HomeMy WebLinkAbout2014 Refurbish Fish HouseCnYCF 111,947
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HOME OF PEUCAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meetinq Date: February 26, 2014
Agenda Item Title: Schulke, Bittle & Stoddard, LLC, scope of work and fee
schedule for the refurbishment of the Fish House at the
Sebastian Working Waterfront.
Recommendation: Approve the attached scope of work and fee schedule, under
the City's current continuing services agreement with Schulke,
Bittle & Stoddard, LLC, of Vero Beach, for the refurbishment of
the Fish House at the Sebastian Working Waterfront, not to
exceed $54,500.
Background: On October 23, 2014, City Council approved the matching
grant agreement from the Florida Inland Navigation District in
the amount of $157,350.00 for the refurbishment of the Fish
House at the Sebastian Working Waterfront, based upon the
preliminary design concept from Schulke, Bittle & Stoddard,
LLC.
The project scope is an open air - covered fish processing
structure, pier rehabilitation and site work.
Mr. Schulke will be available to answer any questions.
If Agenda Item Requires Expenditure of Funds:
Total Cost: $ 54,500
Amount Budgeted in Current FY: $482,350
If Cost Requires Appropriation: $0.00
Amount of Appropriation Required: $0.00
Fund to Be Utilized for Appropriation: $0.00
Attachments: Schulke, Bittle & Stoddard Sebastian Working Waterfront Scope of Work,
Fee Schedule and Summary of Preliminary Research
City Manager Authorization:
Date: 2-
SEBASTIAN WORKING WATERFRONT
EXHIBIT'A' — SCOPE OF WORK
1.0 Preliminary Engineering:
NIA (Completed September 2012)
2.013.0 Final Design and Permitting:
A. Project management I coordination - SBS as Primary liaison / Project manager,
responsible for all design disciplines, and carry necessary EO insurance, etc.
B. Architectural design - includes architect, structural, MEP.
C. Civil engineering
• Upland site Plan: minor revisions to site plan and site plan approval at city, and
stormwater permit from FDEP (for minor re- grading, paving)
• Over water permitting I wetlands: FDEP / ACOE ERP permit for second pier,
exemption or minor permit modification for fish house re- construction
D. Environmental consultation (if needed) — Environmental Impact statement, mitigation
plan ( seagrass I shoreline impacts) and seagrass survey
E. Survey - updated upland boundary survey and submerged land lease survey and legal
description for submerged land lease ( second pier)
Assumptions:
• Fishhouse design substantially the same as that developed by SBS for the City in
2012 (copy attached), and based on findings /preliminary research report
prepared for the City in September 2012, including conceptual floor plan and
elevation, preliminary Building Code review/ analysis, and meetings with FDEP,
City, and Fire Marshal.
• All professionals retained for services on this project will be licensed by the state
of Florida in the respective fields.
• Design assumes the existing piles and flooring are used, with minimal repair.
Only minor electrical and mechanical needs — no bathrooms/ sewage, no AC.
Domestic water for washdown and water fountain only. No fuel facilities. Fire
main to hose cabinet.
• Assumes there will not be a separate specification manual. All specifications
necessary for construction will be provided on plans.
• Assumes FDEP considers the structure less than 50% in disrepair, and no new
permitting necessary, only minor modification to existing permit.
• Assumes BLDG dept. considers the work non- substantial improvement, and will
not have to comply with FEMA regulations, and the building will be designed to
meet "open" structure criteria, and FEMA regulations do not apply.
• Assumes that fire dept. will NOT require sprinklered bldg. only fire main and hose
cabinet.
Page 1 of 2
440 Contract Administration & Inspections:
A. Assistance during contract procurement. City to prepare bid docs and coordinate bidding
Assumptions:
• City prepares bid docs/ contract document and handles contract procurement.
SBS and architect will provide assistance — attend meetings, answer RFI's,
review city's bid documents, provide recommendations.
B. Inspections, assistance with contract administration
Assumptions:
• City will act as project manager during construction. City will request that the
engineer and architect perform several inspections of the.work as it progresses
(assume 5 site visits each by architect and engineer). City will administer all pay
applications and change orders, etc., and will submit to architect and engineer for
review and recommendations.
• Plan revisions do to unforeseen circumstances that are discovered during the
work will be provided at current time rates ($ per hour) of the architect or
engineer, in addition to the estimated fees herein.
Reimbursables:
Reimbursables - copies, prints, mail, and application fees paid by City, or reimbursed to SBS
Prints, copies, mailings /FedEx, mileage, etc. will be billed at the following rate:
Prints
$2.00 / sheet
Photocopies
$0.15 / page
Mileage
$0.561 mile
Postage
at cost
Fed -Ex
at cost
Page 2 of 2
SEBASTIAN WORKING WATERFRONT
EXHIBIT'B' — FEES
1 .00 Preliminary Engineering: N/A
2.0/3.0 Final Design and Permitting:
A. Project management / coordination
B. Architectural design
C. Civil engineering
• Upland site Plan:
• Over water permitting / wetlands:
D. Environmental consultation (if needed):
E. Survey:
4_0 Contract Administration & Inspections:
A. Assistance during contract procurement.
B. Inspections, assistance with contract administration
Reimbursables:
Total Professional Fees:
$ 4,500.00
$16,500.00
$ 3,500.00
$ 5,500.00
$ 4,500.00
$ 4,500.00
$ 4,500.00
$ 4,500.00
$48,000.00
$6,500.00 (Estimate Only)
Total: $54,500.00
SEBASTIAN WORKING WATERFRONT
EXHIBIT'C' — SUMMARY OF PRELIMINARY RESEARCH
Due Diligence / Research:
On September 20, 2012, SIBS submitted the results of its Phase I services to the city, including
a summary of the permitting challenges and the preparation of a conceptual plan. The scope
and fees herein (Exhibit'A' and 'B') are based on the results of that report, and it is assumed
that permitting requirements and representations made by the several agencies contacted then
still are accurate and reliable today. The major findings in that report are listed below:
• The FDEP indicated in writing (several years ago) that the Fishhouse has not fallen to a
state of disrepair beyond 50 %. Therefore, if all.SSL Lease criteria is updated (I assume it
has been), the structure can be re -built without permitting.
• The building dept. (Wayne) had issue with the FEMA and bldg. code criteria several
years ago. If the structure. is going to have a substantial improvement (in. excess of 50%
of its value), than the structure must meet FEMA criteria. The flood zone is AE 9, so the
floor would have to be raised approx. 3 ft. However, if the structure remained as an
yopen" structure, it did not meet the FEMA definition of a bldg. or structure, and may be
exempt from this. This proposal assumes that the fish house will be designed as an
open structure substantially the same as the attached preliminary sketches.
• The building and fire codes may require two means of egress. Another dock / pier to the
structure must be permitted through FDEP, perhaps to the north of the existing pier,
aligned with the dock immediately north of the bldg..
• The bldg. code will require the bldg. to be accessible / ADA compliant.
• Fire dept. previously indicated that a structure over water needs to be sprinklered. After
several meetings and negotiations, the Fire dept. had verbally agreed to permit a fire
main with a hose cabinet instead of a sprinklered system.
• A site plan with several structures — the fishhouse, ice house, hatchery, was approved
by the city planning and zoning. The site plan is likely still valid. NO OTHER permits
were obtained. The FDEP indicated that the re- grading of the area and / or construction
of these bldgs. would require an ERP permit (FDEP has jurisdiction, not SJR).
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