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R-19-07 1st Qtr Budget AmendmentRESOLUTION NO. R-19-07 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2018 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019 has been amended and adjusted as necessary within the quarter ending December 31, 2018; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical en ors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of some with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Dodd The motion was seconded by Councihnember Iovino and, upon being put to a vote, the vote was as follows: Mayor Jim Hill aye Vice Mayor Linda Kinchen ave Councilmember Bob McPartlan ave Councilmember Ed Dodd _ Councilmember Albert Iovino dye The Mayor thereupon declared this Resolution duly passed and adopted this 13" day of March 2019. ATTEST: nette-W illiams,.MMC- ity Gerk — CITY OF SES TIAN, FLORIDA — Mayo im Hill Approve w to form and content for reliance by the City of Sebastian only: Jam . Stoke City Attorney EXHIBIT `°A" OF RESOLUTION R-19-07 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED DECEMBER 31, 2018 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Closes Project and returns remaining Budget Before Budget Budget After Adjustment ProjectfAccount Change Adjustment Chane Reason for Adjustment 'DEP Grant Revenues 0 ($54000) ($5000) 09/12/18 Creates Budget for preparing Consultant Appropriation Expenditures from DST Reserves 0 50,000 0 $34950) $50.000 $30,950 Cgastal Resilienc��((Plan with Grant funds. 10/10/18 Uses DS7 Reserves for design Engineering Services _ 0 $30,950 $30,950 and engineering of Yacht Club _ Pier. Roads Vehicles and Equipment $66,000 ($12,500) $53,500 10/10118 Uses Roads Division Vehicle Roads Engineering Services 0 $12,500 $12,500 _ budget savings to fund the Pavement Management engram. Appropriation from Recreation Impact Fee Reserves ($197,261) ($19,910) ($217,171) 09/26118 Uses Recreation Impact Fee Project A1724BSSCRestroom Reserves to increase funding of budget - Renovations $114213 $19,910 $134,123 for Barber Street Restrooms PmjecL Find Grant Revenues ($250,000) $80,000 ($170,000) 10/10/18 Reduction of projected FIND Project At 920 Parking Lot Project $500,000 ($80,000) 5420,000 Grant proceeds to amounts actually awarded for Working Waterfront Project. Appropriation from R&R Account ($275,000) ($24,696) ($250,304) 08/08/18 To provide RSR funds to Parks Buildings 0 $24,696$23,696 replace the failing roof at the Barber Street Sports Complex. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Closes Project and returns remaining Prolect/Account Change Adjustment Change Reason for Adjustment IAppropriation from R&R Account ($250,304 ($20,457) ($229,847) To provide R&R funds to repair roof and Crab E. Bill's Maintenance/Repairs $25,000 $20,457 $45,457 re -pipe the hot water lines. Appropriation from Airport Reserves 0 ($11,795) ($11,795) City needed to replace the credit card Airport Equipment___ $16.987 $3,495 $20,482 terminal in order to transfer the fuel sales Airport Vehicles and Equipment 0 $11,795 $11,795 operation to Sebastian Aero Services. Tenant is repaving a portion. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Closes Project and returns remaining Pro ect/Account Chap Police De. mental Supplies 5.000 Adjustment ($4,000) Chane $41,000 Reason for Ad stment Line item transfer wimin olice Police Contractual Services 0 $4,000 $4,000 Operations Division to cover cost of $17,220 Adjust Regular Salaries accounts for the Regular Salaries -1-6- Moi lie ----------------------------------- Covers irrigation meter and pump repairs. Adds Uo Janitorial Services Contract for cleaning softball field resbooms. ------------- Appropriation from DST Reserves ($30,950) $347 $30,603 Closes Project and returns remaining A1802 Computer Upgrades $1,733 ($347) $1,388 funds to DST Reserves. _ Additional Compensation _ _ $46,070 ($28,850) $17,220 Adjust Regular Salaries accounts for the Regular Salaries $7,181,150 $28,850 $7,152,300 Holiday Bonuses paid to all employees. Airport ConVibutions 0 ($3,495) $3,495 Adjustment to reflect the trade -In value on Airport Equipment___ $16.987 $3,495 $20,482 the old credit card terminal.