HomeMy WebLinkAbout17-18 FY ANNUAL Budget
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017–2018
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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CITY COUNCIL
Bob McPartlan
Mayor
Andrea B. Coy Jim Hill
Vice-Mayor Council Member
Linda Kinchen Ed Dodd
Council Member Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017–2018
CITY MANAGEMENT
Jeanette Williams Joseph Griffin Cynthia V. Hall
City Clerk City Manager Interim City Attorney
DEPARTMENT HEADS
Kenneth W. Killgore Michelle Morris Tim Walker
Administrative Services Director Police Chief Public Works Director
Wayne Eseltine Greg Gardner Scott Baker
Building Official Director of Golf Airport Director
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2017-2018 ANNUAL BUDGET
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HOW TO READ THE BUDGET
This budget document serves two purposes to the users. One purpose is to provide City Council
and general public a clear view of the services provided. The other purpose is to serve as an
operating plan that conforms to the city’s financial policies. There are six sections included in
this document.
Budget Message – This section includes the budget transmittal letter from the City Manager.
The letter addresses the key policy changes that support the adopted budget document.
Budget Overview – This section provides an overview of the key policy issues and programs,
community profile and revenue trend analysis, and an overall budget summary.
Policies – This section presents the City’s policies that guide the preparation of the budget.
Budget Detail – This section is broken down by fund types:
General Fund - This section provides detailed general fund revenue analysis and
departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditures by line item. General Fund is the main operating fund of
the City and includes traditional municipal activities, such as public safety, public works and
recreation.
Special Revenue Funds - This section provides description of each individual fund as
well as detailed line item budget information. These funds account for revenues dedicated or
restricted to specific uses.
Debt Service Funds - This section provides description of each individual fund as well as
detailed line item budget information. These funds account for transactions associated with the
City’s long-term debt.
Capital Project Funds - This section provides detailed budget information on funding
sources and project appropriation (uses) for all FY 2017/18 capital projects.
Enterprise Funds - This section provides revenue projection for each enterprise fund and
detailed departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditure by line item. These funds are expected to be self-supporting
and include the City’s Airport, Golf Course and Building Department.
Capital Improvement Program – The Capital Improvement Program section provides a long-
range capital improvement plan. The plan describes planned capital improvement projects and
funding sources for Fiscal Year 2018-2023.
Schedules – This section provides historical trend information on ad valorem tax millage rates
and tax collections. Debt service schedules are provided to support the budgeted line item detail.
A five-year capital outlay schedule is included for future planning, including narratives and
schedules on the impacts of those capital outlays on operating costs. Summary projections are
also included for the special revenue and enterprise funds. A Glossary helps translate some of the
budget language into plain English.
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2017-2018 ANNUAL BUDGET
Table of Contents
HOW TO READ THE BUDGET . . . . . . . . . . . i
BUDGET MESSAGE
City Manager’s Letter of Transmittal . . . . . . . . . . . . . . . CML-1
BUDGET OVERVIEW
Community Policy . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Total Budget Summary . . . . . . . . . . . . . . . . . . . . . . 6
Summary of Appropriations . . . . . . . . . . . . . . . . . . 14
General Fund Appropriations Comparisons . . . . . . 15
Total Budget Comparison By Fund . . . . . . . . . . . . . 16
Fund Balance Comparison & Projected Changes . . 17
Personnel Summary By Department/Division . . . . 18
Debt Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
POLICIES
Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Financial Polices . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Financial Accounting Structure . . . . . . . . . . . . . . . . 32
Department/Division & Function Relationship . . . . 35
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . 36
Budget Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Budget Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
BUDGET DETAIL
General Fund
General Fund Revenue . . . . . . . . . . . . . . . . . . . . . . . . . 45
Summary of Expenditures . . . . . . . . . . . . . . . . . . . . . . . 50
General Fund Department Budgets
City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
City Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
City Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Administrative Services . . . . . . . . . . . . . . . . . . . . . . 67
Management Information Systems . . . . . . . . . . . . . 72
Audio Visual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Community Development . . . . . . . . . . . . . . . . . . . . 80
Police Department:
Consolidated Budget . . . . . . . . . . . . . . . . . . . . . . . . 85
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Detectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Dispatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Code Enforcement . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Public Works:
Consolidated Budget . . . . . . . . . . . . . . . . . . . . . . . . 110
Roads and Maintenance . . . . . . . . . . . . . . . . . . . . . 112
Stormwater Utility . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Fleet Management . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Parks & Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Cemetery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Facilities Maintenance . . . . . . . . . . . . . . . . . . . . . . . 133
Non Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Special Revenue Funds
Special Revenue Funds Summary . . . . . . . . . . . . . . 141
Capital Projects Funds
Capital Projects Funds Introduction . . . . . . . . . . . . 142
Local Option Gas Tax (LOGT) . . . . . . . . . . . . . . . . 143
Discretionary Sales Tax (DST) . . . . . . . . . . . . . . . . . 145
Community Development Agency . . . . . . . . . . . . . 147
Parking In-Lieu-Of Fund . . . . . . . . . . . . . . . . . . . . . 149
Recreation Impact Fee Fund . . . . . . . . . . . . . . . . . . 150
Stormwater Utility Fund . . . . . . . . . . . . . . . . . . . . . 151
Law Enforcement Forfeiture Fund . . . . . . . . . . . . . . 152
Debt Service Funds
Discretionary Sales Surtax Revenue Bonds . . . . . . . 157
Stormwater Utility Revenue Fund . . . . . . . . . . . . . . 158
Capital Improvement Funds Revenues by Source
& Use of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Capital Improvements By Project & Funding Source 161
Capital Improvements Project Detail . . . . . . . . . . . . 162
Enterprise Funds
Golf Course Fund
Administration Division . . . . . . . . . . . . . . . . . . . . . 174
Greens Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Carts Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182
Airport Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Building Department . . . . . . . . . . . . . . . . . . . . . . . . 191
CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Summaries . . . . . . . . . . . . . . . . . 200
Capital Improvements By Year . . . . . . . . . . . . . . . . . . . 203
Capital Improvement Request & Justification . . . . . . . . 209
Impact of Capital Outlays on Operating Cost . . . . . . . . 220
SCHEDULES
Schedule One - Summary of Milage Rates
& Tax Collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Schedule Two - Long-Term Debt Service Detail . . . . . . 236
Schedule Three - Debt Service Payment Schedule . . . . 237
Schedule Four - Lease Payments Schedule . . . . . . . . . . 238
Schedule Five - Selected Funds Projected Business . . . . 239
Schedule Six - Glossary . . . . . . . . . . . . . . . . . . . . . . . . . 250
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
BUDGET MESSAGE
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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October 1, 2017
The Honorable Mayor Bob McPartlan and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2018 Budget Letter of Transmittal
Dear Mayor McPartlan and City Council Members:
In compliance with provisions of the City Charter and Florida Statutes, I am pleased to submit the Fiscal
Year 2017/18 Budget. Total appropriations for all City Funds are $26,848,429, as compared to the
$25,058,829 that was approved before amendments last year. The difference is primarily attributable to
significant increases in the amount of grant revenues anticipated for the large capital outlays scheduled
for the Airport.
This year, we had a 12.27% overall increase in taxable values. This included a 8.81% overall increase in
taxable values of properties on last year’s tax roll, with the difference being improvements and additions
that occurred by December 31, 2016. Total revenues and transfers for General Fund are $12,048,521 this
year, which is a $212,464 increase over the 2016/17 budget before amendments. With General Fund
expenditures at $11,957,269, the result is a “repayment” to General Fund Cash Reserves of $91,252.
This is termed a “repayment” because General Fund Cash Reserves were used two years ago to cover
the lump-sum payments to those that elected the voluntary early retirement program.
With regard to personnel, the Budget reflects 3% across the board pay adjustments for all employees,
which was the result of negotiations with the two collective bargaining units. In addition, there were
changes to the number and classifications of positions accounted for in the General Fund. Additions to
full-time employees included adding a Community Development Director, a Police Officer , two
Maintenance Workers to the Stormwater Division, plus a Maintenance Worker at the Cemetery. Full-time
positions not being continued were the City Engineer and a Maintenance Worker in the Roads &
Maintenance Division, resulting in a net increase of three full-time positions. Part-time or temporary
workers included adding an Audio Visual Technician, two Police Officers and two Maintenance Workers
in the Roads & Maintenance Division. Part-time or temporary slots not being continued were a Custodian
in Facilities Maintenance, two Gymnastic Assistants in the Parks & Recreation Division and a
Maintenance Worker at the Cemetery, resulting in a net increase of one part-time position. There were no
personnel changes in the Enterprise Funds.
The City Council appointed Citizen’s Budget Review Advisory Committee conducted several meetings to
review and discuss an initial draft of the proposed budget prior to making their financial
recommendations. The Committee was advised that Staff’s recommendation was developed based on
City Council’s direction in February 2017 to “spend not one penny more than we have to - to maintain our
quality of life – will be budgeted in the next budget”. Accordingly, Staff trimmed budget request and limited
spending such that only a millage of 3.4000 was required. With this recommendation the City was still
able to negotiate the 3% across the board pay adjustments for employees covered by collective
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bargaining agreements and provide the same increase to all other employees. Seeking competitive
proposals for employee health insurance resulted in premium increases that were substantially less than
anticipated and allowed the excess to be earmarked for a program to allow payments to employees for
extraordinary performance. The Committee agreed with Staff and fully supported this approach during the
later presentations to the City Council.
The City Council appointed Parks and Recreation Advisory Committee also played a role in formulating
the budget for the Recreation Impact Fee Fund by developing a list of recommended priority projects.
These included improvements to the Barber Street Ballfield Lighting and construction of a new ADA
Playground that have been programmed for the coming year.
All the capital improvement projects recommended by Staff were memorialized in the Capital
Improvement Program (CIP) and presented to the Planning and Zoning Commission, which
recommended to City Council that the FY 2018-23 CIP be adopted.
In the end, the City Council decided to adopt the recommended budget and the millage of 3.4000. Action
was also taken to adopt the Capital Improvement Plan, however the City Council voted to allocate an
additional $300,000 to road reconstruction, which will be funded from Discretionary Sales Taxes.
AD VALOREM TAXES
The table below is an example of the effect of the approved 3.4000 millage using a homestead property
taxed on a value of $100,000 last year. The taxable value for those properties could only be increased
this year by the change in the consumer price index of 2.1%:
FY 2016-17 With
3.8000 Millage FY 2017-18 With
3.4000 Millage
Taxable Value $ 100,000 $ 102,100
Homestead Exemption 50,000 50,000
Net Taxable Value $ 50,000 $ 52,100
Millage 3.8000 3.4000
Taxes for Year $190.00 $177.14
Tax Decrease
($12.86)
The table below shows the effect of the approved 3.4000 millage using an example of a property without
the homestead exemption and a value of $100,000 last year, assuming it increased at the average rate of
reassessment, which was 8.81%:
FY 2014-15 With
3.8556 Millage FY 2015-16 With
3.8556 Millage
Taxable Value $100,000 $ 108,810
Millage 3.8000 3.4000
Taxes for Year $380.00 $369.95
Tax Decrease
($10.05)
The table below summarizes the city-wide change in taxable values from last year:
Amount
Percent
Change
FY2017 Final Taxable Value $1,037,687,270
Revised Assessed Values 1,129,115,186 8.81%
New Construction and Additions 35,951,701 3.46%
FY2018 Certified Taxable Value $1,165,066,887 12.27%
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Ad Valorem tax revenue comprises 33.5% of the total General Fund budgeted sources (excluding
interfund transfers) and is the largest source of revenue for the General Fund. This percentage dropped
significantly from 2009 to 2012 but has held in the range of 33% since that time, as shown on the
following table:
Fiscal Year Total Revenues Ad Valorem Taxes % of General Fund
2009 10,636,235 4,193,802 39.4%
2010 10,044,943 3,694,546 36.8%
2011 9,717,613 3,097,353 31.9%
2012 9,225,038 2,757,335 29.9%
2013 9,109,714 2,904,754 31.9%
2014 9,429,396 2,913,240 30.9%
2015 10,024,963 3,285,808 32.8%
2016 10,644,321 3,588,674 33.7%
2017 11,172,488 3,793,025 34.0%
2018 11,318,883 3,797,121 33.5%
Through the leadership of the Cit y Council, the organization has made a concerted effort to provide
quality municipal services to the citizens of Sebastian, while minimizing the tax burden. This process was
exasperated by the economic crisis that began in 2008, which eroded the tax base a nd caused a number
of other major revenue sources to decline. To deal with this, a number of steps were taken. Employees
had several years without pay increases and had to take mandatory unpaid furlough days. Vehicles and
equipment were replaced only when absolutely required and routine maintenance was deferred on
facilities and other infrastructure. Now that there are some signs of a recovery, the challenges are to
provide reasonable wage increases and adequate ly fund routine maintenance activities, while also
continuing to catch up with infrastructure repairs and replacements that had been deferred.
CITY GOALS
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards
and committees, many of which were outlined during the course of numerous meetings, discussions and
presentations provided by City Council and the Office of the City Manager during the past year. The City
Council and administration have worked diligently on developing an identity and character that is
distinctively Sebastian. The budget adopted for FY 2017-18 keeps that focus and the forward momentum
established by the community, consistent with the following Council goals:
1. Governmental Efficiency - An efficient, user-friendly government;
2. Commitment to the Future – Wise planning for community development,
technological advances and sound economic policies;
3. Quality of Life - Proactively address issues that will positively impact quality of life;
4. Environmental Conservation - Promote environmental stewardship;
5. Citywide Infrastructure Improvements - Implement citywide infrastructure
improvement initiatives.
In order to achieve these directives, each department/division develops subordinate goals and objectives.
These are presented within the sections for each department.
BUDGET CHALLENGES AND HIGHLIGHTS
The Fiscal Year 2017-2018 budget is a planning document with the purpose of allocating the resources
that will accomplish the City’s goals and vision. Major challenging factors impacting the budget are:
Assessed Values - Taxable values increased 12.27% this year, which is a positive sign that we
continue to recover from the economic drop-off.
Major Revenue Source Increases – In another indication that we have begun a recovery, our
projections for utility service taxes and state-shared revenues are showing an increase from the
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previous year. These projections are still slightly less than projections offered by the State, which
is consistent with our conservative budget approach.
Business Tax Revenues –As the economy dropped-off in past years, permitting revenue
declined below amounts required to the Building Department’s operations. However, in recent
years these revenues are well above operating expenses and we are able to set aside reserves
to soften the impact of any future down turns.
Economic Signs – There is strengthening activity in the local housing market and with the
overall building activity within the City. Year-over-year median residential home sales prices are
showing an increase for our zip code. We feel that forecasting a general growth rate of 3% in ad
valorem taxable values and 4% is sales and utility based revenues is reasonably conservative
and sufficient to sustain the current level of service.
Operational Costs – Budgets for operating expense accounts in the General Fund have for the
most part been held level or decreased, leaving little flexibility for unexpected events or cost
increases. This budget strategy allows the City Council to hold down tax rates but limits the
available options for covering unexpected spending or desirable innovations.
Capital Outlays and Equipment Replacement – Throughout the economic crisis, capital outlays
for new equipment and infrastructure was generally only possible using grant funds and
dedicated special revenues. What has been difficult was having the monies to repair or replace
items and to cover routine maintenance cost. To address this need, a policy was established in
FY 2013 to assign any General Fund operating surplus to a Capital Renewal and Replacement
Reserve, so that the City Manager could proceed with repairing or replacing essential equipment
or facilities when those items are not budgeted.
Personnel Expenditures – Personnel expenditures are a challenge in that approximately 73% of
the total proposed General Fund budget for operations is allocated to personnel costs. Salaries
and benefits are governed by the Public Employees Association (PEA) and the Police Benevolent
Association (PBA) collective bargaining agreements. Ma nagement employees have benefits
memorialized in the “Management Benefits Package.” While many personnel modifications have
been made to reduce costs, several long term challenges still exist, which include:
In the past four years, 3% increases were approved through the collective bargaining process
and the City was able to grant another 3% increase this year. This followed a period when
pay rates for employees were not increased at all over a four year period. The current labor
agreements are in the second year of their three year term and both agreements stipulate
that pay rates are open for negotiation for each year.
Health care benefits continue to be a concern. This year the City felt fortunate to have only a
2.3% increase in premium but there is still uncertainty on how the City will be affected in the
future, with continued escalation of healthcare costs.
Replacements of departing employees due to attrition or retirement will continue to receive
intense scrutiny and only be replaced when considered absolutely essential. While a sound
policy, the organization has reached “critical mass” and will not likely be able to avoid
replacements.
CAPITAL IMPROVEMENT PROGRAM
On September 27, 2017, the City Council approved a six-year capital improvement program for Fiscal
Year 2018-2023. Staff has incorporated the first year of that plan into the proposed FY 2017-18 Budget,
including any necessary changes to operation and maintenance of the constructed facilities. The detailed
project listing is located in the Capital Improvements Program section of this document.
Local Option Gas Tax (LOGT) funds will continue to be applied to the payment on the Paving
Improvement Bank Note, with the rest focused on road maintenance and repaving. $451,000 is
programmed this year for repaving Indian River Drive.
In addition to paying debt service on the Stormwater Bank Note, discretionary sales taxes (DST) will
continue to finance the purchase of police department vehicles and to update the emergency dispatch
center. Another ongoing allocation from DST is funding for the City’s audio/visual system, laserfiche
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software and upgrading computer systems . Much to the City’s relief, DST funding was renewed by
referendum in November 2016. Otherwise, the City would be having difficult decisions on how to cover
these expenditures. Below is a synopsis of the projected expenditures for significant projects that were
also programmed from these funds:
FY 2017-18 allocations include $356,500 for street reconstruction, $187,500 to match grant
funding and pipe a major drainage ditch, 100,000 for design of a new Public Works Garage
Compound, $213,000 to build four Pickle Ball Courts, $150,000 of work on the Cemetery
Irrigation System, plus $334,195 in matching funds for grants at the Airport to construct taxiways
“D” and “E”, construct Shade Hangars and provide additional Security Cameras.
FY 201 8-19 allocations include another $172,000 for four more Pickle Ball Courts, an initial
$2,850,000 for construction of a new Public Works Garage Compound, $50,000 to repave the
City Hall Parking Lot, $200,000 for improvements to Working Waterfront Drainage, $145,000 for
Stormwater Heavy Equipment, $75,000 for a Skid Steer Track Mower, plus matching funds of
$128,819 on Airport grants to design and construct Taxiway “C”.
FY 2019-20 includes $100,000 allocated for the Dispatch Radio System, $200,00 0 for a Dispatch
Generator, $1,150,000 for the Public Works Garage Compound, $290,000 for Stormwater Heavy
Equipment, $125,000 for a Brush Truck , plus $225,000 in matching funds for grants at the Airport
to design and construct Hangar “D”.
FY 2020-21 has $70,000 for Stormwater Heavy Equipment, along with matching funds of
$265,000 for Airport grants to construct additional Shade Hangars and complete construction of
Hangar “D”.
FY 2021-22 includes $145,000 for Stormwater Heavy Equipment and $100,000 for matc hing
funds for grants at the Airport to construct an Access Road to the west side of the Airport.
FY 2022-23 includes allocations for Computer Upgrades and Police Vehicles and Equipment but
there are no other large capital outlays programmed. Notably, the Stormwater Bank Note will
have reached final maturity and no payments will be required.
In FY 2017-18, from the Recreation Impact Fee Fund, $375,000 is allocated for upgrading the Barber
Street Ballfield Lighting and $80,000 is planned for a new ADA Playground. No other projects are
currently forecast.
The Riverfront Community Redevelopment Agency (CRA Fund) includes annual allocations of $24,000 to
cover expenditures on the waterfront properties, $40,000 to continue the façade/sign improvement
program and $42,000 to assist with funding of special events. In FY 2017-18, $50,000 is allocated to
update the CRA Master Plan and $50,000 is earmarked for Wayfinding Signage. In both FY 2018 -19 and
FY 2019-20, $50,000 is programmed for Street Signage within the CRA area. In addition, $10,000 per
year has been shown for each year toward developing a program to protect and sustain the Riverview
Park Tree Canopy. This is a treasured resource for the Community, which enjoys activities under the
large Oak trees at that site and the City wants to be sure a tree canopy will be there for future
generations. Although reimbursement to the General Fund for a large share of the salary and benefits on
the new Community Development Director are added, routine operating expenditures are being
minimized to allow funds to be directed toward programs or projects that will more directly impact the
vitality and values of properties in the CRA district.
Stormwater Utility Fund balances are appropriated in each year for Stormwater Park maintenance, repairs
to Road Crossing/Sideyard Pipes and for Pumps/Baffle Box Maintenance. $700 ,000 is also appropriated
each year to reimburse the General Fund for a share of the annual personnel and operating expenditures
accounted for in that budget. Otherwise, projections for future years include allocations for replacing
vehicles and equipment used for normal operations and maintainance of the Stormwater System.
The Parking In-Lieu-Of Fund balances are not appropriated for any additional projects at this time and will
be accumulated for future improvements that will enhance the available parking facilities. This is the final
year of receiving payments from past payment agreements, so the amount that can be devoted to future
parking improvements appears limited.
In the Cemetery Trust Fund, $24,375 has been allocated for the Headstone Straightening Project to be
done in FY 2017-18. Depending on future lot sales, the transfers to General Fund to defray the cost of
operations may be increased in future years.
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In the Golf Course, extraordinary efforts to improve the facilities have occurred in the past several years,
including a new irrigation system, rebuilding of the greens and replacement of the cart paths. It is
expected that these projects and the current upgrades being done to the restaurant will have the result of
generating more business. Then in the coming years, the Golf Course can begin “unwinding” the
internally financed loans that made those improvements possible.
As mentioned above, a number of major improvement projects are funded for the Airport in the capital
budget using DST funds. Revenues from property rentals have steadily increased but are only sufficient
to cover operating costs and to repay advances with interest to the DST Fund on loans used toward
constructing hangars and to make payments toward an interest free advance from the General Fund that
was made a number of years ago.
For the Building Fund, vehicles and capital equipment have recently been replaced and no additional
capital outlays are scheduled. With the recovery in permitting activity, a healthy cash reserve has been
realized. This has allowed the City to use Building Fund reserves to internally finance needed
improvements at the Golf Course. This has been mutually beneficial, as the Building Fund is receiving a
favorable return on those monies, while the Golf Course avoided the cost of external financing.
The Fiscal Year 2018-2023 Capital Budget will not depart from the current direction of the City. The
Citywide goals will continue to be achieved and accomplished by undertaking the following major
programs, projects and activities within the listed goals:
Citywide Infrastructure Improvements
Continuation of the street resurfacing program;
Continuation of the sidewalk installation program;
Continuation of improvements to the City-wide storm drainage program.
Continuation of capital improvements at Sebastian Municipal Airport – via partnership
with the Florida Department of Transportation (FDOT) Aviation Sect ion and with the
Federal Aviation Administration (FAA);
Governmental Efficiency:
Collection of solid waste services will continue with Waste Management, Inc. This
partnership was renewed for five years, following a competitive selection process in
May of 2013. As a result, taxpayers were provided garbage carts and rates were
reduced;
Contracting for services such as landscaping, ditch mowing and janitorial work when
such measures are beneficial and affordable;
Commitment to the Future:
Updating the Airport Master Plan and continuing the implementation of the Sebastian
Municipal Airport Business Plan;
Continuation of the economic development marketing efforts;
Environmental Conservation:
Designate funds for improvements that will help to preserve the Indian River Lagoon;
Continue efforts to obtain grants;
Quality of Life:
Providing ample good quality parks and recreation facilities for the community;
Providing a quality facility for golf;
Designate resources to minimize the impact on the community of the planned
passenger rail service by All Aboard Florida;
Partnering with Sebastian Community Redevelopment Agency to initiate additional
projects and programs to benefit the Community Redevelopment District.
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COMPARATIVE AND TREND ANALYSIS
Through various cost efficiency initiatives (e.g. procurement of grants, restructuring departmental staffing
and outsourcing), we have continued programs and funded projects while limiting increases in the
property tax rate. These initiatives are still imperative to assuring that the cost of government remains
reasonable.
General Fund expenditures per capita in Sebastian for several years reflected a period of limited
revenues that resulted in rather extreme budget cutting measures, including no employee pay increases,
elimination of positions and twelve mandatory unpaid furlough days per year for employees. Spending on
maintenance of equipment and infrastructure was also curtailed. Recent years reflected the effort to once
again offer annual pay raises, spend the necessary funds for normal maintenance and catch up on
equipment replacements.
Trend information on General Fund expenditures per capita is shown in the table below and in CHART I
that follows:
Adopted Adopted
Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget
Fiscal Year 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
General Fund Expenditures (in millions)12.03 10.99 10.59 9.79 9.75 10.30 11.23 11.57 11.65 11.96
Population (1)22,924 22,722 22,922 21,929 21,995 22,188 22,622 22,296 23,137 24,192
Percent Change from Prior Year 2.2%-0.9%0.9%-4.3%0.3%0.9%2.0%-1.4%3.8%4.6%
Expenditures Per Capita $525 $484 $462 $446 $443 $464 $496 $519 $504 $494
Percent Change from Prior Year -0.1%-7.8%-4.5%-3.4%-0.7%4.7%6.9%4.5%-3.0%-1.8%
(1) Expenditures are matched to Population figures from the prior year for a better comparison.
General Fund Expenditures Per Capita
CHART I
$400
$420
$440
$460
$480
$500
$520
$540
Real DollarsGeneral Fund Expenditures Per Capita
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Another important consideration involves strict attention to personnel costs. The comparison of General
Fund personnel costs to total General Fund expenditures for the past several years is shown in the
following table and in CHART II. The percentage increases from FY 2008 to FY 2013 are mainly due to
overall spending reductions in capital outlays and non -payroll operating accounts. Although furlough
days, pay freezes and lay-offs reduced personnel costs for FY 2011 through FY 2015, the early
retirement program payouts in FY 2016 caused a substantial increase. This was followed by a historic
drop in FY 2017. Then as the City has been able to selectively reinstate some positions that are essential
to continuing quality services, an increase is shown for FY 2018.
Total
Fiscal General Fund General Fund
Year Personnel Costs Expenditures Percentage
2009 Actual $9,113,545 $12,025,198 75.79%
2010 Actual $8,534,921 $10,991,875 77.65%
2011 Actual $8,244,295 $10,589,848 77.85%
2012 Actual $7,530,386 $9,785,294 76.96%
2013 Actual $7,421,903 $9,750,950 76.11%
2014 Actual $7,671,004 $10,297,178 74.50%
2015 Actual $7,971,142 $11,229,408 70.98%
2016 Actual $8,527,708 $11,568,292 73.72%
2017 Estimated $7,732,922 $11,554,754 66.92%
2018 Budget $8,711,830 $11,957,269 72.86%
Comparison of General Fund Personnel Costs to Total General Fund Expenditures
CHART II
$0
$5
$10
$15
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018MillionsFiscal Year
Comparison of General Fund Personnel Costs to
Total General Fund Expenditures
General Fund Personnel Costs General Fund Expenditures
A significant factor continuously examined by the administration is full-time employees per thousand in
population. Sebastian has experienced a decreasing trend in full-time employees per thousand in
population. This is illustrated in Chart III.
CHART III
6.02
5.72
5.45
5.20 5.14 5.27 5.22 5.25
5.01 4.92
4.5
5.0
5.5
6.0
6.5
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Fiscal Year
Full-time Employees per Thousand Population
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The comparison of General Fund actual unrestricted fund balance to the General Fund total expenditures
is illustrated in Chart IV and Chart V. As required by the adopted financial policies, the General Fund
unrestricted fund balance is required to be maintained at a target amount of five million dollars
($5,000,000). This target approximates an amount calculated to sustain City operations in the event of
natural disasters. The nationally recognized Government Finance Officers Association recommends the
unrestricted fund balance be no less than two months of the General Fund regular operating expenditures
but experience has shown that this would be inadequate for this City. W ith expenditures recently resulting
from Hurricane Matthew and Hurricane Irma, fund balance has been reduced and the City has yet to
recover any funds from the State or FEMA (Federal Emergency Manage ment Agency). Nevertheless, the
charts below reflect that the administration has historically maintained a healthy General Fund
unrestricted fund balance. Such trends are reliable indicators of the financial stability of a community.
CHART IV
-
2
4
6
8
10
12
14
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018MillionsComparison of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
Fund Balance Expenditures CHART V
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018PercentagePercentage of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
BUDGET BY FUNCTION
Economic Environment
As reported by the University of Florida Bureau of Economic and Busines s Research, 2016 Estimates of
Population, the City’s population is 24,192. This was a 4.6% increase over the prior year. Sebastian has
an approximate "build-out" rate of 75%. However, although residential and commercial development for
the past several years was at a very slow rate, there are now signs of growth. This has been reflective of
economic conditions on a State and Nationwide scale and is not considered a local peculiarity.
The Sebastian Community Redevelopment Agency (CRA) experienced an increase in property values
this year from $79,412,419 to $82,802,847. Recent infrastructure improvements within the CRA area
were expected to improve the area and additional measures are being undertaken. The CRA will continue
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the Façade, Sign and Landscaping Grant Program to award grants to local businesses and improve the
overall ambience of the district. It also has a program to encourage sewer hook-ups within the CRA area
and a stormwater plan for this specific area is being followed. The City continues to maintain and improve
the properties acquired at the waterfront. The City provides support to several local festivals that provide
direct economic benefit to the community. The CRA website http://www.cityofsebastian.org/CRA/
highlights news and information within the CRA district.
The City continues to utilize the web site for businesses, www.sebastianbusiness.com and to attract
retirees http://www.sebastianretirement.com . The website features information on economic incentives,
relocation and business development. The City strives to provide new businesses with information about
the community and promote the local Chamber of Commerce. A Budget for economic development is
established in the Community Development Department for advertising expenditures focused on
attracting enterprises that will create jobs.
Community Safety
The Sebastian Police Department has been working diligently to augment both operations and
expectations, since the agency received law enforcement accreditation from the Commission for Florida
Law Enforcement Accreditation nearly fifteen years ago. This designation markedly increased the
Department’s ability to prevent and control crime through more effective and efficient delivery of law
enforcement services to the community. Primary reasons for seeking accreditation included: the necessity
to establish goals and objectives with provisions for periodic updating; constant reevaluation of whether
departmental resources are being employed in accordance with agency goals, objectives and mission;
constant reevaluation of departmental policies and proc edures as documented in the department’s written
directive system; to accommodate correction of internal deficiencies and inefficiencies before they
become public problems; and the opportunity to reorganize without the appearance of personal attacks.
Maintaining accreditation will continue to serve as a yardstick to measure the effectiveness of Sebastian
Police Department’s programs and services, augmenting standards and practices agency wide. This
arrangement also assist with determining the effects of personnel changes over the past several years.
Standards and performance measurements resulting from the accreditation process will continue to guide
both Sebastian Police Department and city administration in alleviating potentially adverse conditions.
Transportation
The City c ontinues working on a long-term planning, modeling, study, and coordination with the MPO of
Indian River County regarding prospective future capital improvements. Some future City funded projects
consist of sidewalk construction and road improvements. Due to a State mandate, the City began a
program in FY 2015 to replace City signs to comply with those meeting the State’s specifications.
Public Works continues working on asphalt paving/resurfacing of existing City streets as funding permits.
Recognizing the lack of resources allocated in the past for maintaining the roadways, the City increased
the millage in FY 2015 and began an annual transfer to the Local Option Gas Tax Fund t o be used for
catching up on road resurfacing that had been deferred over a number of years. This year, that transfer
was discontinued. In addition to resurfacing that will be funded in FY 2018, several projects are funded by
Discretionary Sales Taxes to rebuild streets that have not been adequately maintain ed and now need to
be rebuilt.
Airport
The Sebastian Municipal Airport (X26) Master Plan serves as the guiding document for airport planning.
Consultants are currently updating this valuable document. Numerous infrastructure improvements and
economic development projects have been completed, and others in the ‘pipeline,’ will lead to the
airport’s economic viability and self-sustaining capability. The aforementioned improvement projects were
the result of grants by the Florida Department of Transportation (FDOT) and Federal Aviation
Administration (FAA) combined with City matching funds.
Sebastian Municipal Airport’s infrastructure is being developed to attract economic development
opportunities in an effort to stimulate the business climate and create jobs in our community. Airport funds
continue to be used to market the Administrative Building and the hangar and aircraft maintenance
buildings as business incubators. These activities have shown steady incremental progress toward airport
self-sustainability, along with complementing the City’s economic development plan.
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Physical Environment
To comprehensively address and implement long-term solutions to community drainage and other
stormwater related problems, The City Council established a stormwater utility that levies an annual fee
on a per unit/property basis throughout the community. In Fiscal Year 2003-04, the City secured a
revenue bond dedicated specifically to large-scale comprehensive stormwater utility improvements. This
yielded $5.6 million committed to capital improvement programs that resulted in better drainage flow
dynamics citywide. The long-awaited Collier Creek Dredging project was completed utilizing these funds.
In FY 2013-14, the revenue bond was refinanced with a lower interest ban k note. Until FY 2014-15, the
debt service was paid by the Stormwater Fund but it is now being paid from the Discretionary Sales Tax
Fund, in order to focus stormwater fees on stormwater operations and equipment purchases.
Stormwater maintenance has long been an important issue for City residents and a challenge for the
Stormwater Division. In FY 2005-06, the City began outsourcing swale and ditch maintenance work to
enable City crews to focus on different stormwater maintenance practices. This action helped and initially
reduced drainage complaints. However in recent years, the number of complaints increased and it was
realized that additional measures were needed. Initially, a program was initiated to have the contractor do
a city wide cleanout of the ditches on a quarterly cycle. Then the City concluded that equipment used by
City crews to clean storm drains needed replacement, so priority was given to the purchase of equipment.
When it became apparent that the City needed to improve the tracking of com plaints and subsequent
follow-up to be sure problems were promptly addressed, a special phone line was established and an
employee assigned to personally follow-up with a response. In addition, in FY 2014-15, the City initiated a
two year program to hire a contractor to do a more comprehensive cleanout of the ditch drainage system.
Stormwater operation and maintenance cost are budgeted in General Fund at $926,206 in 2017-18. A
good portion of this is covered via a transfer of funds from the Stormwater Revenue Fund.
Culture and Recreation
City administration will continue to provide program funding for beautification and landscaping
improvements throughout the City, as opportunities become available. The organization remains acutely
aware that properly maintaining this infrastructure is a main priority. Funding has been allocated from
Recreation Impact Fees in FY 2017-18 for upgrading ballfield lights at the Barber Street Sports Complex
and to construct a new ADA Playground. In addition, a major project to renovate the restaurant at the Golf
Course was accomplished and with recent upgrades to the irrigation system, replacement of cart paths
and rebuilding of greens, there is an expectation that the Golf Course will attract more business than it
has in the past.
SUMMARY
The Proposed Fiscal Year 2016-17 Budget continues to represent the character of a City whose unique
identity distinguishes itself from other geographic areas of both Indian River County and throughout the
Treasure Coast. There are a lot of numbers, indicators, projections, charts and graphs in this budget
document. Rightfully so, being that this budget reflects Sebastian’s vision and focus on improving the
quality of life for our citizens, businesses, and visitors respectively. This budget reflects community
values, goals, objectives, and ideas.
Although major revenue sources had declined over several years, the City is now seeing some increases.
Because of good long-term forecasting, the City has maintained spending within the amount of
anticipated revenues, while experiencing no outward signs of lowering levels of service. The Fiscal Year
2017-18 Budget supports the City’s sound financial position; continues to enhance our community’s small
town atmosphere; encourages conservation initiativ es; and is supportive of expanding private/public
partnerships and economic development.
Earlier this year, the nationally recognized Government Finance Officers Association awarded the
Distinguished Budget Presentation Award to the City for its Fiscal Ye ar 2016-17 budget document. This is
the thirteenth consecutive year the City has received this honor. This award is the highest form of
recognition in governmental budgeting and represents a significant achievement by our City.
In closing, we wish to acknowledge the steadfast efforts and dedication of the employees of the City of
Sebastian. Throughout the tough economic times of the past several years, the organization’s employees
have stepped up to take on additional work and perform at high levels, making Sebastian a gem along the
Treasure Coast region. Sebastian has grown into a marquee community due in large part to the se efforts
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and the leadership of City Council. The community should be proud of its public servants. Special
recognition and very personal thanks goes out to the Management Team who assisted the Office of the
City Manager and the Administrative Services Department in preparing this year’s budget submission.
Department directors contributed invaluably in preparing the budget document. With the hard work and
dedication provided by all the employees and the Management Team, we are confident in our ability to
provide the same high quality services that the City Council demands and the citizens enjoy over the
years to come.
Respectfully submitted,
___________________________ __________________________
Kenneth W. Killgore Joe Griffin
Administrative Services Director City Manager
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
BUDGET OVERVIEW
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
This Page Intentionally Left Blank
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
COMMUNITY PROFILE
General Description
The City of Sebastian, Florida is located in Indian River County approximately midway through the east
coast of the Florida Peninsula (between Melbourne and Vero Beach) in an area known as the Treasure Coast.
It is recognized as the Home of Pelican Island, the first designated wildlife refuge in the United States.
The City was first incorporated as the Town of Sebastian in 1924. In the late 1950s General Development
Corporation purchased the land from the Mackle family of Miami and began the development of a planned
community that is now the City of Sebastian. The City has an estimated population of 24,192 living in an
area of approximately 14.6 square miles.
The City boasts beautiful parks, public and private elementary schools, middle schools, and a high school
just outside of its limits, an unobstructed view of the intra-coastal waterway in the Indian River Lagoon
along its riverfront district, close proximity to Atlantic beaches, a police department, shops and restaurants,
many churches, several City festivals each year, monthly arts and crafts shows, concerts in the park, a
municipal golf course and airport, and a central location with easy access to I-95 and the Florida Turnpike.
Education
Sebastian is in the Indian River County School District, which is among the highest ranking systems in the
State of Florida. The City hosts five public schools: Pelican Island Elementary (PK through Grade 5);
Sebastian Elementary (PK through Grade 5); Sebastian Junior High Charter School (Grade 6 through 8);
Sebastian River Middle School (Grade 6 through 8); as well as the Sebastian River Senior High School
(Grade 9 through 12).
Higher education is also available in the Sebastian area. Indian River State College is the area’s main four
year college. The main campus is located in Ft. Pierce, with a local campus in Vero Beach. There is also a
satellite campus in Sebastian. For those requiring more technical schooling, Florida Institute of Technology
(Florida Tech) is located in Melbourne, some 20 miles north of Sebastian. Sixty minutes to the northwest,
Orlando hosts a number of colleges and universities offering academic and trade curriculum.
Workforce
The largest major industry sector in the Sebastian area is Health Care and Social Assistance with 18.0% of
the employment, followed by Retail Trade with 16.8% and Accommodation and Food Services with 10.8%.
The historical overall unemployment rate for the area over the past ten years and the projected
unemployment rate for the next ten years are greater than that of the state of Florida. The June, 2017
unemployment rate was 5.4%, as compared to 4.3% for Florida. According to the Bureau of Economic and
Business Research 27.0% of the County’s population holds a bachelor’s degree or higher, the area median
age is 49 years and median household income for 2015 was $49,887. The local economy is fueled by retirees
and seasonal residents, citrus production and exports, healthcare and related services, residential
construction, small service businesses and governmental and educational services.
3
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Major employers in the County are shown below along with their approximate level of employment as of
July 2017.
Number of
Establishment Industry/Product Employees
School District of Indian River County Government 2,073
Indian River Medical Center Health Care 1,753
Publix Supermarkets Food/Beverage 1,250
Indian River County Government 860
Piper Aircraft Manufacturer 720
Wal-Mart Retail 693
Sebastian River Medical Center Health Care 595
John’s Island Residential/Resort 584
Medical Data System Collection Agency 500
City of Vero Beach Government 409
Visiting Nurse Association Health Care 396
Major Employers in Indian River County
Source: Indian River County Chamber of Commerce
4
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Population/Growth
The City of Sebastian has once again started to show a reasonable level of population growth in the past few
years. At this point in its development evolution, the City has an approximate “build-out” rate of 60%.
Consequently, the City continues to face challenges relative to growth management, as there is a large
potential for it to grow and develop, both in residential and commercially zoned areas of the community.
With such dynamics, it can be anticipated that proposals for new commercial and industrial facilities will
likely be received in response to population growth. Accordingly, it becomes necessary to continue
initiatives to facilitate long-range planning and growth management practices to help reflect and govern
Sebastian’s efforts to maintain and support its small town, good quality of life atmosphere.
POPULATION PERCENTAGE INCREASE
Year Population Prior Year
2008 22,924 2.22%
2009 22,722 -0.88%
2010 22,922 0.88%
2011 21,929 -4.33%
2012 21,995 0.30%
2013 22,188 0.88%
2014 22,622 1.96%
2015 22,296 -1.44%
2016 23,137 3.77%
2017 24,192 4.56%
Change from
20,00021,00022,00023,00024,00025,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017Population
Ye a r
City of Sebastian Population
2008 to 2017
Source: University of Florida, Bureau of Economic and Business Research
5
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
The Fiscal Year 2017/18 adopted budget continues to emphasize minimizing expenditures, yet adequately
funding the desired level of service. Reducing expenditures continues to be a challenge, as each year
becomes more difficult as the budgets have already been brought down to a minimum. Despite the State
mandated rate increase limitations, the City has exercised many cost cutting techniques over the years to
facilitate the adoption of a lower millage rate. Major cost cutting techniques for a number of years included
the implementation of Employee Voluntary Early Retirement Incentive Programs, the elimination of
positions, furlough days, as well as zero budgets for new positions and minimizing purchases of capital
items. With finally seeing increases in taxable property values in the past several years, the City has been
able to address deferred maintenance issues, replacement of capital items and the effects of having limited
staffing for such a long period.
TOTAL BUDGET SUMMARY
The annual budget for the City of Sebastian is divided into the following major components, which include
all appropriations for the city. The total budget for Fiscal Year 2017/18 is $26,848,429. The major
components include the following:
Personal Services: This includes all the payroll cost for employees of the City, including overtime,
part-time, temporary and all the related employee benefits. The budgeted amount for this fiscal year
is $9,819,152.
Operating Budget: The operating budget finances the contractual fees, supplies, utility billings,
training/travel expenditures. The budgeted amount for this fiscal year is $5,132,827.
Capital Budget: The Capital budget includes purchases of equipment, facilities and land, plus the
construction of city facilities, such as roads, drainage, and parks projects. The budgeted amount for
this fiscal year is $5,988,808.
Debt Service Budget: The debt service budget funds scheduled debt service payments for city’s long-
term debts. The budgeted amount for this fiscal year is $728,429.
Grants Budget: This includes payments to other individuals or organizations. $40,000 is appropriated
in this fiscal year.
Transfers Budget: These are made between budgeted funds and total $4,082,381 in this fiscal year.
Contingency/Reserve: The contingency/reserve appropriations are made up of unappropriated fund
balances being increased this year and are available to cover emergency expenses or revenue
shortages. These appropriations total $1,056,832 this fiscal year.
The percentages of each component of the total budget are presented in the graph below.
Personal
Services
36.56%
Operating
19.12%
Capital
22.31%
Debt Service
2.83%
Grants
0.15%
Transfers
15.09%Reserves
3.94%
FY 2017/18
Total Appropriations
6
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SPECIAL DEBT CAPITAL
GENERAL REVENUE SERVICE PROJECTS ENTERPRISE ALL
FUND FUNDS FUNDS FUNDS FUNDS FUNDS
REVENUES:
Taxes:
Ad Valorem 3,799,624$ -$ -$ -$ -$ 3,799,624$
Sales and Use Taxes - 3,870,751 - - - 3,870,751
Utility Service 2,751,498 - - - - 2,751,498
Licenses and Permits 138,500 - - - 652,400 790,900
Intergovernmental Revenue 2,608,036 349,989 - 2,951,963 - 5,909,988
Charges For Services 404,140 - - - 1,831,054 2,235,194
Fines and Forfeitures 55,000 1,000 - - - 56,000
Franchise Fees 1,333,454 - - - - 1,333,454
Stormwater Assessment - 998,000 - - - 998,000
Recreation Impact Fees - 163,800 - - - 163,800
Miscellaneous Revenue 233,269 102,440 900 - 21,000 357,609
TOTAL REVENUES 11,323,521 5,485,980 900 2,951,963 2,504,454 22,266,818
Transfers-In (1)725,000 - 403,792 2,921,845 31,744 4,082,381
Cash Balances Brought Forward - 499,230 - - - 499,230
TOTAL REVENUES,
BALANCES AND TRANSFERS 12,048,521$ 5,985,210$ 404,692$ 5,873,808$ 2,536,198$ 26,848,429$
EXPENDITURE/EXPENSES:
General Government 3,595,687$ -$ -$ 380,650$ -$ 3,976,337$
Public Safety 5,246,339 - - 444,000 607,723 6,298,062
Physical Environment 926,206 735,180 - 750,000 - 2,411,386
Transportation 1,262,861 100,103 - 3,631,158 447,956 5,442,078
Economic Environment - - - - - -
Culture and Recreation 926,176 - - 668,000 1,258,748 2,852,924
Debt Service - 242,445 404,078 - 81,906 728,429
TOTAL EXPENDITURE/EXPENSES 11,957,269 1,077,728 404,078 5,873,808 2,396,333 21,709,216
Transfers-Out (1)- 4,025,637 - - 56,744 4,082,381
Increases to Cash Reserves 91,252 881,845 614 - 83,121 1,056,832
TOTAL EXPENDITURES/EXPENSES,
TRANSFERS AND RESERVES 12,048,521$ 5,985,210$ 404,692$ 5,873,808$ 2,536,198$ 26,848,429$
FY 2017/18 BUDGET SUMMARY FOR ALL FUNDS
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SUMMARY OF REVENUES
Funding available to the city in FY 2017/18 from all sources is estimated at $26,848,429. As illustrated in the
graph below, tax revenues make up approximately 38.80% of total budgeted revenues. Tax revenues include
ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental revenues make up
22.01% of revenues. These are comprised of state shared revenues and federal grants, state grants, and local
grants. Charges for services represent an additional 8.33% of revenues, and are generated mainly by the
enterprise activities of the city.
Taxes
38.80%
Licenses and
Permits 2.95%Intergovernment
22.01%
Charges For
Services 8.33%
Fines and
Forfeitures
0.21%
Franchise Fees
4.97%
Stormwater Fees
3.72%
Recreation
Impact Fee
0.61%
Miscellaneous
1.33%Transfers-In
15.21%Cash Forward
1.86%
City of Sebastian, Florida
Total Budgeted Revenue by Sources
FY 2017/18
The table presented below summarizes changes in FY 2017/18 revenues compared to the FY 2016/17
original budget. Taxes increased 6.7% due to an increase in taxable values, even though the millage was
reduced due to projected increases in special revenue fund revenues. Intergovernmental Revenue shows an
increase of 83.0% due to additional proceeds expected from grants for Airport projects. Licenses and Permits
have a slight decrease of .2% due to lower expectations of permitting activity. Franchise Fees is increased
6.5% due to growth in those receipts and Miscellaneous Revenue is increased 17.4% due to increases in
anticipated investment returns and sales of surplus items. Recreation Impact Fee projections were increased
25.9% based on recent collection levels. Transfers-In decreased 10.3% due to lower debt service payments.
The Balances Forward increase is due to using more of the reserve balances in Special Revenue Funds to pay
for current year capital projects.
Budget Budget Budget Budget Increase % Increase/
FY 2013/14 FY 2014/15 FY 2015/16 FY 2017/18 (Decrease)Decrease
Taxes 8,575,565$ 9,288,334$ 9,799,774 #########622,099$ 6.7%
Licenses and Permits 704,800 771,950 792,450 790,900 (1,550) -0.2%
Intergovernmental Revenue 3,309,766 3,048,553 3,379,959 5,909,988 2,530,029 83.0%
Charges For Services 2,151,075 2,073,739 2,081,582 2,235,194 153,612 7.4%
Fines and Forfeitures 73,400 68,100 66,300 56,000 (10,300) -15.1%
Franchise Fees 1,143,000 1,201,400 1,255,053 1,333,454 78,401 6.5%
Stormwater Assessment 977,788 1,000,000 985,500 998,000 12,500 1.3%
Recreation Impact Fee 35,000 246,250 100,000 163,800 63,800 25.9%
Miscellaneous Revenue 628,336 306,928 304,225 357,609 53,384 17.4%
Total Operating revenues 17,598,730$ 18,005,254$ 18,764,843$ 22,266,818$ 3,501,975$ 19.4%
Transfers-In 3,980,961 5,515,366 4,648,339 4,082,381 (565,958) -10.3%
Balances Forward 220,833 561,222 403,343 499,230 95,887 17.1%
Total Revenues 21,800,524$ 24,081,842$ 23,816,525$ 26,848,429$ 3,031,904$ 12.6%
Total Budgeted Revenue
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
The following is an overview and analysis of all the major revenue sources for the city. The overview
provides a description of the revenue and the authority to collect such revenue. The analysis provides up to
ten years trend for each major revenue source.
Taxes
Ad Valorem Taxes
Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7
of the Florida Constitution allows municipalities to levy property taxes (section 9 ), creates the homestead
exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) from property
taxation (section 1). The value of property is determined by the County Property Appraiser (Florida Statute
192.042). The Property Appraiser assesses each property within the County for that property’s value in its
highest and best use. Any applicable exemptions are deducted from this total to arrive at the taxable value.
Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a
$1 tax for each $1,000 of taxable value. Due to discounts, non-payments and possible Value Adjustment
Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Florida Sta tute
200.065(2)(a)1 requires cities to budget at least 95% of the certified tax proceeds. In FY 2017/18 the City
has budgeted at 96% or $3,797,124 for current ad valorem tax collections.
Ad valorem taxes, or property taxes, provide approximately 31.5% of the City’s General Fund revenues. The
graphs below illustrate a significant decline in ad valorem revenues and property value until FY 2012/13 and
then a sizable recovery since then. The FY 2017/18 property value shows an increase from the previous year
final levy due to changes and increases in taxable values. A summary of the City’s millage rates since 1997
is located in the schedule section of this document.
$0
$1
$2
$3
$4
$5
MillionsCity of Sebastian, Florida
Ad Valorem Revenues
$0
$500
$1,000
$1,500
$2,000
MillionsCity of Sebastian, Florida
Taxable Property Values
9
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Utility Services Tax
Utility Services Tax is a tax levied on purchases of electricity, water, LP gas and natural gas services on
customers within the city limits. A rate of 10% of the monthly purchase price is applied for such services.
Tax is collected per Florida Statute 166.231 and city Code of Ordinances Sec. 94 -26. The majority of the
Utility Services Taxes is from the Electric Utility Service Tax. For FY 2017/18, $1,695,000 is estimated to
be received from this tax on electric service based on trend analysis. The Utility Services Tax revenues are
recorded in the General Fund and they provide 14.1% of General Fund revenues. The graph below illustrates
historical and projected collections in Utility Services Tax, which is consumption driven.
$0$250,000$500,000$750,000$1,000,000$1,250,000$1,500,000$1,750,000$2,000,000$2,250,000
City of Sebastian, Florida
Utility Services Tax
Communication Service Tax
The Communication Service Tax replaced the franchise fee for dealers of communications services
(including, but not limited to, phone and cable TV services). The tax in the city is 5.22% of the sales price on
all taxable sales of communication services provided within the municipality. The revenue estimated for the
FY 2017/18 is $725,000. The revenue estimate is based on trend analysis and the estimate provided by the
Legislative Committee on Intergovernmental Relations (LCIR). The Communication Service Tax is recorded
in the city’s general fund.
Discretionary Sales Tax
The discretionary sales tax is the seventh-cent or an additional one-cent sales tax levied by Indian River
County. Indian River County voters originally passed the Optional One-cent Sales Tax in March 1989 to be
used for infrastructure needs of the County over a fifteen-year period. It was extended in November of 2002
and again in November of 2016, with fifteen-year extensions approved by voter referendums and is now in
place until December 31, 2031. The tax funds are distributed to participating cities within the County on a
percentage basis determined by the city’s population. The City receives the monthly distribution
approximately two months after the retail sales take place. For FY 2017/18, $3,187,750 is estimated to be
received based on the trend analysis and the estimate provided by the Legislative Committee on
Intergovernmental Relations (LCIR). The Discretionary Sales Tax revenues are recorded in a special revenue
fund.
10
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
The Discretionary Sales Tax funds can only be used to finance, plan, and construct infrastructure, land
acquisition for recreation or preservation, and land improvement. Therefore, it serves to reduce the burden of
such costs on ad valorem and other taxes. The graph below illustrates a steady increase in Optional One-Cent
Sales Tax from FY 2010.
$2,000,000
$2,200,000
$2,400,000
$2,600,000
$2,800,000
$3,000,000
$3,200,000
City of Sebastian, Florida
Discretionary Sales Tax
Local Option Gas Tax
The Local Option Gas Tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the city’s population
and amount of annual transportation-type expenditures. The amounts available for distribution are affected
by changes in consumer driving patterns caused by variations in fuel costs and general economic conditions.
For FY 2017/18 the revenue is projected to be $683,001. The Local Option Gas Tax revenues are recorded in
a special revenue fund. The revenue is restricted for use in transportation expenditures, thus reducing the
burden of such costs on ad valorem taxes.
$0
$200,000
$400,000
$600,000
$800,000
City of Sebastian, Florida
Local Option Gas Tax
FRANCHISE FEES
Franchise fees are paid by utility providers (electricity, solid waste) for their use of city streets and property
in providing their services. The solid waste franchise fee is 6.0% of gross revenue collected. The electric
franchise fee is 5.9% of the utility provider’s gross receipts. The majority of the city’s franchise fee revenue
is from electric franchise fees. Electric franchise fees have grown along with population over the last few
years. FY 2017/18, $1,228,000 is budgeted as electric franchise fees revenues.
11
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Franchise fee revenues are recorded in the General Fund. The graph below illustrates a slight decline in total
franchise fees until 2013 and then a steady rise since that time.
$0
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
City of Sebastian, Florida
Electric Franchise Fees
INTERGOVERNMENTAL REVENUES
Local Half-Cent Sales Tax
Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of
Florida. In 1982, the Florida Legislature created the “Local Government Half-Cent Sales Tax Fund”
program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are
distributed monthly to eligible counties and municipalities. The City receives the monthly distribution
approximately two months after the retail sales take place. Each June, the Legislative Committee on
Intergovernmental Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the
Half-Cent Sales Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected
in each county for distribution to cities in that county according to a population based formula (Florida
Statute 218.61). As a result of legislation (HB 113-A), effective July 1, 2004 the percentage of sales tax
revenue allocated for distribution to cities was reduced from 9.653% to 8.814%. Under the legislation, cities
were to be “held harmless” by a corresponding increase in Municipal Revenue Sharing.
The Local Half-Cent Sales Tax is recorded in the General Fund. The graph below illustrates how collections
declined until 2010 but have steadily increased since then. The anticipated revenue for FY 2018 is based on
trend analysis and the forecast provided by the Legislative Committee on Intergovernmental Relations
(LCIR). The revenue estimate reflects the authorized changes in the State’s sales tax share of the Local
Government Half-Cent Sales Tax Program that are incorporated within Chapter 2003-402, L.O.F (Laws of
Florida) and Chapter 2003-404, L.O.F.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
City of Sebastian, Florida
Local Half-Cent Sales Tax
12
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CHARGES FOR SERVICES
Building Department Revenues
The Building Department is an enterprise operation of the City. A major part of the Building Department
Revenue sources is building permit fees. Building activities are very sensitive to economic changes, and this
type of revenues can quickly decline if there is a downturn in the economy. The City experienced a
slowdown for several years but increased activity in recent years has resulted in substantial growth in permit
fees collections. The graph below reflects this change. Building Department revenues are continuously
monitored; any adjustments to reflect economic changes can be made during the budget year, if need be.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
City of Sebastian, Florida
Building Permit Fees
ASSESSMENT
Stormwater Assessment Revenues
The City of Sebastian started to assess city residents Stormwater Utility Fees for the purpose of managing the
City’s stormwater system in Fiscal Year 2001/02. The fee was based on a single residential ERU in the
amount of $4.00 per month, or $48.00 per year (City Ordinan ce O-01-16, O-04-15, and O-05-16). This
revenue source is used to provide a dedicated funding source for the purpose of managing the city’s
stormwater system, to prepare, construct and manage betterments and improvements to the stormwater
system, to regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The revenue estimate is based on actual residential ERU as of August 31st each year. The
City increased the fee from $4.00 to $5.00 per month per ERU for FY 12/13. For FY 2017/18, the revenue is
estimated to be a net amount of $998,000, primarily due to credits given to users that provide facilities that
handle stormwater drainage on their property. The Stormwater Utility Fee revenues are recorded in the
Special Revenue Fund. The graph below illustrates past and anticipated collections of Stormwater Utility
Fees.
$0$200,000$400,000$600,000$800,000$1,000,000$1,200,000
City of Sebastian, Florida
Stormwater Utility Fees
13
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SUMMARY OF APPROPRIATIONS
City services are provided through the City Council, three charter officers, operating departments/divisions
(excluding the golf course, airport administration, and building department), and are all supported by the
General Fund. The Exhibit S-1 on the following page compares the General Fund departmental expenditure
budget for FY 2017/18 to the original expenditure budget for FY 2016/17.
The total increase of 2.64% for the General Fund reflects an increase in personnel cost, with a decline in
operating expenditures, capital outlays and transfers to other funds. Personnel cost increased by 8.50, due to
3% pay increases to employees and the addition of three full-time and one part-time position. Notable
changes in appropriations for individual departments are:
City Manager decreased 21.39% due to transferring the Procurement/Contracts Manager position to
the Administrative Services Department.
City Clerk increased 19.18% due to election costs in a year when there is not a County election.
Audio Visual increase 10.00% due to increased cost of internet services.
Administrative Services increased 33.81% from transferring of the Procurement/Contract Manager.
Police Administration increased 23.25% due to adding a Police Commander position.
Engineering was reduced 21.69% by the lay-off of the City Engineer position.
Facilities Maintenance increased 18.63% due to increases in budgets for Janitorial Services and
Building Repair/Maintenance.
Cemetery increased 20.71% because a part-time position was increased to full-time.
Community Development increased 57.29% from the addition of a Director and an Engineering
Technician position.
Non-Departmental decreased 24.73% because transfers were no longer needed for extra road
repaving or Stormwater expenditures.
14
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Exhibit S-1
Appropriation Comparison by Department/Division
General Fund
FY 17/18 %
Org FY 13/14 FY 14/15 FY 15/16 FY 16/17 Adopted Increase Increase
Code Description Actual Budget Budget Budget Budget (Decease)(Decrease)
010001 City Council 49,940$ 50,522$ 53,733$ 53,889$ 54,893$ 1,004$ 1.86%
010005 City Manager 264,716 257,182 267,702 351,843 276,569 (75,274)$ -21.39%
010009 City Clerk 287,118 343,530 328,628 188,919 225,160 36,241$ 19.18%
010022 Audio Visual - - 164,502 121,939 134,138 12,199$ 10.00%
010010 City Attorney 102,959 103,870 101,730 101,720 101,554 (166)$ -0.16%
010020 Administrative Services 555,312 558,459 490,416 487,476 652,296 164,820$ 33.81%
010021 Management Information Services 143,139 184,979 204,450 233,201 220,197 (13,004)$ -5.58%
010041 Police Administration 787,195 890,607 830,164 724,996 893,551 168,555$ 23.25%
010043 Police Operations 2,428,384 2,372,752 2,404,754 2,598,252 2,778,265 180,013$ 6.93%
010047 Police Detective Division 731,151 728,334 779,808 794,027 803,619 9,592$ 1.21%
010049 Police Dispatch Unit 516,266 541,846 566,713 581,361 597,355 15,994$ 2.75%
010045 Code Enforcement Division 170,742 167,851 178,074 166,499 173,549 7,050$ 4.23%
010051 Engineering - - - 534,121 418,276 (115,845)$ -21.69%
010052 Roads and Maintenance 867,289 845,587 753,038 591,718 615,953 24,235$ 4.10%
010053 Stormwater Utility 900,313 1,221,517 1,220,617 923,036 926,206 3,170$ 0.34%
010054 Fleet Management 182,637 211,966 237,152 240,448 228,632 (11,816)$ -4.91%
010056 Facilities Maintenance 243,778 306,265 346,824 265,037 314,412 49,375$ 18.63%
010057 Parks and Recreation 923,996 937,017 882,432 925,284 926,176 892$ 0.10%
010059 Cemetery 194,333 188,657 190,252 147,816 178,423 30,607$ 20.71%
010080 Community Development 248,946 213,731 198,207 267,729 421,109 153,380$ 57.29%
010099 Non-Departmental 698,964 1,106,055 1,286,981 1,350,972 1,016,936 (334,036)$ -24.73%
Total General Fund Expenditures 10,297,178$ 11,230,728$ 11,486,177$ 11,650,283$ 11,957,269$ 306,986$ 2.64%
Exhibit S-2 compares the General Fund expenditure by category budget for FY 2017/18 with the original
expenditures budget for FY 2016/17.
Salaries and benefits category reflects an increase of 8.51% primarily because of pay increases
scheduled for all employees and the addition of three full-time and one part-time position.
Operating expenditures increased 1.97% due to cost of City elections, employee hiring and outside
consulting fees anticipated to be needed without the in-house City Engineer position.
Capital outlay reflects a significant reduction of 71.51% in equipment purchases.
Transfers to Other Funds were totally eliminated.
Exhibit S-2
General Fund Appropriations by Category
%
FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 Increase Increase
By Major Category Actual Actual Actual Budget Budget Budget (Decease)(Decrease)
Salaries and Benefits 7,421,903$ 7,248,030$ 7,972,462$ 8,157,482$ 8,028,832$ 8,711,830$ 682,998$ 8.51%
Operating Expenditures 2,165,857 1,840,736 2,562,509 2,774,797 3,138,526 3,200,439 61,913$ 1.97%
Capital Outlays 99,629 193,452 346,166 206,098 157,925 45,000 (112,925)$ -71.51%
Transfers to Other Funds 63,561 - 349,590 347,800 325,000 - (325,000)$ -100.00%
Total 9,750,950$ 9,282,218$ 11,230,728$ 11,486,177$ 11,650,283$ 11,957,269$ 306,986$ -161.03%
15
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Exhibit S-3 compares the total expenditure budget for FY 2017/18 with the amended expenditure budget by
fund for FY 2016/17. It shows expenditures only and does not include increases to reserves.
Exhibit S-3
Total Budget Comparison by Fund
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
Actual Actual Actual Budgeted Budgeted %
Expenditures/Expenditures/Expenditures/Expenditures/Expenditures/Increase Increase
Fund name Expenses Expenses Expenses Expenses Expenses (Decease)(Decrease)
General Fund (1)10,297,178$ 11,229,408$ 11,568,292$ 12,134,654$ 11,957,269$ (177,385)$ -1.46%
Special Revenue Funds
Local Option Gas Tax (2)448,841 599,858 901,572 1,087,738 793,548 (294,190)$ -27.05%
Discretionary Sales Tax (3)2,472,549 3,528,171 2,785,073 4,308,141 2,419,637 (1,888,504)$ -43.84%
Riverfront CRA (4)474,126 267,636 366,718 371,587 317,192 (54,395)$ -14.64%
Parking In-Lieu-Of 29,322 2,800 62 - - -$ n/a
Recreation Impact Fee (5)123,410 109,959 32,399 275,000 455,000 180,000$ 65.45%
Stormwater Utility (6)1,036,461 1,033,251 920,199 1,160,000 1,117,988 (42,012)$ -3.62%
Law Enforcement Forfeiture Fund 23,286 29,087 17,096 - - -$ n/a
Debt Service Funds
Discretionary Sales Surtax 2,018,716 1,029,307 1,384,661 710,554 - (710,554)$ -100.00%
Stormwater Utility Revenue Bonds 463,413 438,809 400,498 403,132 404,078 946$ 0.23%
Capital Project Funds (7)1,738,876 3,567,037 3,498,000 3,417,882 5,873,808 2,455,926$ 71.86%
Enterprise Funds
Golf Course Fund (8)1,608,271 1,298,554 1,693,832 1,519,603 1,347,898 (171,705)$ -11.30%
Airport Fund 341,067 321,921 639,639 427,402 497,456 70,054$ 16.39%
Building Department (9)534,928 693,340 716,461 785,696 607,723 (177,973)$ -22.65%
Total All Funds 21,610,445$ 24,149,138$ 24,924,502$ 26,601,389$ 25,791,597$ (809,792)$ -3.04%
(1) General Fund reflects increases to employee pay and benefits and added positions, more than offset
by reducing operating expenditures and capital outlays, plus eliminating transfers to other funds.
(2) Local Option Gas Tax road resurfacing projects were reduced after several years of receiving
supplemental transfers from General Fund for “catch-up” work.
(3) Discretionary Sales Tax decreased because of less being appropriated for capital projects, as
compared to the previous years.
(4) Riverfront CRA decreased due to no longer budgeting accumulated unused allocations for the
Sewer Connection Program and setting an annual maximum to be used.
(5) Recreation Impact Fee increased to appropriate funds for ballfield lights and an ADA playground.
(6) Stormwater Utility decreased because of less being appropriated for capital expenditures.
(7) Capital Project Funds increased due to large projects funded for the Airport.
(8) Golf Course Fund decreased because of less being allocated for capital projects.
(9) Airport Fund increased because of employee pay and benefits, additions to repair and maintenance
account and funding for entrance signage.
(10) Building Department decreased due to less being budgeted for vehicle replacement and less being
advanced to the Golf Course Fund.
16
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FUND BALANCE COMPARISON AND PROJECTED CHANGES
The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the
equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected
fund balance change for each individual fund.
Exhibit S-4
Balance Balance Balance Projected
9/30/2015 9/30/2016 9/30/2017 Projected Projected Balance
Fund Name Actual Estimated Estimated Sources Uses 9/30/2018
General Fund (1)5,286,473 5,369,549 4,289,053 12,048,521 (11,957,269) 4,380,305
Special Revenue Funds
Local Option Gas Tax (2)418,661 375,353 172,806 697,091 (793,548) 76,349
Discretionary Sales Tax (3)2,413,577 2,709,105 1,844,274 3,215,458 (2,419,637) 2,640,095
Riverfront CRA (4)446,728 458,053 283,137 387,867 (317,192) 353,812
Parking In-Lieu-Of Fund (5)46,549 72,975 43,445 14,204 0 57,649
Recreation Impact Fee (6) 769,139 904,892 847,662 168,680 (455,000) 561,342
Stormwater Utility Fee Fund (7)100,300 274,556 282,988 1,001,535 (1,117,988) 166,535
Law Enforcement Forfeiture Fund 31,709 36,694 45,726 1,145 0 46,871
Debt Service Funds
Discretionary Sales Tax Bonds 515,405 356,036 0 0 0 0
Stormwater Utility Revenue Bonds 166,875 168,436 170,002 404,692 (404,078) 170,616
Capital Project Funds (8)
General Capital Project 0 0 0 824,650 (824,650)0
Capital Improvements 0 0 0 668,000 (668,000)0
Transportation Improvements 0 0 0 3,631,158 (3,631,158)0
Stormwater Improvements 0 0 0 750,000 (750,000)0
Enterprise Funds
Golf Course Revenue Fund (9)(107,249) (203,426) (595,321) 1,347,898 (1,347,898) (595,321)
Airport Fund (10)17,944 (58,097) (34,717) 497,456 (497,456) (34,717)
Building Department (11) 975,044 730,999 661,401 690,844 (607,723) 744,522
Total All Funds 11,081,155 11,195,126 8,010,455 26,349,199 (25,791,597) 8,568,057
FUND BALANCE COMPARISON AND PROJECTED CHANGES
Change in Fund Balance
(1)General Fund projected fund balance is increased for the final pay-back of funds used for the voluntary early retirement
program. Ad valorem taxes were based on a 3.4000 millage, which is less than the 3.8000 levied last year.
(2)Almost all the available balances in the Local Option Gas Tax Fund are being allocated to road resurfacing. Street lighting
expenditures were moved to General Fund to allow these monies to be applied to this purpose.
(3)Discretionary Sales Tax projected fund balance will increase following the large amounts allocated to projects in FY 2017.
(4)With landscaping and janitorial maintenance expenditures moved to General Fund, Riverfront CRA should be able to apply
more funds to beneficial improvements.
(5)The Parking In-Lieu-Of Fee has no planned expenditures and this will be the final year for receiving payments on currently
outstanding financial agreements.
(6)Recreation Impact Fee projected fund balance decreases due to the ballfield lighting and ADA playground projects.
(7)Stormwater Utility Fee Fund revenues will be used mainly for system repairs and maintenance, plus covering a greater
portion of operation and maintenance expenditures charged to General Fund.
(8)Capital Project Funds equal amounts projected for FY 2018 in the Capital Improvements Program.
(9)Golf Course Fund shows anticipated revenues will equal expenses for FY 2018.
(10)Airport Fund’s projected revenues are also expected to equal expenses in FY 2018.
(11)Building Department Fund continues to record revenues in excess of expenses and is accumulating reserves to dampen the
effects of any future economic slowdowns.
17
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONNEL SUMMARY BY DEPARTMENT/DIVISION
As with any service organization, personnel costs are a significant part of the total operating budget of the
city. For FY 2017/18, total personnel costs are approximately 65.5% of the city’s budgeted operating
expenses. Exhibit S-5 provides a comparison of staffing levels in recent years.
Exhibit S-5
FULL AND PART-TIME POSITIONS
Department/Division F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T
City Council 0 5 0 5 0 5 0 5 0 5
City Manager 2 0 2.5 0 2.5 0 3 0 2 0
City Clerk 3 4 3 4 3 0 2 1 2 1
City Attorney 0 0 0 0 0 0 0 0 0 0
Administrative Services 5 1 5 2 4 2 5 1 6 1
Mgmt Information Svcs 2 0 2 0 2 0 2 0 2 0
Audio Visual 0 0 0 0 1 5 1 3 1 4
Community Development 4 0 2 0 2 0 3 0 5 0
Police Administration 8 0 8 1 8 1 7 1 8 1
Police Operations 27 0 27 0 27 0 28 0 28 2
Police Detectives 7 10 7 10 7 10 7 10 7 10
Police Dispatch 10 0 10 0 10 0 10 0 10 0
Code Enforcement 3 0 3 0 3 0 3 0 3 0
Engineering 0 0 0 0 0 0 3 0 2 0
Roads & Maintenance 10 0 9 0 9 0 8.5 0 7.5 2
Stormwater Utility 9 0 12 0 12 0 8 0 9 0
Fleet Management 3 1 3.5 0 3.5 0 3.5 0 3.5 0
Facilities Maintenance 3 4 3 4 3 1 2 1 2 0
Parks & Recreation 11 18 11 18 10 18 9 18 9 16
Cemetery 2 0 2 0 2 0 1 1 2 0
GENERAL FUND TOTALS 109 43 110 44 109 42 106 41 109 42
Golf Course Administration 2 5 2 5 2 6 2 6 2 6
Golf Course Carts 0 11 0 16 0 16 0 16 0 16
GOLF COURSE TOTAL 2 16 2 21 2 22 2 22 2 22
Airport 1 0 1 0 1 0 3 0 3 0
Building Department 5 0 5 0 5 0 5 1 5 1
SUB-TOTALS 117 59 118 65 117 64 116 64 119 65
TOTAL POSITIONS
FULL-TIME POSITIONS 151.50
FY 2014/2015
Budget
FY 2016/2017
180
148.00
183
150.50
Budget
FY 2017/2018
184176
Budget
FY 2015/2016
181
149.00
BudgetAmended
146.50
FY 2013/2014
18
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
The FY 2017/18 budget reflects a total authorization of 151.5 full-time equivalent (FTE) positions to serve
an estimated population of 24,192. This is a staffing ratio of 6.26 FTE’s per 1,000 population. From the chart
and graph below, the trend for the past few years is illustrated. It is projected that this generally downward
trend will continue in future years due to expectations that any economic growth will be modest and the City
will have to limit spending to absolutely essential services.
Number of FTE
Year FTE Population Per Thousand
FY 2009 162.50 22,924 7.0886
FY 2010 154.50 22,722 6.7996
FY 2011 150.50 22,922 6.5657
FY 2012 140.00 21,929 6.3842
FY 2013 142.00 21,995 6.4560
FY 2014 146.50 22,188 6.6027
FY 2015 150.50 22,622 6.6528
FY 2016 149.00 22,296 6.6828
FY 2017 148.00 23,137 6.3967
FY 2018 151.50 24,192 6.2624
5.56.06.57.07.58.0
Authorized Staffing Full-time Equivalent
Per 1000 population
10-Year Fiscal History
19
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
DEBT OBLIGATIONS
Debt Limits
Since neither State law nor the City Charter provide any fixed or arbitrary limits on the amount of debt which
may be incurred (other than the requirement to have General Obligation debt approved in advance by
referendum), the City Council has established the following debt service level policy as part of the city’s
financial policy to ensure future flexibility.
Type of Debts Limits Actual as of 9/30/17
General Obligation debt 5% of the assessed valuation of 0%
taxable property
Maturity to 15 years
General Fund Debt Expense 8% of the General Fund 0%
expenditure budget
Variable Rate Debt 15% of the total debt outstanding 0%
“Pay As You Go” Financing Amount is less than $150,000 None
Maturity to 10 years
Debt Outstanding
The following table lists the city’s debt obligations and commitments as of September 30, 2017. All of the
long-term debt issues outstanding contain covenants pledging special revenues. There is no outstanding debt
related to the General Fund. The city has no variable rate debt. The Infrastructure Sales Surtax and
Stormwater bond issues were initially issued with an insured rating of AAA. During FY 2014, all these
bonds were refunded using Bank Notes. The final payment was made on April 1, 2017 on the Infrastructure
Sales Surtax Revenue Bank Notes.
Initial Principal Initial
Principal Remaining Interest Final Bond Rating/Security
Debt Description Amount 9/30/2017 Rate Maturity Insurer Pledge
Infrastructure Sales Surtax
Revenue Bank Notes $9,500,000 $0 2% to 4.125%2017 AAA/MBIA
Infrastructure Sales
Surtax revenues
Stormwater Utility Revenue
Bank Notes $5,630,000 $1,912,000 2% to 4.2%2022 AAA/MBIA Stormwater utility fees
Paving Improvements
Promissory Notes 2012 $2,296,000 $1,263,000 1.94%2023 N/A Local Option Gas Tax
Effects on Current Operations
The revenues that were pledged on the Infrastructure Sales Surtax Revenue Bonds are legally restricted to
capital purchases and may not be used for operating expenditures. However, stormwater utility fees and local
option gas tax revenues may be used for capital or operations, provided they pertain to the stormwater or
transportation systems, respectively. Thus, with the priority that must be given to debt service payments, the
amount of debt service may limit the net revenues available for capital purchases and/or operating
expenditures of those systems.
20
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
POLICIES
21
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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22
MISSION STATEMENT
City of Sebastian elected officials, volunteer board and advisory committee members, and all employees
are committed to making Sebastian the most desirable city in the State of Florida to live, for busin esses
to flourish and visitors to enjoy. Sebastian will become known as a city that superbly manages and
develops its human, natural and financial resources such that it is consistently able to provide and
improve upon its reputation as a highly attractive and safe community with enviable business and
recreational opportunities.
We will achieve this mission by implementing the following strategies that build on excellent work
already begun:
Ensure that all employees, volunteers and advisory board members fully understand and will
work toward the achievement of the mission.
Determine, through citizen committees, workshops and surveys, the most important stated and
unstated needs and expectations of the majority of our residents. Concurrently, seek to ass ess
both internal and external attitudes toward all major City sponsored programs designed to meet
those needs and expectations.
Continually assess the City’s recreational and cultural activities and work to provide an optimal
mix that satisfies our residents.
Develop a Growth Management plan that recognizes the City’s current and future growth needs.
Continue to improve the budgeting process so that all human, natural and financial resources are
allocated and all capital improvements are developed and implemented consistent with this
mission.
Design and implement an employee recruitment, training and development plan that finds, trains,
develops and retains people with the skills and talents needed to achieve the City’s mission.
Develop and promulgate an Economic Development Policy that will entice commercial
enterprises to Sebastian, thereby strengthening and expanding the City’s financial resources.
Continue to improve methods of communicating information to residents.
Each Department of the City of Sebastian will develop and accept responsibility for specific action steps
designed to achieve its portion of the mission. The City will review its mission statement annually and
measure its progress periodically based on completion of specific goals set forth in the annual budgeting
process. The final measure of success will be realization of the City of Sebastian’s mission.
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City of Sebastian, Florida
Financial Policies
City of Sebastian’s financial policies set forth the basic framework for overall fiscal planning and management
and set forth guidelines for both current activities and long-range planning. These policies are reviewed
annually to assure the highest standards of fiscal management and were formally adopted by the City Council at
a public meeting on September 27, 2017. The City Manager and the Management Team has the primary role of
reviewing financial actions and providing guidance on financial issues to the City Council.
Overall Goals
The overall financial goals underlying these policies are:
1. Fiscal Conservatism: To ensure the city is in a solid financial condition at all times. This can be defined as:
A. Cash Solvency – the ability to pay bills
B. Budgetary Solvency – the ability to balance the budget
C. Long Term Solvency – the ability to pay future costs
D. Service Level Solvency – the ability to provide needed and desired services
2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service
challenges without an undue amount of financial stress.
3. Comply with All Statutory Requirements: As set forth by the State of Florida and the City ordinances.
4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance
Officers’ Association standards for financial reporting and budgeting, the Government Accounting
Standards Board and other professional standards.
Operating Budget Policies The City Administrative Services Department, with support and general direction from the City Manager,
coordinates the budget process. The formal budgeting process begins in March and ends in September and
provides the primary mechanism by which key decisions are made regarding the levels and types of services t o
be provided, given the anticipated level of available resources. Revenues and expenditures are projected on the
basis of information provided by City departments, outside agencies, current rate structures, historical data and
statistical trends.
Budget Process
The development of the budget is guided by the following budget policies:
1. The budget must be balanced for all funds. Total anticipated revenues must equal total estimated
expenditures for each fund (Section 166.241 of Florida Statutes requires that all budgets be balanced).
2. All operating funds are subject to the annual budget process and reflected in the budget document.
3. The enterprise operations of the City are to be self-supporting; i.e., current revenues will cover current
expenditures, including debt service.
4. An administrative service fee will be paid to the General Fund by each enterprise fund. This assessment will
be calculated based upon a percentage (ratio of both the number of full-time equivalent employees of the
enterprise fund/total number of full-time equivalent employees of the City and ratio of the operating budget
of the enterprise funds/total operating budget of the City) of total budgeted General Fund administration
expenditures (includes City Council, City Manager, City Attorney, City Clerk, Administrative Services,
Community Development and Facilities Maintenance).
5. A 2.5 percent administrative service fee will be assessed by the General Fund against the Community
Redevelopment Agency (CRA) Fund of the city. This assessment will be based on the total tax increment
revenue estimate of the CRA Fund and will be used to reimburse the General Fund for the administrative
support services provided to the CRA fund.
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City of Sebastian, Florida
Financial Policies
6. Pursuant to Ordinance 05-16, stormwater utility fees can be utilized to fund the General Fund stormwater
operation. The amount being utilized should be approved by the City Council through the budget process.
7. In no event will the City of Sebastian levy ad valorem taxes against real property and tangible personal
property in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this
millage limitation on all Florida municipalities.)
8. The City will budget 96 percent of anticipated gross ad valorem proceeds to provide an allowance for
discounts for early payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority
shall utilize not less than 95 percent of the taxable value.)
9. Retirement programs will be funded at 100% of the obligations calculated annually. The defined benefit
pension plan will be funded in accordance with the required annual contribution calculated by an
independent actuary but no less than 14.6% of the covered payroll.
10. The City will coordinate development of the capital improvement budget with the development of the
annual operating budget. Each item included in the capital improvement budget is reviewed for its impact
on the operating budget. The review quantifies four main factors, which are maintenance costs, improved
efficiency, reduction in liability exposure and savings from taking replaced items out of service. Other
considerations include the expectation of generating additional revenue, changes in personnel requirements
and consistency with the City’s Comprehensive Plan.
11. A budget calendar will be designed each year to provide a framework within which the interactions
necessary to formulate a sound budget could occur. At the same time, it will ensure that the City will
comply with all applicable State legal mandates. Basis of Budgeting
The basis of budgeting for governmental funds (General, Special Revenue, Debt Service Funds, and Capital
Project funds) shall be prepared on a modified accrual basis of accounting. This means unpaid financial
obligations, such as outstanding purchase orders, are immediately reflected as encumbrances when the cost is
estimated, although the items may not have been received. However, in most cases revenue is recognized only
after it is measurable and actually available.
The budgets for the proprietary funds – Golf Course, Airport and Building Department – are prepared using the
accrual basis of accounting. Proprietary funds also recognize expenses as encumbered when a commitment is
made (e.g., through a purchase order). Revenues, on the other hand, are recognized when they are obligated to
the City.
Purchase orders for goods and services received prior to the end of the current fiscal year will be eligible for
payment immediately following the close of the fiscal year. Encumbrances for all other purchases, excluding
the capital projects funds purchases, will automatically lapse.
The Comprehensive Annual Financial Report (CAFR) presents the status of the City’s finances on the basis of
Generally Accepted Accounting Principles (GAAP). Since FY 2001, the CAFR has been prepared in
compliance with Governmental Accounting Standards Board (GASB) Statement 34 requirements. The CAFR
shows fund expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. In
most cases, this conforms to the way the City prepares its budget with the following exceptions:
1. Principal payments on long-term debt within the enterprise funds are applied to the outstanding
liability on a GAAP basis as opposed to being expended when paid on a budget basis.
2. Capital outlay within the proprietary funds are recorded as assets on a GAAP basis and expended
on a budget basis.
3. Depreciation expense is not budgeted.
4. Inventory is expensed at the time it is used.
5. Compensated absences liabilities that are expected to be liquidated with expendable available
financial resources are accrued as earned by employees on a GAAP basis as opposed to being
expended when paid on a budget basis.
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City of Sebastian, Florida
Financial Policies
Guidelines
The Comprehensive Annual Financial Report (CAFR) presents the status of the City’s finances on a basis
consistent with Generally Accepted Accounting Principles (GAAP) (i.e., a statement of net assets and statement
of activities are presented on an accrual basis of accounting, including governmental funds, major governmental
and proprietary funds are identified, governmental funds use the modified accrual basis of accounting, while the
proprietary and trust funds use the accrual basis of accounting.) In order to provide a meaningful comparison of
actual results to the final budget, the CAFR presents the City’s operations on a GAAP basis and also shows
fund revenue and expenditures on a budget basis for the General, Special Revenue, and Debt Service funds. Current revenues shall be sufficient to support current expenditures. The Administrative Services Department
will monitor each fund and make timely budgetary recommendations and adjustments to be sure no
expenditures are in excess of appropriations at fiscal year end, which is not permitted under Florida State
Statutes. The budget process and format shall be performance-based and focus on goals, objectives, programs,
and performance indicators. The budget will provide adequate funding for maintenance and replacement of
capital plant and equipment.
Budget Amendment
1. Changes to total fund appropriations and uses of contingency appropriations may only be approved by the
City Council.
2. Shifts in appropriations within fund totals may be done administratively on the authority of the City
Manager. In most cases the City Manager will request City Council’s approval, since any significant item
prompting the change will usually go to the City Council (e.g., award of contract, addition of staff, contract
change order). Procedures for transfers between appropriations and delegation of budget responsibility will
be set by the City Manager.
3. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating
statements are provided to all Department Heads and Quarterly budget status reports will be provided to the
City Council comparing actual versus budgeted revenue and expense activity for all budgeted funds. Planning The City will annually prepare and distribute to departments and the City Council a Five-Year Forecast. The
forecast will include estimated revenues, operating costs and future capital improvements included in the capital
improvement plan, as well as projected fund balances.
Fund Balance Policies On an annual basis, after the year-end audit has been completed, but no later than April 1, the City’s Chief
Financial Officer shall update schedules of all fund surpluses and deficits, with projections of reserve
requirements and any plan for the use of any excess surplus for the current year in accordance with the
Financial Balance Policies and Use of Surplus Policies. This will be reviewed to ensure compliance with stated
and adopted policies, but also to analyze the total reserve and surplus picture to ensure that the policies as
adopted do not inadvertently create adverse effects. The City’s Chief Financial Officer shall provide any
recommended changes to the City Manager for any changes to the Fund Balance Policies and Use of Surplus
Policies based on needs identified in this analysis.
General Fund uncommitted and unassigned fund balances will be maintained at a target amount of five million
dollars ($5,000,000). This approximates an amount calculated to sustain City operations in the aftermath of
unforeseen or emergency events, such as natural disasters or major changes in weather patterns, as well as a
cushion for revenue shortfalls or unanticipated expenditure overages. Key assumptions of this calculation are
that damage to City-owned and private property will amount to a loss of no greater than 30% in overall property
values; property taxes, franchise fees, utility service taxes and other revenues will decline; there would be
significant police and public works employee overtime; large outlays for debris removal; plus, expenditures for
repairing and replacing City facilities. The calculation presumes reimbursements from insurance claims will
occur within six months and FEMA claims will occur within a year.
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City of Sebastian, Florida
Financial Policies
In addition, the City shall assign any General Fund operating surplus for the fiscal year (revenues in excess of
expenditures) to restore a Capital Renewal and Replacement Reserve to a balance no greater than $275,000.
This Reserve is assigned for the purpose of allowing the City Manager to immediately proceed with repairing or
replacing essential General Fund equipment or facilities in instances where those items have not been budgeted.
Such expenditures shall be governed by the purchasing thresholds set by City Code Section 2-10. The necessary
budget adjustments for these items shall be reported to and approved by the City Council along with the next
Quarterly Financial Report.
Use of Surplus Policies It is the intent of the City to use all uncommitted or unassigned surpluses to accomplish three primary goals:
meeting reserve policies, avoidance of future debt, and reduction of outstanding deb t. The City will always
avoid using fund balances or year-end surpluses to cover ongoing operating expenses.
Any surpluses realized in the General Fund may, after restoring the uncommitted and unassigned fund balance
to $5,000,000 and fully restoring the amount assigned for the Capital Renewal and Replacement Reserve to
$275,000, be used for the following purposes, listed in order of priority:
Capital Replacement or Maintenance Programs. Excess reserves may be budgeted to implement additional
capital renewal and replacement programs, such as vehicle or equipment replacements or projects to
improve City facilities.
Cash Payments for Capital Improvement Program Projects. Using cash to purchase capital items that may
otherwise to be purchased with the proceeds from debt will reduce the future debt burden of the City. This
strategy may be beneficial but a financial analysis should be performed to determine the greatest net present
value savings.
Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be
transferred to the Cemetery Permanent Trust Fund that has been established to care for the Cemetery. The
amounts transferred shall be deemed corpus to the Cemetery Trust fund for funding Cemetery care and
maintenance.
Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may be
transferred to the Riverfront Redevelopment Agency that has been established to provide infrastructure and
public facility needs in that area. Special Revenue Fund Surpluses Local Option Gas Tax Revenue Fund – To the extent possible, a reserve will be maintained in an amount
greater than or equal to fifteen percent (15%) of the annual Local Option Gas Tax Fund expenditures budget for
the purpose of alleviating the impact of a decline in amounts of collected revenue.
Discretionary Sales Surtax Revenue Fund – To the extent possible, a reserve will be maintained in an amount
greater than or equal to ten percent (10%) of the total annual Discretionary Sales Tax Fund Expenditures budget
for the purpose of alleviating the impact of decline in amounts of collected revenue and to provide sufficient
funds for unanticipated replacements of eligible capital improvements or equipment. Discretionary Sales Tax revenues will be used in accordance with the following: 1. fund annual debt service payments for which this revenue source is pledged, then;
2. fund emergency vehicles, then;
3. fund annual debt service payments previously incurred for stormwater improvements, then;
4. fund additional stormwater improvements, then;
5. fund other pay-as-you go eligible capital improvements.
Stormwater Utility Revenue Fund – To the extent possible, a reserve will be maintained in an amount greater
than or equal to fifteen percent (15%) of the total annual Stormwater Utility Revenue Fund Expenditures budget
for the purpose of providing sufficient funds for unanticipated major capital improvement s and for the purpose
of alleviating the impact of an unanticipated decline in amounts of collected revenue.
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City of Sebastian, Florida
Financial Policies
Performance Measurement Policies Establishing Performance Requirements Annually, each department shall develop departmental performance measures that correspond with the
department programs and file them with the City Manager’s Office. Goals should be related to core services of
the department and should reflect stakeholder needs. The measures should be of a mix of different types,
including effectiveness, efficiency, demand and workload. Measures should have sufficiently aggressive
“stretch” goals to ensure continuous improvement.
Workload – Measures the quantity of activity for a department (e.g., number of calls responded to).
Demand – Measures the amount of service opportunities (e.g.. total number of calls).
Efficiency – Measures the relationship between output and service cost (e.g., average cost of the response to
a service call).
Effectiveness – Measures the impact of an activity (e.g., percent of people who feel safe).
Department Directors shall establish performance measures for each program within their department to
monitor and project program performance. These must be linked to the departmental goals and objectives they
support. Supervisors shall insure that fair, objective and aggressive performance measures for each employ ee that
directly supports program objectives and departmental measures are part of their annual review. Reporting Performance Quarterly summaries of progress on goals and objectives and departmental performance measures will be
provided to the Chief Financial Officer for publishing in the City Council’s Quarterly Budget to Actual Report. Decision Making and Analysis The City’s strategic planning and budgeting decisions are based on a number of processes currently in place.
The specific tools used are:
Citizen Advisory Boards – (e.g., Budget Review Board) are teams made up of Residents and City staff to
address specific concerns and provide direction and feedback. Several such advisory boards currently exist;
Master Planning – Specific functions and processes are included in written plans, such as the
Comprehensive Plan, Stormwater Master Plan, Community Redevelopment Agency Master Plan and the
Airport Master Plan;
Fiscal Impact Model – Allocation methodology that quantifies average and marginal revenues and the costs
of new development by land use type;
Revenue Forecasting Model – Statistical time series analysis and tracking model of major revenue sources;
Performance Measurement System – Quarterly performance evaluations and reports;
Capital Budgeting Tools – Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and
Return on Investment (ROI) Analysis;
Five-Year Financial Plan – Multi-year forecasting of revenues and expenditures;
Ten-Year Fleet Replacement Program – Equipment maintenance and replacement schedule covering the
useful life of all vehicle classes;
Ten-Year Equipment and Maintenance Program - maintenance and replacement schedule covering the
useful life of all equipment, other than vehicles;
Financial Trend Monitoring System – Systematic analysis of major financial indicators;
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City of Sebastian, Florida
Financial Policies
Capital Improvement Program Policies Definition
Capital improvements include streets, buildings, building improvements, park expansions/improvements, new
parks, airport runways, infrastructure improvements, and acquisitions of equipment. Projects in the Capital
Improvement Program generally cost more than $750 and last at least five years. For accounting purposes, these
lesser cost capital items are included, in order to easily reconcile the initial year with the capital accounts
budgeted in that year’s Operating Budget.
Alignment The City shall coordinate the development of the Capital Improvement Program plan with the development of
the Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement
Element. Future operating expenditures and revenues associated with new capital improvements will be
projected and included in the Capital Improvement Program Forecasts. Project Selection Capital projects submitted for approval must be justified in terms of how the project supports the achievement
of the City’s strategic priorities. The originating department of the capital improvement project will identify the
estimated costs and impacts on revenue and operating costs for each capital project proposal. Projects are
prioritized and approved based on the relevancy of the project to the City’s strategic plan and the impact on the
end stakeholder(s). Capital Improvement Plan The City shall adopt an annual Capital Budget based on the Capital Improvement Plan and make all capital
improvements in accordance with it. Future capital improvement expenditures necessitated by changes in
population, real estate development, or in economic base will be calculated and included in the capital
improvement plan projections. The City will determine and use the most prudent financial methods for
acquisition of capital improvement projects based upon market conditions at the time of acquisition.
Capital Equipment Outlay Def inition
Capital equipment outlay is defined as capital assets purchased and/or constructed with a cost equal to or greater
than $750 (with the exception of computer software cost which is equal to or greater than $5,000) with a useful
life of one or more years.
Capital Replacement Programs – The City shall forecast capital replacement and maintenance needs for at least
five-year periods and update this projection each year. From this, a maintenance and replacement schedule shall
be developed and implemented. Funding for capital replacement may be obtained through excess year-end
surpluses as identified in the Use of Surplus Policies. Maintenance programs shall be paid for on a pay-as-you-
go basis. The City will determine and use the most prudent financial methods for acquisition of capital
equipment, based upon market conditions at the time of acquisition.
Maintenance
The City shall maintain all capital assets at a level adequate to protect the City’s capital investment and
minimize future maintenance and replacement costs.
Physical Inventory
An annual physical inventory will be conducted to ensure that all capital assets listed in the City’s financial
system are accounted for, and that sufficient internal control over capital items is exercised. Further detail on
capital purchases and dispositions is detailed in a separately published policy.
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City of Sebastian, Florida
Financial Policies
Debt Management Policies
Market Review
The City’s Chief Financial Officer, in conjunction with the Financial Consultant, shall review its outstanding
debt annually for the purpose of determining if the financial marketplace will afford the City the opportunity to
refund an issue and incur less debt service costs. In order to consider the possible refunding of an issue, a
present value savings of three percent (3%) over the life of the respective issue, at a minimum, must be
attainable.
Capital Improvements, equipment and facility projects shall be classified into “pay-as-you-go” and “debt
financing” classifications. Pay-as-you-go capital items will be items with lives of ten years or less. Debt
financing will only be used for major, non-recurring items with a minimum useful life of no less than the loan
repayment time.
Debt Financing for Capital Assets
1. Short-term Borrowing
Short-term borrowing or lease/purchase contracts should be considered for financing major operating capital
equipment when the City’s Chief Financial Officer, along with the City’s Financial Consultant, determines that
this is in the City’s best financial interest. Lease/purchase decisions should have the concurrence of the
appropriate department/division head and should consider the net cost after factoring in anticipated maintenance
expenditures.
2. Issuance of Debt
When the City finances capital projects or purchases by issuing debt, it shall amortize the debt over a term not
to exceed the average useful life of the project(s) financed. Consideration of bank notes will be given for
financing over shorter periods. Except in the most unusual instances, the City will seek competitive bids to
assure it selects the financial institution with the most advantageous terms.
If General Obligation Bonds are issued, the City’s goal will be to limit the maturity to fifteen (15) years. When
possible, the City shall use a special assessment or self-supporting financing instead of general obligation
bonds, so those benefiting from the improvements will bear all or part of the cost of the project financed.
Debt Service Levels
Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund
expenditures budget.
The City will limit its total outstanding General Obligation debt, if any, to five percent (5%) of the assessed
valuation of taxable property.
The City will limit the amount of Variable Rate debt to fifteen percent (15%) of the total debt outstanding.
Bond Ratings and Full Disclosure
The City recognizes the importance of favorable bond ratings by the various rating agencies. Bond ratings will
be obtained when bonds are issued and will be regularly updated for the term of the issue. The City’s Chief
Financial Officer, along with the Financial Consultant, shall periodically review possible actions to maintain or
improve its bond ratings and shall maintain good communications with bond rating agencies and its bond
insurers about its financial condition. The City’s Chief Financial Officer shall coordinate all communications to
ensure a professional and factual response to any inquiries.
The City shall follow a policy of “full disclosure” in its Comprehensive Annual Financial Report and bond
prospectuses. The City’s Chief Financial Officer shall assure that all legally required filings are made in regard
to outstanding financings.
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City of Sebastian, Florida
Financial Policies
Revenue Policies
Revenue Projections
The City shall estimate its annual revenues by objective and analytical processes. The City shall maintain a
diversified and stable revenue system to the extent provided by law to insulate it from short -term fluctuations in
any one revenue source.
User Fees
The City shall recalculate on an annual basis the full cost of selected activities currently supported by user fees
and charges to identify the impact of inflation and other cost increases. The City shall set fees and user
charges for the Golf Course and Building Enterprise Funds at a level that fully supports the total direct
and indirect costs of their respective operations, including any debt service and depreciation.
Reporting and Analysis
To ensure compliance with the adopted financial policies, the Administrative Services Department shall prepare
analyses in conjunction with the annual budget process to assist departments/divisions with budget projections.
The analyses include the following:
Five-Year Forecast of Revenues and Expenditures – Planning tool prepared and used by the Administrative
Services Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary
Sales Tax, Recreation Impact Fees, Riverfront CRA, Stormwater Utility, Golf Course, Building, and
Airport).
Financial Trend Monitoring System – Set of financial trends and ratios used as leading indicators and as a
measurement of relative performance.
Revenue Manual – Guide to the major revenue sources that indicates the source, calculation, legal
requirements, historical trends and accounting guidelines. Updated annually and included in the annual
budget document.
Fund Balance and Reserve Analysis – The City’s Chief Financial Officer will annually review the fund
balance and reserve levels and produce a report on reserve levels as compared to policy goals.
Investment Policies Investment Management
The City Administrative Services Department shall perform a cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled t o insure optimum cash availability. When
permitted by law, the City shall pool cash from each respective fund for investment purposes . The City’s Chief
Financial Officer shall select and manage all City investments. Investments shall always be made with the
priority focused on achieving safety, liquidity and optimal return of the investments. Further detail on allowed
investments is contained in a separately published investment policy.
Investment Analysis
The City’s Chief Financial Officer shall review its investment policies established for investing surplus funds to
account for changes in legislation and market conditions on a regular basis. The City’s Chief Financial Officer
shall prepare quarterly investment portfolio reports containing information on the securities being held and the
returns of each investment category. The City’s Chief Financial Officer shall meet and discuss any changes in
investment strategies or differences in investment holdings with an Investment Committee consisting of the
City’s Chief Financial Officer, the City Manager and a third person selected by the City Manager.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FINANCIAL ACCOUNTING STRUCTURE
All operations of the City of Sebastian are accounted for by the use of fund accounting. This system
ensures the accountability of the City to its citizens, other governments, and creditors. Various funds are
established to track transactions for different types of resources. Each fund is a separate entity with its
own resources, liabilities, and residual balance. Departments within the City formed to carry out a specific
function are identified and accounted for within the system. Departmental functions may be funded from a
number of established funds. Funds with similar objectives, activities, and legal restrictions are grouped
together for reporting purposes.
Types of Funds
Governmental Funds: These funds account for general governmental activities, such as law enforcement,
which are largely supported by taxes and fees. They are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. All of the governmental fund s are
budgeted funds, which include the following:
The General Fund includes all sources of revenue the city receives that are not designated for a
specific purpose. General Fund money may be allocated by the City Council for any legal public
purposes.
Special Revenue Funds account for resources received from special sources dedicated or
restricted to specific uses (such as certain grants and assessments).
Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments
of principal, interest, and other costs associated with long-term debt.
Capital Projects Funds account for the accumulation and use of resources for the
construction/acquisition of buildings, land, infrastructure, and other capital facilities.
Enterprise Funds: These funds account for those activities, which are provided by government on a basis
consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue
generated from the services provided. They are reported using the economic resources measurement focus
and the accrual basis of accounting. All of the enterprise funds are budgeted funds.
Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent
that only earnings, not principal, may be used for purposes that support the reporting government’s
programs. All of the permanent funds are not budgeted funds.
Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies
by the city on behalf of other governments and individuals, such as pension, cash bonds and refundable
cash deposits. All of the fiduciary funds are not budgeted funds.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Description of All Funds
General Fund (001) - The General Fund is the general operating fund of the City. It is used to account for
all financial resources, except those to be accounted for in another fund. The majority of funding is from
ad valorem (property) taxes.
Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are
legally restricted to expenditures for specified purposes.
Local Option Gas Tax Fund (120) – This fund is used to account for the government’s share of motor
fuel tax revenues that are legally restricted to transportation related expenditures within the government’s
boundaries.
Discretionary Sales Tax Fund (130) – This fund is used to account for revenues generated by the local
option one-cent sales tax. Monies are used for infrastructure improvements and equipment purchases.
Community Redevelopment Agency (CRA) (140) - The CRA is a blended component unit of the City
and is accounted for as a special revenue fund of the City. The Governing Board is the City Council.
Management has included the CRA in the audited financial statements in accordance with Governmental
Accounting Standards Board (GASB) Statement No. 14, “Defining the Financial Reporting Entity”. A
separate budget adoption is required by the CRA Board; it is presented within this budget for adoption by
the City Council.
Parking In-Lieu-Of Fund (150) – This fund is used to account for revenues generated by the parking in-
lieu-of fee. Monies are to be used to expand public parking in the CRA area.
Recreation Impact Fee Fund (160) – This fund is used to account for recreation impact fees that are
restricted for use in the expansion or construction of recreational facilities.
Stormwater Utility Fee Fund (163) – This fund is used to account for fees collected on a per unit basis
that are restricted for the purposes of managing the City’s Stormwater system.
Law Enforcement Forfeiture Fund (190) – This fund is used to account for the receipt of forfeited cash
and equipment associated with police activities and is restricted to police related equipment purchases and
community education initiatives.
Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and
the payment of, general long-term debt principal, interest, and related costs.
Stormwater Utility Revenue Bonds Debt Service Fund (263) - This fund is used to account for the
accumulation of stormwater utility revenue pledged to pay the principal, interest, and fiscal charges on the
Stormwater Utility Revenue Bonds, which were refunded by Bank Notes.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Capital Project Funds - These funds are used to account for financial resources designated for the
acquisition or construction of major capital facilities, except those financed by enterprise funds.
General Capital Projects Fund (310) – This fund is used to account for major capital equipment
purchases and general capital construction projects. Governmental resources or State and Federal grant
revenues are used to finance the improvements in this fund.
Capital Improvements Fund (320) - This fund is used to account for the accumulated resources
associated with infrastructure improvements, such as parks and recreational facilities.
Transportation Improvements Fund (330) – This fund is used to account for transportation related
construction such as, roads, intersections, and sidewalks. These projects are normally funded with
governmental resources or proceeds from State and Federal grants.
Stormwater Improvements Fund (363) – This fund is used to account for the construction of stormwater
related improvements. Governmental resources and stormwater assessment fees are used to finance the
improvements in this fund.
Enterprise Funds - Enterprise funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises – where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriated for capital maintenance, public policy, management control, accountability or other
purposes.
Golf Course Fund (410) – This fund is used to account for the activities of the municipal golf course. 5%
of the additional revenues from the FY2012-13 rate increase are transferred to Fund 415 to insure funds
are set aside for equipment replacements and capital improvements and repairs.
Airport Fund (450 and 455) – These two funds are used to account for the activities of the
municipality’s general aviation airport. Airport Operations are accounted for in Fund 450 and capital
projects are accounted for in Fund 455. Capital projects are normally funded with revenues from the
Discretionary Sales Tax or interfund advances, leveraged with proceeds from State and Federal grants.
Building Department Fund (480) – This fund is used to account for the activities of the city’s Building
Department.
Permanent Fund
Cemetery Permanent Fund (601) – This fund is used to account for principal trust amounts received,
sale of cemetery lots and related interest income. The principal on the non-expendable principal portion of
the trust may not be spent but the interest on it can be used to make capital improvement and maintain the
community cemetery. The principal and interest on the expendable portion may both be used for capital
incidental to providing additional interment sites for future sale.
Fiduciary Funds
Pension Trust Fund (620) – This fund accounts for the activities of the Police Officer’s Retirement
System, which accumulates resources for pension benefit payments to qualified officers.
Agency Fund (680) – This fund accounts for deposits placed by bidders and developers to guarantee
performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to
guarantee performance pursuant to contract.
34
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY
This table summarizes the relationship between City departments/divisions and the funds in the accounting
and budgetary groupings previously described. In addition, the accounting functions used to summarize
the operating expenditures/expenses for each department/division are listed.
Department/Division
Function
General
Fund
Enterprise
Fund
City Council General Government X
City Manager General Government X
City Clerk General Government X
City Attorney General Government X
Administrative Services General Government X
Audio/Visual General Government X
Management Information System General Government X
Community Development General Government X
Police Administration Public Safety X
Police Operations Public Safety X
Police Detective Public Safety X
Police Dispatch Public Safety X
Police Code Enforcement Public Safety X
Engineering Transportation X
Road and Maintenance Transportation X
Stormwater Utility Physical Environment X
Fleet Management Transportation X
Parks and Recreation Cultural/Recreation X
Cemetery Physical Environment X
Facilities Maintenance General Government X
Non-Departmental General Government X
Golf Course Administration Cultural/Recreation X
Golf Course Greens Division Cultural/Recreation X
Golf Course Cart Division Cultural/Recreation X
Airport Administration Transportation X
Building Public Safety X
35
Fiscal Year 2017/2018
CITY OF SEBASTIAN, FLORIDA
ORGANIZATIONAL CHART
CITY
MANAGER
PLANNING AND
ZONING
POLICE
BOARDS &
COMMISSIONS
ADMINISTRATION
ADMINISTRATIVE
SERVICES
CITIZENS OF
SEBASTIAN
CITY COUNCIL
CITY
ATTORNEY CITY
CLERK
DETECTIVE
OPERATIONS
PROJECT
ACCOUNTING
AUDIO/VISUAL
CEMETERY
FINANCE &
ACCOUNTING
HUMAN
RESOURCES
DISPATCH
MANAGEMENT
INFORMATION
SYSTEMS
FLEET
MANAGEMENT
ROADS &
MAINTENANCE
STORMWATER
PUBLIC
WORKS
FACILITIES
MAINTENANCE
PARKS
MAINTENANCE
PARKS
ADMINISTRATION
AIRPORT COMMUNITY
DEVELOPMENT
CITY
ENGINEER BUILDING
CONTRACTS &
PROCUREMENT
CODE
ENFORCEMENT
GOLF
COURSE
36
CITY OF SEBASTIAN
FISCAL YEAR 2017-2018 BUDGET CALENDAR
DATE DAY EVENT
01/25/17 Wednesday City Council @6:00pm – Approve Budget Calendar and 4th Quarter Budget Report
01/30/17 Monday Budget Review Advisory Board @6:00pm – Kick-off Meeting and Review of 4th Quarter
FY2016 Budget Report
02/08/17 Wednesday City Council @6:00pm – Finalize City Council Operating Budget Objectives and Review
Priorities of Items in the Capital Improvement Plan for 2017/18
02/10/17 Friday Departments Receive Instructions for Capital Improvement Program
02/21/17 Monday Budget Review Advisory Board @6:00pm – Review 1st Quarter Budget Report
03/03/17 Friday Departments Submit Capital Improvement Program Request to Administrative Services
03/08/17 Wednesday City Council @6:00pm – Approve 1st Quarter Budget Report
04/14/17 Friday Departments Receive Instructions on Operating Budget Preparation
05/12/17 Friday Departments Submit Operating Budget Request to Administrative Services
05/26/17 Friday Complete Administrative Services Review and Balancing of CIP and Draft Budgets
05/30/17 Tuesday Estimate of Property Values Received from Property Appraiser
06/05/17 Monday Budget Review Advisory Board @6:00pm – Review 2nd Quarter Budget Report
06/06/17 Tuesday Complete City Manager Review of CIP and Draft Budgets
06/12/17 Monday City Council and Budget Review Advisory Board Receive Recommended CIP and
Operating Budget
06/12/17 Monday Planning and Zoning Board Receives Capital Improvement Program
06/14/17 Wednesday City Council @6:00pm – Approve 2nd Quarter Budget Report
06/19/17
Monday Budget Review Advisory Board @6:00pm – Presentation of Draft Capital Improvement
Program and Operating Budget and Consider Recommendations to City Council
06/26/17 Monday DR-420 Certified Property Values Received from Property Appraiser
07/06/17 Thursday Planning and Zoning Board @7:00pm – Approval of Capital Improvement Program
07/10/17 Monday Budget Review Advisory Board @6:00pm – Approve Chair’s Presentation of
Recommendations to City Council
07/12/17 Wednesday City Council @6:00pm – Receive Budget Review Advisory Board Recommendation and
Approve Proposed Millage to be Submitted to Property Appraiser
07/24/17 Monday Parks & Recreation Board @6:00pm - Review of Capital Improvement Program
07/26/17 Wednesday Deadline to send DR-420 Proposed Millage Form to Property Appraiser
07/31/17 Monday Budget Review Advisory Board @6:00pm – Approve Changes to Recommendation to City
Council on Draft Capital Improvement Program and Operating Budget (if needed)
08/09/17 Wednesday City Council @6:00pm – Presentation on Budget Recommendations
08/14/17 Monday Budget Review Advisory Board @6:00pm – Review 3rd Quarter Budget Report
08/23/17 Wednesday City Council @6:00pm – Approve 3rd Quarter Budget Report
09/04/17 Monday Final Adoption of School Board Budget
09/06/17 Wednesday First Public Hearing on County Budget
09/13/17 Wednesday Final Adoption of County Budget
09/18/17 Monday City Council @6:00pm – Special Meeting for First Public Hearing on Millage and
Budget/Approval of Capital Improvement Program/Financial Policies
09/23/17 Saturday Advertise the Tentative Millage and Proposed Budget
09/27/17
Wednesday CRA/City Council Meeting @6:00pm – Approve Community Redevelopment Agency
Budget/Final Public Hearing on Millage and Budget
09/28/17 Thursday Send Resolution Adopting Final Millage to Property Appraiser
37
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUDGET PROCESS
The Administrative Services Director coordinates the budget process. The formal budgeting process, which begins in
March and ends in September provides the primary mechanism by which key decisions are made regarding the levels
and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures are
projected on the basis of information provided by city departments, outside agencies, current rate structures, historical
data and statistical trends.
Budget Planning Phase
The City maintains a Capital Improvement Program (CIP) as part of the Comprehensive Redevelopment Plan of the
City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Capital Improve ment
Program section). This plan covers a five-year period, and identifies major capital projects, as well as the means by
which they will be financed. The City adopts the annual capital budget along with the operating budget. As part of the
planning process, the operating impact of capital projects must be considered and incorporated into the operating
budget. The planning phase for the operating budget begins with the preparation of the budget instructions, examples,
and training materials.
Budget Preparation
The process of developing the operating budget begins officially in February of each year. The budget preparation
process provides department directors an opportunity to examine their program(s) of operation, to propose changes in
current services, to recommend revisions in organizations and methods, and to outline requirements for capital outlay
items. The City Administrative Services Department works closely with department/divisions to formulate
performance measures for the upcoming fiscal year and assist with proposed personnel changes.
In April each year, basic operating budget request forms, and data on prior year appropriations are distributed to the
departments. Each department director must compile a budget request for the new fiscal year a nd enter the budget
request and justification into the Microsoft Excel format forms.
Budget Review
During the budget review phase, the City Manager and City Administrative Services Department analyze proposed
personnel changes, operating and capital budget requests; review service levels and compile revenue estimates. Budget
recommendations regarding proposed personnel changes and capital request are based on: 1) program priorities as
submitted by department directors; and 2) available funding after curre nt services are budgeted (funding levels
required to maintain the status quo). The City Manager’s recommendations on operating and capital budgets and
proposed personnel changes are reviewed with department directors.
In early June, a briefing on the general status and relevant issues regarding the current year’s budget is provided to the
Budget Advisory Committee. At the end of June, the City Manager’s recommended budget is presented to Budget
Advisory Committee members and additional meetings are scheduled as determined by the Budget Advisory
Committee.
Budget Adoption
The formal adoption process begins with the City Manager’s presentation and Budget Advisory Committee’s
comments and recommendations to the City Council in August at a special budget workshop. The workshop provides
council members an opportunity to review the budget submission and capital improvement program to ensure that the
requests meet the best interests of the City of Sebastian and its citizens.
38
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
The final step before budget adoption is to hold two formal budget hearings to present the proposed millage rate and
budget. This essential step provides a means for the citizens to comment directly to the Mayor and City Council
regarding priorities. According to State regulations, the first public hearing must be held within 80 days of certification
of property values but not earlier than 65 days after certification. At this hearing, the City discusses the proposed
millage and tentative budget and announces the percent difference the proposed millage is from the rolled-back rate.
Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally,
the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must
be held not less than two days or more than five days after the day that the advertisement is first published.
Budget Implementation
The budget process does not end with legal adoption of the budget. The Administrative Services Department staff
along with City departments, monitor the budget throughout the fiscal year. An integrated financial software system
provides budgetary control and various budgetary reports to aid in this process. Budget adjustments are allowed
through budget line item transfers and budget amendments. The budget amendment criteria are listed below:
1. Total fund appropriations changes must be approved by the City Council.
2. Uses of contingency appropriations must be approved by the City Council.
3. Shifts in appropriations within fund totals may be done administratively on the authority of the City Manager.
In most cases the City Manager will request City Council’s approval since the item prompting the change will
usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for
appropriation transfers and delegation of budget responsibility are established by the City Manager.
4. A Budgetary Control System is maintained to ensure compliance with the budget. Quarterly budget status
reports are reviewed by the Budget Advisory Committee and then provided to the City Council comparing
actual versus budgeted revenue and expense activity for all budgeted funds.
Any unexpended appropriations lapse at the close of the fiscal year.
39
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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40
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
BUDGET DETAIL
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42
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
GENERAL FUND
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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44
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND
The General Fund is the main operating fund for the City of Sebastian. The budget for Fiscal Year 2017-
2018 is $12,048,521. The General Fund is used to account for all financial resources, except those
required to be accounted for in another fund.
As shown in the graph below, the largest source of revenue within the General Fund is Ad Valorem
Taxes, Utility Services Taxes, Franchise Fees and Intergovernmental Revenues . The majority of the
Intergovernmental Revenues comes from state shared revenues, such as the Local Half-Cent Sales Tax
and Municipal Revenue Sharing. Transfers-In from other funds represents 6.0% of revenues for the
General Fund.
Franchise Fees
11.1%
Intergovernmental
Revenue
21.6%
Licenses and
Permits
1.1%Ad Valorem Taxes
31.5%
Utility Service
Tax
22.8%
Miscellaneous
Revenue
1.9%
Transfers-In
6.0%
Charges
For Services
3.4%
Fines and
Forfeitures
0.5%
General Fund Revenues
Source of Funds
City services are provided mainly through the General Fund revenues. The graph presented below shows
that 43.9% of total General Fund expenditures are allocated to public safety related activities. Other city
services, excluding golf course, airport administration, and building department, are included in general
government, transportation, cultur e & recreation, and physical environment.
General
Government
30.1%
Public Safety
43.9%
Physical
Environment
7.7%
Transportation
10.6%
Culture and
Recreation
7.7%
General Fund Expenditure
Use of Funds
45
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
TABLE G-1
GENERAL FUND REVENUE
Code: 001501
Amended Projected
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Description Actual Actual Actual Budget Actual Budget Difference
Taxes and franchise fees 6,747,713$ 7,178,016$ 7,546,774$ 7,871,032$ 7,800,823$ 7,884,576$ 83,753$
Licenses and permits 138,563 147,219 136,614 139,500 130,575 138,500 7,925
Inter-governmental revenue 2,363,936 2,515,809 2,654,805 2,527,290 2,532,215 2,608,036 75,821
Charges for service 375,125 320,955 326,774 321,102 316,407 404,140 87,733
Fines and forfeits 52,240 60,685 72,010 55,000 55,000 55,000 -
Interest earnings 17,732 25,110 28,860 34,000 38,600 34,431 (4,169)
Rents and royalties 101,274 103,975 109,958 102,000 107,000 102,000 (5,000)
Sales of assets 65,219 41,955 91,622 67,225 55,000 40,000 (15,000)
Contributions/donations 21,159 48,124 72,681 23,600 24,890 12,200 (12,690)
Other miscellaneous revenues 42,363 38,519 24,998 79,454 58,300 40,000 (18,300)
Total revenues 9,925,324$ 10,480,367$ 11,065,096$ 11,220,203$ 11,118,810$ 11,318,883$ 200,073$
Interfund transfers 630,748 668,306 677,151 663,569 663,569 729,638 66,069
Total revenues and interfund transfers 10,556,072 11,148,673 11,742,247 11,883,772 11,782,379 12,048,521 266,142
Change in Fund Balance (467,289) 86,901 - 250,882 - - -
Total revenues and other sources 9,718,381$ 11,235,574$ 11,742,247$ 12,134,654$ 11,782,379$ 12,048,521$ 266,142$
Fiscal Year 2017-18 Adopted Budget Revenues -
Major Current Level Changes from FY 2016-17 Projected Revenues:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Other miscellaneous revenues - A decline is projected because current revenue included one-time receipts from insurance claims.
Interfund transfers - Increase due to raising the portion of operating costs covered by the Stormwater Fund.
The Fiscal Year 2017-2018 proposed budget for General Fund Revenue and Interfund Transfers is $12,048,521.This is $266,142 more than projected actual 2016-2017
General Fund Revenue and Other Sources of $11,782,379.
Taxes and franchise fees - Increase results from an expected 4% increase in electric franchise and utility fees.
Licenses and permits - A slight decrease in construction activities is anticipated.
Intergovernmental - Expecting 3% increase over current year projections.
Charges for service - Increased primarily due to charges to the Riverfront CRA for a portion of the new Community Development Director.
Fines and forfeits - Anticipating about the same level of revenues from these sources.
Interest earnings - About the same interest earnings are anticipated.
Rents and royalties - Projectingapproximately the same rental revenues.
Sales of assets - A higher than normal number of surplus items were auctioned over the past two years, so projection is a return to normal.
Contributions/Donations - Projecting a decrease in FY 17-18. Greer donation not budgeted.
46
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL
Code: 001501
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY17/18
Number Description Actual Actual Actual Budget Budget Budget
TAXES
311000 Current Ad Valorem Taxes 2,975,299 3,295,549 3,530,235 3,793,025 3,793,025 3,797,124
311001 Delinquent Ad Valorem Taxes 698 2,241 72,789 2,500 2,500 2,500
311002 Penalty on Delinquent Taxes 56 0 0 0 0 0
TOTAL AD VALOREM TAXES 2,976,053 3,297,790 3,603,023 3,795,525 3,795,525 3,799,624
FRANCHISE FEES
313100 Electric Franchise Fees 1,119,166 1,164,863 1,163,216 1,232,891 1,192,000 1,228,000
313700 Solid Waste Franchise Fees 71,067 71,806 79,191 80,080 82,398 85,694
313900 Other Franchise Fees - CNG 0 4,846 15,023 13,000 19,000 19,760
TOTAL FRANCHISE FEES 1,190,233 1,241,515 1,257,430 1,325,971 1,293,398 1,333,454
UTILITY SERVICE TAXES
314100 Electric Utility Service Tax 1,493,348 1,545,946 1,606,145 1,645,240 1,646,000 1,695,000
314300 Water Utility Service Tax 248,357 255,823 269,555 271,400 277,800 288,912
314400 Gas Utility Service Tax 0 5,301 11,016 10,816 11,700 12,168
314800 Propane Utility Service Tax 42,273 33,776 29,373 33,280 29,400 30,418
314950 CST Revenue Sharing 797,449 797,865 770,233 788,800 747,000 725,000
TOTAL UTILITY SERVICE TAXES 2,581,427 2,638,711 2,686,321 2,749,536 2,711,900 2,751,498
TOTAL TAXES & FRANCHISE FEES 6,747,713 7,178,016 7,546,774 7,871,032 7,800,823 7,884,576
LICENSES AND PERMITS
321000 Business Taxes 84,667 90,364 81,250 90,000 85,000 90,000
321100 Business Tax - Penalties/Transfers 2,860 2,540 1,835 3,000 2,000 2,000
322060 Driveway Permit Fees 26,200 26,000 27,700 26,000 22,000 26,000
322075 Reinspection Fees 0 70 70 0 0 0
322080 Right-of-Way Permits 0 0 0 0 250 0
322900 Other Permits & Fees 2,337 2,344 2,601 2,600 2,600 2,600
329100 Zoning Fees 6,365 8,311 6,375 6,000 6,000 6,000
329200 Site Plan Review Fees 9,350 2,400 7,800 5,000 5,000 5,000
329300 Plat Review Fees 1,774 9,300 3,000 3,000 3,700 3,000
329400 Plan Checking Fees 1,200 450 603 500 525 500
329450 Engineer Review Fees 950 2,400 2,600 1,200 1,000 1,200
329500 Alarm Permits 2,860 3,040 2,780 2,200 2,500 2,200
TOTAL LICENSES AND PERMITS 138,563 147,219 136,614 139,500 130,575 138,500
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200 Fed Grant-Public Safety 3,491 1,534 5,249 0 7,300 0
331204 Fed - JAG Grant 3,878 3,438 13,984 7,990 14,265 0
TOTAL FEDERAL GRANTS 7,369 4,972 19,233 7,990 21,565 0
47
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
STATE SHARED REVENUES
335120 Municipal Revenue Sharing 509,181 584,933 606,939 598,584 616,500 641,160
335122 8th Cent Motor Fuel Tax 193,537 191,842 195,044 210,808 193,150 200,876
335140 Mobile Home Licenses 10,424 10,587 11,319 10,500 13,000 11,000
335150 Alcohol Beverage Licenses 17,485 13,677 16,078 15,000 16,000 16,000
335180 Local Half-Cent Sales Tax 1,478,073 1,564,098 1,637,166 1,684,408 1,672,000 1,739,000
335200 Police Pension State Shared Revenue 147,867 145,700 169,027 0 0 0
TOTAL STATE SHARED REVENUES 2,356,567 2,510,837 2,635,572 2,519,300 2,510,650 2,608,036
TOTAL INTER-GOV'T REVENUE 2,363,936 2,515,809 2,654,805 2,527,290 2,532,215 2,608,036
CHARGES FOR SERVICES
341910 Sales-Maps & Publications 56 0 0 0 0 0
341920 Cert. Copying, Record Search 1,758 1,715 2,604 1,600 2,200 1,600
341930 Election Fees 305 244 427 300 305 300
342100 PD Overtime Service Fees 21,992 17,728 25,387 21,000 20,000 21,000
343805 Cemetery Fees 17,259 10,251 9,462 12,000 11,000 12,000
347550 Skate Facility Fees 5,302 4,869 3,458 6,000 6,000 6,000
347555 Tennis Facility Fees 22,885 24,102 15,454 23,000 20,000 23,000
347556 County Impact Fees Admin. Fees 12,345 12,288 11,879 12,000 12,500 12,000
347557 Community Center Rec Revenues 26,838 26,681 23,168 25,000 22,000 25,000
349140 RRD-Management Fees 13,202 13,202 13,202 13,202 13,202 87,740
349410 Golf Course-Management Fees 90,902 94,539 100,791 96,000 96,000 93,000
349450 Airport-Management Fees 47,495 49,180 47,762 45,500 45,500 55,000
349455 Maintenance Service Fees-AP 58,037 3,422 4,223 0 2,500 0
349480 Building Dept Management Fees 56,507 62,158 68,374 65,000 65,000 43,000
349485 Maintenance Services Fees-Bldg Dept.242 576 584 500 200 500
349620 Administrative Fees-Pension 0 0 0 0 0 24,000
TOTAL CHGS FOR SERVICE 375,125 320,955 326,774 321,102 316,407 404,140
FINES AND FORFEITS
351100 Court Fines 16,179 13,718 11,524 13,000 13,000 13,000
351115 Police Education-$2.00 Funds 1,512 1,209 1,127 1,200 1,200 1,200
351120 Drivers Education 0 0 0 0 0 0
351140 Parking Fines 450 905 1,045 600 600 600
351200 MACE Disbursement 0 0 20,000 0 0 0
354100 Code Enforcement Fines 33,967 44,653 38,193 40,000 40,000 40,000
359000 Other Fines/Forfeits 132 200 122 200 200 200
TOTAL FINES AND FORFEITS 52,240 60,685 72,010 55,000 55,000 55,000
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interest Income 13,467 13,148 20,611 30,000 30,000 30,000
361105 State Board Interest Earnings 2,844 11,804 8,066 3,500 8,000 3,931
361150 Other Interest 1,421 158 182 500 600 500
TOTAL INTEREST EARNINGS 17,732 25,110 28,860 34,000 38,600 34,431
48
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
RENT AND ROYALTIES
362100 Rents and Royalties 13,603 12,187 16,559 12,000 17,000 12,000
362150 Nontaxable Rent 87,671 91,788 93,400 90,000 90,000 90,000
TOTAL RENT AND ROYALTIES 101,274 103,975 109,958 102,000 107,000 102,000
SALE OF FIXED ASSETS
364100 Sale of Fixed Assets 57,995 36,927 90,012 62,225 50,000 35,000
365000 Sale of Surplus Material/Scrap 7,224 5,028 1,610 5,000 5,000 5,000
TOTAL SALES OF FIXED ASSETS 65,219 41,955 91,622 67,225 55,000 40,000
CONTRIBUTIONS/DONATIONS
366000 Contributions & Donations 250 17,000 46,255 1,500 1,800 1,000
366050 Donations - SRA 0 0 400 0 0 0
366150 75th Anniversary Revenues 400 100 420 100 1,090 1,200
366200 Contribution/Greer Trust 12,000 20,000 16,000 12,000 12,000 0
366604 Donations-Public Safety Employees 2,500 2,946 3,675 2,500 5,000 2,500
366605 Donations-General Empl Fund 1,659 3,378 2,431 2,500 1,500 2,500
366805 4th of July Donations 4,350 4,700 3,500 5,000 3,500 5,000
TOTAL CONTRIBUTIONS/DONATIONS 21,159 48,124 72,681 23,600 24,890 12,200
OTHER MISCELLANEOUS REVENUES
367000 Gain/Loss on Sale of Investments (5,614)0 0 0 0 0
369100 Motor Fuel Tax Rebate 12,014 13,517 13,321 12,000 12,500 12,000
369200 Insurance Proceeds 764 1,501 0 39,454 35,000 0
369400 Reimbursements 29,534 21,655 11,043 25,000 10,000 25,000
369900 Other Miscellaneous Revenues 5,195 1,383 313 2,500 500 2,500
369955 Vend Mach Sales-Gen Empl Fund 469 463 320 500 300 500
369995 Cash Over/Short 1 0 1 0 0 0
TOTAL OTHER MISCELLANEOUS REV.42,363 38,519 24,998 79,454 58,300 40,000
TOTAL MISCELLANEOUS REVENUE 247,747 257,683 328,120 306,279 283,790 228,631
TOTAL REVENUES 9,925,324 10,480,367 11,065,096 11,220,203 11,118,810 11,318,883
INTERFUND TRANSFERS
381140 Transfer from 140 CRA 60,000 60,000 21,667 0 0 0
381148 Transfer from 480 BUILDING 65,110 105,294 104,086 0 0 0
381163 Transfer from 163 STORMWATER 500,000 500,000 550,000 650,000 650,000 700,000
381450 Transfer from 450 AIRPORT 0 0 0 10,000 10,000 25,000
381601 Transfer from 601 CEMETERY 5,638 3,012 1,398 3,569 3,569 4,638
TOTAL INTERFUND TRANSFERS 630,748 668,306 677,151 663,569 663,569 729,638
TOTAL REVENUES AND TRANSFERS 10,556,072 11,148,673 11,742,247 11,883,772 11,782,379 12,048,521
OTHER FINANCING SOURCES
389991 Change in Fund Balance (258,894)86,901 0 250,882 0 0
TOTAL OTHER SOURCES (258,894)86,901 0 250,882 0 0
TOTAL REV. AND OTHER SOURCES 10,297,178 11,235,574 11,742,247 12,134,654 11,782,379 12,048,521
49
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual
department/division details broken down by salaries & benefits, operating expenses and capital outlay.
TABLE G-3
Change
Amended Projected From %
Org FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 FY 16/17 Increase
Code Description Actual Actual Actual Budget Budget Budget Budget (Decrease)
010001 City Council 49,940$ 50,522$ 48,720$ 53,889$ 54,152$ 54,893$ 1,004$ 1.9%
010005 City Manager 264,716 257,182 287,769 270,461 267,554 276,569 6,108 2.3%
010009 City Clerk 287,118 343,530 353,080 188,919 180,963 225,160 36,241 19.2%
010022 Audio Visual 0 0 163,253 121,939 103,108 134,138 12,199 10.0%
010010 City Attorney 102,959 103,870 94,682 101,720 101,704 101,554 (166) -0.2%
010020 Administrative Services 555,312 558,459 550,159 568,858 552,668 652,296 83,438 14.7%
010021 Management Information Svs.143,139 184,979 199,227 233,201 196,985 220,197 (13,004) -5.6%
010041 Police Administration 787,195 889,288 1,020,084 842,895 850,409 893,551 50,656 6.0%
010043 Police Operations 2,428,384 2,372,752 2,457,843 2,606,742 2,535,013 2,778,265 171,523 6.6%
010047 Police Detective Division 731,151 728,334 810,068 688,128 696,511 803,619 115,491 16.8%
010049 Police Dispatch Unit 516,266 541,846 539,889 581,361 585,838 597,355 15,994 2.8%
010045 Code Enforcement Division 170,742 167,851 178,717 166,499 168,405 173,549 7,050 4.2%
010051 Engineering 0 0 0 595,540 599,333 418,276 (177,264) 0.0%
010052 Roads and Maintenance 867,289 845,587 744,410 595,357 495,762 615,953 20,596 3.5%
010053 Stormwater Utility 900,313 1,221,517 1,067,564 923,036 845,653 926,206 3,170 0.3%
010054 Fleet Management 182,637 211,966 257,389 240,448 215,562 228,632 (11,816) -4.9%
010056 Facilities Maintenance 243,778 306,265 268,635 407,806 405,016 314,412 (93,394) -22.9%
010057 Parks and Recreation 923,996 937,017 887,662 947,912 922,661 926,176 (21,736) -2.3%
010059 Cemetery 194,333 188,657 180,365 147,816 161,699 178,423 30,607 20.7%
010080 Community Development 248,946 213,731 253,529 267,729 199,820 421,109 153,380 57.3%
010099 Non-Departmental 698,964 1,106,055 1,205,249 1,584,398 1,415,938 1,016,936 (567,462) -35.8%
Total General Fund Expenditures 10,297,178$ 11,229,408$ 11,568,292$ 12,134,654$ 11,554,754$ 11,957,269$ (177,385) -1.5%
Total Revenues and Transfers 10,556,072 11,148,673 11,742,247 11,883,772 11,782,379 12,048,521 164,749 1.4%
Change in Fund Balance 258,894$ (80,735)$ 173,955$ (250,882)$ 227,625$ 91,252$ 342,134$
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION
50
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
TABLE G-4
2014 2015 2016 2017 2017 2018
Department Actual Actual Actual Budget Projected Budget
CITY COUNCIL
PERSONAL SERVICES 22,723$ 22,747$ 22,821$ 22,764$ 22,721$ 22,743$
OPERATING EXPENDITURES 27,217 27,775 25,898 31,125 31,431 32,150
CAPITAL OUTLAY - - - - - -
TOTAL 49,940$ 50,522$ 48,720$ 53,889$ 54,152$ 54,893$
CITY MANAGER
PERSONAL SERVICES 258,430$ 250,297$ 277,445$ 264,306$ 260,695$ 269,284$
OPERATING EXPENDITURES 6,286 6,885 10,324 6,155 6,859 7,285
CAPITAL OUTLAY - - - - - -
TOTAL 264,716$ 257,182$ 287,769$ 270,461$ 267,554$ 276,569$
CITY CLERK
PERSONAL SERVICES 231,345$ 287,662$ 287,490$ 152,739$ 148,208$ 162,675$
OPERATING EXPENDITURES 52,803 41,270 65,590 36,180 32,755 62,485
CAPITAL OUTLAY 2,970 14,598 - - - -
TOTAL 287,118$ 343,530$ 353,080$ 188,919$ 180,963$ 225,160$
CITY ATTORNEY
PERSONAL SERVICES -$ -$ -$ -$ -$ -$
OPERATING EXPENDITURES 102,959 103,870 94,682 101,720 101,704 101,554
CAPITAL OUTLAY - - - - - -
TOTAL 102,959$ 103,870$ 94,682$ 101,720$ 101,704$ 101,554$
ADMINISTRATIVE SERVICES
PERSONAL SERVICES 464,036$ 480,510$ 452,108$ 475,148$ 452,308$ 519,961$
OPERATING EXPENDITURES 89,756 77,949 98,051 93,710 100,360 132,335
CAPITAL OUTLAY 1,520 - - - - -
TOTAL 555,312$ 558,459$ 550,159$ 568,858$ 552,668$ 652,296$
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES 115,440$ 121,979$ 130,875$ 142,681$ 113,776$ 135,703$
OPERATING EXPENDITURES 27,699 32,471 68,352 90,520 83,209 84,494
CAPITAL OUTLAY - 30,529 - - - -
TOTAL 143,139$ 184,979$ 199,227$ 233,201$ 196,985$ 220,197$
AUDIO VISUAL
PERSONAL SERVICES -$ -$ 102,069$ 105,362$ 88,742$ 109,739$
OPERATING EXPENDITURES - - 25,365 16,577 14,366 24,399
CAPITAL OUTLAY - - 35,819 - - -
TOTAL -$ -$ 163,253$ 121,939$ 103,108$ 134,138$
COMMUNITY DEVELOPMENT
PERSONAL SERVICES 217,866$ 188,832$ 235,559$ 217,794$ 175,634$ 376,467$
OPERATING EXPENDITURES 31,080 24,899 17,970 49,935 24,186 44,642
CAPITAL OUTLAY - - - - - -
TOTAL 248,946$ 213,731$ 253,529$ 267,729$ 199,820$ 421,109$
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL
51
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division – Continued
2014 2015 2016 2017 2017 2018
Department Actual Actual Actual Budget Projected Budget
POLICE DEPARTMENT - ADMINISTRATION
PERSONAL SERVICES 682,404$ 770,837$ 873,844$ 699,333$ 704,235$ 761,144$
OPERATING EXPENDITURES 92,291 114,750 122,937 143,562 146,174 132,407
CAPITAL OUTLAY 12,500 3,700 23,303 - - -
TOTAL 787,195$ 889,288$ 1,020,084$ 842,895$ 850,409$ 893,551$
POLICE DEPARTMENT - OPERATIONS
PERSONAL SERVICES 2,182,388$ 2,135,684$ 2,238,074$ 2,303,075$ 2,249,526$ 2,457,595$
OPERATING EXPENDITURES 235,531 219,761 211,528 286,119 270,217 300,670
CAPITAL OUTLAY 10,465 17,307 8,241 17,548 15,270 20,000
TOTAL 2,428,384$ 2,372,752$ 2,457,843$ 2,606,742$ 2,535,013$ 2,778,265$
POLICE DEPARTMENT - DETECTIVE
PERSONAL SERVICES 628,634$ 622,918$ 669,523$ 560,888$ 574,699$ 683,958$
OPERATING EXPENDITURES 102,517 105,416 125,100 121,240 116,612 119,661
CAPITAL OUTLAY - - 15,444 6,000 5,200 -
TOTAL 731,151$ 728,334$ 810,068$ 688,128$ 696,511$ 803,619$
POLICE DEPARTMENT - DISPATCH
PERSONAL SERVICES 503,610$ 503,014$ 531,446$ 567,085$ 571,364$ 582,374$
OPERATING EXPENDITURES 12,656 8,850 8,443 14,276 14,474 14,981
CAPITAL OUTLAY - 29,983 - - - -
TOTAL 516,266$ 541,846$ 539,889$ 581,361$ 585,838$ 597,355$
CODE ENFORCEMENT
PERSONAL SERVICES 148,219$ 153,224$ 162,772$ 148,113$ 149,537$ 155,184$
OPERATING EXPENDITURES 22,523 14,627 15,945 18,386 18,868 18,365
CAPITAL OUTLAY - - - - - -
TOTAL 170,742$ 167,851$ 178,717$ 166,499$ 168,405$ 173,549$
ENGINEERING
PERSONAL SERVICES -$ -$ -$ 286,630$ 295,102$ 150,590$
OPERATING EXPENDITURES - - - 244,981 240,301 267,686
CAPITAL OUTLAY - - - 63,929 63,930 -
TOTAL -$ -$ -$ 595,540$ 599,333$ 418,276$
52
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division – Continued
2014 2015 2016 2017 2017 2018
Department Actual Actual Actual Budget Projected Budget
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES 564,603$ 590,309$ 631,616$ 477,678$ 372,060$ 522,588$
OPERATING EXPENDITURES 196,991 121,192 83,688 114,040 120,063 93,365
CAPITAL OUTLAY 105,695 134,086 29,107 3,639 3,639 -
TOTAL 867,289$ 845,587$ 744,410$ 595,357$ 495,762$ 615,953$
PUBLIC WORKS - STORMWATER UTILITY
PERSONAL SERVICES 416,004$ 565,754$ 615,512$ 367,866$ 326,587$ 419,340$
OPERATING EXPENDITURES 479,489 609,807 448,749 555,170 519,066 506,866
CAPITAL OUTLAY 4,820 45,956 3,303 - - -
TOTAL 900,313$ 1,221,517$ 1,067,564$ 923,036$ 845,653$ 926,206$
PUBLIC WORKS - FLEET MANAGEMENT
PERSONAL SERVICES 156,028$ 186,514$ 202,533$ 209,148$ 184,427$ 196,962$
OPERATING EXPENDITURES 25,044 22,666 26,331 28,965 28,800 31,670
CAPITAL OUTLAY 1,565 2,786 28,525 2,335 2,335 -
TOTAL 182,637$ 211,966$ 257,389$ 240,448$ 215,562$ 228,632$
PUBLIC WORKS - PARKS & REC
PERSONAL SERVICES 651,475$ 660,978$ 615,126$ 539,114$ 522,579$ 547,236$
OPERATING EXPENDITURES 237,321 224,215 234,661 403,641 396,325 353,940
CAPITAL OUTLAY 35,200 51,824 37,875 5,157 3,757 25,000
TOTAL 923,996$ 937,017$ 887,662$ 947,912$ 922,661$ 926,176$
PUBLIC WORKS - CEMETERY
PERSONAL SERVICES 146,637$ 155,230$ 146,747$ 122,431$ 135,984$ 151,983$
OPERATING EXPENDITURES 37,578 33,427 30,318 25,385 25,715 26,440
CAPITAL OUTLAY 10,118 - 3,300 - - -
TOTAL 194,333$ 188,657$ 180,365$ 147,816$ 161,699$ 178,423$
PUBLIC WORKS - FACILITIES MAINTENANCE
PERSONAL SERVICES 139,341$ 143,606$ 101,865$ 96,677$ 92,703$ 95,182$
OPERATING EXPENDITURES 94,468 147,261 159,784 202,467 203,557 219,230
CAPITAL OUTLAY 9,969 15,398 6,986 108,662 108,756 -
TOTAL 243,778$ 306,265$ 268,635$ 407,806$ 405,016$ 314,412$
NON-DEPARTMENTAL
PERSONAL SERVICES 141,821$ 131,048$ 230,284$ 270,000$ 292,035$ 391,122$
OPERATING EXPENDITURES 557,143 625,417 631,265 623,047 618,326 625,814
CAPITAL OUTLAY - - - 1,765 1,765 -
GRANTS AND AIDS - - - - - -
INTERFUND TRANSFERS OUT - 349,590 343,700 689,586 503,812 -
CONTINGENCY - - - - - -
TOTAL 698,964$ 1,106,055$ 1,205,249$ 1,584,398$ 1,415,938$ 1,016,936$
TOTALS
PERSONAL SERVICES 7,671,004$ 7,971,142$ 8,527,708$ 8,028,832$ 7,732,922$ 8,711,830$
OPERATING EXPENDITURES 2,431,352 2,562,509 2,504,982 3,207,201 3,113,368 3,200,439
CAPITAL OUTLAY 194,822 346,166 191,902 209,035 204,652 45,000
GRANTS AND AIDS - - - - - -
INTERFUND TRANSFERS OUT - 349,590 343,700 689,586 503,812 -
CONTINGENCY - - - - - -
TOTAL GENERAL FUND 10,297,178$ 11,229,408$ 11,568,292$ 12,134,654$ 11,554,754$ 11,957,269$
53
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council
directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual
budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning
Commission, acts as the Community Redevelopment Agency and Board of Adjustme nt, and hears citizen concerns
and ideas at Council meetings, through public forums and by individual contact. Individual members represent the
Council on various County and regional boards.
FISCAL YEAR 201 7 ACCOMPLISHMENTS
Maintained municipal service delivery, including a Citizen Request hotline.
Protected the Indian River Lagoon with a storm water management system, installation of baffle boxes and
installation of oyster bags.
Maintained excellence of the Police Department.
Maintained roads, drainage and ditches.
Worked too protect landscaping, enforced parking and sign regulations.
Supported and controlled events in Riverview Park.
FISCAL YEAR 201 8 GOALS AND OBJECTIVES
City Goal: Direct Overall Municipal Service Delivery with specific focus on:
Maintain municipal service delivery, continuing the hotline and insisting on responsive customer service.
Act to protect the Indian River Lagoon through storm water management, encouraging connection to the sewer
system.
Identify desired road repair and re construction needs, clear grass along roadways to ensure fast road drainage
and quickly deploy pot-hole patching equipment.
Seek community input to formulate a parks master plan to enhance parks and recreation amenities.
Continue to operate in a fiscally c onservative manner.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/18
Number of Council Meetings Conducted 22 22 24 22 20
Number of CRA Meetings Conducted 3 6 7 5 5
Number of Board of Adjustment Meetings Conducted 7 1 5 2 2
Number of Ordinances Adopted 5 8 9 5 5
Number of Resolutions Adopted 38 33 36 35 33
Number of Board Appointments 18 19 18 20 20
54
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
STAFFING
16/17 17/18
35.00%35.00%
10.00%10.00%
25.00%25.00%
30.00%30.00%
100.00%100.00%
Citizens'Problems and Complaints -Assisting Citizens in referring complaints and problems to the
City Manager for follow-up.
Conference,Legislative,County,State,and Local Meetings -Attendance at assigned County and
regional meetings. City representation at all levels of government and intra-governmental affairs.
Regular and Special Meetings -Preparation and attendance at meetings (24 regular City Council and
other CRA,Board of Adjustment and Council workshops/special meetings).Responsible for all
legislative functions of City Government,including the establishment of laws and policies,and
appointing qualified citizens to boards and committees.
PROGRAM BUDGET DESCRIPTION FOR CITY COUNCIL
NATURE OF ACTIVITY
City Functions and Events - Attendance at functions. Public relations.
CITY COUNCIL BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 22,723$ 22,747$ 22,821$ 22,764$ 22,721$ 22,743$ 22$
Operating Expenditures 27,217 27,775 25,898 31,125 31,431 32,150 719
Capital Outlay - - - - - - -
Total 49,940$ 50,522$ 48,720$ 53,889$ 54,152$ 54,893$ 741$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
22$
719$
-$ 3. Capital Outlay - No capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for City Council is $54,893.This compares to the 2016-2017 projected
expenditures of $54,152, an increase of $ 741 or 1.37%.
1. Personal Services - Slight increase in worker's compensation insurance.
2. Operating Expenditures - Increase due to smart phone and ipad service and lapel pin purchase.
55
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Mayor 5,400 N/A 1.00 1.00 1.00 5,400$ 5,400$
Vice-Mayor 3,600 N/A 1.00 1.00 1.00 3,600 3,600
Council Member 3,600 N/A 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00
TOTAL SALARIES 19,800$ 19,800$
FICA Taxes 2,892 2,892
Worker's Compensation Insurance 29 51
Total Personal Services 22,721$ 22,743$
FULL TIME EQUIVALENTS
CITY COUNCIL
Code: 010001
Amended Projected
Account FY 13/14 FY 14/15 FY15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,800 19,800 19,875 19,800 19,800 19,800
512100 FICA Taxes 2,892 2,892 2,897 2,913 2,892 2,892
512400 Worker's Comp Insurance 31 55 49 51 29 51
TOTAL PERSONAL SERVICES 22,723 22,747 22,821 22,764 22,721 22,743
OPERATING EXPENDITURES
534000 Travel & Per Diem 22,145 22,486 21,591 24,000 24,000 24,000
534101 Telephone 102 0 0 0 0 0
534105 Cellular Telephone 880 600 563 900 1,416 1,680
534110 Internet Access 32 0 0 0 740 870
534630 R & M Office Equipment 0 18 0 100 0 0
534800 Promotional Activities 65 800 557 300 250 800
535200 Departmental Supplies 380 464 272 550 400 500
535210 Computer Supplies 1,043 451 0 1,500 850 500
535410 Dues and Memberships 200 200 200 200 200 200
535420 Books and Publications 0 111 90 125 125 125
535450 Training and Education 2,370 2,645 2,625 3,450 3,450 3,475
TOTAL OPERATING EXPENDITURES 27,217 27,775 25,898 31,125 31,431 32,150
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY COUNCIL 49,940 50,522 48,720 53,889 54,152 54,893
56
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by
and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City
Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City
Council. As such, the City Manager implements policies of the City Council and is responsible for the day -to-day
operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost
effective manner while still in accordance with City Council objectives.
As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily
administration of the City; appointing authority for all city employees; supervision and evaluation of the management
team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City;
formulation of the annual budget; recommendations with respect to departmental and non-departmental expenditures
and the capital improvement program; preparation of reports and data to assist the City Council in making formal
decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting
administrative research and analysis.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Continue meetings of the Management Team to coordinate actions and improve communications. T
Added a position to strengthen controls over purchasing and contract administration.
Attained a substantial amount of grant awards enabling improvements to the City’s infrastructure.
Solicited proposals for upgrading the restaurant at the Golf Course and to generate additional rental revenue.
Initiated a major project to completely rebuild the Golf Course greens.
Submitted for reimbursements for debris removal and damages resulting from Hurricane Matthew. T
FISCAL YEAR 2018 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
City Operations
Apply for grants and secure funding for various city projects.
Closely monitor spending and consider any cost saving ideas.
Insure effective communications between managers and employees.
Prepare to successfully deal with major hurricane events
Quality Service to Citizens
Promote quality customer service from City employees.
Maintain facilities in an attractive and orderly manner.
Promptly address citizen questions and concerns.
Provide Effective Support to City Council
Insure that reports and supporting documentation is accurate and complete.
Insure that the City Council promptly receives pertinent information.
Maintain Positive Intergovernmental Relations
Participate in activities of the Florida League of Cities.
Network with counterparts in surrounding governmental entities to share information.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Per Capita Level of Service Cost 464$ 504$ $511 $499 $494
Per Capita Number of Full-time Employees 5.27 5.29 5.17 5.01 4.92
General Fund Unrestricted Funds vs. Expenditures 55.69%50.33%50.24%37.12%48.68%
57
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY MANAGER
STAFFING
16/17 17/18
40.00%40.00%
20.00%20.00%
20.00%20.00%
20.00%20.00%
100.00%100.00%
Purchasing and Contract Administration -Provide City Departments/Divisions assistance in
purchasing policy compliance.Assist with solicitations for professional services in accordance with
applicable policies and legal restrictions.
Preparation of City Council Agenda -Provide City Council members with recommendations on issues
requiring legislative actions and implementation of their decisions.Initiate and review all matters
requiring City Council actions.
Intergovernmental Affairs -Represent City in intergovernmental matters.Serve as City representative
on task forces,committees and planning groups.Administer inter-local agreements.Monitor and
report State and Federal legislation affecting the City.
NATURE OF ACTIVITY
Management and Supervision of City Programs and Projects -Plan,organize,direct,coordinate,and
report on City Projects. Improve and expand efforts for quality public services.
CITY MANAGER BUDGET SUMMARY
Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
Actual Actual Actual Expenditures Budget Difference
Personal Services 258,430$ 250,297$ 277,445$ 260,695$ 269,284$ 8,589$
Operating Expenditures 6,286 6,885 10,324 6,859 7,285 426
Capital Outlay - - - - - -
Total 264,716$ 257,182$ 287,769$ 267,554$ 276,569$ 9,015$
Fiscal Year 2017-18 adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
8,589$
426$
-$
The Fiscal Year 2017-2018 adopted budget for City Manager is $276,569.This compares to the 2016-2017 projected expenditures of
$267,554, an increase of $9,015 or 3.13%.
1. Personal Services - Slight increase due to negotiated salary increases and health insurance increases.
2. Operating Expenses - Slight increase due to an additional annual membership.
3. Capital Outlay - No capital outlay requested.
PERSONAL SERVICES SCHEDULE
CITY MANAGER Projected Adopted
PAY Expenditures Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
City Manager 1.00 1.00 1.00 132,025$ 136,000$
Executive Assistant 43,927 / 79,069 64 1.00 1.00 1.00 72,151 74,500
Procurement Manager 55,588 / 100,058 73 1.00 1.00 0.00 - -
Clerical Assisstant II 26,587 / 47,856 23 0.50 0.00 0.00 - -
3.50 3.00 2.00
204,176$ 210,500$
FICA Taxes 15,204 16,103
Deferred Compensation 18,376 18,945
Group Health Insurance Premium 13,372 13,873
Dependant Health Ins Premium 9,214 9,285
Employee Assistance Program 48 32
Worker's Comp Insurance 305 546
Total Personal Services 260,695$ 269,284$
FULL TIME EQ UIVALENTS
58
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY MANAGER
Code: 010005
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 208,958 196,848 217,675 204,100 204,176 210,500
512100 FICA Taxes 14,078 15,083 16,208 15,615 15,204 16,103
512225 Deferred Compensation 18,806 17,522 19,030 18,369 18,376 18,945
512301 Group Health Insurance Premium 11,169 12,492 14,310 15,047 13,372 13,873
512305 Dependant Health Ins Premium 4,289 7,808 9,684 10,597 9,214 9,285
512309 Employee Assistance Program 44 47 52 48 48 32
512400 Worker's Comp Insurance 260 497 485 530 305 546
512601 Auto Allowance 826 0 0 0 0 0
TOTAL PERSONAL SERVICES 258,430 250,297 277,445 264,306 260,695 269,284
OPERATING EXPENDITURES
534000 Travel and Per Diem 30 0 4 0 0 0
534101 Telephone 179 0 0 0 0 0
534105 Cellular Phone 388 435 555 600 726 660
534110 Internet Services 68 36 0 0 0 0
534120 Postage 61 82 32 50 50 50
534420 Equipment Leases 0 0 1,584 1,480 1,480 1,480
534620 R & M - Vehicles 0 468 4,134 500 500 500
534630 R & M - Office Equipment 232 1,739 662 675 650 650
534800 Promotional Activities 2,148 1,636 1,246 1,500 1,500 1,500
535200 Departmental Supplies 384 535 543 400 400 445
535210 Computer Supplies 15 0 0 0 8 0
535230 Small Tools & Equpment 0 418 0 0 0 0
535260 Gas and Oil 373 627 883 500 1,095 1,250
535410 Dues and Memberships 330 455 681 450 450 750
535420 Books and Publications 0 304 0 0 0 0
535450 Training and Education 2,078 150 0 0 0 0
TOTAL OPERATING EXPENDITURES 6,286 6,885 10,324 6,155 6,859 7,285
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY MANAGER 264,716 257,182 287,769 270,461 267,554 276,569
59
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY CLERK
The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council.
The office maintains the City seal, attests all documents, provides legislative support, maintains permanent
records of the City, scans and provides availability of scanned documents to City staff and the public
through website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board chair and
Records Management Liaison officer for all City department records except Law Enforceme nt. The
department is responsible for the City’s records management program, cemetery sales and records,
administration of City board and committee appointments, financial disclosure, orientation, ordinance
codification, and provides recording services to City Council, CRA, Board of Adjustment, Charter Review
Committee, Disabilities Advisory Committee, and Veterans Advisory Board.
FISCAL YEAR 201 7 ACCOMPLISHMENTS
Records Clerk obtained Florida Records Management Association Certification and Notary Public.
Developed November 8, 2016 ballot with seven candidates and one Charter revision question.
Held records management training and continue to provide ongoing support for employees .
Created retention folders in Outlook for employee e -mail retention.
Activated successful preparation and response of office records and equipment for Hurricane Matthew .
Scanned three boxes of water and sewer files from the 1980’s and 1990’s .
Scanned 190 employee files.
Reviewed and listed remaining lots in Unit 2 and 4 of the Cemetery.
Reviewed and listed occupied and remaining lots in Parks Cemetery.
Procured part-time temporary services of recording consultant and scanning clerk .
Worked extensively with Cemetery Supervisor in addressing Cemetery decoration violations.
Reviewed and organized all active City contracts in Laserfiche and disposed of expired contracts .
FISCAL YEAR 201 8 GOALS AND OBJECTIVES
Hold election process for three Council seats; canvass Sebastian’s election.
Continue to scan the water and sewer files from the 1980’s and 1990’s as well as the operational
files of the City currently in storage .
Continue to learn Laserfiche software applications to improve workflow.
Continue to coordinate the recording consultant with City board meetings and minutes .
Provide travel arrangements for interested Council Members to attend Institute for Elected
Officials Training and the Annual Florida League of Cities Conference.
Continue to serve Council, boards, staff and the public in providing information and response.
Support Electronic Records Manager’s effort to use Laserfiche Avante to streamline operations.
60
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Records Scanned 1593 825 1500 1000 168 c.f.
Records Destroyed 127 176 140 140 423 c.f.
Council Meeting Packets/Minutes 22 28 24 24 20
Cemetery Lots/Niches Sold 64 62 59 60 55
Election - Candidates Qualified 5 4 3 4 8
Legal/Display Ads Published 7 18 18 10 20
Code Supplements Distributed 2 3 2 3 5
Board Appointments Administered 18 19 18 15 20
Instruments Recorded 1 4 2 3 10
Public Records Requests 109 154 145 110 125
Other Committee Meeting Minutes Recorded 33 22 21 22 20
PROGRAM BUDGET DESCRIPTION FOR CITY CLERK
STAFFING NATURE OF ACTIVITY
16/17 17/18
20.00%20.00%
10.00%10.00%
20.00%20.00%
20.00%20.00%
10.00%10.00%
10.00%10.00%
10.00%10.00%
100.00%100.00%
Services for City Council -Prepare Council agendas,advertise hearings,post notices,take minutes of Council
meetings,administer follow-up of City Council action items,prepare correspondence,prepare City Council
budget,make Council travel arrangements,research services,attest &seal all documents executed by Mayor and
City Manager,schedule invocations,prepare proclamations,resolutions,certificates of appreciation,prepare for
and conduct Council orientation w/CM and CA,coordinate w/MIS for broadcast of Council,CRA,Board of
Adjustment meetings.
Records Management -Scan all permanent and long term records for staff and public into Laserfiche,
administer public records requests,coordinate paper recycling and records destruction with recycling contractor
in accordance with State law,maintain,update and distribute adopted Records Management Procedures Manual,
coordinate with Records Liaisons Committee,maintain all original City documents,i.e.ordinances,resolutions,
agreements,deeds,terminated personnel files,conduct records research for staff as requested.Conduct staff
training in records management. Scans and distributes agenda packets for all City boards and Council.
Services for Citizens -Receive and respond to general City website e-mail link,respond to public records
requests and inquiries,provide computer for public research,post legal notices,and make imaged records
available on City website via Laserfiche Weblink.
City Election -The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board,
qualifies candidates for office and political committees,coordinates with Supervisor of Elections and State of
Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials.
General Administration -Prepare,post,and distribute monthly calendar,prepare annual budget for
department,attend staff meetings,codify ordinances,record final plats and easements,record vacations of
easement,keep log of all City vehicles,attest and seal City documents,provide notary services for City
documents, respond to Cityseb emails.
Services for Boards/Committees -Board liaison,advertise vacancies,administer financial disclosure forms,
update Commission on Ethics website annually,record and provide services to Board of Adjustment,CRA,
Budget Advisory Board and Veterans Committee,maintain and update Board Handbook,and conduct board
member orientation and prepare outgoing certificates.
Cemetery -Coordinate with Cemetery Sexton on sale of cemetery lots,maintain cemetery records/database.
Respond to customer concerns and complaints.
61
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY CLERK BUDGET SUMMARY
Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
Actual Actual Actual Expenditures Budget Difference
Personal Services 231,345$ 287,662$ 287,490$ 148,208$ 162,675$ 14,467$
Operating Expenses 52,803 41,270 65,590 32,755 62,485 29,730
Capital Outlay 2,970 14,598 - - - -
Total 287,118$ 343,530$ 353,080$ 180,963$ 225,160$ 44,197$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
14,467$
29,730$
-$
The Fiscal Year 2017-2018 adopted budget for City Clerk is $225,160.This compares to the 2016-2017 projected expenditures of
$180,963, an increase of $44,197 or 24.42%.
1. Personal Services - Increase due to negotiated salary increases and additional hours worked by temp staff.
2. Operating Expenses - Increase due to election year costs.
3. Capital Outlay - No capital outlay requested.
CITY CLERK
Projected Adopted
PAY Expenditures Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
City Clerk 1.00 1.00 1.00 78,355$ 81,000$
Deputy City Clerk 43,927 / 79,069 64 1.00 0.00 0.00 - -
Records Program Manager 29,923 / 53,862 27 1.00 1.00 1.00 31,370 33,750
Clerical Assistant (Temp)$10/hr 0.50 0.50 0.50 3,350 10,400
3.50 2.50 2.50
113,075$ 125,150$
Overtime 100 200
FICA Taxes 8,425 9,589
Deferred Compensation 9,885 10,328
Group Health Insurance Premium 13,300 13,617
Dependant Health Ins Premium 3,200 3,435
Employee Assistance Program 48 32
Worker's Comp Insurance 175 324
Total Personal Services 148,208$ 162,675$
FULL TIME EQ UIVALENTS
PERSONAL SERVICES SCHEDULE
62
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY CLERK
Code: 010009
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Salaries 169,897 213,004 228,236 111,750 109,725 114,750
511300 Temporary Salaries 2,293 9,953 1,595 4,000 3,350 10,400
511400 Overtime 0 0 0 0 100 200
512100 FICA Taxes 17,785 16,795 17,311 8,855 8,425 9,589
512225 Deferred Compensation 15,188 18,848 20,024 10,058 9,885 10,328
512301 Group Health Insurance Premium 15,514 18,304 12,965 14,720 13,300 13,617
512305 Dependant Health Ins Premium 10,357 10,115 6,833 3,008 3,200 3,435
512309 Employee Assistance Program 56 88 56 48 48 32
512400 Worker's Comp Insurance 255 555 471 300 175 324
TOTAL PERSONAL SERVICES 231,345 287,662 287,490 152,739 148,208 162,675
533400 Other Contractual Services 1,418 1,688 2,090 2,000 2,000 3,000
533490 Codification Services 2,349 2,632 3,306 4,650 3,300 5,000
534000 Travel and Per Diem 85 736 1,253 1,200 1,200 1,200
534101 Telephone 165 0 7 0 0 0
534105 Cellular Phone 26 135 0 0 0 0
534110 Internet Services 185 1,748 433 0 0 0
534120 Postage 300 335 355 310 310 300
534420 Equipment Leases 0 0 689 770 645 645
534630 R & M - Office Equipment 11,243 11,931 11,453 12,850 12,000 10,640
534640 R & M Operating Equipment 500 1,850 0 0 0 0
534910 Clerk of Court Filing Fees 72 81 93 300 350 300
534920 Legal Ads 1,659 1,549 2,178 2,300 2,000 2,000
534990 Election Costs 32,660 8,732 34,338 9,500 9,500 37,500
535200 Departmental Supplies 189 341 529 500 200 300
535210 Computer Supplies 1,132 6,078 7,450 500 100 300
535230 Small Tools 0 1,301 0 0 0 0
535410 Dues and Memberships 620 1,033 525 550 550 550
535420 Books and Publications 0 0 62 100 100 100
535450 Training and Education 200 1,100 830 650 500 650
TOTAL OPERATING EXPENDITURES 52,803 41,270 65,590 36,180 32,755 62,485
CAPITAL OUTLAY
606400 Vehicles and Equipment 2,970 14,598 0 0 0 0
TOTAL CAPITAL OUTLAY 2,970 14,598 0 0 0 0
TOTAL CITY CLERK 287,118 343,530 353,080 188,919 180,963 225,160
63
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY ATTORNEY
The City Attorney is appointed by the C ity Council to serve as the City's legal counsel. The City Attorney is legal
advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers.
The City Attorney represents the City in defense of litigation and provides legal counsel for bond issues and property
transactions.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond
sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement
Board and litigated actions as required.
FISCAL YEAR 201 7 ACCOMPLISHMENTS
Attended City Council, Planning and Zoning, and Board of Adjustment meetings.
Provided regular updates to the City Council on pending suits and legal cases.
FISCAL YEAR 201 8 GOALS AND OBJECTIVES
Attend City Council, Planning and Zoning, and Board of Adjustment meetings.
Provide quality legal services to the City Council, various boards, and the City Administration.
Continue to provide regular updates to the City Council on pending suits and legal cases.
Coordinate and monitor the use of any outside counsel services.
Draft and/or review ordinances and resolutions, as needed.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Number of Resolutions 38 33 35 35 35
Number of Ordinances 5 8 8 8 8
Number of Meetings 39 40 45 42 42
64
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR CITY ATTORNEY
STAFFING NATURE OF ACTIVITY
16/17 17/18
25.00%25.00%
25.00%25.00%
40.00%40.00%
10.00%10.00%
100.00%100.00%
Counsel to City Council and Other City Bodies -Attend workshops,regular and special meetings of City Council,
Planning Commission,Board of Adjustment,and Code Enforcement Board,as well as other City bodies as assigned
and provide advice as to the law and procedures.
Function as City's Solicitor -Prepare and review ordinances,resolutions,contracts,property instruments and other
legal documents on behalf of the City.
City Legal Advisor -Provide legal counsel to and attends meetings with City Manager,department directors and key
personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested.
Legal Representative -Represent City in litigation and administrative proceedings as required.Act as General
Counsel to the City in the supervision of outside counsel.
CITY ATTORNEY BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services -$ -$ -$ -$ -$ -$ -$
Operating Expenses 102,959 103,870 94,682 101,720 101,704 101,554 (150)
Capital Outlay - - - - - - -
Total 102,959$ 103,870$ 94,682$ 101,720$ 101,704$ 101,554$ (150)$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
-$
(150)$
-$
The Fiscal Year 2017-18 budget for the City Attorney is $101,554. This compares to the 2016-17 projected
expenditures of $101,704, a decrease of $150 or -.15%.
1. Personal Services - No change.
2. Operating Expenses - Decrease due to lower costs of annual publications.
3. Capital Outlay - No capital outlay requested.
65
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CITY ATTORNEY
Code: 010010
Amended Projected
Account FY 13/14 FY14/15 FY15/16 FY16/17 FY16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
OPERATING EXPENDITURES
533400 Other Contractual Services 100,639 102,294 92,615 100,000 100,000 100,000
534000 Travel and Per Diem 0 0 318 0 0 0
534101 Telephone 71 0 0 0 0 0
534115 On-Line Services 1,428 1,130 1,074 1,070 1,104 1,104
534120 Postage 5 6 0 50 0 0
534630 R & M - Office Equipment 149 25 0 0 0 0
535210 Computer Supplies 20 0 0 0 0 0
535410 Dues and Memberships 150 0 150 150 150 150
535420 Books and Publications 497 415 0 450 450 300
535450 Training and Education 0 0 525 0 0 0
TOTAL OPERATING EXPENDITURES 102,959 103,870 94,682 101,720 101,704 101,554
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY ATTORNEY 102,959 103,870 94,682 101,720 101,704 101,554
66
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
The Administrative Services Department primarily provides support services to other City departments. It has been
organized into three primary sections, which are Finance , Purchasing, and Human Resources.
The Finance Section’s main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable
laws, regulations, and sound business practices and to diligently safeguard the resources of the c ity . This Section also
is responsible for documenting compliance with grant provisions and processing grant reimbursemen ts. It also
monitors construction projects to assure spending is within amo unts appropriated.
The Purchasing Section monitors all purchases and new agreements. An effort is also being undertaken to review all
outstanding agreements to be sure the terms are adhered to.
The Human Resources Section is responsible for administering effective recruitment, selection, assignment and
retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with
employee laws. This department is responsible for employee service recognition, employee special events, employee
assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining
agreements, discipline and grievance handling and emplo yee salary administration.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Published the required Community Redevelopment Agency An nual Activity Report for FY 2015 -2016.
Eighteenth time awardee of the Government Finance Officer’s Association Certificate of Achievement for
Excellence in Financial Reporting for the Comprehensive Annu al Financial Report and twelth time awardee of
the Government Finance Officer’s Association Distinguished Budget Presentation Award.
Received a clean opinion from the City’s e xternal auditors for the FY 2015-2016 financial audit.
Maintained American Express corporate card reward program and Bank of America purchasing card program.
Served as risk manager regarding property and liability insurance policies and claims.
Provided administrative support to the Police Officers Pension Plan.
Handled grant accounting and financial reporting requirements in coordination with other departments that
were expected to adhere to requirements for narrative reports on progress.
Recruited, interviewed and hired new employees and replacements for vacant positions.
Improved internal processes to operate more efficiently.
Evaluated various payroll and human resourc es software and planned for conversion.
Completed revision to the purchasing manual.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Generate cost saving ideas through internal audits/staff involvement.
Provide low cost quality training for City employees. Develop mandatory training that can be provided
through the intranet when appropriate.
Recruit and promote the most qualified candidates recognizing the value of diversity in the workplace.
Promote a work environment that is safe, healthy and reflects the city’s commitment to fairness and equality.
Continue to provide responsive service to all customers, citizens, vendors, and employees.
Submit 2016-2017 Comprehensive Annual Financial Report to Government Finance Officers Association for
Excelle nce for Financial Award and 2017-2018 Annual Budget document to the Government Finance Officers
Association for Distinguished Budget Presentation Award.
Provide timely financial information to the City administration and the general public by issuing the City’s
Comprehensive Annual Financial Report no later than February 28th each year.
Provide timely adopted budget document to the City administration and the general public by issuing the
City’s Annual Budget document no later than October 30th each year.
Continue st aff training in accounting, risk management, and emergency management.
Provide financial leadership to Management, Budget Review Advisory Board and City Council.
67
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/18
Total Full and Part-time Positions 176 183 178 180 189
Terminations/Resignations/Retirements 17 23 41 15 20
HR hours to process new employee 3 3 3 3 3
Applications processed 369 391 400 300 400
New Hires 40 26 35 25 25
Background Checks conducted - non-sworn 35 13 35 20 20
Reported Workers Compensation Claims 17 19 8 10 10
Time frame to hire new employee - non-sworn 14 days 14 days 14 days 14 days 14 days
Time frame to hire new employee - sworn 1.5 Months 1.5 Months 1.5 Months 1.5 Months 1.5 Months
Program Cost Per Capita $25.03 $25.05 $24.63 $23.89 $26.96
Journal Entries Processed 922 973 1,032 950 975
Accounts Payable Invoices Processed 5,657 6,552 4,238 6,000 4,500
Accounts Payable Checks Processed 2,272 2,238 2,384 2,200 2,500
Purchase Orders Processed 242 254 328 250 300
Payroll Checks Processed 4,075 4,238 3,992 4,200 4,100
Purchasing/Corporate Card Transactions Processed 1,367 1,395 1,357 1,500 1,675
Purchasing Card Users 38 40 39 38 41
Garage Sale Permits Issued 970 880 838 900 850
Number of Fixed Assets Records 2,259 2,381 2,200 2,200 2,500
Comprehensive Annual Financial Statement issued 03/16/15 03/17/16 02/15/17 02/15/18 02/15/19
Annual Budget Document issued 12/26/13 10/27/14 10/27/15 11/04/16 10/31/17
Excellence in Financial Reporting Award (consecutive years)16 17 18 19 20
Distinguished Budget Presentation Award (consecutive years)10 11 12 13 14
68
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET FOR ADMINISTRATIVE SERVICES
STAFFING
16/17 17/18
23.00%25.00%
14.00%11.00%
8.00%9.00%
8.00%8.00%
8.00%8.00%
0.00%8.00%
0.00%8.00%
4.00%5.00%
0.00%4.00%
5.00%3.00%
5.00%3.00%
4.00%2.00%
2.00%2.00%
1.00%2.00%
16.00%1.00%
2.00%1.00%
100.00%100.00%
Customer Service -Respond to customer inquiries both in person and on the phone.Route incoming calls,complaints,
concerns,etc to the appropriate department.Receive mail and packages and sort and distribute appropriately.Provide
support to other employees and departments as needed.
Accounts Payable - Review all requests for payment and prepare checks. Process and pay purchasing card transactions.
Ensure appropriate discounts are taken and invoices are paid prior to due date,audit travel expense reports and prepare
year end 1099's.
Payroll -Review and process payroll,including benefits,deductions,leave availability,and workers compensation.
Prepare quarterly and annual payroll tax reports and quarterly reports to the workers compensation insurance carrier.
Prepare employee insurance invoices for payment and process year end W-2's.
Budget -Assist the City Manager in preparation of annual budget.Ensure budget is comprehensive as to
communication,coordination and control.Submit final budget to the Government Finance Officers Association Awards
Program and quarterly budget amendment packages to the Council.
Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor
claims that are lower than deductible limits in a fair and consistent manner.Insure Workers Compensation claims are
submitted to carrier.Maintain correspondence with insurance carrier for all liability and workers compensation claims
from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training.
Cash Management -Collect revenues from taxes,intergovernmental revenues,franchise fees,utility taxes,occupational
licenses,parking citations,special assessments,and rentals.Monitor collections as compared to budget.Invest any
available cash balances, as warranted.
Auditing and Financial Reporting -Analyze general ledger accounts,develop and prepare subsidiary ledgers for the
annual audit.Analyze financial data.Prepare monthly budget to actual statements and annual financial statements.
Prepare annual State reports,such as Comptroller's Report,Transportation Report,and other complex financial analyses.
Invest operating and construction funds.Make debt service payments and record transactions.Complete the
Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program.
Procurement - Research, negotiate pricing, seek out best practices and implement for procurement. Support Department
Heads and staff in the procurement process.Build City replationships with vendors.Update Policies and Procedures as
needed.
Contract and Agreement Management -Maintain a contract database tracking all deliverables,terms,and action dates.
Review terms and make recommendations for any potential changes.Support Department Heads and Project Managers
on contract issues.
NATURE OF ACTIVITY
General Accounting -Data entry for general ledger activity for all City operations,bank reconciliations,preparation of
federal,State and local reports,and allocation of charges to City departments.Ensure all accounting information is
entered timely and accurately.Maintain fixed assets records and ensure assets are recorded and tagged properly.
Account for all Capital Projects.
Grants &Special Projects -Responsible for quarterly status,reimbursement reports,close out documentation and
federal and state compliance to grantors.
Effective Insurance Plans -Develop and maintain a comprehensive,innovative and effectively managed insurance
benefits plan for all employees and dependents.Provide clear prevention opportunities and participation options for
employees and dependents.
Hiring New Employees -Post position,accept applications,screen applications for minimum qualifications,prepare
employment and rejection letters,prepare new hire package,schedule pre-employment physical and drug screens,
conduct new hire orientations,conduct employment and background investigations,coordinate with departments
regarding examinations for skilled positions. Interview applicants as part of panel.
In-Service Actions -Process employee action notices for activity -promotions,demotions and transfers.Maintain
personnel and subject files.Update salary schedules and compensation plans.Administer employee evaluation
program.
Union Negotiations,Contract Administration -Negotiate labor agreements with both PBA and CWA and any Memo's
of Understanding that may be necessary during the life of existing contracts.Perform support research,document
preparation and record minutes. Review, rewrite and organize Rules and Regulations.
Employee Support -Provide protection to both City and employees by following federal and state laws/regulations.
Manage employee relations and identify labor costs.Mediate and resolve disputes between management and
employees.Maintain,update,and implement City Human Resources policies and procedures.Develop and coordinate
employee training.Review and revise job descriptions and pay scales.Maintain all employee files.Sit in on Police
Pension Board meetings.
69
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ADMINISTRATIVE SERVICES BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 464,036$ 480,510$ 452,108$ 475,148$ 452,308$ 519,961$ 67,653$
Operating Expenses 89,756 77,949 98,051 93,710 100,360 132,335 31,975
Capital Outlay 1,520 - - - - - -
Total 555,312$ 558,459$ 550,159$ 568,858$ 552,668$ 652,296$ 99,628$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
67,653$
$ 31,975
$ -
The Fiscal Year 2017-2018 budget for Administrative Services is $652,296.This compares to the 2016-2017 projected expenditures of
$552,668, an increase of $99,628 or 18.03%.
2. Operating Expenses - Increase primarily due to automated payroll system monthly fees.
3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary increases, longevity, and addition of Procurement Manager.
PERSONAL SERVICES SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Admin Services Director 72,868 / 131,163 81 1.00 1.00 1.00 119,000$ 127,500$
Human Resources Manager/Asst Director 67,703 / 121,866 79 1.00 1.00 1.00 78,200 81,000
Procurement/Contracts Manager 55,588 / 100,058 73 0.00 0.00 1.00 48,450 63,750
Accounting Services Manager 50,871 / 91,568 70 1.00 1.00 1.00 58,350 63,750
Accountant 40,244 / 72,439 37 0.00 0.00 1.00 - 43,000
Accounting Clerk II 29,052 / 52,293 26 1.00 1.00 0.00 29,850 -
Accounting Clerk I 25,812 / 46,462 22 1.00 1.00 1.00 28,650 28,250
Accounting Services Consultant (Temp)0.50 0.50 0.50 2,400 1,850
5.50 5.50 6.50
TOTAL SALARIES 364,900$ 409,100$
Overtime - 250
FICA Taxes 27,950 31,315
Deferred Compensation 32,625 36,675
Group Health Insurance Premium 23,000 32,047
Dependant Health Ins Premium 3,200 9,496
Employee Assistance Program 138 95
Worker's Comp Insurance 495 983
Total Personal Services 452,308$ 519,961$
FULL TIME EQUIVALENTS
70
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
Code: 010020
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 372,321 390,688 368,115 364,850 362,500 407,250
511300 Temporary Salaries 0 0 2,948 5,000 2,400 1,850
511400 Overtime 423 2,023 59 400 0 250
512100 FICA Taxes 28,406 29,800 28,345 28,323 27,950 31,315
512225 Deferred Compensation 33,142 31,566 30,677 32,873 32,625 36,675
512301 Group Health Insurance Premium 27,188 22,722 20,400 34,333 23,000 32,047
512305 Dependent Insurance 1,961 2,643 693 8,354 3,200 9,496
512309 Employee Assistance Program 121 138 136 144 138 95
512400 Worker's Comp Insurance 474 929 736 871 495 983
TOTAL PERSONAL SERVICES 464,036 480,510 452,108 475,148 452,308 519,961
OPERATING EXPENDITURES
533120 Consultants 6,722 0 10,529 0 6,000 5,000
533175 Employee Background Testing 7,188 5,534 12,182 6,750 14,500 14,500
533200 Audit Fees 32,887 35,951 33,525 36,000 33,060 36,000
533400 Other Contractual Services 694 3,799 7,010 10,000 5,500 32,200
534000 Travel and Per Diem 2,129 40 41 1,000 750 1,000
534101 Telephone 315 0 0 0 0 0
534105 Cellular Telephone 621 0 0 1,320 445 450
534110 Internet Access 466 36 159 450 433 435
534120 Postage 2,094 2,098 2,160 2,200 2,000 2,100
534420 Equipment Leases 0 0 1,879 1,755 1,850 1,755
534630 R & M - Office Equipment 24,712 24,810 24,282 25,000 25,000 26,100
534700 Printing and Binding 1,679 247 0 400 200 200
534800 Promotional Activities 381 130 0 2,250 1,000 2,250
534825 Advertising 594 396 198 300 250 250
534920 Legal Ads 1,021 714 1,069 700 1,000 1,700
535200 Departmental Supplies 3,637 2,461 3,380 2,880 3,750 3,350
535205 Bank Charges 279 140 190 145 147 175
535210 Computer Supplies 1,287 165 418 100 100 100
535230 Small Tools & Equipment 407 140 0 0 0 0
535410 Dues and Memberships 1,120 1,239 950 1,210 3,575 3,720
535420 Books and Publications 858 50 50 50 50 50
535450 Training and Education 665 0 30 1,200 750 1,000
TOTAL OPERATING EXPENDITURES 89,756 77,949 98,051 93,710 100,360 132,335
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,520 0 0 0 0 0
TOTAL CAPITAL OUTLAY 1,520 0 0 0 0 0
TOTAL ADMINISTRATIVE SERVICES 555,312 558,459 550,159 568,858 552,668 652,296
71
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems Division is responsible for the purchase, operation, and maintenance of the
City's approved computerized hardware and software infrastructure, and either provides or recommends training for its
use. The division also provides support for approximately 200 computers and printers, a City -wide computerized
physical access control system, the Police Department's computer system infrastructure , Community Development 's
Arcview modified GIS system, computerized fuel monitoring a nd accounting systems, hardware and software support
for the City's Internet/intranet accounts , maintenance of the City's telephone system, and manages City issued cellular
devices.
FISCAL YEAR 2017 ACCOMPLISHMENTS
As of 11 May, 2017 MIS has processed 868 work orders:
o Hardware related: 27%
o Network related: 21%
o Software related: 20%
o Security related: 12%
o Telecom related: 8%
o Procurement: 6%
o Other: 6%
Continue VMware server virtualization expansion program.
Augment City-wide backup system to replicate data to cloud backup solution.
Begin migrating applications from in -house on-premises hosting to cloud -based hosting.
Implemented RADIUS on City network infrastructure for authentication and authorization access
controls.
Continued migration of software from “to uch deployment” to unattended/automatic deployment.
FISCAL YEAR 201 8 GOALS AND OBJECTIVES
Continue to assess City’s current data, software, and hardware needs and augment network infrastructure to be
more responsive to fluctuating demands.
Continue to assess the VMware server virtualization expansion program’s current state and continue the
expansion if City infrastructure demands warrant.
Purchase and install bypass switches on whole -room UPS units throughout the City.
Purchase, install, and implement dual Cisco Firepower 2110 next -generation firewalls.
Continue migration of software from “touch deployment’ to unattended/automatic deployment .
72
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Workorders Processed 2448 2460 2012 2600 2100
Server Outages Serviced 3 4 4 4 4
Network Outages Serviced 2 2 2 3 3
Phone System Outages Serviced 3 2 2 2 2
User Training hours performed/supported 170 180 150 170 160
STAFFING
16/17 17/18
25.00%30.00%
35.00%20.00%
25.00%25.00%
5.00%10.00%
10.00%15.00%
100.00%100.00%
NATURE OF ACTIVITY
Network Analysis,Design,and Configuration -This includes the assessment of the citys'current data
needs, as well as, projected needs for all software and hardware, and the documentation of all systems.
PROGRAM BUDGET DESCRIPTION FOR THE MANAGEMENT INFORMATION SERVICES
Network Administration - This includes the daily administration of network resources such as
maintaining user accounts, e-mail accounts, data backup etc…
Division Administration - This includes the functions necessary to support the internal administrative
needs of the MIS division's resources and personnel.
Technology Research and Development - This is the time necessary to research and evaluate
technology related products and services for purchase and implementation.
End User Support - This includes hardware troubleshooting and repair, as well as, assisting users in
the use of all data resources.
MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 115,440$ 121,979$ 130,875$ 142,681$ 113,776$ 135,703$ 21,927$
Operating Expenses 27,699 32,471 68,352 90,520 83,209 84,494 1,285
Capital Outlay - 30,529 - - - - -
Total 143,139$ 184,979$ 199,227$ 233,201$ 196,985$ 220,197$ 23,212$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
21,927$
$ 1,285
$ -
2. Operating Expenses - Slight increase due to maintenance contract increases.
3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary increases and insurance increases.
The Fiscal Year 2017-2018 adopted budget for Management Information Systems is $220,197.This compares to the 2016-2017 projected
expenditures of $196,985, an increase of $23,212 or 11.78%.
73
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Network Manager 50,871 / 91,568 70 1.00 1.00 1.00 67,500$ 69,500$
MIS Technician 31,746 / 57142 29 0.00 0.00 1.00 20,925 34,000
Systems Analyst 37,528 / 67,550 60 1.00 1.00 0.00 - -
2.00 2.00 2.00
TOTAL SALARIES 88,425$ 103,500$
Overtime 300 1,000
FICA Taxes 7,035 7,994
Deferred Compensation 7,750 9,315
Group Health Insurance Premium 10,025 13,551
Dependant Health Ins Premium 45 44
Employee Assistance Program 40 32
Worker's Comp Insurance 156 267
Total Personal Services 113,776$ 135,703$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY DISCRETIONARY SALES TAX
DESCRIPTION 2017-18 2018-19 2019-2020 2020-2021 2021-2022 TOTAL
Computer Equipment/Upgrades 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 150,000$
Firewall Software 75,650 - - - - 75,650
UPS Bypass Switches - 12,000 - - - 12,000
Citywide Computer Replacements - 180,000 - - - 180,000
Total 105,650$ 222,000$ 30,000$ 30,000$ 30,000$ 417,650$
74
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS
Code: 010021
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 87,093 97,822 99,865 106,000 88,425 103,500
511300 Temporary Salaries 3,545 0 163 0 0 0
511400 Overtime 0 0 0 1,000 300 1,000
512100 FICA Taxes 6,898 7,491 7,319 8,186 7,035 7,994
512225 Deferred Compensation 7,838 8,135 8,988 9,540 7,750 9,315
512301 Group Health Insurance Premium 9,803 7,993 12,838 14,683 10,025 13,551
512305 Dependant Health Ins Premium 0 202 1,392 2,950 45 44
512309 Employee Assistance Program 36 41 52 48 40 32
512400 Worker's Comp Insurance 227 295 259 274 156 267
TOTAL PERSONAL SERVICES 115,440 121,979 130,875 142,681 113,776 135,703
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 14,955 5,000 5,000 5,000
534000 Travel and Per Diem 223 238 165 300 300 300
534101 Telephone 189 0 0 8,050 8,050 8,050
534105 Cellular Phone 767 677 810 1,440 1,388 1,440
534110 Internet Access 2,604 2,491 1,660 1,400 2,099 1,400
534120 Postage 0 0 0 20 20 20
534130 Express Mail 28 5 43 60 60 60
534630 R & M - Office Equipment 50 0 0 50,100 45,221 49,302
534640 R & M-Operating Equipment 15,721 23,833 39,338 10,100 7,181 300
535200 Departmental Supplies 52 1,115 278 1,050 1,014 300
535210 Computer Supplies 3,955 2,814 10,658 11,800 11,800 17,202
535230 Small Tools and Equipment 190 999 146 300 300 300
535280 Broadcast Supplies 2,198 0 0 0 0 0
535410 Dues and Memberships 896 299 299 500 501 520
535420 Books and Publications 76 0 0 0 0 0
535450 Training and Education 750 0 0 400 275 300
TOTAL OPERATING EXPENDITURES 27,699 32,471 68,352 90,520 83,209 84,494
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 30,529 0 0 0 0
TOTAL CAPITAL OUTLAY 0 30,529 0 0 0 0
143,139 184,979 199,227 233,201 196,985 220,197
TOTAL MANAGEMENT
INFORMATION SYSTEMS DIVISION
75
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AUDIO VISUAL
The Audio-Visual Division of IT consists of 1 FT and 3 PT Temporary AV Staff. The E lectronic Records &
Information Manager manages 24 hour broadcasting including live City Board and Committee meetings, taped
programming, and a slide program on COS -TV Comcast Channel 25 and streams live via the main City website on U -
Stream; manages 14 City websites; provides Wi-Fi in chambers; coordinates all AV equipment purchases and
upgrades; coordinates with all City Departments on the use of and upgrades to Laserfiche Ima ging Software, Email
management software, and other departmental records management software systems; and oversees the Working
Waterfront technology.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Completed the upgrade to HD video in the Audio Video room.
Upgraded the City’s main website.
Replaced the City’s audio video automation and scheduling system.
Updated LaserFiche from version 9 to version 10.1.
Worked with MIS in order to provide the Council the ability to check their emails from outside City Hall.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Upgrade the audio system in the council chamber to meet new federal guideline s for hearing aid support and
to improve the clarity for the non-hearing impaired.
Expand the streaming capabilities to include Facebook and YouTub e Live.
Upgrade Laserfiche United to LaserFiche Avante.
Install and configure wireless in the City Hall Complex.
Continue to broadcast as many of the City’s meetings and functions as possible.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Technical Workorders Processed 435 162 554 400 600
Web/COS-TV Workorders Processed 878 906 1018 900 1200
User Training hours performed/supported 10 10 10 20 10
Programs Aired Live on COS-TV 105 87 72 80 90
Programs /Printed Pieces Created 70 51 47 20 40
76
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR AUDIO VISUAL
STAFFING NATURE OF ACTIVITY
16/17 17/18
40.00%40.00%
20.00%20.00%
15.00%15.00%
15.00%15.00%
10.00%10.00%
100.00%100.00%
Broadcasting &Recording -broadcast board meetings live from council chambers.Film City sponsored events.
Filming of the monthly PD report.Filming for commericals or other productions as directed.Creation of the daily
programming schedule. Maintenance of the COStv information crawl.
Maintenance -monitoring and addressing the AV techincal items.These include servers,switches,and other
specialized hardware that is essential to the day to day operations of the AV division.
Website Support -posting of all agendas &packets,adding the city's events to the events calendar on the city's main
site.Making any additions or changes that are needed for the information on all the city's 13 websites to stay up-to-
date. Any additions or changes are requested via work orders.
Content Creation -Creation of all the video files for the Web Archive service.Creation of monthly program for PD.
Creation of programs for the city sponsored events.Creation of print advertising/banners as requested.Creation of
COStv slides as needed. Any items needed are requested via work order.
Records Management -Maintain the electronic records for the the City of Sebastian.This includes the public emails
and the laserfiche system. work with the the City Clerks office to ensure our the city's electronic record storage is both
user/public friendly and secured.
AUDIO VISUAL BUDGET SUMMARY
Amended Projected Requested
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services -$ -$ 102,069$ 105,362$ 88,742$ 109,739$ 20,997$
Operating Expenses - - 25,365 16,577 14,366 24,399 10,033
Capital Outlay - - 35,819 - - - -
Total -$ -$ 163,253$ 121,939$ 103,108$ 134,138$ 31,030$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
20,997$
10,033$
-$
The Fiscal Year 2017-2018 adopted budget for Audio Visual is $134,138.This compares to the 2016-2017 projected expenditures of $103,108,an
increase of $ 31,030 or 30.09%.
1. Personal Services - Increases due to negotiated salary increases, longevity, and positions projected to be filled all year.
2. Operating Expenses - Increase due to improved internet service with increased capacity.
3. Capital Outlay - No capital outlay requested.
77
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AUDIO VISUAL
Projected Adopted
PAY Expenditures Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Electronic Records and Information Mgr 40,200 / 68,339 61 1.00 1.00 1.00 58,500$ 63,000$
Audio Visual Technician (Part Time)15.45/hr 0.50 0.50 0.50 4,650 16,100
Audio Visual Techician (Temp)10.00/hr 2.00 1.00 1.50 8,000 11,000 - -
3.50 2.50 3.00
71,150$ 90,100$
Overtime - -
FICA Taxes 5,450 6,893
Deferred Compensation 5,250 5,670
Group Health Insurance Premium 6,725 6,810
Dependant Health Ins Premium - 0
Employee Assistance Program 32 32
Worker's Comp Insurance 135 234
Total Personal Services 88,742$ 109,739$
FULL TIME EQ UIVALENTS
PERSONAL SERVICES SCHEDULE
CAPITAL OUTLAY SCHEDULE
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Wireless System for City Hall/PD 5,000$ -$ -$ -$ -$ 5,000
Laserfiche Software Upgrade 50,000 - - - - 50,000
Audio Enhancements in Chambers 30,000 - - - - 30,000
85,000$ -$ -$ -$ -$ 85,000$
AUDIO VISUAL DEPARTMENT - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
78
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AUDIO VISUAL
Code: 010022
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Salaries 0 0 71,800 74,600 63,150 79,100
511300 Temporary Salaries 0 0 12,093 11,000 8,000 11,000
512100 FICA Taxes 0 0 6,395 6,854 5,450 6,893
512225 Deferred Compensation 0 0 5,150 5,265 5,250 5,670
512301 Group Health Insurance Premium 0 0 6,458 7,362 6,725 6,810
512305 Dependant Health Ins Premium 0 0 0 0 0 0
512309 Employee Assistance Program 0 0 40 48 32 32
512400 Worker's Comp Insurance 0 0 134 233 135 234
TOTAL PERSONAL SERVICES 0 0 102,069 105,362 88,742 109,739
534000 Travel and Per Diem 0 0 1,270 200 200 200
534105 Cellular Phone 0 0 180 720 470 480
534110 Internet Services 0 0 2,848 3,300 3,000 12,942
534420 Equipment Leases 0 0 71 66 66 66
534630 R & M - Office Equipment 0 0 850 1,545 780 835
534640 R & M - Operating Equipment 0 0 1,850 0 0 0
535200 Departmental Supplies 0 0 260 200 200 200
535210 Computer Supplies 0 0 5,543 5,140 5,000 5,000
535230 Small Tools 0 0 9,603 100 100 100
535410 Dues and Memberships 0 0 2,461 4,706 4,000 4,176
535420 Books and Publications 0 0 32 100 100 100
535450 Training and Education 0 0 398 500 450 300
TOTAL OPERATING EXPENDITURES 0 0 25,365 16,577 14,366 24,399
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 35,819 0 0 0
TOTAL CAPITAL OUTLAY 0 0 35,819 0 0 0
TOTAL AUDIO VISUAL 0 0 163,253 121,939 103,108 134,138
79
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department provides constructive planning to facilitate quality development. The
department provides professional guidance to the City Council, the City Manager, the Planning and Zoning
Commission, as well as various boards and co mmittees relating to planning and growth management. The Department
also provides and is a resource to the public for comprehensive planning, community development, redevelopment and
code compliance activities. The Department has expanded to manage Plannin g and Zoning, Parks and Recreation
Administration, Special Events Coordination, and Grants Coordination.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Reviewed and processed site plan applications for over 11 acres of new commercial projects .
Established and organized an effective Parks and Recreation Administration for Special Events and Facility
Reservations.
Formed and adopted Land Development Code criteria for Medical Marijuana Treatment Centers .
Establish ed and installed an All-Inclusive Special Needs playground.
Updated the Recreation and Open Space Element of the Comprehensive Plan .
Revised the Waste Water Hook-Up Grant to the Septic -to-Sewer Grant in conjunction with the Indian River
Lagoon Council, and assumed administrative responsibilities .
Assumed the administrative responsibilities of the Memorial Brick Program.
Continued to review and process development orders and applications which include abandonment of
easements, variances, Unity of Titles, accessory structures, signs, temporary uses, model homes, and FEMA
MT-1 applications.
Effectively managed the Halloween Costume Contest and Easter Egg Hunt Events .
Made significant revisions to the Parks & Recreation website, to include addresses and update/add
photographs .
FISCAL YEAR 20 18 GOALS AND OBJECTIVES
Solidify rapport with City of Sebastian residents, businesses, and developers and continue to offer quality
customer service.
Incorporate Long-Range Planning initiatives and activities into community and neighborhood planning .
Initia te beautification efforts in the Riverfront District through wayfaring and decorative street signage, and
enforcement of approved landscape plans.
Create and adopt a five -year Parks and Recreation Capital Improvement Plan pursuant to the Comprehensive
Plan amendment of the Recreation and Open Space Element.
Local Planning Agency and City Council review, in conjunction with advisory boards, of the Tree Protection
& Landscaping Article, the Performance Overlay District Article, and temporary sign ordinan ces.
Continue to manage city-sponsored events and ensure efficient use of all resources .
Establish a Safety Inspection Program for all city playgrounds .
Review and update the CRA Master Plan.
Initiate tree -sustainability efforts at Riverview Park.
Apply for grants to help fund community and park-related projects.
80
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Total major & minor site plan reviews 6 6 10 8 10
Preliminary/final plat approvals 5 2 5 5 6
Application requests processed 151 149 160 160 150
Total permits (temporary) issued 39 30 30 25 30
Division of a single lot 2 2 3 3 3
Land use and zoning change requests 0 1 2 1 2
Annexation Requests 0 0 2 1 2
Flood Zone determinations 131 127 75 100 50
Site Plan inspections 8 7 15 20 20
Land Development Code amendments 0 2 4 2 6
Model home conditional use approvals 0 1 3 2 2
Processing time for site plans (months)3 3 2 3 3
Easements 3 3 10 7 9
Variances/Appeals 6 2 5 5 5
PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT
STAFFING NATURE OF ACTIVITY
16/17 17/18
25.00%25.00%
25.00%25.00%
15.00%10.00%
10.00%10.00%
10.00%15.00%
15.00%15.00%
100.00%100.00%
Community Redevelopment -Implementation of stated goals within the Community Redevelopment Master
Plan and consistent with objectives outlined by the City Council.
General Administrative -Research various miscellaneous topics and gather information for other agencies
and/or other departments,including staff support to the Planning and Zoning Commission and Parks &
Recreation Advisory Committee.
Public Assistance -Provide zoning and other regulatory information to the public and work with the public
to assure that development is of the highest quality and that all development proposals are consistent with
City Regulations.Provide administrative support for Parks and Recreation including organizing and assisting
with special events and rentals.
Site Plans,Variances,Plats -Work with other agencies to provide comments and public input on items
reviewed by the Planning and Zoning Commission and the City Council,as well as other committees and
taskforce groups that may be required from time to time.Implement policy issues that Council has
recommended or mandated.
Comprehensive Planning -Manage,interpret,evaluate,update,and implement the Comprehensive Plan and
other land use, development and preservation plans for the City.
Economic Development -Provide direction and guidance for projects that have an economic development
impact, including annexations.
81
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
COMMUNITY DEVELOPMENT BUDGET SUMMARY
Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18
Actual Actual Actual Expenditures Budget Difference
Personal Services 217,866$ 188,832$ 235,559$ 175,634$ 376,467$ 200,833$
Operating Expenses 31,080 24,899 17,970 24,186 44,642 20,456
Capital Outlay - - - - - -
Total 248,946$ 213,731$ 253,529$ 199,820$ 421,109$ 221,289$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
200,833$
20,456$
-$ 3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due primarily to the addition of two new positions.
2. Operating Expenses - Increase due primarily to greater expected use of outside engineers or other consultants.
The Fiscal Year 2017-2018 adopted budget for Community Development is $421,109.This compares to the 2016-2017 projected
expenditures of $199,820, an increase of $ 221,289 or 110.74%.
PERSONAL SERVICES SCHEDULE
COMMUNITY DEVELOPMENT
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Community Development Director 72,868 / 131,163 81 0.00 0.00 1.00 -$ 86,275$
Community Development Manager 50,871 / 91,568 70 0.00 1.00 1.00 64,000 69,400
Parks Administrator 35,730 / 64,314 33 0.00 1.00 1.00 35,000 38,250
Zoning Technician 35,730 / 64,314 33 0.00 1.00 1.00 25,750 39,000
Planner 35,730 / 64,314 33 1.00 0.00 0.00 - -
Engineering Technician *35,730 / 64,314 33 0.00 0.00 1.00 - 37,000
Senior Planner 48,000 / 86,401 67 1.00 0.00 0.00 - -
2.00 3.00 5.00
* Position in Stormwater in FY17 124,750$ 269,925$
Overtime 5,800 5,000
FICA Taxes 9,987 21,032
Deferred Compensation 11,750 24,743
Group Health Insurance Premium 12,350 29,462
Dependant Health Ins Premium 10,700 25,613
Employee Assistance Program 62 79
Worker's Comp Insurance 235 613
Total Personal Services 175,634$ 376,467$
FULL TIME EQ UIVALENTS
82
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT
Code: 010080
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 160,631 134,178 180,556 157,000 124,750 269,925
511400 Overtime 4,561 4,095 7,889 4,000 5,800 5,000
512100 FICA Taxes 12,514 10,584 13,293 12,317 9,987 21,032
512215 Clothing Allowance 120 0 0 0 0 0
512225 Deferred Compensation 13,930 13,520 14,831 14,490 11,750 24,743
512301 Group Health Insurance Premium 15,014 13,380 10,728 22,016 12,350 29,462
512305 Dependant Health Ins Premium 10,842 10,906 7,883 7,487 10,700 25,613
512309 Employee Assistance Program 56 58 50 72 62 79
512400 Worker's Comp Insurance 198 2,111 329 412 235 613
TOTAL PERSONAL SERVICES 217,866 188,832 235,559 217,794 175,634 376,467
OPERATING EXPENDITURES
533120 Consultants 16,830 13,407 2,675 8,000 4,000 20,000
533400 Other Contractual Services 0 0 624 2,000 2,000 2,400
534000 Travel and Per Diem 111 0 2,992 1,610 715 2,740
534101 Telephone 252 0 0 0 0 0
534105 Cellular Telephone 283 62 63 300 45 492
534110 Internet Services 68 36 0 35 55 0
534120 Postage 1,097 1,499 1,041 1,500 800 1,250
534130 Express Mail 66 17 5 100 25 75
534420 Equipment Leases 0 0 1,442 1,345 1,345 1,345
534620 R & M-Vehicles 547 29 45 700 1,800 700
534630 R & M-Office Equipment 4,079 3,445 2,738 1,300 1,900 2,060
534825 Advertising (Econ Dev)0 0 0 20,000 5,000 0
534830 Special Events (NRB)25 413 997 1,000 1,100 1,500
534910 Clerk of Court Filing Fees 0 28 19 20 20 20
534920 Legal Ads 3,265 3,236 1,803 2,500 1,800 3,000
535200 Departmental Supplies 1,564 966 1,704 1,500 1,350 2,500
535210 Computer Supplies 1,475 200 178 2,610 200 750
535230 Small Tools and Equipment 0 144 0 0 0 0
535260 Gas and Oil 954 622 69 600 200 600
535410 Dues and Memberships 0 530 647 1,790 631 2,030
535420 Books and Publications 0 10 553 1,000 200 500
535450 Training and Education 464 255 375 2,025 1,000 2,680
TOTAL OPERATING EXPENDITURES 31,080 24,899 17,970 49,935 24,186 44,642
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL COMMUNITY DEVELOPMENT 248,946 213,731 253,529 267,729 199,820 421,109 83
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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84
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Amended Projected Adopted
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 4,145,255$ 4,185,678$ 4,475,660$ 4,278,494$ 4,249,361$ 4,640,255$ 390,894$
Operating Expenses 465,518 463,404 483,953 583,583 566,345 586,084 19,739
Capital Outlay 22,965 50,990 46,988 23,548 20,470 20,000 (470)
Total 4,633,738$ 4,700,071$ 5,006,600$ 4,885,625$ 4,836,176$ 5,246,339$ 410,163$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
390,894$
$ 19,739
$ (470)
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
3. Capital Outlay - Decrease in equipment requested.
The Fiscal Year 2017-2018 Adopted budget for the Police Department as a whole is $5,246,339.This compares to the
2016-2017 projected expenditures of $4,836,176, an increase of $410,163 or 8.5%.
1. Personal Services - Increase due to negotiated salary increases and addition of two part time officers.
2. Operating Expenses - Increase due to fuel usage, training. And operating supplies.
Police
Administration
17%
Police Operations
53%
Investigations
15%
Dispatch
12%
Code
Enforcement
3%
Sebastian Police Department Cost Allocation
85
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Actual Actual Actual Budget Projected Budget
POLICE ADMINISTRATION
PERSONAL SERVICES 682,404$ 770,837$ 873,844$ 699,333$ 704,235$ 761,144$
OPERATING EXPENDITURES 92,291 114,750 122,937 143,562 146,174 132,407
CAPITAL OUTLAY 12,500 3,700 23,303 - - -
TOTAL 787,195$ 889,288$ 1,020,084$ 842,895$ 850,409$ 893,551$
POLICE OPERATIONS
PERSONAL SERVICES 2,182,388$ 2,135,684$ 2,238,074$ 2,303,075$ 2,249,526$ 2,457,595$
OPERATING EXPENDITURES 235,531 219,761 211,528 286,119 270,217 300,670
CAPITAL OUTLAY 10,465 17,307 8,241 17,548 15,270 20,000
TOTAL 2,428,384$ 2,372,752$ 2,457,843$ 2,606,742$ 2,535,013$ 2,778,265$
POLICE DETECTIVE
PERSONAL SERVICES 628,634$ 622,918$ 669,523$ 560,888$ 574,699$ 683,958$
OPERATING EXPENDITURES 102,517 105,416 125,100 121,240 116,612 119,661
CAPITAL OUTLAY - - 15,444 6,000 5,200 -
TOTAL 731,151$ 728,334$ 810,068$ 688,128$ 696,511$ 803,619$
POLICE DISPATCH
PERSONAL SERVICES 503,610$ 503,014$ 531,446$ 567,085$ 571,364$ 582,374$
OPERATING EXPENDITURES 12,656 8,850 8,443 14,276 14,474 14,981
CAPITAL OUTLAY - 29,983 - - - -
TOTAL 516,266$ 541,846$ 539,889$ 581,361$ 585,838$ 597,355$
POLICE CODE ENFORCEMENT
PERSONAL SERVICES 148,219$ 153,224$ 162,772$ 148,113$ 149,537$ 155,184$
OPERATING EXPENDITURES 22,523 14,627 15,945 18,386 18,868 18,365
CAPITAL OUTLAY - - - - - -
TOTAL 170,742$ 167,851$ 178,717$ 166,499$ 168,405$ 173,549$
TOTALS
PERSONAL SERVICES 4,145,255$ 4,185,678$ 4,475,660$ 4,278,494$ 4,249,361$ 4,640,255$
OPERATING EXPENDITURES 465,518$ 463,404 483,953 583,583 566,345 586,084
CAPITAL OUTLAY 22,965$ 50,990 46,988 23,548 20,470 20,000
TOTAL 4,633,738$ 4,700,071$ 5,006,600$ 4,885,625$ 4,836,176$ 5,246,339$
86
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE ADMINISTRATION
The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation,
Alarm Administration and Police Volunteers. This division coordinates the efforts of the division commanders,
oversees the budget, conducts internal investigations and background investigations for new employees and is
responsible for strategic planning.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Conducted several leadership training sessions for agency members
Completed one Citizen's Academy
P rovided several community outreach events throughout the city
Attended various community events and meetings to continue fostering community policing philosophy
Reaccredited successfully for the 5th time establishing Excelsior Status
Acquired over $15,000 in grants to purchase equipment
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to provide leadership training to develop organizational and personal growth
Continue to provide a community outreach program focusing on a positive relationship
Continue to provide professional law enforcement services to our community
Implement the utilization of intelligence -led policing methods and technology to benefit the community and
the police department
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Civic meetings attended 75 77 90 75 90
Policies reviewed 80 88 90 80 80
Unit staff meetings attended 12 12 12 12 12
Senior staff meetings attended 24 26 24 25 24
Staff inspections performed 4 4 4 4 4
Computerized statistical reviews 12 12 12 12 12
Crime Prevention Information needs 120 50 55 50 60
Youth & Bike Safety Events 24 7 30 10 25
Community Events 60 50 58 50 65
Background Investigations 10 10 14 10 10
Training Assistance 24 24 24 24 24
Internal Investigations 3 2 1 2 2
Conduct 40 hrs of training for officers 37 36 38 37 40
Conduct training for civilian employees 19 20 40 20 40
Recruiting and promotional Activities 84 65 40 35 40
Number of citations processed 838 691 711 1000 800
Number of warnings processed 3749 2834 2354 2900 2400
Number of reports processed 3261 3539 3191 3500 3200
Number of parking citations processed 30 60 73 50 60
Number of trespass warnings processed 216 237 268 200 250
Statistical reports completed 35 35 35 35 35
87
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR POLICE ADMINISTRATION
STAFFING NATURE OF ACTIVITY
16/17 17/18
35.00%38.00%
2.00%2.50%
0.50%0.50%
36.00%33.00%
22.50%20.00%
2.00%5.00%
2.00%1.00%
100.00%100.00%
General Management -Direct department,develop and expand citizen involvement and public
education.Meet with civic groups,media,and other public and private groups.General administrative
duties managing the department.
Professional Standards -Oversee all internal affairs investigations and conduct two staff inspections
during the year.Oversee all background investigations.Insure that accreditation standards are
followed and documented.
Staff Inspections
Reporting -Provide FDLE with UCR reports,update UCR,prepare and provide statistics,update pin
map.
Administrative -Mail correspondence to housewatch participants and to program donors,collect copy
fees, signoff citation fees and alarm fees.
Records Management -Processing,distributing and entering incident reports,citations,warnings,
parking tickets,trespass warnings,and other related records management for the Divisions of the Police
Department.
Citizen Requests -Respond to citizen and agency requests for incident reports,accident reports,and
local checks by fax,mail or phone.Providing officers with information when requested,signing for,
processing and entering subpoenas. Providing records information to citizens in person or by phone.
POLICE ADMINISTRATION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 682,404$ 770,837$ 873,844$ 699,333$ 704,235$ 761,144$ 56,909$
Operating Expenses 92,291 114,750 122,937 143,562 146,174 132,407 (13,767)
Capital Outlay 12,500 3,700 23,303 - - - -
Total 787,195$ 889,288$ 1,020,084$ 842,895$ 850,409$ 893,551$ 43,142$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 projected expenditures:Difference
56,909$
(13,767)$
-$
1. Personal Services - Increase due to negotiated salary increases and insurance increase.
2. Operating Expenses - Decrease due primarily to transfer of janitorial expense charges.
3. Capital Outlay - No capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for Police Administration is $893,551. This compares to the 2016-2017 projected
expenditures of $850,409 (excluding State Pension funds), an increase of $43,142 or 5.1%.
88
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Chief of Police 78,967 / 142,140 83 1.00 1.00 1.00 117,350$ 121,000$
Deputy Chief of Police 62,565 / 112,616 77 1.00 1.00 1.00 114,475 118,000
Commander 50,871 / 91,568 70 1.00 1.00 2.00 151,239 156,000
Administrative Supervisor 35,730 / 64,314 33 0.00 0.00 1.00 42,750 44,500
Administrative Assistant 30,821 / 55,478 28 1.00 1.00 1.00 37,350 38,500
Records Specialist II 30,821 / 55,478 28 1.00 1.00 1.00 31,750 33,000
Clerical Assistant II 26,587 / 47,856 23 3.00 2.00 1.00 29,700 31,000
Logistics Specialist (Temp)12.00/hr 0.50 0.50 0.50 9,850 12,500
8.50 7.50 8.50 534,464$ 554,500$
Overtime 1,000 1,000
FICA Taxes 40,500 42,661
Clothing Allowance 2,138 2,160
Deferred Compensation 12,825 13,320
Chapter 185 Pension 52,391 62,410
Group Health Insurance Premium 40,650 45,720
Dependant Health Ins Premium 12,475 21,445
Employee Assistance Program 192 127
Worker's Comp Insurance 7,600 17,801
Total Personal Services 704,235$ 761,144$
FULL TIME EQ UIVALENTS
89
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE ADMINISTRATION
Code: 010041
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16-17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 398,062 465,795 534,855 502,400 524,614 542,000
511300 Temporary Salaries 0 5,097 8,391 12,500 9,850 12,500
511400 Overtime 364 1,349 1,498 1,000 1,000 1,000
512100 FICA Taxes 29,733 35,105 40,897 39,632 40,500 42,661
512215 Clothing Allowance 1,260 1,620 1,620 1,620 2,138 2,160
512225 Deferred Compensation 16,079 16,918 17,288 11,835 12,825 13,320
512250 Chapter 185 Retirement 39,636 34,006 41,923 53,040 52,391 62,410
512251 Chapter 185 State Shared Revenue 147,868 145,700 169,027 0 0 0
512301 Group Health Insurance Premium 31,124 39,463 35,184 49,158 40,650 45,720
512305 Dependant Health Ins Premium 13,133 12,889 11,071 11,250 12,475 21,445
512309 Employee Assistance Program 152 187 172 192 192 127
512400 Worker's Comp Insurance 4,993 12,709 11,918 16,706 7,600 17,801
TOTAL PERSONAL SERVICES 682,404 770,837 873,844 699,333 704,235 761,144
OPERATING EXPENDITURES
533100 Professional Services 2,535 600 890 3,500 3,500 1,500
533400 Other Contractual Services 0 25 25 0 0 0
533415 Janitorial Services 0 5,046 10,092 10,092 10,092 0
533500 Investigations 347 647 179 500 500 500
534000 Travel and Per Diem 0 0 0 3,000 3,000 3,000
534101 Telephone 7,402 6,394 7,258 7,400 7,865 4,755
534105 Cellular Telephone 1,256 1,579 2,105 2,100 2,700 2,880
534110 Internet Services 405 1,365 1,898 1,800 3,047 3,050
534120 Postage 1,393 1,145 1,409 1,100 1,000 1,000
534310 Electric 28,697 29,401 28,861 29,000 29,100 30,000
534320 Water/Sewer 3,145 3,211 2,829 3,100 2,900 3,000
534420 Equipment Leases 0 0 3,240 3,020 3,020 3,020
534500 Insurance 5,740 0 5,609 0 0 5,700
534610 R & M-Buildings 0 0 3,699 0 0 5,000
534620 R & M-Vehicles 870 1,223 1,346 1,500 1,500 1,500
534630 R & M - Office Equipment 17,614 40,395 29,513 45,000 45,000 45,000
534640 R & M-Operating Equipment 692 2,466 572 2,000 2,000 4,000
534650 R & M-Radio 320 513 130 200 200 200
534800 Promotional Activities 1,034 889 912 1,000 1,000 1,000
534820 Designated Expenditure (Greer Donation)10,469 8,175 7,435 12,000 12,000 0
535200 Departmental Supplies 3,675 3,739 3,937 5,000 5,000 5,252
535210 Computer Supplies 1,037 476 38 50 50 50
535230 Small Tools and Equipment 0 418 3,687 500 500 500
535260 Gas and Oil 3,652 4,628 4,171 4,600 4,600 4,600
535270 Uniforms and Shoes 773 303 484 500 1,500 800
535275 Safety Equipment 0 0 100 100 100
535410 Dues and Memberships 1,155 1,810 1,743 2,500 2,500 2,500
535420 Books and Publications 80 300 875 1,000 500 500
535450 Training and Education 0 0 3,000 3,000 3,000
TOTAL OPERATING EXPENDITURES 92,291 114,750 122,937 143,562 146,174 132,407
CAPITAL OUTLAY
606400 Vehicles and Equipment 9,500 0 14,303 0 0 0
606405 Vehicles and Equipment (Designated Funds)3,000 3,700 9,000 0 0 0
TOTAL CAPITAL OUTLAY 12,500 3,700 23,303 0 0 0
TOTAL POLICE ADMINISTRATION 787,195 889,288 1,020,084 842,895 850,409 893,551
90
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE OPERATIONS DIVISION
The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service.
Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting
preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and
patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K -9 units
and one full-time traffic officer. Several officers also provide extra d uty services such as the SRT (Special Response Team).
The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring
highly trained and equipped personnel.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Continuation of programmatic development of leadership and management skills of current and potential future leaders
for intra -agency succession planning.
Acquired several outside professional leadership training deliveries, including on -line, in -person and employ internal
training mentoring with the line level supervisors. This fiscal year includes three dynamic presenters with international
standing.
Implemented an inclusive awards program and recognition of employee quality performance.
Provided increased officer protection equipment available to first responders (ballistics shields and helmets). This is
the second phase of a three year program.
Implemented the Sebastian Community Outreach Program expanding the Sebastian Police Department presence within
neighborhoods, business districts and public gathering using a federal grant.
We acquired two additional electric vehicles from Cocoa Beach Police and have trained and deployed officers on these
vehicles and bicycles for more community cont act.
Enhance Citywide Speed Awareness Program by use of active signage to cover areas generating citizen concerns or
based on traffic crash data to increase traffic safety.
Development of a formal department-wide mentoring program for leadership and sp ecialty skills for all employees to
improve internal opportunities to develop staff.
Improved the focus of the patrol force on specific quality of life crimes that impact the community by providing crime
analysis data at the monthly Leadership Meetings an d requiring line supervisory involvement in strategic and tactical
planning for field deployment.
Improved the CAD/RMS performance by implementing internally requested changes accomplished by the vendor
(CAPERS) and implementing ELVIS data systems.
Review investigative responsibilities for follow-up of specified crimes; modify procedures as appropriate to improve
efficiency of available budgeted personnel.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Maintain several of the prior year goals listed above, e.g.-training, leadership development, speed awareness and
enforcement on specific streets.
Implement a POP (Problem-Oriented Policing) Program focus by identifying quality of life and crime issues and
employing the line supervisor involvement.
Enhance the uniform patrol relationship with business community through face -to-face contacts.
Conduct two residential Community Outreach Program events in neighborhoods each month.
Increase soft-skills training exposure for uniformed personnel in areas such as legal, defusing techniques, mental health
awareness and response issues.
91
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Traffic Stops 4,302 3,586 3,013 4,000 3,500
Officer Initiated Activity 43,824 27,206 13,521 30,000 20,000
Traffic Enforcement 1,887 1,208 991 1,500 1,500
Parking Enforcement 47 7 73 50 70
Alarms 680 808 729 650 650
Written Warnings Traffic Stops 3,858 2,834 2,354 2,900 2,900
Calls for Service 49,368 44,831 35,518 50,000 50,000
Buckle up and DUI enforcement waves 4 4 4 4 4
K-9 usage reports 70 99 35 80 90
K-9 training days 52 52 52 52 52
Child safety seat programs 7 2 0 0 0
Boat safety inspections 0 22 39 30 40
PROGRAM BUDGET DESCRIPTION FOR POLICE OPERATIONS DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
35.00%40.00%
15.00%15.00%
10.00%15.00%
3.00%2.00%
5.00%4.00%
20.00%15.00%
7.00%4.00%
3.00%4.00%
2.00%1.00%
100.00%100.00%
Calls for Service - respond to calls for service.
Traffic Stops and Citations - Conduct traffic stops and issue citations and warnings.
Investigations - Conduct vehicle crash investigations.
Criminal Transportation - Transport arrested adults and juveniles to respective detention facilities.
K-9 Unit - Responsible for directed patrol and request for officer assists.
Motorcycle/Traffic Unit - Criminal and non-criminal traffic law enforcement and accident investigations
Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
Training and Professional Development - Provide a minimum of 40 hours of training to all members of the division.
Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunistic crimes.Monitor traffic
to direct traffic enforcement strategies. Plan and participate in task force operations.
92
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE OPERATIONS DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 2,182,388$ 2,135,684$ 2,238,074$ 2,303,075$ 2,249,526$ 2,457,595$ 208,069$
Operating Expenses 235,531 219,761 211,528 286,119 270,217 300,670 30,453
Capital Outlay 10,465 17,307 8,241 17,548 15,270 20,000 4,730
Total 2,428,384$ 2,372,752$ 2,457,843$ 2,606,742$ 2,535,013$ 2,778,265$ 243,252$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
$ 208,069
30,453$
4,730$ 3. Capital Outlay - Increase due to additional rifles needed.
1. Personal Services - Increase due to negotiated salary increases and addition of two part time officers.
2. Operating Expenses - Increase due primarily to fuel usage, training, and operating supplies.
The Fiscal Year 2017-2018 adopted budget for Police Operations Division is $2,778,265.This compares to the 2016-2017 projected expenditures of
$2,535,013 an increase of $243,252 or 9.60%.
PERSONAL SERVICES SCHEDULE
POLICE OPERATIONS DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Sergeants 51,357 / 90,234 PD52 4.00 4.00 4.00 285,000 295,000
Officers 40,608 / 71,348 PD51 23.00 24.00 24.00 1,165,000 1,189,000
Officers (Temp)$ 19.52/hr PD51 0.00 0.00 1.00 - 41,000
27.00 28.00 29.00
1,450,000$ 1,525,000$
Overtime 195,000 160,000
FICA Taxes 127,082 130,142
Clothing Allowance 14,288 16,200
Chapter 185 Retirement 226,028 298,815
Group Health Insurance Premium 143,592 181,034
Dependant Health Ins Premium 53,600 70,709
Employee Assistance Program 636 444
Worker's Comp Insurance 39,300 75,251
Total Personal Services 2,249,526$ 2,457,595$
FULL TIME EQ UIVALENTS
CAPITAL OUTLAY SCHEDULE
POLICE OPERATIONS DIVISION - TO BE FUNDED BY GENERAL FUND
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TO TAL
Taser Replacements 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 30,000$
Rifles and storage containers 10,000 - - - - 10,000
Ballistic Shields 4,000 - - - - 4,000
20,000$ 6,000$ 6,000$ 6,000$ 6,000$ 44,000$
EXPENDITURES PER FISCAL YEAR
POLICE OPERATIONS DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TO TAL
Police Units (6)350,000$ 350,000$ -$ -$ -$ 700,000$
Police Units (5)- - 300,000 300,000 300,000 900,000
Hand Held Radios (15)50,000 50,000 50,000 50,000 - 200,000
400,000$ 400,000$ 350,000$ 350,000$ 300,000$ 1,800,000$
EXPENDITURES PER FISCAL YEAR
93
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE OPERATIONS
Code: 010043
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 1,361,917 1,342,564 1,381,150 1,478,000 1,450,000 1,484,000
511300 Temporary Salaries 26,655 0 0 0 0 41,000
511400 Overtime 156,824 189,235 239,985 150,000 195,000 160,000
512100 FICA Taxes 116,465 114,146 120,237 125,699 127,082 130,142
512215 Clothing Allowance 13,995 13,973 14,108 15,120 14,288 16,200
512250 Chapter 185 Retirement 293,962 231,121 229,147 231,176 226,028 298,815
512301 Group Health Insurance Premium 145,013 138,213 150,698 185,701 143,592 181,034
512305 Dependant Health Ins Premium 29,152 38,612 42,593 47,639 53,600 70,709
512309 Employee Assistance Program 603 601 626 672 636 444
512400 Worker's Comp Insurance 37,802 67,218 59,530 69,068 39,300 75,251
TOTAL PERSONAL SERVICES 2,182,388 2,135,684 2,238,074 2,303,075 2,249,526 2,457,595
OPERATING EXPENDITURES
533500 Investigations 0 0 0 0 0 0
534000 Travel and Per Diem 0 0 0 3,000 3,000 3,000
534105 Cellular Telephone 2,014 1,576 3,543 5,460 3,850 5,280
534110 Internet Access 8,206 8,542 15,194 16,000 15,950 15,950
534120 Postage 39 196 32 150 150 200
534130 Express Mail Charges 126 0 315 150 150 150
534420 Equipment Leases 0 0 1,145 1,067 1,067 1,500
534620 R & M-Vehicles 52,273 55,150 56,633 50,000 50,000 55,000
534630 R & M - Office Equipment 1,789 1,355 1,337 3,000 3,000 4,000
534640 R & M-Operating Equipment 5,580 6,052 5,681 6,000 6,000 6,000
534650 R & M-Radio 1,242 2,614 1,338 2,000 2,000 2,000
534800 Promotional Activities 0 0 0 200 500 1,000
534810 K-9 Expenditures 3,316 2,404 2,202 4,000 4,000 5,000
535200 Departmental Supplies 7,806 11,198 16,914 46,000 46,000 50,000
535210 Computer Supplies 686 30 10 50 50 500
535230 Small Tools and Equipment 250 981 1,888 8,942 12,000 10,000
535260 Gas and Oil 134,010 97,416 74,920 100,000 80,000 90,000
535270 Uniforms and Shoes 17,817 25,599 25,347 29,000 30,000 35,000
535275 Safety Equipment 352 6,116 2,899 5,500 5,500 6,000
535410 Dues and Memberships 25 330 590 600 500 590
535420 Books and Publications 0 200 1,538 1,000 1,000 1,500
535450 Training and Education 0 0 0 4,000 5,500 8,000
TOTAL OPERATING EXPENDITURES 235,531 219,761 211,528 286,119 270,217 300,670
CAPITAL OUTLAY
606400 Vehicles and Equipment 10,465 17,307 8,241 17,548 15,270 20,000
TOTAL CAPITAL OUTLAY 10,465 17,307 8,241 17,548 15,270 20,000
TOTAL POLICE OPERATIONS DIVISION 2,428,384 2,372,752 2,457,843 2,606,742 2,535,013 2,778,265
94
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
The investigators assigned to this division work on cases involving crimes against persons, crimes against property
and general investigations, including narcotic and vice investigations. The I.D. Technician is the custodian of the
evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture
cooperation with other law enforcement agencies and foster community in volvement and promote awareness events.
The Crime Analyst provides intelligence support internally and externally for the law enforcement community.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Reinstitute d a full-time sergeant that reports to the commander and directly supervises the division staff.
Began development of a new property and evidence storage facility on site.
Educated investigators in the process of Florida Contraband Forfeiture Act F.S. 932.702
Continued training for forensic needs within the agency.
Continued to develop and maintain a positive working relationship with partners to address crime trends to
keep our community safe and aware.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to purge the remaining excess property and evidence in accordance with the law until all items are
up to date and available space is maximized.
Certify the crime scene technician as a latent fingerprint examiner to re duce the dependency on outside
agencies and expedite investigations that can be resolved by latent evidence.
Evaluate work flow systems, available technology and assigned ta sks in the Detective Division to determine
if there are labor cost efficiencies that can be employed to reduce the need for more manpower in the future.
Complete the move of the property and evidence storage from the off -site property to headquarters -based
location for security and reduce lost employee down time.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Burglary Investigations 158 103 72 150 100
Assault Investigations 209 197 224 200 200
Sexual Assault Investigations 9 9 3 10 10
Vehicle Theft Investigation 9 9 27 10 15
Robbery Investigations 1 5 7 3 5
Larceny Investigations 383 419 417 400 400
Juvenile Arrests 30 26 20 30 20
Murder/Attempted Murder Investigations 1 0 0 0 1
95
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE POLICE DETECTIVE DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
50.00%52.00%
14.00%15.00%
9.00%10.00%
9.00%8.00%
11.00%8.00%
5.00%5.00%
2.00%2.00%
100.00%100.00%
Investigations -Investigate reported criminal offenses,complete reports on same,conduct interviews,
review and assist in the prosecution of suspects.
On Scene Investigations - Perform on-scene investigations and process crime scenes.
Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
Investigations Assistance - Assist Uniform Division and other agencies with investigations.
Training and Professional Development.
Backgrounds
Community Meetings/Community Policing
POLICE DETECTIVE DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 628,634$ 622,918$ 669,523$ 560,888$ 574,699$ 683,958$ 109,259$
Operating Expenses 102,517 105,416 125,100 121,240 116,612 119,661 3,049
Capital Outlay - - 15,444 6,000 5,200 - (5,200)
Total 731,151$ 728,334$ 810,068$ 688,128$ 696,511$ 803,619$ 107,108$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
109,259$
3,049$
(5,200)$ 3. Capital Outlay - Decrease due to no capital outlay requested.
The Fiscal Year 2017-18 adopted budget for Police Detectives is $803,619.This compares to the 2016-2017 projected expenditures of $696,511,
an increase of $107,108or 15.4%.
1. Personal Services - Increase due to negotiatd salary increases and insurance costs.
2. Operating Expenses - Slight increase due to fuel usage and cell phone usage.
96
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE DETECTIVE DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Sergeant 51,357 / 90,234 PD52 1.00 1.00 1.00 - 57,000
Investigators 40,608 / 71,348 PD51 5.00 5.00 5.00 294,500 296,500
Evidence Technician 33,679 / 60,622 31 1.00 1.00 1.00 33,500 35,000
Investigator (Temp)$ 19.52/hr 0.00 0.50 0.50 20,000 20,300
Crossing Guards (Temp) $ 10.00/hr 5.00 4.50 4.50 40,200 43,200
12.00 12.00 12.00
388,200$ 452,000$
Overtime 30,000 35,000
FICA Taxes 33,000 37,912
Clothing Allowance 7,525 8,580
Deferred Compensation 3,275 3,150
Chapter 185 Retirement 45,724 61,383
Group Health Insurance Premium 42,300 47,694
Dependant Health Ins Premium 16,175 17,364
Employee Assistance Program 150 111
Worker's Comp Insurance 8,350 20,764
Total Personal Services 574,699$ 683,958$
FULL TIME EQ UIVALENTS
CAPITAL OUTLAY SCHEDULE
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Evidence Bldg-Equip & Shelving 20,000$ - -$ -$ -$ 20,000$
Evidence Bldg-Work Space Additions - 50,000 - - - 50,000
20,000$ 50,000$ -$ -$ -$ 70,000$
POLICE DETECTIVE DIVISION - FUNDED BY DISCRETIONARY SALES TAX
97
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE DETECTIVE DIVISION
Code: 010047
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 361,684 370,650 399,494 328,000 328,000 388,500
511300 Temporary Salaries 43,620 42,739 51,073 43,200 60,200 63,500
511400 Overtime 45,594 38,831 39,147 30,000 30,000 35,000
512100 FICA Taxes 33,926 34,290 37,197 31,306 33,000 37,912
512215 Clothing Allowance 7,938 7,758 8,580 8,580 7,525 8,580
512225 Deferred Compensation 3,288 3,236 3,594 3,240 3,275 3,150
512250 Chapter 185 Retirement 67,310 55,523 56,545 45,724 45,724 61,383
512301 Group Health Insurance Premium 43,182 41,142 45,507 44,243 42,300 47,694
512305 Dependant Health Ins Premium 11,211 9,220 13,172 15,172 16,175 17,364
512309 Employee Assistance Program 161 162 168 144 150 111
512400 Worker's Comp Insurance 10,720 19,367 15,045 11,279 8,350 20,764
TOTAL PERSONAL SERVICES 628,634 622,918 669,523 560,888 574,699 683,958
OPERATING EXPENDITURES
533100 Professional Services 56,495 57,907 59,355 67,889 67,889 70,418
533500 Investigations 414 426 785 500 500 500
534000 Travel and Per Diem 5,414 5,021 9,472 6,000 6,000 6,000
534101 Telephone 77 0 0 0 0 0
534105 Cellular Telephone 1,939 1,315 3,465 4,620 3,350 4,320
534110 Internet Access 441 1,897 2,727 2,700 2,250 2,600
534115 On-line Services 1,337 1,424 1,356 2,500 2,500 2,500
534120 Postage 11 26 69 100 100 100
534130 Express Mail Charges 166 0 156 100 100 200
534400 Rent/Leases 391 391 391 391 391 391
534420 Equipment Leases 0 0 517 482 482 482
534620 R & M-Vehicles 4,035 5,500 4,118 5,000 5,000 5,000
534630 R & M - Office Equipment 0 1,264 1,444 1,608 1,500 1,500
534650 R & M-Radio 0 473 427 100 100 100
534800 Promotional Activities 550 0 870 400 400 400
535200 Departmental Supplies 3,220 4,707 3,156 3,000 3,000 3,000
535210 Computer Supplies 1,132 174 23 50 50 50
535230 Small Tools and Equipment 0 349 11,627 500 500 500
535260 Gas and Oil 17,598 11,821 9,038 13,500 11,000 12,000
535270 Uniforms and Shoes 1,949 865 1,167 1,000 1,000 1,000
535275 Safety Equipment 261 1,526 169 1,000 1,000 1,000
535410 Dues and Memberships 125 25 95 300 300 400
535420 Books and Publications 0 290 200 500 200 200
535450 Training and Education 6,962 10,014 14,475 9,000 9,000 7,000
TOTAL OPERATING EXPENDITURES 102,517 105,416 125,100 121,240 116,612 119,661
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 15,444 6,000 5,200 0
TOTAL CAPITAL OUTLAY 0 0 15,444 6,000 5,200 0
731,151 728,334 810,068 688,128 696,511 803,619TOTAL POLICE DETECTIVE DIVISION
98
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE DISPATCH UNIT
The police Dispatch Unit operates around the clock and takes emergency and non-emergency calls for
service from the public, and dispatches calls to officers, code enforcement and volunteers. They do
investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information
services to officers as well as citizens. They monitor and record the activities of officers, community
service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch
requests from citizens for the volunteers to check while they are away. Dispatch works closely with the
other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls
from them. Dispatch uses several state of the art automated systems, which are linked to statewide and
nationwide databases.
FISCAL YEAR 2017 ACCOMPLISHMENTS
New furniture installed and completed a total reconfiguration of the radio and phone hardware for a
safer, more effective work environment.
Provided input to the program administrator resulting in improvements to the CAPERS dispatching
software to make it more efficient and effective.
Completed the migration of upgraded technology to the base radio equipment preparing for new
technology mandated under federal law (P25 CAP).
All currently employed dispatchers met the State Mandated Certification by the deadline.
Provided training for high-risk incident dispatching, such as physically violent domestic situations,
hostage situations, officer down scenarios, etc.
Reduced unplanned employee absences by improve working conditions, reduced overtime and
reduce workplace disruption.
Ensure that we are in compliance with all the new FBI/FDLE CJIS changes.
Provided quality customer service to the request by our citizens.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Evaluate work flow systems, available technology and assigned tasks in the Communications
Center to determine if there are labor cost efficiencies that can be employed to reduce the need for
more manpower in the fut ure.
Prepare the agency plan for full upgrade to federally mandated “P25 CAP” compliance in an
attempt to smooth the transition by the deadline dates. P25 Compliance is the Department of
Homeland Security “roadmap” for communications interoperability.
Become more involved in the countywide emergency management planning and preparation
process for natural and man-made disasters.
Begin (County-wide mandated) transition from the old radio system to a new system to include all
terminals in the Communications Center.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
911 Calls Received 9,480 10,700 9,953 11,000 11,000
Code Violation Calls Received 8,119 6,995 6,128 8,000 7,500
Total Calls Received 49,696 44,831 41,903 50,000 45,000
Calls Per Dispatcher 6,212 5,603 5,237 6,500 5,500
Administrative Calls Handled 40,385 35,231 34,587 40,000 40,000
99
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR POLICE DISPATCH UNIT
STAFFING NATURE OF ACTIVITY
16/17 17/18
52.00%53.00%
29.00%29.00%
15.00%14.00%
2.00%2.00%
2.00%2.00%
100.00%100.00%
Training and Professional Development .
Dispatch -Receive and dispatch calls for police services,including felony in progress and emergency
calls. Supply information to officers and callers. Record police action taken on calls for service.
Calls - Receive complaint calls from public and emergency 911 calls.
Information Retrieval -Check auto tags,VIN's,individuals,articles through the automated in-house
records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
Code Enforcement - Receive, document and dispatch code enforcement complaints.
POLICE DISPATCH UNIT BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 503,610$ 503,014$ 531,446$ 567,085$ 571,364$ 582,374$ 11,010$
Operating Expenses 12,656 8,850 8,443 14,276 14,474 14,981 507
Capital Outlay - 29,983 - - - - -
Total 516,266$ 541,846$ 539,889$ 581,361$ 585,838$ 597,355$ 11,517$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
11,010$
507$
-$
2. Operating Expenses - Increase due primarily to upcoming equipment maintenance.
3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
The Fiscal Year 2017-2018 adopted budget for Police Dispatch is $597,355.This compares to the 2016-2017 projected expenditures of
$585,838 an increase of 11,517 or 2.0%.
100
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Communications Supervisor 40,244 / 72,439 37 1.00 1.00 1.00 66,000$ 68,500$
Communication Technicians 30,821 / 55,478 28 9.00 9.00 9.00 316,000 314,500
10.00 10.00 10.00
382,000$ 383,000$
Overtime 50,000 45,000
FICA Taxes 34,425 32,742
Deferred Compensation 40,400 38,520
Group Health Insurance Premium 54,450 62,900
Dependant Health Ins Premium 18,075 18,981
Employee Assistance Program 234 158
Worker's Comp Insurance 605 1,073
Total Personal Services 580,189$ 582,374$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT - FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
(4) Hand Held Radios 7,000$ -$ -$ -$ -$ 7,000$
Power Source for 911 Center 17,000 - - - - 17,000
Radio Console Replacement - - 50,000 - - 50,000
Generator for Radios - - 200,000 - - 200,000
24,000$ -$ 250,000$ -$ -$ 274,000$
101
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
POLICE DISPATCH UNIT
Code: 010049
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 338,170 343,297 360,520 382,000 376,000 383,000
511400 Overtime 48,202 38,099 43,795 40,000 50,000 45,000
512100 FICA Taxes 29,038 27,859 29,433 32,283 33,000 32,742
512225 Deferred Compensation 33,896 33,420 35,553 37,980 39,000 38,520
512301 Group Health Insurance Premium 47,619 48,570 51,574 62,935 54,450 62,900
512305 Dependant Health Ins Premium 5,843 10,504 9,397 10,585 18,075 18,981
512309 Employee Assistance Program 221 214 228 240 234 158
512400 Worker's Comp Insurance 621 1,051 947 1,062 605 1,073
TOTAL PERSONAL SERVICES 503,610 503,014 531,446 567,085 571,364 582,374
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,296 874 1,244 1,000 1,000 1,000
534101 Telephone 88 0 0 0 0 0
534105 Cellular Telephone 140 129 400 660 475 480
534110 Internet Access 468 128 433 450 433 435
534115 Online Services 0 300 0 0 0 0
534420 Equipment Leases 0 0 1,037 966 966 966
534630 R & M-Office Equipment 1,999 2,252 1,428 2,100 2,100 2,300
534640 R & M-Operating Equipment 0 0 0 200 200 1,500
534650 R & M-Radios 0 0 220 500 500 500
534800 Promotional Activities 220 218 247 200 300 300
535200 Departmental Supplies 967 962 773 1,700 2,000 1,000
535210 Computer Supplies 3,646 18 130 50 50 50
535230 Small Tools and Equipment 0 0 0 1,000 1,000 1,000
535270 Uniforms 1,054 0 0 0 0 0
535275 Safety Equipment 0 0 0 200 200 200
535410 Dues and Memberships 468 468 468 1,000 1,000 1,000
535420 Books and Publications 0 0 0 250 250 250
535450 Training and Education 2,310 3,502 2,063 4,000 4,000 4,000
TOTAL OPERATING EXPENDITURES 12,656 8,850 8,443 14,276 14,474 14,981
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 29,983 0 0 0 0
TOTAL CAPITAL OUTLAY 0 29,983 0 0 0 0
TOTAL POLICE DISPATCH UNIT 516,266 541,846 539,889 581,361 585,838 597,355
102
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
The Code Enforcement division enforces regulations to ensure the beaut y and character of the City by responding to
citizen complaints and self - initiated enforcement. While providing support to other departments and the Special
Magistrate, this division works to solicit volunta ry compliance whenever possible.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Proactively provided education to the community on code enforcement concerns.
Continually monitored the false alarm program to ensure compliance .
Provided professional code enforcement services .
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to provide proactive and professional code enforcement services .
Proactively educate the community on code enforcement coerns improving quality of life .
Increase efficiency in observing and responding to code complaints .
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Water Violations 3 2 26 3 20
Code Violations 1,851 1,582 1,338 750 1,471
Illegal Signs 355 450 369 500 405
Nuisance Abatement 273 172 598 225 500
Re-inspections 3,045 2,487 1,941 2,800 2,135
Property Inspections 423 504 353 450 388
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
50.00%50.00%
32.00%32.00%
0.50%0.50%
17.50%17.50%
100.00%100.00%
Citizen Complaints -Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
Re-inspections - Follow up on notices of violations to ensure compliance.
Code Enforcement Board -Provide direct support to Code Enforcement Board for Code Enforcement
hearings.
Documentation -To document complaints,as well as self-initiated actions,write reports and follow
up letters and prepare documentation for Code Enforcement Board.
103
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 148,219$ 153,224$ 162,772$ 148,113$ 149,537$ 155,184$ 5,647$
Operating Expenses 22,523 14,627 15,945 18,386 18,868 18,365 (503)
Capital Outlay - - - - - - -
Total 170,742$ 167,851$ 178,717$ 166,499$ 168,405$ 173,549$ 5,144$
Fiscal Year 2017-17 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
5,647$
(503)$
-$ 3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
2. Operating Expenditures - Decrease due primarily to lower vehicle maintenance costs
The Fiscal Year 2017-2018 adopted budget for Code Enforcement is $173,549.This compares to the 2016-2017 projected expenditures of
$168,405, an increase of $5,144 or 3.1%.
PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Code Enforcement Officer 32,698 / 45,156 30 2.00 2.00 2.00 76,800$ 79,500$
Administrative Assistant 30,821 / 55,478 28 1.00 1.00 1.00 31,805 33,000
3.00 3.00 3.00
108,605$ 112,500$
Overtime 500 100
FICA Taxes 8,400 8,715
Clothing Allowance 1,320 1,320
Deferred Compensation 9,800 10,134
Group Health Insurance Premium 15,525 15,745
Dependant Health Ins Premium 3,990 4,243
Employee Assistance Program 72 48
Worker's Comp Insurance 1,325 2,379
Total Personal Services 149,537$ 155,184$
FULL TIME EQ UIVALENTS
104
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
Code: 010045
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 111,649 115,517 123,415 108,500 108,605 112,500
511400 Overtime 50 0 222 100 500 100
512100 FICA Taxes 8,591 8,883 9,570 8,409 8,400 8,715
512215 Clothing Allowance 1,320 1,320 1,320 1,320 1,320 1,320
512225 Deferred Compensation 10,057 10,397 11,127 9,774 9,800 10,134
512301 Group Health Insurance Premium 14,636 14,103 14,395 16,887 15,525 15,745
512305 Dependant Health Ins Premium 662 704 570 741 3,990 4,243
512309 Employee Assistance Program 69 70 72 72 72 48
512400 Worker's Comp Insurance 1,185 2,230 2,080 2,310 1,325 2,379
TOTAL PERSONAL SERVICES 148,219 153,224 162,772 148,113 149,537 155,184
OPERATING EXPENDITURES
534000 Travel and Per Diem 411 93 876 400 400 400
534101 Telephone 17 0 0 0 0 0
534105 Cellular Telephone 577 432 620 600 430 450
534110 Internet Services 981 682 865 950 866 875
534120 Postage 5,595 4,193 4,044 5,000 3,836 4,500
534420 Equipment Leases 0 0 71 66 74 70
534620 R & M-Vehicles 2,601 1,299 1,948 1,000 3,576 2,000
534630 R & M - Office Equipment 0 85 47 50 50 50
534650 R & M-Radio 0 69 0 100 60 100
534910 Clerk of Court Filing Fees 2,870 2,600 1,600 3,200 1,720 3,000
535200 Departmental Supplies 576 448 696 800 800 700
535210 Computer Supplies 184 53 47 50 50 50
535230 Small Tools and Equipment 0 0 0 100 100 100
535260 Gas and Oil 8,123 4,076 3,964 5,000 6,036 5,000
535270 Uniforms and Shoes 168 410 0 500 400 500
535275 Safety Equipment 0 0 0 100 100 100
535410 Dues and Memberships 70 110 199 70 70 70
535450 Training and Education 350 75 967 400 300 400
TOTAL OPERATING EXPENDITURES 22,523 14,627 15,945 18,386 18,868 18,365
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CODE ENFORCEMENT DIVISION 170,742 167,851 178,717 166,499 168,405 173,549
105
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ENGINEERING DEPARTMENT
The Engineering Department is responsible for reviewing and monitoring all the major construction activities of the
City. They prepare specifications, compile bid or RFP documents , conduct pre -bid meetings with contractors and
gene rally supervise and inspect the work. Staff is also responsible for installation and maintenance of traffic signs.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Prepared engineering design plans for 8 Capital Projects .
Obtained SJRWMD or DEP permits for several projects (Rebuild Piers).
Prepared 8 Capital Improvement Bid Documents .
Managed and monitored Debris Hauling for Hurricane Matthews .
Managed and FEMA Public Assistance grant reimbursement for Hurricane Matthew .
Prepare RFP for Debris Hauling and selected two haulers .
Attended the NRB Commission Meetings and assisted in Earth Day .
Prepared new brochure and website for Tulip Drainage per DEP grant .
Prepared numerous conceptual plans for future CIP projects .
Prepared application for Hazard Mitigation Grant Pr ogram for Stonecrop.
Review and inspect right -of -way permits .
Collected and tested storm water.
Construction Inspections of Paving, Reconstruction, PD Evidence & Piers .
Presented update on Seawall Monitoring.
Project Manager on Capital Improvement Projec ts.
Reviewed Site Plans Storage, Dollar Tree & Dollar General.
Completed 6 traffic investigations/studies .
Installed all-way stops at intersections on Easy St and Rosebush .
Installed speed cushions on Rosebush for traffic calming .
Installed new stop bars on various streets .
Installed new street signs on Main Street .
Restriped parking at the Barber Street Sports Complex .
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Prepare engineering design plans, cost estimates and bid documents .
Prepare and submit permit applications on capital projects .
Continue to monitor seawalls and provide 2018 update .
Conduct the 2018 pavement assessment .
Project Manager on majority of Capital Improvement Projects .
Construction inspection on new CIP projects .
Assist Public Works on a ny drainage design and inspections .
Review site plans and studies for Community Development .
Assist Building Dept. on land clearing and erosion control inspections .
Review and inspect right -of -way permits .
Continue to review and monitor the AAF design plans.
Continue the monitoring and testing of storm water .
Prepare grant applications for DEP and SJRWMD funds .
Staff monthly NRB Commission meetings and assist with Earth Day Event .
Implement the Working Waterfront oyster bag project .
Continue to review traf fic requests and conduct investigations .
Install and maintain traffic markings and signs .
Repaint traffic markings and striping.
Repaint stop bars and public parking lots .
Create signs as needed for other departments .
106
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Projected Projected
Performance Indicators 2014/2015 2015/2016 2016/2017 2017/18
Completion of CIP design plans n/a n/a 6 6
Completion of engineering assessment/traffic studies n/a n/a 6 6
Completion of plan reviews for CD n/a n/a 6 6
Installation of signs and markings n/a n/a 100 150
Creation of signs n/a n/a 100 150
Restriping of markings and parking spaces n/a n/a 100 150
PROGRAM BUDGET DESCRIPTION FOR THE ENGINEERING DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
30.00%30.00%
20.00%20.00%
20.00%20.00%
30.00%30.00%
100.00%100.00%
Field reviews,data collection and work on preparing engineering design plans,cost estimates,bid documents
and completing engineering assessments/studies and assist Community Development of site plan reviews.
Field investigations,construction inspections,site and drainage inspections and assiting building and PW on
drainage inspections
Traffic data collections, traffic counts, field reviews and traffic operations
Creating signs, repair and maintenance of signs and markings, restripe lines and parking signs
ENGINEERING DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services -$ -$ -$ 286,630$ 295,102$ 150,590$ (144,512)$
Operating Expenses - - - 244,981 240,301 267,686 27,385
Capital Outlay - - - 63,929 63,930 - (63,930)
Total -$ -$ -$ 595,540$ 599,333$ 418,276$ (181,057)$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
(144,512)$
27,385$
(63,930)$
The Fiscal Year 2017-18 adopted budget for Engineering is $418,276.This compares to the 2016-2017 projected expenditures of $599,333,an
decrease of $ 181,057 or -30.2%.
1. Personal Services - Decrease due to elimination of City Engineer position.
2. Operating Expenses - Increase due to higher anticipated engineer and consultant fees.
3. Capital Outlay - Decrease due to no capital outlay requested.
107
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
ENGINEERING DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
City Engineer 72,868 / 131,163 81 0.00 1.00 0.00 106,520 -
Construction Inspector 35,731 / 64,314 33 0.00 1.00 1.00 66,000 68,500
Traffic Technician 29,052 / 52,293 26 0.00 1.00 1.00 29,530 31,500
0.00 3.00 2.00
202,050$ 100,000$
Overtime 7,500 4,000
FICA Taxes 17,075 7,974
Clothing Allowance 120 240
Deferred Compensation 20,075 9,360
Group Health Insurance Premium 17,500 13,539
Dependant Health Ins Premium 3,525 3,587
Employee Assistance Program 82 32
Worker's Comp Insurance 13,550 11,858
Total Personal Services 281,477$ 150,590$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
ENGINEERING DIVISION - FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
CavCorp Paving 65,000$ -$ -$ -$ -$ 65,000$
Stonecrop Drainage 187,500 - - - - 187,500
Street Reconstruction 50,000 - - - - 50,000
Working Waterfront Phase 3 - 200,000 - - - 200,000
City Hall Parking Lot - 50,000 - - - 50,000
302,500$ 250,000$ -$ -$ -$ 552,500$
ENGINEERING DIVISION - FUNDED BY LOCAL OPTION GAS TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Speed Cushions and Signage 5,000$ -$ -$ -$ -$ 5,000$
Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 1,521,000
456,000$ 320,000$ 250,000$ 250,000$ 250,000$ 1,526,000$
ENGINEERING DIVISION - FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Survey Data Collector -$ 4,500$ -$ -$ -$ 4,500$
Sign Plotter - 10,000 - - - 10,000
CAD Plotter/Scanner - - 10,000 - - 10,000
-$ 14,500$ 10,000$ -$ -$ 24,500$
108
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ENGINEERING DIVISION
Code: 010051
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 0 0 0 203,600 215,675 100,000
511400 Overtime 0 0 0 2,000 7,500 4,000
512100 FICA Taxes 0 0 0 15,747 17,075 7,974
512215 Clothing Allowance 0 0 0 240 120 240
512225 Deferred Compensation 0 0 0 18,504 20,075 9,360
512301 Group Health Insurance Premium 0 0 0 22,188 17,500 13,539
512305 Dependant Health Ins Premium 0 0 0 485 3,525 3,587
512309 Employee Assistance Program 0 0 0 72 82 32
512400 Worker's Comp Insurance 0 0 0 23,794 13,550 11,858
TOTAL PERSONAL SERVICES 0 0 0 286,630 295,102 150,590
OPERATING EXPENDITURES
533150 Engineering Services 0 0 0 5,000 4,000 30,000
533400 Other Contractual Services 0 0 0 15,000 10,000 10,000
533410 Environmental Services 0 0 0 3,000 3,000 0
534000 Travel and Per Diem 0 0 0 1,000 1,000 1,000
534101 Telephone 0 0 0 1,550 1,560 1,116
534105 Cellular Telephone 0 0 0 1,200 1,660 1,680
534110 Internet Services 0 0 0 935 725 730
534120 Postage 0 0 0 400 200 200
534130 Express Mail Charges 0 0 0 500 250 400
534310 Electric 0 0 0 850 0 0
534315 Street Lighting 0 0 0 191,000 200,000 205,000
534320 Water/Sewer 0 0 0 50 0 0
534380 Trash Pickup/Hauling, Etc.0 0 0 140 140 140
534420 Equipment Leases 0 0 0 66 66 70
534620 R & M-Vehicles 0 0 0 2,300 2,300 2,000
534630 R & M-Office Equipment 0 0 0 400 100 100
534640 R & M-Operating Equipment 0 0 0 2,200 1,000 1,000
534683 R & M Road Maintenance 0 0 0 300 0 0
534830 Special Events 0 0 0 400 0 0
534920 Legal Ads 0 0 0 200 200 200
535200 Departmental Supplies 0 0 0 5,500 4,000 4,000
535210 Computer Supplies 0 0 0 500 400 400
535230 Small Tools and Equipment 0 0 0 2,499 2,200 2,200
535260 Gas and Oil 0 0 0 3,200 3,000 3,000
535270 Uniforms and Shoes 0 0 0 450 450 500
535275 Safety Equipment 0 0 0 450 500 450
535310 Road Materials & Supplies 0 0 0 2,391 50 500
535410 Dues and Memberships 0 0 0 350 350 350
535420 Books and Publications 0 0 0 650 650 650
535450 Training and Education 0 0 0 2,500 2,500 2,000
TOTAL OPERATING EXPENDITURES 0 0 0 244,981 240,301 267,686
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 63,929 63,930 0
TOTAL CAPITAL OUTLAY 0 0 0 63,929 63,930 0
TOTAL ENGINEERING 0 0 0 595,540 599,333 418,276
109
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Amended Projected Adopted
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 2,074,088$ 2,302,391$ 2,313,398$ 1,812,914$ 1,634,340$ 1,933,291$ 298,951$
Operating Expenses 1,070,891 1,158,568 983,531 1,329,668$ 1,293,526$ 1,231,511 (62,015)
Capital Outlay 167,367 250,050 109,095 119,793$ 118,487$ 25,000 (93,487)
Total 3,312,346$ 3,711,009$ 3,406,025$ 3,262,375$ 3,046,353$ 3,189,802$ 143,449$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
298,951$
(62,015)$
(93,487)$
2. Operating Expenses - Decrease due to lower equipment maintenance costs and fuel usage.
3. Capital Outlay - Decrease due to only one capital purchase requested.
PUBLIC WORKS DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS
The Fiscal Year 2017-18 Adopted budget for the Public Works Department as a whole is $3,189,802.As compared to the 2016-
2017 projected expenditures of $3,046,353, this is an increase of $143,449 or 3.9%.
1. Personal Services - Increase due to negotiated salary increases and new positions added.
Roads
19%
Facilities
Maintenance
10%
Stormwater
29%
Fleet
Maintenance
7%
Parks
29%
Cemetery
6%
Public Works Department Cost Allocation
110
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CONSOLIDATED PUBLIC WORKS DEPARTMENT
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Actual Actual Actual Budget Projected Budget
ROADS & MAINTENANCE
PERSONAL SERVICES 564,603$ 590,309$ 631,616$ 477,678$ 372,060$ 522,588$
OPERATING EXPENDITURES 196,991 121,192 83,688 114,040 120,063 93,365
CAPITAL OUTLAY 105,695 134,086 29,107 3,639 3,639 -
TOTAL 867,289$ 845,587$ 744,410$ 595,357$ 495,762$ 615,953$
STORMWATER UTILITY
PERSONAL SERVICES 416,004$ 565,754$ 615,512$ 367,866$ 326,587$ 419,340$
OPERATING EXPENDITURES 479,489 609,807 448,749 555,170 519,066 506,866
CAPITAL OUTLAY 4,820 45,956 3,303 - - -
TOTAL 900,313$ 1,221,517$ 1,067,564$ 923,036$ 845,653$ 926,206$
FLEET MANAGEMENT
PERSONAL SERVICES 156,028$ 186,514$ 202,533$ 209,148$ 184,427$ 196,962$
OPERATING EXPENDITURES 25,044 22,666 26,331 28,965 28,800 31,670
CAPITAL OUTLAY 1,565 2,786 28,525 2,335 2,335 -
TOTAL 182,637$ 211,966$ 257,389$ 240,448$ 215,562$ 228,632$
FACILITIES MAINTENANCE
PERSONAL SERVICES 139,341$ 143,606$ 101,865$ 96,677$ 92,703$ 95,182$
OPERATING EXPENDITURES 94,468 147,261 159,784 202,467 203,557 219,230
CAPITAL OUTLAY 9,969 15,398 6,986 108,662 108,756 -
TOTAL 243,778$ 306,265$ 268,635$ 407,806$ 405,016$ 314,412$
PARKS & RECREATION
PERSONAL SERVICES 651,475$ 660,978$ 615,126$ 539,114$ 522,579$ 547,236$
OPERATING EXPENDITURES 237,321 224,215 234,661 403,641 396,325 353,940
CAPITAL OUTLAY 35,200 51,824 37,875 5,157 3,757 25,000
TOTAL 923,996$ 937,017$ 887,662$ 947,912$ 922,661$ 926,176$
CEMETERY
PERSONAL SERVICES 146,637$ 155,230$ 146,747$ 122,431$ 135,984$ 151,983$
OPERATING EXPENDITURES 37,578 33,427 30,318 25,385 25,715 26,440
CAPITAL OUTLAY 10,118 - 3,300 - - -
TOTAL 194,333$ 188,657$ 180,365$ 147,816$ 161,699$ 178,423$
TOTALS
PERSONAL SERVICES 2,074,088$ 2,302,391$ 2,313,398$ 1,812,914$ 1,634,340$ 1,933,291$
OPERATING EXPENDITURES 1,070,891 1,158,568 983,531 1,329,668 1,293,526 1,231,511
CAPITAL OUTLAY 167,367 250,050 109,095 119,793 118,487 25,000
TOTAL 3,312,346$ 3,711,009$ 3,406,025$ 3,262,375$ 3,046,353$ 3,189,802$
111
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
ROADS & MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right -of -
ways, and public infrastruc tures such as docks, piers, boat ramps, and sidewalks. In addition they provide heavy
construction support to other departments as needed.
FISCAL YEAR 201 7 ACCOMPLISHMENTS
Street Light maintenance.
Continued road repairs (potholes).
Street repaving.
Sidewalk repair.
Storm debris .
Cart path replacement @ Golf Course .
Right of way maintenance, assisting other departments .
FIS CAL YEAR 2018 GOALS AND OBJECTIVES
Continue road repair .
Sidewalk replacement.
Adding and maintaining street lights .
Continue right of way maintenance .
Assisting other departments as needed.
Maintaining and repair of docks and piers .
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Miles of Paved Roads Maintained 157 157 157 157 157
Number of Parking Lots Maintained 16 16 16 16 16
Miles of Sidewalks Maintained 26 26 26 26 26
PROGRAM BUDGET DESCRIPTION FOR ROADS & MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
30.00%30.00%
20.00%20.00%
10.00%10.00%
40.00%40.00%
100.00%100.00%
Assisting other City Departments -Lift heavy material with cranes,repair roadways and
sidewalks following storm damage,transport heavy equipment and supplies to work-sites and
grade parks and ballfields.
Streets and Alleyways -Maintain 157 miles of paved streets.Maintain sixteen (16)municipally
owned parking areas.Perform repairs to streets and roadways that are damaged due to
deterioration.
General Administration -Preparation of budget,update service records.Maintain equipment
records.Review contracts and construction drawings on City Contract work.Meet with public as
necessary. Coordinate employee training and education.
General Maintenance - Buildings, docks, piers, sidewalks, etc.
112
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
ROADS & MAINTENANCE DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 564,603$ 590,309$ 631,616$ 477,678$ 372,060$ 522,588$ 150,528$
Operating Expenses 196,991 121,192 83,688 114,040 120,063 93,365 (26,698)
Capital Outlay 105,695 134,086 29,107 3,639 3,639 - (3,639)
Total 867,289$ 845,587$ 744,410$ 595,357$ 495,762$ 615,953$ 120,191$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures Difference
150,528$
(26,698)$
(3,639)$
1. Personal Services - Increase due to negotiated salary increases and positions being filled the entire year.
2. Operating Expenses - Decrease due primarily to lower anticipated fule usage and equipment maintenance costs.
3. Capital Outlay - Decrease due to no capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for the Roads and Maintenance Division is $615,953.This compares to the 2016-2017
projected expenditures of $495,762, a increase of 120,191 or 24.24%.
PERSONAL SERVICES SCHEDULE
ROADS & MAINTENANCE DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Public Works Director 72,868 / 131,163 81 1.00 1.00 1.00 86,450$ 95,750$
Director of Operations 1.00 0.00 0.00 - -
Public Works Superintendent 50,871 / 91,568 70 0.00 1.00 1.00 56,050 60,200
Administrative Supervisor 1.00 0.00 0.00 - -
Sign/Traffic Technician 1.00 0.00 0.00 - -
Maintenance Worker III 29,052 / 52,293 26 1.00 1.00 1.00 30,000 31,000
Maintenance Worker II 27,384 / 49,291 24 3.00 2.00 1.00 28,200 29,500
Maintenance Worker I 25,812 / 46,462 22 1.00 3.00 3.00 43,850 81,000
Maintenance Worker II (Temp)$ 23.70/hr 24 0.00 0.00 0.50 - 29,575
Clerical Assistant II (Temp)$ 13.95/hr 23 0.00 0.00 0.50 - 18,200
Clerical Assistant II (P/T)26,587 / 47,856 23 0.00 0.50 0.50 10,450 11,000
9.00 8.50 8.50
255,000$ 356,225$
Overtime 7,000 7,000
FICA Taxes 21,000 27,842
Clothing Allowance 750 720
Deferred Compensation 22,500 28,391
Group Health Insurance Premium 35,000 47,411
Dependant Health Ins Premium 14,320 24,698
Employee Assistance Program 140 111
Worker's Comp Insurance 16,350 30,190
Total Personal Services 372,060$ 522,588$
FULL TIME EQUIVALENTS
113
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
3/4 Ton Pick-Up Truck (PW-5)-$ -$ 28,000$ -$ -$ 28,000$
- - - - - -
-$ -$ 28,000$ -$ -$ 28,000$
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
New Garage & Compound @ AP 100,000$ 2,850,000$ 1,150,000$ -$ -$ 4,100,000$
Cat Loader - 200,000 - - - 200,000
Bobcat Skid Steer - 75,000 - - - 75,000
8yd Brush Truck - - 125,000 - - 125,000
100,000$ 3,125,000$ 1,275,000$ -$ -$ 4,500,000$
114
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
ROADS & MAINTENANCE DIVISION
Code: 010052
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 409,741 418,343 483,527 323,000 255,000 308,450
511300 Temporary Salaries 0 0 0 0 0 47,775
511400 Overtime 11,388 6,811 8,558 7,000 7,000 7,000
512100 FICA Taxes 31,219 33,621 38,186 25,300 21,000 27,842
512215 Clothing Allowance 840 720 820 720 750 720
512225 Deferred Compensation 37,169 40,817 36,752 29,700 22,500 28,391
512301 Group Health Insurance Premium 47,736 51,637 39,600 58,348 35,000 47,411
512305 Dependant Health Ins Premium 7,873 8,557 570 4,679 14,320 24,698
512309 Employee Assistance Program 171 204 154 192 140 111
512400 Worker's Comp Insurance 18,466 29,599 23,449 28,739 16,350 30,190
TOTAL PERSONAL SERVICES 564,603 590,309 631,616 477,678 372,060 522,588
OPERATING EXPENDITURES
533150 Engineering Services 750 341 71 0 0 0
533400 Other Contractual Services 63,486 1,642 2,170 2,000 2,000 2,000
533420 Pest/Weed Control/Mowing 94 0 14 0 0 0
534000 Travel and Per Diem 1,485 316 556 500 500 500
534101 Telephone 1,441 1,270 1,467 0 0 0
534105 Cellular Telephone 1,896 1,595 1,255 1,860 1,200 1,200
534110 Internet Services 656 1,598 527 450 433 435
534120 Postage 95 226 298 100 100 100
534310 Electric 3,275 3,550 2,905 2,150 2,200 3,000
534320 Water/Sewer 284 280 262 300 300 300
534380 Trash Pickup/Hauling, Etc.1,584 1,994 2,010 1,500 7,000 1,500
534420 Equipment Leases 746 2,763 1,110 1,000 1,000 1,000
534615 R & M - Docks & Piers 0 1,500 0 0 0 1,500
534620 R & M-Vehicles 16,076 16,182 13,391 20,000 20,000 15,000
534630 R & M-Office Equipment 576 1,554 1,876 950 2,100 2,100
534640 R & M-Operating Equipment 28,993 12,382 8,170 14,000 14,000 10,000
534683 R & M Road Maintenance 0 11,539 0 0 0 0
534830 Special Events 952 2,396 1,341 1,805 1,805 1,805
534920 Legal Ads 431 218 149 0 0 0
535200 Departmental Supplies 16,908 10,535 10,768 15,000 15,000 10,000
535210 Computer Supplies 211 349 85 0 0 0
535230 Small Tools and Equipment 5,832 2,975 1,846 2,500 2,500 2,500
535260 Gas and Oil 22,906 20,215 11,255 22,000 22,000 17,000
535270 Uniforms and Shoes 2,153 1,386 1,474 2,375 2,375 2,375
535275 Safety Equipment 1,687 675 1,705 2,000 2,000 2,000
535310 Road Materials & Supplies 14,301 16,393 9,638 15,000 15,000 15,000
535350 Cement 6,780 5,053 6,171 5,000 5,000 500
535410 Dues and Memberships 426 438 730 450 450 450
535420 Books and Publications 47 216 0 100 100 100
535450 Training and Education 2,920 1,611 2,447 3,000 3,000 3,000
TOTAL OPERATING EXPENDITURES 196,991 121,192 83,688 114,040 120,063 93,365
CAPITAL OUTLAY
606200 Buildings 0 4,863 0 0 0 0
606400 Vehicles and Equipment 105,695 129,223 29,107 3,639 3,639 0
TOTAL CAPITAL OUTLAY 105,695 134,086 29,107 3,639 3,639 0
TOTAL ROADS & MAINTENANCE 867,289 845,587 744,410 595,357 495,762 615,953
115
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
STORMWATER UTILITY DIVISION
The Stormwater Utility Division is responsible for the control and maintenance of the City’s stormwater drainage
system consisting of 280 lane miles of swales, 50 miles of channels, 9 miles of canals and 310 catch basins and culvert
structures. It is also the responsibility of the Stormwater Utility Division to enforce compliance with Federal NPDES
regulations, as well as improvement of the stormwater runoff water quality prior to disc harge into the Sebastian River
and Indian River Lagoon in accordance with the Master Stormwater Management Plan.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Cav-Corp project underground drainage .
Storm debris dispersal (approx. 40,000 cubic yards).
Rear ditch maintenance.
Front swale maintenance (armadillo).
Baffle box maintenance .
Assisting other departments .
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue replacing fa iled road crossing pipes .
Maintenance of catch basins (collection boxes) and baffle boxes .
Continue cutting and excavating drainage ditches .
Maintenance of front drainage problems .
Right of way cut back where needed.
Assisting other departments as needed.
Continue pipe lining as needed.
Continue canal spraying for evasive species .
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Miles of swales 280.0 280.0 280.0 280.0 280.0
Linear feet of swales reconstructed 50,000 160,000 28,500 28,500 28,500
Miles of ditches maintained 80.0 80.0 80.0 80.0 80.0
Catch basin and culverts maintained 200 200 200 200 205
Linear feet Main Ditches reconstructed 10,000 8,000 1,000 1,000 1,000
Road Crossing Pipe Replacements 25 30 10 20 20
PROGRAM BUDGET DESCRIPTION FOR STORMWATER UTILITY DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
50.00%50.00%
25.00%25.00%
10.00%10.00%
5.00%5.00%
10.00%10.00%
100.00%100.00%
Capital Projects -Planning,Design,Specifications Consultant Coordination Bidding and Contracts,
Construction Management inspections.
Drainage Maintenance -Clean and spray stormwater swales,ditches and canals.Maintain 9 miles of
large canals. Maintain 50 miles of ditches, swales and side yard ditches.
Catch basins,Manholes and Culverts -Hand clean and mow small drainage ditches.Maintain 310 catch
basins and large/small culverts.
General Administration -Preparation of budget,update service records.Maintain equipment records.
Review contracts and construction drawings on City contract work.Meet with public as necessary.
Coordinate employee training and education.
Building Dept Related Reviews:Site Plan Review,Pool Drainage Plan Review,Fence Permits,Driveway
Permits, and meeting with engineers, contractors, and public as necessary.
116
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS DEPARTMENT
STORMWATER UTILITY DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 416,004$ 565,754$ 615,512$ 367,866$ 326,587$ 419,340$ 92,753$
Operating Expenses 479,489 609,807 448,749 555,170 519,066 506,866 (12,200)
Capital Outlay 4,820 45,956 3,303 - - - -
Total 900,313$ 1,221,517$ 1,067,564$ 923,036$ 845,653$ 926,206$ 80,553$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures:Difference
92,753$
(12,200)$
-$
1. Personal Services - Increase due to addition of two new positions.
2. Operating Expenses - Decrease due to lower mowing contract cost and anticipated contractual services.
3. Capital Outlay - No capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for the Stormwater Utility Division is $926,206.This compares to the 2016-2017
projected expenditures of $845,653, an increase of $80,553 or 9.53%.
PERSONAL SERVICES SCHEDULE
STORMWATER UTILITY DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Deputy Public Works Director 70,423 / 127,192 82 1.00 0.00 0.00 - -
Stormwater Superintendent 47,937 / 100,227 70 1.00 0.00 0.00 - -
Maintenance Supervisor 35,730 / 64,314 33 2.00 1.00 1.00 26,750 40,500
Construction Inspector 35,730 / 64,314 33 1.00 0.00 0.00 - -
Maintenance Worker III 29,051 / 52,293 26 2.00 2.00 2.00 59,750 62,000
Maintenance Worker II 27,384 / 49,291 24 1.00 1.00 1.00 29,000 30,500
Maintenance Worker I 25,812 / 46,462 22 3.00 3.00 5.00 82,000 135,500
Environmental Specialist 35,730 / 64,314 33 1.00 1.00 0.00 17,500 -
12.00 8.00 9.00
215,000$ 268,500$
Overtime 7,000 7,000
FICA Taxes 18,500 21,149
Clothing Allowance 840 960
Deferred Compensation 21,850 24,795
Group Health Insurance Premium 45,000 55,935
Dependant Health Ins Premium 1,925 12,032
Employee Assistance Program 172 143
Worker's Comp Insurance 16,300 28,826
Total Personal Services 326,587$ 419,340$
FULL TIME EQUIVALENTS
117
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Swale Improvement Grants 250,000$ -$ -$ -$ -$ 250,000$
3" Pump - 1,000 - - - 1,000
2" Pump - 800 - - - 800
1 Ton Pick-Up Truck (SW-606)- - 48,000 - - 48,000
Pick-Up Truck (SW-614)- - 30,000 - - 30,000
Water Tank and Trailer - - - 20,000 - 20,000
Excavator Buckets/Mowing Heads - - - - 45,000 45,000
Pick-Up Truck - - - - 35,000 35,000
250,000$ 1,800$ 78,000$ 20,000$ 80,000$ 429,800$
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Transport Truck (SW-609)-$ 145,000$ -$ -$ -$ 145,000$
8yd Brush Truck (SW-607)- - 125,000 - - 125,000
Slope Mower (SW-688)- - 165,000 - - 165,000
35 Ton Lowbed Trailer (SW-610)- - - 70,000 - 70,000
Track Excavator - - - - 145,000 145,000
-$ 145,000$ 290,000$ 70,000$ 145,000$ 145,000$
118
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
STORMWATER UTILITY DIVISION
Code: 010053
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 295,057 400,970 423,840 237,275 215,000 268,500
511400 Overtime 2,168 9,377 18,240 5,000 7,000 7,000
512100 FICA Taxes 21,888 30,090 33,695 19,504 18,500 21,149
512215 Clothing Allowance 780 1,200 1,340 960 840 960
512225 Deferred Compensation 25,249 35,085 40,033 22,946 21,850 24,795
512301 Group Health Insurance Premium 37,420 55,595 63,122 53,124 45,000 55,935
512305 Dependant Health Ins Premium 11,806 10,803 11,699 283 1,925 12,032
512309 Employee Assistance Program 173 238 262 192 172 143
512400 Worker's Comp Insurance 21,463 22,397 23,280 28,582 16,300 28,826
TOTAL PERSONAL SERVICES 416,004 565,754 615,512 367,866 326,587 419,340
OPERATING EXPENDITURES
533100 Professional Services 0 216 0 0 0 0
533150 Engineering Services 1,460 45,950 900 0 0 0
533400 Other Contractual Services 12,319 25,760 3,506 11,000 11,000 5,000
533410 Environmental Services 0 0 499 1,500 1,500 0
533420 Pest/Weed Control 27,834 27,219 23,014 45,000 45,000 45,000
533425 Contract Mowing Services 249,648 255,204 244,500 330,000 305,000 300,000
533427 Contract Qtr Round Maintenance 39,421 60,797 31,607 0 0 0
534000 Travel and Per Diem 177 434 0 0 300 0
534101 Telephone 1,076 1,257 1,467 1,550 1,560 1,116
534105 Cellular Telephone 1,242 1,746 2,422 1,020 455 600
534110 Internet Services 0 153 433 0 0 0
534120 Postage 0 14 0 0 1 0
534310 Electric 905 954 915 1,000 700 1,000
534320 Water/Sewer 713 600 874 1,200 650 1,250
534380 Trash Pickup/Hauling, Etc.5,625 3,233 3,237 5,000 5,000 5,000
534420 Equipment Leases 1,766 13,440 7,569 20,000 10,000 10,000
534620 R & M-Vehicles 21,989 13,072 22,288 20,000 20,000 20,000
534630 R & M - Office Equipment 576 560 2,013 2,500 2,500 2,500
534640 R & M-Operating Equipment 28,008 25,325 23,435 25,000 25,000 25,000
534690 Dredging 0 14,998 0 0 0 0
534920 Legal Ads 192 0 520 0 0 0
535200 Departmental Supplies 2,765 5,364 3,302 4,500 4,500 4,500
535210 Computer Supplies 201 455 635 1,100 1,100 1,100
535221 Fertilizer/Chemical Supplies 2,122 0 0 0 0 0
535230 Small Tools and Equipment 2,363 2,521 2,787 2,500 2,500 2,500
535260 Gas and Oil 45,204 39,219 29,520 25,000 25,000 25,000
535270 Uniforms and Shoes 2,074 1,853 3,322 2,500 2,500 2,500
535275 Safety Equipment 137 4,549 745 2,500 2,500 2,500
535310 Road Materials & Supplies 4,522 10,323 4,744 10,000 10,000 10,000
535320 Sod 4,036 12,045 6,425 10,000 10,000 10,000
535350 Cement 3,072 4,081 7,592 10,000 10,000 10,000
535355 Culvert Pipe 18,179 35,955 17,783 20,000 20,000 20,000
535410 Dues and Memberships 142 296 300 300 300 300
535450 Training and Education 1,721 2,215 2,396 2,000 2,000 2,000
TOTAL OPERATING EXPENDITURES 479,489 609,807 448,749 555,170 519,066 506,866
CAPITAL OUTLAY
606310 IOTB Fencing 0 0 2,020 0 0 0
606400 Vehicles and Equipment 1,370 45,956 1,283 0 0 0
606900 Infrastructure 3,450 0 0 0 0 0
TOTAL CAPITAL OUTLAY 4,820 45,956 3,303 0 0 0
TOTAL STORMWATER UTILITY DIVISION 900,313 1,221,517 1,067,564 923,036 845,653 926,206 119
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
FLEET MANAGEMENT DIVISION
The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all
City -owned vehicles and equipment, with the exception of the Golf Course. This includes 103 vehicles, 26 units of
major equipment and 185 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains
the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP
require ments.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Took delivery of no less than 10 new vehicles and equipment .
Replaced fuel management system and trained staff to manage and operate .
increased overall productivity by 75% from 1 st quarter to 2nd quarter .
Contin ued training for mechanics in order to procure ASE certificates in near future .
Procured restricted pesticide license in order to designate P.W. agents to continue a herbicide program.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue training for safety, A SE and vehicle/equipment specific repair procedures .
Continue to improve preventive maintenance programs .
Streamline inventory kept on hand.
Continue fuel storage and maintenance program.
Continue GOV Deals auctions to generate maximum returns for surplus vehicles and equipment.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Number of Vehicles Maintained 110 103 101 103 108
Number of Heavy Equipment Maintained 27 26 26 26 27
Number of Light Equipment Maintained 165 185 198 185 185
Preventive Maintenance Services 185 150 200 160 200
Road Service Calls 131 93 100 100 100
Completed Service Requests 901 1147 1366 1200 1600
120
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET FOR FLEET MANAGEMENT DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
10.00%10.00%
45.00%45.00%
10.00%10.00%
5.00%5.00%
10.00%10.00%
5.00%5.00%
5.00%5.00%
5.00%5.00%
5.00%5.00%
100.00%100.00%
General Administrative Program -Implementation of Guidelines for the acquisition and replacement of
Fleet Assets.
Administration of City Fleet Management Program -Supervise and direct employees in the implementation
of a Fleet Management Program for over 200 pieces of equipment.Develop and direct the maintenance of a
2,800 sq. ft. maintenance facility.
Vehicle Maintenance -Schedule and perform vehicle preventive maintenance,mechanical and body repair
services on all city-owned vehicles and equipment, except Golf Course equipment.
Order and Parts Processing -Order,receive and stock vehicle repair parts and material.Schedule vehicle
sublet repairs.
Employee Training -Train employees in new corrective repair procedures,waste disposal,and Department of
Labor Safety Requirements and Standards.
Vehicle Data Processing -Data processing of work orders,issue slips,purchase orders and parts.Maintain
computerized parts and tools inventory.
General Administrative - Preparation of Budget, maintenance of vehicle records and training records.
Administration of City Fuel Facility Management Program -Supervise and maintain unleaded gasoline and
diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System.
Planning and implementation of Fleet Maintenance Programs -Plan,develop and implement programs to
modernize facilities, equipment and tools.
FLEET MANAGEMENT DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 156,028$ 186,514$ 202,533$ 209,148$ 184,427$ 196,962$ 12,535$
Operating Expenses 25,044 22,666 26,331 28,965 28,800 31,670 2,870
Capital Outlay 1,565 2,786 28,525 2,335 2,335 - (2,335)
Total 182,637$ 211,966$ 257,389$ 240,448$ 215,562$ 228,632$ 13,070$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures Difference
12,535$
2,870$
(2,335)$
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
2. Operating Expenses - Increase due to upcoming maintenance on the fuel tanks and additional small tools.
3. Capital Outlay - Decrease due to no capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for Vehicle Maintenance is $228,632.This compares to the 2016-2017 projected
expenditures of $215,562, an increase of $13,070 or 5.98%.
121
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
FLEET MANAGEMENT DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Fleet Superintendant 50,871 / 91,568 70 1.00 1.00 1.00 50,750$ 52,500$
Lead Mechanic 30,821 / 55,478 28 1.00 1.00 1.00 35,100 33,500
Mechanic 27,384 / 49,291 24 1.00 1.00 1.00 30,600 32,000
Clerical Assisstant II *26,587 / 47,856 23 0.50 0.50 0.50 17,000 18,500
* Additional Compensation reflected in 3.50 3.50 3.50
the Road Maintenance Budget.133,450$ 136,500$
Overtime 4,000 4,000
FICA Taxes 10,400 10,767
Clothing Allowance 320 240
Deferred Compensation 11,350 12,645
Group Health Insurance Premium 18,750 22,439
Dependant Health Ins Premium 3,215 5,866
Employee Assistance Program 92 63
Worker's Comp Insurance 2,850 4,442
Total Personal Services 184,427$ 196,962$
FULL TIME EQUIVELANTS
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FLUND
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Four Post Lift -$ 15,000$ -$ -$ -$ 15,000$
Bore Scope - 1,000 - - - 1,000
A/C Recovery Machine - 4,000 - - - 4,000
Utility Service Truck - 1 Ton 4WD - - 40,000 - - 40,000
Tire Balancer - - - 7,000 - 7,000
Portable Welder - - - - 7,000 7,000
-$ 20,000$ 40,000$ 7,000$ 7,000$ 74,000$
122
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FLEET MANAGEMENT DIVISION
Code: 010054
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 122,678 141,376 151,243 151,000 133,450 136,500
511400 Overtime 1,462 1,599 4,083 3,000 4,000 4,000
512100 FICA Taxes 9,606 11,090 11,703 11,799 10,400 10,767
512215 Clothing Allowance 240 240 240 240 320 240
512225 Deferred Compensation 9,760 12,296 13,951 13,882 11,350 12,645
512301 Group Health Insurance Premium 9,532 14,916 16,456 24,180 18,750 22,439
512305 Dependant Health Ins Premium 0 49 0 0 3,215 5,866
512309 Employee Assistance Program 73 90 92 96 92 63
512400 Worker's Comp Insurance 2,677 4,858 4,765 4,951 2,850 4,442
TOTAL PERSONAL SERVICES 156,028 186,514 202,533 209,148 184,427 196,962
OPERATING EXPENDITURES
533400 Other Contractual Services 300 225 388 750 750 750
533410 Environmental Services 260 205 407 800 800 800
534000 Travel and Per Diem 1,046 1,083 867 1,520 1,520 1,520
534101 Telephone 184 0 0 0 0 0
534105 Cellular Telephone 424 422 600 600 685 720
534110 Internet Access 68 36 0 0 0 0
534310 Electric 2,696 2,711 2,714 2,600 2,800 3,000
534320 Water/Sewer 284 280 262 300 265 300
534420 Equipment Leases 0 59 966 900 900 900
534610 R & M - Buildings 1,207 2,494 3,339 912 2,600 0
534620 R & M-Vehicles 2,145 1,185 2,312 2,000 2,000 2,000
564330 R & M - Office Equipment 590 1,821 1,190 2,000 2,000 2,000
534640 R & M-Operating Equipment 6,247 3,420 5,218 4,000 5,000 9,200
534920 Legal Ads 0 150 0 0 0 0
535200 Departmental Supplies 3,089 3,669 3,917 3,200 3,200 3,200
535210 Computer Supplies 1,438 63 0 0 0 0
535230 Small Tools and Equipment 2,019 1,995 1,927 5,853 2,500 3,500
535260 Gas and Oil 839 1,009 855 1,000 1,200 1,200
535270 Uniforms and Shoes 1,071 635 803 780 780 780
535275 Safety Equipment 95 346 105 400 400 400
535410 Membership & Professional Dues 34 0 0 0 50 50
535420 Books and Publications 0 193 0 100 100 100
535450 Training and Education 1,008 666 460 1,250 1,250 1,250
TOTAL OPERATING EXPENDITURES 25,044 22,666 26,331 28,965 28,800 31,670
CAPITAL OUTLAY
606400 Vehicles and Equipment 1,565 2,786 28,525 2,335 2,335 0
TOTAL CAPITAL OUTLAY 1,565 2,786 28,525 2,335 2,335 0
TOTAL FLEET MANAGEMENT DIVISION 182,637 211,966 257,389 240,448 215,562 228,632
123
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
PARKS & RECREATION DIVISION
The Parks and Recreation Division is responsible for all maintenance and upkeep of the City parks and landscaped
areas of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting &
removal of trees, shrubs, turf and annuals at fifteen (15) parks, grounds of four (4) City Buildings, two (2) boat ramps,
Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties ; daily
maintenance of eight (8) baseball/softball fields, four (4) football/soccer fields, ten (10) tennis courts including four (4)
clay courts, four (4) basketball courts, Dog Park, Splash Pad and medians on US 1 and Schumann Drive. Als o
provides, aerobics, exercise, dance, Yoga, Tai Chi, gymnastics, baby bees and karate programs at the Community
Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg
Hunt and Halloween Parade. Assist with all Park & Special Events. The Division provides aerobics, dance, yoga, Tai
Chi, gymnastics, Baby Bees, and karate programs at the Community Center. Also operates the Skate Park and clay
Tennis Courts at Friendship Park, coordinates the annual Eas ter Egg Hunt and Halloween Parade events, and assists
with all park and special events.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Replaced trash receptacles and benches around pa rks.
Fencing for Schumann tennis courts .
Held successful Easter Egg Hunt , Halloween, and other special events .
Replaced tennis courts at Friendship Park.
Replaced components to playground at Barber Street Sports Complex.
Repaired backstops and fencing and added new safety netting at Barber Street Sports Complex.
Replaced fountains at Easy Street and Garden Club Parks.
Trimmed trees at Hardee Park.
Repaired sports lighting.
Added new park at Tulip Retention area.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue quality maintenance of parks and City property.
Continue to repair existing and/or and install new irrigation.
Bring athletic fields and courts into top condition.
Bring all playgrounds into compliance.
Enhance overflow parking lot at Riverview Park.
Monitor maintenance contractor for CRA corridor.
Successfully coordinate Special Events (Easter Egg Hunt, July 4th, Halloween, etc).
Continue City sponsored events including the addition of the ShrimpFest.
Add a new playground within the City .
Continue to rent City pavilions and buildings.
Improve coordination with football and baseball or ganizations utilizing our amenities.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Large Park Areas 280 Acres 280 Acres 280 Acres 280 Acres 280 Acres
Sports Complex 22 Acres 22 Acres 22 Acres 22 Acres 22 Acres
City Grounds 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres
Medians and Walkways 5 Miles 5 Miles 5 Miles 5 Miles 5 Miles
124
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR PARKS & RECREATION DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
75.00%55.00%
5.00%5.00%
0.00%15.50%
2.50%10.00%Playgrounds - Repair and maintain equipment at all City owned playground areas.
11.00%8.00%
5.00%5.00%
1.50%1.50%
100.00%100.00%
Structural Repairs and Irrigation -Maintain,repair and/or replace buildings,structures and
irrigation systems.
Parks -Mow,weed,and edge 50 acres of park land and 15 park locations.Remove trash at all
parks to maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
Ballfields -Fertilization and Pest Control,drag,rake,mow,remove trash,and maintain facilities
at 8 organized-play fields to maintain a safe area of play.
Landscaping - Trimming, removal and replacement of trees, plants and sod on all City properties.
Active Recreation -Provide aerobics,exercise,dance,Yoga,Tai Chi,gymnastics,baby bees and
karate programs at the Community Center.
Recreation -Fulfill City-sponsored event requirements and provide the necessary manpower for
these.Ensure Riverview Park and/or Riverfront are prepared in a timely manner,per event
demands, and maintain the health of Riverview Park.
125
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PARKS & RECREATION DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 16-17
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 651,475$ 660,978$ 615,126$ 539,114$ 522,579$ 547,236$ 24,657$
Operating Expenses 237,321 224,215 234,661 403,641 396,325 353,940 (42,385)
Capital Outlay 35,200 51,824 37,875 5,157 3,757 25,000 21,243
Total 923,996$ 937,017$ 887,662$ 947,912$ 922,661$ 926,176$ 3,515$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures Difference
24,657$
(42,385)$
21,243$ 3. Capital Outlay - Increase due to aniticipated playground components purchases.
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
2. Operating Expenses - Decrease due primarily to lower anticiapted park facility maintenance costs.
The Fiscal Year 2017-2018 adopted budget for Parks &Recreation is $926,176.This compares to the 2016-2017 projected
expenditures of $922,661 an increase of $3,515 or .38%.
PERSONAL SERVICES SCHEDULE
PARKS & RECREATION DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Parks Superintendent 50,871 / 91,568 70 1.00 0.00 0.00 -$ -$
Parks Supervisor 35,730 / 64,314 33 1.00 0.00 0.00 - -
Recreation Supervisor 35,730 / 64,314 33 1.00 1.00 1.00 44,800 49,000
Maintenance Supervisor 35,730 / 64,314 33 0.00 1.00 1.00 41,200 42,500
Maintenance Worker II 27,384 / 49,291 24 4.00 3.00 2.00 82,450 85,000
Maintenance Worker I 25,812 / 46,462 22 3.00 4.00 5.00 152,550 160,000
Asst Recreation Supervisor 0.50 0.50 0.50 2,000 2,000
Skate Park Attendants 1.50 1.50 1.50 18,000 20,000
Gymnastic Assistants 5.00 5.00 4.00 23,000 25,000
Tennis Courts Attendants 2.00 2.00 2.00 12,000 13,000
19.00 18.00 17.00 376,000$ 396,500$
Overtime 17,000 7,500
FICA Taxes 30,000 30,979
Clothing Allowance 1,160 960
Deferred Compensation 30,000 30,960
Group Health Insurance Premium 42,000 47,414
Dependant Health Ins Premium 13,910 14,320
Employee Assistance Program 216 143
Worker's Comp Insurance 12,293 18,460
Total Personal Services 522,579$ 547,236$
(1) Asst Rec Supervisor = .5, (3) Skate Park Attendants = 1.5,
(4) Tennis Court Attendants = 2, (8) Gymnastics Assistants = 4
FULL TIME EQUIVALENTS
126
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
PARKS & RECREATION DIVISION - TO BE FUNDED BY GENERAL FUND
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Mower (P-370)-$ 13,000$ -$ -$ -$ 13,000$
Mower (P-330)- 13,000 - - - 13,000
Mowers (3)- - 38,000 - - 38,000
Pick-Up Truck 3/4 Ton (P-328)- 30,000 - - - 30,000
Pick-Up Truck (P-707)- - 30,000 - - 30,000
Replace Playground Components 25,000 25,000 25,000 25,000 25,000 125,000
25,000$ 81,000$ 93,000$ 25,000$ 25,000$ 249,000$
PARKS & RECREATION DIVISION - TO BE FUNDED BY RECREATION IMPACT FEES
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Barber Street Ballfield Lighting 375,000$ -$ -$ -$ -$ 375,000$
ADA Playground 80,000 - - - - 80,000
455,000$ -$ -$ -$ -$ 455,000$
PARKS & RECREATION DIVISION - TO BE FUNDED BY COMMUNITY REDEVELOPMENT AGENCY
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Riverview Park Tree Canopy 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$ -
10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$
PARKS & RECREATION DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Friendship Park - Pickleball Courts 213,000$ 172,000$ -$ -$ -$ 385,000$ -
213,000$ 172,000$ -$ -$ -$ 385,000$
127
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PARKS & RECREATION DIVISION
Code: 010057
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 405,235 416,084 419,226 331,500 321,000 336,500
511300 Temporary Salaries 65,201 61,223 53,925 67,000 55,000 60,000
511400 Overtime 16,236 16,022 7,261 7,500 17,000 7,500
512100 FICA Taxes 35,763 36,806 36,536 31,123 30,000 30,979
512215 Clothing Allowance 960 960 790 840 1,160 960
512225 Deferred Compensation 37,490 39,090 34,803 30,586 30,000 30,960
512301 Group Health Insurance Premium 59,197 53,579 37,150 37,951 42,000 47,414
512305 Dependant Health Ins Premium 18,434 13,380 5,640 10,790 13,910 14,320
512309 Employee Assistance Program 252 251 192 216 216 143
512400 Worker's Comp Insurance 12,707 23,584 19,604 21,608 12,293 18,460
TOTAL PERSONAL SERVICES 651,475 660,978 615,126 539,114 522,579 547,236
OPERATING EXPENDITURES
533400 Other Contractual Services 1,770 1,650 14,630 164,450 164,450 156,500
533415 Janitorial Services 0 1,296 2,592 2,595 2,725 0
533420 Pest Control 0 0 0 0 0 5,280
534000 Travel and Per Diem 408 1,259 559 800 800 1,325
534101 Telephone 3,441 3,987 4,531 4,500 4,650 3,660
534105 Cellular Telephone 882 637 391 840 690 600
534110 Internet Services 504 410 569 650 660 675
534120 Postage 60 43 9 50 50 50
534310 Electric 81,401 78,701 73,960 83,000 77,100 71,000
534320 Water/Sewer 17,354 24,030 13,637 12,000 14,000 14,500
534420 Equipment Leases 1,018 1,275 285 1,300 1,300 1,800
534615 R & M - Docks & Piers 0 0 0 1,500 1,500 0
534620 R & M-Vehicles 7,507 8,905 3,214 5,000 5,000 5,000
534630 R & M - Office Equipment 576 126 6 50 50 50
534640 R & M - Operating Equipment 25,883 21,197 20,606 19,000 19,000 19,000
534680 R & M - Irrigation Systems 3,646 9,076 4,867 5,000 10,000 10,000
534685 R & M - Grounds Maintenance 16,066 6,859 7,063 7,000 7,000 7,000
534686 R & M - Parks Facilities 14,763 15,576 37,570 54,471 55,000 15,000
534830 Special Event Expense 2,740 2,953 3,474 3,500 3,500 3,500
535200 Departmental Supplies 3,159 3,818 3,221 3,000 3,000 9,000
535210 Computer Supplies 99 0 82 85 150 150
535220 Cleaning Supplies 288 239 0 0 0 0
535221 Fertilizer/Chemical Supplies 10,049 10,477 2,127 5,000 5,000 7,000
535230 Small Tools and Equipment 11,274 5,153 25,970 15,000 5,000 7,000
535260 Gas and Oil 28,774 22,304 11,397 10,000 10,000 10,000
535270 Uniforms and Shoes 3,156 1,872 2,213 2,500 2,500 2,500
535275 Safety Equipment 323 234 159 250 350 250
535410 Dues and Memberships 1,512 775 901 1,000 1,250 1,500
535420 Books and Publications 94 0 0 100 100 100
535450 Training and Education 574 1,363 629 1,000 1,500 1,500
TOTAL OPERATING EXPENDITURES 237,321 224,215 234,661 403,641 396,325 353,940
CAPITAL OUTLAY
606200 Buildings 0 0 2,550 0 0 0
606300 Improvements Other Than Bldgs 0 3,475 7,225 1,400 0 25,000
606400 Vehicles and Equipment 35,200 48,350 28,100 3,757 3,757 0
TOTAL CAPITAL OUTLAY 35,200 51,824 37,875 5,157 3,757 25,000
TOTAL PARKS & RECREATION DIVISION 923,996 937,017 887,662 947,912 922,661 926,176
128
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian
Cemetery that encompasses 10.74 acres of grass, tre es, and hedges that are under a perpetual care clause
purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial
sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from
funeral homes and monument companies. Responsibilities also include record administration and adhering to
ordinances, rules and regulations
FISCAL YEAR 2017 ACCOMPLISHMENTS
Continued with care & maint. of cemetery.
Continued putting gr anite benches in for the public by the public .
Finished concrete pad for new columbarium.
Finished new sidewalk & office building .
New columbarium project completed.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue with care & maint. of cemetery.
Continue putting granite benches in for the public by the public .
Put in new irrigation system for the cemetery .
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Cremains, including niches 36 40 35 39 30
Burials 31 31 33 33 30
Acres of property maintained 10.34 10.34 10.34 10.34 10.34
Operating cost per acre maintained $17,819 $18,245 $17,124 $15,638 $19,798
PROGRAM BUDGET DESCRIPTION FOR CEMETERY DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
60.00%70.00%
10.00%10.00%
20.00%10.00%
10.00%10.00%
100.00%100.00%
Cemetery Ground Maintenance -Maintain 10.34 acres of grounds through improved scheduling
of mowing,trimming,and general cleanup.Removal and trimming of unsightly trees to enhance
appearance and increase safety.Continue to apply chemicals and fertilizer to improve the overall
appearance of the Cemetery.Perform beautification projects such as planting trees and bushes to
enhance appearance.Public Relations -Assist with sales and locations of burial spaces and assist citizens and visitors
in locating burial spaces of family members and friends.
Administration - Assist in record keeping, bill processing, sales and products.
Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars.
129
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CEMETERY DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 146,637$ 155,230$ 146,747$ 122,431$ 135,984$ 151,983$ 15,999$
Operating Expenses 37,578 33,427 30,318 25,385 25,715 26,440 725
Capital Outlay 10,118 - 3,300 - - - -
Total 194,333$ 188,657$ 180,365$ 147,816$ 161,699$ 178,423$ 16,724$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenditures Difference
15,999$
725$
-$
1. Personal Services - Increase due to negotiated salary increases and addition of a full time position for the full year.
2. Operating Expenses - Slight increase due to higher operating costs.
3. Capital Outlay - No capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for the Cemetery is $178,423.This compares to the 2016-2017 projected expenditures of
$161,699, an increase of $16,724 or 10.3%.
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Cemetery Supervisor 35,730 / 64,314 33 1.00 1.00 1.00 72,000$ 74,500$
Maintenance Worker I 25,812 / 46,462 22 1.00 0.50 1.00 25,250 31,000
2.00 1.50 2.00
97,250$ 105,500$
Overtime 1,000 1,500
FICA Taxes 7,250 8,204
Clothing Allowance 120 240
Deferred Compensation 9,200 9,630
Group Health Insurance Premium 11,750 13,557
Dependant Health Ins Premium 5,045 5,406
Employee Assistance Program 44 32
Worker's Comp Insurance 4,325 7,914
Total Personal Services 135,984$ 151,983$
FULL TIME EQUIVALENTS
130
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Commercial Mower -$ 13,000$ -$ -$ -$ 13,000$
-$ 13,000$ -$ -$ -$ 13,000$
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Straighten/Level Headstones 24,375$ -$ -$ -$ -$ 24,375$ - - -$
24,375$ -$ -$ -$ -$ 24,375$
CEMETERY DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Irrigation System 150,000$ -$ -$ -$ -$ 150,000$
150,000$ -$ -$ -$ -$ 150,000$
CEMETERY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND
131
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CEMETERY DIVISION
Code: 010059
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 107,312 111,731 106,626 88,000 97,250 105,500
511400 Overtime 856 978 3,308 1,000 1,000 1,500
512100 FICA Taxes 7,947 8,264 8,075 6,827 7,250 8,204
512215 Clothing Allowance 240 240 240 240 120 240
512225 Deferred Compensation 9,735 10,144 8,292 6,626 9,200 9,630
512301 Group Health Insurance Premium 12,459 11,901 8,648 7,413 11,750 13,557
512305 Dependant Health Ins Premium 3,922 3,823 4,068 4,679 5,045 5,406
512309 Employee Assistance Program 46 47 32 48 44 32
512400 Worker's Comp Insurance 4,120 8,103 7,457 7,598 4,325 7,914
TOTAL PERSONAL SERVICES 146,637 155,230 146,747 122,431 135,984 151,983
OPERATING EXPENDITURES
533400 Other Contractual Services 16,345 8,730 7,210 8,500 8,500 7,995
534101 Telephone 1,780 1,674 1,611 1,650 1,615 1,620
534105 Cellular Telephones 111 60 60 120 140 180
534110 Internet Access 554 606 663 700 745 780
534310 Electric 1,973 2,013 2,184 1,900 2,200 2,500
534610 R & M - Buildings 0 5,874 6,608 1,000 1,000 400
534620 R & M-Vehicles 26 697 136 750 750 825
534640 R & M-Operating Equipment 3,644 3,668 4,282 2,800 2,800 2,800
534685 R & M - Grounds Maintenance 3,851 1,327 1,418 1,630 1,630 1,345
535200 Departmental Supplies 4,796 5,251 3,195 2,935 2,935 4,285
535210 Computer Supplies 20 0 71 250 250 200
535220 Cleaning Supplies 77 0 0 200 200 200
535230 Small Tools and Equipment 1,093 1,099 735 500 500 700
535260 Gas and Oil 2,508 1,821 1,482 1,600 1,600 1,760
535270 Uniforms and Shoes 501 399 431 600 600 600
535275 Safety Equipment 299 208 224 250 250 250
535450 Training and Education 0 0 10 0 0 0
TOTAL OPERATING EXPENDITURES 37,578 33,427 30,318 25,385 25,715 26,440
CAPITAL OUTLAY
606400 Vehicles and Equipment 10,118 0 3,300 0 0 0
TOTAL CAPITAL OUTLAY 10,118 0 3,300 0 0 0
TOTAL CEMETERY DIVISION 194,333 188,657 180,365 147,816 161,699 178,423
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PUBLIC WORKS
FACILITIES MAINTENANCE DIVISION
The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and
facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The
division also provides miscellaneous janitorial services and support to all community activities as well as all
departments by providing such services as moving office equipment and furniture.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Coordinate repairs and replacements of A/C systems.
Assisted in new roof on P.D.
City Hall and school house painting bid.
Pressure wash City Hall walkways.
Monitor contractors.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue quality maintenance of City property and facilities .
New bathrooms @ sports complex.
Continue replacement of A/C units @City Hall and P.D.
New police evidence building.
Continue monitoring contractors .
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Number of facility and sites maintained 56 56 56 56 56
Total square footage maintained 161,138 161,138 161,138 161,138 161,138
Total number of work orders completed 200 150 150 150 150
Cost per square foot maintained $1.51 $1.90 $1.67 $2.51 $1.94
PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
20.00%20.00%
20.00%20.00%
60.00%60.00%
100.00%100.00%
Property Maintenance -Provide continuous maintenance and repair to all City buildings and
facilities.These activities are in the following disciplines:Design/Construction,Electrical,
Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance.
Administration -Supervise City facility contractors to ensure contractual obligations enforced.
Provide general administrative duties to ensure overall efficient operation of City owned facilities
and the preparation of annual division budget.
General Services -Perform duties such as supporting community activities,moving offices
furniture, and providing janitorial services for all City facilities.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 139,341$ 143,606$ 101,865$ 96,677$ 92,703$ 95,182$ 2,479$
Operating Expenses 94,468 147,261 159,784 202,467 203,557 219,230 15,673
Capital Outlay 9,969 15,398 6,986 108,662 108,756 - (108,756)
Total 243,778$ 306,265$ 268,635$ 407,806$ 405,016$ 314,412$ (90,604)$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures Difference
2,479$
15,673$
(108,756)$
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
3. Capital Outlay - Decrease due to no capital outlay requested.
The Fiscal Year 2017-2018 adopted budget for the Facilities Maintenance is $314,412.This compares to the 2016-2017
projected expenditures of $405,016, a decrease of $90,604 or -22.37%.
2. Operating Expenses - Increase due to all janitorial services being funded by this department.
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
Projected Adopted
PAY Expenditure Budget
POSITION RANGE GRADE FY 15-16 FY 16-17 FY 17-18 FY 16-17 FY 17-18
Facilities Maintenance Supervisor 35,730 / 64,314 33 1.00 0.00 0.00 -$ -$
Facilities Foreman 30,821 / 55,478 28 1.00 1.00 1.00 36,675 37,000
Maintenance Worker I 25,812 / 46,462 22 1.00 1.00 1.00 26,675 27,500
Custodian (Temp)16.02/hr 0.50 0.50 0.00 - -
3.50 2.50 2.00
63,350$ 64,500$
Overtime 2,500 2,500
FICA Taxes 5,015 5,144
Clothing Allowance 240 240
Deferred Compensation 5,950 6,030
Group Health Insurance Premium 13,275 13,435
Dependant Health Ins Premium - -
Employee Assistance Program 48 32
Worker's Comp Insurance 2,325 3,301
Total Personal Services 92,703$ 95,182$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
FACILITIES MAINTENANCE - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
City Hall & PD A/C Replacements 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 200,000$
40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 200,000$
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION
Code: 010056
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 72,984 86,663 62,496 63,000 63,350 64,500
511300 Temporary Salaries 34,961 13,563 8,150 0 0 0
511400 Overtime 3,153 6,633 2,238 2,500 2,500 2,500
512100 FICA Taxes 8,577 8,174 5,524 6,330 5,015 5,144
512215 Clothing Allowance 240 360 240 240 240 240
512225 Deferred Compensation 6,409 8,436 5,826 5,917 5,950 6,030
512301 Group Health Insurance Premium 9,932 13,103 12,725 14,585 13,275 13,435
512305 Dependant Health Ins Premium 462 329 0 0 0 0
512309 Employee Assistance Program 52 62 48 48 48 32
512400 Worker's Comp Insurance 2,571 6,284 4,618 4,057 2,325 3,301
TOTAL PERSONAL SERVICES 139,341 143,606 101,865 96,677 92,703 95,182
OPERATING EXPENDITURES
533400 Other Contractual Services 19,462 24,422 27,280 27,000 27,000 27,000
533410 Environmental Services 1,135 0 0 1,000 1,000 1,000
533415 Janitorial Services 0 14,787 29,464 70,000 70,000 84,250
533420 Pest/Weed Control 2,850 2,588 3,450 3,150 3,150 3,150
534101 Telephone 28 0 0 0 0 0
534105 Cellular Telephone 367 211 304 360 150 180
534120 Postage 22 9 0 0 0 0
534610 R & M - Buildings 36,844 68,844 70,048 74,107 74,107 70,000
534620 R & M-Vehicles 1,011 1,124 912 1,500 2,500 1,500
534630 R & M - Office Equipment 473 39 0 0 0 0
534640 R & M-Operating Equipment 253 1,545 138 450 450 450
534920 Legal Ads 0 209 178 200 0 0
535200 Departmental Supplies 2,594 4,442 2,402 2,500 2,500 2,500
535210 Computer Supplies 65 0 0 0 0 0
535220 Cleaning Supplies 18,626 21,311 18,853 14,000 14,000 16,000
535230 Small Tools and Equipment 2,103 1,571 2,897 2,000 2,500 7,000
535250 Building Supplies 1,582 1,091 465 2,000 2,000 2,000
535260 Gas and Oil 4,805 3,558 2,353 2,000 2,000 2,000
535270 Uniforms and Shoes 1,752 1,039 811 1,000 1,000 1,000
535275 Safety Equipment 91 470 0 300 300 300
535450 Training and Education 405 0 230 900 900 900
TOTAL OPERATING EXPENDITURES 94,468 147,261 159,784 202,467 203,557 219,230
CAPITAL OUTLAY
606200 Buildings 0 0 0 0 0 0
606400 Vehicles and Equipment 9,969 15,398 6,986 108,662 108,756 0
TOTAL CAPITAL OUTLAY 9,969 15,398 6,986 108,662 108,756 0
TOTAL FACILITIES MAINTENANCE 243,778 306,265 268,635 407,806 405,016 314,412
135
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND – NON-DEPARTMENTAL
This section of the budget includes costs not related to specific departmental service objectives or programs.
The largest category of expenditures in this budget is for payments for general government utilities, general
property and casualty liability in surance premiums and payment to the Riverfront Community
Redevelopment Agency for tax increment contributions.
NON-DEPARTMENTAL BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 141,821$ 131,048$ 230,284$ 270,000$ 292,035$ 391,122$ 99,087$
Operating Expenses 557,143 625,417 631,265 623,047 618,326 625,814 7,488
Grants and Aids - - - - - - -
Capital Outlay - - - 1,765 1,765 - (1,765)
Non-Operating - 349,590 343,700 689,586 503,812 - (503,812)
Total 698,964$ 1,106,055$ 1,205,249$ 1,584,398$ 1,415,938$ 1,016,936$ (399,002)$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Expenditures:Difference
99,087$
7,488$
(503,812)$
1. Personal Services - Increase due to increased insurance costs.
The Fiscal Year 2017-2018 adopted budget for Non-departmental is $1,016,936.This compares to the 2016-2017 projected expenditures of $1,415,938
a decrease of $399,002, or -28.2%.
3. Non-Operating Expenses - Decrease due to no transfers out to other funds.
2. Operating Expenses - Increase due primarily to utility and insurance cost increases.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GENERAL FUND NON-DEPARTMENTAL
Code: 010099
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
512301 Group Health Insurance 2,980 2,942 60,739 101,000 95,725 105,810
512307 Health Reimbursement Account 126,795 122,539 163,956 165,000 194,310 215,000
512400 Workers Compensation 6,930 0 0 0 0 0
512500 Unemployment 5,116 5,567 5,589 4,000 2,000 2,000
512700 Additional Compensation 0 0 0 0 0 68,312
TOTAL PERSONAL SERVICES 141,821 131,048 230,284 270,000 292,035 391,122
OPERATING EXPENDITURES
533100 Professional Services 0 800 0 0 0 0
533110 Prof Services - Labor Attorney 0 9,572 6,359 10,000 0 6,000
533120 Consultants 93 0 0 0 4,575 0
533300 Miscellaneous Services-Timeclocks 2,149 0 0 0 0 0
533400 Other Contractual Services 4,190 4,783 6,501 5,000 4,000 5,000
533425 Contract Mowing Services 30,273 28,985 22,532 30,000 30,000 30,000
533426 Code Enforcement Charges 405 0 0 0 0 0
534101 Telephone 16,420 22,013 19,899 20,035 19,250 18,060
534110 Internet Services 16,449 18,130 17,904 18,005 17,720 17,100
534120 Postage 717 2,834 4,458 1,975 3,275 3,275
534310 Electric 40,385 40,337 39,644 40,000 38,450 40,000
534320 Water/Sewer 4,287 3,894 4,399 5,800 4,200 4,500
534400 Rents and Leases 0 20 (20)0 0 0
534500 Insurance 226,829 225,570 253,795 212,000 225,800 227,600
534501 Claims 10,953 29,567 3,281 10,000 1,752 5,000
534630 R&M Office equipment (Clear Village)0 0 0 9,600 9,600 9,890
534700 Printing and Binding 0 6,415 6,653 6,800 6,800 6,800
534805 4th of July 19,250 19,500 20,000 20,000 20,000 25,083
534815 Paver Bricks 244 53 72 200 600 800
534825 Advertising Expenditures 2,019 2,746 2,079 2,950 2,700 2,750
534830 Special Events Expense 3,361 1,046 1,516 1,000 825 1,000
534835 Special Employee Events 1,421 2,856 2,000 5,000 5,000 5,000
534920 Legal Ads 0 179 343 0 0 0
534944 Supplies-PS Empl Exp Fund 1,769 815 440 1,500 4,000 1,500
534945 Supplies-General Empl Exp Fund 2,281 3,093 3,516 3,500 575 0
534980 Payment-Riverfront CRA Fund 144,892 158,885 181,150 181,097 181,631 178,556
535200 Departmental Supplies 1,538 506 1,407 1,700 1,400 1,700
535410 Dues and Memberships 2,339 2,613 2,672 2,700 2,851 2,875
535454 PBA Tuition Reimb Plan 6,699 21,512 11,139 15,000 12,000 12,000
535455 PEA Tuition Reimb Plan 867 850 1,341 1,000 3,000 3,000
535710 Non-Ad Valorem Tax 17,317 17,845 18,185 18,185 18,322 18,325
TOTAL OPERATING EXPENSES 557,143 625,417 631,265 623,047 618,326 625,814
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 1,765 1,765 0
TOTAL CAPITAL OUTLAY 0 0 0 1,765 1,765 0
NON-OPERATING
909120 Interfund Trfr to 120 LOGT 0 207,000 200,000 200,000 200,000 0
909131 Interfund Trfr to Fund 310 0 10,450 5,700 38,454 38,454 0
909133 Trfr to Transp Impr Fund 330 0 32,140 0 132,925 132,925 0
909140 Trfr to Fund 140 0 0 10,600 0 0 0
909145 Trfr to Fund 450 AP 0 0 0 5,526 5,526 0
909163 Interfund Trfr to Fund 163 0 100,000 100,000 100,000 100,000 0
909410 Interfund Trfr to Fund 410 0 0 0 1,907 1,907 0
909480 Trfr to Fund 480 Building 0 0 0 25,000 25,000 0
909541 Interfund Trfr to 415 0 0 24,600 0 0 0
909545 Interfund Trfr to 455 0 0 2,800 0 0 0
909901 Contingency 0 0 0 185,774 0 0
TOTAL NON-OPERATING 0 349,590 343,700 689,586 503,812 0
TOTAL NON-DEPARTMENTAL 698,964 1,106,055 1,205,249 1,584,398 1,415,938 1,016,936
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138
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
SPECIAL REVENUE FUNDS
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CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
Local Option Gas Tax Fund (LOGT)793,548$
Discretionary Sales Tax Fund (DST)3,215,458
Riverfront Community Redevelopment Agency 387,867
Parking In-Lieu-Of Fund 14,204
Recreation Impact Fee Fund 455,000
Stormwater Utility Fund 1,117,988
Law Enforcement Forfeiture Fund 1,145
TOTAL 5,985,210$
Special Revenue Funds are used to account for the proceeds of revenue
sources (other than Major Capital Projects)that are legally required to be
spent for specific purposes.These Special Revenue Funds include the
following:
SPECIAL REVENUE FUNDS
Note that the Riverfront Community Redevelopment Agency (CRA)is a
blended component unit.Its governing body is also the City Council and
this results in its budget also being approved by the City Council acting
as the CRA governing body.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL PROJECT FUNDS
INTRODUCTION
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one -time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five
years but lesser capital items may also be included when they are funded by Special Revenue Funds . This
section of the annual budget document consists of information on all capital improvement projects that are
scheduled for Fiscal Year 2017-18.
The Capital Projects Funds include all of the City's "Pay as you go", grant and loan funded capital improvement
projects. Funding for Fiscal Year 2017-18 projects is provided from Local Option Gas Tax (LOGT),
Discretionary Sales Tax (DST), Recreation Impact Fees, Riverfront CRA proceeds, Stormwater Fees, Airport
revenues , Cemetery Funds and Grants. Project expenditures are accounted for in Capital Project Funds and the
Airport Project Fund, but they are presented in a consolidated manner in the budget document to facilitate
review of capital projects as a whole. Any projected operating costs associated with the Fiscal Year 20 17-18
projects are programmed in the respected department/division’s operating budget. The details of each project
and projected operating costs associated with each one can be found on the pages following the summary
information. For further information regarding the basis for calculating projected operatin g costs and for
summary information by Fund, there are presentations in the Schedules section. Generally, there are savings in
increased efficiency, lower liability (risk) and from maintenance on the items being replaced in the years
immediately following the acquisition. Then as the savings decline and additional maintenance is required on
the new items, the net impact on operating cost significantly escalates.
142
LOCAL OPTION GAS TAX
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
TAXES
312400 Local Option Gas Tax 555,934 633,096 646,132 665,600 656,732 683,001
TOTAL TAXES 555,934 633,096 646,132 665,600 656,732 683,001
MISCELLANEOUS REVENUE
334492 FDOT Lighting Agreement 9,758 10,050 10,352 12,532 12,532 12,908
361100 Interest Income 56 239 1,780 97 1,700 1,182
369900 Other Miscellaneous Revenues 2,862 0 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 12,676 10,289 12,132 12,629 14,232 14,090
NON-REVENUE SOURCES
381001 Interfund Transfer from Fund 001 0 207,000 200,000 200,000 200,000 0
389991 Appropriation From Fund Balance 0 0 43,308 209,509 236,197 96,457
TOTAL NON-REVENUE SOURCES 0 207,000 243,308 409,509 436,197 96,457
TOTAL LOCAL OPTION GAS TAX 568,610 850,385 901,572 1,087,738 1,107,161 793,548
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed to
participating cities within the County on a percentage basis determined by the City’s population and amount of
annual transportation-type expenditures. The funds can be used for payment of debt service on loans and bonds
issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan
does not mature until FY22-23.
Low fuel costs have continued and contributed to an increase from prior year collections, although more fuel-
efficient vehicles are expected to eventually have a negative effect on collections. The 2017-2018 allocation for
the City of Sebastian is estimated at $683,001. The estimate is based on trend analysis.
143
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
533300 All Aboard Florida 0 586 0 0 106,000 0
533400 Other Contractual Services 0 5,000 0 0 0 0
533452 Road Maintenance Service 9,929 2,472 0 20,000 20,000 20,000
534315 Public Lighting 161,205 176,795 183,067 0 0 0
534695 Railroad Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 5,103
535310 Road Materials and Supplies 11,466 0 44,077 40,000 40,000 40,000
535380 Signalization Supplies 18,169 30,377 26,399 30,000 30,000 35,000
TOTAL OPERATING EXPENDITURES 205,872 220,333 258,646 95,103 201,103 100,103
DEBT SERVICE
707105 Principal - Paving Loan 203,000 203,000 211,000 215,000 215,000 219,000
707205 Interest - Paving Loan 39,740 39,783 31,748 27,635 27,635 23,445
TOTAL DEBT SERVICE 242,740 242,783 242,748 242,635 242,635 242,445
NON-OPERATING
909133 Trfr to Transp Impr Fund 330 229 136,742 400,178 750,000 663,423 451,000
909990 Unappropriated 119,769 250,527 0 0 0 0
TOTAL NON-OPERATING 119,998 387,269 400,178 750,000 663,423 451,000
TOTAL LOCAL OPTION GAS TAX 568,610 850,385 901,572 1,087,738 1,107,161 793,548
144
DISCRETIONARY SALES TAX
DISCRETIONARY SALES TAX FUND REVENUECode: 130010
Amended FY 17/18
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Account Description Actual Actual Actual Budget Projected Budget
Number
TAXES Discretionary Sales Tax 2,738,405 2,916,092 3,052,152 3,004,788 3,110,000 3,187,750
TOTAL TAXES 2,738,405 2,916,092 3,052,152 3,004,788 3,110,000 3,187,750
MISCELLANEOUS REVENUE
361100 Interest Income 24,090 23,030 20,025 14,418 24,500 24,500
361105 SBA Interest Earnings 1,348 6,834 8,424 13,000 2,722 3,208
367000 Gain/Loss on Sale of Investment (2,601)0 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 22,837 29,864 28,449 27,418 27,222 27,708
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 582,215 0 1,275,935 1,049,345 0
TOTAL NON-REVENUE SOURCES 0 582,215 0 1,275,935 1,049,345 0
TOTAL DISCRETIONARY SALES TAX 2,761,242 3,528,171 3,080,601 4,308,141 4,186,567 3,215,458
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County. The
tax funds are distributed to participating cities within the County on a percentage basis determined by the City's
population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or
preservation, land improvement, and emergency vehicle purchases.
The FY 2017-2018 allocation for the City of Sebastian is estimated at $3,187,750. The estimate is based on the
trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 to December 31, 2023.
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CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURESCode: 130051
Amended FY 17/18
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Account Description Actual Actual Actual Budget Projected Budget
Number
NON-OPERATING
909123 Interfund Trfr to 230-Series 2003 DSF 935,293 1,027,126 868,342 352,927 354,253 0
909131 Trfr to Capital Projects Fund 310 479,623 737,529 389,723 1,515,374 1,520,430 674,650
909132 Trfr to CIP Fund 320 (7,420)286,636 123,163 331,700 0 363,000
909133 Trfr to Transp Impr Fund 330 517,415 918,950 220,948 886,161 1,013,537 456,500
909136 Trfr to Stormwater Impr Fund 363 485,410 260,494 25,280 186,500 82,000 187,500
909263 Trfr to Stormwater Debt Svs 263 0 167,550 401,143 402,963 402,176 403,792
909410 Trfr to Golf Course Fund 410 0 141 599,858 185,000 185,000 0
909455 Trfr to Fund 455 AP 62,228 129,745 156,616 447,516 444,657 334,195
909990 Unappropriated 288,693 0 295,528 0 0 795,821
TOTAL NON-OPERATING 2,761,242 3,528,171 3,080,601 4,308,141 4,002,053 3,215,458
TOTAL DISCRETIONARY SALES TAX 2,761,242 3,528,171 3,080,601 4,308,141 4,002,053 3,215,458
146
COMMUNITY REDEVELOPMENT AGENCY
COMMUNITY REDEVELOPMENT AGENCY REVENUES
Code: 140010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
TAXES
338200 Tax Increment Revenue - Sebastian 144,891 158,885 181,150 183,438 181,631 178,556
338200 Tax Increment Revenue - County 127,169 137,535 157,874 141,661 160,610 171,433
TOTAL TAXES 272,060 296,420 339,024 325,099 342,241 349,989
MISCELLANEOUS REVENUE
361100 Interest Income 1,818 1,255 3,019 400 3,227 1,878
361105 SBA Interest Earnings 158 635 0 40 0 0
367000 Gain/Loss on Investments (295)0 0 0 0 0
362100 Rents and Royalties 25,500 36,000 36,000 36,000 36,000 36,000
TOTAL MISCELLANEOUS REVENUE 27,181 37,890 39,019 36,440 39,227 37,878
NON-REVENUE SOURCES
381001 Transfer from General Fund 0 0 0 10,600 0 0
389991 Fund Balance Carried Forward 174,885 0 0 0 174,916 0
TOTAL NON-REVENUE SOURCES 174,885 0 0 10,600 174,916 0
TOTAL RIVERFRONT REDEVELOPMENT 474,126 334,310 378,043 372,139 556,384 387,867
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995,pursuant to
Section 163.387,Florida Statutes.The purpose of the Community Redevelopment Agency is the removal of
blighted areas and the development of such areas,pursuant to the Community Redevelopment Act of 1969.
All revenues and expenditures related to the City's Community Redevelopment Agency are included in this
fund.In FY 2008-2009,a transfer was started to General Fund to offset the additional costs of providing
enhanced maintenance of parks and medians within this area.This transfer was discontinued during FY 2015-
16.Then in FY 2016-17,expenditures for janitorial services,landscaping,street lighting and water/sewer were
discontinued and instead are being funded by General Fund.
147
COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES
Code: 140051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENDITURES
533100 Professional Services 5,000 5,000 5,000 5,000 5,000 5,000
533201 Admin Svcs Provided by the GF 13,202 13,202 13,202 13,202 13,202 87,740
533400 Other Contractual Services 37,850 0 20,398 50,000 0 50,000
533425 Contract Mowing Services 0 0 118,370 0 0 0
534315 Public Lighting 15,430 15,944 15,579 0 0 0
534320 Water and Sewer 1,117 1,231 946 0 0 0
534400 Rents and Leases 0 4,710 3,968 4,710 4,710 4,710
534501 Claims 0 18,000 0 0 0 0
534686 R&M-Park Facilities 0 8,688 250 0 0 0
534699 Other Capital Maintenance Expense 33,435 17,415 23,572 24,000 24,000 24,000
534830 Special Events Expense 37,890 37,452 37,120 36,000 42,000 42,000
534920 Legal Ads 363 1,539 1,463 1,500 1,500 1,500
535200 Departmental Supplies 150 0 0 0 0 0
535230 Small Tools and Equipment 0 8,471 0 0 0 0
535410 Dues & Memberships 175 175 175 175 175 175
535710 Non-Ad Valorem Taxes 2,381 2,568 2,033 2,500 2,067 2,067
TOTAL OPERATING EXPENDITURES 146,993 134,395 242,076 137,087 92,654 217,192
CAPITAL OUTLAY
606310 Improvements Other Than Building 0 0 11,209 0 15,000 60,000
606400 Equipment 0 26,096 0 0 0 0
TOTAL CAPITAL OUTLAY 0 26,096 11,209 0 15,000 60,000
GRANTS AND AIDS
820100 Façade/Sign Improvement Program 0 29,218 10,196 40,000 30,000 40,000
820200 Sewer Connection Program 0 500 69,500 194,500 230,000 0
TOTAL GRANTS AND AIDS 0 29,718 79,696 234,500 260,000 40,000
NON-OPERATING
909100 Interfund Trfr to General Fund 001 60,000 60,000 21,667 0 0 0
909132 Interfund Trfr to CIP Fund 320 (31,292)900 0 0 0
909133 Interfund Trfr to CIP Fund 330 298,425 16,527 12,070 0 188,730 0
909990 Unappropriated 0 66,674 11,325 552 0 70,675
TOTAL NON-OPERATING 327,133 144,101 45,062 552 188,730 70,675
TOTAL RIVERFRONT REDEVELOPMENT 474,126 334,310 378,043 372,139 556,384 387,867
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
148
PARKING IN-LIEU-OF FUND
PARKING IN-LIEU-OF FUND REVENUE
Code: 150010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 1 0 0 0 0 0
361105 SBA Interest Earnings 76 284 358 107 547 429
363400 Parking In-Lieu-Of Fee 18,241 19,730 26,130 19,730 28,418 13,775
367000 Gain/Loss on Investments (99)0 0 0 0 0
389991 Appropriation from PY Fund Balance 11,103 0 0 0 29,530 0
TOTAL MISCELLANEOUS REVENUE 29,322 20,014 26,488 19,837 58,495 14,204
TOTAL PARKING IN-LIEU-OF FUND 29,322 20,014 26,488 19,837 58,495 14,204
PARKING IN-LIEU-OF FUND EXPENDITURES
Code: 150051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
CAPITAL OUTLAY AND PROJECTS
606908 Parking 29,322 2,800 62 0 58,495 0
TOTAL CAPITAL OUTLAY AND PROJECTS 29,322 2,800 62 0 58,495 0
NON-OPERATING
909990 Unappropriated 0 17,214 26,426 19,837 0 14,204
TOTAL NON-OPERATING 0 17,214 26,426 19,837 0 14,204
TOTAL PARKING IN-LIEU-OF FUND 29,322 20,014 26,488 19,837 58,495 14,204
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
149
RECREATION IMPACT FEE FUND
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 1,829 1,867 4,353 2,000 5,181 4,880
361105 SBA Interest Earnings 26 109 0 112 0 0
363270 Recreation Impact Fee 168,350 281,450 163,800 135,200 163,800 163,800
367000 Gain/Loss on Sale of Investment (51)0 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 170,154 283,426 168,153 137,312 168,981 168,680
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 0 137,688 57,230 286,320
TOTAL NON-REVENUE SOURCES 0 0 0 137,688 57,230 286,320
TOTAL RECREATION IMPACT FEE 170,154 283,426 168,153 275,000 226,211 455,000
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
CAPITAL OUTLAY AND PROJECTS
606300 Improvements Other Than Bldgs 0 4,372 0 0 15,491 0
TOTAL CAPITAL OUTLAY AND PROJECTS 0 4,372 0 0 15,491 0
OPERATING EXPENDITURES
533100 Professional Services 0 8,200 0 0 32,400 0
TOTAL OPERATING EXPENDITURES 0 8,200 0 0 32,400 0
NON-OPERATING
909132 Transfer to CIP Fund 320 123,410 97,387 32,399 275,000 178,320 455,000
909990 Unappropriated 46,744 173,467 135,754 0 0 0
TOTAL NON-OPERATING 170,154 270,854 168,153 275,000 178,320 455,000
TOTAL RECREATION IMPACT FEE 170,154 283,426 168,153 275,000 226,211 455,000
The Recreation Impact Fee was established to enable the City to allow growth and development to
proceed in the City in compliance with the adopted Comprehensive Plan,and to regulate growth and
development so as to require growth and development to share in the burden of growth by paying its pro
rata share for the reasonably anticipated expansion costs of the recreational system improvements.
Additionally,the City through impact fees seeks to provide an equitable,fair share basis for new and
expanded recreational facilities concurrent with the impact and needs generated by new development.
(Ordinance O-01-15)
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
150
STORMWATER UTILITY FUND
STORMWATER UTILITY FUND REVENUE
Code: 163010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 1,009 1,139 3,400 3,875 4,109 3,535
361150 Other Interest 556 57 0 0 0 0
363630 Stormwater Utility Fee 985,171 986,973 991,055 993,000 998,000 998,000
363631 Delinquent Stormwater Fees 219 467 0 0 0 0
381001 Transfer from Fund 001 0 100,000 100,000 100,000 100,000 0
389991 Appropriation from prior year fund balance 49,506 0 0 63,125 118,568 116,453
TOTAL MISCELLANEOUS REVENUE 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988
TOTAL STORMWATER UTILITY 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988
STORMWATER UTILITY FUND EXPENDITURES
Code: 163051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENDITURES
533100 Professional Services 2,306 146 148 0 150 0
533400 Other Contractual Services 0 131,317 37,100 0 0 250,000
533411 Permit Fees 0 0 0 0 500 7,988
534310 Electric 44,367 11,751 8,682 10,000 10,000 10,000
534640 R & M Operating Equpment 0 0 0 10,000 10,000 150,000
534955 Refunds 723 0 0 0 0 0
TOTAL OPERATING EXPENDITURES 47,396 143,214 45,930 20,000 20,650 417,988
NON-OPERATING
909101 Interfund Trfr to 001 - GF 500,000 500,000 550,000 650,000 650,000 700,000
909263 Interfund Trfr to Fund 263 408,360 234,187 0 0 0 0
909131 Interfund Trfr to CIP Fund 310 63,000 55,850 0 150,000 240,027 0
909363 Interfund Trfr to CIP Fund 363 0 100,000 324,269 340,000 310,000 0
909455 Interfund Trfr to CIP Fund 455 17,705 0 0 0 0 0
909990 Unappropriated 0 55,385 174,256 0 0 0
TOTAL NON-OPERATING 989,065 945,422 1,048,525 1,140,000 1,200,027 700,000
TOTAL STORMWATER UTILITY 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the
purpose of managing the City's stormwater system,to prepare,construct and manage betterments and
improvements to the stormwater system,regulate the use of the stormwater system,and perform routine
maintenance and minor improvements.The Stormwater Utility Fee is based upon a single residential ERU
in the amount of $5.00 per month,or $60.00 per year.(Ordinance O-01-16)Stormwater activities are
accounted for in the Stormwater Division of General Fund and to offset those expenditures,a monthly
transfer is made from this Fund to General Fund.
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
151
LAW ENFORCEMENT FORFEITURE FUND
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
FINES AND FORFEITS
351200 Confiscated Property 1,900 2,350 1,048 1,000 26,000 1,000
TOTAL FINES AND FORFEITS 1,900 2,350 1,048 1,000 26,000 1,000
MISCELLANEOUS REVENUE
361100 Interest Income 13 17 0 25 200 25
361105 SBA Interest Earnings 85 230 214 120 300 120
365000 Sale of Surplus 0 0 0 0 1,530 0
366000 Contributions and Donations 141 0 27,530 0 0 0
367000 Gain/Loss on Investments (152)0 0 0 0 0
389991 Appropriation from PY Fund Balance 21,299 26,490 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 21,386 26,737 27,744 145 2,030 145
TOTAL LAW ENFORCEMENT FORFEITURE 23,286 29,087 28,792 1,145 28,030 1,145
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENDITURES
533100 Professional Services 818 818 0 0 1,100 0
534966 D.A.R.E. Expenditures 1,193 2,000 2,000 0 960 0
534967 G.R.E.A.T. Expenditures 0 332 0 0 414 0
535230 Small Tools and Equipment 0 11,937 3,548 3,000
535380 Departmental Supplies 10,275 0 0 0 0 0
TOTAL OPERATING EXPENDITURES 12,286 15,087 5,548 0 5,474 0
CAPITAL OUTLAY
606400 Vehicles and Equipment 11,000 11,000 8,548 0 10,524 0
TOTAL CAPITAL OUTLAY 11,000 11,000 8,548 0 10,524 0
NON-OPERATING
708199 Other Grants & Aids 0 3,000 3,000 0 3,000 0
909990 Unappropriated 0 0 11,696 1,145 9,032 1,145
TOTAL NON-OPERATING 0 3,000 14,696 1,145 12,032 1,145
TOTAL LAW ENFORCEMENT FORFEITURE 23,286 29,087 28,792 1,145 28,030 1,145
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting
revenues associated with seized or forfeited property by the Police Department under the Florida
Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law
enforcement purposes,matching funds for Federal Grants,and to support Drug Treatment Programs,
Drug Prevention Programs,School Resource Officer Program,Crime Prevention,or Safe
Neighborhood Programs.Expenditures are not budgeted,until individually approved by the City
Council.
CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET
152
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2016-2017
DEBT SERVICE FUNDS
153
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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154
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of pledged funds that are legally
restricted to pay the city’s general government bonded debt obligations. These Debt Service
Funds include the following:
Discretionary Sales Surtax Revenue Bonds/Notes Debt Service Fund
Stormwater Utility Revenue Bonds/Notes Debt Service Fund
The City currently has no plan for additional debt in the coming fiscal year. Detailed debt
service payment schedules are located in the schedules section of this document.
155
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND
This debt service fund is used to record debt service payments originally associated with the Discretionary
Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue
bonds were for fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation
of the old city hall, the expansion of the police department, and the friendship park. The Bonds were
refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $1,722,000
as of September 30, 2015.
Code: 230010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 6,450 822 914 1,591 301 0
TOTAL MISCELLANEOUS REVENUE 6,450 822 914 1,591 301 0
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 935,293 1,027,125 868,342 352,927 352,927 0
384090 Bank Note Proceeds 38,870 0 0 0 0 0
389991 Appropriation from PY Fund Balance 1,038,103 1,360 515,405 356,036 357,326 0
TOTAL NON-REVENUE SOURCES 2,012,266 1,028,485 1,383,747 708,963 710,253 0
TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 710,554 0
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUES
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND
This debt service fund was used to record debt service payments originally associated with the Discretionary Sales
Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds were for
fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation of the old city hall,
the expansion of the police department, and the friendship park. The Bonds were refinanced using Bank Notes on
December 18, 2013. The outstanding debt was totally matured as of April 1, 2017.
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES
Code: 230051
Amended FY 16/17
Account FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 15/16 Adopted
Number Description Actual Actual Actual Budget Projected Budget
DEBT SERVICE
707130 Principal 1,971,420 1,008,000 1,369,000 706,000 706,000 0
707230 Interest 7,118 21,307 15,661 4,554 4,554 0
707300 Other Debt Service Costs 40,178 0 0 0 0 0
TOTAL DEBT SERVICE 2,018,716 1,029,307 1,384,661 710,554 710,554 0
TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 710,554 0
156
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
STORMWATER UTILITY REVENUE DEBT SERVICE FUND
This debt service fund was used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years.
The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will
be $2,630,000 as of September 30, 2014. The debt proceeds were used to improve the stormwater system
according to the adopted stormwater master plan. The improvement projects included Twin Ditch,
Periwinkle Drive, Middle Stonecrop, and Collier Creek.
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE
Code: 263010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 327 558 918 112 961 900
TOTAL MISCELLANEOUS REVENUE 327 558 918 112 961 900
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 0 167,550 401,141 402,963 402,963 403,792
381163 Interfund Trfr from 163 SUF 408,360 234,187 0 0 0 0
384263 Bank Note Proceeds 38,958 0 0 0 0 0
389991 Appropriation from PY Fund Balance 15,768 36,514 0 57 0 0
TOTAL NON-REVENUE SOURCES 463,086 438,251 401,141 403,020 402,963 403,792
TOTAL DEBT SERVICE FUND 463,413 438,809 402,059 403,132 403,924 404,692
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES
Code: 263051
Amended FY 15/16
Account FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 14/15 Adopted
Number Description Actual Actual Actual Budget Projected Budget
DEBT SERVICE
707163 Principal - Stormwater Series 2003 280,000 290,000 321,989 352,000 352,000 355,000
707263 Interest - Stormwater Series 2003 159,248 148,048 106,204 51,588 51,588 45,500
707300 Other Debt Service Costs 1,042 1,042 35,220 0 0 774
909990 Unappropriated 0 1,358 0 0 0 0
TOTAL DEBT SERVICE 440,290 440,448 463,413 403,588 403,588 401,274
TOTAL DEBT SERVICE FUND 440,290 440,448 463,413 403,588 403,588 401,274
157
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
CAPITAL PROJECT FUNDS
158
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2017 – 2018
General Fund
0.7%
Local Option Gas
Tax
7.2%
Discretionary
Sales Tax Fund
31.9%
Riverfront CRA
1.7%
Recreation
Impact Fee Fund
7.2%
Stormwater
Revenue Fund
4.0%
Cemetery Trust
0.4%
Grants
46.7%
Airport Fund
0.2%
REVENUES BY SOURCE
General
Government
8.2%
Public Safety
7.3%
Transportation
69.6%
Culture and
Recreation
11.0%
Physical
Environment
4.0%
USES OF FUNDS
159
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL IMPROVEMENT FUNDING SOURCES AND EXPENDITURES
FOR FISCAL YEAR 2017 – 2018
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building Total
FISCAL YEAR 2017/2018
General GovernmentAudio Visual Equipment 30,000 30,000 Laserfiche Software Upgrade 50,000 50,000 Computer Upgrades 30,000 30,000 Wireless System 5,000 5,000 Firewall Software 75,650 75,650
Police Department
Police Vehicles and Equipment 350,000 350,000
Evidence Building Fixtures 20,000 20,000
Police Personnel Equipment 20,000 20,000
Radio System Upgrades 57,000 57,000
Power Source/Generator 17,000 17,000
Community Development
Wayfinding Signage 50,000 50,000
CRA Master Plan 50,000 50,000
Streets and Special Projects
#REF!- -
Stonecrop Drainage 187,500 562,500 750,000
Speed Cushions and Signage 5,000 5,000
Street Milling and Repaving 451,000 451,000
Street Reconstruction 356,500 356,500
Road Operation & Maintenance
Public Works Garage Compound 100,000 100,000
Stormwater
Swale Improvement Grants 250,000 250,000
Parks & Recreation
Pickle Ball Courts 213,000 213,000
Barber Street Ballfield Lighting 375,000 375,000
Replace Playground Components 25,000 25,000
ADA Playground 80,000 80,000
Riverview Park Tree Canopy 10,000 10,000
Cemetery
Irrigation System 150,000 150,000
Straightening of Headstones 24,375 24,375
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Airport
Airport Entrance Signage 10,000 10,000
Modernize Security Cameras 100,000 100,000
Taxiways C,D & E Construction 109,195 1,889,463 1,998,658
Construct Shade Hangars 125,000 500,000 625,000
Total FY 2017/2018 45,000$ 456,000$ 2,015,845$ 110,000$ -$ 455,000$ 250,000$ 24,375$ 2,951,963$ -$ 10,000$ -$ 6,318,183$
160
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION
FOR FISCAL YEAR 2017 – 2018
Project Name:Audio Visual Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
30,000$ -$ -$ -$ -$ -$ 30,000$
Operating Impact (Savings):
-$ (5,400)$ (1,200)$ 3,000$ 6,600$ 9,000$ 12,000$
The current hearing assistance system in the City Council Chambers is not hearing aid compliant in
accordance with ADA requirements.Part of the project is also to try to reduce some of the echo that is
making it hard for some people to hear clearly.
Discretionary Sales Tax Project includes upgrading the capabilities of the current hearing
assistance system in the City Council Chambers and acquiring
equipment to make it hearing aid compliant.
Project Name:Laserfiche Software Upgrade Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ (9,000)$ (2,000)$ 5,000$ 11,000$ 15,000$ 20,000$
Discretionary Sales Tax Project includes upgrading from the currrent Laserfiche Classic to
Laserfiche Avante software.
With Laserfiche Avante,we will be able to add features that enable more departments to manage their public
records effectively.This update will provide the ability to have the software import on it's own and enable
departments to use the scanning capability of the copiers to enter the the data into Laserfiche.The City has
been advised that Laserfiche Classic will eventually no longer be supported.
Project Name:Computer Upgrades Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 180,000$
Operating Impact (Savings):
-$ (5,400)$ (6,600)$ (3,600)$ 3,000$ 12,000$ (600)$
Computer equipment and software upgrades.Discretionary Sales Tax
This is needed to keep up-to-date with new technology and cover the cost of implementing new software
releases.
Project Name:Wireless System Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
5,000$ -$ -$ -$ -$ -$ 5,000$
Operating Impact (Savings):
-$ (900)$ (200)$ 500$ 1,100$ 1,500$ 2,000$
Discretionary Sales Tax Implement wireless at City Hall and Police Department.
This will enable a "hot-spot"for Staff and citizens to log in and have internet on their phones/laptops,while
at City Hall or the Police Station.
161
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:Firewall Software Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
75,650$ -$ -$ -$ -$ -$ 75,650$
Operating Impact (Savings):
-$ (9,835)$ 1,513$ 12,861$ 22,695$ 29,504$ 56,738$
The City's Technical Consultant recommends an investment in redundant next generation firewall technology
that filters not only active attempts to penetrate the City's firewal from the outside but also filters email and
Internet traffic for malware (malicious software,such as viruses,trojans,worms spyware,ransomware,etc.).
The estimated cost includes a five year support contract.
Discretionary Sales Tax Purchase two Cisco firepower 2110 NGFW appliances.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
350,000$ 350,000$ 300,000$ 300,000$ 300,000$ 300,000$ 1,900,000$
Operating Impact:
-$ (77,000)$ (119,000)$ (115,000)$ (81,000)$ (38,000)$ (430,000)$
Replacement of vehicles with higher milage and repair costs.
Police Vehicles and Equipment
Discretionary Sales Tax 17/18 350K 6 Police Units.
18/19 350K 6 Police Units.
19/20 300K 5 Police Units.
20/21 300K 5 Police Units.
21/22 300K 5 Police Units.
22/23 300K 5 Police Units.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
20,000$ 50,000$ -$ -$ -$ -$ 70,000$
Operating Impact:
-$ (5,400)$ (17,700)$ (13,500)$ (9,300)$ (5,100)$ (51,000)$
Discretionary Sales Tax
Additonal costs provided for growth and improved utilization of evidence storage.
17/18 20K Equipment and shelving for building.
18/19 50K Work space additions for evidence building.
Evidence Building Fixtures
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
20,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 50,000$
Operating Impact:
-$ (4,400)$ (3,720)$ (2,440)$ (560)$ 720$ (10,400)$
Replacement of necessary personal equipment for Police Officers,including hand held radio upgrades in
stages with a 2021 completion date.
17/18 10K Rifles and storage containers, 6K Tasers and accessories, 4K
Ballistic shields.
18/19 6K Tasers and accessories.
19/20 6K Tasers and accessories.
20/21 6K Tasers and accessories.
21/22 6K Tasers and accessories.
22/23 6K Tasers and accessories.
Police Personnel Equipment
General Fund
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
57,000$ 50,000$ 100,000$ 50,000$ -$ -$ 257,000$
Operating Impact:
-$ (12,540)$ (17,840)$ (29,140)$ (19,440)$ 2,840$ (76,120)$
Radio System Upgrades
Discretionary Sales Tax
Due to 2020 deadline,these are radio replacements for Dispatch personnel,radio console replacement and
replacements for hand-held radios for Police Officers.
17/18 7K 4 Mobile radios for dispatch, 50K 15 Hand-held radios.
18/19 50K 15 Hand-held radios.
19-20 50K Radio console, 50K 15 Hand-held radios.
20/21 50K 15 Hand-held radios.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
17,000$ -$ 200,000$ -$ -$ -$ 217,000$
Operating Impact:
-$ (4,590)$ (3,570)$ (56,550)$ (43,530)$ (30,510)$ (138,750)$
Power Source/Generator
Discretionary Sales Tax 17/18 17K Power Source for the 911 Center
19/20 200K Generator.
A Power Source for the 911 Center is necessary,as well as the replacement of the generator needed for the
Dispatch radios.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ (7,500)$ (2,000)$ 3,500$ 9,000$ 11,500$ 14,500$
This will help identify businesses and community buildings in this area with cohesive and attractive business
directional signs at each end of the streets on U.S.Highway #1 and Indian River Drive.Concurrently,it is
expected that actions will be initiated to reduce the sign clutter within these areas.
Community Redevelopment
Agency
Install decorative wayfinding signs in the Presidential Street areas.
Wayfinding Signage
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
Update the CRA Master Plan.
The current CRA Master is outdated and should be updated.
CRA Master Plan
Community Redevelopment
Agency
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
750,000$ -$ -$ -$ -$ -$ 750,000$
Operating Impact (Savings):
-$ (67,500)$ (60,000)$ (45,000)$ (37,500)$ (22,500)$ (232,500)$
75% Hazard Mitigation FEMA
Grant. 25% City Matching
Requirements from Discretionary
Sales Tax
Install new dual 60" drainage pipes from Laconia to Stonecrop.
This drainage project is identified in the City's stormwater master plan to pipe the existing drainage ditch.
Due to erosion of the side slopes,the ditch has become difficult to maintain and therefore the system needs to
be piped with dual 60"pipe.The system drains the entire central section of the City and therefore critical to
maintain flow to avoid any flooding.City matching requirement from discretionary sales taxes and is
projected to be $187,500.
Stonecrop Drainage
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
5,000$ -$ -$ -$ -$ -$ 5,000$
Operating Impact (Savings):
-$ (250)$ 150$ 550$ 950$ 1,250$ 2,650$
Speed Cushions and Signage
Local Option Gas Tax Purchase two sets of speed cushions and signage for the neighborhood
traffic calming program.
The City is receiving more citizen requests for traffic calming on residential streets.Currently,there are two
possible streets which may qualified for traffic calming devices like speed cushions,so staff is budgetting
two sets of speed cushions and signage
Project Name:Street Milling and Repaving Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
451,000$ 320,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,771,000$
Operating Impact (Savings):
-$ (76,670)$ (113,030)$ (124,690)$ (126,350)$ (118,010)$ (558,750)$
Local Option Gas Tax Resurfacing of roadways.
Necessary to keep streets in good condition.Repaving reduces pot-hole repairs and claims for damages.
Timely repaving can avoid a more costly reconstruction.For FY17-18,$451K is projected for Indian River
Drive,$320K is planned for FY18-19 (Pleasant View $60K,Rolling Hills Drive $108K and Schumann
Drive $152K).$250K per year is scheduled for future years with actual projects dependent on annual review
of roadway conditions.
Project Name:Street Reconstruction Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
356,500$ -$ -$ -$ -$ -$ 356,500$
Operating Impact (Savings):
-$ (174,685)$ (174,685)$ (167,555)$ (167,555)$ -$ (684,480)$
Discretionary Sales Tax
This work involves more than just an overlay of the surface due to the condition of the roadway.Because of
this, it is eligible for funding by discretionary sales taxes. $6,500 is for a road priority study.
Reconstruct 250 linear feet of Damask, plus Other Roads.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
100,000$ 2,850,000$ 1,150,000$ -$ -$ -$ 4,100,000$
Operating Impact:
-$ (9,000)$ (264,500)$ (337,500)$ (266,152)$ (166,582)$ (1,043,734)$
Public Works Garage Compound
Discretionary Sales Tax.Design and construct new City Garage and Public Works Compound to
be located at the Sebastian Municipal Airport.
Existing City Garage and Public Works Compound is reaching its capacity to park and service vehicles and
equipment.Existing compound sits on commercially valuable property.Relocating the compound to the
airport will provide room for growth and allow the city to sell existing property.Airport benenfits by
receiving rent on the land used by the new City Garage.
Project Name:Swale Improvement Grants Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
250,000$ -$ -$ -$ -$ -$ 250,000$
Operating Impact (Savings):
-$ (70,000)$ (65,000)$ (60,000)$ (55,000)$ (50,000)$ (300,000)$
This will address a long standing problem with property owners that have been unable or unwilling to keep
the swales on their property clear and in effective working order. These funds will permit the City act on
these problems and direct a contractor to perform the necessary work.
Stormwater Fund Establish a grant program to repair or replace swale improvements.
Project Name:Pickle Ball Courts Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
213,000$ 172,000$ -$ -$ -$ -$ 385,000$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
Discretionary Sales Tax Initially construct 4 courts, followed by 4 more the following year.
This project was budgeted in FY 16/17 from Recreation Impact Fees but due to the unreasonably high
construction bids,that project was cancelled and is now being revised to spread the total cost over two years
and utilize discretionary sales taxes for funding.
Project Name:Barber Street Ballfield Lighting Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
375,000$ -$ -$ -$ -$ -$ 375,000$
Operating Impact (Savings):
-$ (67,500)$ (15,000)$ 37,500$ 82,500$ 112,500$ 150,000$
Upgrade to energy efficient lighting and automation of the controls.
The lighting at the Ballfields is outdated and beyond repair.This project would allow an upgrade to energy
efficient lighting and include the addition of automated and possibly wireless offsite controls.
Recreation Impact Fees
Project Name:Replace Playground Components Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 150,000$
Operating Impact (Savings):
-$ (4,500)$ (5,500)$ (3,000)$ 2,500$ 10,000$ (500)$
As needed replacement of components of playground equipment.
This will allocate funds on an annual basis toward replacing rusted or damaged components of playground
equipment in parks throughout the City.Many of these have been in service beyond their expected lifespan
and need to be regularly inspected for problems and replaced immediately.
General Fund
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:ADA Playground Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
80,000$ -$ -$ -$ -$ -$ 80,000$
Operating Impact (Savings):
-$ (22,400)$ (20,800)$ (19,200)$ (17,600)$ (16,000)$ (96,000)$
Due to construction of the Police Evidence Building where a playground was previously,it is anticipated that
a new playground will be constructed at Friendship Park.
Construction of ADA Playground.Recreation Impact Fees
Project Name:Riverview Park Tree Canopy Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 60,000$
Operating Impact (Savings):
-$ (2,900)$ (5,800)$ (8,700)$ (11,600)$ (14,500)$ (43,500)$
Community Redevelopment
Agency
Provide for tree maintenance and new plantings that will ensure a future
tree canopy at Riverview Park.
The priceless value of the tree canopy at Riverview Park provides a very special setting for community
events and gatherings.There is a concern that as the large oaks continue to age that this may be lost.It is
recommended that we begin to take measures to ensure they are maintained properly and that a program for
planting replacement trees be implemented.
Project Name:Irrigation System Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
150,000$ -$ -$ -$ -$ -$ 150,000$
Operating Impact (Savings):
-$ (42,000)$ (39,000)$ (36,000)$ (33,000)$ (30,000)$ (180,000)$
The present irrigation system requires frequent repairs due to its age.This project would entirely replace the
current system.
Install a new irrigation system at the Cemetery.Discretionary Sales Tax
Project Name:Straightening of Headstones Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
24,375$ -$ -$ -$ -$ -$ 24,375$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
Cemetery Trust Fund Straighten and level headstones or markers.
Over time,the headstones and markers at the Cemetery have become out of place.This will provide funds
for a contractor to completely address the problem.
Project Name:City Hall/Police Air Conditioners Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 240,000$
Operating Impact (Savings):
-$ (6,800)$ (12,000)$ (15,600)$ (17,600)$ (18,000)$ (70,000)$
Discretionary Sales Tax Replace air conditioners on the roofs of City Hall and Police Station.
These units have served beyond the expected lifespan and are having mechanical issues.One unit will be
replaced per year. Discretionary sales taxes can be used as these facilities were built using them.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
10,000$ -$ -$ -$ -$ -$ 10,000$
Operating Impact:
-$ (500)$ 300$ 1,100$ 1,900$ 2,500$ 5,300$
Add signage at Airport Entrance.
Additional signage is needed to clearly mark the entranceway from Main Street.
Airport Entrance Signage
Airport Revenue Fund
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
100,000$ -$ -$ -$ -$ -$ 100,000$
Operating Impact:
-$ (18,000)$ (4,000)$ 10,000$ 22,000$ 30,000$ 40,000$
Discretionary Sales Tax Upgrade flightline and gate security cameras.
Modernize Security Cameras
All of the flight line and gate security cameras are outdated or broken and no longer capable of capturing
quality video.This project involves the purchase of twelve camera units and software to archive previous
videos and alert the Police Department of unusual activities.
Project Name:Taxiways C,D & E Construction Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
1,998,658$ 2,391,136$ -$ -$ -$ -$ 4,389,794$
Operating Impact (Savings):
-$ (179,879)$ (375,095)$ (311,210)$ (243,401)$ (179,517)$ (1,289,102)$
New taxiway construction will improve safety by eliminating the current need to cross the intersection of two
runways to reach runway thresholds.City matching requirement will be from discretionary sales taxes and
are projected to be $109,195 for Taxiways D and E $128,819 for Taxiway C.
Construction of Airport Taxiway D and E will be done in FY17-18 and
Taxiway C is planned for FY18-19.
90% FAA Grant. 5% FDOT Grant.
5% City Matching Requirements
from Discretionary Sales Tax
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
625,000$ -$ -$ 200,000$ -$ -$ 825,000$
Operating Impact (Savings):
-$ 6,250$ 12,500$ 18,750$ 27,000$ 35,250$ 99,750$
80% FDOT Grants. City Matching
Requirements at 20% from
Discretionary Sales Tax funds.
Apron improvements and installation of pre-engineered open-sided
Shade Hangars. Phase-1 involves 14-hangars. Phase-2 will erect 7
Shade Hangars.
Shade hangars offer a lower cost aircraft sheltering alternative to local aircraft owners.Shade hangars will
contribute much needed revenue to help bring economic sustainability to the airport.Annual rental revenues
are expected bring in over $33,600.Follow up Phase-2 involves 7 additional Shade Hangars.$125,000 in
FY17-18 and $40,000 in FY20-21 will be funded by discretionary sales taxes.
Construct Shade Hangars
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CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
ENTERPRISE FUNDS
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Greens Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE / EXPENSES
Amended Projected
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Description Actual Actual Actual Budget Budget Budget
Total Revenues 1,368,912$ 1,297,919$ 1,445,348$ 1,525,130$ 1,181,825$ 1,347,898$
Total GC Administration Division 608,737 621,131 1,003,840 797,518 614,288 604,672
Total GC Greens Division 571,980 570,774 585,518 558,232 597,391 585,129
Total GC Carts Division 427,554 106,650 104,474 163,853 155,052 158,097
Total Expenses 1,608,271 1,298,554 1,693,832 1,519,603 1,366,731 1,347,898
Change in Unrestricted Reserves (239,359)$ (635)$ (248,484)$ 5,527$ (184,906)$ -$
GOLF COURSE FUND REVENUE
Code: 410010
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Description Actual Actual Actual Budget Revenue Budget Difference
Charges for services 1,225,099$ 1,297,772$ 1,086,503$ 1,338,960$ 959,926$ 1,347,898$ 387,972$
Non-operating revenues 143,813 147 358,846 186,170 221,899 - (221,899)
Total revenues 1,368,912$ 1,297,919$ 1,445,348$ 1,525,130$ 1,181,825$ 1,347,898$ 166,073$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
2016-17 Projected Revenue Difference
387,972$
(221,899)$
The Fiscal Year 2017-2018 adopted budget for Golf Course fund revenue is $1,347,898 This compares to the 2016-2017 projected revenue of $1,181,825 an
increase of $166,073 or 10.9%.
1. Charges for services - Increase due to anticipated increase in rounds played and pro shop sales and rent.
2. Non-operating revenues - Decrease due to no anticipated transfers in from other departments.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE REVENUE
Code: 410010
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
CHARGES FOR SERVICES
347501 Green Fees 425,012 443,871 333,370 450,000 314,658 450,000
347502 Cart Rentals 612,333 640,631 543,370 650,000 443,654 650,000
347510 Driving Range Fees 39,616 39,511 34,410 41,000 32,839 42,000
347512 Club Storage Fees 2,475 2,441 2,687 2,900 2,669 3,084
347513 Club Rentals Fees 2,383 2,296 2,444 2,500 1,720 2,500
347520 Initiation Fees 2,000 3,500 0 0 0 0
347521 Membership Fees 59,603 64,281 83,207 92,250 84,003 93,000
347522 Handicap Fees 5,100 4,760 4,760 4,800 4,300 4,800
347523 Resident Card Fees 29,890 30,538 26,498 30,000 27,591 29,000
347530 Non-Taxable Sales 38 44 48 50 30 50
347540 Pro Shop Sales 50,755 60,704 58,461 60,000 37,750 55,000
347541 Cost of Sales-Pro Shop (44,457)(35,419)(44,954)(35,000)(29,000)(35,000)
362100 Rents and Royalties 29,046 29,139 28,473 31,000 26,119 42,000
366000 Contributions & Donations 7,747 6,304 9,143 5,000 9,133 7,004
369900 Other Miscellaneous Revenues 1,684 1,435 1,524 1,000 1,000 1,000
369941 Sales Tax Commissions 360 360 360 360 360 360
369945 Pro Lesson Fees 1,532 3,218 2,535 3,000 3,000 3,000
369995 Cash Over/Short (18)158 167 100 100 100
369999 Prior Year Recoveries 0 0 0 0 0 0
TOTAL CHARGES FOR SERVICES 1,225,099 1,297,772 1,086,503 1,338,960 959,926 1,347,898
NON-OPERATING REVENUE
361100 Interest Earnings 115 (77)(1,754)0 0 0
364100 Sale of Fixed Assets 137,600 224 3,900 0 10,000 0
367000 Gain/Loss on Sale of Golf Carts 6,098 0 0 0 0 0
381001 Interfund Transfer from 001 GF 0 0 0 1,907 1,907 0
381130 Interfund Transfer from Fund 130 0 0 0 0 0 0
381148 Interfund Transfer from Fund 480 0 0 356,700 165,800 175,174 0
381415 Interfund Transfer from Fund 415 0 0 0 18,463 34,818 0
TOTAL NON-OPERATING REVENUE 143,813 147 358,846 186,170 221,899 0
TOTAL GOLF COURSE REVENUES 1,368,912 1,297,919 1,445,348 1,525,130 1,181,825 1,347,898
USE OF UNRESTRICTED RESERVES 239,359 0 0 0 0 0
TOTAL GOLF COURSE SOURCES 1,608,271 1,297,919 1,445,348 1,525,130 1,181,825 1,347,898
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION
Administration is responsible for the management of the entire golf course. This includes, but is not limited to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Consistent rounds of golf from numerous golf course patrons, especially patrons participating in the numerous
weekly leagues offered, including Wojo’s Monday League, Men’s & Women’s Golf Associations, Business
League, etc.
Hosted over 40 charity, corporate and/or special events, most of which took place on Saturday’s. By hosting
numerous charity events, SMGC provides a key fundraising source for many community endeavors, schools,
churches, etc.
On track for golf rounds to meet or exceed 52,800 rounds & total revenue to meet or exceed $1 million. This
is dependent on summer activity and weather.
Donated numerous rounds of golf to charitable events and fundraisers, providing key support to community
endeavors.
Continued development of long range plans.
Organized, promoted and hosted the 2016 Sebastian Amateur, the premiere tournament for SMGC.
Since the inception of Sebastian River High School in 1994, served as home course for the boys and girls
SRHS golf teams. PGA Director of Golf, Greg Gardner is Assistant Coach for the Boy’s Golf Team.
Organized, promoted and hosted the 6th Annual Michael Nichols Memorial Golf Tournament. This event has
immediately become the top charitable event of the year, with over 128 players participating.
Provided numerous golf lessons to junior golfers in the form of private and (up to) four -person small group
clinics. Also gave numerous golf lessons to adults, thus increasing the student ’s frequency of playing,
practicing and supporting SMGC.
Numerous landscaping improvements throughout golf course including different plantings, additions of
memorial benches and installation of decorative fencing.
On-course restrooms fully renovated.
Cart barn & Starter station fully renovated.
Clubhouse & Beverage barn painted.
Florida Power & Light upgrade to facility completed.
New Irrigation System installed.
New Golf Course Storage/Maintenance facility completed.
All golf greens rebuilt with Champion Ultra-Dwarf turf.
Offer the golf course, on a limited basis, to hold 5K charitable running events, thus eliminating the need to
close Indian River Drive.
Created and advertised new restaurant Request for Proposal.
Completed over 2000 feet of cart path (concrete) repair.
New golf cart Request for Proposal created and advertised.
Parking lot lighting added.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
FISCAL YEAR 2018 GOALS & OBJECTIVES
Strive for 62,000+ rounds of golf and $1.6 million in revenue.
Strive to instill in each golf course employee the importance of quality, unsurpassed customer service and the
goal to “consider it done” and “whatever it takes” regarding customer service.
Continue to work closely with the golf course’s maintenance contractor in order to produce the highest quality
golf course conditions possible and always keep lines of communication open with all golf course maintenance
workers.
Continue to offer annual memberships, with the goal of securing new members each year.
Continue to offer a large variety of weekly leagues, which will ensure repeat play and increase in
rounds/revenue.
Continue to offer a fully-stocked discount golf retail shop, complete with quality merchandise and competitive
prices, while fulfilling the needs (stated and unstated) of golf course customers.
Strive to introduce the game of golf (through a variety of clinics, lessons and other special functions) to
juniors, retirees and others in the community to ensure future and present growth of the game of golf.
Continue to be the official home golf course for Sebastian River High School Boys and Girls Golf Teams.
Strive to place constant attention to all facilities and grounds, to help ensure that all areas are well -maintained
and presentable to the public.
Continue to represent SMGC through volunteer activities, speaking engagements and other public relation
ventures.
Strive to help community fundraisers and other charitable events, which will help SMGC to be an integral part
of the community.
Continue to promote the two largest and most important golf events, the annual Sebastian Amateur and The
Michael Nichols Memorial Golf Tournament.
Continue to develop action plans for golf course improvements and to get a consensus from customers
regarding “needs” and “wants”.
Strive to help community fundraisers and other charitable events, to help SMGC to be considered an integral
part of the community.
PERFORMANCE MEASUREMENT
Actual Actual Actual Projected Projected
SERVICE PROGRAM 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Number of Annual Fees Sold 84 93 125 150 140
Single Resident 38 38 0 86 80
Single Non-Resident 10 9 0 0 0
Family Resident 32 42 0 64 60
Family Non-Resident 4 4 0 0 0
Resident/Discount Cards 653 663 700 700 700
TOTAL ANNUAL FEES SOLD 737 756 825 850 840
Annual Fee Rounds 7,615 7,919 8,800 8,800 9,250
Daily Fee Rounds 39,369 41,492 44,000 44,000 45,000
TOTAL NUMBER OF ROUNDS PLAYED 46,984 49,411 52,800 52,800 54,250
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE SEBASTIAN GOLF COURSE
STAFFING NATURE OF ACTIVITY
16/17 17/18
20.00%20.00%
20.00%20.00%
20.00%20.00%
20.00%20.00%
20.00%20.00%
100.00%100.00%
General Supervision -Provide effective,responsive and professional management,direction,control of daily golf
operations, including training and forethought for innovative and practical improvements.
Pro Shop -Provide friendly,consistent quality service to the public.The result of this direct contact combined with the
amenities offered, produces customer satisfaction.
Control of Course Play -Provide for orderly starting of play,speed and flow of play,and prevention of free play and
abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play.
Promote the Game of Golf -Provide golf instruction,junior and adult clinics,golf tournaments,charity events,speaking
engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course
Golf Course Administration -Supervise all Golf Course operations,preparation of budget,supervision of capital
improvement programs.
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenses Budget Difference
Personal Services 225,170$ 249,566$ 273,207$ 278,734$ 271,000$ 283,542$ 12,542$
Operating Expenses 324,470 305,854 320,269 317,138 302,019 289,386 (12,633)
Capital Outlay - 5,618 2,000 167,707 1,907 - (1,907)
Transfers 59,097 60,094 408,364 - 34,818 31,744 (3,074)
Total 608,737$ 621,131$ 1,003,840$ 763,579$ 609,744$ 604,672$ (5,072)$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenses:Difference
12,542$
(12,633)$
(1,907)$
(3,074)$
-$
The Fiscal Year 2017-2018 adopted budget for Golf Course Administration is $604,672. This compares to the 2016-2017 projected
expenses of $609,744, an decrease of $5,072 or -.83%.
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
2. Operating Expenses - Decrease due to water and electric servie transferred to other division and restaurant.
3. Capital Outlay - Decrease due to no capital outlay requested.
5. Contingency - No change.
4. Transfers - Decrease due to no transfer being made to Golf Course Capital Fund.
175
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION
Projected Adopted
PAY Expens e Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Golf Course Director 64,487 / 116,076 78 1.00 1.00 1.00 97,300$ 94,150$
Administrative Assistant 30,821 / 55,478 28 1.00 1.00 1.00 54,200 56,000
Cashier (P/T)20,,988 / 37,778 15 1.00 1.00 1.00 23,000 26,500
Assistant Golf Pro (P/T)22,282 / 40,107 17 0.50 0.50 0.50 14,500 15,000
Cashier (Temp)8.10/hr 1.50 1.50 1.50 13,500 16,000
5.00 5.00 5.00
202,500$ 207,650$
Overtime 1,000 1,000
Lesson Bonus 1,750 2,250
FICA Taxes 15,250 16,134
Deferred Compensation 13,700 13,806
Group Health Insurance Premium 13,600 13,863
Dependant Health Ins Premium 13,000 13,929
Health Reimbursement Account 7,200 8,000
Employee Assistance Program 100 79
Worker's Comp Insurance 2,900 5,040
Additional Compensation - 1,791
Total Personal Services 271,000$ 283,542$
Full Time Equivalents
176
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES:
511200 Regular Salaries 150,711 171,185 194,988 189,000 189,000 191,650
511300 Temporary Salaries 17,349 18,048 13,395 16,000 13,500 16,000
511400 Overtime 880 746 830 1,500 1,000 1,000
511500 Lesson Bonus 1,455 1,774 833 2,250 1,750 2,250
512100 FICA Taxes 12,097 13,340 14,444 15,969 15,250 16,134
512225 Deferred Compensation 11,455 12,341 13,231 13,703 13,700 13,806
512301 Group Health Insurance Premium 12,527 11,968 13,023 15,047 13,600 13,863
512305 Dependant Health Ins Premium 10,188 9,950 10,579 12,165 13,000 13,929
512307 Health Reimbursement Account 6,107 5,627 7,741 8,000 7,200 8,000
512309 Employee Assistance Program 92 93 118 120 100 79
512400 Worker's Comp Insurance 2,359 4,433 4,026 4,980 2,900 5,040
512500 Unemployment Insurance 0 0 0 0 0 0
512600 OPEB Accrued Expense (50)61 0 0 0 0
512700 Additional Compensation 0 0 0 0 0 1,791
TOTAL PERSONAL SERVICES 225,170 249,566 273,207 278,734 271,000 283,542
OPERATING EXPENSES:
533100 Professional Services 2,180 1,972 2,262 2,082 2,455 2,455
533200 Audit Fees 2,848 3,133 3,274 3,446 3,040 3,446
533201 Admin Services provided by GF 90,902 94,539 100,791 96,000 96,000 93,000
533400 Other Contractual Services 0 50 4,186 3,975 3,975 3,975
533420 Pest/Weed Control 450 413 496 450 450 480
533440 Electronic Security Services 489 511 520 894 659 400
534101 Telephone 2,650 2,921 3,338 3,500 3,500 2,640
534105 Cellular Telephone 180 180 322 360 340 350
534110 Internet Access 762 789 789 850 765 790
534120 Postage 135 61 80 0 100 100
534310 Electric 35,624 35,221 32,406 34,000 26,000 10,000
534320 Water/Sewer 13,903 13,457 12,029 14,000 8,200 1,000
534420 Equipment Leases 0 0 966 1,032 1,032 1,032
534445 Airport Property Lease 115,000 100,000 100,000 100,000 100,000 106,000
534500 Insurance 7,643 7,900 8,544 8,217 8,217 8,217
534610 R & M - Buildings 3,421 1,384 7,396 4,000 4,000 4,000
534630 R & M - Office Equipment 887 1,234 559 600 500 500
534845 Golf Course Promotions 8,059 6,354 4,566 6,000 3,667 4,000
534846 Golf Course Advertising 8,585 2,637 6,917 6,800 5,500 6,000
535200 Departmental Supplies 2,477 2,989 2,999 3,000 3,600 3,600
535205 Bank Charges 21,432 24,048 19,879 21,000 22,000 24,000
535210 Computer Supplies 876 0 0 100 100 100
535220 Cleaning Supplies 2,264 2,264 4,118 2,500 3,000 3,200
535230 Small Tools and Equipment 0 0 0 0 100 100
535270 Uniforms and Shoes 0 0 0 500 987 1,000
535410 Dues and Memberships 502 510 510 510 510 510
535710 Non-Ad Valorem Tax 3,201 3,287 3,322 3,322 3,322 8,491
TOTAL OPERATING EXPENSES 324,470 305,854 320,269 317,138 302,019 289,386
CAPITAL OUTLAY:
606400 Vehicles and Equipment 0 5,618 2,000 1,907 1,907 0
606900 Infrastructure 0 0 0 165,800 0 0
TOTAL CAPITAL OUTLAY 0 5,618 2,000 167,707 1,907 0
NON-OPERATING EXPENSES
909480 Interfund Trfr to 480 Bldg 0 0 0 5,527 4,544 31,744
909541 Intrafund Trfr to GC Capital 59,097 60,094 408,364 0 34,818 0
909901 Contingency 0 0 0 33,939 0 0
TOTAL NON-OPERATING EXPENSES 59,097 60,094 408,364 33,939 39,362 31,744
TOTAL GOLF COURSE ADMINISTRATION 608,737 621,131 1,003,840 797,518 614,288 604,672
177
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Monitored all golf course grounds with special emphasis on putting greens.
Monitored maintenance and preventative maintenance of contractor’s equipment.
Oversight on new HDPE irrigation system, provided insight on additional sprinkler locations; planned to add
additional sprinkler heads to out-of-reach areas, thus improving additional turf areas.
Continued landscaping improvements and Brazilian pepper tree removal projects.
Planted numerous new species of trees and shrubs on the golf course.
Approval and implementation of greens re-grassing project using Champion Ultra-dwarf turf, contracting with
Champion Turf Company.
Overall, golf course customers continue to offer positive comments about the condition of the golf course and
future plans of golf course improvements.
Extensive trimming of all cabbage palms throughout entire golf course property.
Monitor use of new golf course maintenance storage facility, chemical barn and surrounding area.
Poured new 30’ X 30’ sand concrete pad.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to monitor golf course grounds and surrounding areas.
Strive for golf course grounds to be visually and aesthetically pleasing.
Strive to ensure putting greens are in the best possible condition, including “greens -speed: issues.
Continue to monitor irrigation system operation and performance.
Monitor equipment used on the golf course.
Continue to meet with Golf Course Superintendent daily, and express issues and concerns, always
keeping lines of communication open with all golf course maintenance staff.
Continue to explore innovative methods regarding equipment replacement, leases, golf course turf
practices and irrigation improvements.
Continue to monitor golf course maintenance storage facility and surrounding area.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Greens (Acres)4 4 4 4 2.5
Tees (Acres)5 5 5 5 4
Fairways (Acres)35 35 35 35 22
Rough (Acres)60 60 60 60 50
Sand Bunkers (Acres)5 5 5 5 4
Lakes and Ponds (Linear Feet)10,000 10,000 10,000 10,000 10,000
Non-Play Area (Acres)18 18 18 18 20
Holes Maintained 18 18 18 18 18
Practice areas (acres total)5 5 5 5 2
178
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE GREENS DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
95.00%95.00%
5.00%5.00%
100.00%100.00%
Golf Course Maintenance -Provide administrative oversight of independent golf course maintenance
contract which provides daily turf care resulting in the quality appearance and playability of the golf
course.Keeping the golf course in the best possible condition throughout the year adds to the enjoyment
of the customers and insures return play.
Equipment Maintenance -Continue tracking equipment use and repair to insure proper maintenance and
availability of equipment.
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenses Budget Difference
Operating Expenses 569,191$ 570,898$ 578,950$ 558,232$ 597,391$ 585,129$ (12,262)$
Capital Outlay 1,520 - 6,568 - - - -
Non-Operating 1,269 (124) - - - - -
Total 571,980$ 570,774$ 585,518$ 558,232$ 597,391$ 585,129$ (12,262)$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenses:Difference
(12,262)$
-$
-$
2. Capital Outlay - No capital outlay requested.
1. Operating Expenses - Decrease due to lower anticipated grounds maintenance costs.
The Fiscal Year 2017-2018 adopted budget for Golf Course Greens Division is $585,129. This compares to the 2016-2017 projected expenses
of $597,391, a decrease of $12,262 or -2.05%.
3. Non-Operating - No change.
179
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
Code: 410120
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
OPERATING EXPENSES
533400 Other Contractual Services 0 229 0 0 0 0
533420 Pest/Weed Control 0 440 200 0 0 0
533440 Electronic Security Services 300 0 0 0 0 0
533445 Groundskeeping Service 513,645 535,632 535,632 535,632 535,632 546,385
534310 Electric 18,734 14,829 11,692 12,000 10,000 11,500
534610 R & M - Buildings 1,131 0 306 500 100 500
534640 R & M-Operating Equipment 18,862 948 1,202 500 700 500
534680 R & M - Irrigation Systems 13,007 16,389 5,255 2,000 3,500 2,000
534685 R & M - Grounds Maintenance 363 201 24,135 6,000 47,159 23,444
535200 Departmental Supplies 414 1,533 520 500 250 250
535220 Cleaning Supplies 0 101 6 100 50 50
535230 Small Tools and Equipment 2,712 596 0 0 0 0
535250 Building Supplies 23 0 0 1,000 0 500
TOTAL OPERATING EXPENSES 569,191 570,898 578,950 558,232 597,391 585,129
CAPITAL OUTLAY
606200 Buildings 1,520 0 0 0 0 0
606300 IOTB 0 0 6,568 0 0 0
TOTAL CAPITAL OUTLAY 1,520 0 6,568 0 0 0
NON-OPERATING EXPENSES
707245 Interest - Golf Course Loan 1,269 (124)0 0 0 0
TOTAL NON-OPERATING EXPENSES 1,269 (124)0 0 0 0
TOTAL GREENS DIVISION 571,980 570,774 585,518 558,232 597,391 585,129
180
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf
carts in operational and clean condition for customers, service driving range and water station, maintain and clean all
surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Maintained fleet of 86 golf carts, 1 beverage cart, 1 ranger cart and 1 range cart.
Maintained cart barn and all surrounding areas including starter’s station, water station, cart wash and cart
staging areas and driving range area.
Through a continued contract with a golf ball diving company, provided, at no cost, quality range balls for the
driving range.
Offered quality customer service, always willing to go the extra step to please our customers, thus ensuring
repeat play.
Electric improvements completed in the golf cart barn.
Created RFP for golf cart bid.
Provide ice & water for patrons, maintain ice machine(s) and dispensers.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to offer quality, unsurpassed customer service.
Continue to maintain golf cart fleet, with emphasis on battery and tire maintenance and overall cleanliness of
golf cart.
Continue to maintain beverage cart, ranger cart & range cart, as well as ranger picker, ranger machine & golf
ball cleaner.
Continue to maintain cart barn, water & starter stations & cart staging & cart wash areas, thus ensuring all
areas are clean and presentable to the public.
Offer more ranger contact with golf course patrons.
Emphasis on on-course restroom & bag storage room cleanliness
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Club Car Electric Golf Carts 86 86 86 86 80
Tires Maintained 352 352 356 356 332
Grease Fittings Maintained 534 356 356 356 332
Range Carts 1 1 1 1 1
Ranger Carts 1 1 1 1 1
Batteries Maintained 519 524 524 524 483
Beverage Carts 1 1 1 1 1
PROGRAM BUDGET DESCRIPTION FOR THE GOLF COURSE CARTS DIVISION
STAFFING NATURE OF ACTIVITY
16/17 17/18
30.00%30.00%
30.00%30.00%
40.00%40.00%
100.00%100.00%
General Maintenance and Care of Golf Carts -Clean and maintain golf carts in operational condition for guests use and maintain
operational cart barn.
Golf Course Facilities -Maintenance and care of Cart Barn,Driving Range,Water Station,and general area around Golf Shop and
starter area.
Customer Service - Provide unsurpassed customer service to our members.
181
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenses Budget Difference
Personal Services 78,301$ 95,327$ 92,369$ 103,547$ 92,746$ 92,291$ (455)$
Operating Expenses 5,377 2,025 4,833 2,900 4,900 8,400 3,500
Capital Outlay 334,059 - - - - - -
Debt Service 9,817 9,298 7,272 57,406 57,406 57,406 -
Total 427,554$ 106,650$ 104,474$ 163,853$ 155,052$ 158,097$ 3,045$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenses:Difference
$ (455)
3,500$
-$
-$ 4. Debt Service - No change.
1. Personal Services - Decrease due to lower anticiapted hours worked on holidays.
2. Operating Expenses - Increase due to new water meter and aniticpated usage.
The Fiscal Year 2017-2018 adopted budget for Golf Course Carts Division is $158,097.This compares to the 2016-2017 projected expenses of
$155,052, an increase of $3,045 or 1.96%.
3. Capital Outlay - No capital outlay requested.
PERSONAL SERVICES SCHEDULE
GOLF COURSE CARTS DIVISION
Projected Adopted
PAY Expense Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Cart Attendants (P/T) 8.10 / 14.49 9 2.00 2.00 2.00 43,000$ 43,000$
Cart Attendants (Temp) 8.10/hr 6.00 6.00 6.00 40,250 40,000
8.00 8.00 8.00
83,250$ 83,000$
Overtime 1,500 800
FICA Taxes 6,600 6,411
Group Insurance 0 0
Employee Assistance Program 96 63
Worker's Compensation 1,300 2,017
Total Personal Services 92,746$ 92,291$
(1) For P/T Cart Attendants, 2 equals 4 temporary part-time positions.
For Temporary Cart Attendants, 6 equals 12 temporary part-time positions.
CAPITAL OUTLAY SCHEDULE
GOLF COURSE CARTS DIVISION
Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL
Range Ball Dispenser -$ 2,500$ -$ -$ -$ 2,500$
-$ 2,500$ -$ 261,200$ -$ 263,700$
182
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
Code: 410130
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 34,161 36,527 43,095 42,000 43,000 43,000
511300 Temporary Salaries 36,154 49,802 39,262 51,000 40,250 40,000
511400 Overtime 1,540 1,566 1,753 1,000 1,500 800
512100 FICA Taxes 5,511 6,701 6,458 7,191 6,600 6,411
512301 Group Insurance 0 0 0 0 0 0
512309 Employee Assistance Program 81 76 96 96 96 63
512400 Worker's Comp Insurance 854 655 1,705 2,260 1,300 2,017
TOTAL PERSONAL SERVICES 78,301 95,327 92,369 103,547 92,746 92,291
OPERATING EXPENSES
534320 Water 0 0 0 0 0 4,000
534420 Equipment Leases 500 0 0 0 0 0
534610 R & M - Buildings 3,737 1,400 3,452 1,500 3,500 3,000
534640 R & M-Operating Equipment 956 517 1,094 1,000 1,000 1,000
535200 Departmental Supplies 100 30 281 250 250 250
535220 Cleaning Supplies 4 14 6 50 50 50
535230 Small Tools and Equipment 80 64 0 100 100 100
TOTAL OPERATING EXPENSES 5,377 2,025 4,833 2,900 4,900 8,400
CAPITAL OUTLAY
606400 Vehicles and Equipment 334,059 0 0 0 0 0
TOTAL CAPITAL OUTLAY 334,059 0 0 0 0 0
NON-OPERATING EXPENSES
707145 Principal - Golf Course Loan 0 0 0 52,000 52,000 52,000
707245 Interest - Golf Course Loan 9,817 9,298 7,272 5,406 5,406 5,406
707300 Other Debt Service Costs 0 0 0 0 0 0
TOTAL NON-OPERATING EXPENSES 9,817 9,298 7,272 57,406 57,406 57,406
TOTAL CARTS DIVISION 427,554 106,650 104,474 163,853 155,052 158,097
183
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
which are accounted in the city’s capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
Amended FY 17/18
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Description Actual Actual Actual Budget Projected Budget
Total Revenues 434,675$ 415,239$ 637,924$ 441,607$ 444,652$ 497,456$
Total Airport Administration 321,540$ 311,885$ 626,054$ 427,402$ 422,446$ 497,456$
Total Economic Development 19,527 10,035 13,585 - - -
Change in Unrestricted Reserves 93,608$ 93,318$ (1,715)$ 14,205$ 22,206$ -$
AIRPORT FUND REVENUE
Code: 450010
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Description Actual Actual Actual Budget Revenue Budget Difference
Operating revenue 422,843$ 383,698$ 412,528$ 417,406$ 417,656$ 483,156$ 65,500$
Non-operating revenues 11,832 31,541 225,396 24,201 26,996 14,300 (12,696)
Total revenues and other sources 434,675$ 415,239$ 637,924$ 441,607$ 444,652$ 497,456$ 52,804$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Revenue:Difference
65,500$
(12,696)$ 2. Non-operating revenues - Decrease due to lower anticipated sale of fixed assets.
The Fiscal Year 2017-2018 adopted budget for Airport fund revenue is $497,456.This compares to the 2016-2017 projected Airport fund
revenue of $444,652, an increase of $52,804 or 11.9%.
1. Operating revenue - Increase due addition of Hangar C and Golf Course Storage Bldg rents.
184
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AIRPORT REVENUE
Code: 450010
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
OPERATING REVENUE
344100 Fuel Sales 49,504 71,366 78,095 75,000 74,000 74,000
347541 Cost of Sales (36,177)(62,452)(57,919)(56,250)(55,000)(56,000)
362150 Nontaxable Rents 391 391 391 391 391 391
362100 Rents and Royalties 348,026 313,585 331,848 338,375 338,375 404,625
369900 Other Miscellaneous Revenues 60,848 60,547 59,859 59,640 59,640 59,840
369941 Sales Tax Commission 251 261 254 250 250 300
TOTAL OPERATING REVENUE 422,843 383,698 412,528 417,406 417,656 483,156
NON-OPERATING REVENUE:
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings 149 (230)939 0 567 600
364100 Sale of Fixed Assets 50 20,602 140 0 4,403 0
365000 Sale of Surplus Materials/Scrap 0 0 0 1,000 500 500
366000 Contributions & Donations 0 0 178,500 0 0 0
369400 Reimbursements 11,633 11,169 45,817 17,675 16,000 13,200
381001 Transfer from Fund 001 GF 0 0 0 5,526 5,526 0
TOTAL OTHER NON-OPERATING REVENUE 11,832 31,541 225,396 24,201 26,996 14,300
TOTAL AIRPORT REVENUES 434,675 415,239 637,924 441,607 444,652 497,456
USE OF UNRESTRICTED RESERVES 0 0 0 0 0 0
TOTAL AIRPORT SOURCES 434,675 415,239 637,924 441,607 444,652 497,456
185
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding
Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Completed installation of Skydive Sebastian Swoop Pond.
Built airport perimeter service road.
Completed new Golf Course Maintenance/Storage building project.
Completed Construction 15,694 SF Hangar ‘C’.
Coordinated the coming of new business tenant, Cruiser Aircraft, Inc.
Started Airport Master Plan Update Study.
Completed design and engineering of new Taxiways C, D & E.
Hosted Florida Power and Light Crews tending the aftermath of Hurricane Matthew.
Provided area for disaster debris collection and processing in the aftermath of Hurricane Matthew .
Planning is completed for the installation of a new AWOS III-T automated weather observation system.
Installed north ramp security lighting.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Complete installation of AWOS III-T automated weather observation system.
Engineer and build 14-Shade Hangars.
Initiate Construction of Taxiways D & E.
Submit Application to FAA for funding Construction of Taxiway C.
Complete Airport Master Plan Update including Airport Layout Plan and Environmental Studies.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Acres Available for Development 108 108 108 108 105
Airport Leasehold Revenues $348,417 $313,976 $331,848 $338,375 $404,625
PROGRAM BUDGET DESCRIPTION FOR THE AIRPORT
STAFFING NATURE OF ACTIVITY
16/17 17/18
25.00%25.00%
25.00%25.00%
10.00%15.00%
40.00%35.00%
100.00%100.00%
Compliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance.
Capital Improvement Project Execution and Monitoring -Execute and monitor Capital Improvement Projects.
Prepare and submit a Five-Year Capital Improvement Program in accordance with Regulations.Prepare and
apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects
and equipment.
Tenant and Public Relations -Monitor and execute Tenant Lease agreements.Provide dispute resolution
regarding airport regulations.Maintain contact with Airport users and citizens,respond to questions and
complaints and provide information to all parties about rules, regulations and airport information.
Airport Maintenance -Mow Airport,herbicide runways and taxiways,maintain runway lighting system.
Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area.Clear and maintain
runway approaches and perform daily Airport inspections.
186
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AIRPORT BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenses Budget Difference
Personal Services 81,490$ 117,124$ 141,689$ 203,827$ 203,613$ 228,229$ 24,616$
Operating Expenses 219,697 173,283 222,553 184,249 178,333 209,727 31,394
Capital Outlay 928 2,078 242,436 4,826 6,000 10,000 4,000
Debt Service 19,425 19,401 19,376 34,500 34,500 49,500 15,000
Contingency 93,608 - - 14,205 22,206 - (22,206)
Total 415,148$ 311,885$ 626,054$ 441,607$ 444,652$ 497,456$ 52,804$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenses:Difference
24,616$
31,394$
4,000$
15,000$
The Fiscal Year 2017-2018 adopted budget for the Municipal Airport Administration is $497,456. This compares to the 2016-2017 projected
expenses of $444,652, an increase of $52,804 or 12.4%.
4. Debt Service - Increased repayment of general fund legal loan.
1. Personal Services - Increase due to negotiated salary increases and insurance costs.
2. Operating Expenses - Increase primarily due to building maintenance and pest control costs.
3. Capital Outlay - Increase due to anticipated entrance sign replacement.
PERSONAL SERVICES SCHEDULE
AIRPORT ADMINISTRATION
Projected Adopted
PAY Expense Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Airport Director 64,487 / 116,076 78 0.00 0.00 1.00 63,825$ 72,625$
Airport Manager 37,528 / 67,550 60 0.00 1.00 0.00 - -
Airport Maintenance Worker I 25,812 / 46,462 22 0.00 1.00 1.00 26,700$ 28,000$
Airport Operations Specialist III 29,538 / 57,350 4D 0.00 1.00 1.00 56,150 58,000
Airport Operations Specialist 25,812 / 46,462 22 1.00 0.00 0.00 - -
1.00 3.00 3.00
146,675$ 158,625$
Overtime 1,400 2,000
FICA Taxes 10,825 12,306
Clothing Allowance 120 240
Deferred Compensation 13,125 14,478
Group Health Insurance Premium 18,705 20,337
Dependant Health Ins Premium 5,045 5,406
Health Reimbursement Account 3,925 8,000
Employee Assistance Program 68 48
Worker's Comp Insurance 3,725 4,820
Additional Compensation - 1,969
Total Personal Services 203,613$ 228,229$
Full Time Equivalents
187
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
AIRPORT ADMINISTRATION
Code: 450110
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 53,528 94,353 107,621 140,600 146,675 158,625
511400 Overtime 462 609 727 500 1,400 2,000
512100 FICA Taxes 5,028 3,778 5,973 10,499 10,825 12,306
512215 Clothing Allowance 120 120 120 240 120 240
512225 Deferred Compensation 6,293 4,843 6,609 12,352 13,125 14,478
512301 Group Health Insurance Premium 6,868 5,948 8,549 21,940 18,705 20,337
512305 Dependant Health Ins Premium 4,037 3,823 4,068 4,679 5,045 5,406
512307 Health Reimbursement Account 1,438 894 2,881 6,400 3,925 8,000
512309 Employee Assistance Program 30 23 34 72 68 48
512400 Worker's Comp Insurance 3,712 2,701 5,023 6,545 3,725 4,820
512600 OPEB Accrued Expense (26)32 84 0 0 0
512700 Additional Compensation 0 0 0 0 0 1,969
TOTAL PERSONAL SERVICES 81,490 117,124 141,689 203,827 203,613 228,229
OPERATING EXPENSES
533100 Professional Services 3,500 0 750 0 0 0
533200 Audit Fees 1,404 1,264 1,201 1,264 1,250 1,264
533201 Admin Services provided by GF 47,495 49,180 47,762 45,500 45,500 55,000
533202 Maintenance Services provided by GF 56,583 0 0 0 0 0
533400 Other Contractual Services 2,740 4,002 3,542 2,750 4,250 4,250
533415 Janitorial Services 0 0 0 480 0 0
533420 Pest/Weed Control/Mowing 862 825 1,457 850 850 3,086
534000 Travel and Per Diem 0 1,749 1,016 3,600 3,600 2,500
534101 Telephone 3,436 3,598 3,943 4,100 3,600 3,288
534105 Cellular Phone 387 415 411 780 625 840
534110 Internet Access 950 536 500 550 800 1,000
534120 Postage 118 47 81 250 200 250
534130 Express Mail 0 11 18 150 150 178
534310 Electric 23,640 25,554 25,185 25,000 24,000 26,000
534320 Water/Sewer 2,044 2,855 2,207 2,000 2,850 3,000
534420 Equipment Leases 0 0 0 0 100 400
534500 Insurance 25,580 26,624 27,694 30,000 28,000 24,800
534610 R & M Buildings 6,593 6,676 21,882 10,700 4,000 10,446
534620 R & M-Vehicles 1,498 2,698 2,582 2,800 2,800 3,000
534625 R & M - Lighting 0 0 0 0 0 4,000
534630 R & M-Office Equipment 0 0 0 0 100 900
534635 R & M - Security Systems 0 0 0 0 0 2,000
534640 R & M-Operating Equipment 9,971 15,338 21,983 14,500 14,000 15,000
534681 R & M-Fencing 2,380 634 30,303 6,475 6,475 3,000
534685 R & M-Grounds Maintenance 6,839 2,307 2,563 2,000 2,000 3,000
534700 Printing and Binding 0 139 0 250 250 250
534800 Promotional Activities 282 108 87 0 350 1,000
534825 Advertising Expenditures 0 0 0 0 450 10,800
534920 Legal Ads 0 294 0 0 0 0 - Continued –
188
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Amended Projected
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Account Actual Actual Actual Budget Budget Budget
Number Description
535200 Departmental Supplies 1,695 2,524 2,359 1,250 1,700 2,575
535205 Bank Charges 1,504 2,133 2,404 2,000 2,000 2,000
535210 Computer Supplies 7 69 748 500 350 900
535230 Small Tools and Equipment 215 1,675 178 750 4,000 2,000
535260 Gas and Oil 5,867 7,303 6,508 6,000 6,000 6,500
535270 Uniforms & Shoes 221 185 306 650 600 650
535275 Safety Equipment 0 0 0 200 50 250
535410 Dues and Memberships 430 330 429 500 730 600
535420 Books and Publications 0 0 0 0 0 100
535450 Training and Education 30 440 540 4,500 935 1,000
535710 Non-Ad Valorem Tax 13,426 13,769 13,911 13,900 15,768 13,900
TOTAL OPERATING EXPENSES:219,697 173,283 222,553 184,249 178,333 209,727
CAPITAL OUTLAY:
606200 Buildings 0 0 178,500 0 0 0
606300 IOTB 0 0 6,020 4,826 6,000 10,000
606310 IOTB - Fencing 0 0 12,000 0 0 0
606400 Vehicles and Equipment 928 2,078 45,916 0 0 0
TOTAL CAPITAL OUTLAY:928 2,078 242,436 4,826 6,000 10,000
NON-OPERATING EXPENSES
707146 Principal - DST Fund Advance 0 0 0 0 0 0
707246 Interest - DST Fund Advance 19,425 19,401 19,376 24,500 24,500 24,500
909101 Interfund Trfr to General Fund 0 0 0 10,000 10,000 25,000
909901 Contingency 93,608 0 0 14,205 22,206 0
TOTAL NON-OPERATING EXPENSES 113,033 19,401 19,376 48,705 56,706 49,500
TOTAL AIRPORT ADMINISTRATION 415,148 311,885 626,054 441,607 444,652 497,456
CAPITAL OUTLAY SCHEDULE
AIRPORT - TO BE FUNDED BY AIRPORT FUND
EXPENDITURES PER FISCAL YEAR
Description 2017-2018 2018-2019 2019-2020 2020-2021 2021-22 TOTAL
Airport Entrance Signage 10,000$ -$ -$ -$ -$ 10,000$
10,000$ -$ -$ -$ -$ -$
AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2017-2018 2018-2019 2019-2020 2020-2021 2021-22 TOTAL
Taxiway C,D,E Construction 109,195$ 128,819$ -$ -$ -$ 238,014$
Modernize Security Cameras 100,000 - - - - 100,000
Construct Shade Hangars 125,000 - - 40,000 - 165,000
Construct Hangar - - 225,000 225,000 - 450,000
Construct Access Road West - - - 100,000 - 100,000
334,195$ 128,819$ 225,000$ 365,000$ -$ 238,014$
189
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees.
These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary
operation and maintenance expenses.
Amended Projected
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Description Actual Actual Actual Budget Budget Budget
Total Revenues and Transfers 702,196$ 717,270$ 815,300$ 822,315$ 724,739$ 690,844$
Total Expenses 534,928 693,340 716,461 785,696 577,068 607,723
Change in Unrestricted Reserves 167,268$ 23,929$ 98,839$ 36,619$ 147,671$ 83,121$
BUILDING DEPARTMENT REVENUE
Code: 480010
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Description Actual Actual Actual Budget Revenue Budget Difference
Operating revenue 698,876$ 710,622$ 801,640$ 744,400$ 645,400$ 652,400$ 7,000$
Non-operating revenues 3,320 6,648 13,660 77,915 79,339 38,444 (40,895)
Total revenues and other sources 702,196$ 717,270$ 815,300$ 822,315$ 724,739$ 690,844$ (33,895)$
Fiscal Year 2017-2018 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-2017 Projected Revenue:Difference
7,000$
(40,895)$ 2. Non-operating revenues - Decrease due to no anticipated appropriation from prior year.
The Fiscal Year 2017-2018 adopted budget for the Building Department fund revenue is $690,844.This compares to the 2016-2017 projected Building
Department fund revenue of $724,739, a decrease of $33,895 or -4.1%.
1. Operating revenue - Slight increase due to expected additional building permits issued.
190
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUILDING DEPARTMENT REVENUE
Code: 480010
Account Amended Projected
Number Description FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
OPERATING REVENUE Actual Actual Actual Budget Budget Budget
321050 Contractor License 13,797 13,133 12,083 13,000 12,500 13,000
321150 Contractor License - Penalties 3,055 3,635 2,661 2,500 2,400 2,500
322050 Building Permits 374,428 358,845 422,335 390,000 290,000 310,000
322055 Roofing Permits 40,381 42,148 55,634 50,000 68,000 60,000
322065 Alumimum Structure 14,325 21,450 20,875 21,000 24,000 22,000
322070 Shed Permits 5,775 5,925 6,525 6,300 9,500 7,500
322075 Reinspection Fees 13,110 12,670 24,000 22,500 11,000 12,500
322100 Land Clearing Permits 13,450 13,250 14,300 15,500 11,500 12,000
322200 Electrical Permits 28,939 29,999 32,457 32,000 27,000 28,500
322225 Plumbing Permits 25,196 28,564 27,485 25,000 21,000 23,000
322230 Pool Permits 14,400 18,225 15,945 18,000 20,000 18,000
322240 Solar Permits 2,700 4,575 3,900 3,000 4,800 4,000
322250 Mechanical Permits 52,830 60,597 70,928 59,000 52,000 52,000
322300 Fencing Permits 17,400 17,700 19,200 17,000 23,000 18,000
322500 Sign Permits 3,555 2,955 2,610 3,000 2,000 2,800
322600 Expired Permit Fee 8,550 15,300 7,800 8,000 10,000 8,500
329400 Plan Checking Fees 42,822 42,112 43,765 42,000 40,000 41,000
341920 Cert. Copying/Record Research 824 776 757 600 700 600
347556 County Facility Admin Fee 12,346 12,288 11,879 12,000 11,000 12,000
359000 Other Fines and Forfeitures 10,977 6,475 6,502 4,000 5,000 4,500
TOTAL OPERATING REVENUE 698,876 710,622 801,640 744,400 645,400 652,400
OTHER NON-OPERATING REVENUE:
361100 Interest Income 1,989 2,114 1,380 2,233 1,200 1,200
361105 SBA Interest Earnings 584 2,535 3,852 1,543 4,500 3,000
364100 Sale of Fixed Assets 0 0 5,501 0 0 0
367000 Gain/Loss on Investment -1,127 0 0 0 0 0
369900 Other Miscellaneous Revenue 1,874 1,998 2,927 2,500 2,000 2,500
381001 Transfer from General Fund 0 0 0 25,000 25,000 0
381410 Interfund Transfer from 410 GC 0 0 0 4,544 4,544 31,744
389991 Appropriation from PY Fund Balance 0 0 0 42,095 42,095 0
TOTAL OTHER NON-OPERATING REVENUE 3,320 6,648 13,660 77,915 79,339 38,444
TOTAL BUILDING DEPARTMENT REVENUES 702,196 717,270 815,300 822,315 724,739 690,844
USE OF UNRESTRICTED RESERVES 0 0 0 0 0 0
TOTAL BUILDING DEPARTMENT SOURCES 702,196 717,270 815,300 822,315 724,739 690,844
191
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry.
Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian.
Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new
registrations.
Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business
owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are
sent to business owners.
FISCAL YEAR 2017 ACCOMPLISHMENTS
Maintained timeliness and delivery of permitting services with a turnaround time of 10 days or less for most
permits.
Provided continuing education to employees to meet minimum state licensing requirements. Customer service
training is ongoing.
New building permit and inspection database has been completed and will be operational prior to the end of
this fiscal year.
Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code
violations. Citations were issued as needed and various cases went before Special Magistrate or Construction
Board for final resolution as needed.
Continue to follow up on expired permits and open inspections.
Continue to scan permits, business tax receipts and contractor licensing documents into laser fiche for
permanent record keeping.
FISCAL YEAR 2018 GOALS AND OBJECTIVES
Continue to maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less
for most projects.
Provide ongoing customer service training and building code related continuing education to satisfy minimum
state licensing requirements.
Continue to enhance customer service by implementing the on-line submittal portion of the new building
permit and inspection program. Continue to look for ways to improve our service capabilities through the
database.
Continue to enforce state laws and city ordinances related to construction industry and unlicensed contractor
activity.
Continue to follow up on expired permits and open inspections.
Continue to scan competed permits, business tax receipts and contractor licensing documents into laser fiche
for safe record keeping.
192
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018
Residential permits issued 218 220 268 245 190
Commercial permits issued 32 40 34 36 35
Other permits issued 3,014 3,262 3,612 3,440 3,410
Total number of inspections 10,466 10,916 14,313 13,800 12,900
Total number of reinspections 873 968 2,100 1,025 1,600
Number of Professional licenses processed 447 383 368 375 370
Expired permits processed 114 206 105 125 120
Business Tax Reciepts processed and issued 1090 1156 932 1300 1200
Building permits turn around time (working days)10 10 10 10 10
PROGRAM BUDGET DESCRIPTION FOR THE BUILDING DEPARTMENT
STAFFING NATURE OF ACTIVITY
16/17 17/18
8.00%8.00%
25.00%25.00%
16.00%16.00%
38.00%38.00%
3.00%3.00%
5.00%5.00%
2.00%2.00%
3.00%3.00%
100.00%100.00%
Safety - Following up on expired permits and unsafe structures.
Records Retention - Scanning plans to laserfiche for permanent record keeping
Contractor Licensing -Accepts contractor license application for registration and calculates fees.Review
applicants for applicable insurance and workman's comp.coverages.Review letters of reciprocity.Process annual
re-newal notices and issues new registrations.Check permit applications for properly licensed and insured
contractors.
Administration -The Director supervises the enforcement of all Florida Building Codes,including Sebastian City
and Land Development Codes related to construction.Courtesy inspections are performed as needed.Reviews
commercial plan review and projects that include Mechanical,Electrical or Plumbing details.Approval of all
department expenditures and prepares the annual budget.
Permitting -Accepts permit applications,calculates fees,issuance of permits,scheduling of inspections,closing
out permits when completed,prepares certificates of occupancy for signature,and answers questions concerning
building permits.
Plan Review -Perfoms plan review of all permit applications and building plans for code approval,including
structural,electrical,plumbing and mechanical.Also includes the review of all zoning on residential building
applications. Answers code questions for builders and general public related to plan review.
Building and Alteration Inspection -On-site inspections for commercial and residential,including structural,
electrical,plumbing,and mechanical.Post inspections into computer database daily.Answer code questions for
builders and general public related to inspections.
Business Tax Receipts -Accepts applications for Business Tax Receipt from business owners.Reviews
applications for acceptance.Verify professional licenses and ficitious/corporation names.Process annual re-newal
notices and issues new Business Tax Reciepts.
193
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUILDING DEPARTMENT BUDGET SUMMARY
Amended Projected Adopted
FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18
Actual Actual Actual Budget Expenses Budget Difference
Personal Services 377,564$ 428,466$ 428,764$ 454,131$ 435,327$ 503,260$ 67,933$
Operating Expenses 87,859 102,633 117,875 124,470 100,445 104,463 4,018$
Capital Outlay 4,395 29,368 65,736 - - - -$
Transfers 105,294 27,579 104,086 207,095 216,470 - (216,470)$
Contingency 167,268 - - 36,619 - - -$
Total 742,380$ 588,046$ 716,461$ 822,315$ 752,242$ 607,723$ (144,519)$
Fiscal Year 2017-18 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2016-17 Projected Expenses Difference
67,933$
4,018$
3. Capital Outlays - No capital outlay requested.-$
(216,470)$
The Fiscal Year 2017-2018 adopted budget for the Building Department,excluding budgeted contingency is $607,723.This compares to the projected FY
2016-2017 expenses of $752,242, a decrease of $144,519 or -18.4%.
1. Personal Services - Increase due to additional part time position and negotiated salary increases and insurance costs.
2. Operating Expenses - Increase due to anticipated full year usage of Clear Village software.
4. Transfers - Decrease due to no scheduled transfers out to other departments.
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT
Projected Adopted
PAY Expense Budget
POSITION RANGE GRADE 15-16 16-17 17-18 16-17 17-18
Building Official 64,487 / 116,076 78 1.00 1.00 1.00 103,375$ 106,500$
Plans Examiner 48,439 / 87,190 43 1.00 1.00 1.00 66,750 72,500
Chief Building Inspector 47,028 / 84,651 42 1.00 1.00 1.00 61,700 66,500
Local Business Tax Specialist 29,052 / 52,293 26 1.00 1.00 1.00 60,650 62,500
Permitting Technician 29,052 / 52,293 26 1.00 1.00 1.00 30,100 31,000
Buuilding Inspector I (Temp)$ 25/hr 0.00 0.50 0.50 8,400 31,200
5.00 5.50 5.50
TOTAL SALARIES 330,975$ 370,200$
Overtime 2,500 2,500
FICA Taxes 24,700 28,539
Clothing Allowance 280 360
Deferred Compensation 29,200 30,735
Group Health Insurance Premium 24,000 29,761
Dependant Health Ins Premium 13,300 14,247
Health Reimbursement Account 5,500 14,000
Employee Assistance Program 122 79
Worker's Comp Insurance 4,750 9,926
Additional Compensation - 2,913
Total Personal Services 435,327$ 503,260$
Full Time Equivalents
194
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
BUILDING DEPARTMENT
Code: 480110
Amended Projected
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 290,655 326,403 327,183 341,500 322,575 339,000
511300 Temporary Salaries 0 0 0 0 8,400 31,200
511400 Overtime 2,813 1,381 3,099 1,500 2,500 2,500
512100 FICA Taxes 21,562 26,143 23,493 26,267 24,700 28,539
512215 Clothing Allowance 240 310 240 360 280 360
512225 Deferred Compensation 25,278 30,509 28,643 29,317 29,200 30,735
512301 Group Health Insurance Premium 19,530 23,264 24,556 27,084 24,000 29,761
512305 Dependant Health Ins Premium 6,434 7,088 8,717 10,024 13,300 14,247
512307 Health Reimbursement Account 6,774 5,553 6,262 9,600 5,500 14,000
512309 Employee Assistance Program 102 111 120 144 122 79
512400 Worker's Comp Insurance 4,264 7,596 6,355 8,335 4,750 9,926
512600 OPEB Accrued Expense (88)108 97 0 0 0
512700 Additional Compensation 0 0 0 0 0 2,913
TOTAL PERSONAL SERVICES 377,564 428,466 428,764 454,131 435,327 503,260
OPERATING EXPENSES
533200 Audit Fees 861 862 0 948 1,000 948
533201 Administrative Services Provided by GF 56,507 62,158 68,374 65,000 65,000 43,000
533400 Other Contractual Services 0 9,203 4,694 4,500 3,500 4,000
534000 Travel and Per Diem 1,021 654 1,171 788 800 700
534101 Telephone 524 408 403 450 410 420
534105 Cellular Telephone 1,431 814 934 1,130 2,150 2,400
534110 Internet Services 1,529 1,511 1,403 2,750 1,950 2,705
534120 Postage 1,447 1,532 1,340 800 600 800
534310 Electric 3,205 3,197 3,054 3,200 2,900 3,000
534320 Water / Sewer 287 266 277 350 280 300
534420 Equipment Leases 0 0 1,449 1,400 1,500 1,500
534500 Insurance 5,850 5,018 6,948 7,000 7,000 7,000
534620 R & M-Vehicles 1,527 1,554 1,975 1,000 500 800
534630 R & M - Office Equipment 4,532 4,425 2,987 26,500 4,000 26,500
534910 Clerk of Court Filing Fees 0 27 0 0 50 50
534920 Legal Ads 0 231 0 0 0 0
535200 Departmental Supplies 1,116 1,191 1,593 1,150 1,150 1,150
535210 Computer Supplies 1,397 60 1,394 1,080 1,850 1,500
535230 Small Tools and Equipment 207 280 0 200 100 200
535260 Gas and Oil 4,189 3,459 3,208 3,500 3,200 3,500
535270 Uniforms and Shoes 279 275 287 365 325 365
535275 Safety Equpment 0 0 148 50 50 50
535410 Dues and Memberships 876 585 620 1,060 550 775
535420 Books and Publications 106 1,431 524 300 280 1,600
535450 Training and Education 968 1,348 1,359 949 1,300 1,200
535900 Depreciation 0 2,145 13,734 0 0
TOTAL OPERATING EXPENSES 87,859 102,633 117,875 124,470 100,445 104,463
CAPITAL OUTLAY
606100 Land 0 10,376 0 0 0 0
606400 Vehicles and Equipment 4,395 18,993 65,736 0 0 0
TOTAL CAPITAL OUTLAY 4,395 29,368 65,736 0 0 0
NON-OPERATING EXPENSES
909101 Transfer to General Fund 65,110 105,294 104,086 0 0 0
909131 Transfer to Fund 310 0 27,579 0 14,383 14,383 0
909410 Transfer to Fund 410 0 0 356,700 165,800 175,174 0
909541 Transfer to Fund 415 0 0 0 26,912 26,913 0
909901 Contingency 167,268 0 0 36,619 0 0
TOTAL NON-OPERATING EXPENSES 171,663 132,873 460,786 243,714 216,470 0
TOTAL BUILDING DEPARTMENT 641,481 693,340 1,073,161 822,315 752,242 607,723
195
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196
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2018-2023
CAPITAL IMPROVEMENT
PROGRAM
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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198
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
City of Sebastian’s adopted financial policies requires the City to coordinate the development of the Capital
Improvement Program with the development of the strategic plan and operating budget, as well as ensuring
compliance with the Comprehensive Plan Capital Improvement Element. Operating expenditures and revenues
associated with new capital improvements will be projected and included in the Capital Improvement Program Five -
Year Forecast. The Capital Improvement Program is updated and approved by the City Council annually and
encompasses a period of six years.
What are Capital Improvements?
Capital improvements include construction, reconstruction, expansion, upgrades and major repairs to streets, drainage
systems, buildings, computer systems, parks, recreation centers, airport facilities, the cemetery, the golf course and
other major components of the City’s infrastructure. Vehicles and equipment additions and replacements are also
included in the capital improvement program for consistency with the criteria used for defining capital purchases in the
accounting records and the annual operating budget. Therefore, items in the Capital Improvement Program generally
cost more than $750 and are expected to last at least one year.
Policies Used in Developing the Capital Improvement Program
Capital projects submitted for approval must be justified in terms of how the project supports the achievement of the
City’s Strategic Priorities. Projects are prioritized and approved based on the relevancy of the p roject to the City’s
Strategic Plan and the impact on the end stakeholder(s). The following statements are included in the City’s adopted
Financial Policies:
1. The City shall adopt an annual Capital Budget based on the Capital Improvement Program. Future c apital
improvement expenditures necessitated by changes in population, real estate development, or in economic
base will be calculated and included in the capital improvement budget projections.
2. The City shall make all capital improvements in accordance wi th an adopted Capital Improvement Program
budget.
3. The City will determine and use the most prudent financial methods for acquisition of capital improvement
projects based upon market conditions at the time of acquisition.
The pages that follow provide details and summary information on capital purchases scheduled for the next six years
for all the City’s operations. The expected sources of funding are identified for all the capital purchases but are
ultimately dependent on the funds being legally appropriated within the City’s adopted annual operating budget.
Changes may ultimately be made in conjunction with alternative sources as they become available or adjustments may
become necessary due to reductions in projected revenues. The timing of projects identified may also be altered from
year to year to meet changing circumstances.
Anticipated Continuation of Capital Projects Underway at Year-End
The nature of some capital projects is such that they may continue into the following year(s) due to workload i ssues,
permitting, design approval or other delays. The following is a listing of current projects that are anticipated to be
carried forward to the FY 2017-18:
Project
Number
Project Name Funding
Sources
Remaining
Amount
Remarks
A1611 Police Evidence Garage DST $ 55,875 Construction initiated but will not be finalized by year-end.
A1621 Working Waterfront Phase 2A DST/Grant $ 14,250 Construction initiated but will not be completed by year-end.
A1713 MIS Server User Licenses DST $ 15,002 Delaying until October to match due dates on other licenses.
A1724 Football Field Restrooms RIF $125,500 Bids too high. Project on hold to reconsider project scope.
A1741 Golf Clubhouse Upgrades DST/Grant $189,683 Tenant vacated, upgrades to restrooms, A/C and floors initiated.
A1764 Oyster Point Baffle Box SW $150,000 Project initiated late in year and will not be completed by year-end.
A1765 Oyster Mat Project DST/Grant $ 24,000 Project initiated late in year and will not be completed by year-end.
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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199
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
List of Projects FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
General Government
Audio Visual Equipment 30,000$ -$ -$ -$ -$ -$ 30,000$
Laserfiche Software Upgrade 50,000 - - - - - 50,000
Computer Replacements - 180,000 - - - - 180,000
Computer Upgrades 30,000 30,000 30,000 30,000 30,000 30,000 180,000
Wireless System 5,000 - - - - - 5,000
Firewall Software 75,650 - - - - - 75,650
UPS Bypass Switches - 12,000 - - - - 12,000
Police Department
Police Vehicles and Equipment 350,000 350,000 300,000 300,000 300,000 300,000 1,900,000
Evidence Building Fixtures 20,000 50,000 - - - - 70,000
Police Personnel Equipment 20,000 6,000 6,000 6,000 6,000 6,000 50,000
Radio System Upgrades 57,000 50,000 100,000 50,000 - - 257,000
Power Source/Generator 17,000 - 200,000 - - - 217,000
Community Development
Wayfinding Signage 50,000 - - - - - 50,000
Street Signage - 50,000 50,000 - - - 100,000
CRA Master Plan 50,000 - - - - - 50,000
Engineering - Streets & Special Projects
Engineering Equipment - 14,500 10,000 - - - 24,500
Stonecrop Drainage 750,000 - - - - - 750,000
Speed Cushions and Signage 5,000 - - - - - 5,000
Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 250,000 1,771,000
Street Reconstruction 356,500 - - - - - 356,500
City Hall Parking Lot - 50,000 - - - - 50,000
Working Waterfront Phase 3 - 400,000 - - - - 400,000
Public Works - Road Operation & Maintenance
Public Works Heavy Equipment - 275,000 125,000 - - - 400,000
Public Works Roads Vehicles - - 28,000 - - - 28,000
Public Works Garage Compound 100,000 2,850,000 1,150,000 - - - 4,100,000
Stormwater
Stormwater Heavy Equipment - 145,000 290,000 70,000 145,000 - 650,000
Swale Improvement Grants 250,000 - - - - - 250,000
Stormwater Equipment - 1,800 78,000 20,000 80,000 35,000 214,800
Parks & Recreation
Public Works Parks Mowers - 26,000 38,000 - - - 64,000
Public Works Parks Pickup Trucks - 30,000 30,000 - - - 60,000
Pickle Ball Courts 213,000 172,000 - - - - 385,000
Barber Street Ballfield Lighting 375,000 - - - - - 375,000
Replace Playground Components 25,000 25,000 25,000 25,000 25,000 25,000 150,000
ADA Playground 80,000 - - - - - 80,000
Riverview Park Tree Canopy 10,000 10,000 10,000 10,000 10,000 10,000 60,000
Cemetery
Cemetery Mower - 13,000 - - - - 13,000
Irrigation System 150,000 - - - - - 150,000
Straightening of Headstones 24,375 - - - - - 24,375
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000 40,000 40,000 40,000 40,000 240,000
Fleet Management
Public Works Fleet Equipment - 20,000 40,000 7,000 7,000 - 74,000
Golf Course
Golf Course Small Equipment - 2,500 - - - - 2,500
Airport
Airport Entrance Signage 10,000 - - - - - 10,000
Modernize Security Cameras 100,000 - - - - - 100,000
Taxiways C,D & E Construction 1,998,658 2,391,136 - - - - 4,389,794
Construct Access Road West - - - - 2,000,000 - 2,000,000
Engineer and Construct Hangar - - 1,125,000 1,125,000 - - 2,250,000
Construct Shade Hangars 625,000 - - 200,000 - - 825,000
Totals 6,318,183$ 7,513,936$ 3,925,000$ 2,133,000$ 2,893,000$ 696,000$ 23,479,119$
200
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Total
Grouped by Department
General Government 190,650$ 222,000$ 30,000$ 30,000$ 30,000$ 30,000$ 532,650$
Police Department 464,000 456,000 606,000 356,000 306,000 306,000 2,494,000$
Community Development 110,000 60,000 60,000 10,000 10,000 10,000 260,000$
Public Works Department
Streets and Special Projects 1,562,500 784,500 260,000 250,000 250,000 250,000 3,357,000$
Road Operation & Maintenance 100,000 3,125,000 1,303,000 - - - 4,528,000$
Stormwater 250,000 146,800 368,000 90,000 225,000 35,000 1,114,800$
Parks & Recreation 693,000 253,000 93,000 25,000 25,000 25,000 1,114,000$
Cemetery 174,375 13,000 - - - - 187,375$
Facilities Maintenance 40,000 40,000 40,000 40,000 40,000 40,000 240,000$
Fleet Management - 20,000 40,000 7,000 7,000 - 74,000$
Golf Course - 2,500 - - - - 2,500$
Airport 2,733,658 2,391,136 1,125,000 1,325,000 2,000,000 - 9,574,794$
Total by Departments 6,318,183$ 7,513,936$ 3,925,000$ 2,133,000$ 2,893,000$ 696,000$ 23,479,119$
Grouped by Function
General Government 515,025$ 335,000$ 130,000$ 80,000$ 80,000$ 80,000$ 1,220,025$
Public Safety 464,000 456,000 606,000 356,000 306,000 306,000 2,494,000
Transportation 4,396,158 6,320,636 2,728,000 1,582,000 2,257,000 250,000 17,533,794
Parks & Recreation 693,000 255,500 93,000 25,000 25,000 25,000 1,116,500
Physical Environment 250,000 146,800 368,000 90,000 225,000 35,000 1,114,800
Total by Functions 6,318,183$ 7,513,936$ 3,925,000$ 2,133,000$ 2,893,000$ 696,000$ 23,479,119$
Grouped by Funding Source
General Fund 45,000$ 134,500$ 177,000$ 38,000$ 38,000$ 31,000$ 463,500$
DST 2,015,845 4,532,819 2,460,000 755,000 615,000 370,000 10,748,664
LOGT 456,000 320,000 250,000 250,000 250,000 250,000 1,776,000
Recreation Impact Fees 455,000 - - - - - 455,000
Riverfront CRA 110,000 60,000 60,000 10,000 10,000 10,000 260,000
Stormwater Fund 250,000 1,800 78,000 20,000 80,000 35,000 464,800
Golf Course - 2,500 - - - - 2,500
Airport 10,000 - - - - - 10,000
Grants 2,951,963 2,462,317 900,000 1,060,000 1,900,000 - 9,274,280
Cemetery 24,375 - - - - - 24,375
Total Funding Sources 6,318,183$ 7,513,936$ 3,925,000$ 2,133,000$ 2,893,000$ 696,000$ 23,479,119$
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
201
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building Total
FISCAL YEAR 2017/2018
General GovernmentAudio Visual Equipment 30,000 30,000 Laserfiche Software Upgrade 50,000 50,000 Computer Upgrades 30,000 30,000 Wireless System 5,000 5,000 Firewall Software 75,650 75,650
Police Department
Police Vehicles and Equipment 350,000 350,000
Evidence Building Fixtures 20,000 20,000
Police Personnel Equipment 20,000 20,000
Radio System Upgrades 57,000 57,000
Power Source/Generator 17,000 17,000
Community Development
Wayfinding Signage 50,000 50,000
CRA Master Plan 50,000 50,000
Streets and Special Projects
CavCorp Paving - -
Stonecrop Drainage 187,500 562,500 750,000
Speed Cushions and Signage 5,000 5,000
Street Milling and Repaving 451,000 451,000
Street Reconstruction 356,500 356,500
Road Operation & Maintenance
Public Works Garage Compound 100,000 100,000
Stormwater
Swale Improvement Grants 250,000 250,000
Parks & Recreation
Pickle Ball Courts 213,000 213,000
Barber Street Ballfield Lighting 375,000 375,000
Replace Playground Components 25,000 25,000
ADA Playground 80,000 80,000
Riverview Park Tree Canopy 10,000 10,000
Cemetery
Irrigation System 150,000 150,000
Straightening of Headstones 24,375 24,375
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Airport
Airport Entrance Signage 10,000 10,000
Modernize Security Cameras 100,000 100,000
Taxiways C,D & E Construction 109,195 1,889,463 1,998,658
Construct Shade Hangars 125,000 500,000 625,000
Total FY 2017/2018 45,000$ 456,000$ 2,015,845$ 110,000$ -$ 455,000$ 250,000$ 24,375$ 2,951,963$ -$ 10,000$ -$ 6,318,183$
202
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building Total
FISCAL YEAR 2018/2019
General Government
Computer Replacements 180,000 180,000
Computer Upgrades 30,000 30,000
UPS Bypass Switches 12,000 12,000
Police Department
Police Vehicles and Equipment 350,000 350,000
Evidence Building Fixtures 50,000 50,000
Police Personnel Equipment 6,000 6,000
Radio System Upgrades 50,000 50,000
Community Development
Street Signage 50,000 50,000
Streets and Special Projects
Engineering Equipment 14,500 14,500
Street Milling and Repaving 320,000 320,000
City Hall Parking Lot 50,000 50,000
Working Waterfront Phase 3 200,000 200,000 400,000
Road Operation & Maintenance
Public Works Heavy Equipment - 275,000 275,000
Public Works Garage Compound 2,850,000 2,850,000
Stormwater
Stormwater Heavy Equipment 145,000 145,000
Stormwater Equipment 1,800 1,800
Parks & Recreation
Public Works Parks Mowers 26,000 26,000
Public Works Parks Pickup Trucks 30,000 30,000
Pickle Ball Courts 172,000 172,000
Replace Playground Components 25,000 25,000
Riverview Park Tree Canopy 10,000 10,000
Cemetery
Cemetery Mower 13,000 13,000
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Fleet Management
Public Works Fleet Equipment 20,000 20,000
Golf Course
Golf Course Small Equipment 2,500 2,500
Airport
Taxiways C,D & E Construction 128,819 2,262,317 2,391,136
Total FY 2018/2019 134,500$ 320,000$ 4,532,819$ 60,000$ -$ -$ 1,800$ -$ 2,462,317$ 2,500$ -$ -$ 7,513,936$
203
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building TotalFISCAL YEAR 2019/2020
General Government
Computer Upgrades 30,000$ 30,000
Police Department
Police Vehicles and Equipment 300,000 300,000
Police Personnel Equipment 6,000 6,000
Radio System Upgrades 100,000 100,000
Power Source/Generator 200,000 200,000
Community Development
Street Signage 50,000 50,000
Streets and Special Projects
Engineering Equipment 10,000 10,000
Street Milling and Repaving 250,000 250,000
Road Operation & Maintenance
Public Works Heavy Equipment 125,000 125,000
Public Works Roads Vehicles 28,000 28,000
Public Works Garage Compound 1,150,000 1,150,000
Stormwater
Stormwater Heavy Equipment 290,000 290,000
Stormwater Equipment 78,000 78,000
Parks and Recreation
Public Works Parks Mowers 38,000 38,000
Public Works Parks Pickup Trucks 30,000 30,000
Replace Playground Components 25,000 25,000
Riverview Park Tree Canopy 10,000 10,000
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Fleet Management
Public Works Fleet Equipment 40,000 40,000
Airport
Engineer and Construct Hangar 225,000 900,000 1,125,000
Total FY 2019/2020 177,000$ 250,000$ 2,460,000$ 60,000$ -$ -$ 78,000$ -$ 900,000$ -$ -$ -$ 3,925,000$
204
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building TotalFISCAL YEAR 2020/2021
General Government
Computer Upgrades 30,000 30,000
Police Department
Police Vehicles and Equipment 300,000 300,000
Police Personnel Equipment 6,000 6,000
Radio System Upgrades 50,000 50,000
Streets and Special Projects
Street Milling and Repaving 250,000 250,000
Stormwater
Stormwater Heavy Equipment 70,000 70,000
Stormwater Equipment 20,000 20,000
Parks and Recreation
Replace Playground Components 25,000 25,000
Riverview Park Tree Canopy 10,000 10,000
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Fleet Management
Public Works Fleet Equipment 7,000 7,000
Airport
Engineer and Construct Hangar 225,000 900,000 1,125,000
Construct Shade Hangars 40,000 160,000 200,000
Total FY 2020/2021 38,000$ 250,000$ 755,000$ 10,000$ -$ -$ 20,000$ -$ 1,060,000$ -$ -$ -$ 2,133,000$
205
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building Total
FISCAL YEAR 2021/2022
General Government
Computer Upgrades 30,000 30,000
Police Department
Police Vehicles and Equipment 300,000 300,000
Police Personnel Equipment 6,000 6,000
Streets and Special Projects
Street Milling and Repaving 250,000 250,000
Stormwater
Stormwater Heavy Equipment 145,000 145,000
Stormwater Equipment 80,000 80,000
Parks and Recreation
Replace Playground Components 25,000 25,000
Riverview Park Tree Canopy 10,000 10,000
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Fleet Management
Public Works Fleet Equipment 7,000 7,000
Airport
Construct Access Road West 100,000 1,900,000 2,000,000
Total FY 2021/2022 38,000$ 250,000$ 615,000$ 10,000$ -$ -$ 80,000$ -$ 1,900,000$ -$ -$ -$ 2,893,000$
206
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 2018-23
Local Community Recreation
General Option RedevelopmentParking Impact Stormwater Cemetery Grants/Golf Airport
Fund Gas Tax DST AgencyIn-Lieu-Of Fees Fund Trust Bank Note Fund Fund Building Total
FISCAL YEAR 2022/2023
General Government
Computer Upgrades 30,000 30,000
Police Department
Police Vehicles and Equipment 300,000 300,000
Police Personnel Equipment 6,000 6,000
Streets and Special Projects
Street Milling and Repaving 250,000 250,000
Stormwater
Stormwater Equipment 35,000 35,000
Parks and Recreation
Replace Playground Components 25,000 25,000
Riverview Park Tree Canopy 10,000 10,000
Facilities Maintenance
City Hall/Police Air Conditioners 40,000 40,000
Total FY 2022/2023 31,000$ 250,000$ 370,000$ 10,000$ -$ -$ 35,000$ -$ -$ -$ -$ -$ 696,000$
Grand Total 463,500$ 1,776,000$ 10,748,664$ 260,000$ -$ 455,000$ 464,800$ 24,375$ 9,274,280$ 2,500$ 10,000$ -$ 23,479,119$
207
GENERAL GOVERNMENT
Project Name:Audio Visual Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
30,000$ -$ -$ -$ -$ -$ 30,000$
Operating Impact (Savings):
-$ (5,400)$ (1,200)$ 3,000$ 6,600$ 9,000$ 12,000$
Project Name:Laserfiche Software Upgrade Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ (9,000)$ (2,000)$ 5,000$ 11,000$ 15,000$ 20,000$
Project Name:Computer Replacements Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 180,000$ -$ -$ -$ -$ 180,000$
Operating Impact (Savings):
-$ -$ (32,400)$ (7,200)$ 18,000$ 39,600$ 18,000$
Project Name:Computer Upgrades Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 180,000$
Operating Impact (Savings):
-$ (5,400)$ (6,600)$ (3,600)$ 3,000$ 12,000$ (600)$
Discretionary Sales Tax
A City-wide replacement of all desktops and laptops was done in July 2014.It is anticipated that a complete
change out of these computers should be completed every five years to keep up-to-date with technology and
maintain reliability and performance.
Discretionary Sales Tax Project includes upgrading the capabilities of the current hearing
assistance system in the City Council Chambers and acquiring
equipment to make it hearing aid compliant.
Project includes upgrading from the currrent Laserfiche Classic to
Laserfiche Avante software.
With Laserfiche Avante,we will be able to add features that enable more departments to manage their public
records effectively.This update will provide the ability to have the software import on it's own and enable
departments to use the scanning capability of the copiers to enter the the data into Laserfiche.The City has
been advised that Laserfiche Classic will eventually no longer be supported.
Replace all desktop and laptop employee computers.
Discretionary Sales Tax
This is needed to keep up-to-date with new technology and cover the cost of implementing new software
releases.
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2018-2023
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
The current hearing assistance system in the City Council Chambers is not hearing aid compliant in
accordance with ADA requirements.Part of the project is also to try to reduce some of the echo that is
making it hard for some people to hear clearly.
Computer equipment and software upgrades.
Discretionary Sales Tax
208
GENERAL GOVERNMENT (CONTINUED)
Project Name:Wireless System Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
5,000$ -$ -$ -$ -$ -$ 5,000$
Operating Impact (Savings):
-$ (900)$ (200)$ 500$ 1,100$ 1,500$ 2,000$
Project Name:Firewall Software Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
75,650$ -$ -$ -$ -$ -$ 75,650$
Operating Impact (Savings):
-$ (9,835)$ 1,513$ 12,861$ 22,695$ 29,504$ 56,738$
Project Name:UPS Bypass Switches Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 12,000$ -$ -$ -$ -$ 12,000$
Operating Impact (Savings):
-$ -$ (1,560)$ 240$ 2,040$ 3,600$ 4,320$
PUBLIC SAFETY
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
350,000$ 350,000$ 300,000$ 300,000$ 300,000$ 300,000$ 1,900,000$
Operating Impact:
-$ (77,000)$ (119,000)$ (115,000)$ (81,000)$ (38,000)$ (430,000)$
Discretionary Sales Tax Implement wireless at City Hall and Police Department.
This will enable a "hot-spot"for Staff and citizens to log in and have internet on their phones/laptops,while
at City Hall or the Police Station.
Discretionary Sales Tax Install 3 bypass switches on whole-room UPS units.
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Replacement of vehicles with higher milage and repair costs.
Police Vehicles and Equipment
Discretionary Sales Tax 17/18 350K 6 Police Units.
18/19 350K 6 Police Units.
19/20 300K 5 Police Units.
20/21 300K 5 Police Units.
21/22 300K 5 Police Units.
22/23 300K 5 Police Units.
Discretionary Sales Tax Purchase two Cisco firepower 2110 NGFW appliances.
FISCAL YEAR 2018-2023
The City's Technical Consultant recommends an investment in redundant next generation firewall technology
that filters not only active attempts to penetrate the City's firewal from the outside but also filters email and
Internet traffic for malware (malicious software,such as viruses,trojans,worms spyware,ransomware,etc.).
The estimated cost includes a five year support contract.
Two of the City's five major datacenters already have "whole-room"UPS bypass switches.In the event of
necessary installations or maintenance,the other three must be completely powered down to facilitate the
work.This equipment would allow the affected UPS to be completely bypassed and allow continued
operation without interruption.
209
PUBLIC SAFETY (CONTINUED)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
20,000$ 50,000$ -$ -$ -$ -$ 70,000$
Operating Impact:
-$ (5,400)$ (17,700)$ (13,500)$ (9,300)$ (5,100)$ (51,000)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
20,000$ 6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 50,000$
Operating Impact:
-$ (4,400)$ (3,720)$ (2,440)$ (560)$ 720$ (10,400)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
57,000$ 50,000$ 100,000$ 50,000$ -$ -$ 257,000$
Operating Impact:
-$ (12,540)$ (17,840)$ (29,140)$ (19,440)$ 2,840$ (76,120)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
17,000$ -$ 200,000$ -$ -$ -$ 217,000$
Operating Impact:
-$ (4,590)$ (3,570)$ (56,550)$ (43,530)$ (30,510)$ (138,750)$
Evidence Building Fixtures
Police Personnel Equipment
General Fund
17/18 7K 4 Mobile radios for dispatch, 50K 15 Hand-held radios.
18/19 50K 15 Hand-held radios.
19-20 50K Radio console, 50K 15 Hand-held radios.
20/21 50K 15 Hand-held radios.
17/18 17K Power Source for the 911 Center
19/20 200K Generator.
A Power Source for the 911 Center is necessary,as well as the replacement of the generator needed for the
Dispatch radios.
17/18 10K Rifles and storage containers, 6K Tasers and accessories, 4K
Ballistic shields.
18/19 6K Tasers and accessories.
19/20 6K Tasers and accessories.
20/21 6K Tasers and accessories.
21/22 6K Tasers and accessories.
22/23 6K Tasers and accessories.
FISCAL YEAR 2018-2023
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
17/18 20K Equipment and shelving for building.
18/19 50K Work space additions for evidence building.
Replacement of necessary personal equipment for Police Officers,including hand held radio upgrades in
stages with a 2021 completion date.
Discretionary Sales Tax
Due to 2020 deadline,these are radio replacements for Dispatch personnel,radio console replacement and
replacements for hand-held radios for Police Officers.
Radio System Upgrades
Discretionary Sales Tax
CITY OF SEBASTIAN, FLORIDA
Additonal costs provided for growth and improved utilization of evidence storage.
Power Source/Generator
Discretionary Sales Tax
210
COMMUNITY DEVELOPMENT
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ (7,500)$ (2,000)$ 3,500$ 9,000$ 11,500$ 14,500$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 50,000$ 50,000$ -$ -$ -$ 100,000$
Operating Impact (Savings):
-$ -$ (7,500)$ (9,500)$ 1,500$ 12,500$ (3,000)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
50,000$ -$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
ENGINEERING - STREETS & SPECIAL PROJECTS
Project Name:Engineering Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 14,500$ 10,000$ -$ -$ -$ 24,500$
Operating Impact (Savings):
-$ -$ (3,190)$ (3,940)$ (1,490)$ 960$ (7,660)$
CRA Master Plan
Community Redevelopment
Agency
Update the CRA Master Plan.
The current CRA Master is outdated and should be updated.
18/19 4.5K Survey Data Collector and 10K Sign Plotter.
19/20 10K CAD Plotter/Scanner.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2018-2023
Community Redevelopment
Agency
General Fund
These are useful tools for use by the Engineering Technician and Personnel at the Sign Shop.
Street Signage
Community Redevelopment
Agency
Install decorative wayfinding signs in the Presidential Street areas.
Wayfinding Signage
Purchase and install decorative street and directional signage.
To be done in conjunction with the wayfinding signage.Most street signs,stop signs and directional signage
post and frames would be replaced with materials of similar design to the wayfinding signage.
This will help identify businesses and community buildings in this area with cohesive and attractive business
directional signs at each end of the streets on U.S.Highway #1 and Indian River Drive.Concurrently,it is
expected that actions will be initiated to reduce the sign clutter within these areas.
211
ENGINEERING - STREETS & SPECIAL PROJECTS (CONTINUED)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
750,000$ -$ -$ -$ -$ -$ 750,000$
Operating Impact (Savings):
-$ (67,500)$ (60,000)$ (45,000)$ (37,500)$ (22,500)$ (232,500)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
5,000$ -$ -$ -$ -$ -$ 5,000$
Operating Impact (Savings):
-$ (250)$ 150$ 550$ 950$ 1,250$ 2,650$
Project Name:Street Milling and Repaving Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
451,000$ 320,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,771,000$
Operating Impact (Savings):
-$ (76,670)$ (113,030)$ (124,690)$ (126,350)$ (118,010)$ (558,750)$
Project Name:Street Reconstruction Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
356,500$ -$ -$ -$ -$ -$ 356,500$
Operating Impact (Savings):
-$ (174,685)$ (174,685)$ (167,555)$ (167,555)$ -$ (684,480)$
The City is receiving more citizen requests for traffic calming on residential streets.Currently,there are two
possible streets which may qualified for traffic calming devices like speed cushions,so staff is budgetting
two sets of speed cushions and signage
Purchase two sets of speed cushions and signage for the neighborhood
traffic calming program.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Reconstruct 250 linear feet of Damask, plus Other Roads.
Resurfacing of roadways.
Necessary to keep streets in good condition.Repaving reduces pot-hole repairs and claims for damages.
Timely repaving can avoid a more costly reconstruction.For FY17-18,$451K is projected for Indian River
Drive,$320K is planned for FY18-19 (Pleasant View $60K,Rolling Hills Drive $108K and Schumann
Drive $152K).$250K per year is scheduled for future years with actual projects dependent on annual review
of roadway conditions.
Install new dual 60" drainage pipes from Laconia to Stonecrop.
This drainage project is identified in the City's stormwater master plan to pipe the existing drainage ditch.
Due to erosion of the side slopes,the ditch has become difficult to maintain and therefore the system needs to
be piped with dual 60"pipe.The system drains the entire central section of the City and therefore critical to
maintain flow to avoid any flooding.City matching requirement from discretionary sales taxes and is
projected to be $187,500.
Local Option Gas Tax
Stonecrop Drainage
FISCAL YEAR 2018-2023
Speed Cushions and Signage
This work involves more than just an overlay of the surface due to the condition of the roadway.Because of
this, it is eligible for funding by discretionary sales taxes. $6,500 is for a road priority study.
Local Option Gas Tax
75% Hazard Mitigation FEMA
Grant. 25% City Matching
Requirements from Discretionary
Sales Tax
Discretionary Sales Tax
CITY OF SEBASTIAN, FLORIDA
212
ENGINEERING - STREETS & SPECIAL PROJECTS (CONTINUED)
Project Name:City Hall Parking Lot Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 50,000$ -$ -$ -$ -$ 50,000$
Operating Impact (Savings):
-$ -$ (8,500)$ (6,500)$ (4,500)$ (2,500)$ (22,000)$
Project Name:Working Waterfront Phase 3 Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 400,000$ -$ -$ -$ -$ 400,000$
Operating Impact (Savings):
-$ -$ (196,000)$ (196,000)$ (188,000)$ (188,000)$ (768,000)$
PUBLIC WORKS - ROAD OPERATION AND MAINTENANCE
Project Name:Public Works Heavy Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 275,000$ 125,000$ -$ -$ -$ 400,000$
Operating Impact (Savings):
-$ -$ (74,250)$ (91,500)$ (67,500)$ (43,500)$ (276,750)$
Project Name:Public Works Roads Vehicles Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ -$ 28,000$ -$ -$ -$ 28,000$
Operating Impact (Savings): Included with above.
-$ -$ -$ (6,160)$ (3,360)$ (560)$ (10,080)$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
100,000$ 2,850,000$ 1,150,000$ -$ -$ -$ 4,100,000$
Operating Impact:
-$ (9,000)$ (264,500)$ (337,500)$ (266,152)$ (166,582)$ (1,043,734)$
Existing City Garage and Public Works Compound is reaching its capacity to park and service vehicles and
equipment.Existing compound sits on commercially valuable property.Relocating the compound to the
airport will provide room for growth and allow the city to sell existing property.Airport benenfits by
receiving rent on the land used by the new City Garage.
Seal coat and stripe parking lots at the City Hall Complex.Discretionary Sales Tax
Scheduled replacement of equipment used in the Roads Division that is eligible to be purchased using
Discretionary Sales Taxes.
18/19 200K Cat Loader, 75K Bobcat Skid Steer.
19/20 125K 8yd Brush Truck.
Working Waterfront Shoreline Protection.
This project has been rescheduled.It is for improvements to the Working Waterfront by construction of
measures to protect the shoreline. The City's matching is from discretionary sales taxes for $200,000.
FISCAL YEAR 2018-2023
General Fund
Scheduled replacement of a Pickup Truck used in the Roads Division.
28K 3/4 Ton Pickup PW-5-2004.
Public Works Garage Compound
Discretionary Sales Tax.
Discretionary Sales Tax
Discretionary Sales Tax - 50%
SJRWMD Grant -50%
These parking areas should be seal coated and striped.
Design and construct new City Garage and Public Works Compound to
be located at the Sebastian Municipal Airport.
CITY OF SEBASTIAN, FLORIDA
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
213
PUBLIC WORKS - STORMWATER UTILITY
Project Name:Stormwater Heavy Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 145,000$ 290,000$ 70,000$ 145,000$ -$ 650,000$
Operating Impact (Savings):
-$ -$ (39,150)$ (108,750)$ (101,550)$ (110,400)$ (359,850)$
Project Name:Swale Improvement Grants Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
250,000$ -$ -$ -$ -$ -$ 250,000$
Operating Impact (Savings):
-$ (70,000)$ (65,000)$ (60,000)$ (55,000)$ (50,000)$ (300,000)$
Project Name:Stormwater Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 1,800$ 78,000$ 20,000$ 80,000$ 35,000$ 214,800$
Operating Impact (Savings):
-$ -$ (396)$ (17,376)$ (13,796)$ (21,416)$ (52,984)$
PUBLIC WORKS - PARKS AND RECREATION
Project Name:Public Works Parks Mowers Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 26,000$ 38,000$ -$ -$ -$ 64,000$
Operating Impact (Savings):
-$ -$ (4,680)$ (7,880)$ 1,080$ 9,520$ (1,960)$
18/19 13K Mowers P-370-2010 and P-330 - 2010.
19/20 38K for 3 Mowers.
Establish a grant program to repair or replace swale improvements.
Discretionary Sales Tax
Stormwater Fund 18/19 1K 3' Pump and .8K 2' Pump.
19/20 48K 1 Ton Utility Crew Cab Truck SW606-2205, 30K Pickup
Truck SW614-2006.
20/21 20K Water Tank and Trailer.
21/22 45K Excavator Buckets & Mowing Heads, 35K Pickup Truck.
22/23 35K Pickup Truck.
General Fund
Stormwater Fund
Scheduled replacement of equipment essential to the stormwater maintenance program,Includes a Transport
Truck,Brush Truck and Lowbed Trailer that will all be over 15 years old when replaced,plus a Slope
Mower and a 2011 Track Excavator used for stormwater ditches.
Scheduled replacement of equipment for the stormwater maintenance program.
18/19 145K Transport Truck SW609-2002.
19/20 125K 8 Yard Brush Truck SW607, 165K Slope Mower SW688.
20/21 70K 35 Ton Lowbed Trailer SW610-2002.
21/22 145K 2011 Track Excavator.
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2018-2023
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
This will address a long standing problem with property owners that have been unable or unwilling to keep
the swales on their property clear and in effective working order. These funds will permit the City act on
these problems and direct a contractor to perform the necessary work.
These are scheduled replacements of the mowers used in the Parks Division.
214
PUBLIC WORKS - PARKS AND RECREATION (CONTINUED)
Project Name:Public Works Parks Pickup Trucks Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 30,000$ 30,000$ -$ -$ -$ 60,000$
Operating Impact (Savings):
-$ -$ (6,600)$ (10,200)$ (4,200)$ 1,800$ (19,200)$
Project Name:Pickle Ball Courts Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
213,000$ 172,000$ -$ -$ -$ -$ 385,000$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
Project Name:Barber Street Ballfield Lighting Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
375,000$ -$ -$ -$ -$ -$ 375,000$
Operating Impact (Savings):
-$ (67,500)$ (15,000)$ 37,500$ 82,500$ 112,500$ 150,000$
Project Name:Replace Playground Components Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 150,000$
Operating Impact (Savings):
-$ (4,500)$ (5,500)$ (3,000)$ 2,500$ 10,000$ (500)$
Project Name:ADA Playground Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
80,000$ -$ -$ -$ -$ -$ 80,000$
Operating Impact (Savings):
-$ (22,400)$ (20,800)$ (19,200)$ (17,600)$ (16,000)$ (96,000)$
General Fund
Recreation Impact Fees
18/19 30K 3/4 Ton Pickup P328-2001.
19/20 30K Pickup P-707-2003.
This will allocate funds on an annual basis toward replacing rusted or damaged components of playground
equipment in parks throughout the City.Many of these have been in service beyond their expected lifespan
and need to be regularly inspected for problems and replaced immediately.
CITY OF SEBASTIAN, FLORIDA
Initially construct 4 courts, followed by 4 more the following year.
This project was budgeted in FY 16/17 from Recreation Impact Fees but due to the unreasonably high
construction bids,that project was cancelled and is now being revised to spread the total cost over two years
and utilize discretionary sales taxes for funding.
Construction of ADA Playground.Recreation Impact Fees
As needed replacement of components of playground equipment.
General Fund
The lighting at the Ballfields is outdated and beyond repair.This project would allow an upgrade to energy
efficient lighting and include the addition of automated and possibly wireless offsite controls.
These are scheduled replacements of the Pickup Trucks used in the Parks Division.
FISCAL YEAR 2018-2023
Due to construction of the Police Evidence Building where a playground was previously,it is anticipated that
a new playground will be constructed at Friendship Park.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Upgrade to energy efficient lighting and automation of the controls.
Discretionary Sales Tax
215
PUBLIC WORKS - PARKS AND RECREATION (CONTINUED)
Project Name:Riverview Park Tree Canopy Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 60,000$
Operating Impact (Savings):
-$ (2,900)$ (5,800)$ (8,700)$ (11,600)$ (14,500)$ (43,500)$
Project Name:Cemetery Mower Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 13,000$ -$ -$ -$ -$ 13,000$
Operating Impact (Savings):
-$ -$ (2,340)$ (520)$ 1,300$ 2,860$ 1,300$
Project Name:Irrigation System Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
150,000$ -$ -$ -$ -$ -$ 150,000$
Operating Impact (Savings):
-$ (42,000)$ (39,000)$ (36,000)$ (33,000)$ (30,000)$ (180,000)$
Project Name:Straightening of Headstones Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
24,375$ -$ -$ -$ -$ -$ 24,375$
Operating Impact (Savings):
-$ -$ -$ -$ -$ -$ -$
PUBLIC WORKS - FACILITIES MAINTENANCE
Project Name:City Hall/Police Air Conditioners Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 240,000$
Operating Impact (Savings):
-$ (6,800)$ (12,000)$ (15,600)$ (17,600)$ (18,000)$ (70,000)$
The priceless value of the tree canopy at Riverview Park provides a very special setting for community
events and gatherings.There is a concern that as the large oaks continue to age that this may be lost.It is
recommended that we begin to take measures to ensure they are maintained properly and that a program for
planting replacement trees be implemented.
Install a new irrigation system at the Cemetery.
PUBLIC WORKS - CEMETERY
Discretionary Sales Tax
General Fund
Provide for tree maintenance and new plantings that will ensure a future
tree canopy at Riverview Park.
Replace mower purchased in 2005.
CITY OF SEBASTIAN, FLORIDA
The present irrigation system requires frequent repairs due to its age.This project would entirely replace the
current system.
These units have served beyond the expected lifespan and are having mechanical issues.One unit will be
replaced per year. Discretionary sales taxes can be used as these facilities were built using them.
The mower currently used requires frequent repair and is no longer cost effective to maintain.
FISCAL YEAR 2018-2023
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Discretionary Sales Tax Replace air conditioners on the roofs of City Hall and Police Station.
Community Redevelopment
Agency
Straighten and level headstones or markers.
Over time,the headstones and markers at the Cemetery have become out of place.This will provide funds
for a contractor to completely address the problem.
Cemetery Trust Fund
216
PUBLIC WORKS - FLEET MANAGEMENT
Project Name:Public Works Fleet Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 20,000$ 40,000$ 7,000$ 7,000$ -$ 74,000$
Operating Impact (Savings):
-$ -$ (5,400)$ (15,000)$ (13,290)$ (11,160)$ (44,850)$
GOLF COURSE FUND
Project Name:Golf Course Small Equipment Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ 2,500$ -$ -$ -$ -$ 2,500$
Operating Impact (Savings):
-$ -$ (300)$ (125)$ 50$ 225$ (150)$
AIRPORT FUND
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
10,000$ -$ -$ -$ -$ -$ 10,000$
Operating Impact:
-$ (500)$ 300$ 1,100$ 1,900$ 2,500$ 5,300$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
100,000$ -$ -$ -$ -$ -$ 100,000$
Operating Impact:
-$ (18,000)$ (4,000)$ 10,000$ 22,000$ 30,000$ 40,000$
All of the flight line and gate security cameras are outdated or broken and no longer capable of capturing
quality video.This project involves the purchase of twelve camera units and software to archive previous
videos and alert the Police Department of unusual activities.
Equipment needed for the City Garage. The existing Utility Service Truck will be over 18 years old.
Add signage at Airport Entrance.
Additional signage is needed to clearly mark the entranceway from Main Street.
Airport Entrance Signage
Airport Revenue Fund
Modernize Security Cameras
Replace Range Ball Dispenser.Golf Course Operating Fund
This unit is expected to need replacement in the future.
Upgrade flightline and gate security cameras.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
General Fund
Discretionary Sales Tax
18/19 15k Four Post Lift, 1K Bore Scope,4K Air Conditioning
Recovery Machine.
19/20 40K 3/4 Ton 4WD Utility Service Truck.
20/21 7K Tire Balancer.
21/22 7K Portable Welder/Generator
217
AIRPORT FUND (CONTINUED)
Project Name:Taxiways C,D & E Construction Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
1,998,658$ 2,391,136$ -$ -$ -$ -$ 4,389,794$
Operating Impact (Savings):
-$ (179,879)$ (375,095)$ (311,210)$ (243,401)$ (179,517)$ (1,289,102)$
Project Name:Construct Access Road West Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ -$ -$ -$ 2,000,000$ -$ 2,000,000$
Operating Impact (Savings):
-$ -$ -$ -$ -$ 20,000$ 20,000$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
-$ -$ 1,125,000$ 1,125,000$ -$ -$ 2,250,000$
Operating Impact:
-$ -$ -$ 11,250$ 33,750$ 56,250$ 101,250$
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
625,000$ -$ -$ 200,000$ -$ -$ 825,000$
Operating Impact (Savings):
-$ 6,250$ 12,500$ 18,750$ 27,000$ 35,250$ 99,750$
90% FAA Grant. 5% FDOT Grant.
5% City Matching Requirements
from Discretionary Sales Tax
New hangar to meet the growing need for corporate hangar(s)capable of housing large twin engine aircraft,
with the option of configuring the building for a future business tenant.Airport benefits from rents paid by
tenant(s).City matching requirement will be from discretionary sales taxes and are projected to be $225,000
for FY19-20 and FY20-21.
Engineer and construct a hangar capable of housing (3) corporate
aircraft owners or to configure as a large business hangar.
80% FDOT Grants. City Matching
Requirements at 20% from
Discretionary Sales Tax funds.
Design and Contruct Access Road on west side of airport from Roseland
Road to new areas of development on the airport.
Shade hangars offer a lower cost aircraft sheltering alternative to local aircraft owners.Shade hangars will
contribute much needed revenue to help bring economic sustainability to the airport.Annual rental revenues
are expected bring in over $33,600.Follow up Phase-2 involves 7 additional Shade Hangars.$125,000 in
FY17-18 and $40,000 in FY20-21 will be funded by discretionary sales taxes.
Construction of Airport Taxiway D and E will be done in FY17-18 and
Taxiway C is planned for FY18-19.
Land on the West side of the Airport that is available for future economic development requires an access
road. $100,000 is estimated to be needed as City matching funds.
Engineer and Construct Hangar
90% FAA Grant. 5% FDOT Grant.
5% City Matching Requirements
from Discretionary Sales Tax
80% FDOT Grants. City Matching
Requirements at 20% from
Discretionary Sales Tax funds.
Apron improvements and installation of pre-engineered open-sided
Shade Hangars. Phase-1 involves 14-hangars. Phase-2 will erect 7
Shade Hangars.
New taxiway construction will improve safety by eliminating the current need to cross the intersection of two
runways to reach runway thresholds.City matching requirement will be from discretionary sales taxes and
are projected to be $109,195 for Taxiways D and E $128,819 for Taxiway C.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Construct Shade Hangars
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2018-2023
218
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
CALCULATION CRITERIA
Year of
Purchase
1 Year
After
2 Years
After
3 Years
After
4 Years
After 5 Years After
30+ Year Useful Life 0%1%2%3%4%5%
20 Year Useful Life 0%2%4%6%8%10%
10 Year Useful Life 0%3%6%9%12%15%
7 Year Useful Life 0%5%10%15%20%25%
5 Year Useful Life 0%7%14%21%28%35%
3 Year Useful Life 0%10%20%30%40%50%
30+ Year Useful Life 0%-10%-10%-9%-9%-8%
20 Year Useful Life 0%-10%-9%-8%-7%-6%
10 Year Useful Life 0%-10%-8%-6%-4%-2%
7 Year Useful Life 0%-10%-7%-4%-1%2%
5 Year Useful Life 0%-10%-6%-2%2%4%
3 Year Useful Life 0%-10%-5%0%5%10%
30+ Year Useful Life 0%-10%-10%-9%-9%-8%
20 Year Useful Life 0%-10%-9%-8%-7%-6%
10 Year Useful Life 0%-10%-8%-6%-4%-2%
7 Year Useful Life 0%-10%-7%-4%-1%0%
5 Year Useful Life 0%-10%-6%-2%0%0%
3 Year Useful Life 0%-10%-5%0%0%0%
30+ Year Useful Life 0%-30%-31%-32%-33%-34%
20 Year Useful Life 0%-20%-21%-22%-23%-24%
10 Year Useful Life 0%-10%-11%-12%-13%-14%
7 Year Useful Life 0%-7%-8%-9%-10%-11%
5 Year Useful Life 0%-5%-6%-7%-8%-9%
3 Year Useful Life 0%-3%-4%-5%-6%-7%
Capital Improvements may impact operating costs in several ways.To quantify the amount various projects will generally impact
operating costs,the City applies four main factors,adjusted by the expected years of useful life.These factors are maintenance,
efficiency,risk management and replacement.If applicable,some items may be further adjusted to reflect offsets from anticipated
revenues the item will generate.
Revenue Factor - Some items may be offset by additional revenue. These are handled on a case-by-case basis.
Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound.
Capital Improvements may impact operating costs in several ways.To quantify the amount various projects will generally impact
operating costs,the City applies four main factors,adjusted by the expected years of useful life.These factors are maintenance,
efficiency,risk management and replacement.If applicable,some items may be further adjusted to reflect offsets from anticipated
revenues the item will generate.
Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%.
Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years.
Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive.
219
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
SUMMARY BY FUND
Total
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Impacts
General Fund:
Maintenance - 107,311 322,796 614,842 940,647 1,508,388 3,493,983
Efficiency - (185,115) (599,969) (770,319) (677,854) (625,397) (2,858,654)
Risk - (311,015) (480,769) (531,999) (478,027) (432,643) (2,234,453)
Replacement - (356,990) (675,046) (863,214) (993,514) (1,140,872) (4,029,636)
Totals - (745,810) (1,432,988) (1,550,691) (1,208,748) (690,525) (5,628,761)
Golf Course Fund:
Maintenance - - 125 250 375 500 1,250
Efficiency - - - - - - -
Risk - - (250) (175) (100) (25) (550)
Replacement - - (175) (200) (225) (250) (850)
Totals - - (300) (125) 50 225 (150)
Airport Fund:
Maintenance - 33,737 91,385 160,282 242,430 344,578 872,412
Efficiency - (10,000) (6,000) (2,000) 2,000 4,000 (12,000)
Risk - (210,866) (445,679) (421,393) (395,181) (375,095) (1,848,214)
Replacement - (5,000) (6,000) (7,000) (8,000) (9,000) (35,000)
Totals - (192,129) (366,295) (270,110) (158,751) (35,517) (1,022,802)
Building Fund:
Maintenance - - - - - - -
Efficiency - - - - - - -
Risk - - - - - - -
Replacement - - - - - - -
Totals - - - - - - -
All Funds:
Maintenance - 141,047 414,306 775,374 1,183,452 1,853,466 4,367,645
Efficiency - (195,115) (605,969) (772,319) (675,854) (621,397) (2,870,654)
Risk - (521,881) (926,698) (953,567) (873,308) (807,763) (4,083,217)
Replacement - (361,990) (681,221) (870,414) (1,001,739) (1,150,122) (4,065,486)
Totals - (937,939) (1,799,583) (1,820,926) (1,367,449) (725,816) (6,651,713)
There are no projected scheduled capital purchases or replacements over this time period.
The construction of additional infrastructure in the Airport Fund results in a progressively higher annual net maintenance cost.
With the capital outlay items funded for the Golf Course,the value of replacing capital items on a timely basis is supported by the projections
of net maintenance cost.
All the capital outlays for General Fund taken collectively indicate that net operating impacts should be favorable in the initial years but can be
expected to decline in future periods.This supports the premise that the City would financially benefit by diligently scheduling replacements
before net maintenance cost become excessive.
220
General Fund:
With CIP Impact
Current Cost
Golf Course:
With CIP Impact
Current Cost
Airport Fund:
With CIP Impact
Current Cost
Building Fund:
With CIP Impact
Current Cost
The graphs below show the impact of scheduled capital purchases on the Operating Budget for each
Fund.These reflect that there are often initial savings from removing replaced items from service,
efficiencies gained by acquiring the new items and reduced exposure to potential injury and liability
claims that initially outweigh the projected maintenance costs of the new items.
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
SUMMARY OF RESULTS
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
13,000,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22
General Fund Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
900,000
1,000,000
1,100,000
1,200,000
1,300,000
1,400,000
1,500,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22
Golf Course Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
(200,000)
-
200,000
400,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22
Airport Fund Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
500,000
520,000
540,000
560,000
580,000
600,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22
Building Fund Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
8,000,000
9,000,000
10,000,000
11,000,000
12,000,000
13,000,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
General Fund Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
900,000
1,000,000
1,100,000
1,200,000
1,300,000
1,400,000
1,500,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Golf Course Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
(200,000)
-
200,000
400,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Airport Fund Capital Improvements
Operating Costs Impact
Current Cost With CIP Impact
500,000
520,000
540,000
560,000
580,000
600,000
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Building Fund Capital Improvements
Operating Costs Impact
With CIP Impact Current Cost
221
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
SUMMARY OF RESULTS
Project Names FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Audio Visual Equipment (5,400)$ (1,200)$ 3,000$ 6,600$ 9,000$
Laserfiche Software Upgrade (9,000) (2,000) 5,000 11,000 15,000
Computer Replacements - (32,400) (7,200) 18,000 39,600
Computer Upgrades (5,400) (6,600) (3,600) 3,000 12,000
Wireless System (900) (200) 500 1,100 1,500
Firewall Software (9,835) 1,513 12,861 22,695 29,504
UPS Bypass Switches - (1,560) 240 2,040 3,600
Police Vehicles and Equipment (77,000) (119,000) (115,000) (81,000) (38,000)
Evidence Building Fixtures (5,400) (17,700) (13,500) (9,300) (5,100)
Police Personnel Equipment (4,400) (3,720) (2,440) (560) 720
Radio System Upgrades (12,540) (17,840) (29,140) (19,440) 2,840
Power Source/Generator (4,590) (3,570) (56,550) (43,530) (30,510)
Wayfinding Signage (7,500) (2,000) 3,500 9,000 11,500
Street Signage - (7,500) (9,500) 1,500 12,500
Engineering Equipment - (3,190) (3,940) (1,490) 960
Stonecrop Drainage (67,500) (60,000) (45,000) (37,500) (22,500)
Speed Cushions and Signage (250) 150 550 950 1,250
Street Milling and Repaving (76,670) (113,030) (124,690) (126,350) (118,010)
Street Reconstruction (174,685) (174,685) (167,555) (167,555) -
City Hall Parking Lot - (8,500) (6,500) (4,500) (2,500)
Working Waterfront Phase 3 - (196,000) (196,000) (188,000) (188,000)
Public Works Heavy Equipment - (74,250) (91,500) (67,500) (43,500)
Public Works Roads Vehicles - - (6,160) (3,360) (560)
Public Works Garage Compound (9,000) (264,500) (337,500) (266,152) (166,582)
Stormwater Heavy Equipment - (39,150) (108,750) (101,550) (110,400)
Swale Improvement Grants (70,000) (65,000) (60,000) (55,000) (50,000)
Stormwater Equipment - (396) (17,376) (13,796) (21,416)
Public Works Parks Mowers - (4,680) (7,880) 1,080 9,520
Public Works Parks Pickup Trucks - (6,600) (10,200) (4,200) 1,800
Pickle Ball Courts (59,640) (103,540) (95,840) (88,140) (80,440)
Barber Street Ballfield Lighting (67,500) (15,000) 37,500 82,500 112,500
Replace Playground Components (4,500) (5,500) (3,000) 2,500 10,000
ADA Playground (22,400) (20,800) (19,200) (17,600) (16,000)
Riverview Park Tree Canopy (2,900) (5,800) (8,700) (11,600) (14,500)
Cemetery Mower - (2,340) (520) 1,300 2,860
Irrigation System (42,000) (39,000) (36,000) (33,000) (30,000)
City Hall/Police Air Conditioners (6,800) (12,000) (15,600) (17,600) (18,000)
Public Works Fleet Equipment - (5,400) (15,000) (13,290) (11,160)
Total General Fund (745,810) (1,432,988) (1,550,691) (1,208,748) (690,525)
Golf Course Small Equipment - (300) (125) 50 225
Total Golf Course - (300) (125) 50 225
Airport Entrance Signage (500) 300 1,100 1,900 2,500
Modernize Security Cameras (18,000) (4,000) 10,000 22,000 30,000
Taxiways C,D & E Construction (179,879) (375,095) (311,210) (243,401) (179,517)
Construct Access Road West - - - - 20,000
Engineer and Construct Hangar - - 11,250 33,750 56,250
Construct Shade Hangars 6,250 12,500 18,750 27,000 35,250
Total Airport (192,129) (366,295) (270,110) (158,751) (35,517)
None Projected - - - - -
Total Building Department - - - - -
Total All Funds (937,939)$ (1,799,583)$ (1,820,926)$ (1,367,449)$ (725,816)$
222
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
PROJECT EXPLANATIONS
Audio Visual Equipment – FY2017-18 – These funds are earmarked to upgrade the capabilities of the current hearing assistance
system in the City Council Chambers. Anticipated maintenance expenditures will initially be offset by savings from improved
efficiencies and from eliminating maintenance on the replaced equipment.
Laserfiche Software Upgrade – FY2017-18 – This will upgrade the software to add new features. There will initially be savings
from these improvements.
Computer Replacements – FY2018-19 – This allocation is being made in anticipation of totally replacing computer equipment
in order to keep up-to-date with technology. Anticipated maintenance expenditures will be partially offset in the initial years by
savings from efficiencies that would not otherwise occur.
Computer Upgrades – Annual Purchases – Regular replacement of computer equipment and software upgrades to keep up
with new technology. Anticipated maintenance expenditures will offset improved efficiencies and replacements in just a few
years.
Wireless System – FY2017-18 – This will enable implementation of wireless technology at the City Hall and Police Department.
There will initially be savings from these improvements.
Firewall Software – FY2017-18 – This will allow the purchase of next generation firewall technology. The cost includes a five
year support contract that should minimize the future maintenance requirements.
UPS Bypass Switches – FY2016-17 – This installs bypass switches to enable work at three locations. There will be added
maintenance cost which will be somewhat offset by improvements in efficiency.
Police Vehicles and Equipment – Annual Purchases – Regular replacement of older, high mileage and high maintenance cost
vehicles is expected to allow the City to mitigate the cost of maintaining the vehicle fleet. The projected increase in maint enance
expenditures is offset by reduced exposure to injury and liability claims and elimination of maintenance on old units for a number
of years after these purchases.
Evidence Building Fixtures – FY2017-18 Thru FY2018-19 – This is needed for additional fixtures and for adding future work
space for the staff. for investigations and to equip the evidence building. The resulting gain in efficiency and reduction of risk
will offset the additional maintenance cost for a number of years following these purchases.
Police Personnel Equipment – Annual Purchases – Regular replacement of necessary personal equipment for Police Officers.
The projected increase in maintenance expenditures is offset by reduced exposure to injury and liability claims and eliminati on of
maintenance on old units for a number of years after these purchases.
Radio System Upgrades – FY2017-18 Thru FY2020-21 – These purchases will phase in radio equipment needed to be
compatible with the County communications system. Initial savings in efficiency and risk will be offset by maintenance costs.
Power Source/Generator – FY2017-18 and FY2019-20 – This allocation is to install a new 911 Center power source and
generator. Maintenance expenditures are expected to be more than offset by efficiency, risk and replacement factors.
Wayfinding Signage – FY2017-18 – This will add decorative wayfinding signage in the Presidential Street areas. The net
operating impact will be negative due to anticipated costs of maintenance.
Street Signage – FY2018-19 – Decorative street and directional signage will be purchased to match the wayfinding signage.
Initial savings from efficiency and risk factors will be soon offset by the costs of maintenance.
CRA Master Plan – FY2017-18 – This allocation will be used for updating the CRA master plan. There is no anticipated impact
on operating costs
Engineering Equipment –-FY2018-19 Thru FY2019-20 – These purchases are for surveying, plotting and scanning
equipment. There will be several years of savings to operating cost before being offset by maintenance expenditures.
Stonecrop Drainage –- FY2017-18 – This project should greatly improve drainage in the central part of the City. Savings from
the risk factor will more than offset the expected maintenance costs for a number of years.
Speed Cushions and Signage –- FY2017-18 – Two sets will be purchased to help with efforts to implement traffic calming
measures. There will be a net increase in operating costs due to the additional maintenance.
Street Milling and Repaving – Annual Allocations – Funds are allocated to the extent possible to repave City roadways.
Repaving is expected to reduce complaints, as well as insurance claims for damages and liability but there will eventually be a net
impact on maintenance expenditures.
223
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
PROJECT EXPLANATIONS – CONTINUED
Street Reconstruction – FY2017-18 – These funds were added at the final budget hearing to increase allocations for road work.
Other operating cost factors will more than offset projected maintenance costs for several years.
City Hall Parking Lot – FY2018-19 – The City Hall parking lot will be seal coated and striped. Maintenance costs will be more
than offset by other operating cost factors for several years.
Working Waterfront Phase 3 – FY2018-19 – This deferred project will provide additional funds for improvements and
enhancements at the Working Waterfront and can be expected to increase annual maintenance costs. Those costs will be more
than offset for a number of years by other operating costs factors.
Public Works Heavy Equipment –- FY2018-19 Thru FY2019-20 – These are scheduled replacements of the Public Works
Roads Division equipment with DST Funding. With the replacements, there is expected to be a progressive increase in annual
maintenance expenditures, offset by savings in efficiency, elimination of maintenance on the replaced units and savings from
potential injury and liability claims.
Public Works Roads Vehicles – FY2017-18 Thru FY2018 – This is a scheduled replacements of a Public Works Roads
Division pickup truck. There should be a savings in operating costs for a few years.
Public Works Garage Compound – FY2017-18 Thru FY2020 – This is for the design and construction of a new City Garage
and Public Works Compound. Substantial operating costs should be saved over the initial years of operation.
Stormwater Heavy Equipment – Annual Allocations – These are scheduled equipment replacements for the Stormwater
Division of the Public Works Department. With the replacements, there is expected to be a progressive increase in annual
maintenance expenditures, offset by savings in efficiency and elimination of maintenance on the replaced units.
Swale Improvement Grants – This will establish funding for a grant program to repair or replace swale improvements. In
addition to helping with the problem of residents not properly maintaining the swales, the savings from other factors will mo re
than offset the expected maintenance costs.
Stormwater Equipment – FY2018-19 Thru FY2022-23 – These are scheduled purchases to replace equipment used for the
stormwater maintenance program. Keeping up-to-date with these replacements will result in a net savings in operating costs.
Public Works Parks Mowers – FY20018-19 Thru FY2019-20 – These are scheduled replacements. There will be additional
maintenance cost as these items get older but initial savings from taking older units out of service and reducing the risk of injuries
from equipment failures.
Public Works Parks Pickup Trucks – FY2018-19 Thru FY2019-20 – This is for the scheduled replacements of parks vehicles.
There should be savings in operating costs for the first several years.
Pickle Ball Courts - FY2017-18 Thru FY2018-19 – This project will add facilities for Pickle Ball, plus parking and drainage
improvements. There should be some cost reductions in the early years due to other factors but maintenance costs will eventually
increase.
Barber Street Ballfield Lighting – FY2017-18 – This project will upgrade the lighting but after some initial projected savings,
the net operating costs will steadily increase.
Replace Playground Components – Annual Allocations – Recognizing the overriding need for safety at playgrounds, these
funds are allocated toward that end. Some initial savings may be shown but this is not the primary reason for these allocatio ns.
ADA Playground – FY2017-18 – This new playground will be constructed close to where another was previously located.
Although maintenance costs will get higher each year, savings are shown due to no longer maintain the previous facility.
Riverview Park Tree Canopy – Annual Allocations – This is for efforts to ensure a future tree canopy at Riverview Park. The
trees are a priceless community asset but in addition to that immeasurable factor, the calculations suggest there will be sav ings in
operating costs.
Cemetery Mower – FY2018-19 – This purchase will result in an increase in maintenance costs that will be partially offset in the
initial years by increases in efficiency and savings on maintaining the replaced equipment.
Irrigation System – FY2017-18 – This allocation will address the frequent repairs needed on the present system. The net result
should be a net savings in operating cost for many years to come.
Straightening of Headstones – FY2017-18 - This is for “catch-up” work necessary due to the shortage of available personnel to
keep up with this on a routine basis. It is actually a normal operating and maintenance activity, so projections based on the
operating cost factors were not applied.
224
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST
PROJECT EXPLANATIONS – CONTINUED
City Hall/Police Air Conditioners – Annual Allocations – These equipment purchases will result in a net increase in
maintenance costs that will be more than offset by increases in efficiency and savings on maintaining the replaced equipment.
Public Works Fleet Equipment – FY2018-19 Thru FY2022 – This replaces essential equipment at the City Garage. Other
operating cost factors more than offset the expected maintenance costs.
Golf Course Small Equipment – FY2018-19 – This is for the replacement of a range ball dispenser. After the first couple of
years, there will be additional net operating costs.
Airport Entrance Signage – FY2017-18 – This will add signage at the Airport entrance from Main Street. Additional
maintenance costs are to be expected.
Modernize Security Cameras – FY2017-18 – This project will upgrade security cameras at the Airport.is a replacement of a
vehicle that is used for maintenance activities. There will be initial savings but there will eventually be increases in the net
maintenance costs.
Taxiways C, D & E Construction – FY2017-18 Thru FY2018-19 - These upgrades are needed for safety and improved flight
operations. There will be a favorable impact on net operating costs.
Construct Access Road West – FY2021-22 – This road will provide the necessary infrastructure to support development in this
area of the Airport. There will be a progressive increase in annual net operating expenditures but the eventual additional
development should also be considered.
Engineer and Construct Hangar – FY2019-20 Thru FY20-21 – This will provide a fourth hangar facility and cause greater net
operating costs but should also result in additional rental revenue.
Construct Shade Hangars – FY2017-18 and FY20-21 – This will provide 14 shade hangars and resurface the apron area where
they will be located. It is expected to increase the annual revenue to the Airport, even net of annual maintenance expenditur es.
225
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT
Life Capital
List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
General Government
Audio Visual Equipment 5 30,000$ -$ -$ -$ -$ -$ 30,000
Maintenance - 2,100 4,200 6,300 8,400 10,500
Efficiency - (3,000) (1,800) (600) 600 1,200
Risk - (3,000) (1,800) (600) - -
Replacement - (1,500) (1,800) (2,100) (2,400) (2,700)
Total - (5,400) (1,200) 3,000 6,600 9,000
Laserfiche Software Upgrade 5 50,000 - - - - - 50,000
Maintenance - 3,500 7,000 10,500 14,000 17,500
Efficiency - (5,000) (3,000) (1,000) 1,000 2,000
Risk - (5,000) (3,000) (1,000) - -
Replacement - (2,500) (3,000) (3,500) (4,000) (4,500)
Total - (9,000) (2,000) 5,000 11,000 15,000
Computer Replacements 5 - 180,000 - - - - 180,000
Maintenance - - 12,600 25,200 37,800 50,400
Efficiency - - (18,000) (10,800) (3,600) 3,600
Risk - - (18,000) (10,800) (3,600) -
Replacement - - (9,000) (10,800) (12,600) (14,400)
Total - - (32,400) (7,200) 18,000 39,600
Computer Upgrades 5 30,000 30,000 30,000 30,000 30,000 30,000 180,000
Maintenance - 2,100 6,300 12,600 21,000 31,500
Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600)
Risk - (3,000) (4,800) (5,400) (5,400) (5,400)
Replacement - (1,500) (3,300) (5,400) (7,800) (10,500)
Total - (5,400) (6,600) (3,600) 3,000 12,000
Wireless System 5 5,000 - - - - - 5,000
Maintenance - 350 700 1,050 1,400 1,750
Efficiency - (500) (300) (100) 100 200
Risk - (500) (300) (100) - -
Replacement - (250) (300) (350) (400) (450)
Total - (900) (200) 500 1,100 1,500
Firewall Software 5 75,650 - - - - - 75,650
Maintenance - 5,296 10,591 15,887 21,182 26,478
Efficiency - (7,565) (4,539) (1,513) 1,513 3,026
Risk - (7,565) (4,539) (1,513) - -
Total - (9,835) 1,513 12,861 22,695 29,504
UPS Bypass Switches 5 - 12,000 - - - - 12,000
Maintenance - - 840 1,680 2,520 3,360
Efficiency - - (1,200) (720) (240) 240
Risk - - (1,200) (720) (240) -
Total - - (1,560) 240 2,040 3,600
Police Department
Police Vehicles and Equipment 7 350,000 350,000 300,000 300,000 300,000 300,000 1,900,000
Maintenance - 17,500 52,500 102,500 167,500 247,500
Efficiency - (35,000) (59,500) (68,500) (68,500) (73,500)
Risk - (35,000) (59,500) (68,500) (68,500) (66,500)
Replacement - (24,500) (52,500) (80,500) (111,500) (145,500)
Total - (77,000) (119,000) (115,000) (81,000) (38,000)
Evidence Building Fixtures 10 20,000 50,000 - - - - 70,000
Maintenance - 600 2,700 4,800 6,900 9,000
Efficiency - (2,000) (6,600) (5,200) (3,800) (2,400)
Risk - (2,000) (6,600) (5,200) (3,800) (2,400)
Replacement - (2,000) (7,200) (7,900) (8,600) (9,300)
Total - (5,400) (17,700) (13,500) (9,300) (5,100)
226
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
Police Department (Continued)
Police Personnel Equipment 7 20,000 6,000 6,000 6,000 6,000 6,000 50,000
Maintenance - 1,000 2,300 3,900 5,800 8,000
Efficiency - (2,000) (2,000) (1,820) (1,460) (1,720)
Risk - (2,000) (2,000) (1,820) (1,460) (1,320)
Replacement - (1,400) (2,020) (2,700) (3,440) (4,240)
Total - (4,400) (3,720) (2,440) (560) 720
Radio System Upgrades 7 57,000$ 50,000$ 100,000$ 50,000$ -$ -$ 257,000$
Maintenance - 2,850 8,200 18,550 31,400 44,250
Efficiency - (5,700) (8,990) (15,780) (14,570) (9,140)
Risk - (5,700) (8,990) (15,780) (14,570) (8,000)
Replacement - (3,990) (8,060) (16,130) (21,700) (24,270)
Total - (12,540) (17,840) (29,140) (19,440) 2,840
Power Source/Generator 10 17,000 - 200,000 - - - 217,000
Maintenance - 510 1,020 7,530 14,040 20,550
Efficiency - (1,700) (1,360) (21,020) (16,680) (12,340)
Risk - (1,700) (1,360) (21,020) (16,680) (12,340)
Replacement - (1,700) (1,870) (22,040) (24,210) (26,380)
Total - (4,590) (3,570) (56,550) (43,530) (30,510)
Community Development Department
Wayfinding Signage 7 50,000 - - - - - 50,000
Maintenance - 2,500 5,000 7,500 10,000 12,500
Efficiency - (5,000) (3,500) (2,000) (500) (1,000)
Risk - (5,000) (3,500) (2,000) (500) -
Total - (7,500) (2,000) 3,500 9,000 11,500
Street Signage 7 - 50,000 50,000 - - - 100,000
Maintenance - - 2,500 7,500 12,500 17,500
Efficiency - - (5,000) (8,500) (5,500) (2,500)
Risk - - (5,000) (8,500) (5,500) (2,500)
Total - - (7,500) (9,500) 1,500 12,500
CRA Master Plan N/A 50,000 - - - - - 50,000
Normal Operations and Maintenance - - - - -
Engineering - Street Paving and Special Projects
Engineering Equipment 7 - 14,500 10,000 - - - 24,500
Maintenance - - 725 1,950 3,175 4,400
Efficiency - - (1,450) (2,015) (1,280) (545)
Risk - - (1,450) (2,015) (1,280) (545)
Replacement - - (1,015) (1,860) (2,105) (2,350)
Total - - (3,190) (3,940) (1,490) 960
Stonecrop Drainage 30+750,000 - - - - - 750,000
Maintenance - 7,500 15,000 22,500 30,000 37,500
Risk - (75,000) (75,000) (67,500) (67,500) (60,000)
Total - (67,500) (60,000) (45,000) (37,500) (22,500)
Speed Cushions and Signage 7 5,000 - - - - - 5,000
Maintenance - 250 500 750 1,000 1,250
Risk - (500) (350) (200) (50) -
Total - (250) 150 550 950 1,250
Street Milling and Repaving 10 451,000$ 320,000$ 250,000$ 250,000$ 250,000$ 250,000$ 1,771,000$
Maintenance - 13,530 36,660 67,290 105,420 151,050
Risk - (45,100) (68,080) (77,660) (82,240) (81,820)
Replacement - (45,100) (81,610) (114,320) (149,530) (187,240)
Total - (76,670) (113,030) (124,690) (126,350) (118,010)
227
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
Engineering - Street Paving and Special Projects (Continued)
Street Reconstruction 30+356,500 - - - - - 356,500
Maintenance - 3,565 7,130 10,695 14,260 178,250
Efficiency - (35,650) (35,650) (32,085) (32,085) (28,520)
Risk - (35,650) (35,650) (32,085) (32,085) (28,520)
Replacement - (106,950) (110,515) (114,080) (117,645) (121,210)
Total - (174,685) (174,685) (167,555) (167,555) -
City Hall Parking Lot 10 - 50,000 - - - - 50,000
Maintenance - - 1,500 3,000 4,500 6,000
Risk - - (5,000) (4,000) (3,000) (2,000)
Replacement - - (5,000) (5,500) (6,000) (6,500)
Total - - (8,500) (6,500) (4,500) (2,500)
Working Waterfront Phase 3 30+- 400,000 - - - - 400,000
Maintenance - - 4,000 8,000 12,000 16,000
Efficiency - - (40,000) (40,000) (36,000) (36,000)
Risk - - (40,000) (40,000) (36,000) (36,000)
Replacement - - (120,000) (124,000) (128,000) (132,000)
Total - - (196,000) (196,000) (188,000) (188,000)
Public Works - Road Operation and Maintenance
Public Works Heavy Equipment 10 - 275,000 125,000 - - - 400,000
Maintenance - - 8,250 20,250 32,250 44,250
Efficiency - - (27,500) (34,500) (26,500) (18,500)
Risk - - (27,500) (34,500) (26,500) (18,500)
Replacement - - (27,500) (42,750) (46,750) (50,750)
Total - - (74,250) (91,500) (67,500) (43,500)
Public Works Roads Vehicles 7 - - 28,000 - - - 28,000
Maintenance - - - 1,400 2,800 4,200
Efficiency - - - (2,800) (1,960) (1,120)
Risk - - - (2,800) (1,960) (1,120)
Replacement - - - (1,960) (2,240) (2,520)
Total - - - (6,160) (3,360) (560)
Public Works Garage Compound 30+100,000 2,850,000 1,150,000 - - - 4,100,000
Maintenance - 1,000 30,500 71,500 112,500 198,500
Efficiency - (10,000) (295,000) (409,000) (380,500) (368,000)
Replacement - - - - 1,848 2,918
Total - (9,000) (264,500) (337,500) (266,152) (166,582)
Stormwater
Stormwater Heavy Equipment 10 - 145,000 290,000 70,000 145,000 - 650,000
Maintenance - - 4,350 17,400 32,550 52,050
Efficiency - - (14,500) (40,600) (38,900) (43,300)
Risk - - (14,500) (40,600) (38,900) (43,300)
Replacement - - (14,500) (44,950) (56,300) (75,850)
Total - - (39,150) (108,750) (101,550) (110,400)
Swale Improvement Grants 20 250,000$ -$ -$ -$ -$ -$ 250,000$
Maintenance - 5,000 10,000 15,000 20,000 25,000
Efficiency - (25,000) (22,500) (20,000) (17,500) (15,000)
Replacement - (50,000) (52,500) (55,000) (57,500) (60,000)
Total - (70,000) (65,000) (60,000) (55,000) (50,000)
Stormwater Equipment 7 - 1,800 78,000 20,000 80,000 35,000 214,800
Maintenance - - 90 4,080 9,070 18,060
Efficiency - - (180) (7,926) (7,532) (12,538)
Risk - - (180) (7,926) (7,532) (12,538)
Replacement - - (126) (5,604) (7,802) (14,400)
Total - - (396) (17,376) (13,796) (21,416)
228
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
Parks
Public Works Parks Mowers 5 - 26,000 38,000 - - - 64,000
Maintenance - - 1,820 6,300 10,780 15,260
Efficiency - - (2,600) (5,360) (2,800) (240)
Risk - - (2,600) (5,360) (2,800) (760)
Replacement - - (1,300) (3,460) (4,100) (4,740)
Total - - (4,680) (7,880) 1,080 9,520
Public Works Parks Pickup Trucks 7 - 30,000 30,000 - - - 60,000
Maintenance - - 1,500 4,500 7,500 10,500
Efficiency - - (3,000) (5,100) (3,300) (1,500)
Risk - - (3,000) (5,100) (3,300) (1,500)
Replacement - - (2,100) (4,500) (5,100) (5,700)
Total - - (6,600) (10,200) (4,200) 1,800
Pickle Ball Courts 20 213,000 172,000 - - - - 385,000
Maintenance - 4,260 11,960 19,660 27,360 35,060
Risk - (21,300) (36,370) (32,520) (28,670) (24,820)
Replacement - (42,600) (79,130) (82,980) (86,830) (90,680)
Total - (59,640) (103,540) (95,840) (88,140) (80,440)
Barber Street Ballfield Lighting 5 375,000 - - - - - 375,000
Maintenance - 26,250 52,500 78,750 105,000 131,250
Efficiency - (37,500) (22,500) (7,500) 7,500 15,000
Risk - (37,500) (22,500) (7,500) - -
Replacement - (18,750) (22,500) (26,250) (30,000) (33,750)
Total - (67,500) (15,000) 37,500 82,500 112,500
Replace Playground Components 5 25,000 25,000 25,000 25,000 25,000 25,000 150,000
Maintenance - 1,750 5,250 10,500 17,500 26,250
Efficiency - (2,500) (4,000) (4,500) (4,000) (3,000)
Risk - (2,500) (4,000) (4,500) (4,500) (4,500)
Replacement - (1,250) (2,750) (4,500) (6,500) (8,750)
Total - (4,500) (5,500) (3,000) 2,500 10,000
ADA Playground 20 80,000 - - - - - 80,000
Maintenance - 1,600 3,200 4,800 6,400 8,000
Risk - (8,000) (7,200) (6,400) (5,600) (4,800)
Replacement - (16,000) (16,800) (17,600) (18,400) (19,200)
Total - (22,400) (20,800) (19,200) (17,600) (16,000)
Riverview Park Tree Canopy 30+10,000 10,000 10,000 10,000 10,000 10,000 60,000
Maintenance - 100 300 600 1,000 1,500
Replacement - (3,000) (6,100) (9,300) (12,600) (16,000)
Total - (2,900) (5,800) (8,700) (11,600) (14,500)
Cemetery
Cemetery Mower 5 - 13,000 - - - - 13,000
Maintenance - - 910 1,820 2,730 3,640
Efficiency - - (1,300) (780) (260) 260
Risk - - (1,300) (780) (260) -
Replacement - - (650) (780) (910) (1,040)
Total - - (2,340) (520) 1,300 2,860
Irrigation System 20 150,000$ -$ -$ -$ -$ -$ 150,000$
Maintenance - 3,000 6,000 9,000 12,000 15,000
Risk - (15,000) (13,500) (12,000) (10,500) (9,000)
Replacement - (30,000) (31,500) (33,000) (34,500) (36,000)
Total - (42,000) (39,000) (36,000) (33,000) (30,000)
Straightening of Headstones N/A 24,375 - - - - - 24,375
Normal Operations and Maintenance - - - - -
229
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Totals
Facility Maintenance
City Hall/Police Air Conditioners 10 40,000 40,000 40,000 40,000 40,000 40,000 240,000
Maintenance - 1,200 3,600 7,200 12,000 18,000
Efficiency - (4,000) (7,200) (9,600) (11,200) (12,000)
Replacement - (4,000) (8,400) (13,200) (18,400) (24,000)
Total - (6,800) (12,000) (15,600) (17,600) (18,000)
Fleet Management
Public Works Fleet Equipment 10 - 20,000 40,000 7,000 7,000 - 74,000
Maintenance - - 600 2,400 4,410 6,630
Efficiency - - (2,000) (5,600) (5,100) (4,460)
Risk - - (2,000) (5,600) (5,100) (4,460)
Replacement - - (2,000) (6,200) (7,500) (8,870)
Total - - (5,400) (15,000) (13,290) (11,160)
Golf Course
Golf Course Small Equipment 7 - 2,500 - - - - 2,500
Maintenance - - 125 250 375 500
Risk - - (250) (175) (100) (25)
Replacement - - (175) (200) (225) (250)
Total - - (300) (125) 50 225
Airport
Airport Entrance Signage 7 10,000 - - - - - 10,000
Maintenance - 500 1,000 1,500 2,000 2,500
Risk - (1,000) (700) (400) (100) -
Total - (500) 300 1,100 1,900 2,500
Modernize Security Cameras 5 100,000 - - - - - 100,000
Maintenance - 7,000 14,000 21,000 28,000 35,000
Efficiency - (10,000) (6,000) (2,000) 2,000 4,000
Risk - (10,000) (6,000) (2,000) - -
Replacement - (5,000) (6,000) (7,000) (8,000) (9,000)
Total - (18,000) (4,000) 10,000 22,000 30,000
Taxiways C,D & E Construction 30+1,998,658 2,391,136 - - - - 4,389,794
Maintenance - 19,987 63,885 107,782 151,680 195,578
Risk - (199,866) (438,979) (418,993) (395,081) (375,095)
Total - (179,879) (375,095) (311,210) (243,401) (179,517)
Construct Access Road West 30+- - - - 2,000,000 - 2,000,000
Maintenance - - - - - 20,000
Total - - - - - 20,000
Engineer and Construct Hangar 30+- - 1,125,000 1,125,000 - - 2,250,000
Maintenance - - - 11,250 33,750 56,250
Total - - - 11,250 33,750 56,250
Construct Shade Hangars 30+625,000 - - 200,000 - - 825,000
Maintenance - 6,250 12,500 18,750 27,000 35,250
Total - 6,250 12,500 18,750 27,000 35,250
Totals -$ (937,939)$ (1,799,583)$ (1,820,926)$ (1,367,449)$ (725,816)$ 23,479,119$
230
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2017-2018
SCHEDULES
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE ONE
Fiscal Year Millage Rate Tax Collection
1997 6.9000 $2,664,153
1998 6.9000 $2,810,622
1999 6.5000 $2,729,769
2000 5.0000 $2,323,566
2001 5.0000 $2,514,960
2002 4.5904 $2,526,276
2003 4.5904 $2,752,423
2004 4.5904 $3,169,977
2005 4.5904 $3,729,917
2006 3.9325 $4,306,213
2007 3.0519 $4,537,100
2008 2.9917 $4,645,663
2009 3.3456 $4,276,800
2010 3.3456 $3,716,797
2011 3.3041 $3,144,864
2012 3.3041 $2,799,146
2013 3.7166 $2,947,248
2014 3.7166 $2,975,299
2015 3.8556 $3,295,549
2016 3.8556 $3,530,235
2017 3.8000 $3,726,976
2018 3.4000 $3,802,778 Estimated
SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS
234
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Description
Date of
Issue
Principal
Interest
FY 2016-17
Total
Debt Service
Notes Payable Outstanding as of 09/30/17:
$2,630,000 Stormwater Utility Bank Notes 12/18/2013 371,000 33,078 404,078
$1,689,000 Paving Improvements Bank Notes 05/11/2012 219,000 23,445 242,445
Total Debt Service Payments $590,000 $56,523 $646,523
235
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$5,630,000 Stormwater Utility Bank Notes
Date Principal Interest Total Fiscal Year Total
11/01/2017
05/01/2018
$0
$371,000
$16,538.80
$16,538.80
$16,538.80
$387,538.80
$404,077.60
11/01/2018
05/01/2019
$0
$377,000
$13,329.65
$13,329.65
$13,329.65
$390,329.65
$403,659.30
11/01/2019
05/01/2020
$0
$382,000
$10,068.60
$10,068.60
$10,068.60
$392,068.60
$402,137.20
11/01/2020
05/01/2021
$0
$387,000
$6,764.30
$6,764.30
$6,764.30
$393,764.30
$400,528.60
11/01/2021
05/01/2022
$0
$395,000
$3,416.75
$3,416.75
$3,416.75
$398,416.75
$401,833.50
Total $1,912,000 $100,236.20 $2,012,236.20 $2,012,236.20
$2,296,000 Paving Improvements Promissory Notes
Date Principal Interest Total Fiscal Year Total
12/01/2017
06/01/2018
$109,000.00
$110,000.00
$12,251.10
$11,193.80
$121,251.10
$121,193.80
$242,444.90
12/01/2018
06/01/2019
$111,000.00
$113,000.00
$10,126.80
$9,050.10
$121,126.80
$122,050.10
$243,176.90
12/01/2019
06/01/2020
$114,000.00
$115,000.00
$7,954.00
$6,848.20
$121,954.00
$121,848.20
$243,802.20
12/01/2020
06/01/2021
$116,000.00
$117,000.00
$5,732.70
$4,607.50
$121,732.70
$121,607.50
$243,340.20
12/01/2021
06/01/2022
$118,000.00
$119,000.00
$3,472.60
$2,328.00
$121,472.60
$121,328.00
$242,800.60
02/01/2022 $121,000.00 $1,173.70 $122,173.70 $122,173.70
Total $1,263,000.00 $74,738.50 $1,337,738.50 $1,337,738.50
$299,050 Golf Cart 60 Month Lease Purchase
Date Principal Interest Total Fiscal Year Total
12 Months of 2018 $48,285.80 $8,104.60 $56,390.40 $56,390.40
12 Months of 2019 $49,996.43 $6,393.97 $56,390.40 $56,390.40
12 Months of 2020 $51,767.64 $4,622.76 $56,390.40 $56,390.38
12 Months of 2021 $53,601.60 $2,788.80 $56,390.40 $56,390.40
11 Months of 2022 $50,801.33 $889.87 $51,691.20 $51,691.20
Total $254,452.80 $22,800.00 $277,252.80 $277,252.80
236
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FOUR
LEASE PAYMENTS SCHEDULE
Lease Description
FY 2017-18
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
Business-type Activities:
Airport Land Lease by Golf Course
Total Business-type Activities Lease Payments
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
237
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
GENERAL FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Property Taxes (No Growth)3,603,024$ 3,795,525$ 3,799,624$ 3,799,624$ 3,799,624$ 3,799,624$ 3,799,624$ 3,799,624$
Franchise Fees (2% Growth)1,257,430 1,293,398 1,333,454 1,360,123 1,387,326 1,415,072 1,443,373 1,472,241
Utility Service Tax (2% Growth)2,686,322 2,711,900 2,751,498 2,806,528 2,862,659 2,919,912 2,978,310 3,037,876
Intergovernmental (4.5% Growth)2,654,806 2,532,215 2,608,036 2,725,398 2,848,041 2,976,202 3,110,131 3,250,087
Investment Income 28,859 38,600 34,431 36,526 39,174 38,734 38,236 37,839
Other Revenue 834,660 718,083 791,840 791,840 791,840 791,840 791,840 791,840
Transfers In (Stormwater, Cemetery,CRA)675,753 663,569 729,638 779,638 844,638 924,638 1,019,638 1,129,638
Insurance from Hurricane Matthew - 29,089 - - - - - -
FEMA and State Reimbursements - - 1,443,750 - - - - -
GENERAL FUND REVENUE 11,740,854$ 11,782,379$ 13,492,271$ 12,299,677$ 12,573,300$ 12,866,022$ 13,181,152$ 13,519,145$
Personnel Cost (1M Insurance @ 10%, Other @ 3%)8,527,708$ 7,732,922$ 8,711,830$ 9,043,185$ 9,384,480$ 9,736,015$ 10,098,095$ 10,471,038$
Operating Expenditures (No Growth)2,518,709 3,113,368 3,200,439 3,200,439 3,200,439 3,200,439 3,200,439 3,200,439
Total Operation and Maintenance 11,046,417$ 10,846,290$ 11,912,269$ 12,243,624$ 12,584,919$ 12,936,454$ 13,298,534$ 13,671,477$
Transfers to Other Funds 343,700 503,812 - - - - - -
Capital Replacements or Additions 191,903 204,652
Police Personnel Equipment 20,000 6,000 6,000 6,000 6,000 6,000
Engineering Equipment 14,500 10,000
Public Works Roads Vehicles 28,000
Public Works Stormwater Equipment
Public Works Parks Mowers - 26,000 38,000
Public Works Parks Pickup Trucks - 30,000 30,000
Public Works Parks Replace Playground Components 25,000 25,000 25,000 25,000 25,000 25,000
Public Works Cemetery Commercial Mower - 13,000
Public Works Fleet Equipment - 20,000 40,000 7,000 7,000
Hurricane Matthew Expenditures 1,750,000
TOTAL FY 16 11,582,020$
TOTAL FY 17 13,304,754$
TOTAL FY 18 11,957,269$
TOTAL FY 19 12,378,124$
TOTAL FY 20 12,761,919$
TOTAL FY 21 12,974,454$
TOTAL FY 22 13,336,534$
TOTAL FY 23 13,702,477$
BEGINNING FUND BALANCE 5,652,594$ 5,811,428$ 4,289,053$ 5,824,055$ 5,745,608$ 5,556,989$ 5,448,558$ 5,293,176$
TOTAL REVENUES 11,740,854 11,782,379 13,492,271 12,299,677 12,573,300 12,866,022 13,181,152 13,519,145
TOTAL EXPENDITURES 11,582,020 13,304,754 11,957,269 12,378,124 12,761,919 12,974,454 13,336,534 13,702,477
UNRESTRICTED RESERVE BALANCE 5,811,428$ 4,289,053$ 5,824,055$ 5,745,608$ 5,556,989$ 5,448,558$ 5,293,176$ 5,109,844$
238
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
LOCAL OPTION GAS TAX FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Local Option Gas Taxes $ 646,132 $ 656,732 $ 683,001 $ 710,321 $ 738,734 $ 768,283 $ 799,015 $ 830,975
FDOT Lighting Agreement 10,352 12,532 12,908 12,908 12,908 12,908 12,908 12,908
Transfer from General Fund (AAF+Streets) 200,000 200,000 - - - - - -
Investment Income 1,780 1,700 1,258 1,114 1,326 1,760 2,263 2,840
Total Revenues $ 858,264 $ 870,964 $ 697,167 $ 724,343 $ 752,968 $ 782,951 $ 814,186 $ 846,723
Street Lights $ 183,067 $ - $ - $ - $ - $ - $ - $ -
R/R Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 5,103 5,103 5,103
All Aboard Florida 106,000
Road Striping 3,350 20,000 20,000 20,000 20,000 20,000 20,000
Indian River Drive Light Poles 2,846
Road Signs and Markings 23,553 20,512 35,000 35,000 35,000 35,000 35,000 35,000
Sidewalk Construction and Repair 44,077 23,000 23,000 23,000 23,000 23,000 23,000 23,000
Total Operational and Maintenance $ 258,646 $ 157,965 $ 83,103 $ 83,103 $ 83,103 $ 83,103 $ 83,103 $ 83,103
Debt Payment - Final FY22-23 242,748 242,635 242,445 243,177 243,802 243,340 242,801 122,174
School Crossing Beacons 9,488
Street Repaving for FY15 + Main Street 246,678
Repaving 153,500
TOTAL $ 901,572
Catch-up Street Repaving 663,423
TOTAL $ 1,073,511
Repaving (Indian River Drive) 451,000
TOTAL $ 776,548
Repaving, as needed 320,000
TOTAL $ 646,280
Repaving, as needed 250,000
TOTAL $ 576,905
Repaving, as needed 250,000
TOTAL $ 576,443
Repaving, as needed 250,000
TOTAL $ 575,904
Repaving, as needed 250,000
TOTAL $ 455,277
BEGINNING FUND BALANCE $ 418,661 $ 375,353 $ 172,806 $ 93,425 171,488 347,551 554,059 792,341
BUDGET RESERVE - 15% OF EXPENSES 98,824 124,631 80,115 60,465 49,965 49,965 49,965 49,965
UNRESTRICTED RESERVE BALANCE $ 319,838 $ 250,722 $ 92,691 $ 32,960 $ 121,523 $ 297,586 $ 504,094 $ 742,376
TOTAL REVENUES 858,264 870,964 697,167 724,343 752,968 782,951 814,186 846,723
TOTAL EXPENDITURES+TRANSFERS 901,572 1,073,511 776,548 646,280 576,905 576,443 575,904 455,277
ENDING FUND BALANCE $ 276,530 $ 48,175 $ 13,310 $ 111,023 $ 297,586 $ 504,094 $ 742,376 $ 1,133,822
239
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
DISCRETIONARY SALES TAX FUND (DST)
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
DST Revenue 3,052,152$ 3,110,000$ 3,187,750$ 3,267,444$ 3,349,130$ 3,432,858$ 3,518,680$ 3,606,647$
Principal from $285,000 Airport Advance 09/29/08 649 675 702 6,730 6,999 7,279 7,570 7,873Interest from $285,000 Airport Advance 11,351 11,325 11,298 11,270 11,001 10,721 10,430 10,127Principal from $267,511 Airport Advance 01/05/11 0 1,800 1,872 1,946 2,024 2,105 8,189 8,517
Interest from $267,511 Airport Advance 8,025 10,700 10,628 10,554 10,476 10,395 10,311 9,983Investment Income 8,424 2,722 3,208 2,589 3,218 2,022 2,444 4,211
DST PROJECT REVENUE 3,080,601$ 3,137,222$ 3,215,458$ 3,300,533$ 3,382,848$ 3,465,380$ 3,557,624$ 3,647,357$
City Hall Debt (Retires 2018)868,342 354,253 Stormwater Debt (Retires 5/01/22)401,143 402,176 403,792 402,914 401,355 400,961 234,292 - Computer Replacement and Annual Upgrades 27,541 112,440 30,000 210,000 30,000 30,000 30,000 30,000
MIS Servers 40,000
Firewall Software 75,650 UPS Bypass Switches 12,000 Audio Visual Equipment 50,000 30,000
Laserfiche Software Upgrade 50,000 Wireless Capability at City Hall and Police Station 5,000 Police Vehicles and Equipment 249,341 388,250 350,000 350,000 300,000 300,000 300,000 300,000
City Hall/Police Air Conditioners 40,000 40,000 40,000 40,000 40,000 40,000
Diesel Fuel Tank and Software - 25,000 Presidential Streets 28,656 Fish House Improvements 107,372
Construct Hangar "C"24,143 283,151 Airport Drive East 109,062 101,396 Tulip Drive - 177,124
CavCor Boat Parking Paving Completion 41,915 -
Roof Repairs (City Hall and PD)40,640 32,517Painting City Hall - 36,600Police - Public Parking 62 29,335
City Hall Parking Lot - - - 50,000Patch Truck - 156,252 Diesel Tractor 49,224
Golf Course Improvements 599,858
Police Evidence Garage/Fixtures 22,915 345,281 20,000 50,000Dispatch Consoles Upgrade - 63,390 Working Waterfront Phase 2A Enhancements 15,791 202,193
Working Waterfront Drainage Phase 3 Shoreline - - 200,000Excavator (Grant matching)25,280 Replace Schumann Sidewalk 23,828
Street Reconstruction 136,121 479,045 306,500
Runway Markings 7,307 Automated Weather Observation System - 21,200 Electrical Boring for Swoop Pond 4,000
Service Pathway 12,104 Chipper 60,999
TOTAL FY 16 2,785,073$
Street Reconstruction (Vocelle and Damask)130,545 50,000
Backhoe 84,169 Purchase 190 Sebastian Blvd.71,162 Stonecrop Drainage 22,000 187,500 -
Airport Master Plan Design/Environmental Study 25,800 Taxiway "C", "D" and "E" Design 13,110 Dump Truck ( Split with Stormwater/General Fund)60,000
Golf Clubhouse Reconstruction 185,000
Cemetery Columbariums (Excess of Trust Fund Budget)40,093
TOTAL FY 17 4,002,053$ Dispatch Console and Radio System Replacement 57,000 50,000 100,000 50,000
Dispatch Power Source/Generator 17,000 200,000 Public Works Garage Compound 100,000 2,850,000 1,150,000 Pickle Ball Courts 213,000 172,000
Stormwater Heavy Equipment 145,000 290,000 70,000 145,000
Airport Shade Hangars 125,000 40,000 Taxiway "D" and "E" Construction 109,195 Airport Security Cameras 100,000
Construct Access Road West - - - - 100,000 Cemetery Irrigation System 150,000
TOTAL FY 18 2,419,637$
Cat Loader 200,000
8 yd. Brush Truck - 125,000 Skid Steer Track Mower 75,000 - - Taxiway "C" Construction (West and East)128,819
Engineering and Construction of Hangar "D"225,000 225,000
TOTAL FY 19 4,935,733$
TOTAL FY 20 2,861,355
TOTAL FY 21 1,155,961
TOTAL FY 22 849,292
TOTAL FY 23 370,000
BEGINNING FUND BALANCE 2,413,577$ 2,709,105$ 1,844,274$ 2,640,095$ 1,004,895$ 1,526,387$ 3,835,807$ 6,544,139$ BUDGET RESERVE - 10% OF EXPENSES 278,507 400,205 241,964 493,573 286,136 115,596 84,929 37,000
RESERVE FOR ADVANCES 528,149 525,674 523,100 514,424 505,401 496,017 480,258 463,868
UNRESTRICTED RESERVE BALANCE 1,606,921$ 1,783,226$ 1,079,210$ 1,632,098$ 213,359$ 914,774$ 3,270,620$ 6,043,271$ TOTAL REVENUES 3,080,601 3,137,222 3,215,458 3,300,533 3,382,848 3,465,380 3,557,624 3,647,357 TOTAL EXPENDITURES+DEBT+TRANSFERS 2,785,073 4,002,053 2,419,637 4,935,733 2,861,355 1,155,961 849,292 370,000
ENDING FUND BALANCE 1,902,449$ 918,395$ 1,875,031$ (3,102)$ 734,851$ 3,224,194$ 5,978,952$ 9,320,629$ Cash on Hand 2,180,956$ 1,318,600$ 2,116,995$ 490,471$ 1,020,986$ 3,339,790$ 6,063,881$ 9,357,629$
Advances to Other Funds - Balance After FY 22-23:Principal from $285,000 Airport Advance 09/29/08 245,299$
Principal from $267,511 Airport Advance 01/05/11 218,569
463,868$
240
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
RECREATION IMPACT FEE FUNDS
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Recreation Impact Fees 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$
Investment Income 4,353 5,181 4,880 3,377 4,255 5,137 6,024 6,915
PROJECTED REVENUE 168,153$ 168,981$ 168,680$ 167,177$ 168,055$ 168,937$ 169,824$ 170,715$
Equipment Building 16,584
Community Center (Paving/Drainage/Lighting)940 50,220
Barber Street Netting 14,875
TOTAL FY 15
TOTAL FY 16 32,399$ -
Pickle Ball (See DST)-
Parks & Recreation Comprehensive Plan 19,600
Parks Inspection 12,800
Football Field Restrooms 128,100
CavCorp Boat Parking Landscaping 15,491
Barber Street Ballfield Lighting 375,000
TOTAL FY 17 226,211$
ADA Playground 80,000 -
TOTAL FY 18 455,000$ - -
TOTAL FY 19 -$ - -
TOTAL FY 20 -$ - -
TOTAL FY 21 -$ - -
-$ -
-$
BEGINNING FUND BALANCE $ 769,138 $ 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334
TOTAL REVENUES 168,153 168,981 168,680 167,177 168,055 168,937 169,824 170,715
TOTAL EXPENDITURES 32,399 226,211 455,000 0 0 0 0 0
ENDING FUND BALANCE $ 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 $ 1,406,050
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
BEGINNING FUND BALANCE:
Zone A 305,003$ 375,034$ 374,205$ 281,310$ 358,578$ 436,248$ 514,323$ 592,807$
Zone B 117,095 135,946 108,947 24,600 53,524 82,612 111,861 141,269
Zone C 38,818 47,733 48,100 61,025 74,041 87,122 100,270 113,485
Zone D 308,223 346,180 316,410 194,407 242,376 290,592 339,057 387,773
All Zones 769,138$ 904,892$ 847,662$ 561,342$ 728,519$ 896,574$ 1,065,511$ 1,235,334$
Recreation Impact Fees
Zone A 75,576$ 75,576$ 75,576$ 75,576$ 75,576$ 75,576$ 75,576$ 75,576$
Zone B 28,776 28,776 28,776 28,776 28,776 28,776 28,776 28,776
Zone C 12,649 12,649 12,649 12,649 12,649 12,649 12,649 12,649
Zone D 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800
All Zones 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$ 163,800$
Investment Income
Zone A 1,726$ 2,147$ 2,154$ 1,692$ 2,094$ 2,500$ 2,908$ 3,319$
Zone B 663 778 627 148 313 473 632 791
Zone C 220 273 277 367 432 499 567 635
Zone D 1,744 1,982 1,822 1,170 1,416 1,665 1,917 2,171
All Zones 4,353$ 5,181$ 4,880$ 3,377$ 4,255$ 5,137$ 6,024$ 6,915$
Transfers:
Zone A 7,271$ 78,552$ 170,625$ -$ -$ -$ -$ -$
Zone B 10,587 56,553 113,750 - - - - -
Zone C 3,954 12,555 - - - - - -
Zone D 10,587 78,552 170,625 - - - - -
All Zones 32,399$ 226,211$ 455,000$ -$ -$ -$ -$ -$
Ending Balances:
Zone A 375,034$ 374,205$ 281,310$ 358,578$ 436,248$ 514,323$ 592,807$ 671,701$
Zone B 135,946 108,947 24,600 53,524 82,612 111,861 141,269 170,836
Zone C 47,733 48,100 61,025 74,041 87,122 100,270 113,485 126,769
Zone D 346,180 316,410 194,407 242,376 290,592 339,057 387,773 436,744
All Zones 904,892$ 847,662$ 561,342$ 728,519$ 896,574$ 1,065,511$ 1,235,334$ 1,406,050$
241
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
RIVERFRONT CRA FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Tax Increment from City 181,150$ 181,631$ 178,556$ 183,913$ 189,430$ 195,113$ 200,966$ 206,995$
Tax Increment from County 157,874 160,610 171,433 176,576 181,873 187,329 192,949 198,738
Rents 36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000
Investment Income 3,019 3,227 1,878 2,433 3,037 3,324 4,064 4,873
PROJECTED REVENUE 378,043$ 381,468$ 387,867$ 398,921$ 410,341$ 421,766$ 433,980$ 446,606$
Waterfront Renovations/Expenses (Crabby Bills)23,572 24,000 24,000 24,000 24,000 24,000 24,000 24,000
Façade/Sign Improvement Program 10,196 30,000 40,000 40,000 40,000 40,000 40,000 40,000
Sewer Connection Program *69,500 230,000 - 100,000 100,000 100,000 100,000 100,000
Special Events 37,120 42,000 42,000 42,000 42,000 42,000 42,000 42,000
Operating Expenditures 63,014 26,654 101,192 103,824 106,535 109,328 112,204 115,167
Update CRA Master Plan - 50,000
Signage for Chamber of Commerce 15,000
Veteran's Memorial 11,209
Speed Cushions on Indian River Drive 3,875
CavCorp Enhancements 8,195 188,730
Transfer to General Fund for Quality Maintenance 21,667
Landscaping Maintenance Contract 118,370
TOTAL RIVERFRONT CRA FY16 366,718$
TOTAL RIVERFRONT CRA FY17 556,384$
Riverview Park Tree Canopy 10,000 10,000 10,000 10,000 10,000 10,000
Wayfinding Signage 50,000
TOTAL RIVERFRONT CRA FY18 317,192$
Street Signage 50,000 50,000
TOTAL RIVERFRONT CRA FY19 319,824$
TOTAL RIVERFRONT CRA FY20 372,535$
TOTAL RIVERFRONT CRA FY21 325,328$
TOTAL RIVERFRONT CRA FY22 328,204$
TOTAL RIVERFRONT CRA FY23 331,167$
BEGINNING FUND BALANCE 446,728$ 458,053$ 283,137$ 353,812$ 432,909$ 470,714$ 567,153$ 672,929$
ANNUAL REVENUES 378,043 381,468 387,867 398,921 410,341 421,766 433,980 446,606
ANNUAL EXPENDITURES 366,718 556,384 317,192 319,824 372,535 325,328 328,204 331,167
ENDING FUND BALANCE 458,053$ 283,137$ 353,812$ 432,909$ 470,714$ 567,153$ 672,929$ 788,368$
* Note: $270,000 is also currently available from the $100,000 per year allocation from ad valorem taxes for Indian River Lagoon cleanup.
Detail on Operating Expenditures:
Indian River County Tax Assessor 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
City of Sebastian Administration 13,202 13,202 87,740 90,372 93,083 95,876 98,752 101,715
Street Lighting 15,579 - - - - - - -
Water/Sewer 946 - - - - - - -
Janitorial Services 20,398
Submerged Land Lease 3,968 4,710 4,710 4,710 4,710 4,710 4,710 4,710
Legal Advertisements 1,463 1,500 1,500 1,500 1,500 1,500 1,500 1,500
CRA Association 175 175 175 175 175 175 175 175
Ad Valorem Taxes 2,033 2,067 2,067 2,067 2,067 2,067 2,067 2,067
Tree Inventory 250 - - - - - - -
Total Operating Expenditures 63,014$ 26,654$ 101,192$ 103,824$ 106,535$ 109,328$ 112,204$ 115,167$
242
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
STORMWATER UTILITY FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Stormwater Fees 991,055$ 998,000$ 998,000$ 998,000$ 998,000$ 998,000$ 998,000$ 998,000$
Transfer from General Fund 100,000 100,000 - - - - - -
Investment Income 3,400 4,109 4,170 3,376 4,357 4,966 5,868 6,474
SW PROJECTED REVENUE 1,094,455$ 1,102,109$ 1,002,170$ 1,001,376$ 1,002,357$ 1,002,966$ 1,003,868$ 1,004,474$
Professional Services 148$ 150$ -$ -$ -$ -$ -$ -$
Permit 500
Stormwater Park Maintenance 8,682 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Ditch Maintenance 37,100
Road Crossings/Sideyard Pipes 50,827 - 90,000 90,000 90,000 90,000 90,000 90,000
Pipe Sliplining - 90,000 50,000
Pumps/Baffle Box Maintenance or Replacement 4,770 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Total Operational and Maintenance 101,527$ 103,650$ 153,000$ 103,000$ 103,000$ 103,000$ 103,000$ 103,000$
Lagoon Improvements (25K Oyster Mats, 1/3rd Interlocal)100,000 100,000
SW-618 and SW-619 Pickups 47,851
SW-616 4X4 Pickup 30,349
4X4 Herb/Utility Vehicle and Equipment 17,612
Armadillo 72,860 90,027
SW-628 Tandum Dump Truck - 150,000
Swale Improvement Grants 250,000
Transfer to General Fund for Swale Maintenance 550,000
TOTAL STORMWATER FY16 920,199$
SW-606 1 Ton Crew Cab Pickup - - - 48,000
SW-614 4X4 2006 Pickup - - - 30,000
Transfer to General Fund for Swale Maintenance 650,000
TOTAL STORMWATER FY17 1,093,677$
NPDES 5 Year Permit 7,988
Transfer to General Fund for Swale Maintenance 700,000
TOTAL STORMWATER FY18 1,110,988$
Pumps 1,800
Transfer to General Fund for Swale Maintenance 700,000
Excavator Buckets/Mowing Heads - - - 45,000
TOTAL STORMWATER FY19 804,800$
Water Tank and Trailer - 20,000
Transfer to General Fund for Swale Maintenance 700,000
TOTAL STORMWATER FY20 881,000$
Transfer to General Fund for Swale Maintenance 700,000
TOTAL STORMWATER FY21 823,000$
Pickup Truck Replacement 35,000
Transfer to General Fund for Swale Maintenance 700,000
TOTAL STORMWATER FY22 883,000$
Pickup Truck Replacement 35,000
Transfer to General Fund for Swale Maintenance 700,000
TOTAL STORMWATER FY23 838,000$
BEGINNING FUND BALANCE 100,300$ 274,556$ 282,988$ 174,170$ 370,747$ 492,104$ 672,070$ 792,938$
BUDGET RESERVE - 15% OF EXPENSES 138,030 164,052 166,648 120,720 132,150 123,450 132,450 125,700
UNRESTRICTED RESERVE BALANCE (37,730)$ 110,505$ 116,340$ 53,450$ 238,597$ 368,654$ 539,620$ 667,238$
ANNUAL REVENUES 1,094,455 1,102,109 1,002,170 1,001,376 1,002,357 1,002,966 1,003,868 1,004,474
ANNUAL EXPENDITURES 920,199 1,093,677 1,110,988 804,800 881,000 823,000 883,000 838,000
ENDING FUND BALANCE 136,526$ 118,937$ 7,522$ 250,027$ 359,954$ 548,620$ 660,488$ 833,712$
243
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
PARKING IN LIEU OF FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Payments in Lieu of Parking 26,130$ 28,418$ 13,775$ -$ -$ -$ -$ -$
Investment Income 358 547 429 432 436 439 442 535
PROJECTED REVENUE 26,488 28,965 14,204 432 436 439 442 535
Expenditures:
Parking on Indian River Drive 62 44,703
CavCor Boat Parking Lot 13,792
PROJECTED DISBURSEMENTS 62 58,495 - - - - - -
NONEXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE 46,549$ 72,975$ 43,445$ 57,649$ 58,082$ 58,517$ 58,956$ 59,398$
REVENUES 26,488 28,965 14,204 432 436 439 442 535
EXPENDITURES 62 58,495 - - - - - -
ENDING FUND BALANCE 72,975$ 43,445$ 57,649$ 58,082$ 58,517$ 58,956$ 59,398$ 59,933$
244
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
CEMETERY TRUST FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Lot Sales 73,665$ 47,410$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Non-Endowed Trust Fund Interest 5,039 10,000 10,401 10,715 10,822 10,780 10,588 10,244
PROJECTED REVENUE 78,704 57,410 60,401 60,715 60,822 60,780 60,588 60,244
Expenditures from Permanent Endowment:
Columbariums (Excess from DST)10,684 9,151 - - - - - -
Headstone Straightening Project 24,375
General Fund Transfer for Operations 1,398 3,569 4,638 50,000 65,000 80,000 95,000 110,000
PROJECTED DISBURSEMENTS 12,082 12,720 29,013 50,000 65,000 80,000 95,000 110,000
PERMANENT ENDOWMENT:
BEGINNING FUND BALANCE 854,764$ 890,198$ 910,334$ 930,696$ 905,696$ 865,696$ 810,696$ 740,696$
ANNUAL REVENUES 36,833 23,705 25,000 25,000 25,000 25,000 25,000 25,000
ANNUAL TRANSFERS 1,398 3,569 4,638 50,000 65,000 80,000 95,000 110,000
ENDING FUND BALANCE 890,198$ 910,334$ 930,696$ 905,696$ 865,696$ 810,696$ 740,696$ 655,696$
NON-ENDOWED (Capital)
BEGINNING FUND BALANCE 73,995$ 105,182$ 129,736$ 140,762$ 176,476$ 212,298$ 248,078$ 283,666$
ANNUAL REVENUES 41,872 33,705 35,401 35,715 35,822 35,780 35,588 35,244
ANNUAL EXPENDITURES 10,684 9,151 24,375 - - - - -
ENDING FUND BALANCE 105,182$ 129,736$ 140,762$ 176,476$ 212,298$ 248,078$ 283,666$ 318,909$
245
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
GOLF COURSE FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Charges for Services (5% Rate Increase)1,030,793$ 911,464$ 1,274,434$ 1,338,156$ 1,338,156$ 1,338,156$ 1,338,156$ 1,338,156$
Proshop Sales 58,461 37,750 55,000 55,000 55,000 55,000 55,000 55,000
Rents 28,473 26,119 42,000 42,000 42,000 42,000 42,000 42,000
Other Revenue 4,587 4,460 4,460 4,460 4,460 4,460 4,460 4,460
Contributions 9,143 9,133 7,004 7,004 7,004 7,004 7,004 7,004
Sale of Carts or Equipment 3,900 88,313 88,313
Temporary Loan from General Fund 402,000
Transfer from General Fund R&R 1,907
Advance from Building Fund (Greens)175,174
PROJECTED REVENUE 1,537,357$ 1,254,320$ 1,382,898$ 1,446,620$ 1,446,620$ 1,446,620$ 1,534,933$ 1,446,620$
Operating Costs 1,295,329$ 1,268,056$ 1,258,748$ 1,268,189$ 1,277,700$ 1,287,283$ 1,296,937$ 1,306,664$
Proshop Cost of Sales 44,954 29,000 35,000 35,000 35,000 35,000 35,000 35,000
Transfer to Capital Fund 51,664
Bank Note/Capital Lease - Golf Carts 57,278 167,534 57,406 57,406 57,406 57,406 57,406 57,406
Rebuild Greens 175,174
Other Capital/Picker, Washer, Dispenser 2,000 1,907 2,500
Fuel Tank 6,568
TOTAL FY 16 1,457,793$
Close out Capital Fund 34,818
Repayment of Temporary Loans 52,000 45,000 35,000 114,000 15,621
Interest Payment to Building Fund 4,544 7,118 6,796 6,470 6,139 5,804 5,465
Principal Payment to Building Fund 24,626 24,948 25,274 25,605 25,940 26,279
TOTAL FY 17 1,681,033$
TOTAL FY 18 1,382,898$
TOTAL FY 19 1,446,838$
TOTAL FY 20 1,446,850$
TOTAL FY 21 1,446,432$
TOTAL FY 22 1,535,087$
TOTAL FY 23 1,446,435$
BEGINNING FUND BALANCE $ (248,172) $ (168,608) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737)
TOTAL REVENUES 1,537,357 1,254,320 1,382,898 1,446,620 1,446,620 1,446,620 1,534,933 1,446,620 TOTAL OPERATING FUND
EXPENDITURES 1,457,793 1,681,033 1,382,898 1,446,838 1,446,850 1,446,432 1,535,087 1,446,435
OPERATING FUND BALANCE $ (168,608) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) $ (595,552)
BEGINNING FUND BALANCE 140,923$ (34,818)$
Transfer from DST Fund 599,858$
Transfer from Operating Fund 51,664 34,818
Advance from Building Fund 356,700 26,913
Transfer from General Fund R&R 24,600
Investment Income 616
Course Bathrooms 103,396
Irrigation System - DST & Building Loan 884,376 5,997
Cart Path Repairs 59,055
Trash Recepticles 2,384
Golf Bag Rest 4,627
Golf Bag Stands 2,685
Pump #1 Motor Replacement 7,890
Ice Machine 5,161
Ice Machine for Eagles Nest 2,391
Pressure Wash/Paint Clubhouse 3,300
Pump Replacement 3,185
Electrical Work 25,011
Starter Shack Repairs 9,650
Cart Barn Repairs 23,886
Parking Lot Lights - Building Loan 10,242 20,916
Roofing/Shutters - Building Loan 61,940
CAPITAL FUND BALANCE (34,818)$ -$ -$ -$ -$ -$ -$ -$
Total Fund 410 and 415 Balances (203,426)$ (595,321)$ (595,321)$ (595,539)$ (595,769)$ (595,582)$ (595,737)$ (595,552)$
Due to Other Funds Balances (535,800) (535,800) (535,800) (483,800) (438,800) (403,800) (289,800) (274,179)
Building Fund Advance Balance (356,700) (356,700) (332,074) (307,126) (281,852) (256,247) (230,308) (204,029)
CAFR Unrestricted Balance (1,095,926)$ (1,487,821)$ (1,463,195)$ (1,386,466)$ (1,316,421)$ (1,255,629)$ (1,115,844)$ (1,073,760)$
246
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
AIRPORT FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
OPERATING FUND:
Fuel Sales Revenue (2.5% Increase)78,095$ 74,000$ 74,000$ 75,850$ 77,746$ 79,690$ 81,682$ 83,724$
Non-taxable Rents 391 391 391 391 391 391 391 391
Golf Course Rents 100,000 100,000 106,000 106,000 106,000 106,000 106,000 106,000
Taxable Rents 231,847 238,375 298,625 298,625 298,625 298,625 298,625 298,625
Other Revenue 106,070 80,793 73,840 73,840 73,840 73,840 73,840 73,840
Transfer from General Fund 4,826 5,526
Investment Income 892 567 600 784 1,031 956 874 791
PROJECTED REVENUE 522,121$ 499,652$ 553,456$ 555,490$ 557,634$ 559,502$ 561,412$ 563,371$
Operating Costs 379,515 381,946 437,956 443,211 448,530 453,912 459,359 464,872
Fuel Purchases for Resale 57,919 55,000 56,000 57,400 58,835 60,306 61,814 63,359
Mower 2,524
Fencing Repairs 27,416
Air Conditioners 14,061
Gate Installation 12,000
Vehicle Purchase 29,331
Swoop Pond 6,020
Wind Sock and Pole 4,826
Repayment of General Fund Advance 50,000 10,000 25,000 10,000 10,000 10,000 10,000 10,000
Repayment of DST Fund Advance 19,376 24,500 24,500 30,500 30,500 30,500 30,500 30,500
TOTAL FY 16 598,162$
TOTAL FY 17 476,272$
Entrance Signage 10,000
TOTAL FY 18 553,456$
TOTAL FY 19 541,111$
TOTAL FY 20 547,865$
TOTAL FY 21 554,718$
TOTAL FY 22 561,673$
TOTAL FY 22 568,730$
BEGINNING FUND BALANCE $ 17,944 $ (58,097) $ (34,717) $ (34,717) $ (20,339) $ (10,570) $ (5,786) $ (6,047)
TOTAL REVENUES 522,121 499,652 553,456 555,490 557,634 559,502 561,412 563,371
TOTAL EXPENDITURES+DEBT+TRANSFERS 598,162 476,272 553,456 541,111 547,865 554,718 561,673 568,730
ENDING FUND BALANCE $ (58,097) $ (34,717) $ (34,717) $ (20,339) $ (10,570) $ (5,786) $ (6,047) $ (11,407)
CAPITAL FUND:
BEGINNING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
Grants 532,818 1,179,906 2,389,463 2,262,317 900,000 900,000 1,900,000 -
Transfers from General Fund 2,800
Transfers from DST 181,895 297,267 334,195 128,819 225,000 225,000 100,000 -
Total Expended 717,513 1,477,173 2,723,658 2,391,136 1,125,000 1,125,000 2,000,000 -
ENDING FUND BALANCE -$ -$ -$ -$ -$ -$ -$ -$
TOTAL OPERATING AND CAPITAL (58,097)$ (34,717)$ (34,717)$ (20,339)$ (10,570)$ (5,786)$ (6,047)$ (11,407)$
General Fund Advance Balance (100,000) (90,000) (65,000) (55,000) (45,000) (35,000) (25,000) (15,000)
DST Fund Advance Balance (550,638) (548,163) (545,589) (536,913) (527,890) (518,506) (502,747) (486,357)
CAFR Unrestricted Balance (708,735)$ (672,880)$ (645,306)$ (612,252)$ (583,460)$ (559,292)$ (533,794)$ (512,764)$
247
CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE FIVE
BUILDING FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Operating Revenue 801,641$ 645,400$ 652,400$ 671,972$ 692,131$ 712,895$ 734,282$ 756,310$
Other Revenue 8,428 2,000 2,500 2,500 2,500 2,500 2,500 2,500
Transfer from General Fund - 25,000 - - - - - -
Principal on Golf Course Loan - - 24,626 24,948 25,274 25,605 25,940 26,279
Interest on Golf Course Loan - 4,544 7,118 6,796 6,470 6,139 5,804 5,465
Investment Income 5,323 5,700 4,200 4,172 4,550 4,948 5,011 5,432
PROJECTED REVENUE 815,392$ 682,644$ 690,844$ 710,388$ 730,925$ 752,087$ 773,536$ 795,986$
Operating Costs
Compact Pickup
Clear Village Software - 14,383
Operating Costs 532,915
Compact Pickup 20,183
Utility Vehicle 28,100
Surface Tablets 2,814
Large Plan Scanner 14,639
Transfer to General Fund 104,086
Loan to Golf Course 356,700 202,087
TOTAL FY 16 1,059,437$
Operating Costs 535,772
TOTAL FY 17 752,242$
Operating Costs 607,723
TOTAL FY 18 607,723$
Operating Costs 622,673
TOTAL FY 19 622,673$
Operating Costs 637,991
TOTAL FY 20 637,991$
Operating Costs 653,685
TOTAL FY 21 653,685$
Operating Costs 669,766
TOTAL FY 22 669,766$
Operating Costs 686,242
TOTAL FY 23 686,242$
BEGINNING FUND BALANCE $ 975,044 $ 730,999 $ 661,401 $ 744,522 $ 832,237 $ 832,237 $ 925,171 $ 930,639
TOTAL REVENUES 815,392 682,644 690,844 710,388 730,925 752,087 773,536 795,986 TOTAL
EXPENDITURES+DEBT+TRANSFERS 1,059,437 752,242 607,723 622,673 637,991 653,685 669,766 686,242
ENDING FUND BALANCE $ 730,999 $ 661,401 $ 744,522 $ 832,237 $ 925,171 $ 930,639 $ 1,028,941 $ 1,040,383
Golf Course Fund Advance Balance 356,700 558,787 534,161 509,213 483,939 458,334 432,395 406,116
CAFR Unrestricted Balance 1,087,699$ 1,220,188$ 1,278,683$ 1,341,450$ 1,409,110$ 1,388,973$ 1,461,336$ 1,446,499$
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
SCHEDULE SIX
GLOSSARY
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
Accrual – Recognition of changes in economic resources as
soon as the underlying event or transaction occurs, as
opposed to when cash is received or spent.
Ad Valorem Taxes – A tax levied on the assessed value (net
of any exemptions) of real or personal property. This is
commonly referred to as “property tax”.
Anticipated (revenue, deficit, expenses, etc.) – Estimates
used in analyzing and preparing budgets. Anticipated
figures are the equivalent of educated guesses. They are
based on experience and information from a variety of
sources that help government officials determine what they
think the income or expenses will be.
Appropriation from Prior Year Fund Balance (Retained
Earnings) – Money not spent in one fiscal year but carried
forward to the next year. Cash carried forward is used to
supplement revenues required to pay all expenses.
Budget – A plan of financial operation embodying an
estimate of proposed expenditures for a given period and the
proposed means of financing them. Florida law requires that
governments have a balanced budget, with expenses not
exceeding revenues.
CAFR – Comprehensive Annual Financial Report
Capital Improvement Program – Governmental agencies
set up five-year programs for major costs such as the
construction of buildings, land acquisition, road
improvements and heavy equipment. Capital expenses are
listed separately from operating expenses within the budget.
Capital Outlay – Fixed assets which have a value of $750
or more have a useful economic lifetime of more than one
year, or assets of any value if the nature of the item is such
that it must be controlled for custody purposes.
Capital Project – A project to acquire or improve an asset
with costs more than $50,000 and last more than five years.
Capital project includes land acquisition, construction, repair
or structural improvement of a facility, engineering and
design for a facility, and acquisition or repair of equipment.
Detailed information on a capital improvement including the
time frame for completion, the location, description, the
estimated total expenditure, impact on operating cost and the
proposed method of financing.
Capital Project Fund – A governmental Fund used to
account for the acquisition and construction of major capital
facilities other than those financed by proprietary funds.
City of Sebastian Cemetery Trust Fund – The City of
Sebastian Cemetery Trust Fund is used to account for
principal trust amounts received, sale of cemetery lots and
related interest income. One-half of the cemetery lot sales
and the interest portion of the trust can be used to maintain
the community cemetery.
Contingency Account – Money set-aside for emergencies or
unexpected expenses. Each City fund usually has such an
account to cover higher-than-expected costs or purchases
that were not anticipated when the budget was being
prepared.
Debt Service Fund – A governmental accounting fund used
to account for the accumulation of pledged funds that are
legally restricted to pay debts.
Deficit – A term generally applied to the budget as a whole,
reflecting real or projected shortages in revenue. It means
there is not enough revenue to cover expenses.
Enterprises – Activities of government, which are operated
and accounted for as businesses. Enterprises rely principally
on user fees earned by the business to fund operations. In
Coty of Sebastian, the Golf Course, Airport, and the
Building Department are enterprises.
Expenditures/Expenses – Cost of goods or services used.
FAA – Federal Aviation Administration
FDOT – Florida Department of Transportation
FEMA – Federal Emergency Management Agency
Fiscal year – A 12-month period of time to which the annual
operating budget applies and at the end of which, a
government determines its financial position and the results
of its operations. In Florida, the fiscal year for all local
governments extends from October 1 to September 30.
Franchise Fees – Money collected, usually from a private
utility, in exchange for use of a governmental agency’s
easements and rights-of-way. Cities authorize the use these
facilities and collect a fee in return. Franchise fees also are
collected from garbage and trash services allowed to operate
with a government’s boundaries.
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CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET
Fund – A fiscal and accounting entity with a self-balancing
set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions
or limitations of that fund.
Fund Balance – A term used to express the equity (assets
minus liabilities) of governmental funds and trust funds.
GAAP-Generally Accepted Accounting Principles –
Uniform minimum standards and guidelines for financial
accounting and reporting. They govern the form and content
of the basic financial statements of an entity. GAAP
encompasses the conventions, and procedures necessary to
define accepted accounting practices at a particular time.
They include not only broad guidelines of general
applications, but also detailed practices and procedures.
GAAP provides a standard by which to measure financial
presentations. The primary authoritative statement on the
application of GAAP to state and local governments are
National Committee on Governmental Accounting (NCGA)
pronouncements. Every government should prepare and
publish financial statements in conformity with GAAP. The
objective of government GAAP financial reports are
different from, and much broader than, the objectives of
business GAAP financial reports.
General Fund – The main operating fund for the city, which
is used to account for all financial resources, except those
required to be accounted for in another fund. All city’s
departments/divisions except the enterprise fund
departments/divisions are funded by the general fund. Ad
valorem taxes make up the largest percentage of the general
fund revenues.
Governmental Funds – These funds account for general
governmental activities, such as law enforcement, which are
largely supported by taxes and fees. They are reported using
the current financial resources measurement focus and the
modified accrual basis of accounting.
Interfund Transfer – Budgeted amounts transferred from
one governmental accounting fund to another for work or
services provided.
Mill – A tax rate set on the basis of the valuation of
properties. A tax rate of one mill produces one dollar of
taxes on each $1,000 of assessed property valuation.
Millage Rate – A rate expressed in thousands. As used with
ad valorem (property) taxes, the rate expresses the dollar of
tax per one thousand dollars of taxable valuation.
Over Budget – Over budget in revenue means there is more
income than expected. Over budget in expenses means actual
costs exceed the budget and funds must be transferred to
provide for the additional expenses by a budget adjustment.
Permanent Fund – Permanent Funds are used to report
resources that are legally restricted to the extent that only
earnings, not principal, may be used for purposes that
support the reporting government’s programs.
Projected Deficit – A projection that, based on the current
rate of spending, expenses will be greater than anticipated
revenue. A projected deficit during a budget year usually
necessitates an adjustment in the spending pattern–delaying
purchases or eliminating planned expenses—to stay within
the budgeted figures.
Reserved Fund Balance – Portion of a fund balance that is
not available for appropriation. This usually is due to
statutory authority and/or internal policies.
Revenue – Revenues may be operationally defined in
governmental fund accounting as “all increases in fund net
assets except those arising from interfund reimbursements,
interfund operating and residual equity transfers, or long
term debt issues”.
Rolled Back Millage Rate – The tax rate necessary to pay a
governmental agency the same amount of property tax
dollars received during the previous budget year, excluding
changes in taxable valuation resulting from new
construction, annexation or de-annexation.
Shortfall – A term generally synonymous with deficit but
applied to individual revenue accounts instead of to the
budget of a fund or the whole City. A City might have a
shortfall in a particular account, but a shortfall in the total
budget is called a deficit.
SPD – Sebastian Police Department
Special Revenue Fund – A governmental accounting fund
used to account for special revenues that are legally
restricted to expenditures for particular purposes.
State-Shared Revenue – Revenues collected by the state
and proportionately shared with counties and/or
municipalities on the basis of specific formulas. Such
revenues include: local share of cigarette taxes, fuel taxes,
mobile home license taxes, liquor license taxes, and half-cent
sales taxes.
Taxable Valuation – The value of property after all
allowable exemptions have been subtracted; the values on
which the millage rate is applied and taxes are computed.
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TRIM Bill – Florida’s Truth in Millage Law that requires
cities to calculate next year’s property taxes based on the
same tax dollars they received during the current fiscal year.
Trust Fund – A Fund used to account for assets held in a
trustee capacity or as an agent for individuals, private
organizations or other governmental units.
Under Budget – Under budget in revenue means that money
being collected from taxes and other sources is not as much
as was anticipated. It might necessitate spending adjustments
to prevent a deficit. Under budget in expenses means that
actual expenses are less than the budget.
Unreserved Fund Balance – Portion of a fund balance that
is available for appropriation.
User Fee – A fee charged to the party that directly receives a
public service.
Utility Service Taxes – Taxes paid to municipalities by
users of electricity, telephones, cellular phone s, beepers,
natural gas, bottled gas, and fuel oil.
Valuation – The dollar value of property that has been
assigned by the County Property Appraiser.
Working Capital – Excess of current assets including cash-
on-hand equivalents over current liabilities that can be used
to satisfy cash flow needs.
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