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WORK AUTHORIZATION FORM
Work Authorization #: 1
Project #: TA412028
IT IS AGREED to undertake the following work in accordance with the provisions of our Master
Agreement entitled NON-EXCLUSIVE AGREEMENT for CONTINUING PROFESSIONAL ENGINEERING
CONSULTING SERVICES dated: May 27, 2009.
Description of Assignment: SEE ATTACHED SCOPE OF SERVICES
Basis of Compensation/Period of Services:
Services shall be provided for a payment of: $49,724.00
Work will commence upon execution of this Work Authorization by the parties. Completion of the
work will take no longer than: d.SQ consecutive calendar days henceforth.
AGREED as to scope of services, time schedule, and budget this 27th day of August 2009.
CITY OF SEBASTIAN
A Florida Mypicipal Corporation
, City Manager
(seal)
Attest:
THE LPA GROUP INCORPORATED
By:
Paul Holt, Senior Vice President
Approved as to Form and Content for Reliance
by the City Of Sebastian only:
Staff Approvals:
Airport Director
Finance Director
to project
to budget only
THE LPA GROUP INCORPORATED
Transportation Consultants
615 CRESCENT EXECUTIVE COURT, SUITE 200 ■ LAKE MARY, FL 32746-2146 ■ 407-306-0200 ■ FAX 407-306-0460
August 8, 2009
Mr. Joe Griffin
Airport Manager
City of Sebastian
202 Airport Drive East
Sebastian, Florida 32958
Subject: Sebastian Municipal Airport
Airport Drive East Extension — Construction Phase Services
Scope and Fee Proposal Transmittal
Dear Mr. Griffin:
Enclosed, please find a scope and fee proposal for Airport Drive East Construction Phase
Services. We hope that you find this proposal agreeable, and we look forward to working with
you on this project.
Should you have any questions, or need additional information, please call me at (407) 306-
0200.
Sincerely,
THE LPA GROUP INCORPORATED
Robert K. Hambrecht, P.E.
Project Manager
cc: Mark Kistler, LPA (email)
File (TA412028.1c)
Attachments:
Work Authorization
Exhibit A — Scope of services
Exhibit B - Hour and Fee Estimate
ATLANTA ■ BATON ROUGE ■ CHARLOTTE ■ COLUMBIA ■ GREENSBORO ■ JACKSONVILLE ■ KENNESAW ■ KNOXVILLE ■ LITTLE ROCK
McLEAN 0 MOBILE ■ NASHVILLE 0 OCEAN SPRINGS 0 ORLANDO 0 RALEIGH 0 SARASOTA ■TALLAHASSEE ■ TAMPA ■ WEST PALM BEACH
EXHIBIT A- SCOPE OF SERVICES
AIRPORT DRIVE EAST
CONSTRUCTION PHASE SERVICES
CITY OF SEBASTIAN
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER and the
CONSULTANT for professional consulting services. For elements of the PROJECT described in the
referenced AGREEMENT, which are primarily engineering projects, CONSULTANT shall perform
professional services as hereinafter described, which shall include customary civil, structural,
mechanical, and electrical engineering services. These services, when performed in accordance with
acceptable engineering practices, shall be the limits of CONSULTANT's responsibility under this
AGREEMENT.
This Exhibit A sets forth the general requirements for the performance of the various services for
development projects required under this AGREEMENT.
PROJECT DESCRIPTION
The City of Sebastian, Florida (OWNER) desires to construct a new access road (PROJECT) on a
location at the Sebastian Municipal Airport (X26). Base bid includes the construction of a new
900 -foot roadway extension and two access drives which total 500 feet in length. The
PROJECT also includes the extension of water and sewer utilities (approximately 880 if of 8"
waterline, 490 If of 4"pvc force main, and 850 If of 8" gravity sewer with 5 manholes), the
construction of stormwater facilities to serve the PROJECT, demolition of approximately 980
sy of existing paving, new paving (approximately 465 tons of asphalt and 4,200 sy of FDOT
Optional Base Group 4), 410 if of chain link security fencing, two automated security gates and
associated electrical work. Electrical work consists of the extension of FP&L utilities to serve the
gates and lift station, and includes the new installation of conduits, conductors, grounding, pull
boxes, electrical meter, power risers, and panels.
Additive Bid 1 includes the erection of poles and golf netting along the existing fence line.
Additive Bid 2 includes the construction of a new private lift station. Additive Bid 3 includes
importing fill from offsite in lieu of constructing the stormwater facility. Additive Bid 4 includes
the pavement removal and resurfacing the paved area adjacent to the existing maintenance
building.
The PROJECT site is on the southeast end of the abandoned R/W 13, adjacent to the OWNER's
Administration building.
The scope of this Work Authorization includes:
1. Revise bid documents to generate conformed construction documents.
2. Assist the OWNER in administering the construction phase activities of the PROJECT on
an advisory basis. This includes QA assurance (field and laboratory) testing and
documentation.
3. Assist the OWNER in closing out the project with various funding and permitting agencies.
Page 1 of 4
08 -August -09
ELEMENT 1- PLAN REVISIONS
CONSULTANT will revise bid drawings as requested by the OWNER. Plan revisions are
anticipated to be as a result of comments from the OWNER and from the Contractor(s). Other plan
modifications are as a result of the ongoing stormwater master plan update. Revisions to plans will
also include work added to the PROJECT by addendum during bidding. CONSULTANT will assist
the OWNER with issuing an official change order to the construction contract. Conformed
construction documents will include the revisions and these documents will be issued to the
Contractor(s) for use during construction.
ELEMENT 2- CONSTRUCTION ADMINISTRATION
CONSULTANT will perform limited services to observe the progress of the construction phase.
CONSULTANT shall not be responsible for the acts or omissions of the design -build entity's
Designer(s); Contractor(s); any subcontractor or supplier; or any of the Contractor(s)',
subcontractor's, or supplier's agents, employees, or any other persons (except CONSULTANT's own
employees and agents) at the site or otherwise furnishing or performing any of the Contractor(s)'
work.
CONSULTANT will prepare the agenda and attend the Preconstruction Conference.
CONSULTANT shall compile questions and prepare minutes of the meeting. Minutes prepared by
CONSULTANT will be reviewed by the OWNER prior to general distribution.
CONSULTANT shall have an advisory role on the following tasks:
Construction Progress Observation: CONSULTANT will make visits to the site at bi-weekly
intervals in order to observe as an experienced and qualified design professional the progress of the
various aspects of the Contractor(s)' work. Based on information obtained during such visits and on
such observations, CONSULTANT shall endeavor to determine in general if such work is
proceeding in accordance with the Approved Contract Documents and CONSULTANT shall keep
the OWNER informed of the progress of the work.
CONSULTANT shall not, during such visits or as a result of such observations of the Contractor(s)'
work in progress, supervise, direct, or have control over the Contractor(s)' work, nor shall
CONSULTANT have authority over or responsibility for the means, methods, techniques,
sequences, or procedures of construction selected by the Contractor(s), for safety precautions and
programs incident to the work of the Contractor(s) or for any failure of the Contractor(s) to comply
with laws, rules, regulations, ordinances, codes, or orders applicable to the Contractor(s) furnishing
and performing their work. Accordingly, CONSULTANT can neither guarantee the performance of
the construction contracts by the Contractor(s) nor assume responsibility for the Contractor(s)' failure
to furnish and perform their work in accordance with the Documents.
Defective Work.- During such visits and on the basis of such observations, CONSULTANT will
inform the OWNER of deficiencies in the Contractor(s)' work while it is in progress if
CONSULTANT believes that such work will not produce a completed PROJECT that conforms
generally to the Approved Design -Build Documents or that it will prejudice the integrity of the
design concept of the PROJECT as reflected in the Approved Contract Documents.
CONSULTANT will prepare a report based on observations of each site visit for distribution to the
OWNER and the Contractor(s).
Page 2 of 4
08 -August -09
Disputes between OWNER and Contractor(s): CONSULTANT shall act as the initial interpreter of
the requirements of the Approved Contract Documents and judge of the acceptability of the work or
the interpretation of the requirements of the Approved Contract Documents pertaining to the
execution and progress of the work. CONSULTANT shall not be liable for the results of any such
interpretations or decisions rendered in good faith.
Review Monthly Pay Applications: CONSULTANT shall review the monthly pay applications from
the Contractor(s) and verify quantities/percentage of work completed during the pay application
period. CONSULTANT shall make a recommendation for payment to the OWNER for the
OWNER to then release payment to the Contractor(s).
Substantial Completion and Final Inspection: CONSULTANT shall make a site visits to determine
substantial and final completion. CONSULTANT shall prepare and issue a punch list of deficient
items following the substantial completion site visit for the Contractor(s) to address prior to final
completion. CONSULTANT shall issue a Letter of Completion following a satisfactory final
inspection.
Assumptions:
1. When possible, site visits will be held with the OWNER's representative and the Contractor(s)
present to review the progress of the work. Exclusive of site visits related to Preconstruction, this
task assumes biweekly site visits during the course of the PROJECT, along with the Substantial
Completion and Final Inspections (approximately 10 site visits).
2. Applications for payment will be processed monthly (4 total).
Deliverable: Narrative field report of observations after each visit and recommendations for
payment following each pay application.
Contractor(s)' Completion Documents: CONSULTANT will review maintenance and operation
instructions, schedules, guarantees, bonds and certificates of inspection, tests, and approvals which
are to be assembled by the Contractor(s) in accordance with the Approved Contract Documents (but
such review will only be to determine that their content complies with the requirements of, and in the
case of certificates of inspection, tests, and approvals, the results certified indicate compliance with,
the Approved Contract Documents), and shall transmit them to the OWNER with written comments.
Completion Inspections: CONSULTANT shall conduct inspections (maximum of one day for
substantial completion) or observe the Contractor(s) demonstrations to determine if the work or parts
of the work are partially accepted, substantially complete, or ready for a final inspection as defined in
the General Provisions of the Construction Contract. Such inspections shall advise if the completed
work is acceptable to the OWNER and other governing agencies.
Assumptions:
1. All Contractor(s) completion documents will be presented in one submittal for review and
comment.
2. Visits will be held with the City of Sebastian PROJECT representative and the design -build entity
present to review the completion of the work.
3. Exclusive of site visits related to periodic construction observation or other applications for
payment, this task assumes an additional one (1) site visit during the course of the PROJECT.
Deliverables:
1. Comments on completion documents.
Page 3 of 4
08 -August -09
2. Advice for determining the substantial completion of the work and review of the Contractor(s) 'list
of incomplete items.
ELEMENT 3 — CLOSEOUT SERVICES
Upon construction completion, CONSULTANT will prepare an updated Airport Layout Plan (ALP)
for submission to the appropriate agencies. These revised elements of the overall ALP set will be
prepared in conformity with the FAA/FDOT Airport Layout Plan drawing standards.
Assumptions:
1. The update of the existing ALP includes only the general area of new construction.
2. Modifications will be made to the existing electronic files.
Deliverables:
1. Blueline prints of an updated Airport Layout Plan for submission to the FAA and the Florida
Department of Transportation.
2. An electronic file of the Airport Layout Plan.
CONSULTANT will assist the OWNER with the closeout of the PROJECT with the Contractor(s)
as well as with the following agencies:
• The Florida Department of Transportation (FDOT)
• The Federal Aviation Administration (FAA)
• Indian River County Utilities Co. (IRCO)
• St. Johns River Water Management District (SJRWMD)
The Contractor(s) shall prepare and CONSULTANT will certify and deliver as -built drawings, test
results, bill of sale, and any other required documentation required for agency closeout.
ELEMENT 4—SUBCONSULTANTS
CONSULTANT shall contract with testing firm(s) as necessary for material and construction quality
assurance testing during construction. CONSULTANT shall have authority, as the OWNEWs
representative, to require special inspection or testing of the work, and shall receive and review all
certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances,
codes, orders or the Contract Documents (but only to determine generally that their content complies
with the requirements of, and the results certified indicate compliance with, the Contract
Documents). Testing is expected but not limited to the following elements: earthwork, limerock,
asphalt (Feld density testing and batch plant inspection), and concrete. CONSULTANT will review
tests and notify the OWNER of the results of each test.
Page 4 of 4
08 -August -09
Exhibit B: Hour and Fee Estimate
City of Sebastian
Airport Drive rest Construction Phase Services
Date: 8/7/2009
Construction time (days): 120
Mani Description
City of Sebastian Approved Rates _
Element l: Plan Revisions
Coominalion meeting with owner and Contractor
a
$171,00
6
w'� 2 �+
$171.00
a
a
S144.00
o
$108.00
S82 00
w
576:00
2
Total
1
r
10''
Plan Revisions
2
4
16
16
_. 4
_
4
_ 42'
2
8
ConWl 2
_Quality
.Issue Change Order to Contract 1 3
Issue Conformed Construction Documents
1
3
3
7
Element 1: Plan Revisions Hours
12
B
3
16 _ _
1913
69
Element l: Plan Revisions Fee 5)
$2,052
$1,026
$432
$1,728
It 8
$988
$7,784
Element 2: Construction Administration
R9NEW Shap Dmwng Submittals
Preconstrudlon Conference
4
6
_76
16
4
` 6
40
121
Project Administration
8
32
38
Bkweekty Site Visits _ 8
Review Monthly Pay ApplicatIons 4
_
32
8
4
32
10
Lift Station Startup and Certification
4
4
:Substantial Com Ietlon and Punctdist
4
4
<
12.
Final Inspection
2
i
3
Consbuctlon Completion Cenificafion
2
T
4,
Element2:CorraWuetion Administration Hours _
Element 2: Construction Administration Fee (LS)
1B
53,078
&
510,944
20 _
$2,680
a
0
53
155
$0 5o $4,028
$20,930
iElement3::Closeout Services.
Indian River County Utilities Closeout
MOT Closeout
8
_4
4
B
4
_ __424
4 1
FAA Closeout - U ate ALP
1
4
4
1
SJRWMD Permit Closeoul _
As -Built Certification
1
4
4
_.
4
1
10
4 2
--
10
Pruett Mane ementlCoordination
8
1
9'
Element 3: Closeout Services Hours
22
8
B
0
24
10
72'
Element 3: Closeout Services Fee (LS)
Labor Totals
S3762
$1,366
$1,152
1 $0
$1966
$760
$9010
mated Hours
Total Esti;
—52
78
31
16
43
76
2961
_ Tota l Esti in ated Labor Costs (Lump Soml:
—I—.
$8,892
$13,338
54,464
$1,728
$3,526
$5,776
$37,724.011
Quality Assurance Testing (NTE) $10000,00
$ubconsuitant Coordination and Pmcurement St 00000
Elementb: Expenses (NTE
Expenses (Reproduction and Postage) S1.00000
Grand Total (Ni $49,]24.00
8O/2009 Page B-1 of 1