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HomeMy WebLinkAbout2018 PMG ContractOn v SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meeting Date: October 10, 2018 Agenda Item Title: Sebastian Roads Pavement Management Program Recommendation: Approve a Pavement Management Program Contract with Pavement Management Group (PMG) in the amount of $38,900, piggy -backing on a recent PMG agreement with the City of St. Pete Beach. Authorize City Manager to execute the appropriate documents. Background: Sebastian lacks a comprehensive pavement condition index assessment of its roads. Roads maintenance and upkeep is typically driven by customer complaints and subjective inspections. While this approach benefits the roads that are worked on, this does not necessarily translate into the best and most cost effective maintenance approach to our City's roads. Pavement performance life is greatly extended by renovating road surfaces before they deteriorate. Roads that are falling apart require expensive repairs or reconstruction, taking a higher portion of the City's road maintenance dollars. CPWG Engineering and Pavement Management Group specialize in performing a detailed pavement condition analysis; and entering that data into a computer application that will give staff the real-time ability to view the pavement condition index for all of the City's roads, showing conditions, block by block, using PAVER Software. The PAVER software program, supplemented by the 6 -year Plan Development report, provides an objective recommendation as to the best and most economical approach to prioritizing road maintenance. If Agenda Item Requires Expenditure of Funds: Total Cost: $38,900 Amount Budgeted in Current FY $0 Amount Budgeted In FY 18-19 N/A Source of funds: Local Option Gas Tax ($11,500); and General Fund of Roads Division ($27,400) Administrative Services Department/CFO Review: d ►�� Attachments: 1. Cost Comparison for the St. Pete Beach Contract Pricing 2. Complete Management System Quote 3. The City of St. Pete Contract City Manager Authorization: Date: October 10, 2018 pwg Pr �� complete Pavement AT ,:, a_.! Management Solutions ATTN: Scott Baker September 12, 2018 Public Facilities Director City of Sebastian 1225 Main Street Sebastian, FL 32958 SUBJECT: CITY OF SEBASTIAN PAVEMENT MANAGEMENT PROGRAM PROPOSAL Dear Mr. Baker, The following proposal outlines the scope of services from the CPWG Engineering and Pavement Management Group (CPWG/PMG) team to provide the City of Sebastian with a complete Pavement Management Program for your 150 -centerline mile street network. The following project scope and associated costs from our attached Continuing Contract for Professional Services with St. Pete Beach has been outlined below for your review and acceptance. Should you have any questions, please contact me to discuss at your convenience. Piggyback Comparison TASK FEE City of Sebastian St Pete Beach A. PAVER Database Development and Inventory Definition B. ASTM D6433-11 Pavement Re -Inspection C. Digital Images (HD Video) of each Sample Location D. GIS Linking for Pavement Condition Mapping G. Final PCI/Condition Analysis Report .'l. JUUdI�II 1U6 Ly'I,.. I J' rF V'"1 I. PAVER® Software License (2 User) J. 6 Year M&R Plan Development and Report $4,500.00 $28.13 per Cl MI $30 per CL MI $19,500.00 $121.88 per CL MI $130 per CI MI $3,300.00 $20.63 per Cl MI $22 per Cl MI $3,750.00 On 04 S N $1,200.00HOME OF PELICAN ISLAND "O $23.44 per Cl MI $25 per Cl MI $1,250.00 1,200 1200 $5,400.00$5,400.0 \$795 $1,250 PROJECT PROPOSAL TOTAL $38,900.00 \$5,400 $5,400 Respectfullre developed by Colorado State University. Price on P iTc�abe Order b016 and Version 6. Price increased for Version 7 in 2018. $1000 cost plus $200 set up. Steve Tarte Principal t Cribb Philbeck Weaver Group, Inc. (CPWG) James Golden/f Q Principal Pavement ManageAentup, LLC. (PMG) Date: Accepted By: City of Sebastian Authorized Signature C�t�'1/� p .4q Complete Pavement �I .,,�ER�.�.. Management Solution- ATTN: Scott Baker September 12, 2018 Public Facilities Director City of Sebastian 1225 Main Street Sebastian, FL 32958 SUBJECT: CITY OF SEBASTIAN PAVEMENT MANAGEMENT PROGRAM PROPOSAL Dear Mr. Baker, The following proposal outlines the scope of services from the CPWG Engineering and Pavement Management Group (CPWG/PMG) team to provide the City of Sebastian with a complete Pavement Management Program for your 150 -centerline mile street network. The following project scope and associated costs from our attached Continuing Contract for Professional Services with St. Pete Beach has been outlined below for your review and acceptance. Should you have any questions, please contact me to discuss at your convenience. TASK FEE A. PAVER Database Development and Inventory Definition $4,500.00 B. ASTM D6433-11 Pavement Re -Inspection $19,500.00 C. Digital Images (HD Video) of each Sample Location $3,300.00 D. GIS Linking for Pavement Condition Mapping $3,750.00 G. Final PCI/Condition Analysis Report $1,200.00 n. UPUdLeU wi LWdre IUI YHVCR" . Z):)U.Uu I. PAVER® Software License (2 User) $1,250.00 J. 6 Year M&R Plan Development and Report $5,400.00 PROJECT PROPOSAL TOTAL $38,900.00 Respectfully, Steve Tarte <.� Principal I Cribb Philbeck Weaver Group, Inc. (CPWG) James Golden Aent Principal�Pavement Manageup, LLC. (PMG) cm cf HOME OF PELICAN ISLAND Purchase Order Number: Date: Accepted By: City of Sebastian Authorized Signature CITY OF SEBASTIAN PAVEMENT MANAGEMENT PROGRAM PROPOSAL SCOPE OF SERVICES A. Paver Database Development and Inventory Definition CPWG/PMG will create a complete inventory of the maintained street network and enter into a licensed copy of the PAVER pavement management system software. All streets will be split into maintenance sections on a block by block (intersection to intersection) basis and the following fields and associated data will be added to each section: Street Name, Section ID, Section From, Section To, Section Length, Section Width, Section Area, Section Surface Type, Section Curb Type, Section Number of Lanes, Section Last Construction Date, Section Rank Classification. S. ASTM D4333-11 Pavement Inspection CPWG/PMG will provide an ASTM D6433-11 condition assessment for each pavement section within the street network. This constitutes locating sample areas that are representative in condition within each section and identifying all distress types, severity levels and quantities within each sample. CPWG/PMG will inspect at least 10% of each section per this standard which is an industry accepted sampling frequency. As each distress type, severity and quantity is documented for each sample, a section Pavement Condition Index (PCI) number is produced. This number is on a scale of 0 — 100 with 0 considered failed and 100 considered excellent. The result of the ASTM D6433 inspection process will result in a PCI score of 0-100 for each pavement section within the network, as well as a network PCI average for the local street network. To streamline the.PCI and condition assessment process further, CPWG/PMG has created seven (7) condition categories. In addition to each section being assigned a PCI value, a condition categorywill also be provided. The condition category provides for quick grouping and reporting of all pavement section conditions, and specifically assigns correlation between pavement current condition and recommended maintenance action. C. Digital Images of each Sample Location (Now HD Video) CPWG/PMG will provide HD Videos of each pavement section within your network. These videos will provide condition assessment documentation and a visual representation between inspected PCI values and appearance of the pavement surface. A Google Earth layerwill be created for the client with all images and/orvideos geo referenced to their correlating pavement section. All video will be hosted and streamed within the Google Earth application for efficiency and storage space saving since all videos will be hosted in the cloud by CPWG/PMG and not located on the client desktop. All that is required to review the videos of each section is the Google Earth application (free), a high-speed internet connection and the CPWG/PMG provided Google Earth KMZ file. lL "'. ,. i._ i.i.;. .Ji. 11 ,. iiiP,h!.Jf�°.v�.S f'.�iJr)� CITY OF SEBASTIAN PAVEMENT MANAGEMENT PROGRAM PROPOSAL D. GIS Linking for Pavement Condition Mapping Using a provided shapefile from the agency, CPWG/PMG will provide a link within the PAVER software of all pavement management inventory and condition data to their corresponding segment with GIS. The resulting linked GIS is a shapefile complete with all pavement management project inventory and condition data. The deliverable is ESRI ARCGIS compatible and provides for a variety of inventory and condition GIS based maps and reports. CPWG will provide an up to date condition map, by condition category to the client in a viewable and printable PDF format. In the event the client is unable to provide a street centerline shapefile, CPWG/PMG will work with the County and any other available online resources to obtain the necessary shapefile(s) required for completion of this task, G. Final PCI/Condition Analysis Reports Once the final project has been completed CPWG/PMG will provide the agency with a full final project report complete with maintenance recommendations for each pavement section. This report will provide an executive summary of the project and the current condition status of the Street Network. A variety of charts/graphs and GIS views are provided within the report and a separate Excel based Inventory and PCI report will be provided as well. The Excel Inventory and PCI report will list all inventory items for each local street pavement section and trail section, as well as the current PCI condition and condition category. CPWG/PMG will review and present the final report onsite. H. Updated PAVER® Software License CPWG/PMG will manage the PAVER® pavement management application on behalf of the client. This provides a complete, managed and supported pavement management software. An updated license of the PAVER® software will be procured by CPWG/PMG to satisfy software licensing and compliance with the distributor. The plan will include all preventive, preservation and major maintenance activities that the City currently employs within their over maintenance strategies. Upon determining the maintenance and budgetary needs of the street network, CPWG/PMG will work with your agency to develop a 6 -year Pavement Management Project Plan. CPWG/PMG will identify the proper ratio of preventive, preservation and major maintenance activities based upon annual budgetary needs, current maintenance costs and long- CITY OF SEBASTIAN PAVEMENT MANAGEMENT PROGRAM PROPOSAL term condition goals. The street network will be divided into zones/wards/council districts, etc. to effectively plan and prepare projects efficiently with proper distribution throughout the City. Once approved, all projects will be loaded into the PAVER® project planning tool and the annual condition results can be projected over the 6 -year project plan. All projects will be provided in a spreadsheet and GIS map format. CITY OF ST. PETE BEACH, FLORIDA Continuing Contract for Professional Design Services Cribb Philbeck Weaver Group, Inc. This is a Contract (the "Contract") entered into by and between the City of St. Pete Beach (hereinafter "CITY") and Cribb Philbeck Weaver Group, Inc (hereinafter "CONSULTANT'). The CITY and CONSULTANT together shall be referred to as the "Parties." WHEREAS, the CITY desires to retain the CONSULTANT to perform Continuing Professional Design and Consulting Services for the CITY, more fully described below in the "scope of services" section; and, WHEREAS, the CITY desires to employ the CONSULTANT for the Continuing Professional Design and Consulting Services and other services upon the terms and conditions hereinafter set forth, and the CONSULTANT is desirous of performing such services upon such terms and conditions; and, WHEREAS, the CONSULTANT has been selected to perform these professional services pursuant to the provisions of the "Consultants' Competitive Negotiation Act" in Section 287.055; Florida Statutes, and all applicable CITY rules, regulations and policies. NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: SECTION 1— GENERAL. 1.1 The above recitals are true and correct, and incorporated as part of this Contract. 1.2 CONSULTANT shall be defined herein to include 1 all principals of the firm of, including full time employees, professionals or otherwise, and all servants, agents, employees and/or subconsultants retained by the CONSULTANT to perform its obligations hereunder. Subconsultants shall be reviewed and approved by the CITY prior to Notice to Proceed with their prospective work assignments. 1.4 "Professional services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. 1.5 Prior to the start of any work under this Contract, the CONSULTANT will have submitted to the CITY a detailed resume of key engineering personnel that will be involved in performing services requested by the CITY. The CITY hereby acknowledges its acceptance of such personnel to perform services under this Contract. At any time hereafter that the CONSULTANT desires to change the key personnel in an 18 of26 active assignment, it shall submit the qualifications of the new personnel to the CITY for prior approval. Key personnel shall include principals -in- charge, project managers and project engineers. The provisions of this Section do not apply to personnel temporarily assigned to perform service tinder this Contract for durations of one (1) week or less. 1.6 The CONSULTANT acknowledges that the CITY has retained other consultants, engineering and otherwise, and the coordination between said consultants and the CONSULTANT may be necessary from time to time for the successful completion of the Assignments. The CONSULTANT agrees to provide such coordination as necessary within the Scope of Services. 1.7 The CONSULTANT will maintain an adequate and competent staff of professionally qualified persons throughout the performance of this Contract to ensure acceptable and timely completion of the Assignment. 1.8 Requirements for sealing all plans, reports and documents prepared by the CONSULTANT shall be governed by the laws and regulations of the State of Florida and the requirements of any regulatory agency, if required. 1.9 This Contract may be executed by the parties in counterpart originals with the same force and effect as if fully and simultaneously executed as a single original document. The "Effective Date" of this Contract shall be the date this Contract has been executed by all parties. SECTION 2 — SCOPE OF SERVICES, 2.1 The CONSULTANT shall diligently and in a professional and timely manner perform the work included in the Scope of Services as listed generally in the Request for Qualifications (RFQ) attached and incorporated in this Contract as Exhibit A. Unless modified in writing by the parties hereto, duties of the CONSULTANT shall not be construed to exceed those services specifically set forth herein. 2.2 GENERAL. The CONSULTANT agrees to perform those services described in Exhibit A — RFQ, due date October 27, 2016, which is attached hereto and made a part hereof. 2.3 ADDITIONAL SERVICE. The CITY and the CONSULTANT agree that there may be certain additional services required to be performed by the CONSULTANT during the performance of the Scope of Services that cannot be defined sufficiently at the time of execution of this Contract. Such services shall be authorized in writing as Task Orders and shall be undertaken only under terms of formal amendments to this Contract. 2.4 TASK ORDERS. Additional services to be provided by the CONSULTANT shall be authorized in writing as Task Orders. Task Orders to be provided shall be prepared on the form delineated as Exhibit B - which is attached hereto and made a part hereof. Each Task Order shall include: a detailed description of the work to be performed; a schedule of completion (including phases) for the work authorized; and the amount and 18 of26 method of compensation. Task Orders shall be dated and serially numbered annually. The Task Orders may contain additional instructions or provisions specific to the authorized work for the purpose of expanding upon certain aspects of this Contract pertinent to the work to be undertaken. Such supplemental instructions or provisions shall not be construed as a modification of this contract. 2.5 The CITY Manager or his/her designee may authorize Task Orders for services under this continuing contract, which are equal to or less than lifnits prescribed for Continuing Contracts under the provision of F.S. 287.055(g) or limits set by the CITY's rules, regulations, and policies. Professional fees under such specified Task Orders shall be based on a written proposal from the CONSULTANT as may be requested in writing by the CITY's designated representative, who shall process the proposal through the appropriate departments at the CITY. A single unitary task may not be divided into more than one task for the purpose of qualifying for authorization hereunder. Nothing in this paragraph is intended to limit any other rights, responsibilities, and duties of the parties under any other provision of this continuing contract. SECTION 3 — CITY'S RIGHTS AND RESPONSIBILITIES. The CITY shall provide the service described below in a timely fashion at no cost to the CONSULTANT: 3.1 Furnish the CONSULTANT with existing data, records, maps, plans, specifications, reports, fiscal data and other information that is available in the CITY's files, necessary or useful to the CONSULTANT for the performance of the assignment. All of the documents conveyed by the CITY shall be and remain the property of the CITY and shall be returned to the CITY upon completion of the assignment to be performed by the CONSULTANT. 3.2 Make CITY personnel available when required and necessary to assist the CONSULTANT. The availability and necessity of said personnel to assist the CONSULTANT shall be determined solely at the discretion of the CITY. 3.3 Provide access to and make provisions for the CONSULTANT to enter upon the project lands as required for the CONSULTANT within a reasonable time, to perform surveys, observations and other work as necessary to complete the assignment. 3.4 Examine all reports, sketches, drawings, estimates, proposals and other documents presented by the CONSULTANT and render written decisions indicating the CITY's approval or disapproval within a reasonable time so as not to materially delay the work of the CONSULTANT. 3.5 Transmit instructions, relevant information and provide interpretation and definition of CITY policies and decisions with respect to design, materials and other matters pertinent to the work covered by this Contract. 3.6 Give prompt written notice to the CONSULTANT whenever the CITY observes, or otherwise becomes aware of, any development that affects the scope of timing of the 18 of26 CONSULTANT's services or becomes aware of any defect or changes necessary in the work of the CONSULTANT. 3.7 Arrange for submission of necessary permits/applications to governmental bodies as prepared by the CONSULTANT. 3.8 Furnish approvals and permits from all governmental authorities having jurisdiction and such approvals and consents from others as may be necessary for completion of the assignment not covered under the assignment. SECTION 4 — COMPENSATION. 4.1 GENERAL. Compensation to the CONSULTANT for services performed pursuant to this Contract shall be in accordance with the following method or compensation, as defined and indicated a the "Lump Sum Method." The type and amount of compensation for each Task Order shall be described on the Task Order form included in "Exhibit B." 4.2 LUMP SUM METHOD a. Lump Sum compensation shall be the total fixed price amount payable under the Lump Sum Method (including all payroll costs, overhead costs, other direct costs, fees, subconsultants' and specialist costs), for the services to be provided in the Task Order unless there is a change in the scope of the work, or other conditions stipulated in the Task Order, and the Task Order is modified by both the CITY and CONSULTANT to reflect the change(s) by formal amendment to this Contract. b. Payment to the CONSULTANT for services performed under a Task Order under the Lump Sum Method shall be monthly in proportion to the percentage of work completed during the month as proposed by the CONSULTANT and accepted by the CITY. 4.3 INVOICE PROCESSING. Invoices received by the CITY will be processed for payment within thirty (30) days of receipt of invoice. CONSULTANT will be notified of questionable items contained in the invoices within fifteen (15) days of receipt by the CITY with an explanation of the deficiencies. The CITY will make an effort to resolve all questionable items contained in the CONSULTANT's invoices within thirty (30) days of receipt of the invoices by the CITY. At the end of the thirty (30) day period, the CITY shall pay the CONSULTANT the invoice amount less any unresolved questionable items. Invoices are to be forwarded directly to the initiating CITY representative. 4.4 PAYMENT IN THE EVENT OF CONTRACT TERMINANATION OR SUSPENSION. In the event that a Task Order or this Contract is terminated or canceled, or the CONSULTANT's services suspended on a Task Order or this Contract, prior to completion, payment shall be made in accordance with the provisions of this Contract. 18 of2s 4.5 ADDITIONAL COMPENSATION FOR CHANGE IN SCOPE OF ASSIGNMENT. If instructed to do so by CITY, the CONSULTANT shall change or revise work that has been performed, and if such work is not required as a result of error, omission or negligence of the CONSULTANT, the CONSULTANT may be entitled to additional compensation. The additional compensation shall be requested by the CONSULTANT on a revised fee quotation proposal which must be submitted to the CITY for prior approval. The additional compensation, if any, shall be agreed upon before commencement of any such additional work and shall be incorporated into the assignment by formal amendment or Task Order to this Contract. SECTION 5 - WORK COMMENCEMENTAMPLEMENTATION SCHEDULE/LENGTH OF CONTRACT. 5.1 WORK COMMENCEMENT. The CONSULTANT shall commence work on each authorized Task Order within ten (10) days after receipt by the CONSULTANT of a written Notice -To -Proceed from the CITY's Designated Representative. If the CONSULTANT fails to commence work within the ten (10) day period, then the CITY shall have the right to seek other firms for the Assignment, unless the delay is due to no fault of the CONSULTANT. 5.2 IMPLEMENTATION SCHEDULE. The CONSULTANT must complete its work in accordance with the time schedule specified in the applicable Task Order/Assignment. In the event the work of the CONSULTANT is delayed due to no fault of the CONSULTANT, which delays the completion of any Task Order of the Assignment, the CONSULTANT is entitled to an appropriate extension of the contract time for the specific Task Order. Additional compensation to the CONSULTANT will be negotiated to the mutual agreement of the CITY and the CONSULTANT in the event such delay causes any Task Order's costs to increase for reasons beyond CONSULTANT's control. 5.3 TERM. This Contract shall expire three (3) years after the effective date of this Contract and may be extended for up to two (2) additional one (1) year periods, not to exceed five (5) years maximum, upon written mutual consent of the CITY and the CONSULTANT. 5.4 CONTINUING CONTRACT. In accordance with 287.055 (g), this is a "continuing contract" for professional services entered into in accordance with all procedures of this act between the CITY and the CONSULTANT, whereby the CONSULTANT shall provide professional services to the CITY for projects in which construction or professional costs do not exceed the statutory limitations imposed. Additionally, the CONSULTANT shall provide for work of a specified nature as outlined in Exhibit A of this Contract as required by the CITY. SECTION 6 - CITY'S "DESIGNATED" REPRESENTATIVE. 6.1 GENERAL. The CITY hereby designates the CITY Manager or his/her designee to represent the CITY in all matters pertaining to and arising from the work and performance of this contract. The CITY Manager or designee shall have the following responsibilities: 18 ot2s a. Examination of all reports, sketches, drawings, estimates, proposals and other documents presented by the CONSULTANT and rendering, in writing, decisions indicating the CITY's approval or disapproval within a reasonable time so as not to materially delay the work of the CONSULTANT. b. Transmission of instructions, receipt of information and interpretation and definition of CITY policies and decisions with respect to design, materials and other matters pertinent to the work covered by this Contract. c. Giving prompt written notice to the CONSULTANT whenever the CITY observes, or otherwise becomes aware of, any defects or changes necessary in the project. d. Following the CONSULTANT's preparation of any necessary applications to governmental bodies, to arrange for submission of all applications. e. When appropriate, authorizing Task Orders equal to or less than limits prescribed for Continuing Contracts pursuant to the provisions of FS 287.055(g) and applicable rules, regulations, r policies of the City. SECTION 7 - CHANGES IN SCOPE. 11.1 The CITY or the CONSULTANT may request changes in the Scope of Services of a Task Order. Such change(s), including any increase or decrease in the amount of the CONSULTANT's compensation for any Task Order pursuant to this Contract, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated by written formal amendment. SECTION 8 - TERMINATION OF CONTRACT. 8.1 TERMINATION BY CITY FOR CAUSE. The CITY may terminate this Contract for any one or more of the following reasons: a. If adequate progress on any phase of the assignment is not being made by the CONSULTANT as a direct result of the CONSULTANT's failure to perform. b. The quality of the services performed by the CONSULTANT is not in conformance with commonly accepted design codes and standards, standards of the CITY and the requirements of Federal and/or State regulatory agencies in effect as of the date of this Contract, and the particular services involved are considered by the CITY to be essential to the proper completion of any Assignment. C. The CONSULTANT or any employee or agent of the CONSULTANT is indicted or has a direct charge issued against him/her for any crime arising out of or in conjunction with any work that has been performed by the CONSULTANT. d. The CONSULTANT becomes involved in either voluntary or involuntary bankruptcy proceedings, or makes an assignment for the benefit of creditors. 76 of26 e. The CONSULTANT violates the Standards of Conduct provisions of this Contract herein. In the event of any of the causes described in this Contract, the CITY's Designated Representative may send a certified letter to the CONSULTANT requesting that the CONSULTANT show cause why the Contract should not be terminated. If adequate assurances or acceptable reasons are not given to the CITY within fifteen (15) days of the receipt by the CONSULTANT of said show cause notice, the CITY may consider the CONSULTANT to be in default and may immediately terminate this Contract. 8.2 TERMINATION BY CONSULTANT FOR CAUSE. The CONSULTANT may cancel this Contract for the following reasons: a. The CITY fails to meet its obligations and responsibilities as contained in the sections of this Contract describing the CITY's Rights and Responsibilities. b. The CITY fails to pay the CONSULTANT in accordance with this Contract. c. In the event of either of the causes described in this Contract, the CONSULTANT may send a certified letter requesting that the CITY show cause why the Contract should not be terminated. If adequate assurances are not given to the CONSULTANT within fifteen (15) days of the receipt by the CITY of said show cause notice, then the CONSULTANT may consider the CITY to be in default, and may immediately terminate this Contract. 8.3 TERMINATION BY CITY WITHOUT CAUSE. Notwithstanding any other provision of this Contract, the CITY shall have the right at any time to terminate this Contract in its entirety without cause, or terminate by specific Assignment without cause, provided that ten (10) days prior written notice is given to the'CONSULTANT of the CITY's intent to terminate. In the event that a Task Order is terminated, The CITY shall identify the specific Task Order(s) being terminated and the specific Task Order(s) to be continued to completion pursuant to the provisions of this Cohtract. This Contract will remain in full force and effect as to all authorized Task Orders which are to be continued to completion under this type of arrangement. 8.4 PAYMENT IN THE EVENT OF TERMINATION. In the event this Contract or any Assignment is terminated or canceled prior to final completion without cause, payment for unpaid portion of the services provided by the CONSULTANT to the date of termination and any additional services thereafter will be determined by negotiation between the CITY and the CONSULTANT. No amount shall be allowed for anticipated profit on unperformed services or other work. In the event of termination for cause, the CITY may adjust any payment to take into account any additional direct costs to be incurred by the CITY due to such default. 18 ofze 8.5 ACTION FOLLOWING TERMINATION a. Upon receipt of notice of termination, given by either party, the terminated party shall promptly discontinue all services and other work, unless the notice provides otherwise. b. In the case of the CITY terminating the CONSULTANT, the CONSULTANT shall within ten (10) days,or any extension thereto as may be mutually agreed to, deliver or otherwise make available to the CITY all reports, drawings, plans, specifications and other data and documents that have been obtained or prepared by the CONSULTANT in performing the Services under this Contract, regardless of whether the work on such documents has been completed or is in progress and said documents shall remain the property of the CITY. Notwithstanding the foregoing, the CONSULTANT shall not be held liable for the accuracy or reliability of any partially completed work delivered in accordance with this provision. 8.6 SUSPENSION a. The performance of the CONSULTANT's service under any provision of this Contract may be suspended by the CITY at any time. In the event the CITY suspends the performance of the CONSULTANT's services hereunder, the CITY shall so notify the CONSULTANT in writing, such suspension becoming effective upon the date of its receipt by the CONSULTANT, and CITY shall promptly pay to the CONSULTANT all fees which have become due and payable to the CONSULTANT to the effective date of such suspension. The CITY shall thereafter have no further obligation for payment to the CONSULTANT for the suspended services unless and until the CITY notifies the CONSULTANT that the services of the CONSULTANT called for hereunder are to be resumed. Upon receipt of written notice from the CITY that the CONSULTANT's services hereunder are to be resumed, the CONSULTANT shall complete the services of the CONSULTANT called for in this Contract and the CONSULTANT shall, in that event, be entitled to payment of the remaining unpaid compensation which becomes payable to the CONSULTANT under this Contract, same to be payable at the times and in the number specified herein. In no event will the compensation or any part thereof become due or payable to the CONSULTANT under this Contract unless and until the CONSULTANT has attained that state of work where the same would be due and payable to the CONSULTANT under the provisions of this Contract. b. If the aggregate time of the CITY's suspension(s) of the CONSULTANT's Services under any Task Order of this Contract dxceeds sixty (60) days, then the CONSULTANT and the CITY shall, upon request of the CONSULTANT, meet to assess the services performed hereunder up to the time of such meeting, the services remaining to be performed and the total compensation paid to the CONSULTANT hereunder and, during such meeting, shall have the option of negotiating a change in compensation to be paid to the CONSULTANT for the balance of the Services to be performed hereunder. No increase in compensation 18 W26 to the CONSULTANT shall be allowed unless it is based upon clear and convincing evidence of an increase in the CONSULTANT's costs attributable to the aforesaid suspension(s). SECTION 9 - CLAIMS AND DISPUTES/REMEDIES. 9.1 CLAIMS AND DISPUTES. Any claims, disputes and/or matters in question between the parties arising out of or relating to this Contract, including claims for extra compensation, shall be filed in writing by the aggrieved party to the other party within forty-five (45) days of its occurrence. Should such claims not be formally submitted within said forty-five (45) day period, the aggrieved party agrees not to make such claim against the other parry at any time in the future. Should any claim or dispute not be mutually resolved between the parties within sixty (60) days thereafter, the aggrieved party shall then seek to resolve the matter in accordance with the "Remedies" provisions of this Contract. 9.2 REMEDIES. Except as provided in Section 9.1 herein, all claims, disputes and/or matters in question between the CITY and the CONSULTANT arising out of or relating to this Contract, or the breach of it will be decided by Mediation if the parties hereto mutually agree, or in a court of competent jurisdiction. Venue for any dispute or formal litigation concerning this contract shall be in the appropriate court with territorial jurisdiction over the City of St. Pete Beach, Florida. In the event of a dispute or litigation, each party to such dispute or litigation shall be solely responsible for its own attorneys' fees and costs. This contract shall not be construed for or against any party hereto, without regard to which party is wholly or partly responsible for its drafting. SECTION 10 - INDEMNITY AND INSURANCE 10.1 GENERAL. To the fullest extent permitted by Florida law, the CONSULTANT shall indemnify and hold harmless the CITY and its officers and employees from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the Consultant in the performance of the contract. 10.2 INSURANCE. The CONSULTANT will possess or obtain and continuously maintain the following insurance coverage, from a company or companion authorized to do business in the State of Florida, and will provide Certificates of insurance to the CITY, evidencing such insurance, within fifteen (15) days following the CONSULTANT's receipt of Notice to Proceed on the Assignment from the CITY. The insurance coverage shall contain a provision, which requires that prior to any changes or material alterations in the coverage, except aggregate coverage, thirty (30) days prior written notice will be given to the CITY. Specific insurance requirements may include: a. WORKER'S COMPENSATION. The CONSULTANT must provide Worker's Compensation for all employees at the site location, and in case any work is subcontracted, will require the Subcontractor to provide Worker's Compensation for all of its employees. 18 or2e b. COMMERCIAL GENERAL LIABILITY. The CONSULTANT must provide coverage for all operations as detailed in the Scope of Services including, but not limited to, Contractual, Products and completed Operations and Personal Injury. The limits will be not less than $2,000,000 Combined Single Limit (CSL) or its equivalent. C. AUTOMOBILE LIABILITY. The CONSULTANT must provide coverage for all owned and non -owned vehicles for limits of not less than $1,000,000 CSL or its equivalent, d. PROFESSIONAL LIABILITY INSURANCE. Annual Professional Liability Insurance must be maintained with coverage in an amount as detailed in the City of St. Pete Beach Request for Qualifications (RFQ) titled "Engineering and Consulting Services". Said Professional Liability Insurance shall provide for all sums which the CONSULTANT shall be obligated to pay as damages for claims arising out of negligent performance by the CONSULTANT, or any person or subcontractor employed by the CONSULTANT, in conjunction with this Contract. This insurance shall also be maintained for a minimum of three (3) years after completion of the CONSULTANT's services and/or construction and acceptance of the facilities designed by the CONSULTANT under the scope of this Contract including any amendment thereto. e. CERTIFICATES OF INSURANCE. The CONSULTANT shall furnish all Certificates of Insurance forwarded directly to the following: City of St. Pete Beach 155 Corey Avenue St. Pete Beach, FL 33706 with information copied to the Designated Representative identified in this Contract. The Certificates shall clearly indicate that the CONSULTANT has obtained insurance of the type, amount and classification required by these provisions. SECTION I1- NEGOTIATION DATA. 11.1 The CONSULTANT hereby certifies, covenants and warrants that accounting documentation and supporting data which has established compensation provided for in this Contract are accurate, complete and current as of the date of negotiation of the compensation terms contained in this Contract. It is further agreed that the CONSULTANT's compensation under this Contract may be adjusted to exclude any significant sums where the CITY determines the CONSULTANT's compensation was increased due to inaccurate or incomplete wage rates and other factual unit costs. All such price adjustments shall be made prior to the end of this Contract. Records of costs incurred under the terms of this Contract shall be maintained and made available to the CITY during the period of this Contract and for five (5) years after final payment. 18 026 11.2 Copies of these documents and records shall be furnished upon request to the CITY at no cost. For the purpose of this Section, the end of this Contract shall be deemed to be the date of final acceptance of the work by the CITY. SECTION 12 - OWNER OF DOCUMENTS. 12.1 It is understood and agreed that all documents, including detailed reports, plans, original drawings, survey field notebooks and all other data other than working papers, prepared or obtained by the CONSULTANT in connection with its services hereunder, shall be delivered to, or shall become the property of the CITY prior to final payment to the CONSULTANT. The CONSULTANT shall retain reproducible copies of all Documents for its files at Direct Reimbursable Cost. All Documents including drawings prepared by the CONSULTANT pursuant to this Contract are instruments of service in respect to the services described in the Assignment. Any reuse without written verification or adaptation by the CONSULTANT for the specific purpose intended will be at CITY's sole risk and without liability or legal exposure to the CONSULTANT; and the CITY shall indemnify to the maximum extent permitted by law and hold harmless the CONSULTANT from all claims, damages, losses and expenses including attorney's and expert's fees arising out of or resulting therefrom. Any such verification or adaptation by the CONSULTANT will entitle the CONSULTANT to further compensation at rates to be agreed upon by the CITY and the CONSULTANT. 12.2 Any Documents given to or prepared or assembled by the CONSULTANT and its subcontractors under this Contract shall be kept solely as property of the CITY and shal I not be made available to any individuals or organizations without the prior written approval of the CITY. 12.3 The CONSULTANT may maintain copies of all work performed under this Contract for the CITY. 12.4 The CONSULTANT shall not publish any information concerning this project without the prior written consent of the CITY. 12.5 The CONSULTANT should abide by the Florida Public Records law, more fully described in "Exhibit C." SECTION 13 - STANDARDS OF CONDUCT. 13.1 CONSULTANT EMPLOYEES. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Contract and that the CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award of making of this Contract. 13.2 CONSULTANT COMPLIANCE WITH LAWS. The CONSULTANT shall comply with all Federal, State and local laws and ordinances in effect on the date of this 18 of28 Contract and applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex or national origin in the performance of work under this Contract. 13.3 CONFLICT OF INTEREST. The CONSULTANT hereby certifies that no undisclosed conflict of interest exists with respect to the present Contract, including any conflicts that may be due to representation of other clients, other contractual relationships of the CONSULTANT, or any interest in property which the CONSULTANT may have. The CONSULTANT further certifies that any apparent conflict of interest that arises during the term of the Contract will be immediately disclosed in writing to the CITY. Violation of this Section will be considered as Justification for immediate termination of this Contract under the provisions of Section 8.1. 13.4 REMOVAL OF EMPLOYEE. The CITY is empowered to require the CONSULTANT to remove any employee or representative of the CONSULTANT from working on this Assignment which the CITY determines is not satisfactorily performing his assigned duties or is demonstrating improper conduct. The CITY,shall notify the CONSULTANT in writing of the CITY's objections prior to the CONSULTANT's removal of any employee or representative. 13.5 PUBLICATION. The CONSULTANT shall not publish any documents or release information to the media without prior approval of the CITY. SECTION 14 - ACCESS TO RECORDS/AUDIT. 14.1 RECORDS MAINTENANCE. The CONSULTANT shall maintain books, records, documents, time and costs accounts and other evidence directly related to its performance of services under this Contract. All time records and cost data shall be maintained in accordance with generally accepted accounting practices. The CONSULTANT shall also maintain the financial information and data necessary to determine overhead rates in accordance with the requirements of Federal and State regulatory agencies and this Contract. The CITY, or any of its duly authorized representatives, shall have access within forty-eight (48) hours to such books, records, documents and other evidence for inspection, audit and copying. Copying of CONSULTANT's books, records, documents, time records and cost accounts and other evidence shall be at the CITY's expense. 14.2 ACCESS TO RECORDS. The CONSULTANT shall maintain and allow access to the records required under this Section for a period of five (5) years after the completion of the services provided under this Contract and date of final payment for said services, or date of termination of this Contract as may have been exercised under the terms of this Contract. SECTION 15 - CODES AND DESIGN STANDARDS. 15.1 All of the services to be performed by the CONSULTANT shall in the minimum be in accordance with commonly accepted design codes and standards, standards of the CITY and the requirements of any Federal and/or State regulatory agencies in effect as of the 18 of26 date of this Contract. The CONSULTANT shall be responsible for keeping appraised of any changing codes or requirements, which requirements must be applied to the Assignment to be performed under this Contract. Any new codes or requirements becoming effective subsequent to the effective date of this Contract that require an additional level of effort to be performed by the CONSULTANT beyond that covered under the scope of this Contract shall be subject to negotiation for an increase in scope and compensation by an amendment to this Contract. SECTION 16 - ASSIGNABILITY 16.1 The CONSULTANT shall not sublet, assign or transfer any interest in this Contract, without prior written approval of the CITY, provided that claims for the money due or to become due the CONSULTANT from the CITY under this Contract may be assigned to a bank, trust company or other financial institution without such CITY approval. Notice of any such assignment or transfer shall be furnished promptly to the CITY. SECTION 17 - CONTROLLING LAWS 17.1 This Contract is to be governed by the laws of the State of Florida. SECTION 18 - FORCE MAJEURE 18.1 Neither party shall be considered in default in performance of its obligations hereunder to the extent that performance of such obligations, or any of them, is delayed or prevented by Force Majeure. Force Majeure shall include, but not be limited to, hostility revolution, civil commotion, strike, epidemic, fire, flood, wind, earthquake, explosion, any law, proclamation, regulation or ordinance or other act of government, or any act of God or any cause whether of the same or different nature, existing or future; provided that the cause whether or not enumerated in this Seotion is beyond the control and without the fault or negligence of the party seeking relief under this Section. SECTION 19 - EXTENT OF CONTRACT 19.1 This Contract, together with the RFQ titled "Engineering and Consulting Services" (issued September 23, 2016), the proposal submitted October 27, 2016 and the Exhibits hereinafter identified and listed in this Section 19, incorporated herein and made a part hereof by this reference, constitute the entire Agreement between the CITY and the CONSULTANT and supersede all prior written or oral understandings in connection therewith. This Contract may only be amended, supplemented or modified by a formal Amendment or Change Order to this Contract. The Exhibits supplemental to and made a part of this Contract are as follows: Exhibit A: Scope of Services. Exhibit B: Task Order Form. Exhibit C: Florida Public Records Law. [signature page to follow] 1 18 026 IN WITNESS WHEREOF, the Parties have executed this Contract on the day and year set forth below. Cribb Philbeck Weaver Group, Inc. Signature: s. / By: 5l7%' & Fade. Its: feSrdfx74 Date: 1/ 0-1 17 APPROVE S TO FORM: Andrew Dickman City Attorney City of St. Pete Beach: Signature: By: VJG�I�e SauvtdeYS hs: CN Mavial el-, Date: I /to I w i% ATTEST: (-" Rebecca C. Haynes City Clerk �JcPWG CRIBS PIIIId0.A WEi\ER GRCH:P June 6, 2016 Mr. Ian Wade City of St. Pete Beach 155 Corey Avenue St. Pete Beach, FL 33706 RE: Pavement Management Re -inspection Proposal Dear Mr. Wade, I have put together a scope of work and quote for the re -inspection to provide a current PCI rating of your roadways. The ASTM 6433-11 standard suggests re -inspections every two years. Our records indicate that your last inspection date is 10/2014. Please review at your earliest convenience and should have any questions or concerns, please feel free to contact me at any time. We look forward to working with you on this project. If there are any questions, please feel free to give me a call. Very truly yours, CPWG, Inc. �c Stephen R. Tarte. Principal 3918 N Highland Ave, Tampa, FL 33603 P: 813-361-2644 F 813223-2469 SCOPE OF WORK FOR CITY OF ST. PETE BEACH 2016 PAVEMENT MANAGEMENT SERVICES SECTION 1 — SCOPE OF WORK 1. Verify pavement inventory items within the field; update the PAVER database as necessary. 2. Provide a re -inspection of all maintained pavement sections within the city following ASTM standard D6433-11. 3. Provide digital images of each sample location 4. Verify all GIS links within PAVER 5. Update all necessary work history items to keep the database current. 6. Provide onsite implementation of updated files. 7. Provide a final report of findings SECTION 2 — COST TABLE FY 2016 CPWG PAVEMENT MANAGEMENT SERVICES PRICE LIST BY ITEM A DESCRIPTIONITEM ITEM PAVER DATABASE DEVELOPMENT AND INVENTORY DEFINITION • $30.00 CL MI B ASTM D6433-11 PAVEMENT RE- INSPECTION $130.00 CL MI c DIGITAL IMAGES OF EACH SAMPLE LOCATION $22.00 CL MI D GIS LINK FOR PAVEMENT CONDITION MAPPING $25.00 CL MI E SIDEWALK INVENTORY & INSPECTION $75.00 CL MI F CURB INVENTORY & INSPECTION $75.00 CL MI G FINAL PCI/CONDITION ANALYSIS REPORT $1,200.00 LS H UPDATED SOFTWARE LICENSE FOR PAVER 6.5 $550.00 LS I PAVER 6.5 SOFTWARE/3 USER LICENSE $795.00 LS 1 6 YEAR M&R PLAN DEVELOPMENT AND REPORT $5,400 LS PROPOSED PROJECT COST TABLE ITEM B ITEM DESCRIPTI ON ASTM D6433-11 PAVEMENT RE- INSPECTION • $130.00 QTY 38 UNIT CL MI TOTAL $4,940.00 C DIGITAL IMAGES OF EACH SAMPLE LOCATION $22.00 38 CL MI $836.00 G FINAL PCI/CONDITION ANALYSIS REPORT $1,200.00 1 LS $1,200.00 H UPDATED SOFTWARE LICENSE FOR PAVER 6.5 $550.00 1 LS $550.00 PROJECT COST $7,526.00 SECTION 3 - PROJECT TIMELINE Once an issued PO and/or contract has been established based on this quote, CPWG will work with the agency to determine the actual project start date based on CPWG work schedule at the time as well as agency needs. Once established this project shall be completed within 60 business days from the project start date. SECTION 4 - PROPOSAL ACCEPTANCE CPWG proposes to furnish materials and labor, complete in accordance with the above scope of work, and subject to conditions stated herein, for the sum of $7,526.00 for Pavement Management Services (Items in Proposed Project cost table above). SECTION 5 - CONSIDERATIONS/NOTES • It is recommended by the APWA, PAVER Technical Assistance Center, PAVER User Community and CPWG to re -inspect the pavement network every 2 years. • Network level analysis inspection of 10% of the network area. • Sample locations are referenced and selected by CPWG trained personnel. • Sample areas range in size between (1500 sf - 4000 sf). Area is typically the width of the section x 100' in length. • The inspection process is manual/feet on ground and strictly adheres to ASTM D6433-11. • City of St. Pete Beach to provide 3 hard copy maps of maintained streets, GIS shapefile and any electronic records deemed necessary/helpful to the benefit of this project. 3918 N I Iighland Ace Tampa, FL 1360; Ielephune (813) 361-2644 Fax (X13062-2 -2,' ; CITY OF ST. PETE BEACH, FLORIDA Continuing Contract for Professional Design Services Cribb Philbeck Weaver Group, Inc. This is a Contract (the "Contract") entered into by and between the City of St. Pete Beach (hereinafter "CITY") and Cribb Philbeck Weaver Group, Inc (hereinafter "CONSULTANT"). The CITY and CONSULTANT together shall be referred to as the "Parties." WHEREAS, the CITY desires to retain the CONSULTANT to perform Continuing Professional Design and Consulting Services for the CITY, more fully described below in the "scope of services" section; and, WHEREAS, the CITY desires to employ the CONSULTANT for the Continuing Professional Design and Consulting Services and other services upon the terms and conditions hereinafter set forth, and the CONSULTANT is desirous of performing such services upon such terms and conditions; and, WHEREAS, the CONSULTANT has been selected to perform these professional services pursuant to the provisions of the "Consultants' Competitive Negotiation Act" in Section 287.055; Florida Statutes, and all applicable CITY rules _regulations and policies. NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, it is agreed by and between the parties hereto as follows: SECTION 1—GENERAL. 1.1 The above recitals are true and correct, and incorporated as part of this Contract. 1.2 CONSULTANT shall be defined herein to include all principals of the firm of, including full time employees, professionals or otherwise, and all servants, agents, employees and/or subconsultants retained by the CONSULTANT to perform its obligations hereunder. Subconsultants shall be reviewed and approved by the CITY prior to Notice to Proceed with their prospective work assignments. 1.4 "Professional services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. 1.5 Prior to the start of any work under this Contract, the CONSULTANT will have submitted to the CITY a detailed resume of key engineering personnel that will be involved in performing services requested by the CITY. The CITY hereby acknowledges its acceptance of such personnel to perform services under this Contract. At any time hereafter that the CONSULTANT desires to change the key personnel in an 18 026 active assignment, it shall submit the qualifications of the new personnel to the CITY for prior approval. Key personnel shall include principals -in- charge, project managers and project engineers. The provisions of this Section do not apply to personnel temporarily assigned to perform service tinder this Contract for durations of one (1) week or less. 1.6 The CONSULTANT acknowledges that the CITY has retained other consultants, engineering and otherwise, and the coordination between said consultants and the CONSULTANT may be necessary fiom time to time for the successful completion of the Assignments. The CONSULTANT agrees to provide such coordination as necessary within the Scope of Services. 1.7 The CONSULTANT will maintain an adequate and competent staff of professionally qualified persons throughout the performance of this Contract to ensure acceptable and timely completion of the Assignment. 1.8 Requirements for sealing all plans, reports and documents prepared by the CONSULTANT shall be governed by the laws and regulations of the State of Florida and the requirements of any regulatory agency, if required. 1.9 This Contract may be executed by the parties in counterpart originals with the same force and effect as if fully and simultaneously executed as a single original document. The "Effective Date" of this Contract shall be the date this Contract has been executed by all parties. SECTION 2 — SCOPE OF SERVICES. 2.1 The CONSULTANT shall diligently and in a professional and timely manner perform the work included in the Scope of Services as listed generally in the Request for Qualifications (RFQ) attached and incorporated in this Contract as Exhibit A. Unless modified in writing by the parties hereto, duties of the CONSULTANT shall not be construed to exceed those services specifically set forth herein. 2.2 GENERAL. The CONSULTANT agrees to perform those services described in Exhibit A — RFQ, due date October 27, 2016, which is attached hereto and made a part hereof. 2.3 ADDITIONAL SERVICE. The CITY and the CONSULTANT agree that there may be certain additional services required to be performed by the CONSULTANT during the performance of the Scope of Services that cannot be defined sufficiently at the time of execution of this Contract. Such services shall be authorized in writing as Task Orders and shall be undertaken only under terms of formal amendments to this Contract. 2.4 TASK ORDERS. Additional services to be provided by the CONSULTANT shall be authorized in writing as Task Orders. Task Orders to be provided shall be prepared on the form delineated as Exhibit B - which is attached hereto and made a part hereof. Each Task Order shall include: a detailed description of the work to be performed; a schedule of completion (including phases) for the work authorized; and the amount and 18 of26 method of compensation. Task Orders shall be dated and serially numbered annually. The Task Orders may contain additional instructions or provisions specific to the authorized work for the purpose of expanding upon certain aspects of this Contract pertinent to the work to be undertaken. Such supplemental instructions or provisions shall not be construed as a modification of this contract. 2.5 The CITY Manager or his/her designee may authorize Task Orders for services under this continuing contract, which are equal to or less than limits prescribed for Continuing Contracts under the provision of F.S. 287.055(g) or limits set by the CITY's rules, regulations, and policies. Professional fees under such specified Task Orders shall be based on a written proposal from the CONSULTANT as may be requested in writing by the CITY's designated representative, who shall process the proposal through the appropriate departments at the CITY. A single unitary task may not be divided into more than one task for the purpose of qualifying for authorization hereunder. Nothing in this paragraph is intended to limit any other rights, responsibilities, and duties of the parties under any other provision of this continuing contract. SECTION 3 — CITY'S RIGHTS AND RESPONSIBILITIES. The CITY shall provide the service described below in a timely fashion at no cost to the CONSULTANT: 3.1 Furnish the CONSULTANT with existing data, records, maps, plans, specifications, reports, fiscal data and other information that is available in the CITY's files, necessary or useful to the CONSULTANT for the performance of the assignment. All of the documents conveyed by the CITY shall be and remain the property of the CITY and shall be returned to the CITY upon completion of the assignment to be performed by the CONSULTANT. 3.2 Make CITY personnel available when required and necessary to assist the CONSULTANT. The availability and necessity of said personnel to assist the CONSULTANT shall be determined solely at the discretion of the CITY. 3.3 Provide access to and make provisions for the CONSULTANT to enter upon the project lands as required for the CONSULTANT within a reasonable time, to perform surveys, observations and other work as necessary to complete the assignment. 3.4 Examine all reports, sketches, drawings, estimates, proposals and other documents presented by the CONSULTANT and render written decisions indicating the CITY's approval or disapproval within a reasonable time so as not to materially delay the work of the CONSULTANT. 3.5 Transmit instructions, relevant information and provide interpretation and definition of CITY policies and decisions with respect to design, materials and other matters pertinent to the work covered by this Contract. 3.6 Give prompt written notice to the CONSULTANT whenever the CITY observes, or otherwise becomes aware of, any development that affects the scope of timing of the 18 of26 CONSULTANT's services or becomes aware of any defect or changes necessary in the work of the CONSULTANT. 3.7 Arrange for submission of necessary permits/applications to governmental bodies as prepared by the CONSULTANT. 3.8 Furnish approvals and permits from all governmental authorities having jurisdiction and such approvals and consents from others as may be necessary for completion of the assignment not covered under the assignment. SECTION 4 — COMPENSATION. 4.1 GENERAL. Compensation to the CONSULTANT for services performed pursuant to this Contract shall be in accordance with the following method or compensation, as defined and indicated a the "Lump Sum Method." The type and amount of compensation for each Task Order shall be described on the Task Order form included in "Exhibit B." 4.2 LUMP SUM METHOD a. Lump Sum compensation shall be the total fixed price amount payable under the Lump Sum Method (including all payroll costs, overhead costs, other direct costs, fees, subconsultants' and specialist costs), for the services to be provided in the Task Order unless there is a change in the scope of the work, or other conditions stipulated in the Task Order, and the Task Order is modified by both the CITY and CONSULTANT to reflect the change(s) by formal amendment to this Contract. b. Payment to the CONSULTANT for services performed under a Task Order under the Lump Sum Method shall be monthly in proportion to the percentage of work completed during the month as proposed by the CONSULTANT and accepted by the CITY. 4.3 INVOICE PROCESSING. Invoices received by the CITY will be processed for payment within thirty (30) days of receipt of invoice. CONSULTANT will be notified of questionable items contained in the invoices within fifteen (15) days of receipt by the CITY with an explanation of the deficiencies. The CITY will make an effort to resolve all questionable items contained in the CONSULTANT's invoices within thirty (30) days of receipt of the invoices by the CITY. At the end of the thirty (30) day period, the CITY shall pay the CONSULTANT the invoice amount less any unresolved questionable items. Invoices are to be forwarded directly to the initiating CITY representative. 4.4 PAYMENT IN THE EVENT OF CONTRACT TERMINANATION OR SUSPENSION. In the event that a Task Order or this Contract is terminated or canceled, or the CONSULTANT's services suspended on a Task Order or this Contract, prior to completion, payment shall be made in accordance with the provisions of this Contract. 18 of2a 4.5 ADDITIONAL COMPENSATION FOR CHANGE IN SCOPE OF ASSIGNMENT. If instructed to do so by CITY, the CONSULTANT shall change or revise work that has been performed, and if such work is not required as a result of error, omission or negligence of the CONSULTANT, the CONSULTANT may be entitled to additional compensation. The additional compensation shall be requested by the CONSULTANT on a revised fee quotation proposal which must be submitted to the CITY for prior approval. The additional compensation, if any, shall be agreed upon before commencement of any such additional work and shall be incorporated into the assignment by formal amendment or Task Order to this Contract. SECTION 5 - WORK COMMENCEMENTAMPLEMENTATION SCHEDULE/LENGTH OF CONTRACT. 5.1 WORK COMMENCEMENT. The CONSULTANT shall commence work on each authorized Task Order within ten (10) days after receipt by the CONSULTANT of a written Notice -To -Proceed from the CITY's Designated Representative. If the CONSULTANT fails to commence work within the ten (10) day period, then the CITY shall have the right to seek other firms for the Assignment, unless the delay is due to no fault of the CONSULTANT. 5.2 IMPLEMENTATION SCHEDULE. The CONSULTANT must complete its work in accordance with the time schedule specified in the applicable Task Order/Assignment. In the event the work of the CONSULTANT is delayed due to no fault of the CONSULTANT, which delays the completion of any Task Order of the Assignment, the CONSULTANT is entitled to an appropriate extension of the contract time for the specific Task Order. Additional compensation to the CONSULTANT will be negotiated to the mutual agreement of the CITY and the CONSULTANT in the event such delay causes any Task Order's costs to increase for reasons beyond CONSULTANT's control. 5.3 TERM. This Contract shall expire three (3) years after the effective date of this Contract and may be extended for up to two (2) additional one (1) year periods, not to exceed five (5) years maximum, upon written mutual consent of the CITY and the CONSULTANT. 5.4 CONTINUING CONTRACT. In accordance with 287.055 (g), this is a "continuing contract" for professional services entered into in accordance with all procedures of this act between the CITY and the CONSULTANT, whereby the CONSULTANT shall provide professional services to the CITY for projects in which construction or professional costs do not exceed the statutory limitations imposed. Additionally, the CONSULTANT shall provide for work of a specified nature as outlined in Exhibit A of this Contract as required by the CITY. SECTION 6 - CITY'S "DESIGNATED" REPRESENTATIVE. 6.1 GENERAL. The CITY hereby designates the CITY Manager or his/her designee to represent the CITY in all matters pertaining to and arising from the work and performance of this contract. The CITY Manager or designee shall have the following responsibilities: 18 ot26 a. Examination of all reports, sketches, drawings, estimates, proposals and other documents presented by the CONSULTANT and rendering, in writing, decisions indicating the CITY's approval or disapproval within a reasonable time so as not to materially delay the work of the CONSULTANT. b. Transmission of instructions, receipt of information and interpretation and definition of CITY policies and decisions with respect to design, materials and other matters pertinent to the work covered by this Contract. c. Giving prompt written notice to the CONSULTANT whenever the CITY observes, or otherwise becomes aware of, any defects or changes necessary in the project. d. Following the CONSULTANT's preparation of any necessary applications to governmental bodies, to arrange for submission of all applications. e. When appropriate, authorizing Task Orders equal to or less than limits prescribed for Continuing Contracts pursuant to the provisions of FS 287.055(g) and applicable rules, regulations, r policies of the City. SECTION 7 - CHANGES IN SCOPE. 11.1 The CITY or the CONSULTANT may request changes in the Scope of Services of a Task Order. Such change(s), including any increase or decrease in the amount of the CONSULTANT's compensation for any Task Order pursuant to this Contract, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated by written formal amendment. SECTION 8 - TERMINATION OF CONTRACT. 8.1 TERMINATION BY CITY FOR CAUSE. The CITY may terminate this Contract for any one or more of the following reasons: a. If adequate progress on any phase of the assignment is not being made by the CONSULTANT as a direct result of the CONSULTANT's failure to perform. b. The quality of the services performed by the CONSULTANT is not in conformance with commonly accepted design codes and standards, standards of the CITY and the requirements of Federal and/or State regulatory agencies in effect as of the date of this Contract, and the particular services involved are considered by the CITY to be essential to the proper completion of any Assignment. C. The CONSULTANT or any employee or agent of the CONSULTANT is indicted or has a direct charge issued against him/her for any crime arising out of or in conjunction with any work that has been performed by the CONSULTANT. d. The CONSULTANT becomes involved in either voluntary or involuntary bankruptcy proceedings, or makes an assignment for the benefit of creditors. 18 o@s e. The CONSULTANT violates the Standards of Conduct provisions of this Contract herein. In the event of any of the causes described in this Contract, the CITY's Designated Representative may send a certified letter to the CONSULTANT requesting that the CONSULTANT show cause why the Contract should not be terminated. If adequate assurances or acceptable reasons are not given to the CITY within fifteen (15) days of the receipt by the CONSULTANT of said show cause notice, the CITY may consider the CONSULTANT to be in default and may immediately terminate this Contract. 8.2 TERMINATION BY CONSULTANT FOR CAUSE. The CONSULTANT may cancel this Contract for the following reasons: a. The CITY fails to meet its obligations and responsibilities as contained in the sections of this Contract describing the CITY's Rights and Responsibilities. b. The CITY fails to pay the CONSULTANT in accordance with this Contract. c. In the event of either of the causes described in this Contract, the CONSULTANT may send a certified letter requesting that the CITY show cause why the Contract should not be terminated. If adequate assurances are not given to the CONSULTANT within fifteen (15) days of the receipt by the CITY of said show cause notice, then the CONSULTANT may consider the CITY to be in default, and may immediately terminate this Contract. 8.3 TERMINATION BY CITY WITHOUT CAUSE. Notwithstanding any other provision of this Contract, the CITY shall have the right at any time to terminate this Contract in its entirety without cause, or terminate by specific Assignment without cause, provided that ten (10) days prior written notice is given to the'CONSULTANT of the CITY's intent to terminate. In the event that a Task Order is terminated, The CITY shall identify the specific Task Order(s) being terminated and the specific Task Order(s) to be continued to completion pursuant to the provisions of this Cohtract. This Contract will remain in full force and effect as to all authorized Task Orders which are to be continued to completion under this type of arrangement. 8.4 PAYMENT IN THE EVENT OF TERMINATION. In the event this Contract or any Assignment is terminated or canceled prior to final completion without cause, payment for unpaid portion of the services provided by the CONSULTANT to the date of termination and any additional services thereafter will be determined by negotiation between the CITY and the CONSULTANT. No amount shall be allowed for anticipated profit on unperformed services or other work. In the event of termination for cause, the CITY may adjust any payment to take into account any additional direct costs to be incurred by the CITY due to such default. 18 026 8.5 ACTION FOLLOWING TERMINATION a. Upon receipt of notice of termination, given by either party, the terminated party shall promptly discontinue all services and other work, unless the notice provides otherwise. b. In the case of the CITY terminating the CONSULTANT, the CONSULTANT shall within ten (10) days,or any extension thereto as may be mutually agreed to, deliver or otherwise make available to the CITY all reports, drawings, plans, specifications and other data and documents that have been obtained or prepared by the CONSULTANT in performing the Services under this Contract, regardless of whether the work on such documents has been completed or is in progress and said documents shall remain the property of the CITY. Notwithstanding the foregoing, the CONSULTANT shall not be held liable for the accuracy or reliability of any partially completed work delivered in accordance with this provision. 8.6 SUSPENSION a. The performance of the CONSULTANT's service under any provision of this Contract may be suspended by the CITY at any time. In the event the CITY suspends the performance of the CONSULTANT's services hereunder, the CITY shall so notify the CONSULTANT in writing, such suspension becoming effective upon the date of its receipt by the CONSULTANT, and CITY shall promptly pay to the CONSULTANT all fees which have become due and payable to the CONSULTANT to the effective date of such suspension. The CITY shall thereafter have no further obligation for payment to the CONSULTANT for the suspended services unless and until the CITY notifies the CONSULTANT that the services of the CONSULTANT called for hereunder are to be resumed. Upon receipt of written notice from the CITY that the CONSULTANT's services hereunder are to be resumed, the CONSULTANT shall complete the services of the CONSULTANT called for in this Contract and the CONSULTANT shall, in that event, be entitled to payment of the remaining unpaid compensation which becomes payable to the CONSULTANT under this Contract, same to be payable at the times and in the number specified herein. In no event will the compensation or any part thereof become due or payable to the CONSULTANT under this Contract unless and until the CONSULTANT has attained that state of work where the same would be due and payable to the CONSULTANT under the provisions of this Contract. b. If the aggregate time of the CITY's suspension(s) of the CONSULTANT's Services under any Task Order of this Contract dxceeds sixty (60) days, then the CONSULTANT and the CITY shall, upon request of the CONSULTANT, meet to assess the services performed hereunder up to the time of such meeting, the services remaining to be performed and the total compensation paid to the CONSULTANT hereunder and, during such meeting, shall have the option of negotiating a change in compensation to be paid to the CONSULTANT for the balance of the Services to be performed hereunder. No increase in compensation 18 ot26 to the CONSULTANT shall be allowed unless it is based upon clear and convincing evidence of an increase in the CONSULTANT's costs attributable to the aforesaid suspension(s). SECTION 9 - CLAIMS AND DISPUTES/REMEDIES. 9.1 CLAIMS AND DISPUTES. Any claims, disputes and/or matters in question between the parties arising out of or relating to this Contract, including claims for extra compensation, shall be filed in writing by the aggrieved party to the other party within forty-five (45) days of its occurrence. Should such claims not be formally submitted within said forty-five (45) day period, the aggrieved party agrees not to make such claim against the other party at any time in the future. Should any claim or dispute not be mutually resolved between the parties within sixty (60) days thereafter, the aggrieved party shall then seek to resolve the matter in accordance with the "Remedies" provisions of this Contract. 9.2 REMEDIES. Except as provided in Section 9.1 herein, all claims, disputes and/or matters in question between the CITY and the CONSULTANT arising out of or relating to this Contract, or the breach of it will be decided by Mediation if the parties hereto mutually agree, or in a court of competent jurisdiction. Venue for any dispute or formal litigation concerning this contract shall be in the appropriate court with territorial jurisdiction over the City of St. Pete Beach, Florida. In the event of a dispute or litigation, each party to such dispute or litigation shall be solely responsible for its own attorneys' fees and costs. This contract shall not be construed for or against any party hereto, without regard to which party is wholly or partly responsible for its drafting. SECTION 10 - INDEMNITY AND INSURANCE 10.1 GENERAL. To the fullest extent permitted by Florida law, the CONSULTANT shall indemnify and hold harmless the CITY and its officers and employees from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the Consultant in the performance of the contract. 10.2 INSURANCE. The CONSULTANT will possess or obtain and continuously maintain the following insurance coverage, from a company or companion authorized to do business in the State of Florida, and will provide Certificates of insurance to the CITY, evidencing such insurance, within fifteen (15) days following the CONSULTANT's receipt of Notice to Proceed on the Assignment from the CITY. The insurance coverage shall contain a provision, which requires that prior to any changes or material alterations in the coverage, except aggregate coverage, thirty (30) days prior written notice will be given to the CITY. Specific insurance requirements may include: a. WORKER'S COMPENSATION. The CONSULTANT must provide Worker's Compensation for all employees at the site location, and in case any work is subcontracted, will require the Subcontractor to provide Worker's Compensation for all of its employees. 18 of28 b. COMMERCIAL GENERAL LIABILITY. The CONSULTANT must provide coverage for all operations as detailed in the Scope of Services including, but not limited to, Contractual, Products and completed Operations and Personal Injury. The limits will be not less than $2,000,000 Combined Single Limit (CSL) or its equivalent. c. AUTOMOBILE LIABILITY. The CONSULTANT must provide coverage for all owned and non -owned vehicles for limits of not less than $1,000,000 CSL or its equivalent. d. PROFESSIONAL LIABILITY INSURANCE. Annual Professional Liability Insurance must be maintained with coverage in an amount as detailed in the City of St. Pete Beach Request for Qualifications (RFQ) titled "Engineering and Consulting Services". Said Professional Liability Insurance shall provide for all sums which the CONSULTANT shall be obligated to pay as damages for claims arising out of negligent performance by the CONSULTANT, or any person or subcontractor employed by the CONSULTANT, in conjunction with this Contract. This insurance shall also be maintained for a minimum of three (3) years after completion of the CONSULTANT's services and/or construction and acceptance of the facilities designed by the CONSULTANT under the scope of this Contract including any amendment thereto. e. CERTIFICATES OF INSURANCE. The CONSULTANT shall furnish all Certificates of Insurance forwarded directly to the following: City of St. Pete Beach 155 Corey Avenue St. Pete Beach, FL 33706 with information copied to the Designated Representative identified in this Contract. The Certificates shall clearly indicate that the CONSULTANT has obtained insurance of the type, amount and classification required by these provisions. SECTION I1- NEGOTIATION DATA. 11.1 The CONSULTANT hereby certifies, covenants and warrants that accounting documentation and supporting data which has established compensation provided for in this Contract are accurate, complete and current as of the date of negotiation of the compensation terms contained in this Contract. It is further agreed that the CONSULTANT's compensation under this Contract may be adjusted to exclude any significant sums where the CITY determines the CONSULTANT's compensation was increased due to inaccurate or incomplete wage rates and other factual unit costs. All such price adjustments shall be made prior to the end of this Contract. Records of costs incurred under the terms of this Contract shall be maintained and made available to the CITY during the period of this Contract and for five (5) years after final payment. 18 026 11.2 Copies of these documents and records shall be furnished upon request to the CITY at no cost. For the purpose of this Section, the end of this Contract shall be deemed to be the date of final acceptance of the work by the CITY. SECTION 12 - OWNER OF DOCUMENTS. 12.1 It is understood and agreed that all documents, including detailed reports, plans, original drawings, survey field notebooks and all other data other than working papers, prepared or obtained by the CONSULTANT in connection with its services hereunder, shall be delivered to, or shall become the property of the CITY prior to final payment to the CONSULTANT. The CONSULTANT shall retain reproducible copies of all Documents for its files at Direct Reimbursable Cost. All Documents including drawings prepared by the CONSULTANT pursuant to this Contract are instruments of service in respect to the services described in the Assignment. Any reuse without written verification or adaptation by the CONSULTANT for the specific purpose intended will be at CITY's sole risk and without liability or legal exposure to the CONSULTANT; and the CITY shall indemnify to the maximum extent permitted by law and hold harmless the CONSULTANT from all claims, damages, losses and expenses including attorney's and expert's fees arising out of or resulting therefrom. Any such verification or adaptation by the CONSULTANT will entitle the CONSULTANT to further compensation at rates to be agreed upon by the CITY and the CONSULTANT. 12.2 Any Documents given to or prepared or assembled by the CONSULTANT and its subcontractors under this Contract shall be kept solely as property of the CITY and shall not be made available to any individuals or organizations without the prior written approval of the CITY. 12.3 The CONSULTANT may maintain copies of all work performed under this Contract for the CITY. 12.4 The CONSULTANT shall not publish any information concerning this project without the prior written consent of the CITY. 12.5 The CONSULTANT should abide by the Florida Public Records law, more fully described in "Exhibit C." SECTION 13 - STANDARDS OF CONDUCT. 13.1 CONSULTANT EMPLOYEES. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Contract and that the CONSULTANT has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the CONSULTANT any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award of making of this Contract. 13.2 CONSULTANT COMPLIANCE WITH LAWS. The CONSULTANT shall comply with all Federal, State and local laws and ordinances in effect on the date of this 18 of26 Contract and applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex or national origin in the performance of work under this Contract. 13.3 CONFLICT OF INTEREST. The CONSULTANT hereby certifies that no undisclosed conflict of interest exists with respect to the present Contract, including any conflicts that may be due to representation of other clients, other contractual relationships of the CONSULTANT, or any interest in property which the CONSULTANT may have. The CONSULTANT further certifies that any apparent conflict of interest that arises during the term of the Contract will be immediately disclosed in writing to the CITY. Violation of this Section will be considered as Justification for immediate termination of this Contract under the provisions of Section 8.1. 13.4 REMOVAL OF EMPLOYEE. The CITY is empowered to require the CONSULTANT to remove any employee or representative of the CONSULTANT from working on this Assignment which the CITY determines is not satisfactorily performing his assigned duties or is demonstrating improper conduct. The CITY.shall notify the CONSULTANT in writing of the CITY's objections prior to the CONSULTANT's removal of any employee or representative. 13.5 PUBLICATION. The CONSULTANT shall not publish any documents or release information to the media without prior approval of the CITY. SECTION 14 - ACCESS TO RECORDS/AUDIT. 14.1 RECORDS MAINTENANCE. The CONSULTANT shall maintain books, records, documents, time and costs accounts and other evidence directly related to its performance of services under this Contract. All time records and cost data shall be maintained in accordance with generally accepted accounting practices. The CONSULTANT shall also maintain the financial information and data necessary to determine overhead rates in accordance with the requirements of Federal and State regulatory agencies and this Contract. The CITY, or any of its duly authorized representatives, shall have access within forty-eight (48) hours to such books, records, documents and other evidence for inspection, audit and copying. Copying of CONSULTANT's books, records, documents, time records and cost accounts and other evidence shall be at the CITY's expense. 14.2 ACCESS TO RECORDS. The CONSULTANT shall maintain and allow access to the records required under this Section for a period of five (5) years after the completion of the services provided under this Contract and date of final payment for said services, or date of termination of this Contract as may have been exercised under the terms of this Contract. SECTION 15 - CODES AND DESIGN STANDARDS. 15.1 All of (lie services to be performed by the CONSULTANT shall in the minimum be in accordance with commonly accepted design codes and standards, standards of the CITY and the requirements of any Federal and/or State regulatory agencies in effect as of the 18 of26 date of this Contract. The CONSULTANT shall be responsible for keeping appraised of any changing codes or requirements, which requirements must be applied to the Assignment to be performed under this Contract. Any new codes or requirements becoming effective subsequent to the effective date of this Contract that require an additional level of effort to be performed by the CONSULTANT beyond that covered under the scope of this Contract shall be subject to negotiation for an increase in scope and compensation by an amendment to this Contract. SECTION 16 - ASSIGNABILITY 16.1 The CONSULTANT shall not sublet, assign or transfer any interest in this Contract, without prior written approval of the CITY, provided that claims for the money due or to become due the CONSULTANT from the CITY under this Contract may be assigned to a bank, trust company or other financial institution without such CITY approval. Notice of any such assignment or transfer shall be furnished promptly to the CITY. SECTION 17 - CONTROLLING LAWS 17.1 This Contract is to be governed by the laws of the State of Florida. SECTION 18 - FORCE MAJEURE 18.1 Neither party shall be considered in default in performance of its obligations hereunder to the extent that performance of such obligations, or any of them, is delayed or prevented by Force Majeure. Force Majeure shall include, but not be limited to, hostility revolution, civil commotion, strike, epidemic, fire, flood, wind, earthquake, explosion, any law, proclamation, regulation or ordinance or other act of government, or any act of God or any cause whether of the same or different nature, existing or future; provided that the cause whether or not enumerated in this Seotion is beyond the control and without the fault or negligence of the party seeking relief under this Section. SECTION 19 - EXTENT OF CONTRACT 19.1 This Contract, together with the RFQ titled "Engineering and Consulting Services" (issued September 23, 2016), the proposal submitted October 27, 2016 and the Exhibits hereinafter identified and listed in this Section 19, incorporated herein and made a part hereof by this reference, constitute the entire Agreement between the CITY and the CONSULTANT and supersede all prior written or oral understandings in connection therewith. This Contract may only be amended, supplemented or modified by a formal Amendment or Change Order to this Contract. The Exhibits supplemental to and made a part of this Contract are as follows: Exhibit A: Scope of Services. Exhibit B: Task Order Form. Exhibit C: Florida Public Records Law. [signature page to follow 18 o128 IN WITNESS WHEREOF, the Parties have executed this Contract on the day and year set forth below. Cribb Philbeck Weeave�fr Group, Inc.: Signature: V/ .1 By: Ski e, -7a—dc. Its: tfr-i's-1 oCt%X74 Date: % I APPROVE S TO FORM: Andrew Dickman City Attorney 18 of 26 City of St. Pete Beach: Signature: By: VJa.Ive S(X wtders Its: " Mavlctv).e{- Date:_1 II D f -jo 1-7 ATTEST: Rebecca C. Haynes City Clerk LJ�CPWGC June 6, 2016 Mr. Ian Wade City of St. Pete Beach 155 Corey Avenue St. Pete Beach, FL 33706 RE: Pavement Management Re -inspection Proposal Dear Mr. Wade, I have put together a scope of work and quote for the re -inspection to provide a current PCI rating of your roadways. The ASTM 6433-11 standard suggests re -inspections every two years. Our records indicate that your last inspection date is 10/2014. Please review at your earliest convenience and should have any questions or concerns, please feel free to contact me at any time. We look forward to working with you on this project. If there are any questions, please feel free to give me a call. Very truly yours, CPWG, Inc. Stephen R. Tarte. Principal 3918 N. Highland Ave, Tampa, FL 33603 P:813-361-2644 F:813-223-2469 SCOPE OF WORK AgLl CITY OF ST. PETE BEACH 2016 PAVEMENT MANAGEMENT SERVICES SECTION 1 — SCOPE OF WORK 1. Verify pavement inventory items within the field; update the PAVER database as necessary. 2. Provide a re -inspection of all maintained pavement sections within the city following ASTM standard D6433-11. 3. Provide digital images of each sample location 4. Verify all GIS links within PAVER 5. Update all necessary work history items to keep the database current. 6. Provide onsite implementation of updated files. 7. Provide a final report of findings SECTION 2 — COST TABLE FY 2016 CPWG PAVEMENT MANAGEMENT SERVICES PRICE LIST BY ITEM ITEM A ITEM DESCRIPTION PAVER DATABASE DEVELOPMENT AND INVENTORY DEFINITION COST $30.00 CL MI B ASTM D6433-11 PAVEMENT RE- INSPECTION $130.00 CL MI C DIGITAL IMAGES OF EACH SAMPLE LOCATION $22.00 CL MI D GIS LINK FOR PAVEMENT CONDITION MAPPING $25.00 CL MI E SIDEWALK INVENTORY & INSPECTION $75.00 CL MI F CURB INVENTORY & INSPECTION $75.00 CL MI G FINAL PCI/CONDITION ANALYSIS REPORT $1,200.00 LS H UPDATED SOFTWARE LICENSE FOR PAVER 6.5 $550.00 LS I PAVER 6.5 SOFTWARE/3 USER LICENSE $795.00 LS J 6 YEAR M&R PLAN DEVELOPMENT AND REPORT $5,400 LS PROPOSED PROJECT COST TABLE ITEM B ITEM DESCRIPTION ASTM D6433-11 PAVEMENT RE- INSPECTION COSTQTY $130.00 38 UNIT CL MI TOTAL $4,940.00 C DIGITAL IMAGES OF EACH SAMPLE LOCATION $22.00 38 CL MI $836.00 G FINAL PCI/CONDITION ANALYSIS REPORT $1,200.00 1 LS $1,200.00 H UPDATED SOFTWARE LICENSE FOR PAVER 6.5 $550.00 1 LS $550.00 PROJECT COST $7,526.00 SECTION 3 — PROJECT TIMELINE Once an issued PO and/or contract has been established based on this quote, CPWG will work with the agency to determine the actual project start date based on CPWG work schedule at the time as well as agency needs. Once established this project shall be completed within 60 business days from the project start date. SECTION 4 — PROPOSAL ACCEPTANCE CPWG proposes to furnish materials and labor, complete in accordance with the above scope of work, and subject to conditions stated herein, for the sum of $7,526.00 for Pavement Management Services (Items in Proposed Project cost table above). SECTION 5 - CONSIDERATIONS/NOTES • It is recommended by the APWA, PAVER Technical Assistance Center, PAVER User Community and CPWG to re -inspect the pavement network every 2 years. • Network level analysis inspection of 10% of the network area. • Sample locations are referenced and selected by CPWG trained personnel. • Sample areas range in size between (1500 sf — 4000 sf). Area is typically the width of the section x 100' in length. • The inspection process is manual/feet on ground and strictly adheres to ASTM D6433-11. • City of St. Pete Beach to provide 3 hard copy maps of maintained streets, GIS shapefile and any electronic records deemed necessary/helpful to the benefit of this project. 3918 N Highland Ave Tampa, FL 33603 Telephone (813) 361-2644 Fax (8 [3) 662-2295