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SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, SEPTEMBER 10, 2014 - 6:30 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McPartlan called the Regular Meeting to order at 6:43 p.m.
2. Invocation was given by City Attorney, Robert A. Ginsburg.
Following the Invocation, the Mayor called for a Moment of Silence to mark the 15th
Anniversary of the passing of former Sebastian Mayor Martha Wininger during office on
September 10, 1999
3. The Pledge of Allegiance was led by Vice Mayor Hill.
4. ROLL CALL
City Council Present:
Mayor Bob McPartlan
Vice Mayor Jim Hill
Council Member Jerome Adams
Council Member Andrea Coy
Council Member Richard Gillmor
City Staff Present:
City Manager, Joe Griffin
City Attorney, Robert Ginsburg
City Clerk, Sally Maio
Administrative Services Director, Ken Killgore
Community Development Director, Frank Watanabe
Parks and Recreation Superintendent, Chris McCarthy
Fleet Supervisor, Greg Schmidt
Administrative Support Officer, Cynthia Watson
Police Chief, Michelle Morris
E -Records & Information Manager, Barbara Brooke -Reese
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
None.
Regular City Council/CRA Meeting
September 10, 2014
Page Two
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
14.151 A. Proclamation — Hunger Action Month — Treasure Coast Food Bank
Mayor McPartlan read and presented the Proclamation to Treasure Coast Food Bank, who
thanked the Council for their participation in this every year and cited statistics for the
Treasure Coast area.
B. Brief Announcements
Ms. Coy announced the 9/11 Ceremony at 8:42 am on Thursday at Riverview Park.
7. ADJOURN REGULAR CITY COUNCIL MEETING
Mayor McPartlan adjourned the Regular Council meeting at 6:51 pm
8. CONVENE COMMUNITY REDEVELOPMENT AGENCY (CRA) MEETING
Chairman McPartlan convened a Community Redevelopment Agency Meeting at 6:51
pm.
A. Approval of March 12, 2014 CRA Minutes
MOTION by M. Coy and SECOND by Mr. Adams to approve.
Roll Call: Ayes: Adams, Coy, Gillmor, McPartlan, Hill Nays: None Passed: 5-0
B. Recommend Approval of $20,000 for Shoreline Rock Project in Working Waterfront
Area (Transmittal)
The Community Development Director gave an overview of the removal of rock material and
replacement with appropriate rock required by DEP.
MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve.
Roll Call: Ayes: Coy, Gillmor, McPartlan, Hill, Adams Nays: None Passed: 5-0
9. ADJOURN CRA MEETING AND RECONVENE REGULAR CITY COUNCIL MEETING
Being no further business to come before the CRA, Mayor McPartlan closed the CRA
meeting and reconvened the Regular City Council Meeting at 6:54 pm.
2
Regular City Council/CRA Meeting
September 10, 2014
Page Three
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate
discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed
and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should
request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be
recognized.
A. Approval of Minutes — August 27, 2014 Regular Meeting
14.152 B. Approve Road Closures for Pelican Island PTA 5K Benefit Run on Indian River Drive
and Jackson Street — 1/24/15 from 6:30 am to 9 am as Requested (Transmittal, Park
Use Permit App)
14.153 C. Approve Road Closures and Park Use for 2014 American Cancer Society Making
Strides Against Breast Cancer Walk on 10/11/14 — Harrison Street, Indian River Drive,
Sebastian Boulevard — 7 am to noon as Requested (Transmittal, Park Use Permit App,
Mobile State App, Receipt)
14.154 D. Approve Alcohol Beverage for Wedding (name on file) Reception at Community Center
on 10/11/14 — 4 pm to 8 pm — DOB Verified (Transmittal, Rental Permit App)
14.155 E. Authorize Purchase of Bobcat (E-42) Compact Excavator from Clark Equipment/ Bobcat
Company Under Florida State Contract #760-000-10-1 in the Amount of $28,055.90
Includes Trade -In of Existing Bobcat 335 Excavator from Capital Renewal and
Replacement Reserve (Transmittal, Vendor Quote, FL State Contract)
14.156 F. Resolution No. R-14-19 — Authorize City Manager to Apply for FDOT Beautification
Grant and If Approved, Enter Into Agreements (Transmittal, R-14-19)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR AND ACCEPT A HIGHWAY
BEAUTIFICATION GRANT, AND ENTER INTO A HIGHWAY BEAUTIFICATION COUNCIL GRANT,
LANDSCAPE CONSTRUCTION, AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR EFFECTIVE DATE.
14.047 G. Approve Funding in the Amount of $20,000 for Working Waterfront Shoreline Rock
Installation (Transmittal)
MOTION by Mr. Hill and SECOND by Mr. Adams to approve the consent agenda.
Roll Call: Ayes: Gillmor, McPartlan, Hill, Adams, Coy Nays: None Passed: 5-0
11. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
Mr. Gillmor announced that Treasure Coast Regional League of Cities will hold its September
17th meeting and lunch at Crab E Bill's at the Working Waterfront beginning at 10 am and all
Council members are invited.
Ms. Coy reported on her meeting yesterday with the City Manager and Rusty Roberts, All
Aboard Florida, that he was more congenial and willing to discuss issues and share more, that
he stated in south Florida it will be up to 80% of funding for quiet zones, so it is anticipated the
State is going to be more strict with crossings in this area where speeds will be higher.
Regular City Council/CRA Meeting
September 10, 2014
Page Four
She noted that State grant monies are available for crossings and no one in this area has yet
applied for funding. She noted there are still efforts, as exhibited at today's MPO meeting, to
stop the train and that has not been our attack mode. She requested that we need to have a
public discussion at the very next meeting and put in for State grant money so we are ahead
of the game if the train comes through.
The City Manager announced that Mr. Roberts is scheduled to attend the next meeting and
asked the Community Development to explain the difference between sealed corridor and
quiet zone.
The Community Development Director explained the difference is that with quiet zones you
file a notice of intent and apply and if issued the City becomes responsible and no horns are
blown, and in a sealed corridor there is an effort to make it safe but it does not have to have
that connotation where you have to have the quiet zone and the question of who is
responsible. He said the grant application deadline is October 15, we have prepared the
notice of intent for quiet zone and calculations, Cynthia Watson is going to help him with the
grant application, and it can all be brought back to the next meeting.
47.120 A. Construction Board
i. Interview, Unless Waived, Submit Nominations for One Regular Member with
Term to Expire September 30, 2017 (Transmittal, App, Press Release,
Committee List)
The City Clerk noted that Jean Carbano was the only applicant for the position she currently
holds. Mayor McPartlan thanked her and since she was the only applicant, the appointment
was confirmed.
12. PUBLIC HEARINGS - None
13. UNFINISHED BUSINESS
14.006 A. Resolution No. R-14-16 — 3rd Quarter Budget Amendment (Transmittal, R-14-16,
Quarterly Financial Report) Deferred from 8/27/14 Meeting
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING THE
BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014
AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
The City Attorney read Resolution No. R-14-16 by title.
The Administrative Services Director said this item was deferred from August 27th in regard to
issues with Golf Course numbers which have been recalculated and corrected. He said there
are no other adjustments requested.
MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve R-14-16.
Roll Call: Ayes: McPartlan, Hill, Adams, Coy, Gillmor Nays: None Passed: 5-0
.19
Regular City Council/CRA Meeting
September 10, 2014
Page Five
14.023 B. Update on Water Quality Testing (Transmittal, Map)
The Community Development Director gave Council a handout (see attached), showing
results of tests using the recently purchased DR900 handheld tester. He noted that tests
taken from June to September 2014 compared to tests results from six years ago, show we
are still pretty consistent, but that these tests have to be done for an extended period of
time.
Ms. Coy congratulated him noting that Sebastian was recognized in a national
environmental magazine. The Community Development Director said it was the Testifier,
and they found out Sebastian was taking steps forward the NPDES ordinance, brought in an
environmentalist specialist and was conducting water testing.
Mr. Gillmor said to his knowledge we are the only ones doing active testing, and it is
important to continue, pointing out the January workshop discussions on septic tanks and
wondering perhaps that maybe we aren't affecting the lagoon. He gave kudos to staff.
14.157 C. Consider Membership and Financial Letter of Commitment to Executive Roundtable of
Indian River County (Transmittal, Draft Letter of Commitment, 2012 and 2013
Transmittals and Minutes)
Mayor McPartlan said he sits on this board as a representative of DCF, said Commissioner
O'Bryan was going to get with the City Manager to see if he would sit on the board for
Sebastian, and that he could ask Commissioner O'Bryan and the Executive Director to come
up and talk to Council about it. He said they have just obtained their 501 c3, stated the Sheriff
has put $30K toward the roundtable, as have other law enforcement agencies, and the School
Board was contributing money. He cited the good that has been done with the St. Lucie
County Roundtable over the years in regard to HIV, and are now going after gang problems,
all of which have an effect on economic development. He described the moonshot moment
initiative, an effort to provide literacy for 3rd graders to better their futures. He said it does not
look like they are looking for a big donation, maybe $500.
Ms. Coy said she was concerned with the by-laws which someone has to tighten up, said the
focus has been on youth, and she had a concern for the paid executive position in a 501 c3,
and the financial aspect. She said Chief Morris attends and from her perspective she finds
value in it because a lot of the people participating are law enforcement and judicial and
juvenile folks. She said she would hesitate to commit someone else to this board when we
already have someone very reliable attending from Council who can report to us, the City
Manager's plate was full and Council has multiple board meetings to attend. She said she
would say go ahead to the Chief and let her be the relay point.
Mayor McPartlan said the State Attorney Bruce Colton is on the Board and thinks there is no
sunshine issue, noting St. Lucie has the same group and they have Mayors and law
enforcement in their group, noted the group was able to get their 501 c3 designation and
people ponied up money. He said he would like an opportunity for the City Manager to talk to
Commissioner O'Bryan.
Regular City Council/CRA Meeting
September 10, 2014
Page Six
Mr. Hill said this was absolutely appropriate and Council favored going forward but there were
legal issues for the City Attorney to work out. He suggested having Commissioner O'Bryan
come up here to discuss this, and said it may be appropriate to have the City Manager attend,
but the more representatives we have the better, and said sometimes we have to clamor for
recognition in Sebastian, pointing out we have two Council members on MPO.
Ms. Coy asked in two and a half years name one thing that has been done. Mr. Hill said they
haven't had their 501 c3, and further if we have no representation we have no voice. Ms. Coy
said that was not a legitimate excuse because they could still have functioned as though they
had the designation.
Mayor McPartlan said he gets involved in these things because of his job and sometimes
Sebastian gets left out of discussions. He said let's give the City Manager time to talk to
Commission O'Bryan because things are on the horizon and it is important.
Ms. Coy asked if there are updated by-laws she would like to see them and clarification as to
what type of funding are they seeking. Mayor McPartlan said Commissioner O'Bryan gave $500
of his own money.
The City Manager asked if the Mayor would like Commissioner O'Bryan to make a presentation.
Mayor McPartlan said yes.
Mr. Gillmor said he concurred with Ms. Coy in that the City Manager has a lot on his place and
maybe he can delegate someone to be the representative.
14. PUBLIC INPUT - None
15. NEW BUSINESS - None
16. CITY ATTORNEY MATTERS - None
17. CITY MANAGER MATTERS
The City Manager said PBA had a ratification vote which passed 25-0 for a modification
to their current contract in regard to the 3% increase and it will come back to the Council
at the next meeting for their approval.
18. CITY CLERK MATTERS
The City Clerk announced that candidate qualifying had closed for the November election
and there were five candidates for two seats: Jerome Adams, Damien Gilliams, Edward H.
Herlihy, Jim Hill and Albert lovino. She announced the Chamber Candidate Forum on
Wednesday, October 15t" in the Council Chambers from 7 pm to 9 pm with live broadcast on
Comcast CH 25. She also announced that Early Voting will take place in three locations in
the County including the City Council Chambers from October 21St through November 1St
from 7 am to 4 pm each day.
n
Regular City Council/CRA Meeting
September 10, 2014
Page Seven
19. CITY COUNCIL MATTERS
A. Vice Mayor Hill — None
B. Council Member Adams - None
C. Council Member Coy
Ms. Coy read a letter from Dr. Mary Ingui sent to all Council members in regard to
Seven -50 which is a non -issue as far as she was concerned, and was turning it over to
the City Manager to respond.
D. Council Member Gillmor
Mr. Gillmor reported on the Golf Course Greens Committee, specifically their discussion
on how to pump up the rounds played and increase memberships, new marketing
strategies, and that he and Greg had a meeting with Go Golf and he had a phone
meeting with Course Trends which does e -marketing.
E. Mayor McPartlan - None
20. Being no further business, Mayor McPartlan adjourned the Regular Meeting at 7:31 p.m.
Approve t t e Septe *0 24 14 Regular Council Meeting.
By:
Bob McPartlan, Mayor
Attest: � -
Sally A. Maio, MM , City Clerk
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