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Home My WebLink About2014 Approve Schulke Scope & Fees Supplement Fish House Engineeringcn ,, SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: 13 August 2014 Agenda Item Title: Engineering services Schulke Bittle & Stoddard (Schulke) Recommendation: Approve work scope & fees for supplemental engineering from Schulke for $12,500 on Fish House Refurbishment at the Sebastian Working Waterfront. Background: On 26 February 2014, Council approved a contract with Schulke for engineering services on the Fish House project with a fee of $54,500. Presently, the project requires additional engineering to the preliminary plans per comments received from Florida Department of Environmental Protection (FDEP) as well as some changes needed for the Fisherman's handing museum site work. In addition, permitting with the US Army Corp is required for this project which was not part of the original scope of work. If Agenda Item Reguires Expenditure of Funds- Add-on Cost: $12,500 Total Cost: $54,500 +$12,500 = $67,000 Amount Budgeted in Current FY: $482,350 If Cost Requires Appropriation: nla Amount of Appropriation Required: nla Fund to Be Utilized for Appropriation: Fish House Pr je t: D T & F.I.N.D. grant Administrative Services Department Review: - Attachments: Schulke Work Scope and Fee schedule City Manager Authoriz tiom K Date: 06 August 2014 JOSEPH W. SCHULKE, P.E. JODAR B. BITTLE, P.E. WILLIAM P. STODDARD. Ph.D., RE July 11, 2014 SCHULKE, BITTLE & STODDARD, L.L.C. CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING Frank Watanabe, P.E. Community Development Director /City Engineer City of Sebastian 1225 Main Street Sebastian, FL 32958 Re: Fisherman's Landing Dear Mr. Watanabe: Please accept this as my formal request for an approval of Amendment No. I to Work Authorization No. 01 between the City of Sebastian and Schulke, Bittle & Stoddard, LLC. The amendment is necessary to provide additional services as requested by the City for the Fisherman's Landing project, including: Site Plan 1 Uplands development area: • Provide design of sign - provide location on site plan, and structural design of the sign - which will identify the project as a recipient of state grant funds - via the Stan Mayfield Working Waterfront ". • Provide grade level "board walk" from the restaurant to the proposed north access pier, and several benches and an info kiosk or display area. Fisherman's Landing marina: • Relocate the Aquaculture area from the west side of the fish house to the south side of the southern pier. • Revise submerged land lease area to include the new aquaculture area. • Prepare ERP permit applications to FDEP and ACOE for the relocation of aquaculture site. • Prepare Biologists assessment and seagrass survey of the marina basin and new aquaculture area. • Survey - additional bathymetric survey of aquaculture area. Contract administration: • Provide assistance to the city engineer - preparation of bid docs. (see attached example table of contents). The Bid docs are anticipated to be as follows: o Division 0 - (Front end docs) - Bidding requirements, contract form and requirements - prepared by city. SBS will review and offer recommended changes Division 1 -- "General Requirements" - prepared by SBS - to be added to City's front end - prepared In letter size format o Division 2 -16 - Construction specifications - prepared by SBS - due to simple nature of this project, specifications anticipated to be provided on plan sheets (not letter size format) 1717 INDIAN RIVER BLVD., SUITE 201 -, VERO BEACH, FLORIDA 32960 TEL 772 / 770-9622 FAX 772 / 770 -9496 EMAIL infoOsbsengineersxom Page Z of Z Attached please find a revised Exhibit B — Fees, which includes the original contract amount, additional fees, and total fees. I have also attached a sample Bid docs table of contents for your information. Please do not hesitate to contact me should you have any questions. Sincerely JosepVW %S&Mulke. P.E. cc: Joe Griffin Cynthia Watson, Environmental Specialist 4! EN RE ?RCi A,t,.H APE 4NG GARDEN S 10 TABLE OF CON ENTS Division 0 Bidding Requirements and Contract Requirements and Forms 00010 Invitation to Bid 00020 Advertisement for Bid 00100 Instruction to Bidders 013300 1. Definition of Terms 015000 2. Questions; Addenda 017700 3. Bend RequiFernente_ 4. Preparation of Bids 017839 5. Qualifications of Bidders Division 2 6. Submittal, Receipt, and Opening of Bids Division 3 7. Consideration of Bids and Award of Contract Division 4 8. Acceptance of Offer Division 5 9. TFeF161 , Safety (if appli-al-ble), 10. Conflict of Interest Division 6 11. Insurance 12. Permits and Licenses D hli [Rt't. 0-411 ,1,3, 14. Public Disclosure Statements 00300 Bid Form 00401 List of Subcontractors 00420 Bidder Questionnaire A101 (Pgs. 1 -10) Standard Form of Agreement Between Owner and Contractor A202 (Pgs. 1 -42) General Conditions of the Contract for Construction Division 1 General Requirements 011000 Summary of Work 012600 Contract Modification Procedures 012900 Payment Procedures 013300 Submittal Procedures 015000 Temporary Facilities and Controls 017700 CioseoutProcedures 017839 Project Record Documents Division 2 Site Construction (See Civil drawings and Landscape Architect's drawings) Division 3 Concrete (See Civil, Structural, Architectural, and Landscape Architect's drawings) Division 4 Masonry (See Architectural and Structural drawings) Division 5 Metals (See Architectural, Structural and Landscape Architect's drawings) Division 6 Wood and Plastics (See Architectural and Landscape Architect's drawings) Division 7 Thermal and Moisture Protection (See Architectural drawings) Division 8 Doors and Windows (See Architectural drawings) Division 9 Finishes (See Architectural and Landscape Architect's drawings) Division 10 Specialties (See Architectural and Landscape Architect's drawings) Division 11 Equipment (See Architectural and Landscape Architect's drawings) Division 12 Furnishings (See Architectural and Landscape Architect's drawings) Division 13 Special Construction (See Architectural and Landscape Architect's drawings) Division 14 Conveying Systems - N.A. Division 15 Mechanical (See Architectural drawings) Division 16 Electrical (See Architectural drawings) SEBASTIAN WORKING WATERFRONT EXHIBIT 'B' — FEES Original Amendment New Contract No.1 Amount 1.0 Preliminary Engineering: N/A N/A NIA 2.0/3.0 Final Design and Permitting: A. Project management / coordination $ 4,500.00 $ 1,000.00 $ 5,500.00 B. Architectural design $16,500.00 $ 1,000.00 $17,500.00 C. Civil engineering e Upland site Plan: $ 3,500.00 $ 500.00 $ 4,000.00 c Over water permitting / wetlands: $ 5,500.00 $ 2,500.00 $ 8,000.00 D. Environmental consultation (if needed): $ 4,500.00 $ 2,000.00 $ 6,500.00 E, Survey: $ 4,500.00 $ 1,000.00 $ 5,500.00 4.0 Contract Administration & Inspections: _ A. Assistance during contract procurement $ 4,500.00 - - - - -- $ 4,500.00 A -1. Assistance with Bid Doc preparation N/A $ 2,000.00 $ 2,000.00 B. Inspections, assistance with contract administration $ 4,500.00 $ 1,000.00 $ 5,500.00 Total Professional Fees: $48,000.00 $11,000.00 $59,000.00 Reimbursables: $ 6,500.00 $ 1,500.00 $ 8,000.00 Total. $54,500.00 $12,500.00 $67,000.00