IN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
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Regular City Council Meeting
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The City Manager reported on the PEA and PBA negotiations, said that PEA has ratified
but PBA rejected their proposal. He recommended City Council adopt R-13-28 to ratify
the PEA contract, which will end furlough days in FY 14, add a 3% increase for FY 15
and in FY 16 we will come back for a wage opener, and added Code Enforcement and
Evidence Technician uniform cleaning, and an expanded grievance time span. He
reminded Council that we have historically followed PEA provisions for management
staff and will make financial changes accordingly.
He then reported on continuing negotiations with PBA conducted today and a tentative
agreement to change the pay article and the retirement article. He said PBA will be
voting again on September 30th and October 2nd and if they ratify he will bring it back to
Council on October 9th
The City Attorney read Resolution No. R-13-28 by title.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve Resolution No. R-13-28.
Mr. Adams noted on page 74 the date should be 2016. The City Manager said it would be
corrected.
Mr. Wright congratulated the City Manager and staff on a tough five years for employees
who did a great job working with the City to keep costs down, noting elimination of
furlough will be a 4.6% increase in pay.
Mr. Adams said he was glad this could be achieved for staff, who were doing more with
less.
Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: None Passed 4-0 (Hill —Absent)
13.134 B. Resolution No. R-13-30—Community Development Department Fee Reduction
Extension to November 2015 (CDD Transmittal, R-13-30)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, EXTENDING THE TEMPORARY FEE
REDUCTIONS ESTABLISHED BY RESOLUTION R-10-44 AND EXTENDED BY RESOLUTION R-
11-28; PROVIDING FOR AN EFFECTIVE DATE.
The City Manager said this resolution will again extend a reduction in certain Community
Development fees to benefit economic development.
MOTION by Mr. Adams and SECOND by Mr. Wright to approve Resolution No. R-13-30.
The City Attorney read Resolution No. R-13-30 by title.
Roll Call: Ayes: Wright, Adams, Coy, McPartlan Nays: None Passed 4-0 (Hill —Absent)
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13.135 C. Resolution No. R-13-31 —Amending R-09-39 Section 4 of Lease Agreement by
and Between Airport and Golf Course (Administrative Services Transmittal, R-13-
31, Exhibit A Lease Amendment, R-00-48 w/Lease Attached, R-09-39 Amendment)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO SECTION 4 "RENT"
OF THE LEASE AGREEMENT BY AND BETWEEN THE CITY OF SEBASTIAN FOR USE OF
LAND FROM THE SEBASTIAN MUNICIPAL AIRPORT IN THE OPERATION OF THE
SEBASTIAN MUNICIPAL GOLF COURSE; PROVIDING FOR CONFLICTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
The City Manager recommended approval of Resolution No. R-13-31 which, based on a
reduction in property values, reduces the rent the Golf Course pays to the Airport to
$115,000 per year.
The City Attorney read Resolution No. R-13-31 by title.
MOTION by Coy and SECOND by Wright to approve Resolution No. R-13-31.
Roll Call: Ayes: Adams, Coy, McPartlan, Wright Nays: None Passed 4-0 (Hill —Absent)
13.136 D. First Reading of Ordinance No. 0-13-11 — Stormwater NPDES Program — Set
Public Hearing for October 23, 2013 (City Manager Transmittal, 0-13-11)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY FLORIDA,
AMENDING CHAPTER 102 OF THE CODE OF ORDINANCES CREATING ARTICLE VI,
RELATING TO THE IMPLEMENTAION OF AN URBAN STORMWATER QUALITY
MANAGEMENT AND DISCHARGE CONTROL PROGRAM TO REDUCE POLLUTANT
DISCHARGES TO THE MUNICIPAL SEPARATE STORM SYSTEM (MS4) IN COMPLIANCE
WITH FEDERAL CLEAN WATER ACT; PROVIDING FOR PURPOSE AND INTENT; PROVIDING
FOR DISCHARGE AND PROHIBITION; PROVIDING FOR REGULATION AND REQUIREMENTS;
PROVIDING FOR INSPECTIONS AND MONITORING; PROVIDING FOR ENFORCEMENT;
PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY
AND EFFECTIVE DATE.
The City Attorney read 0-13-11 by title.
The City Manager said the Federal Clean Water Act requires local governments to adopt
an urban stormwater quality management and discharge control program to reduce
pollutant discharges, which demonstrates to the community that we are laying out a
plan, following best management practices, and recommended passage on first reading.
MOTION by Ms. Coy and SECOND by Mr. Wright to approve Ordinance No. 0-13-11
(on first reading and set public hearing for October 23, 2013).
Mr. Wright asked for an update on Frank Watanabe's preparation of a stormwater plan
for the City. The City Manager said this NPDES program is different than a stormwater
master plan, we have done stormwater master plans in the past, but not with specific
focus on the riverfront, and in the FY 14 budget we have approved funding to start to
formulate a stormwater plan specifically for the riverfront. Mr. Wright said it was good
planning to budget $50K for a stormwater plan, and the City Manager cited the $100K
for sewer grants in the CRA budget, and other stormwater projects the City has already
accomplished.
Roll Call: Ayes: Coy, McPartlan, Wright, Adams Nays: None Passed 4-0 (Hill —Absent)
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Regular City Council Meeting
September 25, 2013
Page Nine
13.137 E. Consider Lien Release 1678 Fatima Court (Code Enforcement Transmittal,
Figueroa Request Letter)
The City Attorney said this is a request by the Figueroas to eliminate the interest
accrued on the $515.93 lien in the amount of$228.73. He said the lien was imposed for
cutting back encroaching vegetation on five feet of property.
MOTION by Ms. Coy and SECOND by Mr. Wright to approve removal of the interest of
$228.73
Roll Call: Ayes: McPartlan, Wright, Adams, Coy Nays: None Passed 4-0 (Hill —Absent)
F. Halo Farmers' Market— (Added During Agenda Modifications)
Ms. Coy said two weeks ago she met with Brittany Swartz to discuss a farmers market in
the City and the item was to have been on this agenda. She said Ms. Swartz runs the
farmers market in Vero Beach.
Brittany Swartz, handed out a proposal for farmers market for Sebastian on every
Sunday from 8 am to noon on the east side of Riverview Park near the Twin Piers,
noting they would accommodate other events scheduled in the park. (see proposal
attached). She said this would not be a flea market, and would only allow food, home
and garden accessories, and plants, and that they chose Sunday because some of the
vendors who are involved in the Saturday Vero Beach market would like to participate.
She said she was willing to try it on a trial basis.
Mr. Wright said he did not think there was a lot of interest, that we have discussed this
several times and our local vendors object, and have not had a chance to speak tonight.
He said he did not see a great demand from the community and this is another event in
a park that is there for public purpose, and that every Sunday seems like a lot.
It was decided to carry it to a future agenda, Mayor McPartlan noted there are volleyball
groups that use the park on Sundays and suggested letting the Chamber chime in, and it
was finally agreed to put it on the October 9, 2013 agenda. The City Manager said he
would meet with Ms. Swartz and put together a written draft agreement.
13. CITY ATTORNEY MATTERS
None.
14. CITY MANAGER MATTERS
The City Manager reported we got notice we have been approved for the TDML grant for
Tulip Street, and that the FIND Board is having their second reading on their budget and
we should find out if we get a grant for the fish house, noting that FIND said they voted
favorably on the City's grant proposal.
15. CITY CLERK MATTERS
None.
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Regular City Council Meeting
September 25, 2013
Page Ten
16. CITY COUNCIL MATTERS
A. Council Member Coy
Ms. Coy reported the North County Hunger Coalition is going to continue and will be
seeking funding, noting the Salvation Army will give them a day to ring the bell at
Walmart on December 6 and all money received that day will go toward the coalition.
She reported they are feeding 140 people hot meals every Wednesday.
B. Council Member Hill -Absent
C. Mayor McPartlan
Mayor McPartlan once again reminded everyone about the Sebastian Police Department
National Night Out event in Riverview Park, and said he had provided the City Attorney
with ordinance language given to him by Leslie Spurlock on "e cigarettes" which have no
regulation and are becoming attractive to children, to bring forward to the next meeting.
D. Vice Mayor Wright
Mr. Wright said on the issue of the Indian River Lagoon, that the City could benefit from
having a public workshop forum on research, remediation, restoration, and regulation
and the way to do this is to work with a facilitator and look at all different things
Sebastian does or does not contribute to the issues. He said SJRWMD has interest in
funding for Kilroys, but that right now we have no baseline research in our waterways
and we don't know what the levels are. He said perhaps we can come together as a
community and look at solutions such as restoration, removal of muck, planting oyster
beds and seagrass and come together as a community. He said he would like to kick
this around tonight or at a future meeting.
E. Council Member Adams
Mr. Adams said he had been in communication with Troy Rice, in regard to the fact that
no studies had been done in our area, and in his response, Mr. Rice said the National
Estuary Program is starting an 18 month study in this local area. Ms. Coy said Troy Rice
will be one of the speakers at Earl's on September 28th. Mr. Wright said the key is for us
to understand what they are doing. Mr. Adams said he would try his best to keep in
touch with Mr. Rice.
Mr. Adams said in keeping with Hunger Action Month, he hoped we remember those
who are less fortunate.
17. Being no further business, Mayor McPartlan adjourned the meeting at 8:09 p.m.
Approved At tthh Octo / 201 Regular Council Meeting.
By: f Ci
d'"
Bob McPartl., Mayor
Attest:
Sally A. Maio, MMO, City Clerk
10
Page 1 of 2
Sally Maio
From: Alfred Minner
Sent: Wednesday, September 25, 2013 9:49 AM
To: council; Sally Maio
Subject: FW: FPL Smart Meter Update
Attachments: Smart Meter or Alternative_8.21.13.pdf; energyuse.pdf
Council Members,
Amy Brunjes with FPL was planning to attend our next Council meeting, but will be unable to do so. Her purpose
was to give Council an update on FPL's smart meter program. Instead she has asked that I send to you this
information. If you have any questions, please let me know.
Al Minner
City Manager
City of Sebastian
From: Brunjes, Amy [mailto:Amy.Brunjes @fpl.com]
Sent: Wednesday, September 18, 2013 2:29 PM
To: Alfred Minner
Cc: Brunjes, Amy
Subject: FPL Smart Meter Update
Al,
Hope all is well. I am unable to attend the City Commission meeting next week but the update /follow up on
smart meters is self- explanatory. I would appreciate it if you could share the attached information (also
summarized below) with the City Commission. And as always, please contact me if there are any questions.
In short, in April, we finished the installation of 4.5 million smart meters in our 35 county service territory. On
Aug. 21, we filed a petition with the PSC to allow for a cost -based opt out for customers who do not want a
smart meter. While we disagree with their views, we respect them and therefore will offer an opt out to the
very small percentage of customers (1 /10th of 1 percent) who have refused them.
The proposed cost is $105 enrollment fee and a $16 /mo service charge. The reasons for these charges are
outlined in the attached fact sheet. Basically, we can't expect the rest of our customers to subsidize the cost of a
second system (meter readers, separate billing, etc.) for a small percentage.
Again, please don't hesitate to contact me if you have any additional questions.
Best,
Amy
9/26/2013
FPL continues its commitment to a smarter, more reliable
and more efficient electrical grid for customers
Smart Meter Update
In April, FPL successfully completed the installation of
4.5 million smart meters in homes and businesses
throughout our 35-county service territory
Customers are now benefitting
from smart meter technology
— Helping improve reliability
— Enabling faster identification and
restoration of power outages
— Giving customers more information
about their energy usage
8
We filed a proposed cost-based fee for customers that request not
to have a smart meter installed
Customer Meter Choice
FPL filed a proposal on August 21
with the Florida Public Service
Commission to give customers a
non-standard meter option
Proposal includes
- $105 Enrollment Fee
- S16 Monthly Surcharge
These fees are based solely on
FIRL's incremental costs to provide
this service
- Changes to our customer and billing
systems
- Maintaining separate outage
management and restoration processes
- Continued manual meter reading
t:
Amy Brunjes
External Affairs Manager/Treasure Coast
Florida Power and Light Company
772.337.7006 office
561.603,8378 cell
amy.brunjes@fpi.com
9/26/2013
&ma-1 nip-It'r orvternamre mmr,
(;,m lb". t..t-AF;,
Page 2 of 2
Smart meter or alternative meter?
Get the facts.
Smart n ( -4_ provide important cus benefits, and they're now the standard rneter by
Forida Power & Light Company. However, i yyou prefer to have a non--standard meter
at your hor-rie or business, you have a choice. Her(-,,,'s what you need to know before you r u1 ..
The smart meters, which FPL has installed in 4.5 million
homes and businesses, help us deliver on our commitment
to provide you with highly reliable, affordable electricity.
They benefit our customers by improving reliability, providing
customers with more information to manage their energy
usage, and enabling FPL to achieve operational efficiencies
that help to keep bills low. In addition, they work with other
components on the grid to help us prevent outages and,
when outages do occur, get the lights back on faster.
BENEFITS AND FEATURES
Access to the Energy Dashboard, to view your energy use by
the hour, day and month
Convenience of remote meter reading —no estimated bills for
hard -to -reach meters and no more waiting for someone to
come to your home
Hourly usage data to resolve billing questions
more efficiently
Faster connection and reconnection of electricity
Improved outage detection and faster restoration —often
before you call. Ability to use this feature after major storms
to restore power more efficiently.
Ability to detect whether an outage is caused by our system
or something within your home
`Enrollment fee for non - standard meter service (proposed)
'Monthly surcharge (proposed)
Subject to approval by the Florida Public Service Commission.
FPL has filed a proposal with the Florida Public Service
Commission (PSC) to offer, for a cost -based fee, a non-
standard meter to customers who do not want our standard
electric meter.
Please note that smart meters offer a number of benefits
that are not available with the alternative, non - standard
meter, and future service enhancements may only be
available to customers with smart meters.
SMART METER NON- STANDARD METER
VV
27665
Questions and Answers
What type of alternative meter will you offer?
The non - standard option would be a digital meter that does
not communicate.
Can I get an analog meter?
The industry phased out the manufacturing of analog meters
more than five years ago as more advanced technology
became available. As a result, analog meters are becoming
scarce. Digital meters have been FPL's standard of service
since 2006. They do not contain any communication
equipment and will be used in the event an analog meter
needs to be replaced.
Why must you charge a fee to opt out?
A cost -based fee is the fairest way to allow FPL to offer this
non - standard service to our customers who do not want
the new technology. The fees, subject to approval by the
Florida Public Service Commission, would cover the cost
of maintaining multiple systems, processes, and staffing for
reading the non - standard meters, as well as customer billing
and field support.
It would be unfair to ask the vast majority of our customers
to pay for the very small percentage who have asked for an
exception to FPL's standard meter.
What do the fees cover ?:
The customer charges include an enrollment fee of $105 and
a monthly surcharge of $16. These fees cover the costs to:
» Set up and administer the opt -out option for each
customer
» Modify the billing system
» Make changes to our outage management and
restoration systems to address outage and restoration
issues that need to be manually resolved
» Install a non - standard meter, if necessary
» Maintaining separate billing systems
» Manually read the meter every month.
www,FPL.com
I refused the smart meter but now I want it.
Can I get it installed without paying a fee?
Yes. Please call 1- 800 - 871 -5711 and we'll schedule
the installation.
Are there any other terms and conditions for
opting out?
The enrollment fee of $105 must be paid at the time of
enrollment in the opt -out program, regardless of the length
of time you remain in the program.
How can I start the process of opting out?
After the PSC makes a decision on our proposal, customers
will be able to enroll via a portal on the FPL web site or by
calling FPL's Care Center. If you have asked not to have the
smart meter installed, you should be on our "postponed" list,
and we will communicate further with you once the PSC has
made its final decision.
For more information, please go to www.FPL.com/
energysmart or call us using the number on your electric bill.
The Florida Public Service Commission also provides
helpful information at http: / /www.psc.state.fl.us /utilities/
e lectricgas /sm artm eter/
27665
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* Do you use more energy at certain times of the
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when the temperature outside is higher, your air
conditioner has to work harder to maintain the
temperature inside your home.
P By hovering over the bars you will be able to see:
- Blling period
- Bill amount
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- Average monthly high temperature
View your energy use by the day
a Click on any green bar for energy use by the day.
n Do you use more electricity on the weekends?
With this graph, you are able to see how much
energy you use each day during a billing period.
a Peach bars indicate the weekend and green bars
indicate weekdays. By hovering over the bars you
will be able to know:
Day /Date during billing period
- Energy used (kWh usage)
- Approximate cost of electricity
-Daily high temperature (red line)
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user ro: johnS@email.com
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Bl91ng Period: Nov.
Bnl neading: Your Proje<ted Bill: $93.25
0 of serviaa Days: 9e
Tosai Electric Charges: $95.99
View your energy use by the hour
p Click on any bar for energy use by the hour.
P Do you use more energy in the morning or later
in the day? With this graph, you are able to see
how much energy you use each hour during a
chosen day.
n By hovering over the bars you will be able to know:
- Time
- Energy used (kWh usage)
- Approximate cost of elecMcity
- Hourly temperature
We provide the hourly detailed data to you as a tool
for monitoring your usage and to provide you with
insight into how you use energy throughout the day.
View average high or low humidity
percentages
View energy usage in $ or in kWh
View average temperatures
Projection of last month's bill and your
bill to date based on energy usage
and see a projection of next month's bill
Compare your energy use over time
Click "Compare Now"
Select what time period you'd like to compare.
Options are:
- One or more billing periods, for example, Jan.,
Feb., March 2011 compared to Jan„ Feb.,
March 2012
- A 30 -day period
- One day with another day
a Select Date Range and Compare To timeframe
P Click on Update Graph
P Average temperature will be displayed
*YAMAHA
YAMAHA GOLF-CAR COMPANY
1N0SA Highway 34 East ^Newnan Georgia ,8O2851320 Telephone: 866-7474O27^ Fax: 770-2544158
i
Please see below concerns we would like to address and present Y amaha Golf Company's position on the
current fleet golf car bid for The City of Sebastian Municipal Golf Course.
It is our position, that Yam, anp; as,respond
..',professional and timely manner and has provided
all
the information requeste_dJ4'the,, Bid set for -�"""'Xhe City.
We are excited and prepared to move forward and work with the Golf Course Committee and the City's
recommendation to select Yamaha Golf cars and install 87 new 2014 Yamaha electric golf cars in October
of this year.
Yamaha continues to grow market share in Florida and throughout the country at all municipal, public,
private and resort facilities. This is a direct result, not only from the quality, performance and comfort of
our product .... ..but also the result of superior service by our company Fleet Service Technicians.
Please slee,,b,elow,.�',.,afew,.,,c6nc,eens,�ve.w le a ovide the City with additional
inform
1)
T bmitted. Yamaha has met
ould have been included in the bid
as addenclums or alternate bids. Comments by ourco_ ffi�petitors are not relevant or need to be
substantiated after the fact.
Z) Yamaha researched the market and spent the required amount of time to prepare and submit
our winning bid, as per specified in the bid requirements.
3) Yamaha will be more than happy to provide the City with a copy of our published "Value Guide",
which is equal to the Kelly Blue book, that shows our cars are worth more at the end of a lease
term than the other manufacturers.
Z
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YGC Value Guide June 2012
June 2012
June 2012
June 2012
Year
Model
Yamaha
Club Car
E -Z -GO
2011
YDRAJ
2,300
2.200
2100
YDREJ
2,100
2,000
1.900
YT1AJ
2,400
YT2AJ
2,900
2010
YDRAH
2,100
2,000
1,900
YDR-EH
1,700
1.,600
1,500
YT1AH
2,000
YT2AH
2,500
2009
YDRAG
1,900
1,800
1,700
YDREG
1,350
1250
1,150
YT 1 AG
1,500
YT2AG
NIA
G23AG
1,700
G28AG
1,900
2008
YDRAF
1700
1,600
1,500
YDREF
1,050
950
850
G23AF
1.500
G27AF
1,300
G27EF
800
G28AF
1,800
-DR
2007
Y AE
1,500
1;400
1,300
YDREE
800
700
600
G22AE
1450
G22EE
750
G23AE
1300
G23EE
800
G27AE
g00
G27EE
700
G28AF
1,300
2006
G22AD
G22ED
1,300
700
1,200
600
1,100
500
G23AD
800
G23ED
500
G27AD
500
G27ED
500
-__.
G28AD
1,100
Page 1 of 1
Alfred Minner
From: TDee @ymmc.yamaha- motor.com
Sent: Tuesday, September 24, 2013 3:11 PM
To: Alfred Minner
Cc: Greg Gardner
Subject: Yamaha letter
Attachments: YGC Value Guide.pdf; City of Sebastian Fleet Bid Letter 9- 24- 13.doc
Al,
Please see attached letter.
I thought you may be able to use this tomorrow night at the meeting should you need it.
Also see attached Kelly Blue book that we use to evaluate trades.
Feel free to contact me with any questions or concerns.
Feel confident you and Greg can count on me looking after your golf car needs along with our Factory
Service Fleet technician... Carl.
Thank you again for all you support and I look forward to your favorable reply.
Regards,
td
(See attached file: City of Sebastian Fleet Bid Letter 9- 24 -13. doc) (See attached file: YGC Value
Guide.pdj)
Tommy Dee - District Manager
1O' �' A A A
witwut� -e?ux tcaan�wr
Cell: 561.598.9518
Fax: 561.626.2505
Email: tdee@ymme.yamaha-motor.com
This message (including any attachments) is intended only for the use of the individual or entity to
which it is addressed and may contain information that is non - public, proprietary, privileged,
confidential, and exempt from disclosure under applicable law or may constitute as attorney work
product. If you are not the intended recipient, you are hereby notified that any use, dissemination,
distribution, or copying of this communication is strictly prohibited. If you have received this
communication in error, notify us immediately by telephone and (i) destroy this message if a facsimile
or (ii) delete this message immediately if this is an electronic communication. Thank you.
9/25/2013
D&B MEDIA II, LLC
www.dandbmedia.com
Wednesday, September 25, 2013
SEBASTIAN RIVERFRONT
PROPOSAL PREPARED FOR THE SEBASTIAN CITY COUNCIL BY D &B MEDIA II, LLC & H.A.L.O.
OVERVIEW
General:
The purpose of the project is to create an amenity in the form of a Farmers Market that the
City of Sebastian, HALO, and the residents of Sebastian can enjoy and be proud of.
The main goal of this market is to connect small farms, businesses, non - profits and
community organizations directly to consumers, as well as to promote and educate the public regarding
local foods.
Vendors Who Sell produce, frozen or prepared foods, landscape or garden plants, meat, eggs,
seafood, novelty items such as jams, jellies, local raw honey, and handmade home and garden
accessories are eligible for a space at the market, with an emphasis placed on local businesses.
We reserve the right to accept or decline any vendor at any time for any reason.
Proposed hours and location are every Sunday from Sam to 12pm with an hour before and
after for set up and breakdown. Proposed location is the section of Riverview Park known as the Twin
Piers. Proposed start date is Sunday, November 17th, 2013.
* ** NOTE: We understand that there may be other events that the City of Sebastian has scheduled
that may conflict with the schedule we are proposing, and we are flexible and willing to suspend the
market on those dates annually. * **
D &B Media II, LLC
38106 1h Lane, Vero Beach FL 32968
Tel: 772.321.7952 1772.321.4145
D &B MEDIA II, LLC
www.dandbmedia.com
SCOPE OF WORK
1. Administration:
Wednesday, September 25, 2013
a. Obtaining & maintaining insurance coverage for the Market, Halo, & the City of Sebastian
for use of city property.
b. Obtaining and maintaining fire permits.
c. Accepting and /or declining vendor applications to the farmers market, and ensuring that all
necessary permits are up to date and accurate.
d. Accounting for the market monies.
e. Creating standard by -laws and market rules, guidelines, & procedures.
2. Marketing:
a. Creation of a market website with contact information for all vendors and applicants.
b. Promotion and advertising the market through print media, direct mailings, signage, radio,
social networking, and online media.
3. Implementation of Market Rules & Guidelines:
a. Maintaining a weekly presence at the market to ensure that all policies and procedures
are implemented and followed at the market.
b. Being available to settle discrepancies.
c. Collecting the advertising fee for the vendor space.
d. Being available to answer questions and provide information regarding the Farmers
Market.
e. Being available for inspections by city officials such as the Fire Marshall, the Department
of Agriculture etc.
4. Financials:
a. HALO will be providing the start-up costs and overseeing the financial obligation to
maintain administrative & marketing tasks, including paying D &B Media to manage &
coordinate the market.
b. No city funding is required for the creation of the market.
D &B Media II, LLC
38106 1h Lane, Vero Beach FL 32968
Tel: 772.321.7952 1772.321.4145
D &B MEDIA 11, LLC
www.dandbmedia.com
Park Maintenance
Wednesday, September 25, 2013
USE OF CITY PROPERTY
All vendors are required to leave the space that they occupy in the same condition that it was found in,
as well as to remove any garbage that they may have when they leave. Part of our rules and guidelines
states that any vendors found in violation of that rule will be warned once and then fined for not abiding
by the guidelines. Multiple violations will result in that vendor's removal from the market.
Use of City Electric:
The market will be happy to pay the city for any electricity used during market hours .
COMMUNITY OUTREACH
The Sebastian Riverfront Farmers Market believes in promoting community organizations and non-
profits. We hire local acoustic musicians for entertainment, and provide a FREE non - profit booth each
week to allow community organizations to promote themselves, their events, and their organization,
with the exception of political organizations, as the market has no political affiliations.
NEXT STEPS
We believe our experience, vision, and goals lend themselves to accomplishing a successful Farmers
Market that the entire city can enjoy, and we hope to become a Sunday morning tradition for years to
come. We are happy to work with the city in any capacity to make this goal a reality!
Best regards,
Brittany Swartz
D &B Media II, LLC
Tel: 772.321.7952
www.dandbmedia.com
D &B Media II, LLC
38106 th Lane, Vero Beach FL 32968
Tel: 772.321.7952 1772.321.4145
Page 1 of 1
Sally Maio
From: Alfred Minner
Sent: Tuesday, September 10, 2013 2:43 PM
To: council
Cc: Sally Maio; Joseph Griffin
Subject: September 13, 2013 Agenda Modification
Attachments: doc20130910133630.pdf
Council Members,
Today Joe Griffin received a call from the FAA indicating that our $600,000 grant agreement is now ready for
execution. They have requested that it be returned to the FAA by September 18th.
As a result, I am requesting that the agenda be modified on 9/11/13 to add this agreement to the consent agenda
as item I.
Attached hereto is a copy of the documents. Please note, that this item has already been made a part of the FY
14 Budget and CIP.
Please let me know if you have any questions.
Al Minner
City Manager
City of Sebastian
9/26/2013
arYOF
SfRASTIM
HOME OF PELICAN ISLAND
AGENDA TRANSMITTAL
Subject:
Agenda No.
Resolution R -13 -32
Department Origin: City Manager
SJRWMD Fee Reduction Request
Administrative Srvc:
City Attorney:
A rov for Submittal by:
City Clerk:
Date Submitted: 24 SEP 13
A in r, City Manager
For Agenda Of: 25 SEP 13
Exhibits: R -13 -32
EXPENDITURE REQUIRED:
AMOUNT BUDGETED:
APPROPRIATION REQUIRED:
$0
$0
$0
SUMMARY
Florida Statutes provides relief from water management district permitting fees for public
purpose projects. However, to be eligible to receive the permit reduction the attached
resolution must be passed by the governing body. The City has made such application
in the past.
It came to our attention that our current reduction application has expired, when Frank
Watanabe recently submitted a permit for the Coolidge Street improvements.
RECOMMENDATION
Staff recommends approval of the resolution.
RESOLUTION NO. R -13 -32
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA REQUEST TO ST. JOHNS RIVER WATER MANAGEMENT DISTRICT TO
REDUCE PERMIT APPLICATION FEES; PROVIDING FOR CONFLICT;
PROVIDING FOR EFFECTIVE DATE.
WHEREAS, Section 218.075, Florida Statutes allows a reduction of permit processing fees for
municipalities with a population of 25,000 or less; and,
WHEREAS, the City of Sebastian certifies that its population is less than 25,000 persons; and,
WHEREAS, the City of Sebastian further certifies that it qualifies for permit processing fee
reduction for the Fiscal Year October 1, 2013 through September 30, 2014 because Sebastian's taxable value
is less than the statewide average for the specified fiscal year; and,
WHEREAS, these factors are support by the attached documents marked Exhibit "A" and `B ".
NOW THEREFORE, be it resolved that the City of Sebastian City Council does hereby request
that the St. Johns River Water Management District reduce the permit application fee for public purpose
projects for which the City of Sebastian is a permit applicant to a fee of $100 per permit, or if the permit
application fee is less than $100 by fifty percent for the Fiscal Year beginning October 1, 2013 and ending
September 30, 2014.
The foregoing Resolution was moved for adoption by Council Member COY . The motion was
seconded by Council Member Adams and, upon being put to a vote, the vote was as follows:
Mayor Bob McPardan aye
Vice -Mayor Don Wright aye
Council Member Jerome Adams
Council Member Andrea B. Coy
Council Member Jim Hill
aye
aye
absent
The Mayor thereupon declared this Resolution duly passed and adopted this 25t', day of September, 2013.
ATTEST
By: �-
Sally A. Maio, MN19
City Clerk
CITY OF SEBASTIAN, FLORI A
By: ✓/ ��
Bob McPartlan
Mayor
Approved As to Form and Legality for Reliance
by the City of Sebastian Only:
By:
Robert A. Ginsburg
City Attorney
y3 s
w
EL d
Executive Director
Lisa Vickers
To: Debbie Krueger
EXHIBIT "A"
4/19/2012
From: Property Tax Oversight, Research & Analysis
Subject: Qualification for Reduction of Permit Processing Fees, City of Sebastian, Florida.
These numbers related to section 218.075, Florida statutes;
(1) Per capita taxable value is less than the statewide average for the current fiscal year.
(2) Percentage of assessed property value that is exempt from ad valorem taxation is higher than
the statewide average for the current fiscal year.
(3) Any condition specified in s. 218.503(1) which results in the County or Municipality being in
a state of financial emergency.
(4) Ad valorem operating mileage rate for the current fiscal year is greater than 8 mills.
(5) A financial condition that is documented in annual financial statements at the end of the
current fiscal year and indicates an inability to pay the permit processing fee during that fiscal
year.
Statewide
Total Just Value
$1,848,722,584,873
Taxable Value
$1,286,288,672,092
Exempt Amount
$426,685,864,692
Population
18,777,429
Per Capita Taxable Value Average
$68,501.85
Percentage of Exempt From Taxation
23.08%
Citv of Sebastian
Total Just Value 1 ,333,032,202
Taxable Value 877,467,980
Exempt Amount 444,524,142
Population 21,995
Per Capita Taxable Value Average $39,894
Percentage of Exempt From Taxation 33.35%
Ad Valorem Millage Rate 3.3
Source: "Ad Valorem Data Book 2011" (FL DOR) and "Florida Estimates of Populations 2011" (UF).
Child Support Enforcement — Ann Coffin, Director. General Tax Administration - Jim Evers, Director
Property Tax Oversight - James McAdams, Director • Information Services - Tony Powell, Director
www.myflorida.com /dor
Tallahassee, Florida 32399 -0100
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