Loading...
HomeMy WebLinkAboutUniform RentalMOF SEN HOME OF PELICAN ISLAND ADDENDUM #1 DATE: April 11, 2011 PROJECT NAME: Uniform Rental BID NUMBER: 11-07 RE: Local Vendor Preference Program BID OPENINGDATE: Monday, May 2, 2011 This Addendum #1 is issued for the purpose of notifying all parties holding plans and specifications for Uniform Rental of the City's Local Vendor Preference Program. In Accordance with Section 2-11 of the Code of Ordinances, the City of Sebastian shall impose a Local Vendor Preference for this project. The preference allows a local bidder to match a non -local low bid, if their amount is within 5% of the low bid. Local vender is defined as any vendor having a valid business tax receipt issued by the City of Sebastian, Indian River County, St. Lucie County, Okeechobee County, Osceola County or Brevard County and having its headquarters located in such area. Some exceptions to the Local Vendor Preference may apply. Please read the attached Local Vendor Preference program. Also note that the bidder must sign and return this addendum with their bid. The bid opening date for this project is Monday, May 2, 2011, At 2:00 P.M. Company Name Name: Authorized Signature: Title: Date: Telephone: E-mail: QTY OF SE HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN, FLORIDA 3295E TELEPHONE: (772) 589-5330 • FAX (772) 589-5570 CITY OF SEBASTIAN LOCAL VENDER PREFERENCE POLICY Sec. 2-11. Local vendor preference policy. (a) Definitions. (1) Local business means the vendor has: a. A valid business tax receipt issued by the City of Sebastian, Indian River County, St. Lucie County, Martin County, Okeechobee County, Osceola County, or Brevard County at the time a bid or proposal is submitted, and Supp. No. 45 CD2:5 § 2-11 SEBASTIAN CODE b. A physical address located within the local area, in an area zoned for the conduct of such business, from which the vendor is operating a significant portion of its business, and at which it maintains full-time employees. (2) Nonlocal business means any vendor that does not meet the definition of a business within the local area. (b) Establishment as local area business. To establish that a vendor is a local area business a vendor shall provide written documentation of compliance with the definitions for each such local business as defined in subsection (1) herein, at the time of submitting a bid or proposal. Post office boxes are not verifiable and shall not be used for the purpose of establishing the required physical business address. A vendor that misrepresents the local area status of its firm in a proposal or bid submittal to the city will lose the privilege to claim local preference status for a period two years. (c) Local preference in purchasing and contracting. The City of Sebastian shall give preference to local area businesses in the purchase of commodities, personal property, general services, personal property, general services, professional services, and the purchase of or contract for construction or renovation of public works or other public improvements by means of competitive bid. The city shall give such preference to local area businesses in the following manner: (1) Competitive bid. Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive nonlocal business submits the lowest price bid, and the lowest bid submitted by a qualified and responsive local area business is within five percent of the lowest bid, then the lowest bidding local area business shall have the opportunity to submit an offer to match the price submitted by the lowest nonlocal area business bidder. Within five working days after the posting of the qualified and responsive bids, any local area business that has submitted a bid within five percent of the lowest bid by a nonfocal area business, and that wants the opportunity to match the lowest bid, shall submit a written offer to match the lowest bid. If the lowest local area business bidder submits an offer that matches the lowest bid submitted, then the award shall be made to such local area business. If the lowest local area business bidder declines or is unable to match the lowest bids, then the option to do so moves to the next local area business if its bid is within five percent of the lowest bids, and it is a qualified and responsive bidder. If the lowest bid is submitted by a qualified and responsive local area business, there is no local vendor preference. If a local area business accepts the opportunity to match the lowest bid of a nonlocal area business and that bid is based on unit price bid items and estimated quantities, then the unit prices for all bid items shall be reduced in proportion to the reduction in the local area business's total bid amount required to match the lowest total bid. Supp. No. 45 CD2:6 ADMINISTRATION § 2-11 (2) Ties. In the event of any tie in the final bid price between a local area business, and a nonlocal area business, a contract award, or the first opportunity to negotiate, as applicable, shall be made to the local area business. In the event of any tie between a business located within the City of Sebastian and a business within the greater local area, the business located within the City of Sebastian shall be awarded the contract or receive the first opportunity to negotiate, as applicable. In the event of any two businesses located within the City of Sebastian, or two businesses located within the greater local area, the local vendor with the greatest number of full-time employees working in the City of Sebastian or the greater local area respectively, shall be awarded the contract or receive the first opportunity to negotiate as applicable. (d) Exception to local vendor preference policy. The local preference policy set forth herein shall not apply to any of the following purchases or contracts: (1) Goods or services provided under a cooperative purchasing agreement or piggyback agreement; or (2) Purchases or contract which are funded, in whole or part, by a governmental entity and the laws, regulations, or policies governing such funding prohibit application of that preference; or (3) Purchases made or contracts let under emergency or noncompetitive situations, or for litigation related legal services, as described in the city's purchasing policies; or (4) Purchases or contracts with an estimated cost of $5,000.00 or less; or (5) Purchases or contracts where the difference between the amount of the low bid submitted by a qualified and responsive nonlocal area business and the lowest bid submitted by a qualified and responsive local area business is greater than $25,000.00; or (6) Where all bids are rejected. (e) Waiver of the application for local vendor preference policy. Any request for the waiver of local preference to any particular purchase or contract must be heard by the city council prior to advertising the bid. The city council, as the awarding authority, may approve the waiver of local preference upon review and at its discretion. (f) Comparison and review of qualifications. The preferences established herein no way prohibit the right of the City of Sebastian to compare and review the quality of materials proposed for purchase, and to compare and review the qualifications, character, responsibility and fitness of all persons, firms or corporations submitting bids or proposals. Furthermore, the local preference established herein shall not prohibit the city from giving any other preference permitted by law in addition to the local preference contained herein. (g) Administration of local preference policy. This policy shall apply to all departments, functions and funds under the governance of the City of Sebastian, unless subsection (d) applies. Supp. No. 45 CD2:6.1 § 2-11 SEBASTIAN CODE (h) Dispute resolution. Any dispute arising under the provision of this section shall first be presented to the city manager for determination. The decision of the city manager shall be appealable to the city council, and the decision of the city council shall be final and binding on all parties. (Ord. No. 0-09-13, §§ 1, 2, 10-14-09) Editor's note—Ord. No. 0-09-13, §§ 1, 2, adopted Oct. 14, 2009, repealed former § 2-11, and enacted anew § 2-11 as set out herein. The former § 2-11 pertained to similar subject matter. See the Code Comparative Table for complete derivation. Secs. 2-12-2-30. Reserved. CITY OF SE4T!AN HOME OF PELICAN ISLAND BID DOCUMENTS UNIFORM RENTAL PREPARED BY PUBLIC WORKS DEPARTMENT CONTACT: LINDA KINCHEN, ADMINISTRATIVE SUPERVISOR (772) 228-7052, E-MAIL: Lkinchen(d)citvofsebastian.orn March 2011 NOTICE OF INVITATION TO BID SEALED BIDS FOR TBE RENTAL AND SERVICING OF UNIFORMS, WILL BE ACCEPTED BY TBE CITY OF SEBASTIAN, 1225 MAIN STREET, SEBASTIAN, FLORIDA 329589 UNTIL 2:00 P.M. ON Monday, May 2, 2011. BID ENVELOPES ARE TO BE MARKED AS FOLLOWS: BID: UNIFORM RENTAL OPEN: Monday, May 2, 2011 na, 2:00 P.M. The City of Sebastian is soliciting sealed bids from qualified vendors to furnish, deliver, and service uniforms for the City of Sebastian. The term of the agreement shall be for Three (3) years. The Vendor shall be properly licensed in the City of Sebastian, and shall show Proof of Insurance to conduct its business, with all licenses, permits, and certificates as required by all local, State of Florida, Federal agencies. Finns interested in submitting a bid may pick up or request a bid package with Instructions for Bidders and specifications from the Office of the City Manager, (772) 388-8203. All items bid shall conform to the Contract Documents in their entirety, and no bid shall vary from the Contract Documents unless specifically approved in advance in writing by the City. Any bids received without Public Entity Crime Form, Drug Free Workplace Form, or Proof of Insurance (in the amounts specified in the Contract Documents) may be considered incomplete and immediately disqualified. Any person or affiliate who has been placed on the convicted vendor list following conviction for a public entity crime may not submit a bid as proscribed by Section 287.133, F.S. Prospective bidders must contact the City Managers office in person, or by mail at 1225 Main Street, Sebastian, Fl 32958, or by telephoning 772-388-8203 for bidding documents and specifications. Questions concerning the bid should be directed to Linda Kinchen at the Public Works Department 772-228-7052 or Ikinchen@cityofsebastian.org. Bids duly submitted will be publicly opened and read aloud at date and time specified above, in the office of the Public Works Department. The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed to be in the best interest of the City and to waive any non -substantial irregularities. BID FORM UNIFORM RENTAL AND SERVICE The undersigned bidder proposes and agrees, if this Bid is accepted to enter into an Agreement with the City of Sebastian to furnish any or all of the following annual supplies: Section I - Cost for Weekly Rental and Laundry Service for 65%-35% Cotton Blend SUBMIT YOUR BID IN A SEALED ENVELOPE MARKED AS FOLLOWS: Bid: Uniform Rental YOUR RESPONSE MUST BE SUBMITTED TO THE OFFICE OF THE CITY MANAGER AT SEBASTIAN CITY HALL, 1225 MAIN STREET, SEBASTIAN, FL. 32958, NO LATER THAN BID ACKNOWLEDGEMENT A. The above unit price shall be considered as a firm bid price not subject to price adjustment unless Bidder's provisions for price escalation are stated on a separate sheet attached to the Bid. B. The Bidder acknowledges that the prices will remain firm for sixty (60) days following the date of this bid. BIDDER: DATE: Weekly Cost Pants $ Shorts $ Shirts L/S $ Shirts S/S $ Female Shirts L/S $ Female Shirts S/S $ Shop Towels/Bundle Each $ Floor Mats $ Section II - Cost for replacement if damaged for the 65%-35% Cotton Blend Uniform Item Replacement Cost Work Shirt (Male) $ Work Shirt (Female) $ Pants $ Shorts $ SUBMIT YOUR BID IN A SEALED ENVELOPE MARKED AS FOLLOWS: Bid: Uniform Rental YOUR RESPONSE MUST BE SUBMITTED TO THE OFFICE OF THE CITY MANAGER AT SEBASTIAN CITY HALL, 1225 MAIN STREET, SEBASTIAN, FL. 32958, NO LATER THAN BID ACKNOWLEDGEMENT A. The above unit price shall be considered as a firm bid price not subject to price adjustment unless Bidder's provisions for price escalation are stated on a separate sheet attached to the Bid. B. The Bidder acknowledges that the prices will remain firm for sixty (60) days following the date of this bid. BIDDER: DATE: ADDENDA ACKNOWLEDGEMENT The undersigned Bidder acknowledges that he has received the following Addenda for this project prior to the submittal of this Bid and that work called for in these addenda is included in the prices above. Addendum No. Dated Signature and Title of Bidder's Representative Submittals for Bids as Required by "Instructions for Bidders" TWO (2) sets of bids shall be prepared by the Bidder to include the following: 1. Completed Bid Form (Typed or in ink) 2. The completed Public Entity Crimes Forth 3. The completed Drug -Free Workplace Form 4. Current Occupational license 5. Proof of Insurance In reference to "Co -Operative Purchasing", Item 26 in the Instructions for Bidders, please indicate on the line below with a check mark whether or not this condition will be satisfactory for other Indian River County governmental agencies to purchase from this bid if it results in a signed contract with the City of Sebastian. SATISFACTORY UNSATISFACTORY Your response will have no effect on the City's decision with regard to your bid proposal. Respectfully Submitted By: BIDDER PHONE NO. ADDRESS Q9 Printed or typed name Title: FAX NO m 1. PRE-BID CONFERENCE (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO BID) A mandatory pre-bid conference will be held at the City of Sebastian City Hall, 1225 Main Street, Sebastian, Florida 32958 at the time and date specified in the Notice of Invitation to Bid. All prospective bidders are required to attend this conference. Questions concerning the project or bid requirements may be addressed at this time. 2. REQUIRED COPIES Two (2) bids shall be submitted on the Bid Proposal Form, proof of insurance, drug free workplace forms provided. 3. SEALED BIDS Bids shall be enclosed in a sealed envelope which shall show (lower left corner) the name of the Bid, and the date and time of opening. The envelope shall also show the name and address of the Bidder. 4. BIDS NOT CONSIDERED Late Bids, telegraphed or faxed Bids and bids which do not conform to the instructions contained in the Notice Of Invitation To Bid. Bids may be withdrawn by fax or telegraph provided that such notices are received prior to the date and time specified in the Invitation. 5. BID OPENING Bidders are welcome to attend; however, attendance is not mandatory. Opening of the Bids will commence at the date and time specified in the Notice Of Invitation To Bid, and publicly read aloud, providing one or more Bidders are in attendance. The Purchasing Agent or his designee shall be present at all Bid openings. 6. BID EXAMINATION Bid files may be examined during normal working hours, ten (10) days after bid opening, by appointment only, by contacting the City Clerk's office at 561-589-5330. 7. REQUIRED INFORMATION Bidders shall follow all instructions and provide all information requested on the bid proposal form. Bidders wishing to qualify all or any portion of the bid shall provide a hand printed or typed explanation on the bid or separate attachment to be submitted with the bid. 8. ACCEPTABLE BIDS Bid proposals shall be typewritten or filled in with ink. Any erasures or corrections must be initialed by the Bidder in ink. 9. NEW EQUIPMENT AND MATERIALS Prices shown on the bids must be prices for new equipment and materials and the successful bidder shall warrant same for a period of not less than one (1) year from the installation date 10. SALES TAX Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Contractors or Vendors doing business with the City are not exempted from paying said taxes to their supplier for goods or services purchased to fulfill the contractual obligations with the City, nor shall any Contractor or Vendor be authorized to use the City's Tax Exemption Number in securing such materials. 11. CONFLICT OF INTEREST Contract Award is subject to provisions of State Statutes and City Ordinances. All Bidders must disclose with their bid the name of any officer, director, or agent who is also an employee of the City of Sebastian; further, all Bidders must disclose the name of any City employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the Bidder's firm or any of its branches. Should the successful Bidder permanently or temporarily hire any City employee who is, or has been, directly involved with the Bidder prior to or during performance of the resulting contract, the Agreement shall be subject to immediate termination by the City. 12. LICENSING, CERTIFICATION, AND/OR REGISTRATION Contractors must show their current Contractors license. If the Bidder is a State Certified General Contractor, the Bidder must be registered with the City of Sebastian. If the Bidder is a State Registered General Contractor, then the Bidder must hold a Competency Card with the City. In any event, the Contractor shall contact the Administrative Assistant at the Community Development Department 561-589-5518 and insure compliance with all City ordinances, rules and regulations, including Building Permits if required. Lack of knowledge by the Bidder shall in no way be a cause for relief from responsibility. Failure to comply with the above may result in the rejection of the Bid. Two (2) copies of any license, or certification as required shall be submitted with the bidding documents. 13. CORRECTIONS, CANCELLATION, & WITHDRAWAL A. Bidders may be asked to provide further information after bid opening to determine the responsibility of the vendor. B. Waiver of Technicality; Information shall not be considered after the bid opening if it has been specifically requested to be provided with the bid and becomes a mater of responsiveness. The bid shall be considered responsive if it substantially conforms to the requirements of the Invitation to Bid. The City Council may waive any informality, technicality, or irregularity on any bid. A minor or non -substantive lack of conformity my be considered a technicality or irregularity which may be waived by the City Council. C. Mathematical errors; Errors in extension of unit prices or in mathematical calculations may be corrected. In cases of errors in mathematical computations, the unit prices shall not be changed. D. Cancellation or postponement; Any time prior to bid opening date and time, the Purchasing Agent may cancel or postpone the bid opening or cancel the Invitation to Bid in its entirety. E. Withdrawal; Prior to any published bid opening date and time, a bidder may withdraw his or her bid in writing. A fax is permitted for this purpose, provided a confirming telecon is made. F. Amendments; Prior to any published bid opening date and time, a bidder may amend the bid provided that it is in writing, in a sealed envelope, and identified. 14. AVAILABILITY OF FUNDS The obligations of the City of Sebastian under this award are subject to the availability of funds lawfully appropriated for its purpose by the City Council of the City of Sebastian. 15. PUBLIC ENTITY CRIMES Any person or firm submitting a bid in response to this invitation must execute the attached SWORN STATEMENT UNDER SECTION 287.133, FLORIDA STATUTES, PUBLIC ENTITY CRIMES, including proper check(s) in the space(s) provided, and enclose it with said bid. 16. DRUG-FREE WORKPLACE The Drug -Free Workplace form, as attached hereto, shall be submitted with the bidding documents. 17. BID GUARANTEE The Bidder warrants that the unit prices, terms, and conditions quoted in the bid will be firm for acceptance for a period of not less than sixty (60) days from the bid opening date. Such prices will remain firm for the period of performance of resulting purchase orders or contracts which are to be performed. 18. BID BOND (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO BID) A Bid Bond equal to five percent (5%) of the bid amount shall be required on this project, and must be submitted along with the three (3) copies of the Bid, failure to do so will automatically disqualify the Bid. Unsuccessful bidders shall be entitled to return of surety after final award of bid. A successful bidder shall forfeit the amount of it's security upon failure on his part to execute a agreement within ten (10) days after receipt of a proposed agreement from the City unless the time for executing the agreement is extended by the City Manager. See form Notice of Award attached. 19. PAYMENT AND PERFORMANCE BONDS (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO BID) A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price shall be required on this project, and shall be provided by the successful bidder at the stipulated time of the execution of the agreement, failure to do so shall cause said bidder to be in default and forfeit his Bid Bond in its entirety. NOTE: BID BOND AND PAYMENT AND PERFORMANCE BOND REQUIREMENTS: The bond(s) shall be provided by a surety company authorized to do business in the State of Florida, and approved by the City Manager and City Attorney. In lieu of a bond(s) the contractor may furnish as security in favor of the City a certified check, a cashiers check or an irrevocable letter of credit. The check or letter of credit shall be drawn on or issued by a bank authorized to do business in the State of Florida. The form of the check or letter of credit must be approved by the City Manager and City Attorney. Attorneys -in -fact who sign Bonds must file with each bond a certified and effective dated copy of their Power -of Attorney. Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended), and be authorized to transact business in the State of Florida. 20. LIQUIDATED DAMAGES (ONLY IF CALLED FOR IN THE NOTICE OF INVITATION TO BID) The City shall be entitled to liquidated damages in the amount of One Hundred Dollars ($100.00) per day for every day that the Contractor is late in completing the work as stipulated in the agreement, and bidding documents. Said damages shall be deducted by the City from monies due Contractor. 21. INSURANCE All bidders shall submit evidence of the required types and minimum amounts of coverage of insurance as stated in the agreement documents and submit same with all two (2) copies of the bidding documents. 22. BID AWARD The agreement will be awarded to the lowest responsive and/or responsible Bidder whose bid, conforming to the specifications and Instructions For Bidders, will be most advantageous to the City in consideration of price, time of performance, and other factors as determined by the City. 23. REJECTION OF BIDS The City reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time, or changes in the work, and to negotiate contract terms with the successful Bidder, and the right to disregard all non -conforming, non-responsive, imbalanced, or conditional Bids. More than one Bid from an individual, firm or association under same or different names, will not be considered. Any or all Bids will be rejected if there is reason to believe that collusion exists among the Bidders, and no participants in such collusion will be considered in future proposals for the same work. 24. REFERENCES References are required and must be submitted with the Bid proposal form. Failure to submit references as required may disqualify your Bid. 25. LIST OF SUB -CONTRACTORS A list of Sub -Contractors is required and must be submitted with the Bid proposal. Failure to submit a list of Sub -Contractors may disqualify your Bid. 26. CO-OPERATIVE PURCHASING It is the intent of the Notice of Invitation to Bid to secure goods or services to be used by the City of Sebastian. However, by virtue of bidding, the Bidder accepts the right of other Government Entities to "piggyback" purchase from this proposal by mutual consent. Any such purchase shall be separate and apart from the City, and the City of Sebastian assumes no liability for such action. 27. DISCRIMINATION The Bidder/Contractor shall not practice or condone personnel or supplier discrimination of any nature whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations. 28. PURCHASING CARD PROGRAM The City of Sebastian has implemented a purchasing card program through Bank of America, using the Visa network. Vendors may receive payment through the purchasing card program for goods and services provided to the City in the same manner as other Visa purchases. Accordingly, Vendors that wish to accept payments in this manner must indicate that they have the ability to accept Visa or that they will take whatever steps are necessary to accept Visa before the start of the contract. The City of Sebastian reserves the right to revise and/or cancel this program at any time, and assumes no liability for such action. 29. PUBLIC RECORDS Florida law provides that municipal records shall at all times be open for personal inspection by any person. Section 119.01 F.S., The Public Records Law. Information and materials received by the City in connection with all Bidder's responses shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after the bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07, F.S. Therefore, if the Bidder believes any information contained in his or her response specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the City will treat all materials received as public records. SPECIFICATIONS 1. Scope: The Contractor shall furnish new work uniforms for both men and women employees for a period of three (3) years. In addition, the Contractor shall provide shop towels, and doormats as specified herein. Deliveries will be made once a week to the Public Works Compound at 100 Veterans Memorial Way, Sebastian, F132958. All employees shall receive 11 sets of uniforms. There will be three (3) different shirt colors, Blue, Grey and Green. All pants and shorts will be dark blue. 1) All uniforms furnished under this contract shall be new (NOT USED OR RECONDITIONED) at the time of original issue and for new employees added during the contract period. 2) Rental service shall include pick up of soiled clothing and delivery of same clothing, laundered and pressed once a week. The route driver will have a designated employee sign the Individual Garment/Miscellaneous Items Check sheet and leave a copy with the department. Invoices will not be paid without this signed copy. 3) Delivery/Pickup day(s) shall be agreed upon after award. 4) Contractor shall furnish on an "as needed" basis, the rental of shop towels, and doormats. 2. Uniform Measurements: It shall be the responsibility of the Contractor to supply on-site services to measure individual employees to insure proper fit of garments. If an employee can not wear standard sizes, the Contractor will be required to supply clothing from any acceptable source in order to provide uniforms for all personnel who require them, at no additional to the City. Uniforms that do not fit properly will not be accepted and shall be returned to the Contractor at no cost to the City. The Contractor shall be responsible to properly fit all employees. 1) Personnel shall receive 11 sets of uniforms. The employee will decide at the time of fitting whether they want long or short sleeve shirts or long pants or shorts. Other than changes in size during the course of the contract no other changes of pants and shorts or shirts will be allowed. Employees will be able to mix and match ie: 5 pairs of shorts, 6 pairs of pants etc. 2) ALL NEW EMPLOYEES SHALL RECEIVE NEW UNIFORMS (NOT RECONDITIONED OR USED) 3. Replacements: Replacements when necessary shall be made with NEW OR L= NEW proper fitting uniforms and are to be approved by the City during the term of the contract. The City reserves the right to determine if replacement uniforms are comparable. 1. It shall be the responsibility of the Contractor to insure that uniforms maintain their basic colors. Uniforms that are faded or thread bare shall be replaced with NEW OR LIKE NEW at Contractor's expense. Replacement shall be provided within fourteen (14) days from the date of determination for replacement. If replacement is not completed within this time frame, the rental charge will be deducted from the invoice prior to Department's signature. 2. The Contractor shall leave "Service Request Forms" at delivery location. All worn out uniforms will be replaced with NEW OR LIKE NEW, proper fitting uniforms to be approved by the using department during the term of the contract. 3. The City shall pay for replacement clothing damaged by an employee in the course of performing their responsibilities of the job. 4. The Contractor at the City's expense will replace uniforms lost by City employees. 4. Alterations, Repairs: Alteration, repairs (zippers, buttons, tears, holes, split seams, etc) replacement of defective garments and the maintenance of garments in a presentable condition, at all times, shall be the responsibility of the Contractor. 1. The Contractor shall inspect clothing and record any repairs or replacements needed and complete the required task. 2. Any uniforms with holes that ate 3/8" or less may be patched; however, uniforms with holes exceeding 3/8" shall be replaced. 3. Repairs shall be completed within one week of pickup. If a repair is not completed within the one-week time frame, the rental charge will be deducted from the invoice prior to the Department's signature. 5. Logo and name Patch: The Contractor shall furnish in their price, two emblems per shirt, one name emblem, and one City of Sebastian emblem. 1. Emblems are to be of twill material with Swiss type, zigzag embroidery thread of rayon silk. Emblems shall be attached to uniform shirt by stitching only. 2. Size is 3 y: x 1 1/2 for the name emblem and for the City of Sebastian Logo. Thread must be non -fading and washable. 3. Color for name emblem shall be Black lettering on white background 4. City logo is to be sewn on left front of side and name on the right. 5. U niforms: Uniforms shall be neatly pressed and delivered on hangars. Upon delivery uniforms shall be grouped by Employee name and number 1) Work Shirts: Long sleeve and short sleeve shirts must be famished to satisfy individual requirements. Shirts are to be full cut with long tails, double stitched seams and two reinforced, button through pockets. Fabric is 65% polyester and 35% combed cotton. Features include permanent press, no metal snaps, bar tucked top comers. 2) Work Trousers: shall be full cut in crotch and all points of strain reinforced. No cuffs, four pockets, and waistband lined with synthetic blend, belt loops, and a zipper fly closure. Fabric is 65% polyester and 35% combed cotton. Features include permanent press, full cut and/or jean cut, and bar tacked at points of strain, no cuffs, zippered fly, a minimum of seven belt loops, two (2) front pockets and two (2) back pockets. DRUG-FREE WORKPLACE FORM The undersigned Contractor, in accordance with Florida Statute 287.087 hereby certifies that does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug free workplace through implementation of Paragraph 1 through 5. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. Date: Signature PUBLIC ENTITY CREWES FORM Any person submitting a quote, bid, or proposal in response to this invitation or Agreement, must execute the enclosed form sworn statement under section 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose it with his quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting Agreement, it is your responsibility to see that copy(ies) of the form are executed by them and are included with your quote, bid, or proposal. Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date. Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in immediate disqualification of your bid or proposal. The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 - 133, Florida Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida Department of General Services to maintain and make available to other political entities a 'convicted vendor" list consisting of persons and affiliates who are disqualified from public and purchasing process because they have been found guilty of a public entity crime. A public entity crime is described by Section 287.133, Florida Statutes, as a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. By law no public entity shall accept any bid from, award any Agreement to, or transact any business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two (currently $10,000) with any person or affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed from the list pursuant to Section 287.133(3)(f), Florida Statutes. Therefore, effective October 1, 1990, prior to entering into an Agreement (formal Agreement or purchase order) in excess of the threshold amount of $10,000 to provide goods or services to THE CITY OF SEBASTIAN, a person shall file a sworn statement with the Contract/Agreement officer or Purchasing Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be properly signed in the presence of a notary public or other officer authorized to administer oaths and properly executed. THE INCLUSION OF THE SWORN STATEMENT OR AFFIDAVIT SHALL BE SUBMITTED CONCURRENTLY WITH YOUR QUOTE OR BID DOCUMENTS. NON-INCLUSION OF THIS DOCUMENT MAY NECESSITATE REJECTION OF YOUR QUOTE OR BID. SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid, Proposal or Agreement No. for THE CITY OF SEBASTIAN. 2. This sworn statement is submitted by (name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 3. My name is (please print name of individual signing) and my relationship to the entity named above is 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: (1) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Agreement and which bids or applies to bid on Agreements for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this swom statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) (Signature) Date: STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of of partnership), 2011 by (title) on behalf of (name a partnership. He/she is personally known to me or has produced as identification and did ( ) did not ( ) take an oath. Name: My Commission Expires: Commission Number: