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Home My WebLink About08072014PZ AgendaarY OF B'S- � HOME OF PELICAN ISLAND 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589 -5518 ■ FAX (772) 388 -8248 AGENDA PLANNING AND ZONING COMMISSION LOCAL PLANNING AGENCY THURSDAY, AUGUST 7, 2014 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ANNOUNCEMENTS: 5. APPROVAL OF MINUTES: 6. OLD BUSINESS: 7. NEW BUSINESS: Regular Meetings April 17, 2014 & July 3, 2014 As Planning & Zoning Commission: A. Recommendation to City Council - Review of Capital Improvement Program and Capital Outlay Items Greater than $50,000 - 6 Year Schedule FY 2014/2015 through 2019/2020 As Local Planning Agency: B. Public Hearing - Review and Make a Recommendation to City Council Regarding Ordinance 0 -14 -04 which Proposes an Amendment to the Land Development Code, Article III, Section 54 -2 -3.2 Regarding Procedures and Criteria for Review of Temporary Uses/ Special Events 8. CHAIRMAN MATTERS: 9. MEMBERS MATTERS: 10. DIRECTOR MATTERS: All Aboard Florida - Power Point Presentation 11. ATTORNEY MATTERS: 12. ADJOURNMENT ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THE MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (772)- 589 -5330 AT LEAST 48 HOURS PRIOR TO THE MEETING. TWO OR MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE. ANNOUNCEMENTS: Chmn. Dodd announced that Mr. Paul was excused from the meeting and that Mr. McManus would vote in his place. APPROVAL OF MINUTES: MOTION by Roth /Carter to accept the minutes of the March 6, 2014 meeting as written. Motion was approved unanimously by voice vote. OLD BUSINESS: None NEW BUSINESS: A. QUASI - JUDICIAL PUBLIC HEARING — SITE PLAN MODIFICATION — CUMBERLAND FARMS — TOTAL SITE REDEVELOPMENT: DEMOLITION, NEW 4,920 SF BUILDING, ADDITIONAL GAS PUMPS, RELOCATION OF CANOPY, UNDERGROUND FUEL TANKS & ACCESS DRIVE — 957 SEBASTIAN BOULEVARD — C -512 (COMMERCIAL -512) ZONING DISTRICT Chairman Dodd asked the Commissioners if they had any ex -parte communication to disclose. There was none. The applicants /representatives and staff were sworn in by the City Attorney. Mr. Bruce Barkett, Esq., represented the applicant, and gave a brief history of the site, citing existing non - conformities with the current code and Overlay District regulations, noting a side yard encroachment, an access drive too close to the intersection, the canopy front -yard encroachment, etc. He discussed how the new site plan would address the non - conformities and meet the current overlay requirements. He noted the civil engineer, Mr. Craig Carden of Core States, would be arriving shortly, and that the District Manager of Cumberland Farms, Mr. Craig Williams, was present also. CITY OF SEBASTIAN C PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING APRIL 17, 2014 .V) Chairman Dodd called the meeting to order at 7:00 P.M. 21 12 cx CE CL C s The pledge of allegiance was said by all. C 0 m ca U ROLL CALL: PRESENT: Mr. Roth Mr. McManus (a) — (/) 05 'i7 M Q Mr. Dodd Mr. Qizilbash Al � .0 > Ms. Kautenburg (a) Mr. Durr O O C Mr. Carter Mr. Reyes 450 GL a UR ¢ CL N Ms. Dale Simchick, IRC School Board Liaison EXCUSED: Mr. Paul ALSO PRESENT: Dorri Bosworth, Planner Robert Ginsburg, City Attorney Linda Lohsl, Recording Secretary ANNOUNCEMENTS: Chmn. Dodd announced that Mr. Paul was excused from the meeting and that Mr. McManus would vote in his place. APPROVAL OF MINUTES: MOTION by Roth /Carter to accept the minutes of the March 6, 2014 meeting as written. Motion was approved unanimously by voice vote. OLD BUSINESS: None NEW BUSINESS: A. QUASI - JUDICIAL PUBLIC HEARING — SITE PLAN MODIFICATION — CUMBERLAND FARMS — TOTAL SITE REDEVELOPMENT: DEMOLITION, NEW 4,920 SF BUILDING, ADDITIONAL GAS PUMPS, RELOCATION OF CANOPY, UNDERGROUND FUEL TANKS & ACCESS DRIVE — 957 SEBASTIAN BOULEVARD — C -512 (COMMERCIAL -512) ZONING DISTRICT Chairman Dodd asked the Commissioners if they had any ex -parte communication to disclose. There was none. The applicants /representatives and staff were sworn in by the City Attorney. Mr. Bruce Barkett, Esq., represented the applicant, and gave a brief history of the site, citing existing non - conformities with the current code and Overlay District regulations, noting a side yard encroachment, an access drive too close to the intersection, the canopy front -yard encroachment, etc. He discussed how the new site plan would address the non - conformities and meet the current overlay requirements. He noted the civil engineer, Mr. Craig Carden of Core States, would be arriving shortly, and that the District Manager of Cumberland Farms, Mr. Craig Williams, was present also. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 17, 2014 Ms. Bosworth gave a staff presentation, expressing that the project was full of.details, and that staff and the applicant worked on completing items and non - compliances from over the years, such as missing easements and /or abandonments, unity of title, etc. She explained that the project was re- designed midway thru the review process when the applicant purchased additional property from the adjacent commercial site to the west (A.R.T. Plaza, 967 Sebastian Boulevard). Division of Lot and site plan modification applications was submitted for that action. She noted the stormwater system for the new Cumberland Farms has been designed to handle run -off from both sites, and 8 parking spaces located on the new CF site, though to be jointly used, will be credited only towards the A.R.T. Plaza's parking requirements. Ms. Bosworth then discussed the front setback variance granted by the Board of Adjustment for the new canopy, reviewed items in the staff report, went over the City's dilemma regarding traffic flow and directing truck traffic onto Barber Street into the residential district, the Air Tower location, and discussed the recommended conditions of approval. She stated the City's consulting engineer, Mr. Frank Watanabe, P.E., Neel- Schaffer Inc., was present and available for questions. Mr. Dodd asked if maintenance of the stormwater system was a joint responsibility. He had seen the notes on the CF site plan regarding a maintenance schedule for the system and asked if the site plan modification for the ART Plaza had been approved with the same schedule. Ms. Bosworth stated the joint parking and stormwater agreement had not yet been submitted for review, and the Plaza site plan approval was conditional on receipt of an executed agreement. Mr. Barkett acknowledged that a cooperative agreement was in the works. He also stated his client's preference was to allow the trucks to turn left onto Barber Street to get to the intersection. Additional suggestions were discussed, such as exiting back onto CR 512, reversing the truck flow and entering from Barber Street, and using the alleyway. Mr. Dodd inquired about the necessary abandonment of easement. Ms. Bosworth stated the application had been submitted. Mr. Carter thanked Cumberland Farms for investing in the community and improving the corridor with the new site. He stated his concerns were also the truck traffic turning right into the residential district and the Air Tower. Mr. Watanabe explained the details and engineering standards of requiring the Right Turn Only on to Barber Street, and suggested reversing the proposed truck route to have them enter off of Barber Street instead of CR 512. Mr. Durr agreed reversing the route seemed to address the dilemma, and safety should be first concern. He asked if there were any pollution retardant baffles proposed for any of the stormwater structures. Ms. Bosworth stated they had asked the engineer to add a [stormwater system] maintenance schedule to the plan. Mr. Durr felt there should also be an oil /gas separator on the site because of the proposed use and assumed spillage. Mr. Durr also clarified that the proposed stormwater storage tanks were not the same as an exfiltration system. Mr. Qizilbash had questions regarding how the parking was calculated using the floor plan and wanted to know if parking for employees had been considered since service area was not used in the calculations. Ms. Bosworth reviewed that, per code, the spaces were calculated from the retail area, which was defined in the code as "area accessible by the public." Also, although credited to the ART Plaza, there were 8 additional shared spaces available on the CF site. Mr. Qizilbash had drainage design questions, which the project engineer was not present yet to answer. Mr. Roth asked if the landscape code had changed, and a discussion ensued with Ms. Bosworth regarding the proposed landscape plan. Mr. Roth had further questions regarding the rear dumpster area, the Air Tower, parking spaces over the underground tanks, and staff recommendations being very appropriate. Mr. McManus voiced his concerns regarding the "right turn only" proposal for the exit onto Barber Street and felt it handicapped the site tremendously. 2 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 17, 2014 Mr. Reyes asked if the proposed stormwater system needed vents, as shown on the product details. Mr. Watanabe stated no, it was a contained system, but that annual maintenance and a cleaning program was a must for the system to function properly. Some systems do have oil /gas separators, but as proposed, the system did meet all DEP requirements. Mr. Reyes had further questions regarding a skimmer in a control structure draining into the rear swale, and the Commission discussed pollution retardant principles with Mr. Watanabe. Mr. Reyes also stated his concerns with the proposed paving and grading at the CR 512 entrance with regards to the flow of the drainage water and lack of drainage structures. He felt the grading high points should be raised, and had doubts about the type of system being used. Mr. Dodd suggested staff meet with the project engineer to discuss the oil /gas separator issue. Mr. Reyes had further questions regarding the rear swale area near the new dumpster pad and a possible ponding issue. Mr. Watanabe stated the best fix was to re -grade that area [vs. piping]. Ms. Kautenburg stated she was looking forward to the improvement of the area. Ms. Simchick stated she was glad the Commissioners were discussing the traffic concerns with the new site because of its proximity to the Barber Street Sports Complex. Mr. Roth stated he commended the lighting plan for not filtering into the neighboring residential area. Chmn. Dodd opened the hearing for Public Input at 7:53 pm. No one spoke in favor, or in opposition, of the application. Chmn. Dodd discussed the truck traffic issue with staff and the city attorney as to what kind of statement the Commission could make, since they understood the city needed to adhere to standard engineering practices, but noted everyone did not want the trucks in the residential district. After discussion, the Commission agreed their responsibility was to public safety, and they would request the applicant to review and revise the truck route plan. Suggestions were discussed by the Commissioners — using the alleyway, restricting trucks only, specific times for truck deliveries, etc. Ms. Bosworth stated the project engineer had relayed that reversing the truck route would not be viable because of the hose location on the gas delivery trucks. Chmn. Dodd reviewed the other issues discussed — parking calculation concerns [resolved through the submission of the required parking agreement], drainage issues by the CR 512 access [the project engineer to review], and necessity of an oil /gas separator near fuel tanks and additional baffle boxes. The project engineer, Mr. Carden, had still not arrived, and Mr. Barkett requested the Commission let him review their concerns with him. MOTION by Durr /Carter "to approve with the conditions 1) review of the drainage design by CR 512 to insure drainage is being controlled as best as possible, 2) consideration of pollution retardant baffles and an oil /water separator, 3) an alternative truck route, and 4) including staff recommendations." Mr. Ginsburg paraphrased the motion to "include the staff conditions plus further consideration of these specific issues to the satisfaction of staff." Mr. Durr /Carter concurred. Ms. Bosworth asked to add a condition that the Air Tower be relocated. Mr. Durr /Carter concurred. ROLL CALL: Mr. Durr yes Mr. Qizilbash yes Mr. Roth yes Mr. Dodd yes Mr. McManus yes Mr. Reyes yes Mr. Carter yes 3 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF APRIL 17, 2014 The vote was 7 -0. Motion carried. CHAIRMAN MATTERS: Chmn. Dodd congratulated Mr. Griffin on his appointment as City Manager. MEMBERS MATTERS: Mr. Carter inquired about his previous request to light the sign in front of City Hall. Ms. Bosworth stated she would get the answer. Mr. Durr thanked staff for the complete review and staff report of the project. Mr. Roth also thanked staff for the long hours invested in the project and putting all the pieces together. Mr. Reyes asked who maintained CR 512 and noted it had not been mowed lately [Indian River County], mentioned an area of Indian River Drive that was very dark at night near Capt. Hirams, and inquired about the construction activity along CR 512. Ms. Bosworth stated Florida City Gas was extending gas lines to US Hwy #1 and Indian River Drive then north to the Sebastian River Medical Center. DIRECTOR MATTERS: Ms. Bosworth informed the Commission a new Environmental Specialist had been hired, Ms. Cindy Watson. ATTORNEY MATTERS: Mr. Ginsburg stated that he also felt Mr. Griffin was an excellent choice for City Manager, and that staff had done a great job on this project. He praised the Commission for their ability to review and read the plans and professionally discuss the difficult issues. Chairman Dodd adjourned the meeting at 8:18 p.m. (db) n ALSO PRESENT: Frank Watanabe, PE, Community Development Director Jan King, Sr. Planner Robert Ginsburg, City Attorney Dorri Bosworth, Planner /Recording Secretary ANNOUNCEMENTS: Vice -Churn. Paul announced that Mr. Durr and Chmn. Dodd were excused from the meeting and that Ms. Kautenburg and Mr. McManus would vote in their place. [Mr. Roth previously noted his absence with the Secretary and also has an excused absence]. Mr. Paul stated approval of the minutes was being removed from the agenda. He also welcomed Mr. Frank Watanabe as the new Community Development Director, and stated the Commission looked forward to working with him. APPROVAL OF MINUTES: Removed from agenda OLD BUSINESS: None NEW BUSINESS: A. QUASI - JUDICIAL PUBLIC HEARING — CONDITIONAL USE PERMIT — A BUSINESS OFFICE WITH A DRIVE - THROUGH FACILITY (SEACOAST NATIONAL BANK) — 1627 U.S. HIGHWAY #1, SEBASTIAN CENTER — CR (COMMERCIAL RIVERFRONT) ZONING DISTRICT The applicant/representative and staff were sworn in by the City Attorney. Vice -Churn. Paul asked the Commissioners if they had any ex -parte communication to disclose. There was none. Mr. Geoff Barkett, P.E., of Schulke, Bittle, & Stoddard, Inc., represented the applicant, and explained that the project consisted of creating a drive - through lane behind the building for Seacoast Bank who was opening a new office in one of the units at that location. The request required a Conditional Use Permit. He stated the drive -up system was approximately 2' X 3' in size with a canopy covering it, and there was no new impervious area proposed. [Mr. Peter Satur of Seacoast Bank was also present.] Ms. King reiterated that the hearing was only for the Conditional Use Permit request and not a review of the property site plan. She noted that the Staff Report outlined the specific criteria Q C1 I _s 0 ad C CITY OF SEBASTIAN C O PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING JULY 3, 2014 cu E Vice Chairman Paul called the meeting to order at 7:00 P.M. a E O The pledge of allegiance was said by all. �U CALL: � > ROLL PRESENT: Mr. McManus (a) Mr. Qizilbash S > Ms. Kautenburg (a) Mr. Mr. Carter O O C Mr. Paul Mr. Reyes W Q Cl) N a L 0. EXCUSED: Chmn. Dodd, Mr. Roth, Mr. Durr ALSO PRESENT: Frank Watanabe, PE, Community Development Director Jan King, Sr. Planner Robert Ginsburg, City Attorney Dorri Bosworth, Planner /Recording Secretary ANNOUNCEMENTS: Vice -Churn. Paul announced that Mr. Durr and Chmn. Dodd were excused from the meeting and that Ms. Kautenburg and Mr. McManus would vote in their place. [Mr. Roth previously noted his absence with the Secretary and also has an excused absence]. Mr. Paul stated approval of the minutes was being removed from the agenda. He also welcomed Mr. Frank Watanabe as the new Community Development Director, and stated the Commission looked forward to working with him. APPROVAL OF MINUTES: Removed from agenda OLD BUSINESS: None NEW BUSINESS: A. QUASI - JUDICIAL PUBLIC HEARING — CONDITIONAL USE PERMIT — A BUSINESS OFFICE WITH A DRIVE - THROUGH FACILITY (SEACOAST NATIONAL BANK) — 1627 U.S. HIGHWAY #1, SEBASTIAN CENTER — CR (COMMERCIAL RIVERFRONT) ZONING DISTRICT The applicant/representative and staff were sworn in by the City Attorney. Vice -Churn. Paul asked the Commissioners if they had any ex -parte communication to disclose. There was none. Mr. Geoff Barkett, P.E., of Schulke, Bittle, & Stoddard, Inc., represented the applicant, and explained that the project consisted of creating a drive - through lane behind the building for Seacoast Bank who was opening a new office in one of the units at that location. The request required a Conditional Use Permit. He stated the drive -up system was approximately 2' X 3' in size with a canopy covering it, and there was no new impervious area proposed. [Mr. Peter Satur of Seacoast Bank was also present.] Ms. King reiterated that the hearing was only for the Conditional Use Permit request and not a review of the property site plan. She noted that the Staff Report outlined the specific criteria Q C1 I _s 0 PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF JULY 3, 2014 required for the conditional use and how it was met by the proposed site improvements. Staff recommended approval. Ms. Kautenburg verified that nothing else at the site was being changed. Ms. King stated the landscaping would not change, but additional signage may be added. Mr. Carter asked if there would be adequate parking for the bank. Mr. Barkett explained that after the site was destroyed from the hurricanes, when it was repaired parking was increased. Mr. Qizilbash suggested speed limit and pedestrian crossings signs by the drive - through lane. Mr. Barkett stated he would check if there was existing signage, and install if necessary. Mr. Paul asked if the by -pass lane would be another drive - through lane. Mr. Barkett stated no, and the northern end of the by -pass lane was also a loading zone. Mr. Paul noted when he was at the site, cars were parked in the one -way drive aisle at the north end of the building, and perhaps a No Parking sign was needed. Vice Chmn. Paul opened the hearing for public input at 7:11 pm. No one spoke in favor, or in opposition, of the application. MOTION by Carter /Qizilbash "to approve the Conditional Use Permit at 1627 US Highway #1 for a drive - through facility ". ROLL CALL: Mr. Qizilbash yes Ms. Kautenburg yes Mr. Reyes yes Mr. McManus yes Mr. Paul yes Mr. Carter yes The vote was 6 -0. Motion carried. CHAIRMAN MATTERS: Mr. Paul wished the community a Happy July 4'h holiday. MEMBERS MATTERS: None DIRECTOR MATTERS: None ATTORNEY MATTERS: None Vice Chairman Paul adjourned the meeting at 7:14 p.m. 4 (db) CU OF SEBAST_" HOME OF PELICAN ISLAND To: Planning and Zoning Commission From: Ken Killgore, Finance Director Copies: Joe Griffin, City Manager Debra Krueger, Administrative Services Director Date: July 25, 2014 Subject: Proposed Capital Improvement Program Enclosed is the Proposed Capital Improvement Program (CIP) for the period from FY 2015 through FY 2020. This is scheduled to be included on the agenda for the Planning and Zoning Commission meeting on Thursday, August 7th. I will have a brief power -point presentation to highlight the key elements of this important document. A special meeting /workshop is scheduled to be held by the City Council on Monday, August 11th to review and discuss the CIP and Annual Operating Budget. We hope the Planning and Zoning Commission will review the scheduled capital improvements and offer comments that you collectively feel the City Council should consider as they go through this process. Following my presentation and any questions or discussions, it would be appropriate for a motion to be adopted. If you are in agreement with the proposed CIP, the motion could be: "7 move that the currently proposed Capital Improvement Program be recommended to the City Council with no changes ". If you wish for the City Council to consider changes, the motion could be expanded to say: "I move that the currently proposed Capital Improvement Program be recommended to the City Council with increases or decreases to look forward to the meeting and should you have any questions, please do not hesitate to give me a call or send an email. -1 454_L__ Ken Killgore Finance Director City of Sebastian (772) 388 -8205 kkillgore (a�-cityofsebastian.org. r CITY OF SEBASTIAN, FLORIDA CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM City of Sebastian's adopted financial policies requires the City to coordinate the development of the Capital Improvement Program with the development of the strategic plan and operating budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement Element. Operating expenditures and revenues associated with new capital improvements will be projected and included in the Capital Improvement Program Five -Year Forecast. The Capital Improvement Program is updated and approved by the City Council annually and encompasses a period of six years. What are Capital Improvements? Capital improvements include construction, reconstruction, expansion, upgrades and major repairs to streets, drainage systems, buildings, computer systems, parks, recreation centers, airport facilities, the cemetery, the golf course and other major components of the City's infrastructure. Vehicles and equipment additions and replacements are also included in the capital improvement program for consistency with the criteria used for defining capital purchases in the accounting records and the annual operating budget. Therefore, items in the Capital Improvement Program generally cost more than $750 and are expected to last at least one year. Policies Used in Developing the Capital Improvement Program Capital projects submitted for approval must be justified in terms of how the project supports the achievement of the City's Strategic Priorities. Projects are prioritized and approved based on the relevancy of the project to the City's Strategic Plan and the impact on the end stakeholder(s). The following statements are included in the City's adopted Financial Policies: 1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future capital improvement expenditures necessitated by changes in population, real estate development, or in economic base will be calculated and included in the capital improvement budget projections. 2. The City shall make all capital improvements in accordance with an adopted Capital Improvement Program budget. 3. The City will determine and use the most prudent financial methods for acquisition of capital improvement projects based upon market conditions at the time of acquisition. The pages that follow provide details and summary information on capital purchases scheduled for the next six years for all the City's operations. The expected sources of funding are identified for all the capital purchases but are ultimately dependent on the funds being legally appropriated within the City's adopted annual operating budget. Changes may ultimately be made in conjunction with alternative sources as they become available or adjustments may become necessary due to reductions in projected revenues. The timing of projects identified may also be altered from year to year to meet changing circumstances. (ra-) List of Proiects General Government Audio Visual Equipment Computer Replacements Servers and Server Upgrades Computer Upgrades FDLE Computer Firewall Police Department Police Officer Equipment Evidence Drying Cabinet Zetron Instant Replay Police Vehicles and Equipment Police Public Parking Roads and Special Projects Public Works Equipment Sign Replacement Indian River Drive Light Poles Street Repaving Sidewalk Construction Yacht Club Pier Decking Barber Street Bridge Repairs Pedestrian Bridges Fleming Street Paving Coolidge Street Paving Tulip Drive Construction Stormwater Stormwater Equipment 1/4 Swale Improvements Road Crossing /Sideyard Pipes Tulip Drive Road Crossing Potomac Ditch Tandum Dump Truck Pipe Sliplining Bevan Ditch Piping Stormwater Pond Installation Vac Truck Dump Truck Transport Truck Fleet Management Deisel Fuel Tank Software Parks & Recreation Baseball Field Lighting Riverview Park Playground Riverview Park Sidewalks Median Trees/Schrub /Mulch Riverview Park Tables /Benches Community Center Paving Skate Park Rebuild Equipment Building Bleacher Shields Cemetery Storage Building Facilities Maintenance Break Room Appliances Roof Repairs Paint City Hall City Hall Parking Lot Police Station Air Conditioner Parking Lot Refurbishment Public Works Compound Work Golf Course Golf Cart Fleet Fuel Tank Tractor and Fairway Mower Rebuild Greens Airport Construct Hangar Construct Access Road West Building Vehicles Totals CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Totals 7,000 35,000 50,000 5,000 18,200 1,000 368,000 50,000 47,000 30,000 60,000 40,000 200,000 460,037 200,000 102,000 500,000 25,000 100,000 4,000 10,000 50,000 125,000 2,000 75,000 - - - 165,000 - 15,000 15,000 15,000 15,000 15,000 50,000 50,000 50,000 50,000 50,000 - 5,000 - 5,000 - 10,200 10,200 10,200 10,200 10,200 13,000 - - - - 330,000 300,000 316,000 470,000 300,000 222,600 194,500 167,500 110,000 255,000 30,000 30,000 - - - 5,000 5,000 5,000 5,000 5,000 100,000 - 100,000 - 120,000 50,000 50,000 50,000 50,000 50,000 500,000 - - 40,000 - - - - 30,000 - - - 500,000 500,000 500,000 500,000 500,000 50,000 50,000 50,000 50,000 50,000 50,000 - - - - 200,000 - - - 140,000 100,000 - - - 750,000 - 500,000 - - - 340,000 - - - - 150,000 - - - 125,000 - 300,000 50,000 100,000 - - 100,000 - - - 100,000 - 50,000 50,000 - - 50,000 - - 50,000 - - 150,000 - - 333,450 - 15,000 55,000 - - 165,000 7,000 165,000 110,000 300,000 15,000 69,200 1,000 13,000 2,084,000 50,000 996,600 90,000 25,000 320,000 250,000 60,000 500,000 80,000 200,000 460,037 200,000 132,000 3,000,000 250,000 50,000 200,000 140,000 100,000 750,000 500,000 340,000 150,000 125,000 25,000 300,000 50,000 100,000 4,000 10,000 50,000 125,000 100,000 100,000 100,000 2,000 75,000 50,000 50,000 50,000 50,000 150,000 333,450 15,000 55,000 165,000 650,000 - - 650,000 - - 800,000 - - 800,000 18,500 43,500 - - - - 62,000 3,302,737 3,159,300 2,779,700 2,568,700 2,038,650 1,355,200 15,204,287 6 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Grouped by Department General Government Police Department Public Works Department Roads and Special Projects Stormwater Fleet Management Parks & Recreation Cemetery Facilities Maintenance Golf Course Airport Building Total by Departments Grouned by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions SUMMARY FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Total $ 97,000 $ 65,000 $ 70,000 $ 65,000 $ 235,000 $ 65,000 $ 597,000 437,200 353,200 310,200 326,200 480,200 310,200 2,217,200 1,037,037 947,600 279,500 322,500 165,000 430,000 3,181,637 602,000 900,000 1,970,000 890,000 825,000 550,000 5,737,000 25,000 - - - - - 25,000 289,000 500,000 50,000 - - 839,000 - - 100,000 - - 100,000 77,000 350,000 - - - - 427,000 70,000 - - 165,000 333,450 - 568,450 650,000 - - 800,000 - - 1,450,000 18,500 43,500 - - - - 62,000 $3,302,737 $3,159,300 $ 2,779,700 $2,568,700 $2,038,650 $1,355,200 $15,204,287 $ 174,000 $ 415,000 $ 170,000 $ 65,000 $ 235,000 $ 65,000 $ 1,124,000 455,700 396,700 310,200 326,200 480,200 310,200 2,279,200 1,712,037 947,600 279,500 1,122,500 165,000 430,000 4,656,637 359,000 500,000 50,000 165,000 333,450 - 1,407,450 602,000 900,000 1,970,000 890,000 825,000 550,000 5,737,000 $3,302,737 $3,159,300 $ 2,779,700 $2,568,700 $2,038,650 $1,355,200 $15,204,287 Grouned by FundinLy Source General Fund $ 110,200 $ 460,800 $ 219,700 $ 192,700 $ DST 2,178,037 2,320,000 2,395,000 1,466,000 LOGT 30,000 135,000 35,000 105,000 Recreation Impact Fees 175,000 200,000 - - Riverfront CRA 114,000 - - - Stormwater Fund 102,000 - 30,000 - Golf Course 55,000 - - 165,000 Building Fund 18,500 43,500 - - Grants /Bank Notes 520,000 - - 640,000 Cemetery - - 100,000 - 135,200 $ 280,200 $ 1,398,800 1,565,000 950,000 10,874,037 5,000 125,000 435,000 - - 375,000 114,000 132,000 220,000 - - 62,000 333,450 - 1,493,450 - 100,000 Total Funding Sources $ 3,302,737 $ 3,159,300 $ 2,779,700 $ 2,568,700 $ 2,038,650 $ 1,355,200 $15,204,287 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impact Stormwater Cemetery Grants/ Riverfront Fund Gas Tax DST Fees utility Trust Golf Bank Note CRA Building Total FISCAL YEAR 2014/2015 General Government Audio Visual Equipment 7,000 7,000 Servers and Server Upgrades 35,000 .35,000 Computer Upgrades 50,000 50,000 FDLE Computer Firewall 5,000 5,000 Police Department Police Officer Equipment 18,200 18,200 Evidence Drying Cabinet 1,000 1,000 Police Vehicles and Equipment 368,000 368,000 Police Public Parking 50,000 50,000 Roads and Special Projects Public Works Equipment 47,000 47,000 Sign Replacement 30,000 30,000 Yacht Club Pier Decking 60,000 60,000 Pedestrian Bridges 40,000 40,000 Fleming Street Paving 200,000 200,000 Coolidge Street Paving 460,037 460,037 Tulip Drive Construction 200,000 200,000 Stormwater Stormwater Equipment 102,000 102,000 1/4 Swale Improvements 500,000 500,000 Fleet Management Deisel Fuel Tank Software 25,000 25,000 Parks & Recreation Riverview Park Sidewalks 100,000 100,000 Median Trees /Schrub/Mulch 4,000 4,000 Riverview Park Tables/Benches 10,000 10,000 Community Center Paving 50,000 50,000 Skate Park Rebuild 125,000 125,000 Facilities Maintenance Break Room Appliances 2,000 2,000 Roof Repairs 75,000 75,000 Golf Course Fuel Tank 15,000 15,000 Tractor and Fairway Mower 55,000 55,000 Airport _ Construct Hangar 130,000 520,000 650,000 Building Vehicles 18,500 18,500 Total FY 2014 /2015 $ 110,200 $ 30,000 $ 2,178,037 $ 175,000 $ 102,000 $ - $ 55,000 $ 520,000 $ 114,000 $ 18,500 $ 3,302,737 FISCAL YEAR 2015/2016 General Government Servers and Server Upgrades Computer Upgrades Police Department Police Officer Equipment Zetron Instant Replay Police Vehicles and Equipment Roads and Special Projects Public Works Equipment Sign Replacement Indian River Drive Light Poles Street Repaving Sidewalk Construction Barber Street Bridge Repairs Pedestrian Bridges Stormwater 1/4 Swale Improvements Road Crossing/Sideyard Pipes Tulip Drive Road Crossing Potomac Ditch Pipe Sliplining Parks & Recreation Baseball Field Lighting Equipment Building Bleacher Shields Facilities Maintenance Paint City Hall City Hall Parking Lot Police Station Air Conditioner Parking Lot Refurbishment Public Works Compound Work Building Vehicles Total FY 2015/2016 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impact Stormwater Cemetery Fund Gas Tax DST Fees utility Trust 15,000 10,200 13,000 222,600 30,000 5,000 100,000 50,000 150,000 50,000 330,000 50,000 500,000 40,000 500,000 50,000 50,000 200,000 100,000 300,000 50,000 50,000 50,000 100,000 100,000 Grants/ Riverfront Golf Bank Note CRA Building Total 43,500 15,000 50,000 10,200 13,000 330,000 222,600 30,000 5,000 100,000 50,000 500,000 40,000 500,000 50,000 50,000 200,000 100,000 300,000 100,000 100,000 50,000 50,000 50,000 50,000 150,000 43,500 $ 460,800 $ 135,000 $ 2,320,000 $ 200,000 $ - $ - $ - $ - $ 43,500 $ 3,159,300 i�'i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impact Stormwater Cemetery Grants/ Riverfront Fund Gas Tax DST Fees utility Trust Golf Bank Note CRA Building Total FISCAL YEAR 2016/2017 General Government Servers and Server Upgrades 15,000 15,000 Computer Upgrades 50,000 50,000 FDLE Computer Firewall 5,000 5,000 Police Department Police Officer Equipment 10,200 10,200 Police Vehicles and Equipment 300,000 300,000 Roads and Special Projects Public Works Equipment 194,500 194,500 Sign Replacement 30,000 30,000 Indian River Drive Light Poles 5,000 5,000 Sidewalk Construction 50,000 50,000 Stormwater Stormwater Equipment 30,000 30,000 1/4 Swale Improvements 500,000 500,000 Road Crossing/Sideyard Pipes 50,000 50,000 Tandum Dump Truck 140,000 140,000 Bevan Ditch Piping 750,000 750,000 Stormwater Pond Installation 500,000 500,000 Parks & Recreation Riverview Park Playground 50,000 50,000 Cemetery Storage Building 100,000 100,000 Airport Total FY 2016/2017 $ 219,700 $ 35,000 $ 2,395,000 $ - $ 30,000 $ 100,000 $ - $ - $ - $ - $ 2,779,700 FISCAL YEAR 2017/2018 General Government Servers and Server Upgrades Computer Upgrades Police Department Police Officer Equipment Police Vehicles and Equipment Roads and Special Projects Public Works Equipment Indian River Drive Light Poles Street Repaving Sidewalk Construction Stormwater 1/4 Swale Improvements Road Crossing/Sideyard Pipes Vac Truck Golf Course Rebuild Greens Airport Construct Access Road West Total FY 2017/2018 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Recreation General Option Impact Stormwater Cemetery Grants/ Riverfront Fund Gas Tax DST Fees utility Trust Golf Bank Note CRA Building Total $ 15,000 10,200 167,500 5,000 100,000 50,000 316,000 50,000 500,000 50,000 340,000 160,000 165,000 640,000 15,000 50,000 10,200 316,000 167,500 5,000 100,000 50,000 500,000 50,000 340,000 165,000 800,000 $ 192,700 $ 105,000 $ 1,466,000 $ - $ - $ - $ 165,000 $ 640,000 $ - $ - $ 2,568 700 1 1� 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE r/ Local Recreation General Option Impact Stormwater Cemetery Grants/ Riverfront Fund Gas Tax DST Fees utility Trust Golf Bank Note CRA Building Total FISCAL YEAR 2018/2019 General Government Computer Replacements 165,000 165,000 Servers and Server Upgrades 15,000 15,000 Computer Upgrades 50,000 50,000 FDLE Computer Firewall 5,000 5,000 Police Department Police Officer Equipment 10,200 10,200 Police Vehicles and Equipment 470,000 470,000 Roads and Special Projects Public Works Equipment 110,000 110,000 Indian River Drive Light Poles 5,000 5,000 Sidewalk Construction 50,000 50,000 Stormwater 1/4 Swale Improvements 500,000 - 500,000 Road Crossing/Sideyard Pipes 50,000 50,000 Dump Truck 150,000 150,000 Transport Truck 125,000 125,000 Golf Course Golf Cart Fleet 333,450 333,450 Total FY 2018/2019 $ 135,200 $ 5,000 $ 1.,565,000 $ - $ - $ - $ 333,450 $ - $ - $ 2,038,650 r/ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -20 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Grand Total $ 1,398,800 $ 435,000 $ 10,874,037 $ 375,000 $ 132,000 $ 100,000 $ 220,000 $ 1,493,450 $ 114,000 $ 62,000 $ 15,204,287 11 ✓ Local Recreation General Option Impact Stormwater Cemetery Grants/ Riverfront Fund Gas Tax DST Fees utility Trust Golf Bank Note CRA Building= Total FISCAL YEAR 2019/2020 General Government Servers and Server Upgrades 15,000 15,000 Computer Upgrades 50,000 50,000 Police Department Police Officer Equipment 10,200 10,200 Police Vehicles and Equipment 300,000 300,000 Roads and Special Projects Public Works Equipment 255,000 255,000 Indian River Drive Light Poles 5,000 5,000 Street Repaving 120,000 120,000 Sidewalk Construction 50,000 50,000 Stormwater 1/4 Swale Improvements 500,000 500,000 Road Crossing/Sideyard Pipes 50,000 50,000 Total FY 2019/2020 $ 280,200 $ 125,000 $ 950,000 $ - $ - $ - $ - $ - $ - $ 1,355,200 Grand Total $ 1,398,800 $ 435,000 $ 10,874,037 $ 375,000 $ 132,000 $ 100,000 $ 220,000 $ 1,493,450 $ 114,000 $ 62,000 $ 15,204,287 11 ✓ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Project Name: Funding Source: Justification: GENERAL GOVERNMENT kudio Visual Equipment Project Description: 3eneral Fund Puchase of a Macintosh computer and a spare camera for the Cit. Council Chambers. k Macintosh computer is necessary to handle the laserfishe records system. The spare camera is needed a L backup in case the existing camera should not be operable. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 $ 7,000 $ - $ - $ - $ - $ - $ Operating Impact (Savings): $ - $ (560) $ 140 $ 840 $ 1,540 $ 2,100 $ Project Name: Funding Source: Justification: Total 7,000 4,060 computer Replacements JProject Description: Discretionary Sales Tax I Replace all desktop and laptop employee computers. k City -wide replacement of all desktops and laptops was done in July 2014. It is anticipated that ;omplete change out of these computers should be completed every five years to keep up -to -date wit] echnology and maintain reliability and performance. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 $ - $ - $ - $ - $ 165,000 $ - $ Operating Impact (Savings): $ - $ - $ - $ - $ - $ (13,200) $ Project Name: Funding Source: Justification Total 165,000 (13,200) Servers and Server Upgrades Project Description: General Fund Replacing two physical servers each year and upgrading a backup server. Fo maintain reliability and performance, it is recommended that two physical servers be replaced eacl year. In addition, a backup server needs to be upgraded next year. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 35,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 110,000 Operating Impact (Savings): Total $ . 50,000 $ - $ (2,800) $ (500) $ 3,300 $ 8,600 $ 14,700 $ 23,300 Project Name: I Computer Upgrades Project Description: (Savings): IDiscretionary Sales Tax Computer equipment and software upgrades. Funding Source: Justification: k readily available source of funding is needed to keep up -to -date with new technology and cover the cos )f implementing new software releases. Project Costs: FY 14 -15 FY 15 -16 - FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ . 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Operating Impact (Savings): $ - $ (4,000) $ (3,000) $ 3,000 $ 14,000 $ 29,000 $ 39,000 Project Name: I FDLE Computer Firewall I Project Description: Funding Source: Discretionary Sales Tax Wpjzrade Firewall for compliance with FDLE requirements. Justification: IThis is required by FDLE regulations. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 5,000 $ - $ 5,000 $ - $ 5,000 $ - $ 15,000 Operating Impact (Savings): $ - $ 500 $ 1,000 $ 2,000 $ 3,000 $ 4,500 $ 11,000 Ills CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Project Name: Funding Source: PUBLIC SAFETY Police Officer Equipment Project Description: General Fund Replace night vision equipment, a ballistic shield, tactical vest and bullet proof vest. Justification: This will improve investigative capabilities and enhance the safety of Police Officers by replacing these equipment items. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 18,200 $ 10,200 $ 10,200 $ 10,200 $ 10,200 $ 10,200 $ 69,200 Operating Impact (Savings): $ - $ (2,366) $ (1,026) $ 1,732 $ 5,489 $ 9,613 $ 13,443 Project Name: I Evidence Drying Cabinet JProject Description: Funding Source: lGeneral Fund IPurchase of an Evidence Drying Cabinet. Justification: IThis will be used by the.Police Investigative Division to dry and preserve vital evidence. Project Costs: Project Description: Discretionary Sales Tax 14/15 350K Patrol Units (7),18K Boat Motor. 15/16 300K Patrol Units (6),15K Light Tower, 15K Speed Trailer. 16/17 300K Patrol Units (6). FY 14 -15 FY 15 -16 FY 16 -17 18/19 300K Patrol Units (6),170K 200kw Generator. FY 17 -18 FY 18 -19 FY 19 -20 Total $ 1,000 $ - $ - $ - $ - $ - $ 1,000 Operating Impact (Savings): $ - $ (130) $ 20 $ 170 $ 300 $ 390 $ 750 Project Name: JZetron Instant Replay Project Description: Funding Source: lGeneral Fund lReplace the instant replay unit. Justification: This replaces the aging instant replay unit that is currently used. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 13,000 $ - $ - $ - $ - $ 13,000 Operating Impact (Savings): $ - $ - $ (1,690) $ 215 $ 2,064 $ 3,591 $ 4,180 Project Name: Funding Source: Police Vehicles and Equipment Project Description: Discretionary Sales Tax 14/15 350K Patrol Units (7),18K Boat Motor. 15/16 300K Patrol Units (6),15K Light Tower, 15K Speed Trailer. 16/17 300K Patrol Units (6). 17/18 300K Patrol Units (6), 16K 2 Trailers. 18/19 300K Patrol Units (6),170K 200kw Generator. 19/20 300K Patrol Units (6). Justification: These are scheduled replacements of Police Department vehicles and equipment due to high mileage and maintenance needs. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 368,000 $ 330,000 $ 300,000 $ 316,000 $ 470,000 $ 300,000 $ 2,084,000 Operating Impact (Savings): $ - $ (80,960) $ (116,760) $ (112,960) $ (67,960) $ (48,840) $ (427,480) Project Name: I Police Public Parking I Project Description: Funding Source: [Discretionary Sales Tax I Creation of handicap narkine areas closer to the Justification: This is needed to provide handicap parking spaces that is closer and more convenient for visitors to the Police Station. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ 1,000 $ 2,000 $ 3,000 $ 4,000 $ 5,000 $ 15,000 Cld.) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - ROADS AND SPECIAL PROJECTS Project Name: Public Works Equipment Project Description: Funding Source General Fund 14/15 l OK Enclosed Trailer PW -325 Roads, 3K Air Compressor Fleet, Justification: Project Costs: 9K Enclosed Trailer Parks, 5K Equipment Trailer Parks, 20K Pickup Truck Parks. FY 14 -15 15/16 70K Bob Cat Skid Steer PW -76 Roads, 15K Used 6,000 lb. Fork FY 16 -17 Lift Fleet, 12K 4 -Post Vehicle Lift Fleet, 9K Enclosed Trailer Parks, FY 17 -18 FY 18 -19 5K Equipment Trailer Parks, 50K Pickup Trucks (2) Parks, 9K Truckster Parks, 50K Tractor Parks,2.6K Trailer Cemetery. $ 47,000 16/17 25K Pickup Truck PW -301 Roads, 85K Backhoe PW -29 Roads, 194,500 12K Trailer PW -76 Roads, 10K Open Trailers (2) PW -358 and PW- 167,500 $ 110,000 360 Roads, 50K Pickup Trucks (2) Parks, 12.5K Trailer Parks. $ 17/18 50K Pickup Trucks (2) PW -05 and PW -300 Roads, 45K One Operating Impact Ton Sign Truck PW -08 Roads, 35K Tractor PW -337 Roads, 37.5K Shop Truck RM -503 and Utility Bed Fleet. 18/19 60K Cat Loader Roads, 50K One Ton Utility Bed Truck Roads. 19/20 165K 18yd /Dump Truck PW -14 Roads, 25K Batwing 15' $ - Mower P -381 Parks 65K 3/4 Ton Trucks 2 P -315 and P331 Parks. These are scheduled replacements of equipment used in the Public Works Department, except for the Stonnwater Division that is included separately. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 47,000 $ 222,600 $ 194,500 $ 167,500 $ 110,000 $ 255,000 $ 996,600 Operating Impact (Savings): $ - $ (10,340) $ (54,612) $ (70,442) $ (59,002) $ (13,958) $ (208,354) Project Name: I Sign Replacement Project Descri tion: Funding Source: JLocal Option Gas Tax I City-wide replacement of street and traffic signs. Justification: INew regulations are requiring this to be done. It will be completed in three phases. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 30,000 $ 30,000 $ 30,000 $ - $ - $ - $ 90,000 Operating Impact (Savings): $ - $ (1,500) $ (600) $ 2,700 $ 10,500 $ 17.100 $ 28.200 Project Name: 11ndianRiver Drive Light Poles JProject Description: Funding Source: ILocal Option Gas Tax I Cleanup and repainting of Light Poles on Indian River Drive. Justification: IThese light poles are in need of being cleaned up and repainted. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 Operating Impact (Savings): $ - $ - $ 150 $ 450 $ 900 $ 1,500 $ 3,000 Project Name: I Street Repaving Project Description: Funding Source: ILocal Option Gas Tax lResurfacing of roadways. Justification: This is necessary to keep the streets in good condition. Repaving is expected to reduce pot -hole repairs and complaints, as well as insurance claims for damages and liability. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 100,000 $ - $ 100,000 $ - $ 120,000 $ 320,000 Operating Impact (Savings): $ - $ - $ (7,000) $ (2,000) $ (4,000) $ 14,000 $ 1,000 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - ROADS AND SPECIAL PROJECTS Project Name: Sidewalk Construction Project Description: Funding Source: 113iscretionary Sales Tax Installation of new sidewalks throughout the City. Justification: JProject focuses on the safety of residents and bikers. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Operating Impact (Savings): - (3,500) (4,500) (3,000) $ 5,000 $ (6,000) Project Name: Funding Source: Justification: acht Club Pier Decking lProiect Description: iscretionary Sales Tax I Replace boards on the Yauht Club fishing pier. 'his pier has several boards which are cracked. This project would replace the old decking with omposite decking that will last a longer period of time. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact (Savings): $ - $ (4,200) $ (600) $ 3,000 $ 6,600 $ 9,000 $ 13,800 Project Name: I Barber Street Bridge Repairs lProject Description: Funding Source: IDiscretionary Sales Tax I Reconstruct the Barber Street Bridge. Justification: This project is needed to maintain the bridge to DOT standards based on yearly bridge inspections. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 500,000 $ - $ - $ - $ - $ 500,000 Operating Impact (Savings): $ - $ - $ (35,000) $ (5,000) $ 25,000 $ 55,000 $ 40,000 Project Name: I Pedestrian Bridges Project Description: IDiscretionary Sales Tax Deck reconstruction on two pedestrian bridges. Funding Source: Justification: The decks for the pedestrian bridges at Barber Street and Periwinkle Drive need of reconstruction. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 40,000 $ 40,000 $ - $ - $ - $ - $ 80,000 Operating Impact (Savings): $ - $ - $ 6,000 $ 18,000 $ 28,000 $ 36,000 $ 88,000 Project Name: Fleming Street Paving lProject Description: Funding Source: Discretionary Sales Tax lReconstruction of Fleming Street. Justification: IThis highly used roadway needs to be reconstructed. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 200,000 $ - $ - $ - $ - $ - $ 200,000 Operating Impact (Savings): $ - $ (14,000) $ (4,000) $ 6,000 $ 32,000 $ 34,000 $ 54,000 Project Name: Coolidge Street Paving Project Description: Funding Source: IDiscretionary Sales Tax lReconstruction of Coolidge Street. Justification: lCoolidge needs to be reconstructed and completed with paving, parking and replaced curbing. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 460,037 $ - $ - $ - $ - $ - $ 460,037 Operating Impact (Savings): $ - $ (32,203) $ (9,201) $ 13,801 $ 73,606 $ 78,206 $ 124,210 c "4 ) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - ROADS AND SPECIAL PROJECTS Project Name: ITulip Drive Construction Project Description: Funding Source: IDiscretionary Sales Tax I Completion of Tulip Drive Reconstruction and Added Parking. Justification: IThis will continue with reconstruction work initiated in FY13 -14 in conjunction with a Grant. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 200,000 $ - $ - $ - $ - $ - $ 200,000 Operating Impact (Savings): $ - $ (14,000) $ (4,000) $ 6,000 $ 32,000 $ 34,000 $ 54,000 PUBLIC WORKS - STORMWATER UTILITY Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Utility Fund FY 14 -15 50K Pickup Trucks (2) SW -619 and SW -618, 48K One Ton Crew Cab SW -606, 4K Pumps /cutoff saws. FY 16 -17 30K 4X4 Pickup SW -614 Justification: To schedule an orderly replacement of equipment that is essential to the operations of the stormwater maintenance program. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 102,000 $ - $ 30,000 $ - $ - $ - $ 132,000 Operating Impact (Savings): $ - $ (22,440) $ (12,240) $ (8,640) $ 8,640 $ 15,720 $ (18,960) Project Name: 1/4 Swale Improvements Project Descri tion: Funding Source: Justification: IThis continues the program of addressing drainage issues throughout the City. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,000,000 Operating Impact (Savings): $ - $ 10,000 $ 30,000 $ 60,000 $ 100,000 $ 150,000 $ 350,000 Project Name: Road Crossing/Sideyard Pipes Project Description: Funding Source: Discretionary Sales Tax Installation of 1/4 round in swales. Justification: IThis continues the program of addressing drainage issues throughout the City. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,000,000 Operating Impact (Savings): $ - $ 10,000 $ 30,000 $ 60,000 $ 100,000 $ 150,000 $ 350,000 Project Name: Road Crossing/Sideyard Pipes Project Description: Funding Source: Justification: This work helps to eliminate major flooding throughout the City by replacing failing pipes under roadways. It also saves on maintenance done by the mowing contractor by eliminating the sideyard ditches that require maintenance. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Operating Impact (Savings): $ - $ - $ 500 $ 1,500 $ 3,000 $ 5,000 $ 10,000 Project Name: ITulip Drive Road Crossing Project Description: Funding Source: I Discretionary Sales Tax Pipe Replacement Justification: This will replace the road crossing pipe under Tulip Drive near Laconia Street, which needs to be upsized Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ 500 $ 1,000 $ 1,500 $ 2,000 $ 5,000 lP5-) Discretionary Sales Tax Replacement of road crossing pipes and sideyard piping. Justification: This work helps to eliminate major flooding throughout the City by replacing failing pipes under roadways. It also saves on maintenance done by the mowing contractor by eliminating the sideyard ditches that require maintenance. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Operating Impact (Savings): $ - $ - $ 500 $ 1,500 $ 3,000 $ 5,000 $ 10,000 Project Name: ITulip Drive Road Crossing Project Description: Funding Source: I Discretionary Sales Tax Pipe Replacement Justification: This will replace the road crossing pipe under Tulip Drive near Laconia Street, which needs to be upsized Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ 500 $ 1,000 $ 1,500 $ 2,000 $ 5,000 lP5-) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS- STORMWATER UTILITY Project Name: Funding Source: Justification Project Costs: Potomac Ditch JProject Description: Discretionary Sales Tax JPiping of open ditch. This is necessary to pipe the Potomac open ditch from Roseland Road to the entrance of the Boy Scout Camp. This will assist in water flow and reduce erosion and ditch maintenance. FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 200,000 $ - $ - $ - $ - $ 200,000 Operating Impact (Savings): $ - $ - $ 2,000 $ 4,000 $ 6,000 $ 8,000 $ 20,000 Project Name: Funding Source: Justification: Project Costs: RV 1 d -1 f Tandum Dump Truck JProject Description: Discretionary Sales Tax IReplace an existing dump truck. It is anticipated that this major piece of equipment will need to be replaced at the scheduled time. FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ 140,000 $ - $ - $ - $ 140,000 Operating Impact (Savings): $ - $ - $ - $ (53,200) $ (49,000) $ (44,800) $ (147,000) Project Name: Funding Source: Pipe Sliplining Project Description: Discretionary Sales Tax Slipling of several pipes. Justification: IThis will rehabilitate the pipes in a number of identified locations without removal and replacement. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 100,000 $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ 2,000 $ 4,000 $ 6,000 $ 8,000 $ 20,000 Project Name: JBevan Ditch Piping JProject Description: Funding Source: IDiscretionary Sales Tax I Install pipes and catch basin in a major ditch. Justification: Project Costs: PV ld -iG This is to assist in the overall drainage of the area from Laconia to Bevan and alleviate the maintenance problems being experienced due to errosion. FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ 750,000 $ - $ - $ - $ 750,000 Operating Impact (Savings): $ - $ - $ - $ 7,500 $ 15,000 $ 22,500 $ 45,000 Project Name: Funding Source: Justification: Project Costs: FY 14 -15 Stormwater Pond Installation Project Description: IDiscretionary Sales Tax Creation of anew Stormwater pond. This would create a stormwater pond similar to the one installed on Periwinkle at a location such as FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total - $ - $ 500,000 $ - $ - $ - $ 500,000 Operating Impact (Savings): $ - $ - $ - $ 5,000 $ 10,000 $ 15,000 $ 30,000 r, (I,) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - STORMWATER UTILITY Project Name: Vac Truck Project Description: Funding Source: Discretionary Sales Tax lReplace the existing Vac Truck SW -618. Justification: 11t is anticipated that this major piece of equipment will need to be replaced at the scheduled time. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ 340,000 $ - $ - $ 340,000 Operating Impact (Savings): $ - $ - $ - $ - $ (129,200) $ (119,000) $ (248,200) Project Name: Funding Source: Justification: Project Costs: FY 14 -15 Dump Truck JProject Description: Discretionary Sales Tax IReplace the existing Dump Truck SW -615. It is anticipated that this major piece of equipment will need to be replaced at the scheduled time. FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ - $ 150,000 $ - $ 150,000 Operating Impact (Savings): $ - $ - $ - $ - $ - $ (57,000) $ (57,000) Project Name: ITransportTruck I Project Description: Funding Source: IDiscretionary Sales Tax lReplace the existing Transport Truck SW Justification: It is anticipated that this major piece of equipment will need to be replaced at the scheduled time. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ - $ 125,000 $ - $ 125,000 Operating Impact (Savings): $ - $ - $ - $ - $ - $ (47,500) $ (47,500) PUBLIC WORKS - FLEET MANAGEMENT Project Name: Deisel Fuel Tank Software JProject Description: Funding Source: I Discretionary Sales Tax Upgrade of software for the deisel fuel tank. Justification: This software is necessary for proper use of the deisel fuel tank located at the City garage. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 25,000 $ - $ - $ - $ - $ - $ 25,000 Operating Impact (Savings): $ - $ 1,750 $ 3,500 $ 5,250 $ 7,000 $ 8,750 $ 26,250 PUBLIC WORKS -PARKS AND RECREATION Project Name: I Baseball Field Lighting I.Project Description: Funding Source: Discretionary Sales Tax I Upgrade lights at the Barber Street Sports Complex with energy Justification: IThese are the oldest lights in the City and need to be replaced. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 300,000 $ - $ - $ - $ - $ 300,000 Operating Impact (Savings): $ - $ - $ (24,000) $ (15,000) $ (6,000) $ 3,000 $ (42,000) ,_ J CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - PARKS AND RECREATION Project Name: IRiverview Park Playground Project Description: Funding Source: IDiscretionary Sales Tax Add rubber surface and replace fencing. Justification: This will make a better surface below the play area and improve the fencing. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ 50,000 $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ - $ 1,500 $ 3,000 $ 4,500 $ 9,000 Project Name: Funding Source: Justification: Riverview Park ect Description: Park. These sidewalks have numerous cracks and broken edges and in some areas, they have settled and art treating trip and fall hazards. The entire sidewalk system will be replaced in an effort to upgradt Uverview Park and resolve these safety concerns. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 100,000 $ - $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ (7,000) $ (2,000) $ 3,000 $ 16,000 $ 17,000 $ 27,000 Project Name: Median Trees /Schrub /Mulch Project Description: Funding Source: IZiverfront CRA Improve Justification: This is desirable to enhance the appearance of the medians. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 4,000 $ - $ - $ - $ - $ - $ 4,000 Operating Impact (Savings): $ - $ 400 $ 800 $ 1,200 $ 1,600 $ 2,000 $ 6,000 Project Name: I Riverview Park Tables /Benches Project Description: Funding Source: lRiverfront CRA I Replacement of picnic tables and benches. Justification: V4any of the existing picnic tables and benches are in very bad shape and should be replaced with a mort .miform design. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact (Savings): $ - $ (800) $ 200 $ 1,200 $ 2,000 $ 2,600 $ 5,200 Project Name: lCommunity Center Paving Project Description: Funding Source: lRecreation Impact Fees IPave the parking lot and improve drainage and lighting. Justification: IThe Community Center continuously hosts classes and events during the day and in the evenings. It is Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (4,000) $ (2,500) $ (1,000) $ 500 $ 2,000 $ (5,000) 6) the landsca in of US# 1 Medians. Justification: This is desirable to enhance the appearance of the medians. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 4,000 $ - $ - $ - $ - $ - $ 4,000 Operating Impact (Savings): $ - $ 400 $ 800 $ 1,200 $ 1,600 $ 2,000 $ 6,000 Project Name: I Riverview Park Tables /Benches Project Description: Funding Source: lRiverfront CRA I Replacement of picnic tables and benches. Justification: V4any of the existing picnic tables and benches are in very bad shape and should be replaced with a mort .miform design. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact (Savings): $ - $ (800) $ 200 $ 1,200 $ 2,000 $ 2,600 $ 5,200 Project Name: lCommunity Center Paving Project Description: Funding Source: lRecreation Impact Fees IPave the parking lot and improve drainage and lighting. Justification: IThe Community Center continuously hosts classes and events during the day and in the evenings. It is Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (4,000) $ (2,500) $ (1,000) $ 500 $ 2,000 $ (5,000) 6) CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - PARKS AND RECREATION Project Name: Funding Source: Justification: This facility is well used and has not had any major repairs for some time. Replacement of the ramps is important for safety reasons. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 125,000 $ - $ - $ - $ - $ - $ 125,000 Operating Impact (Savings): $ - $ (35,000) $ (32,500) $ (30,000) $ (27,500) $ (25,000) $ (150,000) Project Name: JEquipment Building Project Description: Funding Source: lRecreation Impact Fees I Construct a facility to house equipment and tools. Justification: Parks and Recreation crews are currently working out of a utility shed and a larger facility is needed to house maintenance equipment and tools. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 100,000 $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ (9,000) $ (8,000) $ (6,000) $ (5,000) $ (28,000 Project Name: I Bleacher Shields Project Description: Funding Source: lRecreation Impact Fees JAcquire bleacher shields. Justification: This will provide cover from the sun for attendees at events at the Barber Street Sports Complex. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 100,000 $ - $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ 3,000 $ 6,000 $ 9,000 $ 12,000 $ 30,000 PUBLIC WORKS - CEMETERY Project Name: Funding Source: Justification Storage Building Project Description: Cemetery Trust Fund Constuct a concrete block building with windows, garage door and regular door. Includes electric for recepticals and overhead lighting. This would provide a secure place to keep maintenance equipment and the scissor lift and trailer on site and out of the elements. The scissor lift is used for placing cremains in the free standing wall columbarium, which is too high to remove granite doors without a problem. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ 100,000 $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ - $ 1,000 $ 2,000 $ 3,000 $ 6,000 PUBLIC WORKS - FACILITIES MAINTENANCE Project Name: Funding Source: Break Room Appliances I Project Description: General Fund lReplace appliances in the City Hall Breakrooms Justification: 1A refrigerator and other appliances are aging and some need to be replaced. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 2,000 $ - $ - $ - $ - $ - $ 2,000 Operating Impact (Savings): $ - $ 60 $ 120 $ 180 $ 240 $ 300 $ 900 l 1 `f CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - FACILITIES MAINTENANCE Project Name: Funding Source: Justification: Roof Repairs JProject Description: IDiscretionary Sales Tax I Reconstruct the roofs on City Hall and Police Station. Minor repairs have been made continuously over the past number of years on both roofs. Leaks have been a frequent occurance and the roofs have numerous patches and bubbles on both of them. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 75,000 $ - $ - $ - $ - $ - $ 75,000 Operating Impact (Savings): $ - $ 1,500 $ 3,000 $ 4,500 $ 6,000 $ 7,500 $ 22,500 Project Name: I Paint City Hall JProject Description: Funding Source: IDiscretionary Sales Tax JPaint exterior of old and new City Hall. Justification: These buildings are in need of exterior painting. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ 1,500 $ 3,000 $ 4,500 $ 6,000 $ 15,000 Project Name: City Hall Parking Lot Project Description: Funding Source: Discretionary Sales Tax I Seal coat and stripe parking lots at the City Hall complex. Justification: These parking lots should be seal coated and striped in conjuction with the painting of the buildings. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ 1,000 $ 2,000 $ 3,000 $ 4,000 $ 10,000 Project Name: JPolice Station Air Conditioner I Project Description: Funding Source: 113iscretionary Sales Tax I Replace the roof top air conditioner. Justification: (This unit is exposed to salty air and is showing rust and oxidation. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ (9,000) $ (8,500) $ (8,000) $ (7,500) $ (33,000) Project Name: I Parking Lot Refurbishment Project Description: Ll Funding Source: I General Fund Seal restri a and update signage at several parking lots. Justification: Several parking lots need to be addressed. This work would seal, restripe and replace outdated signage at Schumann Park, Barber Street Sports Complex, Police Department and Yacht Club. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ - $ 1,000 $ 2,000 $ 3,000 $ 4,000 $ 10,000 Project Name: I Public Works Compound Work I Project Description: Funding Source: lGeneral Fund IMake improvements to the Public Works Compound. Justification: INeeds painting, weave fencing, parking lot sealing, striping, signage and covered equipment storage. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ 150,000 $ - $ - $ - $ - $ 150,000 Operating Impact (Savings): $ - $ - $ 3,000 $ 6,000 $ 9,000 $ 12,000 $ 30,000 l dv i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Justification: GOLF COURSE FUND Project Name: I Golf Cart Fleet JProject Description: Funding Source: 113ank Note lReplace 86 Golf Carts. Justification: Carts were acquired in October 2013 via 4 year bank note and are expected to be replaced in FY 18 -19. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ - $ 333,450 $ - $ 333,450 Operating Impact (Savings): $ - $ - $ - $ - $ - $ (26,676) $ (26,676) Project Name: IFuelTank JProject Description: Funding Source: IDiscretionary Sales Tax lReplace the fuel tank. Justification: This fuel tank needs to be replaced and will be located in the new golf course maintenance facility. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 15,000 $ - $ - $ - $ - $ - $ 15,000 Operating Impact (Savings): $ - $ (1,050) $ (750) $ (450) $ (150) $ 150 $ (2,250) Project Name: Tractor and Fairway Mower Project Description: Funding Source: Golf Course Capital Fund $15K Tractor and $40K Fairway Mower. Justification: These are equipment re lacements needed for maintenance of the golf course. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 55,000 $ - $ - $ - $ - $ - $ 55,000 Operating Impact (Savings): $ - $ (12,100) $ (6,600) $ (1,100) $ 6,600 $ 8,800 $ (4,400) Project Name: Rebuild Greens Project Description: Funding Source: Golf Course Ca ital Fund Fumigate and rebuild the greens. Justification: this would include fumigation to treat the different grass mutations growing on the greens. Withir •eason, it would bring the greeens out to their original dimensions. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ 165,000 $ - $ - $ 165,000 Operating Impact (Savings): $ - $ - $ - $ - $ (3,300) $ 3,300 $ - this would include fumigation to treat the different grass mutations growing on the greens. Withir •eason, it would bring the greeens out to their original dimensions. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ 165,000 $ - $ - $ 165,000 Operating Impact (Savings): $ - $ - $ - $ - $ (3,300) $ 3,300 $ - CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2015 -2020 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Funding Source: Construct Hangar Project Description: 80% FAA and FDOT Grants. Completion of new hangar project initiated in FY 13 -14. City Matching Requirements FY 15 -16 149.5K Compact Pickup with extended cab, 24K 4 door from Discretionary Sales Tax Utility Vehicle. Air ort West development requires infrastructure. Justification: Economic development and infrastructure improvements require additional aviation hangars. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 650,000 $ - $ - $ - $ - $ - $ 650,000 Operating Impact (Savings): $ - $ 6,500 $ 13,065 $ 19,630 $ 26,195 $ 32,760 $ 98,150 Project Name: Funding Source: Justification: Project Costs: FY 14 -15 Construct Access Road West Project Description: 80% FAA and FDOT Grants. Design Build Access Road West. City Matching Requirements FY 15 -16 149.5K Compact Pickup with extended cab, 24K 4 door from Discretionary Sales Tax Utility Vehicle. Air ort West development requires infrastructure. FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ - $ - $ - $ 800,000 $ - $ - $ 800,000 Operating Impact (Savings): $ - $ - $ - $ - $ 24,000 $ 48,000 $ 20,000 BUILDING FUND Project Name: Funding Source: Vehicles Project Description: Building Fund Revenues FY 14 -15 18.5K Compact with extended cab. FY 15 -16 149.5K Compact Pickup with extended cab, 24K 4 door Utility Vehicle. Justification: Replacement of vehicles used for building inspections. Project Costs: FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total $ 18,500 $ 43,500 $ - $ - $ - $ - $ 62,000 Operating Impact (Savings): $ - $ (4,070) $ (11,790) $ (5,590) $ 1,350 $ 8,180 $ (11,920) cm OF SEBAS-TV-% HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589 -5518 ■ FAX (772) 388 -8248 www.cityofsebastian.org MEMORANDUM TO: Local Planning Agency (Planning and Zoning Commission) RE: Proposed Land Development Code Amendment to Article III — Procedures and criteria for review of temporary uses; specifically Section 54 -2 -3.2 DATE: July 31, 2014 During a calendar year, staff processes an average of 20 -25 temporary use /special event applications. These are the events /uses not held at Riverview Park or on public property but those occurring at privately -owned locations. The Ordinance establishing the procedures and criteria was adopted in 1995, and in the ensuing 20 years there have not been any reviews or revisions to these regulations. Attached are definitions, as noted in the LDC, for some of the terms used in the section. The nature of the temporary uses and events have evolved over the years, and as such, have made it hard to adhere to the present code, especially within recent times. As such, staff has prepared Ordinance 0 -14- 04 for your consideration. In addition to the proposed changes as outlined in Exhibit A of the Ordinance, staff is requesting the Commission to offer guidance on what defines "temporary ". For example, would a quarterly Gun Show held at the same location be considered a temporary use? Consider the monthly flea markets held at the local churches and civic organizations. Currently, the flea markets require a temporary use permit, and are usually requested for 9 months of the year. This past year, staff received six applications for such flea markets. Should this number of monthly events still be considered temporary, and how many should occur before it is determined to be a permanent use of the site, requiring zoning compliance? One of the current requirements of temporary uses is that "The activity must be a permitted or conditional use within the zoning district ". Most of the properties holding monthly flea markets are zoned PS (Public Service). Staff is proposing to eliminate this requirement, but would like the Commission's input. Guidance is also requested on boat and car tent sales. Typically the applicants are out -of- area dealers. Are they competing with our local dealers/businesses, or offering more options for our residences? Should the sales be limited to a number per year? Per site or per dealer? Indian River County's code for boat- and car tent sales, in summary, states that only 12 permits per calendar year will be issued — 6 to local dealers/businesses and 6 to out -of -area dealers, first come /first serve. This number would be unnecessary for Sebastian, but consideration of a lower limit may be an option. At this time, staff is also proposing to revise the current fee for temporary uses /special events, which is $125 plus a $200 bond. In many instances, particularly for the simpler events, or for the smaller fundraisers, this amount seems excessive, and the applicant usually requests a waiver of the fee. In other instances where applicable, to be more accommodating, staff began accepting one fee for 2 or 3 re- occurring events at the same location if they were noted on the same application. But this has developed into 9 monthly flea markets on one application now paying only $125. Accordingly, staff would like to offer two suggestions for consideration. 1) Reduce the permit fee to $35 for each event. Re- occurring events would pay per number of dates. Or 2) establish a tiered fee schedule, depending on your discussion of temporary: 1 event $35 2 to 4 events $150 5 to 7 events $250 8 to 9 events $350 Many of the events /temporary uses require an inspection by the Building Department regarding [larger] tent installations, temporary electrical hook -ups, etc., and public safety /traffic monitoring by the Police Department on the day of the event. Staff appreciates your review of the proposed Ordinance and looks forward to a discussion of the changes. If you have further questions regarding the attached Ordinance or proposed amendment, please feel free to give me a call. I can be reached at (772) 388 -8232. Dorri Bosworth, Plannef, Community Development Department LDC Section 54 -5 -22.2 DEFINITIONS: Host site: The parcel of land upon which a temporary use or special event is conducted. Special Event: The temporary use of facilities, parking areas and other open space for an event held by owner, nonowner, religious organizations, recreational /entertainment groups or local civic organizations. Special events may include circuses, carnivals, festivals, fairs, special exhibitions, concerts, church revivals and other similar activities. Temporaty use: A use established for a fixed period of time with the intent to discontinue such use upon expiration of the time period. Transient merchant: Any person or business entity that engages in the temporary sale of any merchandise not within an enclosed structure. The following will not be considered to be transient merchants: (1) Any merchants within enclosed structures who temporarily display their merchandise outside of the structure on their premises provided the display does not delete any required parking. (2)Any merchants who have received site plan approval from the planning and zoning commission for a specific outside sales and /or display area. Exhibit A Sec. 54- 2 -3.2. - Procedures and criteria for review of temporary uses. A temporary use shall be allowed for transient merchants and special events on privately -owned property upon issuance of a temporary use permit by the city manager or his designee, based upon compliance with all applicable regulations of this chapter and other city regulations. (a) A temporary use permit will be issued if the following requirements and standards are met: (1) The ontivity must he a permitted OF renditienol iioe I.YithiR the -senine distript (2) Only temporary pavilions may be erected and utilized for the operation. All facilities used shall be self- contained and mobile or portable. No mobile homes or trailers that exceed 300 square feet in area may be utilized. All temporary facilities designed to be occupied by the public must be inspected by the fire department after installation, and prior to occupancy. (3) No utility connection shall be permitted except for temporary electrical power which must be approved by the building department. (4) Drier to the issuance of any permit If the applicant is not the owner of the event location, a cash bond in the amount of $200.00 shall be submitted to the city. Within seven days after a temporary use permit expiration, all items related to the operation or event shall be removed from the site. The city may use the entire amount of submitted funds to pay for disposal of all related items remaining on the site seven days after permit expiration. The city may also use such funds to remove prohibited off - premise signs during and /or after the event. Upon vacating and cleaning up a site, an applicant may request, in writing, return of the submitted funds. Permit applicants will be refunded the submitted cash bond amount if: a. The city has not used the funds under the conditions described above; and b. The site is inspected by the city, it is verified that the site has been cleaned up, and all temporary use items have been removed. c. In cases where the city has used the $200.00 cash bond for site cleanup or off - premise sign removal, no subsequent temporary use permits shall be issued to the same applicant whose vacated operation caused cash bond default and resultant cleanup by the city. (5) Holders of temporary use permits for an activity shall not be required to obtain a44 business tax receipt for that activity provided that no permanent modifications are made to the site to accommodate re- occurring events. Permanent modifications will require a site plan application and business tax receipt. (6) No temporary use shall operate within a public right -of -way. No operation within an easement shall be permitted unless specifically allowed by all parties having interest in such easement. (7) Unimproved lots within industrial or commercial districts may be utilized if, in the opinion of the city manager and his support staff, the temporary use will not be detrimental to the health, safety and general welfare of the public. (8) A maximum of 30% of the required parking stalls of the host site may be utilized by the temporary use. This percentage may be increased based on satisfactory documentation indicating additional parking and /or transportation needs have been provided for the total impact of the proposed event. (9) Food concessions may be permitted as accessory to the temporary use. The applicant must obtain a temporary license from the state department of business regulations for the proposed concession facilities. Page 1 (10) Temporary toilet facilities may be required by the applicant depending on location and size of the event. Amount will be determined by the building official based on estimation of attendance of the event. (11) Applicant must provide, at his own expense, additional and /or special crowd control and security if determined necessary by the police chief based on the size of the event. (12) [Reserved.] (13) Prior to city manager review, approval must be obtained from the police chief and the building director. Approval or denial shall be based on items (1) through (11) above and consideration shall be reviewed on the total magnitude of impact that may be detrimental to the health, safety and general welfare of the community. Sec. 54- 2 -3.3. - Time limits. (a) Transient merchants of any seasonal sales merchandise such as Christmas tree and firework sales or other similar use shall be in operation not more than 45 consecutive days per sale /event on any given site. (b) Transient merchants of any non - seasonal sales merchandise shall be in operation not more than ten consecutive days per sale /event on any given site. [For consideration — Establish a maximum number of similar events per year at any given site ? ?] (c) Special events and special vehicle and boat sale events shall be in operation not more than seven consecutive days per sale /event on any given site. [For consideration — Establish a maximum number of similar events per year at any given site ? ?] Sec. 54- 2 -3.4. - Application. (a) Temporary use permits shall be obtained by furnishing a completed application for such permit to the groyAh .,,anagernen community development department. The following information as applicable shall be provided: (1) Application to be made by the owner or lessee of the host site. (2) Location of site and the specific location for the requested use. (3) Beginning and ending dates of the event. (4) Hours of operation of the event. (5) Name of individual in charge of the event. (6) After hours emergency phone number for person responsible for event. (7) A drawing showing dimensions of the site or an existing site plan for the host site including location and dimensions of all existing driveways, entrances, exits, and parking spaces. (8) A drawing depicting location and dimensions of all temporary pavilions, displays areas, sanitary facilities, and concessions for the temporary use. (9) Indicate how parking and traffic flow will be directed on to and within the event site. (10) Estimation of maximum peak hour attendance of the event to determine sanitary needs, parking and traffic impact. (11) If existing parking spaces of a permanent use (such as a shopping plaza) are to be utilized by patrons and employees of the temporary use event during normal operating hours, calculations shall be submitted demonstrating that the event will not utilize more than 30% of the required parking stalls of the existing host site. If usage does exceed 30% percent, documentation Page 2 indicating additional parking and /or transportation arrangements must be provided for the total impact of the proposed event. If the event is being held during non - operating hours for the host site, the 30% restriction may be lifted upon demonstration that there will still be sufficient parking available for patrons of the temporary event. (12) I GGatinn and dirnencinn of all cinnc to be used. (13) All applications must be made on the form prescribed by the city and submitted no later than 3021 days prior to the scheduled event. The °nnliratinn foe shall he $25.00 and the permit fee shall be .Fees for temporary uses shall be established by Resolution of the City Council. Applications submitted less than 21 days before the scheduled event will be assessed a penalty fee as established in the Resolution to be used for expedited processing. Fees may not be waived for any application. (b) A copy of the application and all supporting documents will be forwarded to the police chief and the building official for review and comments. All comments and recommendations will then be attached to the application and forwarded to the city manager or his designee for approval or denial. (c) The application, with all the supporting documents, will be reviewed by the city manager, or his designee. If approved by the city manager, the applicant shall post the $200.00 cash bond prior to the issuance of the temporary use permit. If denied, applicant will be notified, along with the reasons for denial. The police department and the fire departmen+ Will be notified on all approved requests for temporary use permits. Sec. 54- 2 -3.5. - Signs. (a) All signs being utilized as sitefor the temporary use or special event must be located onsite, must conform to the city sign regulations as outlined in the land development code, and must be removed upon expiration of the temporary use permit or upon vacation of the site. Off - premise signs are prohibited. (b) Signs used in conjunction with approved activities or special events for which a temporary use permit has been obtained shall not be calculated against the three banner signs permitted per site per year. Page 3 ORDINANCE NO. 0 -14 -04 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING LAND DEVELOPMENT CODE SECTION 54 -2 -3.2 REGARDING PROCEDURES AND CRITERIA FOR REVIEW OF TEMPORARY USES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that the Land Development Code of the City of Sebastian should be reviewed and updated from time to time; and WHEREAS, the City Council wishes to revise the fees for temporary uses and special events; and WHEREAS, the Local Planning Agency held a public hearing on August 7, 2014, and made a recommendation to City Council to Ordinance 0- 14 -04. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. That the Code of Ordinances, Chapter 54 Land Development Code, City of Sebastian, Florida, is hereby amended as follows: Exhibit A Section 2. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This Ordinance shall take effect upon its adoption by the City Council. The foregoing Ordinance was moved for adoption . The motion was seconded by Councilmember upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Jim Hill Councilmember Jerome Adams Councilmember Andrea Coy Councilmember Richard Gillmor by Councilmember and, The Mayor thereupon declared this Ordinance duly passed and adopted this , 2014 ATTEST: Sally A. Maio, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Jim Hill Approved as to form and legality for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney Words stricken shall be deleted; words underlined constitute the proposed amendment; remaining provisions continue in effect. day of