HomeMy WebLinkAbout1995 Signal Maintenance CorrespondenceCity of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589 -5330 o FAX (407) 589 -5570
M E M O R A N D U M
Date: June 22, 1995
To: Joel Koford, City Manager
From: Richard B. Votapka, P.E.
Public Works Director
9� 9�
Subject: Barber Street (fka Stratton Avenue) Railroad Crossing
In May, I received a bill from the Florida East Coast Railroad in
the amount of $2,117 for signal maintenance for the referenced
railroad crossing. This hill is evidently predicated upon an
agreement with the City dated May 30, 1985 and amended on July 1,
1991 according to the FEC.' Our Department did not have a copy of
any agreement with the FEC railroad in our files. Therefore, I
asked the City Clerk's office to copy their files for me so I could
review them. I found that the Agreement for the Stratton Ave, now
Barber Street, railroad crossing was dated August 30, 1984, not May
30, 1985. The August 30, 1984 date is the date R.W. Wyckoff, the
President of the FEC Railroad, signed the Agreement. I do not find
a record of a May 30, 1985 original agreement, nor do I find an
amended Agreement dated July 1, 1991. I did find an unexecuted
"License Agreement" proposed in 1992. A note on the bottom of the
unexecuted agreement reads "Schumann Agreement never approved"
which pertains to the Schumann Drive Railroad Crossing. According
to the proposed 1992 Agreement, Indian River Count entered into a
prior maintenance agreement with n ian River County March 3,
1959. rlcr_
I found a letter dated August 25, 1992 from Frese, Nash, & Torpy,
P.A. referencing the 1992 Agreement. In the letter, Rick Torpy
states that the FEC Agreement requires the City to pay for various
maintenance improvements, makes no provision for the City to
abandon the License Agreement, and requires all expenses to be the
City's at the FEC's request. Evidently, the 1992 Agreement was
never executed, so Indian Diver County should continue to pay for
the maintenance of this crossing. Only the original August 30, 1984
agreement for Stratton Avenue (not May 30, 1995) was found to be
executed. The annual maintenance cost was then $980 in comparison
to the $2,117 charged now! According to the Agreement, Section "G ",
the Second Party (the City) shall pay the annual cost of
Page 2 of 2
Barber Street (FKA Stratton Avenue)
Railroad Crossing
maintenance as provided in the Florida Department of
Transportation's Schedule of Annual Cost of Automatic Highway Grade
Crossing Traffic Control Devices as may be amended, annual
maintenance currently being $980. Evidently, the FDOT amended the
Annual Maintenance Cost on July 1, 1991 which raises the fee to
$2,117 for Flashing Signals and Gates - One Track.
I am attaching a copy of the August 30, 1994 Agreement and FDOT
Schedule of Annual Cost of Automatic Highway Grade Crossing Traffic
Control Devices for your perusal. Not only is the City required to
pay the Annual Cost of $2,117 but is required to maintain a general
liability insurance policy having a combined single limit of
$1,000,000. This policy is to insure the FEC Railway against claims
arising from accidents related to the use of the Stratton Avenue
crossing (See Paragraph "K ").
Attached to this memo is a Requisition for the $2,117 for the FEC
Signal Maintenance fee for Stratton Avenue (Barber Street)
crossing. Being that the bill was greater than $2,000, and much
more than the original $980 in the original contract, I thought I
would provide the background in this particular matter.
Attachments
RV /lk
cc: file
(feccros)
'BILL COLLECTIBLE
IMPORTANT Stow this Reference No. on all correspondlt*4 —►
DATE DUE
This bill is due and payable not late' th>tn ii 5/16/9
Please make check payable to FLORIDA EAST COAST RAILWAY CO.
BILL REF. NO.
BILL DATE
0555D006
5/01/9
CUSTOMER Name & Address
CITY OF SEBASTIAN
ATTN MARGE
IVIS' h,*Ia S7•
SEBASTIAN FL X918- 329 S8
L J
CO217
MAIL PAYMENTS ONLY TO
POST OFFICE BOX SHOWN
ON REMITTANCE SUP BELOW
IN CASE OF ANY EXCEPTION TO THIS BILL, CONTACI
ACCOUNTS RECEIVABLE DEPT.
FEC RAILWAY CO., ST. AUGUSTINE, FL. 32084
PHONE: (904) 829 -3421.
EXT.222812229,2230
BILLING PERIOD: ANNUAL a�
LOCATION: C(�t�STRATTON AVE , SEBASTIAN, FL rnO)t\tt�%"
USE: SIGNAL MAINT. CROSSING , #272974
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AGREEMENT NO.: RR 54 10 LOC: 218 MP: 0218 FEET: �73,v
AGREEMENT EFFECTIVE DATE:
AMENDED DATE:
221007 2,117.00
T
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5/30/g5
Fund 0-
7/01/91 PCct.
pblect:
Bill Remittance Slip
TO RECEIVE PROPER C11F.D'
Please detach this portion of the bill and mail
it with your check to:
pate:
Initial:
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EMITS 2,1 -7.00
US FUNDS ONLY
BILL REF. NO. BILL DATE
055500065 5/01/95
CITY OF SEBASTIAN
CO217 CO21
f FLORIDA EAST COAST RAILWAY CO� DATE DUE CHECK NO. CHECK DATE
P.O. BOX 1948 5/16/95
L JACKSONVILLE, FL 32201 J AMOUNT DUE AMOUNT PAID ON THIS BILL
US FUNDS ONLY 2,117.00
Comment
PLEASE MAKE NO MARK BELOW THIS
1 430217 05575000658 136 0000211700
Funds Not A�raila6le
EQU1SiTlON ' $udget -F
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•: a ,, ,Not Budgeted, ;_t.,_,.<
Pink copy to be retained by Requestor
1CIDA LA.,.. I
BILL
BILL REF. NO. BILL DATE
I IMPORTANT Show this Reference No. on all correspondence — 0 5 5 5 0 nn 6 5 / 01 in
►
DATE DUE
This bill Is due and payable not later than ► 5/16/ 9
Please make check payable to . FLORIDA EAST COAST RAILWAY CO.
(-()A41 I \A1LWA II l.v - .. r rr k.. r.
COLLECTIBLE
CUSTOMER Name & Address
F
CITY OF SEBASTIAN
ATTN MARGE
P 0 BOX 780127
SEBASTIAN FL 32978
L J
CO217
MAIL PAYMENTS ONLY TO
POST OFFICE BOX SHOWN
ON REMITTANCE SLIP BELOW
IN CASE OF ANY EXCEPTION TO THIS BILL, CONTACI
ACCOUNTS RECEIVABLE DEPT.
FEC RAILWAY CO., ST. AUGUSTINE, FL. 32084
PHONE: (904) 829 -3421.
EXT•2228,2229,2230
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BILLING PERIOD: ANNUAL r
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LOCATION: STRATTON AVE., SEBASTIAN, FL t-
USE: SIGNAL MAINT. CROSSING #272974
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AGREEMENT NO.: RR 54 10 LOC: 218 MP: 0218 FEET C,171�;
AGREEMENT EFFECTIVE DATE: 5/30/85 PL)(31,1G t'ry+L4lS /mss OtiAl��re
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AMENDED DATE: 7/01/91 ooI -- 23- 541 -- 46O
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TO RECEIVE PROPER CREDIT
Please detach this portion of the bill and mail
it with your check to:
F'FLORIDA EAST COAST RAILWAY
P.O. BOX 1948.
LJACKSONVILLE, FL 32201
US FUNDS
05O BILL DATE
550 5 006
5/01/95
CITY OF SEBASTIAN
CO217 CO21
C DATE DUE CHECK NO. CHECK DATE
5/16/95
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AMOUNT DUE AMOUNT PAID ON THIS BILL
ONLY 2,117.00
PLEASE MAKE NO MARK BELOW THIS
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BILL COLLECTIBLE
BILL REF. NO. BILL DATE
IMPORTANT Show this Reference No. on all correspondence —► 05550006 5 / 01 / 9
DATE DUE
This bill is due and payable not later than ► 5/1L/9
Please make check payable to FLORIDA EAST COAST RAILWAY CO.
CUSTOMER Name & Address
CITY OF SEBASTIAN
ATTN MARGE
i27s' Mk 1*r S-T.
SEBASTIAN FL 3--- 329 Sb
L J
454
X0217
MAIL PAYMENTS ONLY TO
POST OFFICE BOX SHOWN
ON REMITTANCE SUP BELOW
IN CASE OF ANY EXCEPTION TO THIS BILL, CONTACT
ACCOUNTS RECEIVABLE DEPT.
FEC RAILWAY CO., ST. AUGUSTINE, FL. 32084
PHONE: (904) 829 -3421.
EXT•2228,2229,2230
BILLING PERIOD: ANNUAL -- � ��}., ����1
LOCATION: CPA STRATTON AVE , SEBASTIAN, FL p` �n�C�', _ %f�'��
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USE: SIGNAL MAINT• CROSSING , #272974 WL' cQ tom.
AGREEMENT NO.: RR 54
AGREEMENT EFFECTIVE DATE:
AMENDED DATE:
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Bill Remittance Slip BILL REF. NO. BILL DATE
TO RECEIVE PROPER CREDIT 055500065 5/01/95
Please detach this portion of the bill and mail
it with your check to: CITY OF SEBASTIAN
CO217 CO217
FLORIDA EAST COAST RAILWAY CP DATE DUE CHECK NO. CHECK DATE
P.O. BOX 1948 5/16/95
L
JACKSONVILLE, FL 32201 AMOUNT DUE AMOUNT PAID ON THIS BILL
J
US FUNDS ONLY 2,117.00
Customer Comment
PLEASE MAKE NO MARK BELOW THIS LINE
1 430217 05575000658 136 0000211700
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