HomeMy WebLinkAbout2003 07 14 Evaluation InstructionsCITY OF
SERASMN
HOME OF PUICAH HAND
PURCHASING DIVISION
GENERAL SERVICES DEPARTMENT
1225 MAIN STREET- SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 589-0743 FAX (561) 589-6880
DATE: July 14, 2003
TO: Design Build Firm Selection/Evaluation Committee
Mr. George Bonacci, Building Department Director
Mr. Tracy Hass, Growth Management Director
Mr. Terry Hill, Public Works Director
Mr. Jason Mtleswla Municipal Airport Director
Mr. Jesus M. Vieiro, Buyer (Committee Chairman)
FROM.- Jesus M. Vieiro
SUBJECT- RFQ&P for Airport Administration Building
The City is currently in receipt of three (3) Technical Proposals submitted by firms interested in
providing their services for this project The Committee's next goal is to evaluate the three proposals
received. Therefore, in accordance with the Consultants Competitive Negotiations Act (CCNA) and
generally accepted procurement practices, please read the RFQ&P package specially the parts
pertaining to the Request for Technical Proposals (RFP). Our first scheduled meeting will be on
Thursday, July 24, 2003 at 2,00 PM in the City Council Chambers. Please advise if this date conflicts
with your schedule.
An RFP is a formal solicitation from an organization to firms, engaged in the lawful practice of
their professions and desire to provide services, to submit an offer. The offer is to provide a
solution to a problem or a need that the organization has identified An RFP is a procurement
process in which the organization's judgement of the vendor's proposed solution, experience
and qualifications may take precedence over price. Accordingly, such factors as proposed
solution, previous record, ability, capability, project approach, schedule, resources, price and
other factors will be used to evaluate proposals and recommend award of contract to the
respondent whose proposal is determined by the City to be in the best interest of the City.
EVALUATING PROPOSALS
In order to remain unbiased, evaluate the technical proposal of each firm strictly against the
technical criteria requirements established on the Technical Specifications and Plans and other
RFQ&P documents. Does the Technical Proposal fully meet technical requirements or does it
exceed them or has not included some of them? Is it detailed and elaborate or is it vague and
Open to questions? Does it include other optionslalternates? All these issues and others which
may be applicable should be considered when evaluating and scoring the Technical Proposal
Evaluation Form.
SELECTION/EVALUATION COAMTTEE:
The next goal of the Committee is to evaluate the Technical Proposal submitted by each firm.
Please read each Technical Proposal package thoroughly, fill out and score a Technical
Proposal Evaluation Form for each of the Technical Proposals following the criteria established
for this process.
To avoid collusion or the appearance thereof, all team members must refrain from any
conversation among themselves regarding the Technical Proposal packages under consideration
except at the regularly scheduled meetings. Meetings shall be posted and held as public meetings
in accordance with Florida Statutes.
Committee members must attend all meetings. Committee meetings cannot take place if a
member is absent.
Committee members should recognize the potential or existence of individual biases and should
make a conscious effort to put them aside. Any committee member incapable of this must inform
the Committee Chairman.
Committee members may discuss items of interest during the scheduled meetings, however,
numerical scoring or to make known in any way their selection will not be divulged until called
for, and once submitted, it may not be changed This insures that the selection process will not
give an improper appearance.
Committee members are informed that all three firms will be making Presentations where they
may provide more details about their proposal. Committee members are encouraged to make a
list of questions for each proposal under consideration to discuss at the Committee Meeting.
Questions which cannot be resolved during the meeting can be posed to firms during the
presentation session.
The attached Evaluation forms must be filled out in full in ink, and any changes or corrections
must be initialed by the Committee member. All numerical scoring will be in whole numbers, no
fractions.
Your attention is called to Paragraph nine (9) of the REQUEST FOR QUALIFICATIONS &
PROPOSALS whereby responding firms agree not to contact or lobby City Council Members, or
any City employees or agents. As a Committee member you are charged with the responsibility
thereof.
Florida Statute 337.168 provides for confidentiality of proposals. Any financial reports of the proposing
firms are never to be divulged to the public. Committee members will conduct themselves accordingly
SECTION TE - TECM41CAL EVALUATION FORM
Section TE
TECHNICAL PROPOSAL EVALUATION FORM
DESIGN AND CONSTRUCTION OF
ADMINISTRATION BUILDING
AND POLICE EVIDENCE COMPOUND
Proposer:
Evaluated by:
A. TECHNICAL CRITERIA - 330 Points Total
rev 711412003
Evaluation items as addressed in proposal narrative, concept drawings and other documentation
1. Proposed Site Plan (40 points)
Conceptual Site Plan/Narrative (8 points): Yes: No: points
Issues Identified and Addressed: (32 points max)
Grading/Drainage; Access Roads/Parking; Landscaping/Irrigation; Fencing (8 points max per issue)
L
Supporting comments:
fair 4 good 6 excellent 8
points
2. Proposed Structural Plan (40 points)
Conceptual Structural Plan/Narrative (10 points): Yes: No: pts.
Issues Identified and Addressed: (30 points max)
I-------------------I-------------------I------------------I pts
0 fair 10 good 20 excellent 30
Supporting comments:
Administration Building TE -1 Sebastian Municipal Airport
SECTION TE - TECIINICAL EVALUATION FORM
3. Proposed Exterior Wall/Finishes Plan (50 points)
Exterior Wall Plan/Narrative (10 points): Yes: No:
Exterior Appearance/Aesthetics (10 points):
Issues Identified and Addressed: (30 points max)
I-------------------I-------------------I------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
4. Proposed HVAC Plan (40 points)
Conceptual HVAC Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
5. Proposed Electrical System Plan (40 points)
Conceptual Electrical System Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
9
Supporting comments:
fair 10 good 20 excellent 30
No:
Im
rev 711412003
Pts
Administration Building TE -2 Sebastian Municipal Airport
pts.
pts.
pts
pts
pts
SECTION TE - TECHNICAL EVALUATION FORM
6. Proposed Plumbing System Plan (40 points)
Conceptual Plumbing System Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
0 fair 10 good 20 excellent 30
Supporting comments:
No:
7. Proposed Communications & Other Equipment Plan (40 points)
Communications & Other Equipment Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
0
Supporting comments:
fair 10 good 20 excellent 30
8. Police Evidence Building Plan (40 points)
Police Evidence Building Plan/Narrative (10 points):
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
rev 7/1412003
Im
Yes: No:
Administration Building TE -3 Sebastian Municipal Airport
pts
ar
Q:
PIS
SECTION TE - TECFMCAL EVALUATION FORM rev 711412003
TOTAL TECHNICAL CRITERIA
1. Site Plan (40 points max) pts
2. Structural Plan (40 points max)
pts
3. Exterior Wall Plan (50 points max)
pts
4. HVAC Plan (40 points max)
pts
5. Electrical Plan (40 points max)
pts
6. Plumbing Plan (40 points max)
pts
7. Communications & Other Equipment Plan (40 points max)
pts
8. Police Evidence Building ( 40 points max)
pts
TOTAL TECBMCAL SCORE (330 points max) pts
Administration Building TE -4 Sebastian Municipal Airport
SECTION TE - TECHNICAL EVALUATION FORM rev 7119/2003
B. MANAGEMENT CRITERIA -110 Points Total
Evaluation items as addressed in proposal narrative and other documentation
1. Location of Proposer/Proposal Team (18 points max)
Proximity of Design Consultant to site (7 points max):
>150mi 150-100 mi 99-50 mi < somi
I------ —------------ I -------------------- I ------------------- I points
0 2 4 6
Proximity of Builder to site (7 points max)
>150mi 150-100 mi 99-50 mi < 50mi
I--------------------I--------------------I-------------------I points
0 2 4 6
Proximity of Design Consultant to Builder (6 points max)
>150mi 150-100 ml 99-50 mi < 50mi
I--------------------I--------------------I-------------------I points
0 2 4 6
Supporting comments:
2. Proposer's Organization and Key Personnel (40 points max)
Proposing Firm organization chart (5 points max) points
Proposed Project Management personnel relevant expenence/resumes (10 points max) points
Proposed Project Design personnel relevant experience/resumes (10 points max) points
Proposed Project Construction personnel relevant experience/resumes (10 points max) points
Time commitment of key personnel to this project (5 points max)
Supporting comments:
3. Proposer's Management Programs (40 points max)
Project Cost Control (5 points max)
Value Engineering Plan and Experience (5 points max)
Administration Building TE -5
points
points
points
Sebastian Municipal Airport
SECTION TE - TECHNICAL EVALUATION FORM rev 7114/2003
Scheduling experience and history on similar projects (5 points max) points
SDBE Participation Plan (5 points max) points
Local Business Participation Plan (10 points max) points
Veteran's Participation Plan (5 points max) points
Project safety plan (5 points max) points
Supporting comments:
4. Proposer's Quality Assurance Program (12 points max)
Quality Control/Quality Assurance plan for design activities (6 points max) points
Quality Control/Quality Assurance plan for construction activities (6 points max) points
Supporting comments:
TOTAL MANAGEMENT CRITERIA
1. Location of Proposer/Proposal Team (18 points max) points
2. Proposer's Organization and Key Personnel (40 points max) points
3 Proposer's Management Programs (40 points max) points
4. Proposer's Quality Assurance Program (12 points max) points
TOTAL MANAGEMENT SCORE (110 points max) points
Administration Building TE -6 Sebastian Municipal Airport
SECTION TE - TECFINICAL EVALUATION FORM
C. PROJECT SCHEDULE -100 Points Total
I. Design Consultant's Design Schedule (30 points max)
Ability to meet schedule (resources, manpower) (10 points max)
Demonstrated schedule adherence on similar projects (10 points max)
Time commitment of key personnel (10 points max)
Supporting comments:
2. Builder's Construction Schedule (50 points)
Ability to meet schedule (resources, manpower, equipment) (5 points max)
Demonstrated schedule adherence on similar projects (10 points max)
Demonstrated subcontractors schedule adherence on similar projects (10 points max)
Time commitment of key personnel (5 points max)
Coordination of design and construction activities (5 points max)
Identification of long lead time items (5 points max)
Scheduled allowance for permitting activities (5 points max)
Scheduled allowance for submittals and review activities (5 points max)
Supporting comments:
3. Proposer's Total Schedule (20 points)
rev 711412003
pomts
points
pomts
points
points
points
points
points
points
points
Note: Schedule shall reflect all investigations, surveys, design, permitting, preparation of
construction documents, reviews, construction, inspections, testing, preparation of record
Administration Building TE -7 Sebastian Municipal Airport
SECTION TE - TECENICAL EVALUATION FORM
rev 7/1412003
drawings and other documents, and all other required activities from Notice To Proceed to
Certificate of Occupancy.
2 points will be awarded for each 7 calendar day period less than the allowable project design
and construction schedule of three hundred and sixty-five (365) calendar days (20 points
max)
Supporting comments:
TOTAL PROJECT SCHEDULE CRITERIA
a. Design Consultant's Design Schedule (30 points max)
b. Builder's Construction Schedule (50 points max)
c. Proposer's Total Schedule (20 points max)
TOTAL PROJECT SCHEDULE SCORE (100 Points max)
THIS SECTION LEFT' BLANK INTENTIONALLY
Administration Building TE -8 Sebastian Municipal Airport
points
points
points
points
points
SECTION TE - TECIINICAL EVALUATION FORM
EVALUATION SUMMARY
1. Technical Criteria Score (330 points max)
2. Management Criteria Score (110 points max)
3. Project Schedule Score (100 points max)
TOTAL TECHNICAL PROPOSAL EVALUATION SCORE (540 points max)
General Remarks and Observations concerning this Proposal:
Signature:.
rev 711412003
Administration Building TE -9 Sebastian Municipal Airport
points
points
points
points
SECTION TE - TECFINICAL EVALUATION FORM
Section TE
TECHNICAL PROPOSAL EVALUATION FORM
DESIGN AND CONSTRUCTION OF
ADMINISTRATION BUILDING
AND POLICE EVIDENCE COMPOUND
Proposer:
Evaluated by:
A. TECHNICAL CRITERIA - 330 Points Total
rev 7/14/2003
Evaluation items as addressed in proposal narrative, concept drawings and other documentation
1. Proposed Site Plan (40 points)
Conceptual Site Plan/Narrative (8 points): Yes: No: points
Issues Identified and Addressed: (32 points max)
Grading/Drainage; Access Roads/Parking; Landscaping/Irrigation; Fencing (8 points max per issue)
I-------------------- I ------------------- I ------------------- I points
0 fair 4 good 6 excellent 8
Supporting comments:
2. Proposed Structural Plan (40 points)
Conceptual Structural Plan/Narrative (10 points): Yes: No: pts.
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I ------------------- I pts
0 fair 10 good 20 excellent 30
Supporting comments:
Administration Building TE -1 Sebastian Municipal Airport
SECTION TE - TECHNICAL EVALUATION FORM rev 7/1412003
3. Proposed Exterior Wall/Finishes Plan (50 points)
Exterior Wall Plan/Narrative (10 points): Yes: No: pts.
Exterior Appearance/Aesthetics (10 points): pts.
Issues Identified and Addressed: (30 points max)
Pts
0 fair 10 good 20 excellent 30
Supporting comments:
4. Proposed HVAC Plan (40 points)
Conceptual HVAC Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
5. Proposed Electrical System Plan (40 points)
Conceptual Electrical System Plan/Narrative (10 points): Yes: _
Issues Identified and Addressed: (30 points max)
I-------------------- I ----- ------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
No:
No:
Administration Building TE -2 Sebastian Municipal Airport
Pts
Pts
PIS
PIS
SECTION TE - TECHNICAL EVALUATION FORM
6. Proposed Plumbing System Plan (40 points)
Conceptual Plumbing System Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
0
Supporting comments:
fair 10 good 20 excellent 30
7. Proposed Communications & Other Equipment Plan (40 points)
Communications & Other Equipment Plan/Narrative (10 points):
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
8. Police Evidence Building Plan (40 points)
Police Evidence Building Plan/Narrative (10 points):
Issues Identified and Addressed: (30 points max)
0
Supporting comments:
fair 10 good 20 excellent 30
rev 711412003
No:
Yes: No:
Yes: No:
Administration Building TE -3 Sebastian Municipal Airport
Pts
Pts
Pts
Pts
SECTION TE - TECMCAL EVALUATION FORM rev 7/14/2003
TOTAL TECHNICAL CRITERIA
1. Site Plan (40 points max) pts
2. Structural Plan (40 points max) pts
3. Exterior Wall Plan (50 points max) pts
4. HVAC Plan (40 points max) pts
5. Electrical Plan (40 points max) pts
6. Plumbing Plan (40 points max) pts
7. Communications & Other Equipment Plan (40 points max) pts
8. Police Evidence Building ( 40 points max) pts
TOTAL TECHNICAL SCORE (330 points max) pts
Administration Building TE -4 Sebastian Municipal Airport
SECTION TE - TECE NICAL EVALUATION FORM rev 7114/2003
B. MANAGEMENT CRITERIA -110 Points Total
Evaluation items as addressed in proposal narrative and other documentation
1. Location of Proposer/Proposal Team (18 points max)
Proximity of Design Consultant to site (7 points max):
>150mi 150-100 mi 99-50 mi < 50mi
points
0 2 4 6
Proximity of Builder to site (7 points max)
>150mi 150-100 mi 99-50 no < 50 mi
I--------------------I--------------------I-------------------I points
0 2 4 6
Proximity of Design Consultant to Builder (6 points max)
>150mi 150-100 mi 99-50 mi < 50 mi
points
0 2
Supporting comments:
4 6
2. Proposer's Organization and Key Personnel (40 points max)
Proposing Firm organization chart (5 points max) points
Proposed Project Management personnel relevant experience/resumes (10 points max) points
Proposed Project Design personnel relevant experience/resumes (10 points max) points
Proposed Project Construction personnel relevant experience/resumes (10 points max) points
Time commitment of key personnel to this project (5 points max) points
Supporting comments:
3. Proposer's Management Programs (40 points max)
Project Cost Control (5 points max)
Value Engineering Plan and Experience (5 points max)
Administration Building TE -5
Sebastian Municipal Airport
points
SECTION TE - TECFINICAL EVALUATION FORM rev 711412003
Scheduling experience and history on similar projects (5 points max) points
SDBE Participation Plan (5 points max) points
Local Business Participation Plan (10 points max) points
Veteran's Participation Plan (5 points max) points
Project safety plan (5 points max) points
Supporting comments:
4. Proposer's Quality Assurance Program (12 points max)
Quality Control/Quality Assurance plan for design activities (6 points max) points
Quality Control/Quality Assurance plan for construction activities (6 points max) points
Supporting comments:
TOTAL MANAGEMENT CRITERIA
1. Location of Proposer/Proposal Team (18 points max) points
2. Proposer's Organization and Key Personnel (40 points max) points
3 Proposer's Management Programs (40 points max) points
4. Proposer's Quality Assurance Program (12 points max) points
TOTAL MANAGEMENT SCORE (110 points max) points
Administration Building TE -6 Sebastian Municipal Airport
SECTIONTE- TECIMCALEVALUATIONFORM
C. PROJECT SCHEDULE -100 Points Total
1. Design Consultant's Design Schedule (30 points max)
Ability to meet schedule (resources, manpower) (10 points max)
Demonstrated schedule adherence on similar projects (10 points max)
Time commitment of key personnel (10 points max)
Supporting continents:
2. Builder's Construction Schedule (50 points)
Ability to meet schedule (resources, manpower, equipment) (5 points max)
Demonstrated schedule adherence on similar projects (10 points max)
Demonstrated subcontractors schedule adherence on similar projects (10 points max)
Time commitment of key personnel (5 points max)
Coordination of design and construction activities (5 points max)
Identification of long lead time items (5 points max)
Scheduled allowance for permitting activities (5 points max)
Scheduled allowance for submittals and review activities (5 points max)
Supporting comments:
3. Proposer's Total Schedule (20 points)
rev 711412003
points
points
points
points
points
points
points
points
points
points
points
Note: Schedule shall reflect all investigations, surveys, design, permitting, preparation of
construction documents, reviews, construction, inspections, testing, preparation of record
Administration Building TE -7 Sebastian Municipal Airport
SECTION TE - TECFMCAL EVALUATION FORM
rev 711412003
drawings and other documents, and all other required activities from Notice To Proceed to
Certificate of Occupancy.
2 points will be awarded for each 7 calendar day period less than the allowable project design
and construction schedule of three hundred and sixty-five (365) calendar days (20 points
max)
Supporting comments:
TOTAL PROJECT SCHEDULE CRITERIA
a. Design Consultant's Design Schedule (30 points max)
b. Builder's Construction Schedule (50 points max)
c. Proposer's Total Schedule (20 points max)
TOTAL PROJECT SCHEDULE SCORE (100 Points max)
THIS SECTION LEFT' BLANK INTENTIONALLY
Administration Building TE -8 Sebastian Municipal Airport
points
points
points
points
points
SECTION TE - TECHNICAL EVALUATION FORM
EVALUATION SUMMARY
1. Technical Criteria Score (330 points max)
2. Management Criteria Score (110 points max)
3. Project Schedule Score (100 points max)
TOTAL TECHNICAL PROPOSAL EVALUATION SCORE (540 points max)
General Remarks and Observations concerning this Proposal:
Signature:
rev 711412003
Administration Building TE -9 Sebastian Municipal Airport
pomts
points
points
points
SECTIONTE- TECENICAL EVALUATION FORM
Section TE
TECHNICAL PROPOSAL EVALUATION FORM
DESIGN AND CONSTRUCTION OF
ADMINISTRATION BUILDING
AND POLICE EVIDENCE COMPOUND
Proposer:
Evaluated by:
A. TECHNICAL CRITERIA - 330 Points Total
rev 711412003
Evaluation items as addressed in proposal narrative, concept drawings and other documentation
1. Proposed Site Plan (40 points)
Conceptual Site Plan/Narrative (8 points): Yes: No: points
Issues Identified and Addressed: (32 points max)
Grading/Drainage; Access Roads/Parking; Landscaping/Irrigation; Fencing (8 points max per issue)
I-------------------- I ------------------- I ------------------- I points
0 fair 4 good 6 excellent 8
Supporting comments:
2. Proposed Structural Plan (40 points)
Conceptual Structural Plan/Narrative (10 points): Yes: No: pts.
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I ------------------- I pts
0 fair 10 good 20 excellent 30
Supporting comments:
Administration Building TE -1 Sebastian Municipal Airport
SECTION TE - TECHNICAL EVALUATION FORM
3. Proposed Exterior Wall/Finishes Plan (50 points)
Exterior Wall Plan/Narrative (10 points): Yes: No:
Exterior Appearance/Aesthetics (10 points):
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
4. Proposed HVAC Plan (40 points)
Conceptual HVAC Plan/Narrative (10 points): Yes:
Issues Identified and Addressed: (30 points max)
Cl
Supporting comments:
fair 10 good 20 excellent 30
5. Proposed Electrical System Plan (40 points)
Conceptual Electrical System Plan/Narrative (10 points): Yes: _
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I -------------------I
0 fair 10 good 20 excellent 30
Supporting comments:
I
No:
rev 711412003
Pts
Administration Building TE -2 Sebastian Municipal Airport
pts.
pts.
Pts
Pts
Pts
Pts
SECTION TE - TECFINICAL EVALUATION FORM rev 711412003
6. Proposed Plumbing System Plan (40 points)
Conceptual Plumbing System Plan/Narrative (10 points): Yes: No: pts
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I ------------------- I pts
0 fav 10 good 20 excellent 30
Supporting comments:
7. Proposed Communications & Other Equipment Plan (40 points)
Communications & Other Equipment Plan/Narrative (10 points): Yes: No:
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I ------------------- I pts
0 fair 10 good 20 excellent 30
Supporting comments:
8. Police Evidence Building Plan (40 points)
Police Evidence Building Plan/Narrative (10 points):
Issues Identified and Addressed: (30 points max)
I-------------------- I ------------------- I ------------------- I
0 fair 10 good 20 excellent 30
Supporting comments:
Yes: No:
Administration Building TE -3 Sebastian Municipal Airport
Pts
SECTION TE - TECHNICAL EVALUATION FORM rev 711412003
TOTAL TECHNICAL CRITERIA
1. Site Plan (40 points max)
pts
2. Structural Plan (40 points max)
pts
3. Exterior Wall Plan (50 points max)
pts
4. HVAC Plan (40 points max)
pts
5. Electrical Plan (40 points max)
pts
6. Plumbing Plan (40 points max)
pts
7. Communications & Other Equipment Plan (40 points max)
pts
8. Police Evidence Building ( 40 points max)
pts
TOTAL TECBMCAL SCORE (330 points max) pts
Administration Building TE -4 Sebastian Municipal Airport
SECTION TE - TECENICAL EVALUATION FORM rev 7/14/2003
B. MANAGEMENT CRITERIA -110 Points Total
Evaluation items as addressed in proposal narrative and other documentation
1. Location of Proposer/Proposal Team (18 points max)
Proximity of Design Consultant to site (7 points max):
>150mi 150-100 mi 99-50 mi < so mi
0 2 4 6
Proximity of Builder to site (7 points max)
>150 mi 150-100 mi 99- 50 mi < 50 mi
I--------------------I--------------------I-------------------I
0 2 4 6
points
points
Proximity of Design Consultant to Builder (6 points max)
>150 mi 150-100 mi 99-50 mi < 50 mi
I--------------------I--------------------I-------------------I points
0 2 4 6
Supporting comments:
2. Proposer's Organization and Key Personnel (40 points max)
Proposing Firm organization chart (5 points max) points
Proposed Project Management personnel relevant experience/resumes (10 points max) points
Proposed Project Design personnel relevant experience/resumes (10 points max) points
Proposed Project Construction personnel relevant experience/resumes (10 points max) points
Time commitment of key personnel to this project (5 points max)
Supporting comments:
3. Proposer's Management Programs (40 points max)
Project Cost Control (5 points max)
Value Engineering Plan and Experience (5 points max)
Administration Building TE -5
Sebastian Municipal Airport
points
points
points
SECTION TE - TECHNICAL EVALUATION FORM rev 7/14/2003
Scheduling experience and history on similar projects (5 points max) points
SDBE Participation Plan (5 points max) points
Local Business Participation Plan (10 points max) points
Veteran's Participation Plan (5 points max) points
Project safety plan (5 points max) points
Supporting comments:
4. Proposer's Quality Assurance Program (12 points max)
Quality Control/Quality Assurance plan for design activities (6 points max) points
Quality Control/Quality Assurance plan for construction activities (6 points max) points
Supporting comments:
TOTAL MANAGEMENT CRITERIA
1. Location of Proposer/Proposal Team (18 points max) points
2. Proposer's Organization and Key Personnel (40 points max) points
3 Proposer's Management Programs (40 points max) points
4. Proposer's Quality Assurance Program (12 points max) points
TOTAL MANAGEMENT SCORE (110 points max) points
Administration Building TE -6 Sebastian Municipal Airport
SECTION TE - TECHNICAL EVALUATION FORM rev 711412003
C. PROJECT SCHEDULE -100 Points Total
1. Design Consultant's Design Schedule (30 points max)
Ability to meet schedule (resources, manpower) (10 points max) points
Demonstrated schedule adherence on similar projects (10 points max) points
Time commitment of key personnel (10 points max) points
Supporting comments:
2. Builder's Construction Schedule (50 points)
Ability to meet schedule (resources, manpower, equipment) (5 points max) points
Demonstrated schedule adherence on similar projects (10 points max) points
Demonstrated subcontractors schedule adherence on similar projects (10 points max) points
Time commitment of key personnel (5 points max) points
Coordination of design and construction activities (5 points max) points
Identification of long lead time items (5 points max) points
Scheduled allowance for permitting activities (5 points max) points
Scheduled allowance for submittals and review activities (5 points max) points
Supporting continents:
3. Proposer's Total Schedule (20 points)
Note: Schedule shall reflect all investigations, surveys, design, permitting, preparation of
construction documents, reviews, construction, inspections, testing, preparation of record
Administration Building TE -7 Sebastian Municipal Airport
SECTION TE- TECFINICALEVALUATIONFORM
rev 711412003
drawings and other documents, and all other required activities from Notice To Proceed to
Certificate of Occupancy.
2 points will be awarded for each 7 calendar day period less than the allowable project design
and construction schedule of three hundred and sixty-five (365) calendar days (20 points
max)
Supporting comments:
TOTAL PROJECT SCHEDULE CRITERIA
a. Design Consultant's Design Schedule (30 points max)
b. Builder's Construction Schedule (50 points max)
c. Proposer's Total Schedule (20 points max)
TOTAL PROJECT SCHEDULE SCORE (100 Points max)
THIS SECTION LEFT BLANK INTENTIONALLY
Administration Building TE -8 Sebastian Municipal Airport
pomts
points
points
points
points
SECTION TE- TECIINICAL EVALUATION FORM rev 711412003
EVALUATION SUMMARY
1. Technical Criteria Score (330 points max) points
2. Management Criteria Score (110 points max) points
3. Project Schedule Score (100 points max) points
TOTAL TECHNICAL PROPOSAL EVALUATION SCORE (540 points max) points
General Remarks and Observations concerning this Proposal:
Signature:
Administration Building TE -9 Sebastian Municipal Airport
PURCHASING DIVISION
GENERAL SERVICES DEPARTMENT
1225 MAIN STREET- SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 589-0743 FAX (561) 589-6880
DATE: July 14, 2003
TO: Design Build Firm SelectiomEvaluation Committee
Mr. George Bonacci, Building Department Director
Mr. Tracy Hass, Growth Management Director
Mr. Terry Hill, Public Works Director
Mr. Jason Mileswki, Municipal Airport Director
Mr. Jesus M. Vieiro, Buyer (Committee Chairman)
FROM: Jesus M. Vieiro
SUBJECT. RFQ&P for Airport Administration Building
The City is currently in receipt of three (3) Technical Proposals submitted by firms interested in
providing their services for this project. The Committee's next goal is to evaluate the three proposals
received. Therefore, in accordance with the Consultants Competitive Negotiations Act (CCNA) and
generally accepted procurement practices, please read the RFQ&P package specially the parts
pertaining to the Request for Technical Proposals (RFP). Our first scheduled meeting will be on
Thursday. July 24, 2003 at 2:00 PM in the City Council Chambers. Please advise if this date conflicts
with your schedule.
WHAT ISA REQUEST FOR PROPOSALS /REFI?
An RFP is a formal solicitation from an organization to firms, engaged in the lawful practice of
their professions and desire to provide services, to submit an offer. The offer is to provide a
solution to a problem or a need that the organization has identified An RFP is a procurement
process in which the organization's judgement of the vendor's proposed solution, experience
and qualifications may take precedence over price. Accordingly, such factors as proposed
solution, previous record, ability, capability, project approach, schedule, resources, price and
other factors will be used to evaluate proposals and recommend award of contract to the
respondent whose proposal is determined by the City to be in the best interest of the City.
EVALUATING PROPOSALS
In order to remain unbiased, evaluate the technical proposal of each firm strictly against the
technical criteria requirements established on the Technical Specifications and Plans and other
RFQ&P documents. Does the Technical Proposal fully meet technical requirements or does it
exceed them or has not included some of them? Is it detailed and elaborate or is it vague and
open to questions? Does it include other options/alternates? All these issues and others which
may be applicable should be considered when evaluating and scoring the Technical Proposal
Evaluation Form.
SELECTIONIEVALUATIONCOtY11 YTEE:
The next goal of the Committee is to evaluate the Technical Proposal submitted by each firm.
Please read each Technical Proposal package thoroughly, fill out and score a Technical
Proposal Evaluation Form for each of the Technical Proposals following the criteria established
for this process.
To avoid collusion or the appearance thereof, all team members must refrain from any
conversation among themselves regarding the Technical Proposal packages under consideration
except at the regularly scheduled meetings. Meetings shall be posted and held as public meetings
in accordance with Florida Statutes.
Committee members must attend all meetings. Committee meetings cannot take place if a
member is absent.
Committee members should recognize the potential or existence of individual biases and should
make a conscious effort to put them aside. Any committee member incapable of this must inform
the Committee Chairman.
Committee members may discuss items of interest during the scheduled meetings, however,
numerical scoring or to make known in any way their selection will not be divulged until called
for, and once submitted, it may not be changed. This insures that the selection process will not
give an improper appearance.
Committee members are informed that all three firms will be making Presentations where they
may provide more details about their proposal. Committee members are encouraged to make a
list of questions for each proposal under consideration to discuss at the Committee Meeting.
Questions which cannot be resolved during the meeting can be posed to firms during the
presentation session.
The attached Evaluation forms must be filled out in full in ink, and any changes or corrections
must be initialed by the Committee member. All numerical scoring will be in whole numbers, no
fractions.
Your attention is called to Paragraph nine (9) of the REQUEST FOR QUALIFICATIONS &
PROPOSALS whereby responding firms agree not to contact or lobby City Council Members, or
any City employees or agents As a Committee member you are charged with the responsibility
thereof.
Florida Statute 337.168 provides for confidentiality ofproposals. Any financial reports of the proposing
firms are never to be divulged to the public. Committee members will conduct themselves accordingly