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HomeMy WebLinkAbout09082014BACAgendaCITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY -- SEPTEMBER 8, 2014 CITY HALL 1225 MAIN STREET SEBASTIAN, FLORIDA Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: a. Meeting of August 4, 2014 5. Committee Discussion of Millage and Budget Recommendations Made to City Council and Consideration of Possible Changes 6. Public Input 7. Adjourn Agenda Attachments: Minutes for Meeting of August 4, 2014 Handout Summarizing Committee Recommendations from Chairperson, Ed Herlihy PUBLIC INPUT FOLLOWS THE SAME PROCEDURES FOR PUBLIC INPUT AS THE CITY COUNCIL, WHICH IS IN ACCORDANCE WITH RESOLUTION R- 09-45. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S., 286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY`S ADA COORDINATOR AT 589 -5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES 6:00 PM MONDAY — AUGUST 4. 2014 1225 MAIN STREET SEBASTIAN, FLORIDA Chairman Herlihy called the Citizens Budget Review Advisory Board to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. Roll call: Ed Herlihy Dionna Farmer Bill Flaherty Bruce Hoffman Christine Vicars Absent: Gary O'Hara (excused) Tim Slaven Also present: Joe Griffin, City Manager Ken Killgore, Finance Director Frank Watanabe, Community Development Director Debra Krueger, Administrative Services Director Jeanette Williams, Recording Secretary 4. Approval of Minutes a. Meeting of June 30, 2014 MOTION by Ms. Farmer with a SECOND by Mr. Hoffman to approve the minutes passed with a voice vote of 5 -0. 5. Anticipated Budget Amounts for Employee Group Insurance and Workers Compensation Premiums by Debbie Krueger, Administrative Services Director Ms. Krueger reported the Gehring Group went out for RFP since the employee contracts are set to expire. United Healthcare provided a 3% reduction compared to the current premium with Florida Blue and as a result, the City will realize a savings of $128,264 savings to the general fund. She further reported that the property, casualty, liability, and workers compensation will have an 18% increase due to the workers comp experience rate issued depicting greater losses than premiums earned. The lower health insurance premium is realized by fewer participating providers and a higher amount of co -pay for out of network providers. Citizens Budget Review Advisory Board August 4, 2014 Page Two The Finance Director reported the healthcare savings would provide $57,000 to the general fund and he noted the PBA negotiations still need to be finalized. He asked if the Board still wanted to recommend a millage increase at 3.8556 to raise $265,000 for their recommended items or a lower amount subtracting the health care savings to make $208,000 available for their items with a millage rate of 3.7904. The Finance Director said the advertised rate is 3.8556 millage but it can be adjusted until the end of September and the $57,000 could be used to supplement their identified items that will be specified in the adopted budget schedules. Discussion followed on suggesting an increase to the road resurfacing item, grant seed money for baffle boxes, or the hiring of experts for All Aboard Florida. The Finance Director cautioned them that the City Council seems to have some concern about having an ongoing tax for something that might never happen. Chairman Herlihy pointed out that the federal government is requiring All Aboard Florida to install safe zones so the City would be responsible for installing quiet zones. The City Engineer said safe zones will have the costs of four gates with a raised median; while a quiet zone will require safety features and the City will also need additional liability insurance. He advised that expert consultants could provide additional knowledge. 6:44 pm MOTION by Mr. Hoffman with a SECOND by Chairman Herlihy to add the $57,000 to the road improvement/repair project. The millage rate would remain at 3.8556 to cover the four items passed with a voice vote of 5 -0. Chairman Herlihy recapped the Board's recommendation: $15, 000 for the COPS grant $157, 000 for roads $100, 000 for grants to obtain seven baffle boxes for the lagoon $ 50, 000 for environmental impact expert/consultant The Finance Director said the changes to the Capital Improvement Program included: $200,000 for the Tulip Drive reconstruction $175, 000 for the CAVCORP parking He thanked the Board for their deliberations. Chairman Herlihy announced the next meeting will be Tuesday, August 26, 2014. 6. Being no further business, Chairman Herlihy adjourned the Citizens Budget Review Advisory Board at 6:51 p.m. AC Chairman Ed Herlihy Date 1 IMM LLI m z Q Q m ui LA LLI LLI H H C G 0 V LLJ LLJ Q d w w x F w c7 Q z 0 z W 0 W a ORIGINAL BU RECOMMENDATION • RAISE ADDITIONAL FUNDS $265,000 • PROPOSED TAX RATE 3.8556 • I.R LAGOON • ALL ABOARD FLORIDA • C . O . P. S GRANT • ROADS $1001000 $50,000 $15,000 $1001000 W w F--1 V u z 0 rT� r� u Imo-- -1 V W F--, N� can r� w z� o� o° u A W ao � a W w z Q a z O O O p p O 0 0 0 iol� iA- -us 0 Q � W C/a w� a� �W o V) H z C7 A z w W a W a U a w a ©o w 0 0 0 LL o � � a Q C w a � � � a � a � z � Q z z u w w � w u w � w FD a C� u i i i r- C7 Z LLD Z V LLM U W a FM v W M=% 0 cc ow Q C!a •Q r•�(U V • r-1 H� v � � v � v ' Q Q � a u � • • i BUDGET SURPLUS RECOMMENDATION • BUDGET SHOWS NET SURPLUS OF $57,00o AS A RESULT OF LOWER BENEFIT COST AND INCREASE PROPERTY, CASUALTY, WORKMEN'S COMP PREMIUMS. • BUDC+O►M RECOMMEND! THE ROAD PAVING ACCOUNT E PLACED IN BUDCOM SUMMARY • KEEP FINAL MILLAGE AT 3.8556 • RAISE $2+5,000 • USE $265,000 FOR SPECIFIC ITEMS • I.R. LAGOON PROJECT • ALL ABOARD FLORIDA CONSULTANTS • C. O. P. S. GRANT • ROAD REPAVING ADD $57,000 SURPLUS TO ROAD REPINING V) z 0 � o o t W z uj c ILA A 0 u z �D 0 u U BCD eq co Es I