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HomeMy WebLinkAbout2008 06 19 - CM Transmittal - Floating Piercm of HOME OF PELICAN ISLAND AGENDA TRANSMITTAL Subject: Agenda No. FLORIDA BOATING IMPROVEMENT PROGRAM Department Orin: Cit Mana er GRANT Finance: 4� -..:1 City Attorney: Ap ve ubmittal by: City Clerk: Date Submitted: Jun 08 f','qity Manager E hibits EXPENDITURE REQUIRED: AMOUNT BUDGETED: APPROPRIATION N/A N/A REQUIRED: N/A SUMMARY The attached resolution provides Council support for the Florida Boating Improvement Grant Program sponsored by Florida Fish & Wildlife Commission. Recently, City staff has applied for $425,291 in funding which is applicable to the Indian River Drive /Main Street Project. If received, these funds can significantly reduce the total cost of the project, thereby having the potential to fund the construction with $912,823 in grant funding, equaling 50% of the construction costs. Concerning the construction portion of the project, the City currently has $1,822,494 available. These funds come from the following categories: FUNDING SOURCE I AMOUNT CRA Fund $834,962 Recreation Impact Fee Fund $500,000 FIND Grant $487,532 TOTAL CONSTRUCTION FUNDS $1,822,494 From these funds, the City has a cash allocation of $1,334,962. Obviously if the FWS grant is received, these funds can be reduced by $425,291 and shift monies back to either the CRA or Recreational Impact Fee Fund. One other item concerning project costs. The allocation of $1.82 million does not include money we have spent to date on the project such as engineering and property purchase. These costs equal an additional expense of $598,690.24. All costs in and if the estimates for construction are reached, the total project will be $2.4 Million. Below is a spreadsheet, which outlines total costs to date for the entire project. Please keep in mind that construction costs are estimates, they could increase or decrease based on actually bids. INDIAN RIVER DRIVE/MAIN STREET PROJECT C0741 Direct Charges to CRA Fund Land Purchase 397,849.24 Appraisals on 806 Indian River Drive 10,000.00 Notices /Postage 779.75 Schulke for Design 190,061.25 598,690.24 Transfer to Project from CPA Fund F Y2007 215 ,401.00 FY2008 619,561.00 834,962.00 Transfer to Project from Recreation Impact Fees 500,000.00 Expected Proceeds from FIND Grant 487,532.00 Total from All Funding Sources 2,421,16424 Less Direct Charges to CPA Fund (Shown Above) (598,690.24) Current Budget for Project in Construction Fund 1,822,494.00 Charges to Budget for Project: Trash /Landclearing (1,799.24) Public Notices (271.67) Tree Consultation /Spraying (865.00) Schulke for Construction Admin. (46,052.50) (48,988.41) Currently Available Balance for Project C0741 1,773,505.59 Total Project Cost Estimate is $1,936,972.46 Less $236,013.75 included for Design and Contract Administration Estimated Balance of Project Costs 1,698,958.71 Available for Contingencies 74 ,546.88 The purpose of the Florida Boating Improvement Grant is to assist in supporting marine activities throughout the state. The purpose of this resolution is to support the grant and is a part of the application process. This resolution will enable the City to apply for funding and to administer the grant, fund expenses, and associated improvements, for safer recreational boating at the Main Street Boat Ramp. Also attached for your review is the grant application, which has been submitted to FWS. The application does not become complete until this Resolution is approved. Further, Council will be required to accept assurance in the grant agreement, if awarded the funds. RECOMMENDATION Move approval of grant Resolution. RESOLUTION NO R -08 -07 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AUTHORIZING THE CITY MANAGER AND OR HIS DESIGNEE TO APPLY FOR FUNDING FROM THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION, FLORIDA BOATING IMPROVEMENT PROGRAM, PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE WHEREAS the Florida Fish and Wildlife Conservation Commission Division of Boating, has been authorized to provide funding opportunities to local governments to finance recreational boating improvement projects along the coastal waters of the State of Florida; WHEREAS the City has been advised by the Florida Fish and Wildlife Conservation Commission of the availability of funds under this program; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN FLORIDA as follows: Section 1. AUTHORIZATION. The City Manager or his designee is hereby authorized to apply for funding from the Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement Program to fund expenses and associated improvements for recreational boating at the Main Street Boat Ramp adjacent to the Indian River Lagoon. Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict herewith are hereby appealed. Section 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. This resolution was moved for adoption by Councilmember was seconded by Councilmember was as follows: Mayor Andea B. Coy Vice Mayor Sal Neglia Councilmember Al Paternoster Councilmember Dale I. Simchick Councilmember Eugene Wolff The motion and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this , 2008. By: Mayor Andrea Coy ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA day of Approved as to form and content for reliance by the City of Sebastian only: Rich Stringer, City Attorney Motions and Consensus on Main Street/Indian River Drive Project March 28, 2007 CRA On a MOTION by Mr. Neglia and a SECOND by Ms. Simchick, Schulke, Bittle and Stoddard, LLC was designated most qualified and staff was authorized to begin contract negotiations with required, formal CRA action and consideration with a roll vote of 4 -1 (Wolff -nay). April 11, 2007 Council On MOTION by Mr. Neglia and SECOND by Mr. Wolff Resolution, No. R -07 -14 was adopted on a roll call of 5 -0. May 9, 2007 CRA On MOTION by Ms. Simchick, and SECOND by Mr. Neglia, the Indian River Drive /Main Street Professional Services Agreement professional services agreement was awarded to Schulke, Bittle and Stoddard in the amount of $236,117, to include language on page 13, paragraph 2, task 2 — "not to exceed." On a roll call vote of 3 -2 the motion carried. (Paternoster, Wolff — nay) August 22, 2007 CRA A. Resolution No. 07 -01 - FY 2007 CRA Budget Amendment (Finance Transmittal, R- 07 -01, Exhibit A A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING AN AMENDED BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007 AS PROVIDED FOR IN EXHIBIT "A "; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Manager pointed out revisions as distributed prior to the meeting and reviewed them for Council (new Indian River Drive /Main Street Project numbers are in exhibit A of Resolution No. 07- 01). MOTION by Ms. Simchick and SECOND by Mr. Neglia, to approve Resolution No. 07 -01 amending the budget for FY2007. Roll call result was as follows: Ayes: Neglia, Paternoster, Simchick, Wolff, Coy Nays: None Passed September 19, 2007 CRA Page four questions: 4A. Commence final design /permitting of attached plan? Wolff — yes Coy — yes Neglia — yes Paternoster — yes Simchick — yes 46. Include Restroom Facility? Coy — yes, but would entertain another site Neglia — yes Paternoster - yes Simchick — yes, but in phasing and funding Wolff — yes, but not a $125,000 restroom 4C. Signalized Intersection — Incorporate mast arms or overhead wire? Neglia — overhead wire Paternoster - overhead wire Simchick - overhead wire Wolff - overhead wire Coy - overhead wire 4D. Boat Preparation — Include washdown? Paternoster — no Simchick — no Wolff — no Coy — no Neglia — no 4E. Hardee Tree — Save or alternate plan? Simchick — save, and may be by law obligated if it state registered Wolff — save, but have alternate plan because tree isn't long for this world Coy — need to see facts by arborist, need to harvest the acorns — if arborist decides the tree is gone let's get rid of it, it is not attractive, no canopy, not serving its purpose Neglia — save with an alternate plan Paternoster — pending report like to save, but if comes back negative then alternate plan 4F. Heritage Area — Per plan, or revise? Wolff — like site maybe incorporate other ideas as progress Coy — yes Neglia — like where it is, yes Paternoster — go with plan, can always be tweaked Simchick — per plan 4G. Provide additional parking behind Chamber? Coy — yes Neglia — no, do not like parking back there - should be a park Paternoster — how many spaces will we owe Chamber Schulke - the lease requires 12 spaces Paternoster — you asking about additional, the last drawing had four spaces Schulke — Based on input received, he didn't have a good feeling about parking then, has 14 spaces there now and does Council want to add more — he put those 14 based on 3 -1 vote at previous meetings Paternoster — no, zero parking Simchick — parking as is Wolff — additional parking, a plus Mayor Coy asked for a clear consensus how many people are for zero parking behind chamber? Neglia — yes Paternoster — yes Simchick — no Wolff — no Coy — no Mayor Coy then asked "Do you like the plan before us ?" Paternoster — go along with 4 originally planned Simchick — yes Wolff — yes, more parking Coy — yes to plan Neglia - yes Mr. Schulke then asked about the restroom remain per plan or an alternative site be chosen. Simchick — per plan Wolff — yes but would like to see alternate Coy — yes but would like to see alternate Neglia - see but would like to see alternate to north Paternoster — per plan 2 November 14, 2007 Council MOTION by Mr. Neglia and SECOND by Ms. Simchick to approve the grant agreement with the Florida Inland Navigation District up to the amount of $487,532.00 for the Main Street Boat Ramp Trailer Parking Acquisition project. Roll call result as follows: Ayes: Coy, Neglia, Paternoster, Simchick Nays: Wolff Passed 4 -1 January 23. 2008 CRA MOTION by Ms. Simchick and SECOND by Mr. Neglia to move forward with the project, observing the historic tree LDC preservation section 54- 3 -14 -2 and table the bathroom issue. Roll Call on the motion result was as follows: Ayes: Simchick, Coy, Neglia Nayes: Paternoster, Wolff Passed 3 -2 The City Manager recapped that he will go ahead with saving the tree, redefine the road there, start developing the plans with the bathroom as located on circle page 25. He also noted that if more discussion is needed meetings can be scheduled but will not happen until there is progress to report. He also offered to provide an updated time -line for the project.