The URL can be used to link to this page

Home My WebLink About09-27-2017 CRA Agenda w Council❑ yLf S 1V HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING REGULAR MEETING & 2nd BUDGET HEARING AGENDA WEDNESDAY, SEPTEMBER 27, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input am on Back of Agenda 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and btieftiimely announcements by Council and Staff. No public input or action under this heading. A. Announcement - Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Awarded to the City of Sebastian's Administrative Services Department B. Introduction of Community Development Director Lisa Frazier, M.S. AICP Brief Announcements Sebastian Police Department's Community Night Out — 5 -7 pm — Riverview Park RECESS CITY COUNCIL MEETING AND CONVENE AS COMMUNITY REDEVELOPMENT AGENCY A. Call to Order pgs 6-7 B. Approval of the September 13, 2017 CRA Minutes pgs 8-12 C. Conduct Public Hearing on CRA Budget for FY 2018 — CRA Resolution 17-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. D. Adjourn ADJOURN COMMUNITY REDEVELOPMENT AGENCY MEETING AND RECONVENE AS CITY COUNCIL Regular City Council & CRA Meeting September 13, 2017 Page Two 17.139 C. Proclamation — Inflammatory Breast Cancer Awareness Month — October 2017 - Accepted by Holly Hamilton Mayor McPartlan read and presented the proclamation to Holly Hamilton who invited everyone to the Hunt for Hope on September 30th at 2:00 p.m. in Riverview Park. 17.140 D. Proclamation — School Attendance Awareness Month — Seotember 2017 — Accepted by Dr. Lillian Torres -Martinez. School District of Indian River County Mayor McPartlan read the proclamation and stated the importance of school attendance Brief Announcements Mayor McPartlan stated the City Manager, the Public Works Department, Airport Manager, Chief of Police and Officers; along with the Electronic Records Manager, did a phenomenal job with preparing for Hurricane Irma. The City Manager reported that debris clearing started earlier in the day and would continue through the weekend. He said there will be one more pickup in 2-3 weeks and that will be the last one. He also reported power restoration was improving along Indian River Drive; and FPL was no longer accepting specific restoration requests. Recess Citv Council Meeting and Convene as Community Redevelopment Agencv A. Mayor McPartlan called the CRA meeting to order at 6:20 p.m. B. MOTION by Vice Chairperson Coy and SECOND by Mr. Dodd to approve the August 23, 2017 CRA meeting minutes. ROLL CALL: Vice Chairperson Coy —Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan - Aye Motion carried 5-0. C. Facade. Sion & Landscape Program i. Aoorove Revised Application (Transmittal. Revised Aoolication) The Community Development Manager said changes were made based on Agency's discussion at the last meeting and staff recommended approval. The City Manager explained during the budget process, the program would be capped at $40K as a starting point, leaving $25K in the current budget line if the Senior Resources Association grant was awarded. Mr. Hill asked that the remaining $25K be reflected in the FY17/18 budget. 2 Regular City Council & CRA Meeting September 13, 2017 Page Three ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Vice Chairperson Coy —Aye Motion carried 5-0. ii. Aoorove Grant Award — 815 Davis Street — Senior Resource Association (Summary. Application) The Community Development Manager described the improvements the Association planned to make with funding and announced Karen Deigl, Executive Director, was available to answer any questions. She recommended approval. MOTION by Ms. Kinchen and Mr. Hill to approve a Fagade, Sign & Landscape award to the Senior Resource Association. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Vice Chairperson Coy — Aye Mr. Dodd —Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:27 p.m. 8. Adiourn Communitv Redevelopment Aaencv Meetina and Reconvene as Citv Council Mayor McPartlan reconvened the Regular City Council meeting at 6:27 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — August 23, 2017 Regular City Council Meeting 17.141 B. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's Community Night Out on October 3, 2017 (Transmittal, Application, List, Schematic) 17.142 C. Approve Park Event and Use of Mobile Stage for American Legion Post 189 Veterans Day Remembrance Event on November 11, 2017 from 11 a.m. to 8 p.m. (Transmittal, Letter, Applications, Agreement) 17.143 D. Approve Sebastian River Middle School's I.B. Program 5K Cowboy Run at the Sebastian Municipal Golf Course on November 11, 2017 from 7:30 a.m. to 9:30 a.m. (Transmittal, Application, Receipt, Route) Under agenda modifications, Mayor McPartlan requested to pull item C. MOTION by Vice Mayor Coy and SECOND by Mr. Hill to approve consent agenda items A, B, and D. On Y SEAT" HOME OF PELICAN ISLAND RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY AGENDA TRANSMITTAL AGENCY MEETING DATE: 27 September 2017 AGENDA ITEM TITLE: Resolution No. 17-01 RECOMMENDATION: Approve Resolution R-17-01 adopting the CRA Budget for FY17/18. BACKGROUND: In accordance with Florida Statute 189.418 (3), a Community Redevelopment Agency (CRA) should adopt a budget by Resolution. The proposed budget for Fiscal Year 2017-2018, beginning 01 October 2017 and ending 30 September 2018, is included as an attachment to the Resolution for the CRA Board's consideration. The proposed budget for the CRA is $387,867. The total tax increment revenue is projected to be $349,989. Upon approval, the CRA budget is incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review: ATTACHMENTS: 1. Resolution R-17-01 2. CRA FY17/18 Budget City Manager Authorization: Date: 20 September 2017 CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO. 17-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING FINDINGS; AUTHORIZING AMENDMENTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning 01 October 2017 and ending 30 September 2018; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning 01 October 2017, and ending 30 September 2018; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as the budget for the CRA for the Fiscal Year beginning 01 October 2017 and ending 30 September 2018. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning 01 October 2017 and ending 30 September 2018, from all sources including tax increment funding and reserves, equals the total of appropriations for expenditures in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3. In order to effect an orderly year-end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to 30 September 2017, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on 30 September 2017, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on 30 September 2017 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of 30 September 2017; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to 31 December 2017, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4. The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to 30 September 2017, and prior to 01 October 2018, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. SECTION 6. The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 7. This Resolution shall become effective 01 October 2017. The foregoing Resolution was moved for adoption by CRA Board member The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Bob McPartlan, Chairman Andrea B. Coy Jim Hill Linda Kinchen Ed Dodd The CRA Chairman thereupon declared this Resolution duly passed and adopted on this 27d' day of September 2017 CITY OF SEBASTIAN, FLORIDA LE ATTEST: Jeanette Williams, City Clerk Bob McPartlan, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: Cynthia V. Hall, Interim City Attorney CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET I COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer was started to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. This transfer was discontinued during FY 2015- 16. Then in FY 2016-17, expenditures for janitorial services, landscaping, street lighting and water/sewer were discontinued and instead are being funded by General Fund. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Amended FY 17/18 Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Description Actual Actual Actual Budget Projected Budget TAXES 338200 Tax Increment Revenue - Sebastian 144,891 158,885 181,150 183,438 181,631 178,556 338200 Tax Increment Revenue - County 127,169 137,535 157,874 141,661 160,610 171,433 TOTAL TAXES 272,060 296,420 339,024 325,099 342,241 349,989 MISCELLANEOUS REVENUE 361100 Interest Income 1,818 1,255 3,019 400 3,227 1,878 361105 SBA Interest Earnings 158 635 0 40 0 0 367000 Gain/Loss on Investments (295) 0 0 0 0 0 362100 Rents and Royalties 25,500 36,000 36,000 36,000 36,000 36,000 TOTAL MISCELLANEOUS REVENUE 27,181 37,890 39,019 36,440 39,227 37,878 NON -REVENUE SOURCES 381001 Transfer from General Fund 0 0 0 10,600 0 0 389991 Fund Balance Carried Forward 174,885 0 0 0 174,916 0 TOTAL NON -REVENUE SOURCES 174,885 0 0 10,600 174,916 0 TOTAL RIVERFRONT REDEVELOPMENT 474,126 334,310 378,043 372,139 556,384 387,867 CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 533425 Contract Mowing Services 534315 Public Lighting 534320 Water and Sewer 534400 Rents and Leases 534501 Claims 534686 R&M -Park Facilities 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535200 Departmental Supplies 535230 Small Tools and Equipment 535410 Dues & Memberships 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606310 Improvements Other Than Building 606400 Equipment TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909100 Interfund Tr& to General Fund 001 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 17/18 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Actual Actual Actual Budget Proiected Budget 5,000 5,000 5,000 5,000 5,000 5,000 13,202 13,202 13,202 13,202 13,202 87,740 37,850 0 20,398 50,000 0 50,000 0 0 118,370 0 0 0 15,430 15,944 15,579 0 0 0 1,117 1,231 946 0 0 0 0 4,710 3,968 4,710 4,710 4,710 0 18,000 0 0 0 0 0 8,688 250 0 0 0 33,435 17,415 23,572 24,000 24,000 24,000 37,890 37,452 37,120 36,000 42,000 42,000 363 1,539 1,463 1,500 1,500 1,500 150 0 0 0 0 0 0 8,471 0 0 0 0 175 175 175 175 175 175 2,381 2,568 2,033 2,500 2,067 2,067 146,993 134,395 242,076 137,087 92,654 217,192 0 0 11,209 0 15,000 60,000 0 26,096 0 0 0 0 0 26,096 11,209 0 15,000 60,000 0 29,218 10,196 40,000 30,000 40,000 0 500 69,500 194,500 230,000 0 0 29,718 79,696 234,500 260,000 40,000 60,000 60,000 21,667 0 0 0 (31,292) 900 0 0 0 298,425 16,527 12,070 0 188,730 0 0 66,674 11,325 552 0 70,675 327,133 144,101 45,062 552 188,730 70,675 474,126 334,310 378,043 372,139 556,384 387,867