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Home My WebLink About2006 - ExtensionFlorida Department of Transportation JEB BUSH OFFICE OF MODAL DEVELOPMENT GOVrRNOR 3400 West Commercial Boulevard Fort Lauderdale, FL 33309 -3421 Phone: (954) 777 -4490 Fax: (954) 677 -7892 June 27, 2006 Mr. Jason Milewski Airport Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Milewski: Subject: Fin. Proj. No.: 412399 -1 -9401 Description: Construct Fuel Farm DENVER J. STUTLER, JR. SECRETARY Enclosed are two (2) fully executed Supplemental Joint Participation Agreements for the subject project. Please keep this office advised of the progress on this project as required by the JPA. In accordance with Paragraph 18.00, as amended, the expiration date of the agreement is October 31, 2006. At expiration, any unused funds will be unencumbered and the contract will be canceled. In addition, paragraph 18.10 requires final invoicing within 120 days after the contract expiration date. Should you have any questions regarding this Agreement, please call (954) 777 - 4499.. Sincerely, Lauren A. Rand Multimodal Coordinator Office of Modal Development cc: Nancy Ziegler, District Modal Development Administrator Larry Merritt, Multimodal Programs Manager Rebecca R. Mainardi, Aviation & Rail Section Leader File RECEIVED JJL 2 06 OMDSEBASTLkN www.dot.state.fl.us OFFICE OF MODAL DEVELOPMENT MUNICIPAL AIRPORT -off -io Florida Department of Transportation ('11ARI.1E CRUST OFFICI: OF MODAL DEVELOPMENT ST @P1IANIE C. KOPEI,01'S )S (:01 ERNOR 3400 West Con nacial Boulevard irC'RETAR1 Furl Lauderdale. Florida 33309- ?421 Telephone: (954)777 -149 I F'a\: f954)677-7R1)2 June 12, 2007 Mr. Joe Griffin Airport Director City of Sebastian 202 Airport Drive East Sebastian, FL 32958 Dear Mr. Griffin: SUBJECT: JPA Time Extension Enclosed is an executed Joint Participation Agreement time extension for the following project: Fin. Proj. No_ Descrsption 412399- 1 -94 -01 Construct Fuel Farm Expiration 8/30/2007 If any additional information is required, please feel free to call me at {407} 617 -8087. Sincerely, Daniel T. Afghani District 4 Aviation Consultant Office of Modal Development cc: Nancy Ziegler, Modal Development Administrator Rebecca R. Mainardi, Aviation & Rail Section Leader File wn w .dot.statc.11.us i RECEIVED SEBASTIAN MUMCIPAL AIRPORT Florida Department of Transportation 011. \RLIE CRrsr 01=17101: 01: MODAL Dl:V I-OPH-'NT STEPHANIE C. KOPELOV808 GOVERNOR 3-100 West Conunercial l3oul�:ilard SECRETARY Fort Lauderdale, Florida 33309 -3421 Telephone: (954)777-- 14901,av (95.41677 -7892 MEMORANDUM DATE: May 23, 2007 TO: Joe Griffin Airport Director Sebastian Municipal Airport FROM: Rebecca Mainardi Aviation & Rail Section Leader Office of Modal Development SUBJECT: EXTENSION OF TIME - Joint Participation Agreement Fin. Proj. No.: 412399- 1 -94 -01 Contract No.: ANU33 The time allotted for the completion of services on subject agreement dated January 1. 2005 and any supp[ementals thereto will expire on May 31, 2007 . Project Description: Construct Fuel Farm In accordance with Section 18.00 of the Joint Participation Agreement, you may request a time extension. For your convenience, you may complete, sign, date, and return this form to me. It is requested that the Joint Participation Agreement for the project be extended until -90 4 ,1y 0 ,% for the following reason(s): (Use attachment if necessary) [= Lrq % t-' e' J, IIA,'s rX L,f/ t. cr✓ [!/.1 c'c1 xa- /) dc.2; Ii'1ZL"`�- 4'l' ee/,. 7;2,-)41 ! f ` ` < tZ "P -4C l�, �7 / g % l Agency: City of Sebastian APPROVED: District Project Manager APPROVED: 0 Q-0-A Director Tr sportati n DevelopmenV District 4 nnAV .dot.state.fl.us Date: Title: Date: -a7 Date: ` �( --b`? Florida Department of 'transportation JEB BUSH OFFICE OF MODAL DEVELOPMENT GOVERNOR 3400 West Commercial Boulevard Fort Lauderdale, FL 33309 -3421 Phone: (954) 777 -4490 Fax: (954) 677 -7892 June 27, 2006 Mr. Jason Milewski Airport Manager City of Sebastian 1225 Main Street Sebastian, FL 32958 Dear Mr. Milewski: Subject: Fin. Proj. No.: 412399- 1 -94 -01 Description: Construct Fuel Farm DENVER J. STUTLER, JR. SECRETARY Enclosed are two (2) fully executed Supplemental Joint Participation Agreements for the subject project. Please keep this office advised of the progress on this project as required by the JPA. In accordance with Paragraph 18.00, as amended, the expiration date of the agreement is October 31, 2006. At expiration, any unused funds will be unencumbered and the contract will be canceled. In addition, paragraph 18.10 requires final invoicing within 120 days after the contract expiration date. Should you have any questions regarding this Agreement, please call (954) 777 -4499. Sincerely, Lauren A. Rand Multimodal Coordinator Office of Modal Development cc: Nancy Ziegler, District Modal Development Administrator Larry Merritt, Multirrmodal Programs Manager Rebecca R. Mainardi, Aviation & Rail Section Leader File RECEIVED Li,i 6�6 www.dot.staw.fl.us �+} }�, I I OMD SEBASTUN Y ww.dot.s �aw.fl.us OFFICE OF NODAL DEVELOPMENT mMCIPAL AIRPORT STATE OF FLORfOA DEPARTMENT OF TRANSPORTATION 725430.07 PUBLIC TRANSPORTATION PUBLICTRANSPORTAPON SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 071M Number 1 Pool 4f s Financial Project No.: Fund: DS FLAIR Approp.: 088719 41239919401 537 FLAIR Obj.: 750004 (Jem- segment- phas&4NLenee) Function: Org. Code: 55042010428 Contract No.: ANU33 Federal No.: Vendor No.: VF596000427008 Catalog of Federal Domestic Assistance Number. Catalog of State Financial Assistance Number: 55004 THIS AGREEMENT, made and entered Into this day of JUN 2 6 @06 by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and City of Sebastian hereinafter referred to as Agency. WITNESSETH; WHEREAS, the Department and the Agency heretofore on the 4th day of January 2005 entered Into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate In all eligible items for this project as outlined in Attachment "A" for a total Department Share of $260,000.00 NOW, THEREFORE THIS INDENTURE= WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement Is to be amended and supplemented as follows; 1.00 Project Description: The project description is amended N/A I I 725.03007 PUBLIC TRANSPORTATK)N 07M Paos 2 of 5 2,00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 125,000,00 bringing the revised total cost of the project to $ 325,000.00 Paragraph 4.00 of said Agreement is increased by $ 100,000.00 bringing the Department's revised total cost of the project to $ 260,000.00 3.00 Amended Exhibits: Exhibit(s) B of said Agreement is amended by Attachment "A ". 4.00 Contract Time: Paragraph 18.00 of said Agreement Not Applicable 725-,a3"7 PU BLC TRA45PCR'iAT1 DN 47M Pace 3 cf 5 Financial Project No, 41239919401 Contract No. ANU33 Agreement Date 21-IN I Except as hereby modified, amended or changed, all other terms of said Agreement dated ,January 4th, 2005 and any subm quent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. AGENCY City of Sebastian AGENCYNAME Al Dinner f;TbZoiI See atta ed Encumbrance Form ffordate of Fun pproval by Comptroller / l f (PRINTED OR TYPED) LEGAL rEW DEPARTMENT of RTBGN SIGNATURE DEPARTMENT OF TRANSPO A City Manager TITLE ATTEST: i Sally A. M io, MMC - City Clerk Approved as to form and legality for ref' nce by the City of Sebastian only: T P (� S � . Rich Stringer, City ttorney Director of Transportation Development TITLE 725 -030-07 PUBLIC TRANSPORTATION 07N2 Pape 4 M 5 Financial Project No. 41239919401 Contract No. ANU33 Agreement Date UUN 2 inn; ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Funds added due to increases in construction costs and design changes. I. Project Cost: As Approved As Amended Net Change $200,000.00 $325,000.00 $125,000.00 Total Project Cost $200,000.00 $325,000.00 $125,000.00 I. Fund Participation: As Approved As Amended Net Change Department: $160,000.00 $260,000,00 $100,000.00 Agency: $40,000.00 $65,000.00 $25,000.00 Other: $0.00 Total Project Cost $200,000,00 $325,000.00 $125,000.00 Comments: CITY OF SEBASTIAN AGENDA TRANSMITTAL Subject: Agenda No. , "'s , y Supplemental Funding for Aviation Fuel Farm and Corporate Park Drive Department Origin: Airert- I Department Head: Finance Director: App mittal by: City Attorney: City Clerk: anager Date Sub mitted: 6 -6 -06 For Agenda of: 6-14-06 Exhibits: (4) — Supplemental Joint Participation Agreements from FDOT, Resolutions R- 06 -10, R- 06-11 EXPENDITURE AMOUNT APPROPRIATION FUNDING SOURCE: REQUIRED: BUDGETED: REQUIRED: Airport Enterprise $ n/a $ n/a $ n/a Fund SUMMARY In accordance with our Joint Automated Capital Improvement Program (JACIP) through the Florida Department of Transportation (FDOT), airport and FDOT staff have been working together to address recent funding issues relating to two specific projects underway at Sebastian Municipal Airport. These projects include the aviation fuel farm, whereby Council has authorized staff to solicit bids to install a city -run aviation fuel facility; and the construction of Corporate Park Drive, which will become the main access road into what is now the north infield area. Our goal was to solve the issues relating to these projects without requesting to expend an added single dollar from the City of Sebastian and /or the Airport Enterprise Fund. Through some creative discussions with FDOT, we decided that we could transfer funds from a future, budgeted project that isn't absolutely necessary to these two, current projects. To clarify, we had funding ($250,000) in place to purchase additional land, in the event it was necessary. At the present time, staff sees no need for the airport to purchase any adjacent land. Therefore, we intend to reallocate that budgeted money to these other projects. It's important to note that this action results in absolutely no additional cost to the City and/or the Airport. In short, we are recommending reallocating this $250,000, to supplement the Fuel Facility ($125,000) and the construction of Corporate Park Drive ($125,000). W'e'll first address Lhe issues relating to the aviation fuel facility. As you're aware, staff issued a formal Request for Proposals (RFP) for a company to install and activate an aviation fuel tank at the airport. Thou: h we had several potential vendors attend the pre -bid meeting, not a single copmany bid on she +roject. Through some value - engineering and some other project deletions, we subseauently re -bid the work and received one bid. As suspected (as has been very typical with consu-u.-iion projects in Florida, post - hurricanes), the bid was higher than the budgeted amount. Essentially. we needed an additional $125,000 to install the tank. In addition, we had to delete the wash rack from the project, as that would have required even more money to construct. By reallocating the above - listed funds, this project can be accomplished without any added money from the CiB- or the Airport Enterprise Fund. For Corporate Park Drive, geotechnical borings indicated a much higher water table than expected. Basically, this means that the scope of this project needs to be expanded to include some significant drainage improvements, directly relating to the size of the retention pond needed. Though this project is still in the planning and design phase, it is apparent that the extensive drainage work necessary will increase the construction budget. As with the fuel tanks, staff began seeking ways to meet this anticipated expense without expending any further funds from the City, by reallocating funds as listed above. To summarize, staff is requesting to cancel the project entitled "Acquire Land" for $250,000 and reallocate those funds to the projects entitled "Construct Fuel Farm" ($125,000) and "Construct Access Road" ($125,000). As mentioned, this recommendation results in no added cost to the City and/or the Airport. Additionally, it is important to note that this recommendation does not include any expenditure requests. This is simply to accept the Supplemental Grant Agreements from FDQT. Recommendations regarding the expenditure of these funds will come before you in the future for your consideration. RECOMMENDATION Move to approve Resolutions R -06 -10 and R -06 -11 authorizing staff to execute Supplemental Joint Participation Agreements entitled "Install Aviation Fuel Farm" and "Construct Access Road" for $125,000 each. STATE OF FLOWDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number 1 725430 -07 PUBLIC TRANSPORTA71ON 07102 Papa 1 of 5 Financial Project No.: Fund: DS FLAIR Approp.: 086719 41239919401 637 FLAIR Obj.: 750004 (item - segment- phase - sequence) Function: Org. Code: 55042010428 Contract No.: ANU33 Federal No.: Vendor No.: VF596000427008 Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55004 THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and City of Sebastian hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 4th day of January 2005 entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $260,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended N/A 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased by $ 126,000.00 bringing the revised total cost of the project to $ 325,000.00 Paragraph 4.00 of said Agreement is increased by $ 100,000.00 bringing the Department's revised total cost of the project to $ 260,000.00 3.00 Amended Exhibits: Exhibit(s) B 4.00 Contract Time: Paragraph 18.00 of said Agreement Not Applicable 725 -OW -07 PU9LIC TRANSPORTA70N 07102 Page 2 of 5 of said Agreement is amended by Attachment "A ". 7254mol PUBLIC, TRANSPORTATION 071172 Page 3 of b Financial Project No. 412399194011 Contract No. ANU33 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated January 4th, 2005 and any subsequent supplements shall remain In full force and effect. IN WITNESS WHEREOF, the parites hereto have caused these presents to be executed, the day and year first above written. AGENCY City of Sebastian AGENCY NAME Al Minner S TORY (PRINTED OR T(PED) SIGNATURE City Manager TITLE ATTEST: Sally A. MVio, MMC - City Clerk Approved as to form and legality for reliance by the City of Sebastian only: t Rich Stringer, City ttorney FDOT See attached Encumbrance Form for date of Funding Approval by Comptroller LEGAL REVIEW DEPARTMENT OF TRANSPORTATION DEPARTMENT OF TRANSPORTATION Director of Transportation Development TITLE Financial Project No. Contract No. ANU33 Agreement Date ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 725 - 030 -o7 PUBLIC TRANSPORTATION (77M Pape 4 of 5 41239919401 This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and City of Sebastian dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Funds added due to increases in construction costs and design changes. I. Project Cost: As Approved As Amended Net Change $200,000.00 $325,000.00 $125,000.00 Total Project Cost $200,000.00 $325,000.00 $125,000.00 I. Fund Participation: As Approved As Amended Net Change Department: $160,000.00 $250,000.00 $100,000.00 Agency: $40,000.00 $65,000.00 $25,000.00 Other: $0.00 Total Project Cost $200,000.00 $325,000.00 $125,000.00 Comments,