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Home My WebLink About10072014NRB MinutesMyCf STNV HOME OF PELICAN ISLAND MINUTES NATURAL RESOURCES BOARD REGULAR MEETING TUESDAY, OCTOBER 7, 2014 — 6:00 P.M. 1225 MAIN STREET, SEBASTIAN, FL Chairman Northcott called the Natural Resources Board meeting to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Present: Absent: Alan Northcott — Chair John Brady (excused) Gil Gordian — Vice Chair Bob Progulske (excused) Robin Graves Ann Lucier Also Present: George Millar Frank Watanabe P.E., City Engineer James Clifton Jeanette Williams, Recording Secretary Rose Glaser 4. APPROVAL OF MINUTES: September 2, 2014 Meeting Chairman Northcott asked that the word "was" be changed to "used to be" in the first sentence of the fifth paragraph on page three; and the word "think" be changed to "react" in the second sentence of the seventh paragraph on page four. MOTION by Ms. Graves and SECOND by Mr. Millar to approve the September 2, 2014 minutes passed as amended with a unanimous voice vote. 5. ANNOUNCEMENTS — None. 6. PUBLIC INPUT Jane Schnee, Sebastian, said she owns conservation land on Barber Street where there has been gopher tortoises killed by vehicular traffic. She displayed a sample sign that could be erected by the City's sign shop to help residents become familiar with tortoise habitat. The City Engineer said as long as the sign meets the standard informational signage per the Manual of Uniform Traffic Control Devices (MUTCD) it could be erected and he cited the number one cause for the decline of gopher tortoises in urbanized areas is in fact, cars running over them. He agreed to include the placement of signs on the next agenda. Natural Resources Board October 7, 2014 Page Two UNFINISHED BUSINESS A. Oyster Mat Project Update a. Oyster storage at the City's Public Works Compound The City Engineer said a site behind the large building at the City's Compound will have four pallets for them to dry their oyster shells; the location will be open 7:30 M to 3:30 pm; he will meet with the board members to show the location. Mr. Millar distributed an article from Putnam County Courier Journal citing $4.5M in funding was given to restore Apalachicola oysters and asked if the Board could look into obtaining some of the same funding. The City Engineer offered to look for available funding from the Florida Department of Economic Opportunities. Mr. Gordian said he has not gathered enough oysters to see how many fill a bucket; however, the oyster season will pick up soon. Chairman Northcott said the shell supplier for the Vero Beach Power Squadron is willing to give them a truckload if someone can bring a truck to the Brevard County location. Mr. Millar said he has a one ton and quarter ton vehicle that could pick up a load. Mr. Gordian offered to help unload the shells at the City Compound. NEW BUSINESS A. Marc Virgilio — Environmental Specialist, Indian River Lagoon Aguatic Preserves Field Office, Florida Department of Environmental Protection Mr. Virgilio introduced himself, said he managed parts of the Lagoon from the Mosquito Lagoon down to Jupiter Inlet, his office works with the adopt -a -spoil island project, shoreline restoration, plantings on spoil islands and oyster restoration projects. With PowerPoint slides, he gave a brief overview of the Board's recent rapid assessment trip of potential oyster mat placement areas. (see attached) He said his office hopes to have a map available soon of appropriate zones for oyster restoration and noted they have a staff member specifically dedicated to oyster restoration available to help them. He also said the Brevard Zoo is in the process of establishing a shell stockpile for organizations to use for their projects. In response to Mr. Clifton, he said his office is starting to map existing clam beds for future clam restoration projects which are more prevalent towards the Sebastian Inlet. Mr. Virgilio described the appropriate environment from May to July for spawning oysters. Adopt -A -Spoil Island Mr. Virgilio confirmed the spoil island they adopted was out of the City's limits and he would assist the Board with re -adopting it if the City is interested. He noted the spoil islands within the Pelican Island Wildlife Refuge are federally protected and not available for adoption. Natural Resources Board October 7, 2014 Page Three The City Engineer offered to talk to the City Manager about placing the re - adoption of their island on the next agenda. He cautioned they should try to focus their resources within City limits. It was the Board's consensus to place the re -adoption on the next agenda. B. Earth Day 2015 Ms. Lucier suggested setting a date for next year so she can start a vendor list. The City Engineer offered to find out if Riverview Park and the bandstand would be available April 18 and if not, the next closest Saturday to Earth Day. Mr. Millar noted for planning purposes, the City will need to obtain larger and more fire extinguishers for the event. The City Engineer offered to check on the code requirements. 9. MEMBER MATTERS Ms. Graves said she had just gotten the trash grabbers donated before the City discontinued the Adopt -A -Spoil Island contract and if the Board will not be adopting an island by a time certain, she would like the grabbers to be donated to Keep Indian River Beautiful. Mr. Gordian said he has been receiving complaints about the swales and displayed a photo of eastbound Perch Lane on the overhead projector. He pointed out the flooded lateral swale and asked if the swales should be cleaned to convey the water and salvage the street asphalt. The City Engineer said it has been difficult to convey the large amount of water the City has recently received over such a short period of time and admitted the City has fallen behind on maintaining some of the main ditches. He gave them a heads up that at the Council meeting to be held the following night, he planned to ask City Council to hold off the installation of quarter rounds for one year to catch up on the ditch maintenance and save the roads from further deterioration and avoid having people drive on the crown of the road during the heavy rains. A. Additions to Board Website — None. 10. STAFF MATTERS A. Procurement Policy The City Engineer provided a hard copy of a PowerPoint presentation highlighting the City's procurement policy; he noted they do have an approved budget for the next fiscal year. (see attached) 11. Being no further business, Chairman Northcott adjourned the Natural Resources Board meeting at 6:57 p.m. By: U �1 Alan Northcott, Chair Date Florida Department of Environmental Protection Sebastian Oyster Reef Sites o� p� (?nselarl10 - - Y �.-_ Sebastian • Water Quality • Salinity • Dissolved oxygen • Food source • Substrate • Spat availability • Timing • Oyster reef installation • COIRfiber bags • Natural reef monitoring • Identifying suitable oyster sites • Staff available for advisement/assessment 10/13/2014 oil ONE, n cw). A w 5u-bmiffect by Ge.d�e-m !lar q to 0 0 ° too o P. r, o oU 4 o ro• Cd N U . N Utll Lii F $Caaa�vro�o�oq��n0 W �fa0(X LO) Gcdr7;�w°O a 'ounca>o M. Ili h a urnal • October 1, 2014 from Le Al take hood win," ome- rably and solid P. off iver- :d at 'ark - 7:30 _om- sday !figh- t the ning ttur- h-in the 10- itate ning ake- are the anal vent Riv- 9 by mty :lent is a :de- an- glers, with 120 tour- naments throughout the season, five in each division. The top 40 boaters and co -anglers from each division qualify for a regional tournament and compete to finish in the top six, which then qualifies them for one of the lon- gest -running champi- onships in all of com- petitive bass fishing - the Walmart BFL All-American pre- sented by Chevy. Top winners in the BFL can move up to the Rayovac FLW Series or even the Walmart FLW Tour. For complete details and updated informa- tion visit: FLWOut- doors.com. For regu- lar updates, photos, tournament news and more, follow the Rayovac FLW Series on Facebook at Face- book.com/FLWFish- ing and on Twitter at Twitter.com/FLW- Fishing. Oysters from page Al a good place for a new crop of oysters to settle and grow. This targeted shell- ing will last through the end of the year and represents one of the largest shell- ing programs in the history of the fishery. Key investments like this are critical to the long-term health of oyster habitats that will be needed for a renewed and healthy oyster fishery. The funding for this pro- gram comes from a Federal Fishery Di- saster grant that was granted in 2013 at the request of Scott. As the winter harvest season for Apalachic- ola Bay oysters enters its second month, the FWC also announced the area's oyster beds will remain open while agencies con- tinue monitoring and assessments to de- termine additional measures needed to support recovery of the Apalachicola Bay ecosystem and oyster resources. Current information indicates continuation of lim- ited harvesting of le- gal -sized oysters will not reduce the poten- tial for longer-term recovery of oyster crops. The viability Of keeping the oyster beds open, however, will continue to be examined throughout the winter harvest season. The FWC and FDACS are continuing a close partnership with the DEO to jump-start a major $4.5 mil- lion hand -shelling program in October. This is in addition to FDACS's efforts over the past two years to improve oyster hab- itat in Apalachicola Bay. "The continued de- cline of oysters in Apalachicola Bay is a threat not only to the economy of north Florida but the en- tire state," said Com- missioner of Agricul- ture Adam Putnam. "We are committed to helping this commu- nity and working to- gether to assist those families who are suf- fering from the de- cline in the oyster population." FWC Executive Di- rector Nick Wiley said, "Today's an- nouncement furthers our commitment to working with the local oyster indus- try, particularly . the hard-working oyster fishermen and pro- cessors who want to help restore and maintain the health of Apalachicola Bay so they can support their families" Florida Department of Economic Oppor- tunity Executive Di- rector Jesse Panuccio said, "The investment into the recovery of the Apalachicola Bay Oyster Fishery and into the local experi- enced workforce is a win for this commu- nity. This habitat -res- toration project is essential to the con- tinued environmental and economic health of the area, and the expertise of the oyster fishermen will ensure the greatest return on investment for them and their families." Agencies are working in close partnership and listening to the Apalachicola com- munity to help deter- mine the best ways to provide assistance through these diffi- cult and challenging times for the oyster industry. In addition to the shelling program, the FWC has already put in place conservation measures for Apala- chicolas oyster fish- ery, including mod- ified harvest limits and limited closures of the winter bars. As the shelling program proceeds and the re- strictions are imple- mented, the FWC and FDACS will continue to closely monitor the health of the oyster fishery, the status of oyster harvesting and work hand-in-hand with the local com- munity and oyster in- dustry to determine if any additional ac- tions are needed. to Yard Werk! letter Things To Q s x�9 �nincPr39 Flooring Ce er a: ^ _�f Free Estimates • Professlonat InsfaHailon 3' _ _ - n,. /s., n Permanent Stain Protection • Incredible Softness 1 n h r y � vc �l 1 n Florida Fish and Wildlife Conservation Commission Gopher Tortoise Rales and Reeulations Gopher tortoises are a threatened wildlife species and are protected by state law, , Florida Administrative Code. Gopher tortoises must be relocated before any land clearing or development takes place, and property owners must obtain permits from the Florida Fish and Wildlife Conservation Commission before they can move them. For more information about rmittinu -L ideiine, or the laws protecting gopher tortoises please contact the Rules and regulations are in place to benefit both the species and the people. We've included rules that relate to the gopher tortoise along with brief descriptions of those rules. The gopher tortoise (Gopherus polyphemus) is hereby declared to be threatened, and shall be afforded the protective provisions specified in this paragraph. No person shall take, attempt to take, pursue, hunt, harass, capture, possess, sell or transport any gopher tortoise or parts thereof or their eggs, or molest, damage, or destroy gopher tortoise burrows, except as authorized by Commission permit or when complying with Commission approved guidelines for specific actions which may impact gopher tortoises and their burrows. A gopher tortoise burrow is a tunnel with a cross-section that closely approximates the shape of a gopher tortoise. Permits will be issued based upon whether issuance would further management plan goals and objectives. Wildlife Alert Reward program It is against the law to kill, harass or destroy gopher tortoises, their eggs or burrows. If you suspect a wildlife law violation, report it to the FWC's at 888-404-FWCC, 24 -hours a day or online. You could be eligible for a reward if your information leads to an arrest. PURCHASING POLICIES AND PROCEDURES CITY OF HOME OF PELICAN ISLAND PREPARED BY AL MINNER - CITY MANAGER LEVEL IA SPENDING (Mff I UP TO $750 HOME OF PELICAN ISLAND • No Bidding Required • No Procurement Documentation Needed • No Purchase Order Needed •Just Buy Required Item....... • And Save Your Receipts or Invoices 9 N Increase in Purchasing Cards ($250 Limit) • Use Direct Billing, Active Accounts, Etc. • Oversight By Procuring Department, Finance Department and City Manager LEVEL I B SPENDING $751 - $2500 GNOF HOME OF PELICAN ISLAND No Bidding Required • Purchase Order Required • Procuring Department to Complete a "Purchasing Document Packet" Which Shall Include: 1. PO (include pricing information if available) 2. Any Other Required Requisition Form (i.e. sole source form, etc.) • City Manager's Office to Review for Completeness and Accuracy • Completed Purchasing Document Packet Shall be Filed/Logged in City Manager Office LEVEL II SPENDING CPCF $2,501 - $ 5,000 - VERBAL imio QUOTES HOME OF PELICAN ISLAND • PO Required • Complete Any Other Required Requisition Form • Obtain/Document 2 Verbal Vendor Quotes on Verbal Quote Worksheet • Procuring Department to Complete a "Purchasing Document Packet" Which Shall Include: I. PO 2. Any Other Required Requisition Form 3. Completed Verbal Quote Worksheet • City Manager's Office to Review for Completeness and Accuracy • Completed Purchasing Document Packet Shall be Filed/Logged in City Manager Office LEVEL IIIA SPENDING cmff $5P00 1 - $15,000 WRITTEN = QUOTESHOME OF PELICAN ISLAND • PO Required • Complete Any Other Required Requisition Forms • Obtain and Document 3 Written Quotes and Document on Written Quote Worksheet • Procuring Department to Complete a "Purchasing Document Packet" Which Shall Include: I. PO 2. Any Other Required Requisition Form 3. Completed Written Quote Worksheet 4. Must Provide the Vendor Written Quotes • City Manager's Office to Review for Completeness and Accuracy • Completed Purchasing Document Packet Shall be Filed/Logged in City Manaeer Office LEVEL 1116 SPENDING $15,001 - $25,000 WRITTEN QUOTES w/ COUNCIL APPORVAL • PO Required • Complete Any Other Required Requisition Form • Get and Document 3 Written Quotes and Document on Written Quote Worksheet • Procuring Department to Complete a "Purchasing Document Packet" Which Shall Include: I. PO 2. Any Other Required Requisition Form 3. Completed Written Quote Worksheet 4. Must Provide the Vendor Written Quotes 5. Council Transmittal Letter • City Manager's Office to Review for Completeness and Accuracy • Placed on Council Agenda For Review • Upon Council Approval, Completed Purchasing Document Packet Shall be Filed/Logged in City Manager Office MOF LEVEL IV SPENDING - $25,000 FORMAL SEALED BIDS HOME OF PELICAN ISLAND Prepare Bid Packets w/ Assistance From City Manager's Office • Bid Packet to be Reviewed and Approved by City Manager • Follow All Statutory Bidding Guidelines • Council Approval Required • Upon Council Approval, Completed Purchasing Document Packet Shall be Filed/Logged in City Manager Office • On All Levels Local Vendor Preference CITY OF SEBASTIAN PURCHASING WRITTEN PRICE QUOATATIONS VENDOR INFORMATION DATA VENDOR #1 VENDOR #2 VENDOR #3 Vendor Business Name Vendor Contact Person Address Phone Number: Date & Time: Delivery Date: ITEM DESCRIPTION & COMMENTS PRICE PRICE PRICE SIGNATURE: DATE: COUNCIL APPORVAL REQUIRED FOR ITEMS OVER $15,000