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HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meeting Date: 24 September 2014
Agenda Item Title: Coolidge Street Improvements
Recommendation: Contingent upon FY15 final budget approval, staff
recommends City Council approve the contract for
Coolidge Street Construction and award to Timothy Rose
Contracting in the amount of $460,037 and authorize the
City Manager to execute the contract.
Background: Staff received bids from five contractors on December 3, 2013 as
part of the Presidential Street and Coolidge Street Construction Project. The lowest
bid for both projects was from Timothy Rose Contracting. At that time, there was
insufficient funding to award both contracts, therefore, the Coolidge Street project
was not awarded. Funding for the project is included in the recommended FY15
final Budget which the City Council will consider at the 24 September 2014 meeting.
Timothy Rose Contracting has agreed to hold to their original submitted bid price of
$460,037 for the installation of stamped concrete angled parking spaces, sidewalk
and other streetscapes for the Coolidge Street Construction. Timothy Rose
Contracting is a local contractor from Vero Beach. City staff will provide the
necessary construction engineering inspection for this project. The construction
period is 120 days from the notice to proceed date.
If Agenda Item Requires Expenditure of Funds:
Requires Expenditure of Funds:
Total Cost: $460,037.
Amount Budgeted in FY15: $460,037
If Cost Requires Appropriation: N/A
Amount of Appropriation Required: N/A
Fund to Be Utilized for Appropriation: DST
Administrative Services Department Review:
Attachments: 1. Agenda Transmittal; 11 December 13 reP" residential Streets
2. Coolidge bid contract from Timothy Rose Contracting.
City Manager Authorization.-
Date:
uthorization:Date: 17 September 2014
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HOME OF PELICAN ISLAND
AGENDA TRANSMITTAL
Subject:
Agenda No.
Presidential Street Project
Tim Rose Construction Agreement
Department Origin: City Manager
Administrative Srvc:
City Attorney:
JAp&ed or Submittal by:
City Clerk:
Date Submitted: 9 DEC 13
All-irinbr, City Manager
For Agenda Of: 11 DEC 13
Exhibits:
EXPENDITURE REQUIRED:
AMOUNT BUDGETED:
APPROPRIATION REQUIRED:
$890,702
$795,702
1 $95,000
SUMMARY
On December 2, 2013, the City received construction bids from five companies to
build the "Presidential Street Project'. The project bid included improvements for
Washington, Martin, Cleveland and Coolidge Streets, as well as drainage
improvements throughout the corridor. The bids were as follows:
Tim Rose Constructio
Mancil's Tractor
Dickerson
JoBear Contracting
Ranger Construction
PROJECT BID
$1,311,232
$1,501,987
$1,535,793
$1,837,340
$2,454,870
At this time, there is $795,702 available for project construction from the following
revenue sources:
FUND
CRA
DEP Grant
AMOUNT
$277,782
$90,000
Obviously, there is a budget shortfall. The discrepancy between the engineering
estimate and construction bids is explained as follows:
The Cleveland bid yielded higher costs for (1) Mobilization ($30,000); (2)
drainage ($150,000) and Landscape/Lighting ($50,000). In total these
improvements were $230,000 over estimate.
2. The Washington bid yielded higher costs for (1) Mobilization ($25,000); (2)
Paving/Concrete ($15,000); (3) Drainage ($40,000); and, (4)
Landscape/Lighting ($30,000). In total these improvements were $110,000
over budget.
3. The Martin bid yielded higher costs for paving ($15,000).
4. The Coolidge did yielded higher costs for (1) Mobilization ($42,000); (2)
drainage ($25,000); and, (3) Landscape/lighting by ($80,000). IN total these
improvements were $147,000 over estimate.
For all these project components, these estimates equal a total overage of
$502,000 — Summarized below
PROJECT PART ENGINEER ESTIMATE BID
hington, Martin, Cleveland $683,000 $7,041,949
Coolidge $350,000 $460,037
MOVING FORWARD
To complete these project, attached is a spreadsheet which indicates the
important project aspects that should remain and those that can be removed.
Essentially, staff recommends (1) delaying construct of Coolidge Street
Improvements; (2) eliminating slip lining; and, (3) change concrete to plastic pipe.
However, additional aspects needed to properly complete the project are (1)
Washington Street Outfall Engineering; (2) CTI Construction Inspection; and, (3)
Contingency funds.
By making this adjustments Washington, Martin and Cleveland Street can be
completed as designed and reviewed by Council in an amount of approximately
$890,702, The budget adjustment required is $95,000.
RECOMMENDATION
Staff recommends the following action:
Authorize the City Manager to execute a construction agreement with Tim
Rose Construction for the unit quantities provided in the bid documents;
2. Close the FY 13 "CavCorp Project' in the CRA Fund and reallocate the
remaining funds ($277,782) to the Presidential Street Project
3. Approve an additional $95,000 in funding for the Presidential Street
Project from unallocated DST Funds.
TIM ROSE CONSTRUCTION BID
CLEVELAND STREET
Maintenance of Traffic 24,578.00
Mobilization 45,792.00
Site Preparation 41,265.75
Roadway and Concrete 175,252.00
Drainage 242,856.50
Landscaping and Lighting 56,350.00
Signage, Striping and Ramps 4.164.00
Mobilization 39,012.00
Site Preparation 22,529.00
Roadway and Concrete 89,202.30
Drainage 111,960.50
Landscaping and Lighting 29,587.50
N AVENUE
Maintenance of Traffic
4,344.00
Mobilization
12,465.00
Site Preparation
5,400.00
Paving/Grading
32,892.00
Drainage
1,500.00
Signage and Stripin2
750.00
SUBTOTAL
$ 57,351.00
SUBTOTAL PRESIDENTIAL STREETS
950,132.55
Less Slip Lining
(88,000.00)
Less Concrete to Plastic
(31,000.00)
Plus Washington Outrall Engineering
7,500.00
Plus CTI Inspection
10,000.00
Plus Project Contin enc
41,931.63
TOTAL PROJECT COST -ADJUSTED
is 890,564.18
[SPL•\INPI
CRA Fund Allocation 277,782.00
DST Fund Allocation 427,920.00
DEP Grant on Ann An
ADDITIONAL FUNDS REQUIRED (94,862.18)
Delay Coolidge 367,099.00