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HomeMy WebLinkAbout01082014 MinutesCM OF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 8, 2014 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Pastor Seth Goldsmith, Coastal Community Church. 3. The Pledge of Allegiance was led by Mayor McPartlan. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Council Member Jerome Adams Council Member Andrea Coy Council Member Richard Gillmor City Council Absent: Vice Mayor Jim Hill (excused) City Staff Present: Interim City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Debra Krueger Finance Director, Ken Killgore Police Chief, Michelle Morris Systems Analyst, Barbara Brooke -Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor McPartlan noted a request for addition of a proclamation in recognition of Dr. Martin Luther King Day on January 20tH 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 14.001 A. Proclamation — National Mentoring Month — Accepted by John Clark & Sabrina Semes, Big Brothers /Big Sisters Mayor McPartlan read and presented the proclamation to Ms. Semes, Mr. Clark and Jessica Carr. Ms. Semes said there have been 1,600 children served in the area, that all it takes is one hour a week to be a mentor to a child in need, and said Big Brothers /Big Sisters will recognize its mentors who stepped up with a free pancake breakfast on January 16th at Applebee's in Ft. Pierce. She said anyone interested can call 772- 466 8535, noting there are 434 children waiting. Regular City Council Meeting January 8, 2014 Page Two 14.002 B. Presentation of Plaque to Former Council MemberNice Mayor Don Wright - 2009- 2013 Mayor McPartlan read and presented the plaque to former Council MemberNice Mayor Don Wright and thanked him for his years of service on City boards and City Council. Mr. Wright recommended people get more involved with the City to maintain Sebastian as a great place to live, work and play, that he has enjoyed his ten years of service, and will continue to stay focused on specific important City issues. 14.003 C. Presentation of Certificate to Harry Marshall - Citizen Budget Review Advisory Board Mayor McPartlan read and presented the Certificate to Mr. Marshall and thanked him for his service to the City. 14.004 D. Recognition of City of Sebastian Employee of the Year 2013 — Merbert "Bub" Milon Mayor McPartlan read Bub Milon's bio from his award of Employee of the Quarter, announced that Mr. Milon had been named Employee of the Year and congratulated him for his achievement. Mr. Milon thanked his supervisors and management for the opportunity to serve, noting we work together as a team effort for betterment of the City. D.1. Proclamation — Dr. Martin Luther King Jr Birthday — January 20 2014 Mayor McPartlan read and presented the proclamation (see attached) to Linda Morgan, Member of the IRC Dr. Martin Luther King Committee, who briefly addressed the on the committee's efforts to make great changes and invited everyone to be a part. 14.005 E. Aniani Cirillo, Sebastian Clambake Foundation — Presentation of Checks to Recipients of Clambake Proceeds Ms. Cirillo, Sebastian Clambake Foundation, discussed the way the ten member foundation seeks applicants and awards recipients of the Clambake event proceeds by individual vote of each member organization for capital projects. She presented a $15K check to the City of Sebastian Interim City Manager Joe Griffin, which Mr. Griffin thanked them for and said will be used for Fisherman's Landing museum project, and to the Ecumenical Council Food Pantry $17K to upgrade their facility parking lot. The Ecumenical Council recipient thanked the Foundation and said there are over 2,000 registered families in this area for assistance, last year gave out over 5,000 boxes of food, and this is an answer to their prayers. Ms. Cirillo said this year's Clambake Festival will be November 7, 8 and Stn 14.006 F. Frannie Southern, Earls Hideaway — Presentation Blessing of the Bikes Event Ms. Southern, 674 Jordan Avenue, representing Earl's Hideaway, had presented a proposal (see attached) to Council to hold the "Indian River Riding and Blessing of the Bikes" event on Indian River Drive in March at Earl's and the Tiki Bar, said she is aware there is a parking issue on Indian River Drive and hopes to have a solution worked out. She further described the specifics of the weekend events at the two locations as set out in the attached document, and again reiterated that she may have to come back to Council for further approval for use of Riverview Park. 2 Regular City Council Meeting January 8, 2014 Page Three G. Brief Announcements i. 1/9/14 - Paul Kroegel Birthday Celebration /Pioneer Festival at Fisherman's Landing — 10 am to 3 pm ii. 1/10/14 - Chamber Concert in Riverview Park — St. Johns Wood — 5:30 -8 pm iii. 1/15/14 - Indian River Lagoon Council Workshop in Chambers - 6 pm iv. 1/18 & 1/19/14 — Sebastian River Fine Art & Music Festival Ms. Coy said Indian River State College classes have started and it is not too late to sign up, and asked the Chief if there are openings for the PD Citizens Academy starting January 16th for twelve weeks, and said there are a couple of seats available. Mr. Gillmor said the Sebastian River Art Club is scheduled in Riverview Park from 10 am to 4 pm. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his /her hand to be recognized. A. Approval of Minutes — December 11, 2013 Regular Meeting 14.007 B. Award Bid for Installation of Schumann Park Playground to Low Bidder Playworx Playsets, LLC of Lake Mary, FL in the Amount of $18,335.98 (Parks Transmittal, Bid Tabulation, Proposal, Drawings) 14.008 C. Approve Expenditures of Forfeiture Funds to B & H Police Supply in the Amount of $6,760.00 and Law Enforcement Supply in the Amount of $4,333.000 (PD Transmittal, Memo to Chief, Quote) 14.009 D. Approve Expenditure of Forfeiture Funds for Police Department for Capers Hardware to Aid in New Police Department Records Management and Computer Aided Dispatch System in the Amount of $11,000 (PD Transmittal, Quote) 14.010 E. Approve Application Process for FY 2013 Edward Byrne Memorial Justice Grant (JAG) in the Amount of $3,878.00 (PD Transmittal, Grant Letter and Application) 14.011 F. Accept Florida Municipal Insurance Trust Settlement Offer for Police Vehicle in the Amount of $4,023.83 and Approve Sale by Auction at Later Date (Administrative Services Transmittal) MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the consent agenda. Roll Call: Ayes: McPartlan, Adams, Coy, Gillmor Nays: None (Hill Absent) Regular City Council Meeting January 8, 2014 Page Four 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 14.012 A. Planning and Zoning Commission L Interview, Unless Waived, Submit Nominations for One Expired Alternate Member Position with a Term to Expire 1/1/2017 (City Clerk Transmittal, One Application, Ad, Committee List) Ms. Coy nominated Louise Kautenburg and Mr. Adams seconded the nomination, and since Ms. Kautenburg was the only applicant and nominee, she was appointed. 14.013 B. Police Pension Board of Trustees L Confirm Appointment of Fifth Member Selected Recommended by Board — Debra Krueger (City Clerk Transmittal, Board Memo) Ms. Coy nominated Ms. Krueger and Mr. Gillmor seconded the nomination and the appointment was confirmed with no objection. 9. PUBLIC HEARINGS — None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda — procedures on back ofagenda None. 12. NEW BUSINESS 14.014 A. City Manager Selection Process (Administrative Services Transmittal) The Administrative Services Director said at the November meeting when Mr. Minner resigned, discussion took place about selection, in December Mr. Griffin was selected as interim, that we have brought forth tonight the options available for moving forward with the process, with number one being to appoint Joe as the interim City Manager, we can do a search in -house as done previously, go through FCCMA Range Riders, or hire a firm and left it to Council discretion and said staff will proceed accordingly. Mr. Gillmor said in looking at the timeframe provided by staff, we can go from five to seven months if we go through the selection process either in -house or outside, that staff is eminently qualified to do this in- house, and if Council chose to go through the selection process he would like to see retired a City Manager help us, however, said we have an excellent choice in Mr. Griffin. He said there was a 5 -0 vote to make him interim, Mr. Minner's departure was very quick and he took a job he wasn't really seeking, he had gone over Mr. Griffin's application, has worked with him for 4 or 5 years, he holds a BA and MBA from FSU, served the City well as Airport Manager and Community Development Director, captained a 747, and was a Marine Corps Aviator. Mr. Gillmor said beyond the degrees, he had complete confidence in Joe's character and said he is a straight shooter, and most importantly he has the confidence and support of many of the cities' employees and they are all on board with Joe being the City Manager. 11 Regular City Council Meeting January 8, 2014 Page Five He said he would not like to go through a five to seven month process, because it would be destructive to city employees' morale. MOTION by Mr. Gillmor to appoint Mr. Griffin City Manager permanently died for lack of a second. Ms. Coy said she doesn't disagree with Mr. Gillmor's evaluation of Mr. Griffin, and she echoes all of those words, he is an extraordinarily hard working individual and he has gained respect of staff and council, but her disagreement is in the process, and believed we should go through the process and have the staff do so, and there was no need for Range Riders. She said we went through this process nine years ago in- house, and interviewed between 70 and 90 applications, it takes a little time and in the meantime we have still have Mr. Griffin and she assumed he is going to apply for the job, but the process is an important thing for transparency to make sure there isn't that one other guy out there. She said everyone now knows we have a great guy here, but the process is important, and preference is option number two. Mr. Adams said he agreed with Mr. Gillmor, in the time he has worked with Mr. Griffin he had nothing but good things to say about him. He said we should follow process only to be fair to the other employees, there may be others here who are interested in applying for the position, and he would approach it in a two pronged manner, open it up to in- house applicants first and if there is no suitable applicant then go outside. Mayor McPartlan said that cuts the pool because there aren't many qualified to submit applications. Ms. Coy corrected them saying in -house means Debbie Krueger does the search and process, not having someone else do it. Mayor McPartlan said he thinks Joe is extremely qualified for the position, and he has nothing but great things to say about him, but we need to go through the process, and he would lean toward number two with getting the FCCMA involved, that some of the weeks could be cut, did not think we need to wait five or six weeks for applications, and having an excellent person in place as an interim City Manager may keep a lot of people from applying, which gives Mr. Griffin a chance to shine through that process and will make our selection process easier, using an FCCMA Range Rider. MOTION by Mayor McPartlan and SECOND by Mr. Gillmor to go with option two using the Range Riders. Mr. Adams asked if there was a cost involved. Ms. Krueger said we have not used them before but it would be minimal, maybe travel, but she would verify and email Council. Ms. Coy asked what guarantee we have that we will get a good one, because not everyone was a good city manager, and again asked why can't we do it ourselves because we are paid to make decisions and it doesn't take long to read the applications. Mayor McPartlan said he can tell qualifications but doesn't know what kind of city they worked in and a retired Manager would know that. Ms. Coy said we can ask those questions in the application process. Regular City Council Meeting January 8, 2014 Page Six Mayor McPartlan said people always put good things in their applications and unless he researched, he would not know, and former city managers know the cities. Mr. Gillmor said we are going to get a lot of people coming to Florida from out of state to get out of the cold, and in speaking to Jason Nunemaker, he said a lot of people want to retire and get paid for it, but this is a big responsible job and is 24/7 and we should not get excited about applications from out of state, and resumes can be jimmied up. He said he would have no problem looking over all the applications, but using the Range Rider program will provide a little respite for our employees. Ms. Coy said we pay our employees to do that job, and it wasn't that difficult the last time, and we have each other, we read through and ultimately three or four members put someone in the good pile, then we decide how many we call in for interview. She said you will get a lot of out of town resumes, but a lot of those didn't even make the cut. She said if there are three Range Rider votes she wants to see all the applications. Mayor McPartlan said we can see all the applications, have already set minimum qualifications so that knocks off time, and if we start forward with Range Riders it puts us ahead of the game. Ms. Coy asked what they will do that we can't do, and Mayor McPartlan said they will come talk to us about what we want and then assist us. Ms. Krueger said they meet with City Council to determine what they are looking for, assist Administrative Services with the ad, recommend semi - finalist candidates, but the resumes are ours and Council can review whatever they want. She said she can contact them tomorrow and have them send a package to us and get that out to them. Ms. Coy asked what it costs, and Ms. Krueger said she was not sure but thought travel costs. She said they don't do background checks or references. Ms. Coy asked don't we already have qualifications already made up. Mayor McPartlan said they can suggest other things, there are new ideas out there, and they have more expertise does and can help us to see what we should be looking for in our situation. Mr. Gillmor said it is just an extra pair of eyes, noted he had met a gal starting at the Police Department retired from Homeland Security, and we are blessed to have folks like that to assist us, so using a retired City Manager can take pressure off employees. Mr. Adams said it sounds like the Range Rider program is not doing that much more than what staff can do for that process and his concern is cost, and if it is minimal then it is worth it, but if it is a high cost he was not sure he would be in favor, so he is on the fence right now. He said if it was less than $5K he would be in favor. Ms. Coy said what if by the next meeting Debbie has contacted them and we could get a name and we can know the cost. Mayor McPartlan said that can put us back another two weeks. IJ Regular City Council Meeting January 8, 2014 Page Seven Mayor McPartlan changed his motion to using the Range Riders as long as it doesn't cost more than $5K. Mr. Gillmor seconded the change. George Scozzi said at the last meeting Council appointed Joe Griffin as interim, everyone said he is eminently qualified, he is a Sebastian resident and he is going to stay here, and this has to be tough on him. He asked if they hire someone, who will train that person, that Mr. Griffin will be here, and his recommendation would be to unanimously make him our permanent City Manager. Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan Nays: None Hill Absent 14.015 B. Approve First Reading of Ordinance No. 0 -14 -01 — Florida City Gas Line 72 -82 Franchise and Set Public Hearinq for February 12 2014 (Interim City Manager Transmittal, 0- 14 -01, Maps Under Separate Cover) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY FLORIDA; PROVIDING A SHORT TITLE; PROVIDING FINDINGS AND INTENT; GRANTING TO PIVOTAL UTILITY HOLDINGS, INC., DBA FLORIDA CITY GAS, ITS SUCCESSORS AND ASSIGNS, A NON - EXCLUSIVE FRANCHISE FOR A PERIOD OF 25 YEARS TO CONSTRUCT, OPERATE, MAINTAIN, OWN AND TRANSPORT IN THE CITY OF SEBASTIAN, FLORIDA, WORKS FOR THE MANUFACTURE, TRANSMISSION, DISTRIBUTION, TRANSPORTATION, AND SALE OF GAS, INCLUDING NATURAL, MANUFACTURED OR MIXED GAS; PROVIDING CONDITIONS TO THE GRANT OF THE FRANCHISE; PROVIDING FOR CITY REGULATION OF THE GAS SYSTEM; PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS; PROVIDING SEVERABILITY; PROVIDING AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0 -14 -01 by title. The Interim City Manager said staff has been in consultation with Florida City Gas for two years, that representatives of Florida City Gas were present to answer questions, and recommended approval on first reading and public hearing on February 12tH MOTION by Ms. Coy and SECOND by Mr. Adams to approve (pass on first reading and set public hearing for February 12, 2014). The Interim City Manager, in response to Mr. Gillmor, said this is something we have been looking to for a long time, and will be a boon to businesses, that they will make a significant investment and as seen by maps there are many businesses that this will touch along 512, US 1 and Indian River Drive, and again that staff recommends approval. Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan Nays: None Hill Absent 13. CITY ATTORNEY MATTERS None. 14. CITY MANAGER MATTERS The Interim City Manager congratulated members of the Police Department who were involved with the recent missing person investigation and kept him up to date. 7 Regular City Council Meeting January 8, 2014 Page Eight 15. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Mayor McPartlan Mayor McPartlan agreed the Police Department does a tremendous job B. Vice Mavor Hill - Absent C. Council Member Adams Mr. Adams wished everyone a Happy New Year and said he looked forward to working with Council to make this the best place to live. D. Council Member Co Ms. Coy thanked Council, staff and residents who participated in the Salvation Army bell ringing at Walmart, which raised $1,400, said the Sebastian Walmart regained the #1 spot, we raised the most money in the County and that money will feed north county folks, noting they are delivering hot meals to 160 people every Wednesday. E. Council Member Gillmor Mr. Gillmor said during his time away from Council he enjoyed the ability to talk to Council members without cameras on us, and said it puts walls around each board member and they cannot have conversations now because something may come before them in the future. He suggested when there is a light agenda, or maybe once a quarter we have our own little workshop and be able to talk about anything on our minds just to establish a rapport amongst us. He discussed the idea of annexing commercial property along the US 1 corridor south of the City limits to perhaps increase the tax base and lower ad valorem taxes. Ms. Coy responded if there is something she wants to add, she asks for it to be listed and it becomes an agenda item at the next meeting, and that annexation depends on whether the people want to come in to the City, and there is no reason to have a great long discussion on it at this time. Mayor McPartlan said if Mr. Gillmor wants to talk about something, he can ask Mr. Griffin to put it to the agenda, and that his was a good idea. 17. Being no further business, Mayor McPartlan adjourned the meeting at 7:40 pm. 2 Approve at the Jana 2014 Regular Council Meeting. By.- Bob MCP lan, Mayor \ _ Atte �J G Sally A. Maio, M i City Clerk BLESSING of the BIKES. 0 Presented by: EARL'S HIDEAWAY in conjunction with the. TIKI BAR & GRILL u SCHEDULE of Saturday, March 22 WELCOME CEREMONY 1 PM at Earl's Hideaway. BIKE SHOW and DISPLAY presented exclusively by: Registration at Earl's Hideaway from 11 am to 2pm Entry fee: 10.00 per bike Saturday n.ight...BIKER'S COSTUME BALL. Held at both Earl's Hideaway & the TIKI Bar. Roving participants and judges..Trophies to be presented on Sunday afternoon at Earl's Hideaway 1] and LOTS of FUN ! ! do SUNDAY, MARCH 23, 2014 SCHEDULE of EVENTS Indian River Drive... 10 a.mrtill noon PARADE LINE up @ 11:30 ... for Parade to Earl's One lane..south to north..Sebastian Police Officers will be hired for traffic con.trol..boat ramp parking qhould be full by then ... time depends on ## of Sebastian Lion's Club will assist in PARKING duties Non - Denominational Service held from Earl's stage. To be conducted by Testifire Ministries & Father Music. provided by Indian River Charter H.S. Choir Piper Michael Hyde After the service, we go across the street for AMAZING GRACE (ALL) and the 0 BUTTERFLY Memorial Release- by the. River "A Time of Reflection and Celebration of Loved Ones we have Lost" After the group release, line up begins for the Personal Bike Blessing (in the east Parking Lot -of the medical building) ... Lion "s assist again Bikes will proceed. under double Archway to be set u p in lot next door to Earl 's ... BLESSING given at the Arch, proceed 15 ft. to DONATION basket, then proceed 15 ft. to receive your 1st BLESSING of the Bikes, Sebastian, 2014 remembrance pin,. f r Bikes exit out onto bike lane north, traffic assist, back down thru Bank Parking Lot and • • . 1 • • Committed Sponsors so far: TIM Bar & Grill In OM The "Richard Phillips" Downed Biker Fund. PRINCIPALS involved so foi Franni Southern.. Earl's Hideaway Emil Franke..GM...Earl's Hideaway Chris Pinson..TIKI Bar & .Grill Kim Gem men ha rdt.....Testifire Ministries "Richard Phillips" Downed Biker Fund VNA HOSPICE of INDIAN RIVER COUNTY, Fla. Michael Gardner, Dir. Of Public,& Community Relations The "Richard Phillips" Downed Biker Fund liichie K. ..BAD BOYS TOYSS JIM FINOCHI..Se astian Lion's Club Gerry Kennerk..Sebastian Lion's Club v 0 C7 Marketing Plans to include, but' not limited o: Sebastian City Chamber of Commerce sites IF ALL facebook connected ... Earl's Hideaway, and TIKI Bar &Grill sites and mailing lists • Boys Toys,, VNA Hospice .• • Biker •• and •` lists Posters and fl PRESS JOURNAL,, Sebastian- Rivq News, 32963, Florida Today, Hometown News., BREVARD LIVE Magazine • special event magazines and newspapers This Special Event will be marketed as a "Weekend on Wheels" in beautiful Sebastian, Fla.....Shining light on our growing City and the many opportunities it offers.... The purpose of this new Event is to provide education for both nonprofit organizations involved, as well as foster Community cooperation and Spirit, and promote safe and responsible motorcycle riding. i Wnb fn.ews (ache arst. c om WFTV (ORLANDO) "ABC" 407 -841 -9000 Wftv@sundial.net WWCI TV 10 (VERO) 772- 978 -0023 WFTV (ROCKLEDGE) 321- 631 -8996 WPTV (WPB) "NBC" 561- 655 -5455 FAX: 561- 653 -5719 "CBS" (ORLANDO) 407 - 521 -1200 Newsmanay,er@,clickorlando . com WPEC (WPB) "CBS" 561- 881 -0796 Sdomoz cgsb ig_net WTVX (WPB) The "CW ' 561- 681 -3434 561 -684 9193 "LOCAL CHANNEL 10" 772978 -0023 FAX 772 - 978 -0053 cnvOF LAST HOME OF PELICAN ISLAND DR. MARTIN LUTHER KING JR. BIRTHDAY JANUARY 20, 2014 WHEREAS, At a time of deep division over 50 years ago, a booming voice for justice rang out across the National Mall, reverberated around our country, and sent ripples throughout the world. Speaking to thousands upon thousands rallying for jobs and freedom, the Reverend Dr. Martin Luther King, Jr., delivered his 'Y Have a Dream" speech, challenging America to take up the worthy task of perfecting our Union. WHEREAS, throughout the 1950s and 1960s thousands of men and women took up Dr. King's struggle for justice and equality, braving unimaginable violence and for their courage and sacrifice they earned our country's everlasting gratitude. WHEREAS, January 20, 2014, marks the observance of the Federal Holiday, established by Public Law No. 93 -144, to honor the birthday of Dr. Martin Luther King, Jr.; and WHEREAS, in Dr. King's words "we are caught in an inescapable network of mutuality, tied in a single garment of destiny. Whatever affects one directly, affects all indirectly." In keeping with Dr. King's example, let us embrace the belief that our destiny is shared, accept our obligations to each other and to future generations, and strengthen the bonds that hold together the most diverse Nation on earth. WHEREAS, this day honoring Dr. King should serve as a time to remind all Americans of what he accomplished for our country and to continue his dream of peace, love and justice for all humankind through service to others; and NOW, THEREFORE, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, and on behalf of the Sebastian City Council, i do hereby urge all citizens of Sebastian to honor Dr. Martin Luther King Junior's long term struggle for justice and equality in America, by continuing his Call to Service and render service to others with appropriate civic, community, and service projects. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Sebastian to be affixed this 8th day of January 2014. City of Sebastian, Florida Mayor