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HomeMy WebLinkAbout08132014 MinutesMOF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, AUGUST 13, 2014 - 6:30 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McPartlan called the Regular Meeting to order at 6:30 p.m. 2. Invocation was given by Pastor Ryan Maschhoff, United Church of Sebastian. 3. The Pledge of Allegiance was led by Council Member Gillmor. 4. ROLL CALL City Council Present: Mayor Bob McPartlan Vice Mayor Jim Hill Council Member Jerome Adams Council Member Andrea Coy Council Member Richard Gillmor City Staff Present: City Manager, Joe Griffin City Attorney, Robert Ginsburg City Clerk, Sally Maio Community Development Director, Frank Watanabe Finance Director, Ken Killgore Parks and Recreation Superintendent, Chris McCarthy Deputy Police Chief, Greg Witt E -Records & Information Manager, Barbara Brooke -Reese AV Specialist, Matt Sino 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members None. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certifrcates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. A. Brief Announceme The City Clerk announced that the August Primary Early Voting will take place in the City Council Chambers from August 15-23, 7 am to 4 pm. Ms. Coy apologized for missing the August 11`h meeting, her first in 9'/2 years. Regular City Council Meeting August 13, 2014 Page Two 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. N a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 23, 2014 Regular Meeting 14.047 B. Approve Amendment 1 to the Refurbishment of the Fish House at the Sebastian Working Waterfront Project in the Amount of $12,500 for Additional Services (City Engineering Transmittal, Work Scope, Fee Schedule) 14.135 C. Resolution No. R-14-15 —Abandonment of Easement — 957 Sebastian Boulevard for Cumberland Farms, Inc. (Community Development Transmittal, Map, R-14- 15, Staff Report, Application, Letters) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A SIDE YARD EASEMENT ON LOT 16, BLOCK 185, SEBASTIAN HIGHLANDS UNIT 8; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR EFFECTIVE DATE. 14.110 D. Authorize Bid Award to Timothy Rose Contracting for Installation of Angled Parking on Indian River Drive in the Amount of $31,137.50 (City Engineering Transmittal, Bid Tab, Bid Proposal) 14.1301 E. Authorize Bid Award to Timothy Rose Contracting for Englar Drive Paving Project in the Amount of $103,888 (Public Works Transmittal, Bid Tab, Bid Proposal) 14.137 F. Community Center Use — Approve Alcohol Beverage Use in City Facility — Birthday Party (Name on File) — December 27, 2014 from 4 pin to 11 pm (Parks Transmittal, Rental Permit Application, Receipt) Ms. Coy pulled item B as requested by Ben Hocker. MOTION by Mr. Hill and SECOND by Mr. Gillmor to approve items A, C, D, E and F. Roll Call: Ayes: McPartlan, Hill, Adams, Coy, Gillmor Nays: None Passed: 5-0 Item B Ben Hocker, Sebastian, cited the February 26th agenda packet in which the design was modified, and questioned why the fisherman had since removed the fish house when they were told not to do so previously, noted we now have to meet more stringent rebuild compliance requirements even though the fish house had not been previously damaged more than 50%, expressed that we have to apply for a new lease on the bottom, concern for more taxpayer dollars being used before the FIND grant is received, and asked what funding the fishermen had contributed. 2 Regular City Council Meeting August 13, 2014 Page Three The City Manager responded the demolition of the fish house was not done without permission, it was done their labor and there were permits, and explained reasons why the demolition had taken place for safety concerns, and described the rebuild, noting there will be a pole barn on the same footprint, and that the upwellers have been relocated slightly within the submerged lands lease. He said it is to our advantageous to do this for the fishermen, and that behind the black drapes were the ugly raceways. The Community Development Director continued that City staff was out there doing daily inspections during the demolition, that staff is working with DEP and other regulatory agencies and moving forward, DEP permits are properly in place, but it was discovered two months ago that an Army Corps permit is needed so that is why there are added costs for engineering. Mr. Gillmor asked the City Manager for his comments on the condition of the building and whether anyone might wonder if it is rebuildable. The City Manager said one third of the east side of the building was in the water including the concrete flooring, and there was rebar in it and DEP had red flagged it, noting that now that we have the building and it has been demolished, it is appropriate that the dock is restricted from access at this time, and access to the dock can be restricted by the Fishermen who have a lease. He said he has had the Building Official and City inspectors there and we have tried to do things the right way. Mr. Hill said he had no problem with the agenda item, and he's had had an opportunity to talk to Ruth Stanbridge about plans for the other parcel. He asked the City Manager when the black drapes can be removed, and said he is proud of the work the City is doing. The City Manager said after the raceways were removed the site was not as sterile as it should be and he was trying to shield that from view, said in early Fall we will go out to bid and then construction should take place six weeks later. He said the drapes can come down tomorrow if that is what is desired. Mr. Hill said there seems to be no need for them and they are just blocking the view. The City Manager said he would take them down the next day. MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve, noting she did not have an issue with the item but pulled it at request of Mr. Hocker. Roll Call: Ayes: Hill, Adams, Coy, Gillmor, McPartlan Nays: None Passed: 5-0 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mr. Hill reported on today's Tourist Development Meeting at which Indian River County Commission Zorc recommended reducing tourist tax funding to the Chambers and giving more to Treasure Coast Sports Commission and that TDC members had opposed his suggestion. He noted that the Chambers get 70% of the tourist tax funds and it is ultimately a County Commission decision. He said Mr. Zorc plans to bring the suggestion forward to the Commission. He said he was vehemently opposed to reducing funding to the Chambers of Commerce and recommended the Mayor send a letter to the Commission stating our objection. Regular City Council Meeting August 13, 2014 Page Four Ms. Coy further suggested that the letter state the Council's support for the Tourist Development Commission as the primary advisory board to the Commission on this issue and state our objections to reduction of funding to the Chambers and increase to TCSC. Mr. Adams asked if the new Vero Chamber is included in the 70%. Mr. Hill said our discussion is about the legitimate Chambers in place, being the IRC and Sebastian River Area Chambers. Mayor McPartlan noted that the Vero Beach group was not looking for support from any government agencies. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 14.138 A. Appoint Mr. Kelley H. Armitage as City Special Magistrate for Code Enforcement as Per Terms of Agreement (City Attorney Transmittal, Contract, Letter, Resume) The City Attorney said our Special Magistrate ad generated a great response, he had interviewed close to a dozen, and the best was Kelly Armitage and recommended his appointment. He said Mr. Armitage was here to respond to any questions, noting his resume is available in the packet, he is superbly qualified and would make an excellent magistrate. He said Mr. Armitage is currently residing in Jupiter but his letter indicates he plans to move to the Sebastian area before the end of the year. He said there is a proposed contract suggested by him, and agreed to by Mr. Armitage. MOTION by Mr. Hill and SECOND by Ms. Coy to appoint Kelley H. Armitage as the Special Magistrate for Code Enforcement. In response to Ms. Coy, Mr. Armitage confirmed he is still considering moving. Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan, Hill Nays: None Passed: 5-0 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda- procedures on back of agenda Janet Perry expressed her displeasure that the Cleveland Street construction had caused long time business Alpha Hardware to go under. She said they have been a backbone of the community for many years, and was appalled to see this happen due to roadwork, noting you could not get in there unless you had a truck. She said the City did nothing for them and hoped they would do something to stop this from happening again. She said a lot of other people are also upset. The City Manager said this is unfortunate and he had just recently received an email from owner Mrs. Humphrey, that we had all been put on notice about the construction project and that the end result of the project will be improved parking and drainage, perhaps the contractor was a little deficient without a flagman and that has been taken care of. He said the City had assisted Alpha in obtaining an FSL grant but in the end they did not want it. 4 Regular City Council Meeting August 13, 2014 Page Five The Community Development Director said when the project got started staff told them it would be 180 days, in the early stages of the project he and the Public Works Director had met with them because of the front parking lot which had to be changed due to installation of the sidewalk. He said we cannot tell a contractor how to do his work, and we don't have signage and flagging as there are for highway projects. Ms. Coy asked how many times the hardware store contacted the City with issues and if were there other contacts or complaints by the hardware store and the City Manager said not to him. The CDD said we heard through the contractor and met with the owner. He said the previous City Manager and previous owner had discussions and agreements. He said City staff had numerous calls from other residents and other property owners and have visited the area almost daily. Ms. Coy noted no one had contacted Council, was sad for them but can't help what they do not know, and said she was disappointed for them but nobody said anything. 12. NEW BUSINESS 14.062 A. American Red Cross Presentation - Sarah Tippet Ruwe, Communitv Executive, Treasure Coast Sarah Tippet Ruwe, gave a brief Power Point presentation on the Treasure Coast American Red Cross (attached), which covers Sebastian to the Keys and 6M people, describing their services which range from disaster relief, support to armed forces, first aid and lifeguard training, and delivery of meals, of which 96% is done by volunteers, and with donations. She said 91 cents of every dollar donated goes back to the services. She said people can go to the App store and download a free American Red Cross app. Mr. Gillmor asked if it would be possible to put information out for how to contact them. 14.139 B. Approve Capt. Hiram's 2014 River Challenge on November 16, 2014 from 7:30 a.m. to 9:30 a.m. (Parks Transmittal, Letter, Maps) Will Collins, Captain Hiram's, made a brief presentation in regard to the planned 2014 River Challenge to bring attention to and benefit the Indian River Lagoon, stating they had spectacular feedback from last year and had revised the route for safety reasons in cooperation with law enforcement officials. He cited the beneficiaries Coastal Conservation, ORCA and Environmental Learning Center. MOTION by Ms. Coy and SECOND by Mr. Gillmor for approval of the Captain Hiram's 2014 River Challenge on November 16. Roll Call: Ayes: Gillmor, McPartlan, Hill, Adams, Coy Nays: None Passed: 5-0 14.140 C. Authorize Appropriation of $18,000 from Recreational Impact Fees to Install Disc Golf Course at Stormwater Park (Parks Transmittal, Brochure, Cost Estimate) The City Manager briefly described an idea which came up from Parks and Recreation to establish a disk golf course at the Stormwater Park contingent upon approval by St. Johns. Ms. Coy said she appreciated how this was expedited because it only came to our attention two months ago, noting this sport has been very successful elsewhere and would be a nice draw for the community. Regular City Council Meeting August 13, 2014 Page Six The City Manager noted that Parks Supervisor, Chris McCarthy did the background on this. Mr. McCarthy said he had been approached by many citizens, it would be minimal maintenance, and staff was seeking approval of funding tonight from Council and awaiting St. Johns legal input. Mr. Hill said this would be a great location. MOTION by Mr. Gillmor and SECOND by Mr. Adams to approve RG JA approval Public Input A man would did not identify himself said he uses that park every day, and the people who use the park walk on the berms which are only twenty feet wide, and asked if you have people chucking frisbees who gets right of way, and if the Frisbees go into marshland, there is little margin for error because most of it is inaccessible marshland. He said it is not appropriate to have a course there and it will be frustrating for both pedestrians and players. Mayor McPartlan said Parks and Recreation will look at it. Ms. Coy agreed it will come to Parks and Rec for a plan and maybe even back to Council and he should attend those meetings to express his opinion, and perhaps Mr. McCarthy or the City Manager could notify him. In response to Mr. Gillmor, Mr. McCarthy said each hole is 230 to 350 feet apart. Dr. Patrick ??, local dentist said he had been playing disk golf for ten years and thought this was a fantastic idea, stating the gentleman has valid concerns for use of the land, but pedestrians always have right of way. He said this would be a great benefit for the community and applauded Chris. Ben Hocker, Sebastian, asked if this is a sanctioned program like a league, and if he went to the park where would he get the frisbee and if four play are the rules the same as in golf, what was the cost to neighbors and were there parking concerns. Mayor McPartlan said we are only looking to appropriate funding tonight and it will be something for kids to do. Roll Call: Ayes: Gillmor, McPartlan, Hill, Adams, Coy Nays: None Passed: 5-0 14.018 D. Consider Resolution of Support for Senator Altman's Effort in Obtaining an Attorney General Opinion Regarding All Aboard Florida's Right -of -Way Lease of Orlando -Orange County Expressway Authority Property (City Manager Transmittal, Letter, Press Release) The City Manager said Senator Thad Altman had asked for an Attorney General Opinion on the lease between the Orlando Expressway Authority and All Aboard Florida and his contention that the lease prohibits construction of new stations in Brevard and Indian River Counties by its provisions, and is seeking support. G'7 Regular City Council Meeting August 13, 2014 Page Seven MOTION by Ms. Coy and SECOND by Mr. Hill to support this. Roll Call: Ayes: McPartlan, Hill, Adams, Coy, Gillmor Nays; None Passed: 5-0 The City Manager said he would bring back a resolution to the next meeting. 13. CITY ATTORNEY MATTERS - none 14. CITY MANAGER MATTERS The City Manager said a citizen had asked him to note the incidence of high speed bicycles on the Indian River Drive sidewalks affecting pedestrians and remind the public that they need to be mindful of one another. 15. CITY CLERK MATTERS The City Clerk announced that Council Candidate Official Qualifying begins Thursday August 21 and ends Friday, September 5, and there are currently four pre -qualified candidates for two seats. 16. CITY COUNCIL MATTERS A. Council Member Gillmor Mr. Gillmor announced that today was the 101h anniversary of his and his wife Judy's move to Sebastian and they love it; and reported on the Golf Course greens committee meeting where the need for an upgraded irrigation system for the course was discussed. B. Mayor McPartlan - None C. Vice Mayor Hill Mr. Hill requested a future discussion of bar closing hours in Sebastian due to all areas surrounding Sebastian extending to 2 am. D. Council Member Adams - None E. Council Member Coy Ms. Coy thanked the Chamber of Commerce for the great grill out night last week. 17. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:53 p.m. Approv t t e August 209 . Regular Council Meeting. By: Bob McPartlan, Mayor Attest: Sally A. Maio, M C, City Clerk 7 Mission The American Red Cross prevents and alleviates human suffering in the face of k5� I r emergencies by mobilizing the power of b' volunteers and the generosity of donors. American Red Crass + Jur Services Down the Street. Across the Country. Around the World.' 2=4 =f do 0 4W ' 4 Oil— 411111 4Cft S �—W 111111 Disaster Blood preparedness, International Service to the HeaCycle Services Services Safety s andervicesSafeety SServices Armed Forces + n wor4cn n.a cro.. Our Work Impacts Lives Every Day Every 60 seconds 53 C) people are assisted by the American Red Cross. �.. a times a day a person receives a Red Cross blood transfusion. 4 190 times a day Red Cross workers help a family affected by a home fire or disaster. 251000 times a day a person i receives lifesaving Red +. Cross health, safety and preparedness training. tjG 1,000 times a day we provideserviccsta military members, veterans and their families. - 424,000 times a day a child ceives a measles vaccination from the Rest Cross and our partners. 8/28/2014 pi We serge sorne' . r - across eight counties rom tine Sebastian Inlet to Key West. The North Treasure Coast Chapter has offices in Vero Beach and Fort Pierce. 0 --- Everyday .. -R. - Eireryday... i n o u r neighborhood, community, and around the World... V INF-, -1 M, bZOZ/SZ/S hmcric un Rrtl C�a» Disaster Response here at home... ..when a family's home catches fire and they lose everything. ..when a house is flooded and a family is left with nowhere to go. ...The Red Cross of South Florida is there... responding on average every 20 hours; In FY 13 we helped 80 families here in the North Treasure Coast including 80 children 8/28/2014 5 + A-1— Red Cass Irl M3.,. The Red Cross: Provided nearly 335,000 services to military members, veterans and their families. • Served nearly 11,000 individuals through rehabilitation and morale programs. Distributed 140,00{? comfort, care and therapy items at hospkt,als and medical facilities. • The Red Cross provided emergency communications and assistance to our active - duty service members and veterans through 250 Services to the Armed Forces cases here in the North Treasure Coast. 8/28/2014 M. TAmerican ReA Goaa In M 3... The Red Cross: Trained more than 2.3 million people how to save lives through Red Cross first aid, CPR orAED courses. • Delivered more than 123 million digital pages of preparedness, health and safety educational content through mobile devices. • Certified more than 1,865 students in life- saving CPRIAED First Aid, Aquatics and other Health and Safety here in the North Treasure Coast 8/28/201.4 7 1mc, icon HcJ Cr�i� In FY13... The Red Cross: • With our partners, provided more than 98 million people with measles vaccinations. • Assisted 1.3 million people affected by disasters through the Red Cross and Red Crescent network. 8/28/2014 E Nearly 400 North Treasure Coast Residents give of their time, treasure, and talents, to make our communities stronger and safer places A Diverse Team of Neighbors • Speaking English, Creole, and Spanish • Red Cross Trained — Disaster Preparedness, Sheltering, CPR/FirstAid • Responding every 20 hours to local disasters across our Region • We are Teachers, Doctors, Nurses, Accountants, Retirees, Students, and so much more To help: visit redcross.orglpbtc f AM04C � jo Red CrO, cite 8/28/2014 9 How your donation can help: • $10 will provide personal comfort kits for a family of four • $25 will provide blankets for five disaster victims • $50 will a parent with diapers, wipes and soy formula during a shelter stay • $115 will provide travel, meals and shelter for a day for a Red Cross disaster relief worker • $1,000 fill provide food and shelter to five families for a day in a shelter. To donate visit: redcross.org or mail a check to the American Red Cross at 2506 17th Ave, Vero Beach, FL 32960 dmonc+�.aeac.o.. Thank you! Sarah Ruwe, Community Executive American Red Cross sarah. ruwe(& redcross.org 772-562-2549 8/28/2014 10