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Home My WebLink About2013 - Adding Coolidge St. to ProjectQty Or SEBAST 1 � HOME Of PELICAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. Presidential Street Project Final Update — Consider Coolidge Addition Department Origin: Citv.Manacte r Administrative Sparc; ' City Attorney: i Ap rove or Submittal by: City Clerk: v AI N n r; dity Manager Nw i r Date Submitted: 1 MAY 13 For Agenda Of: 8 MAY 13 Exhibits: EXPENDITURE REQUIRED: $524,919 AMOUNT BUDGETED: $440,321 APPROPRIATION REQUIRED: $84,598 SUMMARY The City received notification from FDEP that we were awarded a 319 Grant to help offset drainage improvement costs associated with the Presidential Streets Project. The grant award is $90,000. Once the grant documentation /agreement is provided to the City, it will come before Council for final approval. In the interim, the purpose of this item being placed on the agenda is to review the current project parameters and consider adding Coolidge Street to the project. The Presidential Street Project has not changed since last reviewed by Council. It aims to improve drainage, road conditions and "downtown ambience" by constructing new road base, asphalt overlay, stamped concrete parking spots, sidewalk (not Martin), street lighting (Washington Only), and landscape (not Martin). The total engineer estimate for the project is $614,919; however, because of the grant award the total expenditure required is $524,919 as listed below. ITEM ESTIMATE Washington Street $346,757 Cleveland Street $217,966 Martin Street $40,196 CTI Inspection Services $10,000 Less FDEP Grant $90,000 TOTAL PROJECT ESTIMATE $524,919 At this time, Council may want to consider adding Coolidge Street to this project. Earlier this year, Council postponed the CavCorp Project. However, a goal of Council is to create additional on- street parking, down -town ambiance and improve street conditions in the Riverfront District. While a CavCorp design concept could not be agreed upon, one area of agreement in that project was improvements along Coolidge Street. Frank Watanabe of Neel- Schaffer has estimated that street, sidewalk, lighting and parking improvements along Coolidge would be $100,000. In addition, with the CavCorp Project delayed, $250,000 exists in CRA to cover Coolidge additional and other overruns which may occur along Washington, Martin and Cleveland. In considering this project expansion, below are two alternatives for Council to consider. Go Out To Bid "As -Is" — As currently designed, the project is $84,598 over budget. This is due to the additional ambience add -ons such as sidewalks, stamped concrete, landscape and lighting. At this point, staff would recommend going out to bid and making budget adjustments after the bid process reveals unit pricing. Budget adjustments may or may not be required. Go out to Bid w/ Project Expansion — Neel- Schaffer has estimated that similar improvements can be added to Coolidge Street. This would increase cost by approximately $104,000 ($100,000 Project Costs; $4,000 Engineering Costs). With the CavCorp Project on -hold, the CRA fund can absorb an a project expansion of up to $250,000. RECOMMENDATION Staff recommends that Council authorize staff to move forward with the procurement of this project, including improvements to Coolidge Street. This recommendation will require an additional allocation from the CRA once final bids are received. PRELIMINARY CONSTRUCTION COST ESTIMATES DRAFT Road Name: Cleveland Street Data 4/2512013 Project No. NS.08024.017 Prepared by: FTW Project Location: Sebastian, FL Chocked by: FTW Project: 582 LF of asphalt road with 11' travel lanes, parking, landscaping, drainage and baffle box and 480 Lf of Indian River Drive drainage improvemnents Project Site: Cleveland Street Preliminary Estimate DESCRIPTION QUANTITY UNITS UNIT COST AMOUNT General Maintenance of Traffic 1 LS $5,000.00 $ 5,000.00 Mobilization 1 LS $2,500.00 $ 2,500.00 Traffic Control Officer 0 MH $0.00 $ Subtotal General $ 7.500.00 1. Earthwork Clearing and Grubbing 1.05 AC $1,000.00 $1,050.00 Remove and Dispose Ex Curb 891 LF $10.50 $9,355.50 Remove and Dispose Ex Ashpalt 3136 SY $4.00 $12,544.00 Remove and Dispose Ex Trees 39 EA $200.00 $7,800.00 Relocate Ex Sewer Valves 6 EA $500.00 $3,000.00 Relocate Ex Water Meter 1 LS $500.00 $500.00 Relocate Ex. Power Tie down Cable 1 EA $500.00 $500.00 Power pole to be relocated 2 EA $1,000.00 $2,000.00 Relocate Ex. Gate Posts with Chain 2 EA $200.00 $400.00 Relocate Valve Box 2 EA $450.00 $900.00 Relocate Ex Mailbox 1 EA $50.00 $50.00 Relocate Ex bus Sign 1 EA $200.00 $200.00 Relocate Ex Signs 1 EA $150.00 $150.00 Relocate Ex Water Box 1 EA $400.00 $400.00 Demuck Existing Swale Prior to Pipe Installation 1 LS $1,000.00 $1,000.00 Remove and Dispose Ex Structure 9 EA $400.00 $3,600.00 Remove and Dispose Ex Drainage Pipe 299 LF $10.00 $2,990.00 Subtotal 1. Earthwork $46,439.60 II. Paving /Grading Grind existing pavement 1 LS $2,000.00 $2,000.00 Sawcut Ex Driveways 240 LF $11.00 $2,640.00 Install 1.5" SP 9.5 261 TN $100.00 $26,100.00 Install Full Depth Reclamation with Cemet Treat Base 8" 3173 SY $10.00 $31,730.00 Install Type 'F' Curb 196 LF $16.00 $3,136.00 Install Type 'D' Curb 893 LF $15.00 $13,395.00 Install Type 'D1" Mad Curb 668 LF $14.00 $9,352.00 Install Miami Curb 977 LF $22.00 $21,494,00 Install Stamped Concrete Brick Pattern 2046 SF $11.50 $23,529.00 6" Subgrade (compacted min. 98% max) for S/W 867 SY $10.00 $8,670.00 Install 4" thick sidewalk 632 SY $26.00 $16,432.00 Subtotal 11. Paving /Grading $158,478.00 III. Drainage Install Silt Fence 1,242 LF $2.50 $3,105.00 Install 24" RCP Pipe 827 LF $32.00 $26,464.00 Install Miami Curb Inlet 10 EA $1,500.00 $15,000.00 Install Type 'J' Junction Box 5 EA $2,000.00 $10,000.00 Install Shallow Drainage Areas 5 EA $250.00 $1,250.00 Install Bag Protection 24 LF $64.00 $1,536.00 Install 30" RCP 4 LF $55.00 $220.00 Install Type 9 Inlet 2 EA $2,350.00 $4,700.00 Install Type 'D' Box 3 EA $2,000.00 $6,000.00 Install Type 'D' Box w /Grate Top 1 EA $2,400.00 $2,400.00 Install 30" Slip Line 0 LF $0.00 $0.00 Install Baffle Box 1 EA $25,000.00 $25,000.00 Subtotal ill. Drainage $95,675.00 IV. Landscaping Install New Trees 15.00 EA $ 500.00 $7,500.00 Install landscape irrigation 1.00 LS $ 8,500.00 $8,500.00 Sod Disturbed Areas 1700.00 SY $ 2.50 $4,250.00 Subtotal IV. Landscaping and Electric $20,250.00 V. Signage and Striping Install 6" Double Yellow Striping 546.00 LF $1.00 $546.00 6" white solid striping for parking 456.00 LF $1.00 $456.00 Install Stop Bar 2.00 EA $100.00 $200.00 ADA Ramps 2.00 EA 0350.00 $700.00 Subtotal V. Signage and Striping $1,902.00 SUBTOTAL 5 330,244.50 CONTINGENCIES @ 5% of Subtotal $ 16,512.23 TOTAL CONSTRUCTION COST $ 346,756.73 III_ NEEL- SCHAFFER 4/25/2013 r PRELIMINARY CONSTRUCTION COST ESTIMATES DRAFT Road Name: Washington Street Date 4/25/2013 Project No. N5.08024.017 Prepared by: FTW Project Location: Sebastian, FL Checked by: FTW Project: Washington Street Improvement Project. Modify existing 305 LF of asphalt road to install 11' lanes and Parallel/ Angled Parking, drainage improvements, and landscape. Indian River Dr. pipe swale and install drainage structures. Project Site: Washington Street Preliminary Estimate DESCRIPTION QUANTITY UNITS UNIT COST AMOUNT General Maintenance of Traffic 1 LS $2,500.00 $ 2,500.00 Mobilization 1 LS $2,500.00 $ 2,500.00 Traffic Control Officer 0 MH $0.00 $ - Subtotal General $ 5,000.00 1. Earthwork Clearing and Grubbing 0.60 AC $1,000.00 $600.00 Remove and Dispose Ex Curb 455 LF $10.50 $4,777.50 Remove and Dispose Ex Ashpalt 1505 SY $4.00 $6,020.00 Remove Ex Pipe 72 LF $20.00 $1,440.00 Relocate Ex Traffic Sign 2 EA $150.00 $300.00 Remove and Dispose Ex Box Structure and Pipe 5 EA $1,000.00 $5,000.00 Adjust Ex Water Box w /Traffic Lid: 2 EA $450.00 $900.00 Remove and Relocate Ex. WPP and St Light 1 EA $0.00 Relocate Water Mains 1 EA $500.00 $500.00 Remove Ex. Headwall 2 EA $1,000.00 $2,000.00 Subtotal 1. Earthwork $21,537.50 II. Paving /Grading Grinding existing pavement 1 LS $1,500.00 $1,500.00 Sawcut Ex Driveways 83 LF $11.00 $913.00 Install 1.5" SP 9.5 Asphaltic 162 TN $100.00 $16,200.00 Install Full Depth Reclamation with cement treated base 8" 1970 SY $10.00 $19,700.00 Install Type 'F' Curb 164 LF $16.00 $2,624.00 Install Type 'D' Curb 650 LF $15.00 $9,750.00 Install Type 'D' Modified Curb 60 LF $14.00 $840.00 Install Miami Curb 493 LF $22.00 $10,846.00 Install Stamped Concrete Brick Pattern 1287 SF $11.50 $14,800.50 6" Subgrade (compacted to min. 98% maxi for S/W 53 SY $10.00 $530.00 Install 4" thick sidewalk 48 SY $26.00 $1,248.00 Subtotal 11. Paving /Grading $78,951.50 Ili. Drainage Install Silt Fence 485 LF $2.50 $1,212.50 Install 24" RCP Pipe 471 LF $32.00 $15,072.00 Install 30" RCP Pipe 4 LF $55.00 $220.00 Install Miami Curb Inlet: 8 EA $2,000.00 $16,000.00 Install Type 'J' Structure Bottom 4 EA $2,500.00 $10,000.00 Install Type 'D' Structure with Manhole 2 EA $2,000.00 $4,000.00 Install Type 'D' Structure with Grate 2 EA $2,600.00 $5,200.00 Install Baffle Box 1 EA $25,000.00 $25,000.00 Install Type 9 Inlet 1 EA $2,350.00 $2,350.00 Subtotal Ill. Drainage $79,054.50 IV. Landscaping and Electric Install New Trees 8 EA $ 500.00 $4,000.00 Install New Pedestrian Street Lights 5 EA $ 1,500.00 $7,500.00 Install irrigation system 1 LS $ 8,000.00 $8,000.00 Sod Disturbed Areas 770 SY $ 2.50 $1,925.00 Subtotal IV. Landscaping and Electric $21,425.00 V. Signage and Striping Install 6" Double Yellow Striping 262 LF $1.00 $262.00 Install 6" Solid White striping for parking 456 LF $1.00 $456.00 Install Stop Bar 2 EA $100.00 $200.00 ADA Ramps 2 EA $350.00 $700.00 Subtotal V. Signage and Striping $1,618.00 SUBTOTAL $ 207,586.50 CONTINGENCIES @ 5% of Subtotal $ 10,379.33 TOTAL CONSTRUCTION COST $ 217,965.83 �� NEEL-SCHAFFER 4125/2013 PRELIMINARY CONSTRUCTION COST ESTIMATES DRAFT Road Name: Martin Street Date 4/25/2013 Project No. NS.08024.017 Prepared by: FTW Project Location: Sebastian, FL Checked by: FTW Project: Martin Street. Full Depth Reclamation Cement Treated Base. 2" Asphalt Pavement Project Site: Cleveland Street Preliminary Estimate DESCRIPTION QUANTITY UNITS UNIT COST AMOUNT General Maintenance of Traffic 1 LS $2,500.00 $ 2,500.00 Mobilization 1 LS $0.00 $ - Traffic Control Officer 0 MH $0.00 $ - Subtotal General $ 2,500.00 I. Earthwork Sawcutt Existing Pavement 162 LF $11.00 $1,782.00 Remove and Dispose Ex Asphalt 1023 SY $10.00 $10,230.00 Subtotal I. Earthwork $12,012.00 II. Paving /Grading 2" Asphalt Pavement Type SR 12.5 118 TN $100.00 $11,800.00 8" Full Depth Reclamation Cement Treated Base (330 1023 SY $1 0.00 $ 10,230.00 Subtotal 11. Paving /Grading $22,030.00 SUBTOTAL $ 36,542.00 CONTINGENCIES @ 10% of Subtotal $ 3,654.20 TOTAL CONSTRUCTION COST $ 40,196.20 RL NEEL- SCHAFFER Im511. 1..,.Y., tea" e.,ud "pl., 4/25/2013 NOTES w+ ovosEo1—cE .11- pErc0N—UNC•nta1Xr0MU sovm of exisnxccxEVEUNO CEN Earwr:. LEGE-7ND - - xEwvsaEStRwrsmrtT,ao.m - .... �rvxcrwapx 'eo *apsx 0 NoEwuxtNewr ® � sra.wepvnveexur aRr�aRtp o,n IV_ O - �,NCr��*pRSR.rN s - Naw,RSs � -�,w rRESBross RSNpVm � .ps,rw«wa.w..s ».o+.rRs North ,wcROU w. -PHW SCALE • n v V ,Yxt, ��20M1 air { Y W. U — 0 iwa 1 nxa rag •• a -.sn y rs.op W zo > 0 i rw.px 12 12 n e _ ROEOSEO 111EM— SURFACE4 T �d tt T _. - •vim FZ 7 F � 2 E fnZ 9 F 5 EX— EnvEUtTnF � __ _tG% � 5 W a 8 w ri w �i'w w 0 0 , m nws ,a..00 uwo ,xwO +swp twos NOTICE TO ORAWINO HOLDER x81geR0E�Fpp1pGINe REyapKS pR,]y",rp plipRVAnnu xaaE�e� = w,s a "� NEEL- ER � OMUCAN OUO CLEVELAND STREET PRESIDENT STREETS NWSO.R0xW8G0N2U4NR.F0x 1 7 1- 800 -032 -0770 wrE: asoamar a° 120119th Place, Suite A-100 Veeeach, STREET IMPROVEMENT PROJECT pH ER E�o3uE cR.o oe.E: Florida 32960 PH: (772)770.4707 SEBASTIAN, FLORIDA FAX: 17721770-6640 CA00008556 — EG.aio:�i]s�' ' NOTES AFOOOSSD wnsuworox cExremwc ICDNiRM ura a11s B,ss oBAeErNDFrHaExlsrwawnsHwcrou CEUrERIrtiE LEGEND III .sxawnixss�W srReEr uaxra 4rixG SiDEwnLa n•zv ' x„ � BNx I Nortsc Qj / ��`. — ® —_..® ® srDA,rso �veAtsNrlBNCxa RSOCaDRI A1�L VI � � r �' i`�4 (Q O sxlsrwBaexwetx nNDS�➢EWAIkw - Z ® -mtx.vnD'rtuBxreevotxBRB T ix� r vix wsi[xuws w,nr �� " ° uosrxerr,ex rru[ 12 12 11 10 W 10 K 0 gZ N B \ 111L m0 B F W B U EAISI D FoAOwAV M B O 12 0ri, GW K' 0� G' IS 2 1 0 0 NOTICE TO DRAWING HOLDER DFAWIND INFgt. -N Wm... NUMBER: ae NOU+s BecoFE arrwG E,<EwAInE:rREamw.srFBErB WASHINGTON STREET s 1 NEEL— SCHAFFER NS.08024.017 9- 800 432 -4 770 atavEVEOer: � sa- uDU,varaucaNeutcnuvox PRESIDENT STREETS 120119th Place, Suite A -100 Vero Beach, STREET IMPROVEMENT PROJECT sNEe xu mEF: Dsa�A,"1OS,.• o:va2F Florida 32960 PH: (772)TTO4707 SEBASTIAN, FLORIDA 04 oroIXC: nTw• W,i� FA%: (772) 7(04640 CA00008556 wnr ran E F.E.