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R-19-16 2nd Qtr Budget AmendmentRESOLUTION NO. R-19-16 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING AMENDMENTS AND ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30, 2019 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2019 indicated that certain budget adjustments required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2018 and ending September 30, 2019 has been amended and adjusted as necessary within the quarter ending March 31, 2019; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember Dodd The motion was seconded by Councilmember Hill and, upon being put to a vote, the vote was as follows: Mayor Jim Hill aye Vice Mayor Linda Kinchen aye _ Councilmember Bob McPartlan ave Councilmember Ed Dodd eve Councilmember Albert lovino The Mayor thereupon declared this Resolution duly passed and adopted this 26" day of June 2019. ATTEST: J nett, Will, Ivttvl� ny Cic'K - — CITY eSETIAN, FLORIDA ByMApprom and content for veli the ity of Sebastian only: Ja es D. Stokes City Attorney EXHIBIT "A" OF RESOLUTION R-19-16 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED MARCH 31, 2019 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment FOOT Grant Revenues 0 ($8,000) ($8,000) 01/09/19 Creates Budget for replacing Fencing Improvements $2,000 $8,000 $10,000 Gate #3 at the Airport from grant funds. Appropriation from DST Reserves 0 ($200,000) ($200,000) Fund for other half. FDOT Grant Revenues 0 ($800,000) ($800,000) 11/28/19 Uses DST Reserves to match Vehicles and Equipment $28,500 $4,705 $33,205 Grant funds for construction of Hanger D. Hangar Construction Project 0 $1,000,000 $1,000,000 House Museum. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER Budget Before Budget Budget After Prolect/Account Chap,Be Adjustment Change Reason for Adjustment Contributions and Donations ($7,000) ($1,414) ($8,114) Used R&R for half the cost to replace the Appropriation from R&R Amount ($45,153) ($1,414) ($46,567) Scoreboard. Little League paid General '.Scoreboard Replacement 0 $2,828 $2,828 Fund for other half. Appropriation from R&R Amount ($46,567) ($4,705) ($51,272) Used RSR to replace Air Conditioners at Vehicles and Equipment $28,500 $4,705 $33,205 the Tennis Office and the Old School ........................................................................................... House Museum. Appropriation from R&R Amount ($51,272) ($30,775) ($82,047) Used R&R to replace the failing Vehicles and Equipment 0 $30,775 $30,775"NetClock", "Core Cisco Switches and "Svnolooy Additional Compensation $7,750 ($1,150) $6,600 Device".__ ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Total Payroll Accounts $862,617 ($13,635) $848,982 Line Item transfers within Leisure Services Vehicles 0 $13,635 $13,635 for vehicle for the new Director. _____------------------------------------------------ Vehicles & Equipment _------------ __..................... ($32,165) ............................ _ Reduce 2018 Police Vehicles and 4 Post Lift Projects to cover overages in the Vehicles & Equipment $32,165 Police Radio Upgrades and Dump Truck Projects and place the difference in the ........................................................................................... 2019_Police Vehicles Project.._.____.._..___ Reimbureements ($4,500) ($2,620) ($7,120) Uses expected reimbursements to repair R&M Buildings ................................... $4,000 ........................................ $2,620 .---------------- $6,620 building overhang damaged by a vendor. ---- ...................... ................... Additional Compensation $7,750 ($1,150) $6,600 Adjust Regular Salaries amounts for the Regular Salaries $7,152,300 $1,150 $7,153,450 quarterly incentive awards. Fencing improvements Q000 ($5.464 $2,516 Transfer between Airport aobounts for Vehicles and Equipment $24,737 $5,484 $19,253 installation of Gate #3 and a security, camera. Contributions and Donations 0 ($3,000) ($3,000) Records Clambake donation to CRA Fund Sidewalk Improvements 0 $3,000 $3,000 for Riverview Park sidewalk improvements.