HomeMy WebLinkAbout06302014BACAgendaCITIZENS BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY —JUNE 30, 2014
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes:
A. Meeting of May 19, 2014
5. Budget Overview — Power Point Presentation by the Finance Director
6. Discussion of Committee Members Questions /Ideas
7. Final Committee Recommendations to the City Council
8. Public Input
9. Adjourn
Agenda Attachments:
Minutes for Meeting of May 19, 2014
Draft Budget and Capital Program — FY 2014 -15 (Notebooks Previously Provided)
Chairperson's Memo and Attachments of June 27, 2014
PUBLIC INPUT FOLLOWS THE SAME PROCEDURES FOR PUBLIC INPUT AS THE CITY COUNCIL, WHICH IS IN
ACCORDANCE WITH RESOLUTION R- 09 -45.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL
IS TO BE HEARS. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
6:00 P.M. MONDAY — MAY 19, 2014
CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN
Chairman Herlihy called the meeting to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. PRESENT:
Ed Herlihy — Chair
Dionna Farmer — Vice Chair
Bill Flaherty
Bruce Hoffman
Tim Slaven
Christine Vicars
NOT PRESENT:
Gary O'Hara (excused)
ALSO PRESENT:
Deb Krueger, Administrative Services Director
Ken Killgore, Finance Director
Jeanette Williams, Recording Secretary
4. APPROVAL OF MINUTES:
A. MEETING OF MARCH 3, 2014
MOTION by Mr. Hoffman with a SECOND by Ms. Farmer to approve the March
3, 2014 minutes passed with a voice vote of 6 -0.
5. REVIEW OF FY2014 SECOND QUARTER FINANCIAL REPORT
The Finance Director summarized the budget adjustments, noting the
Presidential Streets project and Airport Hangar C project show up in different
categories of the budget amendment. The fund categories and departments are
on target for the midway point of the fiscal year.
Citizens Budget Review Advisory Committee
May 19, 2014
Page Two
In response to questions of the board members, the Finance Director explained
that the stormwater fund revenues came in at 89% while the general fund tax
revenues came in at 64% because the general fund tax line item includes
property tax, franchises fees, and utility taxes.
The computer upgrade expense is noted in the DST line as a project so the
minimal 34% spent in the MIS line is due to an unfilled position. The same
situation applies to the unfilled Facilities Maintenance position.
He further explained when the debt service was refinanced at the beginning of
the fiscal year, it was decided to move up a year of payment with the previously
required reserve amount so this shows as a $2M expenditure but only $1 M was
budgeted. (The reserve amount was not required with the refinancing.)
He said he would fix the error on the quarterly investment report, where the total
cash in investment was listed as $16,187,000 and should be $12,956,000.
It was noted the younger generation is not playing golf and that should be
considered with the Golf Course.
6:16 pm
To help the board members determine if department goals are achieved and if a
reasonable price is paid for their items, members requested dollar amounts for
the various tasks listed on their reports. The Finance Director said the
departments would try to tie the numbers together.
He explained that any remaining DST funds after 2019 would first be used to
complete the identified Stormwater and capital improvement projects and remain
until it is spent. He pointed out City Manager Griffin did ask the department to
finish the projects that have been started and try to limit new projects.
Chairman Herlihy confirmed City Manager Griffin's directive to finish up the 35 -40
projects currently running; noted there is $460,000 of excess revenue earmarked
for capital equipment; and reminded them there will also be a future revenue
source to look forward to with the completion of the City Hall note.
MOTION by Chairman Herlihy and SECOND by Ms. Farmer to accept R -14 -09
as presented passed with a voice vote of 6 -0.
6. GENERAL FUND RESERVE PRESENTATION — FINANCE DIRECTOR
The Finance Director compared the need for reserve to acquiring insurance - -how
much should you buy - -how much is enough; and he presented PowerPoint
presentation. (see attached)
He explained that the City's policy is to have 30% of the operating budget in
reserve which would be about $3M and there is currently about $5M.
Citizens Budget Review Advisory Committee
May 19, 2014
Page Three
6:51 pm
Using different hurricane categories that might hit during different times of the
year, he presented estimates that would affect the reserve fund. He pointed out
that while the majority of the expenses may be reimbursed, there will be a waiting
period; the loss of property will directly impact the next assessed year; and the
repairs and replaced appliances would spike building fees and sales tax for a
short period. In their deliberations, he advised that there should be a plan to
recover any reserve depletion.
Discussion followed on when to consider the decline in revenue stream, i.e. when
values are announced by the property appraiser or at time of collection. The
Finance Director said he considered whether properties are mortgaged. Mr.
Hoffman asked if there was a way to determine the number of mortgaged
properties.
The Finance Director cautioned during the recovery there might be unrelated
repairs or expenditures for example if the community decides to build and
maintain quiet zones for All Aboard Florida that would exhaust the current
reserve.
He said just depending on the event and what City leaders think, the reserve
could be replenished with a legal reallocation of funds, special millage increase
or fee surcharge. He recommended leaving the current reserve at the $5M level.
He also recommended a reserve level set at an amount rather than a percentage
because percentages drop during bad times.
Mr. Hoffman pointed out with the 30% reserve ten years ago, the City was about
a half million short and asked if the percentage should be increased since prices
have gone up. The Finance Director said maybe given the examples on his
spread sheets. Mr. Flaherty asked if they could find out what other communities
are considering.
Ms. Farmer said since the current reserve of $5M is within our comfort zone,
would a policy increase to 50% be possible. Chairman Herlihy asked the board's
thoughts on recommending a change to City Council. The Finance Director said
it could be part of the fall budget presentation for Council. Ms. Vicars and
Chairman Herlihy pointed out the reserve could be needed for other disasters as
well, such as a fire or train derailment. Mr. Flaherty cautioned something will
have to be given up to get the increased 50 %.
Mr. Hoffman suggested increasing the percent in steps over five years so the
excess reserve isn't depleted. Chairman Herlihy asked the board to think about
this and they will talk about it at a future meeting.
The Finance Director offered to supply his spread sheet scenarios for anyone
that might be interested.
Citizens Budget Review Advisory Committee
May 19, 2014
Page Four
7. OTHER DISCUSSION /QUESTIONS BY COMMITTEE MEMBERS
Chairman Herlihy reminded everyone of the next meeting to discuss budget
recommendations, Monday, June 2nd. The Finance Director said the rough
estimates will be available that day from the property appraiser. Chairman
Herlihy said former City Manager Minner's budget projections include a 3%
increase for next year and reminded them that the valuation is through December
2013; there won't be new capital projects; and they will see a 3% salary increase
for general employees.
8. PUBLIC INPUT — None.
9. Being no further business, Chairman Herlihy adjourned the Citizens Budget
Review Advisory Board meeting at 7:15 p.m.
No
Chairman Ed Herlihy
Date
Memorandum
To: Sebastian Budget Committee
Copy: Ken Kilgore
From: Edward H. Herlihy
Date: 6/27/2014
Re: Budget Discussion Topics
Attached is a copy of an e -mail I sent to Joe Griffin and Ken Kilgore to obtain some
answers on funding of various items. Ken responded with some answers.
From my own perspective, the following items are among the most important for our
consideration.
1. I.R. Lagoon funding
2. "All Aboard Florida" funding
3. Additional road resurfacing funding.
There are other items to be discussed. Please bring your list.
At the end of the meeting, we should come to some conclusions regarding
recommendations to the Council. Keep in mind that the budget as presented is
balanced on the old millage rate. We need to answer the question whether the
Committee will recommend an increase in millage to provide funds for various
projects.
See you Monday evening.
1
June 27, 2014
From: Ed Herlihy [mailto:edherlihy @bellsouth.net]
Sent: Monday, June 23, 2014 1:51 PM
To: Kenneth Killgore; Joseph Griffin
Subject: Re: Budget Document Transmittal
Gentlemen:
Do we have funds budgeted this new fiscal year for?
1. Repairs on Working Waterfront buildings /docks We have in CRA Funds $30K
per year every future year.
2. City Hall air conditioners and roof leaks We have $75K for City Hall and PD
Roofing in DST. Air Conditioning in City Hall would be from the Equipment and
Facility R &R Fund.
3. IR Lagoon actions such as more testing of Sebastian outflows, potential pollution
cleanup, sewer studies No added funding.
4. Possible All Aboard Florida legal actions by City ?? No added funding.
5 Settlement or award in McManus Working Waterfront case including legal costs
No added funding. We have our usual $25K for claims.
Consideration of possible millage increase over 3.7166 to cover:
1. Move Fleming /Coolidge Street paving to this new fiscal year We are showing
both in the new year.
2. Cavcor Lot improvement No funding has been added.
3. Working Waterfront ice house ? ?? No funding has been added.
Does Golf Course need capital funds help? We plan to use 80K DST Funds this year
for new restrooms and 15K DST next year for a new fuel tank. The netting 49K+ and
about $7,500 toward the Starter Shack are expected to be used this year from Golf
Course Capital Fund, with possibly $55K in Greens Equipment next year also from
that Fund.
Budget Committee will probably discuss the idea of an increase in millage rate.
Agreed.
Just some ideas and questions.
2
CITY OF
r �
HOLE OF PELICAN ISLAND
(772) 589 -5330
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FL 32958
FISCAL YEAR 2014 - 2015
CITY MANAGER'S RECOMMENDED
BUDGET
LONG -TERM PROJECTIONS
As of June 23, 2014
RECOMMENDED FULL -TIME AND PART -TIME POSITIONS
Amended
Amended
Budget
Budget
Budget
Increase/
FY 2010/1011
FY 2011/2012
FY 20122013
FY 2013/2014
FY 2014/2015
(Decrease)
Department/Division
F/T
P/T
F/T P/T
F/T PIT
F/T P/T
FIT PIT
City Council
0
5
0
5
0 5
0 5
0 5
0 0
City Manager
2
0
2
0
2 0
2 0
2 0
0 0
City Clerk
3
0
3
0
3 0
3 4
3 4
0 0
City Attorney
0
0
0
0
0 0
0 0
0 0
0 0
Administrative Services
5
0
5
0
5 0
5 1
5 1
0 0
Mgmt Information Svcs
3
2
2
2
2 2
2 0
2 0
0 0
Planning and Zoning
4
0
3
0
3 0
4 0
4 0
0 0
Police Administration
7
0
7
0
7 0
8 0
8 0
0 0
Police Operations
27
1
27
1
27 1
27 0
27 0
0 0
Police Detectives
10
8
7
8
7 10
7 10
7 10
0 0
Police Dispatch
9
1
9
1
9 1
10 0
10 0
0 0
Code Enforcement
3
0
3
0
3 0
3 0
3 0
0 0
Roads & Maintenance
12
0
10
0
10 0
10 0
10 0
0 0
Stormwater Utility
12
0
9
0
9 0
9 0
9 0
0 0
Fleet Management
2
1
3
1
3 1
3 l
3 1
0 0
Parks & Recreation
12
18
11
18
11 18
11 18
11 18
0 0
Cemetery
1
0
1
0
1 0
2 0
2 0
0 0
Facilities Maintenance
2
0
3
0
3 4
2 5
2 5
0 0
GENERAL FUND TOTALS
114
36
105
36
105 42
108 44
108 44
0 0
Golf Course Administration
3
2
2
3
2 3
2 5
2 5
0 0
Golf Course Carts
0
13
0
13
0 13
0 11
0 11
0 0
GOLF COURSE TOTAL
3
15
2
16
2 16
2 16
2 16
0 0
Airport
3
0
3
0
2 0
1 0
1 0
0 0
Building Department
5
0
4
0
4 0
5 0
5 0
0 0
SUBTOTALS
125 51
114 52
113 58
116 60
116 60
0 0
TOTAL POSITIONS
176
166
171
176
176
0
FULL -TIME EQUIVALENTS
150.50
140.00
142.00
146.00
146.00
0.00
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
TABLE G -2
General Fund Revenues Detail
GENERAL FUND REVENUE DETAIL
Code: 001501
2
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 14/15
Adopted
Number Description
Actual
Actual
Actual
Budizet
Proiected
Bud et
TAXES
311000 Current Ad Valorem Taxes
3,144,864
2,799,146
2,947,248
2,913,240
2,913,240
3,020,769
311001 Delinquent Ad Valorem Taxes
5,830
9,266
6,846
10,000
5,000
5,000
311002 Penalty on Delinquent Taxes
5,464
14
887
5,000
2,500
1,000
TOTAL AD VALOREM TAXES
3,156,158
2,808,426
2,954,981
2,928,240
2,920,740
3,026,769
FRANCHISE FEES
313100 Electric Franchise Fees
1,117,525
1,052,299
1,040,067
1,074,000
1,078,300
1,125,000
313700 Solid Waste Franchise Fees
67,161
72,269
78,819
69,000
73,200
76,400
TOTAL FRANCHISE FEES
1,184,686
1,124,568
1,118,886
1,143,000
1,151,500
1,201,400
UTILITY SERVICE TAXES
314100 Electric Utility Service Tax
1,276,549
1,263,888
1,366,798
1,341,000
1,452,500
1,515,200
314300 Water Utility Service Tax
232,007
233,749
240,270
238,000
249,000
259,800
314800 Propane Utility Service Tax
19,884
23,155
30,024
22,000
42,400
38,000
314950 CST Revenue Sharing
863,905
866,761
897,342
906,000
860,000
860,000
TOTAL UTILITY SERVICE TAXES
2,392,345
2,387,553
2,534,434
2,507,000
2,603,900
2,673,000
TOTAL TAXES & FRANCHISE FEES
6,733,189
6,320,547
6,608,301
6,578,240
6,676,140
6,901,169
LICENSES AND PERMITS
321000 Business Taxes
0
0
0
100,000
80,000
85,000
321100 Business Tax - Penalties /Transfers
0
0
0
3,800
3,800
3,800
322060 Driveway Permit Fees
10,600
12,100
23,900
17,500
23,000
21,000
322700 Accessory Structure
1,150
900
0
500
0
0
322900 Other Permits & Fees
1,794
2,105
2,279
3,000
2,500
3,000
329100 Zoning Fees
4,100
5,066
6,716
8,500
6,000
7,000
329200 Site Plan Review Fees
3,900
600
4,650
8,500
6,000
8,000
329300 Plat Review Fees
622
0
4,000
2,250
2,000
2,000
329400 Plan Checking Fees
0
0
825
2,500
1,000
1,000
329450 Engineer Review Fees
0
0
0
0
2,500
10,000
329500 Alarm Permits
1,480
1,660
3,130
2,500
3,000
3,000
329600 De- Watering Permits
0
0
0
0
0
0
TOTAL LICENSES AND PERMITS
23,646
22,431
45,500
149,050
129,800
143,800
2
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
General Fund Revenues Detail - Continued
3 3
Amended
FY 14/15
Account
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 14/15
Adopted
Number Description
Actual
Actual
Actual
Budget
Proiected
Budget
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200 Fed Grant - Public Safety
0
0
3,199
0
0
0
331204 Fed - LLEBG
0
4,689
2,835
3,000
0
0
TOTAL FEDERAL GRANTS
0
4,689
6,034
3,000
0
0
STATE SHARED REVENUES
335120 Municipal Revenue Sharing
399,717
421,581
469,842
456,300
498,000
519,600
335122 8th Cent Motor Fuel Tax
160,859
160,650
167,804
169,200
191,200
199,500
335140 Mobile Home Licenses
9,040
9,325
9,266
9,300
9,300
9,300
335150 Alcohol Beverage Licenses
9,315
10,632
11,899
10,500
11,000
11,000
335180 Local Half -Cent Sales Tax
1,289,624
1,332,545
1,404,639
1,400,000
1,439,000
1,501,309
335200 Police Pension State Shared RevenL
133,477
139,263
145,961
0
0
TOTAL STATE SHARED REVENUES
2,002,032
2,073,996
2,209,411
2,045,300
2,148,500
2,240,709
TOTAL INTER -GOV'T REVENUE
2,002,032
2,078,685
2,215,445
2,048,300
2,148,500
2,240,709
CHARGES FOR SERVICES
341920 Cert. Copying, Record Search
1,140
1,185
1,041
1,200
1,500
1,500
341930 Election Fees
391
409
305
0
0
0
342100 PD Overtime Service Fees
9,446
8,174
7,107
10,000
12,000
12,000
342200 PD Fingerprinting
1,370
725
0
0
0
0
343805 Cemetery Fees
6,930
9,838
10,956
10,000
18,000
16,000
347550 Skate Facility Fees
8,280
8,251
6,245
8,000
8,000
8,000
347555 Tennis Facility Fees
19,562
20,128
19,938
20,000
22,000
22,000
347556 County Impact Fees Admin. Fees
4,093
4,870
12,552
12,000
12,000
12,000
347557 Community Center Rec Revenues
29,418
33,705
32,247
35,000
35,000
35,000
349140 RRD- Management Fees
7,440
13,202
13,202
13,202
13,202
13,202
349410 Golf Course - Management Fees
59,906
65,897
82,638
90,902
90,902
94,222
349450 Airport- Management Fees
42,980
44,203
52,772
47,495
47,495
49,180
349455 Maintenance Service Fees -AP
1,441
18,122
68,757
68,500
68,500
0
349480 Building Dept Management Fees
68,112
61,301
62,785
56,507
56,507
62,158
349485 Maintenance Services Fees -Bldg Dt
329
595
360
750
350
350
349900 Project Personnel/Equipment Servic
0
345
0
0
0
0
TOTAL CHGS FOR SERVICE
260,838
290,950
370,905
1 373,556
1 385,456
1 325,612
3 3
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
General Fund Revenues Detail - Continued
I
Amended
FY 14/15
Account
FY 10 111
FY 11/12
FY 12/13
FY 13/14
FY 14/15
Adopted
Number Description
Actual
Actual
Actual
Budeet
Proiected
Budeet
FINES AND FORFEITS
351100 Court Fines
15,910
10,782
12,846
11,000
16,000
16,000
351115 Police Education -$2.00 Funds
1,957
1,104
1,262
1,200
1,600
1,600
351120 Drivers Education
2,953
1,029
339
1,000
0
0
351140 Parking Fines
2,390
650
1,610
1,200
1,000
1,000
354100 Code Enforcement Fines
53,360
38,393
43,118
50,000
48,000
48,000
359000 Other Fines/Forfeits
4,084
349
1,015
1,000
500
500
TOTAL FINES AND FORFEITS
80,654
52,307
60,190
65,400
67,100
67,100
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interest Income
17,459
13,559
17,865
30,000
15,000
17,000
361105 State Board Interest Earnings
6,152
5,518
3,846
5,000
3,000
3,500
361150 Other Interest
224
3,667
5,910
500
5,000
5,000
TOTAL INTEREST EARNINGS
23,835
22,744
27,621
35,500
23,000
25,500
RENT AND ROYALTIES
362100 Rents and Royalties
8,554
10,743
12,851
10,000
12,000
12,000
362150 Nontaxable Rent
80,568
83,918
84,805
80,000
85,000
85,000
TOTAL RENT AND ROYALTIES
89,122
94,661
97,656
90,000
97,000
97,000
SALE OF FIXED ASSETS
364100 Sale of Fixed Assets
16,501
25,203
96,520
30,000
42,000
20,000
365000 Sale of Surplus Material /Scrap
7,187
6,881
5,636
5,000
6,000
6,000
TOTAL SALES OF FIXED ASSETS
23,688
32,084
102,156
35,000
48,000
26,000
CONTRIBUTIONS /DONATIONS
366000 Contributions & Donations
29,768
3,975
500
2,500
2,000
2,000
366050 Donations - SRA
0
4,536
280
0
0
0
366150 75th Anniversary Revenues
790
600
150
100
500
500
366200 Contribution/Greer Trust
6,000
15,800
12,000
6,000
12,000
0
366604 Donations - Public Safety Employees
2,610
2,166
2,017
2,000
3,000
2,000
366605 Donations - General Empl Fund
2,186
1,654
2,019
3,000
2,000
3,000
366805 4th of July Donations
6,055
5,300
5,440
5,000
5,000
5,000
TOTAL CONTRIBUTIONS /DONATIONS
47,409
34,031
22,406
18,600
24,500
12,500
OTHER MISCELLANEOUS REVENUES
367000 Gain/Loss on Sale of Investments
29,350
5,319
8,777
0
0
0
369100 Motor Fuel Tax Rebate
11,472
11,261
11,382
11,000
11,000
11,000
369200 Insurance Proceeds
2,741
9,897
45,884
5,000
2,000
0
369400 Reimbursements
17,743
11,215
30,993
15,000
23,000
15,000
369900 Other Miscellaneous Revenues
(2,737)
3,794
4,824
4,000
2,500
6,875
369955 Vend Mach Sales -Gen Empl Fund
198
786
800
750
800
800
369999 Prior Year Recoveries
0
1,586
0
0
24,481
0
TOTAL OTHER MISCELLANEOUS REV
58,767
43,858
102,660
35,750
63,781
33,675
TOTAL MISCELLANEOUS REVENUE
242,821
227,378
352,499
214,850
256,281
194,675
TOTAL REVENUES
9,343,180
8,992,298
9,652,840
9,429,396
9,663,277
9,873,065
I
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
General Fund Revenues Detail - Continued
5 �
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 14/15
Adopted
Number Description
Actual
Actual
Actual
Budeet
Projected
Budeet
INTERFUND TRANSFERS
381120 Transfer from 120 LOGT
175,000
125,000
0
0
0
0
381130 Transfer from 130 DST
0
2,069
0
0
0
0
381140 Transfer from 140 CRA
60,000
60,000
60,000
60,000
60,000
60,000
381148 Transfer from 480 BUILDING
0
0
0
65,110
65,110
105,294
381163 Transfer from 163 STORMWATEF
500,000
500,000
500,000
500,000
500,000
500,000
381450 Transfer from 450 AIRPORT
0
0
0
0
0
50,000
381601 Transfer from 601 CEMETERY TR
1,727
5,647
5,399
5,638
5,638
3,012
TOTAL INTERFUND TRANSFERS
736,727
692,716
565,399
630,748
630,748
718,306
TOTAL REVENUES AND TRANSFERS
10,079,907
9,685,014
10,218,239
10,060,144
10,294,025
10,591,371
OTHER FINANCING SOURCES
389991 Change in Fund Balance
509,941
100,280
(467,289)
123,366
(265,494)
0
TOTAL OTHER SOURCES
509,941
100,280
(467,289)
123,366
(265,494)
0
TOTAL REV. AND OTHER SOURCES
10,589,848
9,785,294
9,750,950
10,183,510
10,028,531
10,591,371
5 �
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
Table G -3 lists General Fund expenditures by department/division. Table G -4 lists individual
department/division details broken down by salaries & benefits, operating expenses and capital outlay.
TABLE G -3
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT /D
Org
Code Description
010001 City Council
010005 City Manager
010009 City Clerk
010010 City Attorney
010020 Administrative Services
010021 Management Information Svs.
010041 Police Administration
010043 Police Operations
010047 Police Detective Division
010049 Police Dispatch Unit
010045 Code Enforcement Division
010052 Roads and Maintenance
010053 Stormwater Utility
010054 Fleet Management
010056 Facilities Maintenance
010057 Parks and Recreation
010059 Cemetery
010080 Planning and Zoning
010099 Non - Departmental
Total General Fund Expenditures
Total Revenues and Transfers
in Fund Balance
S 10,589,848 S 9,785,294 S 9,750,950 $ 10,183,510 S 10028,531 S 10,591,371 S 407,861
10,079,907 9,685,014 10,218,239 10 060,144 10,294,025 10,591,371 53
S (509,941) S (100,280) S 467,289 S (123,366) S 265,494 S - S 123,366
(p
Change
Amended
FY 14/15
From
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
FY 13/14
Actual
Actual
Actual
Budget
Projected
Budget
Bud et
S 47,060
S 49,225
S 49,609
S 53,724
S 53,435
S 53,320
S (404)
232,468
223,899
228,375
238,389
287,354
245,864
7,475
272,887
301,394
269,991
318,594
297,901
352,341
33,747
98,714
94,719
95,775
102,270
102,299
102,282
12
481,049
478,043
485,361
503,521
515,328
544,410
40,889
274,798
161,526
161,617
193,347
157,823
217,170
23,823
771,089
770,531
732,520
634,481
675,502
742,496
108,015
2,651,986
2,406,696
2,417,234
2,361,717
2,324,518
2,357,689
(4,028)
1,004,904
700,007
649,979
700,568
721,000
720,068
19,500
485,879
473,149
472,719
546,579
545,000
549,633
3,054
159,324
165,366
162,810
168,792
173,1 1 l
180,062
11,270
789,371
737,117
767,752
794,114
728,914
747,791
(46,323)
1,025,307
923,303
804,434
970,063
921,471
1,083,538
113,475
142,816
194,773
203,063
215,996
195,156
213,910
(2,086)
224,170
248,674
253,974
339,983
304,040
307,586
(32,397)
915,276
888,633
864,540
914,080
914,249
956,737
42,657
104,314
119,707
144,486
186,122
185,851
190,965
4,843
349,387
237,574
235,651
220,288
242,410
327,564
107,276
559,049
610,958
751,060
720,882
683,169
697,945
(22,937)
S 10,589,848 S 9,785,294 S 9,750,950 $ 10,183,510 S 10028,531 S 10,591,371 S 407,861
10,079,907 9,685,014 10,218,239 10 060,144 10,294,025 10,591,371 53
S (509,941) S (100,280) S 467,289 S (123,366) S 265,494 S - S 123,366
(p
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
TABLE G -4
General Fund Expenditure by Department/Division
2011 2012 2013 2014 2014 2015
Dc a Z-1 Actual Actual Actual Budget Projected Budget
CITY COUNCIL
PERSONAL SERVICES
$ 22,747
1 $ 22,746
1 $ 22,724
1 $ 22,745
1 $ 22,745
1 $ 22,745
OPERATING EXPENDITURES
24,313
1 26,479
1 26,885
30,979
30,690
30,575
CAPITAL OUTLAY
-
-
4,003
2,100
1
-
TOTAL
I S 47,060
1 S 49,225
1 $ 49,609
1 $ 53,724
$ 53,435
1 $ 53,320
CITY MANAGER
PERSONAL SERVICES
$ 229,006 1
$ 220,243
1 $ 224,307
1 $ 233,969
1 $ 279,616
1 $ 239,036
OPERATING EXPENDITURES
3,462
1 3,656
4,068
2,320
5,660
1 6,828
CAPITAL OUTLAY
-
-
4,003
2,100
2,078
1 -
TOTAL
S 232,468
1 S 223,899
1 S 228,375
1 S 238,389
1 S 287,3541
S 245,864
CITY CLERK
PERSONAL SERVICES
$ 242,478
$ 247,928
$ 229,173
$ 260,393
S 239,286
$ 303,463
OPERATING EXPENDITURES
30,409
53,466
36,815
55,231
55,645
41,878
CAPITAL OUTLAY
-
-
4,003
2,970
2,970
7,000
TOTAL
S 272,887
$ 301,394
S 269,991
$ 318,594
S 297,901
S 352,341
CITY ATTORNEY
PERSONAL SERVICES
$ -
$ -
$ -
$ -
$ -
$ -
OPERATING EXPENDITURES
98,714
94,719
95,775
102,270
102,299
102,282
CAPITAL OUTLAY
365
is
5,263
-
-
1,520
-
TOTAL
$ 98,714
S 94,719
$ 95,775
$ 102,270
$ 102,299
S 102,282
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
$ 398,534
$ 399,963
$ 400,429
$ 413,607
$ 425,263
$ 457,351
OPERATING EXPENDITURES
82,515
78,080
84,932
88,314
88,545
87,059
CAPITAL OUTLAY
365
is
5,263
-
1,600
1,520
-
TOTAL
$ 481,0491S
478,043
S 485,361
S 503,521
S 515,328
S 544,410
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES
$ 231,289
$ 1 17,621
$ 114,082
$ 167,519
$ 131,995
$ 152,265
OPERATING EXPENDITURES
43,144
38,642
47,535
25,828
25,828
29,905
CAPITAL OUTLAY
365
is
5,263
-
-
-
35,000
TOTAL
274,798
S 161,526
S 161,617
S 193,347
S 157,823
S 217,170
PLANNING AND ZONING
PERSONAL SERVICES
$ 311,678
$ 223,308
$ 200,068
$ 200,977
$ 218,250
$ 311,766
OPERATING EXPENDITURES
37,709
14,266
35,583
19.311
IS
22,865
15,798
CAPITAL OUTLAY
-
-
-
-
1,295
-
TOTAL
$ 349,387
$ 237,574
S 235,651
220,288
$ 242,410
S 327,564
POLICE DEPARTMENT - ADMINISTRATION
PERSONAL SERVICES
$ 649,180
$ 669,551
$ 635,685
$ 528,736
$ 566,614
$ 635,503
OPERATING EXPENDITURES
112,909
100,980
89,335
96,622
96,388
106,993
CAPITAL OUTLAY
9,000
-
7,500
9,123
12,500
-
TOTAL
$ 771,089
S 770,531
S 732,520
$ 634,481
$ 675,502
$ 742,496
POLICE DEPARTMENT - OPERATIONS
PERSONAL SERVICES
$ 2,395,856
$ 2,185,021
$ 2,183,234
$ 2,154,917
$ 2,104,765
$ 2,121,375
OPERATING EXPENDITURES
224,205
220,863
229,517
198,800
214,815
218,114
CAPITAL OUTLAY
31,925
812
4,483
8,000
4,938
18,200
TOTAL
S 2,651,986
S 2,406,696
S 2,417,234
S 2,361,717
S 2,324,518
S 2,357,689
7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
TABLE G -4
General Fund Expenditure by Department/Division - Continued
Department jActual jActual jActual IBudget Projected IBudget
POLICE DEPARTMENT - DETECTIVE
PERSONAL SERVICES
$ 912,5741
$ 598,853
1 $ 549,229
1 $ 601,452
$ 615,134
$ 607,253
OPERATING EXPENDITURES
89,177
99,773
100,750
1 99,116
105,866
1 111,815
CAPITAL OUTLAY
3,153
1,381
-
-
-
1 1,000
TOTAL
$ 1,004,904
1 $ 700,007
1 $ 649,979 1
S 700,568
1 $ 721,000
1 $ 720,068
POLICE DEPARTMENT -DISPATCH
PERSONAL SERVICES
$ 479,980
1 $ 464,406
1 $ 464,848
1 $ 535,092
1 $ 530,479
$ 537,371
OPERATING EXPENDITURES
5,8991
6,747
1 7,871
1 11,4871
14,521 1
12,262
CAPITAL OUTLAY
1,665
1,996
-
-
-
10,000
TOTAL
S 485,879
1 S 473,149
1 $ 472,719
1 $ 546,579
1 $ 545,000
1 $ 549,633
CODE ENFORCEMENT
PERSONAL SERVICES
$ 139,837
$ 142,210
$ 139,892
$ 148,287
$ 148,287
$ 156,477
OPERATING EXPENDITURES
19,487
23,156
22,918
20,505
24,824
23,585
CAPITAL OUTLAY
1,665
-
38,579
-
31,283
10,000
TOTAL
$ 159,324
$ 165,366
$ 162,8101$
168,792
S 173,111
S 180,062
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES
$ 673,724
$ 623,760
$ 617,721
$ 654,507
$ 589,188
$ 622,011
OPERATING EXPENDITURES
113,9821
1 13,357
111,452
108,297
108,443
115,780
CAPITAL OUTLAY
1,665
1 -
38,579
31,310
31,283
10,000
TOTAL
S 789,371
1 $ 737,117
S 767,7521S
794,1141S
728,914
S 747,791
PUBLIC WORKS - STORMWATER UTILITY
PERSONAL SERVICES
$ 536,240
$ 456,842
1 $ 469,592
1 $ 452,063
$ 441,360
1 $ 499,792
OPERATING EXPENDITURES
489,067
465,276
331,0591
518,000
480,111
1
583,746
CAPITAL OUTLAY
-
1,185
1
3,783
1 -
-
-
TOTAL
$ 1,025,307
$ 923,303
1 S 804,434
1 $ 970,063
$ 921,471
1 S 1,083,538
PUBLIC WORKS - FLEET MANAGEMENT
PERSONAL SERVICES
$ 116,266
$ 174,212
$ 181,491
$ 189,907
$ 168,859
$ 187,340
OPERATING EXPENDITURES
26,550
19,555
17,643
IS
24,089
24,297
IS
23,570
CAPITAL OUTLAY
11,439
1,006
3,929
2,000
2,000
3,000
TOTAL
$ 142,816
$ 194,773
203,063
$ 215,996
195,156
$ 213,910
PUBLIC WORKS - PARKS & REC
PERSONAL SERVICES
$ 677,068
$ 650,016
$ 617,929
$ 669,432
$ 671,585
$ 708,912
OPERATING EXPENDITURES
226,769
226,488
227,421
228,148
226,551
213,825
CAPITAL OUTLAY
11,439
12,129
19,190
16,500
16,113
34,000
TOTAL
$ 915,276
S 888,633
S 864,540
S 914,080
S 914,2491S
956,737
PUBLIC WORKS -CEMETERY
PERSONAL SERVICES
$ 85,698
$ 87,375
$ 107,070
$ 146,812
$ 146,8121
$ 154,058
OPERATING EXPENDITURES
18,616
23,532
37,416
39,310
38,049
36,907
CAPITAL OUTLAY
8,800
-
990
TOTAL
S 104,314
S 119,707
$ 144,486
$ 186,122
$ 185,851
1 $ 190,965
MAP
I
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET]
TABLE G -4
General Fund Expenditure by Department/Division - Continued
Department
2011
Actual
2012
Actual
2013
Actual
2014
Bud et
2014
Projected
2015
I Budget
PUBLIC WORKS - FACILITIES MAINTENANCE
PERSONAL SERVICES
$
110,977
$
140,721
$
129,977
$
160,058
$
141,830
$
168,944
OPERATING EXPENDITURES
113,193
105,539
105,835
122,925
105,210
136,642
CAPITAL OUTLAY
2,414
18,162
57,000
57,000
2,000
TOTAL
$
224,1701S
248,674
$
253,974
$
339,983
$
304,040
S
307,586
NON - DEPARTMENTAL
PERSONAL SERVICES
$
31,163
$
105,610
$
134,452
$
176,424
$
127,910
$
124,129
OPERATING EXPENDITURES
527,886
505,348
552,329
544,458
555,259
573,816
GRANTS AND AIDS
-
718
-
-
-
INTERFUND TRANSFERS OUT
-
63,561
-
CONTINGENCY
TOTAL
$
559,049
1 S
610,958
S
751,060
$
720,882
$
683,169
S
697,945
TOTALS
PERSONAL SERVICES
$
8,244,295
$
7,530,386
$
7,421,903
$
7,716,897
$
7,569,978
$
8,009,791
OPERATING EXPENDITURES
2,288,006
2,219,922
2,165,139
2,336,010
2,325,866
2,471,380
CAPITAL OUTLAY
57,547
34,986
99,629
130,603
132,687
110,200
GRANTS AND AIDS
-
-
718
-
-
INTERFUND TRANSFERS OUT
-
63,561
-
CONTINGENCY
TOTAL GENERAL FUND
S
10,589,848
1 $
9,785,294
$
9,750,950
1 $
10,183,510
S
10,028,531
$
10,591,371
III
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council
directs the offices of the City Manager, City Attorney and City Clerk, adopts the City's annual budget, adopts and
amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as
the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council
meetings, through public forums and by individual contact. Individual members represent the Council on various County
and regional boards.
FISCAL YEAR 2014 ACCOMPLISHMENTS
Adopted ordinances to provide for stricter regulation of e- cigarettes to protect youth and use of
fertilizers to protect the IR Lagoon
Conducted workshop with invited ORCA and Harbor Branch scientists on the issue of the Indian River
Lagoon
Hired a new City Manager and approved funding to bring back an Environmental Planner
Approved engineering and planning services for Working Waterfront Fish House
Finalized Working Waterfront lease between City and CrabE Bill for fish market and eatery under
newly revised Management Plan
Approved contracts for Airport Main Street realignment and Presidential Streets Project
Approved funding for Citywide computer and network upgrade
FISCAL YEAR 2015 GOALS AND OBJECTIVES
City Goal: Direct Overall Municipal Service Delivery with specific focus on:
• Rehabilitation of the Indian River Lagoon
• Ensuring safety of Sebastian residents and visitors and historical districts in light of the planned FECI
All Aboard Florida high speed rail
• Completion of Working Waterfront Fish House and museum
• Completion of Current City Capital Projects
• Promoting Economic Development
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Number of Council Meetings Conducted
28
25
26
25
26
Number of CRA Meetings Conducted
4
3
4
4
4
Number of Board of Adjustment Meetings Conducted
2
2
2
2
2
Number of Ordinances Adopted
16
11
1 12
10
10
Number of Resolutions Adopted
33
38
35
35
35
Number of Board Appointments
46
16
17
16
17
ld
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
STAFFING
NATURE OF ACTIVITY
13114
14115
Re ular and Special Meetings - Preparation and attendance at meetings (24 regular City
Council and other CRA, Board of Adjustment and Council workshops /special meetings).
35.00%
35.00%
Responsible for all legislative functions of City Government, including the establishment of
Adopted
laws and policies, and appointing ualified citizens to boards and committees.
10.00%
10.00%
City Functions and Events - Attendance at functions. Public relations.
FY 13 -14
FY 14 -15
Conference, Legislative, County, State, and Local Meetings - Attendance at assigned
25.00%
25.00%
County and regional meetings. City representation at all levels of government and intra-
Budget
Expenditures
governmental affairs.
Personal Services
$ 22,747
Citizens' Problems and Complaints - Assisting Citizens in referring complaints and problems
30.00%
30.00%
to the City Manager for follow -up.
100.00%
100.00%
24,313
CITY COUNCIL BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for City Council is $53,320. This compares to the 2013 -2014 projected
expenditures of $53,435,
an decrease of
$115 or.2%
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget Difference
Personal Services
$ 22,747
$ 22,746
22,724
$ 22,745
$ 22,745
22,745 $ -
Operating Expenditures
24,313
26,479
26,885
30,979
30,690
30,575 (115)
Capital Outlay
-
-
-
-
-
- -
Total
$ 47,060
$ 49,225
$ 49,609
$ 53,724
$ 53,435
$ 53,320 $ (115)
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - No change. $ -
2. Operating Expenditures - Net decrease mainly due to training and education. $ (115)
3. Capital Outlay - No capital outlay requested. $ -
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
CITY COUNCIL
FY 14/15
Adopted
Budge
511200 Legislative Salaries
19,800
19,800
19,800
19,800
FULL
IME EQUIV
512100 FICA Taxes
Projected
Adopted
PAY
LENTS
Expenditure
Budget
POSITION
RANGE GRADE 12 -13
13 -14
14 -15
13 -14
14 -15
Mayor
5,400 N/A 1.00
1.00
1.00
$ 5,400
$ 5,400
Vice -Mayor
3,600 N/A 1.00
1.00
1.00
3,600
3,600
Council Member
3,600 N/A 3.00
3.00
3.00
10,800
10,800
21,038
5.00
5.00
5.00
534101 Telephone
115
104
TOTAL SALARIES
114
105
S 19,800
$ 19,800
883
FICA Taxes FICA Taxes
869
1,200
2,913
2,913
534110 Internet Access
Worker's Co Worker's Compensation Insurance
54
34
32
0
Total Personal Services
534630 R & M Office Equipment
500
$ 22,747
$ 22,745
CITY COUNCIL
Code: 010001
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Proiected
FY 14/15
Adopted
Budge
511200 Legislative Salaries
19,800
19,800
19,800
19,800
19,800
19,800
512100 FICA Taxes
2,913
2,913
2,892
2,913
2,913
2,913
512400 Worker's Comp Insurance
34
33
32
32
32
32
TOTAL PERSONAL SERVICES
22,747
22,746
22,724
22,745
22,745
22,745
OPERATING EXPENDITURES
534000 Travel & Per Diem
20,068
21,382
21,038
24,000
24,000
24,000
534101 Telephone
115
104
112
114
105
120
534105 Cellular Telephone
883
1,114
869
1,200
1,000
1,020
534110 Internet Access
81
54
0
0
0
0
534630 R & M Office Equipment
500
500
500
200
200
200
534800 Promotional Activities
90
294
500
860
860
860
535200 Departmental Supplies
540
452
538
550
550
550
535210 Computer Supplies
316
528
957
500
500
500
535410 Dues and Memberships
200
200
200
200
200
200
535420 Books and Publications
300
188
96
180
100
100
535450 Training and Education
1,220
1,663
2,075
3,175
3,175
3,025
TOTAL OPERATING EXPENDITURES
24,313
26,479
26,885
30,979
30,690
30,575
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY
0
0
0
0
0
0
TOTAL CITY COUNCIL
47,060
49,225
49,609
53,724
53,435
53,320
i
]CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager,
appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal
government. The City Manager's office provides administrative direction for all municipal operations consistent
with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is
responsible for the day -to -day operations of the City, as well as ensuring that services and operations function in
an efficient, timely and cost effective manner while still in accordance with City Council objectives.
As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the
management team; coordination of intra and inter - governmental affairs; acting as the administrative
spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and
non - departmental expenditures and the capital improvement program; preparation of reports and data to assist
the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and
requests for service; and conducting administrative research and analysis.
FISCAL YEAR 2014 ACCOMPLISHMENTS
4 Initiated meetings of the Management Team to coordinate actions and improve communication on significant
events.
4 Directed staff to focus on completing priority projects and worked to minimize the number of active projects.
4 Initiated formal presentations to the City Council on the status of capital projects.
4 Conveyed the expectation that facilities are to be maintained in an attractive and orderly manner.
4 Acted to replace aging equipment.
4 Acted to fill key positions (Community Development Director, Environmental Specialist/Grant Writer and
Police Commander) with qualified and capable individuals.
FISCAL YEAR 2014 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
City Operations
➢ Apply for grants and secure funding for various city projects.
➢ Closely monitor spending and consider any cost saving ideas.
➢ Insure effective communications between managers and employees.
Quality Service to Citizens
➢ Promote quality customer service from City employees.
➢ Maintain facilities in an attractive and orderly manner.
➢ Promptly address citizen questions and concerns.
Provide Effective Support to City Council
➢ Insure that reports and supporting documentation is accurate and complete.
➢ Insure that the City Council promptly receives pertinent information.
Maintain Positive Intergovernmental Relations
➢ Participate in the Florida City/County Management Association (FCCMA) and Florida League of
Cities activities.
➢ Meet and communicate regularly with representatives of other jurisdictions to address issues of
mutual interest.
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Per Capita Level of Service Cost
$ 462
$ 446
$ 448
$ 453
$ 445
Per Capita Number of Full -time Employees
5.45
5.20
5.14
5.09
5.09
General Fund Unrestricted Funds vs. Expenditurl
44.70%1
46.97%1
47.49%1
45.69%1
47.49%
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING
NATURE OFACTIVITY
13114
14115
40.00%
40.00%
Management and Supervision of City Programs and Projects - Plan, organize, direct,
FY 10 -11
coordinate, and report on City Projects. Improve and expand efforts for quality public services.
20.00%
20.00%
Preparation of City Council Agenda - Provide City Council members with recommendation
FY 14 -15
for actions on matters requiring legislative actions, and implementation of Council decisions.
Actual
Actual
Initiate and review all matters requiring Council actions. Implement Council actions.
20.00%
20.00%
Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City
Difference
Personal Services
representative on task forces, committees and planning groups. Administer inter -local
$220,243
$224,307
agreements. Monitor and report State and Federal legislation affecting the City.
20.00%
20.00%
Purchasing and Contract Administration - Provide City Departments /Divisions assistance in
Operating Expenditures
3,462
purchasing policy compliance. Assist with solicitations for professional services in accordance
4,068
2,320
with applicable policies and legal restrictions.
100.00%
100.00%
Capital Outlay
CITY MANAGER BUDGET SUMMARY
Fiscal Year 2014 -2015 adopted budget for City Manager is $245,864. This compares to the 2013 -2014 prof
nditures of $287,354, a decrease of $41,490 or 14.4 %.
Fiscal Year 2014 -15 adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Decrease due to leave paid to City Manager FY 13/14 $(40,580)
2. Operating Expenses - Net increase mainly due to vehicle maintenance costs. $ 1,168
3. Capital Outlay - No capital outlay requested in FY 2014 -15. $ (2,078)
W-1
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$229,006
$220,243
$224,307
$233,969
$ 279,616
$239,036
$(40,580)
Operating Expenditures
3,462
3,656
4,068
2,320
5,660
6,828
1,168
Capital Outlay
-
-
-
-
2,078
-
(2,078)
Total
$232,468
$223,899
$228,375
$236,289
$ 287,354
$245,864
$(41,490)
Fiscal Year 2014 -15 adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Decrease due to leave paid to City Manager FY 13/14 $(40,580)
2. Operating Expenses - Net increase mainly due to vehicle maintenance costs. $ 1,168
3. Capital Outlay - No capital outlay requested in FY 2014 -15. $ (2,078)
W-1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
V MANAGER
Projected
Adopted
PAY FULL TIME EQUIVALENTS
Expenditures
Budget
POSITION
RANGE GRADE 12 -13
13 -14
14 -15
13 -14
14 -15
Manager
1.00
1.00
1.00
$ 159,500
$ 118,500
utive Assistant
40,977 / 81,595 64 1.00
1.00
1.00
66,000
68,000
2.00
2.00
2.00
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Auto Allowance
Total Personal Services
t E5
$ 225,500 $ 186,500
17,143 14,267
20,369 16,785
11,172 14,751
4,300 6,417
46 46
260 270
826 0
$ 279,616 $ 239,036
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CITY MANAGER
Code: 010005
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 12/13
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
173,622
172,925
173,623
181,400
225,500
186,500
512100 FICA Taxes
12,762
13,034
12,951
13,662
17,143
14,267
512225 Deferred Compensation
15,250
15,563
15,626
16,650
20,369
16,785
512301 Group Health Insurance Premium
13,113
9,149
12,138
12,734
11,172
14,751
512305 Dependant Health Ins Premium
10,363
5,686
6,067
6,417
4,300
6,417
512309 Employee Assistance Program
46
46
46
46
46
46
512400 Worker's Comp Insurance
270
260
276
260
260
270
512601 Auto Allowance
3,580
3,580
3,580
2,800
826
0
TOTAL PERSONAL SERVICES
229,006
220,243
224,307
233,969
279,616
239,036
OPERATING EXPENDITURES
534000 Travel and Per Diem
318
298
0
350
750
750
534101 Telephone
344
278
195
195
195
210
534105 Cellular Phone
186
0
0
0
430
516
534110 Internet Services
41
29
0
0
0
72
534120 Postage
30
64
57
50
50
50
534620 R& M- Vehicles
0
0
0
0
0
500
534630 R & M - Office Equipment
300
255
240
250
240
240
534800 Promotional Activities
214
525
876
500
2,000
1,500
534920 Legal Ads
0
120
0
0
0
0
535200 Departmental Supplies
394
456
814
500
400
400
535210 Computer Supplies
26
112
7
50
50
50
535230 Small Tools & Equpment
0
0
0
0
0
400
535260 Gas and Oil
0
0
0
0
845
1,440
535410 Dues and Memberships
1,159
1,274
1,309
275
350
350
535420 Books and Publications
0
0
0
0
0
0
535450 Training and Education
450
245
570
150
350
350
TOTAL OPERATING EXPENDITURES
3,462
3,656
4,068
2,320
5,660
6,828
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
2,100
2,078
0
TOTAL CAPITAL OUTLAY
0
0
0
2,100
2,078
0
TOTAL CITY MANAGER
232,468
223,899
228,375
1 238,389
1 287,354
1 245,864
I[J
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CITY CLERK
The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council.
The office maintains the City seal, attests all documents, provides legislative support, maintains permanent
records of the City, scans and provides availability of scanned documents to City staff and the public through
website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board chair and Records
Management Liaison officer for all City department records except Law Enforcement. The department is
responsible for the City's records management program, cemetery sales and records, administration of City
board and committee appointments, financial disclosure, orientation, ordinance codification, and provides
recording services to City Council, CRA, Board of Adjustment, Charter Review Committee, Natural
Resources Board, Citizen Budget Review Advisory Board, and Veterans Board. The City Clerk also manages
the Audio - Visual Division of the City, including COS -TV daily programming, City board meeting broadcasts
and City website administration.
FISCAL YEAR 2014 ACCOMPLISHMENTS
�1 Clerk staff reduced to two positions in 2013 and then added Audio/Visual and Website oversight with
former MIS staff member in 2014
Reviewed all City policies with a goal of updating and placing all on City shared drive for access by all
staff
Upgraded Laserfiche Imaging System to version 9.2 and added 11 additional viewer and 2 additional
user licenses
Upgraded and migrated all City websites to new host
Finalized separation of IT and AV via equipment, server and license upgrades
Installed TV monitors in Council Chambers for audience viewing
FISCAL YEAR 2015 GOALS AND OBJECTIVES
• Begin project to scan all Capital Projects and Bid files into Laserfiche
• Continue to improve records management practices and work with other departments to encourage
proper and timely disposition of records
• Maintain dissemination of information and provide records to Council, staff, City Boards and the public
via calendar and cityseb and Laserfiche
• Completed Social Media Policy
• Continue daily scanning of all permanent and long term records to Laserfiche for security and search
by city staff and public
• Upgrade Audio - Visual presentation equipment and provide better A/V and website management
training to A/V technicians
• Update to 24 hour UStream COS -TV broadcast via internet
j7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Records Scanned
763
937
705
800
800
Records Destroyed
124
153
157
125
160
Council Meeting Packets /Minutes
28
25
26
25
26
Cemetery Lots/Niches Sold
53
58
71
55
75
Election - Candidates Qualified
7
4
6
6
6
Legal/Display Ads Published
29
15
15
15
15
Code Supplements Distributed
5
4
3
3
3
Board Appointments Administered
46
16
17
20
20
Instruments Recorded
4
3
3
4
4
Public Records Requests
478
305
121
200
120
Other Committee Meeting Minutes Recorded
40
40
29
23
25
Technical Workorders Processed
n/a
n/a
n/a
1100
800
Web /COS -TV Workorders Processed
n/a
n/a
n/a
650
450
User Training hours performed /supported
n/a
n/a
n/a
20
40
Programs Aired Live on COS -TV
n/a
n/a
n/a
100
100
Programs /Printed Pieces Created
n/a
n/a
n/a
8
15
`J
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING
NATURE OF ACTIVITY
13114
14115
Services for City Council - Prepare Council agendas, advertise hearings, post notices, take
minutes of Council meetings, administer follow -up of City Council action items, prepare
correspondence, prepare City Council budget, make Council travel arrangements, research
20.00%
10.00%
services, attest & seal all documents executed by Mayor and City Manager, schedule
invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for an
conduct Council orientation w/ CM and CA, coordinate w/ MIS for broadcast of Council, CRA,
Board of Adjustment meetings.
Services for Citizens - Receive and respond to general City website e-mail link, respond to
10.00%
5.00%
public records requests and inquiries, provide computer for public research, post legal notices,
and make imaged records available on City website via Laserfiche Weblink.
Services for Boards /Committees - Board liaison, advertise vacancies, administer financial
disclosure forms, update Commission on Ethics website annually, record and provide services to
15.00%
10.00%
Board of Adjustment, CRA, Budget Advisory Board and Veterans Committee, maintain an
update Board Handbook, and conduct board member orientation and prepare outgoing
certificates.
Records Management - Scan all permanent and long term records for staff and public into
Laserfiche, administer public records requests, coordinate paper recycling and record
destruction with recycling contractor in accordance with State law, maintain, update and
distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons
0
30.00%
o
20.00%
Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements,
deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff
training in records management. Scans and distributes agenda packets for all City boards and
Council.
Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery
10.00%
10.00%
records /database. Respond to customer concerns and complaints.
General Administration - Prepare, post, and distribute monthly calendar, prepare annual
budget for department, attend staff meetings, codify ordinances, record final plats and
0
5.00 /0
5.00 /o o
easements, record vacations of easement, keep log of all City vehicles, attest and seal City
documents, provide notary services for City documents, respond to Cityseb emails.
City Election - The City Clerk is the City Elections Official and Chairperson of the City
Canvassing Board, qualifies candidates for office and political committees, coordinates with
10.00%
10.00%
Supervisor of Elections and State of Florida in administration of annual general elections,
prepares resolutions and forms, swears in elected officials.
0.00%
30.00%
Electronic Information Services Support - This includes Audio - Visual and Website services
] 00.00%
100.00%
21
11CITY
OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
14 -15
The Fiscal Year 2014 -2015 adopted budget for City Clerk is $352,341.
This compares to the 2013 -2014 projected expenditures of
$297,901, an increase of $54,440 or 18.27 %.
1.00
1.00
1.00
1.00
0.00
Amended
Projected
Adopted
1.00
FY 10 /11 FY 11/12 FY 12/13
FY 13/14
FY 13/14
FY 14/15
3.00
Actual Actual Actual
Budget
Expenditures
Budget Difference
Personal Services $ 242,478 $ 247,928 $ 229,173
$ 260,393
$ 239,286
$ 303,463 $
64,177
Operating Expenses 30,409 53,466 36,815
55,231
55,645
41,878
(13,767)
Capital Outlay 2,970 2,970 4,003
2,970
2,970
7,000
4,030
Total $ 275,857 $ 304,364 $ 269,991
$ 318,594
$ 297,901
$ 352,341 $
54,440
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Net increase due to salary increases of all departments and additional A/V staff added to budget $ 64,177
2. Operating Expenses - Net decrease mainly due to election costs. $ (13,767)
3. Capital Outlay - Additional Capital requests in FY 14/15 $ 4,030
PERSONAL SERVICES SCHEDULE
CLERK
POSITION
PAY
RANGE GRADE
City Clerk
Deputy City Clerk 40,977 / 81,595 64
Records Program Manager 36,428 / 69,083 60
Electronic Records and Information Manager 37,886 / 71,847 61
Audio Visual Technician (Temporary) /Audio Visual Specialist
FULL TIME EQUIVALENTS
12 -13
13 -14
14 -15
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
0.00
0.00
0.50
1.00
0.50
2.00
3.00
3.00
5.00
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected
Adopted
Expenditures
Budget
13 -14
14 -15
$ 90,000
$ 92,600
61,400
64,000
21,500 52,0001
2,455 26,000
$ 175,355 $ 234,600
13,415
17,947
13,626
18,774
15,224
21,414
10,357
10,357
56
69
237
302
$ 228,270
$ 303,463
EMPA
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
CITY CLERK DEPARTMENT - TO BE FUNDED BY GENERAL FUND
Description
Macintosh Computer
Spare Camera for Council Chambers
ATT U -Verse Connection for COS -TV
Replace Cameras in Council Chambers
HD Graphic Equipment for Chambers
Acoustical Treatment for Chambers
HD SDI Production Switcher
SDI Router Switcher/DA
Convert D -Co to HD
21
EXPENDITURES PER FISCAL YEAR
2014 -15 2015 -16 2016 -17 2017 -18 2018 -19
$ 6,000 $ - $ - $ - $ -
1,000 - - - -
- 4,994 - - -
- 40,000 - - -
- 4,600 - - -
- 7,500 - - -
- 10,434 - -
- 19,186 - -
- 1,400 - -
TOTAL
6,000
1,000
4,994
40,000
4,600
7,500
10,434
19,186
1,400
,p f,vvv .v ✓ i,v7-r .n j i,vav .p - .0 - 1p i i-r
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CITY CLERK
Code: 010009
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budeet
Projected
Budeet
PERSONAL SERVICES
511 200 Salaries
185,793
189,896
178,964
200,189
180,189
208,600
511300 Temporary Salaries
0
0
0
2,455
5,000
26,000
512100 FICA Taxes
13,556
13,761
13,017
15,502
14,167
17,947
512225 Deferred Compensation
16,721
17,092
16,107
17,656
15,632
18,774
512301 Group Health Insurance Premium
19,353
20,130
14,530
17,822
13,648
21,414
512305 Dependant Health Ins Premium
6,696
6,694
6,195
6,435
10,357
10,357
512309 Employee Assistance Program
69
69
56
79
56
69
512400 Worker's Comp Insurance
290
286
304
255
237
302
TOTAL PERSONAL SERVICES
242,478
247,928
229,173
260,393
239,286
303,463
533400 Other Contractual Services
1,266
1,022
1,432
1,400
1,400
3,100
533490 Codification Services
3,738
4,690
4,446
4,800
4,800
4,800
534000 Travel and Per Diem
1,242
898
964
750
750
750
534101 Telephone
688
517
154
156
155
155
534105 Cellular Phone
0
0
0
0
0
180
534110 Internet Services
142
84
0
0
0
2,323
534120 Postage
374
299
309
310
310
310
534630 R & M - Office Equipment
9,293
9,277
15,068
11,050
11,500
11,700
534640 R& M Operating Equipment
0
0
0
0
0
1,870
534910 Clerk of Court Filing Fees
38
56
264
150
150
150
534920 Legal Ads
3,231
2,030
1,145
1,500
1,500
1,500
534990 Election Costs
7,992
31,815
7,919
32,000
32,660
8,750
535200 Departmental Supplies
315
291
289
300
550
550
535210 Computer Supplies
677
654
1,100
1,545
800
1,500
535230 Small Tools
0
385
2,525
0
0
1,470
535410 Dues and Memberships
875
825
650
720
720
1,320
535420 Books and Publications
89
23
0
100
100
100
535450 Training and Education
449
600
550
450
250
1,350
TOTAL OPERATING EXPENDITURES
30,409
53,466
36,815
55,231
55,645
41,878
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
4,003
2,970
2,970
7,000
TOTAL CAPITAL OUTLAY
0
0
4,003
2,970
2,970
7,000
TOTAL CITY CLERK
272,887
301,394
269,991
318,594
297,901
352,341
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is
legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City
Officers. The City Attorney represents the City in defense of litigation and provides legal counsel for bond
issues and property transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents,
bond sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code
Enforcement Board and litigated actions as required.
FISCAL YEAR 2014 ACCOMPLISHMENTS
.Attended City Council, Planning and Zoning and Board of Adjustment meetings.
Provided regular updates to the City Council on pending suits and legal cases.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
• Attend City Council, Planning and Zoning and Board of Adjustment meetings.
• Provide quality legal services to the City Council, various Boards and the City Administration.
• Continue to provide regular updates to the City Council on pending suits and legal cases.
• Coordinate and monitor the use of any outside legal council services.
• Draft and/or review ordinances and resolutions, as needed.
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Number of Resolutions
33
38
35
35
35
Number of Ordinances
16
11
12
10
1 10
Number of Meetings
48
30
33
48
1 48
Q3
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING
NATURE OF ACTIVITY
13114
14115
25.00%
25.00%
Counsel to Citv Council and Other C& Bodies - Attend workshops, regular and special meetings of
City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as
other City bodies as assigned and provide advice as to the law and procedures.
25.00%
25.00%
Function as City's Solicitor - Prepare and review ordinances, resolutions, contracts, property
instruments and other legal documents on behalf of the City.
40.00%
40.00%
City Legal Advisor - Provide legal counsel to and attends meetings with City Manager , department
directors and key personnel on a day -to -day basis. Provide legal opinions to City Council and Manage
10.00%
10.00%
Legal Representative - Represent City in litigation and administrative proceedings as required. Act as
General Counsel to the City in the supervision of outside counsel.
100.00%
100.00%
Expenditure:
Budget Difference
CITY ATTORNEY BUDGET SUMMARY
The Fiscal Year 2014 -15 budget for the City Attorney is $102,282. This compares to the 2013 -14
projected expenditures of $102,299, as an decrease of $17 or .02 %.
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - No change $ -
2. Operating Expenses - Net decrease in Computer Supplies $ (17)
3. Capital Outlay - No capital outlay requested for FY 2014 -15 $ -
�4
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditure:
Budget Difference
Personal Services
$ -
$ -
$ -
$ -
$ -
$ - $ -
Operating Expenses
98,714
94,719
95,775
102,270
102,299
102,282 (17)
Capital Outlay
-
-
-
-
-
- -
Total
$ 98.714
$ 94.719
$ 95.775
$ 102,270
$ 102,299
$ 102,282 $ (17)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - No change $ -
2. Operating Expenses - Net decrease in Computer Supplies $ (17)
3. Capital Outlay - No capital outlay requested for FY 2014 -15 $ -
�4
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CITY ATTORNEY
Code: 010010
Account Description
OPERATING EXPENDITURES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
533400 Other Contractual Services
95,770
92,100
93,450
100,000
100,000
100,000
534000 Travel and Per Diem
0
0
0
0
0
0
534101 Telephone
344
253
75
80
77
80
534105 Cellular Phone
0
0
0
0
0
0
534110 Internet Services
41
144
0
0
0
0
534115 On -Line Services
1,547
1,309
1,428
1,430
1,428
1,428
534120 Postage
10
7
14
10
50
50
534630 R & M - Office Equipment
149
149
149
150
149
149
534995 Litigation Expenses
0
10
0
0
0
0
535200 Departmental Supplies
62
0
0
0
0
0
535210 Computer Supplies
49
0
0
0
20
0
535410 Dues and Memberships
365
0
225
150
125
125
535420 Books and Publications
377
747
435
450
450
450
535450 Training and Education
0
0
0
0
0
0
TOTAL OPERATING EXPENDITURES
98,714
94,719
95,775
102,270
102,299
102,282
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY
0
0
0
0
0
0
TOTAL LEGAL DEPARTMENT
98,714
94,719
95,775
102,270
1 102,299
1 102,282
a�
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET]
ADMINISTRATIVE SERVICES DEPARTMENT
The Administrative Services Department primarily provides support services to other City departments. It has
been organized into two primary sections, which are Finance and Human Resources. Other activities include
administration of grants and major construction projects.
The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all
applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city
and ensure that prudent fiscal management policies are maintained. This Section also coordinates general and
liability insurance claims.
The Human Resources Section is responsible for administering effective recruitment, selection, assignment and
retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance
with employee laws. This department is responsible for labor relations, which include: employee service
recognition, employee special events, employee assistance program, employee orientation, employee benefits,
employee training, negotiating collective bargaining agreements, discipline and grievance handling and
employee salary administration. The Section also administers workers' compensation benefits.
This department is also responsible for documenting compliance with grant provisions and processing grant
reimbursements. It also monitors all major construction projects to assure spending is held within amounts
appropriated and restricted funds are correctly used.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Refinanced bonded debt secured by discretionary sales taxes and stormwater fees by issuing bank notes.
✓ Issued bank notes to finance the purchase of carts instead of having them leased and issued bank notes
for mowing equipment that was necessary to replace.
✓ Undertook a more active role in budget development and presentation than previously required, as a
result of the leadership style of the new City Manager.
✓ Prepared and presented a detailed analysis of General Fund's cash reserve requirements that might be
needed to adequately handle an emergency.
✓ Continued to educate employees on the importance of being safety conscientious. This includes training
seminars and the safety committee that evaluates safety practices and recommends improvements.
✓ Successfully monitored a number of grants and projects.
✓ Published the Community Redevelopment Agency Annual Activity Report for FY 2012 -2013, as
required by State Statue 163.356 (3) (C).
✓ Fifteenth time awardee of the Government Finance Officer's Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annual Financial Report and tenth time
awardee of the Government Finance Officer's Association Distinguished Budget Presentation Award.
✓ Received a clean opinion from the City's external auditors for the FY 2012 -2013 financial audit.
✓ Maintained the American Express corporate card reward program and Bank of America purchasing card
program.
✓ Served as risk manager regarding property and liability insurance policies and claims.
✓ Prepared and evaluated request for proposals on insurance coverage for the next fiscal year.
2�
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGEE.,
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Generate cost saving ideas through internal audits /staff involvement. Complete revisions to the Standard
Operating Procedures Manual. Update Human Resource Policies and put them on City website.
➢ Provide low cost quality training for City employees. Develop mandatory training that can be provided
through the intranet when appropriate.
➢ Provide FDOT training to certify supervisors of safety sensitive employees to diagnose alcohol or drug
misuse symptoms.
➢ Provide quality affordable health insurance for city employees.
➢ Recruit and promote the most qualified candidates recognizing the value of diversity in the workplace.
➢ Promote a work environment that is safe, healthy and reflects the city's commitment to fairness and
equality in the workplace.
➢ Continue to provide quality financial services for the City of Sebastian.
➢ Continue to provide responsive service to all customers, citizens, vendors, and employees.
➢ Submit 2013 -2014 Comprehensive Annual Financial Report to Government Finance Officers
Association for Excellence for Financial Award and 2014 -2015 Annual Budget document to the
Government Finance Officers Association for Distinguished Budget Presentation Award.
➢ Provide timely financial information to the City administration and the general public by issuing the
City's Comprehensive Annual Financial Report no later than February 28th each year.
➢ Provide timely adopted budget document to the City administration and the general public by issuing
the City's Annual Budget document no later than October 30th each year.
➢ Continue staff training in accounting, risk management, and emergency management.
➢ Provide additional financial and budgetary leadership to the Management Team, Budget Review
Advisory Committee and City Council.
07�
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
I 2
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Total Full and Part-time Positions
176
166
171
175
176
Terminations /Resignations/Retirements
25
16
35
25
30
HR hours to process new employee
3
3
3
3
3
Applications processed
236
133
159
160
120
New Hires
13
16
13
38
25
Background Checks conducted - non -sworn
8
10
11
25
20
Reported Workers Compensation Claims
15
8
10
10
7
Time frame to hire new employee - non -sworn
14 days
14 days
21 days
21 days
14 days
Time frame to hire new employee - sworn
2 months
2 months
1.5 Months
1.5 Months
1.5 Months
Program Cost Per Capita
$20.99
$21.80
$22.11
$23.23
$24.42
Journal Entries Processed
921
906
891
900
900
Accounts Payable Invoices Processed
6,065
5,920
5,480
5,400
5,600
Accounts Payable Checks Processed
2,796
2,643
2,493
2,450
2,400
Purchase Orders Processed
228
201
233
225
230
Payroll Checks Processed
4,300
3,979
4,082
4,100
4,200
Purchasing/Corporate Card Transactions Processed
1,502
1,522
1,054
1,250
1,250
Purchasing Card Users
39
39
39
39
39
Garage Sale Permits Issued
871
855
873
900
900
Number of Fixed Assets Records
2,220
2,207
2,220
2,200
2,200
Comprehensive Annual Financial Statement issued
03/19/12
03/19/13
03/06/14
02/28/15
02/15/16
Annual Budget Document issued
11/04/11
10/31/12
10/22/13
10/30/14
10/30/15
Excellence in Financial Reporting Award (consecutive years)
13
14
15
16
17
Distinguished Budget Presentation Award (consecutive years)l
7
1 8
1 9
10
11
71•'!,
WM
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
ADMINISTRATIVE SERVICES BUDGET SUMMARY
The Fiscal Year 2014 -2015 budget for Administrative Services is $544,410. This compares to the 2013 -2014
projected expenditures of $515,328, an increase of $29,082 or 5.6 %.
Projected
Amended
Projected
Adopted
FULL TIME EQUIVALENTS
FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14
FY 13 -14
FY 14 -15
RANGE
Actual Actual Actual Budget
Expenditure:
Budget
Difference
Personal Services $ 398,534 $ 399,963 $ 400,429 $ 413,607
$ 425,263
$ 457,351
$ 32,088
Operating Expenses 82,515 78,080 84,932 88,314
88,545
87,059
(1,486)
Capital Outlay - - - 1,600
1,520
-
(1,520)
Total $ 481,049 $ 478,043 $ 485,361 $ 503,521
$ 515,328
$ 544,410
$ 29,082
Fiscal Year 2014 -2015 Adopted Budget:
66,500
Human Resources Specialist
31,720 / 63,163
Major Current Level Changes from
1.00
52,000
56,000
Fiscal Year 2013 -2014 Projected Expenditures:
29,041 / 52,452
29 0.00 1.00
Difference
1. Personal Services - Increase due to salary increases for all employees and addition of
a part-time
Accounting Clerk II
employee
26 1.00 0.00
0.00
$ 32,088
2. Operating Expenses - Decrease mainly due to Audit Fees, Advertising and Travel
Accounting Clerk I
$ (1,486)
3. Capital Outlay -No Capital Outlay requested for FY 2014 -2015
0.50
7,850
$ (1,520)
PERSONAL SERVICES SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE 12 -13 13 -14
14 -15
13 -14
14 -15
Admin Services Director
68,371 / 136,144
82 1.00 1.00
1.00
$ 92,800
$ 100,300
Director of Finance
68,371 / 136,144
82 1.00 1.00
1.00
90,950
93,700
Junior Accountant
37,936 / 75,540
39 1.00 1.00
1.00
64,500
66,500
Human Resources Specialist
31,720 / 63,163
33 1.00 1.00
1.00
52,000
56,000
Accounting Cl;erk III
29,041 / 52,452
29 0.00 1.00
1.00
30,250
32,500
Accounting Clerk II
27,341 / 49,381
26 1.00 0.00
0.00
-
-
Accounting Clerk I
11.68 / 20.49
22 0.00 0.50
0.50
7,850
17,400
5.00 5.50
5.50
$ 338,350
$ 366,400
Overtime
500
500
FICA Taxes
25,922
28,068
Deferred Compensation
29,790
31,455
Group Health Insurance Premium
27,788
26,338
Dependant Health Ins Premium
2,313
3,947
Employee Assistance Program
126
138
Worker's Comp Insurance
474
505
Total Personal Services
$ 425,263
$ 457,351
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
ADMINISTRATIVE SERVICES DEPARTMENT
Code: 010020
Account
Number Description
PERSONAL SERVICES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
315,985
314,778
319,054
329,750
338,350
366,400
511400 Overtime
448
330
68
500
500
500
512100 FICA Taxes
24,165
23,884
24,218
25,264
25,922
28,068
512225 Deferred Compensation
28,479
28,360
28,409
29,723
29,790
31,455
512301 Group Health Insurance Premium
28,399
29,432
25,935
27,756
27,788
26,338
512305 Dependent Insurance
451
2,590
2,130
25
2,313
3,947
512309 Employee Assistance Program
115
115
111
115
126
138
512400 Worker's Comp Insurance
492
474
504
474
474
505
TOTAL PERSONAL SERVICES
398,534
399,963
400,429
413,607
425,263
457,351
OPERATING EXPENDITURES
533120 Consultants
975
444
1,659
7,400
7,400
7,400
533175 Employee Background Testing
5,633
4,096
7,665
4,500
4,000
4,000
533200 Audit Fees
35,504
33,854
34,380
34,325
34,325
33,742
533400 Other Contractual Services
1,691
770
2,205
1,200
1,000
1,000
534000 Travel and Per Diem
1,872
1,536
1,930
2,000
2,727
2,200
534101 Telephone
688
551
609
384
360
360
534105 Cellular Telephone
559
563
517
560
660
600
534110 Internet Access
258
543
480
480
480
432
534120 Postage
1,847
1,396
2,171
1,950
1,850
1,900
534130 Express Mail
0
57
13
100
0
100
534630 R & M - Office Equipment
21,499
22,223
23,464
23,915
25,400
26,000
534700 Printing and Binding
2,298
1,706
2,526
2,150
1,750
1,650
534800 Promotional Activities
355
243
170
475
450
450
534825 Advertising
0
0
0
0
594
0
534920 Legal Ads
938
781
496
700
454
400
535200 Departmental Supplies
3,147
4,495
2,527
3,000
3,000
3,000
535205 Bank Charges
790
169
160
115
110
90
535210 Computer Supplies
654
910
560
950
1,100
750
535410 Dues and Memberships
1,737
1,644
1,184
1,625
1,185
1,185
535420 Books and Publications
1,296
1,394
1,452
1,485
1,000
1,000
535450 Training and Education
774
705
764
1,000
700
800
TOTAL OPERATING EXPENDITURES
82,515
78,080
84,932
88,314
88,545
87,059
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
1,600
1,520
0
TOTAL CAPITAL OUTLAY
0
0
0
1,600
1,520
0
TOTAL ADMINISTRATIVE SERVICES
481,049
478,043
485,361
503,521
515,328
544,410
►;
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of
the City's approved hardware and software infrastructure, and either provides or recommends training for its use.
The department also provides support for the Police Department's Records Management System, Growth
Management's Arcview modified GIS system, over 150 microcomputers and printers, hardware and software
support for the City's Internet/intranet Accounts, and maintenance of the City's seven websites and telephone
system.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Completed citywide computer replacement.
✓ Upgraded internet connect from T1 to 20Mbps (increased bandwidth).
✓ Provided citywide training on Microsoft Windows 7 and Microsoft Office 2010.
✓ Established track -it server to organize all work orders related to hardware, network, security,
software, telecomm, training, purchasing, web/broadcast, photography and publications.
✓ Continued VMware server virtualization expansion.
✓ Continued server replacement / upgrade program.
✓ Replaced City internet firewall
✓ Replace City voice and data network switch infrastructure.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to implement citywide network upgrades to include:
➢ Replacement of Uninterrupted Power Supply (UPS) units.
➢ Continue server replacement / upgrade program
➢ Continue VMware server virtualization expansion
➢ Upgrade network wiring
➢ Continue to assess City's current data, software and hardware needs.
➢ Implement two factor authentication required.
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Workorders Processed
3571
2146
2336
2500
2330
Server Outages Serviced
5
4
10
12
5
Network Outages Serviced
2
2
2
2
2
Phone System Outages Serviced
1
2
2
2
2
User Training hours performed /supported
150
50
100
100
100
�31
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY
e Fiscal Year 2014 -2015 adopted budget for Management Information Systems is $217,170. This compares to the 2013
14 projected expenditures of $157,823, an increase of $59,347 or 37.6 %.
Amended Projected Adopted
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Increase due to salary increases for all employees and vacancies in FY 13/14 $ 20,270
2. Operating Expenses - Net increase due to computer supplies and repair and maintenance of equipment. $ 4,077
3. Capital Outlay - No Capital Expenditures for FY 13/14 $ 35,000
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Network Analysis, Design, and Configuration - This includes the assessment of the citys'
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 231,289
$ 117,621
$ 114,082
$ 167,519
$ 131,995 $
152,265
$ 20,270
Operating Expenses
43,144
38,642
47,535
25,828
25,828
29,905
4,077
Capital Outlay
365
5,263
-
-
-
35,000
35,000
Total
$ 274,798
$ 161,526
$ 161,617
$ 193,347
$ 157,823 $
217,170
$ 59,347
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Increase due to salary increases for all employees and vacancies in FY 13/14 $ 20,270
2. Operating Expenses - Net increase due to computer supplies and repair and maintenance of equipment. $ 4,077
3. Capital Outlay - No Capital Expenditures for FY 13/14 $ 35,000
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES
STAFFING
NATURE OF ACTIVITY
13114
14115
25.00%
40.00%
Network Analysis, Design, and Configuration - This includes the assessment of the citys'
current data needs, as well as, projected needs for all software and hardware, and the
documentation of all systems.
30.00%
25.00%
End User Support - This includes hardware troubleshooting and repair, as well as, assisting
users in the use of all data resources.
25.00%
20.00%
Network Administration - This includes the daily administration of network resources such as
maintaining user accounts, e-mail accounts, data backup etc...
3.00%
5.00%
Division Administration - This includes the functions necessary to support the internal
administrative needs of the MIS division's resources and personnel.
1.00%
10.00%
Technology Research and Development - This is the time necessary to research and evaluate
technology related products and services for purchase and implementation.
16.00%
Information Services Support - This includes services such as web hosting and cable channel
N/A
content that provides Internal and External users access to data and services.
100.00%
100.00%
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
RSONAL SERVICES SCHEDULE
$ 109,600
Overtime
-
-
FICA Taxes
NAGEMENT INFORMATION SERVICES
8,384
Deferred Compensation
9,054
9,864
Group Health Insurance Premium
10,556
21,047
Dependant Health Ins Premium
-
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION RANGE GRADE
12 -13
13 -14
14 -15
13 -14
14-15
vork Manager 47,937 / 86,580 70
0.00
1.00
1.00
$ 59,000
$ 60,800
ems Engineer 39,022 / 70,478 62
1.00
0.00
0.00
-
-
or System Analyst 37,885 / 71,847 61
1.00
1.00
0.00
29,100
-
ems Analyst 36,428 / 69,083 60
0.00
1.00
1.00
12,500
48,800
io Visual Aid (Temporary)
1.00
1.00
0.00
3,545
-
3.00
4.00
2.00
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY GENERAL FUND
DESCRIPTION 2014 -15 2015 -16 2016 -17 2017 -18 2018 -2019 TOTAL
Backup Server Upgrades $ 20,000 $ - $ - $ - $ - $ 20,000
Physical Servers 15,000 15,000 15,000 15,000 15,000 75,000
Total $ 35,000 $ 15,000 $ 15,000 $ 15,000 S 15,000 $ 95,000
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY DISCRETIONARY SALES TAX
DESCRIPTION
$ 104,145
$ 109,600
Overtime
-
-
FICA Taxes
7,967
8,384
Deferred Compensation
9,054
9,864
Group Health Insurance Premium
10,556
21,047
Dependant Health Ins Premium
-
3,142
Employee Assistance Program
46
69
Worker's Comp Insurance
227
159
Total Personal Services
$ 131,995
$ 152,265
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY GENERAL FUND
DESCRIPTION 2014 -15 2015 -16 2016 -17 2017 -18 2018 -2019 TOTAL
Backup Server Upgrades $ 20,000 $ - $ - $ - $ - $ 20,000
Physical Servers 15,000 15,000 15,000 15,000 15,000 75,000
Total $ 35,000 $ 15,000 $ 15,000 $ 15,000 S 15,000 $ 95,000
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY DISCRETIONARY SALES TAX
DESCRIPTION
2014 -15
2015 -16 2016 -17
2017 -18 2018 -2019
TOTAL
FDLE Computer Firewall
$ 5,000
$ - $ 5,000
$ - $ 5,000
$ 15,000
Citywide Computer Upgrades
50,000
50,000 50,000
50,000 50,000
250,000
lCitywide Computer Replacements
-
- -
- 165,000
165,000
Total
$ 55,000
$ 50,000 $ 55,000
$ 50,000 $ 220,000
$ 430,000
3-�)
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
MANAGEMENT INFORMATION SYSTEMS
Code: 010021
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budset
Projected
Budeet
PERSONAL SERVICES
511200 Regular Salaries
177,558
83,050
85,410
122,711
100,600
109,600
511300 Temporary Salaries
6,419
6,762
2,288
3,545
3,545
0
512100 FICA Taxes
13,997
6,824
6,664
9,659
7,967
8,384
512225 Deferred Compensation
15,980
7,475
7,687
11,044
9,054
9,864
512301 Group Health Insurance Premium
17,023
13,197
11,835
15,052
10,556
21,047
512305 Dependant Health Ins Premium
0
0
0
5,222
0
3,142
512309 Employee Assistance Program
61
46
46
59
46
69
512400 Worker's Comp Insurance
251
267
152
227
227
159
TOTAL PERSONAL SERVICES
231,289
117,621
114,082
167,519
131,995
152,265
OPERATING EXPENDITURES
533120 Consultants
0
0
2,000
0
0
0
534000 Travel and Per Diem
0
0
44
200
200
200
534101 Telephone
8,739
2,355
236
240
240
240
534105 Cellular Phone
892
938
746
775
775
775
534110 Internet Access
2,364
1,907
1,517
1,600
1,600
865
534120 Postage
66
93
33
0
0
0
534130 Express Mail
464
120
15
50
50
50
534630 R & M - Office Equipment
45
0
0
50
50
0
534640 R & M- Operating Equipment
20,575
25,853
20,884
15,202
15,202
20,300
535200 Departmental Supplies
381
808
139
100
100
100
535210 Computer Supplies
8,231
6,089
13,486
2,093
2,093
4,000
535230 Small Tools and Equipment
275
178
0
300
300
1,000
535280 Broadcast Supplies
0
0
7,781
2,198
2,198
0
535410 Dues and Memberships
100
179
359
700
700
375
535420 Books and Publications
112
122
0
76
76
0
535450 Training and Education
900
0
295
2,244
2,244
2,000
TOTAL OPERATING EXPENDITURES
43,144
38,642
47,535
25,828
25,828
29,905
CAPITAL OUTLAY
606400 Vehicles and Equipment
365
5,263
1 0
0
0
35,000
TOTAL CAPITAL OUTLAY
365
5,263
0
0
0
35,000
TOTAL MANAGEMENT
INFORMATION SYSTEMS DIVISION
274,798
161,526
161,617
193,347
157,823
217,170
,3 q
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PLANNING AND ZONING DEPARTMENT
The Planning and Zoning Department provides proactive planning to facilitate quality development. The
department provides professional guidance to the City Council, the City Manager, the Planning and Zoning
Board, as well as various boards and committees relating to planning and growth management. The Department
also provides and is a resource to the public for comprehensive planning, community development,
redevelopment and code compliance activities. The Department has expanded to manage the Planning and
Zoning Department, Economic Development, City Engineering Services, Environmental Reviews and Site
Inspections, the Municipal Airport Operations are provided by the Director of Community Development.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Provided Staff assistance to various boards and committees.
✓ Reviewed site plan applications in a timely manner.
✓ Continued Facade, Sign and Landscaping Grants.
✓ Environmental Review and NPDES inspections
✓ Started City's Engineering Services for Capital Improvement Projects
✓ Coordinated activities of the Airport, Public Works and Planning and Zoning Division.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to research grants opportunities.
➢ Research any new grant opportunities in the reduction of storm water pollutants
➢ Provide Staff assistance to various boards and committees
➢ Continue to review site plan applications in a timely manner
➢ Environmental assessments, inspections and testing of water bodies and Indian River Lagoon
➢ Manage and design several Capital Improvement and Airport Projects
➢ Review and provide regional support to the review of All Aboard Florida/Quiet Zones
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Total major & minor site plan reviews
9
8
9
12
12
Preliminary/final plat approvals
0
0
0
3
4
Application requests processed
102
83
129
110
135
Total permits (temporary) issued
23
21
24
25
26
Division of a single lot
1
1
0
2
3
Land use and zoning change requests
0
1
0
3
2
Annexation Requests
0
0
2
3
2
Flood Zone determinations
0
77
214
68
100
Site Plan inspections
10
12
11
57
21
Land Development Code amendments
4
2
0
22
2
Model home conditional use approvals
0
1 3
0
1 2
1
Processing time for site plans (months)
3
1 2
2
1 2
1 2
35 -
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR PLANNING AND ZONING
STAFFING
NATURE OF ACTIVITY
13114
14115
25.00%
25.00%
Public Assistance - Provide zoning and other regulatory information to the public and work with
FY 11 -12
FY 12 -13
the public to assure that development is of the highest quality and that all development proposals
FY 13 -14
FY 14 -15
are consistent with City Regulations.
25.00%
25.00%
Site Plans, Variances. Plats - Work with other agencies to provide comments and public input
Budget
Expenditures
on items review by the Planning and Zoning Commission and the City Council, as well as other
Difference
I Services $ 311,678
committees and taskforce groups that may be required from time to time. Implement policy
$ 200,068
$ 200,977
issues that Council has recommended or mandated.
15.00%
15.00%
Comprehensive Planning - Manage, interpret, evaluate, update, and implement the
14,266
35,583
Comprehensive Plan and other land use, development and preservation plans for the City.
15.00%
15.00%
General Administrative - Research various miscellaneous topics and gather information for
Outlay -
-
other agencies and /or other departments, including code enf.
10.00%
10.00%
Economic Development - Provide direction and guidance for projects that have an economic
(1,295)
$ 349,387
development impact, including annexations.
10.00%
10.00%
Community Redevelopment - Implementation of stated goals within the Community
$ 327,564
$ 85,154
Redevelopment Master Plan and consistent with objectives outlined by the City Council.
100.00%1
100.00%
PLANNING AND ZONING
Fiscal Year 2014 -2015 adopted budget for Planning and Zoning is $327,564. This compares to the 2013 -2014 proj
nditures of $242.410, an increase of $85,154 or 35.1 %.
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures:
Difference
1. Personal Services - Increase due to salary increases and additional personnel being hired $ 93,516
2. Operating Expenses - Net decrease resulting from elimination of Engineering Fees $ (7,067)
3. Capital Outlay - No capital outlay is budgeted for FY 2014 -15 $ (1,295)
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13/14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
I Services $ 311,678
$ 223,308
$ 200,068
$ 200,977
$ 218,250
$ 311,766
$ 93,516
ig Expenses 37,709
14,266
35,583
19,311
22,865
15,798
(7,067)
Outlay -
-
-
-
1,295
-
(1,295)
$ 349,387
$ 237,574
$ 235,651
$ 220,288
$ 242,410
$ 327,564
$ 85,154
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures:
Difference
1. Personal Services - Increase due to salary increases and additional personnel being hired $ 93,516
2. Operating Expenses - Net decrease resulting from elimination of Engineering Fees $ (7,067)
3. Capital Outlay - No capital outlay is budgeted for FY 2014 -15 $ (1,295)
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
PLANNING AND ZONING
3-7
Adopted
Budget
14 -15
60,500
34,800
79,000
51,000
$ 225,300
750
20,950
24,647
24,755
14,114
81
1,169
$ 311,766
Projected
PAY
FULL TIME EQUIVALENTS
Expenditure
POSITION
RANGE
GRADE 12 -13 13 -14
14 -15
13 -14
ommunity Development Director *
65,742 / 124,674
81 1.00 1.00
1.00
24,210
nvironmental Specialist/Grant Writer*
47,937 / 107,744
70 0.00 0.50
1.00
13,940
-nior Planner
44,321 / 99,615
67 1.00 1.00
1.00
74,600
lanner
31,721 / 71,296
33 1.00 1.00
1.00
47,000
nvironmental Technician
3 1,721 / 71,296
33 0.50 0.00
0.00
-
3.50 3.50
4.00
Additional compensation is reflected in the Airport Fund budget.
$ 159,750
Overtime
3,000
FICA Taxes
13,824
Deferred Compensation
16,263
Clothing Allowance
120
Group Health Insurance Premium
14,852
Dependant Health Ins Premium
10,189
Employee Assistance Program
54
Worker's Comp Insurance
198
Total Personal Services
$ 218,250
3-7
Adopted
Budget
14 -15
60,500
34,800
79,000
51,000
$ 225,300
750
20,950
24,647
24,755
14,114
81
1,169
$ 311,766
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PLANNING AND ZONING
Code: 010080
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
238,654
165,968
149,826
151,381
159,750
225,300
511400 Overtime
1,486
1,172
1,125
750
3,000
750
512100 FICA Taxes
17,379
11,015
9,875
11,639
13,824
20,950
512215 Clothing Allowance
0
120
120
0
120
0
512225 Deferred Compensation
21,612
14,252
12,795
12,747
16,263
24,647
512301 Group Health Insurance Premium
21,578
19,724
15,914
14,021
14,852
24,755
512305 Dependant Health Ins Premium
10,435
10,339
9,648
10,189
10,189
14,114
512309 Employee Assistance Program
81
69
63
52
54
81
512400 Worker's Comp Insurance
453
649
702
198
198
1,169
TOTAL PERSONAL SERVICES
311,678
223,308
200,068
200,977
218,250
311,766
OPERATING EXPENDITURES
533100 Professional Services
300
0
0
0
0
0
533120 Consultants
24,210
4,803
22,282
7,000
10,750
0
534000 Travel and Per Diem
440
0
603
0
130
250
534101 Telephone
573
453
281
276
290
300
534105 Cellular Telephone
423
235
215
235
270
540
534110 Internet Services
162
100
0
0
0
108
534120 Postage
570
343
511
500
750
500
534130 Express Mail
98
0
150
200
50
100
534620 R & M- Vehicles
3
301
1,722
500
650
500
534630 R & M -Office Equipment
3,389
3,222
3,965
3,900
3,900
3,900
534700 Printing and Binding
44
0
0
0
0
100
534830 Special Events
0
0
0
0
0
2,500
534920 Legal Ads
3,492
2,139
3,454
4,000
3,500
3,000
535200 Departmental Supplies
1,230
753
1,160
1,300
1,200
1,800
535210 Computer Supplies
771
760
487
500
800
500
535260 Gas and Oil
287
923
682
600
150
600
535270 Uniforms & Shoes
0
74
71
200
0
0
535410 Dues and Memberships
593
110
0
0
0
500
535420 Books and Publications
74
50
0
100
0
100
535450 Training and Education
1,050
0
0
0
425
500
TOTAL OPERATING EXPENDITURES
37,709
14,266
35,583
19,311
22,865
15,798
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
1,295
0
TOTAL CAPITAL OUTLAY
0
0
0
0
1,295
0
TOTAL PLANNING AND ZONING
349,387
237,574
235,651
220,288
242,410
327,564
v
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
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c39
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
The Fiscal Year 2014 -2015
Adopted budget for the Police Department as a whole is $4,549,948. This compares to the 2013
2014 projected expenditures
of $4,439,131,
an increase of $110,817 or
2.5 %.
Amended
Projected
Adopted
FY 10 /11
FY 11 /12
FY 12/13
FY 13/14
FY 13/14
FY 14/15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$4,577,427
$4,060,041
$3,972,888
$3,968,484
$3,965,279
$4,057,979
$ 92,700
Operating Expenses
451,677
451,519
450,391
426,530
456,414
472,769
16,355
Capital Outlay
44,078
4,189
11,983
17,123
17,438
19,200
1,762
Total
$5,073,182
$4,515,749
$4,435,262
$4,412,137
$4,439,131
$4,549,948
$ 110,817
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Increase due to estimated salary increases and additional staging $ 92,700
2. Operating Expenses - mainly due to additional software support and internet charges for aircards $ 16,355
3. Capital Outlay - Net increase in capital outlay items. $ 1,762
LAO
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
'1
2011
2012
2013
2014
2014
2015
Actual
Actual
Actual
Budget
Proiected
Budget
POLICE ADMINISTRATION
PERSONAL SERVICES
$
649,180
$
669,551
$
635,685
$
528,736
$
566,614
$
635,503
OPERATING EXPENDITURES
112,909
100,980
89,335
96,622
96,388
106,993
CAPITAL OUTLAY
9,000
-
7,500
9,123
12,500
-
$
771,089
$
770,531
$
732,520
$
634,481
$
675,502
$
742,496
TOTAL
POLICE OPERATIONS
PERSONAL SERVICES
$
2,395,856
$
2,185,021
$
2,183,234
$
2,154,917
$
2,104,765
$
2,121,375
OPERATING EXPENDITURES
224,205
220,863
229,517
198,800
214,815
218,114
CAPITAL OUTLAY
31,925
812
4,483
8,000
4,938
18,200
$
2,651,986
$
2,406,696
$
2,417,234
$
2,361,717
$
2,324,518
$
2,357,689
TOTAL
POLICE DETECTIVE
PERSONAL SERVICES
$
912,574
$
598,853
$
549,229
$
601,452
$
615,134
$
607,253
OPERATING EXPENDITURES
89,177
99,773
100,750
99,116
105,866
111,815
CAPITAL OUTLAY
3,153
1,381
-
-
-
1,000
$
1,004,904
$
700,007
$
649,979
$
700,568
$
721,000
$
720,068
TOTAL
POLICE DISPATCH
PERSONAL SERVICES
$
479,980
$
464,406
$
464,848
$
535,092
$
530,479
$
537,371
OPERATING EXPENDITURES
5,899
6,747
7,871
11,487
14,521
12,262
CAPITAL OUTLAY
-
1,996
-
-
-
-
$
485,879
$
473,149
$
472,719
$
546,579
$
545,000
$
549,633
TOTAL
POLICE CODE ENFORCEMENT
PERSONAL SERVICES
$
139,837
$
142,210
$
139,892
$
148,287
$
148,287
$
156,477
OPERATING EXPENDITURES
19,487
23,156
22,918
20,505
24,824
23,585
CAPITAL OUTLAY
-
-
-
-
-
-
TOTAL
$
159,324
$
165,366
$
162,810
$
168,792
$
173,111
$
180,062
TOTALS
PERSONAL SERVICES
S
4,577,427
$
4,060,041
S
3,972,888
S
3,968,484
$
3,965,279
S
4,057,979
OPERATING EXPENDITURES
451,677
451,519
S
450,391
426,530
456,414
472,769
CAPITAL OUTLAY
44,078
4,189
$
11,983
17,123
17,438
19,200
$
5,073,182
1 $
4,515,749
S
4,435,262
1 $
4,412,137
1 $
4,439,131
1 $
4,549,948
TOTAL
'1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
POLICE ADMINISTRATION
The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation,
Alarm Administration and Police Volunteers. This division coordinates the efforts of the division commanders,
oversees the budget, conducts internal investigations and background investigations for new employees and is
responsible for strategic planning.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Completed 1 citizens academy with 24 graduates
✓ Continued the accreditation process by completing inspections and policy review
✓ Continued record maintenance and management of all police department records
including public requests
✓ Added an Operations Commander to focus on: quality of essential services to the public (Patrol and
Communications), evaluate processes for efficiency and develop future leadership.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Provide Annual FDLEIUCR reports as required
➢ Be successfully reaccredited through the Commission for Florida Law Enforcement Accreditation
➢ Provide vital services to the public through inquiries and public records requests
PERFORMANCE MEASURES
Performance Indicators
Actual
2009/2010
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Civic meetings attended
50
58
62
75
62
70
Policies reviewed
41
50
35
82
70
70
Unit staff meetings attended
15
15
11
12
15
12
Senior staff meetings attended
40
50
35
15
35
24
Staff inspections performed
6
4
4
4
4
4
Computerized statistical reviews
12
12
12
12
12
12
Crime Prevention Information needs
54
82
84
92
90
90
Youth & Bike Safety Events
12
16
24
28
30
30
Community Events
50
60
64
65
63
60
Background Investigations
22
17
13
10
15
10
Training Assistance
23
24
15
20
20
24
Internal Investigations
1
3
4
2
4
2
Conduct 40 hrs of training for officers
40
36
36
36
36
36
Conduct training for civilian employees
23
19
15
19
15
19
Recruiting and promotional Activities
38
53
60
55
60
60
Number of citations processed
864
1127
738
520
900
600
Number of warnings processed
3233
2925
3592
3796
3300
3500
Number of reports processed
2202
1995
2154
1982
2200
2000
Number of parking citations processed
87
215
53
50
50
50
Number of trespass warnings processed
62
215
172
215
130
200
Fingerprints taken
213
196
0
0
0
0
Statistical reports competed
35
35
35
35
35
35
Z
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR POLICE ADMINISTRATION
STAFFING
NATURE OFACTIVITY
13114
14115
37.00%
35.00%
General Management - Direct department, develop and expand citizen involvement and public
education. Meet with civic groups, media, and other public and private groups. General
Amended
Projected
administrative duties managing the department.
3.00%
3.00%
Professional Standards - Oversee all internal affairs investigations and conduct two staf
FY 12 -13
FY 13 -14
inspections during the year. Oversee all background investigations. Insure that accreditation
FY 14 -15
standards are followed and documented.
0.00%
1.00%
Staff Inspections
35.00%
35.00%
Records Management - Processing, distributing and entering incident reports, citations,
$ 669,551
$ 635,685
warnings, parking tickets, trespass warnings, and other related records management for the
$ 566,614
$ 635,503 $
Divisions of the Police Department.
17.00%
21.00%
Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports,
96,622
96,388
and local checks by fax, mail or phone. Providing officers with information when requested,
10,605
tal Outlay 9,000
signing for, processing and entering subpoenas. Providing records information to citizens in
7,500
9,123
person or by phone.
5.00%
3.00%
Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update
$ 770,531
$ 732,520
in map.
3.00%
2.00%
Administrative - Mail correspondence to housewatch participants and to program donors, collet
copy fees, si noff citation fees and alarm fees.
tio0.00%
100.00%
POLICE ADMINISTRATION BUDGET SUMMARY
Fiscal Year 2014 -2015 adopted budget for Police Administration is $742,496. This compares to the 2013 -2014 projected
nditures of $675,502 (excluding State Pension
funds), as an increase of $66,994
or 9.9 %.
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget Difference
onal Services $ 649,180
$ 669,551
$ 635,685
$ 528,736
$ 566,614
$ 635,503 $
68,889
.-sting Expenses 112,909
100,980
89,335
96,622
96,388
106,993
10,605
tal Outlay 9,000
-
7,500
9,123
12,500
-
(12,500)
1 $ 771,089
$ 770,531
$ 732,520
$ 634,481
$ 675,502
$ 742,496 $
66,994
scal Year 2014 -15 Adopted Budget:
ajor Current Level Changes from
scal Year 2013 -2014 projected expenditures:
Difference
1. Personal Services - Increase due employee salary increases and additional personnel $ 68,889
2. Operating Expenses - Net increase mainly due to R & M Office Equipment for CAPERS support $ 10,605
3. Capital Outlay - No capital items are budgeted for FY 14/15 $ (12,500)
X13
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
Overtime
500
500
FICA Taxes
31,813
36,305
Projected
Adopted
1,620
PAY
19,494
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE
12 -13
13 -14
14 -15
12 -13
14 -15
of Police
73,951 / 140,241
85
1.00
1.00
1.00
S 99,950
$ 110,500
y Chief of Police
58,594 / 116,673
77
1.00
1.00
1.00
104,690
107,700
iander
57,937 / 85,454
70
0.00
0.00
1.00
21,600
52,000
iistrative Assistant
29,041 / 65,274
29
1.00
1.00
1.00
57,500
60,000
ds Specialist II
29,041 / 65,274
29
1.00
1.00
1.00
27,500
34,000
al Assistant II
24,979 / 56,154
23
3.00
3.00
3.00
110,000
108,250
7.00
7.00
8.00
S 421,240
$ 472,450
Overtime
500
500
FICA Taxes
31,813
36,305
Clothing Allowance
1,305
1,620
Deferred Compensation
19,494
18,203
Chapter 185 Pension
35,975
38,598
Group Health Insurance Premium
38,007
47,373
Dependant Health Ins Premium
13,122
13,328
Employee Assistance Program
161
184
Worker's Comp Insurance
4,997
6,942
Total Personal Services
S 566,614 $
635,503
CAPITAL OUTLAY SCHEDULE
POLICE ADMINISTRATION DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 TOTAL
Public Parking $ 50,000 $ - $ - $ - $ - $ - $ 50,000
$ 50,000 $ - $ - $ - $ - $ - $ 50,000
I.q
=CITY F SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
POLICE ADMINISTRATION
Code: 010041
Account
Number Description
PERSONAL SERVICES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
361,524
372,939
362,903
392,450
421,240
472,450
511300 Temporary Salaries
0
0
0
0
0
0
511400 Overtime
1,456
632
140
500
500
500
512100 FICA Taxes
26,567
27,168
26,843
30,143
31,813
36,305
512215 Clothing Allowance
1,080
1,080
1,080
1,080
1,305
1,620
512225 Deferred Compensation
15,071
16,247
15,196
17,550
19,494
18,203
512250 Chapter 185 Retirement
45,895
51,866
37,014
35,934
35,975
38,598
512251 Chapter 185 State Shared Revenue
133,477
139,263
145,961
0
0
0
512301 Group Health Insurance Premium
42,045
40,822
29,582
32,799
38,007
47,373
512305 Dependant Health Ins Premium
18,478
15,880
12,477
13,122
13,122
13,328
512309 Employee Assistance Program
131
154
152
161
161
184
512400 Worker's Comp Insurance
3,456
3,500
4,337
4,997
4,997
6,942
TOTAL PERSONAL SERVICES
649,180
669,551
635,685
528,736
566,614
635,503
OPERATING EXPENDITURES
533100 Professional Services
2,676
1,545
808
1,500
2,000
300
533415 Janitorial Services
11,420
11,520
960
0
0
0
533500 Investigations
0
0
0
500
500
500
534101 Telephone
11,605
7,776
6,974
7,020
7,800
8,100
534105 Cellular Telephone
1,354
1,377
1,251
1,380
1,320
1,830
534110 Internet Services
1,034
813
165
170
170
1,728
534120 Postage
1,204
1,070
1,338
1,000
1,200
1,200
534310 Electric
30,237
30,649
29,613
30,700
28,000
30,000
534320 Water /Sewer
2,895
2,875
2,898
2,875
3,000
2,900
534500 Insurance
5,467
131
131
5,500
5,740
135
534620 R & M- Vehicles
654
1,269
737
1,200
1,200
1,200
534630 R & M - Office Equipment
26,398
28,708
29,222
26,377
22,000
45,000
534640 R & M- Operating Equipment
128
440
440
1,500
1,500
1,500
534650 R & M -Radio
0
44
123
350
400
400
534800 Promotional Activities
586
440
596
1,000
1,000
900
534820 Designated Expenditure (Greer Donation)
2,916
1,777
3,184
6,000
10,000
0
535200 Departmental Supplies
3,963
3,399
4,157
3,350
4,000
4,000
535210 Computer Supplies
2,129
1,324
2,018
1,000
1,000
1,000
535230 Small Tools and Equipment
163
0
0
0
0
500
535260 Gas and Oil
6,573
4,340
3,241
3,200
3,558
3,600
535270 Uniforms and Shoes
287
88
709
500
500
700
535410 Dues and Memberships
1,220
1,395
770
1,500
1,500
1,500
TOTAL OPERATING EXPENDITURES
112,909
100,980
89,335
96,622
96,388
106,993
CAPITAL OUTLAY
606400 Vehicles and Equipment
9,000
0
7,500
9,123
9,500
0
606405 Vehicles and Equipment (Designated Fun
0
0
0
0
3,000
0
TOTAL CAPITAL OUTLAY
9,000
0
7,500
9,123
12,500
0
TOTAL POLICE ADMINISTRATION
1 771,089
1 770,531
1 732,520
1 634,481
1 675,502
1 742,496
LA 5
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
POLICE OPERATIONS DIVISION
The Operations Division is the most visible component of the police department and is tasked with around the clock
service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating
laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering
calls for service and patrolling the city limits. The operations division is comprised of four squads of 6 sworn
personnel, four K -9 units, a marine officer and as extra duties several officers are also part of the SRT (Special
Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other
special incidents requiring highly trained and equipped personnel.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Completed directed patrols to deter crime and ensure public safety.
✓ Enforced laws and ordinances while maintaining a community policing philosophy.
✓ Used in -house training and grant funding to augment limited staffing resources.
✓ Evaluated personnel assignments and made task adjustments to maximize personnel directed to essential
public safety services.
✓ Participation in Florida Buckle Up and DUI Enforcement Waves.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Focus patrol force on specific quality of life crimes that impact the community.
➢ Enhance efforts to prevent bulk crime activity (thefts, burglaries, auto thefts) by employing field officer
engagement in crime prevention initiatives.
➢ Assess and adjust routine procedures (reporting, processing and training) to more effectively respond to and
solve crime.
➢ Evaluate and assess current staff, identify potential and provide leadership training for internal supervisory
and management development for future command staff roles.
➢ Review investigative responsibilities for follow -up of specified crimes; modify procedures as appropriate to
improve efficiency of available budgeted personnel.
➢ Commit to public outreach and increase public contact in non- call/non- enforcement environments, e.g. -
community presentations at least three each month.
PERFORMANCE MEASURES
Performance Indicators
Actual
2009/2010
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Traffic Stops
3,988
5,783
4,243
4,604
4,626
4,800
Officer Initiated Activity
35,199
45,039
39,754
32,519
42,000
45,000
Traffic Enforcement
3,485
5,111
2,539
2,136
2,700
2,500
Parking Enforcement
285
68
162
10
100
100
Alarms
522
517
725
689
600
600
Written Warnings Traffic Stops
3,233
4,558
5,273
3,705
4,000
4,500
Calls for Service
48,159
58,612
54,541
53,091
60,000
60,000
Buckle up and DUI enforcement waves
4
4
4
4
4
4
K -9 usage reports
175
84
106
94
100
100
K -9 training days
52
52
52
52
52
52
Child safety seat programs
7
14
15
7
12
0
Boat safety inspections
3
23
34
45
30
36
�10
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PROGRAM BUDGET
DESCRIPTION FOR POLICE OPERATIONS DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
38.00%
38.00%
Calls for Service - respond to calls for service.
12.00%
10.00%
Traffic Stops and Citations - Conduct traffic stops and issue citations and warnings.
5.00%
11.00%
Investigations - Conduct vehicle crash investigations.
5.00%
3.00%
Criminal Transportation - Transport arrested adults and juveniles to respective detention
facilities.
2.00%
2.00%
Training and Professional Development - Provide a minimum of 40 hours of training to all
members of the division.
20.00%
22.00%
Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic
crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in tag
force operations.
13.00%
10.00%
K -9 Unit - Responsible for directed patrol and request for officer assists.
3.00%
3.00%
Motorcycle/Traffic Unit - Criminal and non - criminal traffic law enforcement and accident
investigations
2.00%
1.00%
Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
100.00%1
100.00%
13,262
POLICE OPERATIONS DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Police Operations Division is $2,357,689. This compares to the 2013 -2014 projected
expenditures of $2,324,518, an increase of $33,171 or 1.43 %.
Amended
Projected
Adopted
FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14
FY 13 -14
FY 14 -15
Actual Actual Actual Budget
Expenditures
Budget
Difference
Personal Services $ 2,395,856 $ 2,185,021 $ 2,183,234 $ 2,154,917
$ 2,104,765
$ 2,121,375
$
16,610
Operating Expenses 224,205 220,863 229,517 198,800
214,815
218,114
3,299
Capital Outlay 31,925 812 4,483 8,000
4,938
18,200
13,262
Total $ 2,651,986 $ 2,406,696 $ 2,417,234 $ 2,361,717
$ 2,324,518
$ 2,357,689
$
33,171
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures:
Difference
1. Personal Services - Increase due to estimated salary increases for all employees
$
16,610
2. Operating Expenses - Net increase mainly due to additional internet access and K -9 expenses.
$
3,299
3. Capital Outlay - Net increase for purchase of capital items.
$
13,262
10
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDG
PERSONAL SERVICES SCHEDULE
POLICE OPERATIONS DIVISION
PAY
POSITION RANGE
s 46,980 / 105,594
37,148 / 83,494
: Officer
CAPITAL OUTLAY SCHEDULE
$ 1,322,265 $ 1,384,000
Overtime
170,000
150,000
Projected
Adopted
FULL TIME EQUIVALENTS
Expenditure
Budget
GRADE 12 -13
13 -14
14 -15
13 -14
14-15
30 4.00
4.00
4.00
294,000
308,000
27 23.00
23.00
23.00
1,001,600
1,076,000
0.50
0.50
0.00
26,665
-
27.50
27.50
27.00
(6,500)
(6,500)
$ 1,322,265 $ 1,384,000
Overtime
170,000
150,000
FICA Taxes
112,750
118,425
Clothing Allowance
13,995
14,040
Chapter 185 Retirement
265,274
217,828
Group Health Insurance Premium
149,489
167,350
Dependant Health Ins Premium
32,404
32,404
Employee Assistance Program
622
599
Worker's Comp Insurance
37,966
36,729
Total Personal Services
$ 2,104,765 $
2,121,375
POLICE OPERATIONS DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
EXPENDITURES PER FISCAL YEAR
2014 -15
Description
2014 -15
2015 -16
2016 -17 2017 -18
2018 -19
TOTAL
Night Vision Equipment
$ 8,000
$ -
$ - $
-
$ -
$ 8,000
Tactical Vests (7)
13,000
13,000
13,000
13,000
13,000
65,000
Bullet Proof Vest Grant
(6,500)
(6,500)
(6,500)
(6,500)
(6,500)
(32,500)
Ballistic Shield
1,500
1,500
1,500
1,500
1,500
7,500
Bullet Proof Vests (4)
2,200
2,200
2,200
2,200
2,200
11,000
$ 18,200
$ 2,200
$ 2,200 $
2,200
$ 2,200
$ 59,000
CAPITAL OUTLAY SCHEDULE
POLICE OPERATIONS DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description
2014 -15
2015 -16 2016 -17 2017 -18 2018 -19
TOTAL
Replacement Vehicles (7)
$ 350,000
$ - $ - $ - $ -
$ 350,000
Boat Motor
18,000
- - - -
18,000
Replacement Vehicles (6)
-
300,000 300,000 300,000 300,000
1,200,000
Light Tower
-
15,000 - - -
15,000
Speed Trailer
-
15,000 - - -
15,000
2 Trailers
-
- 16,000 170,000
186,000
$ 368,000
$ 330,000 $ 300,000 $ 316,000 $ 470,000
$ 1,784,000
q g
=CIT10F SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
POLICE OPERATIONS
Code: 010043
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
1,468,186
1,313,178
1,347,359
1,350,000
1,295,600
1,384,000
511300 Temporary Salaries
28,067
30,321
29,799
30,000
26,665
0
511400 Overtime
136,706
168,716
173,282
150,000
170,000
150,000
512100 FICA Taxes
123,087
113,878
116,930
118,160
112,750
118,425
512215 Clothing Allowance
14,558
13,748
14,742
14,580
13,995
14,040
512250 Chapter 185 Retirement
394,613
325,308
296,926
271,500
265,274
217,828
512301 Group Health Insurance Premium
153,185
145,587
140,010
149,685
149,489
167,350
512305 Dependant Health Ins Premium
32,803
30,390
30,190
32,404
32,404
32,404
512309 Employee Assistance Program
620
582
622
622
622
599
512400 Worker's Comp Insurance
44,031
43,313
33,374
37,966
37,966
36,729
TOTAL PERSONAL SERVICES
2,395,856
2,185,021
2,183,234
2,154,917
2,104,765
2,121,375
OPERATING EXPENDITURES
534105 Cellular Telephone
1,906
2,225
1,916
2,000
2,290
2,400
534110 Internet Access
7,558
7,195
7,203
7,200
7,200
11,664
534120 Postage
219
30
61
100
50
100
534130 Express Mail Charges
49
0
0
0
0
0
534620 R & M- Vehicles
39,052
53,453
56,534
30,000
42,000
40,000
534630 R & M - Office Equipment
597
500
448
500
500
500
534640 R & M- Operating Equipment
7,020
6,851
5,472
6,000
6,800
6,500
534650 R & M -Radio
1,648
860
1,442
1,600
1,600
1,600
534800 Promotional Activities
0
0
121
0
0
0
534810 K -9 Expenditures
6,807
2,412
2,684
2,500
3,200
5,000
535200 Departmental Supplies
9,198
4,628
5,651
6,000
8,000
6,000
535210 Computer Supplies
1,255
611
345
600
600
750
535230 Small Tools and Equipment
416
0
596
1,300
800
1,200
535260 Gas and Oil
131,221
129,199
133,814
125,500
125,175
125,500
535270 Uniforms and Shoes
16,263
12,234
12,612
15,000
16,000
15,800
535275 Safety Equipment
616
640
618
500
600
500
535410 Dues and Memberships
0
25
0
0
0
400
535420 Books and Publications
380
0
0
0
0
200
TOTAL OPERATING EXPENDITURES
224,205
220,863
229,517
198,800
214,815
218,114
CAPITAL OUTLAY
606400 Vehicles and Equipment
31,925
812
4,483
8,000
4,938
18,200
TOTAL CAPITAL OUTLAY
31,925
812
4,483
8,000
4,938
18,200
TOTAL POLICE OPERATIONS DIVISION
2,651,986
2,406,696
2,417,234
2,361,717
2,324,518
2,357,689
k `
CITY OF SEBASTIAN, FLORIDA 2014 /2015 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
The Investigators assigned to this division work on cases involving crimes against persons, crimes against property
and general investigations, including narcotic and vice investigations. The I.D. Technician is the custodian of the
evidence /property room and processes crime scenes for evidence. The Community Policing Officer and Crossing
Guards are also accounted for within this Division. A primary focus of this Division is to nurture cooperation with
other law enforcement agencies and to foster community involvement and promote awareness events
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Provided and participated in various community events to enhance public safety and perception
✓ Provided DARE, GREAT and various other safety programs at our local schools
✓ Clearance rate increased and still is greater than the national and state averages
✓ Continued training for all members to increase knowledge and public service
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to provide quality training to agency members
➢ Continue to host and be part of various community events to heighten awareness and security in our
community
➢ Maintain a clearance rate greater than the national and state average
➢ Continue to provide professional and diligent investigation of crime
➢ Provide crime analysis and trend data to better benefit the agency and community
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Burglary Investigations
277
336
96
300
200
Assault Investigations
275
259
186
250
150
Sexual Assault Investigations
11
8
10
10
10
Vehicle Theft Investigation
26
15
10
12
10
Robbery Investigations
2
5
5
5
5
Larceny Investigations
802
491
412
600
450
Juvenile Arrests 1
58
1 47
1 38
1 40
1 40
Murder /Attempted Murder Investigations
1 0
1 0
1 0
1 1
1 0
�v
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
47.00%
47.00%
Investigations - Investigate reported criminal offenses, complete reports on same, conduc
interviews, review and assist in the prosecution of suspects.
13.00%
12.00%
On Scene Investigations - Perform on -scene investigations and process crime scenes.
10.00%
10.00%
Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
8.00%
8.00%
Investigations Assistance - Assist Uniform Division and other agencies with investigations.
3.00%
1 4.00%
Training and Professional Development.
16.00%
17.00%
Community Meetings /Community Policing
3.00%
2.00%
Backgrounds
100.00%
100.00%
$ 601,452
POLICE DETECTIVE DIVISION BUDGET SUMMARY
Fiscal Year 2014 -2015 adopted budget for Police Detectives is $720,068. This compares to the 2013 -2014
iditures of $721,000, a decrease of $932 or .1 %.
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Net decrease due to pension changes and decrease in overtime $ (7,881)
2. Operating Expenses - Net increase mainly due to increased Crime Lab charges and internet fees. $ 5,949
3. Capital Outlay - Increase due to purchases of capital items. $ 1,000
ET�
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 912,574
$ 598,853
$ 549,229
$ 601,452
$ 615,134
$ 607,253
$ (7,881)
Operating Expenses
89,177
99,773
100,750
99,116
105,866
111,815
5,949
Capital Outlay
3,153
1,381
-
-
-
1,000
11000
Total
$ 1,004,904
$ 700,007
$ 649,979
$ 700,568
$ 721,000
$ 720,068
$ (932)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Net decrease due to pension changes and decrease in overtime $ (7,881)
2. Operating Expenses - Net increase mainly due to increased Crime Lab charges and internet fees. $ 5,949
3. Capital Outlay - Increase due to purchases of capital items. $ 1,000
ET�
$ 403,700 $ 414,200
Overtime
{CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGM
25,000
PERSONAL SERVICES SCHEDULE
34,156
34,194
Clothing Allowance
POLICE DETECTIVE DIVISION
7,780
Deferred Compensation
2,925
3,015
Chapter 185 Retirement
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION RANGE GRADE
12 -13 13 -14 14 -15
12 -13
14 -15
Investigators 37,148 / 83,494 27
5.00 5.00 5.00
261,000
268,500
Evidence Technician 31,720 / 57,290 33
1.00 1.00 1.00
32,500
33,500
Community Policing Officer 37,148 / 83,494 27
1.00 1.00 1.00
67,000
69,000
Crossing Guards Temp
5.00 5.00 5.00
43,200
43,200
12.00 12.00 12.00
$ 403,700 $ 414,200
Overtime
35,000
25,000
FICA Taxes
34,156
34,194
Clothing Allowance
7,780
7,780
Deferred Compensation
2,925
3,015
Chapter 185 Retirement
65,703
51,475
Group Health Insurance Premium
43,750
49,690
Dependant Health Ins Premium
11,231
11,231
Employee Assistance Program
161
161
Worker's Comp Insurance
10,728
10,507
Total Personal Services
$ 615,134 $
607,253
CAPITAL OUTLAY SCHEDULE
POLICE DETECTIVE DIVISION - FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2017 -18 2018 -19 TOTAL
Drying Cabinet $ 1,000 $ - $ - $ - $ - $ - $ 1,000
$ 1,000 $ - $ - $ - $ - $ - $ 1,000
91 �Z
C SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
POLICE DETECTIVE DIVISION
Code: 010047
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Bud et
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
544,394
347,086
323,378
360,500
360,500
371,000
511300 Temporary Salaries
42,549
46,274
41,990
43,200
43,200
43,200
511400 Overtime
36,641
20,338
25,150
24,000
35,000
25,000
512100 FICA Taxes
46,045
31,346
29,875
33,314
34,156
34,194
512215 Clothing Allowance
7,295
7,240
6,721
7,780
7,780
7,780
512225 Deferred Compensation
2,933
2,997
3,004
2,925
2,925
3,015
512250 Chapter 185 Retirement
135,034
73,481
61,040
63,712
65,703
51,475
512301 Group Health Insurance Premium
51,722
46,549
39,478
43,750
43,750
49,690
512305 Dependant Health Ins Premium
24,962
7,088
9,063
11,382
11,231
11,231
512309 Employee Assistance Program
180
159
148
161
161
161
512400 Worker's Comp Insurance
20,819
16,295
9,382
10,728
10,728
10,507
TOTAL PERSONAL SERVICES
912,574
598,853
549,229
601,452
615,134
607,253
OPERATING EXPENDITURES
533100 Professional Services
53,428
55,490
56,495
56,495
56,495
58,000
533500 Investigations
616
5,488
204
1,000
700
700
534000 Travel and Per Diem
2,070
2,723
6,126
6,000
8,000
8,000
534101 Telephone
0
105
0
0
0
0
534105 Cellular Telephone
1,975
1,374
1,304
1,430
2,080
2,000
534110 Internet Access
0
0
0
0
0
3,024
534115 On -line Services
900
875
1,401
1,000
1,200
1,200
534120 Postage
0
0
0
12
100
100
534130 Express Mail Charges
230
81
267
188
200
200
534400 Rent/Leases
391
391
391
391
391
391
534620 R & M- Vehicles
1,434
3,887
1,520
2,000
3,500
3,500
534640 R& M- Operating Equipment
23
0
0
0
0
0
534650 R& M -Radio
0
0
0
0
0
200
534800 Promotional Activities
1,716
0
431
600
600
400
535200 Departmental Supplies
5,513
3,895
2,744
3,750
4,000
3,500
535210 Computer Supplies
828
393
614
750
1,000
1,000
535230 Small Tools and Equipment
1,235
605
0
438
400
400
535260 Gas and Oil
11,185
16,979
20,351
16,500
17,000
19,000
535270 Uniforms and Shoes
2,472
1,128
919
1,500
1,500
1,500
535275 Safety Equipment
113
140
323
262
400
400
535410 Dues and Memberships
400
0
100
300
300
300
535450 Training and Education
4,648
6,219
7,560
6,500
8,000
8,000
TOTAL OPERATING EXPENDITURES
89,177
99,773
100,750
99,116
105,866
111,815
CAPITAL OUTLAY
606400 Vehicles and Equipment
3,153
1,381
0
0
0
1,000
TOTAL CAPITAL OUTLAY
3,153
1,381
0
0
0
1,000
TOTAL POLICE DETECTIVE DIVISION
1,004,904
700,007
1 649,979
700,568
721,000
720,068
53
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
POLICE DISPATCH UNIT
The police dispatch unit operates around the clock and takes calls for police service from the public,
dispatches calls to officers, provides information services to officers as well as citizens, and monitors and
records the activities of officers, community service volunteers and code enforcement officers. Dispatch
uses a number of state of the art automated systems, which are linked to statewide and nationwide
databases.
FISCAL YEAR 2014 ACCOMPLISHMENTS
• Received and addressed calls for service and provided accurate, professional and timely dispatch
services to the public and department members.
• Provided appropriate and professional training to telecommunicator staff and hosted the FDLE
Regional CJIS training meeting at Sebastian PD.
• Maintained compliance with state - mandated training for telecommunicator certification as required
by law.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
• Continue to received and address calls for service and provided accurate, professional and timely
dispatch services to the public and department members.
• Obtain appropriate and cost - effective training to all telecommunicators, including grant- funded,
on -line and host -local opportunities.
✓ Maintain current staffing allocation by enhancing/enriching job function and work environment to
reduce turnover and retain existing trained staff.
✓ Reduce unexpected leave time and attendance to improve staffing levels and overtime usage.
✓ Evaluate alternative call - handling techniques to compliment patrol services and provide more
convenient alternatives for citizen requests for services.
✓ Consider alternative schedules to maximize service.
PERFORMANCE MEASURES
Actual
Actual
Actual
Actual
Projected
Projected
Performance Indicators
2009/2010
2010/2011
2011/2012
2012/2013
2013/2014
2014/2015
911 Calls Received
6,924
8,021
8,990
9,028
8,500
9,000
Code Violation Calls Received
6,524
6,488
7,871
6,903
6,500
6,500
Total Calls Received
49,006
58,612
55,136
55,309
58,000
60,000
Calls Per Dispatcher
4,900
6,512
6,892
6,636
6,000
10,000
54
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET
DESCRIPTION FOR POLICE DISPATCH UNIT
STAFFING
NATURE OF ACTIVITY
13114
14115
55.00%
53.00%
Dispatch - Receive and dispatch calls for police services, including felony in progress and
emergency calls. Supply information to officers and callers. Record police action taken on calls
28.00%
29.00%
Calls - Receive complaint calls from public and emergency 911 calls
13.00%
14.00%
Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in-
house records system and FCICNCIC systems. Send and receive LETS and fax messages.
1.00%
1.00%
Code Enforcement - Receive, document and dispatch code enforcement complaints.
3.00%
3.00%
Training and Professional Development.
100.00%
100.00%
$ 6,892
POLICE DISPATCH UNIT BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Police Dispatch is $549,633 This compares to the 2013 -2014 projected
of $545,000 an increase of $4,633 or .9 %.
5 5
Amended
Projected
Adopted
FY 10 /11 FY 11/12
FY 12/13
FY 13/14
FY 13/14
FY 14115
Actual Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services $ 479,980 $ 464,406 $
464,848
$ 535,092
$ 530,479
$ 537,371
$ 6,892
Operating Expenses 5,899 6,747
7,871
11,487
14,521
12,262
(2,259)
Capital Outlay - 1,996
-
-
-
-
-
Total $ 485,879 $ 473,149 $
472,719
$ 546,579
$ 545,000
$ 549,633
$ 4,633
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures:
Difference
1. Personal Services - Increase due to salary increases for all
employees
$ 6,892
2. Operating Expenses - Net decrease mainly due to computer supplies
$ (2,259)
3. Capital Outlay - No purchases of capital items.
$ -
5 5
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
LICE DISPATCH UNIT
Projected
PAY
FULL TIME EQUIVALENTS
POSITION
RANGE GRADE
12 -13
13 -14
14 -15
ications Supervisor
37,937185,266 39
1.00
1.00
1.00
ication Technician
29,041 1 65,274 29
8.00
9.00
9.00
ication Technician (Part -time)
0.50
0.00
0.00
9.50
10.00
10.00
Overtime
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
LICE DISPATCH UNIT
Projected
Adopted
Expenditure
Budget
13 -14
14 -15
$ 60,000
$ 63,000
299,000
303,000
$ 359,000 $ 366,000
48,000
40,000
30,675
30,599
36,630
36,540
49,270
57,416
6,017
6,017
230
230
657
569
$ 530,479 $
537,371
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
Instant Replay $ - $ 13,000 $ - $ - $ - $ 13,000
$ - $ 13,000 $ - $ - $ - $ 13,000
5 (U
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
POLICE DISPATCH UNIT
Code: 010049
Account
Number Description
PERSONAL SERVICES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
306,487
307,318
294,494
363,500
359,000
366,000
511400 Overtime
58,259
43,677
73,427
40,000
48,000
40,000
512100 FICA Taxes
26,835
25,682
27,604
30,405
30,675
30,599
512225 Deferred Compensation
31,016
29,914
29,633
36,315
36,630
36,540
512301 Group Health Insurance Premium
46,031
47,307
33,370
57,937
49,270
57,416
512305 Dependant Health Ins Premium
10,570
9,726
5,614
6,048
6,017
6,017
512309 Employee Assistance Program
198
204
165
230
230
230
512400 Worker's Comp Insurance
584
578
541
657
657
569
TOTAL PERSONAL SERVICES
479,980
464,406
464,848
535,092
530,479
537,371
OPERATING EXPENDITURES
534000 Travel and Per Diem
600
62
572
1,000
1,500
1,500
534101 Telephone
0
153
0
0
0
0
534105 Cellular Telephone
233
250
214
235
130
130
534110 Internet Access
157
480
494
480
494
432
534630 R & M -Office Equipment
2,305
2,981
2,309
2,800
1,500
2,800
534640 R & M- Operating Equipment
149
0
0
100
100
100
534650 R & M- Radios
212
10
0
300
300
200
534800 Promotional Activities
81
56
100
200
150
200
535200 Departmental Supplies
954
1,220
1,166
750
750
750
535210 Computer Supplies
566
1,058
125
900
3,629
900
535270 Uniforms
0
0
0
1,000
2,000
1,800
535275 Safety Equipment
0
0
0
0
0
200
535410 Dues and Memberships
222
177
222
222
468
500
535420 Books and Publications
0
0
250
535450 Training and Education
420
300
2,669
3,500
3,500
2,500
TOTAL OPERATING EXPENDITURES
5,899
6,747
7,871
11,487
14,521
12,262
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
1,996
0
0
0
0
TOTAL CAPITAL OUTLAY
0
1,996
0
0
0
0
TOTAL POLICE DISPATCH UNIT
485,879
473,149
472,719
546,579
545,000
549,633
6-7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CODE ENFORCEMENT DIVISION
The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to
citizen complaints and self initiated enforcement. While providing support to other departments and the Special
Magistrate, this division works to solicit voluntary compliance whenever possible.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Provided training and education to members of the community for city ordinances
✓ Continued a proactive approach to violations
✓ Responded to code complaints in the most efficient manner
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to be proactive in addressing violations of city ordinances
➢ Provide training and awarness programs for the community
➢ Maintain false alarm program in an efficient and effective manner
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Water Violations
N/A
3
5
5
5
Code Violations
1,517
1,732
1,509
1,200
1,500
Illegal Signs
523
520
560
515
550
Nuisance Abatement
283
327
309
315
315
Re- inspections
2,155
2,710
2,513
2,000
2,500
Property Inspections
249
280
327
310
310
PROGRAM BUDGET
DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
52.00%
50.00%
Citizen Complaints - Respond to complaints of city ordinance violations and self - initiate cod
compliance and enforcement.
30.00%
32.00%
Re- inspections - Follow up on notices of violations to ensure compliance.
1.00%
1.00%
Code Enforcement Board - Provide direct support to Code Enforcement Board for Cod
Enforcement hearings.
17.00%
17.00%
Documentation - To document complaints, as well as self - initiated actions, write reports an
follow up letters and prepare documentation for Code Enforcement Board.
100.00%1
100.00%
2 Wo
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
e Fiscal Year 2014 -2015 adopted budget for Code Enforcement is $180,062.
This compares to the 2013 -2014 projected
penditures of $173,111,
an increase of $6,961 or 4.0 %.
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Amended
Projected
Adopted
14 -15
12 -13
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Administrative Assistant 36,428 / 69,083
60 1.00 1.00
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
rsonal Services
$ 139,837
$ 142,210
$ 139,892
$ 148,287
$ 148,287
$ 156,477
$ 8,190
ieratingExpenses
19,487
23,156
22,918
20,505
24,824
23,585
(1,239)
pital Outlay
-
-
-
-
-
-
-
tal
$ 159,324
$ 165,366
$ 162,810
$ 168,792
$ 173,111
$ 180,062
$ 6,951
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Exempt and employees covered under PEA bargaining agreement receive a 3% salary increase $ 8,190
2. Operating Expenditures - Net decrease due to court filing fees and gas and oil charges. $ (1,239)
3. Capital Outlay - No purchases of capital items. $ -
PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION RANGE
GRADE 12 -13 13 -14
14 -15
12 -13
14 -15
Code Enforcement Officer 30,770 / 69,159
32 2.00 2.00
2.00
$ 67,000
$ 70,500
Administrative Assistant 36,428 / 69,083
60 1.00 1.00
1.00
44,400
45,700
3.00 3.00
3.00
$ 111,400
$ 116,200
Overtime
100
100
FICA Taxes
8,631
8,998
Clothing Allowance
1,320
1,320
Deferred Compensation
10,035
10,467
Group Health Insurance Premium
14,884
17,450
Dependant Health Ins Premium
662
662
Employee Assistance Program
69
69
Worker's Comp Insurance
1,186
1,211
Total Personal Services
$ 148,287
$ 156,477
c-9
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
Code: 010045
Account
Number Description
PERSONAL SERVICES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Proiected
FY 14/15
Adopted
Budget
511200 Regular Salaries
103,898
104,109
106,172
111,400
111,400
1 16,200
511400 Overtime
457
0
0
100
100
100
512100 FICA Taxes
7,903
7,817
8,099
8,631
8,631
8,998
512215 Clothing Allowance
240
240
240
1,320
1,320
1,320
512225 Deferred Compensation
9,392
9,370
9,555
10,035
10,035
10,467
512301 Group Health Insurance Premium
16,294
18,993
14,056
14,884
14,884
17,450
512305 Dependant Health Ins Premium
452
430
493
662
662
662
512309 Employee Assistance Program
63
69
69
69
69
69
512400 Worker's Comp Insurance
1,138
1,182
1,208
1,186
1,186
1,211
TOTAL PERSONAL SERVICES
139,837
142,210
139,892
148,287
148,287
156,477
OPERATING EXPENDITURES
534000 Travel and Per Diem
0
315
297
400
400
400
534101 Telephone
458
340
0
0
0
0
534105 Cellular Telephone
469
491
434
470
600
600
534110 Internet Services
1,001
1,012
1,010
965
960
865
534120 Postage
5,284
5,509
5,537
4,000
5,000
5,000
534620 R & M- Vehicles
1,410
1,723
1,425
1,650
1,400
1,400
534910 Clerk of Court Filing Fees
3,259
3,177
3,210
3,000
4,000
3,200
535200 Departmental Supplies
556
753
554
700
700
700
535210 Computer Supplies
147
297
131
250
250
250
535230 Small Tools and Equipment
90
0
0
100
100
100
535260 Gas and Oil
6,302
8,824
9,571
8,000
10,344
10,000
535270 Uniforms and Shoes
451
232
429
500
500
500
535275 Safety Equipment
0
0
0
100
100
535410 Dues and Memberships
60
70
70
70
70
70
535450 Training and Education
0
413
250
400
400
400
TOTAL OPERATING EXPENDITURES
19,487
23,156
22,918
20,505
24,824
23,585
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY
0
0
0
0
0
0
TOTAL CODE ENFORCEMENT DIVISION
159,324
165,366
162,810
168,792
173,111
180,062
Kill
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
MY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
('0r
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS
The Fiscal Year 2014 -2015 Adopted budget for Public Works Department as a whole is $3,500,527. Thi
compares to the 2013 -2014 projected expenditures of $3,248,691, an increase of $251,836 or 7.8 %.
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Net increase due to salary increases for all employees $ 181,423
2. Operating Expenses - Increase mainly due to increase in quarter round cleaning. $ 127,809
3. Capital Outlay - Decrease due to less spending for capital items. $ (57,396)
M
Projected
Adopted
FY 09/10
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
Actual
Actual
Actual
Expenditures
Budget
Difference
Personal Services
$ 2,503,832
$ 2,199,973
$ 2,132,926
$ 2,159,634
$ 2,341,057
$ 181,423
Operating Expenses
988,217
988,177
953,747
982,661
1,110,470
127,809
Capital Outlay
49,700
13,104
16,734
106,396
49,000
57,396
Total
$ 3,541,749
$ 3,201,254
$ 3,103,407
$ 3,248,691
$ 3,500,527
$ 251,836
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Net increase due to salary increases for all employees $ 181,423
2. Operating Expenses - Increase mainly due to increase in quarter round cleaning. $ 127,809
3. Capital Outlay - Decrease due to less spending for capital items. $ (57,396)
M
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
(03
2011
2012
2013
2014
2014
2015
Actual
Actual
Actual
Budget
Proiected
Budget
ROADS & MAINTENANCE
PERSONAL SERVICES
$
673,724
$
623,760
$
617,721
$
654,507
$
589,188
$
622,011
OPERATING EXPENDITURES
113,982
113,357
111,452
108,297
108,443
115,780
CAPITAL OUTLAY
1,665
-
38,579
31,310
31,283
10,000
$
789,371
$
737,117
$
767,752
$
794,114
$
728,914
$
747,791
TOTAL
STORMWATER UTILITY
PERSONAL SERVICES
$
536,240
$
456,842
$
469,592
$
452,063
$
441,360
$
499,792
OPERATING EXPENDITURES
489,067
465,276
331,059
518,000
480,111
583,746
CAPITAL OUTLAY
-
1,185
3,783
-
-
-
$
1,025,307
$
923,303
$
804,434
$
970,063
$
921,471
$
1,083,538
TOTAL
FLEET MANAGEMENT
PERSONAL SERVICES
$
116,266
$
174,212
$
181,491
$
189,907
$
168,859
$
187,340
OPERATING EXPENDITURES
26,550
19,555
17,643
24,089
24,297
23,570
CAPITAL OUTLAY
-
1,006
3,929
2,000
2,000
3,000
$
142,816
$
194,773
$
203,063
$
215,996
$
195,156
$
213,910
TOTAL
FACILITIES MAINTENANCE
PERSONAL SERVICES
$
110,977
$
140,721
$
129,977
$
160,058
$
141,830
$
168,944
OPERATING EXPENDITURES
113,193
105,539
105,835
122,925
105,210
136,642
CAPITAL OUTLAY
-
2,414
18,162
57,000
57,000
2,000
$
224,170
$
248,674
$
253,974
$
339,983
$
304,040
$
307,586
TOTAL
PARKS & RECREATION
PERSONAL SERVICES
$
677,068
$
650,016
$
617,929
$
669,432
$
671,585
$
708,912
OPERATING EXPENDITURES
226,769
226,488
227,421
228,148
226,551
213,825
CAPITAL OUTLAY
11,439
12,129
19,190
16,500
16,113
34,000
$
915,276
$
888,633
$
864,540
$
914,080
$
914,249
$
956,737
TOTAL
CEMETERY
PERSONAL SERVICES
$
85,698
$
87,375
$
107,070
$
146,812
$
146,812
$
154,058
OPERATING EXPENDITURES
18,616
23,532
37,416
39,310
38,049
36,907
CAPITAL OUTLAY
-
8,800
-
-
990
-
$
104,314
$
119,707
$
186,122
$
185,851
$
190,965
TOTAL
TOTALS
PERSONAL SERVICES
S
2,199,973
$
2,132,926
$
2,123,780
$
2,272,779
$
2,159,634
$
2,341,057
OPERATING EXPENDITURES
988,177
953,747
830,826
1,040,769
982,661
1,110,470
CAPITAL OUTLAY
13,104
16,734
83,643
106,810
106,396
49,000
I $
3,201,254
1 $
3,103,407
IS
3,038,249
1 $
3,420,358
1 $
3,248,691
1 $
3,500,527
TOTAL
(03
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
PUBLIC WORKS
ROADS & MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right -of-
ways, and public infrastructures such as, docks, piers, boat ramps, and sidewalks, as well as, provide heavy
construction support to other departments as needed.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Completed Dog Park Restroom
✓ Completed Barber Street Bridge repairs
✓ Completed Football field restroom
✓ Completed bridge repairs on Fleming Street
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue maintenance on docks
➢ Continue pothole repairs
➢ Continue assisting other departments
➢ Continue assisting contractors
➢ Complete bridge repairs on Barber, Englar, Periwinkle and Hardee
➢ Complete paving of the Barber Street bridge
➢ Complete Blueway Signage
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Miles of Paved Roads Maintained
156
157
157
157
157
Number of Parking Lots Maintained
16
16
16
16
16
Miles of Sidewalks Maintained
26
26
26
26
26
PROGRAM BUDGET
DESCRIPTION FOR ROADS & MAINTENANCE DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
30.00%
30.00%
Streets and Alleyways - Maintain 157 miles of paved streets. Maintain sixteen (16) municipally
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration.
20.00%
20.00%
General Maintenance - Buildings, docks, piers, sidewalks, etc.
10.00%
10.00%
General Administration - Preparation of budget, update service records. Maintain equipment
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education.
40.00%
40.00%
Assisting other City Departments - Lift heavy material with cranes, repair roadways and
sidewalks following storm damage, transport heavy equipment and supplies to work -sites and
grade parks and ballfields.
100.00%
100.00%
(O 1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
ROADS & MAINTENANCE DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for the Roads and Maintenance Division is $747,791. This compares to the 2013 -2014
projected expenditures of $728,914, an increase of $18,877 or 2.6 %.
Amended
Projected
Adopted
Adopted
FY 10 /11 FY 11/12 FY 12/13
FY 13/14
FY 13/14
FY 14/15
Budget
Actual Actual Actual
Budget
Expenditures
Budget
Difference
Personal Services $ 673,724 $ 623,760 $ 617,721
$ 654,507
$ 589,188
$ 622,011
$ 32,823
Operating Expenses 113,982 113,357 111,452
108,297
108,443
115,780
7,337
Capital Outlay 1,665 - 38,579
31,310
31,283
10,000
(21,283)
Total $ 789,371 $ 737,117 $ 767,752
$ 794,114
$ 728,914
$ 747,791
$ 18,877
Fiscal Year 2014 -15 Adopted Budget:
34 1.00 1.00
0.00
22,500
-
Major Current Level Changes from
37,241 ! 61,453
26 1.00 1.00
1.00
48,000
Fiscal Year 2013 -14 Projected Expenditures
Maintenance Worker III
37,241 ! 61,453
26 1.00 1.00
Difference
1. Personal Services - Net increase due to salary increases for all employees and vacancies
in FY 13/14.
Maintenance Worker II
$ 32,823
2. Operating Expenses - Increase mainly due to bridge repairs budget under road materials & supplies
3.00
$ 7,337
3. Capital Outlay - Budgeted capital outlay are less than the prior year.
Maintenance Worker I
23,596 ! 54,590
22 1.00 1.00
$ (21,283)
PERSONAL SERVICES SCHEDULE
ROADS & MAINTENANCE DIVISION
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE 12 -13 13 -14
14 -15
13 -14
14 -15
Public Works Director
68,372 / 136,144
82 1.00 1.00
1.00
$ 82,400
$ 91,200
Administrative Supervisor
33,680 ! 75,700
35 1.00 1.00
1.00
66,000
68,000
Maintenance Supervisor
33,680 / 75,700
35 1.00 1.00
1.00
56,000
57,500
Construction Specialist
32,572 / 73,435
34 1.00 1.00
0.00
22,500
-
Sign/Traffic Technician
37,241 ! 61,453
26 1.00 1.00
1.00
48,000
49,500
Maintenance Worker III
37,241 ! 61,453
26 1.00 1.00
1.00
28,500
29,500
Maintenance Worker II
25,815 / 58,022
24 3.00 3.00
3.00
98,100
100,000
Maintenance Worker I
23,596 ! 54,590
22 1.00 1.00
2.00
22,000
49,000
10.00 10.00
10.00
$ 423,500
$ 444,700
Overtime
7,000
6,000
FICA Taxes
32,456
33,974
Clothing Allowance
1,320
960
Deferred Compensation
36,765
40,563
Group Health Insurance Premium
61,879
70,445
Dependant Health Ins Premium
7,558
7,558
Employee Assistance Program
230
230
Worker's Comp Insurance
18,480
17,581
Total Personal Services
$ 589,188
$ 622,011
(05
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDG
AL OUTLAY SCHEDULE
AND MAINTENANCE DIVISION - TO BE FUND BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description
nclosed Trailer PW -325
ob Cat Skid Steer PW -76
ickup PW -301
ackhoe PW -29
railer PW -76
'pen Trailer PW -358
'pen Trailer PW -360
ick Up PW -05
ick Up PW -300
ign Truck PW -08
ractor PW -337
at Loader
ine Ton Utility Bed Truck
2014 -15 2015 -16 2016 -17
2017 -18
2018 -19
TOTAL
$ 10,000 $ - $ -
$ -
$ -
$ 10,000
- 70,000 -
-
-
70,000
- - 25,000
-
-
25,000
- - 85,000
-
-
85,000
- - 12,000
-
-
12,000
- - 5,000
-
-
5,000
- - 5,000
-
-
5,000
- - -
25,000
-
25,000
- - -
25,000
-
25,000
- - -
45,000
-
45,000
- - -
35,000
-
35,000
- - -
-
60,000
60,000
- - -
-
50,000
50,000
$ 10,000 $ 70,000 $ 132,000
$130,000
$110,000
$ 452,000
CAPITAL OUTLAY SCHEDULE
ROADS A-ND MAIN I I I ENANCE DIVISION
-TO BE FUNDED BY LOCAL OPTION GASTAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16
2016 -17
2017 -18 2018 -19
TOTAL
Sign Replacement $
30,000 $ 30,000
$ 30,000
$ - $ -
$ 90,000
Indian River Drive Light Poles
- 5,000
5,000
5,000 5,000
20,000
Street Repaving
- 100,000
-
100,000 -
200,000
$
30,000 $135,000
$ 35,000
$105,000 $ 5,000
$ 310,000
Description
SidewalkConstruction
Reconstruct Yacht Club Pier Decking
Barber Street Bridge Repairs
Pedestrian Bridges
Fleming Street Paving
Coolidge Drive Paving
Vac Truck
Y 1011!11 - 1 V DL` T V 1\ LRIV " D i "AON.1%JV L LVI'I tLI% L 1t11JL` 0 L t%^
EXPENDITURES PER FISCAL YEAR
2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
$ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 200,000
60,000 - - - - 60,000
- 500,000 - - - 500,000
40,000 40,000 - - - 80,000
200,000 - - - - 200,000
460,037 - - - - 460,037
- - - 340,000 - 340,000
w
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PUBLIC WORKS DEPARTMENT
ROADS & MAINTENANCE DIVISION
Code: 010052
Amended
FY 14/15
Account
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
PERSONAL SERVICES
511200 Regular Salaries
470,174
443,275
444,371
472,400
423,500
444,700
511400 Overtime
7,760
8,676
8,362
6,000
7,000
6,000
512100 FICA Taxes
34,240
32,975
33,037
35,457
32,456
33,974
512215 Clothing Allowance
1,080
960
960
960
1,320
960
512225 Deferred Compensation
43,014
40,675
40,700
43,056
36,765
40,563
512301 Group Health Insurance Premium
76,282
68,016
58,762
62,059
61,879
70,445
512305 Dependant Health Ins Premium
24,842
15,662
14,625
15,865
7,558
7,558
512309 Employee Assistance Program
253
230
228
230
230
230
512400 Workers Comp Insurance
16,079
13,291
16,676
18,480
18,480
17,581
TOTAL PERSONAL SERVICES
673,724
623,760
617,721
654,507
589,188
622,011
OPERATING EXPENDITURES
533400 Other Contractual Services
200
1,425
1,583
2,000
2,000
2,000
533415 Janitorial Services
471
475
40
0
0
0
533420 Pest/Weed Control/Mowing
1,696
1,182
94
1,900
900
1,000
534000 Travel and Per Diem
501
396
480
1,000
1,500
2,546
534101 Telephone
1,409
1,338
1,315
1,320
1,450
1,455
534105 Cellular Telephone
2,702
2,639
2,636
2,900
2,220
2,325
534110 Internet Services
101
131
424
420
480
604
534120 Postage
159
470
94
100
100
100
534310 Electric
2,621
3,372
3,171
3,075
2,830
2,830
534320 Water /Sewer
295
318
289
300
288
288
534380 Trash Pickup/Hauling, Etc.
1,858
808
1,618
2,000
1,000
1,000
534420 Equipment Leases
180
632
230
500
612
500
534620 R & M- Vehicles
26,297
11,019
16,433
14,690
12,000
14,000
534630 R & M- Office Equipment
678
592
576
600
600
600
534640 R & M- Operating Equipment
16,816
19,518
26,907
15,000
17,000
17,000
534830 Special Events
650
383
1,055
1,000
1,000
1,000
534920 Legal Ads
189
612
0
200
143
0
535200 Departmental Supplies
12,955
18,277
11,597
12,000
13,500
12,000
535210 Computer Supplies
628
600
898
600
400
400
535230 Small Tools and Equipment
3,570
3,526
1,971
3,000
3,000
2,500
535260 Gas and Oil
25,680
22,369
21,555
20,000
24,400
22,000
535270 Uniforms and Shoes
2,381
1,594
1,704
1,600
1,600
1,600
535275 Safety Equipment
688
986
1,325
1,000
1,000
1,000
535310 Road Materials & Supplies
5,782
9,101
4,256
14,000
10,000
18,700
535350 Cement
4,644
10,922
9,987
7,000
7,000
7,000
535410 Dues and Memberships
348
357
414
415
500
450
535450 Training and Education
483
315
800
1,677
2,920
2,882
TOTAL OPERATING EXPENDITURES
113,982
113,357
111,452
108,297
108,443
115,780
CAPITAL OUTLAY
606400 Vehicles and Equipment
1,665
0
38,579
31,310
31,283
10,000
TOTAL CAPITAL OUTLAY
1,665
0
38,579
31,310
31,283
10,000
TOTAL ROADS & MAINTENANCE
789,371
737,117
767,752
794,114
728,914
747,791
4��
.CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PUBLIC WORKS
STORMWATER UTILITY DIVISION
The Stormwater Utility Division is responsible for the control and maintenance of the City's stormwater drainage
system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 310 catch basins and culvert
structures. It is also the responsibility of the Stormwater Utility Division to enforce compliance with Federal NPDES
regulations, as well as improvement of the stormwater runoff water quality prior to discharge into the Sebastian River
and Indian River Lagoon in accordance with the Master Stormwater Management Plan.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Completed installation of quarter round
✓ Completed road crossing drainage
✓ Monitored mowing contractor
✓ Monitored ditch mowing
✓ Re- aligned 500 feet of ditch at Airport
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue Quarter Round project
➢ Continue replacement of culverts
➢ Continue monitoring of mowing contractor
➢ Continue maintenance and repair of quarter round
➢ Continue working with spraying of canals with contractor
➢ Inspect drainage complaints as received
➢ Work on the excavation of the main drainage ditches
PERFORMANCE MEASURES
Performance Indicators
Actual
2009/2010
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Miles of swales
280.0
280.0
280.0
280.0
280.0
280.0
Linear feet of swales reconstructed
30,000
36,900
30,100
30,100
28,500
28,500
Miles of ditches maintained
50.0
50.0
50.0
50.0
50.0
50.0
Catch basin and culverts maintained
280
290
300
300
310
310
Linear feet Main Ditches reconstructed
20,000
10,000
10,000
10,000
10,000
10,000
Road Crossing Pipe Replacements
30
15
24
24
12
10
• •
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
7T]
PROGRAM BUDGET DESCRIPTION FOR STORMWATER UTILITY DIVISION
STAFFING
NATURE OF ACTIVITY
13114
19115
50.00%
50.00%
Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9
FY 10 /11
miles of large canals. Maintain 50 miles of ditches, swales and side yard ditches.
25.00%
25.00%
Catch basins. Manholes and Culverts - Hand clean and mow small drainage ditches. Maintain
FY 14/15
310 catch basins and large /small culverts.
10.00%
10.00%
General Administration - Preparation of budget, update service records. Maintain equipment
Budget
Expenditures
records. Review contracts and construction drawings on City contract work. Meet with public as
Difference
Personal Services
necessary. Coordinate employee training and education.
5.00%
5.00%
Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits,
$ 441,360
$ 499,792
Driveway Permits, and meeting with engineers, contractors, and public as necessary.
10.00%
10.00%
Capital Proiects - Planning, Design, Specifications Consultant Coordination Bidding and
331,059
518,000
Contracts, Construction Management inspections.
100.00%
100.00%
Capital Outlay
STORMWATER UTILITY DIVISION BUDGET SUMMARY
1 Year 2014 -2015 adopted budget for the Stormwater Utility Division is $1,083,538. This compares to the 2013 -2014
expenditures of $921,471 an increase of $162,067 or 17.6 %.
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Increase due to salary increases for all employees and vacancies in FY 13/14 $ 58,432
2. Operating Expenses - Net increase primarily for the cost of quarter round maintenance and street sweeping $ 103,635
3. Capital Outlay - No Capital Outlay items are budgeted. $ -
a
Amended
Projected
Adopted
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
FY 14/15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 536,240
$ 456,842
$ 469,592
$ 452,063
$ 441,360
$ 499,792
$ 58,432
Operating Expenses
489,067
465,276
331,059
518,000
480,111
583,746
103,635
Capital Outlay
-
1,185
3,783
-
-
-
-
Total
$ 1,025,307
$ 923,303
$ 804,434
$ 970,063
$ 921,471
$ 1,083,538
$ 162,067
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenditures: Difference
1. Personal Services - Increase due to salary increases for all employees and vacancies in FY 13/14 $ 58,432
2. Operating Expenses - Net increase primarily for the cost of quarter round maintenance and street sweeping $ 103,635
3. Capital Outlay - No Capital Outlay items are budgeted. $ -
a
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE]
PERSONAL SERVICES SCHEDULE
$ 347,300
3,000
2,500
23,298
26,050
960
STORMWATER UTILITY DIVISION
28,472
31,568
39,750
59,583
11,810
10,239
190
207
21,480
21,385
$ 441,360
$ 499,792
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE
12 -13
13 -14
14 -15
13 -14
14 -15
Stormwater Superintendent
47,937 / 100,227
70
1.00
1.00
1.00
$ 64,400
$ 66,300
Stormwater Supervisor
33,680 / 75,700
35
2.00
2.00
2.00
78,500
82,500
Construction Inspector
31,721 / 71,296
33
1.00
1.00
1.00
59,000
65,500
Maintenance Worker I1I
27,342 / 61,453
26
2.00
0.00
2.00
21,500
57,000
Maintenance Worker II
25,815 / 58,022
24
2.00
1.00
1.00
26,500
27,000
Maintenance Worker I
24,288 / 54,590
22
1.00
4.00
2.00
62,500
49,000
9.00
9.00
9.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
$ 312,400
$ 347,300
3,000
2,500
23,298
26,050
960
960
28,472
31,568
39,750
59,583
11,810
10,239
190
207
21,480
21,385
$ 441,360
$ 499,792
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
1/2 ton truck SW619 /SW 618 $ 50,000 $ - $ - $ - $ - $ 50,000
1 ton crew cab SW 606 48,000 - - - - 48,000
pumps /cutoff saws 4,000 - - - - 4,000
4 x 4 Pickup SW 614 - - 30,000 - - 30,000
$ 102,000 $ - $ 30,000 $ - $ - $ 132,000
/0
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE9
CAPITAL OUTLAY SCHEDULE
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YE
R
taujnjj2n 2014 -15
2015 -16
2016 -17
2017 -18
2018 -19
TOTAL
1/4 round swale improvement: $500,000
$500,000
$500,000
$500,000
$500,000 $
2,500,000
Road Crossings /sideyard pipe! -
50,000
50,000
50,000
50,000
200,000
Tulip Road Crossing -
50,000
-
-
-
50,000
Potomac Ditch -
200,000
-
-
-
200,000
Tandum Dump Truck -
-
140,000
-
-
140,000
Pipe Sliplining -
100,000
-
-
-
100,000
Bevan Ditch Piping -
-
750,000
-
-
750,000
Stormwater Pond Installation -
-
500,000
-
-
500,000
Vac Truck SW 618 -
-
-
340,000
-
340,000
Dump Truck SW 615 -
-
-
-
150,000
150,000
Transport Truck SW 609 -
-
-
-
125,000
125,000
$ 500,000
$ 900,000
$ 1,940,000
$ 890,000
$ 825,000 $
5,055,000
r7 l
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
STORMWATER UTILITY DIVISION
Code: 010053
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
369,879
315,670
333,296
311,322
312,400
347,300
511400 Overtime
2,181
1,678
1,390
3,000
3,000
2,500
512100 FICA Taxes
26,818
22,402
24,169
22,841
23,298
26,050
512215 Clothing Allowance
1,320
960
1,090
960
960
960
512225 Deferred Compensation
33,485
28,561
29,045
28,375
28,472
31,568
512301 Group Health Insurance Premium
64,365
55,391
47,375
47,186
39,750
59,583
512305 Dependant Health Ins Premium
21,550
21,109
16,732
16,707
11,810
10,239
512309 Employee Assistance Program
250
202
188
192
190
207
512400 Workees Comp Insurance
16,392
10,869
16,307
2I,480
21,480
21,385
TOTAL PERSONAL SERVICES
536,240
456,842
469,592
452,063
441,360
499,792
OPERATING EXPENDITURES
533150 Engineering Services
840
0
0
1,750
0
0
533400 Other Contractural Services
2,300
8,875
8,765
7,500
7,500
32,500
533420 Pest/Weed Control/Mowing
34,889
32,298
35,565
45,000
45,000
45,000
533425 Contract Mowing Services
212,728
215,428
135,894
257,500
257,500
257,500
533427 Contract Qtr Round Maintenance
12,000
14,571
6,000
15,000
40,000
100,000
534000 Travel and Per Diem
0
0
0
0
177
500
534101 Telephone
839
820
893
910
965
1,080
534105 Cellular Telephone
1,796
1,753
1,781
1,920
1,100
1,700
534110 Internet Services
37
26
0
0
0
0
534120 Postage
I
1
0
10
10
0
534310 Electric
1,078
1,079
890
700
670
700
534320 Water /Sewer
3,164
798
730
1,000
450
560
534380 Trash Pickup /Hauling, Etc.
8,438
3,485
3,621
5,000
4,400
5,000
534420 Equipment Leases
137
1,174
241
1,500
1,500
1,500
534620 R & M- Vehicles
32,073
20,323
20,486
24,000
15,000
24,000
534630 R & M - Office Equipment
1,903
1,240
576
600
600
600
534640 R & M- Operating Equipment
50,570
39,415
24,496
40,000
20,000
25,000
534920 Legal Ads
0
83
230
0
0
0
535200 Departmental Supplies
4,265
5,538
1,979
4,500
4,500
4,500
535210 Computer Supplies
311
570
306
200
201
200
535230 Small Tools and Equipment
1,420
1,165
2,162
2,000
2,000
2,000
535260 Gas and Oil
41,026
36,561
30,352
30,000
38,800
35,000
535270 Uniforms and Shoes
2,321
1,535
1,813
1,350
1,350
1,456
535275 Safety Equipment
324
261
71
1,000
300
4,300
535310 Road Materials & Supplies
13,077
11,706
10,888
9,000
2,000
5,000
535320 Sod
18,305
27,559
9,998
15,000
10,000
10,000
535350 Cement
17,139
11,140
9,937
22,410
10,000
10,000
535355 Culvert Pipe
27,881
27,753
22,163
30,000
15,000
15,000
535410 Dues and Memberships
116
119
138
150
150
150
535420 Books and Publications
0
0
0
0
0
0
535450 Training and Education
89
0
1,084
0
938
500
TOTAL OPERATING EXPENDITURES
489,067
465,276
331,059
518,000
480,111
583,746
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
1,185
3,783
0
0
0
TOTAL CAPITAL OUTLAY
0
1,185
3,783
0
0
0
TOTAL STORMWATER UTILITY DIVISION
1 1,025,307
1 923,303
804,434
1 970,063
1 921,471
1 1,083,538
2,
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PUBLIC WORKS
FLEET MANAGEMENT DIVISION
The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all
City-owned vehicles and equipment, with the exception of the Golf Course. This includes 120 vehicles, 27 units of
major equipment and 160 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains
the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with DEP.
requirements.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Maintained fuel facility to DEP standards
✓ Implemented training of City Employees in Traffic MOT -I certification.
✓ Reduction of fleet vehicle /equipment assets
✓ Sale of surplus vehicles and equipment
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Upgrade computer fueling system — hardware and software
➢ Expand training of City employees in safety
➢ Reduce the repair parts inventory and exchange obsolescent inventory
➢ Generate revenue from the sale of surplus vehicles, equipment and other City assets
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Number of Vehicles Maintained
120
121
1118
120
112
Number of Heavy Equipment Maintained
46
42
34
27
26
Number of Light Equipment Maintained
110
129
145
160
178
Preventive Maintenance Services
200
209
194
200
169
Road Service Calls
200
185
172
160
100
Completed Service Requests
650
715
683
650
979
-7,-3
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
FLEET MANAGEMENT DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Vehicle Maintenance is $213,910. This compares to the 2013 -2014
expenditures of $195,156, an increase of $18,754 or 8.6 %.
PROGRAM BUDGET FOR FLEET MANAGEMENT DIVISION
Amended
Projected
Adopted
14115
FY 10 -11 FY 11 -12 FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual Actual Actual
Budget
Expenditures
Budget
Difference
Personal Services $ 116,266 $ 174,212 $ 181,491
$ 189,907
$ 168,859
$ 187,340
$ 18,481
Operating Expenses 26,550 19,555 17,643
24,089
24,297
23,570
(727)
Capital Outlay - 1,006 3,929
2,000
2,000
3,000
1,000
Total $ 142,816 $ 194,773 $ 203,063
$ 215,996
$ 195,156
$ 213,910
$ 18,754
Fiscal Year 2014 -15 Adopted Budget:
computerized parts and tools inventory.
5.00%
5.00%
Major Current Level Changes from
5.00%
5.00%
Administration of City Fuel Facility Management Program - Supervise and maintain unleaded gasoline and
Fiscal Year 2013 -14 Projected Expenditures
diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System.
5.00%
5.00%
Difference
1. Personal Services - Increase due to salary increase of all employees
modernize facilities equipment and tools.
5.00%
$ 18,481
2. Operating Expenses -Net decrease mainly due to repair and maintenance of operating equipment
$ (727)
3. Capital Outlay - Increase in budgeted capital outlay items.
ho .00%
100.00%
$ 1,000
PROGRAM BUDGET FOR FLEET MANAGEMENT DIVISION
STAFFING
NATURE OFACTIVITY
13114
14115
10.00%
10.00%
Administration of City Fleet Management Program -Supervise and direct employees in the implementation
of a Fleet Management Program for over 200 pieces of equipment. Develop and direct the maintenance of
2,800 sq. ft. maintenance facility.
45.00%
45.00%
Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair
services on all city -owned vehicles and equipment, except Golf Course equipment.
10.00%
10.00%
Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle
sublet repairs.
5.00%
5.00%
Employee Training - Train employees in new corrective repair procedures, waste disposal, and Department of
Labor Safety Requirements and Standards.
10.00%
10.00%
Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain
computerized parts and tools inventory.
5.00%
5.00%
General Administrative - Preparation of Budget, maintenance of vehicle records and training records.
5.00%
5.00%
Administration of City Fuel Facility Management Program - Supervise and maintain unleaded gasoline and
diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System.
5.00%
5.00%
Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to
modernize facilities equipment and tools.
5.00%
5.00%
General Administrative Program -Implementation of Guidelines for the acquisition and replacement of Flee
Assets.
ho .00%
100.00%
r� q
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
FLEET MANAGEMENT DIVISION
CAPITAL OUTLAY SCHEDULE
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FLUND
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE 12 -13 13 -14
14 -15
13 -14
14 -15
,e Superintendant
47,937 / 86,580
70 1.00 1.00
1.00
$ 59,000
$ 60,750
Mechanic
29,041 / 65,274
29 1.00 0.50
1.00
15,900
35,000
anic
25,815 / 58,022
24 1.00 1.50
1.00
42,000
33,000
al Assistant
11.34 / 20.49
21 0.50 0.50
0.50
13,000
14,800
3.50 3.50
3.50
$ 129,900
$ 143,550
Overtime
1,500
1,500
FICA Taxes
10,070
11,115
Clothing Allowance
240
240
Deferred Compensation
10,678
11,744
Group Health Insurance Premium
13,710
16,463
Dependant Health Ins Premium
0
0
Employee Assistance Program
82
92
Worker's Comp Insurance
2,679
2,636
Total Personal Services
$ 168,859
$ 187,340
CAPITAL OUTLAY SCHEDULE
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FLUND
EXPENDITURES PER FISCAL YEAR
Description
2014 -15 2015 -16 2016 -17 2017 -18 2018 -19
TOTAL
Air compressor
$ 3,000 $ - $ - $ - $ -
$
3,000
Forklift
- 15,000 - - -
$
15,000
4 Post Lift
- 12,000 - - -
$
12,000
Shop Truck Utility Vehicle
- - - 39,500 -
$
39,500
$ 3,000 $ 27,000 $ - $ 39,500 $ -
$
69,500
CAPITAL OUTLAY SCHEDULE
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
Diesel Fuel Tank and Software $ 25,000 $ - $ - $ $ - $ 25,000
$ 25,000 $ - $ - $ - $ - $ 25,000
CITY OF SEBASTIAN, FLORIDA 2014!2015 ANNUAL BUDGET
FLEET MANAGEMENT DIVISION
Code: 010054
Account
Number Description
PERSONAL SERVICES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Proiected
FY 14/15
Adopted
Bud et
511200 Regular Salaries
87,376
128,748
139,004
147,000
129,900
143,550
511400 Overtime
813
1,389
1,358
1,200
1,500
1,500
512100 FICA Taxes
6,756
10,003
10,783
11,356
10,070
11,115
512215 Clothing Allowance
120
240
240
240
240
240
512225 Deferred Compensation
6,024
10,452
11,553
12,325
10,678
11,744
512301 Group Health Insurance Premium
13,940
21,646
15,998
15,015
13,710
16,463
512305 Dependant Health Ins Premium
0
0
0
0
0
0
512309 Employee Assistance Program
60
90
92
92
82
92
512400 Worker's Comp Insurance
1,177
1,644
2,463
2,679
2,679
2,636
TOTAL PERSONAL SERVICES
116,266
174,212
181,491
189,907
168,859
187,340
OPERATING EXPENDITURES
533400 Other Contractual Services
750
1,281
485
631
631
750
533410 Environmental Services
50
50
50
250
250
250
533415 Janitorial Services
471
475
40
0
0
0
534000 Travel and Per Diem
168
365
663
967
967
1,250
534101 Telephone
573
436
213
210
205
205
534105 Cellular Telephone
652
849
777
842
480
850
534110 Internet Access
41
30
0
0
0
432
534310 Electric
2,940
2,790
2,630
2,530
2,320
2,675
534320 Water /Sewer
295
318
289
340
288
288
534440 Rents and Leases
200
0
0
0
0
0
534610 R & M - Buildings
58
0
453
1,300
1,300
1,300
534620 R & M- Vehicles
962
655
767
1,400
2,000
1,400
564330 R & M - Office Equipment
350
449
591
1,049
1,049
1,000
534640 R & M- Operating Equipment
5,958
3,188
3,613
4,000
5,400
4,000
534920 Legal Ads
0
60
0
0
0
0
535200 Departmental Supplies
5,055
3,524
2,186
3,000
3,000
2,500
535210 Computer Supplies
3,004
307
270
970
970
970
535230 Small Tools and Equipment
1,858
1,731
1,045
2,200
2,300
2,000
535260 Gas and Oil
1,717
1,516
1,916
2,200
845
1,500
535270 Uniforms and Shoes
1,104
827
922
950
950
600
535275 Safety Equipment
340
405
323
300
300
350
535410 Membership & Professional Dues
0
0
0
0
34
0
535420 Books and Publications
0
0
0
0
0
0
535450 Training and Education
4
299
410
950
1,008
1,250
TOTAL OPERATING EXPENDITURES
26,550
19,555
17,643
24,089
24,297
23,570
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
1,006
3,929
2,000
2,000
3,000
TOTAL CAPITAL OUTLAY
0
1,006
3,929
2,000
2,000
3,000
TOTAL FLEET MANAGEMENT DMSION
142,816
194,773
203,063
215,996
195,156
213,910
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PUBLIC WORKS
PARKS & RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscape areas
of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting & removal of
trees, shrubs, turf and annuals at fifteen (15) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian
River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of
eight (8) baseball /softball fields, four (4) football /soccer fields, ten (10) tennis courts including four (4) clay courts,
four (4) basketball courts, Dog Park, Splash Pad and medians on US I and Schumann Drive. Also provides, aerobics,
exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community Center. Operates the
Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween
Parade. Assist with all Park & Special Events. Starting in FY 2011 -12, the maintenance of the Sebastian Blvd.
intersections were added as part of the park maintenance program.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Installed concrete floors in dug -outs and batting cage at Barber Street Sports Complex
✓ Installed new basketball poles, backboards, rims and nets at Barber Street Sports Complex
✓ Installed new playground equipment at Schumann Park and the Sebastian Community Center
✓ Installed tennis wall and racquetball court at Friendship Park
✓ Continued quality maintenance of parks and City property.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue quality maintenance of parks and City property
➢ Rebuild and upgrade Sebastian Skate Park
➢ Improvements to the Sebastian Community Center
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Large Park Areas
280 Acres
280 Acres
280 Acres
280 Acres
280 Acres
Sports Complex
22 Acres
22 Acres
22 Acres
22 Acres
22 Acres
City Grounds
8 Acres
8 Acres
8 Acres
8 Acres
8 Acres
Medians and Walkways
5 miles
5 miles
5 miles
5 miles
5 miles
t-q
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PROGRAM BUDGET
DESCRIPTION FOR PARKS & RECREATION DIVISION
STAFFING
NATURE OFACTIVITY
12113
14115
75.00%
75.00%
Parks - Mow, weed, and edge 50 acres of park land and 15 park locations. Remove trash at all
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
5.00%
5.00%
Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and
karate programs at the Community Center.
2.50%
2.50%
Playgyrounds - Repair and maintain equipment at all City owned playground areas.
11.00%
11.00%
Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities
at 8 organized -play fields to maintain a safe area of play.
5.00%
5.00%
Landscaping - Trimming, removal and replacement of trees, plants and sod on all City properties.
1.50%
1.50%
Structural Repairs and Irrieation - Maintain, repair and/or replace buildings, structures and
irrigation systems.
100.00%
100.00%
Expenditures
PARKS & RECREATION DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Parks & Recreation is $956,737.
This compares to the 2013 -2014 projected
expenditures of $914,249 an increase of $42,488 or 4.6 %.
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services $ 677,068 $
650,016
$ 617,929
$ 669,432
$ 671,585
$ 708,912
$ 37,327
Operating Expenses 226,769
226,488
227,421
228,148
226,551
213,825
(12,726)
Capital Outlay 11,439
12,129
19,190
16,500
16,113
34,000
17,887
Total $ 915,276 $
888,633
$ 864,540
$ 914,080
$ 914,249
$ 956,737
$ 42,488
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures
Difference
1. Personal Services - Salary increase for all full time employees $ 37,327
2. Operating Expenses - Decrease mainly due to small tools and equipment $ (12,726)
3. Capital Outlay - Additional Capital Outlay purchase $ 17,887
IN
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PARKS & RECREATION DIVISION
$ 488,000 $
510,000
Overtime
10,000
12,000
FICA Taxes
38,189
40,016
Clothing Allowance
1,200
1,080
Deferred Compensation
Projected
Adopted
Group Health Insurance Premium
PAY
73,908
FULL TWE EQUIVALENTS
Expenditure
Budget
POSITION
RANGE
GRADE
12 -13
13 -14
14 -15
13 -14
14 -15
Parks Superintendent
47,937 / 100,227
70
1.00
1.00
1.00
$ 70,000
$ 72,000
Parks Supervisor
33,680 / 75,700
35
1.00
1.00
1.00
41,500
42,500
Recreation Supervisor
33,680 / 75,700
35
1.00
1.00
1.00
41,000
42,500
Foreman
29,041 / 65,274
29
1.00
0.00
0.00
-
-
Maintenance Worker II
25,815 / 58,022
24
3.00
3.00
4.00
119,500
151,000
Maintenance Worker I
24,287 / 54,590
22
4.00
5.00
4.00
142,000
128,000
Asst Recreation Supervisor
0.00
0.50
0.50
2,000
2,000
Skate Park Attendants')
2.50
2.00
2.00
21,000
21,000
Gymnastic Assistant "'
4.50
5.00
5.00
23,000
23,000
Tennis Courts Attendants")
2.00
2.00
2.00
28,000
28,000
20.00
20.50
20.50
CAPITAL OUTLAY SCHEDULE
ARKS & RECREATION DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description
Enclosed Trailers
Equipment Trailer
Pick Up Truck
Pick Up Truck (2)
Truckster
railer
1q
2014 -15 2015 -16 2016 -17 2017 -18 2017 -18
$ 9,000 $ 9,000 $ - $ - $ - $
5,000 5,000 - - -
20,000 - - - -
- 50,000 50,000 - -
- 9,000 - - -
- 50,000 - - -
- - 12,500 - -
$ 34,000 $ 123,000 $ 62,500 $ - $ - $
TOTAL
18,000
10,000
20,000
100,000
9,000
50,000
12,500
219,50
$ 488,000 $
510,000
Overtime
10,000
12,000
FICA Taxes
38,189
40,016
Clothing Allowance
1,200
1,080
Deferred Compensation
38,268
40,417
Group Health Insurance Premium
64,523
73,908
Dependant Health Ins Premium
18,435
18,435
Employee Assistance Program
253
253
Worker's Comp Insurance
12,717
12,803
Total Personal Services
$ 671,585 $
708,912
(1) F/T /E position years represents full time equivalent positions. For Gymnastic Assistants, 5 equals ten
temporary part -time positions. For Skate Park Attendants, 2.5 equals five temporary
part-time positions.
For Tennis Courts, 2 equals four temporary part-time positions.
CAPITAL OUTLAY SCHEDULE
ARKS & RECREATION DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description
Enclosed Trailers
Equipment Trailer
Pick Up Truck
Pick Up Truck (2)
Truckster
railer
1q
2014 -15 2015 -16 2016 -17 2017 -18 2017 -18
$ 9,000 $ 9,000 $ - $ - $ - $
5,000 5,000 - - -
20,000 - - - -
- 50,000 50,000 - -
- 9,000 - - -
- 50,000 - - -
- - 12,500 - -
$ 34,000 $ 123,000 $ 62,500 $ - $ - $
TOTAL
18,000
10,000
20,000
100,000
9,000
50,000
12,500
219,50
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGEZ
PARKS & RECREATION DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2017 -18 TOTAL
Baseball Field Lighting $ - $ 300,000 $ - $ - $ - $ 300,000
Riverview Park Playground - - 50,000 - - 50,000
$ - $ 300,000 $ 50,000 $ - $ - $ 350,000
CAPITAL OUTLAY SCHEDULE
Description
Riverview Park Sidewalk Replacement
Trees, Schrubs and Mulch US 1
Picnic Tables and Benches
-1V LL' 1'll111"L"Ll 11 V1 1L
EXPENDITURES PER FISCAL YEAR
2014 -15 2015 -16 2016 -17 2017 -18 2017 -18 TOTAL
$ 100,000 $ - $ - $ - $ - $ 100,000
4,000 - - - - 4,000
10,000 - - - - 10,000
$ 114,000 $ - $ - $ - $ - $ 114,000
CAPITAL OUTLAY SCHEDULE
PARKS & RECREATION DIVISION - TO BE FUNDED BY RECREATION IMPACT FEES
EXPENDITURES PER FISCAL YEAR
Description
2014 -15
2015 -16 2016 -17 2017 -18 2017 -18
TOTAL
Community Center Paving
$ 50,000
$ - $ - $ - $ -
$ 50,000
Rebuild Skate Park Ramps
125,000
- - - -
125,000
Equipment Building
-
100,000 - - -
100,000
Bleacher Shields
-
100,000 - - -
100,000
$ 175,000
$ 200,000 $ - $ - $ -
$ 375,000
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL GETI
PARKS & RECREATION DIVISION
Code: 010057
00
r
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
511200 Regular Salaries
415,097
391,279
379,346
414,000
414,000
436,000
511300 Temporary Salaries
65,986
70,330
66,402
72,000
74,000
74,000
511400 Overtime
11,370
13,171
14,283
10,000
10,000
12,000
512100 FICA Taxes
35,562
34,039
33,116
38,036
38,189
40,016
512215 Clothing Allowance
1,080
960
960
1,200
1,200
1,080
512225 Deferred Compensation
38,382
36,286
35,250
38,268
38,268
40,417
512301 Group Health Insurance Premium
72,052
68,303
58,841
64,523
64,523
73,908
512305 Dependant Health Ins Premium
26,517
25,868
18,724
18,435
18,435
18,435
512309 Employee Assistance Program
276
253
252
253
253
253
512400 Worker's Comp Insurance
10,746
9,527
10,755
12,717
12,717
12,803
TOTAL PERSONAL SERVICES
677,068
650,016
617,929
669,432
671,585
708,912
OPERATING EXPENDITURES
533400 Other Contractual Services
100
0
0
0
1,220
2,000
533415 Janitorial Services
6,625
3,940
307
0
0
0
534000 Travel and Per Diem
1,036
1,059
1,428
1,300
1,300
1,300
534101 Telephone
2,440
2,493
2,874
2,878
3,285
3,360
534105 Cellular Telephone
2,671
2,619
2,241
2,430
925
1,000
534110 Internet Services
20
76
499
420
480
480
534120 Postage
149
92
99
100
50
50
534310 Electric
85,973
89,111
81,037
86,000
86,300
86,300
534320 Water /Sewer
11,056
10,038
10,829
9,325
12,700
11,155
534380 Trash Pickup/Hauling, Etc.
0
0
0
100
0
0
534420 Equipment Leases
0
0
0
100
616
1,300
534620 R & M- Vehicles
9,510
8,310
7,591
7,500
8,000
8,000
534630 R & M - Office Equipment
671
592
576
595
595
600
534640 R & M - Operating Equipment
19,411
13,785
21,011
19,000
20,000
19,000
534680 R & M - Irrigation Systems
7,671
3,538
4,538
3,500
3,500
3,500
534685 R & M - Grounds Maintenance
15,225
11,964
10,854
14,000
16,000
14,000
534686 R & M - Parks Facilities
14,588
20,784
27,048
16,000
16,000
16,000
534830 Special Event Expense
2,370
2,430
1,888
3,500
2,100
2,000
535200 Departmental Supplies
3,154
2,251
5,061
2,500
2,500
2,500
535210 Computer Supplies
76
120
730
120
170
200
535220 Cleaning Supplies
46
126
189
400
150
150
535221 Fertilizer /Chemical Supplies
9,500
11,154
8,839
12,000
9,000
8,000
535230 Small Tools and Equipment
2,380
2,816
4,650
12,500
12,500
4,500
535260 Gas and Oil
27,840
35,199
30,335
29,000
24,000
24,000
535270 Uniforms and Shoes
2,596
1,886
2,378
2,300
2,830
2,100
535275 Safety Equipment
357
205
276
500
250
250
535410 Dues and Memberships
823
1,109
1,301
1,130
1,130
1,130
535420 Books and Publications
0
142
88
100
100
100
535450 Training and Education
481
649
754
850
850
850
TOTAL OPERATING EXPENDITURES
226,769
226,488
227,421
228,148
226,551
213,825
CAPITAL OUTLAY
606400 Vehicles and Equipment
11,439
12,129
19,190
16,500
16,113
34,000
TOTAL CAPITAL OUTLAY
11,439
12,129
19,190
16,500
16,113
34,000
TOTAL PARKS & RECREATION DIVISION 1
915,276 1
888,633 1
864,540 1
914,080 1
914,249 1
956,737
00
r
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PUBLIC WORKS
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian
Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause
purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial
sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from
funeral homes and monument companies. Responsibilities also include record administration and adhering to
ordinances, rules and regulations
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Installed chemical tank for the sulphur scale on the markers in unit 1 & 2
✓ Continued to put granite benches in the Cemetery by the public for the public
✓ Continued care and maintenance of the Cemetery property
✓ Refurbished the roadway between. units 3 and 4
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to maintain the cemetery in an efficient manner.
➢ Continue putting granite benches in the Cemetery by the public for the public
➢ Add more information centers for the public in Unit 3
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Cremains, including niches
27
30
45
33
34
Burials
27
35
38
34
42
Acres of property maintained
9.34
j 9.34
j 9.34
j 10.74
j 10.74
Operating cost per acre maintained
$11,169
1 $11,874
$15,470
$17,212
$17,748
USIM
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CEMETERY DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
60.00%
60.00%
Cemetery Ground Maintenance - Maintain 9.34 acres of grounds through improved scheduling
of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees to enhance
appearance and increase safety. Continue to apply chemicals and fertilizer to improve the overall
appearance of the Cemetery. Perform beautification projects such as planting trees and bushes to
enhance appearance.
10.00%
10.00%
Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors
in locating burial spaces of family members and friends.
20.00%
20.00%
Administration - Assist in record keeping, bill processing, sales and products.
10.00%
10.00%
Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars.
100.00%
100.00%
employees
CEMETERY DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for the Cemetery is $190,965. This compares to the 2013 -2014 projected expenditures
3 185,851, an increase of $5,114 or 2.8 %.
FY 10 /11 FY 11/12
FY 12/13
Actual Actual
Actual
Personal Services $ 85,698 S 87,375
$ 107,070
Operating Expenses 18,616 23,532
37,416
Capital Outlay - 8,800
-
Total $ 104,314 $ 119,707
S 144,486
Fiscal Year 2014 -15 Adopted Budget:
$ 146,812
Major Current Level Changes from
$ 7,246
Fiscal Year 2013 -14 Projected Expenditures
38,049
1. Personal Services - Increase due to salary increases for all
employees
2. Operating Expenses - Net decrease mainly due to grounds
maintenance.
3. Capital Outlay - No Capital Outlay for FY 14/15
(990)
MIS
Amended
Projected
Adopted
FY 13/14
FY 13/14
FY 14115
Budget
Expenditures
Budget
Difference
$ 146,812
$ 146,812
$ 154,058
$ 7,246
39,310
38,049
36,907
(1,142)
-
990
-
(990)
$ 186,122
$ 185,851
$ 190,965
$ 5,114
Difference
$ 7,246
$ (1,142)
$ (990)
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
POSITION
ry Supervisor
lance Worker I
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
$ 107,000 $ 111,500
1,000
1,000
8,280
8,625
Projected
Adopted
PAY
FULL TIME EQUIVALENTS
Expenditure
Budget
RANGE GRADE
12 -13
13 -14
14 -15
13 -14
14-15
33,680 / 75,700 35
1.00
1.00
1.00
$ 66,000
$ 68,000
24,288 / 54,590 22
0.50
1.00
1.00
41,000
43,500
1.50
2.00
2.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
CAPITAL OUTLAY SCHEDULE
$ 107,000 $ 111,500
1,000
1,000
8,280
8,625
240
240
9,742
10,147
12,459
14,173
3,922
3,922
46
46
4,123
4,405
$ 146,812
$ 154,058
;RY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
ice Building 100,000 --- $ 100,000
$ - $ - $ 100,000 $ - $ - $ 100,000 1
DPAN
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
CEMETERY DIVISION
Code: 010059
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Bud et
511200 Regular Salaries
63,186
62,932
78,458
107,000
107,000
111,500
511400 Overtime
381
740
1,196
1,000
1,000
1,000
512100 FICA Taxes
4,598
4,562
5,798
8,280
8,280
8,625
512215 Clothing Allowance
120
240
120
240
240
240
512225 Deferred Compensation
5,721
5,730
7,169
9,742
9,742
10,147
512301 Group Health Insurance Premium
6,465
7,086
7,970
12,459
12,459
14,173
512305 Dependant Health Ins Premium
3,444
3,772
3,714
3,922
3,922
3,922
512309 Employee Assistance Program
23
25
29
46
46
46
512400 Worker's Comp Insurance
1,760
2,288
2,616
4,123
4,123
4,405
TOTAL PERSONAL SERVICES
85,698
87,375
107,070
146,812
146,812
154,058
OPERATING EXPENDITURES
533400 Other Contractual Services
0
3,000
11,179
17,590
17,590
9,000
533415 Janitorial Services
219
252
21
0
0
0
534101 Telephone
1,674
1,648
1,629
1,600
1,740
1,600
534105 Cellular Telephones
559
578
531
800
110
130
534110 Internet Access
574
570
554
555
554
554
534310 Electric
2,054
1,813
1,833
1,700
1,885
1,800
534610 R & M - Buildings
199
0
3,934
200
200
9,600
534620 R & M- Vehicles
65
284
232
550
550
750
534630 R& M- Office Equipment
0
0
0
600
0
0
534640 R & M- Operating Equipment
2,664
4,620
5,751
2,800
2,800
2,800
534685 R & M - Grounds Maintenance
5,140
3,196
1,567
4,975
4,975
2,708
535200 Departmental Supplies
2,935
3,300
6,000
3,730
3,730
3,874
535210 Computer Supplies
0
136
210
205
205
205
535220 Cleaning Supplies
181
148
0
200
200
200
535230 Small Tools and Equipment
19
1,024
198
785
785
870
535260 Gas and Oil
2,047
2,547
2,602
2,425
2,130
2,200
535270 Uniforms and Shoes
286
185
306
395
395
416
535275 Safety Equipment
0
231
869
200
200
200
535450 Training and Education
0
0
0
0
30
0
TOTAL OPERATING EXPENDITURES
18,616
23,532
37,416
39,310
38,049
36,907
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
8,800
0
0
990
0
TOTAL CAPITAL OUTLAY
0
8,800
0
0
990
0
TOTAL CEMETERY DIVISION
104,314
119,707
144,486
186,122
185,851
190,965
Ir
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PUBLIC WORKS
FACILITIES MAINTENANCE DIVISION
The Facilities Maintenance Division is responsible for the maintenance and repair for all city buildings and facilities
and the supervision of contractors /vendors to ensure contractual obligations are fulfilled. The division also provides
miscellaneous janitorial services and support to all community activities as well as all departments such as moving
office equipment and furniture.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Continue to adhere to ongoing preventive maintenance schedule
✓ Monitored and controlled supplies and equipment; ordered supplies and tools as necessary.
✓ Coordinated with contractors in providing contract services. Monitored work activities to ensure
compliance with established policies and procedures.
✓ Completed one year plus trial of in house janitorial services.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Plan, prioritize and modify as needed current preventive maintenance schedules.
➢ Continue to review contract for services to insure competitive pricing.
➢ Continue to adjust and modify times and schedules of in house janitorial staff to more effectively
accomplish the tasks assigned
➢ Continue to evaluate the effectiveness of the in house janitorial services.
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Number of facility and sites maintained
55
55
55
55
56
Total square footage maintained
160,538
160,538
160,538
160,538
161,138
Total number of work orders completed
170
132
175
150
200
Cost per square foot maintained
$1.40
$1.55
$1.58
$1.89
$1.91
PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION
STAFFING
NATURE OFACTIVITY
13114
14115
20.00%
20.00%
Property Maintenance - Provide continuous maintenance and repair to all City buildings and
facilities. These activities are in the following disciplines: Design/Construction, Electrical,
Paintina, Plumbing, Cabinetry, Carpentry, and General Maintenance.
20.00%
20.00%
Administration - Supervise City facility contractors to ensure contractual obligations enforced.
Provide general administrative duties to ensure overall efficient operation of City owned facilities
and the preparation of annual division budget.
60.00%
60.00%
General Services - Perform duties such as supporting community activities, moving offices
furniture, and providing janitorial services for all City facilities.
100.00%1
100.00%
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGED
POSITION
FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY
Facilities Maintenance Supervisor
The Fiscal Year 2014 -2015 adopted budget for the Facilities Maintenance is $307,586. This compares to the 2013 -201
projected expenditures of $304,040, a decrease of $3,546 or 1.2 %.
25,815 / 58,022
Amended Projected Adopted
24,288 / 44,487
FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 13 -14 FY 14 -15
8.50 /hr
Actual Actual Aactual Budget Expenditures Budget
Difference
Personal Services $ 110,977 $ 140,721 $ 129,977 $ 160,058 $ 141,830 $ 168,944
$ 27,114
Operating Expenses 113,193 105,539 105,835 122,925 105,210 136,642
31,432
Capital Outlay - 2,414 18,162 57,000 57,000 2,000
(55,000
Total $ 224,170 $ 248,674 $ 253,974 $ 339,983 $ 304,040 $ 307,586
$ 3,546
Fiscal Year 2014 -2015 Adopted Budget:
1.00
Major Current Level Changes from
1.00
Fiscal Year 2013 -2014 Projected Expenditures
Difference
1. Personal Services - Increase due to salary increases for all employees
$ 27,114
a. operating Expenses - increase mamty aue to aaaiuonat air cona►rtomng maintenance anu purcnase or new
1.00
chairs for council chambers
$ 31,432
3. Capital Outlay - Due to less budgeted for capital outlay items.
$ (55,000
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
r
PAY
POSITION
RANGE
Facilities Maintenance Supervisor
33,680 / 75,700
Maintenance Worker II
25,815 / 58,022
Maintenance Worker I
24,288 / 44,487
Custodian (Part-time)
8.50 /hr
r
$ 108,860 $ 124,860
Overtime
5,000
5,000
FICA Taxes
Projected
Adopted
Clothing Allowance
FULL TIME EQUIVALENTS
Expenditure
Budget
GRADE
12 -13
13 -14
14 -15
13 -14
14-15
35
1.00
1.00
1.00
$ 34,500
$ 35,500
24
1.00
1.00
1.00
13,000
27,000
22
1.00
1.00
1.00
26,000
27,000
2.00
2.00
2.00
35,360
35,360
5.00
5.00
5.00
$ 108,860 $ 124,860
Overtime
5,000
5,000
FICA Taxes
8,738
9,962
Clothing Allowance
360
360
Deferred Compensation
7,097
8,537
Group Health Insurance Premium
8,684
16,263
Dependant Health Ins Premium
462
462
Employee Assistance Program
56
69
Worker's Comp Insurance
2,573
3,431
Total Personal Services
$ 141,830
$ 168,944
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
',APITAL OUTLAY SCHEDULE
ACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FULND
EXPENDITURES PER FISCAL YEAR
Description 2014 -15
2015 -16
2016 -17
2017 -18
2018 -19
TOTAL
Room Appliances $ 2,000
$ -
$ -
$ -
$ -
$ 2,000
$ 2,000
$ -
$ -
$ -
$ -
$ 2,000
CAPITAL OUTLAY SCHEDULE
FACILITIES MAINTENANCE - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
Roof Repairs (City Hall and Police) $ 75,000 $ - $ - $ - $ - $ 75,000
City Hall Painting - 50,000 - - - 50,000
City Hall Parking Lot - 50,000 - - - 50,000
Police Station Air Conditioning - 50,000 - - - 50,000
it
a]
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION
Code: 010056
Amended
FY 14/15
Account
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budeet
Proiected
Budeet
PERSONAL SERVICES
511200 Regular Salaries
74,216
96,492
65,935
82,678
73,500
89,500
511300 Temporary Salaries
0
0
30,426
35,360
35,360
35,360
511400 Overtime
5,490
8,996
6,595
7,500
5,000
5,000
512100 FICA Taxes
5,751
8,021
7,959
9,729
8,738
9,962
512215 Clothing Allowance
120
120
360
240
360
360
512225 Deferred Compensation
7,173
9,494
6,528
8,264
7,097
8,537
512301 Group Health Insurance Premium
12,635
14,196
9,550
13,191
8,684
16,263
512305 Dependant Health Ins Premium
3,896
960
520
462
462
462
512309 Employee Assistance Program
46
60
52
61
56
69
512400 Worker's Comp Insurance
1,650
2,382
2,052
2,573
2,573
3,431
TOTAL PERSONAL SERVICES
110,977
140,721
129,977
160,058
141,830
168,944
OPERATING EXPENDITURES
533400 Other Contractual Services
18,128
18,908
19,264
22,000
20,000
27,000
533410 Environmental Services
25
25
25
1,500
1,000
1,000
533415 Janitorial Services
17,699
17,844
1,487
0
0
0
533420 Pest/Weed Control
3,608
3,344
2,297
3,500
3,000
3,000
534101 Telephone
115
77
0
0
35
42
534105 Cellular Telephone
575
899
1,688
2,000
375
375
534110 Internet Services
20
13
0
0
0
0
534120 Postage
0
0
0
0
25
0
534610 R & M - Buildings
51,453
36,836
42,932
55,000
45,000
45,000
534620 R & M- Vehicles
834
3,642
5,084
5,500
5,000
3,000
534630 R & M - Office Equipment
473
473
473
475
475
475
534640 R & M- Operating Equipment
330
89
193
500
250
450
534920 Legal Ads
0
160
0
0
0
0
535200 Departmental Supplies
2,528
1,143
3,634
2,500
2,200
2,500
535210 Computer Supplies
66
0
49
150
0
100
535220 Cleaning Supplies
9,487
13,552
19,386
18,000
18,000
18,000
535230 Small Tools and Equipment
1,223
1,548
975
1,800
1,500
26,800
535250 Building Supplies
1,492
2,131
2,107
2,500
2,000
2,000
535260 Gas and Oil
3,697
4,058
4,425
5,000
4,100
4,500
535270 Uniforms and Shoes
891
797
1,441
1,400
1,500
1,300
535275 Safety Equipment
139
0
0
300
250
300
535450 Training and Education
410
0
375
800
500
800
TOTAL OPERATING EXPENDITURES
113,193
105,539
105,835
122,925
105,210
136,642
CAPITAL OUTLAY
606200 Buildings
0
0
0
35,000
35,000
0
606400 Vehicles and Equipment
0
2,414
18,162
22,000
22,000
2,000
TOTAL CAPITAL OUTLAY
0
2,414
18,162
57,000
57,000
2,000
TOTAL FACILITIES MAINTENANCE
224,170
248,674
253,974
339,983
304,040
307,586
a]
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
GENERAL FUND - NON - DEPARTMENTAL
This section of the budget includes costs not related to specific departmental service objectives or
programs. The largest category of expenditures in this budget is for payments for general government
utilities, general property and casualty liability insurance premiums and payment to the Riverfront
Community Redevelopment Agency for tax increment contributions.
NON - DEPARTMENTAL BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Non - departmental is $697,945. This compares to the 2013 -2014 projected expenditures of
$683,169, an increase of $14,766, or 2.2 %.
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services $ 31,163
$ 105,610
$ 134,452
$ 176,424
$ 127,910
$ 124,129
$ (3,781)
Operating Expenses 527,886
501,935
552,329
544,458
555,259
573,816
18,557
Non - Operating -
-
63,561
-
-
-
-
Total $ 559,049
$ 610,958
$ 751,060
$ 720,882
$ 683,169
$ 697,945
$ 14,776
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Expenditures: Difference
1. Personal Services - Net decrease mainly due to Worker's Compensation Insurance paid in FY 13/14 $ (3,781)
2. Operating Expenses - Net increase mainly due to printing of bi- annual newsletter $ 18,557
3. Non - Operating Expenses - No change $ -
U61
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
GENERAL FUND NON - DEPARTMENTAL
Cade: 010099
in
Amended
FY 14/15
Account
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Proiected
Budget
PERSONAL SERVICES
512301 Group Health Insurance
0
0
0
2,861
2,980
3,129
512307 Health Reimbursement Account
0
80,969
132,681
170,563
117,000
120,000
512400 Workers Compensation
0
12,442
0
0
6,930
0
512500 Unemployment
31,163
12,199
1,771
3,000
1,000
1,000
TOTAL PERSONAL SERVICES
31,163
105,610
134,452
176,424
127,910
124,129
OPERATING EXPENDITURES
533120 Consultants
16,960
3,082
3,000
3,000
0
0
533400 Other Contractual Services
1,425
1,624
7,283
4,200
4,000
0
533415 Janitorial
5,834
5,880
490
0
0
0
533425 Contract Mowing Services
43,713
37,851
42,438
35,000
40,000
40,000
533426 Code Enforcement Charges
0
300
340
400
0
0
534101 Telephone
7,001
6,793
5,549
5,000
7,800
6,400
534110 Internet Services
4,755
4,914
4,788
4,800
17,600
18,300
534120 Postage
589
610
714
200
230
3,730
534310 Electric
39,443
37,781
37,536
37,000
38,700
37,150
534320 Water /Sewer
4,161
4,191
4,237
4,300
4,300
4,300
534500 Insurance
161,724
184,659
202,926
214,000
226,830
225,000
534501 Claims
38,434
25,427
39,548
40,000
15,000
25,000
534610 R &M Building
0
6,591
3,510
0
0
0
534700 Printing and Binding
0
0
0
0
0
5,940
534805 4th of July
18,617
18,500
19,250
18,500
19,250
20,000
534815 Paver Bricks
399
300
0
200
200
200
534825 Advertising Expenditures
4,949
2,589
2,036
2,400
2,400
2,400
534830 Special Events Expense
900
2,135
770
1,500
1,500
900
534835 Special Employee Events
1,902
1,273
1,208
2,000
2,000
2,000
534920 Legal Ads
0
0
70
0
0
0
534944 Supplies -PS Empl Exp Fund
1,401
1,419
1,925
1,500
2,000
1,500
534945 Supplies - General Empl Exp Fund
2,569
2,628
3,483
1,500
2,400
1,500
534980 Payment - Riverfront CRA Fund
153,900
131,821
145,437
144,856
144,892
153,299
535200 Departmental Supplies
1,238
789
1,303
1,050
1,500
1,500
535410 Dues and Memberships
2,371
2,051
2,310
2,310
2,340
2,380
535454 PBA Tuition Reimb Plan
1,142
3,986
4,672
2,000
4,000
4,000
535455 CWA Tuition Reimb Plan
0
0
0
1,000
1,000
1,000
535705 Property Taxes
0
0
610
0
0
535710 Non -Ad Valorem Tax
14,459
14,741
16,896
17,742
17,317
17,317
TOTAL OPERATING EXPENSES
527,886
501,935
552,329
544,458
555,259
573,816
GRANTS AND AIDS
708199 Grants and Aids
0
3,413
718
0
0
0
TOTAL GRANTS AND AIDS
0
3,413
718
0
0
0
NON - OPERATING
909120 Interfund Trfr to 120 LOGT
0
0
14,500
0
0
0
909133 Trfr to Transp Impr Fund 330
0
0
49,061
0
0
0
TOTAL NON - OPERATING
0
0
63,561
0
0
0
TOTAL NON - DEPARTMENTAL
1 559,049
1 610,958
1 751,060
1 720,882
1 683,169
1 697,945
in
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18 -hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Greens Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE / EXPENSES
GOLF COURSE FUND REVENUE
Amended
FY 14/15
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Description
Actual
Actual
Actual
Rudget
Projected
Budget
Total Revenues
$ 1,331,672
$ 1,354,042
$ 1,264,695
$ 1,676,110
$ 1,789,367
$ 1,332,920
Total GC Administration Division
528,727
594,776
610,315
602,115
677,009
587,380
Total GC Greens Division
549,690
591,649
634,648
600,126
588,732
608,401
Total GC Carts Division
138,249
138,991
138,991
473,869
138,257
137,139
Total Expenses
1,216,666
1,325,416
1,383,954
1,676,110
1,403,998
1,332,920
Change in Unrestricted Reserves
$ 115,006
$ 28,626
$ (119,259)
$ -
$ 385,369
$ -
GOLF COURSE FUND REVENUE
Code: 410010
The Fiscal Year 2014 -2015 adopted budget for Golf Course fund revenue is $1,332,920 This compares to the 2013 -2014 projected revenue
of $1,789,267, a decrease of $456,447 due to contributions and loan proceeds associated with the purchase of
new golf carts. Net of those
items, it is a decrease of $11,013 or .81 %.
Amended
Projected
Adopted
FY 10 -11
FY 11 -12 FY 12 -13 FY 13 -14
FY 13 -14
FY 15 -16
Description Actual
Actual Actual Budget
Revenue
Budget Difference
Charges for services $1,331,561
$1,354,042 $1,264,314 $1,342,660
$1,238,289
$1,317,820 $ 79,531
Non - operating revenues 111
- 381 333,450
551,078
15,100 (535,978)
Total revenues $1,331,672
$1,354,042 $1,264,695 $1,676,110
$1,789,367
$1,332,920 $ (456,447)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
2013 -14 Projected Revenue Difference
1. Charges for services - Up due to a projected increase in play and 1.5% increase on some fees. $ 79,531
2. Non- operating revenues - decrease due to loan proceeds for new golf carts. $ (535,978)
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
GOLF COURSE REVENUE
Code: 410010
q3
FY 13/14
FY 13/14
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
Amended
Dept
Adopted
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
CHARGES FOR SERVICES
347501 Green Fees
492,959
508,327
467,543
497,800
436,680
475,000
347502 Cart Rentals
634,933
636,619
599,042
624,800
592,000
620,000
347510 Driving Range Fees
43,143
42,250
39,842
42,700
40,300
43,000
347512 Club Storage Fees
2,146
2,240
2,431
2,450
2,409
2,450
347513 Club Rentals Fees
2,415
1,820
2,582
2,300
2,646
2,700
347520 Initiation Fees
3,500
2,500
2,500
2,500
2,000
3,000
347521 Membership Fees
60,005
57,667
59,756
61,000
59,268
62,000
347522 Handicap Fees
5,140
4,980
4,920
5,150
4,960
5,000
347523 Resident Card Fees
31,620
34,198
32,146
32,500
29,488
33,000
347530 Non - Taxable Sales
215
72
41
50
48
50
347540 Pro Shop Sales
73,043
61,097
51,664
55,000
49,000
53,000
347541 Cost of Sales -Pro Shop
(50,749)
(40,805)
(38,126)
(24,000)
(20,000)
(22,000)
362100 Rents and Royalties
27,800
27,771
29,459
30,000
30,550
32,000
366000 Contributions & Donations
0
10,830
6,220
6,000
3,348
4,000
369900 Other Miscellaneous Revenues
2,188
1,121
1,324
1,000
1,188
1,260
369941 Sales Tax Commissions
360
360
360
360
360
360
369945 Pro Lesson Fees
2,363
2,776
2,463
3,050
2,475
3,000
369995 Cash Over /Short
480
219
147
0
0
0
369999 Prior Year Recoveries
0
0
0
0
1,569
TOTAL CHARGES FOR SERVICES
1,331,561
1,354,042
1,264,314
1,342,660
1,238,289
1,317,820
NON - OPERATING REVENUE
361100 Interest Earnings
0
0
107
0
28
100
364100 Sale of Fixed Assets
0
0
274
34,400
137,600
0
365000 Sale of Surplus Mater /Scrap
0
0
0
0
0
0
366000 Contributions and Donations
0
0
0
0
0
0
367000 Gain/Loss on Sale of Golf Carts
0
0
0
0
34,400
0
381130 Interfund Transfer from Fund 130
0
0
0
0
80,000
15,000
384120 Debt Proceeds
0
0
0
299,050
299,050
0
TOTAL NON - OPERATING REVENUE
111
0
381
333,450
551,078
15,100
TOTAL GOLF COURSE REVENUES
1,331,672
1,354,042
1,264,695
1,676,110
1,789,367
1,332,920
USE OF UNRESTRICTED RESERVES
0
0
0
0
(385,369)
0
TOTAL GOLF COURSE SOURCES
1,331,672
1,354,042
1,264,695
1,676,110
1,403,998
1,332,920
q3
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
GOLF COURSE ADMINISTRATION
Administration is responsible for the management of the entire golf course. This includes, but is not limited to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Consistent rounds of golf from numerous golf course patrons, especially patrons participating in the numerous
weekly leagues offered, including Wojo's Monday League, Men's & Women's Golf Associations, Business
League, etc.
✓ Hosted over 40 charity, corporate and/or special events, most of which took place on Saturday's. By hosting
numerous charity events, SMGC provides a key fundraising source for many community endeavors, schools,
churches, etc.
✓ On track for golf rounds to meet or exceed 54,000 rounds & total revenue to meet or exceed 1.4 million. This
is dependent on summer activity and weather.
✓ Donated numerous rounds of golf to charitable events and fundraisers, providing key support to community
endeavors.
✓ Continued development of long range plans including irrigation upgrades, green and tee box improvements,
clubhouse, maintenance and cart barn upgrades. New Golf Course Maintenance Facility should begin
construction over summer of 2014.
✓ Organized, promoted and hosted the 2013 Sebastian Amateur, the premiere tournament for SMGC.
✓ Since the inception of Sebastian River High School in 1994, served as home course for the boy's and girls
SRHS golf teams. PGA Director of Golf, Greg Gardner is Head Coach for the Boy's Golf Team.
✓ Organized, promoted and hosted the 2nd Annual Michael Nichols Memorial Golf Tournament. This event has
immediately become the top charitable event of the year, with over 144 players participating.
✓ Provided numerous golf lessons to junior golfers in the form of private and (up to) four - person small group
clinics. Also gave numerous golf lessons to adults, thus increasing the students frequency of playing,
practicing and supporting SMGC.
✓ Created SMGC Golf Committee to help address the golf course's needs and to formulate a direction, mainly
regarding future improvements for the golf course.
✓ Numerous landscaping improvements throughout golf course including different plantings, additions of
memorial benches and installation of some decorative fencing.
FISCAL YEAR 2015 GOALS & OBJECTIVES
➢ Strive for $62,000 rounds of golf and 1.6 million in revenue.
➢ Strive to instill in each golf course employee the importance of quality, unsurpassed customer service and the
goal to "consider it done" and "whatever it takes" regarding customer service.
➢ Continue to work closely with the golf course's maintenance contractor in order to produce the highest quality
golf course conditions possible and always keep lines of communication open with all golf course maintenance
workers.
➢ Continue to offer annual memberships, with the goal of securing new members each year.
➢ Continue to offer a large variety of weekly leagues, which will ensure repeat play and increase in
rounds /revenue.
➢ Continue to offer a fully- stocked discount golf retail shop, complete with quality merchandise and competitive
prices, while fulfilling the needs (stated and unstated) of golf course customers. q
I�
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
➢ Strive to introduce the game of golf (through a variety of clinics, lessons and other special functions) to
juniors, retirees and others in the community to ensure future and present growth of the game of golf.
➢ Continue to be the official home golf course for Sebastian River High School Boy's and Girls Golf Teams.
➢ Strive to place constant attention to all facilities and grounds, to help ensure that all areas are well- maintained
and presentable to the public.
➢ Continue to represent SMGC through volunteer activities, speaking engagements and other public relation
ventures.
➢ Strive to help community fundraisers and other charitable events, which will help SMGC to be an integral part
of the community.
➢ Continue to promote the two largest and most important golf events, the annual Sebastian Amateur and The
Michael Nichols Memorial Golf Tournament.
➢ Continue with Golf Committee, meeting on a monthly basis in order to help develop action plans for golf
course improvements and to get a consensus from our customers regarding "needs" and "wants ".
➢ Strive to help community fundraisers and other charitable events, to help SMGC to be considered an integral
part of the community.
PERFORMANCE MEASUREMENT
SERVICE PROGRAM
Actual
2009/2010
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Number of Annual Fees Sold
96
94
88
86
90
84
Single Resident
38
38
34
36
37
38
Single Non - Resident
8
8
12
10
11
10
Family Resident
42
44
40
36
38
32
Family Non - Resident
8
4
2
4
4
4
Resident/Discount Cards
844
735
786
736
750
651
TOTAL ANNUAL FEES SOLD
940
829
874
822
840
735
Annual Fee Rounds
7,063
7,344
7,062
7,546
7,500
7,000
Daily Fee Rounds
42,435
44,009
42,860
40,101
46,000
38,000
TOTAL NUMBER OF ROUNDS PLAYED
49,498
51,353
49,992
47,647
53,500
45,000
I5
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING
NATURE OFACTIVITY
13114
14115
20.00%
20.00%
General Supervision - Provide effective, responsive and professional management, direction,
control of daily golf operations, including training and forethought for innovative and
Projected
Adopted
practical improvements.
20.00%
20.00%
Pro Shop - Provide friendly, consistent quality service to the public. The result of this direct
FY 13/14
FY 13/14
contact combined with the amenities offered, produces customer satisfaction.
20.00%
20.00%
Control of Course Play - Provide for orderly starting of play, speed and flow of play, and
Actual
Budget
prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the
Budget
Difference
game as well as promoting return play.
20.00%
20.00%
Golf Course Administration - Supervise all Golf Course operations, preparation of budget,
$ 226,359
$ 240,506
supervision of capital improvement programs.
20.00%
20.00%
Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf
324,016
314,650
tournaments, charity events, speaking engagements, advertisements, and other creative
(11,765)
Capital Outlay
measures to attract and promote return play to Sebastian Golf Course
100.00% 100.00%
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Golf Course Administration is $587,380. This compares to the 2013 -2014 projected
expenses of $677,009, a decrease of $89,629 or 13.2 %.
Revised
Projected
Adopted
FY 11/12
FY 12/13
FY 13/14
FY 13/14
FY 14/15
Actual
Actual
Budget
Expenses
Budget
Difference
Personal Services
$ 210,704 $
218,035
$ 226,359
$ 226,359
$ 240,506
$ 14,147
Operating Expenses
345,070
331,619
324,016
314,650
302,885
(11,765)
Capital Outlay
-
-
-
80,000
-
(80,000)
Transfers
39,002
60,661
51,740
56,000
43,989
(12,011)
Contingency
71,327
-
-
-
-
-
Total
$ 666,103 $
610,315
$ 602,115
$ 677,009
$ 587,380
$ (89,629)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenses: Difference
1. Personal Services - Net increase due to salary increases for all employees $ 14,147
2. Operating Expenses - Decrease primarily due to a decrease in Airport rent charges. $ (11,765)
3. Capital Outlay - No approved capital outlay in FY 14 -15 budget. $ (80,000)
4. Debt Service - The final revenue bond payment was made in FY 09/10. $ -
5. Transfers - Added funds from the 2012 fee increases are moved to the Golf Course Capital Improvements Fund. $ (12,011)
To balance the FY 13/14 Budget, $12,010 of the projected $63,750 transfer may not be made.
6. Contingency - By reducing the Capital Improvements Fund transfer, budgeted expenses equal expected revenue. $ -
M OF
157
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGEZ
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION
Adopted
Expense
Budget
13 -14
14 -15
$ 81,000
$ 87,500
F/T/E
47,500
25,000
25,000
PAY
18,000
115
115
2,234
POSITION
RANGE
GRADE
12 -13
13 -14
14 -15
Golf Course Director
46,541 / 97,308
78
1.00
1.00
1.00
Head Cashier
26,545 / 69,662
26
1.00
1.00
1.00
Assistant Cashier (P /T)
9.23/20.76
15
1.00
1.00
1.00
Assistant Cashier (TEMP)
0.50
1.50
1.50
3.50
4.50
4.50
Overtime
Lesson Bonus
FICA Taxes
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Health Reimbursement Account
Employee Assistance Program
Worker's Comp Insurance
Unemployment Insurance
Total Personal Services
9-7
Projected
Adopted
Expense
Budget
13 -14
14 -15
$ 81,000
$ 87,500
44,500
47,500
25,000
25,000
18,000
18,000
$ 168,500 $ 178,000
1,500
1,500
1,500
1,500
13,120
13,847
11,565
12,420
12,680
14,416
10,189
10,189
4,956
6,108
115
115
2,234
2,411
$ 226.359 $ 240.5061
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
i
NO
Amended
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
PERSONAL SERVICES:
511200 Regular Salaries
160,792
142,930
147,673
150,500
150,500
160,000
511300 Temporary Salaries
5,406
14,972
15,956
18,000
18,000
18,000
511400 Overtime
1,670
883
988
1,500
1,500
1,500
511500 Lesson Bonus
1,163
1,268
1,320
1,500
1,500
1,500
512100 FICA Taxes
12,850
11,295
11,632
13,120
13,120
13,847
512225 Deferred Compensation
12,576
10,866
10,938
11,565
11,565
12,420
512301 Group Health Insurance Premium
15,494
13,377
11,971
12,680
12,680
14,416
512305 Dependant Health Ins Premium
10,435
10,339
9,648
10,189
10,189
10,189
512307 Health Reimbursement Account
0
3,108
5,957
4,956
4,956
6,108
512309 Employee Assistance Program
102
92
92
115
115
115
512400 Worker's Comp Insurance
2,212
1,738
1,860
2,234
2,234
2,411
512500 Unemployment Insurance
0
0
0
0
0
0
512600 OPED Accrued Expense
(127)
(164)
0
0
0
0
TOTAL PERSONAL SERVICES
222,573
210,704
218,035
226,359
226,359
240,506
OPERATING EXPENSES:
533100 Professional Services
2,141
2,104
2,096
2,024
2,036
2,036
533200 Audit Fees
2,947
2,710
2,917
3,351
3,351
3,133
533201 Admin Services provided by GF
59,906
65,897
82,638
90,902
90,902
94,222
533400 Other Contractual Services
40
182
213
0
0
0
533415 Janitorial Services
899
911
76
0
0
0
533420 Pest/Weed Control
154
322
450
376
376
376
533440 Electronic Security Services
443
449
469
550
550
550
534101 Telephone
2,347
2,184
2,106
1,738
2,080
2,256
534105 Cellular Telephone
559
581
313
180
180
180
534110 Internet Access
494
436
344
412
816
775
534120 Postage
75
102
65
100
100
100
534310 Electric
33,831
35,002
33,843
34,000
33,485
34,000
534320 Water /Sewer
14,315
23,898
13,338
15,000
14,000
15,000
534445 Airport Property Lease
135,000
135,000
135,000
115,000
115,000
100,000
534500 Insurance
3,952
7,355
7,568
8,000
7,640
7,650
534610 R & M - Buildings
1,632
11,530
3,565
4,000
3,500
3,000
534630 R & M - Office Equipment
3,374
1,624
1,619
2,500
1,000
1,625
534845 Golf Course Promotions
93
10,907
6,220
6,000
2,000
2,000
534846 Golf Course Advertising
5,890
7,901
10,243
8,000
8,000
7,500
534900 Other Current Charges
0
4
0
0
0
0
535200 Departmental Supplies
2,549
4,056
2,832
3,000
2,800
2,500
535205 Bank Charges
24,875
25,374
19,878
23,000
21,250
21,000
535210 Computer Supplies
130
125
219
200
876
225
535220 Cleaning Supplies
2,505
3,412
1,525
2,000
1,000
1,000
535230 Small Tools and Equipment
312
0
399
0
0
0
535250 Building Supplies
22
0
0
0
0
0
535410 Dues and Memberships
507
507
507
507
507
507
535710 Non -Ad Valorem Tax
2,443
2,497
3,176
3,176
3,201
3,250
TOTAL OPERATING EXPENSES
301,455
345,070
331,619
324,016
314,650
302,885
CAPITAL OUTLAY:
606400 Vehicles and Equipment
4,699
0
0
0
80,000
0
TOTAL CAPITAL OUTLAY
4,699
0
0
0
80,000
0
NON - OPERATING EXPENSES
909541 Intrafund Trfr to GC Capital
0
39,002
60,661
51,740
56,000
43,989
909901 Contingency
115,006
71,327
0
0
0
TOTAL NON - OPERATING EXPENSES
115,006
110,329
60,661
51,740
56,000
43,989
TOTAL GOLF COURSE ADMINISTRATION
1 643,733
1 666,103
1 610,315
1 602,115
1 677,009
1 587,380
i
NO
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Monitored all golf course grounds with special emphasis on putting greens.
✓ Monitored maintenance and preventative maintenance on all golf course -owned equipment.
✓ Continued maintenance and minor improvements on aging irrigation system.
✓ Continued minor landscaping improvements and some Brazilian pepper tree removal projects.
✓ Continued to look into and plan for eventual irrigation, tee and green improvements / rebuild.
✓ Overall, golf course customers continue to offer positive comments about the condition of the golf course.
✓ Began planning for new maintenance barn relocation, official construction start planned for summer of 2014.
✓ Continued drainage improvements, mainly including cleaning out swales that border the back nine.
✓ Added Memorial benches and fencing on golf course.
✓ Extensive trimming of all cabbage palms throughout entire golf course property.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to monitor golf course grounds and surrounding areas.
➢ Strive for golf course grounds to be visually and aesthetically pleasing.
➢ Strive to ensure putting greens are in the best possible condition, including "greens- speed" issues.
➢ Continue to maintain irrigation system and make repairs as needed. Also, continue to provide insight into
eventual irrigation upgrade.
➢ Strive to monitor and track all equipment repairs and continue to look into new, innovative and cost - effective
methods of repairing equipment and conducting preventative maintenance.
➢ Continue to meet with Golf Course Superintendent DAILY, & express issues & concerns, always keeping
lines of communication open with all golf course maintenance staff.
➢ Continue to explore innovative methods regarding equipment replacement, leases, golf course turf practices
and irrigation improvements.
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Greens (Acres)
4
4
4
4
4
Tees (Acres)
5
5
5
5
5
Fairways (Acres)
35
35
35
35
35
Rough (Acres)
60
60
60
60
60
Sand Bunkers (Acres)
5
5
5
5
5
Lakes and Ponds (Linear Feet)
10,000
10,000
10,000
10,000
10,000
Non -Play Area (Acres)
18
18
18
1 18
1 18
Holes Maintained
18
18
18
18
18
Practice areas (acres total)
4
4
4
4
4
M
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
75.00%
75.00%
Golf Course Maintenance - Provide administrative oversight of independent golf course
maintenance contract which provides daily turf care resulting in the quality appearance and
playability of the golf course. Keeping the golf course in the best possible condition throughout
the year adds to the enjoyment of the customers and insures return play.
25.00%
25.00%
Eauiument Maintenance - Continue tracking equipment use and repair to insure proper
maintenance and availability of equipment.
100.00%
100.00%
FY 10 -11 FY 11 -12
FY 12 -13
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for Golf Course Greens Division is $608,401.
This compares to the 2013 -2014
projected expenses of $588,732, a decrease of $19,669 or 3.3
%.
Amended
Projected
Adopted
FY 10 -11 FY 11 -12
FY 12 -13
FY 13/14
FY 13/14
FY 14/15
Actual Actual
Actual
Budget
Expenses
Budget Difference
Operating Expenses
$ 549,690 $ 568,243
$ 566,091
$ 578,724
$ 567,201
$ 573,390 $ 6,189
Capital Outlay
- 23,406
66,383
1,391
1,520
15,000 13,480
Non - Operating
- -
2,174
20,011
20,011
20,011 -
Total
$ 549,690 $ 591,649
$ 634,648
$ 600,126
$ 588,732
$ 608,401 $ 19,669
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenses: Difference
1. Operating Expenses - Net increase mainly due to an increase in groundskeeping services. $ 6,189
2. Capital Outlay - Increase in Capital items for FY 14/15 $ 13,480
3. Non - Operating - Loan payments for equipment - no change $
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -2018 2018 -19 TOTAL
Fuel tank $ 15,000 $ - $ - $ - $ - $ 15,000
$ 15,000 $ - $ - $ - $ - $ 15,000
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -2018 2018 -19 TOTAL
Fuel tank $ 15,000 $ - $ - $ - $ - $ 15,000
$ 15,000 $ - $ - $ - $ - $ 15,000
loo
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
Code: 410120
Account
Number Description
OPERATING EXPENSES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
533100 Professional Services
0
500
0
0
0
0
533420 Pest/Weed Control
0
90
0
0
0
0
533440 Electronic Security Services
535
420
275
425
425
0
533445 Groundskeeping Service
493,699
502,751
513,645
524,640
513,646
524,640
534310 Electric
18,369
17,290
17,300
16,000
16,600
17,000
534610 R & M - Buildings
1,628
4,130
782
1,000
1,005
250
534640 R & M- Operating Equipment
16,536
18,502
16,198
17,000
17,000
15,000
534680 R & M - Irrigation Systems
13,524
14,326
14,755
13,609
13,000
13,000
534685 R & M - Grounds Maintenance
4,494
8,904
2,402
2,747
2,700
3,000
535200 Departmental Supplies
843
586
695
750
500
500
535220 Cleaning Supplies
0
4
0
100
25
0
535230 Small Tools and Equipment
0
740
39
2,353
2,300
0
535250 Building Supplies
62
0
0
100
0
0
TOTAL OPERATING EXPENSES
549,690
568,243
566,091
578,724
567,201
573,390
CAPITAL OUTLAY
606200 Buildings
0
0
0
1,391
1,520
0
606310 IOTB
0
0
1,107
0
0
15,000
606400 Vehicles and Equipment
0
23,406
65,276
0
0
0
TOTAL CAPITAL OUTLAY
0
23,406
66,383
1,391
1,520
15,000
NON - OPERATING EXPENSES
707145 Principal - Golf Course Loan
0
0
10
18,675
18,675
19,447
707245 Interest - Golf Course Loan
0
0
1,649
1,336
1,336
564
707300 Other Debt Service Costs
0
0
515
0
0
0
TOTAL NON - OPERATING EXPENSES
0
0
2,174
20,011
20,011
20,011
TOTAL GREENS DIVISION
549,690
591,649
634,648
600,126
588,732
608,401
/01
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET;
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf
carts in operational and clean condition for customers, service driving range and water station, maintains and clean all
surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Entered into new golf cart lease after securing 3 bids, assessing golf carts & testing demos.
✓ Maintained fleet of 86 golf carts, 1 beverage cart, 1 ranger cart and 1 range cart.
✓ Maintained cart barn and all surrounding areas including starter's station, water station, cart wash and cart
staging areas and driving range area.
✓ Through a continued contract with a golf ball diving company, provided, at no cost, quality range balls for the
driving range.
✓ Offered quality customer service, always willing to go the extra step to please our customers, thus ensuring
repeat play.
✓ Electric improvements completed in the golf cart barn and also researched and received proposals regarding
additional electric work in cart barn.
✓ Received new golf cart fleet on November 1, 2013.
✓ Provide ice & water for customers, maintain ice machine(s) and dispensers.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to offer quality, unsurpassed customer service.
➢ Continue to offer quality, unsurpassed customer service.
➢ Continue to maintain golf cart fleet, with emphasis on battery and tire maintenance and overall cleanliness of
golf cart.
➢ Continue to maintain beverage cart, ranger cart & range cart, as well as ranger picker, ranger machine & golf
ball cleaner.
➢ Continue to maintain cart barn, water & starter stations & cart staging & cart wash areas, thus ensuring all
areas are clean and presentable to the public.
➢ Offer more ranger contact with golf course patrons.
➢ Emphasis on on- course restroom cleanliness, plan accordingly for on- course restroom improvements.
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Club Car Electric Golf Carts
86
86
86
86
86
Tires Maintained
352
352
352
356
356
Grease Fittings Maintained
534
534
534
534
534
Range Carts
1
1
1
1
1
Ranger Carts
1
1
1
1
1
Batteries Maintained
519
519
519
524
524
Beverage Carts
I 1
I 1
I 1
I 1
I 1
/02
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GOLF CART DIVISION
STAFFING
NATURE OF ACTIVITY
13114
14115
30.00%
30.00%
General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational
condition for guests use and maintain operational cart barn.
30.00%
30.00%
Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and
general area around Golf Shop and starter area.
40.00%
40.00%
Customer Service - Provide unsurpassed customer service to our members.
100.00%
100.00%
Actual
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
Fiscal Year 2014 -2015 adopted budget for Golf Course Carts Division is $137,139. This compares to the 2013 -2014
:nses of $138,257, a decrease of $1,118 or .8 %.
Total $ 138,249 $ 138,991 $ 238,166 $ 473,869 $ 138,257 $ 137,139 $ (1,118)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenses: Difference
1. Personal Services - Small difference due to scheduled salary increases $ 688
2. Operating Expenses - Decrease due to no equipment leases in FY 14/15 $ (1,806)
3. Capital Outlay - No change $ -
3. Debt Service - No change $ -
10 3
Amended
Projected
Adopted
FY 10 -11
FY 11 -12
FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Actual
Actual
Actual
Budget
Expenses
Budget Difference
onal Services
$ 74,709
$ 73,424
$ 70,044
$ 77,043
$ 74,675
$ 75,363 $ 688
rating Expenses
63,540
63,662
64,922
5,700
6,506
4,700 (1,806)
ital Outlay
-
1,905
103,200
333,450
-
- -
t Service
-
-
-
57,676
57,076
57,076 -
Total $ 138,249 $ 138,991 $ 238,166 $ 473,869 $ 138,257 $ 137,139 $ (1,118)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenses: Difference
1. Personal Services - Small difference due to scheduled salary increases $ 688
2. Operating Expenses - Decrease due to no equipment leases in FY 14/15 $ (1,806)
3. Capital Outlay - No change $ -
3. Debt Service - No change $ -
10 3
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
GOLF COURSE CART DIVISION
F/T/E
Projected
PAY
Expense
Budget
POSITION
RANGE GRADE 12 -13
13 -14
14 -15
Attendants (P/T)
7.25/13.09 9 3.00
2.00
2.50
Attendants (TEMP)
3.50
4.50
4.00
$ 74,843 $
6.50
6.50
6.50
Projected
Adopted
Expense
Budget
12 -13
14 -15
$ 34,600
$ 35,600
32,600
33,000
$ 67,200 $ 68,6001
Overtime
1,400
1,000
FICA Taxes
5,416
5,325
Group Insurance
0
0
Employee Assistance Program
92
92
Worker's Compensation
735
623
Total Personal Services
$ 74,843 $
75,640
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CART DIVISION
Description 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 TOTAL
Golf Course Fleet $ - $ - $ - $ 333,450 $ - $ 333,450
$ - $ - $ - $ 333,450 $ - $ 333,450
t CM
11CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
GOLF COURSE CARTS DIVISION
Code: 410130
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
34,186
31,975
27,533
30,000
34,600
35,600
511300 Temporary Salaries
33,038
34,477
36,007
40,000
32,600
33,000
511400 Overtime
1,228
855
751
800
1,400
800
512100 FICA Taxes
5,249
5,126
4,920
5,416
5,248
5,248
512301 Group Insurance
0
0
0
0
0
0
512309 Employee Assistance Program
138
121
98
92
92
92
512400 Worker's Comp Insurance
870
870
735
735
735
623
TOTAL PERSONAL SERVICES
74,709
73,424
70,044
77,043
74,675
75,363
OPERATING EXPENSES
534420 Equipment Leases
62,935
62,935
57,690
0
500
0
534610 R & M - Buildings
195
235
4,021
3,619
4,000
3,500
534640 R & M- Operating Equipment
162
425
2,438
1,381
1,381
1,000
534920 Legal Ads
0
0
264
0
0
0
535200 Departmental Supplies
180
51
93
100
100
100
535220 Cleaning Supplies
14
16
11
100
25
50
535230 Small Tools and Equipment
54
0
0
100
100
50
535270 Uniforms and shoes
0
0
405
400
400
0
TOTAL OPERATING EXPENSES
63,540
63,662
64,922
5,700
6,506
4,700
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
1,905
103,200
333,450
0
0
TOTAL CAPITAL OUTLAY
0
1,905
103,200
333,450
0
0
NON - OPERATING EXPENSES
707145 Principal - Golf Course Loan
0
0
0
46,224
46,224
48,061
707245 Interest - Golf Course Loan
0
0
0
10,852
10,852
9,015
707300 Other Debt Service Costs
0
0
0
600
0
0
TOTAL NON - OPERATING EXPENSE
0
0
0
57,676
57,076
57,076
TOTAL CARTS DIVISION
138,249
138,991
238,166
473,869
138,257
137,139
1 (�)s
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
Amended FY 14/15
FY 10 /11 FY 11/12 FY 12/13 FY 13/14 FY 13/14 Adopted
Descriation Actual Actual Actual Budget Projected Budaet
Total Revenues $ 389,761 $ 439,712 $ 437,622 $ 443,236 $ 433,810 $ 438,640
Total Airport Administration $ 404,983 $ 424,385 $ 422,070 $ 423,236 $ 364,812 $ 358,346
Total Economic Development - - - 20,000 20,000 20,000
Change in Unrestricted Reserves $ (15,222) $ 15,327 $ 15,552 $ - $ 48,998 $ 60,294
AIRPORT FUND REVENUE
Code: 450010
The Fiscal Year 2014 -2015 adopted budget for Airport fund revenue is $438,640. This
compares to
the 2013 -2014 projected
Airport fund revenue of $433,810, an increase of $4,830 or 1.1 %.
Amended
Projected
Adopted
FY 10 -11 FY 11 -12 FY 12 -13
FY 13 -14
FY 13 -14
FY 14 -15
Description Actual Actual Actual
Budget
Revenue
Budget
Difference
Operating revenue $ 380,742 $ 422,908 $ 429,823
$ 434,859
$ 425,160
$ 429,990
$ 4,830
Non - operating revenues 9,019 16,804 7,799
8,377
8,650
8,650
Total revenues and other sources $ 389,761 $ 439,712 $ 437,622
(Fiscal
$ 443,236
$ 433,810
$ 438,640
$ 4,830
Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Revenue:
Difference
1. Operating revenue - Increase is primarily due to added tenant rents.
$ 4,830
2. Non - operating revenues - No change
$ -
r �
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
AIRPORT REVENUE
Code: 450010
Account
Number Description
OPERATING REVENUE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
344100 Fuel Sales
112,782
72,886
53,780
110,000
60,000
60,000
347541 Cost of Sales
(95,858)
(55,681)
(44,137)
(85,000)
(45,000)
(45,000)
362150 Nontaxable Rents
391
391
391
391
391
391
362100 Rents and Royalties
300,744
344,925
359,031
349,379
349,379
354,379
369900 Other Miscellaneous Revenues
62,674
60,095
60,566
59,869
60,170
60,000
369941 Sales Tax Commission
9
292
192
220
220
220
369999 Prior Year Recoveries
0
0
0
0
0
0
TOTAL OPERATING REVENUE
380,742
422,908
429,823
434,859
425,160
429,990
NON - OPERATING REVENUE:
OTHER NON - OPERATING REVENUE:
361 100 Interest Earnings
37
5
0
0
150
150
361105 SBA Interest Earnings
0
0
0
0
0
0
364100 Sale of Fixed Assets
0
4,125
0
0
0
0
369200 Insurance Proceeds
0
4,475
0
0
0
0
369400 Reimbursements
8,982
8,199
7,799
8,377
8,500
8,500
381455 Transfer from Fund 455
0
0
0
0
0
TOTAL OTHER NON - OPERATING REVENUE
9,019
16,804
7,799
8,377
8,650
8,650
TOTAL AIRPORT REVENUES
389,761
439,712
437,622
443,236
433,810
438,640
USE OF UNRESTRICTED RESERVES
15,222
0
0
7,309
9,419
0
TOTAL AIRPORT SOURCES
1 404,983
1 439,712
1 437,622
1 450,545
1 443,229
1 438,640
10--7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
AIRPORT ADMINISTRATION
The Community Development Director is responsible for Airport Operations to include maintenance of the
entire property, FDOT compliance issues, Capital Improvement Programs, Economic Development, Tenant
Relations, and Project Management.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Managed the FDOT grant for Airport Drive East Improvements Design
✓ Project Managed the new Hanger C Design and Construction
✓ Pursued Economic Development opportunities
✓ Recruited National Aperture, Inc. as Airport Tenant
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue Economic Growth opportunities
➢ Pursue FDOT and FAA grant possibilities
➢ Continue to manage the Construction of Airport Drive East Improvements
➢ Continue to project manager the Hangar C Construction
➢ Pursue Tenant and begin planning for Hangar `C'
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Acres Available for Development
108
108
108
108
108
Airport Leasehold Revenues
$301,135
$345,316
$359,422
$349,770
$354,770
PROGRAM BUDGET
DESCRIPTION FOR THE AIRPORT
STAFFING
NATURE OF ACTIVITY
13114
14115
25.00%
25.00%
Compliance - Conduct operations at the Airport in accordance with FAA and FDOT
compliance.
25.00%
25.00%
Capital Improvement Proiect Execution and Monitorine - Execute and monitor Capita
Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in
accordance with Regulations. Prepare and apply for Florida Department of Transportation
Airport Improvement Grants for Capital Improvement Projects and equipment.
10.00%
10.00%
Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute
resolution regarding airport regulations. Maintain contact with Airport users and citizens,
respond to questions and complaints and provide information to all parties about rules,
regulations and airport information.
40.00%
40.00%
Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway
lighting system. Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation
Area. Clear and maintain runway approaches and perform daily Airport inspections.
100.00%
100.00%
d
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
IPERSONAL SERVICES SCHEDULE
AIRPORT ADMINISTRATION
F/T /E
* Additional compensation is reflected in the Planning and Zoning budget.
AIRPORT BUDGET SUMMARY
13 -14 14 -15
1.00 1.00
0.00 1.00
0.00 0.00
1.00 1.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Health Reimbursement Account
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected
Expense
13 -14
$ 30,000
$ 7,000
51,500
Adopted
Budget
14 -15
$ 30,300
$ 17,500
52,800
$ 88,500 $ 100,600
500
PAY
6,619
4,039
POSITION
RANGE
GRADE
12 -13
Community Development Director * 65,104 / 123,464
81
1.00
Airport Administrator *
1,704
70
0.00
Airport Operations Specialist III
26,545 / 59,662
26
0.00
Airport Operations Specialist
23,581 / 53,000
22
1.00
* Additional compensation is reflected in the Planning and Zoning budget.
AIRPORT BUDGET SUMMARY
13 -14 14 -15
1.00 1.00
0.00 1.00
0.00 0.00
1.00 1.00
Overtime
FICA Taxes
Clothing Allowance
Deferred Compensation
Group Health Insurance Premium
Dependant Health Ins Premium
Health Reimbursement Account
Employee Assistance Program
Worker's Comp Insurance
Total Personal Services
Projected
Expense
13 -14
$ 30,000
$ 7,000
51,500
Adopted
Budget
14 -15
$ 30,300
$ 17,500
52,800
$ 88,500 $ 100,600
500
500
6,619
4,039
120
120
7,391
4,752
7,370
7,253
4,384
4,384
1,704
3,054
46
23
2,175
2,700
$ 118,809
$ 127,425
Fiscal Year 2014 -2015 adopted budget for the Municipal Airport Administration is $348,346. This compares to the 2013 -2014
ected expenses of $364,812, a decrease of $16,466 or 1.5 %.
Revised
FY 10 -11
FY 11 -12
FY 12 -13
Budget
Actual
Actual
Actual
onal Services
$ 229,190
$ 208,444
$ 170,204
rating Expenses
167,243
195,866
235,291
ital Outlay
-
3,500
-
t Service
8,550
16,575
16,575
rfund Transfers
-
-
-
Revised
Projected
FY 13 -14
FY 13 -14
Budget
Expenses
$ 168,576
$ 111,809
233,760
232,050
875
928
20,025
20,025
Adopted
FY 14 -15
Budget Difference
$ 127,425 $ 15,616
160,896 (71,154)
- (928)
70,025 50,000
otal $ 404,983 $ 424,385 $ 422,070 $ 423,236 $ 364,812 $ 358,346 $ (6,466)
scal Year 2014 -15 Adopted Budget:
ajor Current Level Changes from
scal Year 2013 -14 Projected Expenses: Difference
Personal Services - Increase due to salary increases for all employees $ 15,616
Operating Expenses - Primarily due to a decrease in Maintenance Services provided to General Fund $ (71,154
Capital Outlay - No capital items are anticipated from operating funds. Projects will be supported from DST grants. $ (928
Non - Operating - Increase due to $50,000 payment on initial $200,000 advance from General Fund for Legal Fees. $ 50,000
10i-
IICITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETII
CAPITAL OUTLAY SCHEDULE
AIRPORT - TO BE FUNDED BY DST
EXPENDITURES PER FISCAL YEAR
Description 2014 -2015 2015 -2016 2016 -2017 2017 -2018 2018 -2019 TOTAL
t Hangar $ 130,000 $ 130,000
t Airport Road West - - - 160,000 - 160,000
`�o
- Continued -
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
AIRPORT ADMINISTRATION
Code: 450110
Amended
FY 14/15
Account
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Projected
Budget
PERSONAL SERVICES
511200 Regular Salaries
170,060
146,487
129,428
127,625
81,500
100,600
511400 Overtime
0
0
74
500
500
500
512100 FICA Taxes
11,464
11,678
9,804
10214
6,619
4,039
512215 Clothing Allowance
240
240
120
120
120
120
512225 Deferred Compensation
14,489
14,801
11,835
11,621
7,391
4,752
512301 Group Health Insurance Premium
19,241
18,384
8,649
8,916
7,370
79253
512305 Dependant Health Ins Premium
10,508
10,377
4,590
4,384
4,384
4,384
512307 Health Reimbursement Account
0
3,033
1,718
1,704
1,704
3,054
512309 Employee Assistance Program
69
63
46
46
46
23
512400 Worker's Comp Insurance
3,326
3,381
3,940
3,446
2,175
2,700
512600 OPEB Accrued Expense
(207)
0
0
0
0
0
TOTAL PERSONAL SERVICES
229,190
208,444
170,204
168,576
111,809
127,425
OPERATING EXPENSES
533100 Professional Services
0
749
8,125
3,000
3,500
0
533200 Audit Fees
2,265
2,039
1,758
1,652
1,404
1,264
533201 Admin Services provided by GF
42,980
44,203
52,772
47,495
47,495
47,500
533202 Maintenance Services provided by GF
0
15,458
67,000
68,500
68,500
0
533400 Other Contractual Services
2,023
3,350
3,133
2,626
2,626
2,626
53341 Environmental Services
0
175
0
0
0
0
533415 Janitorial Services
4,537
4,757
532
500
0
0
533420 Pest/Weed Control/Mowing
600
588
450
600
600
600
534000 Travel and Per Diem
0
0
0
500
0
500
534101 Telephone
8,031
6,162
2,683
2,300
2,360
3,160
534105 Cellular Phone
1,044
1,151
737
810
420
625
534110 Internet Access
1,173
1,220
1,321
1,500
890
1,344
534120 Postage
387
225
253
300
300
300
534130 Express Mail
0
0
70
200
50
100
534310 Electric
26,165
23,710
22,351
23,000
24,400
23,450
534312 Water /Sewer
2,465
2,331
1,863
2,000
2,168
2,200
534500 Insurance
19,434
27,442
25,485
27,900
30,900
30,000
534501 Claims
0
967
0
0
0
0
534610 R & M Buildings
1,714
4,347
3,404
5,000
5,000
5,000
534620 R & M- Vehicles
1,947
4,707
3,312
4,500
3,000
3,500
534630 R& M -Office Equipment
214
0
0
500
0
0
534640 R & M- Operating Equipment
10,694
18,917
11,939
7,000
8,000
8,000
534681 R & M- Fencing
1,597
8,605
990
5,000
5,000
5,000
534685 R & M- Grounds Maintenance
2,390
2,890
1,889
3,000
3,000
3,000
534800 Promotional Activities
0
436
258
500
500
500
534825 Advertising Expenditures
5,677
623
30
0
0
0
- Continued -
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
Amended
Amended
FY 14/15
FY 14/15
Account
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budeet
Projected
Budget
535200 Departmental Supplies
1,386
748
844
1,000
1,300
1,000
535205 Bank Charges
3,043
2,043
1,639
1,500
1,500
1,500
535210 Computer Supplies
205
55
124
500
300
500
535230 Small Tools and Equipment
185
60
577
1,500
750
500
535260 Gas and Oil
9,518
6,647
7,754
6,500
4,000
4,000
535270 Uniforms & Shoes
513
339
223
200
200
200
535275 Safety Equipment
0
0
0
100
0
100
535410 Dues and Memberships
400
400
430
500
430
500
535420 Books and Publications
0
0
18
0
0
0
535450 Training and Education
0
0
0
250
30
500
535710 Non -Ad Valorem Tax
16,656
10,522
13,327
13,327
13,427
13,427
TOTAL OPERATING EXPENSES:
167,243
195,866
235,291
233,760
232,050
160,896
CAPITAL OUTLAY:
0
0
0
0
0
TOTAL ECONOMIC DEVELOPMENT
606310 IOTB - Fencing
0
0
2,818
0
0
0
606400 Vehicles and Equipment
0
3,500
0
875
928
0
TOTAL CAPITAL OUTLAY:
0
3,500
0
875
928
0
NON - OPERATING EXPENSES
707146 Principal - DST Fund Advance
0
0
0
600
600
624
707246 Interest - DST Fund Advance
8,550
16,575
16,575
19,425
19,425
19,401
909100 Interfund Trfr to General Fund
0
0
0
0
0
50,000
TOTAL NON - OPERATING EXPENSES
8,550
16,575
16,575
20,025
20,025
70,025
TOTAL AIRPORT ADMINISTRATION
404,983
424,385
422,070
423,236
364,812
358,346
AIRPORT ECONOMIC DEVELOPMENT
Code: 450120
112.
Amended
FY 14/15
Account
FY 10/11
FY 11112
FY 12/13
FY 13/14
FY 13/14
Adopted
Number Description
Actual
Actual
Actual
Budget
Proiected
Budeet
OPERATING EXPENSES
534000 Travel and Per Diem
0
0
254
0
0
0
534110 Internet Services
0
0
23
0
0
0
534700 Printing & Binding
0
0
0
0
0
0
534800 Promotional Activities
0
0
3,186
0
0
0
$34825 Advertising Expenditures
0
0
16,315
20,000
20,000
20,000
535200 Departmental Supplies
0
0
99
0
0
0
535420 Books and Publications
0
0
10
0
0
0
535450 Training and Education
0
0
41
0
0
0
TOTAL OPERATING EXPENSES:
0
0
19,928
20,000
20,000
20,000
CAPITAL OUTLAY:
606400 Vehicles and Equipment
0
0
0
0
0
0
TOTAL CAPITAL OUTLAY:
0
0
0
0
0
0
TOTAL ECONOMIC DEVELOPMENT
1 0
1 0
1 19,928
1 20,000
1 20,000
1 20,000
112.
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees,
which have substantially decreased with the slowdown in the housing market. Measures have been taken to minimize
expenses but over the past few years, it was necessary to use reserve balances in order to balance the annual budget for
expenses. Fortunately, sufficient reserve balances had been accumulated before the slowdown to make this strategy
possible and now, projected revenues are expected to cover projected expenses.
Amended FY 14/15
FY 10 /11 FY 11/12 FY 12/13 FY 13/14 FY 13/14 Adopted
Descrintion Actual Actual Actual Budeet Projected Budget
Total Revenues and Transfers
$ 405,375
$ 426,215
$ 710,960
$ 558,000
$ 640,300
$ 630,650
Total Expenses
463,719
399,271
423,097
529,977
519,014
632,016
Change in Unrestricted Reserves $ (58,344) $ 26,944 $ 287,863 $ 28,023 $ 121,286 $ (1
BUILDING DEPARTMENT REVENUE
Code: 480010
The Fiscal Year 2014 -2015 adopted budget for the
Building Department
fund
revenue is $629,650. This compares to
the 2013 -2014
projected Building Department fund revenue of $640,300,
a decrease of $10,650
or 1.7 %.
Amended
Projected
Adopted
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
FY 14/15
Descriation Actual
Actual
Actual
Budget
Revenue
Budget
Difference
Operating revenue $ 400,378
$ 418,585
$ 705,526
$ 555,750
$ 637,600
$ 628,150
$ (9,450)
Non - operating revenues 4,997
7,630
5,434
2,250
2,700
2,500
200
Total revenues and other sources $ 405,375
$ 426,215
$ 710,960
$ 558,000
$ 640,300
$ 630,650
$ 9,650
Fiscal Year 2014 -2015 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -2014 Projected Revenue: Difference
1. Operating revenue - Increases in budgeted building permits and other permiting categories $ (9,450)
2. Non - operating revenues - Anticipating minor difference in investment income and miscellaneous revenue. $ (200)
IICITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
DEPARTMENT REVENUE
Code: 480010
Account
Number Description
OPERATING REVENUE
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Bud et
FY 13/14
Proiected
FY 14/15
Adopted
Budget
321000 Business Taxes
98,726
91,678
85,911
0
0
0
321100 Business Taxes - Penalties/Transfers
4,211
2,815
1,598
0
0
0
321050 Contractor License
13,876
13,716
12,947
15,000
14,000
15,000
321150 Contractor License - Penalties
2,310
1,165
2,419
2,700
2,500
2,600
322050 Building Permits
138,356
156,466
352,553
310,000
341,000
345,000
322055 Roofing Permits
18,165
20,075
36,280
35,000
37,500
37,000
322065 Alumimum Structure
8,125
8,150
10,875
8,500
12,800
11,000
322070 Shed Permits
3,900
5,475
4,350
3,900
6,500
5,500
322075 Reinspection Fees
3,675
6,265
11,180
7,000
13,500
12,000
322100 Land Clearing Permits
5,700
6,750
13,475
13,500
12,000
11,500
322200 Electrical Permits
14,060
14,832
25,845
25,000
25,400
25,000
322225 Plumbing Permits
12,501
12,741
23,777
21,500
22,500
22,000
322230 Pool Permits
6,800
7,725
9,945
7,500
13,500
11,000
322240 Solar Permits
2,400
2,250
2,625
3,800
2,800
2,800
322250 Mechanical Permits
25,376
27,185
40,650
31,500
44,000
43,000
322300 Fencing Permits
10,800
9,336
11,250
11,200
16,000
12,000
322500 Sign Permits
3,375
2,340
2,145
2,300
2,100
2,000
322600 Expired Permit Fee
1,500
2,700
4,275
3,250
7,500
8,500
329400 Plan Checking Fees
16,995
16,058
36,557
38,000
37,000
37,500
341920 Cert. Copying/Record Research
480
255
280
250
1,000
750
347556 County Facility Admin Fee
4,093
4,870
12,552
12,000
10,000
12,000
359000 Other Fines and Forfeitures
4,954
5,738
4,037
3,850
16,000
12,000
TOTAL OPERATING REVENUE
400,378
418,585
705,526
555,750
637,600
628,150
OTHER NON - OPERATING REVENUE:
361100 Interest Income
1,075
1,872
1,148
600
1,200
1,000
361105 SBA Interest Earnings
1,002
1,082
774
800
500
600
364100 Sale of Fixed Assets
365
0
2,075
0
0
0
367000 Gain/Loss on Investment
1,912
3,556
0
0
0
0
369900 Other Miscellaneous Revenue
643
1,120
1,437
850
1,000
900
TOTAL OTHER NON - OPERATING REVENUE
4,997
7,630
5,434
2,250
2,700
2,500
TOTAL BUILDING DEPARTMENT REVENUES
405,375
426,215
710,960
558,000
640,300
630,650
USE OF UNRESTRICTED RESERVES
58,344
0
0
0
0
1,366
TOTAL BUILDING DEPARTMENT SOURCES
1 463,719
1 426,215
1 710,960
1 558,000
1 640,300
1 632,016
1H
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry.
Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian.
Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new
registrations.
Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business
owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are
sent to business owners.
FISCAL YEAR 2014 ACCOMPLISHMENTS
✓ Maintained timeliness and delivery of permitting services with a turn around time of 10 days or less on most
permits.
✓ Provided continuing education to employees to meet minimum state licensing requirements. Customer service
training is on going.
✓ Appointed by City Manager to head up an Emergency Management team consisting of department heads and
key personnel. Completed an Emergency Management Manual stating the City's roles and responsibilities in
an emergency event.
✓ Building Department web page forms were updated as needed.
✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code
violations. Citations were issued as needed and various cases went before the Special Magistrate for final
resolution as necessary.
✓ Continue to follow up on expired permits and scan documents into laser -fiche for permanent record keeping.
FISCAL YEAR 2015 GOALS AND OBJECTIVES
➢ Continue to maintain timeliness and delivery of permitting services with a turn around time of 10
days or less for plan review.
➢ Provide on going customer service training and continuing education to satisfy minimum state
licensing requirements.
➢ Continue to enhance the Building Department web page to provide improved information regarding
building department function, tips to avoid unlicensed contractor activity, safety awareness and
permitting requirements.
➢ Create a program to follow up on expired permits with open inspections.
➢ Continue to enforce state laws and city ordinances related to construction and unlicensed contractor
activity.
➢ Continue to scan permitting and contractor licensing documents into laser -fiche for permanent record
keeping.
11 S
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
PERFORMANCE MEASURES
Performance Indicators
Actual
2010/2011
Actual
2011/2012
Actual
2012/2013
Projected
2013/2014
Projected
2014/2015
Residential permits issued
86
106
210
210
220
Commercial permits issued
43
31
35
35
38
Other permits issued
1,641
1,782
2,300
2,300
2,500
Total number of inspections
4,938
5,625
6,650
6,650
6,800
Total number of reinspections
373
442
615
615
645
Number of Professional licenses processed
444
414
440
440
450
Expired permits processed
20
37
40
40
50
Business Tax Reciepts processed and issued
1224
1075
1150
1150
1200
Building permits turn around time (working days)
10
10
10
10
10
PROGRAM BUDGET
DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING
NATURE OF ACTIVITY
13114
1 14115
Administration - The Director supervises the enforcement of all Florida Building Codes, including
8.00%
8.00%
Sebastian City and Land Development Codes related to construction. Courtesy inspections are performed as
needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing
details. Approval of all department expenditures and prepares the annual budget.
Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections,
27.00%
25.00%
closing out permits when completed, prepares certificates of occupancy for signature, and answers question
concerning building permits.
Plan Review - Perfoms pan review ot all permit applications and building pans for code approval,
including structural, electrical, plumbing and mechanical. Also includes the review of all zoning on
15.00%
16.00%
residential building applications. Answers code questions for builders and general public related to plan
review.
Building and Alteration Inspection - On -site inspections for commercial and residential, including
40.00%
38.00%
structural, electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer cod
questions for builders and general public related to inspections.
Contractor Licensing - Accepts contractor license application for registration and calculates fees. Review
applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process
3.00%
3.00%
annual re -newal notices and issues new registrations. Check permit applications for properly licensed an
insured contractors.
Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Review
5.00%
5.00%
applications for acceptance. Verify professional licenses and ficitious /corporation names. Process annual re
newal notices and issues new Business Tax Reciepts.
1.00%
2.00%
Safety Following up on expired permits and unsafe structures.
1.00%
3.00%
Records Retention Scanning plans to laserfiche for permanent record keeping
100.00%
100.00%
1 1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
projected FY 2013 -2014 expenses of $519,014,
an increase of $110,270
or 21.8 %.
F/T /E
Projected
Adopted
Amended
PAY
Adopted
Expense
Budget
POSITION
RANGE
GRADE 12 -13 13 -14
13 -14
13 -14
14 -15
Building Official
60,192/114,149
78 1.00 1.00
I.00
$ 85,800
$ 92,800
Chief Inspector
43,030 / 85,683
44 1.00 1.00
1.00
54,000
57,500
Plans Examiner
43,030 185,683
44 1.00 1.00
1.00
71,500
73,500
Local Business Tax Specialist
26,545 / 59,662
26 1.00 1.00
1.00
52,500
57,000
Permitting Technician
26,545 / 59,662
26 0.00 0.50
1.00
19,000
34,000
18,500
18,500
4.00 4.50
5.00
-
-
-
65,110
TOTAL SALARIES
40,184
$ 282,800
$ 314,800
26,944
287,863
Overtime
121,286
3,000
1,000
Total
$ 463,719
FICA Taxes
$ 710,960 $
21,482
23,685
$ 630,650
$ (9,650)
Clothing Allowance
240
240
Deferred Compensation
25,852
28,444
Group Health Insurance Premium
20,439
28,322
Dependant Health Ins Premium
6,435
6,435
Health Reimbursement Account
4,520
7,662
Employee Assistance Program
106
115
Worker's Comp Insurance
4,012
4,126
Unemployment Insurance
-
-
Total Personal Services
$ 368,886
$ 414,829
BUILDING DEPARTMENT BUDGET SUMMARY
The Fiscal Year 2014 -2015 adopted budget for the Building Department, excluding budgeted contingency is $629,284 This compares to the
projected FY 2013 -2014 expenses of $519,014,
an increase of $110,270
or 21.8 %.
Amended
Projected
Adopted
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
FY 14/15
Actual
Actual
Actual
Budget
Expenditures
Budget
Difference
Personal Services
$ 366,796
$ 311,652
$ 334,684 $
381,352
$ 368,886
$ 414,829
$ 45,943
Operating Expenses
96,923
87,619
88,413
83,515
85,018
93,393
8,375
Capital Outlay
-
-
-
-
-
18,500
18,500
Transfers
-
-
-
-
65,110
105,294
40,184
Contingency
-
26,944
287,863
28,023
121,286
(1,366)
(122,652)
Total
$ 463,719
$ 426,215
$ 710,960 $
492,890
$ 640,300
$ 630,650
$ (9,650)
Fiscal Year 2014 -15 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2013 -14 Projected Expenses Difference
1. Personal Services - Net increase due to scheduled increases for all employees and vacancies in FY 13/14 $ 45,943
2. Operating Expenses - Increase mainly due to higher amount for General Fund administrative services and intemet charges. $ 8,375
3. Transfers - Repayments to General Fund, net of charge for services provided. $ 40,184
3. Contingency - Reduced due to repayment of Business Taxes to General Fund. $ (122,652)
1 `-7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
BUILDING DEPARTMENT
EXPENDITURES PER FISCAL YEAR
Description 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 TOTAL
ompact Pickup ext. cab $ 18,500 $ - $ - $ - $ - $ 18,500
ompact Pickup ext. cab - 19,500 - - - 19,500
door Utility Vehicle - 24,000 - - - 24,000
$ 18,500 $ 43,500 $ - $ - $ - $ 62,000
W
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
BUILDING DEPARTMENT
Code: 480110
Account
Number Description
PERSONAL SERVICES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
511200 Regular Salaries
282,264
241,891
258,204
286,300
282,800
314,800
511400 Overtime
424
0
3,680
4,200
3,000
1,000
512100 FICA Taxes
20,743
17,949
18,870
21,749
21,482
23,685
512215 Clothing Allowance
240
240
240
240
240
240
512225 Deferred Compensation
24,917
21,424
22,539
26,167
25,852
28,444
512301 Group Health Insurance Premium
28,210
18,137
16,417
22,966
20,439
28,322
512305 Dependant Health Ins Premium
6,393
6,413
6,077
6,435
6,435
6,435
512307 Health Reimbursement Account
0
2,333
5,019
9,162
4,520
7,662
512309 Employee Assistance Program
113
92
92
115
106
115
512400 Worker's Comp Insurance
3,607
3,546
3,546
4,018
4,012
4,126
512500 Unemployment Compensation
0
0
0
0
0
0
512600 OPED Accrued Expense
(115)
(373)
0
0
0
0
TOTAL PERSONAL SERVICES
366,796
311,652
334,684
381,352
368,886
414,829
OPERATING EXPENSES
533200 Audit Fees
989
897
945
1,013
1,013
862
533201 Administrative Services Provided by GF
68,112
61,301
62,785
56,507
56,507
62,158
534000 Travel and Per Diem
640
676
534
721
681
743
534101 Telephone
1,490
1,097
349
360
360
360
534105 Cellular Telephone
1,091
1,157
1,046
1,160
1,350
1,375
534110 Internet Services
743
649
479
480
1,440
2,696
534120 Postage
1,738
1,479
1,119
1,700
1,400
1,500
534310 Electric
3,376
3,302
3,167
3,300
3,000
3,000
534320 Water / Sewer
271
274
274
282
300
300
534500 Insurance
3,364
3,138
3,957
4,200
5,865
5,865
534620 R & M- Vehicles
3,213
1,594
2,525
1,200
500
1,000
534630 R & M - Office Equipment
5,047
4,427
4,430
4,800
4,800
5,050
535200 Departmental Supplies
947
1,016
1,054
1,100
1,000
1,100
535210 Computer Supplies
677
916
321
800
1,000
800
535230 Small Tools and Equipment
0
19
0
100
120
100
535260 Gas and Oil
3,909
3,365
3,709
3,500
3,700
3,600
535270 Uniforms and Shoes
0
234
0
250
280
280
535275 Safety Equpment
0
0
0
50
25
50
535410 Dues and Memberships
415
290
535
658
688
545
535420 Books and Publications
131
1,081
278
400
200
1,200
535450 Training and Education
770
707
906
934
789
809
TOTAL OPERATING EXPENSES
96,923
87,619
88,413
83,515
85,018
93,393
CAPITAL OUTLAY
606400 Vehicles and Equipment
0
0
0
0
0
18,500
TOTAL CAPITAL OUTLAY
0
0
0
0
0
18,500
NON - OPERATING EXPENSES
909100 Transfer to General Fund
0
0
0
65,110
65,110
105,294
909901 Contingency
0
26,944
287,863
28,023
121,286
(1,366)
TOTAL NON - OPERATING EXPENSES
0
26,944
287,863
93,133
186,396
103,928
TOTAL BUILDING DEPARTMENT
1 463,719
1 426,215
1 710,960
1 558,000
1 640,300
1 630,650
1k9
OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for the proceeds of revenue
sources (other than Major Capital Projects) that are legally required to be
spent for specific purposes. These Special Revenue Funds include the
following:
Local Option Gas Tax Fund (LOGT)
Discretionary Sales Tax Fund (DST)
Riverfront Community Redevelopment Agency
Parking In- Lieu -Of Fund
Recreation Impact Fee Fund
Stormwater Utility Fund
Law Enforcement Forfeiture Fund
TOTAL
$ 563,299
3,003,924
430,635
13,905
250,399
150445240
1,150
$ 593075552
Note that the Riverfront Community Redevelopment Agency (CRA) is a
blended component unit. Its governing body is also the City Council and
this results in its budget also being approved by the City Council acting
as the CRA governing body.
1 ZO
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
LOCAL OPTION GAS TAX
The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the City's
population and amount of annual transportation -type expenditures. The funds can be used for payment of
debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road
maintenance and signage.
High fuel costs and change in consumer driving patterns have contributed to the decline from prior year
collections. The 2014 -2015 allocation for the City of Sebastian is estimated at $553,152. The estimate is
based on trend analysis.
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Account
Number Description
TAXES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Proiected
FY 14/15
Adopted
Bud et
312400 Local Option Gas Tax
557,930
550,702
551,239
544,000
553,152
553,152
TOTAL TAXES
557,930
550,702
551,239
560,000
553,152
553,152
MISCELLANEOUS REVENUE
334492 FDOT Lighting Agreement
9,353
9,353
9,474
9,474
9,758
10,050
361100 Interest Income
766
75
46
1,000
150
97
361105 SBA Interest Earnings
809
42
1
656
0
0
367000 Gain/Loss on Investments
8,048
4,945
0
0
0
0
369900 Other Miscellaneous Revenues
0
0
0
0
2,862
0
TOTAL MISCELLANEOUS REVENUE
18,976
14,415
9,521
11,130
12,770
10,147
NON - REVENUE SOURCES
381001 Interfund Transfer from Fund 001
0
0
14,500
0
0
0
384120 Paving Note Proceeds
0
2,296,000
0
0
0
0
389991 Appropriation From PY Fund Balance
1,334,093
0
0
10,611
21,658
0
TOTAL NON - REVENUE SOURCES
1,334,093
2,296,000
14,500
10,611
21,658
0
TOTAL LOCAL OPTION GAS TAX
1,910,999
2,861,117
575,260
581,741
587,580
563,299
�-2-1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Account
umber Description
OPERATING EXPENDITURES
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
533100 Professional Services
0
30,091
14,500
0
0
0
533400 Other Contractual Services
0
0
0
5,000
5,000
0
533452 Road Maintenance Service
0
0
0
10,000
10,000
0
534315 Public Lighting
185,920
178,005
186,739
185,000
186,739
185,000
534695 Railroad Crossing Maintenance
4,719
5,103
5,103
5,000
5,103
5,103
535310 Road Materials and Supplies
2,228
0
0
25,000
25,000
50,000
535380 Signalization Supplies
16,724
11,206
12,997
18,000
12,997
30,000
TOTAL OPERATING EXPENDITURES
209,591
224,405
219,339
248,000
244,839
270,103
DEBT SERVICE
707105 Principal - Paving Loan
168,000
2,246,000
197,000
203,000
203,000
207,000
707205 Interest - Paving Loan
96,463
84,742
46,200
39,741
39,741
35,783
707300 Other Debt Service Costs
0
0
0
0
0
0
TOTAL DEBT SERVICE
264,463
2,330,742
243,200
242,741
242,741
242,783
GRANTS AND AIDS
820100 GoLine Grant
50,000
50,000
0
0
0
0
TOTAL GRANTS AND AIDS
50,000
50,000
0
0
0
0
NON - OPERATING
909101 Trfr to General Fund 001
175,000
125,000
0
0
0
0
909133 Trfr to Transp Impr Fund 330
1,211,945
(742)
266,096
75,000
100,000
0
909990 Unappropriated
0
131,712
0
0
0
50,413
TOTAL NON - OPERATING
1,386,945
255,970
266,096
75,000
100,000
50,413
TOTAL LOCAL OPTION GAS TAX
1,910,999
2,861,117
728,635
565,741
587,580
563,299
ZZ
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
DISCRETIONARY SALES TAX
The discretionary sales tax is a seventh -cent or an additional one -cent sales tax levied by Indian River
County. The tax funds are distributed to participating cities within the County on a percentage basis
determined by the City's population. The funds can be used to finance, plan, and construct infrastructure,
land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases.
The FY 2014 -2015 allocation for the City of Sebastian is estimated at $2,766,832. The estimate is based on
the trend analysis.
This revenue source is has been extended by referendum vote to December 31, 2019.
DISCRETIONARY SALES TAX FUND REVENUE
Code: 130010
1 a3
Amended
FY 14/15
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Account Description
Actual
Actual
Actual
Budget
Proiected
Budget
Number
TAXES Discretionary Sales Tax
2,358,676
2,464,240
2,587,904
2,596,325
2,652,000
2,766,832
TOTAL TAXES
2,358,676
2,464,240
2,587,904
2,596,325
2,652,000
2,766,832
MISCELLANEOUS REVENUE
361100 Interest Income
10,661
18,919
19,660
26,425
20,025
20,024
361105 SBA Interest Earnings
543
727
1,823
1,233
5,500
6,070
367000 Gain /Loss on Sale of Investment
(5,827)
7,520
4,629
0
0
0
TOTAL MISCELLANEOUS REVENUE
5,377
27,166
26,112
27,658
25,525
26,094
NON - REVENUE SOURCES
381320 Transfer from Fund 330
1,188
0
0
0
0
0
381330 Transfer from Fund 363
0
0
0
0
0
0
381360 Appropriation From PY Fund Balance
0
0
0
0
1,156,797
0
TOTAL NON - REVENUE SOURCES
1,188
0
0
0
1,156,797
210,998
TOTAL DISCRETIONARY SALES TAX
2,365,241
2,491,406
2,614,016
2,623,983
3,834,322
3,003,924
1 a3
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURES
Code: 130051
21-1
Amended
FY 14/15
FY 10 /11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Account Description
Actual
Actual
Actual
Budget
Projected
Budget
Number
NON - OPERATING
909101 Interfund Trfr to 001 - GF
0
2,069
0
0
0
0
909123 Interfund Trfr to 230 - Series 2003 DSF
1,015,787
1,016,206
1,012,795
1,012,493
937,077
1,025,887
909131 Trfr to Capital Projects Fund 310
401,133
265,271
261,757
503,000
503,000
573,000
909132 Trfr to C1P Fund 320
0
42,446
46,778
0
326,016
60,000
909133 Trfr to Transp Impr Fund 330
106,784
302,399
72,590
325,000
1,233,229
830,037
909136 Trfr to Stormwater Impr Fund 363
596,001
493,373
490,211
580,000
580,000
500,000
909145 Trfr to Fund 455 AP
0
(22,489)
37,734
175,000
175,000
0
909410 Trfr to Golf Course Fund 410
0
0
0
0
80,000
15,000
909990 Unappropriated
245,536
392,131
692,151
28,490
0
0
TOTAL NON- OPERATING
2,365,241
2,491,406
2,614,016
2,623,983
3,834,322
3,003,924
TOTAL DISCRETIONARY SALES TAX
2,365,241
2,491,406
2,614,016
2,623,983
3,834,322
3,003,924
21-1
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
COMMUNITY REDEVELOPMENT AGENCY
City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995,
pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment
Agency is the removal of blighted areas and the development of such areas, pursuant to the
Community Redevelopment Act of 1969. All revenues and expenditures related to the City's
Community Redevelopment Agency are included in this fund. A transfer is made to General
Fund to offset the additional costs of providing enhanced maintenance of parks and medians
COMMUNITY REDEVELOPMENT AGENCY REVENUES
Code: 140010
Account
Number Description
TAXES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budset
338200 Tax Increment Revenue - Sebastian
153,900
131,821
145,437
144,856
144,892
155,000
338200 Tax Increment Revenue - Indian River Cty
143,720
123,248
120,886
120,610
127,169
137,000
TOTAL TAXES
297,620
255,069
266,323
265,466
272,061
292,000
MISCELLANEOUS REVENUE
361100 Interest Income
4,794
1,864
1,363
1,600
1,100
2,000
361105 SBA Interest Earnings
358
440
213
336
285
300
367000 Gain/Loss on Investments
0
(861)
(64)
0
0
0
362100 Rents and Royalties
0
12,000
6,000
0
25,500
36,000
369900 Other Miscellaneous Revenue
16,266
0
0
0
0
0
TOTAL MISCELLANEOUS REVENUE
21,418
13,443
7,512
1,936
26,885
38,300
NON - REVENUE SOURCES
389991 Fund Balance Carried Forward
261,154
0
0
80,093
247,072
100,335
TOTAL NON - REVENUE SOURCES
261,154
0
0
80,093
247,072
100,335
TOTAL RIVERFRONT REDEVELOPMENT
580,192
268,512
273,835
347,495
546,018
430,635
1 -15
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGETI
COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES
Code: 140051
Account
Amended
FY 14/15
Number Description
FY 10/11
FY 11/12
FY 12/13
FY 13/14
FY 13/14
Adopted
Actual
Actual
Actual
Budget
Projected
Budget
OPERATING EXPENDITURES
533100 Professional Services
5,400
7,000
9,200
7,000
5,000
5,000
533201 Admin Svcs Provided by the GF
7,440
13,202
13,202
13,202
13,202
13,202
533400 Other Contractual Services
9,070
200
0
50,000
50,000
0
534120 Postage
0
0
0
0
0
0
534315 Public Lighting
15,000
14,460
14,631
15,500
15,500
15,500
534320 Water and Sewer
857
1,064
880
1,000
1,000
1,000
534400 Rents and Leases
3,266
3,341
3,401
0
0
0
534686 R &M -Park Facilities
0
0
0
0
0
4,000
534699 Other Capital Projects Maintenance Expense
34,376
32,410
20,063
25,000
28,000
30,000
534830 Special Events Expense
33,782
33,596
39,975
42,468
40,000
42,468
534920 Legal Ads
53
179
620
650
650
650
535200 Departmental Supplies
580
0
0
0
150
0
535230 Small Tools and Equipment
0
0
0
0
0
10,000
535410 Dues & Memberships
670
175
175
175
175
175
535710 Non -Ad Valorem Taxes
0
2,438
2,326
2,500
2,381
2,500
TOTAL OPERATING EXPENDITURES
110,494
108,065
104,473
157,495
156,058
124,495
CAPITAL OUTLAY AND PROJECTS
606310 Improvements Other Than Building
0
0
6,562
0
0
0
TOTAL CAPITAL OUTLAY AND PROJECTS
0
0
6,562
0
0
0
GRANTS AND AIDS
820100 Fagade /Sign Improvement Program
78,424
32,903
20,583
30,000
30,000
46,140
820200 Sewer Connection Program
0
0
0
100,000
0
100,000
TOTAL GRANTS AND AIDS
78,424
32,903
20,583
130,000
30,000
146,140
NON - OPERATING
909100 Interfund Trfr to General Fund 001
60,000
60,000
60,000
60,000
60,000
60,000
909132 Interfund Trfr to CIP Fund 320
290,964
594
0
0
0
0
909133 Interfund Trfr to CIP Fund 330
40,310
43,864
6,175
0
299,960
100,000
909990 Unappropriated
0
23,086
76,042
0
0
0
TOTAL NON- OPERATING
391,274
127,544
142,217
60,000
359,960
160,000
TOTAL RIVERFRONT REDEVELOPMENT
580,192
268,512
273,835
347,495
546,018
430,635
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
PARKING IN- LIEU -OF FUND
Ordinance No. 0 -10 -05 on September 22, 2010 amended the Land Development Code regarding parking
requirements to allow owners or developers in the Community Redevelopment Area (CRA) east of the
Florida East Coast railroad tracks to pay a fee and purchase up to 30 spaces in lieu of providing the required
on -site parking for commercial uses. The fees were adopted by the City Council and can be amended from
time to time by resolution. This Fund was established for the purpose of setting aside the fees collected, so
they can be used for the development and maintenance of public parking within the area. There is currently
one entity paying monthly over eight years through October 2018.
PARKING IN- LIEU -OF FUND REVENUE
Code: 150010
Account
Number Description
MISCELLANEOUS REVENUE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
361100 Interest Income
2
0
1
10
0
0
361105 SBA Interest Earnings
2
57
71
75
177
129
363400 Parking In- Lieu -Of Fee
12,628
13,776
13,776
13,776
3,776
13,776
367000 Gain/Loss on Investments
0
0
124
0
0
0
389991 Appropriation from PY Fund Balance
0
0
0
0
21,047
0
TOTAL MISCELLANEOUS REVENUE
12,632
13,833
13,972
13,861
25,000
13,905
TOTAL PARKING IN- LIEU -OF FUND
12,632
13,833
13,972
13,861
25,000
13,905
PARKING IN- LIEU -OF FUND EXPENDITURES
Code: 150051
Account
Number Description
CAPITAL OUTLAY AND PROJECTS
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
606908 Parking
0
0
0
0
25,000
0
TOTAL CAPITAL OUTLAY AND PROJECTS
0
0
0
0
25,000
0
NON - OPERATING
909990 Unappropriated
12,632
13,833
13,972
13,861
0
13,905
TOTAL NON - OPERATING
12,632
13,833
13,972
13,861
0
13,905
TOTAL PARKING IN- LIEU -OF FUND
12,632
13,833
13,972
13,861
25,000
13,905
I D-7
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGE
RECREATION IMPACT FEE FUND
The Recreation Impact Fee was established to enable the City to allow growth and development to proceed
in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so
as to require growth and development to share in the burden of growth by paying its pro rata share for the
reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City
through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational
facilities concurrent with the impact and needs generated by new development. (Ordinance 0- 01 -15)
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Account
Number Description
MISCELLANEOUS REVENUE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
361100 Interest Income
2,398
3,637
1,479
1,500
1,400
4,000
361105 SBA Interest Earnings
752
282
41
69
169
149
363270 Recreation Impact Fee
42,250
58,500
169,000
35,000
160,000
246,250
367000 Gain/Loss on Sale of Investment
4,073
469
(651)
0
0
0
TOTAL MISCELLANEOUS REVENUE
49,473
62,888
169,869
36,569
161,569
250,399
NON - REVENUE SOURCES
389991 Appropriation From PY Fund Balance
258,123
154,966
136,342
53,431
36,212
0
TOTAL NON- REVENUE SOURCES
258,123
154,966
144,295
53,431
36,212
0
TOTAL RECREATION IMPACT FEE
307,596
217,854
314,164
90,000
197,781
250,399
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Account
Number Description
CAPITAL OUTLAY AND PROJECTS
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Proiected
FY 14/15
Adopted
Budget
606300 Improvements Other Than Bldgs
5,118
0
5,523
0
0
0
TOTAL CAPITAL OUTLAY AND PROJECTS
5,118
0
5,523
0
0
0
OPERATING EXPENDITURES
533100 Professional Services
0
0
2,430
10,000
10,000
0
TOTAL OPERATING EXPENDITURES
0
0
2,430
10,000
10,000
0
NON - OPERATING
909132 Transfer to CIP Fund 320
258,735
201,531
306,211
80,000
187,781
175,000
909133 Transfer to CIP Fund 330
43,743
16,323
0
0
0
0
909455 Transfer to CIF Fund 455 Airport
0
0
0
0
0
0
909990 Unappropriated
0
0
0
0
0
75,399
TOTAL NON - OPERATING
302,478
217,854
306,211
80,000
187,781
250,399
TOTAL RECREATION IMPACT FEE
307,596
217,854
314,164
90,000
197,781
250,399
;a�
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of
managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the
stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee was originally based upon a single residential ERU in the amount of $4.00
per month, or $48.00 per year (Ordinance 0- 01 -16). The fee was increased for FY 12/13 to $5.00 per month or $60.00
per year (Resolution No. R- 12 -18).
STORMWATER UTILITY FUND REVENUE
Code: 163010
Account
Number Description
MISCELLANEOUS REVENUE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budizet
FY 13/14
Projected
FY 14/15
Adopted
Budget
361100 Interest Income
1,082
1,854
1,155
4,000
2,400
2,000
361105 SBA Interest Earnings
1,463
343
0
1,933
149
101
361150 Other Interest
60
1,222
2,137
0
400
500
363630 Stormwater Utility Fee
805,969
803,982
1,003,191
977,788
995,000
1,000,000
363631 Delinquent Stormwater Fees
0
0
709
0
0
0
367000 Gain/Loss on Sale of Investment
7,839
3,600
29
0
0
0
369900 Other Miscellaneous Revenue
0
2,002
0
0
0
0
389991 Appropriation from prior year fund balan
138,687
286,095
73,135
76,099
52,302
41,639
TOTAL MISCELLANEOUS REVENUE
955,100
1,099,098
1,080,356
1,059,820
1,050,251
1,044,240
TOTAL STORMWATER UTILITY
955,100
1,099,098
1,080,356
1,059,820
1,050,251
1,044,240
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
Account
Number Description
OPERATING EXPENDITURES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
533100 Professional Services
104
114
11,609
100
2,100
100
533411 Permit Fees
0
0
7,988
0
0
0
534310 Electric
0
0
22,830
25,000
40,000
40,000
534640 R& M Operating Equpment
0
0
14,000
0
0
0
534825 Advertising Expenditures
0
8,234
0
0
0
0
534955 Refunds
0
0
16,554
0
0
0
TOTAL OPERATING EXPENDITURES
104
8,348
72,981
25,100
42,100
40,100
NON - OPERATING
909101 Interfund Trfr to 001 - GF
500,000
500,000
500,000
500,000
500,000
500,000
909263 Interfund Trfr to Fund 263
440,018
439,674
439,830
441,720
445,060
402,140
909131 Interfund Trfr to CIP Fund 310
14,978
151,076
67,545
93,000
31,535
102,000
909363 Interfund Trfr to CIP Fund 363
0
0
0
0
31,556
0
TOTAL NON - OPERATING
954,996
1,090,750
1,007,375
1,034,720
1,008,151
1,004,140
TOTAL STORMWATER UTILITY
955,100
1,099,098
1,080,356
1,059,820
1,050,251
1,044,240
i30
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues
associated with seized or forfeited property by the Police Department under the Florida Contraband
Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes,
matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs,
School resource Officer Program, Crime Prevention, or Safe Neighborhood Programs.
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Account
Number Description
FINES AND FORFEITS
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
351200 Confiscated Property
880
5,268
0
8,000
1,000
1,000
TOTAL FINES AND FORFEITS
880
5,268
0
8,000
1,000
1,000
MISCELLANEOUS REVENUE
361100 Interest Income
15
5
28
35
30
30
361105 SBA Interest Earnings
127
173
126
150
120
120
365000 Sale of Surplus
0
8,476
0
0
0
0
366000 Contributions and Donations
0
0
0
2,000
0
0
367000 Gain/Loss on Investments
(115)
637
339
0
0
0
389991 Appropriation from PY Fund Balance
6,574
0
1,226
0
0
0
TOTAL MISCELLANEOUS REVENUE
6,601
9,291
1,719
2,185
150
150
TOTAL LAW ENFORCEMENT FORFEITURE
7,481
14,559
1,719
10,185
1,150
1,150
1 31
ITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Account
Number Description
OPERATING EXPENDITURES
FY 10 /11
Actual
FLY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
533100 Professional Services
0
6,000
0
0
0
0
533400 Other Contractual Services
0
636
0
0
0
0
534966 D.A.R.E. Expenditures
1,260
1,053
1,219
0
0
0
534967 G.R.E.A.T.Expenditures
340
4,550
0
0
0
0
535380 Departmental Supplies
0
0
0
0
0
0
TOTAL OPERATING EXPENDITURES
1,600
12,239
1,219
0
0
0
CAPITAL OUTLAY
606400 Vehicles and Equipment
5,881
0
0
0
0
0
TOTAL CAPITAL OUTLAY
5,881
0
0
0
0
0
NON - OPERATING
708199 Other Grants & Aids
0
0
500
0
0
0
909990 Unappropriated
0
2,320
0
10,185
1,150
1,150
TOTAL NON - OPERATING
0
2,320
500
10,185
1,150
1,150
TOTAL LAW ENFORCEMENT FORFEITURE
7,481
14,559
1,719
10,185
1,150
1,150
t3 22
CITY OF SEBASTIAN, FLORIDA 2014/2015 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
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133
CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of pledged funds that are legally
restricted to pay the city's general government bonded debt obligations. These Debt Service
Funds include the following:
• Discretionary Sales Surtax Revenue Bonds Debt Service Fund
• Stormwater Utility Revenue Bonds Debt Service Fund
The City currently has no plan for additional debt in the coming fiscal year. Detailed debt
service payment schedules are located in the schedules section of this document.
� -,�;5 q
CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Discretionary Sales Surtax
Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds are for
fifteen (15) years. The outstanding debt for this fund will be $2,730,000 as of September 30, 2014. The debt
proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the
police department, and the friendship park.
DISCRETIONARY SALES SURTAX REVENUE BONDS /NOTES DEBT SERVICE FUND - REVENUE
Code: 230010
Account
Number Description
MISCELLANEOUS REVENUE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
361100 Interest Income
7,529
11,467
4,818
4,966
4,966
2,086
361105 SBA Interest Earnings
100
485
0
0
0
0
367000 Gain/Loss on Investments
(1,882)
(6,958)
0
0
0
0
TOTAL MISCELLANEOUS REVENUE
7,629
4,994
4,818
4,966
4,966
2,086
NON - REVENUE SOURCES
252,604
225,359
196,149
164,969
7,118
21,307
381130 Interfund Trfr from 130 DST
1,015,787
1,016,206
1,012,795
1,012,493
937,077
1,025,887
384090 Bank Note Proceeds
0
0
0
0
38,870
0
389991 Appropriation from PY Fund Balance
0
1,167
544
0
1,038,128
1,334
TOTAL NON - REVENUE SOURCES
1,015,787
1,017,373
1,013,339
1,012,493
2,014,075
1,027,221
TOTAL DEBT SERVICE FUND
1,023,416
1,022,367
1,018,157
1,017,459
2,019,041
1,029,307
DISCRETIONARY SALES SURTAX REVENUE BONDS DEBT SERVICE EXPENDITURES
Code: 230051
Account
Number Description
OPERATING EXPENDITURES
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Protected
FY 13/14
Adopted
Budget
535205 Bank Charges
675
300
675
300
300
0
TOTAL OPERATING EXPENDITURES
675
300
675
300
300
0
DEBT SERVICE
707130 Principal
765,000
795,000
820,000
850,000
1,971,420
1,008,000
707230 Interest
252,604
225,359
196,149
164,969
7,118
21,307
707300 Other Debt Service Costs
1,333
1,708
1,333
1,675
40,203
0
909990 Unappropriated
3,804
0
515
TOTAL DEBT SERVICE
1,022,741
1,022,067
1,017,482
1,017,159
2,018,741
1,029,307
TOTAL DEBT SERVICE FUND
1,023,416
1,022,367
1,018,157
1,017,459
2,019,041
1,029,307
l3s
CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGE
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND
This debt service fund is used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds are for nineteen (19) years.
The outstanding debt for this fund will be $2,982,000 as of September 30, 2014. The debt proceeds were
used to improve the stormwater system according to the adopted stormwater master plan. The improvement
projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek.
STORMWATER UTILITY REVENUE BONDS DEBT SERVICE FUND REVENUE
Code: 263010
Account
Number Description
MISCELLANEOUS REVENUE
FY 10/11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
361100 Interest Income
109
83
618
81
200
165
361150 SBA Interest Earnings
19
92
0
90
0
0
TOTAL MISCELLANEOUS REVENUE
128
175
618
171
200
165
NON - REVENUE SOURCES
69
0
1,358
0
17,066
0
381163 Interfund Trfr from 163 SUF
440,018
439,674
439,830
441,720
445,060
402,140
384263 Bank Note Proceeds
0
0
0
0
38,958
0
389991 Appropriation from PY Fund Balance
0
441
0
599
0
1,283
TOTAL NON - REVENUE SOURCES
440,018
440,115
439,830
442,319
484,018
403,423
TOTAL DEBT SERVICE FUND
440,146
440,290
440,448
442,490
484,218
403,588
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES
Code: 263051
Account
Number Description
DEBT SERVICE
FY 10 /11
Actual
FY 11/12
Actual
FY 12/13
Actual
Amended
FY 13/14
Budget
FY 13/14
Projected
FY 14/15
Adopted
Budget
707163 Principal - Stormwater Series 2003
270,000
280,000
290,000
305,000
340,182
352,000
707263 Interest - Stormwater Series 2003
169,035
159,248
148,048
136,448
88,012
51,588
707300 Other Debt Service Costs
1,042
1,042
1,042
1,042
38,958
0
909990 Unappropriated
69
0
1,358
0
17,066
0
TOTAL DEBT SERVICE
440,146
440,290
440,448
442,490
484,218
403,588
TOTAL DEBT SERVICE FUND
440,146
440,290
440,448
442,490
484,218
403,588
13(0
CITY OF SEBASTIAN, FLORIDA 2013/2014 ANNUAL BUDGET
CITY OF
HOME OF PELICAN ISLAND
This Page Intentionally Left Blank
3-�
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2015 -2020
SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS
List of Projects
FY 2014 -15
FY 2015 -16
FY 2016 -17
FY 2017 -18
FY 2018 -19
FY 2019 -20
Totals
General Government
City Clerk Audio Visual Equipment
6,000
-
-
-
6,000
City -wide Computer Replacements
-
-
-
-
165,000
-
165,000
MIS Servers and Server Upgrades
35,000
15,000
15,000
15,000
15,000
15,000
110,000
Citywide Computer Upgrades
50,000
50,000
50,000
50,000
50,000
50,000
300,000
Roof Repairs
75,000
-
-
-
-
-
75,000
Paint City Hall
-
50,000
-
50,000
Police Station Air Conditioner
-
-
50,000
50,000
FDLE Computer Firewall
5,000
-
5,000
Diesel Fuel Tank Software
25,000
25,000
Police Department
Police Officer Equipment
18,200
18,200
Evidence Drying Cabinet
1,000
-
1,000
Zetron Instant Replay
-
13,000
-
-
-
-
13,000
Police Vehicles and Equipment
368,000
330,000
300,000
300,000
316,000
470,000
2,084,000
Police - Public Parking
50,000
-
-
-
-
-
50,000
Roads and Special Projects
Public Works Equipment
47,000
220,000
194,500
169,500
110,000
130,000
871,000
Sign Replacement
30,000
30,000
30,000
-
-
-
90,000
Sidewalk Construction
-
50,000
50,000
50,000
50,000
50,000
250,000
Reconstruct Yacht Club Pier Decking
60,000
-
-
-
-
-
60,000
Barber Street Bridge Repairs
-
500,000
-
-
500,000
City Hall Parking Lot
-
50,000
-
-
50,000
Pedestrian Bridges
40,000
40,000
-
-
80,000
Flemming Street Paving
200,000
-
-
-
200,000
Coolidge Drive Parking
460,037
-
-
-
460,037
Vac Truck
-
340,000
-
-
340,000
Break Room Appliances
2,000
-
-
-
-
2,000
Street Repaving
-
100,000
100,000
-
120,000
320,000
Tulip Drive Road Crossing
50,000
-
-
-
-
50,000
Indian River Drive Light Poles
-
5,000
5,000
5,000
5,000
5,000
25,000
Parks & Recreation
Baseball Field Lighting
300,000
-
-
-
-
300,000
Riverview Park Playground
-
50,000
50,000
Riverview Park Sidewalk Replacement
100,000
-
100,000
Trees, Scrubs & Mulch - US1 Medians
4,000
4,000
Reverview Park Picnic Tables /Benches
10,000
10,000
Community Center Paving
50,000
50,000
Skate Park Rebuild
125,000
-
125,000
Equipment Building
-
100,000
-
100,000
Bleacher Shields
-
100,000
-
-
100,000
Stormwater
Stormwater Equipment
102,000
-
30,000
132,000
Tandum Dump Truck
-
-
140,000
-
-
-
140,000
1/4 Swale Improvements
500,000
500,000
500,000
500,000
500,000
500,000
3,000,000
Potomac Ditch
200,000
-
-
-
-
200,000
Pipe Sliplining
100,000
-
-
100,000
Stormwater Pond Installation
-
500,000
-
-
500,000
Road Crossings /Sideyard Pipes
-
50,000
50,000
50,000
50,000
200,000
Bevan Ditch Piping
-
750,000
-
-
750,000
Vac Truck
-
-
340,000
-
340,000
Dump Truck
-
-
150,000
150,000
Transport Truck
-
-
125,000
-
125,000
Cemetery
Maintenance Building
-
100,000
-
100,000
Golf Course
Golf Cart Fleet
-
-
333,450
333,450
Fuel Tank
15,000
-
15,000
Tractor and Fairway Mower
55,000
-
55,000
Rebuild Greens
-
155,000
165,000
Airport
Construct Hangar
650,000
-
650,000
Construct Access Road West
-
800,000
800,000
Building
Vehicles
18,500
43,500
-
-
-
62,000
Totals
3,101,737
2,896,500
2,814,500
2,884,500
1,869,450
1,340,000
14,906,687
(-318
Local Option Gas Taxes
FDOT Lighting Agreement
Reimbursement for R/R Overbilling
Transfer from General Fund
Investment Income
Total Revenues
Debt Payment - Final FY22 -23
Operating Costs (Street Lights)
R/R Crossing Maintenance
Sidewalk Repairs
Road Striping
Street Repaving
TOTAL
Indian River Drive Light Poles
Street Repaving (Englar Drive)
Street Repaving (Louislana/Truman)
TOTAL
Sign Replacement
Street Repaving
TOTAL_
Indian River Drive Light Poles
Sign Replacement
Street Repaving
TOTAL
Indian River Drive Light Poles
Sign Replacement
Street Repaving
TOTAL
Indian River Drive Light Poles
Street Repaving
TOTAL
Indian River Drive Light Poles
Street Repaving
TOTAL
Indian River Drive Light Poles
Street Repaving
TOTAL
BEGINNING FUND BALANCE
BUDGET RESERVE - 15% OF EXPENSES
UNRESTRICTED RESERVE BALANCE
TOTALREVENUES
TOTAL EXPENDITURES +TRANSFERS
ENDING FUND BALANCE
i3 1
LOCAL OPTION GAS TAX FUND
575,260 $
565,922 $
563,299 $
563,316 $
PROJECTED BALANCES
563,306 $
563,295 $
563,317
FISCAL YEARS 2015 -2020
242,741
242,783
242,748
242,635
FY 12 -13 FY 13 -14 FY 14-15 FY 15 -16
FY 1647
FY 17 -18
FY 18 -19
FY 19 -20
$ 551.239 $ 553,152 $ 553,152 $ 553,152
$ 553,152
$ 553,152
$ 553,152
$ 553,152
9,474 9,758 10,050 10,050
10,050
10,050
10,050
10,050
- 2,862 - -
-
-
-
-
14,500 - - -
-
-
-
-
47 150 97 114
93
104
93
115
$
575,260 $
565,922 $
563,299 $
563,316 $
563,295 $
563,306 $
563,295 $
563,317
243,200
242,741
242,783
242,748
242,635
242,445
243,177
243,802
214,236
199,736
185,000
185,000
185,000
185,000
185,000
185,000
5,103
5,103
5,103
5,103
5,103
5,103
5,103
5,103
-
25,000
50,000
50,000
50,000
50,000
50,000
50,000
-
10,000
-
10,000
10,000
10,000
10,000
10,000
266,096
$
728,635
5,000
75,000
25,000
$
587,580
30,000
$
512,886
5,000
30,000
100,000
$
627,851
5,000
30,000
$
527,738
5,000
100,000
$
597,548
5,000
$
498,280
5,000
120,000
$
618,905
$
190,274 $
36,899 $
15,241 $
65,655 $
1,120 $
36,676 $
2,435 $
67,450
32,901
47,976
36,015
37,515
37,515
37,515
37,515
37,515
$
157,374 $
(11,076) $
(20,774) $
28,139 $
(36,396) $
(839) $
(35,081) $
29,934
575,260
565,922
563,299
563,316
563,295
563,306
563,295
563,317
728,635
587,580
512,886
627,851
527,738
597,548
498,280
618,905
$
3,999 $
(32,734) $
29,639 $
(36,395) $
(839) $
(35,081) $
29,934 $
(25,654)
DST Revenue
Principal from $285,000 Airport Advance 09129108
Interest from $285,000 Airport Advance
Principal from $267,511 Airport Advance 01/05111
Interest from $267,511 Airport Advance
Investment Income
DST PROJECT REVENUE
Slonmvater Master Plan
Schumann Park Restrooms
Presidential Streets
North Indian River Drive Parking
Davis Street Lift Station (Recoded to G/F)
City Hail Debt (Retires 2018)
Computer Overhaul and Annual Upgrades
Police Vehicles and Equipment
Diesel Fuel Tank and Software
FDLE Computer Firewall
114 Round Swale Improvement
Sidewalk Construction
Road Crossings/Sideyard Pipes
Excavator
Barber Street Bridge Repairs
Fish House Improvements
Airport Drive East
TOTAL FY 13
Tulip Drive Reconstruction and Parking
Pipe Sliplining - Combining with Presidential Streets
Pedestrian Bridge (Hardee)
Golf Course Restroom Reconstruction
Golf Course Fuel Tank
Construct Hangars
TOTAL FY 14
Roof Repairs (City Hail and PD)
Building Painting
Police - Public Parking
Construct Hangars
City Hall Parting Lot
Police Station Air Conditioning
Baseball Field Lighting
Riverview Playground Surface and Fencing
Recontruct Yacht Club Pier Decking
Barber Street Bridge Repairs
Pedestrian Bridges (Barber/Periwrinkie)
Fleming
Turrp Drive Road Crossing
Cooledge Drive
TOTAL FY 15
Potomac Ditch
SW-628 1995 Tandum Dump
Pipe Sliplining -
TOTAL FY 16
Bevan Ditch Piping
Vac Truck SW-618
Stormwater Pond installation
TOTAL FY 17
Construct Access Road West
TOTAL FY 18
SW-615 2001 Dump Truck
SW-6W 2000 Transport Truck
TOTAL FY 19
TOTAL FY 20
DISCRETIONARY SALES TAX FUND (DST)
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13
FY 13 -14
FY 14 -15
FY 15 -16
FY 18 -17
FY 17 -18
FY 18 -19
FY 19 -20
$ 2,587,904 $
2,652,000 $
2,766,832 $
2,836,002 S
2,906,902
$ 2,979,575 $
763,516 $
146,600
0
600
624
649
675
702
6,730
6,999
8,550
11,400
11,376
11,351
11,325
11,298
11,270
11,001
0
0
0
0
1,800
1,872
1,946
2,024
8,025
6,025
8,025
8,025
10,700
10,628
10,554
10,476
9,536
5,500
6,070
4,421
4,155
3,722
4,057
4,713
$ 2,614,015 $
2,677,525 $
2,792,926 S
2,860,448 $
2,935,558
$ 3,007,797 $
798,073 $
35,213
30,500
0
38,378
1,016
16,555
532,266
50,199
5,463
1,012,795
937,077
1,025,887
867,112
352,927
250,000
50,000
50,000
50,000
50,000
215,000
50,000
56,723
218,000
368,000
330,000
300,000
316,000
470,000
300,000
-
35,000
25,000
2,861
5,000
5,000
5,000
459,711
500, 000
500,000
500,000
500,000
500,000
500,000
500,000
19,275
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50.000
50,000
202,173
8,773
63,259
-
325,000
37,734
403,429
$ 1,921,865
175,000
80,000
40,000
80,000
15,000
175,000
$
3,834,322
75,000
50,000
50,000
130,000
50,000
50,000
300,000
50,000
60,000
500,000
40,000
40,000
200,000
50,000
460,037
3,003,924
200,000
140,000
100,000
3,187,112
750,000
340.000
500,000
2,747,927
160,000
1,466,000
150,000
125,000
$
1,565,000
$
950,000
BEGINNING FUND BALANCE
$ 2,015,572 $
2,707,722 $
1,550,925 $
1,339,927 $
1,013,264 $
1,200,895 $
2,742,691 $
1,975,765
BUDGET RESERVE - 10% OF EXPENSES
192,187
383,432
300,392
318,711
274,793
146,600
0
0
RESERVE FOR ADVANCE TO AIRPORT
552,511
551,911
551,287
550,638
548,163
545,589
538,913
527,890
UNRESTRICTED RESERVE BALANCE
$ 1,270,875 $
1,772,379 $
699,246 $
470,578 $
190,308 $
508,708 $
2,205,778 $
1,447,875
TOTAL REVENUES
2,614,015
2,677,525
2,792,926
2,860,448
2,935,558
3,007,797
798,073
35,213
TOTAL EXPENDITURES +DEBT +TRANSFERS
1,921,865
3,834,322
3,003,924
3,187,112
2,747,927
1,466,000
1,565,000
950,000
ENDING FUND BALANCE
$ 1,963,025 $
615,582 $
488,248 $
143,915 $
377,939 $
2,050,502 $
1,438,852 $
533,087
1 ` v
DISCRETIONARY SALES TAX BOND SINKING FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12.13 FY 13.14 FY 14.15 FY 15.18 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
DST Revenue Fund Transfer
$
1,012,795
$ 937,077
$ 1,025,887
$ 867,112
$ 352,927
$ $
$
Bank Note Proceeds
-
38,870
-
-
-
Investment Income
4,818
4,966
2,086
2,144
1,591
TOTAL RECEIPTS
$
1,017,613
$ 980,913
$ 1,027,973
$ 869,256
$ 354,518
$ $
$
Bank Charges
$
675
$ 300
$
$ -
$ -
$ - $
$
Principal and Interest at Bond Payoff
1,808,420
-
Principal Requirement - October 1
-
505,000
508,000
353,000
Principal Requirement - April 1
820,000
163,000
503,000
508,000
353,000
Interest Requirement - October 1
90,553
-
11,739
7,405
3,036
Interest Requirement - April 1
105,595
7,118
9,568
5,220
1,518
Other Debt Service Cast
1,333
40,203
-
TOTAL DISBURSEMENTS
$
1,018,156
$ 2,019,041
$ 1,029,307
$ 1,028,625
$ 710,554
$ $
$
BEGINNING FUND BALANCE
$
1,555,410
$ 1,554,867
$ 516,739
$ 515,405
$ 356,036
$ $
$
TOTAL RECEIPTS
1,017,613
980,913
1,027,973
869,256
354,518
TOTAL DISBURSEMENTS
1,018,156
2,019,041
1,029,307
1,028,625
710,554
ENDING FUND BALANCE
$
1,554,867
$ 516,739
$ 515,405
$ 356,036
$ -
$ $
$
SINKING FUND REQUIRED BALANCE
499,416
516,739
515,405
356,036
RESERVE FUND REQUIRED BALANCE
1,039,314
DIFFERENCES
$
16,137
$ -
$ -
$ -
$
$ $
$
1)�1
i �-a-
STORMWATER UTILITY FUND
PROJECTED
BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13
FY 13 -14
FY 14 -15
FY 15 -16,
FY 16 -17
FY 17 -18
FY 18 -19
FY 19 -20
Stormwater Fees
$
987,346
$ 995,000
$ 1,000,000
$ 1,000,000
$ 1,000,000
$ 1,000,000
$ 1,000,000
$ 1,000,000
Investment Income
3,321
2,949
2,705
2,510
2,816
2,965
3,221
3,523
SW PROJECTED REVENUE
$
990,667
$ 997,949
$ 1,002,705
$ 1,002,510
$ 1,002,816
$ 1,002,965
$ 1,003,221
$ 1,003,523
Profesional Services
11,608
Equipment Maintenance
14,000
NPDES 5 Year Permit
7,988
Debt Service
439,830
Stormwater Park Maintenance
22,830
314 Ton Pickup Truck
22,270
Equipment Attachment
1,839
Equipment Trailer
6,248
Loader ($185,940 less $148,752 Grant)
37,188
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY13
$
1,063,801
Profesional Services
2,100
Debt Service
445,060
Stormwater Park Maintenance
40,000
SW -604 Pickup
31,556
SW619 Pickup
-
25,000
Generator
4,000
Airport Equipment
27,535
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY14
$ 1,050,251
Profesional Services
100
Debt Service
402,136
Stormwater Park Maintenance
40,000
SW -616 Pickup
25,000
SW -606 1 Ton Crew Cab Pickup
48,000
Cutoff Saws /Pumps
4,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY75
$ 1,044,236
Profesional Services
100
Debt Service
401,118
Stormwater Park Maintenance
40,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FYI
$ 941,218
Profesional Services
100
Debt Service
402,918
Stormwater Park Maintenance
40,000
SW -614 2006 Pickup 4x4
30,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY17
$ 973,018
Profesional Services
100
NPDES 5 Year Permit
7,988
Debt Service
403,747
Stormwater Park Maintenance
40,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY18
$ 951,835
Profesional Services
100
Debt Service - Retires 2022
402,869
Stormwater Park Maintenance
40,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY19
$ 942,969
Profesional Services
100
Debt Service - Retires 2022
401,311
Stormwater Park Maintenance
40,000
Transfer to General Fund for Swale Maintenance
500,000
TOTAL STORMWATER FY20
$ 941,411
BEGINNING FUND BALANCE
$
167,554
$ 94,420
$ 42,118
$ 587
$ 61,879
$ 91,676
$ 142,806
$ 203,059
BUDGET RESERVE - 15% OF EXPENSES
159,570
157,538
156,635
141,183
145,953
142,775
141,445
141,212
UNRESTRICTED RESERVE BALANCE
$
7,984
$ (63,118)
$ (114,518)
$ (140,596)
$ (84,074)
$ (51,099)
$ 1,361
$ 61,847
ANNUAL REVENUES
990,667
997,949
1,002,705
1,002,510
1,002,816
1,002,965
1,003,221
1,003,523
ANNUAL EXPENDITURES
1,063,801
1,050,251
1,044,236
941,218
973,018
951,835
942,969
941,411
ENDING FUND BALANCE
$
(65,150)
$ (115,420)
$ (156,048)
$ (79,304)
$ (54,277)
$ 31
$ 61,614
$ 123,960
i �-a-
Stormwater Utility Revenue Fund Transfer
Bank Note Proceeds
Investment Income
TOTAL RECEIPTS
Principal and Interest at Bond Payoff
Principal Requirement - May 1
Interest Requirement - November 1
Interest Requirement - May 1
Other Debt Service Cost
TOTAL DISBURSEMENTS
BEGINNING FUND BALANCE
TOTAL RECEIPTS
TOTAL DISBURSEMENTS
ENDING FUND BALANCE
SINKING FUND REQUIRED BALANCE
RESERVE FUND REQUIRED BALANCE
DIFFERENCES
�-A3
STORMWATER UTILITY REVENUE BOND FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
$ 523,656 $ 445,060 $ 402,136 $ 401,118 $ 402,918 $ 403,747 $ 402,869 $ 401,311
- 38,958 - - - - - -
618 200 165 156 156 157 157 156
$ 524,274 $ 484,218 $ 402,301 $ 401,274 $ 403,075 $ 403,904 $ 403,026 $ 401,467
$ - $ 226,182 $ - $ - $ - $ - $ - $ -
290,000 114,000 352,000 355,000 363,000 371,000 377,000 382,000
74,024 68,224 25,794 22,750 19,679 16,539 13,330 10,069
74,024 19,788 25,794 22,750 19,679 16,539 13,330 10,069
1,042 38,958 - - - - - -
$ 439,090 $ 467,152 $ 403,588 $ 400,500 $ 402,358 $ 404,078 $ 403,660 $ 402,138
$ 65,912 $ 151,096 $ 168,162
524,274 484,218 402,301
439,090 467,152 403,588
$ 151,096 $ 168,162 $ 166,875
151,096 168,162 166,875
$ (0) $ (0) $
$ 166,875 $ 167,649
401,274 403,075
400,500 402,358
$ 167,649 $ 168,366
167,649 168,366
$ (0) $ 0
$ 168,366
403,904
404,078
$ 168,192
168,192
$ 0
$ 168,192 $ 167,558
403,026 401,467
403,660 402,138
$ 167,558 $ 166,887
167,558 166,887
$ $ {0)
Recreation Impact Fees
Pelican Isles Escrow Release
Investment Income
PROJECTED REVENUE
Riverview Park Irrigation and Fountains
Bark Park Amenities
BluewaylSignage Improvements
Barber Street Bleacher Shields
Community Center Playground Equipment
Handicap Pier - Yacht Club
Mooring Fields
Creative Playground Improvements
Riverview Park Volleyball Lights
Schumann Playground Equipment
Barber Street Multi -use Field Lights
Art and Senior Center Signs
TOTAL FY 13
Community Center Needs Analysis
Batting Cage /Dugouts
Tennis Wa[I/Raquel Ball Court
TOTAL FY 14
Equipment Building
Community Center (Paving/Drainage/Lighting)
Rebuild Skate Park Ramps
TOTAL FY 15
RECREATION IMPACT FEE FUNDS
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
$ 169,000 $ 160,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
- - 146,250 - - - - -
869 1,569 4,149 4,467 3,798 4,525 5,256 5,993
$ 169,869 $ 161,569 $ 250,399 $ 104,467 $ 103,798 $ 104,525 $ 105,256 $ 105,993
1,651 15,088
3,927 56,405
- 25,000
2,718 100,000
20,957 2,443
3,300
2,430
106,185
9,093
- 25,000
158,380
5,523
$ 314,164
10,000
13,845
50,000
$ 197,781
50,000
125,000
$ 175,000
100,000
TOTAL FY 16
384
$ 426
$ 1,408
$ 200,000
1,875
$
1,912
TOTAL FY 17
$ 2,554
$
2,880
$ -
-
767
TOTAL FY 18
647
509
665
821
$ -
977
TOTAL FY 19
52
70
39
53
$ - -
TOTAL FY 20
181
225
249
787
$ -
BEGINNING FUND BALANCE
$ 693,221
$ 548,926
$ 512,714
$ 588,113
$ 492,580
$ 596,378
$ 700,902 $ 806,159
TOTAL REVENUES
169,869
161,569
250,399
104,467
103,798
104,525
105,256 105,993
TOTAL EXPENDITURES
314,164
197,781
175,000
200,000
0
0
0 0
ENDING FUND BALANCE
548,926
512,714
588,113
492,580
596,378
700,902
5
FY 12 -13
FY 13 -14
FY 14 -15
FY 15 -16
FY 16 -17
FY 17 -18
FY 18 -19 FY 19 -20
BEGINNING FUND BALANCE:
Zone A
Zone B
Zone C
Zone D
All Zones
Recreation Impact Fees
Zone A
Zone B
Zone C
Zone D
All Zones
Investment Income
Zone A
Zone B
Zone C
Zone D
All Zones
Transfers:
Zone A
Zone B
Zone C
Zone D
All Zones
Ending Balances:
Zone A
Zone B
Zone C
Zone D
All Zones
$ 137,418 $ 149,157 $ 174,018 $ 246,845 $ 247,950 $ 294,093 $ 340,555 $ 387,339
104,809 100,136 94,836 85,195 65,996 87,658 109,477 131,452
17,418 24,335 4,783 7,002 12,017 18,071 24,169 30,312
433,576 275,299 239,078 249,073 166,619 196,557 226,702 257,056
$ 693,221 $ 548,928 $ 512,715 $ 588,114 $ 492,581 $ 596,379 $ 700,903 $ 806,160
$ 74,750 $ 70,769 $ 108,918 $ 44,231 $ 44,231 $ 44,231 $ 44,231 $ 44,231
35,750 $ 33,846 $ 52,091 $ 21,154 $ 21,154 $ 21,154 $ 21,154 $ 21,154
10,075 $ 9,538 $ 14,680 $ 5,962 $ 5,962 $ 5,962 $ 5,962 $ 5,962
48,425 $ 45,846 $ 70,560 $ 28,654 $ 28,654 $ 28,654 $ 28,654 $ 28,654
$ 169,000 $ 160,000 $ 246,250 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
$
384
$ 426
$ 1,408
$
1,875
$
1,912
$ 2,231
$ 2,554
$
2,880
185
286
767
647
509
665
821
977
52
70
39
53
93
137
181
225
249
787
1,935
1,892
1,285
1,491
1,700
1,911
$
869
$ 1,569
$ 4,149
$
4,467
$
3,798
$ 4,525
$ 5,256
$
5,993
$
63,395
$ 46,335
$ 37,500
$
45,000
$
-
$ -
$ -
$
-
40,608
39,433
62,500
41,000
-
-
3,210
29,161
12,500
1,000
-
-
206,951
82,854
62,500
113,000
-
$
314,163
$ 197,782
$ 175,000
$
200,000
$
-
$
$
$
$ 149,157 $ 174,018 $ 246,845 $ 247,950 $ 294,093 $ 340,555 $ 387,339 $ 434,450
100,136 94,836 85,195 65,996 87,658 109,477 131,452 153,583
24,335 4,783 7,002 12,017 18,071 24,169 30,312 36,499
275,299 239,078 249,073 166,619 196,557 226,702 257,056 287,621
$ 548,928 $ 512,715 $ 588,114 $ 492,581 $ 596,379 $ 700,903 $ 806,160 $ 912,153
RIVERFRONT CRA FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
Tax Increment from City
$ 145,437
$ 144,892
$ 153,299
$ 153,299
$ 153,299
$ 153,299
$ 153,299
$ 153,299
Tax Increment from County
120,886
127,169
134,545
134,545
134,545
134,545
134,545
134,545
Rents
6,000
25,500
36,000
36,000
36,000
36,000
36,000
36,000
Investment Income
1,309
1,385
718
429
698
967
1,237
1,508
PROJECTED REVENUE
$ 273,632
$ 298,946
$ 324,562
$ 324,273
$ 324,542
$ 324,811
$ 325,081
$ 325,352
Presidential Streets /Coolidge
3,354
277,782
Riverfront Stormwater Plan
50,000
Transfer to General Fund for Quality Maintenance
60,000
Gateway Enhancements
2,821
22,178
$ 546,018
Operating Expenditures
38,027
TOTAL RIVERFRONT CRA FY12
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Operating Expenditures
44,435
Waterfront Renovations /Expenses
20,063
Facade /Sign Improvement Program
20,583
Sewer Connection Program
-
Special Events
39,975
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY13
$ 191,231
Operating Expenditures
38,058
Waterfront Renovations /Expenses
28,000
Facade /Sign Improvement Program
30,000
Special Events
40,000
Sewer Connection Program
-
Riverfront Stormwater Plan
50,000
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY14
$ 546,018
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Sewer Connection Program
100,000
Riverview Park Sidewalk Replacement
100,000
Trees, Schrubs and Mulch for US #1 Medians
4,000
Picnic Tables and Benches for Riverview Park
10,000
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FYI
$ 430,635
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY16
$ 216,635
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY17
$ 216,635
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY18
$ 216,635
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY19
$ 216,635
Operating Expenditures
38,027
Waterfront Renovations /Expenses
30,000
Facade /Sign Improvement Program
46,140
Special Events
42,468
Transfer to General Fund for Quality Maintenance
60,000
TOTAL RIVERFRONT CRA FY20
$ 216,635
BEGINNING FUND BALANCE
$ 478,895 $ 561,296
$ 314,224
$ 208,151 $ 315,789 $ 423,696 $ 531,873 $ 640,319
ANNUAL REVENUES
273,632 298,946
324,562
324,273 324,542 324,811 325,081 325,352
ANNUAL EXPENDITURES
191,231 546,018
430,635
216,635 216,635 216,635 216,635 216,635
ENDING FUND BALANCE
$ 561,296 $ 314,224
$ 208,151
$ 315,789 $ 423,696 $ 531,873 $ 640,319 $ 749,036
I ��
PARKING IN LIEU OF FUND
-
25,000
-
PROJECTED BALANCES
-
PROJECTED DISBURSEMENTS
FISCAL YEARS 2015 -2020
25,000
-
-
FY 12 -13 FY 13 -14 FY.14 -15 FY 15 -16
FY 16 -17
FY 17 -18
FY 18 -19.
FY 19 -20
Payments in Lieu of Parking $ 13,776 $ 13,776 $ 13,776 $ 13,776
$ 13,776
$ 13,776
$ 13,776
$ 13,776
Investment Income 196 177 129 189
251
312
374
435
PROJECTED REVENUE 13,972 13,953 13,905 13,965
14,027
14,088
14,150
14,211
Expenditures:
Parking by Fisherman's Landing
-
25,000
-
-
PROJECTED DISBURSEMENTS
-
25,000
-
-
-
-
-
NONEXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE
$ 26,465 $
40,437
$ 29,390 $
43,294 $
57,260 $
71,286 $
85,374
$ 99,524
REVENUES
13,972
13,953
13,905
13,965
14,027
14,088
14,150
14,211
EXPENDITURES
0
25,000
0
0
0
0
0
0
ENDING FUND BALANCE
$ 40,437 $
29,390
$ 43,294 $
57,260 $
71,286 $
85,374 $
99,524
$ 113,735
H(o
1 �4 -� ,
CEMETERY TRUST FUND
PROJECTED BALANCES
FISCAL YEARS 2015
-2020
FY 12 -13
FY 13 -14
FY 14 -15
FY 15 -16
FY 16 -17
FY 17 -18
FY 18 -19
FY 19 -20
Lot Sales
$
87,717
$ 60,000
$ 60,000
$ 60,000
$
60,000
$
60,000
$
60,000
$
60,000
Refunds
Nonexpendable Trust Fund Interest
3,012
3,407
3,528
3,662
3,794
3,926
4,059
4,191
Expendable Trust Fund Interest
1,012
(32)
99
231
363
58
190
322
PROJECTED REVENUE
91,741
63,375
63,627
63,892
64,157
63,985
64,249
64,513
Expenditures from Expendable Trust Fund:
Purchase of Property
299,991
-
-
-
-
-
-
-
Redo South Paved Roadway
-
-
-
-
100,000
Maintenance Building
-
-
-
-
100,000
-
-
Nonexpendable Interest General Fund Transfer
5,399
5,638
3,012
3,407
3,528
3,662
3,794
3,926
PROJECTED DISBURSEMENTS
305,390
5,638
3,012
3,407
103,528
3,662
3,794
103,926
NONEXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE
$
737,183
$ 778,654
$ 806,423
$ 836,939
$
867,194
$
897,460
$
927,724
$
957,989
ANNUAL REVENUES
46,871
33,407
33,528
33,662
33,794
33,926
34,059
34,191
ANNUAL TRANSFERS
5,399
5,638
3,012
3,407
3,528
3,662
3,794
3,926
ENDING FUND BALANCE
$
778,654
$ 806,423
$ 836,939
$ 867,194
$
897,460
$
927,724
$
957,989
$
988,254
EXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE
$
247,793
$ (7,328)
$ 22,640
$ 52,739
$
82,970
$
13,333
$
43,391
$
73,581
ANNUAL REVENUES
44,871
29,968
30,099
30,231
30,363
30,058
30,190
30,322
ANNUAL EXPENDITURES
299,991
-
-
-
100,000
-
-
100,000
ENDING FUND BALANCE
$
(7,328) $ 22,640
$ 52,739
$ 82,970
$
13,333
$
43,391
$
73,581
$
3,903
1 �4 -� ,
GOLF COURSE FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
Charges for Services
$ 1,210,803
$ 1,169,799
$ 1,246,200
$ 1,246,200
$ 1,246,200
$ 1,246,200
$ 1,246,200
$ 1,246,200
Proshop Sales
51,664
49,000
53,000
53,000
53,000
53,000
53,000
53,000
Rents
29,459
30,550
32,000
32,000
32,000
32,000
32,000
32,000
Other Revenue
4,568
5,592
4,620
4,620
4,620
4,620
4,620
4,620
Contributions
6,220
3,348
4,000
4,000
4,000
6,000
4,000
4,000
Sale of Old Carts
-
137,600
-
-
-
137,600
-
-
Gain on Sale of Old Carts
Rebuild Greens
34,400
-
-
Bank Note Proceeds
56,436
299,050
-
-
-
299,050
-
-
Investment Income
108
28
100
37
37
37
49
37
Transfer from DST Fund
-
80,000
15,000
-
-
-
-
-
PROJECTED REVENUE
$ 1,359,258
$ 1,809,367
$ 1,354,920
$ 1,339,857
$ 1,339,857
$ 1,778,507
$ 1,339,869
$ 1,339,857
Operating Costs
$ 1,250,611
$ 856,861
$ 1,196,844
$ 1,205,820
$ 1,214,864
$ 1,223,975
$ 1,233,155
$ 1,242,404
Proshop Cost of Sales
38,126
20,000
22,000
22,000
22,000
22,000
22,000
22,000
Transfer to Capital Fund
60,661
56,000
43,989
43,989
43,989
43,989
43,989
43,989
Bank Note Payments - Equipment
15,628
20,011
20,011
3,335
(163,276)
CAFR Unrestricted Balance
$
(311,764)
Bank Note Payments - Golf Carts
-
57,676
57,076
57,076
57,076
57,076
57,076
57,076
Equipment
169,581
TOTAL FY 13
$ 1,534,607
Golf Cart Purchase
333,450
Restroom Reconstruction
80,000
TOTAL FY 14
$ 1,423,998
Fuel Tank
15,000
TOTAL FY 15
$ 1,354,920
TOTAL FY 16
$ 1,332,220
TOTAL FY 17
$ 1,337,929
Golf Cart Purchase
333,450
TOTAL FY 18
$ 1,680,490
TOTAL FY 19
$ 1,356,220
TOTAL FY 20
$ 1,365,469
BEGINNING FUND BALANCE
$ (180,048)
$ (355,397)
$ 29,972
$ 29,972
$ 37,609
$ 39,537
$ 137,553
$ 121,202
TOTAL REVENUES
1,359,258
1,809,367
1,354,920
1,339,857
1,339,857
1,778,507
1,339,869
1,339,857
EXPENDITURES
1,534,607
1,423,998
1,354,920
1,332,220
1,337,929
1,680,490
1,356,220
1,365,469
OPERATING FUND BALANCE
$ (355,397)
$ 29,972
$ 29,972
$ 37,609
$ 39,537
$ 137,553
$ 121,202
$ 95,590
BEGINNING FUND BALANCE
$
26,537
$ 86,605
$ 85,525
$ 74,899
$ 119,225
$
163,750
$ 43,476
$ 87,661
Transfer from Operating Fund
60,661
56,000
43,989
43,989
43,989
43,989
43,989
.43,989
Investment Income
397
390
385
337
537
737
196
394
Netting
49,970
Starter Shack
7,500
Rebuild Greens
165,000
Tractor and Fairway Mower
55,000
Other Capital Items
990
CAPITAL FUND BALANCE
$
86,605
$ 85,525
$ 74,899
$ 119,225
$ 163,750
$
43,476
$ 87,661
$ 132,044
Total Fund 410 and 415 Balances
$
(268,792)
$ 115,497
$ 104,871
$ 156,834
$ 203,287
$
181,029
$ 208,863
$ 227,634
Equipment Bank Loan Balance
(42,972)
(24,359)
(4,977)
-
-
-
-
-
Golf Cart Bank Loan Balances
-
(260,651)
(212,902)
(163,276)
(111,657)
(260,651)
(212,902)
(163,276)
CAFR Unrestricted Balance
$
(311,764)
$ (169,513)
$ (113,008)
$ (6,442)
$ 91,630
$
(79,622)
$ (4,039)
$ 64,358
OPERATING FUND:
Fuel Sales Revenue (2.5% Increase)
Non - taxable Rents
Golf Course Rents
Taxable Rents
Other Revenue
Investment Income
PROJECTED REVENUE
Operating Costs
Fuel Purchases for Resale
Capital Outlays
Repayment of DST Fund Advance
TOTAL FY 13
Operating Costs
Fuel Purchases for Resale
Capital Outlays
Repayment of DST Fund Advance
TOTAL FY 14
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 15
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 16
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 17
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 18
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 19
Operating Costs
Fuel Purchases for Resale
Repayment of DST Fund Advance
TOTAL FY 20
AIRPORT FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
$ 53,780 $ 60,000 $ 60,000 $ 61,500 $ 63,038 $ 64,613 $ 66,229 $ 67,884
391 391 391 391 391 391 391 391
135,000 115,000 100,000 100,000 100,000 100,000 100,000 100,000
224,032 234,379 254,349 218,102 218,102 218,102 218,102 218,102
68,557 68,890 68,720 68,890 68,720 68,890 68,720 68,890
- 150 150 377 272 252 245 221
$ 481,760 $ 478,810 $ 483,610 $ 449,260 $ 450,523 $ 452,249 $ 453,686 $ 455,488
413,081
44,137
2,818
16,575
$ 476,611
363,859
45,000
628
20,025
$ 429,512
307,952
45,000
20,025
$ 372,977
311,647
46,125
20,025
$ 377,797
315,387
47,278
24,500
$ 387,165
319,172
48,460
24,500
$ 392,132
323,002
49,672
30,500
$ 403,173
326,878
50,913
30,500
$ 408,291
BEGINNING FUND BALANCE
$
(50,913) $ (45,764)
$ 3,534
$
114,167
$ 185,630
$ 248,987
$
309,104 $
359,617
TOTAL REVENUES
481,760
478,810
483,610
449,260
450,523
452,249
453,686
455,488
TOTAL EXPENDITURES +DEBT +TRANSFERS
476,611
429,512
372,977
377,797
387,165
392,132
403,173
408,291
ENDING FUND BALANCE
$
(45,764)
$ 3,534
$ 114,167
$
185,630
$ 248,987
$ 309,104
$
359,617 $
406,814
CAPITAL FUND:
BEGINNING FUND BALANCE
$
(13,568)
$ (24,106)
$ -
$
-
$ -
$ -
$
- $
-
Grants
230,868
844,106
520,000
-
-
640,000
-
-
Miscellaneous
-
-
-
-
-
-
-
-
Transfers from DST
37,734
175,000
130,000
-
-
160,000
-
-
Transfers from Stormwater
-
30,000
-
-
-
-
Capital Outlays
279,140
1,025,000
650,000
800,000
-
-
ENDING FUND BALANCE
$
(24,106)
$ -
$ -
$
-
$ -
$ -
$
- $
-
TOTAL OPERATING AND CAPITAL
$
(69,870)
$ 3,534
$ 114,167
$
185,630
$ 248,987
$ 309,104
$
359,617 $
406,814
Interfund Loans
(752,511)
(751,911)
(751,287)
(750,638)
(748,163)
(745,589)
(736,913)
(727,890)
AIRPORT FUND COMBINED FUNDS
$
(822,381)
$ (748,377)
$ (637,120)
$
(565,008)
$ (499,176) $(436,485)
$
(377,296) $
(321,076)
1 *1
BUILDING FUND
PROJECTED BALANCES
FISCAL YEARS 2015 -2020
FY 12 -13 FY 13 -14 FY 14.15 FY 15-16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20
Operating Revenue
$ 705,526 $
637,600 $
627,150 $
627,150 $
627,150
$ 627,150
$ 627,150
$ 627,150
Other Revenue
1,437
1,000
900
900
900
900
900
900
Transfer from General Fund
-
-
-
-
24,076
24,076
24,076
24,076
Investment Income
3,997
1,700
1,600
2,429
2,354
2,596
2,813
3,003
PROJECTED REVENUE
$ 710,960 $
640,300 $
629,650 $
630,479 $
654,480
$ 654,722
$ 654,939
$ 655,129
Operating Costs
417,194
General Fund pays Building Dept for services
$
24,076
TOTAL FY 13
$ 417,194
130,000
Net Transfer to General Fund
$
105,924
Operating Costs
Building Dept still owes
453,904
$
128,792
For FY16:
Transfer to General Fund
65,110
$
24,076
Building Dept payment toward Amount Owed
$
TOTAL FY 14
$
519,014
Net Transfer to General Fund
$
104,716
Building Dept still owes
Operating Costs
$
507,911
For FY17 and thereafter:
Compact Pickup
$
24,076
18,500
Transfer to General Fund
105,294
TOTAL FY 15
$
631,705
Operating Costs
520,406
Compact Pickup
19,500
Utility Vehicle
24,000
Transfer to General Fund
104,086
TOTAL FY 16
$
667,992
Operating Costs
533,208
Transfer to General Fund
104,086
TOTAL FY 17
$
533,208
Operating Costs
546,324
TOTAL FY 18
$ 546,324
Operating Costs
559,764
TOTAL FY 19
$ 559,764
Operating Costs
573,534
TOTAL FY 19
$ 573,534
BEGINNING FUND BALANCE
$ 487,393 $
781,159 $
902,445 $
900,390 $
862,877
$ 984,149
$ 1,092,547
$ 1,187,722
TOTAL REVENUES
710,960
640,300
629,650
630,479
654,480
654,722
654,939
655,129
EXPENDITURES +DEBT +TRANSFERS
417,194
519,014
631,705
667,992
533,208
546,324
559,764
573,534
ENDING FUND BALANCE
$ 781,159 $
902,445 $
900,390 $
862,877 $
984,149
$ 1,092,547
$ 1,187,722
$ 1,269,318
Building Dept Repayment to General Fund
FY09 FY14 Average
Percent of Pay /Benefits of Local Business Ta $ 47,363 75% of time $ 16,484 25% of time $ 31,923
5 Years Average Expense FY09 through FY13
$
159,615
5 Years Revenue FY09 -FY13 from Local Business Tax
$
500,000
Amount Owed to General Fund
$
340,385
Outstanding
For FY14:
Balance
General Fund pays Building Dept for services
$
16,484
Building Dept payment toward Amount Owed
81,594
Net Transfer to General Fund
$
65,110
Building Dept still awes
$
258,792
For FYI 5:
General Fund pays Building Dept for services
$
24,076
Building Dept payment toward Amount Owed
$
130,000
Net Transfer to General Fund
$
105,924
Building Dept still owes
$
128,792
For FY16:
General Fund pays Building Dept for services
$
24,076
Building Dept payment toward Amount Owed
$
1213,792
Net Transfer to General Fund
$
104,716
Building Dept still owes
$
For FY17 and thereafter:
General Fund pays Building Dept for services
$
24,076
l'SO