HomeMy WebLinkAbout05282014 Agenda Packet
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, MAY 28, 2014 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on the back of the agenda
1. CALL TO ORDER
2. INVOCATION – Pastor Karen Leedahl – Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE – Led by Council Member Gillmor
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
14.100 A. City Health Insurance Presentation – Gehring Group
B. Brief Announcements
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion
of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon
separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council
Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized.
5-14 A. Approval of Minutes – May 14, 2014 Regular Meeting
14.082 B. Award Bid for Golf Course Driving Range Netting Replacement to Golf Course
15-82 Netting, Inc. in the Amount of $32,600 (Transmittal, RFP/Bid Proposal, Bid
Tabulation, Golf Range Netting, Inc. Specifications & References, Agreement)
14.101 C. Resolution No. R-14-11 – Grant of Utility Easement (Transmittal, Request Letter,
83-92 Aerial & Map, R-14-11)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PERTAINING TO UTILITY EASEMENTS; CREATING A UTILITY EASEMENT ON PARTS OF
LOTS 4, 5 AND 9, BLOCK 10, EDGEWATER PARK SUBDIVISION OF THE CITY OF
SEBASTIAN, AS RECORDED IN PLAT BOOK 1, PAGE 23, OF THE PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA; AUTHORIZING EXECUTION OF THE GRANT OF
EASEMENT; PROVIDING FOR RECORDING; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
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14.102 D. Approve Community Center Alcohol Beverage Use – Garcia Baby Shower and
93-95 Family Gathering – 6/14/14 – 4 pm to 9 pm (Transmittal, Facility Rental Permit
Application and Receipt)
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City committee
member nominations and appointments under this heading.
14.103 A. Parks and Recreation Committee
96-104 (City Clerk Transmittal 5/15/14, Applications, Ad, List)
i. Interview Unless Waived, Submit Nominations for Two Regular Members
and One Alternate Member – All Terms to Expire May 31, 2017
9. PUBLIC HEARINGS - None
10. UNFINISHED BUSINESS
11. PUBLIC INPUT
New information or requests to City Council not otherwise on the prepared agenda
12. NEW BUSINESS
14.056 A. Resolution No. R-14-09 – Accepting Quarterly Financial Report and Adopting 2nd
105-126 Quarter Budget Amendments (Transmittal, R-14-09, Quarterly Financial Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014 AS PROVIDED FOR IN EXHIBIT “A”; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
14.104 B. Resolution No. R-14-10 – Amending Development Permit Review Fee Schedule
127-131 to Implement In-House Engineering Review Fees for Development Applications
(Transmittal, R-14-10 with Revised Fee Schedule)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
APPROVING ENGINEERING REVIEW FEES FOR COMMUNITY DEVELOPMENT PLAN
REVIEW; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR AN EFFECTIVE DATE.
14.105 C. Approve City Manager Discretion to Permit Elected Officials’ Use of City Hall
132-137 Surplus Office Space (Transmittal, Correspondence, Council Minutes Excerpt)
14.106 D. City Emergency Management Plan (Transmittal, Draft Plan)
138-189
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
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16. CITY COUNCIL MATTERS
A. Council Member Gillmor
B. Mayor McPartlan
C. Vice Mayor Hill
D. Council Member Adams
E. Council Member Coy
17. ADJOURN (All meetings shall adjourn at 10:00 p.m. unless extended for up to one half hour by a majority
vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL
GOVERNMENT MEETINGS.
All City Council Meetings are Aired Live on Comcast Channel 25.
Any person who decides to appeal any decision made with respect to any matter considered at this meeting will need
a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be heard. (f.s.286.0105)
In compliance with the American with Disabilities Act (ADA), anyone who needs a special accommodation for this
meeting should contact the city’s ada coordinator at 589-5330 at least 48 hours in advance of this meeting.
Future Council Meeting Dates:
6/11/14 Regular City Council Meeting 6:30 pm
6/25/14 Regular City Council Meeting 6:30 pm
7/9/13 Regular City Council Meeting 6:30 pm
7/23/14 Regular City Council Meeting 6:30 pm
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-13-18
Regular City Council Meetings
Public input is ALLOWED under the headings:
Consent Agenda
Public Hearings
Unfinished Business
New Business
Public Input
Public input is NOT ALLOWED under the headings:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however,
City Council may extend or terminate an individual’s time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not
address City Council after commencement of City Council deliberation on an agenda item after
public input has concluded, provided, however, the Mayor and members of City Council may
recall an individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations on
such remarks, subject to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority
vote of City Council shall overrule any decision of the Chair.
Public Input Heading on Agenda
The heading on Regular Meeting agendas “Public Input” provides an opportunity for individuals to
bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to
meetings. Individuals are asked to provide copies of material for Council one week prior to the
meeting if they intend to refer to specific material. City Council will not debate an issue during
Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or
place a requested item on a future agenda.
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SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, MAY 14, 2014 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m.
2. Invocation was given by Pastor Seth Goldsmith, Coastal Community Church.
3. The Pledge of Allegiance was led by Council Member Coy.
4. ROLL CALL
City Council Present:
Mayor Bob McPartlan
Vice Mayor Jim Hill
Council Member Jerome Adams
Council Member Andrea Coy
Council Member Richard Gillmor
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Building Official, Wayne Eseltine
Community Development Director/Engineer, Frank Watanabe
Police Chief, Michelle Morris
E-Records & Information Manager, Barbara Brooke-Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
None.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and
Staff. No public input or action under this heading.
14.089 A. Proclamation - Emancipation Proclamation Day – Accepted by Council Member
Jerome Adams
Mayor McPartlan read and presented the proclamation to Council Member Jerome
Adams. Mr. Adams expressed importance of the observation of the beginning of
equality for all people regardless of the color of their skin.
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14.090 B. Proclamation – National Peace Officers Memorial Day and National Police Week
– Accepted by Sebastian Police Chief Michelle Morris
Mayor McPartlan read and presented the proclamation to Police Chief Michelle Morris.
Chief Morris thanked the City on behalf of all Police Officers for the wonderful community
they work for and for the support they receive.
14.091 C. Proclamation – Honoring Gloria Fennell on her Retirement as President of
Ecumenical Council and Her Many Contributions to the City of Sebastian
Mayor McPartlan read and presented the proclamation to Gloria Fennell. Ms. Fennell
thanked the City and all those who attended, said there are people here who have done
more than she, and advised people to be a volunteer to make friendships that last
forever.
14.092 D. Proclamation – Memorial Day May 26, 2014 – Accepted by Representatives of
VFW and/or American Legion
Mayor McPartlan read and presented the proclamation to Jack Willis, USN retired and
Commander of VFW Post 10210. Commander Willis thanked the City for their great
support, and expressed his appreciation for the patriotism shown in the community.
14.093 E. Proclamation – American Legion Poppy Drive – Accepted by American Legion
Auxiliary President Char Kinlen
Mayor McPartlan read and presented the proclamation to Char Kinlen. Ms. Kinlen
thanked the city and citizens for their support, and said this year’s drive will concentrate
on homeless veterans.
14.094 F. Proclamation – Building Safety Month – Accepted by Wayne Eseltine, City of
Sebastian Building Official
Mayor McPartlan read and presented the proclamation to City of Sebastian Building
Official Wayne Eseltine. Mr. Eseltine thanked Building Department staff for all their hard
work and urged citizens to visit the department for giveaways and information about
building safety.
G. Brief Announcements
i. 5/16/14 – Chamber of Commerce Concert in Riverview Park – The Cheyenne
Band – 5:30 pm to 8 pm
ii. 5/26/14 – Memorial Day Observance at Veterans Memorial in Riverview Park –
Unveiling of New Memorial – 11 am
Mayor McPartlan read the above listed announcements. Ms. Coy said on May 24, 2014
there will be an additional Memorial Day event at Earl’s Hideaway with a focus on World
War II veterans, and asked people to call her for information on WWII Vets in the area at
388-0961 so she can send special invitations. She said they are planning to have the
parachuters with the large American Flag and the event starts at 1 pm.
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Mayor McPartlan reported on summer season awareness including water safety and
urged people not to leave children in hot cars. He also said May is foster care
awareness month, and expressed the need for foster homes in Treasure Coast, because
without them children from this area have to be sent outside the Treasure Coast.
The City Manager introduced Frank Watanabe as our new Community Development
Director, as well as duties as City Engineer and Airport Director, and gave a brief
background on his experience, including his years of engineering consultant work for the
City. He welcomed him to the City team.
Ms. Coy said she had attended two government meetings this week and learned that Mr.
Watanabe is renowned throughout the area and a superstar, stating we are the envy of
the County. Mayor McPartlan said Mr. Watanabe’s presentations given today were
excellent.
Mr. Watanabe said he has worked as the City’s engineering consultant for the last seven
years, has worked for other local cities during that time but his heart was always in
Sebastian. He said he appreciated Mr. Griffin bringing him on board.
The City Manager announced a slight organizational change, that the Building
Department will be moved out of the Community Development to be its own stand alone
enterprise department and the Building Official will report to the City Manager.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the item
will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda
item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by
raising his/her hand to be recognized.
A. Approval of Minutes – April 23, 2014 Regular Meeting
14.095 B. Approve Alcoholic Beverage Use at Civita Wedding at Community Center on
May 24, 2014 from 4 pm to 9 pm – DOB Verified (Transmittal, Rental Permit
Application and Receipt)
14.096 C. Prior Approval of City Council Travel to Florida League of Cities Annual
Conference in Hollywood, FL – August 14-16, 2014 for Any Member Wishing to
Attend (Transmittal)
MOTION by Mr. Hill and SECOND by Ms. Coy to approve the consent agenda.
Roll Call: Ayes: McPartlan, Hill, Adams, Coy, Gillmor Nays: None Passed: 5-0
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8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for
City committee member nominations and appointments under this heading.
Mr. Hill reported on today’s Tourist Development Council (TDC) meeting where among
other organizations, the Indian River County Historical Society, made a request for a
recommendation to the County Commission for a $20K grant from tourist taxes. He said
TDC made a recommendation that the County Commission dip into their TDC reserve
fund in the amount of $8000 to fund all projects submitted for grants, and this is
important to Sebastian because $15,500 of the IRCHS funds will be used toward the
Working Waterfront Museum. He said that added to the $15,000 donation from the
Clambake festival and $500 from Senior Center this would make a huge impact.
9. PUBLIC HEARINGS
Procedures for legislative public hearings:
Mayor opens hearing
Attorney reads ordinance or resolution
Staff presentation
Public Input (Anyone wishing to speak is asked to raise hand and when called, go to the podium and state name for the
record.
Staff summation
Mayor closes hearing
Council deliberation and action
14.076 A. Second Reading, Public Hearing and Consideration of Approval of Ordinance
No. O-14-03 – Cemetery Regulations (1st Reading 4/9/14, Legal 4/30/14)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PERTAINING TO CEMETERY
REGULATIONS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN, CHAPTER 34
“CEMETERIES” BY AMENDING SECTION 34-4 “UNLAWFUL CONDUCT” BY PROHIBITING
POSSESSION OR CONSUMPTION OF ALCOHOLIC BEVERAGES IN THE CEMETERY AND ENGAGING
IN RAUCOUS ACTIVITY; AMENDING SECTION 34-6 “SPEED LIMIT” TO MOVE PROHIBITION OF
PARKING OR DRIVING OVER GRASS BURIAL AREAS TO SECTION 34-4; PROVIDING FOR
CONFLICTS AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
Mayor McPartlan opened the public hearing at 6:55 p.m. and the City Attorney read
Ordinance No. O-14-03 by title.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve.
The City Clerk noted a scrivener’s error in the Section numbering, which had two listed
section 2s, which has been corrected on the original.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve Ordinance No. O-14-03.
Roll Call: Ayes: Hill, Adams, Coy, Gillmor, McPartlan Nays: Passed: 5-0
10. UNFINISHED BUSINESS
14.018 A. All Aboard Florida Environmental Impact Statement (EIS) Review Discussion
(Transmittal)
Mr. Griffin listed the options for the Council to consider for our involvement in the
response to the Environmental Impact Statement as set out in the agenda packet.
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He said he had discussions with other engineering consultants, but ultimately he
recommended option three, to utilize the expertise of the new Community Development
Director Frank Watanabe to handle the initial analysis of the EIS, noting he has had
experience with EIS.
Ms. Coy said she attended a meeting with Mr. Watanabe and his expertise exceeded
that of everyone else that was in the room, said there have been new developments
about the process due to Mr. Watanabe’s expertise which will be discussed later.
Mr. Watanabe said Ms. Coy did a great job at MPO because she stirred up the group to
make the local agencies realize they do have to do some positioning to make sure they
are a cooperating agency in review of this document. He said there are only a few
consulting firms that do railroad work. He said after the MPO meeting today, the Indian
River County Attorney called him to be educated on the process, and the County will be
hiring an attorney as well to represent the County and all of the local agencies.
Ms. Coy said Council had received copies of the City Manager’s emails, reported that
Mr. Watanabe had high speed rail experience with the Federal Railroad Administration in
California, that he had advised that the federal rules are the same here in Florida. She
said he has advised that there is a working draft of the statement already in place, that
this has been ongoing for years, we could have been in on the process a long time ago,
though it is a little late in the game, that Sebastian has asked to opt in to be a
cooperating agency with FRA and we may get approval to do so. She said the County
has contracted with an attorney for $100K and she offered Mr. Watanabe’s services and
apparently they heard that message, so was happy to hear the attorney is already
contacting him. She said the County Commission and Vero Beach will be meeting next
week to consider asking to be cooperating agencies as well. She said there is some
confusion as to when the EIS is released, what options there are going to be for input,
and apparently it may be a dog and pony show. She said she was happy with the
outcome today at MPO, but was disappointed that we are still giving the Treasure Coast
Regional Planning Council (TRCPC) such a hard time, and though the Indian River
County Commission may want to voice it that way, and MPO may want to voice it that
way, we need to say we still agree with the letter we wrote to TCRPC.
Ms. Coy said another issue was Commissioner Zorc’s question about how do we
proceed and his idea to move authority to MPO, and her response that Sebastian will
continue down the track but still work cooperatively, so his idea died in the water. She
said MPO wanted to cancel their July meeting and August has been canceled, and now
July has been put back on the schedule. She gave kudos to the City Manager for
reacting so fast to this new information, and was happy Mr. Watanabe is on our staff with
his wealth of knowledge.
The City Manager said there is a caveat, that he is recommending #3 at least for the
short term, because we don’t know the volume of what will be delivered, and going
forward he may come back and ask for supplemental help for Mr. Watanabe and
himself to see where we go.
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MOTION by Mr. Gillmor and SECOND by Ms. Coy to move Mr. Griffin’s request to do
#3.
Mr. Hill stated, so there is no confusion, when we say the term “cooperating agency”, we
don’t mean cooperating with All Aboard Florida, but with the agency doing the EIS.
Mr. Watanabe said the lead agency is the Federal Rail Administration, led by Federal
Highway Administration, led by FDOT, and this project is under federal process since
they asked for federal dollars.
Mr. Hill said the letters we sent just allow us to cooperate with the federal agency about
the City of Sebastian.
Ms. Coy said up to this point, all the agencies have been receiving their information from
FECI and we were taking their word that we are not allowed to do anything until the EIS
is released, but the federal registry says otherwise.
Mr. Gillmor gave kudos to the City Manager for picking up on that and requesting that,
because had we know earlier we could have had 30 more days to respond. Ms. Coy
said she is glad that Mr. Watanabe keyed us into that.
Mr. Watanabe said TCRPC is a good source of information on the project, and Ms. Coy
said we don’t need to be hammering them. The City Manager said the Clerk’s office
(A/V) arranged to put a link on the city website home page to the TCRPC which outlines
all the documents in regard to AAB, and encouraged everyone to take a look at it. Ms.
Coy said kudos to the City of Sebastian for leading the way.
Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan, Hill Nays: None Passed: 5-0
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Bruce Zingman, said he was very proud of Sebastian and reported on the Relay for Life
in Riverview Park for the first time last Friday and Saturday, and the Stamp Out Hunger
food drive at the post office last Saturday with 150 volunteers, which collected for four
food pantries. Mayor McPartlan said 30K pounds of food was collected for Our Lords
Table, the Ecumenical Council, the River Fund, and Abiding Presence International. He
said the sad thing is that food will probably only last until summer.
12. NEW BUSINESS
14.097 A. Memorandum of Understanding – City of Sebastian and Indian River County
Historical Society – Fisherman’s Landing Museum (Transmittal, MOU, Request
by City, IRCHS Response, Chamber Letter, IRCHS Historical Components)
The City Manager said it has been a goal of Council to have a museum at the Working
Waterfront and we are on the cusp of that right now, described the IRCHS presentation
made today to TDC requesting $15K to complete that museum project. He said we have
set aside $15,500 from the Clambake Foundation and Senior Center, and have decided
that IRCHS is best suited to oversee that project, and the Memorandum of
Understanding has been signed by them and he was requesting Council consensus
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before he signs off. He said the proposal is backed up by the Sebastian Chamber of
Commerce as well, and recommended approval of the MOU.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve.
Mayor McPartlan asked on behalf of someone else, about the CrabEBill sign and when
Working Waterfront sign will go up.
The City Manager said the Working Waterfront sign will be erected when the fish house
is completed and will acknowledge the Stan Mayfield Working Waterfront grant.
Mayor McPartlan said a contention has been made that the CrabEBill sign is in the way
and blocking everything. The City Manager said he would look into it.
Roll Call: Ayes: Coy, Gillmor, McPartlan, Hill, Adams Nays: None Passed: 5-0
14.098 B. Replacement of Failing ICOP Video Retention Server Under Florida State
Contract in the Amount of $11,960.70 with Appropriation from DST Reserve
Funds from Dell (Transmittal, Dell Quote)
The City Manager said a few months ago we replaced cameras in police cars, the server
was starting to fail at that time, and the warranty is up now so they want to replace it.
Chief Morris said the server assists with making copies of requested police video and it
is currently taking the evidence technician 20 hours per week to download video.
MOTION by Ms. Coy and SECOND by Mr. Adams to approve.
Roll Call: Gillmor, McPartlan, Hill, Adams, Coy Nays: None Passed: 5-0
14.099 C. Discuss City Annexation Possibilities (Transmittal)
The City Manager said Mr. Gillmor brought this forward and turned it over to him.
Mr. Gillmor said he had been going though the City’s Comprehensive Land Use Plan
and read from I-16 future land use element under Future Industrial Land Use D, in
regard to need for increase of industrial property. He said the comp plan states we need
to be open to industrial and, in his opinion, commercial. He noted that when you come
down 512 and turn right out on US 1 you are out of the City and in the County, then back
in the City near Schumann, then back out again and then back in again near Publix at
Barber Street. He cited property west of CR 510 on CR 512, the Ansen property, will
someday be developed and which city that will happen for will be either Sebastian or
Fellsmere and it will be up to the first one there. He asked the City Manager if he had
any doubt that Fellsmere wants it and he replied they would love it.
Mr. Gillmor continued that his motivation is that without commercial or industrial,
residential ad valorem will have to support us, and he wanted to have a conversation
with Council to see if there is a consensus to look into it. He said it wasn’t so long ago
that the City decided not to do any annexation at all, and noted that five to ten years
down the road there will be development just as there has been in the past ten years,
and if it develops in another city we will have no control over how it is developed. He
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said he would like Council to have a consensus that we are open to future annexation,
which will give the City Manager and staff a leg up to contact folks close by us to say if
they are thinking of annexation the Council is favorable.
Mr. Hill agreed, noting the recent commercial developments on 512 were a result of
annexations Council did, said we have shown we would support commercial annexation,
and in fact have been in discussions on the Ansen property for many years, but we have
to be honest, annexation would be voluntary and it has to be asked for by the property
owners. He said he thought we could be a bit more aggressive with property owners on
US 1 and 510 and 512 and it is a good idea to make that contact showing that the City is
interested in annexation. He said Fellsmere would love to annex that property but that
property owner is not ready to annex at this time.
Ms. Coy said this Council since 2006 has been favorable to annexation as long as it is a
major commercial venture, and not a repeat of the four or five major residential
annexations in 2003-2004. She said a little birdy told her that the Ansen property and
parcels out in that direction may be considered for water farming the citrus areas funded
by mega state dollars in the form of grants such as we did in the past with Land
Acquisition grants. She said we have to make it clear we are open to the Ansens, but the
Interlocal Boundary Service Agreement ISBA just stopped because building stopped.
Mr. Hill said it got ugly when Fellsmere tripled in size and that has nothing to do with
what Mr. Gillmor is discussing.
Mr. Gillmor said if you look at the map, there are a lot of little places we can fill in. He
said he wants Sebastian to keep its flavor and compactness, but we can fill in a lot of
little holes that exist.
Ms. Coy asked how would you fill in those holes, unless the people want to come in, and
why would they want to pay more taxes.
Mr. Gillmor said because they can talk to five council members and not just one county
commissioner. Ms. Coy said she can talk to five commissioners.
Mr. Gillmor said knowing that we are on board with annexation could give land owners a
sense of urgency. He said there are benefits to being in Sebastian rather than Indian River
County, such as roads, police and parks. Ms. Coy said she did not see the incentive.
Mr. Gillmor said Ansen can’t develop in Indian River because they are outside the urban
service area, and that is why they annexed property to Fellsmere to be able to develop.
Ms. Coy said there are small lots all down US 1, some with homes.
Mayor McPartlan suggested we just send a letter out and say Sebastian is open for
business, and ask do you want to annex in, and maybe Mr. Watanabe can sell them. He
said it has to be up to the individual and it would be beneficial for our City.
The City Manager said he has heard that one benefit we have is a very friendly and
responsive building department.
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Mayor McPartlan asked the City Manager can he get the word out and the City Manager
said he would start knocking on doors.
Bruce Zingman said he remembers when Fellsmere came this way and we voted no,
and remembered when Jason said they are going to build four villages south of
Fellsmere, so just by inviting people.
Mr. Hill said the annexations of residential property that took place were revenue neutral
at worst.
13. CITY ATTORNEY MATTERS
The City Attorney said that the Code Enforcement Special Magistrate, David Hancock
passed away unexpectedly, that he was a credit to our process, treated people properly,
was a credit to the County Bar Association and will be missed. He said an advertisement
will be placed in the Florida Bar News for a Special Magistrate
Mayor McPartlan said Mr. Hancock was extremely gracious in any interaction he had
with him.
14. CITY MANAGER MATTERS
The City Manager reported that when he assumed office he noticed the bad condition of
quarter round installations in some areas and wanted to make sure that before we move
into the rainy season, they were repaired, so Public Works, under his direction, engaged
a company to do maintenance on the quarter round and have completed 29 miles of 40
miles. He respectfully asked to correct a myth out there in the community, whereby it
seems some folks think that the City is responsible for maintenance of the swales once
the quarter round is installed. He read from the LDC regarding swale maintenance which
states all maintenance of the swale and improvements thereto is the responsibility of the
property owner. He noted that the quarter round maintenance did not interfere with the
ongoing installation of new quarter round.
He then reported that the Presidential Streets project is up and running, there will be
delays on the waterfront and hopefully it will be completed before the next season starts;
and that on May 5 and 6 a TV production company was here filming for “How to do
Florida” which airs on the Florida Sports Channel, filmed a portion at the Working
Waterfront and it will air sometime in June.
15. CITY CLERK MATTERS – None.
16. CITY COUNCIL MATTERS
A. Council Member Coy
Ms. Coy spoke on swale maintenance, stating she knows many who think it is the City’s
responsibility but it is the property owner’s responsibility to maintain, including the area
under the driveway, and said maybe Code Enforcement can focus on this.
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Regular City Council Meeting
May 14, 2014
Page Ten
B. Council Member Gillmor
Mr. Gillmor reported on the first meeting of the Golf Course greens’ committee, said it
was a good discussion, ideas were discussed, such as limited family memberships
available and their good value, noting that we will get this information up on Channel 25.
C. Mayor McPartlan
Mayor McPartlan said Sebastian is a special place and everyone should want to annex,
noting there were 200 volunteers this past weekend at the post office to help collect
food, and many businesses which donated money to Relay for Life and food to Stamp
out Hunger Workers.
D. Vice Mayor Hill
Mr. Hill said he was glad to see the Presidential Streets project begin, and this brings to
light the need to discuss the Cavcorp parking lot project, and said with the budget
process starting he would like to see it back in the CIP to have discussions on it.
E. Council Member Adams
Mr. Adams reported on a Motorweek magazine article about clean cities, noting that the
Indian River School District was lauded as the leaders in the State in propane school
buses.
17. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:53 p.m.
Approved at the May 28, 2014 Regular Council Meeting.
By:____________________________
Bob McPartlan, Mayor
Attest:
_______________________________
Sally A. Maio, MMC, City Clerk
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