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Home My WebLink About2014 Schulke Work Auth#1- A1320Lit YU SEA .......... HOME OF PELICAN ISLAND WORK AUTHORIZATION FORM Work Authorization 001— Fish House Improvements at the Sebastian Working Waterfront Project 4YV320 IT IS AGREED to undertake the following `work in accordance with the provisions of our Master Agreement entitled CONTINUING SERVICES AGREENM-NI T dated: September 4, 2012 Description of Assignment: SEE ATTACHED SCOPE OF WORK Basis of Compensation / Period of Services: Services shall be provided for a payment o£ $54,5 00.00 NWork will continence upon execution of this Work Authorization by the parties. Completion of work should be no later than September 30, 2015. AGREED as to scope of services, time schedule and budget the 26 day of February, 2014. CITY OF SEBASTIAN A Florida Municipal Corporation 'By: f""�R Joseph ' t;, Int m City N4anager (seal) Attest: Sally A.- Maio, ._ C, City Clerk�- Staff Approvals: Department fle-ad S+CHULKE, BITTLE & STOJ ARD, LLC P.E., LEED AP Approved as to Form and Content for Reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney —� as to project Administrative Services as to budget 1%� SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Gate: February 26, 2014 Agenda Item Title: Schulke, Bittle & Stoddard, LLC, scope of work and fee schedule for the refurbishment of the Fish House at the Sebastian Working Waterfront. Recommendation: Approve the attached scope of work and fee schedule, under the City's current continuing services agreement with Schulke, Bittle & Stoddard, LLC, of Vero Beach, for the refurbishment of the Fish House at the Sebastian Working Waterfront, not to exceed $54,500. Background: On October 23, 2014, City Council approved the matching grant agreement from the Florida Inland Navigation District in the amount of $157,350.00 for the refurbishment of the Fish House at the Sebastian Working Waterfront, based upon the preliminary design concept from Schulke, Bittle & Stoddard, LLC. The project scope is an open air - covered fish processing structure, pier rehabilitation and site work. Mr. Schulke will be available to answer any questions. If Agenda Item Requires Expenditure of Funds_: Total Cost: $ 54,500 Amount Budgeted in Current FY: $482,350 If Cost Requires Appropriation: $0.00 Amount of Appropriation Required: $0.00 Fund to Be Utilized for Appropriation: $0.00 Attachments: Schulke, Bittle & Stoddard Sebastian Working Waterfront Scope of Work, Fee Schedule and Summary of Preliminary Research City Manager Authorization: Date: a' -,/)- "/ SEBASTIAN WORKING WATERFRONT EXHIBIT `A' — SCOPE OF WORK 1.0 Preliminary Engineering: . N/A (Completed September 2012) 2.0/3.0 Final Design and Permitting: A. Project management / coordination - SBS as Primary liaison / Project manager, responsible for all design disciplines, and carry necessary EO insurance, etc. B. Architectural design - includes architect, structural, MEP. C. Civil engineering o Upland site Plan: minor revisions to site plan and site plan approval at city, and stormwater permit from FDEP (for minor re- grading, paving) o Over water permitting / wetlands: FDEP / ACOE ERP permit for second pier, exemption or minor permit modification for fish house re- construction D. Environmental consultation (if needed) — Environmental Impact statement, mitigation plan (seagrass / shoreline impacts) and seagrass survey E. Survey - updated upland boundary survey and submerged land lease survey and legal description for submerged land lease ( second pier) Assumptions: • Fishhouse design substantially the same as that developed by SBS for the City in 2012 (copy attached), and based on findings /preliminary research report prepared for the City in September 2012, including conceptual floor plan and elevation, preliminary Building Code review/ analysis, and meetings with FDEP, City, and Fire Marshal. • All professionals retained for services on this project will be licensed by the state of Florida in the respective fields. • Design assumes the existing piles and flooring are used, with minimal repair. Only minor electrical and mechanical needs — no bathrooms/ sewage, no AC. Domestic water for washdown and water fountain only. No fuel facilities. Fire main to hose cabinet. • Assumes there will not be a separate specification manual. All specifications necessary for construction will be provided on plans. • Assumes FDEP considers the structure less than 50% in disrepair, and no new permitting necessary, only minor modification to existing permit. • Assumes BLDG dept. considers the work non - substantial improvement, and will not have to comply with FEMA regulations, and the building will be designed to meet "open" structure criteria, and FEMA regulations do not apply. • Assumes that fire dept. will NOT require sprinklered bldg. only fire main and hose cabinet. Page 1 of 2 4`0 Contract Administration & Inspections- A. Assistance during contract procurement. City to prepare bid does and coordinate bidding Assumptions: • City prepares bid does/ contract document and handles contract procurement. SBS and architect will provide assistance — attend meetings, answer RFI's, review city's bid documents, provide recommendations. B. Inspections, assistance with contract administration Assumptions: • City will act as project manager during construction. City will request that the engineer and architect perform several inspections of the.work as it progresses (assume 5 site visits each by architect and engineer). City will administer all pay applications and change orders, etc., and will submit to architect and engineer for review and recommendations. • Plan revisions do to unforeseen circumstances that are discovered during the work will be provided at current time rates ($ per hour) of the architect or engineer, in addition to the estimated fees herein. Reimbursables: Reimbursables - copies, prints, mail, and application fees paid by City, or reimbursed to SBS Prints, copies, mailings /Fed Ex, mileage, etc. will be billed at the following rate: Prints $2.00 / sheet Photocopies $0.15 / page Mileage $0.56 / mile Postage at cost Fed -Ex at cost Page 2 of 2 SEBASTIAN WORKING WATERFRONT EXHIBIT `B' — FEES 1_0 Preliminary Engineering, N/A 2.0/3.0 Final Design and Permittina: A. Project management / coordination $ 4,500.00 B. Architectural design $16,500.00 C. Civil engineering • Upland site Plan: $ 3,500.00 • Over water permitting / wetlands: $ 5,500.00 D. Environmental consultation (if needed): $ 4,500.00 E. Survey: $ 4,500.00 4_0 Contract Administration & Inspections: A. Assistance during contract procurement. $ 4,500.00 B. Inspections, assistance with contract administration $ 4,500.00 Total Professional Fees: $48,000.00 Reimbursables: $ 6.500.00 (Estimate Only) Total: $54,500.00 SEBASTIAN WORKING WATERFRONT EXHIBIT `C' — SUMMARY OF PRELIMINARY RESEARCH Due Diligence / Research: On September 20, 2012, SIBS submitted the results of its Phase I services to the city, including a summary of the permitting challenges and the preparation of a conceptual plan. The scope and fees herein (Exhibit 'A' and 'B') are based on the results of that report, and it is assumed that permitting requirements and representations made by the several agencies contacted then still are accurate and reliable today. The major findings in that report are listed below: • The FDEP indicated in writing (several years ago) that the Fishhouse has not fallen to a state of disrepair beyond 50 %. Therefore, if all SSL Lease criteria is updated (I assume it has been), the structure can be re -built without permitting. • The building dept. (Wayne) had issue with the FEMA and bldg. code criteria several years ago. If the structure . is going to have a substantial improvement (in. excess of 50% of its value), than the structure must meet FEMA criteria. The flood zone is AE 9, so the floor would have to be raised approx. 3 ft. However, if the structure remained as an "open" structure, it did not meet the FEMA definition of a bldg. or structure, and may be exempt from this. This proposal assumes that the fish house will be designed as an open structure substantially the same as the attached preliminary sketches. • The building and fire codes may require two means of egress. Another dock / pier to the structure must be permitted through FDEP, perhaps to the north of the existing pier, aligned with the dock immediately north of the bldg.. • The bldg. code will require the bldg. to be accessible / ADA compliant. • Fire dept. previously indicated that a structure over water needs to be sprinklered. After several meetings and negotiations, the Fire dept. had verbally agreed to permit a fire main with a hose cabinet instead of a sprinklered system. • A site plan with several structures — the fishhouse, ice house, hatchery, was approved by the city planning and zoning. The site plan is likely still valid. NO OTHER permits were obtained. The FDEP indicated that the re- grading of the area and / or construction of these bldgs. would require an ERP permit (FDEP has jurisdiction, not SJR). I . 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