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Home My WebLink About11-05-13 CANVASSING BOARD MINUTESMinutes of the City of Sebastian Canvassing Board Canvas of Remaining Absentee Ballots and Canvass of All Ballots Tuesday, November 5, 2013 — 5 pm 11/5/13 General Election Supervisor of Elections Office 4375 43rd Avenue Vero Beach, FL 32967 Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson), City Attorney, Robert Ginsburg, and City Manager, Al Minner. Other Officials Present: Indian River County: Supervisor of Elections, Leslie Swan; Absentee Ballot Coordinator, SOE Staff Members members City of Vero Beach Canvassing Board Members The Chairperson called the Sebastian Canvassing Board meeting to order at 4 pm. The October 30 and October 31, 2013 Canvassing Board minutes were approved on motion by Mr. Minnner and second by Mr. Ginsburg with a voice vote of 3 -0. The Canvassing Board met to review any remaining questionable absentee ballots, but none required review. Recess was called at 4:30 pm to await the poll closings at 7 pm. Dinner was provided in the SOE warehouse at 5:30 pm. All members of the Canvassing Board individually left the SOE office during the recess. At 6:30 pm one more absentee ballot was hand delivered and opened by Absentee Ballot coordinator Trisha Verdugo as witnessed by Canvassing Board Member Ms. Maio. It was added to the absentee count. The Canvassing Board moved to the tabulating room for vote counts after the close of the polls at 7 pm. Absentee vote count was tabulated, initialed by each member of the Board (see copy attached), with results not released until after 7 pm. The #2 report with 2 of 4 precincts was initialed by each member of the Board (see copy attached), and the #3 report - unofficial cumulative total for 4 of 4 precincts was initialed by each member of the Board (see attached). The Supevisor of Elections advised the Boards that they could wait for review of provisional ballots from the polling places by her staff and a final certification could be completed so they would not have to return on November 7d' for provisional review. After the #3 report was submitted, a member of the press asked if a recount was to be conducted due to the close number for the third and fourth vote numbers. The Canvassing Board met with the Supervisor of Elections, and based on the number of votes being less than a half of a percent of the total votes cast (at that time 6188 on report #3), it was decided that a machine recount was required by Florida law. It was decided that the recount would have to take place after notification of all candidates and notice of the recount was provided. The recount was to take place on Thursday, November 7, 2013 at 9 am in the SOE Office, unless the candidate receiving the fourth highest number declined the recount. The City Manager called each candidate to advise them of the anticipated recount. Candidate Don Wright indicated that he may decline the recount but would provide a written statement the next morning. SOE staff provided one provisional ballot to the Board for review. The voter had forgotten her ID at the polls, but her signature matched the signature on file in the SOE office so the vote was accepted. This changed the total votes cast for the election to 6191, but did not change the requirement for the Canvassing Board to order a machine recount. A copy of report #4 showing the cumulative totals including the provisional count is attached. The City Manager drew a card from a hat to pick a precinct for the manual audit to be held on November 12v'. He drew Sebastian precinct 10. The Canvassing Board Meeting adjourned at 8:55 pm. For the record: Candidate Don Wright submitted a letter to Canvassing Board member Sally Maio on Wednesday, November 6, 2013 declining a machine recount (see attached. This letter and notification was provided by email by Ms. Maio to SOE, all candidates, Canvassing Board members, City Council and the press. They were notified that a recount would not take place and that the Canvassing Board would certify the results the next morning on November 7, 2013 at 9 am in the Supervisor of Elections office. The Canvassing Board signed the Certificate of Canvassing Board, certifying the results of the November 5, 2013 election on Thursday, November 7, 2013 at 9 am in the Supervisor of Elections Office (see attached). The Supervisor of Elections provided her notes on the recount issue to the Canvassing Board for their records. City o ebastian Canvassing Board Sally A. Maio M IC City Clerl Chairperson wni P-1. NDIAN RIVER COUNTY REPORT # 1 OFFICIAL MUNICIPAL ELECTION 2013 Cumulative Totals November 5, 2013 2EGISTRATION & TURNOUT NDIAN RIVER COUNTY Completed Precincts: 0 of 9 total ReglsfratTOn'9 �j7� t " 26 788 >! _.. .. , ... _ . A _.,.... lection Dav Ballots Cast :ITY OF SEBASTIAN Dumber to Vote For: 3 Completed Precincts: 0 of 4 Under Votes: 275 Over Votes: 3 JP - 4ndrea B ;:CuY I., _ _. x JP - Damien Gilliams 214 9.94% !P-- ;Rtcitard H `G([!►r4or.;':; ., f 447 =;2 7.' JP - Bob McPartlan 491 22.82% :ITY OF VERO BEACH lumber to Vote For: 2 Completed Precincts: 0 of 5 Under Votes: 136 Over Votes: 10 JP Dicl4tMngeC; 47d .:30iti6% JP - Amelia Graves 398 25.91% JP "Sian Header ._.._} :.. 22ti_',�t`4,71; °% JP - Tracy McLain Carroll 292 19.01% SIP Joseph,(L 0) Gttifanti. 71. 4.6g% un Datefrime: 1115113 6:45:38 PM Page 1 of 1 INDIAN RIVER COUNTY REPORT # 2 OFFICIAL MUNICIPAL ELECTION 2013 Cumulative Totals November b, 2013 REGISTRATION & TURNOUT INDIAN RIVER COUNTY Completed Precincts: 6 of 9 1 w rsx CITY OF SEBASTIAN Number to Vote For 3 Completed Precincts: 2 of 4 Under Votes: 521 Over Votes: 3 IRMO I f t {rte f t c o NP - Damien Gilliams 439 11.99% +Wi NP - Bob McPartlan 801 21.88% i-._ __ CITY OF VERO BEACH Number to Vote For 2 Completed Precincts: 4015 Under Votes: 309 Over Votes: 10 ialclselitl NP - Amelia Graves 1 417 28.38% kawmak NP - Tracy 9M�cLain Carroll 877 17.56% Run DateMme: 11!5113 7:44:00 PM Page 1 of 1 INDIAN RIVER COUNTY REPORT # 3 OFFICIAL MUNICIPAL ELECTION 2013 Cumulative Totals N. ovember 5, 2013 REGISTRATION & TURNOUT INDIAN RIVER COUNTY Completed Precincts: 9 of 9 WN&W- CITY OF SEBASTIAN Number to Vote For 3 Completed Precincts: 4 of 4 Under Votes: 835 Over Votes: 3 NP - Damien Gilllams 815 13.17% 111,j�a�? W NP - Bob McPartlan 1 334 21.56% CITY OF VERO BEACH Number to Vote For 2 Completed Precincts: 5 of 5 Under Votes: 345 Over Votes: 10 i fSffel + e �i°� '4i . r M Ayymelia Graves -KAI 1,630 28.71% �NPPn- y p NP - Tracer McLain Carroll 960 16.91% Run DataMme: 11!5!13 7:57:01 PM Page 1 of 1 NDIAN RIVER COUNTY REPORT # 4 OFFICIAL MUNICIPAL ELECTION 2013 Cumulative Totals November 5, 2013 REGISTRATION & TURNOUT INDIAN RIVER COUNTY +e� t Completed Predncts: 9 of 9 OF SEBASTIAN Number to Vote For 3 Completed Precincts: 4 of 4 Under Votes: 835 Over Votes: 3 ,ITY OF VERO BEACH 4umber to Vote For 2 Completed Predncts: 5 of 5 Under Votes: 348 Over Votes: 12 un Dateffime: 1115/13 8:40:01 PM Page 1 of 1 RECEIVED Don Wright NOV 0 6 2013 City of Sebastian 720 N Fischer Circle City Clerk's Office Sebastian, FL 32958 Sally Maio, City Clerk 1225 Main Street Sebastian, FL 32958 RE: Election Results Hi Sally: I am comfortable with the posted results of the election and am not seeking a recount. The City will be well served by the newly elected council members and existing members of council. Actually, I am pleased to be able to take some time off from my activities on council and other related responsibilities. But, I do want to be kept up -to —date by email on what is going on in the City so would appreciate being added to the public distribution of council agendas, minutes and other pertinent information that is normally distributed. Thank you, Don Wright RECOUNT CALCULATION 1) Add the total number of votes for each candidate in the race 2) Multiply the total number of votes by 5% (.005) 3) If the number is less that .5 %, than a machine recount is required 4) Alternate method — subtract the % amounts, if less than .5 %, than a machine recount is required EXAMPLE: Sebastian City Council Race (Vote for Three (3)) Andrea B. Coy 1,493 Damien Gilliams 816 Richard H. Gillmor 1,293 Bob McPartlan 1,335 Don Wright 1,274 23.79% (Winner) 13.18% 20.89% (Machine Recount Trigger) 21.56% (Winner) 20.58% (Machine Recount Trigger) Total Number of Votes 6,191 X.5% = 30.955 or 31 votes The difference in votes between Gillmor and Wright was 19 votes — machine recount required. Gillmor 20.89% Wright - 20.58% .31% - machine recount required because less than .5% PROVISIONAL BALLOT LOG -CITY OF SEBASTIAN, CITY OF VERO BEACH - NOVEMBER 5, 2013 Number Voter ID # 104610190 Name Nelson, Elizabeth Houston Address Pct # City State FL Zip 32963 Accepted Y Rejected Comments No ID at polls, signature matches 1 Bougainvillea Ln 17 19 Vero Beach 2 3 121204049 Beardsley, Elaine Mary Beardsley, John A. 2800 Indian River Blvd Apt D10 Vero Beach FL 32960 Y Registered late after book closing Registered late after book closing No ID at polls, signature matches _ No ID at polls, signature matches 121204122 2800 Indian River Blvd Apt D10 19 Vero Beach _ FL 32960 32958 Y _ 4 104698274 Sharp, Gail D _ jCorcoran, Loretta V 133 Melton Avenue 10 Sebastian i FL_ FL Y Y 5 1 104649818 12800 Indian River Blvd Apt G -6 1 19 Vero Beach 32960 CERTIFICATE OF CANVASSING BOARD OFFICIAL, RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, members of the duly constituted Board of Canvassers for the City of Sebastian, Indian River County, Florida, do hereby certify that we met in the office of the Supervisor of Elections on the 5"' Day of November, A.D. 2013 and proceeded to publicly canvass the votes given for the offices herein specified at the Municipal Election on the 5t' Day of November, A.D. 2013, as shown by the returns on file in the office of the Supervisor of Elections. We hereby certify from said returns as follows: For Two Year City Council Member Term, the whole number of votes cast was G, Ir{ of which number (VOTE FOR NO MORE THAN THREE) ANDREA B. COY RECEIVED 14 7 A VOTES DAMIEN GILLIAMS RECEIVED VOTES RICHARD GILLMOR RECEIVED 14 �, VOTES BOB MCPARTLAN RECEIVED VOTES DON WRIGHT RECEIVED �194 VOTES The Canvassing Board certifies that the board has reconciled the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. Sally Maio, Se tian City Clerk Canvassing oard Chairman Robert Ginsburg, Sebastian City Attorney - -, Canvassin Board Member 1 A , Sebastian City Manager Can TS,SinR Board Member November 7, 2013