HomeMy WebLinkAboutRFP 19-07 Addendum #5Page 1 of 2
ADDENDUM #5
*This Addendum MUST be signed and returned with submission*
Date: August 16, 2019
RFP #: RFP 19-07
RFP Title: Banking Services
RFP Due Date: Friday, August 30, 2019 @ 3:00 PM EST
TO ALL PROSPECTIVE BIDDERS:
For the above referenced RFP, take note of the following revisions, additions, deletions, clarifications, etc.,
which in accordance with the Solicitation Documents shall become a part of and have precedence over
anything shown or described otherwise.
Questions/Answers
Q1: As it pertains to PCard, what accounting system
does the City of Sebastian use?
A1: The accounting system used is Tyler Technologies
Munis; however, it is not a requirement that the bank’s P-
Card system automatically import transactions into Munis.
It is required that the reports available from the bank’s P-
Card system provide details of monthly charges for each
individually assigned cardholder. We will then manually
apply our account codes and enter into Munis.
It is also required that the bank’s P-Card system allows for
a report query at any point during the billing period which
will include transaction details (date of purchase, vendor,
amount of purchase, etc.) for each cardholder.
Q2: General Liability Insurance - Our general policy has
lower limits, but our umbrella policy includes up to $20
million for each. Is this acceptable?
A2: The $20 million umbrella policy will suffice for the
insurance requirements, provided the City is listed as an
“additional insured” on the umbrella policy, as is required of
the individual policies.
Q3: Additional Insured – If this is not complete or
available, is this a disqualifying item?
A3: The provision of adding the City as an “additional
insured” is required and, if not included, will be
disqualifying.
Q4: Rate Paid on Deposits - The current account
structure does not have an overnight sweep as the
checking account earns interest. Is this acceptable to
remain as it is or do you want us to change it to an
overnight investment in our response?
A4: If the account being offered earns interest, it is not a
requirement for an overnight sweep to an interest bearing
account.
City of Sebastian
1225 Main Street
Sebastian, FL 32958
(772) 388-8228
Fax: (772) 388-8248
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Q5: Public Entity Crimes Form – Is this part of the
Banking Services RFP and need to be completed?
A5: The Public Entity Crimes Form is part of the Banking
Services RFP and must be submitted with the proposal.
Q6: Proposer Qualification Questionnaire – Please provide
more details as to what you are looking for in section 4,
5, 6 and 8. These appear to be more geared towards
construction projects vs banking relationships. Due to
bank regulations we would not be able to share the
new customers we have on boarded.
A6: For questions that cannot be answered due to bank
regulations, please state that in the response area provided
on the form. Proposer Qualification Questionnaire, FORM
G must be submitted with the proposal.
Q7: Scrutinized Vendor Certification – We are not familiar
with this form. Is this part of the Banking Services RFP
and need to be completed?
A7: Scrutinized Vendor Certification, FORM H is part of the
Banking Services RFP and must be submitted with the
proposal. Please refer to Florida Statute 284.135 for details
pertaining to this requirement.
Q8: Sub-Contractors Listing Form – Please provide more
details as what you are intending to obtain using this
form. This appears to be more construction related.
We do not use subcontractors but do leverage various
vendors for our banking services.
A8: If subcontractors will not be used on this agreement,
please check the box at the bottom of the form affirming
that Subcontractors will not be used to complete projects
under this agreement. FORM I must be submitted with the
proposal.
All other documents, specifications, drawings, terms and conditions remain the same.
END OF DOCUMENT
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Signature Date