HomeMy WebLinkAbout02-08-2017 CRA Agenda w CouncilcnN cf
SEBASTL
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, FEBRUARY 8, 2017 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION - Pastor Grant Foster, Riverside Church
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
17.032 A. Proclamation - 211 Awareness Week - February 13-18 - Page Woodward,
Community Relations Specialist, 211 of the Treasure Coast
17.033 B. Collier Creek Water Project Presentation by Indian River County Utilities Director
Vincent Burke
Brief Announcements
• 2/10/17 - Chamber Concert in Riverview Park- Z Street Speakeasy Band- 5:30 - 8 pm
• 2/11/17 - Storybook Forest in Riverview Park- 10 am -I pm
• 2111117 - Four Chaplains Commemoration at Veterans Memorial - 2 pm
• 2/18/17 -Sebastian River Art Club Show in Riverview Park - 10 am - 4 pm
7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Aqencv
A. Call to Order
pg 5 B. Approval of September 28, 2016 CRA Minutes
17.002 C. Approve Septic to Sewer Grant Program Application (Transmittal, Application,
pgs 6-11 Summary)
D. Adjourn
8. Adiourn Communitv Redevelopment Aqencv Meetina and Reconvene as Citv Council
1 of 73
Regular City Council Meeting & CRA Meeting & BOA Meeting
September 28, 2016
Page Two
RECESS CITY COUNCIL MEETING AND CONVENE AS COMMUNITY REDEVELOPMENT
AGENCY 4W
A. Call to Order and Roll Call
Members Present:
Chairman Bob McPartlan
Vice Chairman Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Members Absent:
Council Member Richard Gillmor
B. Acoroval of June 22. 2016 CRA Minutes
MOTION by Chairman McPartlan and SECOND by Mr. Hill to approve the June 22,
2016 CRA minutes.
ROLL CALL: Ms. Coy -Aye Mr. Hill —Aye
Chairman McPartlan —Aye Vice Chairman — Aye
Motion Carried 4 -0. (Mr. Gillmor absent)
C. Conduct Public Hearino on CRA Budoet for FY 2017 — CRA Resolution 16-01
(Transmittal. Res. No. 16-01. Exhibit A)
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT
AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2016 AND ENDING SEPTEMBER 30, 2017; MAKING FINDINGS; AUTHORIZING
AMENDMENTS; PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title. The Administrative Services Director stated this was
required by state law and would be incorporation into their budget document.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve CRA Resolution No. 16-
01.
ROLL CALL: Mr. Hill — Aye Chairman McPartlan - Aye
Vice Chairman Adams —Aye Ms. Coy -Aye
Motion Carried 4 - 0. (Mr. Gillmor absent)
D. Being no further business, Chairman McPartlan adjourned the CRA meeting at 6:09
p.m.
4M
8. ADJOURN COMMUNITY REDEVELOPMENT AGENCY MEETING AND RECONVENE AS
CITY COUNCIL
Mayor McPartlan reconvened the City Council meeting at 6:09 p.m.
9. COMMITTEE REPORTS & APPOINTMENTS - None
M.
$EBAST!AN
HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY
AGENDA TRANSMITTAL
CRA MEETING DATE: 08 February 2017
AGENDA ITEM TITLE: Septic -To -Sewer Grant Program Application
RECOMMENDATION: Approve Septic -To -Sewer Grant Program Application
BACKGROUND: On 14 December 2016, Council accepted an Indian
River Lagoon Council (IRLC) Septic -to -Sewer Grant authorizing the City to enter into a
Cost -Share Agreement with the IRLC. In order for Staff to begin execution of the IRLC
agreement, and Council instructions, the attached Septic -To -Sewer Grant Program
Application has been drafted for Council review.
If approved, future applicants will be presented to the
CRA for grant consideration. An award can be granted up to the maximum amount of
$15,000 for costs incurred to remove an existing septic tank and connect to the Indian River
County Sanitary Sewer System. The first $10,000 of the award will be paid equally from the
CRA and Indian River Lagoon Council grant funds, with the next $5,000 covered solely by
the CRA.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A
�j
Administrative Services Department/CFO Review:
ATTACHMENTS: 1. Septic -To -Sewer Grant Program Draft Application
2. Grant Program Awards & Account Summary
City Manager Authorization:
v/
Date: 31 January 2017
SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM
CITY OF SEBASTIAN 11 INDIAN RIVER LAGOON COUNCIL
un v
SEBASTIAN
HOME OF PELICAN ISLAND
The City of Sebastian and Indian River Lagoon Council seek to promote, preserve and protect
Sebastian's waterfront heritage through Indian River Lagoon preservation efforts.
The Sebastian Septic -to -Sewer Grant Program (hereinafter referred to as SSP) is designed to
provide individual grants up to $15,000 to qualified property owners for costs incurred to remove
an existing septic tank and connect to the Indian River County sanitary sewer system. Grants
shall be awarded at the sole discretion of the CRA Board, The SSP is available to businesses or
residences located within the CRA District currently utilizing septic systems. Grant funds will be
disbursed as a reimbursement after receipts and documentation are submitted and inspection of
improvements occur. Grants from this program will not be awarded for sanitary improvements
made prior to filing a completed application.
1. The application package includes:
A. Completed application (provided by the City of Sebastian, see attached);
B. Proof of ownership of the property;
C. Proof of paid taxes and certification that owner is current on any payment
obligations to the City of Sebastian;
D. Proof of Utility Permit submittal to Indian River County with copy of plan.
2. Upon completion of the improvements, the applicant shall submit a "reimbursement package"
to the City which includes:
A. Completed Reimbursement Form (provided by the City of Sebastian, see
attached);
B. Copies of applicable invoices and receipts;
C. Proof that the septic tank has been taken out of service, pursuant to State
regulations.
D. Copies of records which indicate that the improvements have been appropriately
inspected and are in operation;
3. If the project is not commenced (with a filed Application for a Building Permit or Utility Permit)
within six (6) months of grant award or is not completed (with the final inspection) within one
(1) year of the grant award, the award shall expire. The applicant may request a six (6) month
extension.
Approved by CRA Board - TDB Page 1
SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM
APPLICATION NO.
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT APPLICATION
1. APPLICANT INFORMATION
Name of Applicant:
Mailing Address:
Phone Number:
Cell Number:
E-mail Address:
2. PROJECT LOCATION
Address of Property:
Parcel Number(s):
Property Tax Status:
3. DESCRIPTION OF PROPOSED IMPROVEMENTS
4. ESTIMATED COST
Please provide information on the following items:
A. Cost of Current Septic System Closure $
B. Estimate of Connection to Indian River Utility System $
C. Permitting $
D. Design and Construction Costs $
TOTAL ESTIMATED PROJECT COSTS $
Approved by CRA Board — TDB Page 2
SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM
Has the applicant applied for other regulatory grant funding to remove the targeted septic
system? (Please check appropriate answer) YES NO
If Yes, please answer the following questions:
Who was the grant award from?
How much was the total award? $
Signature(s) All owners must sign.
The information supplied in this application is true and correct.
Printed Name and Title
Signature
Printed Name and Title
Signature
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
20_, by
who is/are personally known to me or has/have produced as
identification.
(SEAL)
Notary Public, Commission No.
(Name of Notary, Printed or Typed)
This Section for City Use Only
Date Application Received:
Date Application Reviewed.
Recommendation to CRA:
Action by CRA:
Approved by CRA Board — TDB Page 3
SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM
APPLICATION NO.
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT REIMBURSEMENT REQUEST FORM
1. APPLICANT INFORMATION
Name of Applicant:
Address of property awarded grant:
Phone Number:
Cell Number:
E-mail Address:
2. GRANT REIMBURSEMENT AMOUNT SUBMIT PAID RECEIPTS FOR EACH ITEM LISTED.)
A. Septic System Closure Costs $
B. Connection to Indian River Utility System Costs $
C. Permitting Costs $
D. Design and Construction Costs $
TOTAL AMOUNT OF EXPENDITURE $
This Section for City Use Only
Date Grant Awarded by CRA:
Date Building Permit Issued:
Date Improvements Passed Inspection:
Amount Awarded:
Amount to be Reimbursed:
Date of Payment:
Approved by CRA Board — TDB Page 4
SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY
Wastewater Hook -Up Grant Program
Account Summary To Date
Grants
Funding
Date
Funds
Funds
Funds to
Awarded
I
Awarded
Disbursed
be
disbursed
2014/2015 Budget Fund
$100,000
AmericanLegion/VFW
807, 815 Louisiana Av
12-10-14
$50,000
$50,000
14-W WHU-1
Sebastian Center
1627 U.S. 1
3-25-15
5,000
expired
15-W WHU-2
Sebastian River Properties
1001 Indian River Dr
3-25-15
_
5,000
5,000
(Priep residence)
15-WWHU-3
No Name Bar
490 U.S. 1
4-22-15
5,000
expired
15-WWHU-4
Del's Barber Shop
1413 N. Central Av
5-27-15
5,000
expired
15-WWHU-5
River Oaks Townhome Assoc.
732 Cleveland St
6-24-15
10,000
10,000
(15 townhouses — 2 systems)
15-WWHU-1
Titone Properties, LLC
1753 Indian River Dr
7-22-15
5,000
expired
(residence)
2015/2016 Budget Addition
100,000
15-WWHU-6
Wendy's
1625 U.S. 1
1-13-16
5,000
5,000
2016/2017 Budget Addition
Totals $300,000 $90,000 1 $70,000 0
($20,000
expired)
Total funding in program $300,000
Less funds disbursed 70,000
Available Funds Remaining $230,000
Inclusive through January 2017