HomeMy WebLinkAbout1998 Draft bridge repair agreementCity of Sebastian
1225 MAIN STREET ❑ SEBASTIAN, FLORIDA 32958
TELEPHONE (561) 589-5330 ❑ FAX (561) 589-5570
May 21, 1998
Mr. Thomas W. Faman, P.E.
Mr. Claude Gentil, P.E.
Kimley-Horn & Associates, Inc.
4431 Embarcadero Drive
West Palm Beach, FI. 33407
Re: Bridge Repairs, Scope and Price Negotiations
Dear Sirs;
Pursuant to our discussion last week pertaining to scope and price negotiations, wherein it was
agreed that I would draft an agreement document appropriate to the special circumstances
discussed at the meeting. The attached is offered for your review and comments.
Please pay particular attention to the areas in the document that address "Exhibit #1", and
"Supplemental Agreements". The intent would be to name the scope and price submittal you are
currently working on, Exhibit #1, and enjoin as part of the agreement. Hence, you should frame your
scope and price submittal documents around the general wording of the agreement document.
It was a pleasure meeting with both of you last week, and I look forward to a continued good
business relationship with you.
Feel free to contact me direct at 561-388-8241.
Sincerely,
City of Sebastian
Paul Wagner, As o City Mgr./Purchasing Agent
Jcc: Ms. Martha Campbell, P.E.
PROFESSIONAL SERVICES A(
STRUCTURAL ENGINEi
(BRIDGES)
THIS AGREEMENT made this day o:
and between the CITY OF SEBASTIAN, a muni
State of Florida, 1225 Main Street, Seb DRAFT
("City") and
authorized to do business in the State c
onsu ant.")
WHEREAS, the City desires to engage a consultant who has
special and unique competence and experience in providing Florida
Licensed Structural Engineering services for the refurbishment of
certain bridges for the City of Sebastian ; and,
WHEREAS, the Consultant represents that it has such competence
and experience in providing these services; and,
WHEREAS, the City in reliance on such representation has
selected the Consultant in accordance with its procedure .for
selection of consultants; and,
WHEREAS, the City and the Consultant desire to reduce to
writing their understanding and agreements on such professional
services.
IT IS, THEREFORE, AGREED as follows:
1. Recitals: The above recitals are incorporated herein as
if set forth in their entirety.
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2. Agreement Document:
(a) The Agreement Documents consist of this Agreement,
Request for Proposal Invitation, Exhibit #1, Request for Proposal
pages one (1) thru seven (7), and all attachments stipulated
therein including Bridge Inspection Reports, and modifications
issued after execution of this Agreement if any.
The intent of the Agreement Documents is to include all items
necessary for the proper execution and completion of the Work by
the Consultant; performance by the Consultant shall be required
only to the extent consistent with the Agreement Documents and
reasonably inferable from them as being necessary to produce the
intended results.
(b) The Agreement shall not be construed to create a
contractual relationship of any kind between the City and any
sub-Consultant(s), or, between any person or firm other than the
City and Consultant.
(c) This Agreement is not an exclusive agreement and
the City may employ other consultants, professional or technical
personnel to furnish services for the City as the City in its sole
discretion finds is in the public interest.
3. Employment of Consultant: The City hereby agrees that
it may engage the Consultant and the Consultant hereby agrees to
perform professional services for the City in accordance with this
Agreement. The Consultant may furnish planning, programming,
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engineering and technical management services for this project, as
specifically assigned by the City from time to time as required in
connection with the planning and development of various City
improvements. The planning, programming, engineering and technical
services shall include those stipulated in exhibit #1 at the
stated rates and cost therein.
Each individual assignment shall be the subject of a separate
agreement, written in the City's standard format for the type of
services involved, supplemental to this Agreement, and shall be
designated "Supplemental Agreement No ", the "number" being in
accordance with the sequence in which the assignments are made.
The breach of any material condition of any Supplemental
Agreement by the Consultant shall be considered a breach of a
material condition of this Agreement, and shall constitute grounds
for the termination by the City of this Agreement and all
Supplemental Agreements in effect at the time of the breach.
The Supplemental Agreements shall require the signature of
the Consultant and the City Manager.
4. Project Schedules: The Consultant shall perform the
services outlined under Paragraph 3 of this Agreement and as
specifically established in subsequent Supplemental Agreements in
a timely manner consistent with the assignment schedules as
mutually agreed upon by the City and the Consultant commencing
upon written authorization by the City to proceed with the
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assignment and terminating upon completion of the Project.
5. Joint Cooieration: By acceptance of this agreement it
is agreed and understood by the Consultant that close
collaboration and cooperation shall be maintained by the
Consultant with representatives of the city, and the City will be
entitled at all times to be advised, at its request, of the status
of work and of the details thereof. The City shall furnish to the
Consultant all pertinent existing information deemed necessary by
the Consultant to be relevant to the execution of the Work. The
City will have the right to inspect the Work of the Consultant at
any time. Either party to this Agreement may request and be
granted a conference.
6. Claims: Claims arising from changes or revisions made by
the Consultant at the City's request shall be presented to the
City before work starts on the changes or revisions. If the
Consultant deems that extra compensation is due for the work not
covered herein, or in a Supplemental Agreement, the Consultant
shall notify the City in writing of its intention to make claim
for extra compensation before work begins on which the claim is
based. If such notification is not given and the City is not
afforded by the Consultant a method acceptable to the City for
keeping strict account of actual cost, then the Consultant hereby
waives its request for such compensation. The City is not
obligated to pay the Consultant if the City is not notified as
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described above. The Consultant may refuse to perform additional
work requested by the City until an appropriate agreement is
executed by the parties. Such notice by the Consultant and the
fact that the City has kept account of the costs as aforesaid
shall not in any way be construed as providing the validity of the
claim.
7. Termination: The provisions of this Agreement may be
terminated by the City with or without cause. If terminated
without cause by the City, at least thirty (30) days written
notice of such termination shall be given to the Consultant.
(1) In the event the City without cause abandons,
terminates or suspends this Agreement, the Consultant shall be
compensated for services rendered up to the time of such
termination on a quantum meruit basis and documents generated by
the Consultant shall remain the property of the City as outlined
in Paragraph 13.
(2) In the event the Consultant terminates this
Agreement without cause, all work done, tracings, plans,
specifications, maps, computer programs and data prepared by the
Consultant under this Agreement shall be considered property of
the City. The City may enter into an agreement with others for
the completion of the work under this Agreement and the Consultant
shall be held harmless for the work of others.
8. Compensation: The City will pay the Consultant in
G
accordance with the applicable Supplemental Agreement covering the
specific assignment involved. For the purposes of this Agreement,
lump sum fees or average hourly rates, as shown in Exhibit #1
shall be binding and used as a basis for compensation with
reimbursable rates added to determine total fee compensation for
each assignment.
9. Payment: The Consultant shall submit monthly invoices
for services rendered. The invoices will be based upon work
actually completed at the time of billing. A ten percent (10%)
retainage may at the discretion of the City be withheld from each
payment and paid upon satisfactory completion of the project as
determined by the City. The Consultant and the City understand and
agree that no work shall be compensated for under this Agreement
unless such work is covered by a written Supplemental Agreement
which is executed by the Consultant and the City Manager and
contains a scope of work, time schedule and basis of compensation.
10. Reimbursement of Costs: The Consultant shall obtain
approval from the City Manager prior to incurring any travel or
lodging expenses on behalf of the City. Travel expenses for the
Consultant, when authorized, shall be paid in accordance with
Section 112.061 of the Florida Statutes.
11. Term: This Agreement shall commence on the day it is
executed by both parties and the term of the Agreement shall
extend until the Project is complete or as stated in the bidding
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documents, whichever is more favorable to the City.
12. Covenant Aaainst Contingent Fees: The Consultant
warrants that he has not employed or retained any company or
person, other than a bona fide employee working solely for the
Consultant to solicit or secure this Agreement and that he has not
paid or agreed to pay any person, company, corporation, individual
or firm, other than a bona fide employee working solely for the
Consultant any fee, commission, percentage, gift or any other
consideration contingent upon or resulting from the award or
making of this Agreement. For the breach or violation of this
paragraph, the City shall have the right to terminate the
Agreement without liability and, at its discretion, deduct from
the Agreement price, or otherwise recover, the full amount of such
fee, commission, percentage, gift or consideration.
13. Right to Work Products: No reports, data, programs or
other material produced in whole or in part under this Agreement
shall be subject to copyright by the Consultant, in the United
States or in any other country. The City or its assigns shall
have the unrestricted authority to publish, disclose, distribute
and otherwise use, in whole or in part, any reports, data,
programs or other material prepared under this Agreement. All
tracings, plans, specifications, maps, computer programs and data
prepared or obtained under this Agreement shall remain the
property of the City and are strictly for use on this project.
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Any use of any plans and specifications by the City except the use
reasonably contemplated by the City at the time the City entered
this Agreement will be at the City's risk and Consultant, its
officers, directors and employees will be held harmless from such
use.
14. r nnel: The Consultant represents that it will
secure at its own expense all personnel and sub -Consultants
required for services which are necessary as described under the
Agreement Documents. All services shall be performed by the
Consultant or sub -Consultant and all persons engaged in work under
the Agreement shall be qualified to perform such services and
authorized under federal, state and local laws to perform such
services. Personnel who perform services under this Agreement
shall not be employees of the City.
15. Responsibility of the Consultant:
(a) The Consultant shall be responsible for the
professional quality, technical accuracy, timely completion, and
the coordination of all designs, drawings, specifications, reports
and other services furnished by the Consultant under this
Agreement. The Consultant shall, without additional compensation,
correct or revise any errors or deficiencies in his drawings,
specifications, reports and other services.
(b) Approval by the City of drawings, specifications ,
reports and incidental work or materials furnished hereunder shall
E3
not in any way relieve the Consultant of responsibility for the
technical adequacy of the Work unless work product was based upon
errant information provided by the City or its representatives.
The City's review, approval or acceptance of or payment for, any
of the services shall not be construed to operate as a waiver of
any rights under this Agreement or of any cause of action arising
out of the performance of this Agreement, and the Consultant shall
be and remain liable in accordance with applicable law for damages
to the City caused by the Consultant's negligent performance of
any of the services furnished under this Agreement.
(c) The rights and remedies of the City provided for
under this Agreement are in addition to any other rights and
remedies provided by law.
16. Subcontracts and Assianabilit}: The Consultant shall
not assign any interest in the work of this Agreement and shall
not transfer any interest in the same without the prior written
consent of the City. Any sub -contracts or other work which is
performed by persons or firms other than the Consultant under this
Agreement or any work orders shall have prior written approval of
the City Manager. Any sub -contracts or outside associates or
Consultants required by the Consultant in connection with services
covered by this Agreement or any work orders must be specifically
approved by the City Manager.
17. Truth -In -Negotiation: In accordance with the provisions
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of Chapter 287.055, Florida Statutes, the Consultant agrees to
execute a truth -in -negotiation certificate and agree the original
contract price and any additions may be adjusted to exclude any
significant sums by which the contract price was increased due to
inaccurate, incomplete or noncurrent wage rates and other factual
unit costs.
18. Interest of Members of City and Others: No officers,
members or employees of the City and -no members of its governing
body, and no other public official of the governing body of the
locality or localities in which services for the facilities are
situated or carried out, who exercises any functions or
responsibilities in the review or approval of the undertaking or
carrying out of this project, shall participate in any decision
relating to this Agreement which affects his personal interest, or
have any personal or pecuniary interest, direct or indirect, in
this Agreement or the proceeds thereof.
19. Certification of Restrictions on Lobbying The
Consultant agrees that no Federal appropriated funds have been
paid or will be paid by or on behalf of the Consultant to any
person for influencing or attempting to influence any officer or
employee of any Federal acancy, a member of Congress, an officer
or employee of Congress or an employee of a member of Congress in
connection with the awarding of any Federal contract, the making
of any Federal Grant, the making of any Federal loan, the entering
into of any cooperative agreement and the extension, continuation,
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renewal, amendment or modification of any Federal contract, Grant,
loan or cooperative agreement.
If any funds other than Federal appropriated funds have been
paid by the Consultant to any person for influencing or attempting
to influence an officer or employee of any Federal agency, a
member of Congress, an officer or employee of Congress or an
employee of a member of Congress in connection with any FDOT Joint
Participation Agreement, the undersigned shall complete and submit
Standard Form- "Disclosure Form to Report Lobbying" in accordance
with its instructions.
20. Interest of Consultant: The Consultant covenants that
he presently has no interest and shall not acquire any interest,
direct or indirect, which shall conflict in any manner or degree
with the performance of services required to be performed under
this Agreement. The Consultant further covenants that in the
performance of this Agreement, no person having any such interest
shall be employed. The Consultant shall not undertake any.
professional work which conflicts with his duties as the City's
Consultant without the prior written consent of the City during
the term of this Agreement. Any work where the Consultant can
reasonably anticipate that it may be called to testify as a
witness against the City in any litigation or administrative
proceeding will constitute a conflict of interest under this
Agreement.
21. Compliance With the Law: The Consultant expressly
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agrees to comply with all known laws and regulations relating to
providing services under this Agreement. The failure of the
Consultant to adhere to any known law or regulation pertaining to
furnishing services under this Agreement shall constitute a
material breach of this Agreement.
22. Waiver: The waiver by the City of any of Consultant's
obligations or duties under this Agreement shall not constitute
a waiver of any other obligation or duty of the Consultant under
this Agreement.
23. Public Entity The Consultant shall file a sworn
statement which is attachment entitled PUBLIC ENTITY CRIMES,
stating whether a person or affiliate as defined in Section
287.133 (1) Florida Statutes, has been convicted of a public
entity crime subsequent to July 1, 1989, in accordance with the
provisions of section 287.133 of the Florida Statutes.
24. Releases: Upon the satisfactory completion of any Work
performed under a work order and prior to final payment under such
work order for the work, or prior to settlement upon termination
of this Agreement and as a condition precedent thereto, the
Consultant shall execute and deliver to the City a release of all
claims against the City arising under or by virtue of the work
order.
25. Indemnification: The Consultant shall indemnify and
save harmless and defend the City, its agents, servants, and
employees from and against any and all claims, liability, losses,
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or causes of action which may arise from any misconduct, negligent
act, or omission of the Consultant, its agents, servants or
employees in the performance of services under this Agreement.
The City shall, to the extent permitted by law, indemnify and
save harmless and defend the Consultant, its agents, servants, and
employees from and against any and all claims, liability, losses,
or causes of action which may arise from any misconduct, negligent
act or omission of the City, its agents, servants or employees in
the performance of services under this Agreement.
As specific consideration for the indemnification provided
the City by the Consultant hereunder, the City shall pay the
amount of one ($1.00) by credit upon receipt by the Consultant
of this signed Agreement.
26. Drug -Free Workplace: The Agreement documents also
consist of the "Drug -Free Workplace Form" which is in accordance
with Florida Statute 287.089 and must be signed.
27. Ci 's's Responsibilities:
(A) The City shall designate a representative
authorized to act on the City's behalf with respect to the
Project. The City or such authorized representative shall render
decisions in a timely manner pertaining to documents submitted by
the Consultant in order to avoid unreasonable delay in the orderly
and sequential progress of the Consultant's's services.
(B) Prompt written notice shall be given by the City to
the Consultant if the City becomes aware of any fault or defect in
13
the Project or nonconformance with the Agreement Documents.
(c) If the Project is suspended by the City for more
than thirty (30) consecutive days, the Consultant shall be
compensated for services performed prior to notice of such
suspension. When the Project is resumed, the Consultant's
compensation shall be equitably adjusted to provide for expenses
incurred in the interruption and resumption of the Consultant's
services.
(D) Failure of the City to make payments to the
Consultant in accordance with this Agreement shall be considered
substantial nonperformance and cause for termination.
(E) In the event of termination not the fault of the
Consultant, the Consultant shall be compensated for services
performed prior to termination, together with Reimbursable
Expenses then due.
(F) If the Basic Services covered by this Agreement have
not been completed within the time stipulated , through no fault
of the Consultant, extension of the Consultant's services beyond
that time shall be allowed without penalty.
(G) Payments are due and payable thirty (30) days from
the date of the Consultant's invoice. Amounts unpaid sixty (60)
days after the invoice date shall bear interest at the legal rate
prevailing from time to time at the principal place of business of
the Consultant.
28. Governing Law: This Agreement shall be governed by the
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laws of the State of Florida, and venue for any action pursuant to
the Agreement Documents shall be in Indian River County, Florida.
29. Agreement Construed:This Agreement shall not be
construed against the party who drafted the same, as both parties
have obtained experts of their choosing to review the legal and
business adequacy of the same.
30. Insurance Requirements: The Consultant agrees to carry
insurance, of the types and subject -to the limits as set forth
below and maintain said insurance during the life of this
agreement:
(A) Workers' Compensation - Consultant shall purchase
workers insurance as required by law.
(B) Commercial General Liability - Consultant shall purchase
Commercial General Liability insurance with a combined
single limit of at least $1,000,000.
(c) Commercial Auto Liability - Consultant shall purchase
Commercial Auto Liability insurance with a combined
single limit of at least $1,000,000.
(D) Professional Liability Insurance - Consultant shall
purchase Occurrence form Professional Liability
Insurance (Claims -Made) for the services to be rendered
with a limit of not less than $250,000.
The insurance company selected shall be A+ or better per the
Best's Key Rating Guide. The Consultant and the insurance
companie(s) shall agree to furnish the City thirty (30) days
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written notice of their intent to cancel or terminate said
insurance. It is the full responsibility of the Consultant to
insure that all sub -Consultants have full insurance coverage as
stated above.
31. Entire and Sole Agreement: Except as specifically stated
herein, the Agreement Documents constitute the entire agreement
between the parties and supersede all agreements, representations,
warranties, statements, promises- and understandings not
specifically set forth in the Agreement Documents. Neither party
has in any way relied, nor shall in any way rely upon any oral or
written agreements, representations, warranties, statements or
understandings not specifically set forth in the Agreement
Documents.
32. Amendments: The parties may modify this agreement at any
time by written agreement. Neither the Agreement Documents nor any
term thereof may be changed, waived, discharged or terminated
orally, except by an instrument in writing signed by the party
against which enforcement of the change, waiver, discharge or
termination is sought.
THIS SPACE LEFT BLANK INTENTIONALLY. AGREEMENT CONTINUED NEXT
PAGE.
r]
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed, the day and year first above written.
CITY ---------------
ATTEST:
Kathryn M. O'Halloran
CMC/AAE, City Clerk
( SEAL )
Approved to form and content:
Valerie F. Settles, City Attorney
THE CITY OF SEBASTIAN
By:
Name: Thomas W. Frame
Title: City Manager
--------------------------- CONSULTANT -----
Signed, sealed and delivered
in the presence of:
NAME:
NAME:
(SEAL)
17
By:
Name:
Title:
tant
INDIAN RIVER COUNTY
PUBLIC WORKS DEPARTMENT
INTER -DEPARTMENT MEMORANDUM
TO: Robert M. Keating, AICP, Director, Community Development
Roger D. Cain, P.E., County Engineer
Christopher R. Mora, P.E., County Traffic Engineer
Jacob Riger, MPO Planner
Joseph A. Baird, Director, Budget and Management
Will Collins, Deputy County Attorney
FROM: James W. Davis, P.E., Public Works Directo
SUBJECT: Request by City of Sebastian City Engineer for raffic Impact Fee
Funding of Barber Street Bridge over Elkham Waterway
REF. LETTER: Martha Campbell to James Davis dated June 28, 1998
DATE: June 10, 1998
The City of Sebastian has a need to replace/widen the Barber Street Bridge over the Elkham
waterway. Since the County's and City's 20 year road CIF's include four laving Barber Street, the
City is requesting $550,000 to be appropriated from District 3 Road Impact Fee Fund beginning in
FY 98/99 for four laning the bridge. The County is currently designing four laning of CR512 (Phase
3) between Roseland Road and I-95. If the funds are appropriated for the bridge, the CR512 project
will have to be delayed.
Please give me your comments on this request.
Attachment: Ref. Letter
cc: Martha Campbell, P.E., City of Sebastian City Engineer
C:\Coml\Office7\WPWin7\data\DATA98\elkham.jun
❑Kimley-Horn
and Associates, Inc.
W+.
Oct � \CA -
4431 Embarcadero 36ve
West Palm Beach, Florida
33407
May 28, 1998
City of Sebastian
Engineering Department
1225 Main Street.
Sebastian, Florida 34266
Attn.: Ms. Martha Campbell, P.E.
City Engineer
Re: Florida Licensed Structural Engineer - Repair of Five Bridges
RFP No. 001-98
Dear Ms. Campbell:
Kimley-Horn and Associates, Inc. is pleased to submit this scope and fee proposal
for engineering services for the engineering and design for the repair of the five
City bridges included in the above RFP. Our proposal is based on providing
contract documents for the repairs required to address the comments in the FDOT
Bridge Inspection Reports for each bridge as indicated. The Scope of Services is
also based on the information as discussed with yourself and Mr. Wagner on May
19, 1998 at your office. Our proposed Scope of Services, Schedule and Fee are as
follows;
Page 1
■
TEL 561 845 0665
FAX 561 863 8175
❑�❑ Kimley-Horn
and Associates, Inc.
EXHIBIT 1
Scope of Services
Task 1 - Site Evaluation, Coordination and Bridge Concept
We will perform an on site review of each of the five bridges to verify existing
conditions and note any conditions that may affect the design and repair of the
bridges. We will take field measurement for the purpose of estimating quantities
and to determine the location of current standard concrete barriers on each bridge.
We will review any existing permits from the governing Water Management
District and note any conditions that may affect the method in which the bridges
are repaired.
Task 2 - Preparation of Construction Documents
We will prepare the contract documents (Plans and Specifications) for the bridge
repairs based on the most suitable bridge geometry determined from Task 1. The
bridge contract documents will be in accordance with the Florida Department of
Transportation (FDOT) Structure Design Guidelines (1987 through Revision H)
and AASHTO "Standard Specifications for Highway Bridges" (I 5th Edition,
1992 with Interim through 1995). The contract documents will be produced in
"English" system of measure. The plans will be produced using Intergraph
Microstation on 11 "xl7" plan sheets.
Specifications for the bridge will be the 1991 Standard Specifications for Road
and Bridge Construction, 1994 Supplemental Specifications to 1991 Standard
Specifications for Road and Bridge Construction and FDOT technical special
provisions that have superseded the 1991 and 1994 Standard Specifications.
Special Provisions will be produced for any work not covered by FDOT
Specifications.
The design for repairs in this task shall consist of: Plans for the removal of
existing substandard railings and construction of current standard concrete
barriers; Guardrail and Anchorage Plans: Details for the repair of longitudinal
deck joints: and repair of spalled concrete areas as identified in Task 1.
Page 2
❑�� Kimley-Horn
and Associates, Inc.
Task 3 - Submittal and Approval by City on Sebastian
We will submit up to 5 copies of the contract documents to the City for their
review, comments and approval. We will meet with the City to discuss any major
comments, if any, and will incorporate mutually agreed upon issues into the
contract documents.
Task 4 - Meetings
We will be available for up to 3 meetings with the City. These meetings are for
coordination, field reviews and reviews of the Contract Documents.
Task 5 - Construction Assistance
The services to be provided during this task include representation at the pre-bid
meetings, responding to Contractor inquires, reviewing bids, and assistance to the
City in selecting a qualified Contractor. Upon award, we will attend any pre -
construction meetings with the Contractor and the City.
During construction, our services may include reviewing the required shop
drawings (including one re -submittal of such), conducting field site reviews to
oversee and monitor the construction progress, and reviewing Record Drawings of
the as -built conditions furnished by the Contractor. At substantial completion
stage, a walk-through will be conducted to prepare a final punch list to aid the
City in the close-out of the project.
Information to be provided by the City of Sebastian
The following information will be provided by the City to Kimley-Horn and
Associates, Inc. ,
- All necessary survey and right of way information to design and prepare the
bridge contract documents
- All utility information, sizes, types, etc. that will be supported on the bridge,
- All relevant existing reports such as engineering, environmental, hydraulic, etc.
that are relevant to this project.
All geotechnical reports related to this bridge project site.
Page 3
��❑ Kimley-Horn
and Associates, Inc.
It is our understanding that the City will acquire all necessary permits from the
Water Management District. It is our understanding that no increase in run-off
water from the bridge deck can be directly disposed of into the waterways.
Additional Services
In addition to the tasks listed above we suggest the City consider the following
additional services:
• Item A - Widening of Barber Street over Elkham Waterway
We would provide plans and contract documents to widen the bridge to
the west in order to provide a sidewalk to match the approaches. In the event that
the City desires that the bridge be widened to both sides to accommodate future
roadway widening we would incorporate this into our design providing a typical
section of the widened roadway is made available to us by the City.
• Item B - Widening of Englar Bridge over Collier Creek
We would provide plans and contract documents to widen the sidewalk on
the south side of the bridge to increase the width to approximately 5 feet. The
plans would include roadway widening and striping.
• Item C - Repair Asbestos Bulkhead at Periwinkle Bridge over Elkham
We would provide an on site inspection of the asbestos bulkhead by a
certified asbestos technician and coordinate a repair with the Water Management
District.
• Item D - Improvements to Asbestos Bulkhead at Fleming Bridge
We would provide an on site inspection of the asbestos bulkhead by a
certified asbestos technician and produce plans and contract documents to cast a
concrete retaining wall between the piles directly under the bridge in order to
prevent further erosion of the roadway embankment. We would coordinate a
repair of the broken section of asbestos sheetpiles adjacent to the bridge with the
Water Management District.
In addition we are available to provide, as requested and authorized by you,
additional services that require analyses or design beyond those described above.
These additional services may include, but not limited to:
- General Civil Engineering
- Structural Engineering
Page 4
❑�❑ Kimley-Horn
and Associates, Inc.
- Traffic Planning
- Signal Design and Analysis
- Landscape Architecture
- Site Planning
- Building Inspection
- Pavement Design
- Drainage Design
- Environmental Engineering
- Electrical Engineering Services
- Mechanical Engineering Services
- Laboratory Testing/Geotechnical Services
- Permitting
- Construction Assistance
Schedule
We propose the following schedule to complete our scope of services as
expeditiously as reasonably possible.
A. Submit Contract Documents ....................... 8 weeks from Notice to Proceed
B. Incorporate City of Sebastian .................... 1 weeks from receipt of
comments and major issues are resolved Comments and submit Final
Contract Documents
C. Construction Assistance .............................. On as needed basis
Fee
We will accomplish the service outlined in Tasks I through 4 for the lump sum
fee of $24,600.00 including expenses.
Construction Assistance services shown in Task 5, should they be authorized by
the City, would be accomplish on the basis of our hourly billing rates in effect at
the time the services are provided plus an amount to cover certain direct expenses
for the project which would include in-house duplicating, facsimile, mileage,
Page 5
��❑ Kimley-Horn
and Associates, Inc.
telephone, postage, in-house blueprinting, and word processing.
Plans and Contract Documents for the widening of the Barber Street Bridge over
Elkham to accommodate a sidewalk (Additional Services Item A) would be
performed for the lump sum fee of $17,410.00 including expenses. If the City
wishes to widen the bridge to both sides a lump sum cost can be negotiated upon
receipt of the typical section of the roadway
Plans and Contract Documents for the widening of the sidewalk on the Englar
Bridge over Elkham Waterway (Additional Services Item B) including roadway
and striping would be performed for the lump sum fee of $9,920.00 including
expenses.
Because the repairs allowed by the Water Management District have not been
determined the engineering work for the repair/ improvements to asbestos
bulkheads at Periwinkle and Fleming (Additional Services Items C and D) would
be performed on a time and materials basis, or upon having specific repair
procedures identified a lump sum cost could be negotiated at a later date.
Closure
All fees and times stated in this agreement are valid for 60 days after the date of
agreement by the Engineer.
We are prepared to begin work on this project immediately and will be happy to
answer any questions relative to these services. We appreciate this opportunity to
submit this scope and fee. Please contact me if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATED, INC.
Thomas W. Farnan, P.E.
Senior Structural Engineer
attachment: Cost Estimate
Page 6
111451111
Claude M. Gentil, P.E.
Project Manager