HomeMy WebLinkAbout08262014BACAgendaCITIZENS BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. TUESDAY — AUGUST 26, 2014
CITY HALL
1225 MAIN STREET
SEBASTIAN, FLORIDA
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes:
a. Meeting of August 4, 2014
5. Review of the Third Quarter Financial Report for FY 2014 by Ken Killgore, Finance
Director and Approval to Submit it to the City Council
6. Committee Discussion of Millage and Budget Recommendations Made to City Council
and Consideration of Possible Changes
7. Public Input
8. Adjourn
Agenda Attachments:
Minutes for Meeting of August 4, 2014
City Council Agenda Item on Third Quarter Financial Report for FY 2014
PUBLIC INPUT FOLLOWS THE SAME PROCEDURES FOR PUBLIC INPUT AS THE CITY COUNCIL, WHICH IS IN
ACCORDANCE WITH RESOLUTION R- 09 -45.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL
IS TO BE HEARS. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589 -5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
CITIZENS BUDGET REVIEW ADVISORY BOARD
MINUTES
6:00 PM MONDAY — AUGUST 4. 2014
1225 MAIN STREET
SEBASTIAN, FLORIDA
Chairman Herlihy called the Citizens Budget Review Advisory Board to order at
6:00 p.m.
2. The Pledge of Allegiance was recited.
3. Roll call:
Ed Herlihy
Dionna Farmer
Bill Flaherty
Bruce Hoffman
Christine Vicars
Absent:
Gary O'Hara (excused)
Tim Slaven
Also present:
Joe Griffin, City Manager
Ken Killgore, Finance Director
Frank Watanabe, Community Development Director
Debra Krueger, Administrative Services Director
Jeanette Williams, Recording Secretary
4. Approval of Minutes
a. Meeting of June 30, 2014
MOTION by Ms. Farmer with a SECOND by Mr. Hoffman to approve the minutes
passed with a voice vote of 5 -0.
5. Anticipated Budget Amounts for Employee Group Insurance and Workers
Compensation Premiums by Debbie Krueger, Administrative Services Director
Ms. Krueger reported the Gehring Group went out for RFP since the employee contracts
are set to expire. United Healthcare provided a 3% reduction compared to the current
premium with Florida Blue and as a result, the City will realize a savings of $128,264
savings to the general fund. She further reported that the property, casualty, liability,
and workers compensation will have an 18% increase due to the workers comp
experience rate issued depicting greater losses than premiums earned. The lower
health insurance premium is realized by fewer participating providers and a higher
amount of co -pay for out of network providers.
Citizens Budget Review Advisory Board
August 4, 2014
Page Two
The Finance Director reported the healthcare savings would provide $57,000 to the
general fund and he noted the PBA negotiations still need to be finalized. He asked if
the Board still wanted to recommend a millage increase at 3.8556 to raise $265,000 for
their recommended items or a lower amount subtracting the health care savings to make
$208,000 available for their items with a millage rate of 3.7904.
The Finance Director said the advertised rate is 3.8556 millage but it can be adjusted
until the end of September and the $57,000 could be used to supplement their identified
items that will be specified in the adopted budget schedules.
Discussion followed on suggesting an increase to the road resurfacing item, grant seed
money for baffle boxes, or the hiring of experts for All Aboard Florida. The Finance
Director cautioned them that the City Council seems to have some concern about having
an ongoing tax for something that might never happen.
Chairman Herlihy pointed out that the federal government is requiring All Aboard Florida
to install safe zones so the City would be responsible for installing quiet zones. The City
Engineer said safe zones will have the costs of four gates with a raised median; while a
quiet zone will require safety features and the City will also need additional liability
insurance. He advised that expert consultants could provide additional knowledge.
6:44 pm
MOTION by Mr. Hoffman with a SECOND by Chairman Herlihy to add the $57,000 to
the road improvement/repair project. The millage rate would remain at 3.8556 to cover
the four items passed with a voice vote of 5 -0.
Chairman Herlihy recapped the Board's recommendation:
$15, 000 for the COPS grant
$157, 000 for roads
$100, 000 for grants to obtain seven baffle boxes for the lagoon
$ 50, 000 for environmental impact experUconsultant
The Finance Director said the changes to the Capital Improvement Program included:
$200, 000 for the Tulip Drive reconstruction
$175,000 for the CAVCORP parking
He thanked the Board for their deliberations. Chairman Herlihy announced the next
meeting will be Tuesday, August 26, 2014.
6. Being no further business, Chairman Herlihy adjourned the Citizens Budget
Review Advisory Board at 6:51 p.m.
L0
Chairman Ed Herlihy Date
m t,
HOME OF PEUCAN ISI AND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: August 27, 2014
AGENDA ITEM TITLE: Resolution Accepting Quarterly Financial Report and Adopting
Necessary Amendments to the FY 2013 -2014 Annual Budget.
RECOMMENDATION: Move to approve Resolution R- 14 -16.
BACKGROUND:
Pursuant to City financial policies, budget reviews and any necessary adjustments are presented
to the City Council quarterly. A capital project status report, investment report and
accomplishments are also included.
In addition to adjustments that were under the City Manager's authority to approve, several
adjustments were approved by City Council during the quarter and a few are being submitted for
approval at this time. These adjustments are listed in Exhibit "A" attached to the Resolution.
The additional adjustments needing approval at this time are as follows:
• Allocate $20,000 of Riverfront CRA Funds in order to add shoreline rocks at
Fisherman's Landing, as recommended by City Engineer Frank Watanabe.
Allocate $80,000 of DST Funds for the expected cost of reconstruction for two
restrooms at the Golf Course.
Allocate $175,000 of DST Funds to address parking concerns on the CavCorp
property. City Engineer Frank Watanabe believes this will be sufficient funding to
adequately address the necessary improvements.
As the City Council will recall, approval was granted at the July 23`d meeting to allocate $2,000 to
each of these three projects, so that Staff could proceed with some preliminary work (drawings,
permit applications, etc.) on these items.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS:
Total Cost: $275,000
Amount Budgeted in Current FY: $2,000 on each of the three projects
Amount of Appropriation Required: $275,000
Fund to Be Utilized for Appropriation: Riverfront CRA and DST (Discretionary Sales Tax) Fund
Administrative Services Department Review: l
ATTACHMENTS: Resolution No. R -14 -16
Quarterly Financial Report for the Quarter Ended June 30, 2014
City Manager Authorization:
Date:
RESOLUTION NO. R -14 -16
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND
ENDING SEPTEMBER 30, 2014 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sebastian adopted Resolution No. R -13 -23 on September 25, 2013
approving the City's 2013 -14 budget, also referred to as the Annual Budget Resolution; and
WHEREAS, the City of Sebastian adopted Resolution R -14 -05 on March 12, 2014 amending said
Resolution; and
WHEREAS, the City of Sebastian adopted Resolution R -14 -09 on May 28, 2014 amending said
Resolution; and
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended June
30, 2014 indicated hat additional adjustments need approval by the City Council; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning
October 1, 2013 and ending September 30, 2014 be amended as necessary, a summary of such amendments
being attached hereto and more particularly identified as Exhibit "A ", the'revised appropriations, if any, are set
out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River
County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
was as follows:
Mayor Bob McPartlan
Vice -Mayor Jim Hill
Councilmember Andrea Coy
Councilmember Jerome Adams
Councilmember Richard Gillmor
and, upon being put to a vote, the vote
The Mayor thereupon declared this Resolution duly passed and adopted this 27`h day of August 2014.
ATTEST:
Sally A. Maio, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and content for
reliance by the City of Sebastian only:
Robert A. Ginsburg,
City Attorney
EXHIBIT "A" of RESOLUTION R -14 -16
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED JUNE 30, 2014
Amounts
Changes Authorized by City Manager:
Transfer within City Clerk budget for preparing walls in Council Chambers to hold TV monitors. $ 450
Adjustment within MIS Division budget to properly charge broadcast expenditures and $ 763
shortfalls in other accounts.
Adjustment within Stormwater Division budget to increase the % round maintenance account. $ 14,500
Adjustment within Cemetery Division budget to purchase a Stenner chemical pump.
$ 990
Transfer from MIS Division budget to the City Clerk budget of audio - visual employee costs.
$ 31,249
Adjustment to properly record the equipment traded -in with the purchase of a Backhoe.
$ 42,000
Adjustment to MIS Division budget to cover expected shortages in some accounts and to
$ 6,585
.move funds to the City Clerk in order to purchase, audio- visual equipment..
Transfers within the City Manager budget for shortages in some accounts.
$ 1,300
Transfers within Stormwater Division budget to allow more work on % round maintenance.
$ 10,000
Adjustment to close out balances in completed or deferred projects ( Stormwater Master Plan,
$ 82,000
City Hall Windows, Mooring Fields and Barber Street Realignment).
Transfers within Golf Course budget to allow purchase of ball washers, club cleaners and
$ 2,253
spike shoe cleaner.
Adjustment to close out balance in the Sidewalk Construction account that is not expected to
$ 80,725
be needed this fiscal year.
Adjustment to close out balances in the Bleacher Shields and Davis Street Sewer projects.
$ 200,000
Transfers within Roads Division budget to cover cost of repairs to the Cat Loader.
$ 1,780
Adjustment to close out balances not needed for the Batting Cage /Dugouts project.
$ 1,155
Adjustment to provide a part-time cashier in Administrative Services from savings by making
$ 7,204
the vacant full -time position in the City Clerk budget a part-time position.
Adjustment to provide funds for the Hardee Park Pedestrian Bridge project.
$ 14,000
Transfers within City Council budget to give WiFi Access to the Council during meetings.
$ 550
Page 1 of 2
Changes Approved by City Council:
Adjustment to use extra collections of electric utility taxes to fund an Environmental Specialist
position approved by City Council March 12, 2014.
Adjustment to use DST reserves to purchase a Video Retention Server needed for storing
video from the police car cameras approved by City Council May 14, 2014.
Adjustment to replace the golf course netting approved by City Council on May 28, 2014.
Adjustment to establish budget accounts for a project to construct parking on Indian River
Drive approved by the City Council on June 11, 2014.
Additional Changes Submitted for City Council Approval:
Adjustment to use Riverfront CRA Funds to add shoreline rocks at Fisherman's Landing
Adjustment to use DST Funds to reconstruct two restrooms at the Golf Course.
Adjustment to use DST Funds to address parking concern on CavCorp property.
$ 25,066
$ 11,961
$ 50,126
$ 25,000
20,000
80,000
$ 175,000
Page 2 of 2
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY
OVERVIEW
THE OVERALL STATUS AT THE END OF THE 3RD QUARTER APPEARS NORMAL FOR THIS POINT IN THE YEAR. GENERAL
FUND REVENUES, EXPENDITURES AND RESERVES ARE AS EXPECTED, GOLF COURSE OPERATING REVENUES ARE A
LITTLE LESS THAN LAST YEAR AT THIS TIME. REVENUES AND EXPENSES AT THE AIRPORT ARE ALSO LESS THAN LAST
YEAR AT THIS TIME, DUE TO GRANT ACTIVITY. BUILDING FUND REVENUES ARE SLIGHTLY DOWN AS COMPARED TO THE
3RD QUARTER OF LAST YEAR, MOSTLY BECAUSE BUSINESS TAX REVENUES WERE MOVED BACK TO GENERAL FUND.
GENERALFUND
The graph below and left compares General Fund Revenues. Expenditures and Total Cash Reserves at the end of the current quarter to the end of the
prior fiscal year. Calculated Reserves balances increased, as is normal with the receipt of property tax revenues, The graph below and right compares
the 3rd quarter of this year to the 3rd quarter of the prior 2 years. Revenues and amounts Expended are a bit higher Ihan prior years' second quarters.
12;000,000
90.0%
_
10,000,000
_
8A00,000
60.0%
- -,
5,000,000
4
6,000,000
30.0%
7-
4,000,000
—
2,000,000
D, 01f.
1,000,000
C"A w63e
a0a0
o
0
G
Revenues
Revenues Expended Reserves
F1300131
10,218,236
9,750,951
5,469,458
IM0120141 7,913,134 7,222001 6,160,230
6 000,000
90.0%
7,000,000
70.0%
6,000,000
60.0%
_
5,000,000
4
4,000,000
30.0%
7-
3,000,000
—
2,000,060
D, 01f.
1,000,000
C"A w63e
a0a0
o
0
G
Revenues
Ex mnded Reserves
461302012
7.275,339 7,110,665
5,267,130
IS613020131
7,687,129 7,001,751
5,687,549
1136130014l
7.913,134 74222 351
6,160,230
The graph below and left shows collections through the P quarter of the three main sources of General Fund Revenue and of those three as a total.
Those three sources and property tuxes are 72 %, of all budgeted revenue. About $210,000 more was received from those three sources in the first nine
months as compared to last year, primarily due to unusually high receipts from FP &L. The graph below and right shows the percentage of budgeted
expenditures by department at the end of the 3`d quarter. In total, all departments expended 70.3% of amounts Budgeted.
SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS
100.6%
90.0%
80.0%
70.0%
60.0%
40.0%
30.0%
20.6%
100%
D, 01f.
<`
1P &N SC0Ge fi e �
's t1S t�� �
As o' Q P o
C"A w63e
a0a0
o
G
Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections through the 3'd quarter of
the current year to the P quarter of last year and shows the current annual budget and staffs projection for Local Option Gas Taxes (LOGT),
Discretionary Sales Tax (DST) and Stormwater Fees. All projections are close to budget expectations. The graph below and right shows the totals
budgeted this year for capital projects, as compared to amounts spent through the end of the 3`d quarter. It rellects the large unexpended amounts for the
Presidential Streets, Fish House, Tulip Drive, plus the Airport's Main Street Access Road and Hanger projects.
Page 1 of 2
3,500,000 -
3,000,000
2,500,000
2,000,000
1,500,000
1.000,wo
506,900
k-
�-40 + *dd, 5 0# ..p
C# url 40 0 "op a49
0 0610 1#
CITY OF SEBASTIAN
QUARTERLY FINANCIAL REPORT
EXECUTIVE SUMMARY (CONTINUED)
DEBT SERVICE FUNDS AND LONG -TERM DEBT
The City's debt is accounted for in the two Debt Service Funds. They are the Discretionary Sales Tar Rank Note ($2,730,040 outstanding, maturing
4/01/17) and the Storinwater Revenue Bank Note ($2,982,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with
Bank Notes on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,896.000 outstanding, maturing 12101/22) and a Bank Loan
for Golf Course Equipment ($29073 outstanding, maturing 12/06/15) and for Golf Carts ($264.530 outstanding, maturing 14131/17). The City is in
compliance with covenants and repayment requirements on all these obligations.
GOLF COURSE
The graph below and left compares Golf Course Revenues. Expenses and Reserves at the end of the 3rd quarter this %car to the prior fiscal year. The
graph below and right compares Revenues, Expenses and Reserves for the 3`d quarter of the current year to the 3`d quarter of the prior two years. The
Golf Cart and Golf Equipment Bank Loans have been omitted from the Revenues and Expended totals. Reserves are net of liabilities ror the Bank
Loans and net of accrued leave and advance payment of fees (about $90,000).
1 500 0DO
1,300,000
1,100,000
9D0,000 !
700,000
500,000 _ -
300,000 f
1 DO,aDD
{100,W0) - -
(300,000j _ Revenues Ex ended Rescwes
913012013 1,340,946 1,310,793 (319,061)
61302014 1.271,985 1 1,182,132 (372,031)
1,400.000 i
547,169 x
x$669 {
{63,812)
500,070
-
52d,843 (
(b5,893t
400,ODO
1.200.000
✓ r
{66,158)
300,0DO
6D0,000
260,000
6D0,000
106,ODO
-
400.000
-
-
200,000
EXWnd m
Reserves
- -
0
-
-
{zoD,DD41
1400.0007
'--
-
Rvenues
Expended
Reserves
■0130/2012
1,263,995
1,035,025
110,0481
■EY30l2013
1,289,552
1,070,123
(214864)
OE130fZ014
1,271,985
1,182,132
1372,0311
AIRPORT
The graph below and left compares Airport Revenues, Expenses and Reserves at the end of the 3`4 quarter to the end of the prior fiscal year. The graph
below and right compares (lie 3`d quarter of the current year to the 3`d quarter of the prior two years. Reserves are net of liabilities for accrued leave
(about $58.000) but not long -term advances from other Funds, which currently amount to $752,511.
1 v6o,DDD
8(70,000 -
600,000 -
400,000
200,000 '
D
(200,000) -
Revenue.s nded Reserves
&'302613 794,496 809,024 {807618)
6'3012014 467,887 1 450,648 {66,159)
60A000
547,169 x
x$669 {
{63,812)
500,070
565,899 5
52d,843 (
(b5,893t
400,ODO
487,657 4
450,646 {
{66,158)
300,0DO
260,000
106,ODO
0
(100,070)
Revenues
EXWnd m
Reserves
a61�IN12 5
547,169 x
x$669 {
{63,812)
Is6'302D13, 5
565,899 5
52d,843 (
(b5,893t
vfi1302014 4
487,657 4
450,646 {
{66,158)
BUILDING
The graph below and left compares Building Department Revenues, Expenses and Reserves at the end of the 3`d quarter to the end of the prior fiscal
year. 'file graph below and right compares the 3`d quarter of the current year to the 3`d quarter of the prior two years. 3`d quarter Reserves are higher than
shown for the 3`d quarter l'or several years due to increased activity. Reserves are net of liabilities for accrued leave (about $99,440).
1,000,000
800,000
600,000 --
400,000 `
200.000 J
D `» _
t2Da,D6D) •-
Revenues Ex nded Reserves
9!3072013 716,960 423,100 775,254
6&302014 5t6,916 368,635 929;971
Page 2 of 2
1,000,000 ,/ -�
900,000
800, 000 f -
700,000 y/ -
600,000
500,000 °
400,0DO
300 DGD
200.000 + -
10D.D00 - -
i
7,525 297,988 746,950
06+302014 516,918 368,635 929,971
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/14
DISCRETIONARY SALES TAX
TAXES
MISC. REVENUE
FROM FUND BALANCES
DST FUND REVENUE
TRANSFERS OUT
TO FUND BALANCES
DST FUND EXPENDITURES
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
TRANSFERS IN
FROM FUND BALANCES
RRD REVENUE
OPERATING EXPENSES
GRANTS AND AIDS
TRANSFERS OUT
RRD EXPENDITURES
- 1,621,326.91 - 1,688,365.35 - 1,763,731.98 - 1,852,314.60 - 2,596,325.00 71.34%
- 2,391.75 - 2,078.85 - 3,354.89 - 4,455.51 - 27,658.00 16.11%
0.00 0.00 0.00 0.00 - 1,003,013.00 0.00%
- 1,623,718.66 - 1,690,444.20 - 1,767,086.87 - 1,856,770.11 - 3,626,996.00 51.19%
1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 3,598,506.00 44.22%
0.00 0.00 0.00 0.00 28,490.00 0.00%
1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 3,626,996.00 43.87%
- 2,467.37
2010/2011
2011/2012
2012/2013
2013/2014
2013/2014
2013/2014
- 255,068.85
3rd Qtr
3rd Qtr
3rd Qtr
3rd Qtr
Annual
Percent
0.00
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
of Budget
GENERALFUND
- 647,455.00
44.81%
68,489.69
79,907.46
84,145.38
125,264.72
TAXES
- 5,438,164.11
- 5,000,793.38
- 5,249,132.42
- 5,333,919.41
- 6,603,306.00
80.78%
LICENSES & PERMITS
- 18,012.50
- 18,090.50
- 32,073.50
- 116,425.81
- 149,050.00
78.11%
INTERGVT'L REVENUE
- 1,217,860.26
- 1,313,309.06
- 1,375,922.38
- 1,457,692.76
- 2,048,300.00
71.17%
CHARGES FOR SERVICE
- 199,137.77
- 208,889.30
- 278,211.79
- 288,637.68
- 373,556.00
77.27%
FINES AND FORFEITS
- 61,821.19
- 43,270.67
- 48,120.12
- 43,063.14
- 65,400.00
65.85%
MISC. REVENUE
- 175,609.03
- 173,666.95
. 283,668.76
- 204,562.38
- 214,850.00
95.21%
TRANSFERS IN
- 552,545.37
- 517,319.09
- 420,000.03
- 468,832.50
- 630,748.00
74.33%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 195,215.00
0.00%
GENERAL FUND REVENUE
- 7,663,150.23
- 7,275,338.95
- 7,687,129.00
- 7,913,133.68
- 10,280,425.00
76.97%
CITY COUNCIL
33,182.74
36,153.93
36,367.52
32,919.37
53,724.00
61.27%
CITY MANAGER
167,670.55
161,802.02
163,979.97
196,114.44
238,389.00
82.27%
CITY CLERK
197,319.84
225,480.14
208,382.42
199,389.54
311,390.00
64.03%
LEGAL
66,291.49
63,772.06
61,113.30
67,750.22
102,270.00
66.25%
ADMINISTRATIVE SERVICES
358,821.83
356,392.46
362,992.13
377,557.13
510,725.00
73.93%
M.I.S. DIVISION
229,770.95
121,026.71
107,731.46
113,349.86
193,347.00
58.63%
POLICE ADMINISTRATION
453,871.52
466,223.69
418,759.61
446,170.87
634,481.00
70.32%
POLICE PATROL
1,886,616.40
1,737,086.58
1,733,735.88
1,728,935.86
2,361,717.00
73.21%
CODE ENFORCEMENT DIVISION
114,808.86
120,070.11
117,812.53
123,372.81
168,792.00
73.09%
POLICE INVESTIGATIONS
766,757.23
521,627.79
469,637.47
537,689.81
700,568.00
76.75%
POLICE COMMUNICATIONS
349,946.70
348,363.20
328,441.53
363,786.09
546,579.00
66.56%
ROADS AND DRAINAGE
564,345.97
523,937.43
557,513.78
540,890.44
862,814.00
62.69%
STORMWATER UTILITY DIVISION
755,261.52
659,967.90
555,808.30
662,448.88
970,063.00
68.29%
CENTRALGARAGE
101,756.00
139,787.23
146,649.03
132,474.38
215,996.00
61.33%
FACILITIES MAINTENANCE
146,855.96
180,973.95
187,951.73
154,680.57
339,983.00
45.50%
PARKS /RECREATION
660,348.53
653,741.73
643,178.70
669,408.46
933,167.00
71.74%
CEMETERY
75,166.99
89,933.17
94,698.95
137,154.78
195,250.00
70.25%
COMMUNITY DEVELOPMENT
287,688.13
172,611.94
166,708.82
153,519.13
220,288.D0
69.69%
NON - DEPARTMENTAL
469,208.59
531,713.25
640,287.63
584,748.48
720,882.00
81.12%
GENERAL FUND EXPENDITURES
7,685,689.80
7,110,665.29
7,001,750.76
7,222,361.12
10,280,425.00
70.25%
LOCAL OPTION GAS TAX
TAXES
- 382,134.39
- 376,667.29
- 365,721.15
- 370,155.43
- 544,000.00
68.04%
INTERGVT'L REVENUE
- 9,353.00
- 9,353.00
- 9,474.00
- 9,758.00
- 9,474.00
103.00%
MISC. REVENUE
- 1,265.89
- 2,296,013.32
-75.15
- 2,964.62
- 1,656.00
179.02%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 10,611.00
0.00%
LOGT FUND REVENUE
- 392,753.28
- 2,682,033.61
- 375,270.30
- 382,878.05
- 565,741.00
67.68%
OPERATING EXPENSES
159,995.95
181,308.75
164,373.99
131,552.97
248,000.00
53.05%
DEBT SERVICE
264,463.23
2,330,741.99
243,199.81
242,740.90
242,741.00
100.00%
GRANTS AND AIDS
50,000.00
50,000.00
0.00
0.00
0.00
0.00%
TRANSFERS OUT
1,341,794.74
93,750.03
266,095.50
0.00
75,000.00
0.00%
LOGT EXPENDITURES
1,816,253.92
2,655,800.77
673,669.30
374,293.87
565,741.00
66.16%
DISCRETIONARY SALES TAX
TAXES
MISC. REVENUE
FROM FUND BALANCES
DST FUND REVENUE
TRANSFERS OUT
TO FUND BALANCES
DST FUND EXPENDITURES
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
TRANSFERS IN
FROM FUND BALANCES
RRD REVENUE
OPERATING EXPENSES
GRANTS AND AIDS
TRANSFERS OUT
RRD EXPENDITURES
- 1,621,326.91 - 1,688,365.35 - 1,763,731.98 - 1,852,314.60 - 2,596,325.00 71.34%
- 2,391.75 - 2,078.85 - 3,354.89 - 4,455.51 - 27,658.00 16.11%
0.00 0.00 0.00 0.00 - 1,003,013.00 0.00%
- 1,623,718.66 - 1,690,444.20 - 1,767,086.87 - 1,856,770.11 - 3,626,996.00 51.19%
1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 3,598,506.00 44.22%
0.00 0.00 0.00 0.00 28,490.00 0.00%
1,626,970.48 1,800,217.91 1,329,347.42 1,591,233.23 3,626,996.00 43.87%
- 2,467.37
- 2,295.47
- 776.73
- 18,064.86
- 1,936.00
933.10%
- 297,619.74
- 255,068.85
- 266,323.21
- 272,060.44
- 265,466.00
102.48%
0.00
0.00
0.00
0.00
- 380,053.00
0.00%
- 300,087.11
- 257,364.32
- 267,099.94
- 290,125.30
- 647,455.00
44.81%
68,489.69
79,907.46
84,145.38
125,264.72
157,495.00
79.54%
70,293.42
29,402.81
0.00
0.00
130,000.00
0.00%
340,871.52
73,092.15
51,175.09
47,500.00
359,960.00
13.20%
479,654.63
182,402.42
135,320.47
172,764.72
647,455.00
26.6816'
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/14
STORMWATER UTILITY FUND
2010/2011
2011/2012
2012/2013
2013/2014
2013/2014
2013/2014
MISC. REVENUE
3rd Qtr
3rd Qtr
3rd Qtr
3rd Qtr
Annual
Percent
FROM FUND BALANCES
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
of Budget
PARKING IN LIEU OF FUND
- 796,834.27
- 801,202.71
- 993,474.10
- 967,038.39
- 1,059,820.00
91.25%
MISC. REVENUE
- 9,185.77
- 10,370.26
- 10,386.51
- 14,513.72
- 13,861.00
104.71%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 25,000.00
0.00%
PARKING IN LIEU OF REVENUE
- 9,185.77
- 10,370.26
- 10,386.51
- 14,513.72
- 38,861.00
37.35%
CAPITAL OUTLAY
0.00
0.00
0.00
750.00
25,000.00
3.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
13,861.00
0.00%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
0.00
750.00
38,861.00
1.93%
RECREATION IMPACT FEE FUND
MISC. REVENUE
- 27,571.81
- 52,219.41
- 131,017.03
- 124,238.47
- 36,569.00
339.74%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 158,408.00
0.00%
REC. IMPACT FEE REVENUE
- 27,571.81
- 52,219.41
- 131,017.03
- 124,238.47
- 194,977.00
63.72%
OPERATING EXPENSES
0.00
0.00
0.00
0.00
10,000.00
0.00%
CAPITAL OUTLAY
5,117.54
0.00
5,522.91
0.00
0.00
0.00%
TRANSFERS OUT
85,123.41
134,180.22
220,211.94
92,131.47
184,977.00
49.81%
REC. IMPACT FEE EXPENDITURES
90,240.95
134,180.22
225,734.85
92,131.47
194,977.00
47.25%
STORMWATER UTILITY FUND
MISC. REVENUE
- 796,834.27
- 801,202.71
- 993,474.10
- 967,038.39
- 983,721.00
98.30%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 76,099.00
0.00%
STORMWATER REVENUE
- 796,834.27
- 801,202.71
- 993,474.10
- 967,038.39
- 1,059,820.00
91.25%
OPERATING EXPENSES
0.00
0.00
51,498.19
32,146.21
25,100.00
128.07%
TRANSFERS OUT
704,157.84
854,968.36
772,101.20
769,290.03
1,034,720.00
74.35%
STORMWATER EXPENDITURES
704,157.84
854,968.36
823,599.39
801,436.24
1,059,820.00
75.62%
LAW ENFORCE FORFEITURE FUND
FINES AND FORFEITS
- 880.00
- 5,268.37
0.00
- 1,400.00
- 8,000.00
17.50%
MISC. REVENUE
- 112.60
- 8,605.37
- 121.57
- 215.83
- 2,185.00
9.88%
FORFEITURES FUND REVENUES
0.00
0.00
0.00
0.00
- 22,093.00
0.00%
OPERATING EXPENSES
1,599.96
12,238.98
0.00
12,286.31
11,093.00
110.76%
CAPITAL OUTLAY
5,881.00
0.00
0.00
11,000.00
11,000.00
100.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
10,185.00
0.00%
FORFEITURE FUND EXPENDITURES
7,480.96
12,238.98
0.00
23,286.31
32,278.00
72.14%
DST DEBT SERVICE FUND
MISC. REVENUE
- 2,076.65
- 5,640.83
- 3,600.59
- 40,037.38
- 4,966.00
806.23%
TRANSFERS IN
- 748,167.75
- 748,043.28
- 745,965.72
- 759,369.78
- 1,012,493.00
75.00%
DST DEBT SERVICE REVENUE
- 750,244.40
- 753,684.11
- 749,566.31
- 799,407.16
- 1,017,459.00
78.57%
OPERATING EXPENSES
675.00
300.00
675.00
0.00
300.00
0.00%
DEBT SERVICE
899,173.63
916,471.13
926,928.63
2,013,840.20
1,016,644.00
198.09%
TO FUND BALANCES
0.00
0.00
0.00
0.00
515.00
0.00%
DST DEBT SERVICE EXPENDITURES
899,848.63
916,771.13
927,603.63
2,013,840.20
1,017,459.00
197.93%
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
- 107.90
-91.54
- 499.15
- 39,153.85
- 171.00 22896.99%
TRANSFERS IN
- 329,157.81
- 328,892.22
- 329,555.97
- 331,290.00
- 441,720.00
75.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
- 599.00
0.00%
STORMWATER DEBT REVENUE
- 329,265.71
- 328,983.76
- 330,055.12
- 370,443.85
- 442,490.00
83.72%
DEBT SERVICE
440,077.00
440,289.50
439,089.50
463,413.09
442,490.00
104.73%
STORMWATER DEBT EXPENDITURES
440,077.00
440,289.50
439,089.50
463,413.09
442,490.00
104.73%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 06/30/14
AIRPORT
CHARGES FOR SERVICE
MISC. REVENUE
AIRPORT REVENUE
ADMINISTRATION
ECONOMIC DEVELOPMENT
AIRPORT EXPENSE
BUILDING FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
BUILDING REVENUES
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TRANSFERS OUT
TO FUND BALANCES
BUILDING EXPENSE
- 12,760.07 - 15,348.37 - 6,671.16 - 6,384.36 - 25,000.00 25.54%
- 281,898.07 - 314,430.41 - 315,412.35 - 308,054.84 - 418,236.00 73.66%
- 294,658.14 - 329,778.78 - 322,083.51 - 314,439.20 - 443,236.00 70.94%
586,626.24 312,666.78 298,454.30 258,473.02 423,236.00 61.07%
0.00 0.00 1,201.81 12,637.50 20,000.00 63.19%
586,626.24 312,666.78 299,656.11 271,110.52 443,236.00 61.17%
- 307,732.69
2010/2011
2011/2012
2012/2013
2013/2014
2013/2014
2013/2014
- 4,416.98
3rd Qtr
3rd Qtr
3rd Qtr
3rd Qtr
Annual
Percent
- 3,150.68
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
of Budget
GOLF COURSE FUND
- 2,250.00
141.75%
- 314,556.13
- 357,429.91
- 557,524.56
- 516,916.02
CHARGES FOR SERVICE
- 1,140,618.96
- 1,164,039.12
- 1,076,475.97
- 1,047,559.13
- 1,302,250.00
80.44%
MISC. REVENUE
- 25,266.14
- 34,323.81
- 87,534.70
- 501,136.03
- 373,860.00
134.04%
GOLF COURSE FUND REVENUE
- 1,165,885.30
- 1,198,362.93
- 1,164,010.67
- 1,548,695.16
- 1,676,110.00
92.40%
ADMINISTRATION
401,770.98
450,248.07
467,018.16
593,914.32
602,115.00
98.64%
MAINTENANCE
409,029.34
411,682.50
441,612.72
439,753.09
600,126.00
73.28%
GOLF COURSE CARTS
110,160.48
107,461.68
110,065.66
94,042.33
473,869.00
19.85%
GOLF COURSE FUND EXPENSE
920,960.80
969,392.25
1,018,696.54
1,127,709.74
1,676,110.00
67.28%
AIRPORT
CHARGES FOR SERVICE
MISC. REVENUE
AIRPORT REVENUE
ADMINISTRATION
ECONOMIC DEVELOPMENT
AIRPORT EXPENSE
BUILDING FUND
LICENSES & PERMITS
CHARGES FOR SERVICE
FINES AND FORFEITS
MISC. REVENUE
BUILDING REVENUES
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TRANSFERS OUT
TO FUND BALANCES
BUILDING EXPENSE
- 12,760.07 - 15,348.37 - 6,671.16 - 6,384.36 - 25,000.00 25.54%
- 281,898.07 - 314,430.41 - 315,412.35 - 308,054.84 - 418,236.00 73.66%
- 294,658.14 - 329,778.78 - 322,083.51 - 314,439.20 - 443,236.00 70.94%
586,626.24 312,666.78 298,454.30 258,473.02 423,236.00 61.07%
0.00 0.00 1,201.81 12,637.50 20,000.00 63.19%
586,626.24 312,666.78 299,656.11 271,110.52 443,236.00 61.17%
- 307,732.69
- 345,491.52
- 542,480.37
- 495,287.14
- 539,650.00
91.78%
- 3,318.96
- 4,416.98
- 9,681.53
- 9,317.50
- 12,250.00
76.06%
- 2,159.18
- 5,138.00
- 3,150.68
- 9,122.00
- 3,850.00
236.94%
- 1,345.30
- 2,383.41
- 2,211.98
- 3,189.38
- 2,250.00
141.75%
- 314,556.13
- 357,429.91
- 557,524.56
- 516,916.02
- 558,000.00
92.64%
264,757.05 227,132.68
71,203.98
66,478.57
0.00
0.00
0.00
0.00
0.00
0.00
231,475.22 258,160.59
66,493.04 66,037.09
0.00 - 4,395.00
0.00 48,832.47
0.00 0.00
376,957.00 68.49%
83,515.00 79.07%
4,395.00 - 100.00%
65,110.00 75.00%
28,02340 0.00%
335,961.03 293,611.25 297,968.26 368,635.15 558,000.00 66.06%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 06/30/14
PERSONAL SERVICES
2010/2011
2011/2012
2012/2013
2013/2014
2013/2014
2013/2014
OPERATING EXPENSES
3rd Qtr
3rd Qtr
3rd Qtr
3rd Qtr
Annual
Percent
CAPITAL OUTLAY
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
of Budget
CITY COUNCIL
766,757.23
521,627.79
469,637.47
537,689.81
700,568.00
76.75%
PERSONAL SERVICES
17,068.62
17,067.42
17,050.82
17,049.78
22,745.00
74.96%
OPERATING EXPENSES
16,114.12
19,086.51
19,316.70
15,869.59
30,979.00
51.23%
TOTALS
33,182.74
36,153.93
36,367.52
32,919.37
53,724.00
61.27%
CITY MANAGER
0.00
1,995.64
0.00
0.00
0.00
0.00%
PERSONAL SERVICES
164,627.11
158,587.29
160,270.42
190,682.99
232,669.00
81.95%
OPERATING EXPENSES
3,043.44
3,214.73
3,709.55
3,353.50
3,620.00
92.64%
CAPITAL OUTLAY
0.00
0.00
0.00
2,077.95
2,100.00
98.95%
TOTALS
167,670.55
161,802.02
163,979.97
196,114.44
238,389.00
82.27%
CITY CLERK
PERSONAL SERVICES
173,348.15
177,809.75
175,949.21
146,570.00
253,189.00
57.89%
OPERATING EXPENSES
23,971.69
47,670.39
32,433.21
49,849.58
55,231.00
90.26%
CAPITAL OUTLAY
0.00
0.00
0.00
2,969.96
2,970.00
100.00%
TOTALS
197,319.84
225,480.14
208,382.42
199,389.54
311,390.00
64.03%
LEGAL
OPERATING EXPENSES
66,291.49
63,772.06
61,113.30
67,750.22
102,270.00
66.25%
TOTALS
66,291.49
63,772.06
61,113.30
67,750.22
102,270.00
66.25%
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
286,189.87
286,672.92
287,280.53
295,149.66
420,811.00
70.14%
OPERATING EXPENSES
72,631.96
69,719.54
75,711.60
80,887.60
88,314.00
91.59%
CAPITAL OUTLAY
0.00
0.00
0.00
1,519.87
1,600.00
94.99%
TOTALS
358,821.83
356,392.46
362,992.13
377,557.13
510,725.00
73.93%
M.I.S. DIVISION
PERSONAL SERVICES
197,135.55
85,091.53
81,515.63
93,529.03
167,519.00
55.83%
OPERATING EXPENSES
32,635.40
31,756.93
26,215.83
19,820.83
25,828.00
76.74%
CAPITAL OUTLAY
0.00
4,178.25
0.00
0.00
0.00
0.00%
TOTALS
229,770.95
121,026.71
107,731.46
113,349.86
193,347.00
58.63%
POLICE ADMINISTRATION
PERSONAL SERVICES
362,256.33
386,632.86
343,755.83
364,827.92
528,736.00
69.00%
OPERATING EXPENSES
82,615.19
79,590.83
75,003.78
68,842.95
96,622.00
71.25%
CAPITAL OUTLAY
9,000.00
0.00
0.00
12,500.00
9,123.00
137.02%
TOTALS
453,871.52
466,223.69
418,759.61
446,170.87
634,481.00
70.32%
POLICE PATROL
PERSONAL SERVICES
1,687,370.49
1,568,229.26
1,562,457.88
1,548,919.30
2,154,917.00
71.88%
OPERATING EXPENSES
167,321.11
168,045.32
167,631.00
175,028.86
198,800.00
88.04%
CAPITAL OUTLAY
31,924.80
812.00
3,647.00
4,987.70
8,000.00
62.35%
TOTALS
1,886,616.40
1,737,086.58
1,733,735.88
1,728,935.86
2,361,717.00
7311%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
100,937.65
103,023.49
100,224.92
105,774.38
148,287.00
71.33%
OPERATING EXPENSES
13,871.21
17,046.62
17,587.61
17,598.43
20,505.00
85.83%
TOTALS
114,808.86
120,070.11
117,812.53
123,372.81
168,792.00
73.09%
PERSONAL SERVICES
696,463.50
442,218.22
394,986.94
456,023.69
601,452.00
75.82%
OPERATING EXPENSES
67,141.17
78,028.62
74,650.53
81,666.12
99,116.00
82.39%
CAPITAL OUTLAY
3,152.56
1,380.95
0.00
0.00
0.00
0.00%
TOTALS
766,757.23
521,627.79
469,637.47
537,689.81
700,568.00
76.75%
POLICE COMMUNICATIONS
PERSONAL SERVICES
346,984.47
343,490.13
323,368.59
354,824.09
535,092.00
66.31%
OPERATING EXPENSES
2,962.23
2,877.43
5,072.94
8,962.00
11,487.00
78.02%
CAPITALOUTLAY
0.00
1,995.64
0.00
0.00
0.00
0.00%
TOTALS
349,946.70
348,363.20
328,441.53
363,786.09
546,579.00
66.56%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 06/30/14
2010/2011 2011/2012 2012/2013 2013/2014 2013/2014 2013/2014
3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget
ROADS AND DRAINAGE
124,638.88
130,590.61
114,053.37
189,907.00
60.06%
21,304.46
PERSONAL SERVICES
481,240.57
447,984.93
448,718.23
406,365.79
654,507.00
62.09%
OPERATING EXPENSES
81,440.40
75,952.50
70,216.30
103,241.75
108,297.00
95.33%
CAPITAL OUTLAY
1,665.00
0.00
38,579.25
31,282.90
100,010.00
31.28%
TOTALS
564,345.97
523,937.43
557,513.78
540,890.44
862,814.00
62.69%
STORMWATER UTILITY DIVISION
PERSONAL SERVICES
401,188.02
325,347.50
353,169.44
293,811.06
452,063.00
64.99%
OPERATING EXPENSES
354,073.50
333,435.40
202,638.86
368,637.82
518,000.00
71.17%
CAPITAL OUTLAY
0.00
1,185.00
0.00
0.00
0.00
0.00%
TOTALS
755,261.52
659,967.90
555,808.30
662,448.88
970,063.00
68.29%
CENTRAL GARAGE
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTALS
FACILITIES MAINTENANCE
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTALS
PARKS /RECREATION
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTALS
CEMETERY
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTALS
COMMUNITY DEVELOPMENT
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTALS
NON - DEPARTMENTAL
PERSONAL SERVICES
OPERATING EXPENSES
GRANTS AND AIDS
TRANSFERS OUT
TOTALS
80,451.54
124,638.88
130,590.61
114,053.37
189,907.00
60.06%
21,304.46
14,142.60
12,129.42
18,421.01
24,089.00
76.47%
0.00
1,005.75
3,929.00
0.00
2,000.00
0.00%
101,756.00
139,787.23
146,649.03
132,474.38
215,996.00
61.33%
80,252.94
105,126.51
95,727.12
92,005.39
160,058.00
57.48%
66,603.02
73,433.44
74,062.81
61,244.16
122,925.00
49.82%
0.00
2,414.00
18,161.80
1,431.02
57,000.00
2.51%
146,855.96
180,973.95
187,951.73
154,680.57
339,983.00
45.50%
490,195.43 469,481.28 445,124:30 467,140.37 669,432.00 69.78%
168,723.45 172,131.57 178,864.08 186,155.30 228,148.00 81.59%
1,429.65 12,128.88 19,190.32 16,112.79 35,587.00 45.28%
660,348.53 653,741.73 643,178.70 669,408.46 933,167.00 71.74%
62,189.38
63,824.35
68,696.91
105,631.51
146,812.00
71.95%
12,977.61
17,308.83
26,002.04
30,533.27
38,320.00
79.68%
0.00
8,799.99
0.00
990.00
10,118.00
9.78%
75,166.99
89,933.17
94,698.95
137,154.78
195,250.00
70.25%
258,337.22 160,770.96 153,791.54 132,720.19 200,977.00 66.04%
29,350.91 11,840.98 12,917.28 20,798.94 19,311.00 107.71%
0.00 0.00 0.00 0.00 0.00 0.00%
287,688.13 172,611.94 166,708.82 153,519.13 220,288.00 69.69%
12,078.91
85,285.79
85,217.51
80,000.41
176,424.00
45.35%
457,129.68
446,427.46
505,291.15
504,748.07
544,458.00
92.71%
0.00
0.00
717.97
0.00
0.00
0.00%
0.00
0.00
49,061.00
0.00
0.00
0.00%
469,208.59
531,713.25
640,287.63
584,748.48
720,882.00
81.12%
TOTAL GENERAL FUND 7,685,689.80 7,110,665.29 7,001,750.76 7,222,361.12 10,280,425.00 70.25%
CITY OF SEBASTIAN, FLORIDA
CAPITAL PROJECT STATUS REPORT
As of 06/30/2014
FUND 31C GENERAL CAPITAL PROJECTS
Project
Percent
Number
Description
A1311
Old City Hall Windows (CLOSED)
A1411
Computer Overhaul
A 1412
Diesel Fuel Tank
*1413
Police Vehicles
*1414
Stormwater Equipment
FUND 32C CAPITAL IMPROVEMENT PROJECTS
Project
Percent
Number
Description
C0921
Schumann Park Improvements (CLOSED)
Cl 123
Bark Park Amenties (CLOSED)
CI 125
Riverview Park Irrigation Fountains
*1222
Blueway Signage
A 1223
Bleacher Shields - (CLOSED)
A1320
Fish House Improvements
A1322
Schumann Park Playground
A1325
Community Center Playground (Closed)
*1421
Mooring Fields CLOSED
*1422
Tennis Wall
*1423
Batting Cage/Dugouts CLOSED
A1521
Community Center Improvements
Project
Expenditures
Percent
Presidential Streets
Funds
Budget
To Date
Expended
Encumbrances
Remaining
-
-
0.00%
-
-
250,000.00
184,013.09
73.61%
18,326.49
47,660.42
35,000.00
417.00
1.19%
27,014.00
7,569.00
229,500.00
216,041.50
94.14%
13,460.70
(2.20)
135,881.00
131,774.45
96.98%
2,378.00
1,728.55
650,381.00
532,246.04
81.84%
61,179.19
56,955.77
Project
Expenditures
Percent
Presidential Streets
Funds
Budget
To Date
Expended
Encumbrances
Remaining
248,191.19
248,191.19
100.00%
-
-
71,812.16
71,812.16
100.00%
-
-
25,000.00
11,461.52
45.85%
-
13,538.48
25,000.00
2,295.00
9.18%
2,295.00
20,410.00
-
-
0.00%
-
-
497,850.00
25,336.73
5.09%
46,083.77
426,429.50
25,000.00
18,397.23
73.59%
-
6,602.77
23,400.01
23,400.01
100.00%
-
-
-
-
0.00%
-
-
32,000.00
-
0.00%
-
32,000.00
13,845.00
13,845.00
100.00%
-
-
-
740.00
0.00%
-
(740.00)
962,098.36
415,478.84
43.18%
48,378.77
498,240.75
FUND 33C TRANSPORTATION CAPITAL PROJECTS
Project Project Expenditures Percent Funds
Number Description Budget To Date Expended Encumbrances Remaining
C 1132
Gateway Enhancement
A1231
Presidential Streets
A 1234
Davis Street Sewer (CLOSED)
A 1330
Barber Street Bridge Repairs (closed)
*1431
Barber Street Realignment (Closed)
A 1432
Sidewalk Construction (CLOSED)
A 1433
Street Repaving
A 1434
Tulip Drive
*1435
Hardee Park Pedestrian Bridge
FUND 363 STORMWATER IMPROVEMENT FUND
Project
5,321.49
Number
Description
C1601
Stormwater Master Plan (CLOSED)
*1461
Quarter Round
*1462
Pipe Sliplining
FUND 455 AIRPORT PROJECTS
Project
5,321.49
Number
Description
A1351
Main Street Access Road
*1451
AP Hangar
*1415
Airport Equipment
25,000.00
5,321.49
21.29%
17,550.00 2,128.51
991,655.00
118,827.07
11.98%
834,132.55 38,695.38
-
-
0.00%
- -
72,032.28
72,032.28
100.00%
- -
-
-
0.00%
- -
19,274.86
19,274.86
100.00%
- -
75,000.00
228.80
0.31%
- 74,771.20
351,000.00
16,100.00
4.59%
- 334,900.00
14,000.00
6,700.00
47.86%
- 7,300.00
1,551,962.14
231,784.50
14.93%
851,682.55 40,063.89
Project
Expenditures
Percent
Funds
Budget
To Date
Expended Encumbrances
Remaining
58,000.00
58,000.00
100.00% -
-
500,000.00
345,861.99
73.93% 36,128.60
118,009.41
80,000.00
-
4.21% 3,277.00
76,723.00
638,000.00
58,000.00
67.56% -
194,732.41
Project
Expenditures
Percent
Funds
Budget
To Date
Expended
Encumbrances
Remaining
1,591,163.00
156,922.45
9.86%
1,234,414.93
199,825.62
875,000.00
37,038.52
4.23%
135,809.48
702,152.00
150,000.00
63,954.59
42.64%
73,901.88
12,143.53
2,466,163.00
193,960.97
14.10%
1,370,224.41
901,977.62
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED
JUNE 301, 2014
As of June 30, 2014, the total of the City's cash and investments were $12,642,216.40. Of this, $9,039,149.75 was
held in an interest bearing checking account at Seacoast National Bank and $3,603,066.65 was invested with the State
Board of Administration. The City did not purchase any new securities during the quarter and does not currently hold
any investments in government securities. At this time, the obtainable yields for maturities less than three years are
still less than the yield received on our checking account, which is .30% over the 13 week Treasury Bill rate. The
State Board rate has been in a range of about .15 %.
SEACOAST NATIONAL BANK
CURRENT
CASH BALANCE ALLOCATION
BALANCE
PERCENT
General Fund
$ 4,478,581.08
47.97%
Local Option Gas Tax Fund
110,493.72
1.18%
Discretionary Sales Tax Fund
1,603,289.61
17.17%
Riverfront Redevelopment Fund
619,024.08
6.63%
Recreation Impact Fee Fund
548,913.79
5.88%
Stormwater Revenue Fund
395,163.03
4.23%
Law Enforcement Forfeiture Fund
347.65
0.00%
DST Bond Fund
171,484.27
1.84%
Stormwater Bond Fund
17,304.77
0.19%
Captial Projects Fund
(9,524.61)
-0.10%
Capital Improvements Fund
13,715.42
0.15%
Golf Course Operations Fund
137,377.48
1.47%
Airport Operations Fund
13,406.54
0.14%
Airport Projects Fund
73,188.19
0.78%
Building Department Operations Fund
606,459.91
6.50%
Cemetery Trust Fund
545,796.42
5.85%
Performance Deposits Fund
11,930.00
0.13%
Total Bank Balance
$ 9,336,951.35
100.00%
STATE BOARD OF ADMINISTRATION (SBA)
CURRENT
INVESTMENT ALLOCATION
BALANCE
PERCENT
General Fund + Performance Deposits
$ 1,766,538.64
49.03%
Discretionary Sales Tax Fund
850,826.49
23.61%
Riverfront Redevelopment Fund
101,102.86
2.81%
Parking In- Lieu -Of Fund
54,200.90
1.50%
Recreation Impact Fee Fund
16,583.50
0.46%
Law Enforcement Forfeiture Fund
49,620.62
1.38%
Golf Course Projects Fund
138,501.11
3.84%
Building Department Fund
368,600.18
10.23%
Cemetery Trust Fund
257,092.35
7.14%
Pertormance Deposits Fund
-
Total SBA Balance
$ 3,603,066.65
100.00%
QIY OF
SFv5A5TLkN
HOME OF PEUCAN ISLAND
Memorandum
To: Mayor and City Council
Thru: Joe Griffin, City Manager
From: Kenneth W. Killgore, Director of Finance
Date: May 8, 2014
Re: 3rd Quarter Accomplishments Fiscal Year 2014
Enclosed please find the 3`d Quarter Accomplishments for City Departments as assembled and edited by the
Administrative Services Department for the three months ended June 30, 2014.
CITY CLERK
Legislative Support Matters
• Clerk prepared agenda packets, attended and recorded minutes for six Regular City Council meetings
• 5 resolutions adopted by Council
• 1 ordinance adopted by Council
• 15 proclamations prepared for presentation by Mayor
• Placed one legal notice in Press Journal
• Provided monthly City calendars and revisions to Council, city staff and press
• Coordinated attendance of clergy for Council meeting invocations
• Managed Council emails for retention and scanned and forwarded incoming mail to Council
• Distributed one Code supplement
• Arranged FLC Conference travel and accomodations for five Council Members
Records Management Program
• Responded to 30 public records requests
• 14 boxes of records that reached retention or were scanned & 15 bags of duplicate and OSA records destroyed
by Shred -It Recycling
• Scanned into Laserfiche — 15 sets of minutes, 20 agenda packets, 5 Resolutions, 1 Ordinance, 52 Cemetery files
— 169 other documents
• Began new scanning project in LF — Capital Projects (Building Contractor Files and Permit Folders with Plans
scanned by Building Department)
Election Matters
• One candidate pre - qualified and then withdrew
• Received M3, M4 and M5 Treasurer's Reports from PAC
City Board Matters
• Noticed vacancies, prepared seven board appointment transmittals for Council, notified and provided info to
appointees, updated Board Handbook and distributed pages and posted on O:drive
• City Clerk prepared agenda, attended and recorded 2 Natural Resources Board meetings
• City Clerk attended and recorded 2 Board of Adjustment meetings
• City Clerk prepared agenda, attended and recorded 1 Veterans Advisory Board meetings
• Deputy Clerk prepared agenda, attended and recorded 1 Natural Resources Board meetings
• Deputy Clerk prepared agenda, attended and recorded I Veterans Advisory Board meeting
• Deputy Clerk attended and recorded 1 Citizens Budget Review Advisory Board meetings
• Deputy Clerk attended and recorded 1 Parks and Recreation Committee meeting
• Posted all scanned City board packets to City website and Laserfiche and provided to press
Audio - Visual, Website and Other E Records Matters
• Added Staff member in April transferred from MIS to supervise Audio - Visual programming and City website
and assist departments with Electronic records software
• Created new position title — Electronic Records & Information Manager (ERIM)
• Assisted with creation of new job description for Audio Visual Specialist and advertised — not yet filled
• ERIM purchased computer equipment to separate AV from City network for security
• Work orders submitted for AV and website updates /additions closed — Electronic Records -1, Hardware -25,
Network -6, Order -6, Other -18, Photography -3, Security-34, Telecom (cell phones) -9, Training -2, Website -66,
Presentations -5, COS- TV -53, No Subtype -1 (some of these occur in early April prior to transfer to City Clerk's
office)
• ERIM and AV volunteer trained AV Techs in CH 25 programming
• ERIM worked with DCo — AV Media Play vendor to upgrade software and alleviate software glitches
• ERIM assisted MIS with after hours on call responsibility
• ERIM assisted Building Department with purchase of replacement scanner
• ERIM set up ICMA Range Riders Teleconference session in April
• ERIM supervised or attended live broadcast or recording 18 night meetings and 5 day meetings
Cemetery Matters
• Certificates of Interment Rights issued for 12 locations for a total of $15,700.
Communitv /Staff Matters
• Responded to 58 public inquiry a -mails to the General City of Sebastian e-mail address and/or forwarded to
appropriate departments for response
• Coordinated Use of Chambers for three government organizations
• Swore in one new police officer
Personnel /Educational Matters
• City Clerk participated in CM search committee and recorded ICMA Range Riders Teleconference
• Deputy Clerk and ERIM participated on Emergency Management Staff Committee for creation of manual
Deputy Clerk attended 2014 Legislative Wrap Up Webinar — May 29, 2014
ADMINISTRATIVE SERVICES
• Prepared 2nd Quarter 2014 Budget Amendment and made presentation to Budget Committee and City Council.
• Received request from departments for next year's operating budget and capital improvements program,
compiled budget workbooks and met with departments to review their request.
• Briefed City Manager and met with City Manager and departments to resolve budget questions or concerns.
• Distributed budget workbooks to the Budget Committee and City Council.
• Presented the Capital Improvement Program to the Parks and Recreation Board.
• Presented the budget to the Budget Committee and worked with them to formulate their recommendations.
• Handled normal processing of payroll, accounts payable and cashiering.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Monitored and approved payments on major contracts.
• Recruited, interviewed and hired new employees and replacements for other vacant positions.
• Received and installed most of the new computers.
POLICE DEPARTMENT
Administration
• Incident Reports processed/dispersed to proper agencies and entered into CAPERS... 821
• Arrest Reports ( Juveniles ) ........................ ................. 10
..............................
• Arrests Reports ( Adults) .......................................... ............................... 87
• Accident Reports /Driver Exchanges processed, dispersed/entered into CAPERS...... 81
• Traffic Citations processed and entered into CAPERS ...... ............................... 260
• Parking Citations processed, followed up and entered into CAPERS ..................... 5
• Warning Citations processed, followed up and entered into CAPERS ............... 745
• Subpoenas signed, processed and distributed ................... ............................... 264
• Traffic Enforcements ......................................... ............................... 682
• Code Violations, including parking ........................ ............................... 344
• Public Records Request: April 55; May 48; June 48 .............. ............................151
• Continued review of agency policies as per accreditation standards.
• Conducted mock onsite assessment for Commission for Florida Law Enforcement Accreditation.
• Administration attended 6 Council meetings.
• Attended over 70 Law Enforcement related meetings and 16 public meetings and/or speaking engagements.
• Attended several training classes as students or instructors.
• Interviewed for two 911 operator positions and hired two.
• Interviewed and hired a police commander.
• Interviewed for police officer positions.
Volunteers
• The Community Service Volunteers worked a total of 2,199.5 hours during this quarter.
• 54 bank deposit details were made. This service is done for City Hall saving time for the employees by not
having to leave their assigned duties.
• 8 traffic control details was assigned. These consist of directing traffic at city events, road closures, etc.
• 688 house watches /close patrols were completed.
• 59 vehicle transports were made consisting of taking the vehicles to different locations for repairs etc.
• 109 business checks were made. These business checks are done and help the patrol officers keep an eye on the
business community which cuts down on crime.
• 70 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
• 49 Airport checks were made. Again the visibility helps to deter crime.
• 53 special details were assigned.
• 6 miscellaneous assist for law enforcement personnel.
• 126 paper runs i.e.: State Attorneys Office, Sheriffs Office, etc. The volunteers pick up and deliver packages
such as council packages, State Attorney packets and what ever other items are needed.
• Assisted with traffic control on 8 traffic crash scenes.
• 0 warnings for handicapped parking tickets issued and 0 warnings for other parking issued.
• 44 citizen contacts.
• 398 Miscellaneous jobs.
• 48 hours of Funeral Escorts were done.
Road Patrol and Special Operations
• Officers were dispatched to 2,441 calls for service, and self - initiated 5,377 events.
• 87 adult and 10 juvenile arrest were made.
• Officers issued 260 traffic citations, 5 parking citations, and 745 written warnings.
• Officers completed 821 offense reports and 81 crash reports.
Citations Warnings Incidents Arrests
• Traffic Homicides (1) 43 71 26 1
• Boat Ofc (ID 447) Assigned to shift coverage.
• K -9 Ofc's 44 92 72 12
• TOTALS 87 163 98 13
• K -9 Usage /Activity Reports: 18
• K -9 Training hours 340 combined hours.
• K -9 Demonstrations 7
• K -9 Apprehensions 5 misdemeanor and 4 felony
• K -9 Narcotic Searches 24
Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city
in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their
skills by attending mandatory and advanced training throughout the year.
Community Policing
• Officer Marcinik conducted approximately 5 hours of car seat inspection & education to the public.
• Officer Marcinik also had approximately 40 hours of community problem solving/intervention. This activity is
responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for
service.
• Officer Marcinik had 4 hours of Recruiting. This includes emails, phone calls, walk -in inquiries and
presentations.
• Officer Marcinik conducted 10 bicycle and pedestrian safety programs at our three schools and Boys & Girls
Club. The bike safety program has resulted in the distribution of approximately 15 bike helmets in an on going
effort for safe bicycling and compliance with Florida law.
• Officer Marcinik conducted 3 child I.D. programs at various locations which provided approximately 150
families with child ID's.
• Officer Marcinik has approximately 6 hours working with DCF regarding adults in need of services and the
Department's RUOK automated calling program.
• Officer Marcinik has completed and provided numerous hours of training for crossing guards.
• Attended 24 business contacts /meetings. These locations include numerous financial institutions, Chamber of
Commerce, Publix, Wal -Mart and many other local businesses & numerous committees.
• Assisted road patrol duties to handle calls for service and traffic enforcement violations.
• Officer Marcinik has numerous hours invested in the planning, facilitating and participation with numerous
events to include the Meals on Wheels, Neighborhood Watch Groups, Media Relations, CTST meetings,
S.A.F.E. Program, Sebastian's Community Night Out, Citizens Academy, Law Enforcement Torch Run for
Special Olympics, Scout Tours and- presentations & Drug Take Bake program.
• Conducted a clean -up with Sebastian Charter Junior High G.R.E.A.T. students in conjunction with Keep Indian
River Beautiful.
• Completed D.A.R.E. and G.R.E.A.T. courses.
• Conducted a graduation for D.A.R.E. students who completed the D.A.R.E. course.
• Conducted a graduation from G.R.E.A.T. students who completed the G.R.E.A.T. course.
• Conducted safety classes for Kindergarteners at Sebastian Elementary with teaching posters provided by
D.A.R.E.
• Attended graduations for Pelican Island Elementary, Sebastian Elementary and Sebastian Charter Junior High to
show support to the students, parents and faculty.
• Assisted road patrol duties to handle calls for service, accidents and covering shift shortages.
• Worked with Indian River county Sheriff's Office on programs, such as Eddie Eagle, with Deputy Barker.
• Assisted Officer Marcinik with programs he was conducting.
• Assisted the police volunteers with funeral escort.
• Conducted numerous area checks each week at the three schools in Sebastian's jurisdiction while school was in
session.
• Has assisted with crossing guard duties when there was no crossing guard available while school was in session.
• Provided police service to the students and parents of Pelican Island Elementary by maintaining the flow of the
intersection of Barber Street and Schumann Drive before and after school while school was in session.
• Conducted a police service for an ongoing noise complaint on Wentworth Street.
• Participated in meals on Wheels every Thursday beginning in May.
• Spoke with children at Harvest Outreach Center.
• Prepared for shop With A Cop fundraiser "Christmas in July" by planning and going to many businesses for
support.
Communications Division
• 11,802 calls entered into C.A.D. (IMC) of that:
• 2,510 were dispatched calls for service.
• 1,958 were Code Enforcement Initiated calls.
• 4,460 were Officer Initiated calls.
• 584 were Volunteer Initiated calls.
• Total 911 calls received 2,536 of that the breakdown of the lines are as follows:
• Wireless 911 calls — 1,892 (cell phones)
• Wire -line 911 calls — 470 (residential and /or business land lines)
• VOIP911 calls— 174
• 867 of the calls were transferred to other agencies.
• 171 were 911 hang-ups.
• Total Admin Lines calls:
• Incoming 5,727
• Outgoing 2,536
• Transferred 2,965
• Training attended:
• 1 FDLE Regional Workgroup Meeting.
• 8 Dispatchers attended CAD Training for CAPERS CAD System.
• 9 attended new computer training.
• 9 Dispatchers completed Police Legal Science monthly training.
• 9 Dispatchers completed APCO monthly training articles.
• Radio and playback repaired.
• Telephone and computer repairs.
• Started using a new CAD system.
• 1 Dispatcher left and 2 new dispatchers were hired.
During this quarter as in all quarters, we assisted the Citizens with house watch requests and cancellation services,
citation sign offs, information, phone numbers and other services by contacting other Agencies and/or Departments for
them. We take and dispatch all non - emergency and emergency phone calls, as well as requests for Law Enforcement,
Code Enforcement and Volunteer services. We assist the Officers, Detectives, Code Enforcement and Volunteers with
placing phone calls to citizens, parents of juveniles, State Attorney, Court House, Tag Office, Drivers License Office,
key holders and any other agency requests they may have as well as sending teletype messages to DHSMV, FCIC/NCIC
and other Law Enforcement Agencies regarding cases our agency is working. Communications helps officers to search
for information, phone numbers, referring them to the proper agency, etc. Communications also assist other agencies
with information and/or request they may have. Because of the new 911 equipment, we were not able to provide totals
for TDD calls at this time.
Alarm Assessments
• $540 in alarm permits (new and renew).
• $425 in false alarms fines.
• 181 alarm responses by officers, 92 of these were false.
• 34 New permits issued.
Code Enforcement Division
Of the 1,830 code calls for the quarter, the following is a breakdown of some specific calls made:
• Issued 409 written warnings. This range from grass and weeds too high, trailers parked in front of the
property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence
install, etc.
• 105 property inspections for title companies and 71 sign violations.
• 490 Code Services.
• 640 re- inspections, 50 violations were not complied with, 211 were posted for abatement, 59 abated by
vendors.
• 321 violations complied.
• 57 Liens filed, 30 liens released.
• 217 violation letters sent for various reasons such as grass and weeds too tall, trash and debris,
overgrown lots, etc. in an attempt to gain compliance.
• There were no calls for water violation during the quarter.
PUBLIC WORKS DEPARTMENT
Engineering
Traffic Division
• Regulatory signs 85 (40 stop signs)
• Warning Signs 21
• Guide signs 36
• Specialty signs 96. This includes Temp signs and Aframe/ Marquise signs setup for events. Also signs made
for other departments.
• Pavement Markings. 460 Ft.
• Straightening /Maintenance.120hrs.This includes pothole repair.
Roads and Maintenance
• Worked on Lights in Compound
• Removed walkway at the Golf Course
• Worked on sign for Community Center
• Repaired pipe at the Golf course
• Repaired deck boards at Rotary Club Dock
• Repaired lights at Easy St. Park
• Put millings on edge of road
• Cleaned and edged sidewalk on Schumann
• Cleaned the Big Building
• Worked on Golf Cart path
• Patched pot holes
• Took MOT Class
• Took steel to Mr. Scrap
• Hauled concrete for sidewalk project
• Worked on Bridge repairs
• Transported backhoe to dealer
• Repaired lights at Cemetery
• Picked up trees to plant at the Dog park
• Repaired lights at Riverview volleyball court
• Repaired doors at Crabby Bills
• Worked on Golf Course Restroom
• Repaired Main Street Dock
• Hauled dirt for airport
• Trim Trees off road
• Repaired dumpster fence at the football field
• Island Clean up
• Repaired dog park parking lot
• Installed new A/C at the sign shop
• Installed millings in cemetery
• Trim trees in Riverview Park, city hall, and cemetery
• Installed landscape timer at G/C
• Installed banner for Earl's Hideaway
• Took cat loader to caterpillar
• Painted the doors at Crabby Bills
• Treated deck boards at Crabby Bills
• Repaired deck boards at observation deck at Riverview
• Repaired cart bridge at the golf course
• Picked up dead animals
• Repaired lights on Jackson Street
Cemetery
• The Cemetery Division continued regular routine maintenance of mowing, weed eating and edging.
Marked out grave sites.
Made necessary irrigation repairs.
Handled burials, etc.
Parks and Recreation
• Set up stage and prepped Riverview Park for 3 Concerts in the Park
• Set up stage for Relay for Life and High School Graduation.
• Set up for Earth Day and Memorial Day Ceremony.
• Set up and assisted with the Relay for Life at Riverview Park
• Set up and ran Easter Egg Hunt
• Installed new landscaping at Community Center
• Installed Fence around Playground at Schumann Park
• Repaired Picnic Tables at Creative Playground
• Repaired fence and windscreens at Friendship Park Clay Courts
• Repaired irrigation heads in Riverview Park
• Repaired control valves at Splash Pad
• Replaced basketball nets at Barber St. Sports Complex & Schumann Tennis Park
• Replaced spray heads and solenoids in irrigation system throughout City
• Repaired irrigation pumps throughout City
• Painted Handicap Parking lines and symbol at B.S.S.C.
• Trimmed trees throughout City
• Continued regular maintenance
• The Recreation Division continued city run programs.
Fleet Management
• The Fleet Management staff completed 208 repair work orders, 36 preventive maintenance services, 28 service
calls and 7 road trips to pick up repair parts.
• In addition to the in -house vehicle /equipment work orders, 20 vehicle and equipment repairs were scheduled
and completed by outside vendors.
• The Fleet Management Division purchased the following vehicles and equipment in the past quarter:
• 2 John Deere Mowers for Parks.
• I Scag Mower for Cemetery.
• 1 Public Works Enclosed Barricade Trailer.
• 1 Stormwater John Deere 410 Backhoe.
• The Fleet Management Division took delivery of the following units:
• 1 John Deere Backhoe for Stormwater Division
• 1 John Deere Mower for Airport
• 1 Bobcat - Toolcat for Airport
• 1 Enclosed Barricade Trailer for Public Works
• Completed the prep (lights, rack, graphics, etc.) on the following units:
o 1 Code Enforcement Pickup — PC -92
o 1 Stormwater Crew Cab — SW-677
0 1 Public Works Barricade Enclosed Trailer— PW -74
o 1 Airport Toolcat — AP -23
o I Airport Mower — AP -21
o I Stormwater Backhoe — SW -678
• Completed the Sale of 12 pieces of equipment on Government Deals - $19,871
• Fuel costs as of July 7, 2014 are as follows:
• $3.20 per gallon of gasoline, a decrease of 6.0% over the past 90 days.
• $3.40 per gallon of diesel fuel, a decrease of 7.01/o over the past 90 days.
Facilities Maintenance
• Conducted quarterly sprinkler tests.
• Completed annual fire extinguisher certification all buildings and vehicles.
• Pumped tank and replaced lift station pump at Yacht Club.
• Pumped lift station tanks at Riverview Park and Splash pad.
• Start Roof repairs Fisherman's landing.
• Paint Community Center.
• Pressure clean and paint floors Riverview Park restrooms, pressure clean restrooms at Splash Pad, Yacht Club
and Main Street.
• A/C repairs Golf Course unit #1, Senior Center unit #2, Fisherman's Landing unit #2, City Hall unit # RTU -2
• Arrange seating in Council Chambers for FDLE training.
• Continue monitoring of contracts with pest control, A /C, elevators, fire sprinklers tests and monitoring.
• Continued monthly preventative maintenance schedule on lift stations, A/C filters, gates, etc.
• Continued daily maintenance, cleaning and repair of all public work facilities.
Stormwater
• Completed Phase 3 of 2012'A round project.
• Replaced 30 driveways.
• Pipe Installed — 1300 LF.
• Side Ditches Piped -2.
• Road Crossings Replaced -2.
• 1/4 round cleaning by Contractor — whole city.
• Ditches Excavated — 9.
• Long Arm Mowing — Unit 6, various hazard areas, Stonecrop, Golf Course, Airport Drive West, Balboa Ditch
north end.
• Cut and Clear new debris area at Airport
• Vac Truck:
• Debris collected — approximately 85 cubic yards
• Driveway culverts cleaned — 43
• Side yard Pipes — 5
• Road Crossings - 4
GOLF COURSE
• Total revenue for 3`d quarter: $262,529, an increase of $7,340 over fiscal 12 -13 3`d quarter.
• Golf Rounds for 3`d quarter: 11,596, an increase of 571 rounds over fiscal 12 -13 3`d quarter.
• Green Fee revenue for 3`d quarter: $86,499.
• Cart Fee revenue for 3`d quarter: $143,604, an increase of $12,176 over fiscal 12 -13 3`d quarter.
• Golf shop revenue for 3`d quarter: $12,973, an increase of $1,127 over fiscal 12 -13 3`d quarter.
• Driving range revenue for 3`d quarter: $8,862.
• Discount Card revenue for 3`d quarter: $402, an increase of $292 over fiscal 12 -13 3`d quarter.
• Club Rental & Club Storage revenue for 3`d quarter: $587.
• Computerized golf handicap revenue for 3`d quarter: $160, an increase of $100 over fiscal 12 -13 3`d
quarter.
• Rents & Royalty revenue for 3`d quarter: $7,936.
• Annual Membership /Initiation revenue for 3`d quarter: $0 (majority of membership / initiation revenue
collected in I" quarter).
• Professional golf lesson revenue for 3`d quarter: $1,169, an increase of $1,019 over fiscal 12 -13 3`d
quarter.
• *Note: modest increase in overall revenue, rounds and cart fees. In part, this is due to a number of
special coupons available for customers. Without question, the coupons have helped increase activity.
• Charity, Corporate and special Golf Tournaments for 3'd quarter include Sebastian Eagles (72 players), I"
Inaugural Donald O'Connor Memorial Golf Tournament (60 players), Barefoot Bay Golf Association (44
players), Sebastian Chamber of Commerce (112 players), Palm Bay Golf Association (40 players), Brevard
Rugby (132 players), Sebastian River High School Touchdown Booster Club Tournament (40 players), St.
Sebastian Catholic Church (48 players) and Sandy's Grille for Wounded Warriors (88 players).
• Charity, Corporate and Special Golf Tournaments scheduled for 4'h quarter include Indian River Airboat
Association, Barefoot Bay Golf Association, Treasure Coast Builders Association, Sebastian River Boys &
Girls Golf Team Fundraiser, Central Baptist Church, Sebastian Italian- American Club & Sebastian Tiki
Tournament.
• Driving range netting project approved by council, completion of new range netting planned to be accomplished
by mid -July.
AIRPORT
• Working on Main Street access road Improvements Project.
• On -going Stormwater maintenance.
Economic Development
• Partnered w /Sebastian Chamber on print advertising campaign.
• Budgeted for $20,000 in FY2014 to be spent on economic development.
BUILDING DEPARTMENT
• In the third quarter of this fiscal year, a total of 43 new single - family homes were issued building
permits. This is approximately the same as the amount reported in the second quarter of this fiscal
year. Other permits of significance include 3 new mobile homes, 3 new commercial buildings, 0
commercial additions, 3 commercial alterations, 3 commercial build outs, 6 residential additions and
1 residential alteration. In all, 916 building permits were issued in the third quarter. This represents a
15% increase in permitting activity from the second quarter of this fiscal year.
• Total number of inspections for the third quarter was 2877 for an average of 45 inspections per
working day. The number of inspections has increased from the second quarter by approximately 500
inspections or an average of 7 a day. I expect this level of permitting and inspection activity to
continue into the fourth quarter.
• The number of Certificates of Occupancy issued for the third quarter included 42 new single family
residences, 0 commercial certificates of occupancy and 3commercial certificates of completion.
• The following lists the Business Tax Receipt activity for the third quarter: New Businesses -29,
Renewals -5, Transfers -8, Duplicates -3, Home Based Businesses -25, Commercial Businesses -16,
Insurance Companies -0, and Solicitor Permits -4. In addition, there have been 64 requests from
lien/title companies for permit records on properties within the city.
• The Building Department continues to see an overall increase in permitting and inspection activity,
with more projects on the horizon. This department also actively follows up on complaints from
citizens regarding contractual issues with licensed contractors, unpermitted work and unsafe
structures. We also continue to pursue enforcement action when necessary to stop unlicensed
contractor activity.
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