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HomeMy WebLinkAboutITB 19-06 BidINVITATION TO BID ITB #19-06 FISHERMAN’S LANDING SHORELINE PROTECTION & PARKING IMPROVEMENTS City of Sebastian 1225 Main Street Sebastian, FL 32958 COMMUNITY DEVELOPMENT DEPARTMENT ITB #19-06 Fisherman’s Landing Protection & Improvements Page 2 of 37 INVITATION TO BID The City of Sebastian is seeking sealed bids from qualified bidders to make shoreline, parking lot and landscaping improvements at the Fisherman’s Landing Park. Sealed bids, including one (1) original, three (3) copies and an electronic copy, marked with the bidder’s name & address, bid number & title and bid opening date & time (lower left corner of envelope) will be accepted until Bid Opening, 2:00 PM EST on Friday, August 30, 2019. A 5% Bid Bond and 100% Performance & Payment Bond are required for this project. All sealed bids must be delivered or mailed to: City of Sebastian, FL ATTN: Procurement 1225 Main Street Sebastian, Florida 32958 Bid documents may be obtained from the City’s website (www.cityofsebastian.org) or DemandStar (www.demandstar.com). A mandatory pre-bid conference will be held on Wednesday, July 31, 2019 at 2:00 PM EST in the City of Sebastian Council Chambers at City Hall located at 1225 Main Street, Sebastian, Florida 32958. All prospective Bidders are required to attend this conference to have sealed bids considered. Questions concerning the project or bid requirements may be addressed at this time. Questions concerning this project should be emailed to the Procurement/Contracts Manager at afraser@cityofsebastian.org no later than Thursday, August 8, 2019 at 5:00 PM EST. All communication regarding this bid shall be directed only to this point of contact. Bids duly submitted will be publicly opened and read aloud at the Bid Opening date and time specified above. The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed to be in the best interest of the City, and to waive any non-substantial irregularities. Late Bids will not be opened. Bidders have the option of picking up or paying for the mailed return of the unopened Bid. If this option is not exercised within five (5) days of the Bid Opening, the late unopened Bid will be disposed. By: Ann-Marie Fraser, CPPB, MBA Procurement/Contracts Manager Published: TC Palm - July 22, 2019 IMPORTANT: Contact by a Bidder (or anyone representing a Bidder) regarding this ITB with the City Council or a City employee/representative, from the date of release until after a contract is approved by the City Council, other than the point of contact listed above, is grounds for disqualification. ITB #19-06 Fisherman’s Landing Protection & Improvements Page 3 of 37 TABLE OF CONTENTS INVITATION TO BID ..................................................................................................................................... 2 TABLE OF CONTENTS ............................................................................................................................... 3 AT – A - GLANCE ........................................................................................................................................ 3 SECTION 1 – GENERAL BID INFORMATION ............................................................................................ 4 SECTION 2 – BID REQUIREMENTS ........................................................................................................... 6 SECTION 3 - INSTRUCTIONS TO BIDDERS .............................................................................................. 8 SECTION 4 – GENERAL CONDITIONS .................................................................................................... 11 SECTION 5 – REQUIRED FORMS ............................................................................................................ 22 BID SUBMISSION CHECKLIST ............................................................................................................. 23 CONTACT INFORMATION SHEET ....................................................................................................... 24 REFERENCE LIST ................................................................................................................................. 25 DRUG-FREE WORKPLACE FORM ....................................................................................................... 26 PUBLIC ENTITY CRIMES FORM .......................................................................................................... 27 BIDDER QUALIFICATION QUESTIONNAIRE ....................................................................................... 31 SCRUTINIZED VENDOR CERTIFICATION .......................................................................................... 35 SUB-CONTRACTORS LISTING FORM ................................................................................................. 37 AT – A - GLANCE EVENT DATE TIME RELEASE DATE: MONDAY, JULY 22, 2019 - MANDATORY PRE-BID CONFERENCE: WEDNESDAY, JULY 31, 2019 2:00 PM EST QUESTIONS DUE DATE/TIME: THURSDAY, AUGUST 8, 2019 5:00 PM EST ITB DUE DATE/TIME: FRIDAY, AUGUST 30, 2019 2:00 PM EST POINT OF CONTACT: Ann-Marie Fraser, CPPB, MBA Procurement/Contracts Manager Phone: (772) 388 – 8231 Email: afraser@cityofsebastian.org BID DELIVERY & BID OPENING LOCATION: City of Sebastian City Hall 1225 Main Street Sebastian, Florida 32958 *Dates in this schedule occurring after the release date may be amended by the City. It is the Bidder’s responsibility to check for addenda amending any changes to this ITB. ITB #19-06 Fisherman’s Landing Protection & Improvements Page 4 of 37 1. SECTION 1 – GENERAL BID INFORMATION 1.1 SCOPE OF WORK The City of Sebastian is seeking sealed bids from qualified bidders to make shoreline, parking lot and landscaping improvements at the Fisherman’s Landing Park. The awarded Contractor agrees to furnish all equipment and labor necessary for the performance of the Services in a good, firm, substantial and workmanlike manner in accordance with applicable plans and technical specifications. 1.2 DEFINITIONS Invitation to Bid: this Solicitation document, including any and all addenda. Bid: submission in response to this Invitation to Bid. Bidder: person or firm submitting a Bid in response to this Invitation to Bid, “pre-award”. Contractor: selected Bidder that is awarded a contract to provide the goods or services to the City, “post-award”. City: refers to the City of Sebastian. Contract or Agreement: Invitation to Bid, all addenda issued thereto, all affidavits, the signed agreement, and all related documents that comprise the totality of the contract or agreement between the City and the awarded Bidder. Responsible Bidder: Bidder that has the integrity, reliability and capability in all respects to perform in full the contract requirement as stated in the ITB. Responsive Bidder: Bidder who’s Bid fully conforms in all material respects to the ITB and its entire requirement, including form and substance. 1.3 METHOD OF AWARD The City, in its sole discretion, intends to award this Contract to the lowest, most responsive and responsible Bidder whose price, experience and qualifications prove to be the most beneficial to the City. Bidders shall have the organization, experience, capital, license, certification and equipment to carry out the provisions of the Contract to the satisfaction of the City. The City reserves the right to reject low Bids, to waive irregularities and/or inconsistencies in any Bid, and to award this Contract in a manner deemed to be in the City’s best interest. 1.4 BID BOND AND PERFORMANCE & PAYMENT BONDS A 5% Bid Bond for the amount of the base bid must be included with Bid submittal, as a guarantee that bidder will enter into an agreement with the city if the bid is accepted. 100% Performance and Payment Bonds will be required for award of Contract, as further specified herein. 1.5 ESTIMATED BUDGET & SOURCE OF FUNDS For the completion of this project, it is anticipated not to exceed $500,000. General and State grant awarded funds will be used to fund this project. 1.6 COMPLETION TIME Completion of this project must be achieved within 120 days from the City’s issuance of a Notice to Proceed (NTP). The City seeks a Contractor that will provide accurate and timely completion. The awarded Contractor must adhere to the completion schedule. If, in the opinion of the City’s Project Manager, the Contractor fails at any time to meet the requirements herein, including completion requirements, then the contract may be cancelled upon written notice. ITB #19-06 Fisherman’s Landing Protection & Improvements Page 5 of 37 1.7 PERMITS & ASSOCIATED FEES The Contractor shall apply for all required building permits from City of Sebastian and Indian River County and is responsible for any associated fees. State permits have already been acquired. 1.8 PROJECT COORDINATION Upon Issuance of a NTP, the Contractor will participate in regularly scheduled (i.e. weekly or bi- weekly) project coordination meetings with the project’s CEI and City’s Project Manager through the duration of the Project. END OF SECTION ITB #19-06 Fisherman’s Landing Protection & Improvements Page 6 of 37 2. SECTION 2 – BID REQUIREMENTS 2.1 Pre-Bid Conference A mandatory pre-bid conference is to provide potential bidders the opportunity to ask questions and receive clarification regarding this ITB. Date: Wednesday, July 31, 2019 Time: 2:00 PM EST Location: City of Sebastian Council Chambers @ City Hall 1225 Main Street Sebastian, Florida 32958 In accordance with the Americans with Disabilities Act, any person who believes he or she has a disability requiring the use of a special accommodation at the pre-bid conference or bid opening should contact the City of Sebastian at 772-388-8231, at least five (5) days prior to the event to advise of his/her special requirements. 2.2 Company Overview & Team Description Bidder shall provide an overview of the company. Include names, educational background and experience of each team member, including sub-Bidders, if applicable. The information should describe the nature of the work completed and the role of these individuals and/or companies as they relate to this project. 2.3 Licenses Bidder must be licensed in accordance with the following: Chapter 489, Part I, Florida Statutes and Chapter 61G4, Florida Administrative Code. Bidder shall provide copies of a State of Florida General Contractor License as part of bid submission. Contractor must be able to be properly licensed in the City of Sebastian before beginning construction. The City’s Licensing Board or the State Department of Business and Professional Regulation’s Construction Industry Licensing Board issues the Certificate of Competency. The Contractor will be required to register with the City, showing proof of licenses and insurance, in order to obtain a permit. In any event, the Bidder may visit the City’s website www.cityofsebastian.org, to ensure compliance with all City ordinances, rules and regulations. It is the Bidder’s responsibility to verify that they possess the proper license necessary to perform the work, prior to submitting a Bid for this project. Lack of knowledge by the Bidder shall in no way be a cause for relief from responsibility. Failure to comply with the above may result in the rejection of the Bid. 2.4 Proof of Experience Provide documentation that demonstrates the Bidder has a minimum of five (5) years of experience with similar projects in the State of Florida. Include a list of projects of similar scope. It is recommended that Bidder includes pictures or notes to prove quality of work and specific experience type. Bidders can describe their techniques, equipment and sequencing of their operations with their bids. 2.5 References A minimum of three (3) references in which similar work was performed within the last five (5) years, is required to be submitted with the Bid submission. It is preferred that references be for projects performed for public/government agencies. Failure to submit a list of references with valid contact information may result in the bid being deemed non-responsive and may not be considered for award.