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HomeMy WebLinkAbout07232014 MinutesCRY Lf SE!A1V HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JULY 23, 2014 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Council Member Gillmor. 3. The Pledge of Allegiance was led by Council Member Coy. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice Mayor Jim Hill Council Member Andrea Coy Council Member Richard Gillmor City Council Absent Council Member Jerome Adams (excused) City Staff Present: City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Administrative Services Director, Debra Krueger Community Development Director, Frank Watanabe Finance Director, Ken Killgore Fleet Supervisor, Greg Schmidt Environmental Specialist, Cynthia Watson Police Chief, Michelle Morris E- Records & Information Manager, Barbara Brooke -Reese AV Specialist, Matt Sino 5. AGENDA MODIFICATIONS None. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 14.125 A. Employee of the 1 st Quarter 2014 - Robert Robinson III. Mechanic, Fleet Management Division Mayor McPartlan read a brief biography (see attached) and presented a plaque to Robert Robinson, and congratulated him on attainment of Employee of the 15` Quarter. Regular City Council Meeting July 23, 2014 Page Two 14.126 B. YMCA Presentation — John Lass, President and CEO, YMCA of the Treasure Coast Mr. Lass gave a brief report on YMCA programs, specifically the YMCA of the Treasure Coast which has 340 employees, 800 volunteers, and provides 87 different programs for infants to senior citizens and showed a brief video of Y programs. He said he has had conversations with city leaders and each expressed support for the Y expanding into Sebastian which would require local leadership and volunteer assistance, noting government is often a very integral part of the process. He said he and Mr. Griffin had talked about a summer camp for next year and was here to answer questions about why the City wants a Y. Ms. Coy welcomed him and said we need more things for kids to do. Mr. Gillmor asked in regard to volunteer engagement, would folks contact him or someone else at the Y. He said he would be the point of contact. Mayor McPaMan said he had talked to Mr. Lass a year ago, that a YMCA is a great opportunity for children and adults and provides scholarships as well. Mr. Lass reiterated that the Y is a non - profit and depends upon local support and leadership and thanked them for their time. 14.127 C. OneBlood Presentation —Wendy Przedweicki, Community Relations Coordinator This item was not addressed because the speaker was unable to attend. 14.128 D. Indian River Mosquito Control Presentation — Doug Carlson, Director, Indian River Mosquito Control District Mr. Carlson thanked Council and Mr. Griffin for allowing him to speak, and gave a presentation on the importance of mosquito control, with the most imminent threats from mosquitoes being viruses such as West Nile, St. Louis encephalitis, and Easter equine encephalitis, and dengue fever. He gave a brief Power Point presentation. (City AV equipment failure prevented showing the entire program so it will be shown on COS -TV in a slide program and is attached hereto). He introduced his colleague Barbara Progulske and reported on the FMEL workshop in June 2014 with a focus on dengue and chikungunya fever and efforts to develop a response plan. He said these viruses can become established locally and notification will be critical, and should an outbreak occur they would like to call on local agencies to get the word out. He requested the City's assistance in getting the word out to the public to eliminate standing water noting he would leave brochures for the public in City Hall. Mayor McPartlan said we can put out notices on the government access channel. Ms. Coy suggested he could do a video of his presentation for airing on COS -TV as a PSA. Mr. Hill said it is incredibly important to get the word out and asked how the newsletter was progressing. The City Manager said it is in the budget for next year and is planned to be mailed to every household twice a year. 2 Regular City Council Meeting July 23, 2014 Page Three E. Brief Announcements Ms. Coy announced the Shop with a Cop fundraiser Christmas in July with activities and food on Sunday, July 27'' from 4 pm to 8 pm in Riverview Park, explaining that in December Sebastian Police and other law enforcement agencies take kids shopping for the holidays, and last year took over 100. 7. CONSENT AGENDA A!! items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. !f a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 9, 2014 Regular Meeting 14.129 B. Approve Bid Waiver and Piggy Back Collier County Contract to Authorize Shenandoah Construction to Slip Line the Martin Avenue Pipe in the Amount of $64,895 (Public Works Transmittal, Estimate, Collier County Contract) 14.130 C. Approve Bid Award to Anant Technologies, Inc. to Replace 2000 Gallon Diesel Fuel Tank and Pump in the Amount of $27,014 (Public Works Transmittal, Bid Tab, Vendor Response) 14.131 D. Yacht Club Use — Approve Alcoholic Beverage Use in City Facility — Birthday Party (Name on File) — August 9, 2014 from 3 pm to 7 pm (Parks Transmittal, Rental Permit Application, Receipt) 14.132 E. Community Center Use — Approve Alcoholic Beverage Use in City Facility — Birthday Party (Name on File) — August 30, 2014 from 5 pm to 9 pm (Parks Transmittal, Rental Permit Application, Receipt) 14.133 F. Yacht Club Use — Approve Alcoholic Beverage Use in City Facility — Wedding Reception (Name on File) — September 27, 2014 from 10 am to 2 pm (Parks Transmittal, Rental Permit Application, Receipt) Mr. Gillmor removed item B for discussion. MOTION by Mr. Hill and SECOND by Ms. Coy to approve items A, C, D, E and F. Roll Call: Ayes: McPartlan, Hill, Coy, Gillmor Nays: None Passed: 4 -0 (Adams Absent) Item B — Martin Avenue Sliplining Mr. Gillmor noted the piggyback Collier County contract with Shenandoah was up on May 14t�', so he called Collier County and they confirmed the contract is in force until August. Mr. Gillmor asked the City Engineer to explain the sliplining process and how long it will last. The City Engineer and Public Works Director explained the process which eliminates the need to dig to replace corrugated pipe, is 3/" fiberglass, poured in and cures in place and forms to the existing pipe and is extremely durable, is FDOT approved, and will last longer than most of us will be around according to the Public Works Director. They noted several city projects have been done this way and that FDOT used this method on US 1. 3 Regular City Council Meeting July 23, 2014 Page Four MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve item B. Roll Call: Ayes: Hill, Coy, Gillmor, McPartlan Nays: None Passed: 4 -0 (Adams Absent) 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda- procedures on back of agenda Russ Owen, Sebastian, thanked the City Manager who looked at his drainage issue, but said in light of the mosquito issue it needs to be sprayed. The City Manager said Mosquito Control is an independent special district and homeowners can contact them. The City Manager said he would get with the Clerk and AV staff to get that information out there. Ms. Coy asked if we could find out if they spray into swales and ditches in the back. Ben Hocker, Sebastian, said vehicles and vans are parking along IR Drive while taking kayaks out and grass is being destroyed, and people are parking right up to two pavilions in the park rather than parking in designated spaces, asked who had approved KIRB butt receptacles along the riverfront and who is benefitting with revenues from the advertisement space on them. Ms. Coy said she would like an answer to that and the City Manager said he would look into it. 12. NEW BUSINESS 14.134 A. Approve Appropriation of $12,000 for Proceed with Design Drawings, Surveying and Permitting Work for Certain Capital Protects (Administrative Services Transmittal, Capital Project Status Report) The City Manager said from time to time projects come up that haven't been budgeted for and we would like them to be first out of the box when the budget comes through, he had prepared this item for Council consideration and asked the Finance Director and City Engineer to assist in making a presentation. The Finance Director said the gist of this agenda item is approval is allocation for six projects in the amount of $21K each for a total of $12K in preparation for projects which may come forward in the next quarter amendment or in next year's budget. He then presented an update on 43 projects budgeted this fiscal year or carried forward from the previous year (see report attached). In closing, the Finance Director sought Council's approval for the items on the agenda to get started on these projects. He said there will be 22 projects coming forward in the next fiscal year, and some larger projects extend out over multiple years. 4 Regular City Council Meeting July 23, 2014 Page Five MOTION by Mr. Gillmor and SECOND by Mr. Hill to approve $12,000 for staff to proceed with the capital projects. Ben Hocker, Sebastian, said there were four layouts for Cavcorp and then Council decided not to go ahead with it, then said they must have a plan in place because staff is recommending funding in the amount of $175K, so how do we know the final result. He said the funding from last time was moved to the CRA. The City Manager said Mr. Hocker is correct in part, that staff is proposing a scaled down version of what Council saw last year for Cavcorp, for a total project amount of $175K, originally earmarked at $750K and then allocated to the Presidential Streets project. He said the funds allocated tonight will be used for a look see at a scaled down version, noting complaints he has received in regard to Cavcorp parking conditions, in an effort to make the lot functional. Roll Call: Ayes: Coy, Gillmore, McPartlan, Hill Nay: None Passed: 4 -0 (Adams Absent) 13. CITY ATTORNEY MATTERS The City Attorney reported he would be at the Municipal Attorney's Conference from Thursday through Saturday in Bonita Springs. 14. CITY MANAGER MATTERS The City Manager said the All Aboard Florida Field Diagnostics walk through took place on July 16`h and asked the City Engineer to give a brief update. The City Engineer gave a brief Power Point presentation on the survey (see attached). Following his presentation, Ms. Coy questioned why there would not be median islands on both sides of the crossings. The City Engineer said when the plan is at 90% it should come back to Council. The City Manager said he and the City Engineer had noticed landscaping deficiencies in the construction of the 512/1 -95 interchange and had engaged the Fellsmere Town Manager to join with them to get more robust landscaping from FDOT. The City Manager reported with regret the passing of long time City Golf Course employee of John Kellough. 15. CITY CLERK MATTERS - None 5 Regular City Council Meeting July 23, 2014 Page Six 16. CITY COUNCIL MATTERS A. Council Member Coy Ms. Coy thanked campaigners for not putting out signs prolifically and said that though our ordinance states that Code Enforcement has to call individuals and give them notice to remove signs, do we have the right to just pick up the signs if they are illegally placed. The City Attorney said we have to give reasonable notice, but we may be able to reduce the two days required and that he would look into it. B. Council Member Gillmor - None C. Mayor McPartlan - None D. Vice Mayor Hill - None E. Council Member Adams —Absent 17. Being no further business, Mayor McPartlan adjourned the meeting at 7:36 p.m. Appro777/�— t the August 73, 14 Re ular Council Meeting. By: �. Bob McPartlan, Mayor Attest: Sally A. Maio, M W' City Clerk 1301 OW LY HOME OF PELICAN ISLAND EMPLOYEE OF THE 1sT QUARTER 2014 ROBERT ROBINSON III MECHANIC PUBLIC WORKS DEPARTMENT FLEET MANAGEMENT DIVISION Rob became employed by the City of Sebastian in January. 2006. He was hired as a Maintenance Worker II and was promoted in April, 2007 to a Maintenance Worker III. Rob transferred to the Fleet Management Division V as a Mechanic on November 2011. Rob takes his job very seriously and takes great pride in his work product. He has great customer service skills and is always cooperative and positive. Rob is extremely dependable, reliable and always willing to do .whatever task requested of him to include; mechanical repairs, operating equipment, and supervisory of Fleet operation in the absence of the Fleet Manager. Rob is a Qualified Stormwater Management Inspector, and has completed NPDES Stormwater Training and Stormwater Regulations. He has completed independent study courses through the Emergency Management Institute and FEMA on National Incident Management System and Introduction to Incident Command System. Rob also holds certifications in FDOT -Signs and Marking Level I and II. Rob is and integral part of the City's daily operations, and his exemplary professionalism and commitment is truly an inspiration to others. His dedication to the City of Sebastian, coupled with his work ethics has earned him the Employee of the lsr Quarter. Therefore it is with great pleasure that we present this plaque to Rob in recognition of his achievements and dedication to the City of Sebastian. CITI' OF SEBASTIAN, FLORIDA CAPITAL PROJECT STATUS REPORT AS OF 06/30114 Project fear Funding Project Expenditures Percent Purchase • Funds Project Number Funded Description Source Budget To Date Expended : Orders Remaining , n ers Comments ... .Eauloment Purchases: _ . 1 A1322 FY 13 Schumann Park Playground RIF 25,000 18,397 ' 73.6 %. - 6,603. CM, LK Pour handicap ramp. 2 A 1411 FY 14 Nctworl: Improvement _ DST 2.50,000 141,686: , 56 0/4" 60,654 47,660 RM, DK Deployed in July. _ 3: A 1412 FY 14 Diesel Fuel Tank DST 35,000 2001 0.6'Ye GS, JC Bids received. 4 A1413 FY l4 Police Vehicles DST 229,500. 215.728 44.0% 12,273: 1,500 GC, MM 'Last ur mertt items ordered. - _L. _ . Je.9..•p_ 5 I A1414 FY 14 Stonmvater uipmeat _- __.... DST, SW - t - 135,881: 131,638 96.9% 2,378 ;r _ 1,865 GSiTW GS 6 AI415 ;FY 14 A'rportEqutpment _ FDOT,SW-_ _; 150,000 ; 63,955 42.6% 73,902 ! - 12,143 GS,JG Waiting delivery Tractor. _ 71New 1FY 14 12 Factor Authentication FDLE Equipment Reserve ; 40,000 - _ _ _ f _ RM. MM MIS is investigating prices. - -- _ ;Proieds Belae A ixely ManasM• _ _ _ - l _ B�CI 125 FY I i IRrverview Park Nation Founlairts RIF __ 35 000 11,462 45.6% - ! 13 538 CM, LK Bingnew fountains &irrigation work. - - -- - -- - - ....--- ._,..._ - _..__... 901132 FY 11 f Gateway Enhancement. _..... _ _ CRA 25.000 5,321 21,3% 17,550 2 129 t LK, JC -- 10IA1222 ; FY 12 Blueway S�gnage -. _ RIF - _ _ _.._. FY 12 Presidential Streets DEP DST CRA 99t 655 118 1 i5 l t.9% 831 133 42 407 FVi/ JC DK Con cacti n 12;A1320 •FY 13 Fish House Improvements FIND, DST, Donations 497,930 ' IO,St6 2.1% 46,084 441,250 FW, JG, DK lGrant awarded working on design 131AI351 TY 13 Main Street Access Road FAA, FDOT, DST 1 641 163 I 156,422 9.5% 1,234,415 250,326 FW, CW, DK Co truction bid awarded. 14 tJa FY CR _ 0 00 0.% 14 A y ront Stormwater Plan ! t•'W, JC _ _.. •..._ _ ......_- �_ -__ 15 n/a FY 14 lCommunity Center Needs Analysis RIF I 10,0001 _._ _ 0.0% 50,OW CM, LK -_ Seeking com�etitive quotes. -_- 16CA1422 FY 14 Tennis Wall R!F ! 50 000 i - 0.0% _� 50,000 CM, JC Location and specifications bein�evatuated. r,-._. _ - -- 17 A 1433 FY 14 Street Re vin LOGE ; 75 000 i - 0.0% - 75,000 LK, JC En it Drive __.. __ . _. _._.. _.. - - -- - - - -- -- -- -F- -- - -- 18 A 1434 FY 14 Tulip Drive - _ _ _ DEP. DST ! 381,000 i� _16,100 ; 4.6 %! 28,480: _ 306,420 FW, IC, DK Waittng for Grant award - working on design. _ -_.... _.__._.. - -._ - - --_._ .-- - 191A1451 FY 14 _!Airport Hangar FDOT, DST $75.000. 6,268 f 0.7°1 166,580. _ 702.152 FW, CW, DK ID iscussion und�withpotenttal tenant 20 A1461 Fti 4 1Quaner Round __- -_ _- DST.____ 4.- _.500000 i._ 945,862 1 _ 69.2% _ 36,129 ' 118,009 LK,TW Under construction. _ 21 A1462 FY 14 Pi _Sit lima -DST -! -' 80,000 _ - -0.0%' 3,377M- -- __- _ 76,623 JC, LK Combining with Presidential Streets projet t. 22 A 1435 FY 14 ;Pedestrian Bridge - Hardee DST 14,000 6,700 47.9°A 6,700 j 600 JC Transfer made from Sidewalk Construction Fund 23 n/a FY 14 iSddewalk Repairs _- LOOT _ 25,Q0 I , 0.0% 25,000 JC, LK _ As needed maintenance. 24 n/a FY 14 ;_Road Striping _ - _ - _ LOGT - _ 10,000 ' - 0.0% 10,000 1CLLK _.- As needed_ maintenance. 25 a/a FY 14 Indian River Light Poles LOGT 1 5,000 - 0.0% = 50,-09 1C, I.K 1-Ag As needed maintenance _ - Indian - - - _.. _.. _ ... -_.._ _ _ _ A 28 n/a FY 14 IParkingby Fisherman Landing-_ _ ! Parking In Lieu Of 25X000 ! 750 3.0% _ 1 24,250 FW, JC roved by City Council 6/11/14. 271n/a FY 14 Golf Course NettiS GC Capital 50,126' 156 0.3% 49,970 GG :installed. 281New FY 14 -Golf Course Restrooms _ DST 80,000 . ; 0.0% - 80,000 1GG )Needs approval by City Council. _ 29 {New tFY 14 :Garage Roof _ EquipmentResewe j 10,000 ? - i _ 0�04'ei - 10,00_0_ IGS,JC !Obtaining quotes. 30! WA FY 14 Atl Aboard Florida Coatta eg Rey _ General Resewes Needs approval by Qty CouncN. -- - - - -- - ---r- - - - -- : - -... - -- - _ J-- F 09 Schuan Park Improvements . . . . 248,19) 24,191 100.0% C leted.CO92t ._. - _ 'Cl 123 FY 11 'Bark Park Amenties _- _ j _ RIF 71,9121 71,812 100.0% - - BG, LK #Completed. 01601 FY I I Stormwater Mager Plan i DST 58,000 , 58,000 100.0% �1 -- - L JC - 'Completed. -_ -�__ -_ A1223 FY 12 Bleacher Shields _ _ _! RIF. _- _2,804 �•_- - 2,804 ~100.0% • I- - CM, LK Reb�eted Coi201S -16. IA 1234 FY 12 Davis Street Sewer DST -_ 5,463: 5,463 100.03G _ _- - No indication that County pursue. W311 FY 13 :Old City Hall Windows _ DST _- I_ Rebudgctod for 2015 -16 with intro . ..__ -_. . A1325 FY 13 'Community Center Playground ._ _.. _ ..:.. RIF _ 23,400 _ 23,400 100.0%_ _ - CM, LK _Completed - -- A 1330 :FY 13 ' Barber Street Bride us DST 72.03 7 0321- 100.0%; - ....... - - -- 6 _.. -- 1. �- - _.. - ! - -- LK, JC -- Cor feted A1423 IF 14 BattingCegelDugouts _._. _RIF - 13,845 • 13_845 { -- 100.0%: - CM,LK_- Completed ^ - -- 'A 1421 ' FY 14 !Mooring Fields _ RIF - _ _� - 100.0%1 - ;Not considered feasible at this time. A 1431 F:FY 14 Barber Street Realignment - _ Not considered feasible at this time._ - A 1432 ! FY 14 Sidewalk Construction -DST 19,275 19,275 100.0% _ _ - _ - LK, JC__ ' Rebu_dgetcd for 2015 -16 at $501( per�ear_ _ rt/a (FY 14 GotfCart Purchase ! Golf Course i 333,4501 333,450 100.0% - ! -I KK,GG Completed. 50 IV :1 It* 171 we 1 R , i�� G Gryry C. r ,r , (D "t r"h � Z IA IA. r+ O r :3 O (A rD O n � rD < -0 _. S tA rit M �• to Ma 910 Ml m W SU M t � r* -O O CIJ n (D (D "z _ CU rt LA 1' / `1i-�S r•., l rte`'' , . le'. ,�� :; �- -age. �'' -)itL•'��'� , r . r✓ � _! 4:...' � t.... .:�* IS �53, "� ++ i ",.,,may y � Y''�''.w ~ � ��+ •.��»s? 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O INS • CD r (b • 0 • 77 (n 0 o • • 3 CD • o CD cm CD cz • I-- : Z Uzi CL Z t°f °rG /s n v m cr 0 0 0 O co O `-F O � n `C O S � �0 rIF � O r O � O O n � S 1 n O � � � n � n Ln LA n � � `O n � � � n � n 0--mu- n Ln � O � O � � �p r0 SJ O rD LA :3 c r-F O O t r j p 1 r rrx 3 r• •�"3` .. �ft� �`�' _°� ,yl �, per_'. .' i1 �l`�tx _ �� '� - r -ter. � � � !• � '` •.. t h � ' � � � is �vr� �. � �r '�5;;, • , a � � "° ` t. .I, � _! � . + S� 4 � _'rte R � ° a •�+� _ �'{ z � t � �' E F S� - Nil ..:= ti ^s - �Y E ..... ; r� 'fir � J 13. a- rr�.3yfi� { 3 Attendance on July 16, 2014 • FRA, Frank Frey • FEC, MOT and AAF • Two design consultants — HNTB and CDM Smith • I RC Staff • City of Sebastian Ma SEAT --" HOME OF PELKAN ISLAND 1 Barber Street Crossing • Second track on westside • Entrance and Exit Gates • 100 ft median westside • Street widening for median • New sidewalks MCF SEBAST HOME OF PELICAN ISLAND Schumann Dr Crossing • Second track on westside • Entrance and Exit gates • 100 ft median island westside • Street widening for median • New sidewalks Ma SEBAST HOME OF PELICAN ISLAND 2 Main Street Crossing • Second track on westside • Move existing track 2 ft to east • Entrance and exit gates • 100 ft median island eastside • City sidewalks on both sides OWF gEBAST" HOME OF PEUUN ISLAND Summary • Completed field diagnostic • City noted new sidewalk projects at all crossings • AAF requested copies of sidewalk plans, Averyway site plans and traffic counts. • Draft 30% plans of crossings provided. • Per field review, 90% plans in 2 months • Each agency will have opportunity to provide comments on 30% and 90% • Tentative release of the EIS is now Fall 2014 3