HomeMy WebLinkAbout02032014BACAgendaSEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY — FEBRUARY 3, 2014
CITY HALL
1225 MAIN STREET
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Introduction of Members
5. Selection of Chairperson
6. Selection of Vice - Chairperson
7. Approval of Minutes:
a. Meeting of August 12, 2013
8. Review Fourth Quarterly Report — FY 2013
9. Review Budget Calendar and Discuss Next Meeting Date (Monday, March 3, 2014)
10. Adjourn
Agenda Attachments:
Minutes for Meeting of August 12, 2013
Fourth Quarterly Report — FY 2013
Budget Calendar
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Cm OF
SEBAS"rLAN
HOME OF PELICAN ISLAND
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
6:00 P.M. MONDAY — AUGUST 12, 2013
CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN
Chairman Herlihy called the meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL:
Present:
Ed Herlihy
Dionna Farmer
Gary O'Hara
Christine Vicars
Harry Marshall
Bruce Hoffman
Absent:
Tim Slaven (excused)
Also Present:
Debra Krueger, Administrative Services Director
Ken Killgore, Finance Director
Greg Witt, Deputy Police Chief
Jeanette Williams, Recording Secretary
4. Approval of Minutes:
a. Meeting of July 1, 2013
MOTION by Mr. Marshall and SECOND by Mr. Hoffman to approve the July 1,
2013 minutes passed with a voice vote of 6 -0.
5. Review of Third Quarterly Financial Report
The Finance Director said the report will be submitted to City Council; the
changes are noted in the exhibit to the resolution; the graphics indicate
expenditures and reserves are in line; the City is on schedule with the special
revenue and capital improvement projects; and because of our compliance with
our repayment obligations, Fitch has upgraded the City's rating on the
Stormwater Bonds.
In response to Ms. Farmer regarding the Fitch rating, the Finance Director
explained ratings indicate the City's risk factor and the upgraded AA rating, from
last year's AA -, is an improvement.
Citizens Budget Review Advisory Committee 2 August 12, 2013
6:26 pm
Mr. Hoffman asked the Finance Director if he expected the reserve funds for the
Golf Course and Airport to be negative at the end of the year. The Finance
Director replied if the unpaid accruals of sick and vacation time were funded,
there would not be enough cash.
Mr. Hoffman pointed out in the stormwater utility fund, the operating expense is
over $51,000, but there was none in the prior three years. The City Manager
said this is the first year they will show the electrical expense for the pumps, one
pump was replaced, and outside engineering assistance was needed to improve
the City's NPDES Stormwater Pollution Prevention Plan.
Mr. Hoffman asked if the 91 % was the end of the debt service fund. The Finance
Director confirmed that it was.
Chairman Herlihy congratulated the Finance Director for his expediency in
providing the report and the improved bond rating.
6. Budget Update by the City Manager
The City Manager said the two general fund pieces missing from his July 1St
presentation were employee health care and surplus monies for employees. He
noted the health care renewals have come in as staff predicted but there has not
been an agreement reached with the PBA and PEA. He offered to schedule
another meeting with them when the union negotiations are done or answer any
questions.
7. Board Review and Comments on Draft Proposed Budget
Mr. Hoffman asked what impact the working waterfront lawsuit will have on the
budget. The City Manager said that would not be known for quite a while; the
City did file a motion to dismiss; right now the City Attorney's budget would cover
the special counsel's expense; and if it does go bad, reserves will cover the
expense. He did not recommend any change to the budget for the lawsuit.
Ms. Farmer asked if the budget needs to be adjusted for the recommendation
made by the MIS Auditor. The City Manager said not at this time, there will be a
new position in the budget and then a better determination will be made on
hardware /software changes.
MOTION by Mr. Hoffman and SECOND by Mr. Marshall to accept the quarterly
report as presented passed with a voice vote of 6 -0.
8. Memorandum on Discussion During Council Budget Workshop — Ed Herlihy
Chair of Citizen's Budget Review Advisory Board
Chairman Herlihy went over his list included in the agenda packet. There was no
further interest in reducing the police car fleet.
Citizens Budget Review Advisory Committee 3
0
10.
11.
12.
By:
August 12, 2013
The City Manager said Council authorized half of a revenue sharing formula with
employees to improve benefits or wages noting the termination of furlough days
would be 70% of that formula and would only happen if furlough days ended this
fiscal year; however, at this point it is still under union negotiations. Mr. Hoffman
said if that is accepted, would there a corresponding reduction in overtime. The
City Manager explained police overtime will be reduced but because we were
conservative with the state shared revenue projections, wiggle room would be
available to cover the cost of ending furlough days but management still needs to
receive a written response from the PBA and PEA. Mr. Hoffman encouraged a
10% reduction in overtime.
The City Manager pointed out the mechanisms put into place to absorb the 4.2%
health care increase worked this year.
Chairman Herlihy said going forward property valuation will be about 3% which is
more than they expected.
Chairman Herlihy said the Golf Course was holding steady; the Airport is
continuing to grow and hopefully someone will open up some industrial jobs.
Mr. Hoffman asked if the Building Department accumulates a surplus, what will
happen to those funds. The City Manager said at the start of recession in 2006,
the City transferred $1.5M from the general fund to create a building fund,
reduced staff, brought over the business tax staff for stabilization and now should
pay back the general fund but at this point, the City needs to sit tight.
Committee Comments and Direction on Committee Report to the City Council
Chairman Herlihy asked if there was anything to recommend to Council. Mr.
Hoffman suggested they not kill the reserve fund.
Other Discussion /Questions by Committee Members
Chairman Herlihy reminded them that Council will have their first budget
workshop Monday, August 19"'.
Public Input — None.
Being no further business, Chairman Herlihy adjourned the Citizens Budget
Review Advisory meeting at 6:49 p.m.
Chairman Ed Herlihy
Date
aly (9
S[DASTIM
HOME OF PEUCAN ISLAND
City ®f Se
Subject: Resolution Accepting Quarterly Financial
Report and Adopting Necessary Amendments to
the Fiscal Year 2012 -13 Budget.
Approved for Submittal by:
Al Minner, City Manager
Florida
Agenda No.
Department Origin:
Administrative Services:
City Attorney:
City Clerk:
Date Submitted: November 27, 2013
For Agenda of December 11, 2013
Exhibits:
• Resolution No. R -13 -43
• Quarterly Financial Report for the Quarter Ended
SUMMARY
2013
Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the
City Council quarterly. A capital project status report, investment report and accomplishments are also
included.
In accordance with the Annual Budget Resolution, the City Manager has approved budget transfers
between accounts within Departments and made adjustments necessary to "implement programs,
projects and expenditures authorized by the City Council ". Thus, the City Manager's adjustments
included budget changes to reallocate funds to and from expenditure accounts and capital projects as
necessary during the quarter. There were also two changes that were presented to the City Council and
approved during the quarter. Finally, there were departments that exceeded budget due to uncontrollable
or unanticipated expenditures. All these adjustments are summarized in Exhibit "A" attached to the
Resolution.
Move to approve R- 13 -43.
RECOMMENDED ACTION
RESOLUTION NO. R -13 -43
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND
ENDING SEPTEMBER 30, 2013 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R -12 -29 on September 26, 2012
approving the City's 2012 -13 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -05 on March 27, 2013 documenting budget
changes during the quarter ending December 31, 2012; and
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -13 on June 26, 2013 documenting budget
changes during the quarter ending March 31, 2013; and
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -17 on August 28, 2013 documenting
budget changes during the quarter ending June 30, 2013; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months ended September 30,
2013 indicated an additional adjustment is required by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments
in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning
October 1, 2012 and ending September 30, 2013 be amended as necessary, a summary of such amendments
being attached hereto and more particularly identified as. Exhibit "A ", the revised appropriations, if any, are set
out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River
County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
was as follows:
Mayor Bob McPartlan
Vice -Mayor Jim Hill
Councilmember Andrea Coy
Councilmember Jerome Adams
Councilmember Richard Gillmor
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this I Ph day of December 2013.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R -13-43
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED SEPTEMBER 30, 2013
Changes Authorized by City Mani er:
Adjustment to close Road Paving, Indian River Drive Parking and Handicap Pier projects.
Transfer from other Stormwater Maintenance Division operating accounts to purchase mower, rather
than repair the old one at an estimated cost of $1,849,
Transfer from other Stormwater Maintenance Division operating accounts to purchase concrete saw.
Transfers between various accounts in MIS Division to do network audit, travel expenses and broadcast
expenses that exceeded amounts budgeted.
Transfer between City Clerk accounts to allow purchase of scanners needed for the records
management program.
Amounts
$ 87,986
$ 2,584
$ 1,200
$ 5,000
$ 1,800
Transfer between accounts in Parks and Recreation Division to cover the cost of repairs to the irrigation
systems. $
Transfers between Airport accounts to cover expenses that exceeded amounts budgeted. $
Transfers between accounts in the Administrative Services Division to cover expenses that exceeded
amounts budgeted. $
Adjust for insurance claims versus proceeds and asset sales versus auction fees. $
Transfers between accounts in the Cemetery Division to cover the cost of relocating the road at the
cemetery. $
Transfer from account allocated for maintenance of Fisherman's Landing for a dumpster. $
Transfers between accounts in the Cemetery Division to cover the cost of engineering work relating to
2,342
8,845
3,687
23,533
5,500
5,600
relocating the road at the cemetery.
$ 1,000
Transfers between Cemetery Division accounts to cover the cost of repairs to a mower.
$ 2,432
Transfer in City Clerk Division from Legal Ads account to cover Court Filing Fees.
$ 150
Transfer between maintenance accounts in the Airport Fund to correctly charge expenses.
$ 2,400
Transfer between various accounts in the Police Department to correctly charge expenses.
$ 6,050
Adjust budget to use Greer Donation funds to replace a sick K -9.
$ 3,975
Transfers between accounts in Economic Development Division to cover advertising cost.
$ 3,326
Adjustment to properly record receipt and disbursement of State Funds designated for the Police
Officers Pension Fund.
$ 145,961
Adjustment to close completed projects (Creative Playground; Multi -use Field Lighting and Volley Ball
Court Lighting.)
$ 61,342
Adjustment to close the Cav Corp Project in the DST Fund.
$ 491,845
Adjustment to close the Runway Markings project.
$ 5,531
Adjustment to close the FDI_E Firewall project.
$ 2,139
Adjustment to close the 2013 Quarter Round project.
$ 7,789
Changes Approved by City Council:
Adjust budget for Airport Drive East project to amounts authorized by the FAA.
$ 275,000
Adjust budget to bid amount on the Barber Street Bridge Guardrail Replacement project,
$ 7,040
Additional Changes Submitted for CitV Council Approval:
At year end, General Fund departments only expended 93.7% of the total budget but some departments
exceeded budget due to uncontrollable or unanticipated expenses. These included Administrative
Services short $7,000 due to leave payouts on a departing employee and drug testing and background
check expenditures; Police Department short $88,242 resulting from overtime caused by absences due
to work - related injuries and overages in the gas & oil accounts; and Planning Department short $14,295
due to expenditures on site plan reviews.
$ 109,537
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE OVERALL STATUS AT THE END OF THE 47f1 QUARTER IS GOOD. GENERAL FUND REVENUES AND EXPENDITURES ARE
IN LINE WITH EXPECTATIONS AND CASH RESERVES ARE AS EXPECTED. REVENUE COLLECTIONS AT THE GOLF COURSE
AND AIRPORT ARE CLOSE TO LAST FEAR. BUILDING FUND REVENUES ARE SUBSTANTIALLY EXCEEDING PRIOR YEARS.
GENERAL FUND
The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the current quarter to the end of the
prior fiscal year. Calculated Reserves balances increased by $467,2$7 over the year but may be adjusted when audited. The graph below and right
compares the 4'h quarter of the current year to the 41h quarter of the prior 2 years. Amounts Expended appear in line with prior years' and Revenues
increased to result in an increase in Reserves.
12,000,000
10,000,000 _
8,044000
8,004000
b,000,00p
$.000.000 i
oe
o-
Revenues Expended Reserves
9130!2012 9,584,994 9,785,285 5,002,171
9/30/2013 10,218,238 9,750,951 5,459,458
12,004000
10,000,000
a,a4a,o-oa
B4OOk,a00
4,440,000
2.400,080
Revsnues
€xpended
Reserves
■9rmllil
10,079,905
10,589,848
5,101,733
■9IM012
9,585,015
9,785,301
5,002,171
09139P2013
10218,238
9,750,951
5,459,458
The graph below and left shows collections through the 4'h quarter of the three main sources of General Fund Revenue and of those three as a total.
Those three sources and properly taxes are 68% of all budgeted revenue. About $161,000 of additional revenue above budget was received from those
three sources. The graph below and right shows the percentage of budgeted expenditures by department at the end of the 4'h quarter. In total, all
departments expended 97.3% of amounts budgeted.
97
91
G�
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
For the most part, Special Revenue Funds provide the monies needed for capital projects. The graph below and left shows collections through the 4th
quarter of the current year to the 4'h quarter of last year and shows the current annual budget and staffs projection for next year for Local Option Gas
Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. DST collections were above budget expectations. The graph below and right
shows the total amounts budgeted this year for capital projects, as compared to amounts spent through the end of the 4'h quarter. It reflects the large
unexpended amounts for the Main Street Access Road Grant, Fish House, Presidential Streets, and Davis Street.
Pagel of 2
2,500.000
2,000,000 !
1,500.000 - -
300,000 �"' 451 � -
0
ups jax Fees Be`' Sal" G�
G��F rya ,,,atec dFGaS e�4�,�
e�ri -���t tpqu QN
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
DEBT" SERVICE FUNDS AND LONG -TERM DEBT
The City's bonded debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tax Bonds ($4,600,000 outstanding, maturing
4141118) and the Stormwater Revenue Bonds ($3,215,000 outstanding, maturing 5101122). The City is working on refunding all these bonds with Bank
Notes. At 9130/13, the City also has a Bank Note for Street Repaving ($2,099,000 outstanding, maturing 12101/22) and a Bank Note for Golf Course
Equipment ($42,972 outstanding, maturing 12/06/15). A $299,050 Bank Note for Golf Carts was given on 11107113. The City is in compliance with
covenants and repayment requirements on all these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues, Expenses and Reserves at the end of the 4110 quarter to the end of the prior fiscal year. The
graph below and right compares Revenues, Expenses and Reserves for the 4'h quarter of the current year to the 41h quarter of the prior two years.
Reserves are net of liabilities for accrued leave and advance payment of fees (about $118,000).
1A00,000
1200.600 .
1,000,000 -
804,000
600.000
400,000 - -
204000
0 --
4200,000} Revenues Expended Resenres
9!302012' 1,364,042 1,360,797 {159,446]
91301013 1,284,696 1,398,198 (319,061)
1.500.W0
600,000 .
1,004,000
400,000
1,000,000
500.000
200.004
.
a
-
0
4500,000)
�
Expended Rasane8
200,000
Revenues
Expanded
Resmes
0
i9pOr2011
1,331,598
1,257.005
{132,6911
Revenues
Expended
091302012
1,354,942
1,380.797
(159,446)
1 07,940
(116,163)
139rjVM131
1,264.696
1,390.798
(319,0611
628,701
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 41h quarter to the end of the prior fiscal year. The graph
below and right compares the 0 quarter of the current year to the 4'h quarter of the prior two years. Reserves are net of liabilities for accrued leave
(about $57,000) but not long -tern advances from other Funds. The hangar project caused higher revenue and expended amounts for 2011.
1,046,490
500,060
600,OOD TIT
40/},000
200.000
(200.000) - -- - ---
Revenues Expended Reserves
413012012 678,771 6288,701 166,093)
4!3012613 794,490 848,024 (60.618}
1.200,600
600,000 .
400,000
1,000,000
200.004
800,000
000,000
-
0
400,000
�
Expended Rasane8
200,000
109+302011
405,010 463,718
460,806
0
■97302012
426,443 399,855
r200 .000)
Revenues
Expended
Reserves
710,960 423,100
119Cd02011
662.676
1 07,940
(116,163)
E41302012
678.771
628,701
(68,093)
1741MM13
794.498
809,024
(00,618)
BUILDING
The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 4'h quarter to the end of the prior fiscal
year. The graph below and right compares the 4'h quarter of the current year to the 4xh quarter of the prior two years. 41h quarter Revenues are higher than
received in the 4th quarter for several years due to increased activity. Reserves are net of liabilities for accrued leave and advance payment of business
taxes (about $98,000).
800 „000
600.000
400.000
MOW
0
Revenues Expanded Reserves
426.443 349,855 487,394
710,960 423,100 775,254
800.040
600,000 .
400,000
200.004
-
0
ROOMS
Expended Rasane8
109+302011
405,010 463,718
460,806
■97302012
426,443 399,855
487,394
OMCM13
710,960 423,100
775,254
Page 2 of 2
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/13
LOCAL OPTION GAS TAX
TAXES
2009/2010
2010/2011
2011/2012
201212013
2012/2013
2012/2013
INTERGVTL REVENUE
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
MISC. REVENUE
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GENERAL FUND REVENUE
0.00
0.00
0.00
- 14,500.00
- 14,500.00
100%
TAXES_
- 7,400,140.54
- 6,733,189.56
- 6,320,546.78
- 6,608,301.56
- 6,568,575.00
101%
LICENSES & PERMITS
- 32,982.00
- 23,645.50
- 22,430.50
- 45,499.50
- 28,950.00
157%
INTERGVTL REVENUE
- 1,997,119.26
- 2,002,031.90
- 2,078,685.56
- 2,215,443.45
- 2,065,661.00
107%
CHARGES FOR SERVICE
- 282,530.01
- 260,838.43
- 290,950.76
- 370,905.70
- 380,899.00
97%
FINES AND FORFEITS
- 71,415.06
- 80,653.18
- 52,307.38
- 60,189.17
- 70,500.00
85%
MISC. REVENUE
- 285,63126
- 242,820.70
- 227,378.04
- 352,499.75
- 310,314.00
114%
TRANSFERS IN
- 764,888.00
- 736,727.00
- 692,716.00
- 565,399.00
- 565,399.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 31,481.00
0%
GENERAL FUND REVENUES
- 10,834,708.13 - 10,079,906.27 - 9,685,015.02 - 10,218,238.13 - 10,021,779.00
102%
CITY COUNCIL
48,017.05
47,059.42
49,224.38
49,608.05
51,717.00
96%
CITY MANAGER
249,378.37
232,468.82
223,899.19
.228,375.27
233,387.00
98%
CITY CLERK
292,968.30
272,885.92
301,394.48
269,992.27
283,667.00
95%
LEGAL
104,585.93
98,712.39
94,718.34
95,774.86
102,360.00
94%
ADMINISTRATIVE SERVICES
489,025.12
481,050.21
478,043.38
485,361.87
485,561.00
100%
M.I.S. DIVISION
265,375.28
274,796.85
161,526.33
161,616.17
163,290.00
99%
TOTAL POLICE DEPARTMENT
4,968,164.04
5,073,183.87
4,515,750.62
4,435,260.97
4,435,934.00
100%
TOTAL PUBLIC WORKS
3,541,757.74
3,201,253.78
3,112,210.93
3,038,250.18
3,226,780.00
94%
GROWTH MANAGEMENT
410,050.32
349,387.54
237,574.77
235,652.38
237,665.00
99%
NON - DEPARTMENTAL
622,565.28
559,049.39
610,958.10
751,059.40
801,418.00
94%
GENERAL FUND EXPENDITURES
10,991,887.43
10,589,848.19
9,785,300.52
9,750,951.42
10,021,779.00
97%
LOCAL OPTION GAS TAX
TAXES
- 595,746.07
- 557,929.65
- 550,702.22
- 551,238.83
- 560,000.00
98%
INTERGVTL REVENUE
- 18,559.00
- 9,353.00
- 9,353.00
- 9,474.00
- 9,474.00
100%
MISC. REVENUE
- 2,453,442.45
- 9,624.53
- 2,301,061.35
-46.75
- 1,630.00
3%
TRANSFERS IN
0.00
0.00
0.00
- 14,500.00
- 14,500.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 166,096.00
0%
LOGT FUND REVENUES
- 3,067,747.52
- 576,907.18
- 2,861,116.57
- 575,259.58
- 751,700.00
77%
OPERATING EXPENSES
274,523.46
209,591.29
224,404.81
219,338.94
222,500.00
99%
DEBT SERVICE
1,256,960.39
264,463.23
2,330,741.99
243,199.81
243,076.00
100%
GRANTS AND AIDS
50,000.00
50,000.00
50,000.00
0.00
0.00
0%
TRANSFERS OUT
189,031.64
1,386,944.68
124,257.59
266,095.50
266,096.00
100%
TO FUND BALANCES
0.00
0.00
0.00
0.00
20,028.00
0%
LOGT FUND EXPENDITURES
1,770,515.49
1,910,999.20
2,729,404.39
728,634.25
751,700.00
97%
DISCRETIONARY SALES TAX
- 6,835.50 •
- 9,418.61
- 13,440.27
- 7,511.61
- 3,064.00
245%
TAXES
- 2,328,150.17
- 2,358,675.83
- 2,464,240.07
- 2,587,903.75
- 2,414,900.00
107%
MISC. REVENUE
- 25,315.91
- 5,377.34
- 27,165.54
- 26,111.19
- 21,975.00
119%
TRANSFERS IN
- 559,446.57
- 1,188.00
0.00
0.00
0.00
0%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
58,196.00
0%
DST FUND REVENUES
- 2,912,912.65
- 2,365,241.17
- 2,491,405.61
- 2,614,014.94
- 2,378,679.00
110%
TRANSFERS OUT
2,492,641.90
2,120,894.54
2,099,275.43
1,921,864.28
2,378,679.00
57%
DST FUND EXPENDITURES
2,492,641.90
2,120,894.54
2,099,275.43
1,921,864.28
2,378,679.00
81%
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
- 6,835.50 •
- 9,418.61
- 13,440.27
- 7,511.61
- 3,064.00
245%
TRANSFERS IN
- 429,730.02
- 297,619.74
- 255,068.85
- 266,323.21
- 264,809.00
101%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 192,167.00
0%
RRD REVENUES
- 436,565.52
- 307,038.35
- 268,509:12
- 273,834.82
- 460,040.00
60%
OPERATING EXPENSES
113,981.62
98,494.08
108,065.02
104,472.40
108,540.00
96%
CAPITAL OUTLAY
539,543.58
0.00
0.00
6,562.18
5,500.00
119%
GRANTS AND AIDS
15,369.60
78,424.05
32,902.81
20,583.00
36,000.00
57%
TRANSFERS OUT
69,718.18
356,899.45
104,457.84
66,175.09
310,000.00
21%
RRD EXPENDITURES
738,612.98
533,817.58
245,425.67
197,792.67
460,040.00
43%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/13
RECREATION IMPACT FEE FUND
200912010
201012011
201112012
201212013
2012/2013
201212013
MISC. REVENUE
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
FROM FUND BALANCES
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
PARKING IN LIEU OF FUND
- 38,131.17
- 49,471.78
- 62,888.89
- 169,869.04
- 281,958.00
60%
MISC. REVENUE
0.00
- 12,631.70
- 13,833.40
- 13,972.08
- 13,850.00
101%
FROM FUND BALANCES
0.00
0.00
0.00
'0.00
- 26,482.00
0%
PARKING IN LIEU OF REVENUES
0.00
- 12,631.70
- 13,833.40
- 13,972.08
- 40,332.00
35%
TO FUND BALANCES
0.00
0.00
0.00
0.00
40,332.00
0%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
0.00
0.00
40,332.00
0%
RECREATION IMPACT FEE FUND
MISC. REVENUE
- 38,131.17
- 49,471.78
- 62,888.89
- 169,869.04
- 41,535.00
409%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 240,423.00
0%
RECREATION IMPACT FEE REVENUES
- 38,131.17
- 49,471.78
- 62,888.89
- 169,869.04
- 281,958.00
60%
OPERATING EXPENSES
0.00
0.00
0.00
2,430.00
0.00
0%
CAPITAL OUTLAY
0.00.
5,117.54
0.00
5,522.91
0.00
0%
TRANSFERS OUT
19,298.85
302,478.22
217,854.15
306,210.69
281,958.00
109%
RECREATION IMPACT FEE EXPENDITURES
19,298.85
307,595.76
217,854.15
314,163.60
281,958.00
111%
STORMWATER UTILITY FUND
MISC. REVENUE
- 870,750.41
- 816,412.38
- 813,004.25
- 1,007,220.94
- 1,006,957.00
100%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 45,096.00
0%
STORMWATER UTILITY FUND REVENUES
- 870,750.41
- 816,412.38
- 813,004.25
- 1,007,220.94
- 1,052,053.00
96%
OPERATING EXPENSES
96.52
103.72
8,348.18
72,980.87
45,100.00
162%
TRANSFERS OUT
1,057,207.91
954,995.58
1,087,257.29
1,007,374.83
1,006,953.00
100%
STORMWATER UTILITY EXPENDITURES
1,057,304.43
955,099.30
1,095,605.47
1,080,355.70
1,052,053.00
103%
LAW ENFORCE FORFEITURE FUND
FINES AND FORFEITS
- 19,533.00
- 880.00
- 5,268.37
0.00
- 8,000.00
0%
MISC. REVENUE
- 6,016.30
-26.09
- 9,290.94
- 492.82
- 2,125.00
23%
LAW ENFORCE FORFEITURE REVENUES
- 25,549.30
- 906.09
- 14,559.31
- 492.82
- 10,125.00
5%
OPERATING EXPENSES
6,014.52
1,599.96
12,238.98
1,219.00
0.00
0%
CAPITAL OUTLAY
0.00
5,881.00
0.00
0.00
0.00
0%
GRANTSANDAIDS
0.00
0.00
0.00
500.00
0.00
0%
TO FUND BALANCES
0.00
0.00
0.00
0.00
10,125.00
0%
LAW ENFORCE FORFEITURE EXPENDITURES
6,014.52
7,480.96
12,238.98
1,719.00
10,125.00
17%
DST 2003 DEBT SERVICE FUND
MISC. REVENUE
- 7,037.96
- 5,746.86
- 4,994.51
- 4,817.66
- 22,365.00
22%
TRANSFERS IN
- 1,162,586.37
- 1,015,787.40
- 1,016,206.15
- 1,012,795.20
- 994,621.00
102%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 1,137.00
0%
DST 2003 REVENUES
- 1,169,624.33
- 1,021,534.26 - 1,021,200.66
- 1,017,612.86
- 1,018,123.00
100%
OPERATING EXPENSES
675.00
675.00
300.00
675.00
300.00
225%
DEBT SERVICE
1,023,787.51
1,018,936.76
1,022,066.76
1,017,481.76
1,017,823.00
100%
DST 2003 EXPENDITURES
1,024,462.51
1,019,611.76
1,022,366.76
1,018,156.76
1,018,123.00
100%
STORMWATER 2003 DEBT SERVICE FUND
MISC. REVENUE
- 454.04
- 127.93
- 174.45
- 617.68
- 1,056.00
58%
TRANSFERS IN
- 476,221.03
- 440,018.07
- 439,673.91
- 439,829.63
- 439,408.00
100%
STORMWATER DEBT FUND REVENUES
- 476,675.07
- 440,146.00
- 439,848.36
- 440,447.31
- 440,464.00
100%
DEBT SERVICE
438,360.00
440,077.00
440,289.50
439,089.50
439,048.00
100%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,416.00
0%
STORMWATER DEBT FUND EXPENDITURES
438,360.00
440,077.00
440,289.50
439,089.50
440,464.00
100%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 9/30/13
AIRPORT
2009/2010
2010/2011
2011/2012
2012/2013
2012/2013
2012/2013
CHARGES FOR SERVICE
4TH QTR
4TH QTR
4TH QTR
4TH QTR
ANNUAL
PERCENT
MISC. REVENUE
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GOLF COURSE FUND
- 10,520.13
0.00
0.00
0.00
0.00
0%
CHARGES FOR SERVICE
- 1,263,859.73
- 1,298,369.63
- 1,310,963.72
- 1,224,340.82
- 1,357,775.00
90%
MISC. REVENUE
- 43,772.10
- 33,226.20
- 43,078.21
- 40,354.99
- 91,396.00
44%
TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
0%
GOLF COURSE FUND REVENUES
- 1,307,631.83
- 1,331,595.83 - 1,354,041.93
- 1,264,695.81
- 1,449,171.00
87%
PERSONAL SERVICES
256,724.05
222,571.43
210,704.14
218,035.06
218,529:00
100%
OPERATING EXPENSES
384,966.34
393,931.51
425,761.59
417,862.12
345,669.00
121%
CAPITAL OUTLAY
0.00
0.00
0.00
- 104,189.99
0.00
0%
DEBT SERVICE
21,699.64
0.00
0.00
0.00
0.00
0%
TRANSFERS OUT
0.00
0.00
39,002.07
60,661.24
65,000.00
93%
TO FUND BALANCES
0.00
0.00
0.00
0.00
9,400.00
0%
TOTAL ADMINISTRATION EXPENSES
663,390.03
616,502.94
675,467.80
592,368.43
638,598.00
93%
OPERATING EXPENSES
539,986.12
549,689.42
568,243.04
566,091.25
583,185.00
97%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
65,476.00
0%
DEBT SERVICE
0.00
0.00
0.00
2,173.88
15,638.00
14%
TOTAL MAINTENANCE EXPENSES
539,986.12
549,689.42
568,243.04
568,265.13
664,299.00
86%
PERSONAL SERVICES
76,380.84
74,709.37
73,423.81
70,043.25
77,089.00
91%
OPERATING EXPENSES
64,258.26
63,540.90
63,661.95
64,921.66
69,185.00
94%
CAPITAL OUTLAY
0.00
0.00
0.00
103,200.00
0.00
0%
TOTAL CARTS EXPENSES
140,639.10
138,250.27
137,085.76
238,164.91
146,274.00
163%
TOTAL GOLF COURSE EXPENSES
1,344,015.25
1,304,442.63
1,380,796.60
1,398,798.47
1,449,171.00
97%
AIRPORT
CHARGES FOR SERVICE
- 19,113.23
- 16,924.03
- 17,205.46
- 9,643.33
- 25,000.00
39%
MISC. REVENUE
- 379,847.21
- 372,837.16
- 422,505.93
- 427,980.26
- 413,319.00
104%
TRANSFERS IN
- 10,520.13
0.00
0.00
0.00
0.00
0%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 7,309.00
0%
AIRPORT REVENUES
- 409,480.57
- 389,761.19
- 439,711.39
- 437,623.59
- 445,628.00
98%
PERSONAL SERVICES
233,677.06
229,190.22
208,175.24
170,203.00
176,456.00
96%
OPERATING EXPENSES
559,635.34
573,388.93
884,199.66
613,371.84
229,779.00
267%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
2,818.00
0%
DEBT SERVICE
8,550.00
8,550.00
16,575.00
16,575.00
16,575.00
100%
TRANSFERS OUT
9,001.13
290,000.00
0.00
0.00
0.00
0%
TOTAL ADMINISTRATION EXPENSES
810,863.53
1,101,129.15
1,108,949.90
800,149.84
425,628.00
188%
OPERATING EXPENSES
0.00
0.00
0.00
19,928.72
20,000.00
TOTAL ECONOMIC DEVELOPMENT EXPENSES
0.00
0.00
0.00
19,928.72
20,000.00
100%
TOTAL AIRPORT EXPENSE
810,863.53
1,101,129.15
1,108,949.90
820,078.56
445,628.00
184%
BUILDING DEPARTMENT FUND
LICENSES & PERMITS
- 342,200.18
- 390,851.59
- 407,721.98
- 688,656.16
- 406,150.00
170%
CHARGES FOR SERVICE
- 2,945.41
- 4,573.21
- 5,124.83
- 12,831.83
- 6,300.00
204%
FINES AND FORFEITS
- 10,755.26
- 4,954.18
- 5,738.00
- 4,037.36
- 5,500.00
73%
MISC. REVENUE
- 14,386.87
- 4,996.30
- 7,633.19
- 5,434.43
- 3,600.00
151%
BUILDING DEPARTMENT REVENUES
- 370,287.72
- 405,375.28
- 426,218.00
- 710,959.78
- 421,550.00
169%
PERSONAL SERVICES
375,457.97
366,796.39
311,877.46
334,686.08
319,884.00
105%
OPERATING EXPENSES
121,342.19
103,975.63
87,977.29
88,413.72
91,116.00
97%
TO FUND BALANCES
0.00
0.00
0.00
0.00
10,550.00
0%
BUILDING DEPARTMENT EXPENSES
496,800.16
470,772.02
399,854.75
423,099.80
421,550.00
100%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 9/30/13
2009/2010 2010/2011 2011/2012 2012/2013 2012/2013 2012/2013
4TH QTR 4TH QTR 4TH QTR 4TH QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
CITY COUNCIL
671,784.95
649,180.00
669,549.43
635,683.87
647,191.00
98%
PERSONAL SERVICES
22,413.42
22,746.84
22,745.64
22,723.76
22,745.00
100%
OPERATING EXPENSES
24,819.73
24,312.58
26,478.74
26,884.29
28,972.00
93%
CAPITAL OUTLAY
783.90
0.00
0.00
0.00
0.00
0%
TOTAL
48,017.05
47,059.42
49,224.38
49,608.05
51,717.00
96%
CITY MANAGER
PERSONAL SERVICES 243,715.74 229,006.77 220,243.59 224,306.41 229,837.00 98%
OPERATING EXPENSES 5,662.63 3,462.05 3,655.60 4,068.86 3,550.00 0%
TOTAL 249,378.37 232,468.82 223,899.19 228,375.27 233,387.00 98%
CITY CLERK
671,784.95
649,180.00
669,549.43
635,683.87
647,191.00
98%
PERSONAL SERVICES
240,519.04
242,477.77
247,926.74
229,172.94
239,982.00
95%
OPERATING EXPENSES
52,449.26
30,408.15
53,467.74.
36,816.29
39,635.00
93%
CAPITAL OUTLAY
0.00
0.00
0.00
4,003.04
4,050.00
0%
TOTAL
292,968.30
272,885.92
301,394.48
269,992.27
283,667.00
95%
LEGAL
OPERATING EXPENSES 104,585.93 98,712.39 94,718.34 95,774.86 102,360.00 94%
TOTAL 104,585.93 98,712.39 94,718.34 95,774.86 102,360.00 94%
ADMINISTRATIVE SERVICES
PERSONAL SERVICES 401,668.22 398,533.68 399,962.37 400,429.11 400,923.00 100%
OPERATING EXPENSES 87,356.90 82,516.53 78,081.01 84,932.76 84,638.00 100%
TOTAL 489,025.12 481,050.21 478,043.38 485,361.87 485,561.00 100%
M.I.S. DIVISION
671,784.95
649,180.00
669,549.43
635,683.87
647,191.00
98%
PERSONAL SERVICES
203,324.56
231,289.93
117,621.31
114,081.27
115,455.00
99%
OPERATING EXPENSES
44,833.28
43,142.30
38,642.02
47,534.90
42,599.00
112%
CAPITAL OUTLAY
17,217.44
364.62
5,263.00
0.00
5,236.00
0%
TOTAL
265,375.28
274,796.85
161,526.33
161,616.17
163,290.00
99%
POLICE ADMINISTRATION
PERSONAL SERVICES
671,784.95
649,180.00
669,549.43
635,683.87
647,191.00
98%
OPERATING EXPENSES
107,639.47
112,909.42
100,981.09
89,335.18
107,610.00
83%
CAPITAL OUTLAY
2,531.36
9,000.00
0.00
7,500.00
0.00
0%
TOTAL
781,955.78
771,089.42
770,530.52
732,519.05
754,801.00
97%
POLICE PATROL
PERSONAL SERVICES
2,319,598.54
2,395,857.77
2,185,020.98
2,183,233.99
2,103,973.00
104%
OPERATING EXPENSES
183,270.02
224,204.55
220,863.50
229,517.47
194,667.00
118%
CAPITAL OUTLAY
31,731.03
31,924.80
812.00
4,483.00
0.00
0%
TOTAL
2,534,599.59
2,651,987.12
2,406,696.48
2,417,234.46
2,298,640.00
105%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES 111,852.04 139,837.52 142,209.76 139,892.30 143,719.00 97%
OPERATING EXPENSES 21,107.69 19,487.82 23,155.45 22,917.22 20,680.00 0%
TOTAL 132,959.73 159,325.34 165,365.21 162,809.52 164,399.00 99%
POLICE INVESTIGATIONS
PERSONAL SERVICES
954,641.34
912,572.67
598,853.96
549,229.56
580,024.00
95%
OPERATING EXPENSES
86,482.70
89,177.91
99,773.43
100,748.36
98,716.00
102%
CAPITAL OUTLAY
1,770.00
3,152.56
1,380.95
0.00
0.00
0%
TOTAL
1,042,894.04
1,004,903.14
700,008.34
649,977.92
678,740.00
96%
POLICE COMMUNICATIONS
PERSONAL SERVICES
473,306.69
479,978.76
464,406.20
464,848.47
533,019.00
87%
OPERATING EXPENSES
2,448.21
5,900.09
6,748.23
7,871.55
6,335.00
124%
CAPITAL OUTLAY
0.00
0.00
1,995.64
0.00
0.00
0%
TOTAL
475;754.90
485,878.85
473,150.07
472,720.02
539,354.00
88%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 9/30/13
2009/2010 2010/2011 201112012 2012/2013 2012/2013 201212013
4TH QTR 4TH QTR 4TH QTR 4TH QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
ROADS AND DRAINAGE
PERSONAL SERVICES.
758,643.68
673,723.75
623,761.21
617,722.51
621,687.00
99%
OPERATING EXPENSES
123,464.63
113,982.59
113,357.38
111,451.84
103,233.00
108%
CAPITAL OUTLAY
32,281.30
1,665.00
0.00
38,579.25
39,000.00
0%
TOTAL
914,389.61
789,371.34
737,118.59
767,753.60
763,920.00
101%
STORMWATER UTILITY DIVISION
PERSONAL SERVICES
596,385.80
536,239.85
456,842.44
469,592.91
494,457.00
95%
OPERATING EXPENSES
457,621.65
489,067.09
465,276.39
331,059.18
402,106.00
82%
CAPITAL OUTLAY
1,571.89
0.00
1,185.00
3,782.82
4,984 00
0%
TOTAL
1,055,579.34
1,025,306.94
923,303.83
804,434.91
901,547.00
89%
FLEET MAINTENANCE
115,018.94
110,977.18
140,720.38
129,976.23
137,847.00
94%
PERSONAL SERVICES
163,772.52
116,266.61
174,211.05
181,492.67
182,300.00
100%
OPERATING EXPENSES
34,904.02
26,550.60
19,555.20
17,640.89
20,537.00
86%
CAPITAL OUTLAY
12,000.00
0.00
1,005.75
3,929.00
3,929.00
0%
TOTAL
210,676.54
142,817.21
194,772.00
203,062 56
206,766.00
98%
FACILITIES MAINTENANCE
PERSONAL SERVICES
115,018.94
110,977.18
140,720.38
129,976.23
137,847.00
94%
OPERATING EXPENSES
120,306.60
113,192.38
105,539.51
105,835.02
110,331.00
96%
CAPITAL OUTLAY
0.00
0.00
2,414.00
18,161 80
44,445.00
0%
TOTAL
235,325.54
224,169.56
248,673.89
253,973.05
292,623.00
87%
PARKS /RECREATION
122,322.12
85,696.77
87,376.57
107,068.99
106,424.00
101%
PERSONAL SERVICES
747,688.44
677,068.36
650,016.92
617,928.86
652,045.00
95%
OPERATING EXPENSES
230,092.11
226,768.10
226,488.21
227,422.97
245,683.00
93%
CAPITAL OUTLAY
5,419.42
11,438.88
12,128.88
19,190.32
17,000.00
0%
TOTAL
983,199.97
915,275.34
888,634.01
864,542.15
914,728.00
95%
CEMETERY
PERSONAL SERVICES
122,322.12
85,696.77
87,376.57
107,068.99
106,424.00
101%
OPERATING EXPENSES
20,264.62
18,616.62
23,532.05
37,414.92
40,772.00
92%
CAPITAL OUTLAY
0.00
0.00
8,799.99
0.00
0.00
0%
TOTAL
142,586.74
104,313.39
119,708.61
144,483.91
147,196.00
98%
GROWTH MANAGEMENT
PERSONAL SERVICES 368,225.57 311,677.88 223,308.25 200,069.38 202,670.00 99%
OPERATING EXPENSES 41,824.75 37,709.66 14,266.52 35,583 00 34,995.00 102%
TOTAL 410,050.32 349,387.54 237,574.77 235,652.38 237,665.00 99%
NON - DEPARTMENTAL
PERSONAL SERVICES
20,039.64
31,163.26
105,610.10
134,451.31
210,981.00
64%
OPERATING EXPENSES
602,525.64
527,886.13
501,934.55
552,329.12
526,876.00
105%
GRANTS AND AIDS
0.00
0.00
3,413.45
717.97
0.00
0%
TRANSFERS OUT
0.00
0.00
0.00
63,561.00
63,561.00
100%
TOTAL
622,565.28
559,049.39
610,958.10
751,059.40
801,418.00
94%
TOTALGENERALFUND
PERSONAL SERVICES
8,534,921.25
8,244,295.37
7,530,386.90
7,421,904.54
7,625,279.00
97%
OPERATING EXPENSES
2,351,659.84
2,288,006.96
2,216,514.96
2,165,138.68
2,214,295.00
98%
CAPITAL OUTLAY
105,306.34
57,545.86
34,985.21
99,629.23
118,644.00
84%
GRANTS AND AIDS
0.00
0.00
3,413.45
717.97
0.00
0%
TRANSFERS OUT
0.00
0.00
0.00
63,561 00
63,561.00
100%
TOTAL GENERAL FUND
10,991,887.43
10,589,848.19
9,785,300.52
9,750,951.42
10,021,779.00
97%
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT
QUARTER ENDING 9/30/2013
FUND 310 GENERAL CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Bud et
To Date
Expended Encumbrances
Remaining
A1310
Police Vehicle Replacement (CLOSED)
56,723
56,723
100.00% -
-
A1311
Old City Hall Windows
15,000
-
0.00% -
15,000
A1312
FDLE Firewall (CLOSED)
2,861
2,861
100.00% -
-
A1313
Diesel Fuel Tanks (CLOSED)
-
-
0.00% -
-
A1314
Stormwater Equipment (CLOSED)
216,297
216,297
100.00% -
-
A1315
Wheeled Excavator (CLOSED)
202,173
202,173
100.00% -
-
25,000
A1223
493,054
478,054
96.96% -
15,000
FUND 320 CAPITAL IMPROVEMENT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C0921
Schumann Park Improvements
254,460
247,175
97.14%
-
7,285
C1123
Bark Park Amenties
100,000
15,407
15.41%
8,200
76,393
C1124
Lift Station - Riverview Park (CLOSED)
100,587
100,587
100.00%
-
-
C 1125
Riverview Park Irrigation Fountains
25,000
9,912
39.65%
-
15,088
A1222
Blueway Signage
25,000
-
0.00%
-
25,000
A1223
Bleacher Shields
50,000
2,804
5.61%
-
47,196
A1224
Creative Playground (CLOSED)
106,185
106,185
100.00%
-
-
A1225
Handicapp Pier (CLOSED)
3,300
3,300
100.00%
-
-
A1320
Fish House Improvements
325,000
-
0.00%
-
325,000
A1322
Schumann Park Playground
25,000
-
0.00%
-
25,000
A1323
Volley Ball Court Lighting (RVP) (CLOSED)
9,093
9,093
100.00%
-
-
A1324
Multi -use Field Lighting (BBSC) (CLOSED)
158,380
158,380
100.00%
-
-
A1325
Community Center Playground
25,000
20,957
83.83%
834
3,209
1,207,004
673,798
55.82%
9,999
523,207
FUND 330 TRANSPORTATION CAPITAL PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C1126
Presidental Streets
473,500
41,579
8.78%
-
431,921
C1132
Gateway Enhancement
25,000
2,821
11.29%
17,550
4,629
P0001
Road Paving (CLOSED)
354,711
354,711
100.00%
-
-
A1231
Cav Corp Enhancements
333,155
55,373
16.62%
-
277,782
A1233
Indian River Drive Parking (CLOSED)
57,618
57,618
100.00%
-
0
A1234
Davis Street Sewer
150,000
5,463
3.64%
-
144,537
A1330
Barber Street Bridge Repairs
67,040
8,773
13.09%
58,267
0
1,461,024
526,338
36.03%
75,817
858,868
FUND 363 STORMWATER IMPROVEMENT FUND
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
P0004
1/4 Round Swale Rehab (CLOSED)
459,711
459,711
100.00%
-
(0)
C1601
Stormwater Master Plan
60,000
58,000
96.67%
2,000
-
519,711
517,711
1.00
2,000
(0)
FUND 455 AIRPORT PROJECTS
Project
Project
Expenditures
Percent
Funds
Number
Description
Budget
To Date
Expended
Encumbrances
Remaining
C1152
Install Security Cameras (CLOSED)
42,465.49
42,465.49
1.00%
-
-
A1251
Airport, Survey, Marking & Apron Rehab (CLOSED)
161,424.17
161,424.17
1.00%
-
-
A1351
Main Street Access Road
1,475,000.00
75,467.11
5.12%
49,518.76
1,350,014.13
1,678,890
279,357
2.05
49,519
1,350,014
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
SEPTEMBER 30, 2013
As of September 30, 2013, the total of the City's cash and investments were $11,751,661.21. Of this,
$8,173,093.43 was held in an interest bearing checking account at Seacoast National Bank and
$3,578,567.78 was invested with the State Board of Administration. The City did not purchase any new
securities during the quarter and does not currently hold any investments government securities. At this
time, the obtainable yields for maturities less than three years are less than the yield received on our
checking account, which is .30% over the 13 week Treasury Bill rate. The State Board rate has been in a
range of about .20 %.
SEACOAST NATIONAL BANK
General Fund + Performance Deposits
Discretionary Sales Tax Fund
Riverfront Redevelopment Fund
Parking In- Lieu -Of Fund
Recreation Impact Fee Fund
Law Enforcement Forfeiture Fund
Golf Course Projects Fund
Building Department Fund
Cemetery Trust Fund
Total SBA Balance
$ 1,800,128.71
CURRENT
853,494.34
CASH BALANCE ALLOCATION
BALANCE
PERCENT
General Fund
$ 3,259,509.38
39.88%
Local Option Gas Tax
(7,142.20)
- 0.09%
Discretionary Sales Tax
1,277,361.48
15.63%
Redvelopment CRA
462,241.42
5.66%
Recreation Impact Fee
534,658.08
6.54%
Stormwater Fee
84,720.27
1.04%
Law Enforcement Trust
7,622.11
0.09%
DST Bond Fund
1,536,271.01
18.80%
Stormwater Bond Fund
183,464.95
2.24%
Capital Projects
-
0.00%
Capital Improvements
(37,559.01)
- 0.46%
Stormwater Projects
31,872.40
0.39%
Golf Course Operations
(171,786.60)
- 2.10%
Airport Operations
7,959.38
0.10%
Airport Projects
(52,526.10)
- 0.64%
Building Department
530,098.60
6.49%
Cemetery Trust Fund
514,398.26
6.29%
Performance Deposits
11,930.00
0.15%
Total Bank Balance
S 8,173,093.43
100.00%
STATE BOARD OF ADMINISTRATION
(SBA)
CURRENT
INVESTMENT ALLOCATION
BALANCE
PERCENT
General Fund + Performance Deposits
Discretionary Sales Tax Fund
Riverfront Redevelopment Fund
Parking In- Lieu -Of Fund
Recreation Impact Fee Fund
Law Enforcement Forfeiture Fund
Golf Course Projects Fund
Building Department Fund
Cemetery Trust Fund
Total SBA Balance
$ 1,800,128.71
50.30%
853,494.34
23.85 %
100,673.65
2.81%
40,313.08
1.13%
16,465.93
0.46%
59,716.71
1.67%
86,339.64
2.41%
366,090.29
10.23%
255,345.43
7.14%
S 3,578,567.78
100.00%
Memorandum
To: Mayor and City Council
Thru: Al Minner, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: November 27, 2013
Re: 4"' Quarter Accomplishments Fiscal Year 2013
Enclosed please find the 4"' Quarter Accomplishments for City Departments as assembled and edited by the Administrative for
the three months ended September 30, 2013.
CITY CLERK
_Le_ gislative Support Matters
• Scanned and prepared agenda packets for email to Council, press, etc. and delivery by volunteers
• Attended /recorded six Regular City Council meetings; one workshop; one special meeting — attended meetings for a
total of 13 hours
• Completed follow -up of approved Council matters — letters, emails, scanning to LF, indexing
• 17 resolutions; one CRA resolution adopted
• Six ordinances adopted; one passed on first reading; one failed
• Recorded two ordinances and one resolution with Clerk of Court
• Seven proclamations prepared and presented
• Placed two legal and /or display notices in Press Journal
• Provided monthly City calendars and revisions to Council, city staff and press
• Provided monthly regional and county board meeting calendars to Council members
• Coordinated attendance of clergy for Council meeting invocations
• Distributed or scanned and forwarded daily Council incoming mail
• Organized daily Council emails for retention
• Prepared travel reimbursement for four Council Members who attended FLC Annual Conference
Records Management Program
• Responded to 24 public records requests
• 43 banker box of records that reached retention orwere scanned & 15 bags of duplicate and OSA records destroyed by
Shred -It Recycling — 20 trees saved
• Scanned into Laserfiche— 15 approved minutes, 18 agenda packets,l7 Resolutions, 6 Ordinances, 4
Contracts /Agreements, 4 City Property Deeds, Finance (Budgets) 1
Election Matters
• Qualifying completed for five Council candidates for November election
• Quarterly reports filed by one PAC and one candidate in July — forwarded to Press
• Mailed election assessment check for five candidates to Election Commission Trust
• G1 reports filed by PAC and five candidates in September
• Two election ads placed
City Board Matters
• Filled two board vacancies
• Advertised five press releases for board vacancies
• Posted ten City board agenda packets to website via MIS and emailed to press, Council, etc.
• Prepared two certificates of appreciation for outgoing board member
• Prepared agenda packets, scanned, attended /recorded two Natural Resources Board meetings
• Prepared agenda packets, scanned, attended /recorded one Veterans Advisory Board meeting
• Distributed agenda packets, scanned, attended /recorded two Budget Review Advisory Board meeting
• Distributed agenda packet, scanned, attended /recorded one CRA (Council) meeting
Cemetery Matters
• Sold and Prepared Certificates of Interment Rights for 1 1 locations for a total of $10,000
• Scanned all Cemetery records as sold or amended for permanent retention
Community /Staff Matters
• Responded to 56 Cityseb /Webmaster a -mails and /or forwarded to appropriate departments for response
• Weekly update of City Hall marquee
Personnel /Educational Matters
• Clerk and Deputy Clerk participated in Legislative Update Webinar on July 9th and Advanced Election Law Webinar
on July 25`h
ADMINISTRATIVE SERVICES
• Prepared the 3`d Quarter 20I3 Budget Amendment to the City Council.
• Worked with the City Manager and Budget Committee to finalize the 2013 Capital Improvement Program and
Operating Budget recommendations.
• Prepared agenda items for Budget approvals and sent the final Budget document to the printer.
• Submitted required budget and millage information to the Property Appraiser and to the State.
• Conducted year -end audits of cashier cash balances and petty cash; Golf Course Pro Shop and Garage inventory.
• Responded to request for comments from the State Auditor General on the proposed mandated State chart-of- accounts
and new monthly reporting requirements.
• Responded to Standard & Poors surveillance review of the bond ratings on the DST Bonds.
• Researched pricing and made recommendation to City Council regarding City -wide computer upgrades.
• Conducted annual open enrollment sessions for employee insurance.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Recruited, interviewed and hired new employees and replacements for vacant positions.
POLICE DEPARTMENT
Administration
• Incident Reports processed /dispersed to proper agencies and entered into IMC... 508
• Arrest Reports ( Juveniles) ................................... ............................... 131
• Arrests Reports ( Adults) ..................................... ............................... 125
• Accident Reports /Driver Exchanges processed, dispersed /entered into IMC....... 6
• Traffic Citations processed and entered into IMC ....... ............................... 259
(Civil — 18' ); Criminal — 40 ; Citation Arrests — 28; Voided - 8)
• Parking Citations processed, followed up and entered into IMC ..................... 607
• Warning Citations processed, followed up and entered into IMC ................ 822
• Subpoenas signed, processed and distributed ............. ............................... 305
• Traffic Enforcements ......................................... ............................... 554
• Code Violations, including parking ........................ ............................... 546
• Public Records Request: Oct. 26; Nov. 23; Dec. 41 ........ ............................172
• Conducted 911 Operator Interviews and hired 2 for open positions.
• Continued review of agency policies as per accreditation standards.
• Conducted 1 Mock assessments for Commission for Florida Law Enforcement Accreditation.
• Administration attended 8 Council and budget meetings.
• Attended over 50 Law Enforcement related meetings and 15 public meetings and /or speaking engagements.
• Attended over 40 hours of training.
Volunteers
• The Community Service Volunteers worked a total of 2,470 hours during this quarter.
• 53 bank deposit details were made. This service is done for City Hall saving time for the employees by not having to
leave their assigned duties.
• 6 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 984 house watches /close patrols were completed.
• 57 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 249 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• 171 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
• 49 Airport checks were made. Again the visibility helps to deter crime.
• 54 special details were assigned.
• 0 miscellaneous assist for law enforcement personnel.
• 108 paper runs i.e.: State Attorneys Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as
council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 1 traffic crash scene.
• 0 warnings for handicapped parking tickets issued and 0 warning for other parking issued.
• 68 citizen contacts.
• 437 Miscellaneous jobs.
24 hours of Funeral Escorts were done.
Road Patrol and Special Operations
• Officers were dispatched to 3,765 calls for service, and self - initiated 9,926 events.
• 125 adult and 6 juvenile arrest were made.
• Officers issued 251 citations, 60 parking citations, and 822 written warnings.
• Officers completed 508 offense reports and 89 crash reports.
Citations Warnings Incidents Arrests
Traffic Homicides (0)
Boat Ofc (ID 447)
■J
• K -9 Ofc's 142 93 18 I3
• TOTALS 151 98 25 14
• K -9 Usage /Activity Reports: 21
• K -9 Training hours 706 combined hours.
• K -9 Demonstrations 6
• K -9 Apprehensions 5 misdemeanor and 1 felony
• K -9 Narcotic Searches 16
Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in
order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by
attending mandatory and advanced training throughout the year.
Investigations
• 115 cases were assigned. Numerous vehicle burglaries, residential burglaries, frauds, sexual battery, thefts, possession
of narcotics, stolen vehicle.
• 4 arrest and 1 1 warrants for arrests were obtained.
• 62 total cases were cleared.
• 163 reports /supplements were completed.
Community Poliein2
• Attended 20 business contacts /meetings. These locations include numerous financial institutions, Chamber of
Commerce, civic group meeting and other local businesses & committees.
• Assisted road patrol duties to handle calls for service and covering shift shortages.
• Officer Marcinik completed approximately 80 hours on CVSA's and backgrounds for applicants.
• Officer Marcinik conducted approximately 3 hours of car seat inspection & education to the public.
• Officer Marcinik also had approximately 10 hours of community problem solving /intervention. This activity is
responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for service.
• Officer Marcinik had 108 hours of Recruiting. This includes phone calls, walk -in inquiries and career fair
presentations at various locations.
• Officer Marcinik conducted 2 bicycle and pedestrian safety programs at our Boys & Girls Club this quarter. The bike
safety program has resulted in the distribution of approximately 40 bike helmets in an on going effort for safe
bicycling and compliance with Florida law.
• Officer Marcinik conducted 7 child I.D. programs, which provided a family with child ID's.
• Officer Marcinik has approximately 16 hours working with DCF regarding adults in need of services and the
Department's RUOI< automated calling program to assist seniors that are home bound and /or alone. Officer Marcinik
has facilitated a senior's residence in being rehabbed to bring it into compliance with code and building standards.
• Officer Marcinik has performed 20 hours of training for Crossing Guards, Community Service Volunteers, Crime
Prevention Awareness and Robbery Prevention Training.
• Officer Marcinik has numerous hours invested in the planning, facilitating and participation with numerous events &
programs to include the National Peace Officer Memorial Week, CTST meetings, S.A.F.E., NOPE; National Night
Out, Funeral Escorts and DEA Take Back Program.
• Officer Marcinik has provided 5 tours to promote good citizenry and safety/crime prevention efforts.
Communications Division
• 13,892 calls entered into C.A.D. (IMC) of that:
• 3,765 were dispatched calls for service.
• 2,139 were Code Enforcement Initiated calls.
• 6,477 were Officer Initiated calls.
• 1,326 were Volunteer Initiated calls.
• 165 were duplicated calls not included in the other totals.
• Total 911 calls received 2,107 of that the breakdown of the lines are as follows:
• Wireless 911 calls — 1,53' ) (cell phones)
• Wire -line 911 calls — 396 (residential and /or business land lines)
• VOIP 911 calls — 176
• 726 of the calls were transferred to other agencies.
Total Admin Lines calls:
• Incoming 6,109
• Outgoing 3,039
• Transferred 1,212
Training attended:
• 1 Dispatcher attended FDLE Training Symposium
• Completed CJ1S online training.
• 2 Dispatchers took the State Certification exam and passed.
• 1 Dispatcher enrolled in on -line State Certification class.
• 3 Dispachers attended Dispatcher Liability Training.
• 2 Dispatchers attended Critical Incident Training.
• 1 Dispatcher completed our in -house training.
• 1 Dispatcher is out on Maternity leave.
• 1 Dispatcher returned from Maternity leave.
• 1 Dispatcher out on temporary leave without pay.
• Radio and playback repaired.
• Telephone and computer repairs.
During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services, citation sign
off s, information, phone numbers and other services by contacting other Agencies and /or Departments for them. We take and
dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement, Code Enforcement and
Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with placing phone calls to citizens,
parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office, key holders and any other agency
requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC and other Law Enforcement Agencies
regarding cases our agency is working. We also provide services to non - residents by answering questions, giving phone
numbers, referring them to the proper agency, etc. We also assist other agencies with information and /or requests.
Alarm Assessments
• $750 in alarm permits
• $150 in false alarms fines
• 375 alarm responses by officers, 244 of these were false. (August & September had numerous thunderstorms
and the airport alarm system registered more than usual false alarm calls.)
• 40 New permits issued.
Code Enforcement Division
• Issued 542 written warnings. This range from grass and weeds too high, trailers parked in front of the property
line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 94 property inspections for title companies and 134 sign violations.
• 532 Code Services.
• 848 re- inspections, 45 violations were not complied with, 292 were posted for abatement, 98 abated by vendors.
• 421 violations complied.
• 42 Liens filed, 16 liens released.
• 322 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots,
etc. in an attempt to gain compliance.
• There were no calls for water violation during the quarter.
PUBLIC WORKS DEPARTMENT
Engineering
Traffic Division
• Regulatory signs 173 (60 stop signs in this #)
• Warning Signs 16
• Guide signs 45
• Specialty signs 140. This includes Temp signs and Aframe/ Marquise signs setup for events. Also signs made for
other departments.
• Pavement Markings. 2600 Ft.
• Straightening /Maintenance. 56hrs.This includes pothole repair and catch basin construction..
Roads and Maintenance
• Build catch basin for storm water.
• Repair Yacht club dock lights.
• Repair lights on I.R.D.
• Clean up in the compound.
• Work on lights at Main st boat ramp.
• Patch potholes throughout the City of Sebastian.
• Install memorial benches in the parks.
• Repair elec. at River View Park.
• Pick up dead animals throughout the city.
• Work on Dog Park restroom.
• Clean up in the big building.
• Weed eat and cut grass at the compound.
• Clean up around the guardrails and bridges approaches through out the city.
• Cut trees back off the road through out the city.
• Cut tree off stop signs through out the city.
• Clean up the fill pile.
• Install new bricks at 4 Chaplains.
• Dirt on edge of road.
• Weed eats edge and mows the seawalls on Layport and Windrow.
• Road crossing at Bayfront and one at Thomas St.
• Weed eat, edge and mow ditch on I.R.D.
• Work on Barber bridge guardrails.
• Work on way finding signs.
• Sweep streets 5 dumps 3 fills and 20 miles.
• Set up and break down for 4th of July.
• Clean up the Island after the 4`h of July.
• Weed eat New Pack ditch.
• Clean up around the Golf course maintenance barn.
• Weed eat along the track at Schumann and Essex.
• Repair electric at Riverview Park that was damages on the 4`h of July.
• Repair broken lights at Easy St Park.
• Work on demo of Schumann restroom.
• Build and repair barricades.
• Work on school crossing lights.
• Road crossing on Faith Ter. and Keystone.
• Work on closing in the window and getting a new door install on the computer room at the Old School House.
• Work on elec. at Crabby Bills.
• Work on right of way cut back list.
• Repair flag pole light at the war memorial.
• Work on way finding signs.
• Work on road project at the Cemetery.
• Repair Yacht club dock.
• Check and repair all city docks.
• Weed eat curb and gutter on N. central.
• Raise two catch on Avocado Ave.
• Install construction fence around a pool for code enforcement.
• Mow and weed eat Golf Course ditch.
• Clean and paint the fuel tank in the compound.
• Work on Barber St. Bridge getting new guardrails installed.
• Replace parking stop at the Golf Course.
• Repair the wall at Fleming St. bridge.
• Do a traffic study on Easy St. to see if we needed a three way stop.
• Have new dumpster enclosure installed at Crabby Bills.
• Road crossing on Eastlake.
• Install wood fence at the Storm water Park to stop people from driving in the park.
• Install bollards at River view Park to keep people from driving on the valve boxes.
• Build catch basin for Benschop.
• Set up and break down for 5k run.
• Work on getting prices on fixing the rotten wood and cleaning the deck Crabby Bills.
• Paint the office at the City Garage.
• Put trim up in the Garage.
• Regrade and lower cemetery Road
• Sidewalk maintenance
Cemetery
• The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
• Fertilized and applied week killer.
• Made necessary irrigation repairs.
• Installed all necessary memorial plaques.
Parks and Recreation
• Prepared Indian Rive Drive & Riverview Park for 4"' of July Celebration.
• Repaired fence at playground and fountain pump in Riverview Park.
• Replaced 2 tennis nets at Schumann Tennis Park.
• Assisted with Patriot Day Ceremony and Boy Scout 5K Run at Riverview Park.
• Installed new wind screen at Friendship Park Tennis Courts
• Added clay and leveled baseball infields at Barber St. Sports Complex
• Sprayed for weeds at Barber St. Sports Complex.
• Installed new bases at Barber St. Sports Complex
• Replaced basketball nets at Barber St. Sports Complex & Schumann Tennis Park
• Installed new fountain in lake at Garden Club Park.
• Distributed flyers to Schools and had sign ups for Fall Gymnastic & Dance Classes
• Continued regular maintenance.
• Continued regular programs and classes
0
Fleet Manal4ement
• The Fleet Management staff completed 321 repair work orders, 36 preventive maintenance services, 26 service calls
and 1 1 road trips to pick up repair parts.
• In addition to the in -house vehicle /equipment work orders, 29 vehicle and equipment repairs were scheduled and
completed by outside vendors.
• Rob Robinson attended FDOT mandatory class training certification.
• The Fleet Management Division has completed the following projects in the past quarter:
• The sales of vehicles /equipment using Gov /Deals.com sold for a net total of $92,766 and between
(10/01/2012- 9/30/2013) for a total of ($130,960.47)
• Delivery of 2014 CAT - Excavator SW -686 (9/30/13)
• Fuel costs as of October 2, 2013 are as follows:
• $3.02 per gallon of gasoline, a reduction of 1.0% over the past 90 days.
• $3.53 per gallon of diesel fuel, an increase of 1.0% over the past 90 days.
Facilities Maintenance
• Conducted quarterly sprinkler tests.
• Conduct annual elevator inspection.
• Roof repairs City Hall.
• Pump septic tank at Sign Shop.
• A/C repairs: City Garage, City Compound, Yacht Club, Old Council Chambers, Rtu -Ps -1 at Police Station, unit #213
and lower floor east unit at Old School House, unit #3 Eagles Nest and units #3, #6 and #8 at the Airport
Administration building.
• A/C project to install new and additional back up overflow pan floats for ten A/C units at the Airport Administration
Building.
• Replace and repair VCT tiles at the Community Center.
• Install new metal door and dead bolt, board up and stucco existing window at communications room in the Old School
House building first floor.
• Continued monitoring of contracts with pest control, A/C, elevators, etc.
• Continued monthly preventive maintenance on lift stations, A/C filter replacement etc.
• Continued daily maintenance, cleaning and repair of all public work facilities.
Stnrmwater
• Installed a total of 856 LF of the of pipe
• Replaced 20 driveways in conjunction with the '''A round project
• Installed 2 catch basins
• Replaced 1 Road Crossings
• Long Arm Mowing:
• Airport Fence Line
• Golf Course Fill Pile - Areas of conflict were contracted out
• Golf Course Ditch
• Main Street Ditch
• Historical Park
• Vac Truck Cleaned:
o 3 catch basins
o 67 driveway pipes
o 2 road crossings
GOLF COURSE
• Total revenue for 4`h quarter: $160,355.
• Golf Rounds for 4"' quarter: 8,388.
• Green Fee revenue for 4`h quarter: $46,364.
• Cart Fee revenue for 4th quarter: $88,182.
• Golf shop revenue for 4`h quarter: $11,045, an increase of $840 compared to 4`1' quarter last year.
• Driving range revenue for 4`h quarter: $5,792.
• Discount Card revenue for 4"' quarter: $0.
• Club Rental & Club Storage revenue for 4"' quarter: $495, increase of $268 compared to 4 °i quarter last year.
• Computerized golf handicap revenue for 4"' quarter: $40.
• Rents & Royalty revenue for 4`h quarter: $7,724, an increase of $269 compared to 4'h quarter last year.
• Annual Membership /Initiation revenue for 4`h quarter: $0.
• Professional golf lesson revenue for 4th quarter: $607, an increase of $118 compared to 4`h quarter last year.
• Majority of Discount Card, Golf Handicaps & Annual Membership revenue obtained in I" and 2" d quarters.
• Charity, Corporate and special Golf Tournaments for 4`h quarter (2012 -13) included Space Coast Golf League (24
players), Sandy's Grille Golf Tournament (96 players) and Palm Bay Golf Association (48 players).
• Charity, Corporate and Special Golf Tournaments scheduled for the I" quarter (2013 -14) Central Baptist Church
Tournament, Italian American Club golf Tournament, Tiki Golf Tournament benefiting Breast Cancer Research,
Sebastian VFW Golf Tournament, 2013 Sebastian Amateur and The Sebastian River High School Boys and Girls Golf
Team Benefit Tournament.
• Donated rounds of golf and /or golf course merchandise to numerous charitable fundraisers and events. By donating to
worthy causes, SMGC provides key support to numerous community endeavors.
• Golf course condition in excellent shape, several customers frequently offered positive comments about condition of
golf course and speed of greens. Small landscaping projects accomplished throughout property and around clubhouse.
• 2013 -14 Golf Course budget completed and approved.
• Since the inception of Sebastian River High School, served as home course for the golf teams. Tile boy's team finished
with a regular season record of 11-1 and boy's team player A.J. Finley qualified for Regionals. PGA Director of Golf,
Greg Gardner is Boy's Head Golf Coach. Girl's team player Kim Toperzer also qualified for Regionals.
BUILDING DEPARTMENT
• For the fourth quarter of this fiscal year a total of 40 new single- family homes were issued building permits. This is
eighteen less than was reported in the third quarter of this fiscal year but is still a significant number of homes. Other
permits of significance include 2 new mobile homes, 1 new commercial building, 0 commercial additions, 8
commercial alterations, 1 commercial build out, 2 residential additions and 6 residential alterations. In all, 702
building permits were issued in the fourth quarter. This is approximately 20% less than the third quarter.
• Total number of inspections for the third quarter was 2670 for an average of 44 inspections per working day. The total
number of inspections has only decreased slightly from the third quarter and the daily average has remained the same.
The building department staff has been working diligently to keep up with the daily work loads.
• The building department has issued certificates of occupancy for 41 new single family residences, 1 commercial
building certificate of occupancy and 3 commercial certificates of completion in the fourth quarter.
• The following lists the Business Tax Receipts that were issued in the third quarter: New Businesses -35, Renewals -732,
Transfers -5, Duplicates -0, Home Based Businesses -19, Commercial Businesses -16, Insurance Companies -7, and
Solicitor Permits -1. In addition, there have been 51 requests from lien /title companies for permit records on properties
within the city.
• The building department staff continues to work hard to keep up with the permitting and inspection demands. Along
with business tax receipt issuance and renewals and contractor licensing renewals. We are currently advertising for an
additional permit technician which will be a welcome addition to our staff. Tile department is also actively following
up on the increased number of complaints from citizens regarding contractual issues with licensed contractors and
pursuing enforcement to stop unlicensed contractor activity.
AIRPORT
• Working on Main Street access road Improvements Project
• On -going Stormwater maintenance
Economic Development
• Partnered w /Sebastian Chamber on print advertising campaign.
• Budgeted for $20,000 in FY2014 to be spent on economic development.
CITY OF SEBASTIAN
FISCAL YEAR 2014 -2015 BUDGET CALENDAR
(Approved by City Council — January 22, 2014)
DATE
DAY
EVENT
01/22/14
Wednesday
City Council @6:30pm — Budget Calendar Approval
02/03/14
Monday
Budget Review Advisory Board — Review 4"' Quarter Budget Report
02/14/14
Friday
Departments Receive Instructions for Capital Improvement Program
03/03/14
Monday
Budget Review Advisory Board @6:00pm — Review I" Quarter Budget Report
03/07/14
Friday
Departments Submit Capital Improvement Program Request to Finance Director
03/12/14
Wednesday
City Council @6:30pm — Approve I" Quarter Budget Report
04/18/14
Friday
Departments Receive Instructions on Operating Budget Preparation
05/09/14
Friday
Departments Submit Operating Budget Request to Finance Director
05/16/14
Friday
Start City Manager Review of Capital Improvement Program and Operating Budget
05/19/14
Monday
Budget Review Advisory Board — Review 2 "a Quarter Budget Report
05/27/14
Tuesday
Finish City Manager Review of Capital Improvement Program and Operating Budget
05/28/14
Wednesday
City Council @6:30pm —Approve 2 "a Quarter Budget Report
06/02/14
Monday
Estimate of Property Values Received from Property Appraiser
06/02/14
Monday
Budget Review Advisory Board @6:00pm — City Manager's Presentation of Budget
Recommendations
06/18/14
Wednesday
DR -420 Certified Property Values Received from Property Appraiser
06/20/14
Friday
City Council and Budget Review Advisory Board Receive Recommended Capital
Improvement Program and Operating Budget
06/23/14
Monday
Parks and Recreation Board @6:00pm - City Manager Review of Capital Improvement
Program
06/30/14
Monday
Budget Review Advisory Board @6:00pm — Discussion and Final Comments on Capital
Improvement Program and Operating Budget
07/09/14
Wednesday
City Council @6:30pm — Receive Preliminary Budget Review Advisory Board Report
and Approve Proposed Millage
07/16/14
Wednesday
Planning and Zoning Board Receives Capital Improvement Program
07/23/14
Wednesday
Deadline to send DR -420 Proposed Millage Form to Property Appraiser
08/04/14
Monday
Budget Review Advisory Board @6:00pm — Approve Chairpersons Report to City
Council on Capital Improvement Program and Operating Budget
08/07/14
Thursday
Planning and Zoning Board @7:00pm — Approval of Capital Improvement Program
08/11/14
Monday
City Council @6:00pm — Special Meeting/Workshop on Budget Recommendations
08/26/14
Tuesday
Budget Review Advisory Board @6:00pm — Review 3`a Quarter Budget Report
08/27/14
Wednesday
City Council @6:30pm — Approve P Quarter Budget Report
09/08/14
Monday
Final Adoption of School Board Budget (Unconfirmed)
09/10/14
Wednesday
First Public Hearing on County Budget (Unconfirmed)
09/15/14
Monday
City Council @6:00pm — Special Meeting for First Public Hearing on Millage and
Budget/Approval of Capital Improvement Program/Financial Policies
09/17/14
Wednesday
Final Adoption of County Budget
09/20/14
Saturday
Advertise the Tentative Millage and Proposed Budget
09/24/14
Wednesday
CRA Meeting @6:00pm — Approve Community Redevelopment Agency Budget
City Council @6:30pm — Final Public Hearing on Millage and Budget
09/25/14
Thursday
Send Resolution Adopting Final Millage to Property Appraiser
35