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Home My WebLink AboutR-13-43RESOLUTION NO. R -13 -43 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R -12 -29 on September 26, 2012 approving the City's 2012 -13 budget, also referred to as the Annual Budget Resolution; and WHEREAS, the City of Sebastian adopted Resolution No. R -13 -05 on March 27, 2013 documenting budget changes during the quarter ending December 31, 2012; and WHEREAS, the City of Sebastian adopted Resolution No. R -13 -13 on June 26, 2013 documenting budget changes during the quarter ending March 31, 2013; and WHEREAS, the City of Sebastian adopted Resolution No. R -13 -17 on August 28, 2013 documenting budget changes during the quarter ending June 30, 2013; and WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended September 30, 2013 indicated an additional adjustment is required by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A ", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Hill The motion was seconded by Councilmember McPartlan and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Jim Hill Councilmember Andrea Coy Councilmember Jerome Adams Councilmember Richard Gillmor aye aye absent aye ave The Mayor thereupon declared this Resolution duly passed and adopted this 11'1' day of December 2013. ATTES Sally A. M , MMC City Clerk CITY OF S ASTIAN, FLO A By: z Mayor Bob McPartlan Approved as to form and content for reliap5e ebb�y the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R -13 -43 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED SEPTEMBER 30, 2013 Amounts Changes Authorized by City Manager: Adjustment to close Road Paving, Indian River Drive Parking and Handicap Pier projects. $ 87,986 Transfer from other Stormwater Maintenance Division operating accounts to purchase mower, rather than repair the old one at an estimated cost of $1,849. $ 2,584 Transfer from other Stormwater Maintenance Division operating accounts to purchase concrete saw. $ 1,200 Transfers between various accounts in MIS Division to do network audit, travel expenses and broadcast expenses that exceeded amounts budgeted. $ 5,000 Transfer between City Clerk accounts to allow purchase of scanners needed for the records management program. $ 1,800 Transfer between accounts in Parks and Recreation Division to cover the cost of repairs to the irrigation systems. $ 2,342 Transfers between Airport accounts to cover expenses that exceeded amounts budgeted. $ 8,845 Transfers between accounts in the Administrative Services Division to cover expenses that exceeded amounts budgeted. $ 3,687 Adjust for insurance claims versus proceeds and asset sales versus auction fees. $ 23,533 Transfers between accounts in the Cemetery Division to cover the cost of relocating the road at the cemetery. $ 5,500 Transfer from account allocated for maintenance of Fisherman's Landing for a dumpster. $ 5,500 Transfers between accounts in the Cemetery Division to cover the cost of engineering work relating to relocating the road at the cemetery. $ 1,000 Transfers between Cemetery Division accounts to cover the cost of repairs to a mower. $ 2,432 Transfer in City Clerk Division from Legal Ads account to cover Court Filing Fees. $ 150 Transfer between maintenance accounts in the Airport Fund to correctly charge expenses. $ 2,400 Transfer between various accounts in the Police Department to correctly charge expenses. $ 6,050 Adjust budget to use Greer Donation funds to replace a sick K -9. $ 3,925 Transfers between accounts in Economic Development Division to cover advertising cost. $ 3,326 Adjustment to properly record receipt and disbursement of State Funds designated for the Police Officers Pension Fund. $ 145,961 Adjustment to close completed projects (Creative Playground; Multi -use Field Lighting and Volley Ball Court Lighting.) $ 61,342 Adjustment to close the Cav Corp Project in the DST Fund. $ 491,845 Adjustment to close the Runway Markings project. $ 5,531 Adjustment to close the FDLE Firewall project. $ 2,139 Adjustment to close the 2013 Quarter Round project. $ 7,789 Changes Approved by City Council: Adjust budget for Airport Drive East project to amounts authorized by the FAA. $ 275,000 Adjust budget to bid amount on the Barber Street Bridge Guardrail Replacement project. $ 7,040 Additional Changes Submitted for City Council Approval: At year end, General Fund departments only expended 93.7% of the total budget but some departments exceeded budget due to uncontrollable or unanticipated expenses. These included Administrative Services short $7,000 due to leave payouts on a departing employee and drug testing and background check expenditures; Police Department short $88,242 resulting from overtime caused by absences due to work - related injuries and overages in the gas & oil accounts; and Planning Department short $14,295 due to expenditures on site plan reviews. $ 109,537