Loading...
HomeMy WebLinkAbout11-12-13 CANVASSING BOARD MINUTESMinutes of the City of Sebastian Canvassing Board Random Selection for Post Election Manual Audit Thursday, November 12, 2013 —10 am 11/5/13 General Election Supervisor of Elections Office 4375 43rd Avenue Vero Beach, FL 32967 Present: City of Sebastian Canvassing Board Members: City Clerk, Sally Maio (Chairperson) and City Manager, Al Minner Other Officials Present: Indian River County: Supervisor of Elections, Leslie Swan; and other SOE staff members to conduct the Post Election Manual Audit The Chairperson called the Sebastian Canvassing Board meeting to order at 10:12 am. The November 5, 2013 Canvassing Board minutes were approved on motion by Ms. Maio and second by Mr. Ginsburg with a voice vote of 2-0. Manual Audit The SOE Staff audit teams conducted the manual audit and reported no problems. See copies of Conduct of Election Report, Voting System Post Election Audit Report, and Precinct Summary attached to minutes. The Canvassing Board Meeting adjourned at 10:36 am and will reconvene in 2015. City Sebasti anvassing Board Sally A. ' io; MMC City Clefk Chair erson Robert A. Ginsburg City Attorney Gvt.Q�J' n n ^ .tG�-" nette Williams Deputy City Clerk c CONDUCT OF ELECTION REPORT [Section 102.141(9)(a) and (b)., Florida Statutes] Section 102.141 (9)(a), FS. At the same time that the official results of an election are certified to the Department of State, the county canvassing board shall file a report with the Division of Elections on the conduct of the election. Election: 2013 Year County: Indian River (Check one Primary General or other election: Municipal Election City of Sebastian Voting Devices: Please fill-in with the member of voting devices in the appropriate table cells. Precinct Count Marksense Scanners Polling Locations Initial Total Deployment Removed Replaced or Added Earl Voting n/a n/a n/a n/a Election Day 4 8 0 0 ADA Voting Devices e.., Marking device and/or DRE Touchscreen Polling Locations Initial Total Deployment Removed Replaced or Added [Early Voting n/a n/a n/a n/a Election Day 4 4 0 0 Absentee Central Count Marksense Scanners Initial Total AB Scanners Removed Replaced or Added 2 0 0 Election Definition: (Check one) County creates the election definition Vendor creates the election definition Consultant creates the election definition Other and provide the description: Ballot -on -Demand (BOD) Printing: (Check on No BOD e✓ Yes BOD (Check any) ❑ EV ❑ ED ❑ AB Ballot Printer Service (not using BOD): (Check one or both) ❑ Vendor's printer service (Check any) ❑ EV ❑ ED ❑ AB ✓❑ Non -vendor's printer service (Check any) ❑ EV ❑✓ ED ✓❑ AB Note: "Vendor" refers to a vendor's voting system. Form: DS -DE 81 (Rev. 09/08) Page 1 of 5 CONDUCT OF ELECTION REPORT Section 102.141 (9)(a)1., F.S. All equipment or software malfunctions at the precinct level, at a counting location, or within computer and telecommunications networks supporting a county location, and the steps that were taken to address the malfunctions, 1. Did you have any problems which occurred as a result of equipment or software malfunctions at the precinct level, at a counting location or within computer and telecommunications networks supporting a county location? Yes [7 No u If yes please fill-in the appropriate table cells with the summation ojlhe number of problems or manctions by location (EV, ED, or Central Location). Also, please indicate on the checklist the type of problems or ma 4nctions. In addition, please provide to this report an explanation of the steps that were taken to address the problem or maiinction. Notes: Election day refers to the polling locations. American Disability Act (ADA) Marking Device refers to the AutoMARK Voter Assist Terminal (VAT) Media refers to a tabulator's memory cards, memory packs, USBflash memory, zip drive, PEBs, etc. Checklist for type of problems or malfunctions Early Voting and Election Day Voting devices Voting devices — not connected to electrical power or power source failure RVoting devices — battery backup failure — battery not charged Voting devices — battery backup failure — removed from service ADA—device failure — repaired — remained in service ADA device media failure — media replaced Marksense scanner failure — repaired — remained in service Marksense scanner memory media failure — media replaced Marksense scanner failure to reject a blank ballot Marksense scanner failure to reject a ballot with an over voted contest Marksense scanner failure to accept one or more under voted contests Ballot box diverter failure — removed from service Ballot box diverter failure — repaired — remained in service Used the marksense scanner's ballot box emergency bin Cannot complete a planned modem upload or problems with the phone lines Other Number of problems or malfunctions Early Voting Election Day Central Location Equipment Marksense Scanner Central Location ADA Marking Device Absentee ADA DRE Touchscreen Software Marksense Scan ADA Marking Device Computer ADA DRE Touchscreen Election Management Telecommunications Modems and Phone lines Notes: Election day refers to the polling locations. American Disability Act (ADA) Marking Device refers to the AutoMARK Voter Assist Terminal (VAT) Media refers to a tabulator's memory cards, memory packs, USBflash memory, zip drive, PEBs, etc. Checklist for type of problems or malfunctions Early Voting and Election Day Voting devices Voting devices — not connected to electrical power or power source failure RVoting devices — battery backup failure — battery not charged Voting devices — battery backup failure — removed from service ADA—device failure — repaired — remained in service ADA device media failure — media replaced Marksense scanner failure — repaired — remained in service Marksense scanner memory media failure — media replaced Marksense scanner failure to reject a blank ballot Marksense scanner failure to reject a ballot with an over voted contest Marksense scanner failure to accept one or more under voted contests Ballot box diverter failure — removed from service Ballot box diverter failure — repaired — remained in service Used the marksense scanner's ballot box emergency bin Cannot complete a planned modem upload or problems with the phone lines Other Provide the description: Central Location Absentee tabulation [] Marksense scanner failure — repaired — remained in service Marksense scanner memory media failure — media replaced Election Management M Other Problem or malfunction with uploading results or creating reports. Provide the description: Form: DS -DE 81 (Rev. 09/08) Page 2 of 5 CONDUCT OF ELECTION REPORT Section 102.141 (9)(a)2., F.S. All election definition errors that were discovered after the logic and accuracy test, and the steps that were taken to address the errors; 2. Didou have anelection definition errors that were discovered after the logic and accuracy test? Yes No If Les, please fill-in the appropriate table cells with the number of errors. Please attach an explanation to this report of the steps that were taken to address the errors. Section 102.141 (9)(a)3., F.S. All ballot printing errors or ballot supply problems, and the steps that were taken to address the errors or problems; 3. Did you have any ballot printing errors or ballot supply problems? Yes [—] No [ Ifs, please fill-in the appropriate table cells with the summation of the number of errors. Also, please indicate on the checklist the type ofproblems or errors. In addition, please provide to this report an explanation of the steps that were taken to address the errors. Election definition errors Precinct count media errors Central count media errors County created definition or errors errors media problems County created the ballot Vendor created definition or Vendor created with media with correct county information Vendor created definition or Vendor created with media with incorrect incorrect information from information from the county the county Section 102.141 (9)(a)3., F.S. All ballot printing errors or ballot supply problems, and the steps that were taken to address the errors or problems; 3. Did you have any ballot printing errors or ballot supply problems? Yes [—] No [ Ifs, please fill-in the appropriate table cells with the summation of the number of errors. Also, please indicate on the checklist the type ofproblems or errors. In addition, please provide to this report an explanation of the steps that were taken to address the errors. Checklist for type of ballot or printer problems Early Voting and Election Day Pollocation (please identify the location) Incorrect ballots to the voter — poll worker error Ballot moisture (humidity) cannot scan Absentee (please idents the location) FlIncorrect ballots to the voter — election staff error Ballot n -demand (BOD) Printed incorrect ballots — printer error such as duplex Printed incorrect ballots — software error Printer failure Incorrect ballots given to the voter — poll worker error Oth r 0 Provide the description: Form: DS -DE 81 (Rev. 09108 Page 3 of 5 Electronic ballot layout Paper ballot layout Paper ballot printer Paper ballot supply errors errors errors problems County created the ballot Vendor created with correct county information Vendor created with incorrect information from the county Checklist for type of ballot or printer problems Early Voting and Election Day Pollocation (please identify the location) Incorrect ballots to the voter — poll worker error Ballot moisture (humidity) cannot scan Absentee (please idents the location) FlIncorrect ballots to the voter — election staff error Ballot n -demand (BOD) Printed incorrect ballots — printer error such as duplex Printed incorrect ballots — software error Printer failure Incorrect ballots given to the voter — poll worker error Oth r 0 Provide the description: Form: DS -DE 81 (Rev. 09108 Page 3 of 5 CONDUCT OF ELECTION REPORT Section 102.141 (9)(a)4., F.S. All staffing shortages or procedural violations by employees or precinct workers which were addressed by the supervisor of elections or the county canvassing board during the conduct of the election, and the steps that were taken to correct such issues; 4. Did you have any staffing shortages or procedural violations by employees or precinct workers which were addressed by the supervisor of elections or the county canvassing board during the conduct of the election? Yes ❑ No Q✓ Ifye_s please fill-in the appropriate table cells with the number of issues. Please attach an explanation to this report of the steps that were taken to address these issues. Section 102.141 (9)(a)5., F.S. All instances where needs for staffing or equipment were insufficient to meet the needs of the voters; 5. Didau have an instances where needs for staffing or equipment were insufficient to meet the needs of the voters? Yes No If yes, please fill-in the appropriate table cells with the number of insufficient staffing or equipment for meeting the needs of the voters. Please attach an explanation to this report of the steps that were taken to address these issues. Number ofIp anned Number of instances where Number of shortages Number of instances of procedures were used insufficient training incorrectly or with violations Poll workers available for election day resources to meet the Election staff demand for voters Security Temporary support Section 102.141 (9)(a)5., F.S. All instances where needs for staffing or equipment were insufficient to meet the needs of the voters; 5. Didau have an instances where needs for staffing or equipment were insufficient to meet the needs of the voters? Yes No If yes, please fill-in the appropriate table cells with the number of insufficient staffing or equipment for meeting the needs of the voters. Please attach an explanation to this report of the steps that were taken to address these issues. Number ofIp anned Number of resources Number of insufficient resources for the expected available for election day resources to meet the number of voters for demand for voters election da Poll workers Election staff Voting devices Other equipment and supplies Note: The number of " lap nned " items is based on the election day estimates, and "available " is the actual items at the start of the election day. Note that the number of voting devices available is based on the actual initial total deployment including ADA devices as provided on page 1 for election day. Other equipment and supplies, for example, refers to summation of the number of electronic pollbook devices, provisional ballot supplies, ballot boxes, transfer bags, etc. Form: DS -DE 81 (Rev. 09108) Page 4 of 5 CONDUCT OF ELECTION REPORT Section 102.141 (9)(a)6., F.S. Any additional information regarding material issues or problems associated with the conduct of the election. 6. Do you have any additional information regarding material issues or problems associated with the conduct of election? Yes[7 Noe] Ifs please indicate on the checklist the type of issues or problems. In addition, provide to this report an explanation of the steps that were taken to address the issue or problem. § 102.141(9)(b) , F.S., If a supervisor discovers new or additional information on any of the items required to be included in the report pursuant to paragraph (a) after the report is filed, the supervisor shall notify the division that new information has been discovered no later than the next business day after the discovery, and the supervisor shall file an amended report signed by the supervisor of elections on the conduct of the election within 10 days after the discovery. County Canvassing Board riature,, Title Date Canvassing Board Chairman2-// 3 k, 1 Canvassing Board Member it /17- Canvassing 1ZCanvassing Board Member 1) _ %- �3 NOTE: This conduct of election report must be filed at the same time that the returns for the election are certified to the Division of Elections. (No later than 5 p.m. on the 7's day following the primary election or by 5 p.m. on the I Ph day following the general election, section 102.112(2), F.S.) Form: DS -DE 81 (Rev. 09/08) Page 5 of 5 Checklist Early Voting and Election Day Polling location Incorrect setup Solicitation area violated Incompatible for ADA accessibility Incompatible for use as a polling location Voter check-in Electronic poll book / precinct register error Paper poll book / precinct register error Process error Voters [❑ Fleeing voter Disruptive behavior Disruptive photography Observers ❑ Not approved ❑ Disruptive behavior ❑ Disruptive photography Media and/or citizen polling ❑ Disruptive behavior Other ❑ Provide the description: § 102.141(9)(b) , F.S., If a supervisor discovers new or additional information on any of the items required to be included in the report pursuant to paragraph (a) after the report is filed, the supervisor shall notify the division that new information has been discovered no later than the next business day after the discovery, and the supervisor shall file an amended report signed by the supervisor of elections on the conduct of the election within 10 days after the discovery. County Canvassing Board riature,, Title Date Canvassing Board Chairman2-// 3 k, 1 Canvassing Board Member it /17- Canvassing 1ZCanvassing Board Member 1) _ %- �3 NOTE: This conduct of election report must be filed at the same time that the returns for the election are certified to the Division of Elections. (No later than 5 p.m. on the 7's day following the primary election or by 5 p.m. on the I Ph day following the general election, section 102.112(2), F.S.) Form: DS -DE 81 (Rev. 09/08) Page 5 of 5 Voting System Post Election Audit Report County: ..Ir4tc� at ue y Date of Election: (in" 5. ZAP (3 Precinct Number(s): I (-) 1. Overall accuracy of the audit: I eo 7, 2. Description of any problems or discrepancies encountered: n(ci' 3. Likely cause of such problems or discrepancies: nk), 4. Recommended corrective action with respect to avoiding or mitigating such circumstances in future elections: Yxtck I hereby certify that the report of the voting system audit performed for the 11 lalaov-5 election is accurate and that attached are precinct summary reports for each precinct audited. SiFmatures of County Canvassing Board ers conducting the audit: Printed N e Sign tune ignature Rule 1 S-5.026 //// 2,11 Date ll -/a->3 Date L KMHUk (I-Iz-Ib Signature Date DS -DE 107 (eff. 10-16-08) Precinct Summary Race Audited: 0&1 �� �eUUsfllt/1 / C 1i it C�unC � Precinct Number: 4 Candidate Name or Issue Choice Voting System Total Manual Public Tall Total Difference (+ or n l r v Ll `7 In Qm i �►7 ; 1 " G c w4 r i '-� , .� D tvr; h r Ll 611'7 Number of ballots overvoted: W, Number of ballots undervoted: 02 to q Number of questionable ballots: (Attach a separate Precinct Summary for each precinct audited.) Rule 1S-5.026 DS -DE 106 (eff. 10-16-08) �. « V-0-0-0Tcr. c O O Xaa -o 3-c33 CL p � w m �: a= ' 0 _� c;�247�t w 0 �ni o0 o w = C 0 o n 3`3 ' m O R 9 W 0 t N o m co a N y w N O _ 1 A CO N mA-i N i m.om, J:V CO CO -J' W J?NNiN 7:-• O W W' J " W -4 OD. �o oho 0 O I S O cn m a) D Z .-.� 14 o w r O w0(D'� C ^' m O'; 10 w m e m t N o N y w O n W O _ N i cm CD sOAo� n Co M �oi �o om Z M 0 Z 090 IX Z O