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HomeMy WebLinkAbout01222014 Agenda PacketCrry CT S Zt HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JANUARY 22, 2014 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are at back of the Agenda 1. CALL TO ORDER 2. INVOCATION — Reverend Lori Hoey, St. Elizabeth's Episcopal Church 3. PLEDGE OF ALLEGIANCE — Led by Vice Mayor Hill 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 14.016 A. Proclamation — National Human Trafficking Awareness Month — Accepted by 3 Michelle Akins, Circuit 19 STARS (Stop Trafficking and Rescue Survivors) Committee 14.017 B. St. Baldrick's Event — Be Brave and Shave - Frank Mannino and Missy Elward 14.018 C. Russell Roberts, Vice President, Corporate Development, Florida East Coast Industries — All Aboard Florida 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his /her hand to be recognized. 5 -12 A. Approval of Minutes — January 8, 2014 Regular Meeting 14.019 B. Approve Interlocal Agreement with IRC Supervisor of Elections for November 4, 13 -23 2014 General Election and Authorize Mayor to Execute and City Clerk to Attest (City Clerk Transmittal, Agreement) 14.020 C. Approve Special Event and Road Closures for American Cancer Society Relay 24 -28 for Life at Riverview Park on May 9 and May 10, 2014 (ACS Letter, Map and Park Use Permit Application) 14.021 D. Approve FY 2014 -2015 Budget Calendar (Administrative Services Transmittal, 29 -30 Calendar) 1 of 46 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 14.012 A. Planning and Zoning Commission 31 -40 i. Interview, Unless Waived, and Submit Nominations to Fill One Regular Member Position with Term to Expire February 1, 2017 (City Clerk Transmittal, Application, Ad, Member List) 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 14.022 A. Update on Status of Capital Projects (Administrative Services Transmittal, 41 -43 Capital Projects Status Report as of 12/31/13, Approved CIP 2014 -2019) 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda - procedures on back of agenda 12. NEW BUSINESS 14.023 A. Approve Resolution No. R -14 -01 — Requesting State Funding for Indian River 44 -46 Lagoon Research (ICM Transmittal, R- 14 -01) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING STATE LEGISLATORS AND GOVERNOR SCOTT TO RECOGNIZE THE EXTREME IMPORTANCE OF THE FRAGILE INDIAN RIVER LAGOON, A DESIGNATED ESTUARY OF NATIONAL SIGNIFICANCE, TO THE ENTIRE STATE OF FLORIDA; REQUESTING THAT THE STATE RECOGNIZE THE NEED FOR IMMEDIATE ACTION TO ADDRESS THE HEALTH OF THE INDIAN RIVER LAGOON AND PROVIDE ADEQUATE FUNDING FOR TESTING TO FIND THE SOURCES OF POLLUTION AND CREATE METHODS TO RESTORE THE LAGOON'S HEALTH TO PREVENT ANY FURTHER LOSS OF DYING MARINE LIFE AND DEMISE OF ONE OF FLORIDA'S MOST TREASURED ECOSYSTEMS; AND PROVIDING FOR AN EFFECTIVE DATE. 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Vice Mayor Hill B. Council Member Adams C. Council Member Coy D. Council Member Gillmor 14.023 i. Discuss Methods for Local Testing of City Outfalls and Retention Areas E. Mayor McPartlan 17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are Aired Live on Comcast Channel 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) 2 2 of 46 IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meeting: 2112114 Regular City Council Meeting 6:30 pm 2126114 Regular City Council Meeting 6:30 pm 3112114 Regular City Council Meeting 6:30 pm 3126114 Regular City Council Meeting 6:30 pm PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R -13 -18 Regular City Council Meetings Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: • Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); • Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); • City Council Matters • Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 3 3 of 46 Alk PROCLAMATION NATIONAL HUMAN TRAFFICKING AWARENESS - JANUARY 2014 WHEREAS, human trafficking is a form of modern day slavery and is a crime against humanity that violates the most basic rights and deprives victims of their freedom; and WHEREAS, human trafficking occurs when a person is recruited, harbored obtained or imported through force, fraud or coercion for the purposes of sexual exploitation, forced labor, involuntary servitude, debt bondage and other methods of slavery; and WHEREAS, human trafficking affects as many as 27 million people worldwide, including an estimated two million children who are trafficked for child labor and sexual exploitation; and WHEREAS, human traffickers target men, women and children, both US citizens and foreign nationals, isolating them from society and supportive networks, and exploiting them for personal and monetary gain; and WHEREAS, victims of human trafficking suffer emotional, psychological and physical horrors at the hands of their captors who instill fear to keep them enslaved; and WHEREAS, human traffickers view Florida as one of the most attractive destinations and transit points for their victims, and Florida accounts for the third - highest call volume to the National Human Trafficking Resource Center; and WHEREAS, Floridians are committed to protecting the vulnerable and ending human trafficking through continued prevention, prosecution, education, and awareness, and to sending a strong message to perpetrators that Florida is a zero tolerance state for all forms of human trafficking, and is committed to protecting victims' rights, and restoring their dignity and freedom. NOW, THEREFORE, by virtue of the authority vested in me as Mayor of the City of Sebastian, Florida, and on behalf of the Sebastian City Council, I do hereby proclaim January 2014 as National Human Trafficking Awareness Month in Sebastian to promote awareness of the crime of human trafficking and work toward ending it in our time. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Sebastian to be affixed this 22nd day of January 2014. City of Sebastian, Florida Mayor 4 of 46 CITY � SEB ST,AI HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JANUARY 8, 2014 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Pastor Seth Goldsmith, Coastal Community Church. 3. The Pledge of Allegiance was led by Mayor McPartlan. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Council Member Jerome Adams Council Member Andrea Coy Council Member Richard Gillmor City Council Absent: Vice Mayor Jim Hill (excused) City Staff Present: Interim City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Debra Krueger Community Development Director, Joe Griffin Finance Director, Ken Killgore Police Chief, Michelle Morris Systems Analyst, Barbara Brooke -Reese 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members Mayor McPartlan noted a request for addition of a proclamation in recognition of Dr. Martin Luther King Day on January 20th 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 14.001 A. Proclamation — National Mentoring Month — Accepted by John Clark & Sabrina Semes, Big Brothers /Big Sisters Mayor McPartlan read and presented the proclamation to Ms. Semes, Mr. Clark and Jessica Carr. Ms. Semes said there have been 1,600 children served in the area, that all it takes is one hour a week to be a mentor to a child in need, and said Big Brothers /Big Sisters will recognize its mentors who stepped up with a free pancake breakfast on January 16th at Applebee's in Ft. Pierce. She said anyone interested can call 772- 466 8535, noting there are 434 children waiting. 5 of 46 Regular City Council Meeting January 8, 2014 Page Two 14.002 B. Presentation of Plaque to Former Council Member /Vice Mayor Don Wright - 2009- 2013 Mayor McPartlan read and presented the plaque to former Council Member /Vice Mayor Don Wright and thanked him for his years of service on City boards and City Council. Mr. Wright recommended people get more involved with the City to maintain Sebastian as a great place to live, work and play, that he has enjoyed his ten years of service, and will continue to stay focused on specific important City issues. 14.003 C. Presentation of Certificate to Harry Marshall - Citizen Budget Review Advisory Rnard Mayor McPartlan read and presented the Certificate to Mr. Marshall and thanked him for his service to the City. 14.004 D. Recognition of City of Sebastian Employee of the Year 2013 — Merbert "Bub" Milon Mayor McPartlan read Bub Milon's bio from his award of Employee of the Quarter, announced that Mr. Milon had been named Employee of the Year and congratulated him for his achievement. Mr. Milon thanked his supervisors and management for the opportunity to serve, noting we work together as a team effort for betterment of the City. D.1. Proclamation — Dr. Martin Luther King Jr Birthday — January 20, 2014 Mayor McPartlan read and presented the proclamation (see attached) to Linda Morgan, Member of the IRC Dr. Martin Luther King Committee, who briefly addressed the on the committee's efforts to make great changes and invited everyone to be a part. 14.005 E. Anjani Cirillo, Sebastian Clambake Foundation — Presentation of Checks to Recipients of Clambake Proceeds Ms. Cirillo, Sebastian Clambake Foundation, discussed the way the ten member foundation seeks applicants and awards recipients of the Clambake event proceeds by individual vote of each member organization for capital projects. She presented a $15K check to the City of Sebastian Interim City Manager Joe Griffin, which Mr. Griffin thanked them for and said will be used for Fisherman's Landing museum project, and to the Ecumenical Council Food Pantry $17K to upgrade their facility parking lot. The Ecumenical Council recipient thanked the Foundation and said there are over 2,000 registered families in this area for assistance, last year gave out over 5,000 boxes of food, and this is an answer to their prayers. Ms. Cirillo said this year's Clambake Festival will be November 7, 8 and 9th. 14.006 F. Frannie Southern, Earls Hideawav — Presentation Blessina of the Bikes Event Ms. Southern, 674 Jordan Avenue, representing Earl's Hideaway, had presented a proposal (see attached) to Council to hold the "Indian River Riding and Blessing of the Bikes" event on Indian River Drive in March at Earl's and the Tiki Bar, said she is aware there is a parking issue on Indian River Drive and hopes to have a solution worked out. She further described the specifics of the weekend events at the two locations as set out in the attached document, and again reiterated that she may have to come back to Council for further approval for use of Riverview Park. 2 6 of 46 Regular City Council Meeting January 8, 2014 Page Three G. Brief Announcements i. 1/9/14 - Paul Kroegel Birthday Celebration /Pioneer Festival at Fisherman's Landing — 10 am to 3 pm ii. 1/10/14 - Chamber Concert in Riverview Park — St. Johns Wood — 5:30 -8 pm iii. 1/15/14 - Indian River Lagoon Council Workshop in Chambers - 6 pm iv. 1/18 & 1/19/14 — Sebastian River Fine Art & Music Festival Ms. Coy said Indian River State College classes have started and it is not too late to sign up, and asked the Chief if there are openings for the PD Citizens Academy starting January 16th for twelve weeks, and said there are a couple of seats available. Mr. Gillmor said the Sebastian River Art Club is scheduled in Riverview Park from 10 am to 4 pm. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he /she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his /her hand to be recognized. A. Approval of Minutes — December 11, 2013 Regular Meeting 14.007 B. Award Bid for Installation of Schumann Park Playground to Low Bidder Playworx Playsets, LLC of Lake Mary, FL in the Amount of $18,335.98 (Parks Transmittal, Bid Tabulation, Proposal, Drawings) 14.008 C. Approve Expenditures of Forfeiture Funds to B & H Police Supply in the Amount of $6,760.00 and Law Enforcement Supply in the Amount of $4,333.000 (PD Transmittal, Memo to Chief, Quote) 14.009 D. Approve Expenditure of Forfeiture Funds for Police Department for Capers Hardware to Aid in New Police Department Records Management and Computer Aided Dispatch System in the Amount of $11,000 (PD Transmittal, Quote) 14.010 E. Approve Application Process for FY 2013 Edward Byrne Memorial Justice Grant (JAG) in the Amount of $3,878.00 (PD Transmittal, Grant Letter and Application) 14.011 F. Accept Florida Municipal Insurance Trust Settlement Offer for Police Vehicle in the Amount of $4,023.83 and Approve Sale by Auction at Later Date (Administrative Services Transmittal) MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the consent agenda. Roll Call: Ayes: McPartlan, Adams, Coy, Gillmor Nays: None (Hill Absent) 3 7 of 46 Regular City Council Meeting January 8, 2014 Page Four 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 14.012 A. Planning and Zoning Commission i. Interview, Unless Waived, Submit Nominations for One Expired Alternate Member Position with a Term to Expire 1/1/2017 (City Clerk Transmittal, One Application, Ad, Committee List) Ms. Coy nominated Louise Kautenburg and Mr. Adams seconded the nomination, and since Ms. Kautenburg was the only applicant and nominee, she was appointed. 14.013 B. Police Pension Board of Trustees i. Confirm Appointment of Fifth Member Selected Recommended by Board — Debra Krueger (City Clerk Transmittal, Board Memo) Ms. Coy nominated Ms. Krueger and Mr. Gillmor seconded the nomination and the appointment was confirmed with no objection. 9. PUBLIC HEARINGS — None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda — procedures on back ofagenda None. 12, NEW BUSINESS 14.014 A. Citv Manaaer Selection Process (Administrative Services Transmittal The Administrative Services Director said at the November meeting when Mr. Minner resigned, discussion took place about selection, in December Mr. Griffin was selected as interim, that we have brought forth tonight the options available for moving forward with the process, with number one being to appoint Joe as the interim City Manager, we can do a search in -house as done previously, go through FCCMA Range Riders, or hire a firm and left it to Council discretion and said staff will proceed accordingly. Mr. Gillmor said in looking at the timeframe provided by staff, we can go from five to seven months if we go through the selection process either in -house or outside, that staff is eminently qualified to do this in- house, and if Council chose to go through the selection process he would like to see retired a City Manager help us, however, said we have an excellent choice in Mr. Griffin. He said there was a 5 -0 vote to make him interim, Mr. Minner's departure was very quick and he took a job he wasn't really seeking, he had gone over Mr. Griffin's application, has worked with him for 4 or 5 years, he holds a BA and MBA from FSU, served the City well as Airport Manager and Community Development Director, captained a 747, and was a Marine Corps Aviator. Mr. Gillmor said beyond the degrees, he had complete confidence in Joe's character and said he is a straight shooter, and most importantly he has the confidence and support of many of the cities' employees and they are all on board with Joe being the City Manager. 4 8 of 46 Regular City Council Meeting January 8, 2014 Page Five He said he would not like to go through a five to seven month process, because it would be destructive to city employees' morale. MOTION by Mr. Gillmor to appoint Mr. Griffin City Manager permanently died for lack of a second. Ms. Coy said she doesn't disagree with Mr. Gillmor's evaluation of Mr. Griffin, and she echoes all of those words, he is an extraordinarily hard working individual and he has gained respect of staff and council, but her disagreement is in the process, and believed we should go through the process and have the staff do so, and there was no need for Range Riders. She said we went through this process nine years ago in- house, and interviewed between 70 and 90 applications, it takes a little time and in the meantime we have still have Mr. Griffin and she assumed he is going to apply for the job, but the process is an important thing for transparency to make sure there isn't that one other guy out there. She said everyone now knows we have a great guy here, but the process is important, and preference is option number two. Mr. Adams said he agreed with Mr. Gillmor, in the time he has worked with Mr. Griffin he had nothing but good things to say about him. He said we should follow process only to be fair to the other employees, there may be others here who are interested in applying for the position, and he would approach it in a two pronged manner, open it up to in- house applicants first and if there is no suitable applicant then go outside. Mayor McPartlan said that cuts the pool because there aren't many qualified to submit applications. Ms. Coy corrected them saying in -house means Debbie Krueger does the search and process, not having someone else do it. Mayor McPartlan said he thinks Joe is extremely qualified for the position, and he has nothing but great things to say about him, but we need to go through the process, and he would lean toward number two with getting the FCCMA involved, that some of the weeks could be cut, did not think we need to wait five or six weeks for applications, and having an excellent person in place as an interim City Manager may keep a lot of people from applying, which gives Mr. Griffin a chance to shine through that process and will make our selection process easier, using an FCCMA Range Rider. MOTION by Mayor McPartlan and SECOND by Mr. Gillmor to go with option two using the Range Riders. Mr. Adams asked if there was a cost involved. Ms. Krueger said we have not used them before but it would be minimal, maybe travel, but she would verify and email Council. Ms. Coy asked what guarantee we have that we will get a good one, because not everyone was a good city manager, and again asked why can't we do it ourselves because we are paid to make decisions and it doesn't take long to read the applications. Mayor McPartlan said he can tell qualifications but doesn't know what kind of city they worked in and a retired Manager would know that. Ms. Coy said we can ask those questions in the application process. 5 9 of 46 Regular City Council Meeting January 8, 2014 Page Six Mayor McPartlan said people always put good things in their applications and unless he researched, he would not know, and former city managers know the cities. Mr. Gillmor said we are going to get a lot of people coming to Florida from out of state to get out of the cold, and in speaking to Jason Nunemaker, he said a lot of people want to retire and get paid for it, but this is a big responsible job and is 24/7 and we should not get excited about applications from out of state, and resumes can be jimmied up. He said he would have no problem looking over all the applications, but using the Range Rider program will provide a little respite for our employees. Ms. Coy said we pay our employees to do that job, and it wasn't that difficult the last time, and we have each other, we read through and ultimately three or four members put someone in the good pile, then we decide how many we call in for interview. She said you will get a lot of out of town resumes, but a lot of those didn't even make the cut. She said if there are three Range Rider votes she wants to see all the applications. Mayor McPartlan said we can see all the applications, have already set minimum qualifications so that knocks off time, and if we start forward with Range Riders it puts us ahead of the game. Ms. Coy asked what they will do that we can't do, and Mayor McPartlan said they will come talk to us about what we want and then assist us. Ms. Krueger said they meet with City Council to determine what they are looking for, assist Administrative Services with the ad, recommend semi - finalist candidates, but the resumes are ours and Council can review whatever they want. She said she can contact them tomorrow and have them send a package to us and get that out to them. Ms. Coy asked what it costs, and Ms. Krueger said she was not sure but thought travel costs. She said they don't do background checks or references. Ms. Coy asked don't we already have qualifications already made up. Mayor McPartlan said they can suggest other things, there are new ideas out there, and they have more expertise does and can help us to see what we should be looking for in our situation. Mr. Gillmor said it is just an extra pair of eyes, noted he had met a gal starting at the Police Department retired from Homeland Security, and we are blessed to have folks like that to assist us, so using a retired City Manager can take pressure off employees. Mr. Adams said it sounds like the Range Rider program is not doing that much more than what staff can do for that process and his concern is cost, and if it is minimal then it is worth it, but if it is a high cost he was not sure he would be in favor, so he is on the fence right now. He said if it was less than $5K he would be in favor. Ms. Coy said what if by the next meeting Debbie has contacted them and we could get a name and we can know the cost. Mayor McPartlan said that can put us back another two weeks. 6 10 of 46 Regular City Council Meeting January 8, 2014 Page Seven Mayor McPartlan changed his motion to using the Range Riders as long as it doesn't cost more than $51K. Mr. Gillmor seconded the change. George Scozzi said at the last meeting Council appointed Joe Griffin as interim, everyone said he is eminently qualified, he is a Sebastian resident and he is going to stay here, and this has to be tough on him. He asked if they hire someone, who will train that person, that Mr. Griffin will be here, and his recommendation would be to unanimously make him our permanent City Manager. Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan Nays: None Hill Absent 14.015 B. Approve First Reading of Ordinance No. 0 -14 -01 — Florida City Gas Line 72 -82 Franchise and Set Public Hearing for February 12, 2014 (Interim City Manager Transmittal, 0- 14 -01, Maps Under Separate Cover) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY FLORIDA; PROVIDING A SHORT TITLE; PROVIDING FINDINGS AND INTENT; GRANTING TO PIVOTAL UTILITY HOLDINGS, INC., DBA FLORIDA CITY GAS, ITS SUCCESSORS AND ASSIGNS, A NON - EXCLUSIVE FRANCHISE FOR A PERIOD OF 25 YEARS TO CONSTRUCT, OPERATE, MAINTAIN, OWN AND TRANSPORT IN THE CITY OF SEBASTIAN, FLORIDA, WORKS FOR THE MANUFACTURE, TRANSMISSION, DISTRIBUTION, TRANSPORTATION, AND SALE OF GAS, INCLUDING NATURAL, MANUFACTURED OR MIXED GAS; PROVIDING CONDITIONS TO THE GRANT OF THE FRANCHISE; PROVIDING FOR CITY REGULATION OF THE GAS SYSTEM; PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS; PROVIDING SEVERABILITY; PROVIDING AN EFFECTIVE DATE. The City Attorney read Ordinance No. 0 -14 -01 by title. The Interim City Manager said staff has been in consultation with Florida City Gas for two years, that representatives of Florida City Gas were present to answer questions, and recommended approval on first reading and public hearing on February 121H MOTION by Ms. Coy and SECOND by Mr. Adams to approve (pass on first reading and set public hearing for February 12, 2014). The Interim City Manager, in response to Mr. Gillmor, said this is something we have been looking to for a long time, and will be a boon to businesses, that they will make a significant investment and as seen by maps there are many businesses that this will touch along 512, US 1 and Indian River Drive, and again that staff recommends approval. Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan Nays: None Hill Absent 13. CITY ATTORNEY MATTERS None. 14. CITY MANAGER MATTERS The Interim City Manager congratulated members of the Police Department who were involved with the recent missing person investigation and kept him up to date. 7 11 of 46 Regular City Council Meeting January 8, 2014 Page Eight 15. CITY CLERK MATTERS None. 16. CITY COUNCIL MATTERS A. Mavor McPartlan Mayor McPartlan agreed the Police Department does a tremendous job. B. Vice Mayor Hill - Absent C. Council Member Adams Mr. Adams wished everyone a Happy New Year and said he looked forward to working with Council to make this the best place to live. D. Council Member Ms. Coy thanked Council, staff and residents who participated in the Salvation Army bell ringing at Walmart, which raised $1,400, said the Sebastian Walmart regained the #1 spot, we raised the most money in the County and that money will feed north county folks, noting they are delivering hot meals to 160 people every Wednesday. E. Council Member Gillmor Mr. Gillmor said during his time away from Council he enjoyed the ability to talk to Council members without cameras on us, and said it puts walls around each board member and they cannot have conversations now because something may come before them in the future. He suggested when there is a light agenda, or maybe once a quarter we have our own little workshop and be able to talk about anything on our minds just to establish a rapport amongst us. He discussed the idea of annexing commercial property along the US 1 corridor south of the City limits to perhaps increase the tax base and lower ad valorem taxes. Ms. Coy responded if there is something she wants to add, she asks for it to be listed and it becomes an agenda item at the next meeting, and that annexation depends on whether the people want to come in to the City, and there is no reason to have a great long discussion on it at this time. Mayor McPartlan said if Mr. Gillmor wants to talk about something, he can ask Mr. Griffin to put it to the agenda, and that his was a good idea. 17. Being no further business, Mayor McPartlan adjourned the meeting at 7:40 pm. 8 12 of 46 MY or HOME OF PELICAN KLmD City of Sebastian 1225 Main Street Sebastian, Florida 32958 Subject: Interlocal Agreement — Agenda No: 7(3/`f Dl9 Supervisor of Elections and City of Sebastian — Establishing Responsibilities City Clerk: and Expenses for Conducting Municipal Elections City Attorney: Approve for ubmittal by: Date Submitted: 1/10/14 For Agenda of: 1/22/14 Joe Gri in, Interim City Manager Exhibits: Proposed Interlocal Agreement — SOE and City Expenditure Required: Amount Budgeted: Appropriation Required: Determined after election — Will be budgeted for FY 2015 N/A based on $ .50 per registered voter in even years SUMMARY STATEMENT Each year the Indian River County Supervisor of Elections provides an interlocal agreement between her office and the City of Sebastian to set forth each party's responsibilities for conducting the City's annual election. In even years, the cost to the City for the SOE to conduct the election is $ .50 per registered voter. That number will be determined at the close of voter registration this year and is currently in excess of 16,200 for the City of Sebastian. In odd years, when there is no County conducted election, our cost increases to $2.00 per registered voter. In even year elections, the County Canvassing Board will also act as Canvassing Board for the City of Sebastian election as is set out in our Charter and FS. In odd year elections, the City Canvassing Board canvasses the election. Just as a note of information, the Supervisor of Elections will provide early voting in accordance with Florida law, and it will be conducted in the North County in our City Council Chambers for the August primary and November general election. RECOMMENDED ACTION Approve the Interlocal Agreement between the Supervisor of Elections for Indian River County and the City of Sebastian setting out responsibilities and costs for conducting the November 2014 municipal election and authorize the Mayor to execute and the City Clerk to attest the agreement. 13 of 46 MUNICIPAL ELECTION AGREEMENT THIS AGREEMENT by and between the INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS (hereinafter "SOE ") whose mailing address is 4375 43'd Avenue , Vero Beach, Florida, 32967 and the CITY OF Sebastian (hereinafter "Municipality") whose mailing address is 1225 Main Street Election (hereinafter "Election "). Florida, 32958 , to conduct the City's Municipal RECITALS: WHEREAS, Chapters 97 to 106, Florida Statutes, constitute the Florida Election Code (the "Code ") which applies to municipalities where expressly so stated; and WHEREAS, Sec. 100.3605, Florida Statutes, states that "the Florida Election Code, chapters 97 -106 shall govern the conduct of a municipality's election in the absence of an applicable special act, charter, or ordinance provision "; and WHEREAS, the Municipality and the SOE desire to work together to provide for municipal elections and to allocate certain responsibilities and expenses between the two parties to ensure that the provisions of the Code are followed during the municipal elections; and WHEREAS, the SOE and the Municipality wish to enter into this Agreement to set out the terms of this coordinated program. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained to be kept and performed by the parties hereto, and for the mutual benefit of the Municipality its constituents and the SOE, it is agreed as follows: 1. PURPOSE: The purpose of this Agreement is to set forth the terms and conditions under which services will be provided by the SOE and staff to the Municipality for municipal elections and to set forth the responsibilities of both parties so that there is a clear understanding of the rights and responsibilities of all parties. Such rights and responsibilities shall apply to the General, Run -Off, Special and Recount elections as necessary as well as the Post - Election Audit, unless otherwise stated herein below. 2. DATE OF GENERAL MUNICIPAL ELECTION: The date of the City of Sebastian's General Municipal Election is November 4, 2014 This agreement covers the General, Run -Off, Special and Recount elections as necessary as well as the Post - Election Audit for the year 2014 . Either party to the Agreement may elect to withdraw from the Agreement upon written notice providing at least four (4) months' notice. ELECTION FEES FOR MUNICIPAL ELECTIONS: Municipal Elections that are held in conjunction with county or state elections $0.50 per registered voter limited to regularly scheduled city/town council races. Print area allowed for amendments and /or referendums is limited to 2 ' /z" wide by 5" length of print area. There will be an additional fee for amendments and/or referendums which exceed print area allowed. 14 of 46 Municipal Elections that are not held in conjunction with county or state elections $2.00 per registered voter (based on 1 card ballot). Additional ballot card $0.35 per registered voter. In the event of a Run -Off, Special or Recount election, the above fees shall apply in addition to the General Municipal Election fees. 4. RESPONSIBILITIES OF BOTH THE MUNICIPALITY AND THE SOE FOR MUNICIPAL ELECTIONS: A. Notice and Advertisement (1) Municipality (a) Properly call and advertise the election according to statutes, charter, ordinance or resolution, at its own expense. (b) Request that the Supervisor of Elections conduct the municipality's election. (c) The municipality's Canvassing Board will be responsible for canvassing the election, when the election is not held in conjunction with county or state elections. (d) Provide SOE with any municipal boundary changes as soon as possible, but no later than 90 days prior to the municipal election. (e) The qualifying officer, at the time of qualifying, may give written notice of the time and location of the public Logic & Accuracy test to each candidate qualifying with the municipality and obtain a signed receipt that the notice has been given according to Sec. 10 1.5612(2), Florida Statutes. (2) SOE (a) Publish legal notices for Logic & Accuracy testing, absentee ballot canvass, Post Election Audit and news releases on book closing on the SOE website and in a newspaper of general circulation in the county as required by Florida Statutes. (b) At least 15 days prior to the commencement of early voting as provided in Sec. 101.657, Florida Statutes, send written notice by certified mail to the county party chair of each political party, stating the time and location of the public Logic & Accuracy test of the automatic tabulating equipment. B. Qualifying Candidates (1) Municipality (a) Provide qualifying packets to candidates and accept and process all qualifying papers and fees. (b) Collect Name and Pronunciation Guides from the candidates at the time of qualifying and submit to SOE. (c) Respond to all candidate inquiries and questions. (d) Respond to all legal inquiries and questions. (e) Respond to all media inquiries. 15 of 46 (f) Verify signatures on any qualifying petitions submitted by candidates. (2) SOE (a) Receive from municipality candidate names and ballot order no later than noon on the 57`s day prior to the election. C. Ballots (1) Municipality (a) Review, amend (if necessary) and approve ballot proof prepared by SOE within 24 hours after receipt of the proposed ballot from SOE. (2) SOE (a) Layout, check, proof and deliver ballot layout to the printer. (b) Black printing only on ballots, color ballots incur an additional charge to the Municipality. (c) Receive, securely store and account for all ballots until disbursed to polling places. (d) Record audio for Touch Screen ballot. (e) Control all access to unvoted ballots while in the possession of the SOE. (f) SOE will print one sample ballot advertisement, inclusive of all municipalities, in a newspaper of general circulation in the county, or mail (or email if applicable) a sample ballot to each household of a registered voter. (g) SOE will post precinct specific ballots on the SOE website. D. Equipment Testing (1) Municipality (a) Canvassing Board to be present during the Logic and Accuracy testing as noticed by SOE. For the test, the Canvassing Board may designate one member to represent it per Sec. 101.55612(2), Florida Statutes. (2) SOE (a) Develop a unique test script and manually mark ballots to be used in public Logic & Accuracy test. (b) Conduct public Logic & Accuracy test. 3 16 of 46 E. Early Voting - Optional The SOE is not required to conduct early voting for Municipal Elections that are not held in conjunction with state and federal elections. (1) Municipality (Any municipality opting for early voting, must allow any eligible voter to participate in early voting at their designated site(s). (a) Reimburse the SOE for staff overtime hours due to weekend and/or evening hours for Early Voting. (b) Pay SOE for Early Voting supplies. (c) Reimburse SOE for poll worker pay to staff Early Voting site(s). (d) Reimburse SOE for transportation personnel to deliver voted ballots to SOE office daily and deliver supplies in morning if necessary. (e) Designate Early Voting sites sixty (60) days prior to each Election and notify SOE in writing of locations. The Municipality may designate as many sites as necessary and shall conduct its activities in accordance with the provision of paragraphs Sec. 101.657(a) — (c), Florida Statutes. (f) Reimburse the SOE for the shared cost of Early Voting advertising. (g) Provide analog phone line for exclusive use during voting/operational hours and pay the monthly service charge during the month the election occurs. (2) SOE (a) Prepare and provide all supplies needed for each Early Voting site. (b) Provide poll workers to staff Early Voting site(s). (c) Train poll workers. (d) Provide staffing to accept voted ballots daily at the SOE office. (e) It is at the SOE discretion to offer Early Voting at the SOE office at no charge to the municipality. (f) If the SOE opts to provide early voting, the SOE will provide voting history for each voter who voted during Early Voting. F. Absentee Voting (1) Municipality (a) Refer all requests for absentee ballots to SOE. (2) SOE (a) Determine eligibility and compile Absentee Ballot file. (b) Accept all requests for Absentee Ballots by telephone, mail, online or in person. 4 17 of 46 (b) Accept all requests for Absentee Ballots by telephone, mail, online or in person. (c) Prepare and mail Absentee Ballots. Per Florida Statute 101.62(4)(a) no later than 45 days before each election, the SOE shall send an absentee ballot as provided in subparagraph (b)(2) to each absent uniformed services voter and to each overseas voter who has requested an absentee ballot. (d) Deliver Absentee Ballots to the Post Office. (e) Receive voted Absentee Ballots. (f) Verify signatures on returned voted Absentee Ballot certificates. (g) Prepare and open Absentee Ballots for tabulation. (h) Account for all Absentee Ballots. (i) Notify voter of the disposition of their rejected Absentee Ballot due to signature variation after determination by the Canvassing Board, as required by law. 0) Record Absentee Ballot returns to voter history. (k) Conduct public testing of Logic and Accuracy for Absentee Ballot tabulating equipment. (I) Provide qualified staff to operate tabulation equipment to count Absentee Ballots. G. Polling Places (1) Municipality (2) SOE (a) Arrange for use of polling places. (b) Confirm polling place accessibility and ADA compliance. (c) Notify voters, as required by law, if their regular polling place is to be temporarily relocated. (d) Notify voters and the Municipality of permanent polling place change(s). (e) Provide polling place supplies, i.e. signs, etc. H. Precinct Supplies (1) Municipality (2) SOE (a) Provide precinct supplies. (b) Provide Precinct Registers for each polling place location. 5 18 of 46 (c) Contract moving company to have voting equipment delivered and picked up from polling place. (d) Prepare equipment, cabinets and routing of voting equipment delivery. (e) Provide poll worker Clerks with cell phones. I. Poll Workers (1) Municipality (2) SOE (a) Contact, contract with, and pay poll workers. (b) Schedule and notify poll workers of training classes. (c) Train poll workers. (d) Provide printed training material for poll workers. J. Poll Watchers (1) Municipality (2) SOE Designations for poll watchers must be submitted to the SOE office by noon of the second Tuesday prior to the election. If designations are submitted, the poll watchers must be approved by the SOE on or before the Tuesday prior to the election. Designations for early voting areas shall be submitted in writing to the supervisor of elections at least 14 days before early voting begins. The poll watchers for early voting areas shall be approved by the supervisor or elections no later than 7 days before early voting begins per Sec. 101.131(2), Florida Statutes. K. Election Day Support (1) Municipality (2) SOE (a) Find poll worker replacements if needed. (b) Provide technical support personnel as needed. (c) Provide phone bank support to respond to poll workers and voters on Election Day. L. Ballot Tabulation /Counting of Election Results (1) Municipality (a) Canvassing Board present. 19 of 46 (2) SOE (a) Deliver all voted ballots and other necessary election related items to SOE office after the polling places have closed on Election Day. (b) Deliver all voting machines cartridges to SOE office after the polling places have closed on Election Day. (c) Provide technical staff and required equipment to administer tabulation and election results. (d) Post election results on SOE website and provide the same to local municipal television (if available). (e) Provide the Municipal Clerk with unofficial election results upon conclusion of tabulation and canvassing of ballots cast on Election Day. M. Post - Election Day (1) Municipality (2) SOE (a) Provide the Municipal Clerk with an official certification of election results. (b) Store all necessary election records and ballots until the expiration of retention period prescribed by statutes. (c) Process polling place affirmation forms. (d) Sort, inventory, pack and store all election materials for retention and disposition. (e) Notify voter of the disposition of their rejected Absentee Ballot due to signature variation or rejected Provisional Ballots after the determination by the Canvassing Board, as required by law. (f) Respond to public records requests regarding records kept on behalf of the Municipality. (g) Record voting history for each voter who voted on Election Day. N. Audit (1) Municipality (a) Provide that the Municipal Clerk will be responsible for the administration of the audit with the support and guidance from the SOE. (b) Provide staff to assist with manual audit. (c) Reimburse SOE for any staff overtime or other related expenses as may result from conducting the manual audit. (d) Each municipality must perform a Post - Election Manual Audit per Florida Statute 101.591 and Rule 1 S- 5.026. /1 20 of 46 (2) SOE (a) Organize precinct information to allow the Municipal Clerk to randomly select the race and precinct(s) that shall be audited. (b) Organize and prepare ballots for manual audit. (c) Provide SOE staff to conduct manual audit. (d) Ascertain and publically post manual audit result to SOE website. O. Recount (1) Municipality (Applies only when the election is not held in conjunction with county or state elections.) (a) Provide that the Municipal Clerk will be responsible for the administration of the Recount, with support and guidance from the SOE. (b) Notify the candidates of the time and date of the Recount. (c) Post public notice(s) of the Recount with the time and location. (d) Cause to have the Recount recorded and minutes kept and approved by the Canvassing Board. (e) Review with the Canvassing Board and the counting teams the statutes and rules of the Division of Elections, specifically Rule 1 S- 2.031. Recount Procedures; and Rule 1 S- 2.027. Standards for Determining Voter Choice on a Ballot. (f) Reimburse the SOE for all staff salaries /overtime and other expenses required to conduct the Recount. (2) SOE (a) Post public notice(s) of the Recount with the time and location at the SOE office. (b) Test tabulating equipment as required by Sec. 10 1.5612, Florida ,Statutes. (c) Provide counting teams for examining out stacked ballots. (d) Prepare and organize ballots for Recount processing. (e) Tabulate ballots and provide professional staff for equipment operations. (f) Provide official certification as determined by the Canvassing Board. P. Cancellation of Election (1) Municipality If a scheduled election is cancelled prior to Election Day, the municipality is responsible for any SOE costs stipulated in this Agreement, through the date the SOE is notified in writing of the election cancellation. (2) SOE 21 of 46 5. HOLD HARMLESS COVENANT: Each party shall indemnify and hold the other harmless from all claims brought during the term of this Agreement by third parties, including reasonable attorneys' fees, court costs and expenses, which may arise out of or be attributed to the negligence of the indemnitor's employees in the performance of any of the covenants, agreements, terms, or conditions to be performed or complied with under this Agreement. Neither party's liability to the other shall include punitive damages or interest for the period before judgment. Nothing contained herein shall be construed as a waiver of any immunity from, or limitation of, liability either party has under the Doctrine of Sovereign Immunity of Section 768.28 Florida Statutes. Additionally, neither party shall be liable pursuant to this indemnity to pay a claim or a judgment by any one person or any claim or judgment, or portions thereof, which when totaled with all other claims or judgments paid arising out of the same incident or occurrence, which exceeds the limits of liability as set forth in Section 768.28(5) Florida Statutes, provided, that the payment of said claim(s) shall be further limited to the actual amount of insurance proceeds paid for such claim(s) covered by this indemnification. This indemnity specifically excludes any requirement for one party to indemnify the other party for the other party's negligence or to assume any liability for the other party's negligence as provided in Section 768.28 (19) Florida Statutes. 6. CHANGE IN LAW: In the event any change in law abrogates or modifies any provisions or applications of this Agreement, the parties hereto agree to enter into good faith negotiations and use their best efforts to reach a mutually acceptable modification of this Agreement. NOTICES: For mail notices affecting the provisions of this Agreement may be delivered in person or be sent by certified mail, or by a recognized overnight courier such as FedEx, to the individual designated below, until such time as either party furnishes the other party written instruction to contact another individual. For the SOE: For the Municipality: Supervisor of Elections City of Sebastian 4375 43`a Avenue 1225 Main Street, FL 32958 Vero Beach, Florida 32967 Attention: Sally Maio Attention: Leslie Swan 8. SEVERABILITY: If any clause, section, or provision of this Agreement shall be declared to be unconstitutional, invalid or unenforceable for any cause or reason, or is abrogated or negated by a change in law, the same shall be eliminated from this Agreement, and the remaining portion of this Agreement shall be in full force and effect and be valid as if such invalid portions thereof had not been incorporated herein. 0 22 of 46 9. EFFECTIVE DATE: The Effective Date of this Agreement shall be the latest date of execution by duly authorized representatives of SOE and MUNICIPALITY as shown on the signature page hereto. 10. NO MODIFICATION EXCEPT IN WRITING: This is the complete and final agreement between the parties. No representation other than those set forth herein shall be binding upon the parties. No modification of this agreement shall be effective unless submitted in writing and signed by both parties, and their duly authorized representatives. IN WITNESS WHEREOF, we, the undersigned, do hereby state that we have the authority to bind and obligate as promised herein, SOE and MUNICIPALITY for purposes of executing this Agreement on the dates set forth below. As to the SOE: WITNE ES SUPERVISOR OF ELECTIONS INDIAN RIVER COUNTY Leslie Rossway S n,••S''upervis f Elections Date: j� 9, ao L `�t' ATTEST: , Municipal Clerk (Affix Municipal Seal) 10 As to the MUNICIPALITY: INSERT NAME OF MUNICIPALITY Date: , Mayor 23 of 46 CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Approval of Special Event and Agenda No. %C - 14 UZO Road Closures for American Cancer Society's Relay for Life at Riverview Park Department Origin: Finance Director: City Attorney: Approved for Submittal by: Interim City City Clerk: Manager Date Submitted: January 14, 2014 For Agenda of. January 22, 2014 Joseph Griffin Exhibits: Letter from American Cancer Society, Map and Park Use Permit Application EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A APPROPRIATION None REQUIRED: None SUMMARY Staff has met with representatives from the American Cancer Society to discuss logistics for their Relay for Life in Riverview Park. The event will be on Friday & Saturday, May 9 & 10, 2014. The Event runs from 6PM Friday until 2PM Saturday. The highest attendance is expected between 5 to l OPM Friday evening. They will hire extra duty Police Officers and rent the City Stage for the event. Road closures necessary for the event are: Sebastian Blvd. from just past the Hess Station entrance east to Indian River Dr. from Noon Friday, 5/9/14 until 4PM Saturday 5/10/14 and Harrison Street from just past the Parking entrance east to Indian River Drive from 5 to IOPM 5/9/14. RECOMMENDED ACTION Move to approve the American Cancer Society's Relay for Life Event with the following Road Closures: Sebastian Blvd. from just pass the Hess Station entrance east to Indian River Dr. from Noon Friday, 5/9/14 until 4PM Saturday, 5/1014 and Harrison Street from just pass the parking entrance east to Indian River Drive from 5 to l OPM Friday, 5/9/14. 24 of 46 Y RELAY FOR LIFE December 31, 2013 A M L R I ( A N C«PICLE�Z`�j`.,OC:I�L'�gI�Y„ RFLI+Y FOR L I F L Celebrate. Remember H R,d' i s n lJ •< �".'� - I `k"_ ?1,:� 4�. 7 C. PIK u Chris McCarthy, Parks Superintendent City of Sebastian 1225 Main Street Sebastian, FL 32958 Per our conversation, this letter serves to formalize The American Cancer Society's Relay For Life of North Indian River request for the use of Riverview Park from 6:00am May 9th to 6:00pm May101' for the 2014 event. The park offers a high - visibility and highly trafficked venue which will raise awareness for the fight against cancer and offer event participants the opportunity for greater community engagement. Relay For Life Committee and staff also request the road closures of Fellsmere Boulevard from the parking entrance east after the Hess station to Indian River Drive from 12:00pm May 9 "' to 4:00pm May 10"'; and Harrison Street from the parking entrance east to Indian River Drive from 5:00pm to 10:00pm May 9 "'. These closures will provide a safe and secure environment during the set -up, take -down and prime Relay hours. Please contact me if you have any questions or concerns. Thank you. Sincerely, Doy Ddmsick Relay For Life Specialist American Cancer Society American Cancer Society 3375 20th Street, Suite 100, Vero Beach, FL 32960 772 - 562 -2272 ext. 2406 Federal Tax Identification # 13- 1788491 25 of 46 AE- 'T ,ktjr--P,,v I IA4j i---). F, H. 0 (n Z�JIL GOVT. H it-Fmc- /* cc LLJ .-J Ld ie vu .4pl-FrEgrA 26 of 46 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION CwLf HOME OF PELICAN ISLAND 1225 Main Street Sebastian, F!_ 32958 Parks Phone: (772) 228 -7054 cmcarthy @cltyofsebastian.org Date: December 31 2013 Please check appropriate box: Pavilion Rental Only* $100 Security Deposit - $50 Rent plus 7% tax - $53.50 Park Event (75 to 300 anticipated attendees) $100 Security Deposit - $100 rent plus 7% tax - $107 X Special Event (301 or more anticipated attendees) City Council Approval $200 Security Deposit - $200 rent plus 7°! tax - $214 any event Office Use Only: Security Pd: Date Initials Permit Fee Pd: Date Initials City Manager Approval: Date Initials Park Supt. Approval: Date Initials Council Approval: Date (if applicable) Police Hire Verification: (If applicable) Initials Doy Demsick American Cancer Society Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable) 3375 20`h Street Suite 100 Physical Address Mailing Address if Different Vero Beach FL 772 -562 -2272 ext. 2406 doy.demsick @cancer.org City State Phone E -Mail Riverview Park 350 Facility (Park or Pavilion) Requested Anticipated Number of Attendees May 9 -10, 2014 6:00am (May 9) to 6:00pm (May 10) Requested Date(s) Time From - To Raindate (if applicable) Will there be any sale of goods? Yes No X (if yes, please describe type of goods on back) Will there be food or other vendors? Yes No X (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept. or IRC Fire Dept, permit) I, Doy Demsick , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event_ l have been provided with the general rules prescribed by the City and agree to the terms thereof. z I Signature of Applicant 27 of 46 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION PAGE TWO List Any Vendor Information and/or Schematics on this page SCHEMATIC: f VeAP /r I'n w�.�fc.� 1ar�S t� Jor• ✓�*`���, +n% JSim r G+..! GtC.�IUi 1`�5. 11�yfc w l) IUl tt1 r Vv.J. "r: G(IL^ p, r 1 OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 2 28 of 46 MY OF S HOME OF PELICAN ISLAND Council Subject: Approval of Budget Calendar for Preparation of Fiscal Year 2014 -2015 Annual Budget and Capital Improvements Program. Approved far Submittal: Joe Griffin, Interim City Manager da Item Agenda No. 7b - 14q2-1 Department Origin: Administrative Services:/I Gzfl City Attorney: City Clerk: Date Submitted: January 14, 2014 For Agenda of. January 22, 2014 TOTAL EXPECTED JAMOUNT ADDITIONAL EXPENDITURES: N/A I BUDGETED: N/A BUDGET REQUIRED: N/A Exhibits: Fiscal Year 2014 -2015 Budget Calendar Preliminary Draft SUMMARY Attached is Staff's preliminary draft of the budget calendar for preparation of the Fiscal Year 2014 -2015 Annual Budget and Capital Improvements Program. Although we have not been formally notified of the dates planned for by the County and School Board, those meetings have been scheduled based on the days they have typically selected in past years. According to State Law, the City's public hearings can not be held at the same times as the County and School Board. RECOMMENDED ACTION Approve the Budget Preparation Calendar for Fiscal Year 2014 -2015. 29 of 46 DATE DAY 01/22/14 Wednesday 02/03/14 Monday 02/14/14 Friday 03/03/14 Monday 03/07/14 Friday 03/12/14 Wednesday 04/18/14 Friday 05/09/14 Friday 05/16/14 Friday 05/19/14 Monday 05/27/14 05/28/14 06/02/14 06/02/14 06/18/14 06/20/14 06/23/14 06/30/14 07/09/14 07/16/14 07/23/14 08/04/14 08/07/14 08/11/14 08/26/14 08/27/14 09/08/14 09/10/14 09/15/14 Tuesday Wednesday Monday Monday Wednesday Friday Monday Monday Wednesday Wednesday Wednesday Monday Thursday Monday Tuesday Wednesday Monday Wednesday Monday 09/17/14 Wednesday 09/20/14 Saturday 09/24/14 Wednesday 09/25/14 Thursday CITY OF SEBASTIAN FISCAL YEAR 2014 -2015 BUDGET CALENDAR (Preliminary — January 2014) EVENT City Council @6:30pm — Budget Calendar Approval Budget Review Advisory Board — Review 4th Quarter Budget Report Departments Receive Instructions for Capital Improvement Program Budget Review Advisory Board @6:00pm — Review 1' Quarter Budget Report Departments Submit Capital Improvement Program Request to Finance Director City Council @6:30pm — Approve I" Quarter Budget Report Departments Receive Instructions on Operating Budget Preparation Departments Submit Operating Budget Request to Finance Director Start City Manager Review of Capital Improvement Program and Operating Budget Budget Review Advisory Board — Review 2 "d Quarter Budget Report Finish City Manager Review of Capital Improvement Program and Operating Budget City Council @6:30pm — Approve 2"d Quarter Budget Report Estimate of Property Values Received from Property Appraiser Budget Review Advisory Board @6:00pm — City Manager's Presentation of Budget Recommendations DR-420 Certified Property Values Received from Property Appraiser City Council and Budget Review Advisory Board Receive Recommended Capital Improvement Program and Operating Budget Parks and Recreation Board @6:00pm - City Manager Review of Capital Improvement Program Budget Review Advisory Board @6:00pm — Discussion and Final Comments on Capital Improvement Program and Operating Budget City Council @6:30pm — Receive Preliminary Budget Review Advisory Board Report and Approve Proposed Millage Planning and Zoning Board Receives Capital Improvement Program Deadline to send DR420 Proposed Millage Form to Property Appraiser Budget Review Advisory Board @6:00pm — Approve Chairpersons Report to City Council on Capital Improvement Program and Operating Budget Planning and Zoning Board @7:00pm — Approval of Capital Improvement Program City Council @6:00pm — Special Meeting/Workshop on Budget Recommendations Budget Review Advisory Board @6:00pm — Review 3rd Quarter Budget Report City Council @6:30pm — Approve 3Td Quarter Budget Report Final Adoption of School Board Budget (Unconfirmed) First Public Hearing on County Budget (Unconfirmed) City Council @6:00pm — Special Meeting for First Public Hearing on Millage and Budget/Approval of Capital Improvement Program/Financial Policies Final Adoption of County Budget Advertise the Tentative Millage and Proposed Budget CRA Meeting @6:00pm — Approve Community Redevelopment Agency Budget City Council @6:30pm — Final Public Hearing on Millage and Budget Send Resolution Adopting Final Millage to Property Appraiser 30 of 46 as OF HOME OF PELICAN ISLAND City of Sebastian Subject: Fill One Expired Regular Agenda No: 9A _ / p/Z Member Position on the Planning and Zoning Commission Department Origin: City Clerk's Office Approved for ubmittal by: Date Submitted: 1/15/14 - y For Agenda of: 1/22/14 Joe Griffin, Interifn City Manager City Attorney: Exhibits: Application, Ad, List Expenditure Required: Amount Budgeted: Appropriation Required: SUMMARY STATEMENT M. Durr's regular member position will expire February 1" on the Planning & Zoning Commission. He requests to be considered for another term. No other applications have been received. RECOMMENDED ACTION Interview, unless waived, and submit nomination for the expired, regular member position with an expiration term of February 1, 2017. �m A�D D 14998 08 Ccy C/e Seba ?m�il ks Chan APPLICATION TO SERVE ON CITY BOARDlCOMMITTEE (All City Board and Committee Members Must be Residents of the City of Sebastian) NAME: Domenic F. Durr HOME ADDRESS: 542 Quarry Lane Sebastian, Fl 32958 HOME PHONE: 772 - 202 -0710 E -MAIL: ddomf @hotmail.com BUSINESS: N/A BUSINESS ADDRESS: N/A BUSINESS PHONE: N/A E -MAIL: N/A ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? HOW LONG? Yes 7 yrs DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? No DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? WHICH BOARDS /COMMITTEES? I am currently a Planning and Zoning Commissioner PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN ORDER OF PREFERENCE WITH FIRST CHOICE BEING #1: CHARTER REVIEW COMMITTEE (serves only 6 months every 5 years - meets next in 2011) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer) COMMUNITY REDEVELOPMENT FACADE, SIGN & LANDSCAPE GRANT SELECTION COMMITTEE CONSTRUCTION BOARD (permanent board - meets once a month)' HANDICAPPED SELF - EVALUATION COMMITTEE (permanent board — meets quarterty) _ _NATURAL RESOURCES BOARD (permanent board — meets once a month) _X _PLANNING AND ZONING COMMISSION (permanent board — meets twice a month)` POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarferfy)* PARKS & RECREATION ADVISORY COMMITTEE (permanent board— meets once a month) OTHER COMMITTEE (if applicable) (WRITE IN COMMITTEE NAME) *Filing of financial disclosure is required following appointment 32 of 46 a APPLICABLE EDUCATION AND /OR EXPERIENCE: (a brief resume is required) SEE ATTACHED RESUME HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? SEE ATTACHED RESUME LIST ANY ADDITIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE: SEE ATTACHED RESUME HAVE YOU EVER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE? No HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL TURPITUDE IN THIS OR ANY STATE? No WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED ABOVE? Yes I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I understand that any misrepresentation or omission of information requested in this application is cause for disqualification. I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2 -166 through 2 -173 (attached). Information relative to a specific board or committ is available if revues Applicant Signature Subscribed and sworn to before me this (_� day of noot 'Z4 , by �✓�r''�niC_ T . who is personally known tn_ me, or has produced ic, State Please 1wp- formlapplicat. rev. 712007 e, siO octoby ; ��o Offi ` of Sjt i • :°%ib aiu i� O as identification. 1225 Main Street, Sebastian, FL 32958 - (772) 589 -5330 33 of 46 APPLICATION TO SERVE ON CITY BOARD /COMMITTEE - ATTACHMENT QUESTION. HOW WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR? Ia *&IT6Ii1� I have over 10 years of experience in Landscape Architecture, which covers a broad area of site development. My professional experience has given me a complete understanding of the issues that can and may concern Planning and Zoning, Parks and Recreation, Natural Resources and Construction committees. Prior to moving to the City of Sebastian, I worked solely in the area of designing parks and recreation areas such as nature trails, open space utilization, and sport complexes; ranging from sports fields to skate parks. Since I moved to the City of Sebastian, I have gained significant knowledge of native Florida plant material, landscape and irrigation design, as well as attaining certification as a Florida Certified Horticulture Professional thru the FNGLA, in addition to understanding the issues of intelligent sustainable development, the positive impact of our parks and recreation areas, and the importance of our natural resources and responsible water usage. Therefore, I believe that my experience and knowledge would greatly benefit the Planning and Zoning Committee directly, as well as the Parks and Recreation, Natural Resources, and Construction committees. In closing, as a resident of the City of Sebastian, I am personally invested in the future of our city and would be honored to serve the community and its interests as a Planning and Zoning, Parks and Recreation, Natural Resources or Construction committee member. 34 of 46 DOMENIC F. DURR 542 Quarry Lane • Sebastian, FL 32958 • ddomf @hotmail.com • (772) 202 -0710 CERTIFIED DRAFTSMAN AND LANDSCAPE SPECIALIST SUMMARY OF QUALIFICATIONS • Certified Draftsman with Landscape Architecture, Site Development, and Irrigation Design experience, seeking a challenging new opportunity with professional development. • Effectively able to communicate complicated concepts in an understandable manner, matching the message to the audience. • Maximize resources to achieve customer satisfaction and increased productivity, meet deadlines and goals. Implement and coordinate both strategic and tactical plans to enhance performance. • Adept and experienced in problem solving and providing solutions. Excellent qualifications in leadership and interpersonal communications. • Proficient with Civil 3D2013, LandFX, Autoturn, Photoshop, and Illustrator as well as MS word, Excel, PowerPoint, Visio, Sketchup, Microstation and SiteOps. • Quick learner. Dedicated to accuracy and efficiency. • City of Sebastian Planning and Zoning Commission member PROFESSIONAL EXPERIENCE KIMLEY -HORN AND ASSOCIATES INC. February 2012 — Current CADD OPERATOR LEVEL 6 Vero Beach, FL • Interact with engineers; produce and develop civil engineering site development plans for permit and construction for large commercial projects. • Coordinate site and utility design with client, project managers and project engineers. As well as, coordinate project design with other disciplines such as environmental, roadway and landscape. • Complete and submit permit applications. • Create, modify and organize construction details. CREECH ENGINEERS INC. February 2010 — February 2012 CADD TECHNICIAN Melbourne, FL • Interacted with engineers; produced and developed civil site development plans and landscape and irrigation design construction documents per governing code requirements. Followed direction of the project manager for commercial projects. • Create templates and standard plan sheets • Create, modify and organize construction details • Manage printers and plotters; paper, toner and maintenance requests. 35 of 46 • Recommend and facilitate changes to CADD standards KIMLEY -HORN AND ASSOCIATES INC. July 2005 — February 2009 CADD OPERATOR LEVEL 5 Vero Beach, FL • Interacted with RLA and engineers; produced and developed landscape and irrigation design construction documents per governing code requirements. Followed direction of the project manager for commercial, roadway and municipal developments or enhancement projects. • Imported GIS /ArcView data into CADD for preliminary site analysis and conceptual site planning. • Prepared irrigation designs and plans for retro -fit of standard spray irrigation systems to drip irrigation systems. • Reviewed and resolved landscape and irrigation contractor's request for information and construction issues. • Reviewed landscape and irrigation cut sheets submitted by contractors for approvals and contractor bids for clients. • Performed site inspections of landscape and irrigation installations for quality, accuracy and operability. • Developed and implemented landscape and irrigation design standards for staff. • Orchestrated technical support to staff for software applications. PASHEK ASSOCIATES LTD December 1999 — July 2005 CADD /GIS TECH Pittsburgh, PA . • Worked closely with Principle Partners, Planners, Registered Landscape Architects and Landscape Designers to develop design and construction documents for site development. • Created and modified standard details, provided CADD support and service at all levels. • Imported GIS /ArcView data into CADD for preliminary site analysis and master plans for development projects. • Utilized GIS /ArcView software to develop planning maps-depicting local and regional community data such as existing and future land uses, and economic and social demographics. • Collaborated in development of marketing materials and graphics for planning meetings. • Provided computer assistance, in -house network management, daily data backups, set up workstations for new employees, and troubleshooting of minor problems. EDUCATION AND TRAINING ASSOCIATE DEGREE IN SPECIALIZED TECHNOLOGY - CADD Pittsburgh Technical Institute Pittsburgh, PA Emphasis in Building Construction, Mechanical, Electrical and Piping and Site Development. APPOINTMENTS • City of Sebastian Planning and Zoning Commission member 36 of 46 AFFILIATIONS • American Design and Drafting Association (ADDA) CERTIFICATIONS • Certified Drafter, ADDA PROFESSIONAL DEVELOPMENT • Rainbird Academy, Irrigation Training Classes; Landscape Drip Design, Advanced Irrigation Design, Landscape Irrigation Design, and Irrigation Pump Systems Training 37 of 46 HOME OF PELICAN ISLAND PRESS RELEASE The City of Sebastian is accepting applications for the following position on the Planning & Zoning Commission: Expired, Regular Member Position — Term to expire 2/1 /2017 Interested individuals must have resided in Sebastian one year prior to application. This is a volunteer position. In the event Council fills the position with an alternate member, Council may choose one of the applicants to fill the alternate position. Applications are available in the City Clerk's Office, City Hall, 1225 Main Street, Sebastian between the hours of 8:00 am and 4:30 pm or on www.cityofsebastian.org Applications will be accepted until January 15`h, 2014. 38 of 46 PLANNING & ZONING COMMISSION 3 -YEAR TERMS MEETS 1ST AND 3RD THURSDAY OF EACH MONTH - 7:00 P.M. MEMBER NAME AND APPOINTMENT CURRE TERMS ADDRESS HISTORY NT COMPLETED STATUS [MOST RECENT HISTORY FIRST] Larry Paul Took Hepler's expired Term to 1701 Sunset Lane regular member position expire Sebastian, FL 32958 12/14/11 11/1/2014 Pau1384(abellsouth. net 388 -0937 Rick Carter Took Cardinale's expired Term to 237 Main Street regular member position expire Sebastian, FL 32958 4/27/11 4/1/2014 focussys(aD-att.net 918 -4600 Took Durr's unexpired alt member position 2/9/11 Tahir (Bash) Qizilbash Took Paul's expired Term to 103 Barbara Court regular member position expire Sebastian, FL 32958 4/27/11 5/1/2014 Bash. pes(a)-gmail.com 581 -0775 Domenic Durr Took Srinivasan's expired Term to 542 Quarry Lane regular member position expire Sebastian, FL 32958 219/11 2/1/2014 ddomf(@hotmail.com Reappointed alt member (412) 381 -1701 1/26/11 Took Hepler's unexpired alternate member position 12/16/09 David Reyes Re-appointed 6/13/12 ppo i Terre to 458 Oak Street expire 6/1/2015 Sebastian, FL 32958 Took Simmons unexpired Jdr5347(d7att.net regular member position 453 -6157 3/1/11 Took Neuberger's unexpired alternate member position 7/14/10 39 of 46 Joel Roth — Vice Chair Re- appointed 4/24/13 Term to 1984 E. Lakeview Drive expire Sebastian, FL 32958 Re- appointed 5/12110 5/1/2016 joelroth(aD-msn.com 589 -6894 Took Buchanan's unexpired regular member position 1/27/10 Ed Dodd — Chair Reappointed 10/23/13 Term to 906 Fleming Street expire Sebastian, FL 32958 Reappointed 11/17/10 11/1/2016 eddodd cDaol.com 388 -5440 Took Allocco's unexpired regular member position 12/12/07 Alternate John McManus Took Dyer's expired Term to 1295 Sebastian Lakes alternate member position expire Drive 10/09/13 11/1/2016 Sebastian, FL 32958 Bmcmanus206c bellsouth .net 589 -0013 Alternate Louise Kautenburg Took Hennessey's Term to 973 Oswego Avenue unexpired alternate expire Sebastian, FL 32958 member position 3/14/12 1/1/2014 Louisek1(cD-juno.com 696 - 3716 School Board Member: Mrs. Dale Simchick Work address: 1990 2e Street, Vero Beach, FL 32960 772 -584 -9901 (School District mobile phone) Email: dal e. simchick Ca)indiandverschools.org Staff Liaison — Community Development Director - Joe Griffin Recording Secretary - Dorri Bosworth •. o� 40 of 46 Citv of Sebastian. Florida Subject: Update on Status of Capital Projects. Agenda No. 1014 - Al 6Z2- Approved for S bmittal by: j Department Origin: Administrative Service 1� Joe Griffin, Interi City Manager City Attorney: City Clerk: Date Submitted: January 14, 2014 For Agenda of. January 22, 2014 EXHIBITS: Capital Project Status Report as of 12/31/13 Approved Capital Improvement Program — Fiscal Year 2014 -19 EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: REQUIRED: N/A As Shown None SUMMARY With the City Manager transition, Staff feels it is important to update the City Council on the status of the outstanding capital projects that have been funded over the past several years. A complete schedule has been provided as of the end of this past month showing the projects that have been budgeted during the current year. They are divided as those that are essentially equipment purchases versus actively managed construction efforts. Also shown are projects on hold for various reasons and a couple of projects that have been recently completed. The key information provided on the schedule includes the year the project was initially funded; the budget and amount of funds remaining; the members of the management team chiefly responsible; and brief comments on the status of each one. In addition, a summary list of projects approved for the Capital Improvement Program for Fiscal Year 2014 -19 is being provided to show the large number of additional projects that will be forthcoming. RECOMMENDATION No action is required. However, Staff would appreciate any direction the City Council may want to offer regarding their view on projects that should be given priority. We also hope the City Council will keep in mind the conditions Staff has worked under for the past several years. We have been working with reductions in staffing and additional maintenance responsibilities, yet we have also given high priority to a number of time - consuming high - profile efforts (Collier Creek Canal, Powerline Road, Main Street Parking, Working Waterfront, CavCor Parking Design, 2011 Street Repaving Program, Hanger "A" Construction and a number of Park Improvements.) 41 of 46 CITY OF SEBASTIAN, FLORIDA CAPITAL PROJECT STATUS REPORT AS OF 12/31/2013 Project Year Project Expenditures Percent Purchase Funds Project Number Funded Description Budget To Date Expended Orders Remaining Manager Comments Equipment Purchases: A1223 FY 12 Bleacher Shields 50,000.00 2,804.19 5.61% - 47,195.81 McCarthy /Kinchen Working on obtaining price proposals. A1322 FY 13 Schumann Park Playground 25,000.00 - 0.00% - 25,000.00 McCarthy/Kinchen Bid approved 01/08/14, construction started. A1325 FY 13 Community Center Playground 25,000.00 22,615.01 90.46% 834.00 1,550.99 McCarthy /Kinchen Essentially completed. A1411 FY 14 Computer Overhaul 250,000.00 18,641.61 7.46% 16,632.10 214,726.29 Messersmith/Krueger Pending hire of new MIS position. A1412 FY 14 Diesel Fuel Tank 35,000.00 - 0.00% - 35,000.00 Schmidt/Converse Specifications being written. A1413 FY 14 Police Vehicles 218,000.00 512.00 0.23% 178,668.80 38,819.20 Schmidt/Morris One remaining vehicle to order. A1414 FY 14 Stormwater Equipment 63,000.00 - 0.00% 31,556.00 31,444.00 Schmidt/Walker Specifications being written. A1415 FY 14 Airport Equipment 150,000.00 - 0.00% - 150,000.00 Schmidt/Griffin Waiting for results of bid. Projects Being Actively Managed: C1123 FY 11 Bark Park Amenties 100,000.00 33,817.14 33.82% 12,529.93 53,652.93 Gerber/Kinchen Restroom under construction. C1125 FY 11 Riverview Park Irrigation Fountains 25,000.00 11,461.52 45.85% - 13,538.48 McCarthy/Kinchen Working on obtaining price proposals. C1601 FY 11 Stormwater Master Plan 60,000.00 58,000.00 96.67% 2,000.00 - Kinchen/Converse Engineer working on plans. C1132 FY 11 Gateway Enhancement 25,000.00 2,821.49 11.29% 17,550.00 4,628.51 Kinchen/Converse Signage has been ordered. A1231 FY 12 Presidential Streets 991,655.00 100,514.57 10.14% 16,537.50 874,602.93 Krueger/Griffin Construction bid awarded. A1320 FY 13 Fish House Improvements 325,000.00 - 0.00% - 325,000.00 Krueger /Griffin Grant awarded - working on design. A1351 FY 13 Main Street Access Road 1,591,163.00 79,009.52 4.97% 49,518.76 1,462,634.72 Krueger /Griffin Construction bid awarded. A1423 FY 14 Batting Cage/Dugouts 15,000.00 - 0.00% - 15,000.00 McCarthy /Kinchen Construction being scheduled. A1434 FY 14 Tulip Drive 351,000.00 - 0.00% 32,000.00 319,000.00 Krueger /Griffin Waiting for Grant award - working on design. A1432 FY 14 Sidewalk Construction 100,000.00 - 0.00% - 100,000.00 Kinchen/Converse Developing list. A1433 FY 14 Street Repaving 75,000.00 - 0.00% - 75,000.00 Kinchen/Converse Developing list. A1461 FY 14 Quarter Round 500,000.00 108,649.76 0.00% 131,350.24 260,000.00 Kinchen/Walker Under construction. A1452 FY 14 Pipe Sliplining 80,000.00 - 0.00% - 80,000.00 Krueger /Griffin Combining with Presidential Streets project. A1451 FY 14 Airport Hangar 875,000.00 - 0.00% - 875,000.00 Krueger /Griffin Discussion underway with potential tenant. Projects On Hold: A1222 FY 12 Blueway Signage 25,000.00 - 0.00% - 25,000.00 Kinchen/Converse Waiting on maps from advertising company. A1234 FY 12 Davis Street Sewer 150,000.00 5,463.00 3.64% - 144,537.00 Krueger /Griffin Pending County participation. A1311 FY 13 Old City Hall Windows 15,000.00 - 0.00% - 15,000.00 Reno /Converse Pending funding of subsequent Painting. A1421 FY 14 Mooring Fields 15,000.00 - 0.00% - 15,000.00 McCarthy /Converse Study received - no further activity. A1422 FY 14 Tennis Wall 50,000.00 - 0.00% - 50,000.00 McCarthy /Converse Being discussed by Parks & Recreation Board. A1431 FY 14 Barber Street Realignment 50,000.00 - 0.00% - 50,000.00 None assigned No activity. Projects Recently Completed: C0921 FY 09 Schumann Park Improvements 250,630.00 248,191.19 99.03% - 2,438.81 McCarthy /Kinchen Completed. A1330 FY 13 Barber Street Bridge Repairs 70,870.00 71,451.13 100.82% - (581.13) Kinchen /Converse Completed. 42 of 46 CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2014 -19 List of Protects FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 Totals General Government Computer Systems Overhaul 250,000 - - - - - 250,000 Computer Systems Upgrades - 86,000 60,000 60,000 60,000 60,000 326,000 Roof Repairs - 75,000 - - - - 75,000 Paint City Hall - 45,000 - - - - 45,000 Police Station Air Conditioner - - 30,000 - - - 30,000 FDLE Computer Firewall - 5,000 - 5,000 - 5,000 15,000 Diesel Fuel Tank 35,000 - - - - - 35,000 Police Department Police Vehicles and Equipment 218,000 286,000 285,000 290,000 286,000 395,000 1,760,000 i Police - Public Parking - 50,000 - - - - 50,000 Roads and Special Projects Public Works Equipment - 150,600 130,000 132,000 130,000 255,000 797,600 Sidewalk Repairs 25,000 25,000 25,000 - - - 75,000 I Sidewalk Construction 100,000 100,000 100,000 100,000 100,000 100,000 600,000 512 Median Landscaping - - - - - 500,000 500,000 Barber Street Bridge Repairs - - 500,000 - - - 500,000 + Street Repaving 75,000 75,000 75,000 100,000 100,000 100,000 525,000 I Tulip Drive 351,000 - - - - - 351.,000 Barber Street Realignment 50,000 500,000 - - - 550,000 Indian River Drive Light Poles 5,000 - - - - - 5,000 j Road Striping 10,000 - - - - - 10,000 Parks & Recreation Community Center Needs Analysis 10,000 - - - - - 10,000 Tennis Wall /Raquet Ball Court 50,000 - - - - - 50,000 Skate Park Rebuild - 125,000 - - - - 125,000 Equipment Building - 100,000 - - - - 100,000 Batting Cage /Dugouts 15,000 - - - - - 15,000 Baseball Field Lighting - - 300,000 - - - 300,000 Mooring Fields 15,000 - - - - - 15,000 Stormwater Stormwater Equipment 93,000 69,000 90,000 170,000 340,000 275,000 1,037,000 114 Swale Improvements 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 Pipe Sliplining 80,000 - 100,000 - - - 180,000 Stormwater Pond Installation - - - 500,000 - - 500,000 Road Crossings /Sideyard Pipes - 200,000 100,000 100,000 100,000 100,000 600,000 Bevan Ditch Piping - - - 750,000 - - 750,000 Cemetery Redo South Paved Roadway - - - - - 100,000 lo0,000 Scissor Lift Storage Building - 100,000 - - - - 100,000 Golf Course Golf Cart Fleet r 333,450 - - - 333,450 - 666,900 1 Rebuild Greens - 125,000 - - - - 125,000 8i Golf Course Equipment 15,000 40,000 - - - - 55,000 Airport Construct Hangar 875,000 650,000 - - - - 1,525,000 Airport Equipment 120,000 - - - - 120,000 Construct Access Road West - - - - 800,000 - 800,000 Totals 3,225,450 3,306,600 2,295,000 2,707,000 2,749,450 2,390,000 16,673,500 178 43 of 46 1 AGENDA TRANSMITTAL Subject: Proposed Resolution R -14 -01 Agenda No. 12 — A/ D Z3 2014 Funding Indian River Lagoon Department Origin: Department Head: Approved f r Submittal: Administrative Services: h-� Finance Director: City Attorney: Joseph Griffi , ICM City Clerk: Date Submitted: January 16, 2014 For Agenda of. January 22, 2014 Exhibits: Proposed Resolution R 14 -01 EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: BUDGETED: REQUIRED: N/A BACKGROUND At the direction of the Sebastian City Council, at their January 15, 2014 Workshop, this Resolution No. R -14 -01 strongly urges the State of Florida Legislature and Governor Scott to provide funding in 2014 to be designated to finding the sources of pollution and developing and implementing a viable plan for successfully restoring the health of the entire length of the Indian River Lagoon. REC0MIlVIENDED ACTION Move to adopt Resolution R 14 -01. 44 of 46 RESOLUTION NO. R -14 -01 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING STATE LEGISLATORS AND GOVERNOR SCOTT TO RECOGNIZE THE EXTREME IMPORTANCE OF THE FRAGILE INDIAN RIVER LAGOON, A DESIGNATED ESTUARY OF NATIONAL SIGNIFICANCE, TO THE ENTIRE STATE OF FLORIDA; REQUESTING THAT THE STATE RECOGNIZE THE NEED FOR IMMEDIATE ACTION TO ADDRESS THE HEALTH OF THE INDIAN RIVER LAGOON AND PROVIDE ADEQUATE FUNDING FOR TESTING TO FIND THE SOURCES OF POLLUTION AND CREATE METHODS TO RESTORE THE LAGOON'S HEALTH TO PREVENT ANY FURTHER LOSS OF DYING MARINE LIFE AND DEMISE OF ONE OF FLORIDA'S MOST TREASURED ECOSYSTEMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Indian River Lagoon is a 156 mile long estuary, designated as an Estuary of National Significance in April 1990 by the Department of Environmental Protection, and was once teeming with marine life, providing $3.7 billion to the coastal economy of the Treasure Coast region, and is a precious ecosystem for the entire State of Florida, bordering five Florida counties and 40% of Florida's coastline; and WHEREAS, in the past few years the Indian River Lagoon has lost hundreds of thousands of acres of seagrass beds, the foundation of its ecosystem, and marine life is dying in unprecedented numbers, including manatees, dolphins, sea turtles and birds, as well as oyster reefs and wetlands; and WHEREAS, stormwater and fresh water runoff carrying nutrients and effluent into the brackish lagoon are seen as the root cause of the pollution, though more testing is needed to find the answers; and WHEREAS, saving our Lagoon has become a rallying cry for the City of Sebastian and many other government and private groups which have come together at the municipal, county, and state level, including the Treasure Coast and Space Coast communities which border the Indian River Lagoon, in a united effort to work diligently to find causes and solutions; and WHEREAS; in 2013, State Legislators proposed $2M in funding for testing along the length of the Indian River to find the sources of pollution, and funding was vetoed by Governor Scott because the purpose, lagoon testing by Harbor Branch Oceanographic Institute scientists, was deemed by the Governor to lack statewide significance and would not provide a significant return for the investment; and WHEREAS, without needed funding provided at the state and federal levels, the local agencies and private organizations cannot move forward to find answers and it is time for all of us to take action to save our Indian River Lagoon for future generations before it is too late. 45 of 46 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA as follows: Section 1. The City Council of the City of Sebastian strongly urges the State of Florida Legislature and Governor Scott to provide funding in 2014 to be designated to finding the sources of the pollution and developing and implementing a viable plan for successfully restoring the health of the entire length of the Indian River Lagoon. Section 2. This Resolution shall take effect upon its adoption. The foregoing Resolution was moved for adoption by , seconded by , and upon, being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Jim Hill Council Member Jerome Adams Council Member Andrea Coy Council Member Richard Gillmor The Mayor thereupon declared this Resolution duly passed and adopted this 22nd day of January 2014. CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor ATTEST: Sally A. Maio, MMC City Clerk Approved as to Form and Content for Rel' ce by the City of Sebastian Only: Robert A. Ginsburg, City Attorney 46 of 46 2