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Home My WebLink About09-25-2019 CRA Agenda�. SEAT, HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING REGULAR MEETING & 2nd BUDGET HEARING AGENDA WEDNESDAY, SEPTEMBER 25, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBEINSPECTEO IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEaASTiAN, FLORWA OR ON THE CITY AESSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE— Led by Vice Mayor Kinchen 4. ROLL CALL 5. AGENDA MODIFI`;ATIONS Modifications lor a illons require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of prociametions, certificates and awards, and brief timely announcoments by Council and Staff No public input or action under this heading. Brief Announcements 7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Aoenev pgs 6-8 A. Approval of the July 24, 2019 CRA Meeting Minutes pgs 9-13 B. Conduct Public Hearin on CRA BudOet for FY19120 — CRA Resolution No. 20-01 (Transmiftal. CRA 231. Ex. A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; MAKING FINDINGS; AUTHORIZING AMENDMENTS AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 14-31 C. Approve Cost Share Grant Agreement #IRL2019-17 with Indian River Lagoon Council in the Amount of $100,000 for Septic to Sewer Grant Program and Authorize the City Manager to Execute the Agreement (Transmittal, Agreement. IRC FAQ, COS Info) pgs 32-46 D. Septic to Sewer Program i. Approve Grant Award to 13020 U.S. Highway 1 (Transmittal, Application, Quote, Tax Receipt, Deed, Permits, Letter, Account Update) 8. Adiourn Community Redevelopment AQancv Meetna and Reconvene as City Council„ot. 1 of 263 -in ct CTt HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY (CRA) MINUTES WEDNESDAY, JULY 24, 2019 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Vice Mayor Kinchen called the Regular City Council Meeting to order at 6:00 p.m. 2. Pastor John Gill, Sebastian United Methodist Church gave the invocation. 3. Vice Mayor Kinchen led the Pledge of Allegiance. 4. ROLL CALL Vice Mayor Linda Kinchen Council Member Ed Dodd Council Member Albert lovino Council Member Bob McPartlan Members Absent Mayor Jim Hill Citv Staff Present City Manager Paul Carlisle City Attorney James Stokes City Clerk Jeanette Williams Administrative Services Director Ken Killgore Community Development Manager Dorri Bosworth Zoning Technician Michelle Faulkner Leisure Services Director Brian Benton Police Chief Michelle Morris Police Lieutenant Constantine Sawidis 5. AGENDA MODIFICATIONS - None PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Brief Announcements August 16 — Chamber Grill Out Night — Various Business Locations - 5:30 pm - 8:00 pm Council Member Dodd announced the upcoming Chamber of Commerce event. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aoencv 4-- A. Aporoval of Minutes — Aoril 24. 2019 CRA Meetina MOTION by Mr. McPartlan and SECOND by Mr. Dodd to approve the April 24, 2019 CRA Meeting minutes. Regular City Council & CRA Meeting July 24, 2019 Page Two Roll Call: Vice Chair Kinchen — aye Mr. Dodd — aye Mr. lovino —aye Mr. McPartlan - aye Chairman Hill — absent Motion carried 4-0. B. Septic to Sewer Program Grant I. Consider Grant Request for 707 Jackson Street — Harry & Sara Marshall (Transmittal, Application, Quotes, Receipt, Deed, Analysis) The City Manager asked the board to approve the grant request in the amount of $2,917.50 MOTION by Mr. Dodd and SECOND by Mr. lovino to approve the Septic to Sewer grant request for 707 Jackson Street. Roll Call: Mr. Dodd — aye Mr. lovino —aye Mr. McPartlan — aye Chairman Hill — absent Vice Chair Kinchen — aye Motion carried 4-0. C. Facade. Sion and Landscape Proqram Grant I. Consider Additional Grant Request for 1004 U.S. Highway 1 — Arthur & Amy Priep (Transmittal, Summary, Application, 2/27119 Minutes) The City Manager explained when this property was previously considered by the board the owner did not have a tenant to meet the program's requirement of improving a business. He said the property owner now has a tenant under contract, who cannot receive their business tax receipt until the building improvements are completed which will be done with the grant proceeds. He asked for approval. Mr. Dodd asked if the City would receive a site plan of what the tenant intends to do with the property. The Community Development Manager responded that staff would make sure that the building isn't used for'contractor trade', only'office space.' Mr. Dodd asked if tonight's award would be reduced by the previous amount or should they cancel the original grant and make this a new award. The Community Development Manager suggested because there is a $15,000 maximum award and applicants cannot receive a second grant within two years, the first amount should be incorporated into tonight's grant. The City Attorney advised they could move to award the grant subject to the required caps. MOTION by Mr. Dodd and SECOND by Mr. lovino moved approval based on the condition that City staff combine the two grants and apply them to the program's overall cap. For the record, Vice Chair Kinchen stated her grandson is the owner of Pro Fencing, LLC and because he will not be the recipient of the grant funds, per the City Attorney, she was able to vote on this item. Regular City Council & CRA Meeting July 24, 2019 Page Three Roll Call: Mr. lovino —aye Mr. McPartlan —aye Chairman Hill — absent Vice Chair Kinchen — aye Mr. Dodd - aye Motion carried 4-0. 8. Adjourn Communitv Redevelopment Agencv Meetina and Reconvene as Citv Council The Community Redevelopment Agency meeting adjourned and the City Council reconvened at 6:09 p.m. 9. CONSENT AGENDA A. Approval of Minutes — July 10, 2019 Regular City Council Meeting 19.024 B. Airport — FPL Utility/Pickleball Electrical Easement (Transmittal, Legal Description, Form) 19.086 C. Authorize the Application Process for the 2017 and 2018 Edward Byrne Memorial Justice Assistance Grant in the Amount of $3,442.00 for 2017 and $3,334.00 for 2018 and Authorize the Mayor to Sign the Appropriate Documents (Transmittal, Notices) 19.086 D. Authorize Mayor to Sign and Approve Submittal of IFFY 2018 Edward Byrne Justice Assistance Grant (JAG) Application in the Amount of $11,950 (Transmittal, Letters) 19.103 E. Authorize the Purchase of One 2019 Nissan Frontier Truck from Alan Jay Fleet Sales under the Sourcewell (formerly NJPA) Contract # 2019-120716-NAF for Future Public Works Director and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Quote, Contract) 19.104 F. Approve Alcoholic Beverages at Community Center for Penn Event on August 3, 2019 from 2:00 pm to 6:00 pm - DOB Verified (Transmittal, Application, Receipt) MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to approve consent agenda items A-F. Roll Call: Council Member McPartlan — aye Mayor Hill — absent Vice Mayor Kinchen — aye Council Member Dodd - aye Council Member lovino — aye Motion carried 4-0. 10. COMMITTEE REPORTS & APPOINTMENTS - None 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS 13. PUBLIC INPUT - None Mcf S�BASTIAN HOME OF PELICAN ISLAND RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: September 25, 2019 AGENDA ITEM TITLE: Resolution No. 20-01 Adopting the Riverfront Community Redevelopment Agency (CRA) Budget for the Fiscal Year 2019-2020 RECOMMENDATION: Move to Approve Resolution R-20-01 BACKGROUND: In accordance with Florida Statute 189.418(3), a Community Redevelopment Agency (CRA) should adopt a budget by resolution. The proposed budget for Fiscal Year 2019-2020, beginning October 1, 2019 and ending September 30, 2020, is included as EXHIBIT "A" to the Resolution for the CRA Board's consideration. The proposed budget for the CRA is $513,900. The total tax increment revenue is projected to be $397,816. The CRA budget is incorporated in the Annual Budget for the City of Sebastian as a Special Revenue Fund. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: N/A Amount Budgeted in Current FY: N/A Amount of Appropriation Required: None Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution R-20-01 EXHIBIT "A" - Riverfront Redevelopment Agency CRA Budget FY 2019-2020 City Manager thoriz�on: Date: % /,- CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY RESOLUTION NO.20-01 A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; MAKING FINDINGS; AUTHORIZING AMENDMENTS AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Sebastian has submitted a budget for the City of Sebastian Community Redevelopment Agency (CRA) for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020; and WHEREAS, the budget includes the estimated expenditures necessary to carry out the functions of the CRA for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020; and WHEREAS, the budget includes the estimated revenues to be received by the CRA during said period from all sources, including tax increment funding; and WHEREAS, the CRA has examined and carefully considered the proposed budget in a duly assembled meeting; NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY: SECTION 1. The City of Sebastian Community Redevelopment Agency does hereby adopt, confirm and approve the budget attached hereto as Exhibit "A" as the budget for the CRA for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020. SECTION 2. The governing board of the CRA does hereby find that: (a) The budget adopted has been prepared in accordance with generally accepted accounting principles; and (b) The estimated revenues to be received by the CRA during the Fiscal Year beginning October 1, 2019, and ending September 30, 2020 from all sources, including tax increment funding and reserves, equals the total of appropriations for expenditures in the budget during said period; and (c) The budget will regulate expenditures of the CRA and no expenditures or contracts for expenditures shall be made except in pursuance of budgeted appropriations; (d) The budget is adopted in accordance with Section 189.418, Florida Statutes. SECTION 3: In order to effect an orderly year-end closeout of all financial books and records for the CRA, the City of Sebastian City Manager is hereby authorized and directed to increase the corresponding line item appropriations in the budget to the extent of those purchase orders which shall have been issued prior to September 30, 2019, but shall not have been filled prior to that date, and is authorized and directed to pay all such purchase orders upon receipt of the goods or services therein specified from the funds so appropriated. The City of Sebastian City Manager is hereby further authorized and directed to increase the budget appropriations to the extent of any unexpended balances from state, federal or other grants as of the end of business on September 30, 2019, and to the extent of any unexpended balances, whether or not encumbered, outstanding in projects or programs as of the end of business on September 30, 2019 and all such balances shall be appropriated to the corresponding accounts in the same funds in which they were outstanding as of September 30, 2019; and the City Manager shall be authorized to expend such appropriations for the purposes approved by the CRA in connection with such state, federal or other grants, and projects. The City Manager shall, prior to December 31, 2019, report to the CRA all such purchase orders, grants and projects. Corresponding changes in the anticipated revenue accounts are hereby authorized. SECTION 4: The City Manager is hereby authorized and directed to maintain and amend the budget so as to reflect the anticipated revenue and the appropriation of, and expenditure of, all grant funds and bond proceeds committed to, or received by the CRA subsequent to September 30, 2019, and prior to October 1, 2020, in accordance with the directions of the CRA as to the appropriation and expenditure of such grants and bond proceeds as and when received. The City Manager shall have the authority to transfer appropriations from one line item to another line item of the budget, so long as the total appropriations shall not be increased thereby. Transactions affecting total appropriations, other than those authorized herein in other sections shall require the prior approval of the CRA. Any such transactions are subject to any restrictive statutes or ordinances, including those authorizing the issuance of any outstanding bonds. SECTION 5: CONFLICTS: All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 6: SCRIVENER'S ERRORS: Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. SECTION 7: This Resolution shall become effective October 1, 2019. The foregoing Resolution was moved for adoption by CRA Board member . The motion was seconded by CRA Board member and, upon being put into a vote, the vote was as follows: Jim Hill, Chairman Linda Kinchen Bob McPartlan Ed Dodd Albert Iovino The CRA Chairman thereupon declared this Resolution duly passed and adopted on this 25a' day of September, 2019. L-A ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Jim Hill, Chairman Approved as to form and legality for the reliance by the City of Sebastian only: James Stokes, City Attorney EXHIBIT "A" FOR RESOLUTION NUMBER 20-01 CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Amended Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20 Number Description Actual Actual Actual Budget Projected Budget TAXES 338200 Tax Increment Revenue -Sebastian 181,150 181,631 181,652 183,842 183,130 182,732 338200 Tax Increment Revenue- County 157,874 160,610 184,879 201,868 201,086 215,084 TOTAL TAXES 339,024 342,241 366,532 385,710 384,216 397,816 MISCELLANEOUS REVENUE 361100 Interest Income 3,019 4,702 8,730 9,500 12,200 15,000 361105 SBA Interest Earnings 0 1,056 1,885 500 3,000 3,750 362100 Rents and Royalties 36,000 36,000 36,000 36,000 36,000 36,000 366000 Contributions & Donations 0 0 0 3,000 3,000 0 TOTAL MISCELLANEOUS REVENUE 39,019 41,758 46,615 49,000 54,200 54,750 NON -REVENUE SOURCES 381001 Transfer from General Fund 0 0 0 20,457 20,457 0 389991 Fund Balance Carried Forward 0 0 116,935 303,964 158,144 61,334 TOTAL NON -REVENUE SOURCES 0 0 116,935 324,421 178,601 61,334 TOTAL RIVERFRONT REDEVELOPMENT 378,043 383,999 530,082 759,131 617,017 513,900 EXHIBIT "A" FOR RESOLUTION NUMBER 20-01 CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 533120 Consultants 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 533425 Contract Mowing Services 534000 Travel and Per Diem 534315 Public Lighting 534320 Water and Sewer 534400 Rents and Leases 534686 R&M -Park Facilities 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535310 Road Materials & Supplies 535410 Dues & Memberships 545450 Training and Education 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606900 Infrastructure TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909101 Interfund Trfr to General Fund 001 909131 Interfund Trfr to CD' Fund 310 909132 Interfund Trfr to CIP Fund 320 909133 Interfund Trfr to CIP Fund 330 909363 Interfund Trfr to CIP Fund 363 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 11/19 FY 19110 Actual Actual Actual Budget Projected Budget 5,000 5,000 5,000 5,000 5,000 5,000 0 0 0 20,000 19,960 70,000 13,202 13,202 87,740 90,372 90,372 99,076 20,398 0 37,013 202,750 190,429 156,444 118,370 0 0 0 0 0 0 0 0 0 500 15,579 0 0 0 0 0 946 0 0 0 365 0 3,968 4,022 4,728 648 4,728 4,728 250 0 0 0 0 0 23,572 6,178 18,706 45,457 45,457 20,000 37,120 39,308 44,525 45,000 45,000 45,000 1,463 1,857 5,828 2,000 1,000 1,000 0 0 206 0 0 0 175 175 175 175 670 670 0 0 0 0 0 500 2,033 2,067 1,990 1,990 2,928 1,350 242,076 71,808 205,911 413,392 405,909 404,268 11,209 0 0 63,000 63,000 0 0 0 0 3,000 3,000 0 11,209 0 0 66,000 66,000 0 10,196 0 34,676 55,000 20,000 10,000 69,500 40,766 39,495 224,739 125,108 99,632 79,696 40,766 74,171 279,739 145,108 109,632 21,667 0 0 0 0 0 0 0 250,000 0 0 0 0 0 0 0 0 12,070 188,730 0 0 0 0 0 0 0 0 0 0 11,325 82,695 0 0 0 0 45,062 271,425 250,000 0 0 0 378,043 383,999 530,082 759,131 617,017 513,900 mlM1 SEBASTIAN HOME OF PEnCAN ISLAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL FORM CRA MEETING DATE: September 25, 2019 AGENDA ITEM TITLE: IRL Council Cost Share Agreement for Sebastian CPA Septic to Sewer Conversion Program Grant RECOMMENDATION: Approve Contract for cost -share funding with the IRL Council BACKGROUND: The City of Sebastian seeks to promote, preserve and protect Sebastian's waterfront heritage through Indian River Lagoon preservation efforts. The City of Sebastian has been granted their request for new funding from the IRL Council for the CRA Septic to Sewer (S2S) Conversion Program Grant. The previous Cost -Share Agreement between the Indian River Lagoon Council (IRL Council) and the City of Sebastian (COS) for the S2S Grant Incentive Program within the CRA district was terminated as of September 20, 2019. The City received eighteen (18) grant applications and removed twenty-two (22) septic tanks from 2017- 2019. The new agreement allows for matching grants up to a total cost of $100,000 from the IRL Council and up to $100,000 from the COS for the S2S Grant program. The term is for a one year period with possible no cost extensions, for properties within the CPA District only, and in accordance with the Grant Application Program approved in December 2018 (See Attached). The Indian River Utilities Department has posted Frequently Asked Questions on their website regarding connection to the new County Sewer System located within the North Sebastian Assessment area. The website provides information regarding the COS grant program for properties within the CRA (See Attached). In addition, properties within the North Sebastian Septic to Sewer Phase I Assessment area are eligible for no impact fees until April 2020. Therefore, with the execution of this contract, COS CRA staff will issue post cards to all property owners within the CRA and the North Sebastian S2S area specifically outlining this incentive program and application process. If Agenda Item Reaulres Expenditure of Funds: Total Cost: $100,000.00 Amount Available: $113,474.00 If Cost Requires Appropriation: Administrative Services Department/CFO Review: ATTACHMENTS: 1. IRL Council Cost Share Agreement Contract #IPL2019-17 2. North Sebastian Septic to Sewer Phase I Assessment FAQ 3. COS SSP December 2018 City Manager Authorization: Date: Contract# IRL2019-17 Encumbrance# GL 01-1730 AGENCY COST -SHARE AGREEMENT BY AND BETWEEN THE IRL COUNCIL AND CITY OF SEBASTIAN FOR SEBASTIAN CRA SEPTIC TO SEWER CONVERSION PROGRAM THIS AGREEMENT ("Agreement") is entered into by and between the IRL COUNCIL ("Council'), whose address is 1235 Main Street, Sebastian, Florida 32958, and the CITY OF SEBASTIAN ("Recipient'), whose address is 1225 Main Street, Sebastian, Florida 32958. All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. RECITALS The waters of the state of Florida are among its basic resources, and the Council has been authorized by the United States Environmental Protection Agency to be the local sponsor for the Indian River Lagoon National Estuary Program. Pursuant to the IRL Council Interlocal Agreement, the Council is responsible for managing the Indian River Lagoon National Estuary Program. The Council has determined that providing cost -share funding to Recipient for the purposes provided for herein will benefit the management of the water resources of the Indian River Lagoon. The parties have agreed to jointly fund the following project to benefit the water resources in accordance with the funding formula further described in the Statement of Work, Attachment A (hereafter "the Project'): The goal of the Project is to reduce the pollutant impact from existing septic systems by offering eligible property owners within the CRA District an incentive based on connection type. Properties with septic systems with connection to available gravity main sanitary sewer may receive award amounts not to exceed $5000. Properties with septic systems with connection to available pressurized main sanitary sewer may receive award amounts not to exceed $10,000. Properties with more than one operational septic system may receive tip to $5000 per tank in addition to the connection amount. In consideration of the above recitals, and the funding assistance described below, Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment A. Recipient shall complete the Project in conformity with the contract documents and all attachments and other items incorporated by reference herein. This Agreement consists of all of the following documents: (1) Agreement, (2) Attachment A- Statement of Work; and (3) all attachments, if any. The parties hereby agree to the following terms and conditions. 1. TERM; WITHDRAWAL OF OFFER (a) The term of this Agreement is from the date upon which the last party has dated and executed the same ("Effective Date") until September 30, 2020 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Recipient shall commence performance within fifteen (15) days after the Effective Date and shall complete performance in accordance with the time for completion stated in the Statement of Work. Time is of the essence for every aspect of this Agreement, including any time extensions. Notwithstanding specific mention that certain provisions survive termination or expiration of this Agreement, all provisions of this Agreement that Page 1 Contract# IRL2019-17 Encumbrance-- GL 01-1730 by their nature extend beyond the Completion Date survive termination or expiration hereof. (b) This Agreement constitutes an offer until authorized, signed and returned to the Council by Recipient. This offer terminates forty-five (45) days after receipt by Recipient; provided, however, that Recipient may submit a written request for extension of this time limit to the Council's Project Manager, stating the reason(s) therefor. The Project Manager shall notify Recipient in writing if an extension is granted or denied. If granted, this Agreement shall be deemed modified accordingly without any further action by the parties. DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of Work, Attachment A. Recipient is responsible for the professional quality, technical accuracy, and timely completion of the Project. Both workmanship and materials shall be of good quality. Unless otherwise specifically provided for herein, Recipient shall provide and pay for all materials, labor, and other facilities and equipment necessary to complete the Project. The Council's Project Manager shall make a final acceptance inspection of the Project when completed and finished in all respects. Upon satisfactory completion of the Project, the Council will provide Recipient a written statement indicating that the Project has been completed in accordance with this Agreement. Acceptance of the final payment by Recipient shall constitute a release in fall of all claims against the Council arising from or by reason of this Agreement. OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the Council does not assert an ownership interest in any of the deliverables under this Agreement. 4. AMOUNT OF FUNDING. (a) For satisfactory completion of the Project, the Council shall pay Recipient fifty percent (50%) of the total cost of the Project, but in no event shall the Council cost -share exceed $100,000. The Council cost -share is not subject to modification based upon price escalation in implementing the Project daring the term of this Agreement. Recipient shall be responsible for payment of all costs necessary to ensure completion of the Project. Recipient shall notify the Council's Project Manager in writing upon receipt of any additional external funding for the Project not disclosed prior to execution of this Agreement. (b) Cash/In-Kind Services. Recipient agrees to provide $100,000 in the form of cash or in - kind services for the Project, as further described in the Statement of Work, which shall count toward Recipient's cost -share obligation. 5. PAYMENT OF INVOICES (a) Within 30 days after the closing date of the twelfth month of contract execution, and within 30 days of the completion date, Recipient shall submit an itemized invoice for the reimbursable expenses incurred during the previous year by one of the following two methods: (1) by mail to the IRL Council, 1235 Main Street, Sebastian, Florida 32958, or (2) by e-mail to hillQirlcouncil.ore. The invoice shall be submitted in detail sufficient for proper pre -audit and post -audit review. It shall include a copy of grant incentive requests and proof of payment. For all approved expenses, the Council shall reimburse Recipient based upon the Council's fifty percent (50%) cost -share of the total approved expenses until the not -to -exceed amount of the Council's cost -share has been expended. The Council shall not withhold any retainage from this reimbursement. Council reimbursement Page 2 Contract# IRL2019-17 Encumbrance# GL O1-1730 is subject to annual budgetary limitation, if applicable, as provided in subsection (g). If necessary for audit purposes, Recipient shall provide additional supporting information as required to document invoices. (b) End of Council Fiscal Year Reporting. The Council's fiscal year ends on September 30. Irrespective of the invoicing frequency, the Council is required to account for all encumbered funds at that time. When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement. The invoice shall be submitted no later than October 30. If the Agreement does not authorize submittal of an invoice as of September 30, Recipient shall submit, prior to October 30, a description of the additional work on the Project completed between the last invoice and September 30, and an estimate of the additional amount due as of September 30 for such Work. If there have been no prior invoices, Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30. (c) Final Invoice. The final invoice must be submitted no later than 45 days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the Council's fiscal year (September 30), the final invoice must be submitted no later than 30 days after the Completion Date. Final invoices that are submitted after the requisite date shall be subject to a penalty of 10 percent of the invoice. This penalty may be waived by the Council, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten (10) days prior to the due date and state the basis for the delay. (d) All invoices shall include the following information: (1) Council contract number; (2) Council encumbrance number; (3) Recipient's name and address (include remit address, if necessary); (4) Recipient's invoice number and date of invoice; (5) Council Project Manager; (6) Recipient's Project Manager; (7) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work); (8) Progress Report (if required); (9) Diversity Report (if otherwise required herein). Invoices that do not correspond with this paragraph shall be returned without action within twenty (20) business days of receipt, stating the basis for rejection. Payments shall be made within forty-five (45) days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses, travel expenses shall be drawn from the project budget and are not otherwise compensable. (f) Payments withheld. The Council may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part, any payment to such an extent as may be necessary to protect the Council from loss as a result of: (1) defective work not remedied; (2) failure to maintain adequate progress in the Project; (3) any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s) for withholding payment have been remedied. (g) Annual budgetary limitation. For multi -fiscal year agreements, the Council must budget the amount of funds that will be expended during each fiscal year as accurately as possible. The Statement of Work, Attachment A, includes the parties' current schedule for completion of the Work and projection of expenditures on a fiscal year basis (October 1 — September 30) ("Annual Spending Plan"). if Recipient anticipates that expenditures will Page 3 Contract# IRL2019-17 Encumbrance# GL 01-1730 exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the Council's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the Council to receive this request is August I of the then - current fiscal year. The Council may in its sole discretion prepare a Council Supplemental Instruction Farm incorporating the revised work schedule and Annual Spending Plan during the then -current fiscal year or subsequent fiscal year(s). 6. LIABILITY AND INSURANCE. Each patty is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers, employees and agents. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the state of Florida, nor as a waiver of sovereign immunity of the state of Florida beyond the waiver provided for in section 768.28, Fla. Stat., as amended. Each party shall acquire and maintain throughout the term of this Agreement such liability, workers' compensation, and automobile insurance as required by their current rules and regulations. FUNDING CONTINGENCY. This Agreement is at all times contingent upon funding availability, which may include a single source or multiple sources, including, but not limited to: (1) revenues appropriated by the Council's Board of Directors; (2) annual appropriations by the Florida Legislature, or (3) appropriations from other agencies or funding sources. Agreements that extend for a period of more than one Fiscal Year are subject to annual appropriation of funds in the sole discretion and judgment of the Council's Board of Directors for each succeeding Fiscal Year. Should the Project not be funded, in whole or in part, in the current Fiscal Year or succeeding Fiscal Years, the Council shall so notify Recipient and this Agreement shall be deemed terminated for convenience five (5) days after receipt of such notice, or within such additional time as the Council may allow. For the purpose of this Agreement, "Fiscal Year" is defined as the period beginning on October l and ending on September 30. 8. PROJECT MANAGEMENT (a) The Project Managers listed below shall be responsible for overall coordination and management of the Project. Either party may change its Project Manager upon three (3) business days prior written notice to the other party. Written notice of change of address shall be provided within five (5) business days. All notices shall be in writing to the Project Managers at the addresses below and shall be sent by one of the following methods: (I) hand delivery; (2) U.S. certified mail; (3) national overnight courier; (4) e-mail or, (5) fax. Notices via certified mail are deemed delivered upon receipt. Notices via overnight courier are deemed delivered one (1) business day after having been deposited with the courier. Notices via e-mail or fax are deemed delivered on the date transmitted and received. COUNCIL Kathy Hill, Project Manager IRL Council 1235 Main Street Sebastian, Florida 32958 (321)536-6039 E-mail: hillQirleouncil.orQ RECIPIENT Lisa Frazier, Community Development Director City of Sebastian 1225 Main Street Sebastian, Florida 32958 (772)589-5330 E-mail: LFrazierCacitvofsebastian.ore (b) The Council's Project Manager shall have sole responsibility for transmitting instructions, receiving information, and communicating Council policies and decisions regarding all Page 4 Contract# IRL2019-17 Encumbrance# GL 01-1730 matters pertinent to performance of the Project. The Council's Project Manager may issue a Council Supplemental Instruction (CSI) form, Attachment B, to authorize minor changes in the Project that the parties agree are not inconsistent with the purpose of the Project, do not affect the Council cost -share or Completion Date, or otherwise significantly modify the terms of the Agreement. 9. PROGRESS REPORTS AND PERFORMANCE MONITORING (a) Progress Reports. Recipient shall provide to the Council Project update/status reports as provided in the Statement of Work. Reports will provide detail on progress of the Project and outline any potential issues affecting completion or the overall schedule. Reports may be submitted in any form agreed to by Council's Project Manager and Recipient, and may include emails, memos, and letters. (b) Performance Monitoring. For as long as the Project is operational, the Council shall have the right to inspect the operation of the Project during normal business hours upon reasonable prior notice. Recipient shall make available to the Council any data that is requested pertaining to performance of the Project. 10. FAILURE TO COMPLETE PROJECT. (a) Should Recipient fail to complete the Project, Recipient shall refund to the Council all of the funds provided to Recipient pursuant to this Agreement. However, the Council, in its sole judgment and discretion, may determine that Recipient has failed to complete the Project due to circumstances that are beyond Recipient's control, or due to a good faith determination that the Project is no longer environmentally or economically feasible. In such event, the Council may excuse Recipient from the obligation to return funds provided hereunder. If the Project has not been completed within 30 days after the Completion Date, Recipient shall provide the Council with notice regarding its intention as to completion of the Project. The parties shall discuss the status of the Project and may mutually agree to revise the Completion Date or the scope of the Project. Failure to complete the Project within 90 days after the Completion Date shall be deemed to constitute failure to complete the Project for the purposes of this provision. (b) In the event the Project constitutes a portion of the total functional project, this paragraph shall apply in the event the total functional project is not completed. In such event, the 90- day timeframe provided herein shall commence upon the date scheduled for completion of the total functional project at the time of execution of this Agreement, unless extended by mutual agreement of the parties. (c) This paragraph shall survive the termination or expiration of this Agreement 11. TERMINATION. The IRL Council may terminate this Agreement without cause upon 10 days written notice. In such event Recipient shall be compensated for all Work performed in accordance with this Agreement to the effective date of termination. If Recipient materially fails to fulfill its obligations under this Agreement, including any specific milestones established herein, the Council shall provide Recipient written notice of the deficiency by forwarding a Notice to Cure, citing the specific nature of the breach. Recipient shall have thirty (30) days to cure the breach. If Recipient fails to cure the breach within the thirty (30) day period, the Council shall issue a Termination for Default Notice and this Agreement shall be terminated upon receipt of said notice. In such event, Recipient shall refund to the Council all funds provided to Recipient pursuant to this Agreement within Page 5 Contract'# IRL2019-17 Encumbrance# GL 01-1730 thirty (30) days of such termination. The Council may also terminate this Agreement upon ten (10) days written notice in the event any of material misrepresentations in the Project Proposal. ADDITIONAL PROVISIONS (Alphabetical) 12. ASSIGNMENT. Recipient shall not assign this Agreement, or any monies due hereunder, without the Council's prior written consent. Recipient is solely responsible for fulfilling all work elements in any contracts awarded by Recipient and payment of all monies due. No provision of this Agreement shall create a contractual relationship between the Council and any of Recipient's contractors or subcontractors. 13. AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS. (a) Maintenance of Records. Recipient shall maintain its books and records such that receipt and expenditure of the funds provided hereunder are shown separately from other expenditures in a format that can be easily reviewed. Recipient shall keep the records of receipts and expenditures, copies of all reports submitted to the Council, and copies of all invoices and supporting documentation for at least three (3) years after expiration of this Agreement. In accordance with generally accepted governmental auditing standards, the Council shall have access to and the right to examine any directly pertinent books and other records involving transactions related to this Agreement. In the event of an audit, Recipient shall maintain all required records until the audit is completed and all questions are resolved. Recipient will provide proper facilities for access to and inspection of all required records. (b) Repayment of Funds. Council funding shall be subject to repayment after expiration of this Agreement if, upon audit examination, the Council finds any of the following: (1) Recipient has spent funds for purposes other than as provided for herein; (2) Recipient has failed to perform a continuing obligation of this Agreement; (3) Recipient has received duplicate funds from the Council for the same purpose; and/or (4) Recipient has received more than one hundred percent (100%) contributions through cumulative public agency cost -share funding. 14. CIVIL RIGHTS. Pursuant to chapter 760, Fla. Stat., Recipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status. 15. DISPUTE RESOLUTION. Recipient is under a duty to seek clarification and resolution of any issue, discrepancy, or dispute involving performance of this Agreement by submitting a written statement to the Council's Project Manager no later than ten (10) business days after the precipitating event. If not resolved by the Project Manager, the Project Manager shall forward the request to the Comicil's General Counsel, which shall issue a written decision within ten (10) business days of receipt. This determination shall constitute final action of the Council and shall then be subject to judicial review upon completion of the Project. 16. DIVERSITY REPORTING. The Council is committed to the opportunity for diversity in the performance of all cost -sharing agreements, and encourages Recipient to make a good faith effort to ensure that women and minority -owned business enterprises (W/MBE) are given the opportunity for maximum participation as contractors. The Council will assist Recipient by sharing information on W/MBEs. Recipient shall provide with each invoice a report describing: (1) the cornpany names for all W/MBEs; (2) the type of minority, and (3) the amounts spent with each during the invoicing period. The report will also denote if there were no W(MBE expenditures. Page 6 Contract# IRL2019-17 Encumbrance# GL 01-1730 17. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY TRIAL. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Indian River County; (2) each party shall bear its own attorney's fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial. 18. INDEPENDENT ENTITIES. The parties to this Agreement, their employees and agents, are independent entities and not employees or agents of each other. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent entities during and after the term of this Agreement. Recipient is not a contractor of the Council. The Council is providing cost -share funding as a cooperating governmental entity to assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing the Project and directs the means and methods by which the Project is accomplished. Recipient is solely responsible for compliance with all labor and tax laws pertaining to Recipient, its officers, agents, and employees. 19. INTEREST OF RECIPIENT. Recipient certifies that no officer, agent, or employee of the Council has any material interest, as defined in chapter 112, Fla. Stat., either directly or indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have any such interest at any time during the term of this Agreement. 20. NON -LOBBYING. Pursuant to section 216.347, Fla. Stat., as amended, Recipient agrees that funds received from the Council under this Agreement shall not be used for the purpose of lobbying the Legislature or any other state agency. 21. PERMITS. Recipient shall comply with all applicable federal, state and local laws and regulations in implementing the Project and shall include this requirement in all subcontracts pertaining to the Project. Recipient shall obtain any and all governmental permits necessary to implement the Project. Any activity not properly permitted prior to implementation or completed without proper permits does not comply with this Agreement and shall not be approved for cost -share funding. 22. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. 23. PUBLIC RECORDS. (a) Records of Recipient that are made or received in the course of performance of the Project may be public records that are subject to the requirements of chapter 119, Fla. Stat. If Recipient receives a public records request, Recipient shall promptly notify the Council's Project Manager. Each party reserves the right to cancel this Agreement for refusal by the Page 7 Contract*4 1RL2019-17 Encumbrance# GL 0 L 1730 other party to allow public access to all documents, papers, letters, or other material related hereto and subject to the provisions of chapter 119, Fla. Star., as amended. (b) IF RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENTS'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE COUNCIL'S CUSTODIAN OF PUBLIC RECORDS AT (772) 742- 2858, KOLODNYaIRLCOUNCIL.ORG, 1235 MAIN STREET, SEBASTIAN, FLORIDA 32958. (c) Recipient shall keep and maintain public records required by the Council to perform the Project. (d) Upon request from the Council's custodian of public records, Recipient shall provide the Council with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law. (c) Recipient shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the Council. (f) Upon completion of the contract, Recipient may transfer, at no cost, to the Council all public records in possession of the Recipient or keep and maintain public records required by the Council to perform the service. If the Recipient transfers all public records to the Council upon completion of the contract, the Recipient shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Recipient keeps and maintains public records upon completion of the contract, the Recipient shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Council, upon request from the Council's custodian of public records, in a format that is compatible with the information technology systems of the Council. 24. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its information and belief, infringe on any patent rights. Recipient shall pay all royalties and, patent and license fees necessary for performance of the Project and shall defend all suits or claims for infringement of any patent rights and save and hold the Council harmless from loss to the extent allowed by Florida law. Page 8 Contract# IRL2019-17 Encumbrance# GL 01-1730 IN WITNESS WHEREOF, the IRL Council has caused this Agreement to be executed on the day and year written below in its name by its Executive Director, and Recipient has caused this Agreement to be executed on the day and year written below in its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to be attached. This Agreement may be executed in separate counterparts, which shall not affect its validity. Upon execution, this Agreement constitutes the entire agreement of the parties, notwithstanding any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted herein. This Agreement cannot be changed by any means other than written amendments referencing this Agreement and signed by all parties. IRL COUNCIL CITY OF SEBASTIAN By: I BY Duane E. De Freese, Ph.D., Executive Director Date: APPROVED BY THE IRL GENERAL COUNSEL Typed Name and Title Date: Attest: Carolyn S. Ansay, General Counsel Typed Name and Title ATTACIENIENTS Attachment A — Statement of Work Attachment B — Council Supplemental Instruction Form Cost -share: Agency general Last updated: 7-08-2019 Page 9 Contract# IRL2019-17 Encumbrance# GL 01-1730 ATTACHMENT A - STATEMENT OF WORK I. PROJECT NAME: Sebastian CRA Septic to Sewer Conversion Program (SSP) II. INTRODUCTION/BACKGROUND: The Sebastian CRA Septic -to -Sewer Conversion Program (hereinafter referred to as SSP) is designed to provide individual grants to qualified property owners for costs incurred to remove an operational septic tank system that serves an occupied facility or building and connects to the Indian River County sanitary sewer system. The SSP is available to businesses or residences located within the CRA District currently utilizing septic systems. Grant funds will be disbursed as a reimbursement after receipts and documentation is submitted and inspection of improvements occurs. III. PROJECT VALUE PROPOSITION STATEMENT: The City of Sebastian established a wastewater sewer hook-up program in 2014 that offered incentives to property owners in the Riverfront CRA in the removal of existing septic tanks and hook-up to existing sewer lines. Since the start of this project the number of applicants (and septic tank conversions) has increased due to the support from the Indian River Lagoon Council matching grant, gravity sewer line installation by Indian River County, and increased educational efforts by the City. Currently connection cost to tie into the existing sewer force main along Indian River Drive have been high resulting in 21 conversions in a two-year period. With the addition of the gravitational line within the northern CRA district, approximately 50 properties are now eligible for septic to sewer conversion at a lower cost. This program has the capability of incentivizing the conversion of the majority of septic systems in this area. A long-term benefit is the removal of excess nutrients and other pollutants from legacy sources resulting in a reduction in harmful algal blooms and potential increase in the return of healthy seagrass beds. IV. LOCATION OF PROJECT: The project is concentrated within the Riverfront Community Redevelopment Area (CRA) in the City of Sebastian. The CRA consists of approximately 400 acres located at Latitude 27.821963, Longitude-80.4711214. The CRA is bounded by the City limits to the north and south, and the railroad and Indian River Lagoon on the west and east, including approximately 9654 linear feet of Indian River Lagoon shoreline. An expansion was created in 2003 to include the industrial triangle area along CR 512. V, SCOPE OF WORK: Quarterly Spreadsheet documenting number, location and costs of conversions; number of all events and copies of all educational material; estimate of nitrogen reduction utilizing industry standard method. Final report provides a summation of the 12-month data, findings and financials. VI. PROJECT TASK IDENTIFICATION: Task 1: Complete Council's Initial Project Executive Summary Sheet Task 2: Create quarterly spreadsheet to include: applicant name, address, septic systems, cost of connection, estimated nitrogen reduction, and proximity to surface water. Task 3: Send postcard announcement to all eligible property owners. Task 4: Load application onto City website, distribute to Chamber of Commerce. Task 5: Review all educational documents to ensure accurate message and incentives. Page 10 Contract# IRL2019-17 Encumbrance# GL 01-1730 Task 6: Document all events and educational documents/opportunities. Task 7: Record all septic to sewer conversions within the CPA. Task 8: Record all reimbursements of grant funds. Task 9: Summarize findings each quarter and in final report. VIl. DELIVERABLES AND TIME FRAMES: Deliverable 1, October 31, 2019: Council's Initial Project Executive Summary Sheet Deliverable 2, January 15, 2019: Quarterly Report that includes Council's Quarterly Report Summary Cover Page and a Quarterly Spreadsheet of documentation of conversions (location, tanks, costs, date); Copies of all educational material and events; Estimate of nitrogen reduction utilizing industry standard method. Deliverable 3, April 15, 2020: Quarterly Report that includes Council's Quarterly Report Summary Cover Page and a Quarterly Spreadsheet of documentation of conversions (location, tanks, costs, date); Copies of all educational material and events; Estimate of nitrogen reduction utilizing industry standard method. Deliverable 4, July 15, 2020: Quarterly Report that includes Council's Quarterly Report Summary Cover Page and a Quarterly Spreadsheet of documentation of conversions (location, tanks, costs, date); Copies of all educational material and events; Estimate of nitrogen reduction utilizing industry standard method. Deliverable 5, September 30, 2020: Final report that includes Council's Final Report Executive Summary Cover Page and documentation of annual sum of conversions (location, tanks, costs, date); Report of all educational material and events; Estimate of nitrogen reduction utilizing industry standard method: Financial Summary. VIIL BUDGET: Deliverable Line Deliverable IRL Council Cost Share Cost share Item Funding Funding Funding Source Amount Amount (Cash or Inkind) 1 Initial Project $0 $0 N/A Executive Summary sheet 2 Quarterly Report $25,000 $25,000 City of Sebastian (Cash) 3 Quarterly Report $25,000 $25,000 City of Sebastian (Cash) 4 Quarterly Report $25,000 $25,000 City of Sebastian (Cash) 5 Final Report $25,000 $25,000 City of Sebastian (Cash) Summary of $100,000 $100,000 Costs Total Project $200,000 Cost Page 11 Contract# IRL2019-17 Encumbrance# GL 01-1730 ATTACHMENT B — COUNCIL'S SUPPLEMENTAL INSTRUCTIONS (sample) COUNCIL SUPPLEMENTAL INSTRUCTIONS # DATE: TO: FROM: , Project Manager CONTRACT/PURCHASE ORDER NUMBER: CONTRACT TITLE: The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions, indicate your acceptance of these instructions for minor changes to the work as consistent with the Contract Documents and return to the Council's Project Manager. CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS: 2. DESCRIPTION OF WORK TO BE CHANGED: DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: Contractor's approval: (choose one of the items below): Approved: Date: (It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion Date.) Approved: Date: (Contractor agrees to implement the Supplemental Instructions as requested, but reserves the right to seek a Change Order in accordance with the requirements of the Agreement.) Approved: Date: , Council Project Manager Acknowledged: Date: , Council Contracts Administrator cc: ContractfPurchasing file Page 12 -It North Sebastian Septic to Sewer- Phase I Assessment Frequently Asked Questions October 23, 2018 Updated April 17, 2019 Connectine to the County Sewer Svstem Q: When may I connect? A: Construction of the sewer system is now complete and County Sewer is available. Q: How much is the Assessment Amount? A: The Final Assessment Amount has been determined and been ratified as of May xx, 2019. The accompanying letter dated May xx, 2019 indicates your assessment amount. In addition to the assessment amount, owners connecting to sewer would also incur the following: Sewer Impact Fee Per Code 201.09 Sewer Deposit New Service Fee if not an existing utility customer Lien Release Amount If your property is an existing business/hoi 1 ERU @ $2,796.00 Each 1 $2,796.00* 1 Deposit @ $50.00 per ERU $50.00 1 New Service Fee @ $25.00 $25.00 1 Total you may qualify for assistance. See below. Q: Are there any incentives to connect sooner? $10.00 $2,881.00 A: Yes. Indian River County Board of County Commissioners approved an incentive program for existing businesses/homes for impact fee waivers based on a sliding scale as depicted below: North Sebastian Septic to Sewer -Phase I Assessment Frequently Asked Questions October 23, 2018 April 17, 2019-updated Year Subsidized Impact fee paid by IRC Impact fee/Property Owner Cost Responsibility 1 100 % $2,796.00 $ 0.00 2 80 % $2,236.80 $ 559.20 3 60 % $1,677.60 $1,118.40 I 11 4 40 % $1,118.40 $1,677.60 5 20 % $ 559.20 $2,236.80 II 6 0 % $ 0.00 $2,796.00 Il Also, if the benefitting parcel is within the City of Sebastian (COS) then COS maybe able to assist in the Impact Fee, abandonment of the septic tank, and the sewer lateral to connect to the County centralized sewer system. Please call Michelle Faulkner with COS at 772-589-5518. Q: Do I have to pay the Final Assessment Amount in full after connecting to County sewer? A: No. Residents have two options available to them for paying the Assessment: 1. One year from Resolution 4 customers will automatically be billed the first of 10 annual payments, including interest accruing at 2.0%; or 2. Customers may pay the assessment amount in full within 90 days following Resolution 4 and avoid interest charges. Q: I choose not to connect; do I still pay the Assessment Amount? A: Yes, all benefitting properties in the assessment area will be responsible for paying the assessment amount. Q: Is connection to the County Sewer System Mandatory? A: Connection is mandatory within 5-years from the adoption of Resolution IV or by May xx, 2024 for existing businesses/homes. Connection is mandatory for new construction per IRC Ordinance 918.05. Q: What happens to an existing septic tank and how will my property be connected to the new sanitary sewer main in front of my property? A: An existing septic tank must be cleaned and either removed or broken in place and filled with sand or other acceptable materials. To do so requires a permit from the Department of Health (DOH). Please call DOH at 772- 794-7400 or visit htto://indianriver.floridahealth.eov/ A sewer line will need to be installed from an existing home and connected to the sewer main in front of the property. This work is performed by a licensed plumbing contractor and a certified septic tank removal contractor. The costs may vary, depending upon the amount of landscaping that must be removed or relocated. An estimated cost is in the $2,000 range. North Sebastian Septic to Sewer -Phase I Assessment Frequently Asked Questions October 23, 2018 April 17, 2019-updated Q: If I have a vacant property now, will I also be assessed for sewers, and will I pay additional sewer fees when I build in the future? A: Benefitting vacant properties will be assessed, just like properties with existing structures. When a structure is built in the future, the impact fee or the Equivalent Residential Unit (ERU) will be determined based on the site plan application. Therefore, there will not be any additional sewer assessments other than the capacity cost ($2796 per ERU) plus other miscellaneous cost as outlined above. Q: How much will this increase the value of my property? A: We do not have any information concerning the possible increase in property value following the installation of a sewer main. We would suggest that you contact a realtor in the area to help determine any changes in value due to the sewer main installation. Q: Do 1 have to connect to County water at the same time? A: Yes. Any benefitting parcel in the assessment area currently not connected to County Water is required to connect per Indian River County (IRC) Ordinance 201.04. The fees to be paid at time of establishing water service are as follows: • impact fee of $1,300.00 for each single-family residence • Waterservice connection —518" to 1.5" meter$2,785.00 (if a tap does not exist) • Meter installation charge of $130.00 • $50.00 deposit • $25.00 service fee Q: How do I connect to the Sewer/Water System? A: Stop by Utility Customer Service to establish a utility sewer account and request meter installation. Opening a service account may be done at either of two locations: + 1801 27th Street, Building A, Vero Beach, FL 32960; or • 11604 US Highway 1, Sebastian, FL. 32958 Q: How much will my monthly water & sewer bill be? A: The average customer uses 5,000 gallons of water per month and is billed $20.12 for water and $29.98 for sewer. Your bill may be a bit more or less. Q: Who do I call if I have further questions? A: If you have any other questions, please contact our Utility Customer Service Representatives at (772) 770-5300. CITY OF SEBASTIAN 11 INDIAN RIVER LAGOON COUNCIL Cm Cf SEB_ST . HOME OF PELICAN ISLAND The City of Sebastian seeks to promote, preserve and protect Sebastian's waterfront heritage through Indian River Lagoon preservation efforts. With the sunset of the Cost -Share Agreement between the Indian River La000n Council (IRL Council) and the Citv of Sebastian for the Seotic to Sewer Grant Incentive Prooram within the CRA district. the Citv Council has established criteria for moving forward with the remaining funds. The Citv may be able to increase this incentive grogram in 2019 by leveraging future grant funds when thev become available. The Sebastian Septic -to -Sewer Grant Program (hereinafter referred to as SSP) is designed to provide individual grants to qualified property owners for costs incurred to remove an operational septic tank system that serves an occupied facilitv or buildino and connects to the Indian River County sanitary sewer system. The SSP is available to businesses or residences located within the CRA District currently utilizing septic systems. In order to orovide an equitable orocram, the Citv will provide award amounts based on connection tvnes at a 25/75% cost share. Hereinafter. oronerties with septic systems with connection to available oravity main sanitary sewer will receive award amounts not to exceed $5000. Prooerties with septic systems with connection to available pressurized main sanitary sewer will receive award amounts not to exceed $10.000. Prooerties with more than one operational seotic system may receive uo to $5000 Der tank in addition to the connection amount. Grant funds will be disbursed as a reimbursement after receipts and documentation are submitted and inspection of improvements occur. Grants from this program will not be awarded for sanitary improvements made prior to filing a completed application. Grants shall be awarded at the sole discretion of the CRA Board. 1. The application package includes: A. Completed application (provided by the City of Sebastian, see attached); B. Proof of ownership of the property; C. Proof of paid taxes and certification that owner is current on any payment obligations to the City of Sebastian; D. Proof of Utility Permit submittal to Indian River County with copy of plan. E. Current copy of vendor bid/quote. 2. Upon completion of the improvements, the applicant shall submit a "reimbursement package" to the City which includes: A. Completed Reimbursement Form (provided by the City of Sebastian, see attached); B. Copies of applicable invoices, receipts, and/or cancelled checks. C. Proof that the septic tank has been taken out of service, pursuant to State regulations. D. Copies of records which indicate that the improvements have been appropriately inspected and are in operation; E. Copy of W-9 Form for grant fund reimbursement. 3. If the project is not commenced (with a filed Application for a Building Permit or Utility Permit) within six (6) months of grant award or is not completed (with the final inspection) within one (1) year of the grant award, the award shall expire. The applicant may request a six (6) month extension from the CRA Board. Lin r S,1BASTIAN HOME OF PELICAN ISFAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL FORM CRA MEETING DATE: September 25, 2019 AGENDA ITEM TITLE: Septic -to -Sewer Program Grant Application RECOMMENDATION: Approve grant application up to the maximum allowed. BACKGROUND; In accordance with the Septic -to -Sewer (SSP) Grant Program, an after the fact grant application for the below parcel located within the CRA district has been submitted. Due to an error during the mailing process, our office did not receive the application until August 6, 2019, after the work had already been completed. All of the applicable permitting was obtained through the City's Building Department and the Indian River County Health Department. A direct connection to the centralized sewer system was available, so permitting for a lift station was not required through IRC Utilities. At this time, the septic tank has already been abandoned and the conversion from septic to sewer is complete. The property owner has written a letter to make an appeal and ask for consideration of the grant approval, after the fact, due to the applicant being unclear that approval from the CRA Board is required before any of the work commences. An application has been provided, including a copy of the deed, proof of paid taxes and a construction quote. • 13020 U.S. Highway 1 — Family Car Wash Co Inc. aka Sebastian Car Wash If approved, award amounts are based on connection types at a 25/75% cost share. Properties with septic systems with connection to available gravity main sanitary sewer will receive award amounts not to exceed $5000. Based on the applicant's construction quote from Maxwell and Son Plumbing, Inc., whose job estimate is $4,460, the maximum grant that can be awarded is $3,345. If Aeenda Item Reauires Expenditure of Funds: Total Grant: $3,345.00 Amount Available: $113,434,33 If Cost Requires Appropriation: N/A Administrative Services Department/CFO Review:' lC —1�� • I n J ATTACHMENTS: For each application: City Manager Authorization: Date: 1. Application 2. Construction quote 3. Tax receipt, Deed 4. Permit copies 5. Appeal Letter 6. Account Analysis Update SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM GRANT APPLICATION 1. APPLICANT INFORMATION Name of Applicant: Yamt�ti Cgr�vJa�l� 0t1t,l 5 i tnlL'a� r✓uS�l � 1 Mailing Address. i o i �rtre_R t iM,K 6j jP Lrjcl Phone Number: Cell Number: 2-2-2- L/ Y 0" E-mail Address: v r" to rid 1(/v1 a c L- CoNI 2. PROJECT LOCATION Address of Property:w✓hJ— e,haCttal1 ParcelNumber(s): 3c7'?8Z lOooUJOUODU00 —Y- o Property Tax Status: (I) ��- i ry-e'1 I 3. DESCRIPTION OF PROPOSED IMPROVEMENTS ---em sllS Sew—lcc Ak c,T _�15.Laa? - .- Ins 044'_c /Uo' u� S`Pwe� /one Fromm b , Iclln I i?) 6'a��l�`1 C+?we¢ Conv�ecnoti✓ �T S?'r2eCT 4, ESTIMATED COST Please provide information on the following items: A. Cost of Current Septic System Closure B. Estimate of Connection to Indian River Utility System $ C. Permitting $ D. Design and Construction Costs $_ TOTAL ESTIMATED PROJECT COSTS $ 1-1 y6v 100 RECEIVED AUG U 6 2W City of Sebastian Page 2 ommuni y ueveiopment uept. SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check appropriate answer) YES -X- NO If Yes, please answer the following questions: Who was the grant award from? How much was the total award? Signature(s) All owners must sign. The information supplied in this application is true and correct. 4.z v- -J r-eS Panted Name antl Title 1 Printed Name and Title lure r signature STATE OF �It��,c� COUNTY OF Y ( Urn "C Ch The foregoing instrument was acknowledged before me this day of -I Y � (� U 20A_) by 0. �� z 1 r-� who is/are personally known to me or has/have produced V�l- 0` - identification. (SEAL) 4o � L 1 em,rf/njC- This Section for City use Only Date Application Received. Date Application Reviewed. Recommendation to CRA: Action by CRA: as �Mlgq',� \tip:�OTAi9j, Lei.01 t My Comm. Ezplree September 23, 2020: No. GG 20527 Notary Public, Commission No. (Name of Notary, Printed or Typed) fffUF; ; ��t Page 3 MAXWELL & SON PLUMBING, INC. James R. Maxwell telephone 772/589-1630 Fax 772/589-1370 Slate Certified ltCFCO26551 courtneyh@moxwellplumbing.nel 920 Truman Street Sebastian, FL 32958 DATE: June 11, 2019 TO: Sebastian Car Wash Mike - 772-380-5907 13020 US Highway 1 Sebastian, FL 32958 We hereby submit an estimate for the following: - Obtain permitting as required by the Florida Department of Health. - Abandon existing septic tank and fill with sand. - Supply and install approx. 100' of sewer line to county tap by street. - Tie into existing piping at building. We propose to furnish materials and labor in accordance with the above specifications, for the sum of: $4,460.00 FOUR THOUSAND FOUR HUNDRED SIXTY DOLLARS. Payment to be made as follows: $2,230.00 (50%) Deposit. Balance due upon completion. Authorized signature: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. D Date: (�a - ! y Signature of Acceptance: _ (✓ i Note: This proposal may be withdrawn by us if not accepted within 30 days. Our workers are fully covered by Worker's Compensation insurance. A certificate will be supplied upon request. Due care will be given in the process of this installation. However, we are not responsible for the replacement, repair or patching of any concrete, asphalt, stucco, drywall, paint, wall covering, tile, carpeting, floor coverings, sod or landscaping affected by the necessary process of installation unless specifically stated in this proposal. Real Estate ACCOUnt at 13020 US HIGHWAY 1, SEBASTIAN 32958 - TaxSys - Indian... Page I of 2 Real Estate Account At 13020 US HIGHWAY 1, SEBASTIAN 32958 Real Estate Account #30-38-21-00001-0000-00023/0 Q. Parcel details = Latest bill 1., View/Print full bill history I 2018 2017 2016 2015 ... 2002 PAID PAID PAID PAID PAID Carole Jean Jordan Real Estate 2018 Annual Bill q,, Print this bill (PDF) Indian River County Tax Collector Notice of Ad Valorem T,%xes and Non -ad Valorem Assessments Account number Y1 3048-2140001-0000-0002310 oser FAMILY CAR WASH CO INC 101 INNER HARBOUR WAY JUPITER. FL 33477 Situ. xed,... 13020 US HIGHWAY 1 SEBASTIAN 32958 Alternate key Escrow cotle 10189 — PAID 2019-01-28 $9.68528 Receipt #181-n0007365 —e Get Bills by Email .gal dex<npGon �F .:..___.. __ .__ �__. .. _ ... Full legal avallabie. i Parcel details Ad Valorem Taxes Millage cotle 2 Taxing authority Millage Assessed Exemption Taxable Tax COUNTY GENERAL FUND 34604 474,602 0 474,602 $1,642.31 EMERGENCY SEEN DIST 23655 474,602 0 474,502 $1,122,67 SCHOOL STATE LAW 4.0450 478.146 0 478.146 $1.93410 SCHOOLLOCAL 2.7480 478.146 0 478.146 $1.31395 CITY OF SEBASTIAN 3.1514 474,602 0 474.602 $149566 ST JOHNS RIVER WATER 02562 474,602 0 474.602 $12159 SEBASTIAN INLET 00877 474.602 0 474,602 $4162 MOSQUITO CONTROL 02515 474.602 0 474,602 $11936 HOSPITAL DISTRICT 0,9122 474,602 0 474.602 $432.93 FLORIDA INLAND NAVIG 00320 474.602 0 474.602 $1519 LAND ACQUISITION 8NO 04 02827 474,602 0 474,602 $13417 Total 17.5926 $8,373.55 Non -Ad Valorem Assessments https://indianriver.cowity-taxes.com/public/real—estate/parcels/30-38-21-00001-0000-0002... 9/ 16/2019 Real Estate Account at 13020 US HIGHWAY I. SEBASTIAN 32958 - TaxSys - Indian.,. Page 2 of 2 Levying authority Rate Amount COIINTV LANDFILL FEE Varies S780 as SEBASTIAN STORM WATER SERVICES Vanes $728 95 Total $1,509.39 Combined taxes and assessments: $9,882.94 If paid ay: Jan 31, 2019 Please pay: S0.00 PAID 2019-01-28 $9,685.28 Receipt 9181-00007385 _„ Get Bills by Email ✓^ �cara, � e-check ® 1997-2019, Grant Street Group. All rights reserved Help - Contact us - Terms of service - Tax Collector home Poisered Cv CR.\\T STREET GRGI P Snftu." That If .,r6 a https://indiam-iver,county-taxes.com/public/real—estate/parcels/30-38-21-0000 1-0000-0002... 9/ 16/2019 Prenared by and return to: Ronald L. Platt President Independence Title Insurance Agency, Inc. 205 NE 5th Terrace Delray Beach, FL 33444 561-368-3337 File Number. PIO-183 Will Call No.: (Space Above This Line For Recording Delal Warranty Deed This Warranty Deed made this 4th day of May, 2010 between Ronald D. Adamson, Sr. and Kathleen Adamson, his wife whose post office address is 564 Balboa Street, Sebastian, FL 32953, grantor, and Family Car Wash Co., Inc., a Florida Corporation whose post office address is 8611 SE Water Oak Place, Tequesta, FL 33469, grantee: (Whenever used herein the leans "grantor" and "grantee" include all the parties to this instrument and the heirs, legal representanves, and assigns ofindividuals, and the successors and assigns of corporations, trusts and trustees) Witnesseth, that said grantor, for and in consideration of the sum of TEN AND N01100 DOLLARS ($10.00) and other good and valuable considerations to said grantor in hand paid by said grantee, the receipt whereof is hereby acknowledged, has granted, bargained, and sold to the said grantee, and grantee's heirs and assigns forever, the following described land, situate, lying and being in Indian River County, Florida to -wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. Parcel Identification Number: 30382100001000000023.0 Together with all the tenements, hcreditaments and appurtenances thereto belonging or in anywise appertaining. To Have and to Hold, the same in fee simple forever. And the grantor hereby covenants with said grantee that the grantor is lawfully seized of said land in fee simple; that the grantor has good right and lawful authority to sell and convey said land; that the grantor hereby fully warrants the title to said land and will defend the same against the lawful claims of all persons whomsoever; and that said land is free of all encumbrances, except taxes accruing subsequent to December 31, 2009. In Witness Whereof, grantor has hereunto set grantor's hand and seal the day and year first above written. OoubleTimea and delivered in our presence: , - ' (Seal) Ronald 6: Adamson, Sr. Name: `X lczt J1 in; A 1 L c.... /i«l9!•'!'(Seat) K�hleen Adamson State of Florida County of-Il-A `N 1_ The foregoing instrument was acknowledged before me this ¢th day of May, 2010 by Ronald D. Adamson, Sr. and Kathleen Adamson, who [, are personally known or [X) have produced a driver's fiGense as identification. [Notary Seal) Notary Public Printed Name: - JEAN DIANKEN GOONEY MY COMMISSION U DD 50601d My Commission Expires: ' * EXPIRES: September 29.2010 `a, 0 Mad Thm Dudgattlotary SeAes VYnrrauty Deed - Page 2 Do uble-rimes Exhibit "A" Laaal Description That property located In Wauregan Subdivision lying east of U.S. Highway #1, West of Fleming Grant line, and a part of Lot 23, Wauregan, as follows: The point of beginning being the point of intersection formed by the Easterly right-cf- way of U.S. Highway #1 with the Northerly boundary line of Lot 23 , From said point of beginning proceed Northeasterly along the Northerly boundary of Lot 23, a distance of 207.03 feet to the intersecting point with Fleming Grant line, thence Southeasterlyalong said Fleming Grant line, a distance of 157,5 feet, thence proceeding Southwesterly on a line which bisects Lot 23 into North and South halves, a distance of 229.27 feet, more or less, to the intersecting point with the Easterly right-of-way of U,S. Highway #1, thence Northwesterly along said Easterly right-ef-way a distance of 159.08 feet to the point of beginning. All located in Wauregan subdivision, lying in Section 30 Fleming Grant, according to Plat filed in the office of the Clerk of the Circuit Court of Brevard County, Florida in Plat Book 1, Page 75, and refilled in the office of the Clerk of the Circuit Court of St. Lucia County, Florida in Plat Book 1, Pages 178 and 179, said land now lying and being in Indian River County, Florida. CnYCF CITY OF SEBASTIAN, FLORIDA 122S Main Street Sebastian, Ff. 329S8 PH: (772) 589-5537 FAX: (772) 589-2566 BUILDING PERMIT HOME OF PELICAN ISLAND PERMIT INFORMATION LOCATION INFORMATION PERMIT NO: 19-3075 ISSUE DATE: 6/26/2019 ADDRESS: 13020 U S HIGHWAY 1 WORK TYPE: PLUMBING CONNECT TO WATER/SEWER PERMITTYPE: COMMERCIAL PLUMBING LOT/BLK: SUBDIVISION: TOWN OF WAUREGAN TOTAL FEES PAID: 49,00 DATE PAID: 6/26/2019 PARCEL NUMBER: 30382100001000000023.0 CONTRACTOR INFORMATION OWNER INFORMATION NAME: MAXWELL&SON PLUMBING, INC. •DAMES R. NAME: FAMILY CAR WASH CO INC MAXWELL ADDRESS: 101 INNER HARBOUR WAY ADDRESS: 920 TRUMAN STREET PHONE: No Number Provided LICENSE NO: CFCO26551 PHONE: (772) 589-1630 (DESCRIPTION OF WORK: NEW SEWER LINE REQUIRED INSPECTIONS FINAL PLUMBING ROUGH PLUMBING THIS PERMIT BECOMES NULL AND VOID IF CONSTRUCTION AUTHORIZED IS NOT COMMENCED WITHIN 180 DAYS FROM ISSUANCE, OR IF CONSTRUCTION IS SUSPENDED, OR ABANDONED FOR A PERIOD OF 180 DAYS AT ANY TIME. 1 THE CONTRACTOR HAS CERTIFIED BY SIGNATURE OF APPLICATION, THIS DOCUMENT AND PLANS AND SPECIFICATIONS ARE TRUE AND CORRECT. ALL PROVISIONS OR LAWS AND ORDINANCES GOVERNING THIS TYPE OF WORK WILL BE COMPLIED WITH WHETHER SPECIFIED OR NOT. NOTICE'• IN ADDTION TO THE REQUIREMENTS OF THIS PERMIT, THERE MAY BE ADDITIONAL RESTRICTIONS APPLICABLE TO THIS PROPERTY THAT MAY BE FOUN[ IN THE PUBLIC RECORDS OF THIS COUNTY, AND THERE MAY BE ADDITIONAL PERMITS REQUIRED FROM OTHER GOVERNMENTAL AGENCIES SUCH AS WATER MANAGEMENT DISTRICTS, STATE AGENCIES, OR FEDERAL AGENCIES. ** WARNING TO OWNER ** YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. THIS PERMIT S14ALL BE AVAILABLE ON 5ITE AT ALL TIMES. INSPECTIONS SHALL BE COMPLETED PRIOR TO PERMIT EXPIRATION TO AVOID ADDITIONAL FEES. REQUEST INSPECTIONS: By phone at 772-589-5537 OR online at www.mygovernmentonline.org 411T SEtAN 7P HOW 01- PELICAN rSLANV Project Number 19-3075 Jurisdiction Sebastian Customer JAMES R. MAXWELL Scheduled 7/19/2019 12:00:00 AM Details Inspection Date: Inspection Report 7/19/2019 11:21:00 AM JAMES R. MAXWELL should contact Sebastian at PASSED for further information. Work Order ID Inspection ID 11790175 7789594 Inspection type Inspector Final Plumbing Daniel Hainey Address Phone 13020 U S HIGHWAY 1 SEBASTIAN, FL 32958 Completed 7/19/2019 11:21:00 AM Uploaded 7/19/2019 10:21:26 AM You can download this report or request additional inspections at www.MyGovernmentOnline.org. For software assistance please call 866.957.3764. For questions about this inspection please contact your jurisdiction STATE OF FLORIDA DEPARTMENT OF HEALTH ONSITE SEWAGE TREATMENT AND DISPOSAL SYSTEM PERMIT #:31-S1-1968522 APPLICATION #:AP1419974 DATE PAID: FEE PAID: RECEIPT #: DOCUMENT #: PR1241639 CONSTRUCTION PERMIT FOR: OSTDS Abandonment _ s APPLICANT: (FAMILY CAR WASH CO INC) PROPERTY ADDRESS: 13020 U.S. Highway 1 Sebastian, FL 32958 LOT: 23 BLOCK: sUBDIVIsION: FLEMING GRANT PROPERTY ID #: [SECTION, TOWNSHIP, RANGE, PARCEL NUMBER] 30382100001000000023.0 _ [OR TAX ID NUMBER] SYSTEM MUST HE CONSTRUCTED IN ACCORDANCE WITH SPECIFICATIONS AND STANDARDS OF SECTION 381.0065, F.S., AND CHAPTER 64E-6, F.A.C. DEPARTMENT APPROVAL OF SYSTEM DOFS NOT GUARANTEE SATISFACTORY PERFORMANCE FOR ANY SPECIFIC PERIOD OF TIME. ANY CHANGE IN MATERIAL FACTS, WHICH SERVED AS A BASIS FOR ISSUANCE OF THIS PERMIT, REQUIRE THE APPLICANT TO MODIFY THE PERMIT APPLICATION. SUCH MODIFICATIONS MAY RESULT IN THIS PERMIT BEING MADE NULL AND VOID. ISSUANCE OF THIS PERMIT DOES NOT EXEMPT THE APPLICANT FROM COMPLIANCE WITH OTHER FEDERAL, STATE, OR LOCAL PERMITTING REQUIRED FOR DEVELOPMENT OF THIS PROPERTY. SYSTEM DESIGN AND SPECIFICATIONS T [ ] GALLONS / GPD CAPACITY A [ ] GALLONS / GPD CAPACITY N ( j GALLONS GREASE INTERCEPTOR CAPACITY (MAXIMUM CAPACITY SINGLE TANK:1250 GALLONS] E [ ] GALLONS DOSING TANK CAPACITY [ ]GALLONS @[ ]DOSES PER 24 HRS #Pumps [ ] D [ ] SQUARE FEET SYSTEM R [ ] SQUARE FEET SYSTEM A TYPE SYSTEM: [ ] STANDARD [ ] FILLED [ ] MOUND [ ] I CONFIGURATION: [ ] TRENCH [ ] BED [ ] N F LOCATION OF BENCHMARK: I ELEVATION OF PROPOSED SYSTEM SITE [ j[ / ][ ABOVE/ BELOW] BENCHMARK/REFFRENCE POINT E BOTTOM OF DRAINFIELD TO BE [ ][ / ][ ABOVE / BE LOW] BENCHMARK/REFERENCE POINT L D FILL REQUIRED: [ 0.001 INCHES EXCAVATION REQUIRED: [ ] INCHES Have the tank abandoned in accordance with the following procedures:(a) The tank shall be pumped out.(b) The bottom of o the tank shall be opened or ruptured, or the entire tank collapsed so as to prevent the tank from retaining -water, and(c) The T lank shall be filled with clean sand or other suitable material, and completely covered with soil.Have the system inspected R by the health department after it has been pumped and ruptured but before it is filled with sand and covered. E R SPECIFICATIONS BY: Lori R Hoffman TITLE: Environmental Specialist II APPROVED BY: TITLE: Environmental Specialist II Indian River CHU Ler1 R ROEPman DATE ISSUED: 06/24/2019 EXPIRATION DATE; 09/22/2019 DH 4016, 08/09 (Obsoletes all previous editions which may not be used) Incorporated; 64E-6.003, FAC Page 1 of 3 v 1.3.4 AP1419974 SE-1 Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Florida HEALTH Vision: To be the Healthiest Slate in the Nation Environmental Health 1900 271h Street Vero Beach, FL 32960 (772) 794-7440 Ron DeSantis Governor Scott. A. Rivkees, MD State Surgeon General ONSITE SEWAGE TREATMENT AND DISPOSAL SYSTEM APPROVAL July 31, 2019 Permit #: 19-0654 The Onsite Sewage Treatment and Disposal System Abandonment For: 13020 US Highway 1, Sebastian, FL 32958 Family Car Wash Inc. Property ID#: 30382100001000000023.0 WAS APPROVED BY THIS DEPARTMENT ON 6/24/2019. THE ONSITE SEWAGE TREATMENT AND DISPOSAL SYSTEM ABANDONMENT WAS FOUND SUBSTANTIALLY IN ACCORD WITH REGULATIONS OUTLINED IN CHAPTER 64E-6 OF THE FLORIDA ADMINISTRATIVE CODE (F.A.C.). Environmental Manager RECEIVED AUG 0 5 2019 City of Sebastian Community Develuru Dept Florida Department of Health in Indian River County 1900 271" Street, Vero Beach, FL 32960 Accredited Health Department PHONE: 772f794-7400 Public Health Accreditation Board WEBSITE. hop:/findiannver.floddaheallh.gov FlorldaHealth.goer Family Car Wash Co. AKA Sebastian Car Wash 101 Inner Harbour Way Jupiter, Fl. 33477 RE: 13020 US Hwyl Septic to Sewer Grant Paul Carlisle Sebastian City Manager Dear Sir, RECEIVED City Manager's Office AUG 2 0 2019 Upon the commencement of the construction of the sewer system on US1 in Sebastiam we knew that we wanted to get hooked up. We were excited to get rid of the old septic tank and car wash reclaim system.A system that required special state environmental licensing along with a complicated plumbing system which required frequent biological tests and inspections, So when the notification came from the Board of County Commissioners Utilities Dept stating that they were ready for us to get hooked up, we were thrilled. And when we saw there was an incentive from the city of Sebastian we immediately hired a local plumbing company ( Maxwell and Sons) who were local and had the experiense in these kind of hook ups. It was also at this time in June that we completed the grant application with all the neccessary dots. This package was sent to Michelle Faulkner (Zoning Technician). Maxwell plumbing applied for the neccessary permits and started the work.When completed and approved by the Sebastian building dept. we the sent in the Grant Reinbursment forms to Michelle Faulkner. It all seemed very straight Toward. I was later informed by Ms. Faulkner that due to a post office error the document's were sent to a Michigan address ( although we had the right address and zip code ). And because of this she had received the application form one day after receiving the reimbursement form. And because of this mishap, which was no fault of ours we were denied the opportunity to be considered for any grant. Some how this doesn't seem fair or even keeping wiyh the intent the city had by offering this grant in the first place. My understanding of the grant was to create an incentive to get the land owners to get hooked up to the sewer and get rid if the septic tanks sooner then later. To that end we did every thing right and due to a postal error and minor paper work mishap we are punished ? I am sure this is not your intention. So we would like your office to accept our appeal to reconsider this decision by the board. Si n�cjr je—e�� Pee e Burford, p es Page 1 ,lp Y HOME OF PELICAN ISLAND SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY Septic -to -Sewer Grant Program Accaunt Summary To Date ,.Y .,uugrt,.UuMUH 2018 thru 2019 $113,494.33 19-SSP-01 Sebastian Car Wash 13020 U.S. Highway I Pending Pendnm Pendii , 53,34i.00 Less• fund.+ di.sbureed Ler.+ lieud.+ awarded, but not vet dis&rrsed Available Funds Reinaining $0 $0 $113,494.33 Inclusive through September 2019