HomeMy WebLinkAbout19-20 FY ANNUAL Budget
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019–2020
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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CITY COUNCIL
Jim Hill
Mayor
Linda Kinchen Bob McPartlan
Vice-Mayor Council Member
Ed Dodd Albert Iovino
Council Member Council Member
CITY OF SEBASTIAN
FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019–2020
CITY MANAGEMENT
Jeanette Williams Paul Carlisle James Stokes
City Clerk City Manager City Attorney
DEPARTMENT HEADS
Kenneth W. Killgore Michelle Morris Scott Baker
Administrative Services Director/CFO Police Chief Public Facilities Director
Lisa Frazier Wayne Eseltine Vacant
Community Development Director Building Official City Engineer
Brian Benton Greg Gardner
Leisure Services Director Director of Golf
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2019-2020 ANNUAL BUDGET
Table of Contents
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2019-2020 ANNUAL BUDGET
Table of Contents
HOW TO READ THE BUDGET . . . . . . . . . . . i
BUDGET MESSAGE
City Manager’s Letter of Transmittal . . . . . . . . . . . . . . . CML-1
BUDGET OVERVIEW
Community Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Total Budget Summary . . . . . . . . . . . . . . . . . . . . . . . . . 6
Summary of Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Summary of Appropriations . . . . . . . . . . . . . . . . . . . . . 14
General Fund Appropriation Comparisons . . . . . . . . . 15
Total Budget Comparison by Fund . . . . . . . . . . . . . . . . 16
Fund Balance Comparison & Projected Changes . . . . . 17
Personnel Summary by Department/Division . . . . . . . 18
Debt Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
POLICIES
Mission Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Financial Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Financial Accounting Structure . . . . . . . . . . . . . . . . . . 33
Department/Division and Function Relationship . . . . . 36
Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Budget Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Budget Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
BUDGET DETAIL
General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
General Fund Summary . . . . . . . . . . . . . . . . . . . . . . . . 44
General Fund Revenues . . . . . . . . . . . . . . . . . . . . . . . . 45
Summary of Expenditures . . . . . . . . . . . . . . . . . . . . . . . 49
General Fund Department Budgets . . . . . . . . . . . . . . . 53
City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
City Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
City Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Administrative Services . . . . . . . . . . . . . . . . . . . . . . 66
Management Information Systems . . . . . . . . . . . . . 71
Police Department
Consolidated Budget . . . . . . . . . . . . . . . . . . . . . . . . 75
Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Investigations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Dispatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Code Enforcement . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Public Facilities
Consolidated Budget . . . . . . . . . . . . . . . . . . . . . . . . 97
Fleet Management . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Facilities Maintenance . . . . . . . . . . . . . . . . . . . . . . . 103
Cemetery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Roads & Maintenance . . . . . . . . . . . . . . . . . . . . . . . 109
Leisure Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Community Development . . . . . . . . . . . . . . . . . . . . 118
Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . 123
Special Revenue Funds
Special Revenue Funds Summary . . . . . . . . . . . . . . 127
Local Option Gas Tax (LOGT) . . . . . . . . . . . . . . . . 128
Discretionary Sales Tax (DST) . . . . . . . . . . . . . . . . . 130
Community Redevelopment Agency . . . . . . . . . . . . 132
Parking In-Lieu-Of Fund . . . . . . . . . . . . . . . . . . . . . 134
Recreation Impact Fee Fund . . . . . . . . . . . . . . . . . . 135
Stormwater Utility Fund . . . . . . . . . . . . . . . . . . . . . 136
Law Enforcement Forfeiture Fund . . . . . . . . . . . . . . 141
Debt Service Funds
Discretionary Sales Tax Surtax Revenue Bonds . . . . 145
Stormwater Utility Revenue Debt Service Fund . . . 146
Capital Project Funds
Capital Project Funds Introduction . . . . . . . . . . . . . 149
Capital Improvement Funds Sources and Uses . . . . 150
Capital Project Request and Justification . . . . . . . . . 152
Enterprise Funds
Golf Course Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Administration Division . . . . . . . . . . . . . . . . . . . . . 167
Greens Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Carts Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Airport Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Building Department . . . . . . . . . . . . . . . . . . . . . . . . . . 183
CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Summaries . . . . . . . . . . . . . . . . . 191
Capital Improvements By Funding Source . . . . . . . . . . 193
Capital Project Request and Justification . . . . . . . . . . . 199
Impacts of Capital Outlays on Operating Cost . . . . . . . 214
SCHEDULES
Schedule One - Summary of Millage Rates and
Tax Collections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222
Schedule Two - Long Term Debt Service Detail . . . . . . 223
Schedule Three - Debt Service Payment Schedule . . . . 224
Schedule Four - Operating Lease Payments Schedule . . 225
Schedule Five - Selected Funds Projected Balances . . . . 226
Schedule Six - Glossary . . . . . . . . . . . . . . . . . . . . . . . . . 238
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2019-2020 ANNUAL BUDGET
i
HOW TO READ THE BUDGET
This budget document serves two purposes to the users. One purpose is to provide City Council
and general public a clear view of the services provided. The other purpose is to serve as an
operating plan that conforms to the city’s financial policies. There are six sections included in
this document.
Budget Message – This section includes the budget transmittal letter from the City Manager.
The letter addresses the key policy changes that support the adopted budget document.
Budget Overview – This section provides an overview of the key policy issues and programs,
community profile and revenue trend analysis, and an overall budget summary.
Policies – This section presents the City’s policies that guide the preparation of the budget.
Budget Detail – This section is broken down by fund types:
• General Fund - This section provides detailed general fund revenue analysis and
departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditures by line item. General Fund is the main operating fund of
the City and includes traditional municipal activities, such as public safety, public works and
recreation.
• Special Revenue Funds - This section provides description of each individual fund as
well as detailed line item budget information. These funds account for revenues dedicated or
restricted to specific uses.
• Debt Service Funds - This section provides description of the individual fund as well as
detailed line item budget information. These type of funds account for transactions associated
with the City’s long-term debt.
• Capital Project Funds - This section provides detailed budget information on funding
sources and project appropriation (uses) for all FY 2019/20 capital projects.
• Enterprise Funds - This section provides revenue projection for each enterprise fund and
detailed departmental/division budget information on services, goals and objectives, performance
measures, staffing, and expenditure by line item. These funds are expected to be self-supporting
and include the City’s Airport, Golf Course and Building Department.
Capital Improvement Program – The Capital Improvement Program section provides a long-
range capital improvement plan. The plan describes planned capital improvement projects and
funding sources for Fiscal Year 2020-2025.
Schedules – This section provides historical trend information on ad valorem tax millage rates
and tax collections. Debt service schedules are provided to support the budgeted line item detail.
A five-year capital outlay schedule is included for future planning, including narratives and
schedules on the impacts of those capital outlays on operating costs. Summary projections are
also included for the special revenue and enterprise funds. A Glossary helps translate some of the
budget language into plain English.
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
BUDGET MESSAGE
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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CML-1
October 1, 2019
The Honorable Mayor Jim Hill and City Council
City of Sebastian
1225 Main Street, City Hall
Sebastian, Florida, USA
Re: Fiscal Year 2020 Budget Letter of Transmittal
Dear Mayor Hill and City Council Members:
In compliance with provisions of the City Charter and Florida Statutes, we are pleased to submit the
Fiscal Year 2019/20 Budget. Total appropriations for all City Funds are $33,888,627, as compared to the
$31,733,380 that was approved before amendments last year. The increase is due to retirement payouts,
two added employees and pay changes, plus the amount added for the new Public Facilities Compound.
This year, we had a 9.03% overall increase in taxable values. This included a 7.18% overall increase in
taxable values of properties on last year’s tax roll, with the difference being improvements and additions
that occurred by December 31, 2018. Improvements and additions were 1.85% greater than last year’s
tax roll, which generated $134,552 more in revenue. Additional revenue is also anticipated from franchise
fees, utility taxes and service charges for total revenues and transfers for General Fund of $12,872,460
this year, which is a $700,644 increase over the 2018/19 budget before amendments.
In regard to personnel, the Budget reflects 3% across the board pay adjustments for all employees, which
was the result of negotiations with the two collective bargaining units. There are also changes in the
number of positions, with two full-time added and eleven part-time/temporary positions in the General
Fund that are eliminated. The full-time additions are for a Senior Planner and a Public Works/Stormwater
Director. The eliminated part-time/temporary positions are the Skate Park Attendants and Gymnastics
Assistants. The Director position will be split between the Roads & Maintenance Division in General Fund
and the Stormwater Fund by charging the Stormwater Fund a management services fee based on a
portion of the Public Works Director’s pay and benefits.
The City Council appointed Citizen’s Budget Review Advisory Committee conducted several meetings to
review and discuss an initial draft of the proposed budget and to develop their recommendations to the
City Council. The Committee was advised that Staff’s had been able to trim the budget request and limit
spending such that it could recommended adoption of the rolled-back millage of 2.9399. The rolled-back
millage is calculated as the rate which excluding revenue from new construction generates the same
amount of tax revenue that last year’s taxpayers had paid. The Committee was in agreement with Staff’s
proposed budget and voted to recommend that it be adopted by the City Council with no changes.
The City Council appointed Parks and Recreation Advisory Committee also played a role in formulating
the budget for the Recreation Impact Fee Fund by commenting and being supportive on the projects
being recommended by Staff. These included purchasing new bleachers, baseball dugouts and fencing at
the Barber Street Sports Complex; incorporating all-inclusive features within future playground
improvements; increasing funds allocated for the new Pickle Ball facility; increasing funding for park
identification signage; and providing $20,000 to address unanticipated needs for new or replacement
items that may be identified during the coming year.
All the capital improvement projects recommended by Staff were memorialized in the Capital
Improvement Program (CIP) and presented to the Planning and Zoning Commission, which
recommended that the FY 2020-25 CIP be adopted with no suggested modifications.
In the end, the City Council adopted Staff’s recommended budget and the rolled-back millage of 2.9399.
Action was also taken to adopt the Capital Improvement Plan.
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AD VALOREM TAXES
The table below is an example of the effect of the approved 2.9399 millage using a homestead property
taxed on a value of $200,000 last year. The taxable value for those properties could only be increased
this year by the change in the consumer price index of 1.6%:
FY 2018-19 With
3.1514 Millage FY 2019-20 With
2.9399 Millage
Taxable Value $ 200,000 $ 203,200
Homestead Exemption 50,000 50,000
Net Taxable Value $ 150,000 $ 153,200
Millage 3.1514 2.9399
Taxes for Year $473.00 $450.00
Tax Decrease
($23.00)
The table below shows the effect of the approved 2.9399 millage using an example of a property without
the homestead exemption and a value of $200,000 last year, assuming it increased at the maximum
reassessment rate of 10.0%:
FY 2018-19 With
3.1514 Millage FY 2019-20 With
2.9399 Millage
Taxable Value $200,000 $ 220,000
Millage 3.1514 2.9399
Taxes for Year $630.00 $647.00
Tax Decrease
$17.00
The table below summarizes the city-wide change in taxable values from last year:
Amount
Percent
Change
FY2019 Final Taxable Value $1,261,297,645
Revised Assessed Values 90,597,669 7.18%
New Construction and Additions 23,351,814 1.85%
FY2019 Certified Taxable Value $1,375,247,128 9.03%
Ad Valorem tax revenue comprises 30.2% of the total Fiscal Year 2020 General Fund budgeted sources
(excluding interfund transfers) and is the largest single source of revenue for the General Fund. This
percentage dropped significantly from 2010 to 2012, increased until 2017 but has come down in recent
years primarily due to being held at the rolled-back millage. Shown below is a table showing the annual
percentage of General Fund budgeted sources of revenues:
Fiscal Year Total Revenues Ad Valorem Taxes % of General Fund
2010 10,044,943 3,694,546 36.8%
2011 9,717,613 3,097,353 31.9%
2012 9,225,038 2,757,335 29.9%
2013 9,109,714 2,904,754 31.9%
2014 9,429,396 2,913,240 30.9%
2015 10,024,963 3,285,808 32.8%
2016 10,644,321 3,588,674 33.7%
2017 11,172,488 3,793,025 34.0%
2018 11,318,883 3,797,121 33.5%
2019 12,076,816 3,814,314 31.6%
2020 12,847,460 3,881,497 30.2%
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Through the leadership of the City Council, the organization has made a concerted effort to provide
quality municipal services to the citizens of Sebastian, while minimizing the tax burden. This process was
exasperated by the economic crisis that began in 2008, which eroded the tax base and caused a number
of other major revenue sources to decline. To deal with this, a number of steps were taken. Employees
had several years without pay increases and had to take mandatory unpaid furlough days. Vehicles and
equipment were replaced only when absolutely required and routine maintenance was deferred on
facilities and other infrastructure. Now it seems we have somewhat recovered and are able to provide
reasonable wage increases and adequately fund routine maintenance activities.
CITY GOALS
The City of Sebastian has ambitious goals articulated by City Council, administration, and various boards
and committees, many of which were outlined during the course of numerous meetings, discussions and
presentations provided by City Council and the Office of the City Manager during the past year. The City
Council and administration have worked diligently on developing an identity and character that is
distinctively Sebastian. The budget adopted for FY 2019-20 keeps that focus and the forward momentum
established by the community, consistent with the following Council goals:
1. Governmental Efficiency - An efficient, user-friendly government;
2. Commitment to the Future – Wise planning for community development,
technological advances and sound economic policies;
3. Quality of Life - Proactively address issues that will positively impact quality of life;
4. Environmental Conservation - Promote environmental stewardship;
5. Citywide Infrastructure Improvements - Implement citywide infrastructure
improvement initiatives.
In order to achieve these directives, each department/division develops subordinate goals and objectives.
These are presented within the sections for each department. The City is currently working on
documenting a strategic plan that will encompass a business plan for each department and associated
measures for each priority activity. We are hopeful that this will further our efforts to focus on the activities
that will enable us to accomplish the City’s goals and objectives.
BUDGET CHALLENGES AND HIGHLIGHTS
The Fiscal Year 2019-2020 budget is a planning document with the purpose of allocating the resources
that will accomplish the City’s goals and vision. Major challenging factors impacting the budget are:
• Assessed Values - Taxable values increased 9.03% this year, which is a positive sign that we
have essentially recovered from the economic drop-off.
• Major Revenue Source Increases – Another indication that we are recovering is that projections
for utility service taxes and state-shared revenues are showing some increase from the previous
year. These projections are still slightly less than projections offered by the utility companies and
the State, which is consistent with our conservative budget approach.
•••• Permitting Revenues –As the economy dropped-off in past years, permitting revenue declined
below amounts required to the Building Department’s operations. However, in recent years these
revenues have been well above operating expenses and have been able to set aside reserves to
soften the impact of any future down turns.
• Economic Signs – There is a healthy level of activity in the local housing market and with the
overall building activity within the City. Year-over-year median residential home sales prices are
relatively strong for our zip code. We feel that forecasting a general long-term growth rate of 3%
in ad valorem taxable values and 4% in sales and utility based revenues is reasonably
conservative and sufficient to sustain current levels of services.
• Operational Costs – Budgets for operating expense accounts in the General Fund have for the
most part been held level or decreased, leaving little flexibility for unexpected events or cost
increases. This budget strategy allows the City Council to hold down tax rates but limits the
available options for covering unexpected spending or desirable innovations.
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• Capital Outlays and Equipment Replacement – Throughout the economic crisis, capital outlays
for new equipment and infrastructure was generally only possible using grant funds and
dedicated special revenues. During those difficult times, monies to repair or replace items and to
cover routine maintenance cost were extremely limited. This resulted in a critical level of
equipment and facilities that were in deteriorated condition and in need of repair or replacement.
To address this need, a policy was established to assign a portion of the General Fund’s cash
reserves to a Capital Renewal and Replacement Reserve, so that the City Manager could
proceed with repairing or replacing essential equipment or facilities when necessary.
• Personnel Expenditures – Personnel expenditures are a challenge in that approximately 76% of
the total proposed General Fund budget for operations is allocated to personnel costs. Salaries
and benefits are negotiated for employees included in the collective bargaining agreements with
the Public Employees Association (PEA) and the Police Benevolent Association (PBA).
Management employees have benefits memorialized in the “Management Benefits Package.
While many personnel modifications have been made to control these costs, several long term
challenges still exist, which include:
•••• In the previous six years, across-the-board 3% increases were approved through the
collective bargaining process except for this past year when a 4% increase was approved.
This year, increases were again set at 3%. Although employee expectations are generally at
this level and we recognize that being competitive with the job market is important but each
year, this becomes more difficult to manage. Unless we see sufficient additional revenues in
the coming years, we may be unable to continue this level of pay increases.
•••• Health care benefits continue to be a concern. This year the City was fortunate to have only a
5.0% increase in premium but there is still uncertainty on how the City will be affected in the
future, with the continued escalation of healthcare costs.
•••• The need to supplement staffing levels in order to adequately address changing requirements
mandated by State and Federal legislation or the community’s citizens is always a concern.
We are hopeful that these requirements can continue to be met by current staffing levels but
we remain concerned that we will not be able to afford additional staff and will have to raise
taxes or choose to trade off other desirable services that are less essential.
CAPITAL IMPROVEMENT PROGRAM
On September 25, 2019, the City Council approved a six-year capital improvement program for Fiscal
Year 2020-2025. Staff has incorporated the first year of that plan into the proposed FY 2019-20 Budget,
including any necessary changes to operation and maintenance of the new equipment or facilities. The
detailed project listing is located in the Capital Improvements Program section of this document.
Local Option Gas Tax (LOGT) funds will continue to be applied to the payment on the Paving
Improvement Bank Note, with the rest focused on replacing road maintenance equipment and road
repaving. $211,160 is programmed this year for repaving work, with additional allocations each following
year in accord with the recently developed roadwork plan.
In addition to paying debt service on the Stormwater Bank Note, discretionary sales taxes (DST) will
continue to finance the purchase of police department vehicles. Another ongoing allocation from DST is
funding to upgrade the City’s computer systems. Below is a synopsis of the projected expenditures for
other significant projects that were also programmed from these funds:
• FY 2019-20 allocations include $333,323 for street reconstruction on the roadways identified in
the roadwork plan. Additional reconstruction projects that were identified in the plan are
scheduled in future years.
• FY 2020-21 allocations include $216,000 for a Dispatch Console and radio upgrades.
• FY 2019-20 allocations include another $3,351,244 for the construction of the new Public Works
Garage Compound. $1,654,000 is planned over the following years to bring the total to
$6,876,120 for this facility.
• FY 2019-20 allocations provide grant matching funds of $250,000 for the second half of the costs
of constructing Hangar “D” at the Airport. $100,000 is identified in FY 2024-25 as matching funds
for construction of an access road on the west side of the Airport.
• $500,000 is allocated each year to address major Canal Improvements.
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In the Recreation Impact Fee Fund, $140,000 is allocated for lighting and landscaping of the Pickle Ball
Courts. $20,000 is planned each year to be equally divided among the four zones for unanticipated
upgrades to facilities in each individual zone. $50,000 is allocated each year for three years for park
identification signage. In addition, $250,000 has been allocated over the next six years for replacing
playground equipment in many of the parks and implementing all-inclusive features in each one. New
bleachers, dug-outs and fencing are also planned for the Barber Street Sports Complex. These fees are
derived from the addition of new residential units and are required to be spent on upgrades and
improvements to the City’s parks and recreation facilities.
The Riverfront Community Redevelopment Agency (CRA Fund) includes annual allocations of $20,000
for expenditures on the waterfront properties; $10,000 to continue the Façade/Sign Improvement
Program; and $45,000 to assist with funding of special events. In FY2019-20, an additional $50,000 is
earmarked for Street Signage in the CRA area. In addition, $10,000 per year is allocated toward
developing a program to protect and sustain the Riverview Park Tree Canopy. This is a treasured
resource for the Community, which enjoys activities under the large Oak trees at that site and the City
wants to be sure a tree canopy will be there for future generations. Expenditures for maintaining
landscaping to a higher standard are being funded but other routine operating expenditures are being
minimized to allow funds to be directed toward programs or projects directly impacting the vitality and
values of properties in the CRA district. The revenues collected for the Riverfront Community
Redevelopment Agency are required to be expended for the benefit of the defined CRA area.
The Stormwater Utility Fund now includes all the operating and capital needs for the stormwater system,
versus having operating expenditures accounted for in the General Fund as was done previously in prior
years. Equipment used in the stormwater system operation and maintenance activities is scheduled over
the next six years for replacement using stormwater fees. $920,000 is programmed for FY 2019-20 for
the Stonecrop Drainage project that will be funded by a FEMA grant and matching funds will be provided
from stormwater fees.
The Parking In-Lieu-Of Fund balances are not appropriated for any additional projects at this time. These
monies are collected for the purpose of enhancing the available parking facilities in lieu of the developer
providing the minimum additional parking required for the prospective use of the property. Currently, there
are no payment agreements in effect that will increase the available balance, so the amount that can be
devoted to future parking improvements is limited.
In the Cemetery Trust Fund, there are no projects forecasted at this time. $80,000 is scheduled each year
to paid to the General Fund to partially defray the cost of operations that are accounted for within the
Public Facilities operating budget.
In the Golf Course, it is expected that the major improvements that were done over the past few years will
continue to result in more activity being generated. Should this be the case, then the Golf Course can
“unwind” the internally financed loans that made those improvements possible. These annual loan
payments are scheduled to be made as they were initially calculated. In FY 2019-20, $50,000 is allocated
from discretionary sales taxes to upgrade golf tees, plus $60,000 to reroute the water lines and shorten
the distance needed to serve the Golf Clubhouse.
At the Airport, revenues from property rentals have steadily increased and are sufficient to cover the
normal operating costs and to repay advances with interest to the Discretionary Sales Tax Fund for the
internally financed loans that were used toward constructing hangars. The final balance on an interest
free advance from the General Fund that was made a number of years ago is scheduled for payment in
FY 2020.
For the Building Fund, an additional vehicle is scheduled to be purchased for use of the staff in
performing fire code inspections, while also continuing enforcing the building codes. This is in conjunction
with a reorganization of staff that is considered necessary to effectively assume responsibility for fire code
enforcement, which was previously handled by the County.
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The Fiscal Year 2020-2025 the Capital Budget will not depart from the current direction of the City. The
Citywide goals will continue to be achieved and accomplished by undertaking the following major
programs, projects and activities within the listed goals:
Citywide Infrastructure Improvements
• Continuation of the street resurfacing and sidewalk installation programs;
• Continuation of improvements to the City-wide storm drainage program.
• Continuation of capital improvements at Sebastian Municipal Airport – via partnership
with the Florida Department of Transportation (FDOT) Aviation Section and with the
Federal Aviation Administration (FAA);
Governmental Efficiency:
• Collection of solid waste services will continue with Waste Management, Inc. This
partnership was renewed in May of 2017 until June 30, 2023.
• Contracting for services such as landscaping, ditch mowing and janitorial work when
such measures are beneficial and affordable;
Commitment to the Future:
• Updating the Airport Master Plan and continuing the implementation of the Sebastian
Municipal Airport Business Plan;
• Continuation of the economic development marketing efforts;
Environmental Conservation:
• Designate funds for improvements that will help to preserve the Indian River Lagoon;
• Utilize best management practices to effectively maintain the stormwater system;
• Implement the recently approved Coastal Resiliency Plan;
• Continue efforts to obtain grants;
Quality of Life:
• Providing ample good quality parks and recreation facilities for the community;
• Providing a quality facility for golf;
• Partner with Sebastian Community Redevelopment Agency to initiate additional
projects and programs to benefit the Community Redevelopment District.
COMPARATIVE AND TREND ANALYSIS
Through various cost efficiency initiatives (e.g. procurement of grants, restructuring departmental staffing
and outsourcing), we have continued programs and funded projects while limiting increases in the
property tax rate. These initiatives are still imperative to assuring that the cost of government remains
reasonable and sustainable.
General Fund expenditures per capita in Sebastian for several years reflected a period of limited
revenues that resulted in rather extreme budget cutting measures, including no employee pay increases,
elimination of positions and twelve mandatory unpaid furlough days per year for employees. Spending on
maintenance of equipment and infrastructure was also curtailed. Recent years reflect the effort to offer
annual pay raises, spend the necessary funds for normal maintenance and equipment replacements.
Trend information on General Fund expenditures per capita is shown in the table below and in CHART I
that follows:
Adopted Adopted
Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget
Fiscal Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
General Fund Expenditures (in millions)$10.59 $9.79 $9.75 $10.30 $11.23 $11.57 $13.41 $13.14 $12.28 $12.87
Population (1)22,922 21,929 21,995 22,188 22,296 22,622 23,137 24,192 24,630 25,168
Percent Change from Prior Year 0.9% -4.3% 0.3% 0.9% 0.5% 1.5% 2.3% 4.6% 1.8% 2.2%
Expenditures Per Capita $462 $446 $443 $464 $504 $511 $580 $543 $499 $511
Percent Change from Prior Year -4.5%-3.4%-0.7%4.7%8.5%1.5%13.3%-6.3%-8.2%2.6%
(1) Expenditures are matched to Population figures from the prior year for a better comparison.
General Fund Expenditures Per Capita
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CHART I
$0
$100
$200
$300
$400
$500
$600
$700
Real DollarsGeneral Fund Expenditures Per Capita
Another important consideration involves strict attention to personnel costs. The comparison of General
Fund personnel costs to total General Fund expenditures for the past several years is shown in the
following table and in CHART II. Although furlough days, pay freezes and lay-offs reduced personnel
costs for FY 2011 through FY 2015, the early retirement program payouts in FY 2016 caused an
increase. This was followed by large contractual expenditures for debris pickup and rebuilding riverfront
piers after Hurricane Matthew in 2017 and due to debris pickup in FY 2018 after Hurricane Irma. The
increase in personnel costs budgeted in 2019 and 2020 is due to adding employees in order to continue
providing quality services to the public.
Total
Fiscal General Fund General Fund
Year Personnel Costs Expenditures Percentage
2011 Actual $8,244,295 $10,589,848 77.85%
2012 Actual $7,530,386 $9,785,294 76.96%
2013 Actual $7,421,903 $9,750,950 76.11%
2014 Actual $7,671,004 $10,297,178 74.50%
2015 Actual $7,971,142 $11,229,408 70.98%
2016 Actual $8,527,708 $11,568,292 73.72%
2017 Actual $8,175,533 $13,408,315 60.97%
2018 Actual $9,111,377 $13,140,369 69.34%
2019 Estimated $9,017,242 $12,055,529 74.80%
2020 Budget $9,823,539 $12,872,460 76.31%
Comparison of General Fund Personnel Costs to Total Expenditures
CHART II
$0
$2
$4
$6
$8
$10
$12
$14
$16
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020MillionsComparison of General Fund Personnel Costs to
Total Expenditures
General Fund Expenditures General Fund Personnel Costs
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A significant factor continuously examined by the administration is full-time employees per thousand in
population. Until the increases scheduled in 2019, Sebastian has operated with fewer employees per
thousand in population than past years. This is illustrated in Chart III.
CHART III
8.10 8.10 7.92
7.60 7.59 7.63
7.02
6.24
6.02
5.72
5.45
5.20 5.14 5.27 5.29 5.17 5.01 5.08
5.40 5.32
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Full-time Employees per Thousand Population
The comparison of General Fund actual unrestricted fund balance to the General Fund total expenditures
is illustrated in Chart IV and Chart V. As stated in the adopted financial policies, the General Fund
unrestricted fund balance for declared national disasters is targeted at five million dollars ($5,000,000).
This target approximates an amount calculated to sustain City operations following such events. The
nationally recognized Government Finance Officers Association recommends the unrestricted fund
balance be no less than two months of the General Fund regular operating expenditures but experience
has shown that this would be inadequate for this City. With expenditures resulting from Hurricane
Matthew and Hurricane Irma occurring primarily in 2017, fund balance was reduced but the City has
recovered almost all of the approved reimbursements from the State or FEMA (Federal Emergency
Management Agency). Nevertheless, the charts below reflect that the administration has historically
maintained a healthy General Fund unrestricted fund balance. Such trends are reliable indicators of the
financial stability of a community.
CHART IV
-
2
4
6
8
10
12
14
16
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020MillionsComparison of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
Fund Balance Expenditures
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CHART V
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020PercentagePercentage of General Fund Unrestricted Fund
Balance to General Fund Total Expenditures
In addition to the five million dollars ($5,000,000) for declared national disasters, the Financial
Policies have been expanded to add additional targeted funding amounts. Up to $275,000 is
targeted as a Capital Renewal and Replacement Reserve; $370,000 is targeted for Shortfalls in
Intergovernmental Revenues; and $350,000 is targeted for Employee Leave Payouts. In any year
that generates a surplus of revenue over expenditures, the City Council will determine the
amount to be added to each category.
BUDGET BY FUNCTION
Economic Environment
As reported by the University of Florida Bureau of Economic and Business Research, 2018 Estimates of
Population, the City’s population is 25,168. This was a 2.2% increase over the prior year. Sebastian has
an approximate "build-out" rate of 75%. However, although residential and commercial development for
the past several years had picked up significantly, there are currently signs of it levelly off. This has been
reflective of economic conditions on a State and Nationwide scale and is not considered a local
peculiarity.
The Sebastian Community Redevelopment Agency (CRA) experienced an increase in property values
this year from $102,731,140 to $106,989,123. Recent infrastructure improvements within the CRA area
are expected to improve the area and additional measures are being undertaken. The CRA will continue
the Façade, Sign and Landscaping Grant Program to award grants to local businesses and improve the
overall ambience of the district. It also has a program to encourage sewer hook-ups within the CRA area
and a stormwater plan for this specific area is being followed. The City continues to maintain and improve
the properties acquired at the waterfront. The City provides support to several local festivals that provide
direct economic benefit to the community. The CRA website http://www.cityofsebastian.org/CRA/
highlights news and information within the CRA district.
The City continues to utilize the web site for businesses, www.sebastianbusiness.com and to attract
retirees http://www.sebastianretirement.com. The website features information on economic incentives,
relocation and business development. The City strives to provide new businesses with information about
the community and promote the local Chamber of Commerce. An effort is underway to redesign the City’s
websites and take measures to insure frequent updating with the most current information.
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Community Safety
The Sebastian Police Department has been working diligently to augment both operations and
expectations, since the agency received law enforcement accreditation from the Commission for Florida
Law Enforcement Accreditation nearly seventeen years ago. This designation markedly increased the
Department’s ability to prevent and control crime through more effective and efficient delivery of law
enforcement services to the community. Primary reasons for seeking accreditation included: the necessity
to establish goals and objectives with provisions for periodic updating; constant reevaluation of whether
departmental resources are being employed in accordance with agency goals, objectives and mission;
constant reevaluation of departmental policies and procedures as documented in the department’s written
directive system; to accommodate correction of internal deficiencies and inefficiencies before they
become public problems; and the opportunity to reorganize without the appearance of personal attacks.
Maintaining accreditation will continue to serve as a yardstick to measure the effectiveness of Sebastian
Police Department’s programs and services, augmenting standards and practices agency wide. This
arrangement also assisted with determining the effects of personnel changes over the past several years.
Standards and performance measurements resulting from the accreditation process will continue to guide
both Sebastian Police Department and city administration in alleviating potentially adverse conditions.
Transportation
The City continues working on a long-term planning, modeling, study, and coordination with the MPO of
Indian River County regarding prospective future capital improvements. Some future City funded projects
consist of sidewalk construction and road improvements. Due to a State mandate, the City began a
program in FY 2015 to replace City signs and bring them into compliance with the State’s specifications.
Recognizing the lack of resources allocated in the past for maintaining the roadways, the City in FY 2019
budgeted to perform a professional road condition assessment and document a systematic plan to insure
that road resurfacing is completed before conditions require a complete rebuilding. The FY 2020 budgets
for road resurfacing and road reconstruction reflect work identified as necessary based on that
assessment. Although most of the future roadwork is expected to be funded by Local Option Gas Taxes,
some of the roadways that have not been adequately maintained and now need to be rebuilt will be
funded by Discretionary Sales Taxes.
Airport
The Sebastian Municipal Airport Master Plan serves as the guiding document for airport planning.
Consultants have recently updated this valuable document. Numerous infrastructure improvements and
economic development projects have been completed, and others in the ‘pipeline,’ will lead to the
airport’s economic viability and self-sustaining capability. These include major work on taxiways and
additional hangars. The ability to fund these large projects is made possible by grants from the Florida
Department of Transportation (FDOT) and Federal Aviation Administration (FAA), combined with a
relatively small amount of City matching funds.
Sebastian Municipal Airport’s infrastructure is being developed to attract economic development
opportunities in an effort to stimulate the business climate and create jobs in our community. Airport funds
continue to be used to market the Administrative Building and the hangar and aircraft maintenance
buildings as business incubators. These activities have shown steady incremental progress toward airport
self-sustainability, along with complementing the City’s economic development plans.
Physical Environment
To comprehensively address and implement long-term solutions to community drainage and other
stormwater related problems, The City Council established a stormwater utility that levies an annual fee
on a per unit/property basis throughout the community. In Fiscal Year 2003-04, the City secured a
revenue bond dedicated specifically to large-scale comprehensive stormwater utility improvements. This
yielded $5.6 million committed to capital improvement programs that resulted in better drainage flow
dynamics citywide. The long-awaited Collier Creek Dredging project was completed utilizing these funds.
In FY 2013-14, the revenue bond was refinanced with a lower interest bank note. Until FY 2014-15, the
debt service was paid by the Stormwater Fund but it is now being paid from the Discretionary Sales Tax
Fund, in order to focus stormwater fees on stormwater operations and improvements.
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Stormwater maintenance has long been an important issue for City residents and a challenge for the City.
The stormwater fee was doubled to $10.00 per ERU (Equivalent Residential Unit) in FY 2018-19 to
provide additional revenue to be allocated for major capital projects that have been deferred during past
years. To provide better accountability and transparency, measures were taken with the FY 2018-19
Budget to account for all stormwater revenues and expenditures directly within the Stormwater Fund,
rather through transfers to the General Fund where operation and maintenance cost were previously
budgeted as a Division within General Fund.
Culture and Recreation
The City continues with efforts to devote sufficient funding for beautification and landscaping
improvements throughout the City. The organization remains acutely aware that properly maintaining this
infrastructure is a high priority for making the City an attractive location to both work and play. Therefore,
attention is given to providing the staffing and equipment necessary to properly maintain street medians,
rights-of-way areas and the green areas surrounding all City facilities. Efforts are being made to add or
enhance parks and recreation facilities. Recreation impact fees are budgeted in FY 2019-20 for
standardizing park signage and improving the playgrounds. A new pickle ball facility is under construction
and additional funds are added in FY 2019-20 for its landscaping and lighting.
In addition to making the parks and recreation facilities available for use by the public, the City operates a
public Golf Course facility. In recent years, a complete renovation of the Golf Course restaurant was
done, the irrigation system upgraded, the cart paths replaced and the greens completely rebuilt. Work will
be done in FY 2019-20 to improve the golf tees. With these improvements, there is an expectation that
the Golf Course will attract more customers than it has in the past and be more self-supporting.
SUMMARY
The Proposed Fiscal Year 2019-20 Budget continues to represent the character of a City whose unique
identity distinguishes itself from other geographic areas of both Indian River County and throughout the
Treasure Coast. There are a lot of numbers, indicators, projections, charts and graphs in this budget
document. Rightfully so, being that this budget reflects Sebastian’s vision and focus on improving the
quality of life for our citizens, businesses, and visitors respectively. This budget reflects community
values, goals, objectives, and ideas.
Because of good long-term forecasting, the City has maintained spending within the amount of
anticipated revenues, while experiencing no outward signs of lowering levels of service. The Fiscal Year
2019-20 Budget supports the City’s sound financial position; continues to enhance our community’s small
town atmosphere; encourages conservation initiatives; and is supportive of expanding private/public
partnerships and economic development.
Earlier this year, the nationally recognized Government Finance Officers Association awarded the
Distinguished Budget Presentation Award to the City for its Fiscal Year 2018-19 budget document. This is
the fifteenth consecutive year the City has received this honor. This award is the highest form of
recognition in governmental budgeting and represents a significant achievement by our City.
In closing, we wish to acknowledge the steadfast efforts and dedication of the employees of the City of
Sebastian. Sebastian has grown into a marquee community due in large part to their efforts and the
leadership of City Council. Special recognition and very personal thanks goes out to the Management
Team who assisted the Office of the City Manager and the Administrative Services Department in
preparing this year’s budget submission. With the hard work and dedication provided by all the
employees and the Management Team, we are confident in our ability to provide the same high quality
services that the City Council demands and the citizens enjoy over the years to come.
Respectfully submitted,
______________________________ __________________________
Kenneth W. Killgore, Paul Carlisle,
Administrative Services Director/CFO City Manager
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
BUDGET OVERVIEW
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
COMMUNITY PROFILE
General Description
The City of Sebastian, Florida is located in Indian River County approximately midway through the east
coast of the Florida Peninsula (between Melbourne and Vero Beach) in an area known as the Treasure Coast.
It is recognized as the Home of Pelican Island, the first designated wildlife refuge in the United States.
The City was first incorporated as the Town of Sebastian in 1924. In the late 1950s General Development
Corporation purchased the land from the Mackle family of Miami and began the development of a planned
community that is now the City of Sebastian. The City has an estimated population of 25,168 living in an
area of approximately 14.6 square miles.
The City boasts beautiful well-maintained parks; maintains unobstructed views of the intra-coastal waterway
in the Indian River Lagoon along its riverfront district; has a close proximity to Atlantic beaches, has a good
number of shops and restaurants; and includes many churches. Several City festivals are celebrated each
year, plus there are monthly arts and crafts shows and concerts in the park. City managed services include a
well-respected police department, municipal golf course and airport. The City has a central location for
automobile traffic with easy access to I-95 and the Florida Turnpike.
Education
Sebastian is in the Indian River County School District, which is among the highest ranking systems in the
State of Florida. The City hosts five public schools: Pelican Island Elementary (PK through Grade 5);
Sebastian Elementary (PK through Grade 5); Sebastian Junior High Charter School (Grade 6 through 8);
Sebastian River Middle School (Grade 6 through 8); as well as the Sebastian River Senior High School
(Grade 9 through 12).
Higher education is also available in the Sebastian area. Indian River State College is the area’s main four
year college. The main campus is located in Ft. Pierce, with a local campus in Vero Beach. There is also a
satellite campus in Sebastian. For those requiring more technical schooling, Florida Institute of Technology
(Florida Tech) is located in Melbourne, some 20 miles north of Sebastian. Sixty minutes to the northwest,
Orlando hosts a number of colleges and universities offering academic and trade curriculum.
Workforce
The largest major industry sector in the Sebastian area is Health Care and Social Assistance with 18.1% of
the employment, followed by Retail Trade with 16.2% and Accommodation and Food Services with 10.7%.
The historical overall unemployment rate for the area over the past ten years and the projected
unemployment rate for the next ten years are greater than that of the state of Florida. The August, 2019
unemployment rate was 4.4%, as compared to 3.5% for Florida. 27.8% of the County’s population holds a
bachelor’s degree or higher, the area median age is 49 years and median household income is $49,009. The
local economy is fueled by retirees and seasonal residents, citrus production and exports, healthcare and
related services, residential construction, small service businesses and governmental and educational
services.
3
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Major employers in the County are shown below along with their approximate level of employment as of
September 2019.
Number of
Establishment Industry/Product Employees
School District of Indian River County Government 2,121
Cleveland Clinic Indian River Hospital Health Care 2,027
Indian River County Government 1,521
Publix Supermarkets Food/Beverage 1,380
Piper Aircraft Manufacturer 1,000
Wal-Mart Retail 806
Sebastian River Medical Center Health Care 750
John’s Island Residential/Resort 589
Indian River Estates Retirement Community 486
Visiting Nurse Association Private Health Care/Hospice 484
Major Employers in Indian River County
Source: Indian River County Community Development Department
4
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Population/Growth
The City of Sebastian has once again started to show a reasonable level of population growth in the past few
years. At this point in its development evolution, the City has an approximate “build-out” rate of 75%.
Consequently, the City continues to face challenges relative to growth management, as there is a large
potential for it to grow and develop, both in residential and commercially zoned areas of the community.
With such dynamics, it can be anticipated that proposals for new commercial and industrial facilities will
likely be received in response to population growth. Accordingly, it becomes necessary to continue
initiatives to facilitate long-range planning and growth management practices to help reflect and govern
Sebastian’s efforts to maintain and support its small town, good quality of life atmosphere.
POPULATION PERCENTAGE INCREASE
2010 22,922 0.88%
2011 21,929 -4.33%
2012 21,995 0.30%
2013 22,188 0.88%
2014 22,622 1.96%
2015 22,296 -1.44%
2016 23,137 3.77%
2017 24,192 4.56%
2018 24,630 1.81%
2019 25,168 2.18%
20,000
22,000
24,000
26,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Population
Ye a r
City of Sebastian Population
2010 to 2019
Source: University of Florida, Bureau of Economic and Business Research
5
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The Fiscal Year 2019/20 adopted budget continues to emphasize minimizing expenditures, yet adequately
funding the desired level of service. Reducing expenditures continues to be a challenge, as each year
becomes more difficult as the budgets have already been kept at a minimum. Despite the State mandated rate
increase limitations, the City has exercised many cost cutting techniques over the years to facilitate the
adoption of a lower millage rate. Major cost cutting techniques for a number of years included the
implementation of Employee Voluntary Early Retirement Incentive Programs, the elimination of positions,
furlough days, as well as zero budgets for new positions and minimizing purchases of capital items. With
finally seeing increases in taxable property values in the past several years, the City has been able to address
deferred maintenance issues, replacement of capital items and the effects of having limited staffing for such a
long period.
TOTAL BUDGET SUMMARY
The annual budget for the City of Sebastian is divided into the following major components, which include
all appropriations for the city. The total budget for Fiscal Year 2019/20 is $33,246,760. The major
components include the following:
• Personal Services: This includes all the payroll cost for employees of the City, including overtime,
part-time, temporary and all the related employee benefits. The budgeted amount for this fiscal year
is $11,687,215.
• Operating Budget: The operating budget finances the contractual fees, supplies, utility billings,
training/travel expenditures. The budgeted amount for this fiscal year is $5,331,688.
• Capital Budget: The Capital budget includes purchases of equipment, facilities and land, plus the
construction of city facilities, such as roads, drainage, and parks projects. The budgeted amount in
all Funds for this fiscal year is $8,386,606.
• Debt Service Budget: The debt service budget funds scheduled debt service payments for city’s long-
term debts. The budgeted amount for this fiscal year is $771,198.
• Grants Budget: This includes payments to other individuals or organizations. $109,632 is
appropriated in this fiscal year to continue the sign upgrade and sewer connection program within the
Community Redevelopment Area.
• Transfers Budget: These are made between budgeted funds and total $6,616,088 in this fiscal year.
• Contingency/Reserve: The contingency/reserve appropriations are made up of unappropriated fund
balances available to cover emergency expenses or revenue shortages. The appropriations this fiscal
year to increase fund balances total $344,333.
The percentages of each component of the total budget are presented in the graph below.
Personal
Services
35.15%
Operating
15.85%
Capital
25.81%
Debt Service
2.32%
Grants
0.33%
Transfers
19.90%
Reserves
1.04%
FY 2019/20
Total Appropriations
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SPECIAL DEBT CAPITAL
GENERAL REVENUE SERVICE PROJECTS ENTERPRISE ALL
FUND FUNDS FUNDS FUNDS FUNDS FUNDS
REVENUES:
Taxes:
Ad Valorem 3,951,497$ -$ -$ -$ -$ 3,951,497$
Sales and Use Taxes - 4,395,352 - - - 4,395,352
Utility Service 3,017,973 - - - - 3,017,973
Licenses and Permits 162,200 - - - 722,500 884,700
Intergovernmental Revenue 3,102,538 397,816 - 1,645,000 - 5,145,354
Charges For Services 698,866 - - - 1,845,341 2,544,207
Fines and Forfeitures 39,800 1,000 - - - 40,800
Franchise Fees 1,401,716 - - - - 1,401,716
Stormwater Assessment - 1,940,000 - - - 1,940,000
Recreation Impact Fees - 141,050 - - - 141,050
Miscellaneous Revenue 472,870 189,872 3,500 - 214,007 880,249
TOTAL REVENUES 12,847,460 7,065,090 3,500 1,645,000 2,781,848 24,342,898
Transfers-In (1)25,000 - 401,355 6,079,733 110,000 6,616,088
Cash Balances Brought Forward - 2,287,774 - - - 2,287,774
TOTAL REVENUES,
BALANCES AND TRANSFERS 12,872,460$ 9,352,864$ 404,855$ 7,724,733$ 2,891,848$ 33,246,760$
EXPENDITURE/EXPENSES:
General Government 4,157,782$ -$ -$ 160,000$ -$ 4,317,782$
Public Safety 6,393,522 - - 692,000 820,066 7,905,588
Physical Environment - 1,695,647 - 1,314,000 - 3,009,647
Transportation 1,166,416 111,400 - 5,225,733 390,865 6,894,414
Economic Environment - 513,900 - - - 513,900
Culture and Recreation 1,154,740 - - 333,000 1,480,828 2,968,568
Debt Service - 243,802 402,138 - 30,500 676,440
TOTAL EXPENDITURE/EXPENSES 12,872,460 2,564,749 402,138 7,724,733 2,722,259 26,286,339
Transfers-Out (1)- 6,591,088 - - 25,000 6,616,088
Increases to Cash Reserves - 197,027 2,717 - 144,589 344,333
TOTAL EXPENDITURES/EXPENSES,
TRANSFERS AND RESERVES 12,872,460$ 9,352,864$ 404,855$ 7,724,733$ 2,891,848$ 33,246,760$
FY 2019/20 BUDGET SUMMARY FOR ALL FUNDS
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SUMMARY OF REVENUES
Funding available to the city in FY 2019/20 from all sources is estimated at $33,246,760. As illustrated in the
graph below, tax revenues make up approximately 34.70% of total budgeted revenues. Tax revenues include
ad valorem taxes, discretionary sales tax, and utility service tax. Intergovernmental revenues make up
21.14% of revenues. These are comprised of state shared revenues and federal grants, state grants, and local
grants. Charges for services represent an additional 7.39% of revenues, and are generated mainly by the
enterprise activities of the city.
Taxes
34.70%
Licenses and
Permits 2.95%
Intergovernment
21.14%
Charges For
Services 7.39%
Fines and
Forfeitures
0.16%
Franchise Fees
4.39%
Stormwater Fees
6.29%
Recreation
Impact Fee
0.52%
Miscellaneous
1.81%
Transfers-In
19.13%Cash Forward
1.52%
City of Sebastian, Florida
Total Budgeted Revenue by Sources
FY 2019/20
The table presented below summarizes changes in FY 2019/20 revenues compared to the FY 2018/19
original budget. Taxes increased 3.2% due to an increase in taxable values. Licenses and Permits have a
decrease of 5.5% due to slightly lower expectations of permitting activity. Intergovernmental Revenue shows
a decrease of 23.3% due to a lesser amount expected from grants for Airport projects. Charges for Services
increased 8.5% due to adjustments to charges between Funds for administrative support. Franchise Fees is
increased just .5% based on current levels of collection. Based on actual collections, the Stormwater
Assessment budget is being reduced by 2.8%. Miscellaneous Revenue is increased 52.5% due to increases in
anticipated investment returns. Recreation Impact Fee projections were reduced by 13.9% to more closely
match recent trends. Transfers-In were increased 9.0% due to more funds being transferred from Special
Revenue Funds to Capital Project Funds. Balances Forward increased due to using more of the reserve
balances in Special Revenue Funds to pay for current year capital projects.
Total Budgeted Revenue
Budget Budget Budget Budget Increase % Increase/
FY 2015/16 FY 2017/18 FY 2018/19 FY 2019/20 (Decrease)Decrease
Taxes 9,799,774 10,421,873 11,010,564 11,364,822$ 354,258$ 3.2%
Licenses and Permits 792,450 790,900 936,400 884,700 (51,700) -5.5%
Intergovernmental Revenue 3,379,959 5,909,988 6,707,490 5,145,354 (1,562,136) -23.3%
Charges For Services 2,081,582 2,235,194 2,344,357 2,544,207 199,850 8.5%
Fines and Forfeitures 66,300 56,000 51,500 40,800 (10,700) -20.8%
Franchise Fees 1,255,053 1,333,454 1,394,340 1,401,716 7,376 0.5%
Stormwater Assessment 985,500 998,000 1,995,000 1,940,000 (55,000) -2.8%
Recreation Impact Fee 100,000 163,800 163,800 141,050 (22,750) -13.9%
Miscellaneous Revenue 304,225 357,609 577,070 880,249 303,179 52.5%
Total Operating revenues 18,764,843$ 22,266,818$ 25,180,521$ 24,342,898$ (837,623)$ -3.8%
Transfers-In 4,648,339 4,082,381 6,071,742 6,616,088 544,346 9.0%
Balances Forward 403,343 499,230 481,117 2,287,774 1,806,657 375.5%
Total Revenues 23,816,525$ 26,848,429$ 31,733,380$ 33,246,760$ 1,513,380$ 4.8%
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The following is an overview and analysis of all the major revenue sources for the city. The overview
provides a description of the revenue and the authority to collect such revenue. The analysis provides up to
ten years trend for each major revenue source.
Taxes
Ad Valorem Taxes
Florida Statutes provide the authority for municipal governments to adjust their property tax rates. Article 7
of the Florida Constitution allows municipalities to levy property taxes (section 9), creates the homestead
exemption (section 6) and exempts motor vehicles (automobiles, boats, and mobile homes) from property
taxation (section 1). The value of property is determined by the County Property Appraiser (Florida Statute
192.042). The Property Appraiser assesses each property within the County for that property’s value in its
highest and best use. Any applicable exemptions are deducted from this total to arrive at the taxable value.
Millage rates are charged against the taxable value to arrive at the total tax on each parcel. One mill equals a
$1 tax for each $1,000 of taxable value. Due to discounts, non-payments and possible Value Adjustment
Board changes, it is prudent to budget at less than 100% of assessed property tax revenue. Florida Statute
200.065(2)(a)1 requires cities to budget at least 95% of the certified tax proceeds. In FY 2019/20 the City
has budgeted at 96% or $3,881,366 for current ad valorem tax collections.
Ad valorem taxes, or property taxes, provide approximately 30.7% of the City’s General Fund revenues. The
graphs below illustrate a significant decline in ad valorem revenues and property value until FY 2012/13 and
then a sizable recovery since then. The FY 2019/20 property value shows an increase from the previous year
final levy due to additions to the tax roll and increases in taxable assessed values. A summary of the City’s
millage rates and tax collections since 1998 is located in the schedule section of this document.
$0
$1
$2
$3
$4
$5
MillionsCity of Sebastian, Florida
Ad Valorem Revenues
$0
$500
$1,000
$1,500
$2,000
MillionsCity of Sebastian, Florida
Taxable Property Values
9
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Utility Services Tax
Utility Services Tax is a tax levied on purchases of electricity, water, LP gas and natural gas services on
customers within the city limits. A rate of 10% of the monthly purchase price is applied for such services.
Tax is collected per Florida Statute 166.231 and city Code of Ordinances Sec. 94-26. The majority of the
Utility Services Taxes is from the Electric Utility Service Tax. For FY 2019/20, $1,831,554 is estimated to
be received from this tax on electric service based on trend analysis. The Utility Services Tax revenues are
recorded in the General Fund and they provide 23.4% of General Fund revenues. The graph below illustrates
historical and projected collections in Utility Services Tax, which is consumption driven.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
City of Sebastian, Florida
Utility Services Tax
Communication Service Tax
The Communication Service Tax replaced the franchise fee for dealers of communications services
(including, but not limited to, phone and cable TV services). The tax in the city is 5.22% of the sales price on
all taxable sales of communication services provided within the municipality. The revenue estimated for the
FY 2019/20 is $802,441. The revenue estimate is based on trend analysis and the estimate provided by the
Legislative Committee on Intergovernmental Relations (LCIR). The Communication Service Tax is recorded
in the city’s general fund.
Discretionary Sales Tax
The discretionary sales tax is the seventh-cent or an additional one-cent sales tax levied by Indian River
County. Indian River County voters originally passed the Optional One-cent Sales Tax in March 1989 to be
used for infrastructure needs of the County over a fifteen-year period. It was extended in November of 2002
and again in November of 2016, with fifteen-year extensions approved by voter referendums and is now in
place until December 31, 2031. The tax funds are distributed to participating cities within the County on a
percentage basis determined by the city’s population. The City receives the monthly distribution
approximately two months after the retail sales take place. For FY 2019/20, $3,659,032 is estimated to be
received based on the trend analysis and the estimate provided by the Legislative Committee on
Intergovernmental Relations (LCIR). The revenues from the Discretionary Sales Tax are recorded in a
special revenue fund.
10
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The Discretionary Sales Tax funds can only be used to finance, plan, and construct infrastructure, land
acquisition for recreation or preservation, and land improvement. Therefore, it serves to reduce the burden of
such costs on ad valorem and other taxes. The graph below illustrates a steady increase in Optional One-Cent
Sales Tax from FY 2006.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
City of Sebastian, Florida
Discretionary Sales Tax
Local Option Gas Tax
The Local Option Gas Tax is a six-cent per gallon tax levied by Indian River County. The tax funds are
distributed to participating cities within the County on a percentage basis determined by the city’s population
and amount of annual transportation-type expenditures. The amounts available for distribution are affected
by changes in consumer driving patterns caused by variations in fuel costs and general economic conditions.
For FY 2019/20 the revenue is projected to be $736,320. The Local Option Gas Tax revenues are recorded in
a special revenue fund. The revenue is restricted for use in transportation expenditures, thus reducing the
burden of such costs on ad valorem taxes.
$0
$200,000
$400,000
$600,000
$800,000
City of Sebastian, Florida
Local Option Gas Tax
FRANCHISE FEES
Franchise fees are paid by utility providers (electricity, solid waste and natural gas) for their use of city
streets and property in providing their services. The solid waste and natural gas franchise fee is 6.0% of gross
revenue collected. The electric franchise fee is 5.9% of the utility provider’s gross receipts. The majority of
the city’s franchise fee revenue is from electric franchise fees. Electric franchise fees have grown along with
population over the last few years. FY 2019/20, $1,401,716 is budgeted as franchise fees revenues.
11
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Franchise fee revenues are recorded in the General Fund. The graph below illustrates a slight decline in total
franchise fees until 2013 and then a steady rise since that time.
$0
$500,000
$1,000,000
$1,500,000
City of Sebastian, Florida
Franchise Fees
INTERGOVERNMENTAL REVENUES
Local Half-Cent Sales Tax
Sales Tax, pursuant to Chapter 212 Florida Statutes, are collected by businesses and remitted to the State of
Florida. In 1982, the Florida Legislature created the “Local Government Half-Cent Sales Tax Fund”
program. The program is administered by the Florida Department of Revenue. Monies in this trust fund are
distributed monthly to eligible counties and municipalities. The City receives the monthly distribution
approximately two months after the retail sales take place. Each June, the Legislative Committee on
Intergovernmental Relations (LCIR) provides a forecast of the estimated sales tax distribution. As part of the
Half-Cent Sales Tax program, the Florida Legislature earmarks a percentage of the State sales tax collected
in each county for distribution to cities in that county according to a population based formula (Florida
Statute 218.61). As a result of legislation (HB 113-A), effective July 1, 2004 the percentage of sales tax
revenue allocated for distribution to cities was reduced from 9.653% to 8.814%. Under the legislation, cities
were to be “held harmless” by a corresponding increase in Municipal Revenue Sharing.
The Local Half-Cent Sales Tax is recorded in the General Fund. The graph below illustrates how collections
declined until 2010 but have steadily increased since then. The anticipated revenue for FY 2020 is based on
trend analysis and the forecast provided by the Legislative Committee on Intergovernmental Relations
(LCIR). The revenue estimate reflects the authorized changes in the State’s sales tax share of the Local
Government Half-Cent Sales Tax Program that are incorporated within Chapter 2003-402, L.O.F (Laws of
Florida) and Chapter 2003-404, L.O.F.
$0$500,000$1,000,000$1,500,000$2,000,000$2,500,000
City of Sebastian, Florida
Local Half-Cent Sales Tax
12
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CHARGES FOR SERVICES
Building Department Revenues
The Building Department is an enterprise operation of the City. A major part of the Building Department
Revenue sources is building permit fees. Building activities are very sensitive to economic changes, and this
type of revenues can quickly decline if there is a downturn in the economy. The City experienced a
slowdown for several years but increased activity in recent years has resulted in substantial growth in permit
fees collections. The graph below reflects this change. Building Department revenues are continuously
monitored; any adjustments to reflect economic changes can be made during the budget year, if need be.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
City of Sebastian, Florida
Building Permit Fees
ASSESSMENT
Stormwater Assessment Revenues
The City of Sebastian started to assess city residents Stormwater Utility Fees for the purpose of managing the
City’s stormwater system in Fiscal Year 2001/02. The fee was based on a single residential ERU in the
amount of $4.00 per month, or $48.00 per year (City Ordinance O-01-16, O-04-15, and O-05-16). This
revenue source is used to provide a dedicated funding source for the purpose of managing the city’s
stormwater system, to prepare, construct and manage betterments and improvements to the stormwater
system, to regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The revenue estimate is based on actual residential ERU as of August 31st each year. The
City increased the fee from $4.00 to $5.00 per month per ERU for FY 2012/2013. Then for FY 2018/2019, in
order to increase funding for necessary capital improvements, the fee was increased to $10.00 per month. For
the FY 2019/20, the revenue is estimated to be a net amount of $1,995,000. The Stormwater Utility Fee
revenues are recorded in the Special Revenue Fund. The graph below illustrates past and anticipated
collections of Stormwater Utility Fees.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
City of Sebastian, Florida
Stormwater Utility Fees
13
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SUMMARY OF APPROPRIATIONS
City services are provided through the City Council, three charter officers, operating departments/divisions
(excluding the Stormwater Department, Golf Course, Airport Administration, and Building Department), and
are all supported by the General Fund. The Exhibit S-1 on the following page compares the General Fund
departmental expenditure budget for FY 2019/20 to the amended expenditure budget for FY 2018/19.
The total increase of 4.9% for the General Fund reflects a large increase in personnel cost, an increase in
operating expenditures, a decrease in capital outlays and elimination of transfers to other funds. Notable
changes in appropriations for individual departments are:
City Council increased 12.8% due to increases to travel, training and education accounts.
City Manager decreased 7.4% from employee turnover and a reduction in operating accounts.
City Clerk increased 10.8% since there is an election scheduled this year.
City Attorney increased 1.3% to add more funding for services not handled by the City Attorney.
Administrative Services went up .1% due to the costs of the accounting system user fees.
Management Information Services increased 12.4% primarily for a web site redesign consultant.
Police Administration is up 26.5% with the accrued leave payouts to be due with the Chief’s
retirement and Deputy Chief’s taking the DROP option.
Police Operations is up 3.2% due to added overtime and increased capital purchases.
Police Detectives increased 23.5% from the transfer of two positions from Police Administration.
Police Dispatch is up .8% as higher wage and benefits were offset by lower operating expenditures.
Code Enforcement went up by 3.8% primarily from wage and benefit increases.
Roads and Maintenance decreased 1.1% with added wages and benefits offset by less capital costs.
Fleet Management went down 14.8% with cutting maintenance accounts and cutting a part-time slot.
Facilities Maintenance increased 24.7% by moving the Public Facilities Director from Roads.
Cemetery decreased by 18.2% from a reduction in the capital account replacing a vehicle last year.
Leisure Services went down 7.5% from reductions in operating expenditures and capital accounts.
Community Development is up 48% for a Planner and consulting fees for the comprehensive plan.
Non-Departmental decreased 11.8% from eliminating a contingency account that was used last year.
14
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Exhibit S-1
Appropriation Comparison by Department/Division
General Fund
FY 18/19 %
Org FY 15/16 FY 16/17 FY 17/18 Amended FY 19/20 Increase Increase
Code Description Budget Budget Budget Budget Budget (Decease)(Decrease)
010001 City Council 53,733$ 53,889$ 54,893$ 55,908$ 63,080$ 7,172$ 12.8%
010005 City Manager 267,702 351,843 276,569 298,289 276,327 (21,962) -7.4%
010009 City Clerk 328,628 188,919 225,160 207,036 229,311 22,275 10.8%
010022 Audio Visual 164,502 121,939 134,138 - - - n/a
010010 City Attorney 101,730 101,720 101,554 104,914 106,291 1,377 1.3%
010020 Administrative Services 490,416 487,476 652,296 693,455 694,267 812 0.1%
010021 Management Information Services 204,450 233,201 220,197 476,934 535,860 58,926 12.4%
010041 Police Administration 830,164 724,996 893,551 858,496 1,085,879 227,383 26.5%
010043 Police Operations 2,404,754 2,598,252 2,778,265 3,313,817 3,419,316 105,499 3.2%
010047 Police Detective Division 779,808 794,027 803,619 846,924 1,046,336 199,412 23.5%
010049 Police Dispatch Unit 566,713 581,361 597,355 646,273 651,282 5,009 0.8%
010045 Code Enforcement Division 178,074 166,499 173,549 183,672 190,709 7,037 3.8%
010051 Engineering - 534,121 418,276 - - - n/a
010052 Roads and Maintenance 753,038 591,718 615,953 965,960 954,867 (11,093) -1.1%
010053 Stormwater Utility 1,220,617 923,036 926,206 - - - n/a
010054 Fleet Management 237,152 240,448 228,632 248,212 211,549 (36,663) -14.8%
010056 Facilities Maintenance 346,824 265,037 314,412 421,180 525,178 103,998 24.7%
010059 Cemetery 190,252 147,816 178,423 219,020 179,176 (39,844) -18.2%
010057 Leisure Services 882,432 925,284 926,176 1,248,340 1,154,740 (93,600) -7.5%
010080 Community Development 198,207 267,729 421,109 396,147 586,324 190,177 48.0%
010099 Non-Departmental 1,286,981 1,350,972 1,016,936 1,090,744 961,968 (128,776) -11.8%
Total General Fund Expenditures 11,486,177$ 11,650,283$ 11,957,269$ 12,275,321$ 12,872,460$ 597,139$ 4.9%
Exhibit S-2 compares the General Fund expenditure by category budget for FY 2019/20 with the projected
expenditures for FY 2018/19.
Salaries and benefits reflect an increase of 8.9% primarily because of pay and benefit increases
scheduled for employees.
Operating expenditures increased 5.2% primarily for special consulting work needed to update the
Comprehensive Plan and to redevelop the City’s websites.
Capital outlay reflects a reduction in items being funded by General Fund.
Transfers to Other Funds have been totally eliminated.
Exhibit S-2
General Fund Expenditures by Category
%
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 Increase Increase
By Major Category Actual Actual Actual Projected Budget (Decease)(Decrease)
Salaries and Benefits 8,527,708$ 8,175,533$ 9,111,377$ 9,017,242$ 9,823,539$ 806,297$ 8.9%
Operating Expenditures 2,504,981 2,838,568 3,183,431 2,676,202 2,814,421 138,219$ 5.2%
Capital Outlays 191,902 220,623 209,532 336,441 234,500 (101,941)$ -30.3%
Transfers to Other Funds 343,700 2,173,590 636,029 25,644 - (25,644)$ n/a
Total 11,568,292$ 13,408,315$ 13,140,369$ 12,055,529$ 12,872,460$ 816,931$ 6.8%
15
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Exhibit S-3 compares the total expenditure budget by fund for FY 2019/20 to the projected expenditures for
FY 2018/19. It shows expenditures only and does not include increases to reserves.
Exhibit S-3
Total Budget Comparison by Fund
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20
Actual Actual Actual Projected Budgeted %
Expenditures/Expenditures/Expenditures/Expenditures/Expenditures/Increase Increase
Fund name Expenses Expenses Expenses Expenses Expenses (Decease)(Decrease)
General Fund (1)11,568,292$ 13,408,315$ 13,140,369$ 12,055,529$ 12,872,460$ 816,931$ 6.8%
Special Revenue Funds
Local Option Gas Tax (2)901,572 1,041,154 392,564 1,226,766 566,362 (660,404) -53.8%
Discretionary Sales Tax (3)2,785,073 3,313,096 2,563,711 4,100,700 5,811,928 1,711,228 41.7%
Riverfront CRA (4)366,718 301,304 53,082 617,017 513,900 (103,117) -16.7%
Parking In-Lieu-Of 62 58,495 - - - - 0.0%
Recreation Impact Fee (5)32,399 61,229 455,784 463,000 293,000 (170,000) -36.7%
Stormwater Utility (6)1,437,762 1,273,480 1,351,422 1,521,610 1,970,647 449,037 29.5%
Law Enforcement Forfeiture Fund 17,096 15,999 - - - - n/a
Debt Service Funds
Stormwater Utility Notes 402,295 402,059 404,279 403,814 402,138 (1,676) n/a
Capital Project Funds (7)3,498,000 3,417,882 - 7,751,243 7,724,733 (26,510) -0.3%
Enterprise Funds
Golf Course Fund (8)1,693,632 1,711,340 1,572,399 1,354,844 1,480,828 125,985 9.3%
Airport Fund 639,639 389,780 233,863 530,477 446,365 (84,112) -15.9%
Building Department (9)1,059,427 915,153 1,339,655 676,297 820,066 143,769 21.3%
Total All Funds 24,401,967$ 26,309,286$ 21,507,128$ 30,701,297$ 32,902,427$ 2,201,131$ 7.2%
(1) General Fund reflects increases to employee pay and benefits and added positions, as well as to
operating expenditures.
(2) Local Option Gas Tax operating accounts were moved to General Fund and road resurfacing
projects were reduced from the prior year.
(3) Discretionary Sales Tax spending increased because of substantial funding allocated to construction
of a new public works facility and providing grant matching funds toward large Airport projects.
(4) Riverfront CRA decreased due to less capital and allocations to grant programs.
(5) Recreation Impact Fee increased decreased because of more funding for projects than last year.
(6) Stormwater Utility increased because of increased spending on capital projects and equipment.
(7) Capital Project Funds increased due to the large amounts allocated for the public works facility and
for matching funds on Airport grants.
(8) Golf Course Fund increased because of capital projects being funded by Discretionary Sales Taxes.
(9) Airport Fund decreased because of reductions in personnel costs.
(10) Building Department increased due to personnel costs, operating accounts and buying a vehicle.
16
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FUND BALANCE COMPARISON AND PROJECTED CHANGES
The City of Sebastian uses fund accounting to track revenues and expenditures. Fund Balance represents the
equity (assets minus liabilities) of each fund. Exhibit S-4 compares the actual fund balance and projected
fund balance change for each individual fund.
Exhibit S-4
Balance Balance Balance Projected Percentage
9/30/2017 9/30/2018 9/30/2019 Projected Projected Balance Change from
Fund Name Actual Actual Estimated Sources Uses 9/30/2020 Prior Year
General Fund (1)3,814,275 4,302,473 5,046,649 12,872,460 (12,872,460) 5,046,649 0.0%
Special Revenue Funds
Local Option Gas Tax (2)211,004 553,344 58,832 755,361 (566,362) 247,831 321.3%
Discretionary Sales Tax (3)2,643,877 3,554,598 3,037,747 3,732,304 (5,811,928) 958,123 -68.5%
Riverfront CRA (4)540,748 443,814 345,342 452,566 (513,900) 284,008 -17.8%
Parking In-Lieu-Of Fund (5)39,893 54,598 55,908 1,342 0 57,250 2.4%
Recreation Impact Fee (6) 955,251 653,069 340,164 146,184 (293,000) 193,348 -43.2%
Stormwater Utility Fee Fund (7)266,603 350,464 799,532 1,976,083 (1,970,647) 804,968 0.7%
Law Enforcement Forfeiture Fund 49,226 44,122 45,372 1,250 0 46,622 2.8%
Debt Service Funds
Stormwater Utility Revenue Bonds 170,357 173,843 173,843 404,855 (402,138) 176,560 1.6%
Capital Project Funds (8)
General Capital Project 0 0 0 493,000 (493,000)0 n/a
Capital Improvements 0 0 0 692,000 (692,000)0 n/a
Transportation Improvements 0 0 0 2,834,597 (2,834,597)0 n/a
Stormwater Improvements 0 0 0 1,314,000 (1,314,000)0 n/a
Airport Improvements 0 0 0 2,391,136 (2,391,136)0 n/a
Enterprise Funds
Golf Course Revenue Fund (9)(411,060) (623,866) (625,944) 1,480,828 (1,480,828) (625,944) 0.0%
Airport Fund (10)(126,876) (133,240) (117,692) 569,683 (446,365) 5,626 104.8%
Building Department (11) 279,432 350,937 497,195 841,337 (820,066) 518,466 4.3%
Total All Funds 8,432,730 9,724,156 9,656,948 30,958,986 (32,902,427) 7,713,506 -20.1%
FUND BALANCE COMPARISON AND PROJECTED CHANGES
Change in Fund Balance
(1) General Fund projected fund balance is expected to stay the same. Ad valorem taxes were based on a 2.9399 millage, which
is less than the 3.1514 levied last year.
(2) Local Option Gas Tax Fund are being allocated to road resurfacing in accordance with the recently completed paving plan.
(3) Discretionary Sales Tax projected fund balance will be decreased from spending on the Public Works Compound.
(4) The Riverfront CRA is spending a portion of projected fund balance on signage improvements and tree preservation.
(5) The Parking In-Lieu-Of Fee has no planned expenditures and there are no outstanding agreements currently active.
(6) Recreation Impact Fee projected fund balance decreases due to budgeted construction projects.
(7) Stormwater Utility Fee Fund revenues will be used for all operational expenses and for additional capital improvements that
are expected to be done in concert with grant funding.
(8) Capital Project Fund projected receipts are equal to amounts projected to be spent.
(9) Golf Course Fund shows anticipated revenues will equal expenses for FY 2020.
(10) Airport Fund’s projected revenues are expected to exceed expenses in FY 2020.
(11) Building Department Fund continues to record revenues in excess of expenses and is accumulating reserves to dampen the
effects of any future economic slowdowns.
17
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONNEL SUMMARY BY DEPARTMENT/DIVISION
As with any service organization, personnel costs are a significant part of the total operating budget of the
city. For FY 2019/20, total personnel costs are approximately 68.96% of the city’s budgeted operating
expenses. Exhibit S-5 provides a comparison of staffing levels in recent years.
Exhibit S-5
FULL AND PART-TIME POSITIONS
Department/Division F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T F/T P/T
City Council 050505050505
City Manager 2.50 3 020 2 020 2 0
City Clerk 3 0 2 121 2 121 2 1
City Attorney 000000000000
Administrative Services 425160606060
Mgmt Information Svcs 202033424242
Audio Visual 151300000000
Leisure Services 10 18 9 18 8 17 12 18 12 18 12 7
Community Development 2 0 3 0 5 0 4 0 4 0 5 0
Police Administration 817181727272
Police Operations 27 0 28 0 29 1 34 0 34 0 32 0
Police Investigations 7 10 7 10 7 11 7 10 7 10 9 10
Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0
Code Enforcement 303030303030
Engineering 0 0 3 0 0 0 0 0 0 0 0 0
Roads & Maintenance 9 0 8.5 0 7.5 0 9.5 0 9.5 0 10 0
Fleet Management 3.5 0 3.5 0 3.5 0 3.5 0 3.5 0 3 0
Facilities Maintenance 3 1 2 1 3 0 3 0 3 0 4 0
Cemetery 201120202020
GENERAL FUND TOTALS 97 42 98 41 99 39 109 38 109 38 111 27
Stormwater Utility 12 0 8 0 13 1 14 1 14 1 13 1
Golf Course Administration 262625242424
Golf Course Carts 0 16 0 16 0 14 0 14 0 10 0 10
Golf Course Total 222222219218214214
Airport 103030201111
Building Department 505160717171
SUB-TOTALS 117.0 64.0 116.0 64.0 123.0 59.0 134.0 58.0 133.0 55.0 134.0 44.0
TOTAL POSITIONS
FULL-TIME POSITIONS 149.00
Budget
FY 2015/2016
181.0 182.0
148.00
180.0
Budget
FY 2019/2020
178.0
156.00163.00
Budget
FY 2016/2017
152.50
FY 2018/2019
Amended Budget
188.0
160.50
Budget
FY 2018/2019
192.0
Budget
FY 2017/2018
18
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The FY 2019/20 budget reflects a total authorization of 134.0 full-time equivalent (FTE) positions to serve
the 2019 estimated population of 25,168. This is a staffing ratio of 6.20 FTE’s per 1,000 population. From
the chart and graph below, the trend for the past few years is illustrated.
Population Number of FTE
Year FTE To Be Served Per Thousand
FY 2010 154.50 22,722 6.7996
FY 2011 150.50 22,922 6.5657
FY 2012 140.00 21,929 6.3842
FY 2013 142.00 21,995 6.4560
FY 2014 146.50 22,188 6.6027
FY 2015 150.50 22,622 6.6528
FY 2016 149.00 22,296 6.6828
FY 2017 148.00 23,137 6.3967
FY 2018 152.50 24,192 6.3037
FY 2019 160.50 24,630 6.5164
FY 2020 156.00 25,168 6.1983
5.86.06.26.46.66.87.0
Authorized Staffing Full-time Equivalent
Per 1000 population
10-Year Fiscal History
DEBT OBLIGATIONS
Debt Limits
Since neither State law nor the City Charter provide any fixed or arbitrary limits on the amount of debt which
may be incurred (other than the requirement to have General Obligation debt approved in advance by
referendum), the City Council has established the following debt service level policy as part of the city’s
financial policy to ensure future flexibility.
Type of Debts Limits Actual as of 9/30/19
General Obligation debt 5% of the assessed valuation of 0%
taxable property
Maturity to 15 years
General Fund Debt Expense 8% of the General Fund 0%
expenditure budget
Variable Rate Debt 15% of the total debt outstanding 0%
“Pay As You Go” Financing Amount is less than $150,000 None
Maturity to 10 years
19
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Debt Outstanding
The following table lists the city’s debt obligations and commitments as of September 30, 2019. Each of the
two long-term notes include a covenant pledging special revenues. There is no outstanding debt related to the
General Fund and the city has no variable rate debt. The Stormwater Bank Note was used to refund a bond
issue that initially held an insured rating of AAA. The Paving Improvements Note was used to refund
another Bank Note with less desirable terms. The Golf Cart Lease Purchase was used to acquire a new fleet
of golf carts.
Initial Principal Initial
Principal Remaining Interest Final Bond Rating/ Security
Debt Description Amount 9/30/2019 Rate Maturity Insurer Pledge
Stormwater Utility Revenue
Bank Notes 2014 $5,630,000 $1,164,000 2% to 4.2% 2022
AAA/MBIA Stormwater Utility Fees
Paving Improvements
Promissory Notes 2012 $2,296,000 $820,000 1.94% 2023 N/A
Local Option Gas Tax
Golf Cart 60 Month Lease
Purchase 2017 $313,152 $156,171 3.49% 2022 N/A
N/A
Effects on Current Operations
Although stormwater utility fees are pledged to the Stormwater Utility Revenue Notes, the annual debt
service is currently being paid from discretionary sales tax revenues. This is a legitimate use of those
revenues and helps toward enabling stormwater utility fees to be applied to operational and current capital
improvement needs of the utility without being encumbered by the debt service payments. Local option gas
tax revenues are used to pay the debt service on the Paving Improvements Promissory Notes, which is an
allowed use of those funds, since the debt pertains to improvements to the City’s transportation system.
Clearly, with the priority that must be given to those debt service payments, the net revenues available for
capital purchases and/or operating expenditures on the transportation system is reduced. Payments on the
Lease Purchase of the golf carts effects the net income from operations but also insures a well-maintained
fleet that is essential to insuring a pleasing golfing experience for the customers.
20
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
POLICIES
21
MISSION STATEMENT
City of Sebastian elected officials, volunteer board and advisory committee members, and all employees
are committed to making Sebastian the most desirable city in the State of Florida to live, for businesses
to flourish and visitors to enjoy. Sebastian will become known as a city that superbly manages and
develops its human, natural and financial resources such that it is consistently able to provide and
improve upon its reputation as a highly attractive and safe community with enviable business and
recreational opportunities.
We will achieve this mission by implementing the following strategies that build on excellent work
already begun:
Ensure that all employees, volunteers and advisory board members fully understand and will
work toward the achievement of the mission.
Determine, through citizen committees, workshops and surveys, the most important stated and
unstated needs and expectations of the majority of our residents. Concurrently, seek to assess
both internal and external attitudes toward all major City sponsored programs designed to meet
those needs and expectations.
Continually assess the City’s recreational and cultural activities and work to provide an optimal
mix that satisfies our residents.
Develop a Growth Management plan that recognizes the City’s current and future growth needs.
Continue to improve the budgeting process so that all human, natural and financial resources are
allocated and all capital improvements are developed and implemented consistent with this
mission.
Design and implement an employee recruitment, training and development plan that finds, trains,
develops and retains people with the skills and talents needed to achieve the City’s mission.
Develop and promulgate an Economic Development Policy that will entice commercial
enterprises to Sebastian, thereby strengthening and expanding the City’s financial resources.
Continue to improve methods of communicating information to residents.
Each Department of the City of Sebastian will develop and accept responsibility for specific action steps
designed to achieve its portion of the mission. The City will review its mission statement annually and
measure its progress periodically based on completion of specific goals set forth in the annual budgeting
process. The final measure of success will be realization of the City of Sebastian’s mission.
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City of Sebastian, Florida
Financial Policies
City of Sebastian’s financial policies set forth the basic framework for overall fiscal planning and management
and set forth guidelines for both current activities and long-range planning. These policies are reviewed
annually to assure the highest standards of fiscal management and were formally adopted by the City Council at
a public meeting on September 16, 2019. The City Manager and the Management Team has the primary role of
reviewing financial actions and providing guidance on financial issues to the City Council.
I. Overall Goals
The overall financial goals underlying these policies are:
1. Fiscal Conservatism: To ensure the city is in a solid financial condition at all times. This can be defined as:
A. Cash Solvency – the ability to pay bills
B. Budgetary Solvency – the ability to balance the budget
C. Long Term Solvency – the ability to pay future costs
D. Service Level Solvency – the ability to provide needed and desired services
2. Flexibility: To ensure that the city is in a position to respond to changes in the economy or new service
challenges without an undue amount of financial stress.
3. Compliance with All Statutory Requirements: As set forth by the State of Florida and the City ordinances.
4. Adherence to the highest Accounting and Management Practices: As set by the Government Finance
Officers’ Association standards for financial reporting and budgeting, the Government Accounting
Standards Board and other professional standards.
II. Operating Budget Policies
The City Administrative Services Department, with support and general direction from the City Manager,
coordinates the budget process. The formal budgeting process begins in March and ends in September and
provides the primary mechanism by which key decisions are made regarding the levels and types of services to
be provided, given the anticipated level of available resources. Revenues and expenditures are projected on the
basis of information provided by City departments, outside agencies, current rate structures, historical data and
statistical trends.
A. Budget Process
The development of the budget is guided by the following budget policies:
1. A budget calendar will be designed each year to provide a framework within which the interactions
necessary to formulate a sound budget could occur and ensure that the City complies with State legal mandates.
2. The budget must be balanced for all funds. Total revenues and other available funds must equal total
estimated expenditures for each fund (Section 166.241 Florida Statutes requires all budgets to be balanced).
3. All operating funds are subject to the annual budget process and reflected in the budget document.
4. The enterprise operations of the City are intended to be self-supporting; i.e., current revenues are hoped to
cover current expenditures, including debt service.
An administrative service fee will be paid to the General Fund by each enterprise fund. This assessment is
calculated based upon a percentage (ratio of both the number of full-time equivalent employees of the enterprise
fund/total number of full-time equivalent employees of the City and ratio of the operating budget of the
enterprise funds/total operating budget of the City) of total budgeted General Fund administration expenditures
(includes City Council, City Manager, City Attorney, City Clerk, Administrative Services, Management
Information Systems, Community Development and Facilities Maintenance). An administrative service fee is
assessed by the General Fund against the Community Redevelopment Agency (CRA) Fund of the City. This
assessment will be based on 75% of the pay and benefits of the Community Development Director/CRA
Manager and corresponds with the amount of time devoted to administrative support for the CRA.
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Financial Policies
5. Pursuant to Ordinance 05-16, stormwater utility fees can be utilized to fund stormwater operations, in
addition to capital improvements. Stormwater operations were previously accounted for in the General
Fund and partially reimbursed with transfers from the Stormwater Fund. However, since the FY 2019
Budget, stormwater operating expenditures are directly accounted for within the Stormwater Fund to better
disclose how the fees are being used.
6. In no event will the City of Sebastian levy ad valorem taxes against real property and tangible personal
property in excess of 10 mills, except for voted levies (Section 200.081 of Florida Statutes places this
millage limitation on all Florida municipalities.)
7. The City will budget 96 percent of anticipated gross ad valorem proceeds to provide an allowance for
discounts for early payment of taxes (Section 200.065 of Florida Statutes states that each taxing authority
shall utilize not less than 95 percent of the taxable value.)
8. Employees covered by the Coastal Florida Public Employee Labor Agreement will have 9% of their wages
contributed to a pension plan offered by the Communication Workers of America. The locally administered
defined benefit pension plan for police officers will be funded in accordance with the required annual
contribution calculated by an independent actuary but no less than 14.6% of the covered payroll. All other
employees will have 9% of their wages contributed to a deferred compensation retirement program
sponsored by the International City Management Association.
9. The City will coordinate development of the capital improvement budget with the development of the
annual operating budget. Each item included in the capital improvement budget is reviewed for its impact
on the operating budget. The review quantifies four main factors, which are maintenance costs, improved
efficiency, reduction in liability exposure and savings from taking replaced items out of service. Other
considerations include the expectation of generating additional revenue, changes in personnel requirements
and consistency with the City’s Comprehensive Plan.
B. Basis of Budgeting
The basis of budgeting for governmental funds (General, Special Revenue, Debt Service Funds, and Capital
Project funds) shall be prepared on a modified accrual basis of accounting. This means unpaid financial
obligations, such as outstanding purchase orders, are immediately reflected as encumbrances when the cost is
estimated, although the items may not have been received. However, in most cases revenue is recognized only
after it is measurable and actually available.
The budgets for the proprietary funds – Golf Course, Airport and Building Department – are prepared using the
accrual basis of accounting. Proprietary funds also recognize expenses as encumbered when a commitment is
made (e.g., through a purchase order). Revenues, on the other hand, are recognized when obligated to the City.
Purchase orders for goods and services received prior to the end of the current fiscal year will be eligible for
payment immediately following the close of the fiscal year. Encumbrances for all other purchases, excluding
the capital projects funds purchases, will automatically lapse at the close of the fiscal year.
The Comprehensive Annual Financial Report (CAFR) presents the status of the City’s finances on the basis of
Generally Accepted Accounting Principles (GAAP). Since FY 2001, the CAFR has been prepared in
compliance with Governmental Accounting Standards Board (GASB) Statement 34 requirements. The CAFR
shows fund expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. In
most cases, this conforms to the way the City prepares its budget with the following exceptions:
1. Any principal payments on long-term debt within the enterprise funds are applied to the outstanding
liability on a GAAP basis as opposed to being expended when paid on a budget basis.
2. Capital outlay within the proprietary funds are recorded as assets on a GAAP basis and expended on a
budget basis.
3. Depreciation expense is not budgeted.
4. Inventory is expensed at the time it is used.
5. Compensated absences liabilities that are expected to be liquidated with expendable available financial
resources are accrued as earned by employees on a GAAP basis as opposed to being expended when paid
on a budget basis.
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Financial Policies
C. Guidelines
The Comprehensive Annual Financial Report (CAFR) presents the status of the City’s finances on a basis
consistent with Generally Accepted Accounting Principles (GAAP). Therefore, a statement of net assets and a
statement of activities are presented for total governmental funds and total proprietary funds on an accrual basis
of accounting. Additional statements then identify major governmental funds and individual proprietary funds,
with the modified accrual basis of accounting used for Governmental funds and accrual basis of accounting
used for the proprietary and trust funds. In order to provide a meaningful comparison of actual results to the
final budget, the CAFR presents the City’s operations on a GAAP basis with a reconciliation to presentations
of fund revenue and expenditures on a budget basis for the General, Special Revenue, and Debt Service funds.
Current revenues shall be sufficient to support current expenditures. The Administrative Services Department
will monitor each fund and make timely budgetary recommendations and adjustments to be sure no
expenditures are in excess of appropriations at fiscal year end, which is not permitted under Florida State
Statutes. The budget process and format shall be performance-based and focus on goals, objectives, programs,
and performance indicators. The budget will provide adequate funding for maintenance and replacement of
capital plant and equipment.
D. Budget Amendment
1. Changes to total fund appropriations and uses of contingency appropriations may only be approved by the
City Council.
2. Shifts in appropriations within fund totals may be done administratively on the authority of the City
Manager. In most cases the City Manager will request City Council’s approval, since any significant item
prompting the change will usually go to the City Council (e.g., award of contract, additions to staff, contract
change order). Procedures for transfers between appropriations and delegation of budget responsibility will
be set by the City Manager.
3. A Budgetary Control System will be maintained to ensure compliance with the budget. Monthly operating
statements are provided to all Department Heads and Quarterly budget status reports will be provided to the
Citizen’s Budget Review Board and the City Council comparing actual versus budgeted revenue and
expense activity for all budgeted funds.
E. Planning
The City will annually prepare and distribute to departments and the City Council a Five-Year Forecast for the
period beyond the next fiscal year. The forecast will include estimated revenues, operating costs and future
capital improvements included in the capital improvement plan, as well as projected fund balances.
III. Revenue Policies
A. Revenue Projections
The City shall estimate its annual revenues by objective and analytical processes. The City shall maintain a
diversified and stable revenue system to the extent provided by law to insulate it from short-term fluctuations in
any one revenue source.
B. User Fees
The City shall recalculate on an annual basis the full cost of selected activities currently supported by user fees
and charges to identify the impact of inflation and other cost increases. The City shall set fees and user charges
for the Golf Course and Building Enterprise Funds with the intent to have them fully support the total direct and
indirect costs of their respective operations, including any debt service and depreciation.
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Financial Policies
IV. Performance Measurement Policies
A. Establishing Performance Requirements
Annually, each department shall develop departmental performance measures that correspond with the
department programs and file them with the City Manager’s Office. Goals should be related to core services of
the department and should reflect stakeholder needs. The measures should be of a mix of different types,
including effectiveness, efficiency, demand and workload. Measures should have sufficiently aggressive
“stretch” goals to ensure continuous improvement.
Workload – Measures the quantity of activity for a department (e.g., number of calls responded to).
Demand – Measures the amount of service opportunities (e.g.. total number of calls).
Efficiency – Measures the relationship between output and service cost (e.g., average cost of the response to
a service call).
Effectiveness – Measures the impact of an activity (e.g., percent of people who feel safe).
Department Directors shall establish performance measures for each program within their department. These
must be linked to the department wide goals and objectives being supported. Systematic and cost effective
methodologies must also be developed to monitor and project the established performance measures.
Supervisors shall insure that fair, objective and aggressive performance measures are identified for each
employee or work group that directly supports program goals and objectives and that an evaluation of the
success in accomplishing departmental measures are part of the employee’s annual performance review.
B. Reporting Performance
Quarterly summaries of progress on goals and objectives and departmental performance measures will be
provided to the Administrative Services Director for publishing in the City Council’s Quarterly Budget to
Actual Report.
V. Investment Policies
A. Investment Management
The City Administrative Services Department shall perform a cash flow analysis of all funds on a regular basis.
Disbursement, collection, and deposit of all funds will be scheduled to insure optimum cash availability. When
permitted by law, the City shall pool cash from each respective fund for investment purposes. The
Administrative services Director, as the City’s Chief Financial Officer, shall select and manage all City
investments. Investments shall always be made with the priority focused on achieving safety, liquidity and
optimal return of the investments, in that order. Further detail on allowed investments is contained in a
separately published investment policy.
B. Investment Analysis
The Administrative Services Director shall review the investment policy established for investing surplus funds
to account for changes in legislation and market conditions on a regular basis. The Administrative Services
Director shall prepare quarterly investment portfolio reports containing information on the securities being held
and the returns of each investment category. The City’s Chief Financial Officer shall meet and discuss any
changes in investment strategies or differences in investment holdings with an Investment Committee consisting
of the Administrative Services Director, the City Manager and a third person selected by the City Manager.
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Financial Policies
VI. Capital Improvement Program Policies
A. Capital Improvement Plan
The City shall adopt an annual Capital Budget based on the Capital Improvement Plan and make all capital
improvements in accordance with it. Future capital improvement expenditures necessitated by changes in
population, real estate development, or in economic base will be calculated and included in the capital
improvement plan projections. The City will determine and use the most prudent financial methods for
acquisition of capital improvement projects based upon market conditions at the time of acquisition.
Capital Replacement Programs – The City shall forecast capital replacement and maintenance needs for at least
five-year periods beyond the budget year and update this projection each year. From this, a maintenance and
replacement schedule shall be developed and implemented. Funding for capital replacement may be obtained
through excess year-end surpluses as identified in the Use of Surplus Policies. Maintenance programs shall be
paid for on a pay-as-you-go basis. The City will determine and use the most prudent financial methods for
acquisition of capital equipment, based upon market conditions at the time of acquisition.
B. Definition
Capital improvements include streets, buildings, building improvements, park expansions/improvements, new
parks, airport runways, infrastructure improvements, and acquisitions of equipment. Projects in the Capital
Improvement Program generally cost more than $750 and last at least five years (with the exception of
computer software if $5,000 or greater). For accounting purposes, these lesser cost capital items are often
included, in order to easily reconcile the initial year with the capital accounts budgeted in that year’s Operating
Budget. Significant allocations to some programs that do not meet the definition of capital items may also be
reflected in the Program in order to present the complete financial plan, although they may ultimately be
accounted for as operating expenditures.
C. Alignments
The City shall coordinate the development of the Capital Improvement Program plan with the development of
the Operating Budget, as well as ensuring compliance with the Comprehensive Plan Capital Improvement
Element. Future operating expenditures and revenues associated with new capital improvements will be
projected and included in the Capital Improvement Program Forecasts.
D. Project Approvals
Capital projects submitted for approval must be justified in terms of how the project supports the achievement
of the City’s strategic priorities. The originating department of the capital improvement project will identify the
estimated costs and impacts on revenue and operating costs for each capital project proposal. Projects are
prioritized and approved based on the relevancy of the project to the City’s strategic plan and the impact on the
end stakeholder(s).
E. Maintenance
The City shall maintain all capital assets at a level adequate to protect the City’s capital investment and
minimize future maintenance and replacement costs.
F. Physical Inventory
An annual physical inventory will be conducted to ensure that all capital assets listed in the City’s financial
system are accounted for, and that sufficient internal control over capital items is exercised. Further detail on
capital purchases and dispositions is detailed in a separately published policy.
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Financial Policies
VII. Debt Management Policies
A. Market Review
The City’s Administrative Services Director, in conjunction with the Financial Consultant, shall review its
outstanding debt annually for the purpose of determining if the financial marketplace will afford the City the
opportunity to refund an issue and incur less debt service costs. In order to consider the possible refunding of an
issue, a present value savings of at least three percent (3%) over the life of the respective issue should be
attained.
B. Debt Financing for Capital Assets
1. Short-term Borrowing
Short-term borrowing or lease/purchase contracts should only be considered for financing major operating
capital equipment when the Administrative Services Director, along with the City’s Financial Consultant,
determines that this is in the City’s best financial interest. Lease/purchase decisions should have the
concurrence of the appropriate department/division head and should consider the net cost after factoring in
anticipated maintenance expenditures.
2. Issuance of Long-term Debt
When the City finances capital projects or purchases by issuing long-term debt, it shall amortize the debt over a
term not to exceed the average useful life of the project(s) financed. Financing utilizing bank notes will be
preferred to avoid the higher issuance cost typically incurred with bonded debt. Except in the most unusual
instances, the City will seek competitive bids to assure it selects the financial institution with the most
advantageous terms.
If General Obligation Bonds are issued, the City’s goal will be to limit the maturity to fifteen (15) years. When
possible, the City shall use a special assessment or self-supporting financing instead of general obligation
bonds, so those benefiting from the improvements will bear all or part of the cost of the project financed.
C. Debt Service Levels
Annual General Fund debt service expense, if any, will be limited to eight percent (8%) of the General Fund
expenditures budget.
The City will limit its total outstanding General Obligation debt, if any, to five percent (5%) of the assessed
valuation of taxable property.
The City will limit the amount of Variable Rate debt to fifteen percent (15%) of the total debt outstanding.
D. Bond Ratings and Full Disclosure
The City recognizes the importance of favorable bond ratings by the various rating agencies. Bond ratings will
be obtained when bonds are issued and will be regularly updated for the term of the issue. The Administrative
Services Director, along with the Financial Consultant, shall periodically review possible actions to maintain or
improve its bond ratings and shall maintain good communications with bond rating agencies and its bond
insurers about its financial condition. The Administrative Services Director shall coordinate all communications
to ensure a professional and factual response to any inquiries.
The City shall follow a policy of “full disclosure” in its Comprehensive Annual Financial Report and bond
prospectuses. The Administrative Services Director shall assure that all legally required filings are made in
regard to outstanding financings.
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Financial Policies
E. Decision Making and Analysis
The City’s strategic planning and budgeting decisions are based on a number of processes currently in place.
The specific tools used are:
Citizen Advisory Boards – (e.g., Citizens Budget Review Board) are teams made up of Residents and City
staff to address specific concerns and provide direction and feedback;
Master Planning – Specific functions and processes are included in written plans, such as the
Comprehensive Plan, Stormwater Master Plan, Community Redevelopment Agency Master Plan and the
Airport Master Plan;
Fiscal Impact Model – Allocation methodology that quantifies average and marginal revenues and the costs
of new development by land use type;
Revenue Forecasting Model – Statistical time series analysis and tracking model of major revenue sources;
Performance Measurement System – Quarterly performance evaluations and reports;
Capital Budgeting Tools – Present Value Payback, Net Present Value Analysis, Own/Lease Analysis, and
Return on Investment (ROI) Analysis;
Five-Year Financial Plan – Multi-year forecasting of revenues and expenditures beyond the next budget
year for all major City funds;
Ten-Year Fleet Replacement Program – Equipment maintenance and replacement schedule covering the
useful life of all vehicle classes;
Ten-Year Equipment and Maintenance Program - maintenance and replacement schedule covering the
useful life of all major equipment, other than vehicles;
Financial Trend Monitoring System – Systematic analysis of major financial indicators;
VIII. Fund Balance Policies
On an annual basis, after the year-end audit has been completed, but no later than April 1, the City’s Chief
Financial Officer shall update schedules of all fund surpluses and deficits, with projections of reserve
requirements and any plan for the use of any excess surplus for the current year in accordance with the
Financial Balance Policies and Use of Surplus Policies. This will be reviewed to ensure compliance with stated
and adopted policies, but also to analyze the total reserve and surplus picture to ensure that the policies as
adopted do not inadvertently create adverse effects. The City’s Administrative Services Director shall provide
recommendations to the City Manager for any changes to the Fund Balance Policies and Use of Surplus Policies
based on needs identified in this analysis.
A. General Fund uncommitted and unassigned fund balances will be maintained at a target amount of five
million dollars ($5,000,000) as a reserve for declared natural disasters. This approximates an amount
calculated to sustain City operations in the aftermath of unforeseen or emergency events, such as hurricanes
declared to be natural disasters. Key assumptions of this calculation are:
a. That damage to City-owned and private property will amount to a loss of no greater than 30% in overall
property values;
b. That the damage occurs after the maximum proposed millage is established for the next fiscal year,
resulting in up to a year’s delay before there is the option of increasing property tax revenues;
c. Property taxes, franchise fees, utility service taxes and other revenues will decline;
d. There would be significant public safety and public works employee overtime; large outlays for debris
removal; plus expenditures for repairing and replacing City facilities;
e. Reimbursements from insurance claims will occur within six months and FEMA claims will occur
within a year;
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Financial Policies
B. In addition, the City shall assign any General Fund operating surplus for the fiscal year (revenues in excess
of expenditures) to restore the Capital Renewal and Replacement Reserve to a balance no greater than
$275,000. This Reserve is assigned for the purpose of allowing the City Manager to immediately proceed
with repairing or replacing essential equipment or facilities in instances where those items have not been
budgeted. Such expenditures shall be governed by the purchasing thresholds set by City Code Section 2-10.
The necessary budget adjustments for these items shall be reported to and approved by the City Council
along with the next Quarterly Financial Report.
C. Consideration shall also be given to establishing extra cushions for unanticipated events or extraordinary
expenditures, such as:
a. Uncontrollable shortfalls in intergovernmental revenue occurring due to poor economic conditions at
the State and National levels or the willful political action of those attempting to undermine home rule
and the effectiveness of City government. (General Fund receives about $3.7 million each year from
Communication Service Taxes, State Revenue Sharing, Motor Fuel Taxes and the Half-cent Sales
Taxes which is about 29% of its total revenues);
b. Significant payouts of unused employee leave accruals at the time they terminate. These are typically
manageable by covering them from the relevant department’s other budgeted funds but the departure of
100% of the employees would create a total payout of about $1.4 million in wages alone. In response to
some emergency situations, the City could be faced with excessive voluntary departures or perhaps
mandatory layoffs due to the financial situation.
c. Unanticipated expenditures on capital outlays or capital replacements of such a magnitude that are
beyond the possibility of immediately funding within any legal or normally reasonable means.
(1) Although financing from financial institutions may be feasible in certain isolated cases, this
possibility may not be available should those creditors have to also consider other events the City
could be dealing with at the time.
(2) Additional cushions could be established in certain Special Revenue Funds (Local Option Gas Tax,
Discretionary Sales Tax, Community Redevelopment Agency and Stormwater Utility Funds) as a
capital reserve for this purpose.
d. The unfunded Police Pension Fund Actuarial Accrued Liability is also something that could possibly be
a concern. Annual contributions to the pension plan are calculated to cover the vested benefits being
accumulated by the Police Officers but the deficit occurs when plan changes are made or when
assumptions are changed or when certain assumptions such as investment income do not materialize.
An immediate payout is not required, since repayment of the deficit is allowed to be amortized and
calculated into future annual payment requirements. Some consideration could be given to either paying
more than required on the annual requirement or establishing another cushion of cash reserves in case
political forces create a mandate in the future to pay off the deficit.
e. Localized emergencies that may not be eligible for insurance or FEMA reimbursement, such as
flooding, tornados, sink holes, earth quakes, civil disorders, terrorism, explosions, fires, etc.
Emergencies of this nature would most likely impact operational accounts such as overtime pay
expenditures and utility tax and franchise fee revenues. To the extent possible without increasing tax
rates, a cushion of some amount would be warranted.
D. Target amounts should be established and reviewed annually during the budgeting process for each of the
above. Generally, the targets would be calculated as a reasonable percentage of the total based on a
rational analysis of the perceived likelihood of the event actually occurring and amounts that would be
sufficient to reduce the negative impact of the event to acceptable levels. At the discretion of the City
Council, the creation or replenishment of established target amounts will occur as soon as reasonably
possible without tax rate increases or further damaging ongoing levels of service to the public.
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Financial Policies
E. In some instances, the City’s Golf Course, Airport and Building Enterprise Funds may be impacted by the
foregoing emergency conditions. Certainly, the Golf Course and Airport may not have the resources that
might be necessary to effectively restore their operations. While considering the level of targeted cash
reserve balances in the General Fund and Special Revenue Funds, it must be recognized that these
operations may also need financial assistance to recover.
F. In conclusion, the following Fund Balance Policies for funding amount targets will be in effect:
a. Declared National Disasters - $5,000,000 Target Balance.
b. Capital Renewal and Replacement Reserve – Replenished Up to $275,000 from Operating Surpluses.
c. Shortfalls in Intergovernmental Revenues – $370,000 Based on 10% of Annual State Revenues.
d. Employee Leave Accrual Payouts – $350,000 Based on 25% of Accumulated Liability.
e. Capital Outlay Reserve – Set Aside 5% in Certain Special Revenue Funds:
i. Local Option Gas Tax – $37,000 based on 5% of budget of gas taxes.
ii. Discretionary Sales Tax – $176,000 based on 5% of budget for sales taxes.
iii. Community Redevelopment Agency – $19,700 based on 5% of budget for tax increment receipts.
iv. Stormwater Utility – $97,000 based on 5% of budget for stormwater fee receipts.
f. Unfunded Police Pension Liability – Address this by increasing annual contribution when possible.
g. Localized Emergencies – The severity of such events is difficult to envision, thus it is assumed that
other balances would have to be utilized.
h. The total funding target for General Fund to cover items a, b, c and d. would be $5,995,000, which
exceeds current balances. These are to be fully funded as soon as possible by using accumulated
Operating Surpluses that result from revenues exceeding expenditures.
IX. Use of Surplus Policies
It is the intent of the City to use all uncommitted or unassigned surpluses to accomplish three primary goals:
meeting fund balance policies, avoidance of future debt, and reduction of outstanding debts or liabilities. The
City will always avoid using fund balances or year-end surpluses to cover ongoing operating expenses.
A. Any surpluses realized in the General Fund may, at the discretion of the City Council, be used to restore
fund balance targets or other purposes in the following order of priority:
1. $5,000,000 target reserve for declared national disasters.
2. $275,000 maximum start of the fiscal year Capital Renewal and Replacement Reserve.
3. $370,000 target reserve for shortfalls in intergovernmental revenues.
4. $350,000 target reserve for payouts of terminating employee leave accruals.
5. Additional payments to reduce the Police Pension Trust Fund Unfunded Actuarial Accrued Liability.
B. After fully satisfying the fund balance targets or additional payments, surpluses may be used for the
following purposes, listed in order of priority:
1. Additional Cash Payments for Capital Improvement Program Projects. Using cash to purchase
capital items that may otherwise to be purchased with the proceeds from debt will reduce the future
debt burden of the City. This strategy may be beneficial but a financial analysis should be
performed to determine the greatest net present value savings.
2. Cemetery Permanent Trust Fund. After all other needs have been satisfied, excess surpluses may be
transferred to the Cemetery Permanent Trust Fund established to care for the Cemetery. The
amounts transferred shall be deemed corpus to the Cemetery Trust fund for funding Cemetery care
and maintenance.
3. Riverfront Redevelopment Agency. After all other needs have been satisfied; excess surpluses may
be transferred to the Riverfront Redevelopment Agency that has been established to provide
infrastructure and public facility needs in that area that will result in increased property values.
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C. Special Revenue Fund Surpluses
Local Option Gas Tax Revenue Fund – A target reserve will be maintained in an amount equal to five percent
(5%) of the annual budgeted gas tax receipts to alleviate the impact of a decline in amounts of collected revenue
and to provide sufficient funds for unanticipated transportation expenditures. Surpluses projected five years
beyond the budget year may exceed the target or be allocated toward additional eligible projects or programs.
Discretionary Sales Surtax Revenue Fund – A target reserve will be maintained in an amount equal to five
percent (5%) of the annual budgeted sales tax receipts to alleviate the impact of decline in amounts of collected
revenue and to provide sufficient funds for unanticipated replacements of eligible capital improvements or
equipment. Surpluses projected five years beyond the budget year may exceed the target or also be programmed
toward additional eligible capital infrastructure, payoff of the outstanding Stormwater Bank Notes or
forgiveness of some of the advances made for the construction of Airport Hangars A and B.
Community Redevelopment Agency – A target reserve will be maintained in an amount equal to five percent
(5%) of the annual budgeted tax increment receipts to alleviate the impact of a decline in amounts of collected
revenue and to provide sufficient funds for unanticipated projects or programs. Surpluses projected five years
beyond the budget year may exceed the target or also be programmed toward additional eligible projects or
programs that may be identified in the future.
Parking In-Lieu-Of Fund – Surpluses will be used to fund projects that add vehicle parking facilities or may
be held in reserve for projects that may be identified in the future.
Recreation Impact Fee Fund – Surpluses will be used toward additional projects to provide additions or
improvements to Parks and Recreation facilities or may be held in reserve for projects that may be identified in
the future. (Note that impact fee payments must be refunded if not appropriated within seven years).
Stormwater Utility Revenue Fund – A target reserve will be maintained in an amount of five percent (5%) of
the annual budgeted Stormwater fee receipts for the purpose of alleviating the impact of an unanticipated
decline in amounts of collected revenue and to provide sufficient funds for unanticipated capital improvements.
Surpluses projected five years beyond the budget year may exceed the target or be programmed toward
additional programs or eligible capital projects or be used for paying off the Stormwater Bank Notes.
X. Reporting and Analysis
To ensure compliance with the adopted financial policies, the Administrative Services Department shall prepare
analyses in conjunction with the annual budget process to assist departments/divisions with budget projections.
The analyses include the following:
Five-Year Forecast of Revenues and Expenditures – Planning tool used by the Administrative Services
Department to forecast and project various funds (General, Local Option Gas Tax, Discretionary Sales Tax,
Recreation Impact Fees, Riverfront CRA, Stormwater Utility, Golf Course, Building, and Airport).
Financial Trend Monitoring System – Set of financial trends and ratios used as leading indicators and as a
measurement of relative performance.
Revenue Manual – Guide to the major revenue sources that indicates the source, calculation, legal
requirements, historical trends and accounting guidelines. Updated annually and included in the annual
budget document.
Fund Balance and Reserve Analysis – The City’s Administrative Services Director will review the fund
balance and reserve levels and produce a report annually on reserve levels as compared to policy goals.
32
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FINANCIAL ACCOUNTING STRUCTURE
All operations of the City of Sebastian are accounted for by the use of fund accounting. This system
ensures the accountability of the City to its citizens, other governments, and creditors. Various funds are
established to track transactions for different types of resources. Each fund is a separate entity with its
own resources, liabilities, and residual balance. Departments within the City formed to carry out a specific
function are identified and accounted for within the system. Departmental functions may be funded from a
number of established funds. Funds with similar objectives, activities, and legal restrictions are grouped
together for reporting purposes.
Types of Funds
Governmental Funds: These funds account for general governmental activities, such as law enforcement,
which are largely supported by taxes and fees. They are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. All of the governmental funds are
budgeted funds, which include the following:
The General Fund includes all sources of revenue the city receives that are not designated for a
specific purpose. General Fund money may be allocated by the City Council for any legal public
purposes.
Special Revenue Funds account for resources received from special sources dedicated or
restricted to specific uses (such as certain grants and assessments).
Debt Service Funds are utilized for reporting the accumulation of resources for, and the payments
of principal, interest, and other costs associated with long-term debt.
Capital Projects Funds account for the accumulation and use of resources for the
construction/acquisition of buildings, land, infrastructure, and other capital facilities.
Enterprise Funds: These funds account for those activities, which are provided by government on a basis
consistent with private enterprise. Enterprise Funds are expected to be self-supporting through revenue
generated from the services provided. They are reported using the economic resources measurement focus
and the accrual basis of accounting. All of the enterprise funds are budgeted funds.
Permanent Funds: Permanent funds are used to report resources that are legally restricted to the extent
that only earnings, not principal, may be used for purposes that support the reporting government’s
programs. All of the permanent funds are not budgeted funds.
Fiduciary Funds: The fiduciary funds are used to account for the collection and disbursement of monies
by the city on behalf of other governments and individuals, such as pension, cash bonds and refundable
cash deposits. All of the fiduciary funds are not budgeted funds.
33
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Description of All Funds
General Fund (001) - The General Fund is the general operating fund of the City. It is used to account for
all financial resources, except those to be accounted for in another fund. The majority of funding is from
ad valorem (property) taxes.
Special Revenue Funds -Special Revenue Funds are used to account for the specific revenues that are
legally restricted to expenditures for specified purposes.
Local Option Gas Tax Fund (120) – This fund is used to account for the government’s share of motor
fuel tax revenues that are legally restricted to transportation related expenditures within the government’s
boundaries.
Discretionary Sales Tax Fund (130) – This fund is used to account for revenues generated by the local
option one-cent sales tax. Monies are used for infrastructure improvements and equipment purchases.
Community Redevelopment Agency (CRA) (140) - The CRA is a blended component unit of the City
and is accounted for as a special revenue fund of the City. The Governing Board is the City Council.
Management has included the CRA in the audited financial statements in accordance with Governmental
Accounting Standards Board (GASB) Statement No. 14, “Defining the Financial Reporting Entity”. A
separate budget adoption is required by the CRA Board; it is presented within this budget for adoption by
the City Council.
Parking In-Lieu-Of Fund (150) – This fund is used to account for revenues generated by the parking in-
lieu-of fee. Monies are to be used to expand public parking in the CRA area.
Recreation Impact Fee Fund (160) – This fund is used to account for recreation impact fees that are
restricted for use in the expansion or construction of recreational facilities.
Stormwater Utility Fee Fund (163) – This fund is used to account for fees collected on a per unit basis
that are restricted for the purposes of managing the City’s Stormwater system.
Law Enforcement Forfeiture Fund (190) – This fund is used to account for the receipt of forfeited cash
and equipment associated with police activities and is restricted to police related equipment purchases and
community education initiatives.
Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and
the payment of, general long-term debt principal, interest, and related costs.
Stormwater Utility Revenue Bonds Debt Service Fund (263) - This fund is used to account for the
accumulation of revenues pledged to pay the principal, interest, and fiscal charges on the Stormwater
Utility Revenue Bonds, which were refunded by Bank Notes.
34
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Capital Project Funds - These funds are used to account for financial resources designated for the
acquisition or construction of major capital facilities, except those financed by enterprise funds.
General Capital Projects Fund (310) – This fund is used to account for major capital equipment
purchases and general capital construction projects. Governmental resources or State and Federal grant
revenues are used to finance the improvements in this fund.
Capital Improvements Fund (320) - This fund is used to account for the accumulated resources
associated with infrastructure improvements, such as parks and recreational facilities.
Transportation Improvements Fund (330) – This fund is used to account for transportation related
construction such as, roads, intersections, and sidewalks. These projects are normally funded with
governmental resources or proceeds from State and Federal grants.
Stormwater Improvements Fund (363) – This fund is used to account for the construction of stormwater
related improvements. Governmental resources and stormwater assessment fees are used to finance the
improvements in this fund.
Enterprise Funds - Enterprise funds are used to account for operations (a) that are financed and operated
in a manner similar to private business enterprises – where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriated for capital maintenance, public policy, management control, accountability or other
purposes.
Golf Course Fund (410) – This fund is used to account for the activities of the municipal golf course.
Airport Fund (450 and 455) – These two funds are used to account for the activities of the
municipality’s general aviation airport. Airport Operations are accounted for in Fund 450 and capital
projects are accounted for in Fund 455. Capital projects are normally funded with revenues from the
Discretionary Sales Tax or interfund advances, leveraged with proceeds from State and Federal grants.
Building Department Fund (480) – This fund is used to account for the activities of the city’s Building
Department.
Permanent Fund
Cemetery Permanent Fund (601) – This fund is used to account for principal trust amounts received,
sale of cemetery lots and related interest income. The principal and interest on the Permanent Endowment
portion of the trust may not be spent but the interest on it can be used either to make capital improvements
or maintain the community cemetery. The principal and interest on the Non-endowed funds portion may
be used for capital incidental to providing additional interment sites for future sale.
Fiduciary Funds
Pension Trust Fund (620) – This fund accounts for the activities of the Police Officer’s Retirement
System, which accumulates resources for pension benefit payments to qualified officers.
Agency Fund (680) – This fund accounts for deposits placed by bidders and developers to guarantee
performance pursuant to bid or contract and for deposits for use of city owned buildings and parks to
guarantee performance pursuant to contract.
35
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
DEPARTMENT/DIVISION AND FUNCTION RELATIONSHIP SUMMARY
This table summarizes the relationship between City departments/divisions and the funds in the accounting
and budgetary groupings previously described. In addition, the accounting functions used to summarize
the operating expenditures/expenses for each department/division are listed.
Department/Division
Function
General
Fund
Stormwater
Fund
Enterprise
Fund
City Council General Government X
City Manager General Government X
City Clerk General Government X
City Attorney General Government X
Administrative Services General Government X
Management Information Systems General Government X
Community Development General Government X
Police Administration Public Safety X
Police Operations Public Safety X
Police Detective Public Safety X
Police Dispatch Public Safety X
Police Code Enforcement Public Safety X
Engineering Transportation X
Road and Maintenance Transportation X
Fleet Management Transportation X
Cemetery Physical Environment X
Facilities Maintenance General Government X
Leisure Services Cultural/Recreation X
Non-Departmental General Government X
Stormwater Utility Physical Environment X
Golf Course Administration Cultural/Recreation X
Golf Course Greens Division Cultural/Recreation X
Golf Course Cart Division Cultural/Recreation X
Airport Administration Transportation X
Building Public Safety X
36
Fiscal Year 2019/2020
CITY OF SEBASTIAN, FLORIDA
ORGANIZATIONAL CHART
CITY
MANAGER
PLANNING AND
ZONING
COMMUNITY
DEVELOPMENT
BOARDS &
COMMISSIONS
ADMINISTRATION
CITIZENS OF
SEBASTIAN
CITY COUNCIL
CITY
ATTORNEYCITY
CLERK
INVESTIGATIONS
OPERATIONS
CONTRACTS &
PROCUREMENT
MANAGEMENT
INFORMATION
SYSTEMS
AIRPORT
FINANCE &
ACCOUNTING
HUMAN
RESOURCES
DISPATCHPROJECT
ACCOUNTING
ROADS
PUBLIC
FACILITIES
FACILITIES
MAINTENANCE
CEMETERY
CITY
ENGINEERBUILDING
CODE
ENFORCEMENT
GOLF
COURSE
LEISURE
SERVICES
PARK
FACILITIES
RECREATION
PROGRAMSSTORMWATERFLEET
MANAGEMENT
ADMINISTRATIVE
SERVICES POLICE
COMMUNITY
REDEVELOPMENT
AGENCY
37
CITY OF SEBASTIAN
FISCAL YEAR 2019-2020 BUDGET CALENDAR
DATE DAY EVENT
01/07/19 Monday Budget Review Advisory Board @6:00pm – Introductory Meeting and Review of 4th
Quarter FY2017 Budget Report
01/09/19 Wednesday City Council @6:00pm – Approve Budget Calendar and 4th Quarter Budget Report
01/14/19 Monday Budget Review Advisory Board @6:00pm – Discussion of Budget Challenges and
Priorities
01/23/19 Wednesday City Council @6:00pm – Discussion of Budget Challenges and Priorities
02/15/19 Friday Departments Receive Forms and Instructions for Capital Improvement Program
03/11/19 Monday Budget Review Advisory Board @6:00pm – Review 1st Quarter Budget Report
03/13/19 Wednesday City Council @6:00pm – Approve 1st Quarter Budget Report
03/15/19 Friday Departments Submit Capital Improvement Program Request to Administrative Services
03/27/19 Wednesday City Council @6:00pm – Approval of Strategic Plan, Goals and Objectives
04/19/19 Friday Departments Receive Forms and Instructions on Operating Budget Preparation
05/10/19 Friday Departments Submit Operating Budget Request to Administrative Services
05/31/19 Friday Estimate of Property Values Received from Property Appraiser
06/05/19 Wednesday Complete Review of Department Request and Balancing of CIP and Draft Budgets
06/13/19 Tuesday City Council and Budget Review Advisory Board Provided Recommended CIP and
Operating Budget documents
06/17/19
Monday Budget Review Advisory Board @6:00pm – Presentation of Draft CIP and Operating
Budget and Review of 2nd Quarter Budget Report
06/24/19 Monday Parks and Recreation Board @ 6:00pm – Review of Recreation Impact Fee Uses in CIP
06/26/19 Wednesday City Council @6:00pm – Approve 2nd Quarter Budget Report
06/28/19 Friday DR-420 Certified Property Values Received from Property Appraiser
07/08/19 Monday Budget Review Advisory Board @6:00pm – Discussion on Proposed Millage to be
Recommended to City Council
07/15/19 Monday Budget Review Advisory Board @6:00pm – Continued Discussion on Proposed Millage
to be Recommended to City Council, If Needed
07/24/19 Wednesday City Council @6:00pm – Receive Budget Review Advisory Board Recommendation and
Approve Proposed Millage to be Submitted to Property Appraiser
07/26/19 Friday Deadline to send DR-420 Proposed Millage Form to Property Appraiser
08/02/19 Friday Planning and Zoning Board Provided the Draft CIP Summary
08/15/19 Thursday Planning and Zoning Board @6:00pm – Approval of Capital Improvement Program
08/19/19 Monday Budget Review Advisory Board @6:00pm – Review 3rd Quarter Budget Report and
Update on Significant Changes to the Capital Improvement Program and Operating
Budget (if any)
08/28/19 Wednesday City Council @6:00pm – Approve 3rd Quarter Budget Report and Presentation on CIP
and Budget Recommendations
09/04/19 Wednesday First Public Hearing on County Budget
09/09/19 Monday Final Adoption of School Board Budget
09/11/19 Wednesday Final Public Hearing on County Budget
09/16/19 Monday City Council @6:00pm – Special Meeting for First Public Hearing on Millage and
Budget/Approval of Capital Improvement Program/Financial Policies
09/21/19 Saturday Advertise the Tentative Millage and Proposed Budget
09/25/19
Wednesday CRA/City Council Meeting @6:00pm – Approve Community Redevelopment Agency
Budget/Final Public Hearing on Millage and Budget
09/26/19 Thursday Send Resolution Adopting Final Millage to Property Appraiser
38
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUDGET PROCESS
The Administrative Services Director coordinates the budget process. The formal budgeting process, which begins in
March and ends in September provides the primary mechanism by which key decisions are made regarding the levels
and types of services to be provided, given the anticipated level of available resources. Revenues and expenditures are
projected on the basis of information provided by city departments, outside agencies, current rate structures, historical
data and statistical trends.
Budget Planning Phase
The City maintains a Capital Improvement Program (CIP) as part of the Comprehensive Redevelopment Plan of the
City of Sebastian in order to plan for the future needs of capital facilities and infrastructures (see Capital Improvement
Program section). This plan covers a five-year period, and identifies major capital projects, as well as the means by
which they will be financed. The City adopts the annual capital budget along with the operating budget. As part of the
planning process, the operating impact of capital projects must be considered and incorporated into the operating
budget. The planning phase for the operating budget begins with the preparation of the budget instructions, examples,
and training materials.
Budget Preparation
The process of developing the operating budget begins officially in February of each year. The budget preparation
process provides department directors an opportunity to examine their program(s) of operation, to propose changes in
current services, to recommend revisions in organizations and methods, and to outline requirements for capital outlay
items. The City Administrative Services Department works closely with department/divisions to formulate
performance measures for the upcoming fiscal year and assist with proposed personnel changes.
In April each year, basic operating budget request forms, and data on prior year appropriations are distributed to the
departments. Each department director must compile a budget request for the new fiscal year and enter the budget
request and justification into the Microsoft Excel format forms.
Budget Review
During the budget review phase, the City Manager and City Administrative Services Department analyze proposed
personnel changes, operating and capital budget requests; review service levels and compile revenue estimates. Budget
recommendations regarding proposed personnel changes and capital request are based on: 1) program priorities as
submitted by department directors; and 2) available funding after current services are budgeted (funding levels
required to maintain the status quo). The City Manager’s recommendations on operating and capital budgets and
proposed personnel changes are reviewed with department directors.
In early June, a briefing on the general status and relevant issues regarding the current year’s budget is provided to the
Budget Advisory Committee. At the end of June, the City Manager’s recommended budget is presented to Budget
Advisory Committee members and additional meetings are scheduled as determined by the Budget Advisory
Committee.
Budget Adoption
The formal adoption process begins with the City Manager’s presentation and Budget Advisory Committee’s
comments and recommendations to the City Council in August at a special budget workshop. The workshop provides
council members an opportunity to review the budget submission and capital improvement program to ensure that the
requests meet the best interests of the City of Sebastian and its citizens.
39
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The final step before budget adoption is to hold two formal budget hearings to present the proposed millage rate and
budget. This essential step provides a means for the citizens to comment directly to the Mayor and City Council
regarding priorities. According to State regulations, the first public hearing must be held within 80 days of certification
of property values but not earlier than 65 days after certification. At this hearing, the City discusses the proposed
millage and tentative budget and announces the percent difference the proposed millage is from the rolled-back rate.
Within 15 days of the first hearing, the City must advertise its intent to adopt a final millage rate and budget. Finally,
the millage rate and budget are adopted by separate resolutions of the City Council at the second hearing which must
be held not less than two days or more than five days after the day that the advertisement is first published.
Budget Implementation
The budget process does not end with legal adoption of the budget. The Administrative Services Department staff
along with City departments, monitor the budget throughout the fiscal year. An integrated financial software system
provides budgetary control and various budgetary reports to aid in this process. Budget adjustments are allowed
through budget line item transfers and budget amendments. The budget amendment criteria are listed below:
1. Total fund appropriations changes must be approved by the City Council.
2. Uses of contingency appropriations or reserves must be approved by the City Council.
3. Shifts in appropriations within fund totals may be done administratively on the authority of the City Manager.
In most cases the City Manager will request City Council’s approval since the item prompting the change will
usually go to the City Council (e.g., award of contract, addition of staff, contract change order). Procedures for
appropriation transfers and delegation of budget responsibility are established by the City Manager.
4. A Budgetary Control System is maintained to ensure compliance with the budget. Quarterly budget status
reports are reviewed by the Budget Advisory Committee and then provided to the City Council comparing
actual versus budgeted revenue and expense activity for all budgeted funds.
Any unexpended appropriations lapse at the close of the fiscal year.
40
CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
BUDGET DETAIL
41
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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42
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
GENERAL FUND
43
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND
The General Fund is the main operating fund for the City of Sebastian. The General Fund budget for
Fiscal Year 2019-2020 is $12,872,460. The General Fund is used to account for all financial resources,
except those required to be accounted for in another fund.
As shown in the graph below, the largest source of revenue within the General Fund is Ad Valorem
Taxes, Utility Services Taxes, Franchise Fees and Intergovernmental Revenues. The majority of the
Intergovernmental Revenues comes from state shared revenues, such as the Local Half-Cent Sales Tax
and Municipal Revenue Sharing. Transfers-In from other funds represents .2% of revenues for the
General Fund.
Franchise Fees
10.9%
Intergovernmental
Revenue
24.1%
Licenses and
Permits
1.3%
Ad Valorem Taxes
30.7%
Utility Service
Tax
24.1%
Miscellaneous
Revenue
2.6%
Transfers-In
0.2%
Charges
For Services
4.1%
Fines and
Forfeitures
0.4
%
General Fund Revenues
Source of Funds
City services are provided mainly through the General Fund revenues. The graph presented below shows
that 48.3% of total General Fund expenditures are allocated to public safety related activities. Other city
services are included in general government, transportation and parks and recreation.
General
Government
31.6%
Public Safety
48.3%
Transportation
9.1%
Parks and
Recreation
9.0%
General Fund Expenditures
Use of Funds
44
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
TABLE G-1
GENERAL FUND REVENUE
Code: 001501
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget Difference
Taxes and franchise fees 7,546,774$ 7,785,255$ 7,911,624$ 8,147,104$ 8,153,030$ 8,371,186$ 218,156$
Licenses and permits 136,614 135,899 165,922 143,100 147,970 162,200 14,230
Inter-governmental revenue 2,654,805 2,807,990 4,388,228 2,919,860 3,421,538 3,102,538 (319,000)
Charges for service 326,774 312,760 391,054 549,902 551,297 698,866 147,569
Fines and forfeits 72,010 70,411 47,701 50,500 39,800 39,800 -
Interest earnings 28,860 55,587 89,567 80,650 137,270 172,270 35,000
Rents and royalties 109,958 119,298 126,012 128,000 143,000 128,000 (15,000)
Sales of assets 91,622 43,806 58,084 34,000 40,000 60,000 20,000
Contributions/donations 72,681 25,420 45,270 46,414 45,500 37,300 (8,200)
Other miscellaneous revenues 24,998 68,932 78,529 45,700 55,300 75,300 20,000
Total revenues 11,065,096$ 11,425,359$ 13,301,990$ 12,145,230$ 12,734,705$ 12,847,460$ 112,755$
Interfund transfers 727,151 663,569 704,638 40,000 40,000 25,000 (15,000)
Total revenues and interfund transfers 11,792,247 12,088,928 14,006,628 12,185,230 12,774,705 12,872,460 97,755
Change in Fund Balance 223,955 (1,319,386) - 90,091 - - -
Total revenues and other sources 12,016,202$ 10,769,542$ 14,006,628$ 12,275,321$ 12,774,705$ 12,872,460$ 97,755$
Fiscal Year 2019-20 Proposed Budget Revenues -
Major Current Level Changes from FY 2018-19 Projected Revenues:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Other miscellaneous revenues - Increases are expected from insurance recoveries and damage reimbursements.
Interfund transfers - Reduction in amount due on Airport Loan to the final balance due.
The Fiscal Year 2019-2020 proposed budget for General Fund Revenue and Interfund Transfers is $ 12,872,460. This is $ 97,755 more than the projected actual
General Fund Revenue and Other Sources for 2018-19 of $ 12,774,705.
Taxes and franchise fees - Increase primarily due to additional collections of taxes and fees.
Licenses and permits - An increase in business tax receipts is projected.
Intergovernmental - FY 18/19 revenues included amounts reimbursed by FEMA/State for Hurricane Irma.
Charges for service - Increase resulting from projected reimbursement from Stormwater Fund for the new City Engineer.
Fines and forfeits - The same amounts are anticipated to be received.
Interest earnings - Some increase in interest rates are expected.
Rents and royalties - FY 19/20 included a one time payment not normally anticipated.
Sales of assets - Additional proceeds are expected.
Contributions/Donations - Budget adjustments are made during the year for Greer Trust donations, depending on the amount.
45
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL
Code: 001501
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY19/20
Number Description Actual Actual Actual Budget Projected Budget
TAXES
311000 Current Ad Valorem Taxes 3,530,235 3,726,976 3,703,536 3,814,314 3,760,600 3,881,497
311001 Delinquent Ad Valorem Taxes 72,789 77,898 83,126 2,500 75,000 70,000
TOTAL AD VALOREM TAXES 3,603,023 3,804,874 3,786,661 3,816,814 3,835,600 3,951,497
FRANCHISE FEES
313100 Electric Franchise Fees 1,163,216 1,169,540 1,202,094 1,280,400 1,261,200 1,281,648
313700 Solid Waste Franchise Fees 79,191 84,201 95,060 94,000 94,700 98,488
313900 Other Franchise Fees - CNG 15,023 17,662 19,638 19,940 20,750 21,580
TOTAL FRANCHISE FEES 1,257,430 1,271,402 1,316,792 1,394,340 1,376,650 1,401,716
UTILITY SERVICE TAXES
314100 Electric Utility Service Tax 1,606,145 1,640,256 1,725,188 1,810,000 1,779,800 1,831,554
314300 Water Utility Service Tax 269,555 277,004 282,002 288,700 315,500 328,120
314400 Gas Utility Service Tax 11,016 12,070 12,857 14,950 12,770 13,281
314800 Propane Utility Service Tax 29,373 39,579 39,506 36,300 40,940 42,578
314950 CST Revenue Sharing 770,233 740,071 748,619 786,000 791,770 802,441
TOTAL UTILITY SERVICE TAXES 2,686,321 2,708,980 2,808,171 2,935,950 2,940,780 3,017,973
TOTAL TAXES & FRANCHISE FEES 7,546,774 7,785,255 7,911,624 8,147,104 8,153,030 8,371,186
LICENSES AND PERMITS
321000 Business Taxes 81,250 85,221 90,944 90,000 95,000 95,000
321100 Business Tax - Penalties/Transfers 1,835 2,309 2,187 2,000 2,000 2,000
322060 Driveway Permit Fees 27,700 24,500 33,600 26,000 27,000 27,000
322075 Reinspection Fees 70 0 35 0 70 0
322080 Right-of-Way Permits 0 500 750 0 1,500 500
322100 Land Clearing Permits 0 0 0 0 0 14,500
322700 Accessory Structure 0 0 0 0 200 0
322900 Other Permits & Fees 2,601 2,744 2,785 2,600 2,700 2,700
329100 Zoning Fees 6,375 5,241 19,591 10,000 8,000 8,000
329200 Site Plan Review Fees 7,800 7,300 5,250 5,000 4,000 5,000
329300 Plat Review Fees 3,000 4,200 6,825 4,000 4,000 4,000
329400 Plan Checking Fees 603 975 1,425 1,000 1,000 1,000
329450 Engineer Review Fees 2,600 250 0 0 0 0
329500 Alarm Permits 2,780 2,660 2,530 2,500 2,500 2,500
TOTAL LICENSES AND PERMITS 136,614 135,899 165,922 143,100 147,970 162,200
INTERGOVERNMENTAL REVENUE:
FEDERAL GRANTS
331200 Fed Grant-Public Safety 5,249 6,708 4,828 0 5,388 0
331204 Fed - JAG Grant 13,984 16,131 0 0 0 0
334901 FEMA - Federal Reimb 0 0 1,255,042 0 494,833 128,887
334902 FEMA - State Reimb 0 0 184,668 0 37,787 14,779
TOTAL FEDERAL GRANTS 19,233 22,839 1,444,538 0 538,008 143,666
46
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY19/20
Number Description Actual Actual Actual Budget Projected Budget
STATE SHARED REVENUES
335120 Municipal Revenue Sharing 606,939 663,142 698,932 782,900 712,088 720,572
335122 8th Cent Motor Fuel Tax 195,044 208,091 215,375 245,400 234,150 243,516
335140 Mobile Home Licenses 11,319 13,349 15,151 13,960 15,200 15,808
335150 Alcohol Beverage Licenses 16,078 15,237 15,463 16,000 15,400 16,016
335180 Local Half-Cent Sales Tax 1,637,166 1,716,703 1,809,846 1,861,600 1,906,692 1,962,960
335200 Police Pension State Shared Revenue 169,027 168,628 188,923 0 0 0
TOTAL STATE SHARED REVENUES 2,635,572 2,785,151 2,943,689 2,919,860 2,883,530 2,958,872
TOTAL INTER-GOV'T REVENUE 2,654,805 2,807,990 4,388,228 2,919,860 3,421,538 3,102,538
CHARGES FOR SERVICES
341920 Cert. Copying, Record Search 2,604 2,588 2,957 3,000 3,000 3,000
341930 Election Fees 427 305 183 305 0 400
342100 PD Special Services Fees 25,387 27,958 25,965 25,000 26,000 26,000
342102 School Resource Officers 0 0 0 75,000 75,000 75,000
343805 Cemetery Fees 9,462 9,290 12,591 12,000 12,000 12,000
347550 Skate Facility Fees 3,458 2,376 1,636 2,500 1,500 0
347555 Tennis Facility Fees 15,454 18,327 18,579 21,000 22,000 22,000
347556 County Impact Fees Admin. Fees 11,879 10,415 12,689 12,000 12,000 12,000
347557 Community Center Rec Revenues 23,168 17,663 19,256 22,000 20,000 20,000
349140 RRD-Management Fees 13,202 13,202 87,740 90,372 90,372 99,076
349163 Stormwater-Management Fees 0 0 0 0 0 80,555
349410 Golf Course-Management Fees 100,791 96,000 93,000 88,350 88,350 97,185
349450 Airport-Management Fees 47,762 45,500 45,000 72,425 72,425 93,485
349455 Maintenance Service Fees-AP 4,223 3,850 2,931 1,300 4,000 4,000
349480 Building Dept Management Fees 68,374 65,000 43,000 45,150 45,150 49,665
349485 Maintenance Services Fees-Bldg Dept.584 286 1,528 500 500 500
349601 Cemetery-Management Fees 0 0 0 55,000 55,000 80,000
349620 Administrative Fees-Pension 0 0 24,000 24,000 24,000 24,000
TOTAL CHGS FOR SERVICE 326,774 312,760 391,054 549,902 551,297 698,866
FINES AND FORFEITS
351100 Court Fines 11,524 12,633 13,935 13,000 13,000 13,000
351115 Police Education-$2.00 Funds 1,127 1,044 1,143 1,100 1,100 1,100
351120 Drivers Education 0 71 0 0 0 0
351140 Parking Fines 1,045 845 855 1,000 500 500
351200 Confiscated Property 20,000 0 0 0 0 0
354100 Code Enforcement Fines 38,193 55,631 31,407 35,000 25,000 25,000
359000 Other Fines/Forfeits 122 187 361 400 200 200
TOTAL FINES AND FORFEITS 72,010 70,411 47,701 50,500 39,800 39,800
MISCELLANEOUS REVENUE:
INTEREST EARNINGS
361100 Interest Income 20,611 37,199 61,013 55,000 101,000 126,000
361105 State Board Interest Earnings 8,066 14,495 27,653 25,000 35,000 45,000
361150 Other Interest 182 3,893 902 650 1,270 1,270
TOTAL INTEREST EARNINGS 28,860 55,587 89,567 80,650 137,270 172,270
47
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND REVENUE DETAIL - CONTINUED
Code: 001501
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY19/20
Number Description Actual Actual Actual Budget Projected Budget
RENT AND ROYALTIES
362100 Rents and Royalties 16,559 16,547 22,234 28,000 28,000 28,000
362150 Nontaxable Rent 93,400 102,752 103,778 100,000 115,000 100,000
TOTAL RENT AND ROYALTIES 109,958 119,298 126,012 128,000 143,000 128,000
SALE OF FIXED AS S ETS
364100 Sale of Fixed Assets 90,012 40,106 48,215 30,000 35,000 55,000
365000 Sale of Surplus Material/Scrap 1,610 3,700 9,869 4,000 5,000 5,000
TOTAL SALES OF FIXED ASSETS 91,622 43,806 58,084 34,000 40,000 60,000
CONTRIBUTIONS/DONATIONS
366000 Contributions & Donations 46,255 2,900 1,860 8,414 8,500 8,500
366050 Donations - SRA 400 0 0 0 0 0
366150 75th Anniversary Revenues 420 1,390 1,600 1,500 1,500 1,500
366200 Contribution/Greer Trust 16,000 12,000 13,000 8,000 8,200 0
366602 Donations-PD Safety Classes 0 0 0 0 0 0
366603 Donations-COPE Unit 0 0 21,317 20,000 20,000 20,000
366604 Donations-Public Safety Employees 3,675 6,003 3,955 5,000 4,000 4,000
366605 Donations-General Empl Fund 2,431 627 938 1,000 800 800
366805 4th of July Donations 3,500 2,500 2,600 2,500 2,500 2,500
TOTAL CONTRIBUTIONS/DONATIONS 72,681 25,420 45,270 46,414 45,500 37,300
OTHER MISCELLANEOUS REVENUES
367000 Gain/Loss on Sale of Investments 0 4,242 0 0 0 0
369100 Motor Fuel Tax Rebate 13,321 14,181 15,406 15,000 15,000 15,000
369200 Insurance Proceeds 0 43,117 30,354 15,000 25,000 35,000
369400 Reimbursements 11,043 7,151 32,473 15,000 15,000 25,000
369900 Other Miscellaneous Revenues 313 92 186 500 200 200
369955 Vend Mach Sales-Gen Empl Fund 320 148 110 200 100 100
369995 Cash Over/Short 1 0 0 0 0 0
TOTAL OTHER MISCELLANEOUS REV.24,998 68,932 78,529 45,700 55,300 75,300
TOTAL MISCELLANEOUS REVENUE 328,120 313,043 397,461 334,764 421,070 472,870
TOTAL REVENUES 11,065,096 11,425,359 13,301,990 12,145,230 12,734,705 12,847,460
INTERFUND TRANSFERS
381140 Transfer from 140 CRA 21,667 0 0 0 0 0
381148 Transfer from 480 BUILDING 104,086 0 0 0 0 0
381163 Transfer from 163 STORMWATER 550,000 650,000 700,000 0 0 0
381450 Transfer from 450 AIRPORT 50,000 10,000 0 40,000 40,000 25,000
381601 Transfer from 601 CEMETERY 1,398 3,569 4,638 0 0 0
TOTAL INTERFUND TRANSFERS 727,151 663,569 704,638 40,000 40,000 25,000
TOTAL REVENUES AND TRANSFERS 11,792,247 12,088,928 14,006,628 12,185,230 12,774,705 12,872,460
OTHER FINANCING SOURCES
389991 Change in Fund Balance 223,955 (1,319,386)0 90,091 0 0
TOTAL OTHER SOURCES 223,955 (1,319,386)0 90,091 0 0
TOTAL REV. AND OTHER SOURCES 12,016,202 10,769,542 14,006,628 12,275,321 12,774,705 12,872,460
48
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual
department/division details broken down by salaries & benefits, operating expenses and capital outlay.
TABLE G-3
Change
Amended From %
Org FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20 FY 18/19 Increase
Code Description Actual Actual Actual Budget Projected Budget Budget (Decrease)
010001 City Council 48,719$ 53,751$ 53,664$ 55,908$ 52,801$ 63,080$ 7,172$ 12.8%
010005 City Manager 287,769 264,000 425,856 298,289 342,678 276,327 (21,962) -7.4%
010009 City Clerk 353,080 180,698 207,260 207,036 199,677 229,311 22,275 10.8%
010010 City Attorney 94,682 68,346 100,267 104,914 104,885 106,291 1,377 1.3%
010020 Administrative Services 550,159 571,115 651,177 693,455 668,479 694,267 812 0.1%
010021 Management Information Services 199,227 163,425 385,022 476,934 467,050 535,860 58,926 12.4%
010022 Audio Visual 163,253 105,534 0 0 0 0 - 0.0%
010041 Police Administration 1,020,084 1,004,482 1,075,874 858,496 851,924 1,085,879 227,383 26.5%
010043 Police Operations 2,457,843 2,598,763 3,045,451 3,313,817 3,382,716 3,419,316 105,499 3.2%
010047 Police Detective Division 810,068 714,488 754,632 846,924 808,557 1,046,336 199,412 23.5%
010049 Police Dispatch Unit 539,889 611,029 599,063 646,273 626,622 651,282 5,009 0.8%
010045 Code Enforcement Division 178,717 164,704 178,587 183,672 182,400 190,709 7,037 3.8%
010051 Engineering 0 597,616 0 0 0 0 - 0.0%
010052 Roads and Maintenance 744,410 455,432 808,444 965,960 952,813 954,867 (11,093) -1.1%
010053 Stormwater Utility 1,067,564 713,390 1,120,302 0 0 0 - -
010054 Fleet Management 257,389 213,861 218,860 248,212 236,468 211,549 (36,663) -14.8%
010056 Facilities Maintenance 268,635 427,285 489,500 421,180 393,823 525,178 103,998 24.7%
010059 Cemetery 180,365 166,376 186,139 219,020 174,828 179,176 (39,844) -18.2%
010057 Leisure Services 887,662 923,457 879,540 1,248,340 1,167,975 1,154,740 (93,600) -7.5%
010080 Community Development 253,529 214,587 395,776 396,147 385,274 586,324 190,177 48.0%
010099 Non-Departmental 1,205,249 3,195,976 1,564,956 1,090,744 1,056,558 961,968 (128,776) -11.8%
Total General Fund Expenditures 11,568,292$ 13,408,315$ 13,140,369$ 12,275,321$ 12,055,529$ 12,872,460$ 597,139 4.9%
Total Revenues and Transfers 11,792,247 12,088,928 14,006,628 12,185,230 12,774,705 12,872,460 687,230 5.6%
Change in Fund Balance 223,955$ (1,319,386)$ 866,259$ (90,091)$ 719,176$ 0 90,091$
SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION
49
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
TABLE G-4
2016 2017 2018 2019 2019 2020
Department Actual Actual Actual Budget Projected Budget
CITY COUNCIL
PERSONAL SERVICES 22,821$ 22,729$ 22,728$ 22,743$ 22,738$ 22,738$
OPERATING EXPENDITURES 25,898 31,022 30,936 33,165 30,063 40,342
CAPITAL OUTLAY - - - - - -
TOTAL 48,719$ 53,751$ 53,664$ 55,908$ 52,801$ 63,080$
CITY MANAGER
PERSONAL SERVICES 277,445$ 257,129$ 386,539$ 279,059$ 325,577$ 260,582$
OPERATING EXPENDITURES 10,324 6,870 39,317 19,230 17,101 15,745
CAPITAL OUTLAY - - - - - -
TOTAL 287,769$ 264,000$ 425,856$ 298,289$ 342,678$ 276,327$
CITY CLERK
PERSONAL SERVICES 287,490$ 150,152$ 159,304$ 167,445$ 166,243$ 174,561$
OPERATING EXPENDITURES 65,590 30,545 47,955 24,591 19,451 54,750
CAPITAL OUTLAY - - - 15,000 13,983 -
TOTAL 353,080$ 180,698$ 207,260$ 207,036$ 199,677$ 229,311$
CITY ATTORNEY
PERSONAL SERVICES
OPERATING EXPENDITURES 94,682 68,346 100,267 104,914 104,885 106,291
CAPITAL OUTLAY - - - - - -
TOTAL 94,682$ 68,346$ 100,267$ 104,914$ 104,885$ 106,291$
ADMINISTRATIVE SERVICES
PERSONAL SERVICES 452,108$ 461,830$ 525,070$ 559,019$ 541,260$ 556,651$
OPERATING EXPENDITURES 98,051 105,234 126,108 134,436 127,219 137,616
CAPITAL OUTLAY - 4,050 - - - -
TOTAL 550,159$ 571,115$ 651,177$ 693,455$ 668,479$ 694,267$
MANAGEMENT INFORMATION SERVICES
PERSONAL SERVICES 130,875$ 111,969$ 246,755$ 330,872$ 315,161$ 347,448$
OPERATING EXPENDITURES 68,352 51,456 138,267 115,287 121,114 188,412
CAPITAL OUTLAY - - - 30,775 30,775 -
TOTAL 199,227$ 163,425$ 385,022$ 476,934$ 467,050$ 535,860$
AUDIO VISUAL
PERSONAL SERVICES 102,069$ 91,008$ -$ -$ -$ -$
OPERATING EXPENDITURES 25,365 14,526 - - - -
CAPITAL OUTLAY 35,819 - - - - -
TOTAL 163,253$ 105,534$ -$ -$ -$ -$
COMMUNITY DEVELOPMENT
PERSONAL SERVICES 235,559$ 180,910$ 357,598$ 322,717$ 322,383$ 423,645$
OPERATING EXPENDITURES 17,970 33,677 38,178 73,430 62,891 142,679
CAPITAL OUTLAY - - - - - 20,000
TOTAL 253,529$ 214,587$ 395,776$ 396,147$ 385,274$ 586,324$
GENERAL FUND OPERATING SUMMARY
EXPENDITURE BY DEPARTMENT/DIVISION AND CHARACTER LEVEL
50
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division – Continued
2016 2017 2018 2019 2019 2020
Department Actual Actual Actual Budget Projected Budget
POLICE DEPARTMENT - ADMINISTRATION
PERSONAL SERVICES 873,844$ 883,814$ 919,624$ 725,381$ 716,264$ 918,439$
OPERATING EXPENDITURES 122,937 120,669 119,785 133,115 135,660 147,440
CAPITAL OUTLAY 23,303 - 36,465 - - 20,000
TOTAL 1,020,084$ 1,004,482$ 1,075,874$ 858,496$ 851,924$ 1,085,879$
POLICE DEPARTMENT - OPERATIONS
PERSONAL SERVICES 2,238,074$ 2,308,436$ 2,727,327$ 2,993,500$ 3,064,765$ 3,073,099$
OPERATING EXPENDITURES 211,528 270,954 294,835 302,439 300,073 286,217
CAPITAL OUTLAY 8,241 19,373 23,289 17,878 17,878 60,000
TOTAL 2,457,843$ 2,598,763$ 3,045,451$ 3,313,817$ 3,382,716$ 3,419,316$
POLICE DEPARTMENT - INVES TIGATIONS
PERSONAL SERVICES 669,523$ 603,083$ 648,579$ 699,164$ 656,280$ 888,975$
OPERATING EXPENDITURES 125,100 106,217 106,054 110,313 114,831 131,361
CAPITAL OUTLAY 15,444 5,188 - 37,447 37,446 26,000
TOTAL 810,068$ 714,488$ 754,632$ 846,924$ 808,557$ 1,046,336$
POLICE DEPARTMENT - DISPATCH
PERSONAL SERVICES 531,446$ 600,680$ 590,500$ 629,788$ 609,619$ 640,442$
OPERATING EXPENDITURES 8,443 10,349 8,563 16,485 17,003 10,840
CAPITAL OUTLAY - - - - - -
TOTAL 539,889$ 611,029$ 599,063$ 646,273$ 626,622$ 651,282$
CODE ENFORCEMENT
PERSONAL SERVICES 162,772$ 149,566$ 159,672$ 166,598$ 165,528$ 170,671$
OPERATING EXPENDITURES 15,945 15,138 18,914 17,074 16,872 20,038
CAPITAL OUTLAY - - - - - -
TOTAL 178,717$ 164,704$ 178,587$ 183,672$ 182,400$ 190,709$
ENGINEERING
PERSONAL SERVICES -$ 293,557$ -$ -$ -$ -$
OPERATING EXPENDITURES - 239,138 - - - -
CAPITAL OUTLAY - 64,921 - - - -
TOTAL -$ 597,616$ -$ -$ -$ -$
51
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
TABLE G-4
General Fund Expenditure by Department/Division – Continued
2016 2017 2018 2019 2019 2020
Department Actual Actual Actual Budget Projected Budget
PUBLIC WORKS - ROADS AND MAINTENANCE
PERSONAL SERVICES 631,616$ 379,293$ 462,678$ 546,310$ 513,734$ 599,279$
OPERATING EXPENDITURES 83,688 72,500 338,222 363,150 358,179 350,588
CAPITAL OUTLAY 29,107 3,639 7,544 56,500 80,900 5,000
TOTAL 744,410$ 455,432$ 808,444$ 965,960$ 952,813$ 954,867$
PUBLIC FACILITIES - STORMWATER UTILITY
PERSONAL SERVICES 615,512$ 336,195$ 630,002$ -$ -$ -$
OPERATING EXPENDITURES 448,749 377,195 488,037 - - -
CAPITAL OUTLAY 3,303 - 2,263 - - -
TOTAL 1,067,564$ 713,390$ 1,120,302$ -$ -$ -$
PUBLIC FACILITIES - FLEET MANAGEMENT
PERSONAL SERVICES 202,533$ 184,297$ 194,428$ 200,981$ 193,974$ 185,084$
OPERATING EXPENDITURES 26,331 27,228 24,432 36,481 32,899 26,465
CAPITAL OUTLAY 28,525 2,335 - 10,750 9,595 -
TOTAL 257,389$ 213,861$ 218,860$ 248,212$ 236,468$ 211,549$
PUBLIC FACILITIES - CEMETERY
PERSONAL SERVICES 146,747$ 140,365$ 149,728$ 156,554$ 144,302$ 150,717$
OPERATING EXPENDITURES 30,318 26,011 27,920 29,666 30,526 28,459
CAPITAL OUTLAY 3,300 - 8,491 32,800 - -
TOTAL 180,365$ 166,376$ 186,139$ 219,020$ 174,828$ 179,176$
PUBLIC FACILITIES - FACILITIES MAINTENANCE
PERSONAL SERVICES 101,865$ 92,872$ 133,131$ 161,705$ 162,233$ 278,443$
OPERATING EXPENDITURES 159,784 225,941 232,174 230,020 226,885 246,735
CAPITAL OUTLAY 6,986 108,473 124,195 29,455 4,705 -
TOTAL 268,635$ 427,285$ 489,500$ 421,180$ 393,823$ 525,178$
LEIS URE SERVICES
PERSONAL SERVICES 615,126$ 518,371$ 505,975$ 848,982$ 773,105$ 818,915$
OPERATING EXPENDITURES 234,661 394,206 369,197 258,199 253,711 232,325
CAPITAL OUTLAY 37,875 10,880 4,368 141,159 141,159 103,500
TOTAL 887,662$ 923,457$ 879,540$ 1,248,340$ 1,167,975$ 1,154,740$
NON-DEPARTMENTAL
PERSONAL SERVICES 230,284$ 409,276$ 291,741$ 259,727$ 324,075$ 313,850$
OPERATING EXPENDITURES 631,265 611,345 634,268 686,102 706,839 648,118
CAPITAL OUTLAY - 1,765 2,918 - - -
GRANTS AND AIDS - - - - - -
INTERFUND TRANSFERS OUT 343,700 2,173,590 636,029 144,915 25,644 -
CONTINGENCY - - - - - -
TOTAL 1,205,249$ 3,195,976$ 1,564,956$ 1,090,744$ 1,056,558$ 961,968$
TOTALS
PERSONAL SERVICES 8,527,708$ 8,175,533$ 9,111,377$ 9,070,545$ 9,017,242$ 9,823,539$
OPERATING EXPENDITURES 2,504,981 2,838,568 3,183,431 2,688,097 2,676,202 2,814,421
CAPITAL OUTLAY 191,902 220,623 209,532 371,764 336,441 234,500
GRANTS AND AIDS - - - - - -
INTERFUND TRANSFERS OUT 343,700 2,173,590 636,029 144,915 25,644 -
CONTINGENCY - - - - - -
TOTAL GENERAL FUND 11,568,292$ 13,408,315$ 13,140,369$ 12,275,321$ 12,055,529$ 12,872,460$
52
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY COUNCIL
City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity.
City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council
adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to
decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and
Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums
and by individual contact. Individual members represent the Council on various County and regional
boards.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Established Revised Stormwater Utility Fee Credit Guidelines
Updated Portions of the Recreation & Open Space and Conservation/Coastal Management
Elements of the City’s Comprehensive Plan
Completed Coastal Resiliency Plan for the City of Sebastian
Expanded Septic to Sewer Grant Program Thresholds for Lift Station & Gravity Systems
Rated City’s Road System and Established Six-Year Pavement Management Plan
Authorized the Design of New Public Works Compound
Completed Upgrades to Barber Street Sports Complex Restroom Facility
Continued Construction of New Pickleball Courts
Directed Staff to Search Alternative Methods of Vegetation Control and Provide
Recommendations
FISCAL YEAR 2020 GOALS AND OBJECTIVES
City Goal: Direct Overall Municipal Service Delivery with specific focus on:
Establish Vegetation Maintenance Policy for City’s Waterways
Establish Uniform Signage Throughout the City; Directional Signs in CRA
Approved CRA Master Plan Update
Maintain Municipal Service Delivery, Continue Hotline and Good Customer Service
Continue to Protect the Indian River Lagoon
Continue Successful Water Conveyance Throughout the City
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Number of Council Meetings Conducted 24 21 18 20 18
Number of CRA Meetings Conducted 7 8 8 6 5
Number of Board of Adjustment Meetings Conducted 5 2 3 23
Number of Ordinances Adopted 9 3 9 5 5
Number of Resolutions Adopted 36 35 34 35 35
Number of Board Appointments 18 16 13 15 15
53
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STAFFING
18/19 19/20
35.00% 35.00%
10.00% 10.00%
25.00% 25.00%
30.00% 30.00%
100.00% 100.00%
Citizens'Problems and Complaints -Assisting Citizens in referring complaints and problems to the
City Manager for follow-up.
Conference,Legislative,County,State,and Local Meetings - Attendance at assigned County and
regional meetings. City representation at all levels of government and intra-governmental affairs.
Regular and Special Meetings -Preparation and attendance at meetings (24 regularCity Counciland
other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all
legislative functions of City Government, including the establishment of laws and policies, and
appointing qualified citizens to boards and committees.
CITY COUNCIL PROGRAM BUDGET DESCRIPTION
NATURE OF ACTIVITY
City Functions and Events - Attendance at functions. Public relations.
CITY COUNCIL BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Differenc e
Personal Services 22,821$ 22,729$ 22,728$ 22,743$ 22,738$ 22,738$ -$
Operating Expenditures 25,898 31,022 30,936 33,165 30,063 40,342 10,279
Capital Outlay - - - - - - -
Total 48,719$ 53,751$ 53,664$ 55,908$ 52,801$ 63,080$ 10,279$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures:Difference
-$
10,279$
-$ 3. Capital Outlay - No capital outlay requested.
The Fiscal Year 2019-2020 adopted budget for City Council is $ 63,080 . This compares to the 2018-2019 projected
expenditures of $ 52,801, an increase of $ 10,279 , or 19.47%.
1. Personal Services - No change.
2. Operating Expenditures - Increase due primarily to additional travel and training.
54
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY COUNCIL
Projected
PAY Amended Expenditures Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Mayor 5,400 1.00 1.00 1.00 1.00 5,400$ 5,400$
Vice-Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600
Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800
5.00 5.00 5.00 5.00
TOTAL SALARIES 19,800$ 19,800$
FICA Taxes 2,892 2,892
Worker's Compensation Insurance 46 46
Total Personal Services 22,738$ 22,738$
FULL TIME EQUIVALENTS
CITY COUNCIL
Code: 010001
Amended
Account FY15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Legislative Salaries 19,875 19,800 19,800 19,800 19,800 19,800
512100 FICA Taxes 2,897 2,892 2,892 2,892 2,892 2,892
512400 Worker's Comp Insurance 49 38 36 51 46 46
TOTAL PERSONAL SERVICES 22,821 22,729 22,728 22,743 22,738 22,738
OPERATING EXPENDITURES
534000 Travel & Per Diem 21,591 24,217 24,825 26,000 24,000 32,500
534105 Cellular Telephone 563 1,293 1,667 1,980 1,880 1,884
534110 Internet Access 0 1,064 575 435 433 433
534800 Promotional Activities 557 190 171 600 500 700
535200 Departmental Supplies 272 467 517 500 300 500
535210 Computer Supplies 0 565 28 500 0 450
535410 Dues and Memberships 200 0 200 200 200 200
535420 Books and Publications 90 0 24 25 0 25
535450 Training and Education 2,625 3,225 2,930 2,925 2,750 3,650
TOTAL OPERATING EXPENDITURES 25,898 31,022 30,936 33,165 30,063 40,342
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY COUNCIL 48,719 53,751 53,664 55,908 52,801 63,080
55
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY MANAGER
In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager,
appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal
government. The City Manager's office provides administrative direction for all municipal operations
consistent with goals adopted by City Council. As such, the City Manager implements policies of the
City Council and is responsible for the oversight of the day-to-day operations of the City, as well as
ensuring that services and operations function in an efficient, timely and cost-effective manner while still
in accordance with City Council objectives.
As chief operating officer of the City, the City Manager's office is involved in the following functions: the
daily administration of the City; appointing authority for all City employees; supervision and evaluation
of the management team; coordination of intra and inter-governmental affairs; acting as the administrative
spokesperson for the City; formulation of the annual budget; recommendations with respect to
departmental and non-departmental expenditures and the capital improvement program; preparation of
reports and data to assist the City Council in making formal decisions; ensuring effective and efficient
action on citizen complaints and requests for service; and conducting administrative research and
analysis.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Successfully negotiated an Interlocal Agreement with Indian River County for Fire Inspection
Service.
Accomplished two annexations within the City, which will provide additional revenue and allow
the City to have positive control over development.
Completed the six-year Roadway Management Program.
Several projects were completed at the Airport: two taxiways, obtained grant funding for
additional hangar, increased office and hangar space at almost 100% occupancy. Projects came in
at or below budget.
Significantly furthered the design build for the Public Works Compound.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
City Goal: Governmental Efficiency
City Operations
Complete the City’s overall Strategic Plan.
Complete a comprehensive Stormwater Master Plan.
Quality Service to Citizens
Provide a prompt response to citizen complaints and/or requests and provide help where
appropriate.
Update and redesign the City’s Website to make navigation through the site more efficient, secure
and maintain ADA compliance.
Continue to be transparent and maintain residents informed about City services, projects and the
community overall.
Provide Effective Support to City Council
Continue to keep City Council informed in a proactive manner.
Follow legislation that may affect the City.
Maintain Positive Intergovernmental Relations
Maintain open lines of communication with other governmental entities.
Continue to work with legislative delegation in Tallahassee, in support of the City’s
projects, goals and objectives.
56
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Per Capita Level of Service Cost $511 $580 $543 $489 $511
Per Capita Number of Full-time Employees 5.17 5.01 5.08 5.40 5.32
General Fund Unrestricted Funds vs. Expenditures 50.24% 33.61% 40.89% 50.54% 47.33%
CITY MANAGER PROGRAM BUDGET DESCRIPTION
STAFFING
18/19 19/20
50.00% 40.00%
20.00% 20.00%
20.00% 20.00%
10.00% 20.00%
100.00% 100.00%
NATURE OF ACTIVITY
Management and Supervision of City Programs and Projects - Plan, organize, direct, coordinate, and
report on City Projects. Improve and expand efforts for quality public services.
Purchasing and Contract Administration - Provide City Departments/Divisions assistance in
purchasing policy compliance. Assist with solicitations for professional services in accordance with
applicable policies and legal restrictions.
Preparation of City Council Agenda - Provide City Council members with recommendations on issues
requiring legislative actions and implementation of their decisions. Initiate and review all matters
requiring City Council actions.
Intergovernmental Affairs - Represent City in intergovernmentalmatters. Serve as City representative
on task forces, committees and planning groups. Administer inter-local agreements. Monitor and
report State and Federal legislation affecting the City.
CITY MANAGER BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Differenc e
Personal Services 277,445$ 257,129$ 386,539$ 279,059$ 325,577$ 260,582$ (64,995)$
Operating Expenditures 10,324 6,870 39,317 19,230 17,101 15,745 (1,356)
Capital Outlay - - - - - - -
Total 287,769$ 264,000$ 425,856$ 298,289$ 342,678$ 276,327$ (66,351)$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
(64,995)$
(1,356)$
-$
The Fiscal Year 2019-2020 adopted budget for City Manager is $ 276,327. This compares to the 2018-2019 projected expenditures of
$342,678, a decrease of $ 66,351 or -23.06%.
1. Personal Services - Decrease due to retirement payout in FY19 and re placement of a long term employee.
2. Operating Expenses - Decrease primarily due to sharing in copy expens es with another department.
3. Capital Outlay - No capital outlay requested.
57
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
CITY MANAGER
Projected
PAY Amended Expenditures Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
City Manager 1.00 1.00 1.00 1.00 140,400$ 144,750$
Executive Assistant 43,927 / 79,069 1.00 1.00 1.00 1.00 75,000 51,500
Retirement Payout 40,425 -
2.00 2.00 2.00 2.00
TOTAL SALARIES 255,825$ 196,250$
FICA Taxes 19,575 15,013
Deferred Compensation 23,025 17,663
Group Health Insurance Premium 26,630 31,173
Employee Assistance Program 32 32
Worker's Comp Insurance 490 451
Total Personal Services 325,577$ 260,582$
FULL TIME EQUIVALENTS
CITY MANAGER
Code: 010005
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 217,675 200,485 307,974 218,100 255,825 196,250
512100 FICA Taxes 16,208 15,223 22,061 16,658 19,575 15,013
512225 Deferred Compensation 19,030 18,397 27,710 19,598 23,025 17,663
512301 Group Health Insurance Premium 14,310 13,371 28,409 24,137 26,630 31,173
512305 Dependant Health Ins Premium 9,684 9,215 0 0 0 0
512309 Employee Assistance Program 52 48 0 0 32 32
512400 Worker's Comp Insurance 485 390 386 566 490 451
TOTAL PERSONAL SERVICES 277,445 257,129 386,539 279,059 325,577 260,582
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 30,791 0 0 0
534000 Travel and Per Diem 4 0 1,180 5,000 2,500 3,650
534105 Cellular Phone 555 709 610 635 650 640
534120 Postage 32 19 39 50 50 50
534420 Equipment Leases 1,584 1,562 1,535 1,535 1,521 790
534620 R & M - Vehicles 4,134 237 216 500 250 500
534630 R & M - Office Equipment 662 580 721 760 655 340
534800 Promotional Activities 1,246 1,467 2,027 1,500 1,500 1,500
535200 Departmental Supplies 543 366 562 500 500 500
535210 Computer Supplies 0 8 0 0 0 0
535260 Gas and Oil 883 1,192 1,082 1,250 1,975 2,100
535410 Dues and Memberships 681 681 555 4,500 4,500 4,500
535420 Books and Publications 0 0 0 0 0 0
535450 Training and Education 0 50 0 3,000 3,000 1,175
TOTAL OPERATING EXPENDITURES 10,324 6,870 39,317 19,230 17,101 15,745
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY MANAGER 287,769 264,000 425,856 298,289 342,678 276,327
58
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY CLERK
The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City
Council. The office maintains the City seal, attests all documents, provides legislative support, maintains
permanent records of the City, scans and provides availability of scanned documents to City staff and the
public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board
Chair, and Records Management Liaison Officer for all City department records except Law
Enforcement. The office is responsible for the City’s records management program, cemetery sales and
records, administration of City board and committee appointments, financial disclosure, orientation,
ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and
Charter Review Committee.
FISCAL YEAR 2019 ACCOMPLISHMENTS
FRMA Recertification of Records Clerk
CJIS Recertification of staff
Revised Records Management Policy
Purchased plans scanner
Prepared template to begin storage of ‘current projects’ with departments
Continued scanning of records into electronic storage
Developed November 2018 ballot and assisted Supervisor of Elections with early voting
Completed Council Chamber renovations
Held appreciation receptions for boards
Participated in strategic planning sessions
Strengthened and improved knowledge of local government through webinars, classroom
teaching and networking
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Direct Overall Municipal Service Delivery with specific focus on:
Learn to operate large plans scanner and begin archiving plans/surveys/maps
Hold election process for three Council seats; canvass 2019 election
Set up files for Unit 5 lot sales (Cemetery Expansion)
Continue to provide quality customer service and promptly address public record requests
Promote staff training and development
Continue to ensure compliance of record retention with the City’s departments
59
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Records Scanned 1500 20 c.f. 49 c.f. 22 c.f. 50 c.f.
Records Destroyed 140 412 c.f. 563 c.f. 400 c.f. 450 c.f.
Council Meeting Packets/Minutes 24 21 18 22 18
Cemetery Lots/Niches Sold 59 32 58 55 60
Election - Candidates Qualified 3 4 3 3 5
Legal/Display Ads Published 18 13 17 20 18
Code Supplements Distributed 2 0 1 5 5
Board Appointments Administered 18 16 13 18 18
Instruments Recorded 2 8 2108
Public Records Requests 145 136 144 150 150
Other Committee Meeting Minutes Recorded 21 11 16 6 18
CITY CLERK PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
20.00% 20.00%
10.00% 10.00%
20.00% 20.00%
20.00% 20.00%
10.00% 10.00%
10.00% 10.00%
10.00% 10.00%
100.00% 100.00%
Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database.
Respond to customer concerns and complaints.
Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council
meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council
budget, make Council travel arrangements, research services, attest & seal all documents executed by Mayor and
City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for
and conduct Council orientation w/ CM and CA, coordinate w/ M IS for broadcast of Council, CRA, Board of
Adjustment meetings.
Records Management - Scan all permanent and long term records for staff and public into Laserfiche,
administer public records requests, coordinate paper recy cling and records destruction with recyclingcontractor
in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual,
coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions,
agreements, deeds, terminated personnel files, conduct records research for staff as requested. Conduct staff
training in records management. Scans and distributes agenda packets for all City boards and Council.
Services for Citizens - Receive and respond to general City website e-mail link, respond to public records
requests and inquiries, provide computer for public research, post legal notices, and make imaged records
available on City website via Laserfiche Weblink.
City Election - The City Clerk is the City Elections Official and Chairpers on of the City Canvassing Board,
qualifies candidates for office and political committees,coordinates with Supervisor of Elections and State of
Florida in administration of annual general electio ns, prepares resolutions and forms, swears in elect ed officials.
General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for
department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of
easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City
documents, respond to Cityseb emails.
Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms,
update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA.
Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates.
60
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY CLERK BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 287,490$ 150,152$ 159,304$ 167,445$ 166,243$ 174,561$ 8,318$
Operating Expenses 65,590 30,545 47,955 24,591 19,451 54,750 35,299
Capital Outlay - - - 15,000 13,983 - (13,983)
Total 353,080$ 180,698$ 207,260$ 207,036$ 199,677$ 229,311$ 29,634$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures:Difference
8,318$
35,299$
(13,983)$
The Fiscal Year 2019-2020 adopted budget for City Clerk is $ 229,311. This compares to the 2018-2019 projected expenditures of $ 199,677, an
increase of $ 29,634 or 14.84%.
1. Personal Services - Increase due to negotiated increases in salaries and insurance.
2. Operating Expenses - Increase due primarily to election year costs and anticipated new ordinances.
3. Capital Outlay - Decrease due to no capital outlay requested this year.
CITY CLERK
Projected
PAY Amended Expenditures Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
City Clerk 1.00 1.00 1.00 1.00 83,900$ 86,500$
Records Clerk 29,923 / 53,862 1.00 1.00 1.00 1.00 35,750 36,000
Clerical Assistant (Temp)$10.00/hr 0.50 0.00 0.00 0.00 - -
Clerical Assistant (P/T)$ 11.00/hr 0.00 0.50 0.50 0.50 9,350 11,250
2.50 2.50 2.50 2.50
TOTAL SALARIES 129,000$ 133,750$
Overtime - 200
FICA Taxes 9,800 10,247
Deferred Compensation 10,725 11,043
Group Health Insurance Premium 16,400 18,981
Employee Assistance Program 32 32
Worker's Comp Insurance 286 308
Total Personal Services 166,243$ 174,561$
PERSONAL SERVICES SCHEDULE
FULL TIME EQUIVALENTS
61
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY CLERK
Code: 010009
Amended
Account FY 15/16 FY 16/17 FY17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Salaries 228,236 109,944 115,416 128,450 129,000 133,750
511300 Temporary Salaries 1,595 4,943 6,858 0 0 0
511400 Overtime 0 0 0 200 0 200
512100 FICA Taxes 17,311 8,551 9,330 9,769 9,800 10,247
512225 Deferred Compensation 20,024 9,895 10,560 10,733 10,725 11,043
512301 Group Health Insurance Premium 12,965 13,372 16,912 17,962 16,400 18,981
512305 Dependant Health Ins Premium 6,833 3,178 0 0 0 0
512309 Employee Assistance Program 56 48 0 0 32 32
512400 Worker's Comp Insurance 471 221 229 331 286 308
TOTAL PERSONAL SERVICES 287,490 150,152 159,304 167,445 166,243 174,561
533400 Other Contractual Services 2,090 1,796 1,986 3,000 2,300 3,000
533490 Codification Services 3,306 2,008 2,899 5,000 2,250 4,500
534000 Travel and Per Diem 1,253 681 145 800 700 900
534101 Telephone 7 0 0 0 0 0
534110 Internet Services 433 0 0 0 0 0
534120 Postage 355 365 475 450 435 450
534420 Equipment Leases 689 679 668 668 662 700
534630 R & M - Office Equipment 11,453 11,800 1,092 960 920 1,050
534910 Clerk of Court Filing Fees 93 268 162 378 270 300
534920 Legal Ads 2,178 2,084 1,616 2,000 975 2,000
534990 Election Costs 34,338 9,488 37,940 9,820 9,789 40,000
535200 Departmental Supplies 529 374 284 300 205 300
535210 Computer Supplies 7,450 21 148 300 60 300
535410 Dues and Memberships 525 538 440 550 545 450
535420 Books and Publications 62 0 0 0 0 0
535450 Training and Education 830 444 100 365 340 800
TOTAL OPERATING EXPENDITURES 65,590 30,545 47,955 24,591 19,451 54,750
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 15,000 13,983 0
TOTAL CAPITAL OUTLAY 0 0 0 15,000 13,983 0
TOTAL CITY CLERK 353,080 180,698 207,260 207,036 199,677 229,311
62
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY ATTORNEY
The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City
Attorney is legal advisor and attorney to officials of the City in matters affecting the City or relating to
official duties of City Officers. The City Attorney represents the City in all legal transactional and
litigation matters, and monitors the representation of the City by outside counsel where appropriate.
The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing
documents, bond sale documents, and legal opinions, as required.
The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code
Enforcement Board and litigated actions as required.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Attended City Council, Planning and Zoning, and Board of Adjustment meetings.
Provided regular updates to the City Council on changes to federal and state laws, as well
as pending suits and legal cases.
Evaluated Code Enforcement/Magistrate process and recommended changes to be
consistent with existing law.
Provided legal support on significant land use matters, including meeting and negotiating
with developers and their attorneys.
Maintain a professional network with local government attorneys from the County,
Sheriff, School Board and other municipalities in the County.
Assisted in reviewing and updating procurement documents and procedures.
Reviewed significant legal claims and insurance settlements, as deemed necessary.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Attend City Council, Planning and Zoning, and Board of Adjustment meetings.
Provide quality legal services to the City Council, various boards and the City Staff.
Continue to provide regular updates to the City Council on changes to federal and state
laws, as well as pending suits and legal cases.
Continue to serve as police legal advisor to the City’s police department.
Continue to evaluate and improve the adjudication process for Code violations, including
lien services and collection of valid liens.
Review significant legal claims and insurance settlements, as deemed necessary.
Coordinate and monitor the use of any outside council services.
Draft and/or review proposed ordinances and resolutions, as needed.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Number of Resolutions 35 35 35 35 35
Number of Ordinances 8 3 5 5 5
Number of Meetings 45 42 42 58 26
63
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY ATTORNEY PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
25.00% 25.00%
25.00% 25.00%
40.00% 40.00%
10.00% 10.00%
100.00% 100.00%
Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings of City Council,
Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned
and provide advice as to the law and procedures.
Function as City's Solicitor - Prepare and reviewordinances, resolutions,contracts, property instruments and other
legal documents on behalf of the City.
City Legal Advisor - Provide legal counselto and attends meetings with City Manager, department directors and key
personnel on a day-to-day basis. Provide legal opinions to City Council and Manager as requested.
Legal Representative - Represent City in litigation and administrative proceedings as required. Act as General
Counsel to the City in the supervision of outside counsel.
CITY ATTORNEY BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services -$ -$ -$ -$ -$ -$ -$
Operating Expenses 94,682 68,346 100,267 104,914 104,885 106,291 1,406
Capital Outlay - - - - - - -
Total 94,682$ 68,346$ 100,267$ 104,914$ 104,885$ 106,291$ 1,406$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
-$
1,406$
-$
The Fiscal Year 2019-20 adopted budget for the City Attorney is $ 106,291. This compares to the 2018-19 projected
expenditures of $ 104,885, an increase of $ 1,406 or 1.34%.
1. Personal Services - No change.
2. Operating Expenses - Increase due to additional Special Magistrate hearings.
3. Capital Outlay - No capital outlay requested.
64
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CITY ATTORNEY
Code: 010010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
OPERATING EXPENDITURES
533400 Other Contractual Services 92,615 66,545 99,470 103,200 104,050 105,600
534000 Travel and Per Diem 318 0 0 0 0 0
534105 Cellular Phone 0 0 285 460 438 441
534110 Internet Services 0 209 415 0 0 0
534115 On-Line Services 1,074 920 0 1,104 0 0
534120 Postage 0 0 0 0 27 25
535200 Departmental Supplies 0 0 72 0 370 225
535230 Small Tools and Equipment 0 0 24 0 0 0
535410 Dues and Memberships 150 150 0 150 0 0
535420 Books and Publications 0 522 0 0 0 0
535450 Training and Education 525 0 0 0 0 0
TOTAL OPERATING EXPENDITURES 94,682 68,346 100,267 104,914 104,885 106,291
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CITY ATTORNEY 94,682 68,346 100,267 104,914 104,885 106,291
65
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
The Administrative Services Department primarily provides support services to other City departments. It
is organized into three primary sections, which are Finance, Purchasing, and Human Resources.
The Finance Section’s main responsibility is to conduct the fiscal affairs of the City in compliance with
all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of
the city. It is also is responsible for documenting compliance with grant provisions, processing grant
reimbursements and monitoring construction projects to assure spending is within amounts appropriated.
The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly
review outstanding agreements to be sure renewals are timely made and the terms are adhered to.
The Human Resources Section is responsible for administering effective recruitment, selection,
assignment and retention of employees, in addition to implementing and advising on rules and regulations
to ensure compliance with employee laws. It is also responsible for employee service recognition,
employee special events, employee assistance program, employee orientation, employee benefits,
employee training, negotiating collective bargaining agreements, discipline and grievance handling and
employee salary administration.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Twentieth time awardee of the Government Finance Officer’s Association Certificate of
Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial
Report and fourteenth time awardee of the Government Finance Officer’s Association
Distinguished Budget Presentation Award.
Maintained American Express corporate card and Bank of America purchasing card programs
and added PNC purchasing cards on a trial basis.
Served as risk manager regarding property and liability insurance policies and claims.
Provided administrative support to the Police Officers Pension Plan.
Handled grant accounting and financial reporting requirements in coordination with other
departments expected to adhere to requirements for narrative reports on progress.
Recruited, interviewed and hired new employees and replacements for vacant positions.
Improved internal processes to operate more efficiently.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Generate cost saving ideas through internal audits/staff involvement.
Provide low cost quality training for City employees. Develop mandatory training that can be
provided through the internet when appropriate.
Recruit and promote the most qualified candidates recognizing the value of diversity.
Promote a safe and healthy work place, reflecting the commitment to fairness and equality.
Continue to provide responsive service to all customers, citizens, vendors, and employees.
Submit 2018-2019 Comprehensive Annual Financial Report for the Excellence for Financial
Reporting Award and 2019-2020 Annual Budget document for the Distinguished Budget
Presentation Award to Government Finance Officers Association.
Provide timely financial information to the City administration and the general public by issuing
the City’s Comprehensive Annual Financial Report no later than February 28th each year.
Provide timely adopted budget document to the City administration and the general public by
issuing the City’s Annual Budget document no later than October 31th each year.
Continue staff training in accounting, risk management, and emergency management.
66
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Total Full and Part-time Positions 178 180 182 192 178
Terminations/Resignations/Retirements 41 29 34 30 20
HR hours to process new employee 3 3 2 2 2
Applications processed 400 300 93 500 200
New Hires 35 37 31 50 31
Background Checks conducted - non-sworn 35 40 21 25 25
Reported Workers Compensation Claims 8 18 15 25 15
Time frame to hire new employee - non-sworn 14 days 21 days 14 days 14 days 14 days
Time frame to hire new employee - sworn 1.5 Months 1.5 Months 1.5 Months 1.5 Months 1.5 Months
Program Cost Per Capita $24.63 $24.68 $26.92 $27.14 $27.59
Journal Entries Processed 1,032 1,028 1,047 1,000 1,000
Accounts Payable Invoices Processed 4,238 4,191 3,880 4,400 3,700
Accounts Payable Checks Processed 2,384 2,232 2,210 2,400 2,200
Purchase Orders Processed 328 289 355 325 350
Payroll Checks Processed 3,992 4,008 4,360 4,300 4,600
Purchasing/Corporate Card Transactions Processed 1,357 1,718 2,297 2,200 2,600
Purchasing Card Users 39 40 39 39 41
Garage Sale Permits Issued 838 799 826 850 900
Number of Fixed Assets Records 2,200 2,302 2,588 2,500 2,800
Comprehensive Annual Financial Statement issued 02/15/17 03/23/18 03/08/19 02/15/20 02/15/21
Annual Budget Document issued 10/27/15 11/04/16 11/27/17 10/15/18 10/30/19
Excellence in Financial Reporting Award (consecutive years)18 19 20 21 22
Distinguished Budget Presentation Award (consecutive years)12 13 14 15 16
67
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ADMINISTRATIVE SERVICES PROGRAM BUDGET
STAFFING
18/19 19/20
24.00% 17.00%
11.00% 12.00%
7.00% 7.00%
8.00% 7.00%
6.00% 6.00%
6.00% 6.00%
7.00% 8.00%
3.00% 4.00%
7.00% 7.00%
3.00% 4.00%
2.00% 3.00%
3.00% 3.00%
2.00% 2.00%
3.00% 3.00%
3.00% 3.00%
3.00% 6.00%
2.00% 2.00%
100.00% 100.00%
Cash Management -Collect revenues fromtaxes,intergovernmental revenues,franchise fees,utility taxes,occupational
licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any
available cash balances, as warranted.
In-Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain
personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation
program.
Union Negotiations,Contract Administration - Negotiate labor agreements with both PBA and CWA and any Memos
of Understanding necessary during the life of existing contracts. Performsupport research,document preparation and
record minutes. Review, rewrite and organize Rules and Regulations.
Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor
claims that are lower than deductible limits in a fair and consistent manner. Insure Workers Compensation claims are
submitted to carrier. Maintain correspondence with insurance carrier for all liability and workers compensation claims
from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training.
NATURE OF ACTIVITY
General Accounting - Data entry for general ledger activity for all City operations, bankreconciliations, preparation of
federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is
entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged properly.
Account for all Capital Projects.
Grants &Special Projects -Responsible for quarterly status, reimbursement reports,close out documentation and
federal and state compliance to grantors.
Accounts Payable - Review all requests for payment and prepare checks. Process and pay purchasing card transactions.
Ensure appropriate discounts are taken and invoices are paid priorto due date, audit travel expense reports and prepare
year end 1099's.
Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation.
Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for
payment. Monitor ADP to insure quarterly and annual payroll tax reports and year end W-2's are processed correctly.
Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to
communication,coordination and control. Submit final budget to the Government Finance Officers Association Awards
Program and quarterly budget amendment packages to the Council.
Employee Support - Provide protection to both City and employees by following federal and state laws/regulations.
Manage employee relations and identify labor costs. Mediate and resolve disputes between management and
employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate
employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide
administrative support to the Police Pension Plan.
Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete
transmittals, box labels, records disposition and destruction forms, and update master log.
Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the
annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements.
Prepare annualState reports,such as Comptroller's Report,Transportation Report,and othercomplexfinancialanalyses.
Invest operating and construction funds. Make debt service payments and record transactions. Complete the
Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Program.
Procurement - Research, negotiate pricing, seek out best practices and implement for procurement. Support Department
Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as
needed.
Contract and Agreement Management -Maintain a contract database tracking alldeliverables, terms, and action dates.
Reviewterms and make recommendations forany potentialchanges. Support Department Heads and Project Managers
on contract issues.
Customer Service -Respond to customerinquiries both in person and on the phone. Route incoming calls,complaints,
concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately.Provide
support to other employees and departments as needed.
Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance
benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for
employees and dependents.
Hiring New Employees - Post position, accept applications, screen applications for minimum qualifications, prepare
employment and rejection letters, prepare new hire package, schedule pre-employment physical and drug screens,
conduct new hire orientations, conduct employment and background investigations, coordinate with departments
regarding examinations for skilled positions. Interview applicants as part of panel.
68
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ADMINISTRATIVE SERVICES BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 452,108$ 461,830$ 525,070$ 559,019$ 541,260$ 556,651$ 15,391$
Operating Expenses 98,051 105,234 126,108 134,436 127,219 137,616 10,397
Capital Outlay - 4,050 - - - - -
Total 550,159$ 571,115$ 651,177$ 693,455$ 668,479$ 694,267$ 25,788$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
15,391$
$ 10,397
$ -
The Fiscal Year 2019-2020 adopted budget for Administrative Services is $ 694,267. This compares to the 2018-2019 projected
expenditures of $ 668,479, an increase of $ 25,788 or 3.86%.
2. Operating Expenses - Increase due to increased advertising for job openings, training, and education.
3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary and insurance increases.
PERSONAL SERVICES SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Administrative Services Director/CFO 78,967 / 142,140 1.00 1.00 1.00 1.00 131,450$ 135,250$
Human Resources Director/Asst Admin Services Direct or 72,868 / 131,163 1.00 1.00 1.00 1.00 92,025 92,000
Assistant Accounting Services Director 67,703 / 121,866 1.00 1.00 1.00 1.00 73,275 73,250
Procurement/Contracts Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 56,250 59,750
Accountant 40,244 / 72,439 1.00 1.00 1.00 1.00 44,250 45,250
Account Clerk II 29,052 / 52,293 1.00 1.00 1.00 1.00 30,750 31,250
6.00 6.00 6.00 6.00
TOTAL SALARIES 428,000$ 436,750$
Overtime - 250
FICA Taxes 32,750 33,431
Deferred Compensation 38,500 39,330
Group Health Insurance Premium 41,000 45,864
Employee Assistance Program 95 95
Worker's Comp Insurance 915 931
Total Personal Services 541,260$ 556,651$
FULL TIME EQUIVALENTS
69
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ADMINISTRATIVE SERVICES DEPARTMENT
Code: 010020
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 368,115 371,071 414,889 440,900 428,000 436,750
511300 Temporary Salaries 2,948 2,092 38 0 0 0
511400 Overtime 59 0 0 250 0 250
512100 FICA Taxes 28,345 28,474 31,273 33,603 32,750 33,431
512225 Deferred Compensation 30,677 31,911 36,946 39,533 38,500 39,330
512301 Group Health Insurance Premium 20,400 24,016 41,230 43,672 41,000 45,864
512305 Dependent Insurance 693 3,487 0 0 0 0
512309 Employee Assistance Program 136 138 0 0 95 95
512400 Worker's Comp Insurance 736 642 694 1,061 915 931
TOTAL PERSONAL SERVICES 452,108 461,830 525,070 559,019 541,260 556,651
OPERATING EXPENDITURES
533120 Consultants 10,529 6,281 830 4,500 0 0
533175 Employee Background Testing 12,182 16,562 15,570 13,200 12,000 13,440
533200 Audit Fees 33,525 33,060 36,000 37,746 37,746 37,746
533400 Other Contractual Services 7,010 4,969 27,924 30,350 30,350 32,740
534000 Travel and Per Diem 41 496 892 1,000 200 1,400
534105 Cellular Telephone 0 440 0 0 0 0
534110 Internet Access 159 433 774 0 0 0
534120 Postage 2,160 1,893 1,678 1,800 1,800 1,900
534420 Equipment Leases 1,879 1,852 1,820 1,820 1,805 1,820
534630 R & M - Office Equipment 24,282 25,957 28,776 27,895 30,028 30,940
534800 Promotional Activities 0 0 0 1,750 500 1,500
534825 Advertising 198 1,118 504 500 3,500 4,340
534920 Legal Ads 1,069 1,984 821 1,700 1,600 1,900
535200 Departmental Supplies 3,380 5,513 4,198 5,210 3,500 3,570
535205 Bank Charges 190 147 145 175 145 145
535210 Computer Supplies 418 469 615 2,600 300 300
535230 Small Tools & Equipment 0 0 2,047 0 0 0
535410 Dues and Memberships 950 3,563 3,339 3,340 3,445 3,675
535420 Books and Publications 50 50 0 50 0 0
535450 Training and Education 30 449 175 800 300 2,200
TOTAL OPERATING EXPENDITURES 98,051 105,234 126,108 134,436 127,219 137,616
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 4,050 0 0 0 0
TOTAL CAPITAL OUTLAY 0 4,050 0 0 0 0
TOTAL ADMINISTRATIVE SERVICES 550,159 571,115 651,177 693,455 668,479 694,267
70
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS DIVISION
The Management Information Systems division consists of four (4) full-time and two (2) part-time staff
members. This division is responsible for the purchase, operation, and maintenance of the City's approved
computerized hardware and software infrastructure, and either provides or recommends training for its
use. We also oversee the live broadcast of the City’s meetings, 24 hour broadcasting of COStv and
creation/maintenance of all City websites. This division provides support for approximately 200
computers, printers and other systems including computerized physical access control, Police
Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel
monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software
for the Internet/Intranet accounts, maintenance of email system, telephone system, and manages City
issued cellular devices. MIS coordinates with other departments relating to use and configuration of the
records imaging software (Laserfiche) and other departmental records management software systems.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Instituted City-wide security awareness training for all users
Installed additional hardware in order to promote data resiliency
Removed/replaced EOL hardware within the network to
Installed additional fiber optic cabling for increasing bandwidth between buildings & floors
Audited security system for usage and access controls
Installed a new city hall complex surveillance system
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Move all city emails and users to office 365/exchange online
Continue to educate end-users in best practices for cyber-security
Create plans for whole building failures and other datacenter fail-over needs
Continue to evaluate the needs of the city
Continue cross training MIS team members so that the City and PD do not suffer from lack of
knowledge in the absence of any particular team member.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2018/2019
Workorders Processed 2012 2730 2775 2500 2700
Server/Network/Phone Outages Serviced 4 22 15 15 10
Web/COS-TV Workorders Processed 1018 694 810 700 800
Programs Aired Live on COS-TV 72 101 122 120 120
User Training hours performed/supported 72 30 30 60 100
71
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STAFFING
18/19 19/20
20.00% 8.00%
30.00% 20.00%
0.00% 2.00%
5.00% 3.00%
5.00% 5.00%
10.00% 10.00%
5.00% 5.00%
15.00% 20.00%
0.00% 25.00%
10.00% 2.00%
NATURE OF ACTIVITY
Network Analysis,Design,and Configuration - This includes the assessment of the citys' current data
needs, as well as projected needs for all software and hardware, and the documentation of all systems.
MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION
Network Administration - This includes the daily administration of network resources such as
maintaining user accounts, e-mail accounts, data backup etc…
Division Administration - This includes the functions necessary to support the internal administrative
needs of the MIS division's resources and personnel.
Records Management - Maintain the electronic records for the the City of Sebastian. This includes the
public emails and the laserfiche system. work with the the City Clerks office to ensure our the city's
electronic record storage is both user/public friendly and secured.
End User Support - This includes hardware troubleshooting and repair, as well as, assisting users in the
use of all data resources.
Technology Research and Development - This is the time necessary to research and evaluate technology
related products and services for purchase and implementation.
Broadcasting/Recording/Content Creation - broadcast board meetings live from council chambers.
Filming for commericals or other productions as directed. Creation of the daily programming schedule.
Creation of all the video files for the Web Archive service. Creation of print advertising/banners as
requested. Creation of COStv slides as needed. Any items needed are requested via work order.
Website Support - posting of all agendas & packets, adding the city's events to the events calendar on
the city's main site. Making any additions or chan ges that are needed for the information on all the city's
websites to stay up-to-date. Any additions or changes are requested via work orders.
Maintenance - monitoring and addressing MIS techincal items. These include servers, switches, and
other specialized hardware that is essential to the day to day operations of the MIS division. This
includes the daily administration of network resources such as maintaining user accounts, e-mail
accounts, data backup etc…
Security & Training - securing all endpoints and servers against unwanted intrusion. Training of end
users on safe usage of city provided technology. Making sure that systems have all needed patches.
Securing all internet based services against hacking/breaches.
MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 130,875$ 111,969$ 246,755$ 330,872$ 315,161$ 347,448$ 32,287$
Operating Expenses 68,352 51,456 138,267 115,287 121,114 188,412 67,298
Capital Outlay - - - 30,775 30,775 - (30,775)
Total 199,227$ 163,425$ 385,022$ 476,934$ 467,050$ 535,860$ 68,810$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures:Difference
32,287$
$ 67,298
$ (30,775)
2. Operating Expenses - Increase due to planned website upgrades and increased software licensing fees.
3. Capital Outlay - No General Fund capital outlay requested this year.
1. Personal Services - Increase due to negotiated salary and insurance increases and having a full staff during the year.
The Fiscal Year 2019-2020 adopted budget for Management Information Systems is $ 535,860, this compares to the 2018-2019 projected
expenditures of $ 467,050, an increase of $ 68,810, or 14.73%.
72
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
MANAGEMENT INFORMATION SERVICES
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
MIS Manager 55,588 / 100,058 0.00 1.00 1.00 1.00 72,700$ 79,000$
Network Manager 50,871 / 91,568 1.00 0.00 0.00 0.00 - -
Electronic Records and Information Manager 40,200 / 68,339 1.00 0.00 0.00 0.00 - -
MIS Technical Analyst 37,528 / 67,550 0.00 1.00 1.00 1.00 59,200 60,750
Systems Administrator 48,529 / 87,352 0.00 1.00 1.00 1.00 45,200 53,500
MIS Technician 32,698 / 58,857 1.00 1.00 1.00 1.00 36,900 37,500
Audio Visual Technician (Part Time)$ 10.00/hr-$ 13.24/hr 0.50 0.50 0.50 1.00 12,000 31,500
Audio Visual Technician (Temp)$ 10.00/hr 1.50 0.50 0.50 0.00 11,600 -
5.00 5.00 5.00 5.00
TOTAL SALARIES 237,600$ 262,250$
Overtime 6,250 3,000
FICA Taxes 18,655 20,292
Deferred Compensation 21,000 21,038
Group Health Insurance Premium 31,050 40,198
Employee Assistance Program 55 63
Worker's Comp Insurance 551 607
Total Personal Services 315,161$ 347,448$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
MANAGEMENT INFORMATION SERVICES - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
DESCRIPTION 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Server/Host Update 40,000$ 40,000$ 40,000$ 40,000$ 40,000$ 200,000$
Computer Replacements (City)10,000 25,000 25,000 25,000 25,000 110,000
Computer Replacements (Police)75,000 10,000 20,000 10,000 20,000 135,000
Audio Visual Equipment 5,000 30,000 10,000 10,000 10,000 65,000
Network Infrastructure 30,000 30,000 30,000 30,000 30,000 150,000
Remote Access Firewall - 40,000 - - - 40,000
Citywide Phone System - 100,000 - - - 100,000
Over the Air Connections - 10,000 20,000 - - 30,000
Core Switches - - - - 25,000 25,000
Total 160,000$ 285,000$ 145,000$ 115,000$ 150,000$ 855,000$
73
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
MANAGEMENT INFORMATION SYSTEMS
Code: 010021
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 99,865 86,749 186,051 239,000 226,000 262,250
511300 Temporary Salaries 163 0 5,178 7,800 11,600 0
511400 Overtime 0 678 2,355 1,000 6,250 3,000
512100 FICA Taxes 7,319 6,785 14,409 18,880 18,655 20,292
512225 Deferred Compensation 8,988 7,449 14,830 20,205 21,000 21,038
512301 Group Health Insurance Premium 12,838 10,023 23,579 43,348 31,050 40,198
512305 Dependant Health Ins Premium 1,392 43 0 0 0 0
512309 Employee Assistance Program 52 40 0 0 55 63
512400 Worker's Comp Insurance 259 202 354 639 551 607
TOTAL PERSONAL SERVICES 130,875 111,969 246,755 330,872 315,161 347,448
OPERATING EXPENDITURES
533120 Consultants 0 0 38,056 0 16,000 8,000
533400 Other Contractual Services 14,955 0 615 0 0 40,000
534000 Travel and Per Diem 165 280 575 500 550 700
534101 Telephone 0 7,634 308 9,000 0 0
534105 Cellular Phone 810 819 1,407 2,400 1,950 2,160
534110 Internet Access 1,660 1,414 16,043 16,000 15,000 21,850
534120 Postage 0 5 58 100 75 50
534130 Express Mail 43 11 106 100 100 100
534420 Equipment Leases 0 0 69 69 69 72
534630 R & M - Office Equipment 0 30,215 39,956 69,538 69,500 87,475
534640 R & M-Operating Equipment 39,338 1,690 1,049 300 0 0
535200 Departmental Supplies 278 328 1,806 300 750 200
535210 Computer Supplies 10,658 7,900 30,458 9,750 10,000 5,235
535230 Small Tools and Equipment 146 245 78 0 0 200
535410 Dues and Memberships 299 501 4,684 4,940 5,820 19,420
535420 Books and Publications 0 0 0 100 100 100
535450 Training and Education 0 415 2,999 2,190 1,200 2,850
TOTAL OPERATING EXPENDITURES 68,352 51,456 138,267 115,287 121,114 188,412
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 30,775 30,775 0
TOTAL CAPITAL OUTLAY 0 0 0 30,775 30,775 0
199,227 163,425 385,022 476,934 467,050 535,860
TOTAL MANAGEMENT
INFORMATION SYSTEMS DIVISION
74
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 4,475,659$ 883,814$ 5,045,701$ 5,214,431$ 5,212,456$ 5,691,626$ 479,170$
Operating Expenses 483,953 120,669 548,151 579,426 584,439 595,896 11,457
Capital Outlay 46,988 - 59,754 55,325 55,324 106,000 50,676
Total 5,006,600$ 1,004,482$ 5,653,606$ 5,849,182$ 5,852,219$ 6,393,522$ 541,303$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
$ 479,170
$ 11,457
$ 50,676
POLICE DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS
3. Capital Outlay - Increase due primarily to new trailer and early intervention system.
The Fiscal Year 2019-2020 adopted budget for the Police Department as a whole is $ 6,393,522. This compares to the 2018-
2019 projected expenditures of $ 5,852,219, an increase of $ 541,303 or 9.3%.
1. Personal Services - Increase due to retirement payouts and negotiated salary and insurance increases.
2. Operating Expenses - Increase due primarily to accredidation costs a nd crime lab fee increase.
Police
Administration
17%
Police Operations
54%
Investigations
16%
Dispatch
10%
Code
Enforcement
3%
Sebastian Police Department Cost Allocation
75
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget
POLICE ADMINISTRATION
PERSONAL SERVICES 873,844$ 883,814$ 919,624$ 725,381$ 716,264$ 918,439$
OPERATING EXPENDITURES 122,937 120,669 119,785 133,115 135,660 147,440
CAPITAL OUTLAY 23,303 - 36,465 - - 20,000
TOTAL 1,020,084$ 1,004,482$ 1,075,874$ 858,496$ 851,924$ 1,085,879$
POLICE OPERATIONS
PERSONAL SERVICES 2,238,074$ 2,308,436$ 2,727,327$ 2,993,500$ 3,064,765$ 3,073,099$
OPERATING EXPENDITURES 211,528 270,954 294,835 302,439 300,073 286,217
CAPITAL OUTLAY 8,241 19,373 23,289 17,878 17,878 60,000
TOTAL 2,457,843$ 2,598,763$ 3,045,451$ 3,313,817$ 3,382,716$ 3,419,316$
POLICE INVESTIGATIONS
PERSONAL SERVICES 669,523$ 603,083$ 648,579$ 699,164$ 656,280$ 888,975$
OPERATING EXPENDITURES 125,100 106,217 106,054 110,313 114,831 131,361
CAPITAL OUTLAY 15,444 5,188 - 37,447 37,446 26,000
TOTAL 810,068$ 714,488$ 754,632$ 846,924$ 808,557$ 1,046,336$
POLICE DISPATCH
PERSONAL SERVICES 531,446$ 600,680$ 590,500$ 629,788$ 609,619$ 640,442$
OPERATING EXPENDITURES 8,443 10,349 8,563 16,485 17,003 10,840
CAPITAL OUTLAY - - - - - -
TOTAL 539,889$ 611,029$ 599,063$ 646,273$ 626,622$ 651,282$
POLICE CODE ENFORCEMENT
PERSONAL SERVICES 162,772$ 149,566$ 159,672$ 166,598$ 165,528$ 170,671$
OPERATING EXPENDITURES 15,945 15,138 18,914 17,074 16,872 20,038
CAPITAL OUTLAY - - - - - -
TOTAL 178,717$ 164,704$ 178,587$ 183,672$ 182,400$ 190,709$
TOTALS
PERSONAL SERVICES 4,475,659$ 4,545,579$ 5,045,701$ 5,214,431$ 5,212,456$ 5,691,626$
OPERATING EXPENDITURES 483,953 523,326 548,151 579,426 584,439 595,896
CAPITAL OUTLAY 46,988 24,561 59,754 55,325 55,324 106,000
TOTAL 5,006,600$ 5,093,466$ 5,653,606$ 5,849,182$ 5,852,219$ 6,393,522$
76
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE ADMINISTRATION
The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation,
Alarm Administration and Police Volunteers. This division coordinates the efforts of the division commanders,
oversees the budget, conducts internal investigations and background investigations for new employees and is
responsible for strategic planning.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Provided professional law enforcement services to the community through the various divisions, ensuring
transparency and dedication.
Continued development of staff through leadership and mentoring programs both internal and external.
Enhanced Community Outreach Program by adding a part time specialist and expanding our program to
reach more members of the community.
Provided 3 full time SRO’s to our schools and established a good working relationship with faculty/staff and
students including safety training.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue to provide a safe environment to live and work for residents, visitors and commuters.
Continue to educate our community through training courses, social media and professional interactions.
Continue to research and utilize resources available to benefit the entire community.
Successful reaccreditation with the Commission for Florida Accreditation as an Excelsior agency.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Civic meetings attended 90 100 132 100 125
Policies reviewed 90 123 200 100 200
Unit staff meetings attended 12 12 12 12 12
Senior staff meetings attended 24 24 24 24 24
Staff inspections performed 4 4 4 4 4
Computerized statistical reviews 12 12 12 12 12
Crime Prevention Information needs 55 30 51 50 50
Youth & Bike Safety Events 30 30 36 24 40
Community Events 58 62 67 60 65
Background Investigations 14 20 25 20 20
Training Assistance 24 24 24 24 24
Internal Investigations 1 1 3 2 2
Conduct 40 hrs of training for officers 38 39 43 43 43
Conduct training for civilian employees 40 40 60 40 50
Recruiting and promotional Activities 40 36 36 36 36
Number of citations processed 711 670 788 800 850
Number of warnings processed 2354 2510 2891 2400 3200
Number of reports processed 3191 3262 2892 3300 3000
Number of parking citations processed 73 49 56 50 60
Number of trespass warnings processed 268 149 124 200 150
Statistical reports completed 35 30 30 38 36
77
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
37.50% 36.00%
2.50% 2.00%
0.50% 1.00%
32.00% 33.00%
21.50% 23.00%
4.50% 4.00%
1.50% 1.00%
100.00% 100.00%
General Management - Direct department, develop and expand citizen involvement and public
education. Meet with civic groups, media, and other public and private groups. Generaladministrative
duties managing the department.
Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections
during the year. Oversee all background investigations. Insure that accreditation standards are
followed and documented.
Staff Inspections
Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin
map.
Administrative - Mail correspondence to housewatch participants and to pro gramdonors, collect copy
fees, signoff citation fees and alarm fees.
Records Management - Processing, distributing and entering incident reports,citations, warnings,
parking tickets,trespass warnings,and otherrelated records management forthe Divisions of the Police
Department.
Citizen Requests - Respond to citizen and agency requests for incident reports, accident reports, and
local checks by fax, mail or phone. Providing officers with information when requested, signing for,
processing and entering subpoenas. Providing records information to citizens in person or by phone.
POLICE ADMINISTRATION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 873,844$ 883,814$ 919,624$ 725,381$ 716,264$ 918,439$ 202,175$
Operating Expenses 122,937 120,669 119,785 133,115 135,660 147,440 11,780
Capital Outlay 23,303 - 36,465 - - 20,000 20,000
Total 1,020,084$ 1,004,482$ 1,075,874$ 858,496$ 851,924$ 1,085,879$ 233,955$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures:Difference
202,175$
11,780$
20,000$
1. Personal Services - Increase due to retirement payouts, longevity, and negotiated salary and insurance increases.
2. Operating Expenses - Increase due to accredidation costs and semi-annual insurance payment.
3. Capital Outlay - Increase due to no capital outlay requested in prior year.
The Fiscal Year 2019-2020 adopted budget for Police Administration is $ 1,085,879. This compares to t he 2018-2019 projected expenditures
of $ 851,924 (excluding State Pension funds), an increase of $ 233,955 or 27.5%.
78
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE ADMINISTRATION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Chief of Police 78,967 / 142,140 1.00 1.00 1.00 1.00 125,550$ 129,000$
*Retirement Payout-Police Chief - 69,000
Deputy Chief of Police 62,565 / 112,616 1.00 1.00 1.00 1.00 117,750 121,000
*Drop Payout-Deputy Chief 55,750
Captain 60,742 / 109,336 0.00 1.00 1.00 1.00 95,600 103,000
Commander 50,871 / 91,568 2.00 0.00 0.00 0.00 - -
Administrative Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 47,350 47,000
Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 41,600 42,500
Records Specialist II 30,821 / 55,478 1.00 1.00 1.00 1.00 34,500 35,000
Clerical Assistant II 26,587 / 47,856 1.00 1.00 1.00 1.00 32,300 33,000
Logistics Specialist P/T $ 12.36/hr 0.50 0.50 0.50 0.50 12,500 13,000
COPE Specialist P/T $ 12.36/hr 0.00 0.50 0.50 0.50 12,000 13,000
8.50 8.00 8.00 8.00
TOTAL SALARIES 519,150$ 661,250$
Overtime 500 500
FICA Taxes 39,800 50,748
Clothing Allowance 1,620 1,620
Deferred Compensation 14,025 14,220
Chapter 185 Pension 73,733 111,794
Group Health Insurance Premium 53,800 57,959
Employee Assistance Program 111 111
Worker's Comp Insurance 13,525 20,237
Total Personal Services 716,264$ 918,439$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
COPE Laptop 3,000$ -$ -$ -$ -$ 3,000$
COPE Trailer Generator 2,000 - - - - 2,000
Early Intervention System 15,000 - - - - 15,000
20,000$ -$ -$ -$ -$ 20,000$
EXPENDITURES PER FISCAL YEAR
POLICE ADMINISTRATION DIVISION - TO BE FUNDED BY GENERAL FUND
79
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE ADMINISTRATION
Code: 010041
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 534,855 529,259 522,105 498,550 494,650 661,250
511300 Temporary Salaries 8,391 8,847 9,801 25,000 24,500 0
511400 Overtime 1,498 810 389 500 500 500
512100 FICA Taxes 40,897 40,636 40,282 40,038 39,800 50,748
512215 Clothing Allowance 1,620 2,138 1,980 1,620 1,620 1,620
512225 Deferred Compensation 17,288 12,592 13,258 13,703 14,025 14,220
512250 Chapter 185 Retirement 41,923 54,528 77,663 75,790 73,733 111,794
512251 Chapter 185 State Shared Revenue 169,027 168,628 188,923 0 0 0
512301 Group Health Insurance Premium 35,184 43,909 52,651 54,509 53,800 57,959
512305 Dependant Health Ins Premium 11,071 12,446 0 0 0 0
512309 Employee Assistance Program 172 192 0 0 111 111
512400 Worker's Comp Insurance 11,918 9,828 12,572 15,671 13,525 20,237
TOTAL PERSONAL SERVICES 873,844 883,814 919,624 725,381 716,264 918,439
OPERATING EXPENDITURES
533100 Professional Services 890 2,743 1,383 600 600 3,800
533400 Other Contractual Services 25 25 25 0 25 25
533415 Janitorial Services 10,092 11,017 0 0 0 0
533500 Investigations 179 320 917 500 500 500
534000 Travel and Per Diem 0 2,899 3,180 5,400 7,000 6,000
534101 Telephone 7,258 7,936 8,921 8,940 10,600 10,600
534105 Cellular Telephone 2,105 2,629 2,416 2,100 1,920 1,920
534110 Internet Services 1,898 3,039 3,039 2,185 2,645 2,615
534120 Postage 1,409 1,285 1,052 1,200 1,500 1,000
534310 Electric 28,861 29,202 24,858 29,000 25,000 26,250
534320 Water/Sewer 2,829 3,082 2,946 3,100 2,850 3,000
534420 Equipment Leases 3,240 3,194 3,139 3,140 3,120 3,250
534500 Insurance 5,609 0 5,609 0 0 5,700
534610 R & M-Buildings 3,699 0 5,925 5,000 5,000 10,000
534620 R & M-Vehicles 1,346 1,035 1,479 1,500 500 500
534630 R & M - Office Equipment 29,513 32,104 33,585 41,800 47,450 48,000
534640 R & M-Operating Equipment 572 33 0 1,600 4,000 1,000
534650 R & M-Radio 130 200 35 100 100 100
534800 Promotional Activities 912 1,000 937 1,000 1,000 1,000
534820 Designated Expenditure (Greer Donation)7,435 1,509 3,886 8,000 1,000 0
535200 Departmental Supplies 3,937 5,628 5,289 5,000 5,000 7,000
535210 Computer Supplies 38 47 54 50 150 80
535230 Small Tools and Equipment 3,687 649 0 500 500 500
535260 Gas and Oil 4,171 3,922 4,648 5,000 5,000 5,000
535270 Uniforms and Shoes 484 1,471 789 800 1,000 800
535275 Safety Equipment 0 0 0 100 100 100
535410 Dues and Memberships 1,743 2,370 2,839 3,000 3,000 3,200
535420 Books and Publications 875 125 614 300 500 500
535450 Training and Education 0 3,206 2,220 3,200 5,600 5,000
TOTAL OPERATING EXPENDITURES 122,937 120,669 119,785 13 3,115 135,660 147,440
CAPITAL OUTLAY
606400 Vehicles and Equipment 14,303 0 16,965 0 0 20,000
606405 Vehicles and Equipment (Designated Funds)9,000 0 19,500 0 0 0
TOTAL CAPITAL OUTLAY 23,303 0 36,465 0 0 20,000
TOTAL POLICE ADMINISTRATION 1,020,084 1,004,482 1,075,874 858,496 851,924 1,085,879
80
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE OPERATIONS DIVISION
The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day
service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating
laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering
calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn
personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services
such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling
barricaded subjects, or any other special incidents requiring highly trained and equipped personnel.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Significant increase in police-community interactions through the COPE unit activity
Significant increase in the public education and awareness through the COPE self-defense, safety and
awareness training.
Development of leadership mentoring and preparation of promotions for succession planning.
Continued progress of nationally recognized crisis intervention and stress management services for internal
and external application.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Increase the utilization of civil citation program for juvenile intervention.
Complete the protective equipment purchases for all sworn personnel to ensure safety and readiness.
Continue the development of skills in the area of active shooter/active threat training.
Increase water patrol, safety checks and general vessel operations for the safe use of our waterways.
81
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Traffic Stops 3,013 3,225 3,953 3,500 4,000
Officer Initiated Activity 13,521 14,024 17,687 20,000 19,000
Traffic Enforcement 991 1,004 1,437 1,500 1,500
Parking Enforcement 73 107 151 100 100
Alarms 729 711 650 600 600
Written Warnings Traffic Stops 2,354 2,519 2,870 3,000 3,000
Calls for Service 35,518 37,265 48,610 50,000 50,000
Adult Arrests 20 59 28 30 30
Juvenile Arrests 335 300 437 425 440
Buckle up and DUI enforcement waves 4 2 2 4 4
K-9 usage reports 35 46 42 75 75
K-9 training days 52 52 52 52 52
POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
40.00% 40.00%
18.00% 18.00%
16.00% 15.00%
2.50% 2.50%
3.50% 4.50%
12.00% 13.00%
4.00% 4.00%
3.00% 2.00%
1.00% 1.00%
100.00% 100.00%
Motorcycle/Traffic Unit - Criminal and non-criminal traffic law enforcement and accident investigations
Marine Unit - Patrol waterways, enforce marine laws and perform water rescues.
Training and Professional Development - Provide a minimum of 40 hours of training to all members of the division.
Patrol and Crime Prevention -Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic
to direct traffic enforcement strategies. Plan and participate in task force operations.
Calls for Service - respond to calls for service.
Traffic Stops and Citations - Conduct traffic stops and issue citations and warnings.
Investigations - Conduct vehicle crash investigations.
Criminal Transportation - Transport arrested adults and juveniles to respective detention facilities.
K-9 Unit - Responsible for directed patrol and request for officer assists.
82
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE OPERATIONS DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 2,238,074$ 2,308,436$ 2,727,327$ 2,993,500$ 3,064,765$ 3,073,099$ 8,334$
Operating Expenses 211,528 270,954 294,835 302,439 300,073 286,217 (13,856)
Capital Outlay 8,241 19,373 23,289 17,878 17,878 60,000 42,122
Total 2,457,843$ 2,598,763$ 3,045,451$ 3,313,817$ 3,382,716$ 3,419,316$ 36,600$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
$ 8,334
(13,856)$
42,122$ 3. Capital Outlay - Increase due to new training trailer and tactical equipment requested this year.
1. Personal Services - Increase due to negotiated salary and insurance increases and having positions full all year.
2. Operating Expenses - Decrease due to lower contractual services and supplies anticipated.
The Fiscal Year 2019-2020 adopted budget for Police Operations Division is $ 3,419,316. This compares to the 2018-2019 p rojected expenditures of
$3,382,716 an increase of $ 36,600 or 1.08%.
PERSONAL SERVICES SCHEDULE
POLICE OPERATIONS DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Lieutenant 57,256 / 106,061 0.00 1.00 1.00 1.00 94,475 97,250
Sergeants 51,357 / 90,234 4.00 4.00 4.00 4.00 294,000 296,500
Officers 40,608 / 71,348 25.00 29.00 29.00 27.00 1,500,775 1,427,250
Officers (Temp)$ 19.52/hr 0.50 0.00 0.00 0.00 - -
29.50 34.00 34.00 32.00
* 2 Officer positions TOTAL SALARIES 1,889,250$ 1,821,000$
transferred to Investigations Overtime 190,000 200,000
in FY20 FICA Taxes 160,000 155,928
Clothing Allowance 18,025 17,280
Chapter 185 Retirement 417,075 472,914
Group Health Insurance Premium 317,160 327,075
Employee Assistance Program 530 507
Worker's Comp Insurance 72,725 78,395
Total Personal Services 3,064,765$ 3,073,099$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
POLICE OPERATIONS DIVISION - TO BE FUNDED BY GENERA L FUND
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Rifles 8,000$ 5,000$ -$ -$ -$ 13,000$
Tasers 12,000 6,000 - - - 18,000
Ballistic Shields & Helmets 15,000 12,000 - - - 27,000
Tactical Vests 15,000 - - - - 15,000
Training Trailer 10,000 - - - - 10,000
Equipment Replacement - - 10,000 10,000 10,000 30,000
60,000$ 23,000$ 10,000$ 10,000$ 10,000$ 113,000$
EXPENDITURES PER FISCAL YEAR
POLICE OPERATIONS DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Police Vehicles w/Equipment 330,000$ 330,000$ 330,000$ 550,000$ 440,000$ 1,980,000$
Speed Trailers - - 30,000 - - 30,000
330,000$ 330,000$ 360,000$ 550,000$ 440,000$ 2,010,000$
EXPENDITURES PER FISCAL YEAR
83
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE OPERATIONS
Code: 010043
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 1,381,150 1,426,778 1,623,057 1,812,300 1,889,250 1,821,000
511300 Temporary Salaries 0 965 22,793 0 0 0
511400 Overtime 239,985 235,443 251,591 160,000 190,000 200,000
512100 FICA Taxes 120,237 130,506 142,313 151,746 160,000 155,928
512215 Clothing Allowance 14,108 14,333 15,042 18,360 18,025 17,280
512250 Chapter 185 Retirement 229,147 237,861 374,831 432,355 417,075 472,914
512301 Group Health Insurance Premium 150,698 157,464 245,633 334,451 317,160 327,075
512305 Dependant Health Ins Premium 42,593 53,575 0 0 0 0
512309 Employee Assistance Program 626 640 0 0 530 507
512400 Worker's Comp Insurance 59,530 50,871 52,067 84,288 72,725 78,395
TOTAL PERSONAL SERVICES 2,238,074 2,308,436 2,727,327 2,993,500 3,064,765 3,073,099
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 0 4,182 4,181 0
533500 Investigations 0 52 427 0 0 100
534000 Travel and Per Diem 0 2,902 7,637 6,000 6,000 7,000
534105 Cellular Telephone 3,543 3,814 5,357 6,050 7,100 7,140
534110 Internet Access 15,194 16,038 16,346 18,110 15,550 14,717
534120 Postage 32 0 102 100 100 100
534130 Express Mail Charges 315 61 88 100 100 100
534420 Equipment Leases 1,145 1,040 1,109 1,110 1,100 1,250
534620 R & M-Vehicles 56,633 65,921 67,308 50,000 50,000 50,000
534630 R & M - Office Equipment 1,337 1,322 718 3,000 1,145 1,180
534640 R & M-Operating Equipment 5,681 6,814 7,364 7,000 7,000 7,000
534650 R & M-Radio 1,338 3,453 1,722 500 1,500 1,500
534800 Promotional Activities 0 200 371 1,000 1,000 500
534810 K-9 Expenditures 2,202 3,292 4,925 6,000 6,000 5,000
535200 Departmental Supplies 16,914 21,899 29,734 41,000 41,000 35,000
535210 Computer Supplies 10 0 87 100 110 100
535230 Small Tools and Equipment 1,888 16,137 7,025 10,687 10,687 10,500
535260 Gas and Oil 74,920 80,456 97,141 100,000 100,000 100,000
535270 Uniforms and Shoes 25,347 33,863 36,019 28,000 28,000 28,000
535275 Safety Equipment 2,899 7,513 (47) 5,000 5,000 5,000
535410 Dues and Memberships 590 100 430 1,000 1,000 1,030
535420 Books and Publications 1,538 170 517 1,500 1,500 1,000
535450 Training and Education 0 5,908 10,454 12,000 12,000 10,000
TOTAL OPERATING EXPENDITURES 211,528 270,954 294,835 302,439 300,073 286,217
CAPITAL OUTLAY
606400 Vehicles and Equipment 8,241 19,373 23,289 17,878 17,878 60,000
TOTAL CAPITAL OUTLAY 8,241 19,373 23,289 17,878 17,878 60,000
TOTAL POLICE OPERATIONS DIVISION 2,457,843 2,598,763 3,045,451 3,313,817 3,382,716 3,419,316
84
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE INVESTIGATIONS DIVISION
The investigators assigned to this division work on cases involving crimes against persons, crimes against property
and general investigations, including narcotic and vice investigations. The I.D. Technician is the custodian of the
evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture
cooperation with other law enforcement agencies and to foster community involvement and promote awareness
events. The Crime Analyst provides intelligence support internally and externally for the law enforcement
community.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Purged property and evidence in accordance with state law.
Continued advanced training for the investigators in an effort to meet the needs of our community and
agency.
Provided professional investigative services to the victims of crimes.
Updated old equipment and added new equipment to assist with various types of investigations.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue advanced training for the investigators to ensure up-to-date tactics are being employed.
Move evidence from the Police Department evidence room to the new on-site evidence building.
Obtain and utilize digital forensic software to the evidence/crime scene unit for digital evidence recovery
and seizures.
Continue to utilize resources to assist investigators in solving and preventing crimes.
Steer the agency to intelligence gathering and analyzing techniques and programs.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Burglary Investigations 72 54 41 60 55
Assault Investigations 224 191 195 200 200
Sexual Assault Investigations 3 5 3 7 4
Vehicle Theft Investigation 27 16 10 18 18
Robbery Investigations 78697
Larceny Investigations 417 347 246 375 300
Murder/Attempted Murder Investigations 0 0 0 0 0
85
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCR IPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
50.00% 50.00%
15.00% 15.00%
10.00% 10.00%
10.00% 10.00%
8.00% 8.00%
0.00% 2.00%
7.00% 5.00%
100.00% 100.00%
Community Meetings/Community Policing
Investigations - Investigate reported criminal offenses, complete reports on same, conduct interviews,
review and assist in the prosecution of suspects.
On Scene Investigations - Perform on-scene investigations and process crime scenes.
Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court.
Investigations Assistance - Assist Uniform Division and other agencies with investigations.
Training and Professional Development.
Backgrounds
POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 669,523$ 603,083$ 648,579$ 699,164$ 656,280$ 888,975$ 232,695$
Operating Expenses 125,100 106,217 106,054 110,313 114,831 131,361 16,530
Capital Outlay 15,444 5,188 - 37,447 37,446 26,000 (11,446)
Total 810,068$ 714,488$ 754,632$ 846,924$ 808,557$ 1,046,336$ 237,779$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
232,695$
16,530$
(11,446)$ 3. Capital Outlay - Decrease due to less new equipment needed this year.
The Fiscal Year 2019-20 adopted budget for Police Investigations is $ 1,046,336. This compares to the 2018-2019 project ed expenditures of
$808,557, an increase of $ 237,779 or 29.4%.
1. Personal Services - Increase due to two new positions, longevity, and having positions full all year.
2. Operating Expenses - Increase due primarily to higher costs of utilizing crime lab.
86
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE INVESTIGATIONS DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Lieutenant 57,256 / 106,061 0.00 1.00 1.00 1.00 65,700$ 68,250$
Sergeant 51,357 / 90,234 1.00 1.00 1.00 1.00 62,200 63,000
Investigators*40,608 / 71,348 5.00 4.00 4.00 6.00 210,100 352,750
Evidence Technician 33,679 / 60,622 1.00 1.00 1.00 1.00 39,000 39,500
Investigator (Temp)$ 19.52/hr 0.50 0.00 0.00 0.00 - -
Crossing Guards (Temp) $ 10.00/hr 5.00 5.00 5.00 5.00 42,000 43,500
12.50 12.00 12.00 14.00
* 2 positions transferred from TOTAL SALARIES 419,000$ 567,000$
Police Operations in FY20 Overtime 30,000 35,000
FICA Taxes 36,500 46,853
Clothing Allowance 7,625 10,460
Deferred Compensation 3,975 4,102
Chapter 185 Retirement 84,427 119,106
Group Health Insurance Premium 56,750 81,858
Employee Assistance Program 103 143
Worker's Comp Insurance 17,900 24,453
Total Personal Services 656,280$ 888,975$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
POLICE INVESTIGATIONS DIVISION - FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Surveillance Equipment 10,000$ -$ -$ -$ -$ 10,000$
Forensic Platform 16,000 - - - - 16,000
26,000$ -$ -$ -$ -$ 26,000$
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Evidence Compound Work 40,000 - - - - 40,000
40,000$ -$ -$ -$ -$ 40,000$
POLICE INVESTIGATIONS DIVISION - FUNDED BY DISCRETIONARY SALES TAX
87
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE INVESTIGATIONS DIVISION
Code: 010047
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 399,494 334,513 369,878 410,650 377,000 523,500
511300 Temporary Salaries 51,073 58,503 51,731 43,500 42,000 43,500
511400 Overtime 39,147 51,292 34,868 30,000 30,000 35,000
512100 FICA Taxes 37,197 33,627 34,813 37,529 36,500 46,853
512215 Clothing Allowance 8,580 7,450 7,804 8,580 7,625 10,460
512225 Deferred Compensation 3,594 3,445 3,870 3,915 3,975 4,102
512250 Chapter 185 Retirement 56,545 45,918 76,072 86,900 84,427 119,106
512301 Group Health Insurance Premium 45,507 41,236 54,879 57,379 56,750 81,858
512305 Dependant Health Ins Premium 13,172 16,170 0 0 0 0
512309 Employee Assistance Program 168 146 0 0 103 143
512400 Worker's Comp Insurance 15,045 10,784 14,665 20,711 17,900 24,453
TOTAL PERSONAL SERVICES 669,523 603,083 648,579 699,164 656,280 888,975
OPERATING EXPENDITURES
533100 Professional Services 59,355 67,889 70,417 72,749 72,749 82,000
533500 Investigations 785 181 491 800 1,000 800
534000 Travel and Per Diem 9,472 2,379 5,143 5,000 6,000 7,000
534105 Cellular Telephone 3,465 3,355 3,644 3,480 3,825 4,320
534110 Internet Access 2,727 2,236 2,922 3,030 3,285 3,900
534115 On-line Services 1,356 1,603 1,647 1,656 1,700 1,716
534120 Postage 69 23 70 150 245 250
534130 Express Mail Charges 156 22 41 0 0 100
534400 Rent/Leases 391 391 391 0 0 0
534420 Equipment Leases 517 510 501 502 497 525
534620 R & M-Vehicles 4,118 6,345 4,169 2,289 2,265 4,000
534630 R & M - Office Equipment 1,444 1,202 858 520 1,155 1,200
534640 R & M-Operating Equipment 0 85 0 0 0 0
534650 R & M-Radio 427 79 35 0 0 100
534800 Promotional Activities 870 147 171 154 310 300
534920 Legal Ads 0 0 0 320 400 400
535200 Departmental Supplies 3,156 2,918 2,774 2,200 2,200 3,000
535210 Computer Supplies 23 72 0 50 80 100
535230 Small Tools and Equipment 11,627 185 313 0 200 200
535260 Gas and Oil 9,038 10,816 7,952 8,500 8,770 10,000
535270 Uniforms and Shoes 1,167 337 561 618 800 800
535275 Safety Equipment 169 1,016 293 195 750 750
535410 Dues and Memberships 95 25 400 400 400 700
535420 Books and Publications 200 0 0 200 200 200
535450 Training and Education 14,475 4,403 3,262 7,500 8,000 9,000
TOTAL OPERATING EXPENDITURES 125,100 106,217 106,054 110,313 114,831 131,361
CAPITAL OUTLAY
606400 Vehicles and Equipment 15,444 5,188 0 37,447 37,446 26,000
TOTAL CAPITAL OUTLAY 15,444 5,188 0 37,447 37,446 26,000
810,068 714,488 754,632 846,924 808,557 1,046,336TOTAL POLICE INVESTIGATIONS DIVISION
88
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE DISPATCH UNIT
The police Dispatch Unit operates around the clock and takes emergency and non-emergency calls for
service from the public, and dispatches calls to officers, code enforcement and volunteers. They do
investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information
services to officers as well as citizens. They monitor and record the activities of officers, community
service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch
requests from citizens for the volunteers to check while they are away. Dispatch works closely with the
other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls
from them. Dispatch uses several state of the art automated systems, which are linked to statewide and
nationwide databases.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Increased efficiency in taking and dispatching calls for service.
Continued advanced training to ensure 911 operators are prepared for all emergencies.
Provided professional quality customer service to our citizens.
Ensured compliance with the new FBI/FDLE CJIS changes.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Become more involved in the countywide emergency management planning and preparation
process for natural and man-made disasters.
Evaluate work flow systems, available technology and assigned tasks in the communications center
to determine if there is a need for more manpower in the future.
Transition the third radio console from the old system to the new system for efficiency.
Educate the public on the 911 system, its operation and proper use.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
911 Calls Received 9,953 9,004 9,056 9,000 9,500
Code Violation Calls Received 6,128 6,773 8,712 6,900 8,000
Total Calls Received 41,903 45,136 48,610 46,000 48,000
Calls Per Dispatcher 5,237 5,015 5,401 5,500 5,500
Administrative Calls Handled 34,587 37,846 45,644 38,000 40,000
89
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
53.00% 53.00%
29.00% 29.00%
14.00% 14.00%
2.00% 2.00%
2.00% 2.00%
100.00% 100.00%
Training and Professional Development.
Dispatch - Receive and dispatch calls for police services, including felony in progress and emergency
calls. Supply information to officers and callers. Record police action taken on calls for service.
Calls - Receive complaint calls from public and emergency 911 calls.
Information Retrieval - Check auto tags, VIN's, individuals, articles through the automated in-house
records system and FCIC/NCIC systems. Send and receive LETS and fax messages.
Code Enforcement - Receive, document and dispatch code enforcement complaints.
POLICE DISPATCH UNIT BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 531,446$ 600,680$ 590,500$ 629,788$ 609,619$ 640,442$ 30,823$
Operating Expenses 8,443 10,349 8,563 16,485 17,003 10,840 (6,163)
Capital Outlay - - - - - - -
Total 539,889$ 611,029$ 599,063$ 646,273$ 626,622$ 651,282$ 24,660$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
30,823$
(6,163)$
-$
2. Operating Expenses - Decrease due to lower anticipated repair and equipment costs.
3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotaied salary and insurance increases and having positions full all year.
The Fiscal Year 2019-2020 adopted budget for Police Dispatch is $ 651,282. This compares to the 2018-2019 projected expe nditures of
$626,622, an increase of $ 24,660 or 3.9%.
90
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
POLICE DISPATCH UNIT
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Communications Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 71,200$ 73,250$
Assistant Communications Supervisor 35,730 / 64,314 0.00 0.00 0.00 1.00 - 38,650$
Communication Technician 30,821 / 55,478 9.00 9.00 9.00 8.00 335,800 320,500
10.00 10.00 10.00 10.00
TOTAL SALARIES 407,000$ 432,400$
Overtime 43,000 40,000
FICA Taxes 33,500 36,139
Deferred Compensation 40,000 42,516
Group Health Insurance Premium 85,000 88,176
Employee Assistance Program 150 158
Worker's Comp Insurance 969 1,053
Total Personal Services 609,619$ 640,442$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
POLICE DISPATCH UNIT - FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Radio Console 50,000$ -$ -$ -$ -$ 50,000$
Radio Upgrade 51,000 - - - - 51,000
(30) Portable Radios 90,000 - - - - 90,000
(4) Back-Up Radios 25,000 - - - - 25,000
216,000$ -$ -$ -$ -$ 216,000$
91
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
POLICE DISPATCH UNIT
Code: 010049
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 360,520 379,933 405,965 408,750 407,000 432,400
511400 Overtime 43,795 74,843 34,955 40,000 43,000 40,000
512100 FICA Taxes 29,433 33,487 32,538 34,138 33,500 36,139
512225 Deferred Compensation 35,553 39,105 38,699 40,163 40,000 42,516
512301 Group Health Insurance Premium 51,574 54,368 77,585 105,615 85,000 88,176
512305 Dependant Health Ins Premium 9,397 17,931 0 0 0 0
512309 Employee Assistance Program 228 232 0 0 150 158
512400 Worker's Comp Insurance 947 782 758 1,122 969 1,053
TOTAL PERSONAL SERVICES 531,446 600,680 590,500 629,788 609,619 640,442
OPERATING EXPENDITURES
534000 Travel and Per Diem 1,244 818 704 1,000 1,500 1,000
534105 Cellular Telephone 400 472 461 480 462 480
534110 Internet Access 433 433 433 435 455 435
534420 Equipment Leases 1,037 1,022 1,005 1,005 996 1,025
534630 R & M-Office Equipment 1,428 1,302 1,273 3,200 3,200 1,700
534640 R & M-Operating Equipment 0 500 0 1,500 1,500 500
534650 R & M-Radios 220 88 176 300 300 200
534800 Promotional Activities 247 217 300 300 300 300
535200 Departmental Supplies 773 2,193 890 800 800 800
535210 Computer Supplies 130 0 70 175 200 200
535230 Small Tools and Equipment 0 0 0 875 875 0
535270 Uniforms 0 0 0 1,000 1,000 300
535275 Safety Equipment 0 10 18 200 200 200
535410 Dues and Memberships 468 331 0 1,215 1,215 700
535450 Training and Education 2,063 2,963 3,235 4,000 4,000 3,000
TOTAL OPERATING EXPENDITURES 8,443 10,349 8,563 16,485 17,003 10,840
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL POLICE DISPATCH UNIT 539,889 611,029 599,063 646,273 626,622 651,282
92
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to
citizen complaints and self- initiated enforcement. While providing support to other departments and the Special
Magistrate, this division works to solicit voluntary compliance whenever possible.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Continued a proactive approach to code violations, while striving for compliance
Investigated code complaints with follow-ups and abatements
Proactively provided education to the community on code enforcement concerns
Continually monitored the false alarm program to ensure compliance
Provided professional code enforcement services
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue to strive for a high compliance rate
Continue to provide proactive and professional code enforcement services
Proactively educate the public on code enforcement concerns improving quality of life
Increase efficiency in observing and responding to code complaints
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Water Violations 26 174 17 50 40
Code Violations 1,338 1,579 1,832 1,600 1,800
Illegal Signs 369 456 459 450 450
Nuisance Abatement 598 527 655 550 600
Re-inspections 1,941 2,558 2,829 2,500 2,600
Property Inspections 353 336 434 350 400
PROGRAM BUDGET DESCRIPTION FOR THE CODE ENFORCEMENT DIVISION
STAFFING NATURE OF ACTIVITY
18/19 19/20
50.00% 50.00%
32.00% 30.00%
0.50% 3.00%
17.50% 17.00%
100.00% 100.00%
Citizen Complaints - Respond to complaints of city ordinance violations and self-initiate code
compliance and enforcement.
Re-inspections - Follow up on notices of violations to ensure compliance.
Code Enforcement Board - Provide direct support to Code Enforcement Board for Code Enforcement
hearings.
Documentation - To document complaints, as well as self-initiated actions , write reports and follow
up letters and prepare documentation for Code Enforcement Board.
93
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 162,772$ 149,566$ 159,672$ 166,598$ 165,528$ 170,671$ 5,143$
Operating Expenses 15,945 15,138 18,914 17,074 16,872 20,038 3,166
Capital Outlay - - - - - - -
Total 178,717$ 164,704$ 178,587$ 183,672$ 182,400$ 190,709$ 8,309$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
5,143$
3,166$
-$ 3. Capital Outlay - No capital outlay requested.
1. Personal Services - Increase due to negotiated salary and insurance increases.
2. Operating Expenditures - Increase due primarily to phone plan changes, additional court filings, and vehicle maintenance.
The FiscalYear2019-2020adopted budget forCode Enforcement is $ 190,709. This compares to the 2018-2019 projected exp enditures of $ 182,400,
an increase of $ 8,309 or 4.6%.
PERSONAL SERVICES SCHEDULE
CODE ENFORCEMENT DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Code Enforcement Officer 32,698 / 45,156 2.00 2.00 2.00 2.00 82,650$ 85,250$
Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 34,300 34,250
3.00 3.00 3.00 3.00
TOTAL SALARIES 116,950$ 119,500$
Overtime 100 100
FICA Taxes 8,700 9,250
Clothing Allowance 1,320 1,320
Deferred Compensation 10,460 11,045
Group Health Insurance Premium 25,800 27,377
Employee Assistance Program 48 48
Worker's Comp Insurance 2,150 2,031
Total Personal Services 165,528$ 170,671$
FULL TIME EQUIVALENTS
94
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CODE ENFORCEMENT DIVISION
Code: 010045
Amended Projected
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Budget Budget
PERSONAL SERVICES
511200 Regular Salaries 123,415 108,672 112,848 117,050 116,950 119,500
511400 Overtime 222 26 444 100 100 100
512100 FICA Taxes 9,570 8,322 8,359 9,002 8,700 9,250
512215 Clothing Allowance 1,320 1,320 1,320 1,320 1,320 1,320
512225 Deferred Compensation 11,127 9,881 10,177 10,472 10,460 11,045
512301 Group Health Insurance Premium 14,395 15,585 24,846 26,179 25,800 27,377
512305 Dependant Health Ins Premium 570 3,986 0 0 0 0
512309 Employee Assistance Program 72 72 0 0 48 48
512400 Worker's Comp Insurance 2,080 1,701 1,680 2,475 2,150 2,031
TOTAL PERSONAL SERVICES 162,772 149,566 159,672 166,598 165,528 170,671
OPERATING EXPENDITURES
533400 Other Contractual Services 0 0 0 400 676 700
534000 Travel and Per Diem 876 0 244 400 400 300
534105 Cellular Telephone 620 469 426 480 430 1,300
534110 Internet Services 865 866 866 875 866 866
534120 Postage 4,044 3,695 4,938 4,500 4,052 4,300
534420 Equipment Leases 71 70 69 69 69 72
534620 R & M-Vehicles 1,948 2,043 1,804 1,000 656 1,500
534630 R & M - Office Equipment 47 37 20 30 28 30
534650 R & M-Radio 0 79 88 100 50 100
534910 Clerk of Court Filing Fees 1,600 1,250 1,753 2,100 1,484 1,800
535200 Departmental Supplies 696 714 482 700 515 700
535210 Computer Supplies 47 0 0 50 40 500
535230 Small Tools and Equipment 0 79 0 100 0 100
535260 Gas and Oil 3,964 5,768 6,989 5,000 6,636 6,500
535270 Uniforms and Shoes 0 0 647 500 400 500
535275 Safety Equipment 0 0 0 100 0 100
535410 Dues and Memberships 199 70 35 70 70 70
535450 Training and Education 967 0 554 600 500 600
TOTAL OPERATING EXPENDITURES 15,945 15,138 18,914 17,07 4 16,872 20,038
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY 0 0 0 0 0 0
TOTAL CODE ENFORCEMENT DIVISION 178,717 164,704 178,587 183,672 182,400 190,709
95
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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96
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 1,698,272$ 1,133,021$ 1,569,966$ 1,065,550$ 1,014,243$ 614,244$ (399,999)$
Operating Expenses 748,870 728,876 1,110,786 659,317$ 648,489$ 301,659 (346,830)
Capital Outlay 71,221 114,447 142,493 129,505$ 95,200$ - (95,200)
Total 2,518,363$ 1,976,344$ 2,823,245$ 1,854,372$ 1,757,932$ 915,903$ (842,029)$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from
Fiscal Year 2018-2019 Projected Expenditures:Difference
(399,999)$
(346,830)$
(95,200)$
2. Operating Expenses - Decrease due to Roads Division moving to Public Works.
3. Capital Outlay - Decrease due to Roads Division moving to Public Works.
PUBLIC FACILITIES DEPARTMENT
CONSOLIDATED BUDGET FOR ALL DIVISIONS
The Fiscal Year 2019-20 adopted budget for the Public Facilities Department as a whole is $ 915,903. As compared to the 2018-
2019 projected expenditures of $ 1,757,932, this is a decrease of $ 842,029 or -47.9%.
1. Personal Services - Decrease due to Roads Division moving to Public Works.
Facilities
Maintenance
57%Fleet
Maintenance
23%
Cemetery
20%
Public Facilities Department Cost Allocation
97
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CONSOLIDATED PUBLIC FACILITIES DEPARTMENT
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget
ROADS & MAINTENANCE
PERSONAL SERVICES 631,616$ 379,293$ 462,678$ 546,310$ 513,734$ -$
OPERATING EXPENDITURES 83,688 72,500 338,222 363,150 358,179 -
CAPITAL OUTLAY 29,107 3,639 7,544 56,500 80,900 -
TOTAL 744,410$ 455,432$ 808,444$ 965,960$ 952,813$ -$
STORMWATER UTILITY
PERSONAL SERVICES 615,512$ 336,195$ 630,002$ -$ -$ -$
OPERATING EXPENDITURES 448,749 377,195 488,037 - - -
CAPITAL OUTLAY 3,303 - 2,263 - - -
TOTAL 1,067,564$ 713,390$ 1,120,302$ -$ -$ -$
FLEET MANAGEMENT
PERSONAL SERVICES 202,533$ 184,297$ 194,428$ 200,981$ 193,974$ 185,084$
OPERATING EXPENDITURES 26,331 27,228 24,432 36,481 32,899 26,465
CAPITAL OUTLAY 28,525 2,335 - 10,750 9,595 -
TOTAL 257,389$ 213,861$ 218,860$ 248,212$ 236,468$ 211,549$
FACILITIES MAINTENANCE
PERSONAL SERVICES 101,865$ 92,872$ 133,131$ 161,705$ 162,233$ 278,443$
OPERATING EXPENDITURES 159,784 225,941 232,174 230,020 226,885 246,735
CAPITAL OUTLAY 6,986 108,473 124,195 29,455 4,705 -
TOTAL 268,635$ 427,285$ 489,500$ 421,180$ 393,823$ 525,178$
CEMETERY
PERSONAL SERVICES 146,747$ 140,365$ 149,728$ 156,554$ 144,302$ 150,717$
OPERATING EXPENDITURES 30,318 26,011 27,920 29,666 30,526 28,459
CAPITAL OUTLAY 3,300 - 8,491 32,800 - -
TOTAL 180,365$ 166,376$ 186,139$ 219,020$ 174,828$ 179,176$
TOTALS
PERSONAL SERVICES 1,698,272$ 1,133,021$ 1,569,966$ 1,065,550$ 1,014,243$ 614,244$
OPERATING EXPENDITURES 748,870 728,876 1,110,786 659,317 648,489 301,659
CAPITAL OUTLAY 71,221 114,447 142,493 129,505 95,200 -
TOTAL 2,518,363$ 1,976,344$ 2,823,245$ 1,854,372$ 1,757,932$ 915,903$
98
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PUBLIC FACILITIES
FLEET MANAGEMENT DIVISION
The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all
City-owned vehicles and equipment, with the exception of the Golf Course. This includes 137 vehicles, 19 units of
major equipment and 160 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains
the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP
requirements.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Increased in-house repairs and preventative maintenance services to 90%.
Continued training for mechanics for diagnostic instruments replacement program.
Generated $23,672 in revenue through GovDeals auctions.
Maintained accountability for all inventory items.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Advance planning and construction of new City Garage Compound
Develop a record keeping and scoring system to predict the useful life of City equipment
Continue safety training.
Continue improvements to preventive maintenance programs.
Continue fuel storage, maintenance and compliance with legal requirements.
Continue auction sales of surplus vehicles and equipment.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Number of Vehicles Maintained 101 104 117 114 120
Number of Heavy Equipment Maintained 26 26 26 23 27
Number of Light Equipment Maintained 198 185 200 140 200
Preventive Maintenance Services 200 135 200 200 200
Road Service Calls 100 89 65 75 75
Completed Service Requests 1366 1529 1508 1400 1500
99
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
10.00% 10.00%
45.00% 45.00%
10.00% 10.00%
5.00% 5.00%
10.00% 10.00%
5.00% 5.00%
5.00% 5.00%
5.00% 5.00%
5.00% 5.00%
100.00% 100.00%
General Administrative Program - Implementation of Guidelines for the acquisition and replacement of
Fleet Assets.
Administration of City Fleet Management Program - Supervise and direct employees in the implementation
of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a
2,800 sq. ft. maintenance facility.
Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair
services on all city-owned vehicles and equipment, except Golf Course equipment.
Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle
sublet repairs.
Employee Training - Train employees in new corrective repair procedures, waste disposal, and Department of
Labor Safety Requirements and Standards.
Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain
computerized parts and tools inventory.
General Administrative - Preparation of Budget, maintenance of vehicle records and training records.
Administration of City Fuel Facility Management Program - Supervise and maintain unleaded gasoline and
diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System.
Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to
modernize facilities, equipment and tools.
FLEET MANAGEMENT DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 202,533$ 184,297$ 194,428$ 200,981$ 193,974$ 185,084$ (8,890)$
Operating Expenses 26,331 27,228 24,432 36,481 32,899 26,465 (6,434)
Capital Outlay 28,525 2,335 - 10,750 9,595 - (9,595)
Total 257,389$ 213,861$ 218,860$ 248,212$ 236,468$ 211,549$ (24,919)$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures Difference
(8,890)$
(6,434)$
(9,595)$
1. Personal Services - Decrease due to loss of part time position to Public Works Department
2. Operating Expenses - Decrease due to lower anticipated repair costs.
3. Capital Outlay - Decrease due to no capital outlay requested this year.
The Fiscal Year 2019-2020 adopted budget for Fleet Management is $ 211,549. This compares to the 2018-2019 projected
expenditures of $ 236,468, a decrease of $ 24,919 or -10.54%.
100
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
FLEET MANAGEMENT DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Fleet Superintendant 50,871 / 91,568 1.00 1.00 1.00 1.00 60,125$ 61,750$
Lead Mechanic 30,821 / 55,478 1.00 1.00 1.00 1.00 35,350 36,250
Mechanic 27,384 / 49,291 1.00 1.00 1.00 1.00 31,950 32,500
Clerical Assisstant II 26,587 / 47,856 0.50 0.50 0.50 0.00 13,575 -
3.50 3.50 3.50 3.00
TOTAL SALARIES 141,000$ 130,500$
Overtime 1,000 4,000
FICA Taxes 10,900 10,308
Clothing Allowance 240 240
Deferred Compensation 12,650 12,127
Group Health Insurance Premium 23,955 23,116
Employee Assistance Program 64 48
Worker's Comp Insurance 4,165 4,745
Total Personal Services 193,974$ 185,084$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Portable Welder/Generator -$ 8,500$ -$ -$ -$ 8,500$
Utility Services Truck - 40,000 - - - 40,000
Tire Balancer - - 14,000 - - 14,000
MIG Welder - - 6,000 - - 6,000
Tire Changer - - - 11,000 - 11,000
A-Frame Chain Hoist - - - - 5,000 5,000
-$ 48,500$ 20,000$ 11,000$ 5,000$ 84,500$
101
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FLEET MANAGEMENT DIVISION
Code: 010054
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 151,243 132,257 144,714 143,550 141,000 130,500
511400 Overtime 4,083 4,483 984 4,000 1,000 4,000
512100 FICA Taxes 11,703 10,369 11,154 11,206 10,900 10,308
512215 Clothing Allowance 240 320 220 240 240 240
512225 Deferred Compensation 13,951 11,267 12,655 13,163 12,650 12,127
512301 Group Health Insurance Premium 16,456 18,652 21,563 23,997 23,955 23,116
512305 Dependant Health Ins Premium 0 3,210 0 0 0 0
512309 Employee Assistance Program 92 92 0 0 64 48
512400 Worker's Comp Insurance 4,765 3,647 3,137 4,825 4,165 4,745
TOTAL PERSONAL SERVICES 202,533 184,297 194,428 200,981 193,974 185,084
OPERATING EXPENDITURES
533400 Other Contractual Services 388 301 50 2,000 300 625
533410 Environmental Services 407 471 1,230 800 800 950
534000 Travel and Per Diem 867 768 69 1,520 1,000 800
534105 Cellular Telephone 600 789 957 1,200 887 1,080
534310 Electric 2,714 2,949 2,641 2,900 2,735 3,000
534320 Water/Sewer 262 266 291 300 305 325
534420 Equipment Leases 966 952 936 936 927 1,000
534610 R & M - Buildings 3,339 221 0 600 600 500
534620 R & M-Vehicles 2,312 1,434 1,320 2,200 2,200 1,500
564330 R & M - Office Equipment 1,190 1,193 432 2,000 1,130 1,150
534640 R & M-Operating Equipment 5,218 5,876 5,232 9,200 9,200 4,500
535200 Departmental Supplies 3,917 3,320 2,784 3,200 3,200 3,200
535210 Computer Supplies 0 20 0 500 500 0
535230 Small Tools and Equipment 1,927 4,824 3,060 3,500 3,500 2,000
535260 Gas and Oil 855 1,735 1,453 1,500 1,500 1,700
535270 Uniforms and Shoes 803 753 874 775 765 785
535275 Safety Equipment 105 196 375 400 400 400
535410 Membership & Professional Dues 0 50 1,500 1,600 1,600 1,600
535420 Books and Publications 0 0 0 100 100 100
535450 Training and Education 460 1,111 1,229 1,250 1,250 1,250
TOTAL OPERATING EXPENDITURES 26,331 27,228 24,432 36,481 32,899 26,465
CAPITAL OUTLAY
606400 Vehicles and Equipment 28,525 2,335 0 10,750 9,595 0
TOTAL CAPITAL OUTLAY 28,525 2,335 0 10,750 9,595 0
TOTAL FLEET MANAGEMENT DIVISION 257,389 213,861 218,860 248,212 236,468 211,549
102
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PUBLIC FACILITIES
FACILITIES MAINTENANCE DIVISION
The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and
facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The
division also provides miscellaneous janitorial services and support to all community activities as well as all
departments by providing such services as moving office equipment and furniture.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Managed roof repair project at Riverview Park Restrooms
Managed solar pavilion and Splash Pad equipment renovations at the Splash Pad
Converted incandescent office lighting to LED in Art Club, Senior Center, and section of Old City Hall
Performed and certified backflow testing on 16 units associated with City owned buildings
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue conversion of lighting to LED
Train staff to conduct annual water service backflow preventer testing
Develop a preventative maintenance and inspection program for City air conditioning units
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Number of facility and sites maintained 56 56 56 56 56
Total square footage maintained 161,138 161,138 161,138 161,138 161,138
Total number of work orders completed 150 150 150 150 165
Cost per square foot maintained $1.67 $2.65 $3.04 $2.44 $3.26
PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION
STAFFING NATURE OF ACTIVITY
18/19 19/20
20.00% 25.00%
20.00% 15.00%
60.00% 60.00%
100.00% 100.00%
Property Maintenance - Provide continuous maintenance and repair to all City buildings and
facilities. These activities are in the following disciplines: Design/Construction, Electrical,
Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance.
Administration - Supervise City facility contractors to ensure contractual obligations enforced.
Provide general administrative duties to ensure overall efficient operation of City owned facilities
and the preparation of annual division budget.
General Services - Perform duties such as supporting community activities, moving offices
furniture, and providing janitorial services for all City facilities.
103
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 17/18 FY 18/19
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 101,865$ 92,872$ 133,131$ 161,705$ 162,233$ 278,443$ 116,210$
Operating Expenses 159,784 225,941 232,174 230,020 226,885 246,735 19,850
Capital Outlay 6,986 108,473 124,195 29,455 4,705 - (4,705)
Total 268,635$ 427,285$ 489,500$ 421,180$ 393,823$ 525,178$ 131,355$
Fiscal Year 2019-2020 Proposed Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures Difference
116,210$
19,850$
(4,705)$
1. Personal Services - Increase due primarily to addition of Director position from Roads Division.
3. Capital Outlay - Decrease due to no capital outlay requested this year.
The Fiscal Year 2019-2020 adopted budget for Facilities Maintenance is $ 525,178. This compares to the 2018-2019 projected
expenditures of $ 393,823, an increase of $ 131,355 or 33.35%.
2. Operating Expenses - Increase due to higher anticipated maintenance costs and contractual increases.
PERSONAL SERVICES SCHEDULE
FACILITIES MAINTENANCE
Projected
PAY Amended Expenditure Budget
POSITION RANGE FY 17/18 FY 18/19 FY 18/19 FY 19/20 FY 18/19 FY 19/20
Public Facilities Director*72,868 / 131,163 0.00 0.00 0.00 1.00 -$ 91,250$
Construction Specialist 35,730 / 64,314 1.00 1.00 1.00 1.00 39,750 40,500
Facilities Foreman 30,821 / 55,478 1.00 1.00 1.00 1.00 40,250 40,750
Maintenance Worker II 27,384 / 49,291 0.00 0.00 0.00 1.00 - 30,250
Maintenance Worker I 25,812 / 46,462 1.00 1.00 1.00 0.00 29,625 -
3.00 3.00 3.00 4.00
TOTAL SALARIES 109,625$ 202,750$
* Position transferred from Overtime 7,000 3,000
Roads & Maintenance Budget in FY20 FICA Taxes 8,500 15,767
Clothing Allowance 360 360
*40% of Director's salary to be Deferred Compensation 10,450 18,550
reimbursed by Airport Group Health Insurance Premium 21,200 30,397
Employee Assistance Program 48 63
Worker's Comp Insurance 5,050 7,556
Total Personal Services 162,233$ 278,443$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Scissor Lift/Modify Shed -$ 12,500$ -$ -$ -$ 12,500$
Construction Specialist Service Truck - 50,000 - - - 50,000
-$ 62,500$ -$ -$ -$ 62,500$
FACILITIES MAINTENANCE - TO BE FUNDED BY GENERAL FUND
FACILITIES MAINTENANCE - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
City Hall Emergency Generator 80,000$ -$ -$ -$ -$ 80,000$
80,000$ -$ -$ -$ -$ 80,000$
104
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
FACILITIES MAINTENANCE DIVISION
Code: 010056
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 62,496 62,073 89,331 112,250 109,625 202,750
511300 Temporary Salaries 8,150 0 0 0 0 0
511400 Overtime 2,238 3,174 7,521 3,000 7,000 3,000
512100 FICA Taxes 5,524 5,075 7,319 8,768 8,500 15,767
512215 Clothing Allowance 240 240 240 360 360 360
512225 Deferred Compensation 5,826 6,018 8,653 10,283 10,450 18,550
512301 Group Health Insurance Premium 12,725 13,256 17,377 21,241 21,200 30,397
512305 Dependant Health Ins Premium 0 0 0 0 0 0
512309 Employee Assistance Program 48 48 0 0 48 63
512400 Worker's Comp Insurance 4,618 2,988 2,690 5,803 5,050 7,556
TOTAL PERSONAL SERVICES 101,865 92,872 133,131 161,705 162,233 278,443
OPERATING EXPENDITURES
533400 Other Contractual Services 27,280 30,383 26,214 28,000 28,000 33,190
533410 Environmental Services 0 75 0 1,000 0 0
533415 Janitorial Services 29,464 69,685 86,259 91,100 94,300 96,320
533420 Pest/Weed Control 3,450 3,038 3,292 3,150 3,150 3,150
534000 Travel and Per Diem 0 0 0 0 0 650
534105 Cellular Telephone 304 131 467 720 850 1,740
534610 R & M - Buildings 70,048 94,400 86,689 72,400 70,000 80,000
534620 R & M-Vehicles 912 2,817 1,417 2,500 2,000 2,000
534625 R & M - Lighting 0 0 0 0 0 2,500
534630 R & M - Office Equipment 0 0 0 200 0 0
534640 R & M-Operating Equipment 138 212 1,655 500 500 500
534920 Legal Ads 178 0 0 0 0 0
535200 Departmental Supplies 2,402 905 3,228 2,500 2,500 2,000
535220 Cleaning Supplies 18,853 16,945 15,553 16,000 16,000 16,000
535230 Small Tools and Equipment 2,897 3,470 2,391 3,500 2,500 2,600
535250 Building Supplies 465 0 0 2,000 2,000 0
535260 Gas and Oil 2,353 3,113 4,108 4,000 4,000 4,000
535270 Uniforms and Shoes 811 735 901 800 835 835
535275 Safety Equipment 0 34 0 250 250 250
535450 Training and Education 230 0 0 1,400 0 1,000
TOTAL OPERATING EXPENDITURES 159,784 225,941 232,174 230,020 226,885 246,735
CAPITAL OUTLAY
606200 Buildings 0 0 0 0 0 0
606400 Vehicles and Equipment 6,986 108,473 124,195 29,455 4,705 0
TOTAL CAPITAL OUTLAY 6,986 108,473 124,195 29,455 4,705 0
TOTAL FACILITIES MAINTENANCE 268,635 427,285 489,500 421,180 393,823 525,178
105
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PUBLIC FACILITIES
CEMETERY DIVISION
The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian
Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause
purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial
sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from
funeral homes and monument companies. Responsibilities also include record administration and adhering to
ordinances, rules and regulations
FISCAL YEAR 2019 ACCOMPLISHMENTS
Repaired and modernized the irrigation in Cemetery Units 1, 2, and 3
Managed site work in Cemetery Unit 5
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Complete expansion development of Unit 5
Finalize irrigation improvements
Continue with Sexton successor planning
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Cremains, including niches 35 13 36 34 36
Burials 33 45 41 31 37
Acres of property maintained 10.34 10.34 10.34 10.34 12.06
Operating cost per acre maintained $17,124 $16,091 $18,002 $16,908 $14,857
CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
70.00% 70.00%
10.00% 10.00%
10.00% 10.00%
10.00% 10.00%
100.00% 100.00%
Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved
scheduling of mowing, trimming, and general cleanup. Removal and trimming of unsightly trees
to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to improve
the overall appearance of the Cemetery. Perform beautification projects such as planting trees and
bushes to enhance appearance.Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors
in locating burial spaces of family members and friends.
Administration - Assist in record keeping, bill processing, sales and products.
Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars.
106
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CEMETERY DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 17/18 FY 18/19
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 146,747$ 140,365$ 149,728$ 156,554$ 144,302$ 150,717$ 6,415$
Operating Expenses 30,318 26,011 27,920 29,666 30,526 28,459 (2,067)
Capital Outlay 3,300 - 8,491 32,800 - - -
Total 180,365$ 166,376$ 186,139$ 219,020$ 174,828$ 179,176$ 4,348$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures Difference
6,415$
(2,067)$
-$
1. Personal Services - Increase due to negotiated salary and insurance increases.
2. Operating Expenses - Decrease due to lower projected maintenance costs.
3. Capital Outlay - No capital outlay requested this year.
The Fiscal Year 2019-2020 adopted budget for the Cemetery is $ 179,176. This compares to the 2018-2019 projected expenditures of
$ 174,828, an increase of $ 4,348 or 2.5%.
PERSONAL SERVICES SCHEDULE
CEMETERY DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Cemetery Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 75,200$ 74,250$
Assistant Cemetery Sexton 29,052 / 52,293 0.00 0.00 1.00 1.00 - 26,750
Maintenance Worker I 25,812 / 46,462 1.00 1.00 0.00 0.00 24,200 -
2.00 2.00 2.00 2.00
TOTAL SALARIES 99,400$ 101,000$
Overtime 2,400 3,000
FICA Taxes 7,450 7,974
Clothing Allowance 320 240
Deferred Compensation 8,450 9,382
Group Health Insurance Premium 18,250 21,149
Employee Assistance Program 32 32
Worker's Comp Insurance 8,000 7,940
Total Personal Services 144,302$ 150,717$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Bench Seats & Monuments -$ 20,000$ -$ -$ -$ 20,000$
-$ 20,000$ -$ -$ -$ 20,000$
107
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CEMETERY DIVISION
Code: 010059
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 106,626 99,587 104,134 106,950 99,400 101,000
511400 Overtime 3,308 1,520 3,305 2,000 2,400 3,000
512100 FICA Taxes 8,075 7,422 7,905 8,338 7,450 7,974
512215 Clothing Allowance 240 120 240 240 320 240
512225 Deferred Compensation 8,292 9,284 9,624 9,788 8,450 9,382
512301 Group Health Insurance Premium 8,648 11,748 18,930 19,975 18,250 21,149
512305 Dependant Health Ins Premium 4,068 5,043 0 0 0 0
512309 Employee Assistance Program 32 44 0 0 32 32
512400 Worker's Comp Insurance 7,457 5,596 5,589 9,263 8,000 7,940
TOTAL PERSONAL SERVICES 146,747 140,365 149,728 156,554 144,302 150,717
OPERATING EXPENDITURES
533400 Other Contractual Services 7,210 8,245 8,045 7,995 7,995 7,995
534101 Telephone 1,611 1,609 1,677 1,740 1,680 1,680
534105 Cellular Telephones 60 150 179 180 120 120
534110 Internet Access 663 743 819 840 840 840
534310 Electric 2,184 2,689 2,888 2,500 3,620 3,000
534610 R & M - Buildings 6,608 373 480 600 600 450
534620 R & M-Vehicles 136 125 385 700 700 700
534640 R & M-Operating Equipment 4,282 3,698 4,763 2,700 2,700 2,700
534685 R & M - Grounds Maintenance 1,418 2,938 1,779 3,500 3,500 2,900
535200 Departmental Supplies 3,195 2,627 3,410 5,000 5,000 3,800
535210 Computer Supplies 71 61 20 0 0 200
535230 Small Tools and Equipment 735 329 870 800 800 800
535260 Gas and Oil 1,482 1,747 1,980 1,936 1,936 1,950
535270 Uniforms and Shoes 431 626 591 575 635 624
535275 Safety Equipment 224 52 33 400 200 300
535450 Training and Education 10 0 0 200 200 400
TOTAL OPERATING EXPENDITURES 30,318 26,011 27,920 29,666 30,526 28,459
CAPITAL OUTLAY
606400 Vehicles and Equipment 3,300 0 8,491 32,800 0 0
TOTAL CAPITAL OUTLAY 3,300 0 8,491 32,800 0 0
TOTAL CEMETERY DIVISION 180,365 166,376 186,139 219,020 174,828 179,176
108
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PUBLIC WORKS
ROADS & MAINTENANCE DIVISION
The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of-
ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition they provide heavy
construction support to other departments as needed.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Doubled the volume of asphalt used to patch pot holes compared to the previous year
Mitigated sidewalk trip hazards on 75% of the City’s sidewalks
100% of staff have CDL-B licenses and are cross trained on Roads heavy equipment
Trained new staff to handle sign shop and traffic engineering duties
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Support 6 year Roadway Maintenance Program
Continue repairs to street pot holes and issues relating to trip hazards on City sidewalks
Continue supporting special projects requiring the use of heavy equipment
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Miles of Paved Roads Maintained 157 157 157 157 157
Number of Parking Lots Maintained 16 16 16 16 16
Miles of Sidewalks Maintained 26 26 26 26 26
ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
40.00% 60.00%
20.00% 20.00%
10.00% 5.00%
30.00% 15.00%
100.00%100.00%
Assisting other City Departments - Lift heavy material with cranes, repair roadways and
sidewalks following storm damage, transport heavy equipment and supplies to work-sites and
grade parks and ballfields.
Streets and Alleyways - Maintain 157 miles of paved streets. Maintain sixteen (16)municipally
owned parking areas. Perform repairs to streets and roadways that are damaged due to
deterioration. Mow and clear street right of ways.
General Administration - Preparation of budget, update service records. Maintain equipment
records. Review contracts and construction drawings on City Contract work. Meet with public as
necessary. Coordinate employee training and education.
General Maintenance - Buildings, docks, piers, sidewalks, etc.
109
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ROADS & MAINTENANCE DIVISION BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 1920
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 631,616$ 379,293$ 462,678$ 546,310$ 513,734$ 599,279$ 85,545$
Operating Expenses 83,688 72,500 338,222 363,150 358,179 350,588 (7,591)
Capital Outlay 29,107 3,639 7,544 56,500 80,900 5,000 (75,900)
Total 744,410$ 455,432$ 808,444$ 965,960$ 952,813$ 954,867$ 2,054$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures Difference
85,545$
(7,591)$
(75,900)$
1. Personal Services - Increase due to negotiated salary and insurance increases and the reclass of a PT to a FT position.
2. Operating Expenses - Decrease due to lower projected engineering services.
3. Capital Outlay - Decrease due to only purchaisng one piece of maintenance equipment this year.
The Fiscal Year 2019-2020 adopted budget for the Roads and Maintenance Division is $ 954,867. This compares to the 2018-2019
projected expenditures of $ 952,813, a increase of $ 2,054 or .22%.
PERSONAL SERVICES SCHEDULE
ROADS & MAINTENANCE DIVISION
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Public Facilities Director 72,868 / 131,163 1.00 1.00 1.00 0.00 88,700$ -$
Public Works Director 75,054 / 135,098 0.00 0.00 0.00 1.00 -$ 103,000
Roads & Maintenance Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 42,050 43,000
Traffic Technician II 33,679 / 60622 0.00 0.00 0.00 1.00 - 34,000
Traffic Technician I 29,052 / 52,293 1.00 1.00 1.00 1.00 23,000 29,250
Maintenance Worker III 29,052 / 52,293 1.00 1.00 1.00 1.00 33,550 34,250
Maintenance Worker II 27,384 / 49,291 1.00 1.00 1.00 1.00 30,500 31,250
Maintenance Worker I 25,812 / 46,462 2.00 4.00 4.00 3.00 102,825 83,000
Administrative Assistant 30,821 / 55,478 0.00 0.00 0.00 1.00 - 33,000
Clerical Assistant II (P/T)26,587 / 47,856 0.50 0.50 0.50 0.00 16,875 -
7.50 9.50 9.50 10.00
TOTAL SALARIES 337,500$ 390,750$
Overtime 7,000 10,000
FICA Taxes 25,000 30,731
Clothing Allowance 720 960
Deferred Compensation 30,000 36,478
Group Health Insurance Premium 85,000 100,988
Employee Assistance Program 114 158
Worker's Comp Insurance 28,400 29,214
Total Personal Services 513,734$ 599,279$
110
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Concrete Mixer 5,000$ -$ -$ -$ -$ 5,000$
5,000$ -$ -$ -$ -$ 5,000$
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Street Repaving 211,160$ 302,960$ 529,207$ 257,374$ 513,732$ 1,814,433$
Track Skid Steer w/attachments 106,000 - - - - 106,000
317,160$ 302,960$ 529,207$ 257,374$ 513,732$ 1,920,433$
ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Street Reconstruction 333,323$ 236,264$ -$ 292,593$ -$ 862,180$
Relocate Public Facilities Compound 3,351,250 1,574,000 50,000 50,000 - 5,025,250
3,684,573$ 1,810,264$ 50,000$ 342,593$ -$ 5,887,430$
111
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
ROADS & MAINTENANCE DIVISION
Code: 010052
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 483,527 252,665 300,419 355,250 337,500 390,750
511300 Temporary Salaries 0 847 4,502 0 0 0
511400 Overtime 8,558 10,794 12,897 15,000 7,000 10,000
512100 FICA Taxes 38,186 20,388 23,377 28,608 25,000 30,731
512215 Clothing Allowance 820 790 900 960 720 960
512225 Deferred Compensation 36,752 23,363 27,205 32,040 30,000 36,478
512301 Group Health Insurance Premium 39,600 36,054 66,297 86,536 85,000 100,988
512305 Dependant Health Ins Premium 570 13,076 0 0 0 0
512309 Employee Assistance Program 154 148 0 0 114 158
512400 Worker's Comp Insurance 23,449 21,167 27,081 27,916 28,400 29,214
TOTAL PERSONAL SERVICES 631,616 379,293 462,678 546,310 513,734 599,279
OPERATING EXPENDITURES
533150 Engineering Services 71 0 8,205 32,500 27,400 5,000
533400 Other Contractual Services 2,170 0 5,400 5,600 2,500 1,700
533420 Pest/Weed Control/Mowing 14 0 0 1,000 200 0
534000 Travel and Per Diem 556 0 0 1,500 1,500 1,750
534101 Telephone 1,467 0 1,793 1,860 2,090 2,148
534105 Cellular Telephone 1,255 1,210 1,883 1,920 1,590 2,040
534110 Internet Services 527 433 1,053 804 835 840
534120 Postage 298 49 234 200 50 100
534130 Express Mail Charges 0 0 0 200 50 0
534310 Electric 2,905 1,677 3,173 3,000 3,320 3,500
534315 Street Lighting 0 0 205,106 215,000 216,184 217,100
534320 Water/Sewer 262 266 291 300 305 325
534380 Trash Pickup/Hauling, Etc.2,010 6,811 3,732 1,800 1,800 1,800
534420 Equipment Leases 1,110 731 2,690 2,036 3,500 3,500
534615 R & M - Docks & Piers 0 0 118 0 0 0
534620 R & M-Vehicles 13,391 12,199 20,382 15,000 12,000 12,000
534630 R & M-Office Equipment 1,876 2,166 2,317 2,480 2,045 2,125
534640 R & M-Operating Equipment 8,170 15,535 12,218 15,000 14,000 15,000
534682 R & M - Sidewalks 0 0 0 0 0 1,500
534830 Special Events 1,341 0 0 1,000 0 0
534920 Legal Ads 149 0 0 200 200 0
535200 Departmental Supplies 10,768 2,652 7,502 9,000 9,000 7,000
535210 Computer Supplies 85 20 781 2,500 1,300 2,000
535230 Small Tools and Equipment 1,846 984 5,421 6,000 5,500 2,500
535260 Gas and Oil 11,255 12,559 25,996 19,500 19,500 19,900
535270 Uniforms and Shoes 1,474 1,191 1,925 2,750 2,750 3,400
535275 Safety Equipment 1,705 1,268 581 1,000 500 500
535310 Road Materials & Supplies 9,638 10,766 23,986 16,000 24,000 20,000
535350 Cement 6,171 1,573 1,971 1,500 1,000 1,000
535385 Signs & Marking Supplies 0 0 0 0 0 20,000
535410 Dues and Memberships 730 310 449 300 360 360
535420 Books and Publications 0 0 0 200 200 0
535450 Training and Education 2,447 100 1,014 3,000 4,500 3,500
TOTAL OPERATING EXPENDITURES 83,688 72,500 338,222 363,150 358,179 350,588
CAPITAL OUTLAY
606400 Vehicles and Equipment 29,107 3,639 7,544 56,500 80,900 5,000
TOTAL CAPITAL OUTLAY 29,107 3,639 7,544 56,500 80,900 5,000
TOTAL ROADS & MAINTENANCE 744,410 455,432 808,444 965,960 952,813 954,867
112
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
LEISURE SERVICES DEPARTMENT
The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas
of City properties. Responsibilities include trash removal, landscaping, turf grass maintenance, planting & removal of
trees, shrubs, turf and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian
River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of
five (5) baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts,
four (4) basketball courts, Dog Park, Splash Pad and medians on US 1 and Schumann Drive. It maintains all of the
Sebastian Blvd. intersections within City limits. Also provides, aerobics, exercise, dance, Yoga, Tai Chi, gymnastics,
baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at
Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also
reserves the Yacht Club and Community Center facilities for events and meetings.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Resurfaced the Tennis Courts at Schumann Park, including 2 courts with Pickleball lines.
Improved landscaping at City Hall complex.
Began improving the sports complex athletic turf and playability of the fields.
Completed renovation of the Barber Street Football Field restroom facility and installed new stairway to 2nd
floor.
Implemented a new Maintenance schedule for all City parks to improve the parks for our residents.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Complete construction of the Pickleball Complex.
Begin to implement our new Park identifying signage plan.
Continue to use best practices and improve the athletic turf at the sports complex to provide the best playing
conditions for our youth.
Improve parks maintenance and landscaping throughout our parks and City buildings.
Provide quality support to all City sponsored special events at Riverview Park.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Large Park Areas 280 Acres 280 Acres 280 Acres 280 Acres 280 Ac res
Sports Complex 22 Acres 22 Acres 22 Acres 22 Acres 22 Acres
City Grounds 8 Acres 8 Acres 8 Acres 8 Acres 8 Acres
Medians and Walkways 5 Miles 5 Miles 5 Miles 5 Miles 5 Miles
113
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
43.00% 47.00%
5.00% 5.00%
25.00% 15.00%
7.00% 7.00%Playgrounds - Repair and maintain equipment at all City owned playground areas.
14.00% 16.00%
4.00% 6.00%
2.00% 4.00%
100.00% 100.00%
Structural Repairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation
systems.
Parks -Mow, weed,and edge 50 acres of parkland and 15 parklocations. Remove trash at all parks to
maintain maximum cleanliness. Fertilization and chemical control of weeds and insects.
Ballfields - Fertilization and Pest Control, drag, rake, mow, remove trash, and maintain facilities at 8
organized-play fields to maintain a safe area of play.
Landscaping - Trimming, removal and replacement of trees, plants and sod on all City properties.
Active Recreation - Provide aerobics, exercise,dance, Yoga,Tai Chi,gymnastics, baby bees and karate
programs at the Community Center.
Recreation - Fulfill City-sponsored event requirements and provide the necessary manpower forthese.
Ensure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and
maintain the health of Riverview Park.
LEISURE SERVICES DEPARTMENT BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 615,126$ 518,371$ 505,975$ 848,982$ 773,105$ 818,915$ 45,810$
Operating Expenses 234,661 394,206 369,197 258,199 253,711 232,325 (21,386)
Capital Outlay 37,875 10,880 4,368 141,159 141,159 103,500 (37,659)
Total 887,662$ 923,457$ 879,540$ 1,248,340$ 1,167,975$ 1,154,740$ (13,235)$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures Difference
45,810$
(21,386)$
(37,659)$ 3. Capital Outlay - Decrease due to roof replacement in prior year and fewer vehicle & large equipment purchases.
1. Personal Services - Increase due to negotiated salary and insurance increases and having positions full all year.
2. Operating Expenses - Decrease due to lower anticipated maintenance costs.
The Fiscal Year 2019-2020 adopted budget for Leisure Services is $ 1,154,740. This compares to the 2018-2019 projected e xpenditures of $
1,167,975 a decrease of $ 13,235 or -1.13.%.
114
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
LEISURE SERVICES DEPARTMENT
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Leisure Services Director 72,868 / 131,163 0.00 1.00 1.00 1.00 69,100$ 86,500$
Recreation Supervisor 33,679 / 60,622 1.00 1.00 1.00 1.00 52,150 52,000
Maintenance Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 47,150 47,750
Maintenance Worker II 27,384 / 49,291 2.00 4.00 4.00 4.00 140,000 148,750
Maintenance Worker I 25,812 / 46,462 4.00 5.00 5.00 5.00 153,625 165,500
Maintenance Worker I (P/T)25,812 / 46,462 0.50 0.50 0.50 0.50 14,875 18,750
Clerical Assistant (P/T)$ 10.30/hr 0.00 0.00 0.50 0.50 - 15,000
Recreation Attendant (P/T)$ 10.30/hr 0.00 0.50 0.00 0.00 8,600 -
Skate Park Attendants (P/T)$ 8.84/hr 1.50 1.50 1.50 0.00 20,500 -
Tennis Courts Attendants (P/T)$ 8.84/hr 2.00 2.00 2.00 2.00 36,000 36,750
Asst Recreation Supervisor $ 10.00/hr 0.50 0.50 0.50 0.50 1,000 1,000
Gymnastics Assistants 4.00 4.00 4.00 0.00 500 -
16.50 21.00 21.00 15.50
TOTAL SALARIES 543,500$ 572,000$
Overtime 24,000 19,851
FICA Taxes 43,525 44,777
Clothing Allowance 1,450 1,320
Deferred Compensation 41,575 46,406
Group Health Insurance Premium 95,150 108,303
Employee Assistance Program 180 190
Worker's Comp Insurance 23,725 26,068
Total Personal Services 773,105$ 818,915$
FULL TIME EQUIVALENTS
115
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY GENERAL FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Security Cameras (Skate Park, Hardee & Schumann)10,000$ -$ -$ -$ -$ 10,000$
Tilt Trailer 7,400 - - - - 7,400
Z-Plug/Z-Sprayer Machine 13,000 - - - - 13,000
Resurface Friendship Park Tennis Courts 30,000 - - - - 30,000
3/4 Ton 2WD Pick-Up Truck 31,000 - - - - 31,000
Shed at Barber Street Complex 10,000 - - - - 10,000
Replace Fountain at Historical Park 2,100 - - - - 2,100
Athletic Field Mower - 41,000 - - - 41,000
John Deere Gator - 16,000 - - - 16,000
1/2 Ton Pick-Up Truck - 34,000 34,000 - 34,000 102,000
(2) Mowers - 26,000 - - - 26,000
(1) Mower - - 13,000 - - 13,000
Field Grooming Machine - - 13,000 - - 13,000
103,500$ 117,000$ 60,000$ -$ 34,000$ 314,500$
LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY RECREATION IMPACT FEES
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Park Identification Signage 25,000$ 25,000$ 25,000$ -$ -$ 75,000$
Replace Barber Street Football Bleachers 20,000 - - - - 20,000
Replace Barber Street Baseball Dugouts 40,000 - - - - 40,000
Replace Barber Street Baseball/Softball Fencing 18,000 22,000 - - - 40,000
Pickleball Enhancements 140,000 - - - - 140,000
Playground Improvements 30,000 30,000 60,000 - 100,000 220,000
Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000
293,000$ 97,000$ 105,000$ 20,000$ 120,000$ 635,000$
LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY DISCR ETIONARY SALES TAX
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Community Center Office Development 40,000$ -$ -$ -$ -$ 40,000$ -
40,000$ -$ -$ -$ -$ 40,000$
116
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
LEISURE SERVICES DEPARTMENT
Code: 010057
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERS ONAL SERVICES
511200 Regular Salaries 419,226 312,197 311,822 560,313 542,000 571,000
511300 Temporary Salaries 53,925 51,029 53,298 10,000 1,500 1,000
511400 Overtime 7,261 23,013 12,708 20,000 24,000 19,851
512100 FICA Taxes 36,536 30,016 27,950 45,406 43,525 44,777
512215 Clothing Allowance 790 1,160 1,060 1,320 1,450 1,320
512225 Deferred Compensation 34,803 30,421 27,162 43,000 41,575 46,406
512301 Group Health Insurance Premium 37,150 41,616 59,384 141,468 95,150 108,303
512305 Dependant Health Ins Premium 5,640 12,788 0 0 0 0
512309 Employee Assistance Program 192 216 0 0 180 190
512400 Worker's Comp Insurance 19,604 15,915 12,591 27,475 23,725 26,068
TOTAL PERSONAL SERVICES 615,126 518,371 505,975 848,982 773,105 818,915
OPERATING EXPENDITURES
533400 Other Contractual Services 14,630 162,577 157,638 10,000 5,000 3,500
533415 Janitorial Services 2,592 2,717 0 0 0 0
533420 Pest Control 0 0 750 4,000 4,000 4,000
534000 Travel and Per Diem 559 806 295 925 2,100 2,500
534101 Telephone 4,531 4,807 5,359 5,220 6,206 2,500
534105 Cellular Telephone 391 625 594 780 1,120 1,500
534110 Internet Services 569 550 604 660 780 1,500
534120 Postage 9 11 2 20 185 50
534310 Electric 73,960 68,912 72,720 80,000 72,500 72,000
534320 Water/Sewer 13,637 15,009 12,899 14,500 12,550 13,250
534400 Rents and Leases 0 0 0 0 0 11,325
534420 Equipment Leases 285 1,291 1,192 4,518 4,500 3,000
534615 R & M - Docks & Piers 0 124 1,807 2,500 6,000 5,000
534620 R & M-Vehicles 3,214 5,433 3,634 5,000 3,600 3,000
534630 R & M - Office Equipment 6 1 5 50 10 400
534640 R & M - Operating Equipment 20,606 18,268 20,258 22,000 22,000 18,000
534680 R & M - Irrigation Systems 4,867 5,793 3,895 12,000 10,000 7,000
534685 R & M - Grounds Maintenance 7,063 11,229 14,476 14,000 18,000 17,000
534686 R & M - Parks Facilities 37,570 65,081 31,658 35,366 34,000 20,000
534830 Special Event Expense 3,474 2,964 3,206 7,000 5,000 4,000
535200 Departmental Supplies 3,221 3,477 11,402 8,000 8,000 6,000
535210 Computer Supplies 82 141 82 250 250 250
535221 Fertilizer/Chemical Supplies 2,127 5,630 3,488 7,500 7,500 9,000
535230 Small Tools and Equipment 25,970 3,413 2,695 6,000 6,000 3,500
535260 Gas and Oil 11,397 9,792 13,719 10,000 16,500 16,500
535270 Uniforms and Shoes 2,213 2,382 2,544 3,200 3,200 3,200
535275 Safety Equipment 159 544 868 650 650 750
535410 Dues and Memberships 901 1,156 2,520 1,460 1,460 1,500
535420 Books and Publications 0 0 0 100 100 100
535450 Training and Education 629 1,478 887 2,500 2,500 2,000
TOTAL OPERATING EXPENDITURES 234,661 394,206 369,197 258,199 253,711 232,325
CAPITAL OUTLAY
606200 Buildings 2,550 0 0 24,696 24,696 0
606300 Improvements Other Than Bldgs 7,225 1,400 0 38,828 38,828 30,000
606400 Vehicles and Equipment 28,100 9,480 4,368 77,635 77,635 73,500
TOTAL CAPITAL OUTLAY 37,875 10,880 4,368 141,159 141,159 103,500
TOTAL PARKS & RECREATION DIVISION 887,662 923,457 879,540 1,248,340 1,167,975 1,154,740
117
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department provides constructive planning to facilitate quality
development. The department provides professional guidance to the City Council, the City Manager, the
Planning and Zoning Commission, as well as various boards and committees relating to planning and
growth management. The Department also provides and is a resource to the public and all city
departments for comprehensive planning, community development, redevelopment and code compliance
activities. The Department has expanded to manage Planning and Zoning, Environmental Permitting, and
Grants Coordination.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Completed Data & Analysis for three elements of the Comprehensive Plan
Updated GOP’s for three elements of the Comprehensive Plan
Completed Coastal Resiliency Plan through DEO grant
Completed infrastructure improvements to Fisherman’s Landing Park with FIND funding
Revised Stormwater Fee Credit Policy and refined program parameters
Updated four Ordinances: Stormwater, Tree, Fence and Adult Professional Services
Made application for approximately $300,000 in alternative funding
Managed over $360,000 in existing grant funding
Initiated public facility construction projects of over $750,000
Continued to administer CRA grant funds
Completed update to CRA Master Plan
Completed Riverside Park Tree Preservation Plan
Completed Wayfinding Sign Program
Completed annual CRS recertification
Initiated the Vacation Rental registration program
Complete CDBG 5-yr Consolidated Plan
Competed the NPDES/NOI recertification process
Continued management of Planning & Zoning and Natural Resource Board
Provided agenda transmittals and support for City Council
Provided GIS Mapping support for external departments
Completed FDOT US 1 Corridor Improvement Plan
Refined and managed Environmental Education Program at Working Waterfront Park
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Complete update to Comprehensive Plan as the Comprehensive Development Plan
Update permit applications and processes via new web based program
Complete new WEB PAGE Design
Initiate CDBG funding program in accordance with approved Consolidated Plan
Initiate Design and Construction of CRA Plan improvements
Implement Sign program for CRA
Implement Tree Preservation Plan and Landscape Maintenance for Riverside Park
Participate in implementation of the FDOT US 1 Corridor Improvement Plan
Update Riverfront Overlay District land development code
Continue to refine the stormwater fee credit program; vacation rental program; and septic to
sewer program
Complete Green infrastructure Map
118
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Total Major & Minor Site Plan Reviews 10 11 15 10 20
Total Major & Minor Site Plan Approvals 0 6 5 8 10
Preliminary/Final Plat Approvals 5 3 2 4 6
Total Temporary Permits Issued 30 34 35 50 45
Division of a Single Lot/Release of Unity of Titles 3 5 18 8 24
Unity of Titles 0 26 18 30 25
Land Use and Zoning Change Requests 2 0 2 4 2
Annexation Requests/Approvals 2 0 2 2 2
Flood Zone Determinations/MT-1 Applications 75 37 50 40 60
Commercial Site Plan Inspections 15 22 20 25 25
Land Development Code Amendments 4 1 6 6 10
Conditional Use/Special Use/Accessory Structure Approvals 3 7 12 8 16
Easements/Acquisitions 10 4 1 6 1
Variances/Appeals/Waivers 5420530
Comp Plan/Element Changes 2044 6
Stormwater Credit Program 0 54 130 60 180
Building Permits Zoning Reviews - Residential 0 0 300 150 400
Building Permits Zoning Inspections - Environmental 0 0 4 350 8
Façade, Sign, and Landscape Grant 0 5 8 8 100
Septic to Sewer Grant 0 8 55 8 110
Application Requests Processed 160 160 0 0 10
Processing Time for Site Plans (Months)2 3 8 0 4
119
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMEN T
STAFFING NATURE OF ACTIVITY
18/19 19/20
25.00% 25.00%
30.00% 30.00%
15.00% 15.00%
15.00% 15.00%
15.00% 15.00%
100.00% 100.00%
Community Redevelopment - Implementation of stated goals within the Community Redevelopment Master
Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA
master plan including economic development goals and opportunities.
General Administrative - Research various miscellaneous topics and gather information for other agencies
and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning
Commission and Natural Resource Board.
Public Assistance - Provide planning, zoning and other regulatory information to the public and other
departments to assure that development is of the highest quality and that all development proposals are
consistent with City regulations. Provide public information to websites and updates to online forms.
Land Development Code -Work with site development to provide technical review of proposed design in
accordance with City regulations. Coordinate review comments and permitting requirements fromoutside
agencies, public input, and direction fromthe Planning and Zoning Commission and City Council. Provide
Environmental reviews for site development requests. Work with special committees and taskforce groups
that may be required from time to time. Implement policy issues that Council has recommended or mandated.
Comprehensive Planning - Manage,interpret, evaluate,update, and implement the Comprehensive Plan and
other land use, development and preservation plans for the City. Provide project management of CIP
projects and long range planning projects including annexations and intergovernmental priorities. Provide
direction and guidance for projects that have an economic development impact. Maintain position on
various committees and Boards such as the MPO. Provide presentations to various interest groups
regarding economic development and long range plans .
COMMUNITY DEVELOPMENT BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 235,559$ 180,910$ 357,598$ 322,717$ 322,383$ 423,645$ 101,262$
Operating Expenses 17,970 33,677 38,178 73,430 62,891 142,679 79,788
Capital Outlay - - - - - 20,000 20,000
Total 253,529$ 214,587$ 395,776$ 396,147$ 385,274$ 586,324$ 201,050$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
101,262$
79,788$
20,000$ 3. Capital Outlay - Increase due to new scanner/plotter requested this year.
1. Personal Services - Increase due to new position, negotiated salary and insurance increases, longevity, and a position reclass.
2. Operating Expenses - Increase due primarily to Comp Plan update expense.
The Fiscal Year 2019-2020 adopted budget for Community Development is $ 586,324. This compares to the 2018-2019 project ed expenditures of $
385,274, an increase of $ 201,050 or 52.18%.
120
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
COMMUNITY DEVELOPMENT
Projected
PAY Amended Expenditure Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Community Development Director/CRA Manager 72,868 / 131,163 1.00 1.00 1.00 1.00 91,450$ 94,000$
Community Development Manager 50,871 / 91,568 1.00 1.00 1.00 1.00 72,750 80,000
Senior Planner 55,588 / 100,858 0.00 0.00 0.00 1.00 - 60,000
Parks Administrator 40,200 / 68,339 1.00 0.00 0.00 0.00 - -
Junior Planner 43,975 / 79,156 0.00 0.00 0.00 1.00 - 44,500
Zoning Technician 35,730 / 64,314 1.00 1.00 1.00 0.00 41,750 -
Environmental Technician 35,730 / 64,314 1.00 1.00 1.00 1.00 40,750 41,500
5.00 4.00 4.00 5.00
TOTAL SALARIES 246,700$ 320,000$
Overtime 1,500 1,000
FICA Taxes 19,000 24,566
Deferred Compensation 22,350 29,063
Clothing Allowance 120 120
Group Health Insurance Premium 32,100 48,081
Employee Assistance Program 63 79
Worker's Comp Insurance 550 736
Total Personal Services 322,383$ 423,645$
CAPITAL OUTLAY SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY GENERAL FUND
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Scanner/Plotter 20,000$ -$ -$ -$ -$ 20,000$
20,000$ -$ -$ -$ -$ 20,000$
121
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
COMMUNITY DEVELOPMENT DEPARTMENT
Code: 010080
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 180,556 128,186 276,229 245,700 246,700 320,000
511300 Temporary Salaries 0 0 0 0 0 0
511400 Overtime 7,889 6,620 2,057 2,500 1,500 1,000
512100 FICA Taxes 13,293 9,743 20,781 18,905 19,000 24,566
512215 Clothing Allowance 0 0 100 120 120 120
512225 Deferred Compensation 14,831 11,721 22,667 22,005 22,350 29,063
512301 Group Health Insurance Premium 10,728 13,581 35,331 32,849 32,100 48,081
512305 Dependant Health Ins Premium 7,883 10,693 0 0 0 0
512309 Employee Assistance Program 50 62 0 0 63 79
512400 Worker's Comp Insurance 329 303 433 638 550 736
TOTAL PERSONAL SERVICES 235,559 180,910 357,598 322,717 322,383 423,645
OPERATING EXPENDITURES
533120 Consultants 2,675 8,713 12,176 45,797 40,000 120,000
533400 Other Contractual Services 624 1,648 1,760 2,400 2,000 2,000
534000 Travel and Per Diem 2,992 922 2,657 3,575 3,500 3,500
534105 Cellular Telephone 63 176 929 1,020 475 216
534110 Internet Services 0 0 1,014 433 433 433
534120 Postage 1,041 903 1,773 1,500 1,000 1,000
534130 Express Mail 5 0 18 75 50 50
534420 Equipment Leases 1,442 1,422 1,397 1,400 1,385 1,450
534620 R & M-Vehicles 45 1,873 849 800 540 500
534630 R & M-Office Equipment 2,738 2,218 2,928 2,520 2,200 2,500
534825 Advertising (Econ Dev)0 8,998 0 0 0 0
534830 Special Events (NRB)997 1,092 1,416 1,500 928 1,000
534910 Clerk of Court Filing Fees 19 0 10 30 30 30
534920 Legal Ads 1,803 1,838 3,816 2,500 2,300 2,500
535200 Departmental Supplies 1,704 1,469 2,593 3,000 2,800 2,000
535210 Computer Supplies 178 109 877 800 500 800
535260 Gas and Oil 69 227 516 800 500 600
535270 Uniforms & Shoes 0 87 0 0 0
535410 Dues and Memberships 647 734 1,246 1,880 1,500 1,800
535420 Books and Publications 553 132 0 400 250 300
535450 Training and Education 375 1,205 2,115 3,000 2,500 2,000
TOTAL OPERATING EXPENDITURES 17,970 33,677 38,178 73,430 62,891 142,679
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 0 0 0 0 20,000
TOTAL CAPITAL OUTLAY 0 0 0 0 0 20,000
TOTAL COMMUNITY DEVELOPMENT 253,529 214,587 395,776 396,147 385,274 586,324
122
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND – NON-DEPARTMENTAL
This section of the budget includes costs not related to specific departmental service objectives
or programs. The largest category of expenditures in this budget is for payments for general
government utilities, general property and casualty liability insurance premiums and payment to
the Riverfront Community Redevelopment Agency for tax increment contributions.
NON-DEPARTMENTAL BUDGET SUMMARY
Amended Projected
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Expenditures Budget Difference
Personal Services 230,284$ 409,276$ 291,741$ 259,727$ 324,075$ 313,850$ (10,225)$
Operating Expenses 631,265 611,345 634,268 686,102 706,839 648,118 (58,721)
Grants and Aids - - - - - - -
Capital Outlay - 1,765 2,918 - - - -
Non-Operating 343,700 2,173,590 636,029 144,915 25,644 - (25,644)
Total 1,205,249$ 3,195,976$ 1,564,956$ 1,090,744$ 1,056,558$ 961,968$ (94,590)$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Expenditures:Difference
(10,225)$
(58,721)$
(25,644)$
1. Personal Services - Decrease due to lower group insurance costs & HRA reimbursements anticipated.
The Fiscal Year 2019-2020 adopted budget for Non-Departmental is $ 961,968. This compares to the 2018-2019 projected expenditures of
$1,056,558 a decrease of $ 94,590 , or -9.0.%.
3. Non-Operating Expenses - Decrease due to no scheduled transfers out this year.
2. Operating Expenses - Decrease due to lower consultant and labor attorney fees anticipated.
123
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GENERAL FUND NON-DEPARTMENTAL
Code: 010099
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
512301 Group Health Insurance 60,739 95,512 90,110 54,300 41,100 20,800
512307 Health Reimbursement Account 163,956 189,297 201,631 201,077 280,575 265,000
512500 Unemployment 5,589 (43)0 200 2,400 800
512700 Additional Compensation 0 124,511 0 4,150 0 27,250
TOTAL PERSONAL SERVICES 230,284 409,276 291,741 259,727 324,075 313,850
OPERATING EXPENDITURES
533110 Prof Services - Labor Attorney 6,359 0 0 0 10,000 0
533120 Consultants 0 2,867 1,662 0 55,000 0
533400 Other Contractual Services 6,501 1,164 3,826 4,000 48 500
533425 Contract Mowing Services 22,532 29,865 25,170 25,000 9,000 15,000
533426 Code Enforcement Charges 0 0 275 0 0 0
534101 Telephone 19,899 19,735 21,781 21,800 23,445 23,780
534110 Internet Services 17,904 17,721 17,685 17,700 3,000 600
534120 Postage 4,458 5,220 3,029 3,275 3,050 3,275
534310 Electric 39,644 38,994 41,134 43,000 41,000 43,000
534320 Water/Sewer 4,399 4,678 4,552 4,500 4,450 4,750
534400 Rents and Leases (20)00000
534500 Insurance 253,795 225,840 220,350 277,710 270,150 280,000
534501 Claims 3,281 2,911 7,984 5,000 2,000 3,000
534630 R&M Office Equipment 0 9,600 9,600 5,090 2,400 2,400
534700 Printing and Binding 6,653 6,849 3,326 6,800 3,400 6,800
534805 4th of July 20,000 20,000 32,392 32,690 32,700 32,700
534815 Paver Bricks 72 926 770 1,400 500 700
534825 Advertising Expenditures 2,079 2,134 2,902 3,250 3,000 3,300
534830 Special Events Expense 1,516 824 5,000 0 0 0
534835 Special Employee Events 2,000 4,291 4,615 5,000 5,000 5,000
534920 Legal Ads 343 0 0 0 0 0
534942 PD Safety Class Expenses 0 0 0 0 645 750
543943 PD COPE Unit Expenses 0 0 16,749 10,000 10,000 7,980
534944 Supplies-PS Empl Exp Fund 440 4,789 3,372 1,500 6,000 6,000
534945 Supplies-General Empl Exp Fund 3,516 331 0 750 0 795
534980 Payment-Riverfront CRA Fund 181,150 181,631 181,652 183,842 183,130 182,738
535200 Departmental Supplies 1,407 1,350 1,187 1,700 1,700 1,800
535410 Dues and Memberships 2,672 2,851 3,052 3,095 3,250 3,250
535450 Training and Education 0 0 0 0 2,000 3,500
535454 PBA Tuition Reimb Plan 11,139 7,098 2,858 7,000 500 5,000
535455 PEA Tuition Reimb Plan 1,341 1,353 741 3,000 500 3,000
535705 Property Taxes 0 0 0 0 (36)0
535710 Non-Ad Valorem Tax 18,185 18,322 18,604 19,000 31,007 8,500
TOTAL OPERATING EXPENSES 631,265 611,345 634,268 686,102 706,839 648,118
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 1,765 2,918 0 0 0
TOTAL CAPITAL OUTLAY 0 1,765 2,918 0 0 0
NON-OPERATING
909120 Interfund Trfr to 120 LOGT 200,000 200,000 0 0 0 0
909131 Interfund Trfr to Fund 310 5,700 1,603,353 571,892 3,650 2,400 0
909132 Interfund Trfr to Fund 320 0 5,449 52,817 2,787 2,787 0
909133 Trfr to Transp Impr Fund 330 0 132,925 0 0 0 0
909140 Trfr to Fund 140 10,600 0 0 20,457 20,457 0
909145 Trfr to Fund 450 AP 0 28,040 0 0 0 0
909163 Interfund Trfr to Fund 163 100,000 100,000 0 0 0 0
909410 Interfund Trfr to Fund 410 0 78,823 11,320 0 0 0
909480 Trfr to Fund 480 Building 0 25,000 0 0 0 0
909541 Interfund Trfr to 415 24,600 0 0 0 0 0
909545 Interfund Trfr to 455 2,800 0 0 0 0 0
909901 Contingency 0 0 0 118,021 0 0
TOTAL NON-OPERATING 343,700 2,173,590 636,029 144,915 25,644 0
TOTAL NON-DEPARTMENTAL 1,205,249 3,195,976 1,564,956 1,090,744 1,056,558 961,968
124
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
SPECIAL REVENUE FUNDS
125
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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126
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Local Option Gas Tax Fund (LOGT)755,361$
Discretionary Sales Tax Fund (DST)5,811,928
Riverfront Community Redevelopment Agency 513,900
Parking In-Lieu-Of Fund 1,342
Recreation Impact Fee Fund 293,000
Stormwater Utility Fund 1,976,083
Law Enforcement Forfeiture Fund 1,250
TOTAL 9,352,864$
Special Revenue Funds are used to account for the proceeds of revenue
sources (other than Major Capital Projects) that are legally required to be
spent for specific purposes. These Special Revenue Funds include the
following:
SPECIAL REVENUE FUNDS
Note that the Riverfront Community Redevelopment Agency (CRA) is a
blended component unit. Its governing body is also the City Council and
this results in its budget also being approved by the City Council acting
as the CRA governing body.
127
LOCAL OPTION GAS TAX
LOCAL OPTION GAS TAX FUND REVENUE
Code: 120010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
TAXES
312400 Local Option Gas Tax 646,132 674,778 715,311 740,300 708,000 736,320
TOTAL TAXES 646,132 674,778 715,311 740,300 708,000 736,320
MISCELLANEOUS REVENUE
334492 FDOT Lighting Agreement 10,352 12,532 12,908 13,295 13,295 13,694
361100 Interest Income 1,780 948 6,685 3,764 10,959 5,347
TOTAL MISCELLANEOUS REVENUE 12,132 13,480 19,593 17,059 24,254 19,041
NON-REVENUE SOURCES
381001 Interfund Transfer from Fund 001 200,000 200,0000 0 00
389991 Appropriation From Fund Balance 43,308 152,896 0 106,468 494,512 0
TOTAL NON-REVENUE SOURCES 243,308 352,896 0 106,468 494,512 0
TOTAL LOCAL OPTION GAS TAX 901,572 1,041,154 734,904 863,827 1,226,766 755,361
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The local option gas tax is a six-cent per gallon tax levied by Indian River County. The tax funds are distributed to
participating cities within the County on a percentage basis determined by the City’s population and amount of annual
transportation-type expenditures. The funds can be used for payment of debt service on loans and bonds issued to
finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan does not
mature until FY22-23.
Low fuel costs have continued and contributed to a fairly steady level of collections, although more fuel-efficient
vehicles are expected to eventually have a negative effect. The 2019-2020 allocation for the City of Sebastian is
estimated at $736,320. The estimate is based on trend analysis.
128
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
LOCAL OPTION GAS TAX FUND EXPENDITURES
Code: 120051
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
533300 All Aboard Florida 0 71,894 0 0 0 0
533400 Other Contractual Services 0 0 0 11,500 11,500 0
533452 Road Maintenance Service 0 1,081 651 15,000 15,000 0
534315 Public Lighting 183,067 0 0 0 0 0
534695 Railroad Crossing Maintenance 5,103 5,103 5,400 64,350 64,647 5,400
535310 Road Materials and Supplies 44,077 23,386 19,705 5,000 5,000 0
535380 Signalization Supplies 26,399 21,621 0 20,500 20,500 0
TOTAL OPERATING EXPENDITURES 258,646 123,085 25,756 116,350 116,647 5,400
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 12,011 27,570 3,200 3,200 106,000
TOTAL CAPITAL OUTLAY 0 12,011 27,570 3,200 3,200 106,000
DEBT SERVICE
707105 Principal - Paving Loan 211,000 215,000 219,000 224,000 224,000 229,000
707205 Interest - Paving Loan 31,748 27,635 23,445 19,177 19,177 14,802
TOTAL DEBT SERVICE 242,748 242,635 242,445 243,177 243,177 243,802
NON-OPERATING
909133 Trfr to Transp Impr Fund 330 400,178 663,423 96,793 501,100 863,742 211,160
909990 Unappropriated 0 0 342,340 0 0 188,999
TOTAL NON-OPERATING 400,178 663,423 439,133 501,100 863,742 400,159
TOTAL LOCAL OPTION GAS TAX 901,572 1,041,154 734,904 863,827 1,226,766 755,361
129
DISCRETIONARY SALES TAX
DISCRETIONARY SALES TAX FUND REVENUECode: 130010
Amended
FY 15/16 FY 16/17 FY 17/18 FY 17/18 FY 18/19 FY 19/20
Account Description Actual Actual Actual Budget Projected Budget
Number
312600 Discretionary Sales Tax 3,052,152 3,207,905 3,417,586 3,572,500 3,518,300 3,659,032
TOTAL TAXES 3,052,152 3,207,905 3,417,586 3,572,500 3,518,300 3,659,032
MISCELLANEOUS REVENUE
361100 Interest Income 20,025 29,500 41,451 50,500 53,549 58,272
361105 SBA Interest Earnings 8,424 10,463 15,396 12,607 12,000 15,000
TOTAL MISCELLANEOUS REVENUE 28,449 39,963 56,847 63,107 65,549 73,272
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 65,228 0 0 516,851 2,079,624
TOTAL NON-REVENUE SOURCES 0 65,228 0 0 516,851 2,079,624
TOTAL DISCRETIONARY SALES TAX 3,080,601 3,313,096 3,474,433 3,635,607 4,100,700 5,811,928
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
The discretionary sales tax is a seventh-cent or an additional one-cent sales tax levied by Indian River County.
The tax funds are distributed to participating cities within the County on a percentage basis determined by the
City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for
recreation or preservation, land improvement, and emergency vehicle purchases.
The FY 2019-2020 allocation for the City of Sebastian is estimated at $3,659,032. The estimate is based on the
trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2023.
130
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
DISCRETIONARY SALES TAX FUND EXPENDITURESCode: 130051
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Account Description Actual Actual Actual Budget Projected Budget
Number
NON-OPERATING
909123 Interfund Trfr to 230-Series 2003 DSF 868,342 354,854 0 0 0 0
909131 Trfr to Capital Projects Fund 310 389,723 643,474 1,364,845 539,000 1,072,672 826,000
909132 Trfr to CIP Fund 320 123,163 480,928 16,062 250,000 227,888 40,000
909133 Trfr to Transp Impr Fund 330 220,948 941,624 389,721 1,750,870 1,845,561 3,684,573
909263 Trfr to Stormwater Debt Svs 263 401,143 402,963 403,792 402,914 402,914 401,355
909363 Trfr to Stormwater Impr Fund 363 25,280 22,309 30,154 296,534 80,335 500,000
909410 Trfr to Golf Course Fund 410 599,858 59,798 138,375 0 0 110,000
909455 Trfr to Fund 455 AP 156,616 407,146 220,762 128,819 471,330 250,000
909990 Unappropriated 295,528 0 910,722 267,470 0 0
TOTAL NON-OPERATING 3,080,601 3,313,096 3,474,433 3,635,607 4,100,700 5,811,928
TOTAL DISCRETIONARY SALES TAX 3,080,601 3,313,096 3,474,433 3,635,607 4,100,700 5,811,928
131
COMMUNITY REDEVELOPMENT AGENCY
COMMUNITY REDEVELOPMENT AGENCY REVENUES
Code: 140010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
TAXES
338200 Tax Increment Revenue - Sebastian 181,150 181,631 181,652 183,842 183,130 182,732
338200 Tax Increment Revenue - County 157,874 160,610 184,879 201,868 201,086 215,084
TOTAL TAXES 339,024 342,241 366,532 385,710 384,216 397,816
MISCELLANEOUS REVENUE
361100 Interest Income 3,019 4,702 8,730 9,500 12,200 15,000
361105 SBA Interest Earnings 0 1,056 1,885 500 3,000 3,750
362100 Rents and Royalties 36,000 36,000 36,000 36,000 36,000 36,000
366000 Contributions & Donations 0 0 0 3,000 3,000 0
TOTAL MISCELLANEOUS REVENUE 39,019 41,758 46,615 49,000 54,200 54,750
NON-REVENUE SOURCES
381001 Transfer from General Fund 0 0 0 20,457 20,457 0
389991 Fund Balance Carried Forward 0 0 116,935 303,964 158,144 61,334
TOTAL NON-REVENUE SOURCES 0 0 116,935 324,421 178,601 61,334
TOTAL RIVERFRONT REDEVELOPMENT 378,043 383,999 530,082 759,131 617,017 513,900
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to
Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of
blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969.
132
COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES
Code: 140051
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENDITURES
533100 Professional Services 5,000 5,000 5,000 5,000 5,000 5,000
533120 Consultants 0 0 0 20,000 19,960 70,000
533201 Admin Svcs Provided by the GF 13,202 13,202 87,740 90,372 90,372 99,076
533400 Other Contractual Services 20,398 0 37,013 202,750 190,429 156,444
533425 Contract Mowing Services 118,370 0 0 0 0 0
534000 Travel and Per Diem 0 0 0 0 500
534315 Public Lighting 15,579 0 0 0 0 0
534320 Water and Sewer 946 0 0 0 365 0
534400 Rents and Leases 3,968 4,022 4,728 648 4,728 4,728
534686 R&M-Park Facilities 250 0 0 0 0 0
534699 Other Capital Maintenance Expense 23,572 6,178 18,706 45,457 45,457 20,000
534830 Special Events Expense 37,120 39,308 44,525 45,000 45,000 45,000
534920 Legal Ads 1,463 1,857 5,828 2,000 1,000 1,000
535310 Road Materials & Supplies 0 0 206 0 0 0
535410 Dues & Memberships 175 175 175 175 670 670
545450 Training and Education 0 0 0 0 0 500
535710 Non-Ad Valorem Taxes 2,033 2,067 1,990 1,990 2,928 1,350
TOTAL OPERATING EXPENDITURES 242,076 71,808 205,911 413,392 405,909 404,268
CAPITAL OUTLAY
606300 Improvements Other Than Buildings 11,209 0 0 63,000 63,000 0
606900 Infrastructure 0 0 0 3,000 3,000 0
TOTAL CAPITAL OUTLAY 11,209 0 0 66,000 66,000 0
GRANTS AND AIDS
820100 Façade/Sign Improvement Program 10,196 0 34,676 55,000 20,000 10,000
820200 Sewer Connection Program 69,500 40,766 39,495 224,739 125,108 99,632
TOTAL GRANTS AND AIDS 79,696 40,766 74,171 279,739 145,108 109,632
NON-OPERATING
909101 Interfund Trfr to General Fund 001 21,667 0 0 0 0 0
909131 Interfund Trfr to CIP Fund 310 0 0 250,000 0 0 0
909132 Interfund Trfr to CIP Fund 320 0 0 0 0 0
909133 Interfund Trfr to CIP Fund 330 12,070 188,730 0 0 00
909363 Interfund Trfr to CIP Fund 363 0 0 0 0 0 0
909990 Unappropriated 11,325 82,695 0 0 0 0
TOTAL NON-OPERATING 45,062 271,425 250,000 0 0 0
TOTAL RIVERFRONT REDEVELOPMENT 378,043 383,999 530,082 759,131 617,017 513,900
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
133
PARKING IN-LIEU-OF FUND
PARKING IN-LIEU-OF FUND REVENUE
Code: 150010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 0 0 0 0 0 0
361105 SBA Interest Earnings 358 468 929 406 1,310 1,342
363400 Parking In-Lieu-Of Fee 26,130 24,945 13,776 0 0 0
389991 Appropriation from PY Fund Balance 0 33,082 0 29,530 0 0
TOTAL MISCELLANEOUS REVENUE 26,488 58,495 14,705 29,936 1,310 1,342
TOTAL PARKING IN-LIEU-OF FUND 26,488 58,495 14,705 29,936 1,310 1,342
PARKING IN-LIEU-OF FUND EXPENDITURES
Code: 150051
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
CAPITAL OUTLAY AND PROJECTS
606908 Parking 62 58,495 0 0 0 0
TOTAL CAPITAL OUTLAY AND PROJECTS 62 58,495 0 0 0 0
NON-OPERATING
909990 Unappropriated 26,426 0 14,705 29,936 1,310 1,342
TOTAL NON-OPERATING 26,426 0 14,705 29,936 1,310 1,342
TOTAL PARKING IN-LIEU-OF FUND 26,488 58,495 14,705 29,936 1,310 1,342
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
134
RECREATION IMPACT FEE FUND
RECREATION IMPACT FEE FUND REVENUE
Code: 160010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 4,353 8,887 9,053 9,000 5,545 3,500
361105 SBA Interest Earnings 0 0 3,499 1,428 3,500 1,634
363270 Recreation Impact Fee 163,800 102,700 141,050 163,800 141,050 141,050
TOTAL MISCELLANEOUS REVENUE 168,153 111,587 153,602 174,228 150,095 146,184
NON-REVENUE SOURCES
389991 Appropriation From PY Fund Balance 0 0 302,182 425,943 312,905 146,816
TOTAL NON-REVENUE SOURCES 0 0 302,182 425,943 312,905 146,816
TOTAL RECREATION IMPACT FEE 168,153 111,587 455,784 600,171 463,000 293,000
RECREATION IMPACT FEE FUND EXPENDITURES
Code: 160051
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
CAPITAL OUTLAY AND PROJECTS
606300 Improvements Other Than Bldgs 0 0 0 0 0 0
TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 0 0 0 0
OPERATING EXPENDITURES
533100 Professional Services 0 14,774 19,600 0 0 0
TOTAL OPERATING EXPENDITURES 0 14,774 19,600 0 0 0
NON-OPERATING
909132 Transfer to CIP Fund 320 32,399 46,455 436,184 600,171 463,000 293,000
909990 Unappropriated 135,754 50,358 0 0 0 0
TOTAL NON-OPERATING 168,153 96,813 436,184 600,171 463,000 293,000
TOTAL RECREATION IMPACT FEE 168,153 111,587 455,784 600,171 463,000 293,000
The Recreation Impact Fee was established to enable the City to allow growth and development to
proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and
development so as to require growth and development to share in the burden of growth by paying its pro
rata share for the reasonably anticipated expansion costs of the recreational system improvements.
Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and
expanded recreational facilities concurrent with the impact and needs generated by new development.
(Ordinance O-01-15)
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
135
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STORMWATER UTILITY FUND
The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the
purpose of managing the City’s stormwater system, to prepare, construct and manage betterments and
improvements, regulate the use of the stormwater system, and perform routine maintenance and minor
improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $10.00
per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the
control and maintenance of the City’s stormwater drainage system consisting of 280 lane miles of swales, 50
miles of channels, 9 miles of canals and 310 catch basins and culvert structures. It is also their responsibility
to enforce compliance with Federal NPDES regulations, as well as improvement of the stormwater runoff
water quality prior to discharge into the Sebastian River and Indian River Lagoon in accordance with the
Master Stormwater Management Plan.
SUMMARY OF REVENUES AND EXPENDITURES
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget
Total Revenues 1,094,455$ 1,102,138$ 1,014,980$ 2,014,000$ 1,970,678$ 1,976,083$
Total Expenses 1,437,762$ 1,273,480$ 1,351,422$ 2,109,702$ 1,521,610$ 1,970,647$
Change in Unrestricted Reserves (343,307)$ (171,342)$ (336,442)$ (95,702)$ 449,068$ 5,436$
FISCAL YEAR 2019 ACCOMPLISHMENTS
Slip lining of older infrastructure
Catch basin & baffle box maintenance
Continue failed road crossing pipes
Assist other departments
Bring retention & detention ponds into compliance
Perform rear ditch excavation more often
Continued road crossing pipe replacements and slip lining.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Schumann Dr. Slip-Lining
Continue road crossing pipe replacement
Build catch basins
Continue building Stormwater infrastructures
Continue education for the public & Stormwater employees
Monitor vendor spraying canals for invasives
Assist other departments when needed
Monitor vendor providing ditch mowing services
Strive to provide the public with the service they want.
136
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Miles of swales 280.0 280.0 280.0 280.0 280.0
Linear feet of swales reconstructed 28,500 28,500 28,500 28,500 28,500
Miles of ditches maintained 80.0 80.0 80.0 80.0 80.0
Catch basin and culverts maintained 200 205 205 205 205
Linear feet Main Ditches reconstructed 1,000 1,000 1,000 1,000 1,000
Road Crossing Pipe Replacements 10 20 20 20 20
STORMWATER UTILITY PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
50.00% 50.00%
25.00% 25.00%
10.00% 10.00%
5.00% 5.00%
10.00% 10.00%
100.00% 100.00%
Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large
canals. Maintain ditches, swales and side yard dit ches.
Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. Maintain 310 catch basins
and large/small culverts.
General Administration - Preparation of budget, update service records. Maintain equipment records. Review
contracts and construction drawings on City contract work.Meet with public as necessary. Coordinate
employee training and education.
Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits , Driveway
Permits, and meeting with engineers, contractors, and public as necessary.
Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts,
Construction Management inspections.
STORMWATER UTILITY DIVISION BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Personal Services 615,511$ 336,196$ 630,002$ 891,152$ 878,894$ 735,344$ (143,550)$
Operating Expenses 494,679 389,210 719,157 702,772 599,518 815,303 215,785
Capital Outlay 3,303 - 2,263 15,778 18,198 145,000 126,802
Non-Operating 324,269 548,074 - 500,000 474,068 280,436 262,238
Total 1,437,762$ 1,273,480$ 1,351,422$ 2,109,702$ 1,970,678$ 1,976,083$ 461,275$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenditures:Difference
(143,550)$
215,785$
3. Capital Outlay - Increase due to several large pieces of equipment being purchased this year.126,802$
262,238$
The Fiscal Year 2019-2020 adopted budget for the Stormwater Utility Division is $ 1,976,083. This compares to the 2018-2019 projected expenditures of
$1,970,678 an increase of $ 461,275 or 23.41%.
1. Personal Services - Decrease due to transfer of Director position to Roads and retirement of two long term employees.
2. Operating Expenses - Increase due to additional repairs and maintenance planned this year.
4. Non-Operating - Increase due to additional projects being worked on this year.
137
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STORMWATER UTILITY DIVISION REVENUE
Code: 163010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
CHARGES FOR SERVICES 0
363630 Stormwater Utility Fee 966,608 964,338 970,113 1,995,000 1,940,000 1,940,000
363631 Delinquent Stormwater Fees 24,447 28,501 28,979 0 00
TOTAL CHARGES FOR SERVICES 991,055 992,839 999,092 1,995,000 1,940,000 1,940,000
MISCELLANEOUS REVENUE
361100 Interest Income 3,400 7,956 15,654 19,000 30,000 35,400
361150 Other Interest 0 1,343 234 0 678 683
381001 Transfer from Fund 001 100,000 100,000 0 0 0 0
TOTAL MISCELLANEOUS REVENUE 103,400 109,299 15,888 19,000 30,678 36,083
TOTAL STORMWATER REVENUES 1,094,455 1,102,138 1,014,980 2,014,000 1,970,678 1,976,083
USE OF UNRESTRICTED RESERVES 343,307 171,342 336,442 95,702 0
TOTAL STORMWATER UTILITY 1,437,762 1,273,480 1,351,422 2,109,702 1,970,678 1,976,083
STORMWATER UTILITY DIVISION
Projected
PAY Amended Expenditures Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Stormwater Utilities Director 72,868 / 131,163 1.00 1.00 1.00 0.00 55,100 -
Retirement Payout 45,600 -
Asst Stormwater Utilities Director 52,397 / 94,315 1.00 1.00 1.00 0.00 74,000 -
Stormwater Superintendent 50,871 / 91,568 1.00 1.00 1.00 1.00 61,650 76,000
Retirement Payout 33,000 -
Stormwater Utility Inspector 35,730 / 64,314 0.00 1.00 1.00 1.00 28,500 36,750
Maintenance Worker III 29,052 / 52,293 3.00 3.00 3.00 3.00 100,000 100,500
Maintenance Worker II 27,384 / 49,291 1.00 1.00 1.00 2.00 30,600 64,000
Maintenance Worker I 25,812 / 46,462 6.00 6.00 6.00 6.00 167,000 171,000
Clerical Assistant II (Temp) $ 13.95/hour 0.50 0.50 0.50 0.50 14,000 18,250
13.50 14.50 14.50 13.50
TOTAL SALARIES 609,450$ 466,500$
Overtime 5,000 10,000
FICA Taxes 47,100 36,553
Clothing Allowance 1,300 1,320
Deferred Compensation 54,150 41,685
Group Health Insurance Premium 97,500 101,511
Health Reimbursement Account 7,000 26,000
Employee Assistance Program 210 206
Worker's Comp Insurance 57,184 46,919
Additional Compensation - 4,650
Total Personal Services 878,894$ 735,344$
FULL TIME EQUIVALENTS
138
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL OUTLAY SCHEDULE
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM STO RMWATER UTILITY FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Track Excavator 145,000$ -$ -$ -$ -$ 145,000$
Stormwater Road Work 60,000 60,000 60,000 60,000 60,000 300,000
Stonecrop Drainage (25% Match)215,000 - - - - 215,000
Pick-Up Trucks (2)66,000$ 66,000
1 Ton Utility Crew Cab Truck - 48,000 - - - 48,000
Mini Excavator (New)- 50,000 - - - 50,000
Brush Truck - 125,000 - - - 125,000
Day Drive Retention Areas - 240,000 - - - 240,000
Mini Excavator (Replacement)- - 50,000 - - 50,000
Transport Truck - - 145,000 - - 145,000
35 Ton Low Bed Trailer - - 70,000 - - 70,000
Tulip Road Crossing - - 232,000 - - 232,000
Backhoe - - - 110,000 - 110,000
Bayfront Road Crossing - - - 178,000 - 178,000
Pick-Up Truck - - - - 35,000 35,000
Equipment Trailer - - - - 25,000 25,000
Ocean Cove Drainage - - - - 300,000 300,000
420,000$ 589,000$ 557,000$ 348,000$ 420,000$ 2,334,000$
STORMWATER UTILITY DIVISION - TO BE FUNDED FROM DIS CRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Major Canal Improvements 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 2,500,000$
500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 2,500,000$
139
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STORMWATER UTILITY DIVISION EXPENDITURES
Code: 163051 (Includes prior years General Fund Stormwater Account)
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 423,840 208,494 438,891 556,900 595,450 448,250
511300 Temporary Salaries 0 0 8,244 18,250 14,000 18,250
511400 Overtime 18,240 20,501 8,653 10,000 5,000 10,000
512100 FICA Taxes 33,695 18,247 34,237 44,586 47,100 36,553
512215 Clothing Allowance 1,340 880 1,100 1,320 1,300 1,320
512225 Deferred Compensation 40,033 21,198 38,596 50,693 54,150 41,685
512301 Group Health Insurance Premium 63,122 43,808 76,139 123,459 97,500 101,511
512305 Dependant Health Insurance Premium 11,699 1,846 000 0
512307 Health Reimbursement Account 0 0 0 18,315 7,000 26,000
512309 Employee Assistance Program 262 170 0 0 210 206
512400 Worker's Comp Insurance 23,280 21,052 24,142 66,279 57,184 46,919
512700 Additional Compensation 0 0 0 1,350 0 4,650
TOTAL PERSONAL SERVICES 615,511 336,196 630,002 891,152 878,894 735,344
OPERATING EXPENSES
533100 Professional Services 148 129 120 0 0 0
533150 Engineering Services 900 0 0 0 0 0
533201 Admin Svcs Provided by GF 0 0 0 0 0 80,555
533400 Other Contractual Services 40,606 0 122,568 60,000 1,500 60,000
533410 Environmental Services 499 0 0 0 0 0
533411 Permit Fees 0 500 7,988 0 0 0
533420 Pest/Weed Control 23,014 21,385 24,382 25,000 25,000 30,000
533425 Contract Mowing Services 244,500 243,012 288,668 290,000 290,000 300,000
533427 Contract Qtr Round Maintrenance 31,607 0 0 0 0 0
534000 Travel and Per Diem 0 297 0 0 0 1,000
534101 Telephone 1,467 1,585 1,793 1,860 2,100 2,148
534105 Cellular Telephone 2,422 392 1,473 2,520 2,125 1,800
534110 Internet Services 433 0 163 0 0 433
534120 Postage 0 6 12,256 0 10 100
534310 Electric 9,597 9,155 7,068 9,900 7,850 8,500
534320 Water/Sewer 874 557 1,115 1,350 900 1,000
534380 Trash Pickup/Hauling 3,237 3,100 6,172 1,500 1,500 5,000
534400 Rents and Leases 0 0 0 6,000 6,000 6,000
534420 Equipment Leases 7,569 755 964 5,000 5,000 6,000
534500 Insurance 0 0 0 0 21,022 22,100
534620 R & M - Vehicles 22,288 16,475 24,109 25,000 25,000 25,000
534630 R & M - Office Equipment 2,013 15 22 20 31 35
534640 R & M Operating Equpment 23,435 21,736 126,502 160,000 100,000 160,000
534920 Legal Ads 520 0 0 1,000 945 600
535200 Departmental Supplies 3,302 1,551 3,761 5,000 5,000 3,832
535210 Computer Supplies 635 377 420 400 180 400
535230 Small Tools and Equipment 2,787 1,484 2,944 10,022 8,000 3,000
535260 Gas and Oil 29,520 37,081 42,590 40,000 40,000 40,000
535270 Uniforms and Shoes 3,322 2,032 2,868 3,900 3,175 3,500
535275 Safety Equipment 745 593 416 2,000 2,000 2,000
535310 Road Materials & Supplies 4,744 802 7,667 7,500 7,500 7,500
535320 Sod 6,425 6,643 8,990 10,000 10,000 10,000
535350 Cement 7,592 1,868 1,457 12,500 12,500 2,500
535355 Culvert Pipes 17,783 16,383 19,958 20,000 20,000 30,000
535410 Membership & Professional Dues 300 310 165 300 180 300
535450 Training and Education 2,396 987 2,561 2,000 2,000 2,000
TOTAL OPERATING EXPENDITURES 494,679 389,210 719,157 702,772 599,518 815,303
CAPITAL OUTLAY
606310 IOTB - Fencing 2,0200000 0
606400 Vehicles and Equipment 1,283 0 2,263 15,778 18,198 145,000
TOTAL CAPITAL OUTLAY 3,303 0 2,263 15,778 18,198 145,000
NON-OPERATING
909131 Interfund Trfr to CIP Fund 310 0 239,535 0 0 0 0
909363 Interfund Trfr to CIP Fund 363 324,269 308,539 0 500,000 25,000 275,000
909990 Unappropriated 0 0 0 0 449,068 5,436
TOTAL NON-OPERATING 324,269 548,074 0 500,000 474,068 280,436
TOTAL STORMWATER UTILITY 1,437,762 1,273,480 1,351,422 2,109,702 1,970,678 1,976,083
140
LAW ENFORCEMENT FORFEITURE FUND
LAW ENFORCEMENT FORFEITURE FUND REVENUE
Code: 190010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
FINES AND FORFEITS
351200 Confiscated Property 1,048 26,431 550 500 1,000 1,000
TOTAL FINES AND FORFEITS 1,048 26,431 550 500 1,000 1,000
MISCELLANEOUS REVENUE
361100 Interest Income 40 198 190 189 50 50
361105 SBA Interest Earnings 174 372 665 640 200 200
365000 Sale of Surplus 27,530 0 0 0 0 0
366000 Contributions and Donations 0 0 0 0 0 0
367000 Gain/Loss on Investments 0 0 0 0 0 0
369400 Reimbursements 0 1,530 0 0 0 0
389991 Appropriation from PY Fund Balance 0005,17800
TOTAL MISCELLANEOUS REVENUE 27,744 2,100 855 6,007 250 250
TOTAL LAW ENFORCEMENT FORFEITURE28,792 28,531 1,405 6,507 1,250 1,250
LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES
Code: 190051
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENDITURES
533100 Professional Services 0 1,101 0 2,566 0 0
534966 D.A.R.E. Expenditures 2,000 961 0 941 0 0
534967 G.R.E.A.T. Expenditures 0 414 0 0 0 0
535230 Small Tools and Equipment 3,548 0 0
535380 Departmental Supplies 0 0 0 1,500 0 0
TOTAL OPERATING EXPENDITURES 5,548 2,476 0 5,007 0 0
CAPITAL OUTLAY
606400 Vehicles and Equipment 8,548 10,524 0 0 0 0
TOTAL CAPITAL OUTLAY 8,548 10,524 0 0 0 0
NON-OPERATING
708199 Other Grants & Aids 3,000 3,000 0 1,500 0 0
909990 Unappropriated 11,696 12,532 1,405 0 1,250 1,250
TOTAL NON-OPERATING 14,696 15,532 1,405 1,500 1,250 1,250
TOTAL LAW ENFORCEMENT FORFEITURE28,792 28,531 1,405 6,507 1,250 1,250
The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting
revenues associated with seized or forfeited property by the Police Department under the Florida
Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law
enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs,
Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe
Neighborhood Programs. Expenditures are not budgeted, until individually approved by the City
Council.
CITY OF SEBASTIAN, FLORIDA 2019-2020 ANNUAL BUDGET
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CITY OF SEBASTIAN FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
DEBT SERVICE FUNDS
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
DEBT SERVICE FUNDS
Debt Service Funds are used to account for the accumulation of pledged funds that are legally
restricted to pay the city’s general government bonded debt obligations. These Debt Service
Funds include the following:
• Discretionary Sales Surtax Revenue Bonds/Notes Debt Service Fund
• Stormwater Utility Revenue Bonds/Notes Debt Service Fund
The City currently has no plan for additional debt in the coming fiscal year. Detailed debt
service payment schedules are located in the schedules section of this document.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND
This debt service fund is used to record debt service payments originally associated with the Discretionary
Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue
bonds were for fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation
of the old city hall, the expansion of the police department, and the friendship park. The Bonds were
refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $1,722,000
as of September 30, 2015.
Code: 230010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 6,450 822 914 1,591 301 0
TOTAL MISCELLANEOUS REVENUE 6,450 822 914 1,591 301 0
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 935,293 1,027,125 868,342 352,927 352,927 0
384090 Bank Note Proceeds 38,870 0 0 0 0 0
389991 Appropriation from PY Fund Balance 1,038,103 1,360 515,405 356,036 357,326 0
TOTAL NON-REVENUE SOURCES 2,012,266 1,028,485 1,383,747 708,963 710,253 0
TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 710,554 0
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUESDecember 18, 2013. The outstanding debt was totally matured as of April 1, 2017.
DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES
Code: 230051
Amended FY 16/17
Account FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 15/16 Adopted
Number Description Actual Actual Actual Budget Projected Budget
DEBT SERVICE
707130 Principal 1,971,420 1,008,000 1,369,000 706,000 706,000 0
707230 Interest 7,118 21,307 15,661 4,554 4,554 0
707300 Other Debt Service Costs 40,178 0 0 0 0 0
TOTAL DEBT SERVICE 2,018,716 1,029,307 1,384,661 710,554 710,554 0
TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 710,554 0
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
STORMWATER UTILITY REVENUE DEBT SERVICE FUND
This debt service fund was used to record debt service payments associated with the Stormwater Utility
Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years.
The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will
be $2,630,000 as of September 30, 2014. The debt proceeds were used to improve the stormwater system
according to the adopted stormwater master plan. The improvement projects included Twin Ditch,
Periwinkle Drive, Middle Stonecrop, and Collier Creek.
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE
Code: 263010
Amended FY 17/18
Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted
Number Description Actual Actual Actual Budget Projected Budget
MISCELLANEOUS REVENUE
361100 Interest Income 327 558 918 112 961 900
TOTAL MISCELLANEOUS REVENUE 327 558 918 112 961 900
NON-REVENUE SOURCES
381130 Interfund Trfr from 130 DST 0 167,550 401,141 402,963 402,963 403,792
381163 Interfund Trfr from 163 SUF 408,360 234,187 0 0 0 0
384263 Bank Note Proceeds 38,958 0 0 0 0 0
389991 Appropriation from PY Fund Balance 15,768 36,514 0 57 0 0
TOTAL NON-REVENUE SOURCES 463,086 438,251 401,141 403,020 402,963 403,792
TOTAL DEBT SERVICE FUND 463,413 438,809 402,059 403,132 403,924 404,692
STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES
Code: 263051
Amended FY 15/16
Account FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 14/15 Adopted
Number Description Actual Actual Actual Budget Projected Budget
DEBT SERVICE
707163 Principal - Stormwater Series 2003 280,000 290,000 321,989 352,000 352,000 355,000
707263 Interest - Stormwater Series 2003 159,248 148,048 106,204 51,588 51,588 45,500
707300 Other Debt Service Costs 1,042 1,042 35,220 0 0 774
909990 Unappropriated 0 1,358 0 0 0 0
TOTAL DEBT SERVICE 440,290 440,448 463,413 403,588 403,588 401,274
TOTAL DEBT SERVICE FUND 440,290 440,448 463,413 403,588 403,588 401,274
146
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
CAPITAL PROJECT FUNDS
147
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL PROJECT FUNDS
INTRODUCTION
Capital improvements include streets, buildings, building improvements, new parks, park
expansions/improvements, airport runways, infrastructure improvements, and major, one-time acquisitions of
equipment. Projects in the Capital Improvement Program generally cost more than $50,000 and last at least five
years but lesser capital items may also be included when they are funded by Special Revenue Funds. This
section of the annual budget document consists of information on all capital improvement projects that are
scheduled for Fiscal Year 2019-20.
The Capital Projects Funds include all of the City's "Pay as you go", grant and loan funded capital improvement
projects. Funding for Fiscal Year 2019-20 projects is provided from General Fund, Local Option Gas Tax
(LOGT), Discretionary Sales Tax (DST), Recreation Impact Fees, Stormwater Fees, Airport revenues , Building
Fund and Grants. Project expenditures are accounted for in Capital Project Funds and the Airport Project Fund,
but they are presented in a consolidated manner in the budget document to facilitate review of capital projects as
a whole. Any projected operating costs associated with the Fiscal Year 2019-20 projects are programmed in the
respected department/division’s operating budget. The details of each project and projected operating costs
associated with each one can be found on the pages following the summary information. For further information
regarding the basis for calculating projected operating costs and for summary information by Fund is also
provided. Generally, there are savings in increased efficiency, lower liability (risk) and from maintenance on the
items being replaced in the years immediately following the acquisition. Then as the savings decline and
additional maintenance is required on the new items, the net impact on operating cost significantly escalates.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL IMPROVEMENT FUND SOURCES AND USES OF FUNDS
FOR FISCAL YEAR 2019 – 2020
General Fund
3.7%
Local Option Gas
Tax
6.4%
Discretionary
Sales Tax Fund
36.1%
Riverfront CRA
0.7%
Recreation
Impact Fee Fund
4.7%
Stormwater
Revenue Fund
3.3%
Grants
44.5%
Airport Fund
0.4%
Building Fund
0.2%
REVENUES BY SOURCE
General
Government
8.2%Public Safety
7.3%
Transportation
69.6%
Culture and
Recreation
11.0%
Physical
Environment
4.0%
USES OF FUNDS
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL IMPROVEMENT FUNDING SOURCES AND EXPENDITURES
FOR FISCAL YEAR 2019 – 2020
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2019/2020
General Government
Server/Host Update 40,000 40,000
City Computers 10,000 10,000
Police Computers 75,000 75,000
Audio Visual Equipment 5,000 5,000
Network Infrastructure 30,000 30,000
Police Department
Police Administrative Equipment 5,000 5,000
Early Intervention System 15,000 15,000
Police Vehicles 330,000 330,000
Police Road Patrol Equipment 60,000 60,000
Police Investigations Equipment 26,000 26,000
Evidence Compound Work 40,000 40,000
Police Dispatch Equipment 216,000 216,000
Roads Department
Street Repaving 211,160 211,160
Street Reconstruction 333,323 333,323
Roads Equipment 5,000 5,000
Roads Division Heavy Equipment 106,000 106,000
Public Facilities Department
Public Facilities Compound 3,351,250 3,351,250
Standby Generator 80,000 80,000
Leisure Services Department
Park Security Cameras 10,000 10,000
Park Maintenance Equipment 20,400 20,400
Park Identification Signage 25,000 25,000
Friendship Tennis Courts 30,000 30,000
Leisure Services Vehicles 31,000 31,000
Historical Park Fountain 2,100 2,100
Barber Street Football Bleachers 20,000 20,000
Pickleball Enhancements 140,000 140,000
Barber Street Baseball Dugouts 40,000 40,000
Barber Street Fencing 18,000 18,000
Playground Improvements 30,000 30,000
Park Improvements 20,000 20,000
Community Center Offices 40,000 40,000
Barber Street Shed 10,000 10,000
Community Development
Plotter and Scanner 20,000 20,000
Stormwater
Stormwater Heavy Equipment 145,000 145,000
Roadway Swale Work 60,000 60,000
Major Canal Improvements 500,000 500,000
Stonecrop Drainage 215,000 645,000 860,000
Golf Course
Renovate Golf Tees 50,000 50,000
Golf Club House Water Hookup 60,000 60,000
Airport
Bush Hog Mowing Deck 17,500 17,500
Design and Construct Hangar D 250,000 1,000,000 1,250,000
Airport Drive East Street Lights 26,300 26,300
Building
Building Pick Up Truck 22,573 22,573
Total FY 2019/2020 234,500$ 317,160$ 5,410,573$ 293,000$ 420,000$ 1,645,000$ 43,800$ 22,573$ 8,386,606$
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION
FOR FISCAL YEAR 2019 – 2020
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $40,000 $40,000 $40,000 $40,000 $0 $200,000Operating Impact:
$0 ($7,200)($8,800)($4,800)$4,000 $14,000 ($2,800)
The Police Department needs to have their server/hosts updated to continue supporting new law enforcement
technologies and policies.
Discretionary Sales Tax Purchase VMWare VxRail Infrastructure.
Server/Host Update
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $25,000 $25,000 $25,000 $25,000 $25,000 $135,000
Operating Impact:
$0 ($1,800)($4,900)($4,500)($4,100)($5,500)($20,800)
Discretionary Sales Tax
City Computers
Replacement of City Computers.
In FY 19-20, Computers in Departments other than the Police Department will be replaced only as absolutely
needed. In the following years, replacements will be done at 20% of the total each year.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$75,000 $10,000 $20,000 $10,000 $20,000 $10,000 $145,000
Operating Impact:
$0 ($13,500)($4,800)$3,500 $14,900 $22,700 $22,800
Police Computers
Discretionary Sales Tax Replacement of Police Department Computers.
In FY 19-20, the majority of the laptops (30) that are in the road patrol are needing to be replaced as they are
now over 5 yrs old and out of warranty. After this mass replacement, all laptops will be purchased with the
cars. Desktops will then be purchased & replaced over the following 5 years.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $30,000 $10,000 $10,000 $10,000 $0 $65,000
Operating Impact:
$0 ($900)($5,600)($2,500)$1,900 $6,900 ($200)
Audio Visual Equipment
Discretionary Sales Tax Replacement of Audio Visual (AV) Equipment.
In FY19-20 a camera needs to be replaced. Other Audio Visual equipment needs to be replaced or upgraded
in order to be sure that broadcasting can be done when requested. The tint in the Council Chambers also
needs to be replaced and additional equipment installed in order to comply with Americans with Disabilities
Act requirements for COStv.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total$30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $180,000Operating Impact:$0 ($5,400)($6,600)($3,600)$3,000 $10,500 ($2,100)
Discretionary Sales Tax Network Infrastructure replacements.
General replacements & upgrading of network infrastucture in order to continue to provide services. This
includes switches, servers and other needed infrastructure.
Network Infrastructure
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100)($600)($100)$400 $600 ($800)
Additional equipment needed for the Community Outreach Prevention and Education (COPE) Program.
Police Administrative Equipment
General Fund 19/20-Laptop for COPE Presentations (3K); Portable Generator for
COPE Trailer (2K).
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$15,000 $0 $0 $0 $0 $0 $15,000
Operating Impact:
$0 ($2,250)($600)$1,050 $2,700 $3,450 $4,350
Early Intervention System
General Fund 19/20-System for Tracking Performance (15K).
This System will be used to track incidents and factors pertaining to an employee which warrant intervention
to head off issues or trends that can be detrimental to the City.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$330,000 $330,000 $330,000 $550,000 $440,000 $330,000 $2,310,000
Operating Impact:$0 ($72,600)($112,200)($118,800)($140,800)($103,400)($547,800)
19/20- 6 Vehicles w/Equipment (330K).
20/21- 6 Vehicles w/equipment (330K).
21/22- 6 Vehicles w/equipment (330K).
22/23- 10 Vehicles w/equipment (550K).
23/24- 8 Vehicles w/equipment (440K).
24/25- 6 Vehicles w/ equipment (330K).
This allocation is for the replacement of higher mileage vehicles and associated vehicle equipment, including
body cameras, computers and communications equipment.
Discretionary Sales Tax
Police Vehicles
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $23,000 $10,000 $10,000 $10,000 $10,000 $123,000
Operating Impact:$0 ($13,200)($12,260)($6,160)$940 $5,440 ($25,240)
Police Road Patrol Equipment
General Fund 19/20- 10 Rifles (8K); 10 tasers (12K); 11 Ballistic Shields and 10
Helmets (15K); Tactical Vests (15K); 1 Training Trailer (10K).
20/21- 5 Ballistic Shields (6K); 5 Ballistic Helmets (6K); 5 Tasers (6K);
5 Rifles (5K).
21/22- Equipment Replacement (10K).
22/23- Equipment Replacement (10K).
23/24- Equipment Replacement (10K).
24/25- Equipment replacement (10K).
This allocation is for the replacement of necessary personal equipment for the Police Officers.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$26,000 $0 $0 $0 $0 $0 $26,000
Operating Impact:
$0 ($3,380)$520 $4,420 $7,800 $10,140 $19,500
Police Investigations Equipment
General Fund 19/20- Surveillance equipment (10K) and Forensic Platform (16K).
The surveilance equipment will provide equipment necessary for surveillance operations. The Forensic
Platform will be used for investigations and evidence retreival.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($6,800) ($5,200) ($3,600) ($2,000) ($400) ($18,000)
Evidence Compound Work
Discretionary Sales Tax Paving and Carport for Evidence Compound.
This adds paving at the Evidence Compound and covers about one-half of the area with a carport type
covering. This is needed to adequately protect seized vehicles, until those cases are resolved.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$216,000 $0 $0 $0 $0 $0 $216,000
Operating Impact:
$0 ($47,520) ($25,920) ($4,320) $17,280 $25,920 ($34,560)
This continues the program of upgrading and replacing radios required to tie in to the County
communications system.
Police Dispatch Equipment
Discretionary Sales Tax 19/20- Radio Console (50K); Radio Upgrade (51K); 4 Back up radios
(25K); 30 Portable Radios (90K).
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$211,160 $302,960 $529,207 $257,374 $513,732 $530,000 $2,344,433
Operating Impact:
$0 ($35,897)($78,954)($148,354)($150,375)($185,681)($599,262)
Necessary to keep streets in good condition. Repaving reduces pot-hole repairs and claims for damages.
Timely repaving saves money by extending the service life of roads and putting off costly full depth
reconstruction work when the road deteriorates. This budget is an outcome of the recently completed 6-year
Pavement Management Plan.
Repaving Roadwork based on Consulting Engineer's Analysis.
Street Repaving
Local Option Gas Tax
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$333,323 $236,264 $0 $292,593 $0 $0 $862,180
Operating Impact:
$0 ($159,995)($270,069)($257,706)($387,730)($372,441)($1,447,941)
Street Reconstruction
Discretionary Sales Tax Reconstruction Roadwork based on Consulting Engineer's Analysis.
Necessary to address streets in bad condition that are beyond normal repaving work and require full depth
reconstruction. This budget is an outcome of the 6-year pavement management plan study.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100)($600)($100)$400 $600 ($800)
Concrete Mixer will be used to repair and fabricate sidewalks. This unit fits in the bed of a pick up truck and
allows dumping from the side and rear of the bed.
19/20 $5K Concrete Mixer.
Roads Equipment
General Fund
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$106,000 $0 $0 $0 $0 $0 $106,000
Operating Impact:
$0 ($28,620)($22,260)($15,900)($9,540)($3,180)($79,500)
Kubota SVL 75-2 Tracked Skid Steer replaces a wheeled unit that has mechanical issues. It will include a
Rotary Cutter and a Front Grapple Attachment. Skid Steer is routinely used in maintaining roads and for
roadside maintenance. Tractor with long arm mower is used to maintain right of ways and fence lines
through its ability to reach difficult to access areas.
Roads Division Heavy Equipment
Local Option Gas Tax 19/20 $106K Track Skid Steer with Rotary Cutter and Grapple
Attachments.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$3,351,250 $1,574,000 $50,000 $50,000 $0 $0 $5,025,250
Operating Impact:
$0 ($1,273,475)($1,771,058)($1,642,300)($1,512,043)($1,361,285)($7,560,160)
Complete design and construct new City Garage and Public Facilities
Compound to be located at the Sebastian Municipal Airport.
The Garage Compound has reached its capacity to park and service vehicles and equipment. Relocating will
provide for growth and allow the existing valuable commercial property to be sold. Airport benefits by rent
on the land used by the new Facility and General Fund benefits from the eventual sale of the current location.
$1,870,870 was budgeted in FY 18-19, making the total allocated $6,876,120.
Public Facilities Compound
Discretionary Sales Tax
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$80,000 $0 $0 $0 $0 $0 $80,000
Operating Impact:
$0 ($13,600)($8,000)($2,400)$3,200 $8,800 ($12,000)
Design-Build of a portable Standby Generator with sufficient capacity to power City Hall during prolonged
power outages. Unit will be based off-site and plugged into City Hall's electrical service.
Emergency Stand-by Generator sufficient to power City Hall.
Standby Generator
Discretionary Sales Tax
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $0 $0 $0 $0 $0 $10,000
Operating Impact:
$0 ($1,300)$200 $1,700 $3,000 $3,900 $7,500
Park Security Cameras
Security Cameras would be useful as a deterent from vandalism and other criminal activity.
General Fund Purchase and Install Security Cameras at Parks.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,400 $83,000 $26,000 $0 $0 $0 $129,400
Operating Impact:
$0 -$4,488 -$20,708 -$16,088 -$3,148 $8,568 -$35,864
Park Maintenance Equipment
General Fund 19-20 7.4K Tilt Trailer, , 13K Z-Plug and Z-Spray Machine.
20-21 41K Replace Athletic Field Mower, 16K John Deer Gator, 26K
Replace (2) John Deere Mowers.
21-22 13K Replace (1) John Deere Mower.
21-22 13K Replace Field Grooming Machine.
Athletic Field Mower is needed to replace the existing Mower which is 14 years old. Its maintenance cost is
expensive and it also spends excessive time out of service. This hinders staff from being able to maintain the
athletic turf correctly. John Deere Gator is necessary to improve productivity for staff throughout our parks
and eliminate the need to wait until another one is available from another department to do projects. The
Combined Plug and Spray Machine will allow staff to aerate, spray and spread all city properties and be
more efficient while ensuring the correct applications are being done. The other 3 Mowers are scheduled
replacements of our mowing crew Mowers that maintain all of the common grounds within our Parks, US1,
Schumann Drive, and Sebastian Boulevard.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$25,000 $25,000 $25,000 $0 $0 $0 $75,000
Operating Impact:
$0 ($3,000)($4,250)($3,750)$1,500 $6,250 ($3,250)
Park Identification Signage
Recreation Impact Fees Update Identifying Signage at City Parks.
Increases funds to update signs in a uniformed and consistently-themed manner. This addresses one of the
goals of the updated Parks and Recreation Element of the Comprehensive Plan to replace signs add signs to
Parks that currently do not have City Identifying Signs. The plan for sign updates will be shown in the Parks
Signage Plan provided by the consultant once it is complete this fiscal year.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$30,000 $0 $0 $0 $0 $0 $30,000
Operating Impact:
$0 ($5,100)($3,900)($2,700)($1,500)($300)($13,500)
General Fund Resurface the Friendship Park Tennis Courts.
The 4 Tennis Courts at Friendship Park are in need of resurfacing to address some concerns with the lines
and buildup of older material. This project will also look to correct some issues with drainage and overflow
that is currently creating a safety concern on the sidewalks on the North side of the Courts. These Courts are
highly utilized on a daily basis and are thus in need of resurfacing.
Friendship Tennis Courts
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$31,000 $34,000 $34,000 $0 $34,000 $0 $133,000
Operating Impact:
$0 ($3,720)($5,630)($5,160)$1,770 $4,000 ($8,740)
General Fund
Leisure Services Vehicles
The Crew Cab Pickup replaces the Supervisor's truck that has recurring transmission issues and provides a
4WD vehicle for access to various park areas. Others are scheduled replacements.
19-20 31K 3/4 Ton Crew Cab 4WD Pickup
20-21 34K 1/2 Ton Extended Cab Pickup
21-22 34K 1/2 Ton Extended Cab Pickup
23-24 34K 1/2 Ton Extended Cab Pickup
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$2,100 $0 $0 $0 $0 $0 $2,100
Operating Impact:
$0 ($357)($273)($189)($105)($21)($945)
Replace the Fountain at the Historical Park.
The cost to maintain the fountain at Historical Park is increasing and it needs to be replaced with a more
efficient unit that will save on maintenance and electrical costs.
General Fund
Historical Park Fountain
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($5,400)($4,200)($3,000)($1,800)($600)($15,000)
Barber Street Football Bleachers
Recreation Impact Fund Replace the Barber Street Football Field Bleachers.
The existing Bleachers are starting to rust and have some sharp edges which create a safety concern for
visitors. This request is to replace (3) sets of Bleachers.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$140,000 $0 $0 $0 $0 $0 $140,000
Operating Impact:
$0 ($11,200)($7,000)($2,800)$1,400 $5,600 ($14,000)
Pickleball Enhancements
Recreation Impact Fund Additional Landscaping and Lighting for the Pickleball Courts.
The need for additional landscaping and the installation of lighting is anticipated.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($15,600)($15,600)($15,200)($15,200)($14,800)($76,400)
Recreation Impact Fund Replace the Barber Street Baseball Dugouts.
These Dugouts need new roofing and fencing. The structures are old and present safety concerns for the
participants. There is visable rotting wood, rusted roofing, and rusted/protruding fencing. This renovation
would also allow the Dugouts to become open-air to provide a cooler area for players during the warmer
months.
Barber Street Baseball Dugouts
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$18,000 $22,000 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($3,960)($7,000)($3,000)$1,000 $3,920 ($9,040)
Barber Street Fencing
Recreation Impact Fund Replace the Barber Street Baseball/Softball Field Fencing.
The Fencing around the Baseball and Softball Fields is in need of replacement. Much of the top rail of the
existing Fencing is rusted and is not providing the support necessary. Likewise much of the bottom of the
Fencing is bent with holes that create a safety concern for the participants once they approach the Fencing.
This project would take place in 2 phases over the course of two years.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$30,000 $30,000 $60,000 $0 $100,000 $30,000 $250,000
Operating Impact:
$0 ($5,400)($6,600)($9,000)$7,200 ($4,900)($18,700)
Some Playgrounds throughout the City are in need of replacement within the next few years. As a part of this
replacement we would like to begin implementing all-inclusive portions to each Playground so that we have
more accessible options throughout the City to better serve our residents.
Playground Improvements
Recreation Impact Fund Replace and improve current playgrounds throughout the City to
become more accessible.
19-20 George St. Playground
20-21 Filbert St. Playground and Easy St. Playground
21-22 Blossom Playground and Bryant Playground
23-24 Creative Playground
24-25 Bryant Court Park
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000
Operating Impact:
$0 ($5,600)($10,800)($15,600)($20,000)($24,000)($76,000)
Park Improvements
Recreation Impact Fund Provide Park Improvements.
This provides funds on an annual basis toward addressing park improvements that are not budgeted but may
be brought to light by the public or the Parks and Recreation Advisory Committee during the coming year.
These funds will be allocated so that concerns can be addressed without delay.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($3,200)($2,400)($1,200)($400)$800 ($6,400)
Develop a centralized office location and possible Community Center expansion to better serve the needs of
the residents. The current facility is not adequate for the programs that we would like to offer due to its
layout and size. A building with the ability to offer multiple classes/activities for all ages is preferred as well
as having office space to handle facility/park rentals as well as a location for residents to come with any
parks concerns. These funds would provide us the ability to work with an engineer to determine the best
course of action and location for this project. We would have a better idea of future costs once this step is
complete.
Community Center Offices
Discretionary Sales Tax Development of Office Space at the Community Center.
159
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $0 $0 $0 $0 $0 $10,000
Operating Impact:
$0 ($800)($600)($300)($100)$200 ($1,600)
General Fund Shed to store baseball/softball field maintenance equipment.
Barber Street Shed
Staff is requesting a shed with water and power at the Barber St. Baseball/Softball fields to be able to control
mixing of chemicals and to accurately ensure the mixtures are per requirements. This would also house the
field grooming machine, so that it is easily accessible and more efficient for usage at the baseball/softball
fields.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($2,600)$400 $3,400 $6,000 $7,800 $15,000
Plotter and Scanner
General Fund Replace Plotter and Upgrade Scanner.
Existing Plotter needs to be replaced and a larger Scanner is needed to better handle plan documents.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$145,000 $125,000 $215,000 $110,000 $0 $0 $595,000
Operating Impact:
$0 ($39,150)($64,200)($106,050)($106,650)($70,950)($387,000)
Stormwater Heavy Equipment
Stormwater Fund 19/20 - 145k Track Excavator.
20/21 - 125k Brush Truck.
21/22 - 145k Transport Truck; 70k 35 ton Low Bed Trailer.
22/23 - 110k John Deere Backhoe.
Heavy Equipment replacements for the Stormwater Maintenance Program. Track excavator is used daily, is
having maintenance issues and will be 9 years old. The 8-yard Brush Truck and Transport Truck will be 15
years old when replaced. The 35 Ton Low Bed Trailer is already over 15 years old.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $60,000 $60,000 $60,000 $60,000 $60,000 $360,000
Operating Impact:
- (16,200) (28,800) (37,800) (43,200) (45,000) ($171,000)
With the road resurfacing and reconstruction projects, additional work is needed to handle necessary changes
to the adjacent stormwater drainage areas.
Roadway Swale Work
Stormwater Fund Stormwater System work associated with road improvements.
160
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000
Operating Impact:
$0 ($190,000)($365,000)($525,000)($670,000)($800,000)($2,550,000)
This is to address major improvements to the canals. Sizable amounts are being programed for each year so
that portions of the work can initiated.
Major Canal Improvements
Discretionary Sales Tax Improvements to Major Canals.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$860,000 $0 $0 $0 $0 $0 $860,000
Operating Impact:
$0 ($412,800)($404,200)($378,400)($369,800)($344,000)($1,909,200)
Stonecrop Drainage
FEMA Grant 75%
Stormwater Fund 25%
Make improvements to Stonecrop Drainage Ditch.
Due to erosion of the side slopes, this ditch is difficult to maintain and needs to be improved. The system
drains the entire central section of the City and therefore is critical to maintain flow and avoid flooding. The
project has been redesigned for open conveyance, versus piping, which substantially reduces the estimated
costs. A FEMA Hazard Mitigation Grant is being pursued to provide 75% of the expected costs. Stormwater
Funds of $215,000 are being allocated for the grant matching amount.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$50,000 $50,000 $50,000 $0 $0 $0 $150,000Operating Impact:
$0 ($19,000)($36,500)($52,500)($48,000)($43,500)($199,500)
Discretionary Sales Tax Strip, enlarge, re-grade. level and re-grass with Celebration Bermuda.
Tees withstand a tremendous amount of use and traffic from golfers, as well as continuous mowing. As the
tees age, the grass becomes less healthly and they will eventually begin to be unlevel. Wear is also intensified
by mowing habits and most importantly, divots. In addition,most of the tees are deemed too small for a high-
traffic public golf course. Larger tees will enable more of a variety of locations for golfers to start from, thus
preserving other tee areas. Assuming $50,000 will be sufficient for at least 5 Tees per year.
Renovate Golf Tees
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $0 $0 $0 $0 $0 $60,000Operating Impact:
$0 ($22,800)($21,000)($19,200)($17,400)($15,600)($96,000)
Establish a County Water Hookup coming from Brush Foot Drive and
piped under the parking lot to the Golf Clubhouse.
The existing water lines run throughout the Golf Couse, supply water to the on-course restrooms and then run
under the driving range in order to connect to the Clubhouse.For years, there have been numerous leaks that
required repair. This project would establish a direct water line hookup coming off of Brush Foot Drive and
piped under the parking lot to get to the Clubhouse.
Discretionary Sales Tax
Golf Club House Water Hookup
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$17,500 $0 $0 $0 $0 $0 $17,500
Operating Impact:
$0 ($4,900)($4,550)($4,200)($3,850)($3,500)($21,000)
Replacement of the 12' wide bush hog mowing deck allows the Airport's maintenance staff to complete
mowing duties on schedule. Unit should be replaced before needing extensive maintenance and repair.
Bush Hog Mowing Deck
Airport Fund 3-gang 12' wide Bush Hog Mowing Deck.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$1,250,000 $0 $0 $0 $0 $0 $1,250,000
Operating Impact:
$0 ($362,500)($387,500)($387,500)($387,500)($387,500)($1,912,500)
Expanded shop and office space at the airport supports job growth and provides aviation related services to
the public. Tenant rents are supporting the Airport's operating budget. This $2,250,000 Project was spread
over 2-years, requiring the City's matching share to be $200,000 in FY 18-19 and $250,000 in FY 19-20.
Design and Construct Hangar D
80% FDOT Grants and
20% Discretionary Sales Tax
Design and Construction of Hangar D.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$26,300 $0 $0 $0 $0 $0 $26,300
Operating Impact:
$0 ($2,104)($1,315)($526)$263 $1,052 ($2,630)
Airport Drive East Street Lights
Airport Fund Install Street Lights on Airport Drive East.
This would provide street lighting on Airport Drive East to illuminate the sidewalk from Brush Foot Drive to
the Pickleball facility. 9 light poles would be spaced every 150 feet. The estimated costs are $15,600 for light
poles, $4,500 for hardware and wiring and $6,200 labor. Power source would be from the Airport Terminal.
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$22,573 $0 $0 $0 $0 $0 $22,573
Operating Impact:
$0 ($3,386)($903)$1,580 $4,063 $5,192 $6,546
The additional Inspector position authorized last yearr has not been filled, due to the workload not being as
great as was anticipated. Once again the positon is being budgeted in case the expected increase in workload
occcurs during FY 19-20. Likewise, we would then need to purchase an additional Pick Up Truck for this
position.
Building Fund Pick Up Truck for Added Inspector Position.
Building Pick Up Truck
162
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
ENTERPRISE FUNDS
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
MUNICIPAL GOLF COURSE
The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and
provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes
an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant,
lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is
divided into three areas: Administration, Greens Division, and Carts Division.
GOLF COURSE SUMMARY OF REVENUE / EXPENSES
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget
Total Revenues 1,445,348$ 1,267,335$ 1,442,141$ 1,335,874$ 1,348,671$ 1,480,828$
Total GC Administration Division 1,003,840 730,312 895,763 613,742 634,784 699,163
Total GC Greens Division 585,318 572,529 578,143 567,335 568,369 627,433
Total GC Carts Division 104,474 408,500 98,493 154,797 151,691 154,232
Total Expenses 1,693,632 1,711,340 1,572,399 1,335,874 1,354,844 1,480,828
Change in Unrestricted Reserves (248,284)$ (444,005)$ (130,257)$ -$ (6,173)$ 0
GOLF COURSE FUND REVENUE
Code: 410010
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget Difference
Charges for services 1,086,503$ 1,026,616$ 1,197,244$ 1,335,874$ 1,348,626$ 1,370,828$ 22,202$
Non-operating revenues 358,846 240,719 244,897 - 45 110,000 109,955
Total revenues 1,445,348$ 1,267,335$ 1,442,141$ 1,335,874$ 1,348,671$ 1,480,828$ 132,157$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from 2018-19 Projected Revenue Difference
22,202$
109,955$
The Fiscal Year2019-2020 adopted budget forGolf Course fund revenue is $ 1,480,828. This compares to the 2018-2019 projected revenue of $1,348,671, an increase
of $ 132,157 or 9.9%.
1. Charges for services - Increase due to anticipated additional rounds played and membership fees.
2. Non-operating revenues - Increase due to transfer in from DST for renovations to golf tees and clubhouse water hookup.
165
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE REVENUE
Code: 410010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
CHARGES FOR SERVICES
347501 Green Fees 333,370 321,373 408,307 444,000 445,860 455,185
347502 Cart Rentals 543,370 497,137 573,552 644,000 640,000 650,133
347510 Driving Range Fees 34,410 34,653 41,141 42,000 45,700 46,500
347512 Club Storage Fees 2,687 2,674 2,795 2,972 3,175 3,252
347513 Club Rentals Fees 2,444 1,844 2,626 2,800 2,920 3,100
347521 Membership Fees 83,207 84,412 84,877 93,000 96,145 103,500
347522 Handicap Fees 4,760 4,380 4,500 4,500 4,980 6,480
347523 Resident Card Fees 26,498 27,633 30,047 32,972 32,384 33,178
347530 Non-Taxable Sales 48 29 26 50 35 40
347540 Pro Shop Sales 58,461 43,930 81,460 70,000 90,000 100,000
347541 Cost of Sales-Pro Shop (44,954) (32,320) (59,803) (45,000) (51,000) (70,000)
362100 Rents and Royalties 28,473 26,999 17,592 30,000 27,347 30,000
366000 Contributions & Donations 9,143 9,090 0 3,000 0 0
369400 Reimbursements 0 0 5,139 7,120 7,120 3,000
369900 Other Miscellaneous Revenues 1,524 1,732 1,925 1,000 1,500 2,000
369941 Sales Tax Commissions 360 360 360 360 360 360
369945 Pro Lesson Fees 2,535 2,476 2,441 3,000 2,000 4,000
369995 Cash Over/Short 167 216 260 100 100 100
TOTAL CHARGES FOR SERVICES 1,086,503 1,026,616 1,197,244 1,335,874 1,348,626 1,370,828
NON-OPERATING REVENUE
334451 FDOT JPA Revenue 0 0 50,000 0 0 0
361100 Interest Earnings (1,754) (1,573) (3,403)0 0 0
364100 Sale of Fixed Assets 3,900 111,652 48,605 0 0 0
365000 Sale of Surplues 0 0 0 0 45 0
381001 Interfund Transfer from 001 GF 0 78,823 11,320 0 0 0
381130 Interfund Transfer from Fund 130 0 51,816 138,375 0 0 110,000
381148 Interfund Transfer from Fund 480 356,700 0 0 0 0 0
TOTAL NON-OPERATING REVENUE 358,846 240,719 244,897 0 45 110,000
TOTAL GOLF COURSE REVENUES 1,445,348 1,267,335 1,442,141 1,335,874 1,348,671 1,480,828
USE OF UNRESTRICTED RESERVES 248,284 444,005 130,257 0 6,173 0
TOTAL GOLF COURSE SOURCES 1,693,632 1,711,340 1,572,398 1,335,874 1,354,844 1,480,828
166
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION
Administration is responsible for the management of the entire golf course. This includes, but is not limited to:
preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game
of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing;
facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance.
This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale,
tee times and the web site.
FISCAL YEAR 2019 ACCOMPLISHMENTS
On track to reach $1,430,510 million in revenue.
On track to reach 47,500 rounds played.
$96,306 in Annual Memberships.
Over $32,197 in Discount Card sales.
On track to reach $47,500 in Driving Range revenue.
On track to reach $90,000 in Golf Shop sales.
New Restaurant Vendor, Pelican Diner, Inc. began operating on-course restaurant.
On track to reach $27,421.94 in Rents & Royalties.
New tee complex constructed on hole #5 using Celebration Bermuda turf performed excellent throughout the
winter season and remaining part of year.
Over 300 junior golfers participated in after school and summer clinics in conjunction with the Indian River
Golf Foundation.
Organized and conducted 20 charitable golf tournaments, held mainly on Saturday mornings.
FISCAL YEAR 2020 GOALS & OBJECTIVES
Strive to provide quality, unsurpassed customer service.
Continually look for methods to increase rounds and revenue with a goal of 55,000+ rounds and 1.5 million in
revenue.
Continue to offer a fully-stocked discount golf shop, complete with quality merchandise and competitive
prices while fulfilling the needs of customers.
In order to ensure a high degree of repeat play from customers, continue to offer a variety of weekly leagues,
tournaments and special events.
Strive to introduce the game of golf, through golf clinics and individual golf lessons, to juniors, retirees and
others in the community to ensure future and present growth of the game and in order to produce NEW repeat
customers.
Strive to place constant attention on all facilities and grounds, to help ensure all areas are well-maintained and
presentable to the public, with the goal of exceeding the public’s expectations.
PERFORMANCE MEASUREMENT
Actual Actual Actual Projected Projected
SERVICE PROGRAM 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Number of Annual Fees Sold 125 119 123 136 136
Single Resident 0 69 67 72 80
Family Resident 0 50 56 64 56
Resident/Discount Cards 700 657 643 700 710
TOTAL ANNUAL FEES SOLD 825 776 766 836 846
Annual Fee Rounds 8,800 8,067 8,013 9,500 9,500
Daily Fee Rounds 44,000 29,243 33,919 45,000 45,500
TOTAL NUMBER OF ROUNDS PLAYED 52,800 37,310 41,932 54,500 55,000
167
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
30.00% 30.00%
10.00% 10.00%
20.00% 20.00%
30.00% 30.00%
10.00% 10.00%
100.00% 100.00%
General Supervision - Provide effective, responsive and professional management, direction, control of daily golf
operations, including training and forethought for innovative and practical improvements.
Pro Shop -Provide friendly,consistent quality service to the public. The result of this direct contact combined with the
amenities offered, produces customer satisfaction.
Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and
abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play.
Promote the Game of Golf - Provide golf instruction,junior and adult clinics,golf tournaments,charity events,speaking
engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course
Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital
improvement programs.
GOLF COURSE ADMINISTRATION BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Personal Services 273,207$ 272,260$ 258,649$ 277,455$ 268,882$ 295,125$ 26,243$
Operating Expenses 320,269 316,759 326,075 297,919 316,642 305,671 (10,970)
Capital Outlay 2,000 75,018 303,920 - 10,892 60,000 49,108
Transfers 408,364 66,275 7,118 38,368 38,368 38,367 (1)
Total 1,003,840$ 730,312$ 895,763$ 613,742$ 634,784$ 699,163$ 64,380$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenses:Difference
26,243$
(10,970)$
49,108$
(1)$
The Fiscal Year 2019-2020 adopted budget for Golf Course Administration is $ 699,163. This compares to the 2018-2019 projected
expenses of $ 634,784, an increase of $ 64,380 or 10.14%
1. Personal Services - Increase due to negotiated salary and insurance increases.
2. Operating Expenses - Decrease due to lower anticipated bank charges and building maintenance.
3. Capital Outlay - Increase due to clubhouse water hookup.
4. Transfers - No change.
168
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERSONAL SERVICES SCHEDULE
GOLF COURSE ADMINISTRATION
Projected
PAY Amended Expense Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Golf Course Director 64,487 / 116,076 1.00 1.00 1.00 1.00 98,150$ 101,000$
Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 55,750 60,500
Assistant Golf Pro (P/T) 22,282 / 40,107 0.50 0.50 0.50 0.50 17,750 19,000
Cashier (P/T)20,988 / 37,778 1.00 0.50 0.50 1.50 14,250 33,750
Cashier (Temp)8.46/hr 1.50 1.00 1.00 0.00 14,000 -
5.00 4.00 4.00 4.00
TOTAL SALARIES 199,900$ 214,250$
Overtime 1,500 1,500
Lesson Bonus 650 3,000
FICA Taxes 15,025 16,505
Deferred Compensation 14,050 14,670
Group Health Insurance Premium 29,500 30,907
Health Reimbursement Account 4,000 8,000
Employee Assistance Program 32 32
Worker's Comp Insurance 4,225 4,761
Additional Compensation - 1,500
Total Personal Services 268,882$ 295,125$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
GOLF COURSE ADMINISTRATION - TO BE FUNDED BY TRANS FER FROM DISCRETIONARY SALES TAX
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Clubhouse Water Hookup 60,000$ -$ -$ -$ -$ 60,000$
60,000$ -$ -$ -$ -$ 60,000$
EXPENDITURES PER FISCAL YEAR
169
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE ADMINISTRATION DIVISION
Code: 410110
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES:
511200 Regular Salaries 194,988 191,322 175,084 183,350 185,900 214,250
511300 Temporary Salaries 13,395 12,002 13,164 14,983 14,000 0
511400 Overtime 830 937 1,654 1,000 1,500 1,500
511500 Lesson Bonus 833 1,133 923 3,000 650 3,000
512100 FICA Taxes 14,444 14,606 14,591 15,499 15,025 16,505
512225 Deferred Compensation 13,231 13,597 13,596 14,040 14,050 14,670
512301 Group Health Insurance Premium 13,023 13,557 27,583 29,306 29,500 30,907
512305 Dependant Health Ins Premium 10,579 13,066 0 0 0 0
512307 Health Reimbursement Account 7,741 8,169 8,441 8,000 4,000 8,000
512309 Employee Assistance Program 118 110 0 0 32 32
512400 Worker's Comp Insurance 4,026 3,668 3,560 4,897 4,225 4,761
512600 OPEB Accrued Expense 0 55 55 0 0 0
512700 Additional Compensation 0 39 0 3,380 0 1,500
TOTAL PERSONAL SERVICES 273,207 272,260 258,649 277,455 268,882 295,125
OPERATING EXPENS ES :
533100 Professional Services 2,262 2,543 2,607 2,420 3,152 3,250
533200 Audit Fees 3,274 3,040 3,350 3,298 3,298 3,294
533201 Admin Services provided by GF 100,791 96,000 93,000 88,350 88,350 97,185
533400 Other Contractual Services 4,186 7,996 11,975 4,188 4,188 4,000
533420 Pest/Weed Control 496 450 2,078 1,410 1,350 890
533440 Electronic Security Services 520 658 454 365 360 360
534101 Telephone 3,338 3,551 3,901 3,960 4,500 4,635
534105 Cellular Telephone 322 303 297 360 290 300
534110 Internet Access 789 789 765 790 134 30
534120 Postage 80 68 15 100 50 50
534310 Electric 32,406 26,945 16,408 8,000 10,050 11,000
534320 Water/Sewer 12,029 8,849 13,768 10,500 10,000 11,000
534420 Equipment Leases 966 952 936 936 930 1,000
534445 Airport Property Lease 100,000 100,000 106,000 106,000 106,000 106,000
534500 Insurance 8,544 6,835 8,442 8,200 9,183 9,250
534501 Claims 0 5,058 0 0 0 0
534610 R & M - Buildings 7,396 3,388 11,407 15,067 15,100 7,001
534630 R & M - Office Equipment 559 465 648 565 770 800
534640 R & M - Operating Equipment 0 0 461 0 0 0
534685 R & M - Grounds Maintenance 0 5,880 3,986 0 0 0
534845 Golf Course Promotions 4,566 4,412 199 0 100 0
534846 Golf Course Advertising 6,917 4,996 2,571 560 5,660 3,000
535200 Departmental Supplies 2,999 2,708 2,002 2,800 2,800 2,600
535205 Bank Charges 19,879 22,106 29,156 27,500 35,000 30,000
535210 Computer Supplies 0250000
535220 Cleaning Supplies 4,118 3,775 1,924 3,800 3,800 3,500
535230 Small Tools and Equipment 01490000
535270 Uniforms and Shoes 0 987 0 (140)0 0
535410 Dues and Memberships 510 510 1,351 515 512 515
535710 Non-Ad Valorem Tax 3,322 3,322 8,374 8,375 11,065 6,011
TOTAL OPERATING EXPENSES 320,269 316,759 326,075 297,919 316,642 305,671
CAPITAL OUTLAY:
606220 Building Improvements 0 45,463 236,366 0 0 0
606400 Vehicles and Equipment 2,000 7,857 20,491 0 10,892 0
606900 Infrastructure 0 21,697 47,063 0 0 60,000
TOTAL CAPITAL OUTLAY 2,000 75,018 303,920 0 10,892 60,000
NON-OPERATING EXPENSES
909480 Interfund Trfr to 480 Bldg 0 4,544 7,118 38,368 38,368 38,367
909541 Intrafund Trfr to GC Capital 408,364 61,731 0 0 0 0
TOTAL NON-OPERATING EXPENSES 408,364 66,275 7,118 38,368 38,368 38,367
TOTAL GOLF COURSE ADMINISTRATION 1,003,840 730,312 895,763 613,742 634,784 699,163
170
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract
which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus
ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as
well as create an excellent image and respectability among the golf course community throughout the State of Florida.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Enlarges, leveled and re-grassed number five (5) tee with Celebration Bermuda. Received many favorable
comments from golf course patrons about this project.
Golf course putting greens which were re-grassed during the summer of 2017, were maintained in excellent
condition in regards to appearance and ball roll.
Due to the new irrigation system which was installed in 2016, we have been able to aerify the entire golf
course “wall to wall”, including all fairways and roughs. This process, which was accomplished several times,
has greatly improved fairways and roughs and other compacted areas.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Strive to work diligently with our golf course maintenance provider, International Golf Management,
Inc. in order to ensure the golf course and all grounds are being cared for as best as possible.
Maintain a high emphasis on quality, appearance, and ball-roll in regard to putting greens.
Continue to meet with the Superintendent, Assistant Superintendent and other golf maintenance staff
members on a daily basis in order to express daily concerns and any other issues occurring on the
golf course.
Begin the plans for new tee construction, looking at areas that need new tees or expanded tee space
on a priority basis.
Monitor all equipment usage and maintenance in order to make certain that the equipment is in the
best possible working condition, which will help turf and golf course appearance.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Greens (Acres)4 2.5 4 4 4
Tees (Acres)54444
Fairways (Acres)3522222222
Rough (Acres)60 60 60 65 60
Sand Bunkers (Acres)5 4 4 4 4
Lakes and Ponds (Linear Feet)10,000 10,000 10,000 10,000 10,000
Non-Play Area (Acres)18 20 20 30 30
Holes Maintained 18 18 18 18 18
Practice areas (acres total)5 5 5 5 5
171
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION
NATURE OF ACTIVITY
18/19 19/20
95.00% 95.00%
5.00% 5.00%
100.00% 100.00%
Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance
contract which provides daily turf care resulting in the quality appearance and playability of the golf
course. Keeping the golfcourse in the best possible condition throughout the year adds to the enjoyment
of the customers and insures return play.
Equipment Maintenance - Continue tracking equipment use and repair to insure proper maintenance and
availability of equipment.
GOLF COURSE GREENS DIVISION BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Operating Expenses 578,750$ 572,529$ 578,143$ 567,335$ 568,369$ 577,433$ 9,064$
Capital Outlay 6,568 - - - - 50,000 50,000
Non-Operating - - - - - - -
Total 585,318$ 572,529$ 578,143$ 567,335$ 568,369$ 627,433$ 59,064$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenses:Difference
9,064$
50,000$
-$
The Fiscal Year 2019-2020 adopted budget for Golf Course Greens Division is $ 627,433. This compares to the 2018-2019 projected expenses
of $ 568,369, an increase of $ 59,064 or 10.39%.
1. Operating Expenses - Increase due to scheduled maintenance contract increase.
2. Capital Outlay - Increase due to tee renovations.
3. Non-Operating - No change.
172
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE GREENS DIVISION
Code: 410120
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
OPERATING EXPENSES
533420 Pest/Weed Control 0 0 0 0 0 120
533445 Groundskeeping Service 535,632 535,632 546,385 546,385 546,385 557,313
534310 Electric 11,692 12,211 11,541 12,000 12,940 11,750
534610 R & M - Buildings 306 731 628 0 0 500
534640 R & M-Operating Equipment 1,202 617 290 0 94 0
534680 R & M - Irrigation Systems 5,255 10,096 4,057 7,200 7,200 6,000
534685 R & M - Grounds Maintenance 24,135 12,998 15,242 1,500 1,500 1,500
535200 Departmental Supplies 520 220 0 250 250 250
535220 Cleaning Supplies 6 25 0 0 0 0
TOTAL OPERATING EXPENSES 578,750 572,529 578,143 567,335 568,369 577,433
CAPITAL OUTLAY
606300 Improvements Other Than Buildings 6,568 0 0 0 0 50,000
TOTAL CAPITAL OUTLAY 6,568 0 0 0 0 50,000
TOTAL GREENS DIVISION 585,318 572,529 578,143 567,335 568,369 627,433
CAPITAL OUTLAY SCHEDULE
GOLF COURSE GREENS DIVISION - TO BE FUNDED BY TRANS FER FROM DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Renovate Golf Tees 50,000$ 50,000$ 50,000$ -$ -$ 150,000$
50,000$ 50,000$ 50,000$ -$ -$ 150,000$
173
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf
carts in operational and clean condition for customers, service driving range and water station, maintain and clean all
surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving
range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Maintained, executed preventative maintenance and thoroughly cleaned 80 golf carts, 1 ranger cart and one
range pick cart.
Maintained and made the following areas presentable to the public: starter station, ice & water shed, bag
room, cart barn and cart wash area.
Provided over 8,000 range balls to add to existing range ball inventory.
Provided quality, unsurpassed customer service.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue to offer quality, unsurpassed customer service, always greeting customers with a smile and simply
asking “what can we do to make your day better at SMGC?”
Continue to maintain cart fleet, obviously with special attention to batteries, tires, grease fitings and overall
cleanliness.
Strive to make areas around golf course clubhouse visually appealing and clean, including areas around starter
station, ice and water shed, cart barn and driving range tee.
Continue to provide a ranger on the golf course during peak periods.
Continue to offer a quality range ball which does not impact expenses.
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Electric Golf Carts 86 86 80 80 80
Tires Maintained 356 356 332 332 332
Grease Fittings Maintained 356 356 32 332 332
Range Carts 11111
Ranger Carts 11111
Batteries Maintained 524 524 483 483 483
Beverage Carts 1 1 1 1 1
GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
30.00% 30.00%
30.00% 30.00%
40.00% 40.00%
100.00% 100.00%
General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain
operational cart barn.
Golf Course Facilities - Maintenance and care of Cart Barn, Driving Range, Water Station, and general area around Golf Shop and
starter area.
Customer Service - Provide unsurpassed customer service to our members.
174
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Personal Services 92,369$ 85,297$ 89,401$ 96,856$ 93,750$ 95,897$ 2,147$
Operating Expenses 4,833 4,681 987 1,550 1,550 1,944 394
Capital Outlay - 313,152 - - - - -
Debt Service 7,272 5,370 8,105 56,391 56,391 56,391 -
Total 104,474$ 408,500$ 98,493$ 154,797$ 151,691$ 154,232$ 2,541$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenses:Difference
$ 2,147
394$
-$
-$ 4. Debt Service - No change.
1. Personal Services - Increase due to negotiated salary increases.
2. Operating Expenses - Increase due to new pest control service and building repairs.
The Fiscal Year 2019-2020 adopted budget for GolfCourse Carts Division is $ 154,232. This compares to the 2018-2019 projected expenses
of $ 151,691, an increase of $ 2,541 or 1.68%.
3. Capital Outlay - No capital outlay requested.
PERSONAL SERVICES SCHEDULE
GOLF COURSE CARTS DIVISION
Projected
PAY Amended Expense Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Cart Attendants (P/T) 8.46 / 14.49 2.00 2.00 1.50 5.00 39,750$ 85,300$
Cart Attendants (Temp) 8.46/hr 6.00 5.00 3.50 0.00 43,0000
8.00 7.00 5.00 5.00
TOTAL SALARIES 82,750$ 85,300$
Overtime 2,400 2,000
FICA Taxes 6,560 6,678
Employee Assistance Program 00
Worker's Compensation 1,840 1,919
Total Personal Services 93,550$ 95,897$
(1) For P/T Cart Attendants (5) equals (10) positions
FULL TIME EQUIVALENTS
175
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
GOLF COURSE CARTS DIVISION
Code: 410130
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 43,095 40,736 44,071 44,112 40,350 85,300
511300 Temporary Salaries 39,262 35,131 36,065 43,000 43,000 0
511400 Overtime 1,753 1,759 1,774 800 2,000 2,000
512100 FICA Taxes 6,458 5,910 6,067 6,817 6,560 6,678
512309 Employee Assistance Program 96 96 0 0 0 0
512400 Worker's Comp Insurance 1,705 1,665 1,425 2,127 1,840 1,919
TOTAL PERSONAL SERVICES 92,369 85,297 89,401 96,856 93,750 95,897
OPERATING EXPENSES
533420 Pest/Weed Control 0 0 0 0 0 144
534610 R & M - Buildings 3,452 4,052 0 0 0 1,000
534640 R & M-Operating Equipment 1,094 538 504 1,000 1,000 500
535200 Departmental Supplies 281 79 433 400 400 300
535220 Cleaning Supplies 6 0 11 50 50 0
535230 Small Tools and Equipment 0 12 39 100 100 0
TOTAL OPERATING EXPENSES 4,833 4,681 987 1,550 1,550 1,944
CAPITAL OUTLAY
606400 Vehicles and Equipment 0 313,152 0 0 0 0
TOTAL CAPITAL OUTLAY 0 313,152 0 0 0 0
NON-OPERATING EXPENSES
707145 Principal - Golf Course Loan 0 0 0 49,997 49,997 51,768
707245 Interest - Golf Course Loan 7,272 5,370 8,105 6,394 6,394 4,623
TOTAL NON-OPERATING EXPENSES 7,272 5,370 8,105 56,391 56 ,391 56,391
TOTAL CARTS DIVISION 104,474 408,500 98,493 154,797 151,691 154,232
176
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
MUNICIPAL AIRPORT
City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport
property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport
operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects,
which are accounted in the city’s capital improvement fund. Since the year 2000, the Airport has been involved in over
$10 million in capital improvements, all of which to better develop the facilities and economic growth.
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget
Total Revenues 637,924$ 528,952$ 498,017$ 563,171$ 560,925$ 569,683$
Total Airport Administration 626,054$ 459,366$ 365,940$ 528,973$ 530,477$ 446,365$
Total Economic Development 13,585 - - - - -
Change in Unrestricted Reserves (1,715)$ 69,586$ 132,077$ 34,198$ 30,448$ 123,318$
AIRPORT FUND REVENUE
Code: 450010
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget Difference
Operating revenue 412,528$ 422,585$ 487,649$ 516,201$ 496,883$ 544,313$ 47,430$
Non-operating revenues 225,396 106,367 10,367 46,970 64,043 25,370 (38,673)
Total revenues and other sources 637,924$ 528,952$ 498,017$ 563,171$ 560,925$ 569,683$ 8,758$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Revenue:Difference
47,430$
(38,673)$ 2. Non-operating revenues - Decrease due to lower anticipated sale of fixed assets.
The Fiscal Year 2019-2020 adopted budget for Airport fund revenue is $ 569,683. This compares to the 2018-2019 projected Airport fund
revenue of $ 560,925, an increase of $ 8,758 or 1.6%.
1. Operating revenue - Increase due to new shade hangar rentals and new tenants in hangars.
177
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
AIRPORT REVENUE
Code: 450010
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
OPERATING REVENUE
344100 Fuel Sales 78,095 77,327 103,959 90,000 12,278 0
347541 Cost of Sales (57,919) (59,025) (82,689) (71,200) (8,945)0
362150 Nontaxable Rents 391 391 391 6,000 6,000 123,325
362100 Rents and Royalties 331,848 343,256 405,672 431,061 427,250 360,648
369900 Other Miscellaneous Revenues 59,859 60,363 60,034 60,040 60,000 60,040
369941 Sales Tax Commission 254 273 282 300 300 300
TOTAL OPERATING REVENUE 412,528 422,585 487,649 516,201 496,883 544,313
OTHER NON-OPERATING REVENUE:
361100 Interest Earnings 939 1,284 (2,604) 600 (5,000)0
364100 Sale of Fixed Assets 140 4,403 0 29,000 46,450 0
365000 Sale of Surplus Materials/Scrap 0 0 0 0 598 0
366000 Contributions & Donations 178,500 0 0 3,495 3,495 0
369400 Reimbursements 45,817 17,712 12,971 13,875 18,500 25,370
381001 Transfer from Fund 001 GF 0 28,040 0 0 0 0
381455 Transfer from Fund 455 0 54,927 0 0 0 0
TOTAL OTHER NON-OPERATING REVENUE 225,396 106,367 10,3 67 46,970 64,043 25,370
TOTAL AIRPORT REVENUES 637,924 528,952 498,017 563,171 560,925 569,683
USE OF UNRESTRICTED RESERVES 1,715 0 0 0 0 0
TOTAL AIRPORT SOURCES 639,639 528,952 498,017 563,171 560,925 569,683
178
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
AIRPORT ADMINISTRATION
The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding
Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Project managed design and construction of two shade hangars
Project managed design and construction of new Taxiway C
Opened additional office rental space in the Airport terminal building
Installed new self-service avgas terminal console
Converted parking lot lighting to LED
Project managed installation of updated security cameras
Replaced security Gate # 3
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Construct Hangar D
Support construction of City Garage Compound
Develop efficiencies to maintain airport using less staff hours
Assist in finalizing a Scrub Jay HCP as it relates to airport property
Continue planning towards developing the northeast section of the airport for future economic development
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Acres Available for Development 108 105 105 105 105
Airport Leasehold Revenues $331,848 $343,256 $405,672 $439,100 $483,973
AIRPORT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
25.00% 20.00%
25.00% 30.00%
10.00% 15.00%
40.00% 35.00%
100.00% 100.00%
Compliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance.
Capital Improvement Project Execution and Monitoring - Execute and monitorCapital Improvement Projects.
Prepare and submit a Five-Year Capital Improvement Program in accordance with Regulations. Prepare and
apply for Florida Department of Transportation Airport Improvement Grants forCapital Improvement Projects
and equipment.
Tenant and Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution
regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and
complaints and provide information to all parties about rules, regulations and airport information.
Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system.
Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain
runway approaches and perform daily Airport inspections.
179
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
AIRPORT BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Personal Services 141,689$ 216,084$ 141,500$ 136,402$ 150,472$ 73,409$ (77,063)$
Operating Expenses 222,553 181,442 204,988 271,752 260,006 273,656 13,650
Capital Outlay 242,436 27,340 - 46,998 46,178 43,800 (2,378)
Debt Service 19,376 34,500 19,452 73,821 73,821 55,500 (18,321)
Contingency - 69,586 132,077 34,198 30,448 123,318 92,870
Total 626,054$ 528,952$ 498,017$ 563,171$ 560,925$ 569,683$ 8,758$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenses:Difference
(77,063)$
13,650$
(2,378)$
(18,321)$
The Fiscal Year 2019-2020 adopted budget for the Municipal Airport Administration is $ 446,365. This compares to the 2018-2019 projected
expenses of $ 530,477, a decrease of $ 84,112 or -15.9%.
4. Debt Service - Decrease due to completion of repayment to general fund.
1. Personal Services - Decrease due to retirement of long term employee and change from a full time to a part time positio n.
2. Operating Expenses - Increase due to higher administration fees.
3. Capital Outlay - Decrease due to less expensive equipment replacements and renovations.
PERSONAL SERVICES SCHEDULE
AIRPORT ADMINISTRATION
Projected
PAY Amended Expense Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Airport Director 64,487 / 116,076 1.00 0.00 0.00 0.00 -$ -$
Airport Operations Specialist II 27,384 / 49,291 0.00 0.00 1.00 1.00 7,475 33,500
Airport Operations Specialist I 25,812 / 46,462 1.00 1.00 0.50 0.50 43,400 17,750
Retirement Payout 28,800 -
Airport Maintenance Worker I 25,812 / 46,462 1.00 1.00 0.00 0.00 23,000 -
3.00 2.00 1.50 1.50
TOTAL SALARIES 102,675$ 51,250$
Overtime 500 1,500
FICA Taxes 7,925 4,054
Clothing Allowance 240 240
Deferred Compensation 9,400 3,161
Group Health Insurance Premium 18,000 7,543
Health Reimbursement Account 8,000 2,000
Employee Assistance Program 32 16
Worker's Comp Insurance 3,700 3,045
Additional Compensation - 600
Total Personal Services 150,472$ 73,409$
FULL TIME EQUIVALENTS
180
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
AIRPORT ADMINISTRATION
Code: 450110
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 107,621 153,766 94,314 88,500 102,675 51,250
511400 Overtime 727 726 939 1,500 500 1,500
512100 FICA Taxes 5,973 11,070 7,334 6,865 7,925 4,054
512215 Clothing Allowance 120 120 240 240 240 240
512225 Deferred Compensation 6,609 13,413 8,985 8,055 9,400 3,161
512301 Group Health Insurance Premium 8,549 18,877 20,594 19,961 18,000 7,543
512305 Dependant Health Ins Premium 4,068 5,043 0 0 0 0
512307 Health Reimbursement Account 2,881 5,029 5,661 6,000 8,000 2,000
512309 Employee Assistance Program 34 68 0 0 32 16
512400 Worker's Comp Insurance 5,023 4,821 3,404 4,281 3,700 3,045
512600 OPEB Accrued Expense 84 29 29 0 0 0
512700 Additional Compensation 0 3,123 0 1,000 0 600
TOTAL PERSONAL SERVICES 141,689 216,084 141,500 136,402 150,472 73,409
OPERATING EXPENSES
533100 Professional Services 750 0 0 0 0 0
533200 Audit Fees 1,201 1,140 1,229 1,002 1,002 1,002
533201 Admin Services provided by GF 47,762 45,500 45,000 72,425 72,425 93,485
533400 Other Contractual Services 3,542 5,898 7,002 17,425 12,000 15,961
533420 Pest/Weed Control/Mowing 1,457 900 1,404 1,000 525 2,050
534000 Travel and Per Diem 1,016 1,335 622 3,000 800 1,100
534101 Telephone 3,943 4,159 4,645 4,500 5,250 5,340
534105 Cellular Phone 411 598 426 625 700 600
534110 Internet Access 500 729 835 760 645 630
534120 Postage 81 75 67 100 100 50
534130 Express Mail 18 60 58 100 100 200
534310 Electric 25,185 26,342 26,019 26,000 25,700 27,000
534320 Water/Sewer 2,207 2,910 2,972 3,000 3,045 3,250
534420 Equipment Leases 0 0 186 500 200 1,000
534500 Insurance 27,694 24,821 38,135 39,000 41,888 44,000
534610 R & M Buildings 21,882 3,581 13,219 17,315 17,315 10,000
534620 R & M-Vehicles 2,582 1,711 5,110 2,500 2,500 2,500
534625 R & M - Lighting 0 309 3,547 4,000 4,000 6,200
534630 R & M-Office Equipment 0 25 0 0 8 0
534635 R & M - Security Systems 0 0 0 1,500 500 1,500
534640 R & M-Operating Equipment 21,983 17,198 17,767 22,500 25,000 22,500
534681 R & M-Fencing 30,303 7,772 464 1,500 500 4,000
534685 R & M-Grounds Maintenance 2,563 1,973 1,837 9,200 2,000 3,000
534687 R & M-Runways and Taxiways 0 0 933 5,000 1,000 2,500
534700 Printing and Binding 0 118 245 1,000 250 100
534800 Promotional Activities 87 365 500 0 0 2,000
534825 Advertising Expenditures 0 0 0 7,750 4,000 5,863
534920 Legal Ads 0 284 0 0 373 400 - Continued -
181
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
535200 Departmental Supplies 2,359 2,151 2,771 2,000 2,000 2,000
535205 Bank Charges 2,404 2,481 3,134 2,400 354 0
535210 Computer Supplies 748 1,560 1,561 650 250 650
535230 Small Tools and Equipment 178 4,063 821 1,500 1,500 1,500
535260 Gas and Oil 6,508 7,696 9,031 6,500 7,200 7,000
535270 Uniforms & Shoes 306 520 511 500 500 520
535275 Safety Equipment 0 0 14 500 250 500
535410 Dues and Memberships 429 330 330 1,000 330 330
535420 Books and Publications 0 0 0 0 0 200
535450 Training and Education 540 925 445 1,000 450 650
535710 Non-Ad Valorem Tax 13,911 13,911 14,147 14,000 25,346 4,075
TOTAL OPERATING EXPENSES:222,553 181,442 204,988 271,752 260,006 273,656
CAPITAL OUTLAY:
606200 Buildings 178,500 0 0 24,000 24,000 0
606300 IOTB 6,020 4,826 0 0 0 26,300
606310 IOTB - Fencing 12,000 0 0 820 0 0
606400 Vehicles and Equipment 45,916 22,514 0 22,178 22,178 17,500
TOTAL CAPITAL OUTLAY:242,436 27,340 0 46,998 46,178 43,800
NON-OPERATING EXPENSES
820100 Aids to Private Organizations 0 0 0 0 0 0
707146 Principal - DST Fund Advance 0 0 0 0 0 0
707246 Interest - DST Fund Advance 19,376 24,500 19,452 30,500 30,500 30,500
909101 Interfund Trfr to General Fund 0 10,000 0 40,000 40,000 25,000
909545 Intrafund Trfr to AP Capital 0 0 0 3,321 3,321 0
909901 Contingency 0 69,586 132,077 34,198 30,448 123,318
TOTAL NON-OPERATING EXPENSES 19,376 104,086 151,529 108,019 104,269 178,818
TOTAL AIRPORT ADMINISTRATION 626,054 528,952 498,017 563,171 560,925 569,683
CAPITAL OUTLAY SCHEDULE
AIRPORT - TO BE FUNDED BY AIRPORT FUND
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Bush Hog Mowing Deck 17,500$ -$ -$ -$ -$ 17,500$
Airport Drive East Street Lights 26,300 - - - - 26,300
43,800$ -$ -$ -$ -$ 43,800$
AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Design & Construct Hangar D 250,000$ -$ -$ -$ -$ 250,000$
250,000$ -$ -$ -$ -$ 250,000$
182
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees.
These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary
operation and maintenance expenses.
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget
Total Revenues and Transfers 815,300$ 786,994$ 946,905$ 840,868$ 836,188$ 841,337$
Total Expenses 1,059,427 915,153 1,329,280 804,703 676,297 820,066
Change in Unrestricted Reserves (244,127)$ (128,159)$ (382,375)$ 36,165$ 159,891$ 21,271$
BUILDING DEPARTMENT REVENUE
Code: 480010
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Description Actual Actual Actual Budget Projected Budget Difference
Operating revenue 801,640$ 740,564$ 909,279$ 793,300$ 785,170$ 789,200$ 4,030$
Non-operating revenues 13,660 46,431 37,626 47,568 51,018 52,137 1,119
Total revenues and other sources 815,300$ 786,994$ 946,905$ 840,868$ 836,188$ 841,337$ 5,149$
Fiscal Year 2019-2020 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-2019 Projected Revenue:Difference
4,030$
1,119$ 2. Non-operating revenues - Slight increase due ot higher anticipated interest income.
The FiscalYear2019-2020adopted budget fortheBuilding Department fund revenue is $ 841,337. This compares to the 2018-2019 projected Building
Department fund revenue of $ 836,188, a decrease of $ 5,149 or .6%.
1. Operating revenue - Slight increase due to higher anticipated building permits.
183
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUILDING DEPARTMENT REVENUE
Code: 480010
Account Amended
Number Description FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
OPERATING REVENUE Actual Actual Actual Budget Projected Budget
321050 Contractor License 12,083 12,275 13,323 13,000 13,300 13,000
321150 Contractor License - Penalties 2,661 2,895 2,423 2,600 2,920 3,000
322050 Building Permits 422,335 365,792 430,164 400,000 378,500 390,000
322055 Roofing Permits 55,634 65,737 121,361 67,000 71,000 74,000
322065 Alumimum Structure 20,875 23,350 18,575 20,000 16,500 18,000
322070 Shed Permits 6,525 8,475 9,075 8,600 6,500 7,500
322075 Reinspection Fees 24,000 14,280 31,265 20,000 35,000 30,000
322100 Land Clearing Permits 14,300 11,550 14,850 13,000 15,300 0
322200 Electrical Permits 32,457 30,095 33,269 30,000 32,000 30,000
322225 Plumbing Permits 27,485 25,449 37,112 32,000 39,800 38,000
322230 Pool Permits 15,945 18,645 21,615 19,500 16,300 18,500
322240 Solar Permits 3,900 4,054 4,350 4,500 4,500 4,500
322250 Mechanical Permits 70,928 69,333 72,299 65,000 52,500 60,000
322300 Fencing Permits 19,200 21,825 21,375 18,500 18,500 19,000
322500 Sign Permits 2,610 2,595 2,685 2,500 1,000 2,000
322600 Expired Permit Fee 7,800 8,400 10,050 9,000 18,000 15,000
329400 Plan Checking Fees 43,765 39,625 45,228 43,500 40,000 43,000
329410 Fire Plan Review Fee 0 0 1,319 6,000 4,700 5,000
341920 Cert. Copying/Record Research 757 908 1,270 800 600 700
347556 County Facility Admin Fee 11,879 10,415 12,659 12,000 10,700 11,500
359000 Other Fines and Forfeitures 6,502 4,866 5,011 5,800 7,000 6,000
359100 Fire Violations 0 0 0 0 550 500
TOTAL OPERATING REVENUE 801,640 740,564 909,279 793,300 785,170 789,200
OTHER NON-OPERATING REVENUE:
361100 Interest Income 1,380 3,797 8,598 5,000 8,000 9,000
361105 SBA Interest Earnings 3,852 5,704 2,243 2,000 2,500 2,670
364100 Sale of Fixed Assets 5,501 0 17,302 0 0 0
369400 Reimbursements 0 5,200 0 0 0 0
369900 Other Miscellaneous Revenue 2,927 2,186 2,365 2,200 2,150 2,100
381001 Transfer from General Fund 0 25,000 0 0 0 0
381410 Interfund Transfer from 410 GC 0 4,544 7,118 38,368 38,368 38,367
TOTAL OTHER NON-OPERATING REVENUE 13,660 46,431 37,626 47,568 51,018 52,137
TOTAL BUILDING DEPARTMENT REVENUES 815,300 786,994 946,905 840,868 836,188 841,337
USE OF UNRESTRICTED RESERVES 244,127 128,159 392,751 0 0 0
TOTAL BUILDING DEPARTMENT SOURCES 1,059,427 915,153 1,339,656 840,868 836,188 841,337
184
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUILDING DEPARTMENT
The Building Department effectively and progressively promotes and provides professional plans review, permitting
and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated
through the intake of permit requests for building and land improvements. The permit application and plans are tracked
through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are
scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The
Building Department enforces all state and local codes that pertain to the construction industry including Fire
Prevention and Protection.
Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian.
Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new
registrations.
Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business
owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are
sent to business owners.
FISCAL YEAR 2019 ACCOMPLISHMENTS
Maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less for most
permits.
Provided continuing education to employees to meet minimum state licensing requirements. Customer service
training is ongoing.
Policies and procedures to effectively perform the duties and responsibilities of the Fire Marshal’s office are
continually being developed and implemented.
New computer software programs for Building Department and Business Tax has been successfully
implemented. An inter-local agreement with South Central Planning & Development Commission to use
MyGovernementonline software system was approved by City Council.
Developed new web page for easy access to Building Permits, Inspections, Forms, Checklists and Business
Tax Receipt submittals.
Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code
violations.
Continue to follow up on expired permits and open inspections.
FISCAL YEAR 2020 GOALS AND OBJECTIVES
Continue to maintain timeliness and delivery of permitting services with a turnaround time of 10 days or less
for most reviews.
Provide building and fire code related continuing education to satisfy minimum state licensing requirements
and provide ongoing customer service training.
Further implement on-line permit and plan submittals to make more permit types available for online
submittals through the new MyGovernmentonline software.
Continue to enforce state laws and city ordinances related to construction industry and unlicensed contractor
activity.
Continue to follow up on expired permits and inspections.
Continue to scan completed permits, business tax receipts, and contractor licensing documents into laser-fiche
for safe record keeping.
185
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
PERFORMANCE MEASURES
Actual Actual Actual Projected Projected
Performance Indicators 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
Residential permits issued 268 196 243 230 230
Commercial permits issued 34 55 29 40 34
Other permits issued 3,612 3,718 4,691 4,500 4,400
Total number of inspections 14,313 13,223 18,960 17,400 18,000
Total number of reinspections 2,100 1,781 2,760 2,300 2,650
Number of Professional licenses processed 368 340 379 360 370
Expired permits processed 105 114 134 120 141
Business Tax Reciepts processed and issued 932 1113 1103 1150 1150
BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION
STAFFING NATURE OF ACTIVITY
18/19 19/20
8.00% 8.00%
25.00% 25.00%
16.00% 16.00%
38.00% 38.00%
3.00% 3.00%
5.00% 5.00%
3.00% 3.00%
2.00% 2.00%
100.00% 100.00%
Safety -Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe
structures.
Records Retention - Scanning plans to laserfiche for permanent record keeping
Contractor Licensing - Accepts contractor license application for registration and calculates fees. Review
applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual
re-newal notices and issues new registrations. Check permit applications for properly licensed and insured
contractors.
Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City
and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews
commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all
department expenditures and prepares the annual budget.
Permitting - Accepts permit applications, calculates fees, issuance of permits, schedulingof inspections, closing
out permits when completed, prepares certificates of occup ancy for signature, and answers questions concerning
building permits.
Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including
structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building
applications. Answers code questions for builders and general public related to plan review.
Building and Alteration Inspection - On-site inspections for commercial and residential, including structural,
electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for
builders and general public related to inspections.
Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews
applications for acceptance. Verify professional licenses and ficitious/corporation names. Process annual re-newal
notices and issues new Business Tax Reciepts.
186
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUILDING DEPARTMENT BUDGET SUMMARY
Amended
FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Actual Actual Actual Budget Projected Budget Difference
Personal Services 428,764$ 454,375$ 531,760$ 656,556$ 567,830$ 663,901$ 96,071$
Operating Expenses 104,141 117,477 104,038 114,764 108,467 133,592 25,125$
Capital Outlay 65,736 - 18,108 19,750 - 22,573 22,573$
Transfers 104,086 343,300 675,374 13,633 - - -$
Contingency - - - 36,165 159,891 21,271 (138,620)$
Total 702,727$ 915,153$ 1,329,280$ 840,868$ 836,188$ 841,337$ 5,149$
Fiscal Year 2019-20 Adopted Budget:
Major Current Level Changes from Fiscal Year 2018-19 Projected Expenses Difference
96,071$
25,125$
3. Capital Outlays - Increase due to anticipated purchase of vehicle for new employee.22,573$
-$
The Fiscal Year 2019-2020 adopted budget for the Building Department, excluding budgeted contingency is $ 820,066. This compares to the projected FY
2018-2019 expenses of $ 676,297, an increase of $ 143,769 or 17.9%.
1. Personal Services - Increase due to having a vacant position all year last year along with negotiated salary and insurance increases.
2. Operating Expenses - Increase due primarily to new permitting and licensing software.
4. Transfers - No change.
PERSONAL SERVICES SCHEDULE
BUILDING DEPARTMENT Projected
PAY Amended Expense Budget
POSITION RANGE 17/18 18/19 18/19 19/20 18/19 19/20
Building Official 64,487 / 116,076 1.00 1.00 1.00 1.00 116,250$ 125,750$
Deputy Building Official 60,742 / 109,336 0.00 0.00 0.00 1.00 - 85,750
Plans Examiner 48,439 / 87,190 1.00 1.00 1.00 0.00 79,500 -
Chief Building Inspector 47,028 / 84,651 1.00 1.00 1.00 1.00 69,450 71,250
Building Inspector I 35,730 / 64,314 1.00 2.00 2.00 1.00 50,350 51,500
Building Investigator 33,679 / 60,622 0.00 0.00 0.00 1.00- 35,250
Local Business Tax Specialist 29,052 / 52,293 1.00 1.00 1.00 1.00 62,550 62,250
Permitting Technician 29,052 / 52,293 1.00 1.00 1.00 1.00 32,450 30,000
Clerical Assistant I P/T $ 12.05/hr 0.00 0.50 0.50 0.50 15,000 16,000
6.00 7.50 7.50 7.50
TOTAL SALARIES 425,550$ 477,750$
Overtime 1,500 2,500
FICA Taxes 32,700 36,767
Clothing Allowance 360 360
Deferred Compensation 38,400 41,977
Group Health Insurance Premium 52,825 73,607
Health Reimbursement Account 7,000 20,000
Employee Assistance Program 95 111
Worker's Comp Insurance 9,400 8,729
Additional Compensation - 2,100
Total Personal Services 567,830$ 663,901$
FULL TIME EQUIVALENTS
CAPITAL OUTLAY SCHEDULE
BUILDING DEPARTMENT
EXPENDITURES PER FISCAL YEAR
Description 2019/20 2020/21 2021/22 2022/23 2023/24 TO TAL
Pick-Up Truck 22,573$ -$ -$ -$ -$ 22,573$
22,573$ -$ -$ -$ -$ 22,573$
187
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
BUILDING DEPARTMENT
Code: 480110
Amended
Account FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 19/20
Number Description Actual Actual Actual Budget Projected Budget
PERSONAL SERVICES
511200 Regular Salaries 327,183 332,340 392,389 457,650 425,550 477,750
511300 Temporary Salaries 0 4,600 0 12,750 0 0
511400 Overtime 3,099 8,993 7,016 2,500 1,500 2,500
512100 FICA Taxes 23,493 25,271 29,300 36,317 32,700 36,767
512215 Clothing Allowance 240 240 350 480 360 360
512225 Deferred Compensation 28,643 29,676 34,665 41,535 38,400 41,977
512301 Group Health Insurance Premium 24,556 25,394 47,775 69,555 52,825 73,607
512305 Dependant Health Ins Premium 8,717 13,264 0 0 0 0
512307 Health Reimbursement Account 6,262 8,178 13,157 20,000 7,000 20,000
512309 Employee Assistance Program 120 116 0 0 95 111
512400 Worker's Comp Insurance 6,355 6,139 7,010 10,879 9,400 8,729
512600 OPEB Accrued Expense 97 97 97 0 0 0
512700 Additional Compensation 0 67 0 4,890 0 2,100
TOTAL PERSONAL SERVICES 428,764 454,375 531,760 656,556 567,830 663,901
OPERATING EXPENSES
533200 Audit Fees 0 760 921 1,554 1,554 1,554
533201 Administrative Services Provided by GF 68,374 65,000 43,000 45,150 45,150 49,665
533400 Other Contractual Services 4,694 7,250 7,409 7,000 8,000 8,500
534000 Travel and Per Diem 1,171 775 1,450 750 850 1,350
534101 Telephone 403 373 404 420 415 420
534105 Cellular Telephone 934 1,757 1,986 2,400 2,400 2,940
534110 Internet Services 1,403 1,918 2,593 2,710 1,720 2,220
534120 Postage 1,340 1,135 1,184 1,000 1,000 850
534310 Electric 3,054 3,049 3,109 3,200 3,125 3,300
534320 Water / Sewer 277 275 278 300 275 300
534420 Equipment Leases 1,449 1,429 1,404 1,405 1,400 1,450
534500 Insurance 6,948 6,743 7,025 7,300 8,108 8,083
534620 R & M-Vehicles 1,975 1,002 3,644 3,800 4,500 5,000
534630 R & M - Office Equipment 2,987 15,079 15,249 26,500 20,000 32,500
534910 Clerk of Court Filing Fees 0 63 97 60 50 60
534920 Legal Ads 0 0 251 0 0 0
535200 Departmental Supplies 1,593 1,610 1,744 1,200 1,100 1,400
535210 Computer Supplies 1,394 2,357 197 1,500 800 4,200
535230 Small Tools and Equipment 0 363 131 200 200 200
535260 Gas and Oil 3,208 3,426 5,174 4,600 4,750 4,800
535270 Uniforms and Shoes 287 574 354 365 420 450
535275 Safety Equpment 148 0 0 50 0 50
535410 Dues and Memberships 620 1,103 823 1,100 850 1,000
535420 Books and Publications 524 271 3,422 600 400 1,000
535450 Training and Education 1,359 1,167 2,189 1,600 1,400 2,300
TOTAL OPERATING EXPENSES 104,141 117,477 104,038 114,764 108,467 133,592
CAPITAL OUTLAY
606100 Land 000000
606400 Vehicles and Equipment 65,736 0 18,108 19,750 0 22,573
TOTAL CAPITAL OUTLAY 65,736 0 18,108 19,750 0 22,573
NON-OPERATING EXPENSES
132947 Advance to GC Fund 356,700 343,300 675,374 0 0 0
909101 Transfer to General Fund 104,086 0 0 0 0 0
909131 Transfer to Fund 310 0 0 0 13,633 0 0
909901 Contingency 0 0 0 36,165 159,891 21,271
TOTAL NON-OPERATING EXPENSES 460,786 343,300 675,374 49,798 159,891 21,271
TOTAL BUILDING DEPARTMENT 1,059,427 915,153 1,329,280 840,868 836,188 841,337
188
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT
PROGRAM
189
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
This Page Intentionally Left Blank
190
List of Projects FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Totals
General Government
Server/Host Update 40,000 40,000 40,000 40,000 40,000 - 200,000
City Computers 10,000 25,000 25,000 25,000 25,000 25,000 135,000
Police Computers 75,000 10,000 20,000 10,000 20,000 10,000 145,000
Audio Visual Equipment 5,000 30,000 10,000 10,000 10,000 - 65,000
Remote Access Firewall - 40,000 - - - - 40,000
Phone System - 100,000 - - - - 100,000
Network Infrastructure 30,000 30,000 30,000 30,000 30,000 30,000 180,000
Over-the-Air Connections - 10,000 20,000 - - - 30,000
Core Switches - - - - 25,000 - 25,000
Site Switches - - - - - 20,000 20,000
Police Department
Police Administrative Equipment 5,000 - - - - - 5,000
Early Intervention System 15,000 - - - - - 15,000
Police Vehicles 330,000 330,000 330,000 550,000 440,000 330,000 2,310,000
Police Road Patrol Equipment 60,000 23,000 10,000 10,000 10,000 10,000 123,000
Speed Trailers - - 30,000 - - - 30,000
Police Investigations Equipment 26,000 - - - - - 26,000
Evidence Compound Work 40,000 - - - - - 40,000
Police Dispatch Equipment 216,000 - - - - - 216,000
Roads Department
Street Repaving 211,160 302,960 529,207 257,374 513,732 530,000 2,344,433
Street Reconstruction 333,323 236,264 - 292,593 - - 862,180
Roads Equipment 5,000 - - - - - 5,000
Roads Division Heavy Equipment 106,000 - - - - - 106,000
Public Facilities Department
Public Facilities Compound 3,351,250 1,574,000 50,000 50,000 - - 5,025,250
Fleet Division Equipment - 48,500 20,000 11,000 5,000 36,000 120,500
Bench Seats and Monuments - 20,000 - - - - 20,000
Facilities Maintenance Equipment - 62,500 - - - - 62,500
Standby Generator 80,000 - - - - - 80,000
Leisure Services Department
Park Security Cameras 10,000 - - - - - 10,000
Park Maintenance Equipment 20,400 83,000 26,000 - - - 129,400
Park Identification Signage 25,000 25,000 25,000 - - - 75,000
Friendship Tennis Courts 30,000 - - - - - 30,000
Leisure Services Vehicles 31,000 34,000 34,000 - 34,000 - 133,000
Historical Park Fountain 2,100 - - - - - 2,100
Barber Street Football Bleachers 20,000 - - - - - 20,000
Pickleball Enhancements 140,000 - - - - - 140,000
Barber Street Baseball Dugouts 40,000 - - - - - 40,000
Barber Street Fencing 18,000 22,000 - - - - 40,000
Playground Improvements 30,000 30,000 60,000 - 100,000 30,000 250,000
Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000
Community Center Offices 40,000 - - - - - 40,000
Barber Street Shed 10,000 - - - - - 10,000
Community Development
Plotter and Scanner 20,000 - - - - - 20,000
Stormwater Fund
Stormwater Equipment - 164,000 50,000 - 60,000 35,000 309,000
Stormwater Heavy Equipment 145,000 125,000 215,000 110,000 - - 595,000
Roadway Swale Work $60,000 $60,000 $60,000 $60,000 $60,000 $60,000 $360,000
Day Drive Retention Areas - 240,000 - - - - 240,000
Concha Dam Repair - - - - - 250,000 250,000
Tulip Road Crossing - - 232,000 - - - 232,000
Bayfront Road Crossing - - - 178,000 - - 178,000
- - - - 300,000 - 300,000
Major Canal Improvements 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000
Stonecrop Drainage 860,000 - - - - - 860,000
Golf Course Fund
Renovate Golf Tees 50,000 50,000 50,000 - - - 150,000
Golf Club House Water Hookup 60,000 - - - - - 60,000
Airport Fund
Bush Hog Mowing Deck 17,500 - - - - - 17,500
Design and Construct Hangar D 1,250,000 - - - - - 1,250,000
Airport Drive East Street Lights 26,300 - - - - - 26,300
Construct West Access Road - - - - - 2,000,000 2,000,000
Building Fund
Building Fund 22,573 - - - - - 22,573
Totals 8,386,606$ 4,235,224$ 2,386,207$ 2,153,967$ 2,192,732$ 3,886,000$ 23,240,736$
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS
Ocean Cove Drainage
191
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total
Grouped by Department
General Government 160,000$ 285,000$ 145,000$ 115,000$ 150,000$ 85,000$ 940,000$
Police Department 692,000 353,000 370,000 560,000 450,000 340,000 2,765,000
Roads Department 655,483 539,224 529,207 549,967 513,732 530,000 3,317,613
Public Facilities Department 3,431,250 1,705,000 70,000 61,000 5,000 36,000 5,308,250
Leisure Services 436,500 214,000 165,000 20,000 154,000 50,000 1,039,500
Community Development 20,000 - - - - - 20,000
Stormwater 1,565,000 1,089,000 1,057,000 848,000 920,000 845,000 6,324,000
Golf Course 110,000 50,000 50,000 - - - 210,000
Airport 1,293,800 - - - - 2,000,000 3,293,800
Building 22,573 - - - - - 22,573
Total by Departments 8,386,606$ 4,235,224$ 2,386,207$ 2,153,967$ 2,192,732$ 3,886,000$ 23,240,736$
Grouped by Function
General Government 180,000$ 285,000$ 145,000$ 115,000$ 150,000$ 85,000$ 960,000$
Public Safety 714,573 353,000 370,000 560,000 450,000 340,000 2,787,573
Transportation 5,380,533 2,244,224 599,207 610,967 518,732 2,566,000 11,919,663
Parks & Recreation 546,500 264,000 215,000 20,000 154,000 50,000 1,249,500
Physical Environment 1,565,000 1,089,000 1,057,000 848,000 920,000 845,000 6,324,000
Total by Functions 8,386,606$ 4,235,224$ 2,386,207$ 2,153,967$ 2,192,732$ 3,886,000$ 23,240,736$
Grouped by Funding Source
General Fund 234,500$ 271,000$ 80,000$ 21,000$ 49,000$ 46,000$ 701,500$
DST 5,410,573 2,975,264 1,115,000 1,507,593 590,000 1,015,000 12,613,430
LOGT 317,160 302,960 529,207 257,374 513,732 530,000 2,450,433
Recreation Impact Fees 293,000 97,000 105,000 20,000 120,000 50,000 685,000
Riverfront CRA - - - - - - -
Stormwater Fund 420,000 589,000 557,000 348,000 920,000 345,000 3,179,000
Golf Course - - - - - - -
Airport 43,800 - - - - - 43,800
Building Fund 22,573 - - - - - 22,573
Grants/Loans 1,645,000 - - - - 1,900,000 3,545,000
Total Funding Sources 8,386,606$ 4,235,224$ 2,386,207$ 2,153,967$ 2,192,732$ 3,886,000$ 23,240,736$
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
SUMMARY OF CAPITAL IMPROVEMENT PROJECTS
192
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2019/2020
General Government
Server/Host Update 40,000 40,000
City Computers 10,000 10,000
Police Computers 75,000 75,000
Audio Visual Equipment 5,000 5,000
Network Infrastructure 30,000 30,000
Police Department
Police Administrative Equipment 5,000 5,000
Early Intervention System 15,000 15,000
Police Vehicles 330,000 330,000
Police Road Patrol Equipment 60,000 60,000
Police Investigations Equipment 26,000 26,000
Evidence Compound Work 40,000 40,000
Police Dispatch Equipment 216,000 216,000
Roads Department
Street Repaving 211,160 211,160
Street Reconstruction 333,323 333,323
Roads Equipment 5,000 5,000
Roads Division Heavy Equipment 106,000 106,000
Public Facilities Department
Public Facilities Compound 3,351,250 3,351,250
Standby Generator 80,000 80,000
Leisure Services Department
Park Security Cameras 10,000 10,000
Park Maintenance Equipment 20,400 20,400
Park Identification Signage 25,000 25,000
Friendship Tennis Courts 30,000 30,000
Leisure Services Vehicles 31,000 31,000
Historical Park Fountain 2,100 2,100
Barber Street Football Bleachers 20,000 20,000
Pickleball Enhancements 140,000 140,000
Barber Street Baseball Dugouts 40,000 40,000
Barber Street Fencing 18,000 18,000
Playground Improvements 30,000 30,000
Park Improvements 20,000 20,000
Community Center Offices 40,000 40,000
Barber Street Shed 10,000 10,000
Community Development
Plotter and Scanner 20,000 20,000
Stormwater
Stormwater Heavy Equipment 145,000 145,000
Roadway Swale Work 60,000 60,000
Major Canal Improvements 500,000 500,000
Stonecrop Drainage 215,000 645,000 860,000
Golf Course
Renovate Golf Tees 50,000 50,000
Golf Club House Water Hookup 60,000 60,000
Airport
Bush Hog Mowing Deck 17,500 17,500
Design and Construct Hangar D 250,000 1,000,000 1,250,000
Airport Drive East Street Lights 26,300 26,300
Building
Building Pick Up Truck 22,573 22,573
Total FY 2019/2020 234,500$ 317,160$ 5,410,573$ 293,000$ 420,000$ 1,645,000$ 43,800$ 22,573$ 8,386,606$
193
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2020/2021
General Government
Server/Host Update 40,000 40,000
City Computers 25,000 25,000
Police Computers 10,000 10,000
Audio Visual Equipment 30,000 30,000
Remote Access Firewall 40,000 40,000
Phone System 100,000 100,000
Network Infrastructure 30,000 30,000
Over-the-Air Connections 10,000 10,000
Police Department
Police Vehicles 330,000 330,000
Police Road Patrol Equipment 23,000 23,000
Roads Department
Street Repaving 302,960 302,960
Street Reconstruction 236,264 236,264
Public Facilities Department
Public Facilities Compound 1,574,000 1,574,000
Fleet Division Equipment 48,500 48,500
Bench Seats and Monuments 20,000 20,000
Facilities Maintenance Equipment 62,500 62,500
Leisure Services Department
Park Maintenance Equipment 83,000 83,000
Park Identification Signage 25,000 25,000
Leisure Services Vehicles 34,000 34,000
Barber Street Fencing 22,000 22,000
Playground Improvements 30,000 30,000
Park Improvements 20,000 20,000
Stormwater
Stormwater Equipment 164,000 164,000
Stormwater Heavy Equipment 125,000 125,000
Roadway Swale Work 60,000 60,000
Day Drive Retention Areas 240,000 240,000
Major Canal Improvements 500,000 500,000
Renovate Golf Tees 50,000 50,000
Total FY 2020/2021 271,000$ 302,960$ 2,975,264$ 97,000$ 589,000$ -$ -$ -$ 4,235,224$
194
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2021/2022
General Government
Server/Host Update 40,000 40,000
City Computers 25,000 25,000
Police Computers 20,000 20,000
Audio Visual Equipment 10,000 10,000
Network Infrastructure 30,000 30,000
Over-the-Air Connections 20,000 20,000
Police Department
Police Vehicles 330,000 330,000
Police Road Patrol Equipment 10,000 10,000
Speed Trailers 30,000 30,000
Roads Department
Street Repaving 529,207 529,207
Public Facilities Department
Public Facilities Compound 50,000 50,000
Fleet Division Equipment 20,000 20,000
Leisure Services Department
Park Maintenance Equipment 26,000 26,000
Park Identification Signage 25,000 25,000
Leisure Services Vehicles 34,000 34,000
Playground Improvements 60,000 60,000
Park Improvements 20,000 20,000
Stormwater
Stormwater Equipment 50,000 50,000
Stormwater Heavy Equipment 215,000 215,000
Roadway Swale Work 60,000 60,000
Tulip Road Crossing 232,000 232,000
Major Canal Improvements 500,000 500,000
Golf Course
Renovate Golf Tees 50,000 50,000
Total FY 2021/2022 80,000$ 529,207$ 1,115,000$ 105,000$ 557,000$ -$ -$ -$ 2,386,207$
195
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2022/2023
General Government
Server/Host Update 40,000 40,000
City Computers 25,000 25,000
Police Computers 10,000 10,000
Audio Visual Equipment 10,000 10,000
Network Infrastructure 30,000 30,000
Police Department
Police Vehicles 550,000 550,000
Police Road Patrol Equipment 10,000 10,000
Roads Department
Street Repaving 257,374 257,374
Street Reconstruction 292,593 292,593
Public Facilities Department
Public Facilities Compound 50,000 50,000
Fleet Division Equipment 11,000 11,000
Leisure Services Department
Park Improvements 20,000 20,000
Stormwater
Stormwater Heavy Equipment 110,000 110,000
Roadway Swale Work 60,000 60,000
Bayfront Road Crossing 178,000 178,000
Major Canal Improvements 500,000 500,000
Total FY 2022/2023 21,000$ 257,374$ 1,507,593$ 20,000$ 348,000$ -$ -$ -$ 2,153,967$
196
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2023/2024
General Government
Server/Host Update 40,000 40,000
City Computers 25,000 25,000
Police Computers 20,000 20,000
Audio Visual Equipment 10,000 10,000
Network Infrastructure 30,000 30,000
Core Switches 25,000 25,000
Police Department
Police Vehicles 440,000 440,000
Police Road Patrol Equipment 10,000 10,000
Roads Department
Street Repaving 513,732 513,732
Public Facilities Department
Fleet Division Equipment 5,000 5,000
Leisure Services Department
Leisure Services Vehicles 34,000 34,000
Playground Improvements 100,000 100,000
Park Improvements 20,000 20,000
Stormwater
Stormwater Equipment 60,000 60,000
Roadway Swale Work 60,000 60,000
Ocean Cove Drainage 300,000 300,000
Major Canal Improvements 500,000 500,000
Total FY 2023/2024 49,000$ 513,732$ 590,000$ 120,000$ 920,000$ -$ -$ -$ 2,192,732$
197
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-25 CAPITAL IMPROVEMENT PROGRAM
BY FUNDING SOURCE
Local Recreation
General Option Impact Stormwater Grants/ Airport
Fund Gas Tax DST Fees Fund Bank Note Fund Building Total
FISCAL YEAR 2024/2025
General Government
City Computers 25,000 25,000
Police Computers 10,000 10,000
Network Infrastructure 30,000 30,000
Site Switches 20,000 20,000
Police Department
Police Vehicles 330,000 330,000
Police Road Patrol Equipment 10,000 10,000
Roads Department
Street Repaving 530,000 530,000
Public Facilities Department
Fleet Division Equipment 36,000 36,000
Leisure Services Department
Playground Improvements 30,000 30,000
Park Improvements 20,000 20,000
Stormwater
Stormwater Equipment 35,000 35,000
Roadway Swale Work 60,000 60,000
Concha Dam Repair 250,000 250,000
Major Canal Improvements 500,000 500,000
Airport
Construct West Access Road 100,000 1,900,000 2,000,000
Total FY 2023/2024 46,000$ 530,000$ 1,015,000$ 50,000$ 345,000$ 1,900,000$ -$ -$ 3,886,000$
Grand Total 701,500$ 2,450,433$ 12,613,430$ 685,000$ 3,179,000$ 3,545,000$ 43,800$ 22,573$ 23,240,736$
198
GENERAL GOVERNMENT - MIS DIVISION
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $40,000 $40,000 $40,000 $40,000 $0 $200,000Operating Impact:
$0 ($7,200)($8,800)($4,800)$4,000 $14,000 ($2,800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $25,000 $25,000 $25,000 $25,000 $25,000 $135,000
Operating Impact:
$0 ($1,800)($4,900)($4,500)($4,100)($5,500)($20,800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$75,000 $10,000 $20,000 $10,000 $20,000 $10,000 $145,000
Operating Impact:
$0 ($13,500)($4,800)$3,500 $14,900 $22,700 $22,800
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $30,000 $10,000 $10,000 $10,000 $0 $65,000
Operating Impact:
$0 ($900)($5,600)($2,500)$1,900 $6,900 ($200)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $40,000 $0 $0 $0 $0 $40,000Operating Impact:$0 $0 ($7,200)($1,600)$4,000 $8,800 $4,000
The Police Department will need to replace the aging Remote Access Firewall to insure the proper security
measures can be maintained.
In FY19-20 a camera needs to be replaced. Other Audio Visual equipment needs to be replaced or upgraded
in order to be sure that broadcasting can be done when requested. The tint in the Council Chambers also
needs to be replaced and additional equipment installed in order to comply with Americans with Disabilities
Act requirements for COStv.
Remote Access Firewall
Discretionary Sales Tax Replacement of the Police Department VPN Firewall.
Police Computers
Discretionary Sales Tax Replacement of Police Department Computers.
In FY 19-20, the majority of the laptops (30) that are in the road patrol are needing to be replaced as they are
now over 5 yrs old and out of warranty. After this mass replacement, all laptops will be purchased with the
cars. Desktops will then be purchased & replaced over the following 5 years.
Replacement of Audio Visual (AV) Equipment.
Discretionary Sales Tax
City Computers
Replacement of City Computers.
In FY 19-20, Computers in Departments other than the Police Department will be replaced only as absolutely
needed. In the following years, replacements will be done at 20% of the total each year.
Audio Visual Equipment
Discretionary Sales Tax
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
The Police Department needs to have their server/hosts updated to continue supporting new law enforcement
technologies and policies.
Discretionary Sales Tax Purchase VMWare VxRail Infrastructure.
Server/Host Update
199
GENERAL GOVERNMENT - MIS DIVISION (CONTINUED)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $100,000 $0 $0 $0 $0 $100,000
Operating Impact:$0 $0 ($38,000)($35,000)($32,000)($29,000)($134,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total$30,000 $30,000 $30,000 $30,000 $30,000 $30,000 $180,000Operating Impact:$0 ($5,400)($6,600)($3,600)$3,000 $10,500 ($2,100)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $10,000 $20,000 $0 $0 $0 $30,000Operating Impact:
$0 $0 ($1,300)($2,400)$2,100 $6,400 $4,800
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $0 $0 $25,000 $0 $25,000
Operating Impact:$0 $0 $0 $0 $0 ($4,500)($4,500)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total$0 $0 $0 $0 $0 $20,000 $20,000Operating Impact:
$0 $0 $0 $0 $0 $0 $0
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Phone System
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
Over-the-Air Connections
Replacment of the Core Switches in both City Hall and the Police Department will be needed.
Site Switches
The City Phone System will need replacement in order to get support and make sure that we can continue to
receive phone calls. Estimated total cost of $100,000.
Discretionary Sales Tax Replacement of the City Phone System.
Over-The-Air (wireless) backup network connections for both the Golf Course and the Emergency
Operations Center need to be added.
Discretionary Sales Tax
Discretionary Sales Tax
Over-the-Air Redundant Network Connections.
Core Switches
Network Infrastructure
Replacement of Site Switches.
Replacement of the main switches installed at the Golf Course, Garage, Police Dept, and first and second
floors of City Hall will be needed.
Discretionary Sales Tax Network Infrastructure replacements.
General replacements & upgrading of network infrastucture in order to continue to provide services. This
includes switches, servers and other needed infrastructure.
Discretionary Sales Tax Replacement of Core Switches.
200
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100)($600)($100)$400 $600 ($800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$15,000 $0 $0 $0 $0 $0 $15,000
Operating Impact:
$0 ($2,250)($600)$1,050 $2,700 $3,450 $4,350
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$330,000 $330,000 $330,000 $550,000 $440,000 $330,000 $2,310,000
Operating Impact:$0 ($72,600)($112,200)($118,800)($140,800)($103,400)($547,800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $23,000 $10,000 $10,000 $10,000 $10,000 $123,000
Operating Impact:$0 ($13,200)($12,260)($6,160)$940 $5,440 ($25,240)
POLICE DEPARTMENT - ROAD PATROL DIVISION
Police Road Patrol Equipment
General Fund 19/20- 10 Rifles (8K); 10 tasers (12K); 11 Ballistic Shields and 10
Helmets (15K); Tactical Vests (15K); 1 Training Trailer (10K).
20/21- 5 Ballistic Shields (6K); 5 Ballistic Helmets (6K); 5 Tasers (6K);
5 Rifles (5K).
21/22- Equipment Replacement (10K).
22/23- Equipment Replacement (10K).
23/24- Equipment Replacement (10K).
24/25- Equipment replacement (10K).
This allocation is for the replacement of necessary personal equipment for the Police Officers.
Police Vehicles
FISCAL YEAR 2020-2025
19/20-Laptop for COPE Presentations (3K); Portable Generator for
COPE Trailer (2K).
POLICE DEPARTMENT - ADMINISTRATION DIVISION
CITY OF SEBASTIAN, FLORIDA
Early Intervention System
General Fund 19/20-System for Tracking Performance (15K).
This System will be used to track incidents and factors pertaining to an employee which warrant intervention
to head off issues or trends that can be detrimental to the City.
Additional equipment needed for the Community Outreach Prevention and Education (COPE) Program.
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Police Administrative Equipment
General Fund
19/20- 6 Vehicles w/Equipment (330K).
20/21- 6 Vehicles w/equipment (330K).
21/22- 6 Vehicles w/equipment (330K).
22/23- 10 Vehicles w/equipment (550K).
23/24- 8 Vehicles w/equipment (440K).
24/25- 6 Vehicles w/ equipment (330K).
This allocation is for the replacement of higher mileage vehicles and associated vehicle equipment, including
body cameras, computers and communications equipment.
Discretionary Sales Tax
201
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $30,000 $0 $0 $0 $30,000
Operating Impact:
$0 $0 $0 ($6,600) ($3,600) ($600) ($10,800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$26,000 $0 $0 $0 $0 $0 $26,000
Operating Impact:
$0 ($3,380)$520 $4,420 $7,800 $10,140 $19,500
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($6,800) ($5,200) ($3,600) ($2,000) ($400) ($18,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$216,000 $0 $0 $0 $0 $0 $216,000
Operating Impact:
$0 ($47,520) ($25,920) ($4,320) $17,280 $25,920 ($34,560)
The surveilance equipment will provide equipment necessary for surveillance operations. The Forensic
Platform will be used for investigations and evidence retreival.
POLICE DEPARTMENT - DISPATCH DIVISION
Evidence Compound Work
Discretionary Sales Tax Paving and Carport for Evidence Compound.
This adds paving at the Evidence Compound and covers about one-half of the area with a carport type
covering. This is needed to adequately protect seized vehicles, until those cases are resolved.
Discretionary Sales Tax 19/20- Radio Console (50K); Radio Upgrade (51K); 4 Back up radios
(25K); 30 Portable Radios (90K).
POLICE DEPARTMENT - ROAD PATROL DIVISION (CONTINUED)
CITY OF SEBASTIAN, FLORIDA
Police Dispatch Equipment
Police Investigations Equipment
General Fund 19/20- Surveillance equipment (10K) and Forensic Platform (16K).
POLICE DEPARTMENT - INVESTIGATIONS DIVISION
This continues the program of upgrading and replacing radios required to tie in to the County
communications system.
Speed Trailers
Discretionary Sales Tax Replace Speed Trailers.
These units are used for traffic enforcement and are scheduled for replacement at the time indicated.
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
202
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$211,160 $302,960 $529,207 $257,374 $513,732 $530,000 $2,344,433
Operating Impact:
$0 ($35,897)($78,954)($148,354)($150,375)($185,681)($599,262)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$333,323 $236,264 $0 $292,593 $0 $0 $862,180
Operating Impact:
$0 ($159,995)($270,069)($257,706)($387,730)($372,441)($1,447,941)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$5,000 $0 $0 $0 $0 $0 $5,000
Operating Impact:
$0 ($1,100)($600)($100)$400 $600 ($800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$106,000 $0 $0 $0 $0 $0 $106,000
Operating Impact:
$0 ($28,620)($22,260)($15,900)($9,540)($3,180)($79,500)
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Street Repaving
Local Option Gas Tax
Necessary to address streets in bad condition that are beyond normal repaving work and require full depth
reconstruction. This budget is an outcome of the 6-year pavement management plan study.
Repaving Roadwork based on Consulting Engineer's Analysis.
Roads Equipment
General Fund
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
Concrete Mixer will be used to repair and fabricate sidewalks. This unit fits in the bed of a pick up truck and
allows dumping from the side and rear of the bed.
Necessary to keep streets in good condition. Repaving reduces pot-hole repairs and claims for damages.
Timely repaving saves money by extending the service life of roads and putting off costly full depth
reconstruction work when the road deteriorates. This budget is an outcome of the recently completed 6-year
Pavement Management Plan.
PUBLIC FACILITIES - ROADS DEPARTMENT
19/20 $5K Concrete Mixer.
Discretionary Sales Tax Reconstruction Roadwork based on Consulting Engineer's Analysis.
19/20 $106K Track Skid Steer with Rotary Cutter and Grapple
Attachments.
Roads Division Heavy Equipment
Local Option Gas Tax
Street Reconstruction
Kubota SVL 75-2 Tracked Skid Steer replaces a wheeled unit that has mechanical issues. It will include a
Rotary Cutter and a Front Grapple Attachment. Skid Steer is routinely used in maintaining roads and for
roadside maintenance. Tractor with long arm mower is used to maintain right of ways and fence lines
through its ability to reach difficult to access areas.
203
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$3,351,250 $1,574,000 $50,000 $50,000 $0 $0 $5,025,250
Operating Impact:
$0 ($1,273,475)($1,771,058)($1,642,300)($1,512,043)($1,361,285)($7,560,160)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $48,500 $20,000 $11,000 $5,000 $36,000 $120,500
Operating Impact:
$0 $0 ($5,820)($4,825)($1,350)$3,615 ($8,380)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $20,000 $0 $0 $0 $0 $20,000
Operating Impact:
$0 $0 ($2,600)$400 $3,400 $6,000 $7,200
Newly expanded area of the Cemetery is intended to be set up in park-like landscape setting with Bench
Seats and new cremation niche Columbaria Monuments.
The Garage Compound has reached its capacity to park and service vehicles and equipment. Relocating will
provide for growth and allow the existing valuable commercial property to be sold. Airport benefits by rent
on the land used by the new Facility and General Fund benefits from the eventual sale of the current location.
$1,870,870 was budgeted in FY 18-19, making the total allocated $6,876,120.
Fleet Division Equipment
PUBLIC FACILITIES - FLEET DIVISION
Public Facilities Compound
Discretionary Sales Tax
Utility Services Truck used on service calls. Portable Welder/Generator includes small trailer and is over 20
years old. Tire Balancer is a replacement. MIG Welder is 20 years old. Tire Changer is a replacement. These
have all exceeded their useful service lives. The A-Frame Chain Hoist is being added to safely lift objects
and facilitate repairs. 1-Ton Pick Up Truck replaces 2002 Model.
Bench Seats and Monuments
General Fund Bench Seats and Columbaria Monuments.
PUBLIC FACILITIES - CEMETERY DIVISION
PUBLIC FACILITIES DEPARTMENT
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
20/21 $40K Utility Services Truck; $8.5K Portable Welder/Generator.
21/22 $14K Tire Balancer; $6K MIG Welder.
22/23 $11K Tire Changer.
23/24 $5K A-Frame Chain Hoist.
24/25 $36K 1-Ton Pick Up Truck.
General Fund
Complete design and construct new City Garage and Public Facilities
Compound to be located at the Sebastian Municipal Airport.
204
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $62,500 $0 $0 $0 $0 $62,500
Operating Impact:
$0 $0 ($16,875)($13,125)($9,375)($5,625)($45,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$80,000 $0 $0 $0 $0 $0 $80,000
Operating Impact:
$0 ($13,600)($8,000)($2,400)$3,200 $8,800 ($12,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $0 $0 $0 $0 $0 $10,000
Operating Impact:
$0 ($1,300)$200 $1,700 $3,000 $3,900 $7,500
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,400 $83,000 $26,000 $0 $0 $0 $129,400
Operating Impact:
$0 -$4,488 -$20,708 -$16,088 -$3,148 $8,568 -$35,864
General Fund 19-20 7.4K Tilt Trailer, , 13K Z-Plug and Z-Spray Machine.
20-21 41K Replace Athletic Field Mower, 16K John Deer Gator, 26K
Replace (2) John Deere Mowers.
21-22 13K Replace (1) John Deere Mower.
21-22 13K Replace Field Grooming Machine.
Athletic Field Mower is needed to replace the existing Mower which is 14 years old. Its maintenance cost is
expensive and it also spends excessive time out of service. This hinders staff from being able to maintain the
athletic turf correctly. John Deere Gator is necessary to improve productivity for staff throughout our parks
and eliminate the need to wait until another one is available from another department to do projects. The
Combined Plug and Spray Machine will allow staff to aerate, spray and spread all city properties and be
more efficient while ensuring the correct applications are being done. The other 3 Mowers are scheduled
replacements of our mowing crew Mowers that maintain all of the common grounds within our Parks, US1,
Schumann Drive, and Sebastian Boulevard.
General Fund Purchase and Install Security Cameras at Parks.
Security Cameras would be useful as a deterent from vandalism and other criminal activity.
Facilities Maintenance Equipment
General Fund 20/21 12.5K Replace Scissor Lift and Modify Generator Shed; $50K
Construction Specialist Service Truck.
PUBLIC FACILITIES - FACILITIES MAINTENANCE DIVISION
Standby Generator
Discretionary Sales Tax
Replace existing scissor lift with a unit that is slightly narrower to fit inside Council Chambers. Old lift has
mechanical and corrosion issues that will require expensive repairs wothin 2-years. Cost of new lift will be
partially offset by selling old lift. Cost includes modifying old generator shed into a parking garage for the
new lift. The Construction Specialist Service Truck will need replacement and should have a larger bed and
cabinets suitable to hold the necessary tools.
Park Maintenance Equipment
FISCAL YEAR 2020-2025
Emergency Stand-by Generator sufficient to power City Hall.
Park Security Cameras
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
LEISURE SERVICES DEPARTMENT
CITY OF SEBASTIAN, FLORIDA
Design-Build of a portable Standby Generator with sufficient capacity to power City Hall during prolonged
power outages. Unit will be based off-site and plugged into City Hall's electrical service.
205
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$25,000 $25,000 $25,000 $0 $0 $0 $75,000
Operating Impact:
$0 ($3,000)($4,250)($3,750)$1,500 $6,250 ($3,250)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$30,000 $0 $0 $0 $0 $0 $30,000
Operating Impact:
$0 ($5,100)($3,900)($2,700)($1,500)($300)($13,500)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$31,000 $34,000 $34,000 $0 $34,000 $0 $133,000
Operating Impact:
$0 ($3,720)($5,630)($5,160)$1,770 $4,000 ($8,740)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$2,100 $0 $0 $0 $0 $0 $2,100
Operating Impact:
$0 ($357)($273)($189)($105)($21)($945)
FISCAL YEAR 2020-2025CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Friendship Tennis Courts
19-20 31K 3/4 Ton Crew Cab 4WD Pickup
20-21 34K 1/2 Ton Extended Cab Pickup
21-22 34K 1/2 Ton Extended Cab Pickup
23-24 34K 1/2 Ton Extended Cab Pickup
Update Identifying Signage at City Parks.
Increases funds to update signs in a uniformed and consistently-themed manner. This addresses one of the
goals of the updated Parks and Recreation Element of the Comprehensive Plan to replace signs add signs to
Parks that currently do not have City Identifying Signs. The plan for sign updates will be shown in the Parks
Signage Plan provided by the consultant once it is complete this fiscal year.
General Fund Resurface the Friendship Park Tennis Courts.
The 4 Tennis Courts at Friendship Park are in need of resurfacing to address some concerns with the lines
and buildup of older material. This project will also look to correct some issues with drainage and overflow
that is currently creating a safety concern on the sidewalks on the North side of the Courts. These Courts are
highly utilized on a daily basis and are thus in need of resurfacing.
The Crew Cab Pickup replaces the Supervisor's truck that has recurring transmission issues and provides a
4WD vehicle for access to various park areas. Others are scheduled replacements.
Historical Park Fountain
LEISURE SERVICES DEPARTMENT (CONTINUED)
Leisure Services Vehicles
General Fund
Recreation Impact Fees
General Fund
Replace the Fountain at the Historical Park.
The cost to maintain the fountain at Historical Park is increasing and it needs to be replaced with a more
efficient unit that will save on maintenance and electrical costs.
Park Identification Signage
206
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($5,400)($4,200)($3,000)($1,800)($600)($15,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$140,000 $0 $0 $0 $0 $0 $140,000
Operating Impact:
$0 ($11,200)($7,000)($2,800)$1,400 $5,600 ($14,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($15,600)($15,600)($15,200)($15,200)($14,800)($76,400)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$18,000 $22,000 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($3,960)($7,000)($3,000)$1,000 $3,920 ($9,040)
Recreation Impact Fund Replace the Barber Street Football Field Bleachers.
The existing Bleachers are starting to rust and have some sharp edges which create a safety concern for
visitors. This request is to replace (3) sets of Bleachers.
Barber Street Baseball Dugouts
These Dugouts need new roofing and fencing. The structures are old and present safety concerns for the
participants. There is visable rotting wood, rusted roofing, and rusted/protruding fencing. This renovation
would also allow the Dugouts to become open-air to provide a cooler area for players during the warmer
months.
Barber Street Fencing
Recreation Impact Fund Replace the Barber Street Baseball/Softball Field Fencing.
The Fencing around the Baseball and Softball Fields is in need of replacement. Much of the top rail of the
existing Fencing is rusted and is not providing the support necessary. Likewise much of the bottom of the
Fencing is bent with holes that create a safety concern for the participants once they approach the Fencing.
This project would take place in 2 phases over the course of two years.
Recreation Impact Fund Replace the Barber Street Baseball Dugouts.
LEISURE SERVICES DEPARTMENT (CONTINUED)
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
The need for additional landscaping and the installation of lighting is anticipated.
Pickleball Enhancements
Recreation Impact Fund Additional Landscaping and Lighting for the Pickleball Courts.
Barber Street Football Bleachers
FISCAL YEAR 2020-2025
CITY OF SEBASTIAN, FLORIDA
207
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$30,000 $30,000 $60,000 $0 $100,000 $30,000 $250,000
Operating Impact:
$0 ($5,400)($6,600)($9,000)$7,200 ($4,900)($18,700)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000
Operating Impact:
$0 ($5,600)($10,800)($15,600)($20,000)($24,000)($76,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$40,000 $0 $0 $0 $0 $0 $40,000
Operating Impact:
$0 ($3,200)($2,400)($1,200)($400)$800 ($6,400)
Recreation Impact Fund Provide Park Improvements.
This provides funds on an annual basis toward addressing park improvements that are not budgeted but may
be brought to light by the public or the Parks and Recreation Advisory Committee during the coming year.
These funds will be allocated so that concerns can be addressed without delay.
Community Center Offices
Discretionary Sales Tax Development of Office Space at the Community Center.
Park Improvements
Playground Improvements
Recreation Impact Fund Replace and improve current playgrounds throughout the City to
become more accessible.
19-20 George St. Playground
20-21 Filbert St. Playground and Easy St. Playground
21-22 Blossom Playground and Bryant Playground
23-24 Creative Playground
24-25 Bryant Court Park
CITY OF SEBASTIAN, FLORIDA
Some Playgrounds throughout the City are in need of replacement within the next few years. As a part of this
replacement we would like to begin implementing all-inclusive portions to each Playground so that we have
more accessible options throughout the City to better serve our residents.
FISCAL YEAR 2020-2025CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
LEISURE SERVICES DEPARTMENT (CONTINUED)
Develop a centralized office location and possible Community Center expansion to better serve the needs of
the residents. The current facility is not adequate for the programs that we would like to offer due to its
layout and size. A building with the ability to offer multiple classes/activities for all ages is preferred as well
as having office space to handle facility/park rentals as well as a location for residents to come with any
parks concerns. These funds would provide us the ability to work with an engineer to determine the best
course of action and location for this project. We would have a better idea of future costs once this step is
complete.
208
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$10,000 $0 $0 $0 $0 $0 $10,000
Operating Impact:
$0 ($800)($600)($300)($100)$200 ($1,600)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$20,000 $0 $0 $0 $0 $0 $20,000
Operating Impact:
$0 ($2,600)$400 $3,400 $6,000 $7,800 $15,000
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $164,000 $50,000 $0 $60,000 $35,000 $309,000
Operating Impact:
$0 $0 ($36,080)($30,680)($9,280)($1,080)($77,120)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$145,000 $125,000 $215,000 $110,000 $0 $0 $595,000
Operating Impact:
$0 ($39,150)($64,200)($106,050)($106,650)($70,950)($387,000)
Heavy Equipment replacements for the Stormwater Maintenance Program. Track excavator is used daily, is
having maintenance issues and will be 9 years old. The 8-yard Brush Truck and Transport Truck will be 15
years old when replaced. The 35 Ton Low Bed Trailer is already over 15 years old.
FISCAL YEAR 2020-2025CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
Staff is requesting a shed with water and power at the Barber St. Baseball/Softball fields to be able to control
mixing of chemicals and to accurately ensure the mixtures are per requirements. This would also house the
field grooming machine, so that it is easily accessible and more efficient for usage at the baseball/softball
fields.
Existing Plotter needs to be replaced and a larger Scanner is needed to better handle plan documents.
LEISURE SERVICES DEPARTMENT (CONTINUED)
CITY OF SEBASTIAN, FLORIDA
Stormwater Heavy Equipment
Stormwater Fund 19/20 - 145k Track Excavator.
20/21 - 125k Brush Truck.
21/22 - 145k Transport Truck; 70k 35 ton Low Bed Trailer.
22/23 - 110k John Deere Backhoe.
STORMWATER FUND
Barber Street Shed
COMMUNITY DEVELOPMENT
General Fund Shed to store baseball/softball field maintenance equipment.
New and scheduled replacements of equipment and trucks used in the peration and maintenance of the
Stormwater System. Pick-up Trucks are scheduled for replacement based on their expected useful service
lives. The 1 Ton Utility Crew Cab and Equipment Trailer are also scheduled based on their expected useful
service lives. The Mini Excavators are used in smaller ditches and tight areas.
Stormwater Equipment
Stormwater Fund 20/21 - 66k (2) Pick-up Trucks, 48k 1 ton Utility Crew Cab, 50k New
Mini Excavator.
21/22 - 50k Replacement Mini Excavator.
23/24 - 35k Pickup Truck, 25K Equipment Trailer.
24/25 - 35k Pickup Truck.
Replace Plotter and Upgrade Scanner.
Plotter and Scanner
General Fund
209
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $60,000 $60,000 $60,000 $60,000 $60,000 $360,000Operating Impact:
- (16,200) (28,800) (37,800) (43,200) (45,000) ($171,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $240,000 $0 $0 $0 $0 $240,000
Operating Impact:
$0 $0 ($115,200)($112,800)($105,600)($103,200)($436,800)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $0 $0 $0 $250,000 $250,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $232,000 $0 $0 $0 $232,000
Operating Impact:
$0 $0 $0 ($88,160)($81,200)($74,240)($243,600)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $0 $178,000 $0 $0 $178,000
Operating Impact:
$0 $0 $0 $0 ($67,640)($62,300)($129,940)
Change Bayfront Road Crossing pipe to con/span open flow design.
This is a main ditch pinch point and it needs to be replace with a con/span open flow design. This will
prevent the existing pipe to become plugged with debris, which causes the existing ditch to overflow into
residential properties.
Day Drive Retention Areas
Stormwater Fund
Replace sheet pilings of Concha Dam due to corrosion.
There are signs of corrosion at the cap and seams of the walls.We will need to sheet pile new walls and redo
the caps. At the scheduled time of this work, the Dam will be approximately 25 years old.
Tulip Road Crossing
Roadway Swale Work
Stormwater Fund Stormwater System work associated with road improvements.
Clear out evasive vegetation in the Day Drive retention ponds in order
for the ponds to function properly.
Heavy evasive plants and trees are obstructing and impeding the flow and storage of drainage water. This
vegetation needs removal, so that all the retention ponds in this area can be returned to the intent of the
original designs.
Concha Dam Repair
Stormwater Fund Change the Tulip Road Crossing to an open flow design.
This is a pinch point on a main ditch. We need to replace the existing road crossing pipes, which are
undersized due to minimal road coverage over the pipes. It is recommended that the replacement be
accomplished with a con/span open flow design to enhance conveyance.
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
STORMWATER FUND (CONTINUED)
Bayfront Road Crossing
Stormwater Fund
With the road resurfacing and reconstruction projects, additional work is needed to handle necessary changes
to the adjacent stormwater drainage areas.
Stormwater Fund
210
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $0 $0 $300,000 $0 $300,000
Operating Impact:
$0 $0 $0 $0 $0 ($114,000)($114,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000
Operating Impact:
$0 ($190,000)($365,000)($525,000)($670,000)($800,000)($2,550,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$860,000 $0 $0 $0 $0 $0 $860,000
Operating Impact:
$0 ($412,800)($404,200)($378,400)($369,800)($344,000)($1,909,200)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$50,000 $50,000 $50,000 $0 $0 $0 $150,000Operating Impact:
$0 ($19,000)($36,500)($52,500)($48,000)($43,500)($199,500)
Discretionary Sales Tax Improvements to Major Canals.
Due to erosion of the side slopes, this ditch is difficult to maintain and needs to be improved. The system
drains the entire central section of the City and therefore is critical to maintain flow and avoid flooding. The
project has been redesigned for open conveyance, versus piping, which substantially reduces the estimated
costs. A FEMA Hazard Mitigation Grant is being pursued to provide 75% of the expected costs. Stormwater
Funds of $215,000 are being allocated for the grant matching amount.
Stonecrop Drainage
FEMA Grant 75%
Stormwater Fund 25%
Ocean Cove Drainage
Stormwater Fund Eroding slopes on ditch bank encroaching private property. Design is to
stabilize the slopes.
Make improvements to Stonecrop Drainage Ditch.
At times when there are high water levels, the slopes are eroding and encroaching on private property.
Design is to stabilize the slopes and keep the open conveyance of the ditch.
Major Canal Improvements
This is to address major improvements to the canals. Sizable amounts are being programed for each year so
that portions of the work can initiated.
GOLF COURSE
Renovate Golf Tees
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
STORMWATER FUND (CONTINUED)
Discretionary Sales Tax Strip, enlarge, re-grade. level and re-grass with Celebration Bermuda.
Tees withstand a tremendous amount of use and traffic from golfers, as well as continuous mowing. As the
tees age, the grass becomes less healthly and they will eventually begin to be unlevel. Wear is also intensified
by mowing habits and most importantly, divots. In addition,most of the tees are deemed too small for a high-
traffic public golf course. Larger tees will enable more of a variety of locations for golfers to start from, thus
preserving other tee areas. Assuming $50,000 will be sufficient for at least 5 Tees per year.
211
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$60,000 $0 $0 $0 $0 $0 $60,000Operating Impact:
$0 ($22,800)($21,000)($19,200)($17,400)($15,600)($96,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$17,500 $0 $0 $0 $0 $0 $17,500
Operating Impact:
$0 ($4,900)($4,550)($4,200)($3,850)($3,500)($21,000)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$1,250,000 $0 $0 $0 $0 $0 $1,250,000
Operating Impact:
$0 ($362,500)($387,500)($387,500)($387,500)($387,500)($1,912,500)
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$26,300 $0 $0 $0 $0 $0 $26,300
Operating Impact:
$0 ($2,104)($1,315)($526)$263 $1,052 ($2,630)
Discretionary Sales Tax
Golf Club House Water Hookup
AIRPORT FUND
Airport Fund 3-gang 12' wide Bush Hog Mowing Deck.
Bush Hog Mowing Deck
Establish a County Water Hookup coming from Brush Foot Drive and
piped under the parking lot to the Golf Clubhouse.
The existing water lines run throughout the Golf Couse, supply water to the on-course restrooms and then run
under the driving range in order to connect to the Clubhouse.For years, there have been numerous leaks that
required repair. This project would establish a direct water line hookup coming off of Brush Foot Drive and
piped under the parking lot to get to the Clubhouse.
Design and Construct Hangar D
80% FDOT Grants and
20% Discretionary Sales Tax
Design and Construction of Hangar D.
Replacement of the 12' wide bush hog mowing deck allows the Airport's maintenance staff to complete
mowing duties on schedule. Unit should be replaced before needing extensive maintenance and repair.
Expanded shop and office space at the airport supports job growth and provides aviation related services to
the public. Tenant rents are supporting the Airport's operating budget. This $2,250,000 Project was spread
over 2-years, requiring the City's matching share to be $200,000 in FY 18-19 and $250,000 in FY 19-20.
Airport Fund Install Street Lights on Airport Drive East.
This would provide street lighting on Airport Drive East to illuminate the sidewalk from Brush Foot Drive to
the Pickleball facility. 9 light poles would be spaced every 150 feet. The estimated costs are $15,600 for light
poles, $4,500 for hardware and wiring and $6,200 labor. Power source would be from the Airport Terminal.
GOLF COURSE (CONTINUED)
Airport Drive East Street Lights
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
212
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$0 $0 $0 $0 $0 $2,000,000 $2,000,000
Operating Impact:
$0 $0 $0 $0 $0 $0 $0
Project Name:Project Description:
Funding Source:
Justification:
Project Costs:Project
FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
$22,573 $0 $0 $0 $0 $0 $22,573
Operating Impact:
$0 ($3,386)($903)$1,580 $4,063 $5,192 $6,546
AIRPORT FUND (CONTINUED)
Building Pick Up Truck
Construct West Access Road
90% FAA Grant. 5% FDOT Grant.
5% Matching Requirements from
Discretionary Sales Tax
Construct Road to Provide Access to West Side of Airport.
CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2020-2025
CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM
The additional Inspector position authorized last yearr has not been filled, due to the workload not being as
great as was anticipated. Once again the positon is being budgeted in case the expected increase in workload
occcurs during FY 19-20. Likewise, we would then need to purchase an additional Pick Up Truck for this
position.
Building Fund Pick Up Truck for Added Inspector Position.
Land on the West side of the Airport that is available for future economic development requires an access
road. In addition, the project will require the security fence to be relocated. Should the Grant funding be
approved, the $100,000 matching requirement is expected to be paid from the Discretionary Sales Tax Fund.
BUILDING FUND
213
IMPACTS OF CAPITAL OUTLAYS ON OPERATING COSTCALCULATION CRITERIA
Year of
Purchase
1 Year
After 2 Years After 3 Years After 4 Years After 5 Years After
30+ Year Useful Life 0%1%2%3%4%5%
20 Year Useful Life 0%2%4%6%8%10%
10 Year Useful Life 0%3%6%9%12%15%
7 Year Useful Life 0%5%10%15%20%25%
5 Year Useful Life 0%7%14%21%28%35%
3 Year Useful Life 0%10%20%30%40%50%
30+ Year Useful Life 0%-10%-10%-9%-9%-8%
20 Year Useful Life 0%-10%-9%-8%-7%-6%
10 Year Useful Life 0%-10%-8%-6%-4%-2%
7 Year Useful Life 0%-10%-7%-4%-1%2%
5 Year Useful Life 0%-10%-6%-2%2%4%
3 Year Useful Life 0%-10%-5%0%5%10%
30+ Year Useful Life 0%-10%-10%-9%-9%-8%
20 Year Useful Life 0%-10%-9%-8%-7%-6%
10 Year Useful Life 0%-10%-8%-6%-4%-2%
7 Year Useful Life 0%-10%-7%-4%-1%0%
5 Year Useful Life 0%-10%-6%-2%0%0%
3 Year Useful Life 0%-10%-5%0%0%0%
30+ Year Useful Life 0%-30%-31%-32%-33%-34%
20 Year Useful Life 0%-20%-21%-22%-23%-24%
10 Year Useful Life 0%-10%-11%-12%-13%-14%
7 Year Useful Life 0%-7%-8%-9%-10%-11%
5 Year Useful Life 0%-5%-6%-7%-8%-9%
3 Year Useful Life 0%-3%-4%-5%-6%-7%
Capital Improvements may impact operating costs in several ways.To quantify the amount various projects will generally impact
operating costs,the City applies four main factors,adjusted by the expected years of useful life.These factors are maintenance,
efficiency,risk management and replacement.If applicable,some items may be further adjusted to reflect offsets from anticipated
revenues the item will generate.
Revenue Factor - Some items may be offset by additional revenue. These are handled on a case-by-case basis.
Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound.
Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%.
Efficiency Factor - As items get older, the initially improved efficiency declines. Annual amount could be a loss in subsequent years.
Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive.
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT
Life Capital
List of Projects Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Totals
General Government
Server/Host Update 5 $40,000 $40,000 $40,000 $40,000 $40,000 $0 $200,000
Maintenance - 2,800 8,400 16,800 28,000 40,000
Efficiency - (4,000) (6,400) (7,200) (6,400) (4,800)
Risk - (4,000) (6,400) (7,200) (7,200) (7,200)
Replacement - (2,000) (4,400) (7,200) (10,400) (14,000)
Total - (7,200) (8,800) (4,800) 4,000 14,000
Police Computers 5 $75,000 $10,000 $20,000 $10,000 $20,000 $10,000 145,000
Maintenance - 5,250 11,200 18,550 26,600 36,050
Efficiency - (7,500) (5,500) (4,100) (900) 200
Risk - (7,500) (5,500) (4,100) (2,400) (3,000)
Replacement - (3,750) (5,000) (6,850) (8,400) (10,550)
Total - (13,500) (4,800) 3,500 14,900 22,700
City Computers 5 $10,000 $25,000 $25,000 $25,000 $25,000 $25,000 135,000
Maintenance - 700 3,150 7,350 10,000 10,000
Efficiency - (1,000) (3,100) (4,200) (4,300) (3,600)
Risk - (1,000) (3,100) (4,200) (4,500) (4,500)
Replacement - (500) (1,850) (3,450) (5,300) (7,400)
Total - (1,800) (4,900) (4,500) (4,100) (5,500)
Audio Visual Equipment 5 $5,000 $30,000 $10,000 $10,000 $10,000 $0 65,000
Maintenance - 350 2,800 5,950 9,800 14,350
Efficiency - (500) (3,300) (2,900) (2,100) (1,000)
Risk - (500) (3,300) (2,900) (2,200) (1,800)
Replacement - (250) (1,800) (2,650) (3,600) (4,650)
Total - (900) (5,600) (2,500) 1,900 6,900
Remote Access Firewall 5 $0 $40,000 $0 $0 $0 $0 40,000
Maintenance - - 2,800 5,600 8,400 11,200
Efficiency - - (4,000) (2,400) (800) 800
Risk - - (4,000) (2,400) (800) -
Replacement - - (2,000) (2,400) (2,800) (3,200)
Total - - (7,200) (1,600) 4,000 8,800
Phone System 20 $0 $100,000 $0 $0 $0 $0 100,000
Maintenance - - 2,000 4,000 6,000 8,000
Efficiency - - (10,000) (9,000) (8,000) (7,000)
Risk - - (10,000) (9,000) (8,000) (7,000)
Replacement - - (20,000) (21,000) (22,000) (23,000)
Total - - (38,000) (35,000) (32,000) (29,000)
Network Infrastructure 5 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 180,000
Maintenance - 2,100 6,300 12,600 21,000 30,000
Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600)
Risk - (3,000) (4,800) (5,400) (5,400) (5,400)
Replacement - (1,500) (3,300) (5,400) (7,800) (10,500)
Total - (5,400) (6,600) (3,600) 3,000 10,500
Over-the-Air Connections 5 $0 $10,000 $20,000 $0 $0 $0 30,000
Maintenance - - 700 2,800 4,900 7,000
Efficiency - - (1,000) (2,600) (1,400) (200)
Risk - - (1,000) (2,600) (1,400) (400)
Total - - (1,300) (2,400) 2,100 6,400
Core Switches 5 $0 $0 $0 $0 $25,000 $0 25,000
Maintenance - - - - - 1,750
Efficiency - - - - - (2,500)
Risk - - - - - (2,500)
Replacement - - - - - (1,250)
Total - - - - - (4,500)
Site Switches 5 $0 $0 $0 $0 $0 $20,000 20,000
Maintenance - - - - - -
Efficiency - - - - - -
Risk - - - - - -
Replacement - - - - - -
Total - - - - - -
214
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT
Life Capital
List of Projects Years FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Totals
General Government
Server/Host Update 5 $40,000 $40,000 $40,000 $40,000 $40,000 $0 $200,000
Maintenance - 2,800 8,400 16,800 28,000 40,000
Efficiency - (4,000) (6,400) (7,200) (6,400) (4,800)
Risk - (4,000) (6,400) (7,200) (7,200) (7,200)
Replacement - (2,000) (4,400) (7,200) (10,400) (14,000)
Total - (7,200) (8,800) (4,800) 4,000 14,000
Police Computers 5 $75,000 $10,000 $20,000 $10,000 $20,000 $10,000 145,000
Maintenance - 5,250 11,200 18,550 26,600 36,050
Efficiency - (7,500) (5,500) (4,100) (900) 200
Risk - (7,500) (5,500) (4,100) (2,400) (3,000)
Replacement - (3,750) (5,000) (6,850) (8,400) (10,550)
Total - (13,500) (4,800) 3,500 14,900 22,700
City Computers 5 $10,000 $25,000 $25,000 $25,000 $25,000 $25,000 135,000
Maintenance - 700 3,150 7,350 10,000 10,000
Efficiency - (1,000) (3,100) (4,200) (4,300) (3,600)
Risk - (1,000) (3,100) (4,200) (4,500) (4,500)
Replacement - (500) (1,850) (3,450) (5,300) (7,400)
Total - (1,800) (4,900) (4,500) (4,100) (5,500)
Audio Visual Equipment 5 $5,000 $30,000 $10,000 $10,000 $10,000 $0 65,000
Maintenance - 350 2,800 5,950 9,800 14,350
Efficiency - (500) (3,300) (2,900) (2,100) (1,000)
Risk - (500) (3,300) (2,900) (2,200) (1,800)
Replacement - (250) (1,800) (2,650) (3,600) (4,650)
Total - (900) (5,600) (2,500) 1,900 6,900
Remote Access Firewall 5 $0 $40,000 $0 $0 $0 $0 40,000
Maintenance - - 2,800 5,600 8,400 11,200
Efficiency - - (4,000) (2,400) (800) 800
Risk - - (4,000) (2,400) (800) -
Replacement - - (2,000) (2,400) (2,800) (3,200)
Total - - (7,200) (1,600) 4,000 8,800
Phone System 20 $0 $100,000 $0 $0 $0 $0 100,000
Maintenance - - 2,000 4,000 6,000 8,000
Efficiency - - (10,000) (9,000) (8,000) (7,000)
Risk - - (10,000) (9,000) (8,000) (7,000)
Replacement - - (20,000) (21,000) (22,000) (23,000)
Total - - (38,000) (35,000) (32,000) (29,000)
Network Infrastructure 5 $30,000 $30,000 $30,000 $30,000 $30,000 $30,000 180,000
Maintenance - 2,100 6,300 12,600 21,000 30,000
Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600)
Risk - (3,000) (4,800) (5,400) (5,400) (5,400)
Replacement - (1,500) (3,300) (5,400) (7,800) (10,500)
Total - (5,400) (6,600) (3,600) 3,000 10,500
Over-the-Air Connections 5 $0 $10,000 $20,000 $0 $0 $0 30,000
Maintenance - - 700 2,800 4,900 7,000
Efficiency - - (1,000) (2,600) (1,400) (200)
Risk - - (1,000) (2,600) (1,400) (400)
Total - - (1,300) (2,400) 2,100 6,400
Core Switches 5 $0 $0 $0 $0 $25,000 $0 25,000
Maintenance - - - - - 1,750
Efficiency - - - - - (2,500)
Risk - - - - - (2,500)
Replacement - - - - - (1,250)
Total - - - - - (4,500)
Site Switches 5 $0 $0 $0 $0 $0 $20,000 20,000
Maintenance - - - - - -
Efficiency - - - - - -
Risk - - - - - -
Replacement - - - - - -
Total - - - - - -
215
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Police Department
Police Administrative Equipment 7 $5,000 $0 $0 $0 $0 $0 5,000
Maintenance - 250 500 750 1,000 1,250
Efficiency - (500) (350) (200) (50) (100)
Risk - (500) (350) (200) (50) -
Replacement - (350) (400) (450) (500) (550)
Total - (1,100) (600) (100) 400 600
Early Intervention System 7 $15,000 $0 $0 $0 $0 $0 15,000
Maintenance - 750 1,500 2,250 3,000 3,750
Efficiency - (1,500) (1,050) (600) (150) (300)
Risk - (1,500) (1,050) (600) (150) -
Total - (2,250) (600) 1,050 2,700 3,450
Police Vehicles 7 $330,000 $330,000 $330,000 $550,000 $440,000 $330,000 2,310,000
Maintenance - 16,500 49,500 99,000 176,000 275,000
Efficiency - (33,000) (56,100) (69,300) (94,600) (105,600)
Risk - (33,000) (56,100) (69,300) (94,600) (99,000)
Replacement - (23,100) (49,500) (79,200) (127,600) (173,800)
Total - (72,600) (112,200) (118,800) (140,800) (103,400)
Police Road Patrol Equipment 7 $60,000 $23,000 $10,000 $10,000 $10,000 $10,000 123,000
Maintenance - 3,000 7,150 11,800 16,950 22,600
Efficiency - (6,000) (6,500) (5,010) (3,220) (3,530)
Risk - (6,000) (6,500) (5,010) (3,220) (2,330)
Replacement - (4,200) (6,410) (7,940) (9,570) (11,300)
Total - (13,200) (12,260) (6,160) 940 5,440
Speed Trailers 7 $0 $0 $30,000 $0 $0 $0 $30,000
Maintenance - - - 1,500 3,000 4,500
Efficiency - - - (3,000) (2,100) (1,200)
Risk - - - (3,000) (2,100) (1,200)
Replacement - - - (2,100) (2,400) (2,700)
Total - - - (6,600) (3,600) (600)
Police Investigations Equipment 5 $26,000 $0 $0 $0 $0 $0 26,000
Maintenance - 1,820 3,640 5,460 7,280 9,100
Efficiency - (2,600) (1,560) (520) 520 1,040
Risk - (2,600) (1,560) (520) - -
Total - (3,380) 520 4,420 7,800 10,140
Evidence Compound Work 10 $40,000 $0 $0 $0 $0 $0 $40,000
Maintenance - 1,200 2,400 3,600 4,800 6,000
Risk - (4,000) (3,200) (2,400) (1,600) (800)
Replacement - (4,000) (4,400) (4,800) (5,200) (5,600)
Total - (6,800) (5,200) (3,600) (2,000) (400)
Police Dispatch Equipment 7 $216,000 $0 $0 $0 $0 $0 216,000
Maintenance - 10,800 21,600 32,400 43,200 54,000
Efficiency - (21,600) (15,120) (8,640) (2,160) (4,320)
Risk - (21,600) (15,120) (8,640) (2,160) -
Replacement - (15,120) (17,280) (19,440) (21,600) (23,760)
Total - (47,520) (25,920) (4,320) 17,280 25,920
216
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Public Facilities Department
Street Repaving 10 $211,160 $302,960 $529,207 $257,374 $513,732 $530,000 2,344,433
Maintenance - 6,335 21,758 53,058 92,079 146,512
Risk - (21,116) (47,189) (89,827) (94,698) (120,057)
Replacement - (21,116) (53,524) (111,586) (147,756) (212,136)
Total - (35,897) (78,954) (148,354) (150,375) (185,681)
Street Reconstruction 30+$333,323 $236,264 $0 $292,593 $0 $0 862,180
Maintenance - 6,666 18,058 29,450 46,694 63,937
Efficiency - (33,332) (56,959) (53,625) (80,522) (77,189)
Risk - (33,332) (56,959) (53,625) (80,522) (77,189)
Replacement - (99,997) (174,209) (179,905) (273,379) (282,001)
Total - (159,995) (270,069) (257,706) (387,730) (372,441)
Roads Equipment 7 $5,000 $0 $0 $0 $0 $0 5,000
Maintenance - 250 500 750 1,000 1,250
Efficiency - (500) (350) (200) (50) (100)
Risk - (500) (350) (200) (50) -
Replacement - (350) (400) (450) (500) (550)
Total - (1,100) (600) (100) 400 600
Roads Division Heavy Equipment 10 $106,000 $0 $0 $0 $0 $0 106,000
Maintenance - 3,180 6,360 9,540 12,720 15,900
Efficiency - (10,600) (8,480) (6,360) (4,240) (2,120)
Risk - (10,600) (8,480) (6,360) (4,240) (2,120)
Replacement - (10,600) (11,660) (12,720) (13,780) (14,840)
Total - (28,620) (22,260) (15,900) (9,540) (3,180)
Public Facilities Compound 30+$3,351,250 $1,574,000 $50,000 $50,000 $0 $0 5,025,250
Maintenance - 67,025 165,530 265,035 365,540 466,045
Efficiency - (335,125) (459,013) (414,760) (370,008) (319,755)
Risk - (335,125) (459,013) (414,760) (370,008) (319,755)
Replacement - (670,250) (1,018,563) (1,077,815) (1,137,568) (1,187,820)
Total - (1,273,475) (1,771,058) (1,642,300) (1,512,043) (1,361,285)
Fleet Division Equipment 7 $0 $48,500 $20,000 $11,000 $5,000 $36,000 120,500
Maintenance - - 2,425 5,850 9,825 14,050
Risk - - (4,850) (5,395) (4,440) (2,555)
Replacement - - (3,395) (5,280) (6,735) (7,880)
Total - - (5,820) (4,825) (1,350) 3,615
Bench Seats and Monuments 5 $0 $20,000 $0 $0 $0 $0 20,000
Maintenance - - 1,400 2,800 4,200 5,600
Efficiency - - (2,000) (1,200) (400) 400
Risk - - (2,000) (1,200) (400) -
Total - - (2,600) 400 3,400 6,000
Facilities Maintenance Equipment 10 $0 $62,500 $0 $0 $0 $0 62,500
Maintenance - - 1,875 3,750 5,625 7,500
Efficiency - - (6,250) (5,000) (3,750) (2,500)
Risk - - (6,250) (5,000) (3,750) (2,500)
Replacement - - (6,250) (6,875) (7,500) (8,125)
Total - - (16,875) (13,125) (9,375) (5,625)
Standby Generator 10 $80,000 $0 $0 $0 $0 $0 80,000
Maintenance - 2,400 4,800 7,200 9,600 12,000
Efficiency - (8,000) (6,400) (4,800) (3,200) (1,600)
Risk - (8,000) (6,400) (4,800) (3,200) (1,600)
Total - (13,600) (8,000) (2,400) 3,200 8,800
217
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Leisure Services Department (Continued)
Park Improvements 20 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000
Maintenance - 400 1,200 2,400 4,000 6,000
Risk - (2,000) (3,800) (5,400) (6,800) (8,000)
Replacement - (4,000) (8,200) (12,600) (17,200) (22,000)
Total - (5,600) (10,800) (15,600) (20,000) (24,000)
Community Center Offices 30+$40,000 $0 $0 $0 $0 $0 $40,000
Maintenance - 800 1,600 2,400 3,200 4,000
Efficiency - (4,000) (4,000) (3,600) (3,600) (3,200)
Total - (3,200) (2,400) (1,200) (400) 800
Barber Street Shed 30+$10,000 $0 $0 $0 $0 $0 $10,000
Maintenance - 200 400 600 800 1,000
Efficiency - (1,000) (1,000) (900) (900) (800)
Total (800) (600) (300) (100) 200
Community Development Department
Plotter and Scanner 5 $20,000 $0 $0 $0 $0 $0 20,000
Maintenance - 1,400 2,800 4,200 5,600 7,000
Efficiency - (2,000) (1,200) (400) 400 800
Risk - (2,000) (1,200) (400) - -
Total - (2,600) 400 3,400 6,000 7,800
Stormwater Department
Stormwater Equipment 7 $0 $164,000 $50,000 $0 $60,000 $35,000 309,000
Maintenance - - 8,200 18,900 29,600 43,300
Efficiency - - (16,400) (16,480) (10,060) (9,640)
Risk - - (16,400) (16,480) (10,060) (9,640)
Replacement - - (11,480) (16,620) (18,760) (25,100)
Total - - (36,080) (30,680) (9,280) (1,080)
Stormwater Heavy Equipment 10 $145,000 $125,000 $215,000 $110,000 $0 $0 595,000
Maintenance - 4,350 12,450 27,000 44,850 62,700
Efficiency - (14,500) (24,100) (40,200) (41,500) (29,600)
Risk - (14,500) (24,100) (40,200) (41,500) (29,600)
Replacement - (14,500) (28,450) (52,650) (68,500) (74,450)
Total - (39,150) (64,200) (106,050) (106,650) (70,950)
Roadway Swale Work $60,000 $60,000 $60,000 $60,000 $60,000 $60,000 360,000
Maintenance - 1,800 5,400 10,800 18,000 27,000
Efficiency - (6,000) (10,800) (14,400) (16,800) (18,000)
Risk - (6,000) (10,800) (14,400) (16,800) (18,000)
Replacement - (6,000) (12,600) (19,800) (27,600) (36,000)
Total - (16,200) (28,800) (37,800) (43,200) (45,000)
Day Drive Retention Areas 30+$0 $240,000 $0 $0 $0 $0 240,000
Maintenance - - 4,800 9,600 14,400 19,200
Efficiency - - (24,000) (24,000) (21,600) (21,600)
Risk - - (24,000) (24,000) (21,600) (21,600)
Replacement - - (72,000) (74,400) (76,800) (79,200)
Total - - (115,200) (112,800) (105,600) (103,200)
Concha Dam Repair 30+$0 $0 $0 $0 $0 $250,000 250,000
Maintenance - - - - - -
Efficiency - - - - - -
Risk - - - - - -
Replacement - - - - - -
Total - - - - - -
Tulip Road Crossing 20 $0 $0 $232,000 $0 $0 $0 232,000
Maintenance - - - 4,640 9,280 13,920
Efficiency - - - (23,200) (20,880) (18,560)
Risk - - - (23,200) (20,880) (18,560)
Replacement - - - (46,400) (48,720) (51,040)
Total - - - (88,160) (81,200) (74,240)
Bayfront Road Crossing 20 $0 $0 $0 $178,000 $0 $0 178,000
Maintenance - - - - 3,560 7,120
Efficiency - - - - (17,800) (16,020)
Risk - - - - (17,800) (16,020)
Replacement - - - - (35,600) (37,380)
Total - - - - (67,640) (62,300)
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Leisure Services Department
Park Security Cameras 5 $10,000 $0 $0 $0 $0 $0 $10,000
Maintenance - 700 1,400 2,100 2,800 3,500
Efficiency - (1,000) (600) (200) 200 400
Risk - (1,000) (600) (200) - -
Total - (1,300) 200 1,700 3,000 3,900
Park Maintenance Equipment 7 $20,400 $83,000 $26,000 $0 $0 $0 $129,400
Maintenance - 1,020 6,190 12,660 19,130 25,600
Efficiency - (2,040) (9,728) (9,226) (5,344) (2,278)
Risk - (2,040) (9,728) (9,226) (5,344) (1,870)
Replacement - (1,428) (7,442) (10,296) (11,590) (12,884)
Total - (4,488) (20,708) (16,088) (3,148) 8,568
Park Identification Signage 7 $25,000 $25,000 $25,000 $0 $0 $0 $75,000
Maintenance - 1,250 3,750 7,500 11,250 15,000
Risk - (2,500) (4,250) (5,250) (3,000) (1,250)
Replacement - (1,750) (3,750) (6,000) (6,750) (7,500)
Total - (3,000) (4,250) (3,750) 1,500 6,250
Friendship Tennis Courts 10 $30,000 $0 $0 $0 $0 $0 $30,000
Maintenance - 900 1,800 2,700 3,600 4,500
Efficiency - (3,000) (2,400) (1,800) (1,200) (600)
Replacement - (3,000) (3,300) (3,600) (3,900) (4,200)
Total - (5,100) (3,900) (2,700) (1,500) (300)
Leisure Services Vehicles 7 $31,000 $34,000 $34,000 $0 $34,000 $0 $133,000
Maintenance - 1,550 4,800 9,750 14,700 21,350
Risk - (3,100) (5,570) (7,020) (4,050) (5,100)
Replacement - (2,170) (4,860) (7,890) (8,880) (12,250)
Total - (3,720) (5,630) (5,160) 1,770 4,000
Historical Park Fountain 10 $2,100 $0 $0 $0 $0 $0 $2,100
Maintenance - 63 126 189 252 315
Efficiency - (210) (168) (126) (84) (42)
Replacement - (210) (231) (252) (273) (294)
Total - (357) (273) (189) (105) (21)
Barber Street Football Bleachers 10 $20,000 $0 $0 $0 $0 $0 $20,000
Maintenance - 600 1,200 1,800 2,400 3,000
Efficiency - (2,000) (1,600) (1,200) (800) (400)
Risk - (2,000) (1,600) (1,200) (800) (400)
Replacement - (2,000) (2,200) (2,400) (2,600) (2,800)
Total - (5,400) (4,200) (3,000) (1,800) (600)
Pickleball Enhancements 20 $140,000 $0 $0 $0 $0 $0 $140,000
Maintenance - 2,800 5,600 8,400 11,200 14,000
Risk - (14,000) (12,600) (11,200) (9,800) (8,400)
Total - (11,200) (7,000) (2,800) 1,400 5,600
Barber Street Baseball Dugouts 30+$40,000 $0 $0 $0 $0 $0 $40,000
Maintenance - 400 800 1,200 1,600 2,000
Risk - (4,000) (4,000) (3,600) (3,600) (3,200)
Replacement - (12,000) (12,400) (12,800) (13,200) (13,600)
Total - (15,600) (15,600) (15,200) (15,200) (14,800)
Barber Street Fencing 7 $18,000 $22,000 $0 $0 $0 $0 $40,000
Maintenance - 900 2,900 4,900 6,900 8,900
Efficiency - (1,800) (3,460) (2,260) (1,060) (580)
Risk - (1,800) (3,460) (2,260) (1,060) (220)
Replacement - (1,260) (2,980) (3,380) (3,780) (4,180)
Total - (3,960) (7,000) (3,000) 1,000 3,920
Playground Improvements 5 $30,000 $30,000 $60,000 $0 $100,000 $30,000 $250,000
Maintenance - 2,100 6,300 14,700 23,100 30,000
Efficiency - (3,000) (4,800) (8,400) (3,600) (9,400)
Risk - (3,000) (4,800) (8,400) (4,200) (11,200)
Replacement - (1,500) (3,300) (6,900) (8,100) (14,300)
Total - (5,400) (6,600) (9,000) 7,200 (4,900)
218
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Leisure Services Department (Continued)
Park Improvements 20 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000
Maintenance - 400 1,200 2,400 4,000 6,000
Risk - (2,000) (3,800) (5,400) (6,800) (8,000)
Replacement - (4,000) (8,200) (12,600) (17,200) (22,000)
Total - (5,600) (10,800) (15,600) (20,000) (24,000)
Community Center Offices 30+$40,000 $0 $0 $0 $0 $0 $40,000
Maintenance - 800 1,600 2,400 3,200 4,000
Efficiency - (4,000) (4,000) (3,600) (3,600) (3,200)
Total - (3,200) (2,400) (1,200) (400) 800
Barber Street Shed 30+$10,000 $0 $0 $0 $0 $0 $10,000
Maintenance - 200 400 600 800 1,000
Efficiency - (1,000) (1,000) (900) (900) (800)
Total (800) (600) (300) (100) 200
Community Development Department
Plotter and Scanner 5 $20,000 $0 $0 $0 $0 $0 20,000
Maintenance - 1,400 2,800 4,200 5,600 7,000
Efficiency - (2,000) (1,200) (400) 400 800
Risk - (2,000) (1,200) (400) - -
Total - (2,600) 400 3,400 6,000 7,800
Stormwater Department
Stormwater Equipment 7 $0 $164,000 $50,000 $0 $60,000 $35,000 309,000
Maintenance - - 8,200 18,900 29,600 43,300
Efficiency - - (16,400) (16,480) (10,060) (9,640)
Risk - - (16,400) (16,480) (10,060) (9,640)
Replacement - - (11,480) (16,620) (18,760) (25,100)
Total - - (36,080) (30,680) (9,280) (1,080)
Stormwater Heavy Equipment 10 $145,000 $125,000 $215,000 $110,000 $0 $0 595,000
Maintenance - 4,350 12,450 27,000 44,850 62,700
Efficiency - (14,500) (24,100) (40,200) (41,500) (29,600)
Risk - (14,500) (24,100) (40,200) (41,500) (29,600)
Replacement - (14,500) (28,450) (52,650) (68,500) (74,450)
Total - (39,150) (64,200) (106,050) (106,650) (70,950)
Roadway Swale Work $60,000 $60,000 $60,000 $60,000 $60,000 $60,000 360,000
Maintenance - 1,800 5,400 10,800 18,000 27,000
Efficiency - (6,000) (10,800) (14,400) (16,800) (18,000)
Risk - (6,000) (10,800) (14,400) (16,800) (18,000)
Replacement - (6,000) (12,600) (19,800) (27,600) (36,000)
Total - (16,200) (28,800) (37,800) (43,200) (45,000)
Day Drive Retention Areas 30+$0 $240,000 $0 $0 $0 $0 240,000
Maintenance - - 4,800 9,600 14,400 19,200
Efficiency - - (24,000) (24,000) (21,600) (21,600)
Risk - - (24,000) (24,000) (21,600) (21,600)
Replacement - - (72,000) (74,400) (76,800) (79,200)
Total - - (115,200) (112,800) (105,600) (103,200)
Concha Dam Repair 30+$0 $0 $0 $0 $0 $250,000 250,000
Maintenance - - - - - -
Efficiency - - - - - -
Risk - - - - - -
Replacement - - - - - -
Total - - - - - -
Tulip Road Crossing 20 $0 $0 $232,000 $0 $0 $0 232,000
Maintenance - - - 4,640 9,280 13,920
Efficiency - - - (23,200) (20,880) (18,560)
Risk - - - (23,200) (20,880) (18,560)
Replacement - - - (46,400) (48,720) (51,040)
Total - - - (88,160) (81,200) (74,240)
Bayfront Road Crossing 20 $0 $0 $0 $178,000 $0 $0 178,000
Maintenance - - - - 3,560 7,120
Efficiency - - - - (17,800) (16,020)
Risk - - - - (17,800) (16,020)
Replacement - - - - (35,600) (37,380)
Total - - - - (67,640) (62,300)
219
IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST
CALCULATIONS BY PROJECT (CONTINUED)
Life Capital
List of Projects Years FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 Totals
Stormwater Department (Continued)
Ocean Cove Drainage 30+$0 $0 $0 $0 $300,000 $0 300,000
Maintenance - - - - - 6,000
Efficiency - - - - - (30,000)
Risk - - - - - (30,000)
Replacement - - - - - (60,000)
Total - - - - - (114,000)
Major Canal Improvements 30+$500,000 $500,000 $500,000 $500,000 $500,000 $500,000 3,000,000
Maintenance - 10,000 30,000 60,000 100,000 150,000
Efficiency - (50,000) (95,000) (135,000) (170,000) (200,000)
Risk - (50,000) (95,000) (135,000) (170,000) (200,000)
Replacement - (100,000) (205,000) (315,000) (430,000) (550,000)
Total - (190,000) (365,000) (525,000) (670,000) (800,000)
Stonecrop Drainage 30+$860,000 $0 $0 $0 $0 $0 860,000
Maintenance - 17,200 34,400 51,600 68,800 86,000
Efficiency - (86,000) (86,000) (77,400) (77,400) (68,800)
Risk - (86,000) (86,000) (77,400) (77,400) (68,800)
Replacement - (258,000) (266,600) (275,200) (283,800) (292,400)
Total - (412,800) (404,200) (378,400) (369,800) (344,000)
Golf Course
Renovate Golf Tees 20 $50,000 $50,000 $50,000 $0 $0 $0 150,000
Maintenance - 1,000 3,000 6,000 9,000 12,000
Efficiency - (5,000) (9,500) (13,500) (12,000) (10,500)
Risk - (5,000) (9,500) (13,500) (12,000) (10,500)
Replacement - (10,000) (20,500) (31,500) (33,000) (34,500)
Total - (19,000) (36,500) (52,500) (48,000) (43,500)
Golf Club House Water Hookup 20 $60,000 $0 $0 $0 $0 $0 60,000
Maintenance - 1,200 2,400 3,600 4,800 6,000
Efficiency - (6,000) (5,400) (4,800) (4,200) (3,600)
Risk - (6,000) (5,400) (4,800) (4,200) (3,600)
Replacement - (12,000) (12,600) (13,200) (13,800) (14,400)
Total - (22,800) (21,000) (19,200) (17,400) (15,600)
Airport
Bush Hog Mowing Deck 10 $17,500 $0 $0 $0 $0 $0 17,500
Maintenance - 350 700 1,050 1,400 1,750
Risk - (1,750) (1,575) (1,400) (1,225) (1,050)
Replacement - (3,500) (3,675) (3,850) (4,025) (4,200)
Total - (4,900) (4,550) (4,200) (3,850) (3,500)
Design and Construct Hangar D 30+$1,250,000 $0 $0 $0 $0 $0 1,250,000
Revenue - - (25,000) (25,000) (25,000) (25,000)
Maintenance - 12,500 25,000 37,500 50,000 62,500
Replacement - (375,000) (387,500) (400,000) (412,500) (425,000)
Total - (362,500) (387,500) (387,500) (387,500) (387,500)
Airport Drive East Street Lights 20 $26,300 $0 $0 $0 $0 $0 26,300
Maintenance - 526 1,052 1,578 2,104 2,630
Risk - (2,630) (2,367) (2,104) (1,841) (1,578)
Total - (2,104) (1,315) (526) 263 1,052
Construct West Access Road 30+$0 $0 $0 $0 $0 $2,000,000 $2,000,000
Maintenance - - - - - -
Efficiency - - - - - -
Risk - - - - - -
Total - - - - - -
Building Department
Building Fund 7 $22,573 $0 $0 $0 $0 $0 22,573
Maintenance - 1,129 2,257 3,386 4,515 5,643
Efficiency - (2,257) (1,580) (903) (226) (451)
Risk - (2,257) (1,580) (903) (226) -
Total - (3,386) (903) 1,580 4,063 5,192
Totals -$ (2,816,702)$ (3,934,504)$ (4,045,643)$ (4,069,869)$ (3,954,957)$ $23,240,736
220
CITY OF SEBASTIAN, FLORIDA
ANNUAL BUDGET
FISCAL YEAR 2019-2020
SCHEDULES
221
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SCHEDULE ONE
Fiscal Year Millage Rate Tax Collection
1998 6.9000 $2,810,622
1999 6.5000 $2,729,769
2000 5.0000 $2,323,566
2001 5.0000 $2,514,960
2002 4.5904 $2,526,276
2003 4.5904 $2,752,423
2004 4.5904 $3,169,977
2005 4.5904 $3,729,917
2006 3.9325 $4,306,213
2007 3.0519 $4,537,100
2008 2.9917 $4,645,663
2009 3.3456 $4,276,800
2010 3.3456 $3,716,797
2011 3.3041 $3,144,864
2012 3.3041 $2,799,146
2013 3.7166 $2,947,248
2014 3.7166 $2,975,299
2015 3.8556 $3,295,549
2016 3.8556 $3,530,235
2017 3.8000 $3,726,976
2018 3.4000 $3,797,124
2019 3.1514 $3,814,314
2020 2.9399 $3,881,497 Estimated
SUMMARY OF MILLAGE RATES AND TAX COLLECTIONS
222
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SCHEDULE TWO
LONG TERM DEBT SERVICE DETAIL
Description
Date of
Issue
Principal
Interest
FY 2019-20
Total
Debt Service
Notes Payable Outstanding as of 09/30/19:
$2,630,000 Stormwater Utility Bank Notes 12/18/2013 $382,000 $20,137 $402,137
$1,689,000 Paving Improvements Bank Notes 05/11/2012 229,000 14,802 243,802
$313,152 Golf Cart Lease Purchase 08/31/2017 51,768 4,623 56,391
Total Debt Service Payments $662,768 $39,562 $702,330
223
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SCHEDULE THREE
DEBT SERVICE PAYMENT SCHEDULE
$5,630,000 Stormwater Utility Bank Notes
Date Principal Interest Total Fiscal Year Total
11/01/2019
05/01/2020
$0
$382,000.00
$10,068.60
$10,068.60
$10,068.60
$392,068.60
$402,137.20
11/01/2020
05/01/2021
$0
$387,000.00
$6,764.30
$6,764.30
$6,764.30
$393,764.30
$400,528.60
11/01/2021
05/01/2022
$0
$395,000.00
$3,416.75
$3,416.75
$3,416.75
$398,416.75
$401,833.50
Total $1,164,000.00 $40,499.30 $1,204,499.30 $1,204,499.30
$2,296,000 Paving Improvements Promissory Notes
Date Principal Interest Total Fiscal Year Total
12/01/2019
06/01/2020
$114,000.00
$115,000.00
$7,954.00
$6,848.20
$121,954.00
$121,848.20
$243,802.20
12/01/2020
06/01/2021
$116,000.00
$117,000.00
$5,732.70
$4,607.50
$121,732.70
$121,607.50
$243,340.20
12/01/2021
06/01/2022
$118,000.00
$119,000.00
$3,472.60
$2,328.00
$121,472.60
$121,328.00
$242,800.60
02/01/2022 $121,000.00 $1,173.70 $122,173.70 $122,173.70
Total $820,000.00 $32,116.70 $852,116.70 $852,116.70
$313,152 Golf Cart 60 Month Lease Purchase
Date Principal Interest Total Fiscal Year Total
12 Months of 2020 $51,767.64 $4,622.76 $56,390.40 $56,390.40
12 Months of 2021 $53,601.60 $2,788.80 $56,390.40 $56,390.40
11 Months of 2022 $50,801.33 $889.87 $51,691.20 $51,691.20
Total $156,170.57 $8,301.43 $164,472.00 $164,472.00
224
CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SCHEDULE FOUR
OPERATING LEASE PAYMENTS SCHEDULE
Operating Lease Description
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
FY 2022-23
Governmental Funds:
Airport Land Lease for Pickle Ball Facility
Airport Land Lease for Stormwater Compound
Total Governmental Activities Lease Payments
Business-type Activities:
Airport Land Lease by Golf Course
Total Business-type Activities Lease Payments
$ 11,325
6,000
$ 17,325
$ 106,000
$ 106,000
$ 11,325
6,000
$ 17,325
$ 106,000
$ 106,000
$ 11,325
6,000
$ 17,325
$ 106,000
$ 106,000
$ 11,325
6,000
$ 17,325
$ 106,000
$ 106,000
$ 11,325
6,000
$ 17,325
$ 106,000
$ 106,000
225
GENERAL FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Property Taxes (1.5% Growth)3,786,661$ 3,835,600$ 3,951,497$ 4,010,769$ 4,070,931$ 4,131,995$ 4,193,975$ 4,256,885$
Franchise Fees (4% Growth)1,316,792 1,376,650 1,401,716 1,457,785 1,516,096 1,576,740 1,639,809 1,705,402
Utility Service Tax (4% Growth)2,808,171 2,940,780 3,017,973 3,138,692 3,264,240 3,394,809 3,530,602 3,671,826
Intergovernmental (4.0% Growth)2,948,518 2,883,530 2,958,872 3,077,227 3,200,316 3,328,329 3,461,462 3,599,920
Investment Income(1% Growth)89,567 137,270 172,270 173,993 175,733 177,490 179,265 181,058
Other Revenue (1% Growth)912,582 1,028,255 1,201,466 1,213,481 1,225,615 1,237,872 1,250,250 1,262,753
Transfers In (Only Airport)704,638 40,000 25,000 - - - - -
FEMA and State Reimbursements 1,439,710 532,620 143,666 - - - - -
GENERAL FUND REVENUE 14,006,639$ 12,774,705$ 12,872,460$ 13,071,946$ 13,452,931$ 13,847,234$ 14,255,363$ 14,677,843$
Personnel Cost (1M Insurance @ 10%, Other @ 3%)9,111,377$ 9,017,242$ 9,823,539$ 10,188,245$ 10,563,893$ 10,950,809$ 11,349,334$ 11,759,814$
Operating Expenditures (No Growth)3,121,462 2,676,202 2,814,421 2,814,421 2,814,421 2,814,421 2,814,421 2,814,421
Total Operation and Maintenance 12,232,839$ 11,693,444$ 12,637,960$ 13,002,666$ 13,378,314$ 13,765,230$ 14,163,755$ 14,574,235$
Transfers to Other Funds 70,401 25,644 - - - -
City Clerk Equipment 13,983
MIS Equipment 30,775
Police Personnel Equipment 59,754 55,324 91,000 23,000 10,000 10,000 10,000 10,000
Police Early Warning System 15,000
Engineering Equipment 64,921 -
Public Works Roads Equipment 9,807 80,900 5,000
Public Facilities Fleet Equipment 9,595 48,500 20,000 11,000 5,000
Public Facilities Fleet Pickup Truck 36,000
Public Works Cemetery Commercial Mower 8,491
Public Facilities Cemetery Bench Seats and Monuments 20,000
Public Facilities Facilities Maintenance Equipment 124,195 4,705 62,500
Leisure Services Parks Equipment - 67,159
Leisure Services Parks Pickup Trucks - 74,000
Leisure Services Parks Playground Components 4,368
Leisure Services Parks Securitiy Cameras 10,000
Leisure Services Friendship Park Tennis Courts 30,000
Leisure Services Parks Equipment/Vehicles 53,500 117,000 60,000 34,000
Leisure Services Barber Street Shed 10,000
Community Development Plotter/Scanner 20,000
Hurricane Matthew & Irma Expenditures 565,628
TOTAL EXPENDITURES FY 18 13,140,404$
TOTAL EXPENDITURES FY 19 12,055,529$
TOTAL EXPENDITURES FY 20 12,872,460$
TOTAL EXPENDITURES FY 21 13,273,666$
TOTAL EXPENDITURES FY 22 13,468,314$
TOTAL EXPENDITURES FY 23 13,786,230$
TOTAL EXPENDITURES FY 24 14,212,755$
TOTAL EXPENDITURES FY 25 14,620,235$
BEGINNING UNRESTRICTED RESERVE BALANCE 4,507,146$ 5,373,381$ 6,092,557$ 6,092,557$ 5,890,837$ 5,875,454$ 5,936,458$ 5,979,066$
TOTAL REVENUES 14,006,639 12,774,705 12,872,460 13,071,946 13,452,931 13,847,234 14,255,363 14,677,843
TOTAL EXPENDITURES 13,140,404 12,055,529 12,872,460 13,273,666 13,468,314 13,786,230 14,212,755 14,620,235
UNRESTRICTED RESERVE BALANCE PER CAFR 5,373,381$ 6,092,557$ 6,092,557$ 5,890,837$ 5,875,454$ 5,936,458$ 5,979,066$ 6,036,674$
Assigned Funds (Inventory, Prepaids & Receivables)1,070,908 1,045,908 1,020,908 995,908 970,908 945,908 920,908 895,908
Available for Emergencies 4,302,473$ 5,046,649$ 5,071,649$ 4,894,929$ 4,904,546$ 4,990,550$ 5,058,158$ 5,140,766$
226
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Local Option Gas Taxes $ 715,311 $ 708,000 $ 736,320 $ 765,773 $ 796,404 $ 828,260 $ 861,390 $ 895,846
FDOT Lighting Agreement 12,908 13,295 13,694 14,105 14,528 14,964 15,413 15,875
Investment Income 6,685 10,959 5,347 7,661 10,509 11,207 16,262 20,688
Total Revenues $ 734,904 $ 732,254 $ 755,361 $ 787,539 $ 821,441 $ 854,431 $ 893,065 $ 932,409
R/R Crossing Maintenance $ 5,400 $ 64,647 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400
Road Condition Assessment 11,500 38,900
Road Striping - 15,000 - - - - - -
Road Signs and Markings 19,705 20,500 - - - - - -
Sidewalk Construction and Repair 651 5,000 - - - - - -
Total Operational and Maintenance $ 25,756 $ 116,647 $ 5,400 $ 5,400 $ 5,400 $ 44,300 $ 5,400 $ 5,400
Debt Payment - Final FY22-23 242,445 243,177 243,802 243,340 242,801 122,174
Paint Striping Machine/Trailer 22,839
Concrete Planer/Dust Vacuum 4,731 3,200
Indian River Drive Repaving/Improvements 96,793 100,000
Street Repaving (FY 17-18) 362,642
TOTAL EXPENDITURES FY18 $ 392,564
Street Repaving (FY 18-19) 401,100
TOTAL EXPENDITURES FY19 $ 1,226,766
Track Skid Steer 106,000
6 Year Street Repaving Program 211,160 302,960 529,207 257,374 513,732 530,000
TOTAL EXPENDITURES FY20 $ 566,362
TOTAL EXPENDITURES FY21 $ 551,700
TOTAL EXPENDITURES FY22 $ 777,408
TOTAL EXPENDITURES FY23 $ 423,848
TOTAL EXPENDITURES FY24 $ 519,132
TOTAL EXPENDITURES FY25 $ 535,400
BEGINNING FUND BALANCE $ 211,004 $ 553,344 58,832 247,832 483,670 527,703 958,286 1,332,219
BUDGET RESERVE - 5% OF EXPENSES 22,518 49,179 16,128 15,418 26,730 15,084 25,957 26,770
UNRESTRICTED RESERVE BALANCE $ 188,487 $ 504,165 $ 42,704 $ 232,414 $ 456,940 $ 512,619 $ 932,329 $ 1,305,449
TOTAL REVENUES 734,904 732,254 755,361 787,539 821,441 854,431 893,065 932,409
TOTAL EXPENDITURES+TRANSFERS 392,564 1,226,766 566,362 551,700 777,408 423,848 519,132 535,400
ENDING FUND BALANCE $ 530,827 $ 9,653 $ 231,704 $ 468,252 $ 500,973 $ 943,202 $ 1,306,262 $ 1,702,457
LOCAL OPTION GAS TAX FUND
227
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
DST Revenue 3,417,586$ 3,518,300$ 3,659,032$ 3,805,393$ 3,957,609$ 4,115,913$ 4,280,550$ 4,451,772$
Principal from $285,000 Airport Advance 09/29/08 702 6,730 6,999 7,279 7,570 7,873 10,188 10,596
Interest from $285,000 Airport Advance 11,298 11,270 11,001 10,721 10,430 10,127 9,812 9,404
Principal from $267,511 Airport Advance 01/05/11 1,872 1,946 2,024 2,105 8,189 8,517 8,858 9,212
Interest from $267,511 Airport Advance 10,628 10,554 10,476 10,395 10,311 9,983 9,642 9,288
Investment Income 32,347 35,049 42,772 39,231 23,165 27,725 49,801 71,936
DST PROJECT REVENUE 3,474,433$ 3,583,849$ 3,732,304$ 3,875,124$ 4,017,274$ 4,180,139$ 4,368,851$ 4,562,208$
Stormwater Debt (Retires 5/01/22)403,792$ 402,914$ 401,355$ 400,961$ 234,292$ -$ -$ -$
Server/Host Update 40,000 40,000 40,000 40,000 40,000
City Computers 33,172 34,555 10,000 25,000 25,000 25,000 25,000 25,000
Police Computers 75,000 10,000 20,000 10,000 20,000 10,000
Audio Visual Equipment 22,927 5,000 30,000 10,000 10,000 10,000
Remote Access Firewall 40,000
Phone System 100,000
Network Infrastructure - 30,000 30,000 30,000 30,000 30,000 30,000
Over-the-Air Connections 10,000 20,000
Core Switches 25,000
Site Switches 20,000
MIS Servers 30,307
Firewall Software 60,048 2,893
Laserfiche Software Upgrade 48,055
Wireless Capability at City Hall and Police Station 3,313
Police Emergency Generator 13,696
Police Vehicles 154,134 618,487 330,000 330,000 330,000 550,000 440,000 330,000
Speed Trailers 30,000
Police Evidence Building/Fixtures 234,656 49,904
Evidence Compound Work 40,000
Police Dispatch Equipment 57,000 64,250 216,000
Street Reconstruction 370,396 333,323 236,264 292,593
Roads Division Heavy Equipment 51,342
CavCor Boat Parking Paving Completion - 56,570
Public Facilities Compound 19,325 1,737,649 3,351,250 1,574,000 50,000 50,000
City Emergency Generators 3,000 27,050 80,000
Four Post Hydraulic Lift 11,546
Yacht Club ADA Dock Design 30,950
Pickle Ball Courts 16,062 196,938
Community Center Offices 40,000
Purchase 190 Sebastian Blvd.506,069 1,842
Working Waterfront Phase 2A Enhancements 184,912
Working Waterfront Phase 3 Parking Lot 13,556 262,145
Oyster Pointe Drainage 12,400 36,567
Tiki Bar Drainage 6,950 43,768
Seawall Repair or Replacement 500,000 500,000 500,000 500,000 500,000 500,000
Stonecrop Drainage 10,804
Golf Clubhouse Reconstruction 138,375
Renovate Golf Tees (Transfer to Golf Course)50,000 50,000 50,000
Golf Clubhouse Water Hookup (Transfer to Golf Course)60,000
Automated Weather Observation System 21,678
Airport Master Plan Design/Environmental Study 10,485 2,800
Airport Shade Hangars 11,604 125,000
Taxiway "C","D" and "E" Design 2,518
Taxiway "C","D" and "E" Construction 129,348 143,530
Security Cameras 22,481
Airport Entrance Sign 22,648
Construction of Hangar "D"200,000 250,000
Construct Access Road West 100,000
TOTAL EXPENDITURES FY 18 2,563,711$
TOTAL EXPENDITURES FY 19 4,100,700$
TOTAL EXPENDITURES FY 20 5,811,928
TOTAL EXPENDITURES FY 21 3,376,225
TOTAL EXPENDITURES FY 22 1,339,292
TOTAL EXPENDITURES FY 23 1,507,593
TOTAL EXPENDITURES FY 24 1,090,000
TOTAL EXPENDITURES FY 25 1,015,000
BEGINNING FUND BALANCE 2,643,877$ 3,554,598$ 3,037,747$ 958,123$ 1,457,023$ 4,135,006$ 6,807,551$ 10,086,402$
BUDGET RESERVE - 5%OF EXPENSES 256,371 205,035 290,596 168,811 66,965 75,380 54,500 50,750
RESERVE FOR ADVANCES 523,100 514,424 505,401 496,017 480,258 463,868 444,822 425,014
UNRESTRICTED RESERVE BALANCE 1,864,405$ 2,835,139$ 2,241,750$ 293,295$ 909,800$ 3,595,758$ 6,308,229$ 9,610,638$
TOTAL REVENUES 3,474,433 3,583,849 3,732,304 3,875,124 4,017,274 4,180,139 4,368,851 4,562,208
TOTAL EXPENDITURES+DEBT+TRANSFERS 2,563,711 4,100,700 5,811,928 3,376,225 1,339,292 1,507,593 1,090,000 1,015,000
ENDING FUND BALANCE 2,775,127$ 2,318,288$ 162,126$ 792,194$ 3,587,783$ 6,268,304$ 9,587,080$ 13,157,846$
Cash on Hand 3,031,498$ 2,523,323$ 452,722$ 961,006$ 3,654,748$ 6,343,683$ 9,641,580$ 13,208,596$
Advances to Other Funds - Balance After FY 24-25:Principal from $285,000 Airport Advance 09/29/08 224,515
Principal from $267,511 Airport Advance 01/05/11 200,499
425,014$
FISCAL YEARS 2020-2025
DISCRETIONARY SALES TAX FUND (DST)
PROJECTED BALANCES
228
RIVERFRONT CRA FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Tax Increment from City 181,652$ 183,130$ 182,732$ 191,869$ 201,462$ 211,535$ 222,112$ 233,217$
Tax Increment from County 184,879 201,086 215,084 225,838 237,130 248,987 261,436 274,508
Rents 36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000
Clambake Donation to Riverfront Sidewalks 3,000
Transfer for Crabby Bill's Roof Repair (From R&R Account)20,457
Lagoon Council Sewer Connection Grant 20,000 60,000
Investment Income 10,617 15,200 18,750 5,849 8,406 11,071 14,205 17,833
PROJECTED REVENUE 433,148$ 518,873$ 452,566$ 459,556$ 482,998$ 507,593$ 533,753$ 561,559$
Waterfront Renovations/Expenses (Crabby Bills)18,705$ 45,457$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
Façade/Sign Improvement Program 34,676 20,000 10,000 10,000 10,000 10,000 10,000 10,000
Sewer Connection Program *39,495 125,108 99,632 - - - - -
Special Events 44,525 45,000 45,000 45,000 45,000 45,000 45,000 45,000
Operating Expenditures 105,668 261,507 269,268 271,240 274,302 277,455 280,703 284,048
Update CRA Master Plan 33,950
Purchase Indian River Drive Property 250,000
Wayfinding Signage 3,063 63,000 50,000
TOTAL EXPENDITURES FY18 530,082$
Working Waterfront 33,985
Tree Plan Consultant/Tree Program 22,960 20,000 10,000 10,000 10,000 10,000 10,000
TOTAL EXPENDITURES FY19 617,017$
TOTAL EXPENDITURES FY20 513,900$
TOTAL EXPENDITURES FY21 356,240$
TOTAL EXPENDITURES FY22 359,302$
TOTAL EXPENDITURES FY23 362,455$
TOTAL EXPENDITURES FY24 365,703$
TOTAL EXPENDITURES FY25 369,048$
BEGINNING FUND BALANCE 540,748$ 443,814$ 345,670$ 284,336$ 387,651$ 511,347$ 656,485$ 824,535$
ANNUAL REVENUES 433,148 518,873 452,566 459,556 482,998 507,593 533,753 561,559
ANNUAL EXPENDITURES 530,082 617,017 513,900 356,240 359,302 362,455 365,703 369,048
ENDING FUND BALANCE 443,814$ 345,670$ 284,336$ 387,651$ 511,347$ 656,485$ 824,535$ 1,017,045$
* Note: $247,000 is also currently available out of the Stormwater Fund.
Detail on Operating Expenditures:
Indian River County Tax Assessor 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$
City of Sebastian Administration 87,740 90,372 99,076 102,048 105,110 108,263 111,511 114,856
Landscaping - 156,444 156,444 156,444 156,444 156,444 156,444 156,444
Submerged Land Lease 4,728 4,728 4,728 4,728 4,728 4,728 4,728 4,728
Travel - - 500
Training and Education 500
Legal Advertisements 5,828 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Supplies 207 365
CRA Association 175 175 175 175 175 175 175 175
Florida Redevelopment Association Dues 495 495 495 495 495 495 495
Ad Valorem Taxes 1,990 2,928 1,350 1,350 1,350 1,350 1,350 1,350
Total Operating Expenditures 105,668$ 261,507$ 269,268$ 271,240$ 274,302$ 277,455$ 280,703$ 284,048$
229
RECREATION IMPACT FEE FUNDS
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Recreation Impact Fees 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$
Investment Income 12,552 9,045 5,134 3,298 3,890 4,390 5,958 6,295
PROJECTED REVENUE 153,602$ 150,095$ 146,184$ 144,348$ 144,940$ 145,440$ 147,008$ 147,345$
Community Center (Paving/Drainage/Lighting)50,307$ 6,176$ -$ -$ -$ -$ -$ -$
All Inclusive Dock 40,000
Parks & Recreation Comprehensive Plan 19,600
Football Field Restrooms 8,239
Barber Street Ballfield Lighting 377,638
Friendship All Inclusive Playground -
TOTAL EXPENDITURES FY 18 455,784$
Pickle Ball (Also See DST)286,824 140,000
Bark Park Shade Structure 10,000
Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Park Identification Signage 100,000 25,000 25,000 25,000
TOTAL EXPENDITURES FY 19 463,000$
Barber Street Football Bleachers 20,000
Barber Street Baseball Dugouts 40,000
Barber Street Fencing 18,000 22,000
Playground Improvements 30,000 30,000 60,000 100,000 30,000
TOTAL EXPENDITURES FY 20 293,000$
TOTAL EXPENDITURES FY 21 97,000$
TOTAL EXPENDITURES FY 22 105,000$
TOTAL EXPENDITURES FY 23 20,000$
TOTAL EXPENDITURES FY 24 120,000$
TOTAL EXPENDITURES FY 25 50,000$
BEGINNING FUND BALANCE $ 955,251 $ 653,069 $ 340,164 $ 193,348 $ 240,696 $ 280,636 $ 406,076 $ 433,083
TOTAL REVENUES 153,602 150,095 146,184 144,348 144,940 145,440 147,008 147,345
TOTAL EXPENDITURES 455,784 463,000 293,000 97,000 105,000 20,000 120,000 50,000
ENDING FUND BALANCE $ 653,069 $ 340,164 $ 193,348 $ 240,696 $ 280,636 $ 406,076 $ 433,083 $ 530,428
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
BEGINNING FUND BALANCE:
Zone A 404,296$ 259,928$ 134,045$ 71,268$ 70,684$ 45,527$ 56,189$ 41,963$
Zone B 140,016 58,460 26,752 4,955 24,840 20,541 46,413 47,644
Zone C 53,824 70,554 25,222 15,453 3,567 26,974 50,996 50,344
Zone D 357,116 264,127 154,144 101,671 141,605 187,594 252,478 293,132
All Zones 955,251$ 653,069$ 340,164$ 193,348$ 240,696$ 280,636$ 406,076$ 433,083$
Recreation Impact Fees
Zone A 14,950$ 14,950$ 14,950$ 14,950$ 14,950$ 14,950$ 14,950$ 14,950$
Zone B 30,550 30,550 30,550 30,550 30,550 30,550 30,550 30,550
Zone C 28,600 28,600 28,600 28,600 28,600 28,600 28,600 28,600
Zone D 66,950 66,950 66,950 66,950 66,950 66,950 66,950 66,950
All Zones 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$ 141,050$
Investment Income
Zone A 5,312$ 3,600$ 2,023$ 1,216$ 1,142$ 712$ 824$ 610$
Zone B 1,840 810 404 85 401 321 681 693
Zone C 707 977 381 264 58 422 748 732
Zone D 4,692 3,658 2,326 1,734 2,289 2,934 3,704 4,261
All Zones 12,552$ 9,045$ 5,134$ 3,298$ 3,890$ 4,390$ 5,958$ 6,295$
Transfers:
Zone A 164,631$ 144,432$ 79,750$ 16,750$ 41,250$ 5,000$ 30,000$ 5,000$
Zone B 113,946 63,068$ 52,750 10,750 35,250 5,000 30,000 5,000
Zone C 12,577 74,909$ 38,750 40,750 5,250 5,000 30,000 35,000
Zone D 164,631 180,591$ 121,750 28,750 23,250 5,000 30,000 5,000
All Zones 455,784$ 463,000$ 293,000$ 97,000$ 105,000$ 20,000$ 120,000$ 50,000$
Ending Balances:
Zone A 259,928$ 134,045$ 71,268$ 70,684$ 45,527$ 56,189$ 41,963$ 52,523$
Zone B 58,460 26,752 4,955 24,840 20,541 46,413 47,644 73,886
Zone C 70,554 25,222 15,453 3,567 26,974 50,996 50,344 44,676
Zone D 264,127 154,144 101,671 141,605 187,594 252,478 293,132 359,343
All Zones 653,069$ 340,164$ 193,348$ 240,696$ 280,636$ 406,076$ 433,083$ 530,428$
7 Year FY 19 7 Year
Income Ending Income
Thru FY18 Balances Thru FY19
Zone A 431,244 134,045 435,144 Proves We are Spending Income Within 7 Years
Zone B 229,186 26,752 222,686
Zone C 95,938 25,222 122,588
Zone D 328,482 154,144 386,982
230
RECREATION IMPACT FEE FUNDS
ALLOCATION BETWEEN ZONES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Pickleball
Zone A 100,388 49,000
Zone B 43,024 28,000
Zone C 57,365 14,000
Zone D 86,047 49,000
286,824 140,000
Parks & Recreation Comprehensive Plan
Zone A 7,350
Zone B 4,900
Zone C
Zone D 7,350
19,600
Park Improvements
Zone A 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Zone B 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Zone C 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Zone D 5,000 5,000 5,000 5,000 5,000 5,000 5,000
20,000 20,000 20,000 20,000 20,000 20,000 20,000
Playground Improvements
Zone A -Blossum Street 30,000 25,000
Zone B - Easy Street 30,000 25,000
Zone C - Filbert Park/Bryant Court 30,000 25,000 30,000
Zone D - George Street 30,000 - 25,000
- 30,000 30,000 60,000 - 100,000 30,000
Football Field Restrooms
Zone A 3,090
Zone B 2,060
Zone C -
Zone D 3,090
8,239
Barber Street Ballfield Lighting/Bleachers/Dugouts/Fencing
Zone A 141,614 19,500 5,500
Zone B 94,410 19,500 5,500
Zone C - 19,500 5,500
Zone D 141,614 19,500 5,500
377,638 78,000 22,000
Signage
Zone A 25,000 6,250 6,250 6,250
Zone B 1,000 250 250 250
Zone C 1,000 250 250 250
Zone D 73,000 18,250 18,250 18,250
100,000 25,000 25,000 25,000
Dog Park - $75,000
Zone A 2,500
Zone B 2,500
Zone C
Zone D 5,000
10,000
All Inclusive Dock - $40,000
Zone A 10,000
Zone B 10,000
Zone C 10,000
Zone D 10,000
40,000
Community Center (Paving/Drainage/Lighting)
Zone A 12,577 1,544
Zone B 12,577 1,544
Zone C 12,577 1,544
Zone D 12,577 1,544
50,307 6,176
Totals 455,784 463,000 293,000 97,000 105,000 20,000 120,000 50,000
- - - - - - - -
231
STORMWATER UTILITY REVENUE FUND
PROJECTED BALANCES
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Stormwater Fees 999,092$ 1,940,000$ 1,940,000$ 1,940,000$ 1,940,000$ 1,940,000$ 1,940,000$ 1,940,000$
Investment Income 15,888 30,678 36,083 35,860 38,141 40,518 45,416 51,114
TOTAL REVENUE FUND REVENUE 1,014,980$ 1,970,678$ 1,976,083$ 1,975,860$ 1,978,141$ 1,980,518$ 1,985,416$ 1,991,114$
Personnel -$ 878,894$ 735,344$ 757,404$ 780,126$ 803,530$ 827,636$ 852,465$
Operating Accounts - 599,518 815,303 815,303 815,303 815,303 815,303 815,303
Fee Increase Notices 12,250
Professional Services 120
NPDES 5 Year Permit 7,988 7,988
Total Operational and Maintenance 20,358$ 1,478,412$ 1,550,647$ 1,572,707$ 1,595,429$ 1,626,821$ 1,642,939$ 1,667,768$
Seawall Engineering Proposal 19,975
Concrete Chipping Hammer 1,868
Pumps, Sod Cutter and Compactor 16,330
SW-606 1 Ton Crew Cab Pickup Replacement 48,000
SW-616 4X4 2006 Pickup Replacement 33,000
Pickup for Construction Inspector Replacement 33,000
Other Pickup Trucks 35,000 35,000
Mini Excavators 50,000 50,000
Equipment Trailer 25,000
Track Excavator 145,000
8 Yard Brush Truck 125,000
Transport Truck 145,000
Low Bed Trailer 70,000
Backhoe 110,000
Transfers Out to Stormwater Projects Fund 275,000
Stormwater Improvements 190,786 25,000
Transfer to General Fund for Operation & Maintenance 700,000
TOTAL REVENUE FUND EXPENDITURES 931,119$ 1,521,610$ 1,970,647$ 1,861,707$ 1,860,429$ 1,736,821$ 1,702,939$ 1,702,768$
BEGINNING FUND BALANCE 266,603$ 350,464$ 799,532$ 804,968$ 919,121$ 1,036,833$ 1,280,529$ 1,563,006$
BUDGET RESERVE - 15% TO 5% OF EXPENSES 139,668 76,081 98,532 93,085 93,021 86,841 85,147 85,138
UNRESTRICTED RESERVE BALANCE 126,935$ 274,384$ 701,000$ 711,883$ 826,100$ 949,992$ 1,195,383$ 1,477,868$
ANNUAL REVENUES 1,014,980 1,970,678 1,976,083 1,975,860 1,978,141 1,980,518 1,985,416 1,991,114
ANNUAL EXPENDITURES 931,119 1,521,610 1,970,647 1,861,707 1,860,429 1,736,821 1,702,939 1,702,768
ENDING FUND BALANCE 210,796$ 723,452$ 706,436$ 826,036$ 943,811$ 1,193,688$ 1,477,859$ 1,766,214$
STORMWATER UTILITY PROJECTS FUND
PROJECTED BALANCES
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Transfers In from Stormwater Revenue Fund -$ -$ 275,000$ 300,000$ 292,000$ 238,000$ 360,000$ 310,000$
Grants 645,000
TOTAL PROJECT REVENUE -$ -$ 920,000$ 300,000$ 292,000$ 238,000$ 360,000$ 310,000$
Stonecrop Drainage 860,000$
Roadway Swale Work 60,000 60,000 60,000 60,000 60,000 60,000
Day Drive 240,000
Tulip Road Crossing 232,000
Bayfront Road Crossing 178,000
Ocean Cove 300,000
Concha Dam 250,000
TOTAL PROJECT EXPENDITURES -$ -$ 920,000$ 300,000$ 292,000$ 238,000$ 360,000$ 310,000$
232
PARKING IN LIEU OF FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Payments in Lieu of Parking 13,776$ -$ -$ -$ -$ -$ -$ -$
Investment Income 929 1,310 1,342 1,374 1,407 1,441 1,475 1,511
PROJECTED REVENUE 14,705$ 1,310$ 1,342$ 1,374$ 1,407$ 1,441$ 1,475$ 1,511$
Expenditures:
None Programmed
PROJECTED DISBURSEMENTS -$ -$ -$ -$ -$ -$ -$ -$
NONEXPENDABLE TRUST FUND:
BEGINNING FUND BALANCE 39,893$ 54,598$ 55,908$ 57,250$ 58,624$ 60,031$ 61,472$ 62,947$
REVENUES 14,705 1,310 1,342 1,374 1,407 1,441 1,475 1,511
EXPENDITURES - - - - - - - -
ENDING FUND BALANCE 54,598$ 55,908$ 57,250$ 58,624$ 60,031$ 61,472$ 62,947$ 64,458$
233
CEMETERY TRUST FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Lot Sales 77,352$ 90,000$ 90,000$ 90,000$ 90,000$ 90,000$ 90,000$ 90,000$
Interest Income 18,471 9,969 10,453 8,762 8,949 9,139 9,330 9,523
PROJECTED REVENUE 95,823$ 99,969$ 100,453$ 98,762$ 98,949$ 99,139$ 99,330$ 99,523$
Expended from Permanent Endowment:
Headstone Straightening Project 24,375$ -$ -$ -$ -$ -$ -$ -$
General Fund Transfer for Operations 4,638 55,000 80,000 80,000 80,000 80,000 80,000 80,000
TOTAL OPERATIONAL TRANSFERS 29,013 55,000 80,000 80,000 80,000 80,000 80,000 80,000
Expended from Non-Endowed (Capital):
Trailer for Escavated Dirt 7,126
Improvements to Sand Hill Section 3,870 186,130
PROJECTED CAPITAL DISBURSEMENTS 10,996 186,130 - - - - - -
TOTAL PROJECTED DISBURSEMENTS 15,634$ 241,130$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$
PERMANENT ENDOWMENT:
BEGINNING FUND BALANCE 682,487$ 692,150$ 682,150$ 647,150$ 612,150$ 577,150$ 542,150$ 507,150$
ANNUAL REVENUES 38,676 45,000 45,000 45,000 45,000 45,000 45,000 45,000
ANNUAL TRANSFERS (29,013) (55,000) (80,000) (80,000) (80,000) (80,000) (80,000) (80,000)
ENDING FUND BALANCE 692,150$ 682,150$ 647,150$ 612,150$ 577,150$ 542,150$ 507,150$ 472,150$
NON-ENDOWED (Capital)
BEGINNING FUND BALANCE 258,574$ 304,725$ 173,564$ 229,017$ 282,778$ 336,728$ 390,866$ 445,197$
ANNUAL REVENUES 57,147 54,969 55,453 53,762 53,949 54,139 54,330 54,523
ANNUAL EXPENDITURES (10,996) (186,130) - - - - - -
ENDING FUND BALANCE 304,725$ 173,564$ 229,017$ 282,778$ 336,728$ 390,866$ 445,197$ 499,720$
TOTAL ENDING BALANCE OF TRUST FUND 996,875$ 855,714$ 876,167$ 894,928$ 913,878$ 933,016$ 952,347$ 971,870$
234
GOLF COURSE FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Charges for Services 1,147,871$ 1,275,339$ 1,301,368$ 1,307,875$ 1,314,414$ 1,320,986$ 1,327,591$ 1,334,229$
Proshop Sales 81,460 90,000 100,000 100,000 100,000 100,000 100,000 100,000
Rents 17,592 27,347 30,000 30,000 30,000 30,000 30,000 30,000
Other Revenue 10,124 11,080 9,460 9,460 9,460 9,460 9,460 9,460
Sale of Carts or Equipment 48,605 111,652 48,605
Transfer from General Fund - R&R 11,320
Transfer from DST Fund 138,375 110,000
FDOT Grant - Restaurant 50,000
PROJECTED REVENUE 1,505,347$ 1,403,766$ 1,550,828$ 1,447,335$ 1,565,526$ 1,509,051$ 1,467,051$ 1,473,689$
Personnel 347,580$ 362,632$ 391,022$ 396,180$ 401,493$ 406,965$ 412,601$ 418,407$
Operating Costs 820,195 780,561 779,048 779,048 779,048 779,048 779,048 779,048
Proshop Cost of Sales 59,803 51,000 70,000 70,000 70,000 70,000 70,000 70,000
Airport Rent 106,000 106,000 106,000 106,000 106,000 106,000 106,000 106,000
Capital Lease Principal - Golf Carts 48,286 49,997 51,768 53,602 50,801 48,286 49,996 51,768
Capital Lease Interest - Golf Carts 8,105 6,394 4,623 2,789 890 8,105 6,394 4,623
Parking Lot Curbing 11,320
Cart Path Replacements 35,743
Restaurant Improvements 249,377
Repayment of General Fund Loans 25,000 25,000 25,000 25,000 25,000
Replace Irrigation Pump 10,892
Clubhouse Water Hookup 60,000
Renovate Golf Tees 50,000
Interest Payment to Building Fund *7,118 8,604 8,213 7,819 7,421 7,015 6,605 6,605
Principal Payment to Building Fund 24,626 29,764 30,154 30,547 30,947 31,352 31,762 31,762
TOTAL FY 18 1,718,153$
TOTAL FY 19 1,405,844$
TOTAL FY 20 1,550,828$
TOTAL FY 21 1,470,985$
TOTAL FY 22 1,471,600$
TOTAL FY 23 1,481,771$
TOTAL FY 24 1,487,406$
TOTAL FY 25 1,493,213$
BEGINNING UNRESTRICTED RESOURCES $ (411,060) $ (623,866) $ (625,944) $ (625,944) $ (649,594) $ (555,668) $ (528,388) $ (548,743)
TOTAL REVENUES 1,505,347 1,403,766 1,550,828 1,447,335 1,565,526 1,509,051 1,467,051 1,473,689
TOTAL OPERATING FUND EXPENDITURES 1,718,153 1,405,844 1,550,828 1,470,985 1,471,600 1,481,771 1,487,406 1,493,213
ENDING UNRESTRICTED RESOURCES $ (623,866) $ (625,944) $ (625,944) $ (649,594) $ (555,668) $ (528,388) $ (548,743) $ (568,267)
* Adjust Interest for FY 21-22 (after 5th year) to 1%
below 20 year Treasury Bond.
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FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
OPERATING FUND:
Fuel Sales Revenue (2.5% Increase)103,959$ 12,278$ -$ -$ -$ -$ -$ -$
Police Department Rents 391 - - - - - - -
Pickle Ball Courts Rents - - 11,325 11,325 11,325 11,325 11,325 11,325
Golf Course Rents 106,000 106,000 106,000 106,000 106,000 106,000 106,000 106,000
Stormwater Rents - 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Other Rents 299,673 321,250 360,648 360,648 360,648 360,648 360,648 360,648
Other Revenue 73,287 124,343 85,710 85,710 85,710 85,710 85,710 85,710
PROJECTED REVENUE 583,310$ 569,871$ 569,683$ 569,683$ 569,683$ 569,683$ 569,683$ 569,683$
Personnel 141,253 153,577 73,409 75,611 77,880 80,216 82,622 85,101
Operating Costs 316,232 260,006 180,171 180,171 180,171 180,171 180,171 180,171
General Fund Management Fee 93,485 94,435 97,268 100,186 103,192 106,287
Fuel Purchases for Resale 82,689 8,946
AED for Terminal Building 1,696
Paint Terminal Building 24,000
Security Camera 3,963
Update Fuel Terminal 15,290
Fencing 1,521
Weather Reporting System 1,229
AWOS System 11,795
Tree Removal 1,800
Bush Hog Mowing Deck 17,500
Airport Drive East Street Lights 26,300
Repayment of General Fund Advance 25,000 40,000 25,000 -
Repayment of DST Advances and Interest 24,500 30,500 30,500 30,500 36,500 36,500 38,500 38,500
TOTAL FY 18 589,674$
TOTAL FY 19 554,323$
TOTAL FY 20 446,365$
TOTAL FY 21 380,717$
TOTAL FY 22 391,819$
TOTAL FY 23 397,073$
TOTAL FY 24 404,485$
TOTAL FY 25 410,060$
BEGINNING RESOURCES $ (126,876) $ (133,240) $ (117,692) $ 5,626 $ 194,591 $ 372,456 $ 545,066 $ 710,263
TOTAL REVENUES 583,310 569,871 569,683 569,683 569,683 569,683 569,683 569,683
EXPENDITURES+DEBT+TRANSFERS 589,674 554,323 446,365 380,717 391,819 397,073 404,485 410,060
ENDING UNAPPROPRIATED RESOURCES $ (133,240) $ (117,692) $ 5,626 $ 194,591 $ 372,456 $ 545,066 $ 710,263 $ 869,887
AIRPORT FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
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FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
Operating Revenue 911,643 785,170$ 789,200$ 812,876$ 837,262$ 862,380$ 888,252$ 914,899$
Other Revenue 17,302 2,150 2,100 2,100 2,100 2,100 2,100 2,100
Principal on Golf Course Loan 24,626 29,764 30,154 30,547 30,947 31,352 31,762 31,762
Interest on Golf Course Loan 7,118 8,604 8,213 7,819 7,421 7,015 6,605 6,605
Investment Income 10,627 10,500 11,670 13,228 14,104 15,054 16,079 17,184
PROJECTED REVENUE 971,316 836,188$ 841,337$ 866,570$ 891,835$ 917,901$ 944,798$ 972,550$
Clear Village Software 13,633
Pickup Truck 18,107 22,573
Loan to Golf Course 236,366
Personnel 530,924
Operating Costs 114,414
TOTAL FY 18 899,811
Personnel 567,830
Operating Costs 108,467
TOTAL FY 19 689,930$
Personnel 663,901
Operating Costs 133,592
TOTAL FY 20 820,066$
Personnel 683,818$
Operating Costs 133,592
TOTAL FY 21 817,410$
Personnel 704,333
Operating Costs 133,592
TOTAL FY 22 837,925$
Personnel 725,463
Operating Costs 133,592
TOTAL FY 23 859,055$
Personnel 747,226
Operating Costs 133,592
TOTAL FY 24 880,818$
769,643
133,592
903,235$
BEGINNING RESOURCES 279,432 $ 350,937 $ 497,195 $ 518,466 $ 567,626 $ 621,536 $ 680,383 $ 744,362
TOTAL REVENUES 971,316 836,188 841,337 866,570 891,835 917,901 944,798 972,550
EXPENDITURES+DEBT+TRANSFERS 899,811 689,930 820,066 817,410 837,925 859,055 880,818 903,235
ENDING UNRESTRICTED RESOURCES 350,937 $ 497,195 $ 518,466 $ 567,626 $ 621,536 $ 680,383 $ 744,362 $ 813,677
BUILDING FUND
PROJECTED BALANCES
FISCAL YEARS 2020-2025
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
SCHEDULE SIX
GLOSSARY
This is a glossary of terms commonly used at public
meetings at which financial matters are discussed:
Accrual – Recognition of changes in economic resources as
soon as the underlying event or transaction occurs, as
opposed to when cash is received or spent.
Ad Valorem Taxes – A tax levied on the assessed value (net
of any exemptions) of real or personal property. This is
commonly referred to as “property tax”.
Anticipated (revenue, deficit, expenses, etc.) – Estimates
used in analyzing and preparing budgets. Anticipated
figures are the equivalent of educated guesses. They are
based on experience and information from a variety of
sources that help government officials determine what they
think the income or expenses will be.
Appropriation from Prior Year Fund Balance (Retained
Earnings) – Money not spent in one fiscal year but carried
forward to the next year. Cash carried forward is used to
supplement revenues required to pay all expenses.
Budget – A plan of financial operation embodying an
estimate of proposed expenditures for a given period and the
proposed means of financing them. Florida law requires that
governments have a balanced budget, with expenses not
exceeding revenues.
CAFR – Comprehensive Annual Financial Report
Capital Improvement Program – Governmental agencies
set up five-year programs for major costs such as the
construction of buildings, land acquisition, road
improvements and heavy equipment. Capital expenses are
listed separately from operating expenses within the budget.
Capital Outlay – Fixed assets which have a value of $750
or more have a useful economic lifetime of more than one
year, or assets of any value if the nature of the item is such
that it must be controlled for custody purposes.
Capital Project – A project to acquire or improve an asset
with costs more than $50,000 and expected life of more than
five years. Capital project includes land acquisition,
construction, repair or structural improvement of a facility,
engineering and design for a facility, and acquisition or
repair of equipment. Detailed information on a capital
improvement including the time frame for completion, the
location, description, the estimated total expenditure, impact
on operating cost and the proposed method of financing.
Capital Project Fund – A governmental Fund used to
account for the acquisition and construction of major capital
facilities other than those financed by proprietary funds.
City of Sebastian Cemetery Trust Fund – The City of
Sebastian Cemetery Trust Fund is used to account for
principal trust amounts received, sale of cemetery lots and
related interest income. One-half of the cemetery lot sales
and the interest portion of the trust can be used to maintain
the community cemetery.
Contingency Account – Money that has been set-aside for
emergencies or unexpected expenses. Each City fund
usually has such an account to cover higher-than-expected
costs or purchases that were not anticipated when the budget
was being prepared.
Debt Service Fund – A governmental accounting fund used
to account for the accumulation of pledged funds that are
legally restricted to pay debts.
Deficit – A term generally applied to the budget as a whole,
reflecting real or projected shortages in revenue. It means
there is not enough revenue to cover expenses.
Enterprises – Activities of government, which are operated
and accounted for as businesses. Enterprises rely principally
on user fees earned by the business to fund operations. In
Coty of Sebastian, the Golf Course, Airport, and the
Building Department are enterprises.
Expenditures/Expenses – Cost of goods or services used.
FAA – Federal Aviation Administration
FDOT – Florida Department of Transportation
FEMA – Federal Emergency Management Agency
Fiscal year – A 12-month period of time to which the annual
operating budget applies and at the end of which, a
government determines its financial position and the results
of its operations. In Florida, the fiscal year for all local
governments extends from October 1 to September 30.
Franchise Fees – Money collected, usually from a private
utility, in exchange for use of a governmental agency’s
easements and rights-of-way. Cities authorize the use these
facilities and collect a fee in return. Franchise fees also are
collected from garbage and trash services allowed to operate
with a government’s boundaries.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
Fund – A fiscal and accounting entity with a self-balancing
set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or
balances, and changes therein, which are segregated for the
purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions
or limitations of that fund.
Fund Balance – A term used to express the equity (assets
minus liabilities) of governmental funds and trust funds.
GAAP-Generally Accepted Accounting Principles –
Uniform minimum standards and guidelines for financial
accounting and reporting. They govern the form and content
of the basic financial statements of an entity. GAAP
encompasses the conventions, and procedures necessary to
define accepted accounting practices at a particular time.
They include not only broad guidelines of general
applications, but also detailed practices and procedures.
GAAP provides a standard by which to measure financial
presentations. The primary authoritative statement on the
application of GAAP to state and local governments are
National Committee on Governmental Accounting (NCGA)
pronouncements. Every government should prepare and
publish financial statements in conformity with GAAP. The
objective of government GAAP financial reports are
different from, and much broader than, the objectives of
business GAAP financial reports.
General Fund – The main operating fund for the city, which
is used to account for all financial resources, except those
required to be accounted for in another fund. All city’s
departments/divisions except the enterprise fund
departments/divisions are funded by the general fund. Ad
valorem taxes make up the largest percentage of the general
fund revenues.
Governmental Funds – These funds account for general
governmental activities, such as law enforcement, which are
largely supported by taxes and fees. They are reported using
the current financial resources measurement focus and the
modified accrual basis of accounting.
Interfund Transfer – Budgeted amounts transferred from
one governmental accounting fund to another for work or
services provided.
Mill – A tax rate set on the basis of the valuation of
properties. A tax rate of one mill produces one dollar of
taxes on each $1,000 of assessed property valuation.
Millage Rate – A rate expressed in thousands. As used with
ad valorem (property) taxes, the rate expresses the dollar of
tax per one thousand dollars of taxable valuation.
Over Budget – Over budget in revenue means there is more
income than expected. Over budget in expenses means actual
costs exceed the budget and funds must be transferred to
provide for the additional expenses by a budget adjustment.
Permanent Fund – Permanent Funds are used to report
resources that are legally restricted to the extent that only
earnings, not principal, may be used for purposes that
support the reporting government’s programs.
Projected Deficit – A projection that based on the current
rate of spending, expenses will be greater than anticipated
revenue. A projected deficit during a budget year usually
necessitates an adjustment in the spending pattern–delaying
some purchases or eliminating planned expenses—to stay
within the budgeted figures.
Reserved Fund Balance – Portion of a fund balance that is
not available for appropriation. This usually is due to
statutory authority and/or internal policies.
Revenue – Revenues may be operationally defined in
governmental fund accounting as “all increases in fund net
assets except those arising from interfund reimbursements,
interfund operating and residual equity transfers, or long
term debt issues”.
Rolled Back Millage Rate – The tax rate necessary to pay a
governmental agency the same amount of property tax
dollars received during the previous budget year, excluding
changes in taxable valuation resulting from new
construction, annexation or de-annexation.
Shortfall – A term generally synonymous with deficit but
applied to individual revenue accounts instead of to the
budget of a fund or the whole City. A City might have a
shortfall in a particular account, but a shortfall in the total
budget is called a deficit.
SPD – Sebastian Police Department
Special Revenue Fund – A governmental accounting fund
used to account for special revenues that are legally
restricted to expenditures for particular purposes.
State-Shared Revenue – Revenues collected by the state
and proportionately shared with counties and/or
municipalities on the basis of specific formulas. Such
revenues include: local share of cigarette taxes, fuel taxes,
mobile home license taxes, liquor license taxes, and half-cent
sales taxes.
Taxable Valuation – The value of property after all
allowable exemptions have been subtracted; the values on
which the millage rate is applied and taxes are computed.
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CITY OF SEBASTIAN, FLORIDA 2019/2020 ANNUAL BUDGET
TRIM Bill – Florida’s Truth in Millage Law that requires
cities to calculate next year’s property taxes based on the
same tax dollars they received during the current fiscal year.
Trust Fund – A Fund used to account for assets held in a
trustee capacity or as an agent for individuals, private
organizations or other governmental units.
Under Budget – Under budget in revenue means that money
being collected from taxes and other sources is not as much
as was anticipated. It might necessitate spending adjustments
to prevent a deficit. Under budget in expenses means that
actual expenses are less than the budget.
Unreserved Fund Balance – Portion of a fund balance that
is available for appropriation.
User Fee – A fee charged to the party that directly receives a
public service.
Utility Service Taxes – Taxes paid to municipalities by
users of electricity, telephones, cellular phones, beepers,
natural gas, bottled gas, and fuel oil.
Valuation – The dollar value of property that has been
assigned by the County Property Appraiser.
Working Capital – Excess of current assets including cash-
on-hand equivalents over current liabilities that can be used
to satisfy cash flow needs.
240