HomeMy WebLinkAbout11-20-2019 CRA Agenda.�.� 8. Recess Citv Council Meetino and Convene as Community Redevelnnment Aaencv
pgs 9-10
A. Approval of Minutes — October 23, 2019 CRA Meeting
B. Seotic to Sewer Grant Proaram
1. Consider Grant Request for 1697 N. Central Avenue — Single Family
Residence (Transmittal, Application, Deed, Tax Receipt, Invoices)
19.142
C. Authorize City Manager to Enter Into Contract with Clark Sales Display for Annual
pgs 11-21
Christmas Decorations in Accordance with Code Sec. 2-10(d)(2) in the Amount of
$21,610 for Years 2019-2021 (Transmittal, Proposal, Comparison)
�All 9.
Adiourn Communitv Redeveloament Aaencv Meetina and Reconvene as Citv Council
10.
CONSENTAGENDA
All items on the consent agenda am considemd routine and will be enacted by one motion. There will be no
separate discussion o/ consent agenda Items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. I/ a member or the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion poor to start or the
meeting or by raising hisAer hand to be recognized.
pgs 26-33
A. Approval of Minutes — October 23, 2019 Regular City Council Meeting
19.143
B. Prior Authorization for Council Travel to One of the Four Upcoming Florida League of
pgs 34-36
Cities' Institute for Elected Municipal Officials (IEMO) Training (Transmittal, Info)
19.144
C. Approve the Piggyback of National IPA Cooperative Agreement #151148 for
pgs 37-40
Janitorial and Sanitation Products, Supplies and Related Services from Network
Services Company (Imperial Dade/Dade Paper Company) for the Duration of the
Active Contract (Transmittal, Notice, Pricelist)
19.145
D. Approve the Piggyback to FL Sheriffs Association Contract FSA19-VEH17.0 for the
pgs 41.45
Purchase of a 2019 Bush Hog Mower for the Sebastian Municipal Airport in the
Amount of $17.480.00 (Transmittal, Notice, Quote, Info)
19.146
E. Approve the Piggyback to Charlotte County Bid #18-509 for the Purchase of a 2019
pgs 46-52
Ford F250 Crew Cab 4x2 Truck for the Parks and Recreation Division in the Amount
of $30.894.31 (Transmittal, Notice, Quote, Info)
19.147
F. Approve the Piggyback to Sourcewell Contract RFP#040319 for the Purchase of a
pgs 53-56
2019 Kubota S Series Skid Steer for the Engineering Department in the Amount of
$105,554.31 (Transmittal, Notice, Quote, Info)
19.148
G. Approve the Piggyback to Sourcewell Contract 083116-KON for Citywide Managed
pgs 57-71
Print Services from Konica Minolta Business Solutions U.S.A., Inc. for the Duration of
the Active Contract (Transmittal, Notice, Price Tab, Info)
19.149
H. Authorize a Three Year Agreement with Xtreme FX LLC for the City's Fireworks
pgs 72-87
Display in Accordance with Code Sec. 2-10(d)(2) in the Annual Amount of $25,000
(Transmittal, Proposals, Agreement)
19.150
I. Approve Hidden Sanctuary Village's 5K Run/Walk at Golf Course on April 18, 2020
pgs 68-91
from 7:30 a.m. to 11:00 a.m. (Transmittal, Application, Receipt, Route)
Approved at the Nov. 20, 2019 CRA Meeting
Regular City Council Meeting Chair
& CRA Meeting ATTEST:
October 23, 2019
Page Two
Jeanette Williams
Vice Mayor Kinchen announced the upcoming events in addition to the Veterans' Day
Ceremony to be held at Riverview Park on November 11`h at 11:00 a.m.
Mayor Hill recessed the City Council meeting and convened the CRA meeting at 6:04 p.m.
Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv
A. The September 25, 2019 CRA Meeting Minutes were approved by a MOTION by
Mr. Dodd and SECOND by Vice Chair Kinchen with a unanimous voice vote.
B. Septic to Sewer Grant Proaram
i. Consider Grant Reauest for 13060 U.S. Hiahwav 1 — Merchriz Condo
Association (Transmittal. Application. Deeds, Tax Receipt. Quotes)
The Administrative Services Director stated this was a $5,000 grant request to
remove one septic tank system.
The Community Development Director advised that postcards have been sent out
to all eligible property owners to connect to the recently installed gravity sewer line
installed by Indian River County which will prompt an increase of future
applications.
MOTION by Vice Chair Kinchen and SECOND by Mr. McPartlan to approve the
grant request to 13060 U.S. Highway 1.
Roll Call: Vice Chair Kinchen — aye Mr. Dodd — aye
Mr. lovino — aye Mr. McPartlan — aye
Chairman Hill - aye
Motion carried 5-0.
Consider Grant Reauest for 821 U.S. Hiahwav 1 — Paul Kellev Commercial
Buildina (Transmittal, Application. Deed. Tax Receipt. Quote. IRC Permit)
The Administrative Services Director stated this grant request was to install a lift
station and remove a septic tank.
MOTION by Mr. lovino and SECOND by Mr. McPartlan to approve the grant request
to 821 U.S. Highway 1.
Roll Call: Mr. Dodd — aye Mr. lovino —aye
Mr. McPartlan — aye Chairman Hill — aye
Vice Chair Kinchen — aye
Motion carried 5-0.
iii. Consider Grant Reauest for 13000 U.S. Hiahwav 1 — Seacrest Professional
Buildina (Transmittal. Application. Deeds. Tax Receipt. Quotes)
The Community Development Director stated this grant request would remove two
tanks and connect the property to the centralized sewer system.
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Three
MOTION by Mr. Dodd and SECOND by Mr. lovino to approve the grant request to
13000 U.S. Highway 1.
Roll Call: Mr. lovino —aye Mr. McPartlan — aye
Chairman Hill — aye Vice Chair Kinchen — aye
Mr. Dodd — aye
Motion carried 5-0.
8. Adiourn Communitv Redevelopment Aaencv Meetina and Reconvene as Citv Council
Chairman Hill adjourned the CRA Meeting at 6:09 p.m. and reconvened the City Council
Meeting.
9. CONSENT AGENDA
A. Approval of Minutes — October 9, 2019 Regular City Council Meeting
19.127 B. Approve Single Source Request for Purchase of Twenty -Two (22) XL-185P Portable
Radios for the Sebastian Police Department in the Amount of $87,613.50
(Transmittal, Quote, Report, Findings, Specs)
19.128 C. Approve the Piggyback to GDA Contract 47QTCA18D005T with Communications
International, Inc. for the Replacement Purchase of the Police Dispatch Radio
Console in the Amount of $48,750.37 (Transmittal, Notice of Intent, Proposal)
19.129 D. Approve the Piggyback to FL State Contract 43211500-WSCA-I5-ACS for the
Purchase of 38 Rugged Dell Laptops for the Police Department in the Amount of
$90,097.66 (Transmittal, Notice of Intent, Proposal, Agreement Summary &
Amendment)
19.130 E. Approve Execution of Multi -Year Contract with Dell Financial Services and Authorize
the City Manager to Sign Appropriate Documents (Transmittal, Agreement)
19.131 E. Approve the Piggyback to GSA Contract GS-35F-0124U with Icon Enterprises, Inc.
dba CivicPlus for the City Website Redesign (Transmittal, Notice of Intent, Proposal,
Pricelist, Statement)
19.132 F. Approve the Purchase of Security Software for the City -Wide Computer System, Not
to Exceed $18,000 and Authorize the City Manager to Execute the Appropriate
Documents (Transmittal)
19.133 G. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's
Community Night Out on October 29, 2019 from 5:00 p.m. to 7:00 p.m. (Transmittal,
Application, Plan)
19.134/19.103 H. Purchase One (1) 2019 Ford F-150 4WD Truck from Bartow Ford under the
Charlotte County Bid Award Contract # 2018000509 for Public Works Director/City
Engineer in the Amount of $34,394.75 (Transmittal, Quote, Contract)
19.135 I. Approve Road Closures for Annual Christmas Parade on December 7, 2019 from
4:00 p.m. Until the End of the Event (Transmittal, Flyer)
.,,,.t
5EBASTIAN
HOME OF PELICAN ISLAND
COMMUNITY REDEVELOPMENT AGENCY
TRANSMITTAL FORM
CRA MEETING DATE: November 20, 2019
AGENDA ITEM TITLE: Septic -to -Sewer Program Grant Application
RECOMMENDATION: Approve grant application up to the maximum allowed.
BACKGROUND: In accordance with the Septic -to -Sewer (SSP) Grant Program, a
grant application for the below parcel located within the CRA district has been submitted. The
property will be removing a very old septic tank along with connecting to the Indian River
County's wastewater sanitary system. The North Sebastian Septic to Sewer Project has been
completed and a direct connection to the centralized sewer system is now available; therefore a
construction permit for a lift station is not required. Also, if connected to the sewer system within
the first year of receiving the assessment fee invoice, the Indian River County Utilities
Department will waive the sewer impact fee. A grant application has been provided, including a
copy of the deed, proof of paid taxes and construction quotes.
• 1697 N Central Avenue — Victoria -William Company -Single Family Residence
If approved, award amounts are based on connection types at a 25/75% cost share. Properties
with septic systems with connection to available gravity main sanitary sewer will receive award
amounts not to exceed $5000. Based on the applicant's invoice from Reliable Septic & Services
and Mr. Plumber, Inc. whose job costs are $1,510, the maximum grant that can be awarded is
$1,132.50.
If Auenda Item Requires Expenditure of Funds:
Total Grant: $1,132.50
Amount Available: $185,149.33
If Cost Requires Appropriation: N/A /j 1
Administrative Services Department/CFO Review:
ATTACHMENTS: For each application: I.Application
2. Deed
3. Tax receipt
4. Construction Invoices
City Manager Auut/thorion: zati
l
Date: lI![�/ r 9
SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT APPLICATION
1. APPLICANT INFORMATION
Name of Applicant: �Ir fibV l /k - �� /I law n�
II
Mailing Address �id �t-{ � "I C(�"(� �5}'(/'t`?e'r"'
1lelln bcaC%A I PL 32g04-
Phone Number:
Cell Number:
E-mail Address:
2. PROJECT LOCATION
-:�:32-44-3--Is74-
-7--7z- 4T3- ls7---T
B I -e V (0, r.-t) 1 . (°.I, ovl
Address of Property: 16, Cf -4- N . cer? ! a (
�P_��Gt S�iGt_6'1 1=L 3'Z46 �-
c
Parcel Number(s): 30 4.3 �? If X)DcJ 1 Q 914 �l f�0o 14. (7
Property Tax Status:
3. DESCRIPTION OF PROPOSED IMPROVEMENTS
tr�.q t,t n i� �^cc,►r I �c,1-- �� r.�' �-eUVeG� �� ✓��t
vi r, -S,-J)4r S y S -�nm
4. ESTIMATED COST
Please provide information on the following items:
-
A. Cost of Current Septic System Closure $
B. Estimate of Connection to Indian River Utility System $_j S 10. a q
C. Permitting $ ter.% C-ot
D. Design and Construction Costs $ -@- nod- a.Pphcab l p
TOTAL ESTIMATED PROJECT COSTS
$ M0.00
Page 2
SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM
Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check
appropriate answer) YES C NO
If Yes, please answer the following questions:
Who was the grant award from?
How much was the total award?
Signature(s) All owners mustsign.
The information supplied in this application is true and correct.
Lharie5P.ScnAh(er) Pips.ISe&.
Printed N me and itle
0'/14J/4ro jjA&
Signature
STATE OF
COUNTY OF
v' s'e.rnb)ry - vice Pt-est'dot F
Printed Narne and Title
,/� &
Signature
The foregoing instrument was acknowledged before me this t*day of iY ()yLW YJ'C Imo,
20L' by
who is/are oersonalLv known to me or has/have produced as
identification.
° JESSICA BOWN
MY COWSSION A 0OR09
XPP'l00(SEAL)EQA22
/� Notary Public, Commission No. (T G 2 ()� 0 U'1
(Ie�si rr� ►oVv?'V) (Name of Notary, Printed or Typed)
This Section for City Use Only
I 19
Date Application Received:
I (I
Date Application Reviewed:
I t l ( 9
Recommendation to CRA:
afx� Q—
Action by CRA:
Page 3
2120522 RECORDED IN THE RECORDS OF JEFFREY K SARTON, CLERK CIRCUIT COURT INDIAN
RIVER CO FL, BK: 2478 PG: 915, 02/16/2011 10:43 AM DOC STAMPS D $784.00
TAWn,. unto rn — ......1
Ilnw re: (erclar u14tlNer,rd arwfed rnv,lgvl
Nra: Professional Title
1546 N. U.S. 1
Sebastian, F1 32958
Thlr Imlrvmenl PrcP.red bY:
Penfessicrol Title
L546 N. U.S. 1
Setsst3an, Fl 32.958
M1v,.n, Ar,I.i.[n r. I IJ.neMrrly. ,F.11.1t,��NummLartarm: . O ,
14L52
- 9PAC8AlOVBTHIS LINT Ppp P0.aCP391NG DATA!PACE ANOVE TNIS LIN619R PRDCl991Na pATA—�
d
(1 PDO Xhis Warranty UPCh Made the �D day of Qom/ / by
Ronald Sypher, irdividusUy and as !� Tkustee of the May I. B Rtauocablia Tmst AgoeIEmeat
dated Nweaber 24, 1998 also imuaa of rawrd as file May I. Berry Fa amble Living Trust Agreement
h<re(uajtter-suAed-Jhe .grnnror, to dated NovmiPt 24, 1998
Victoria -William Company, a Florida Corporation
whose Post office address is
6945 49th Street, Vero Beach, FL 32967
hereinafter called the grantee:
m . • "" n w a, -M.n - and - . - -' Inv .moa I anda r Ib
'."W. I. me I n11-1 .d m �Yva ,aP��NwPlqu. an Il . 1 ndla v nd 1n
I...vaavn — a N.- .' ewPor.11pna, r0.,rvM 11 evlruar a..dmlu er ,.v 1— 11,
Witnesset4: That the grantor, for and in consideration of the sum of 3 10,00
and other valuable considerations. receipt. whereof is hereby acknowledged, hereby grants, bargains, sell., aliens.
remises, releases, conveys and confirms unto the grantee all the certain land situate in Indian River
County, State of Florida , Pia:
See Attached Exhibit "A"
Subject to all valid restrictions, reservations, easements and zoning of
record.
Grantor(s) further warrants that the above described property is not homestead
Property and that grantor(s) residence is other then that being conveyed.
Grantor, under oath, further states that the Mary I. Berry Revocable Trust
Agreement dated November 24, 1998 and the Mary I. Berry Revocable Living 'Rust
Agreement dated November 24, 1998 are one and the same.
Grantor further warrants under oath that he is a single man
of3 ,1,"I',,,r...._.,....
r .,,.n l.11 uwau-I I VGI.urgiuiuocutnenU(jetL)OctllnentF01'PrintPNGt
13K: 2478 PG: 916
,PACE ABOVE THIS LING TOM BNOC SESINa DATA—
U, macther, with all the renements, heredlaaments and appurtenances thereto belonging or in anywise
appertaining.
To ijaue anb to'ijoRt,t he samein Jre simple jorever
illy the grantor hereby covenants wtrh Bald grantee that the grantor is /awfully seized of said land In fee
simple: that the granmr has good right and lawful authority to sell and convey said land, and hereby warrams the title
to said land and will defend the same against the lawful claims ofall persons who rsamrs rt-, and thar said load is free
of all encumbrances, except taxes accruing subsequent to December 31, 2010
I 111 Witness M4errvf, the said Grantor __ ha__ signed and sealed these presents the day and year
first above written - Signed, se // ed an ve(r/ed in the presence of: a �r� �
�%f vitlslly ad ffi 4 r� -
P...1.aH j�aN1683 . Central Ave.- Sebastian. Fl.
- wil—a s(r(.erv.. u. na no .—,a.) e.0 «rK. Aem... 32958
Af 1 hPR eru iu . �, l�
wuae- s a.— a... c.-a.—, n..vl
.at
en— S.... un ....n [a Onn,w. Ir snYl P.., afM. AGC.e..
P.,un
STATE OF ) I hereby Certify that on this day. before me. an officer duly aethnriacd
COUNTY OF(�, 1�1' ) to amnlnsrter o.Ibs Bna fake noknnwlcdgmena. pera.B.Ily approved
Rmald Sv&%w. irdivid al1v ard as af2cec Tl tee -
km.wn so me as be the persrm— de,—P ed ut and w'h. executed the foregoing inar.ment. who acknowledged brfure me that
.acrmed the .dine, and an ash win nos Ore... {Cbb le ns) a Said penunta stain personally knuwn Io me. st"Said person(.) pn.Aded the
following type of tdentification: 0 ! -il% cF E-5- � l fie' / Z O _
�_--- NOTANY na... R.I.w..., I Witness ay hand and facial seal he Chanty and State last
stay �% this Jaya' i
(/ram e
1 •• " ---p'rcmnnrlooan i N, ?�.c,.,. Cynthla M. Rich
CDAtNlShcryhr Od eaau ` a1�
Y.%pipe& Flay 11 ep13 jjr
Ibnob ihruhtllay puBAc �naarmiw. 1( t"•
u, Y
ni
t•3
https://ori. indian-river.org///Document/GetDocuinentFoi-PrintPNG
BK: 2476 PG: 917
Exhibit "A"
Parcel 1:
Beginning at the intersection of the East right-of-way line of new U.S. Highway No. 1 and the South right-
of-way of Ninth Street; thence run Easterly along the South right-of-way line of Ninth Street a distance of
293.59 feet to the intersection of Ninth Street and North Central Avenue for a point of beginning; thence
run Southerly along the West line of North Central Avenue a distance of 83.52 feet; thence run Westerly
and parallel to Ninth Street a distance of 100 feet; thence run Northerly and parallel to North Central
Avenue a distance of 83.52 feet to the South right-of-way line of Ninth Street; thence run Easterly along
the South right-of-way line of Ninth Street a distance of 100 feet to the Point of Beginning.
Parcel 2:
Beginning at the Intersection of the East right-of-way line of new U.S. Highway No. 1 and the South right-
of-way line of Ninth Street; thence run Easterly along the South right-of-way line of Ninth Street a
distance of 293.59 feet to the Intersection of Ninth Street and North Central Avenue; thence run Southerly
along the West line of North Central Avenue a distance of 83.52 feet to the point of beginning; thence run
Westerly and parallel to Ninth Street a distance of 100 feet; thence run Southerly and parallel to North
Central Avenue a distance of 70 feet; thence run Easterly and parallel to Ninth Street a distance of 100
feet to the West right-of-way line of North Central Avenue; thence run Northerly along the West right-of-
way line of North Central Avenue a distance of 70 feet to the Point of Beginning.
All being part of that certain tract of land situated in Indian River County, Florida, in Townships 30 and 31
South, Ranges 37, 38 and 39 East, known and described as a portion of Section 30 of Fleming Grant, and
being a part of land described on a certain map of Wauregan of said Fleming Grant made by S. 8. Carter
filed in the )and records of Brevard County, Florida; said land lying and being in Indian River County,
Florida.
1 -,r i
Keal rstate Account at IbY/ N (-EN I KAL AV, SEBAS I IAN 529J8 ... https://mdiani,iver.county-taxes.com/public/real_estateiparcels/30-38
Real Estate Account At 1697 N CENTRAL AV, SEBASTIAN 32958
Real Estate Account #30-38-21-00001-9999-0001810 Parcel details
2018 2017 2016 2015
PAID PAID PAID PAID
Carole Jean Jordan
Indian River County Tax Collector
Account number
30-38-21.00001-9999-00018/0
Owner
VICTORIA-WILLIAM COMPANY
6945 49TH ST
VERO BEACH, FL 32967
Alternate key
10361
Latest bill View/Print full bill hist
2002
PAID
Real Estate 2018 Annual Bill
o Print this bill (PDF)
Notice of Ad Valorem Taxes and Non -ad Valorem Assessments
Escrow code Millage code
2A
PAID 2018-11-19 $2,983.53
Receipt#000-00003806
Get Bills by Email
Situs address
1697 N CENTRAL AV
SEBASTIAN 32958
Legal description
TOWN OF WAUREGAN , PBS 1-179 BEG AT THE INT OF THE E R/W LI - NE OF NEW US HIGHW
Full legal available: ' Parcel details
Ad Valorem Taxes
Taxing authority
Millage
Assessed
Exemption
Taxable
Tax
COUNTY GENERAL FUND
3.4604
143,673
0
143,673
S497.17
EMERGENCY SERV DIST
2.3655
143,673
0
143,673
$339.86
SCHOOL STATE LAW
4.0450
194,224
0
194,224
$785.64
SCHOOL LOCAL
2.7480
194,224
0
194,224
$533.73
CITY OF SEBASTIAN
3.1514
143.673
0
143,673
$452.77
Total
17.5926
$2,870.99
Keal Lstate Account at 169 / N t.LN 1 RA AV, bLBA5l lAN 32958 ... littps://indianrrver.county-taxes.com/public/real_estate/parcels/30-3E
Taxing authority
Millage
Assessed
Exemption
Taxable
Tax
ST JOHNS RNER WATER
0.2562
143,673
0
143.673
$36.81
SEBASTIAN INLET
0.0877
143,673
0
143,673
$12.60
MOSQUITO CONTROL
0.2515
143,673
0
143.673
$36.13
HOSPITAL DISTRICT
0.9122
143,673
0
143,673
$131.06
FLORIDA INLAND NAVIG
0.0320
143,673
0
143,673
$4.60
LAND ACQUISITION END 04
0.2827
143,673
0
143,673
$40.62
Total
17.6926
$2,870.99
Non -Ad Valorem Assessments
Levying authority Rate Amount
COUNTY LANDFILL FEE Vanes $116.85
SEBASTIAN STORM WATER SERVICES Varies $120.00
Total $236.85
Combined taxes and assessments: $3,107.84
If paid by: Nov 30, 2018
Please pay: $0.00
PAID 2018-11-19 $2.983.53
Receipt#000-00003806
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V,C A DISC:>VER
MR
cards P-check
m 1997-2019, Grant street Group. All rights reserved. Help - Contact us - Terms of service - Tax Collector home
Michelle Faulkner
From:
Sent:
To:
Cc:
Subject:
Arjuna Weragoda <aweragoda@ircgov.com>
Thursday, October 17, 2019 10:52 AM
Michelle Faulkner
'Beth Sembler'; Jesse Roland
1697 N. Central Avenue
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking
links, especially from unknown senders.
Michelle,
The parcel located at 1697 N. Central Avenue was part of the North Sebastian Septic to Sewer -Phase 1
project. Therefore, as part of the project a lateral to the subject property to convey wastewater to the centralized
gravity main has been provided on the south side of Davis Street and hence will not require a lift station. If you need
any additional information please do not hesitate to contact me.
Thank you,
Arjuna Weragoda, P.E.
Capital Projects Manager
IRC Department of Utility Services
1801 27w Street
Building A
Vero Beach, FL 32960
Direct:772-226-1821
aweraeoda(W i rceov.com
Mr. Plumber Inc.
8802 US-1 k9 Sebastian FI 32958
(772)581-9115
Mrplumberfl@yahoo.com
Mymrplumber.com
For: Victoria -William Company
1697 N. Central Ave, Sebastian, FL 32958
Description
Run new 4" PVC SDR sewer line from existing sewer clean out near house to sewer tap at street.
Subtotal
Includes TAX 0%
Total
Total
Estimate
Estimate No:
Date:
Quantity Rate
180
10/01/2019
Amount
1 $1,055.00 $1,055.00
$1,055.00
$0.00
$1,055.00
$1,055.00
1/1
Reliable Septic & Services
P.O. BOX 1116 PHONE 11772) 562-4242
VLRO BL•ACIi, PL 3296( FAX (772) 567-7183
Email: reliablesepticoffice@gmail-corn
Website: reliableseptic.net
BILLING ADDRESS
VICTORIA WILLIAM COMPANY
6945 49TH ST
VERO BEACH, FL 32967
Estimate
DATE:
10/17/2019
JOB ADDRESS
VICTORIA WILLIAM COMPANY
1697 N CENTRAL AVE
SEBASTIAN, FL 32958
ESTIMATE: 1
119381 IIIII
Terms
P.O. No. Permit # I Gate Code Main Phone #
Alt Phone # IjI
REP
Due on rece... I
I 473-1577 -r
1
HOLLY }
Item
DESCRIPTION OTY
RATE
Total
PERMIT
ABANDONMENT PERMIT AND TIMED INSPECTION
80.00
8000
WAS APPLIED FOR ON 10/18/19
PERMIT # 19-1083
-FEE PAID TO HRS (SEE ATTACHED)
CERTIFICATION
CERTIFICATION LETTER FOR HEALTH DEPARTMENT
150.00
150.00
PUMP OUT
PUMP OUT SEPTIC TANK
225.00
225.00
ABANDONMENT
ABANDON EXISTING SEPTIC TANK' TO BE DONE BY OTHERS
0.00
0.00
CProposal Is contingent upon the approval of your Application by the County Health Department. Repair systems may require
sod; if sod is not included in your job you must have sod installed within 14 calendar days. We are not responsible for
damage to underground utilities, sprinkler, sod, driveways, trees and fence. Nonrefundable deposit Is required before
applying for your permit.
Thank you for your business. I Total $455.00
WE WILL NOTIFY YOU FOR YOUR
DISCOUNTED 2 YEAR MAINTENANCE SEPTIC SIGNATURE
PUMP OUTI
TO BETTER UNDERSTAND YOUR SYSTEM GO TO:
www.reliableseptic.net
M.
SEBASTIAN
HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY
TRANSMITTAL FORM
CRA MEETING DATE: November 20, 2019
AGENDA ITEM TITLE: Approve to Use Clark Sales Display, Inc. for the annual handling
of Christmas Decorations in the City for $21,610 per year (2019 -
2021).
RECOMMENDATION: Staff recommends that the Council APPROVE to use Clark Sales
Display, Inc. for the annual handling of Christmas Decorations in
the City in the amount $21,610 per year (2019 - 2021), justified as
an exemption to the Procurement process. Sec. 2-10(d)(2) as
'.works of art for public display."
BACKGROUND: The Procurement Division, on behalf of the Community Development
Department, requests Council's approval to use Clark Sales Display, Inc. for the annual handling of
Christmas Decorations in the City, funded by CRA funds. The collective amount for this purchase
exceeds the City's thresholds but is justified as an exception to the Procurement process according
to Sec. 2-10(d)(2) as "works of art for public display." Services will include the installation, removal
and storage of a 26' Panel Tree, City -owned Wreaths and Pole Displays for Indian River Drive/US1.
Clark Sales Display, Inc. has agreed to hold pricing for this service for the next 3 years, expiring
2021.
Research was done to identify the firms used to provide these services to Florida municipalities and
it was found that the price and quality of work being offered by Clark Sales Display, Inc. is
significantly comparable. Clark Sales Display, Inc. has been providing decoration services for the
City for over 20 years and it is recommended that the City continue doing business with them to
provide the above stated services.
If Agenda Item Requires Expenditure of Funds:
Estimated Annual Expenditure: $21,610
Amount Budgeted in Current FY: $22,000
Fund to Be Utilized for Appropriation: CRA Fund
�
Administrative Services Department Review: ' I -�/� �I. 1 --�
Attachments:
1. 2019 Proposals for Christmas Decoration Services
2. Research Findings for Price Comparison
City Manager Authorization:
Date: A1.2 /I 5
CLARK SALES DISPLAY, INC.
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1-800-962-79371 352-343-5899 /FAX: 352-343-0194
WWW.CLARKSCHRISTMAS.COM a
SEBASTIAN CITY OF
1225 MAIN STREET
SEBASTIAN, FL 32958
Phone: 772-589-0743
fax 772 581 0149
Date 11/4/2019
Qty
PROPOSAL
SALES — LEASE — INSTALLATION
JOB NAME / LOCATION
SEBASTIAN CITY OF
questions? call ANNE MARIE
Quote Expires on: 11/14/2019
Quote Number: 190337 CITY DF SEBASTIAN
Description Price Extend
1 INSTALLATION, REMOVAL, TRANSPORT, AND STORAGE OF $0.00 S0.00
CUSTOMER OWNED 26' PANEL TREE FOR 2019, 2020, AND
2021. (PRICES ARE PER YEAR)
26' PANEL TREE SERVICE
1 INSTALL / INSTALLATION, REMOVAL, OF CUSTOMER OWNED $3,205.00 $3,205.00
REMOVE DISPLAYS. 26' PANEL TREE
1 STORAGE ANNUAL STORAGE HANDLING AND TRANSPORT OF OF $1.600.00
$1.600.00
CUSTOMER OWNED DISPLAYS
26' PANELTREE
1 !ANNUAL LIGHT BULB REPAIR AND MAINTENANCE INCLUDES $401,00
$401.00
INSPECTING & REPLACEMENT OF DEFECTIVE LED LIGHT
AND SOCKETS ONLY.
`*REPLACEMENT LIGHTS FROM THEFT WILL BE BILLED AT
$1.05 PER LIGHT**
POLE DISPLAYS FOR INDIAN RIVER DRIVE
53 LP 320 5' SPLIT LAMP POST WREATH WITH BALL CLUSTERS & (2) 24" S155.00
S8,215.00
BOWS TO BE PLACED ON EVERY OTHER LAMP POST ON
INDIAN RIVER DRIVE.
1 INFO DECORATIONS WILL BE INSTALLED IN NOVEMBER REMOVED
TO OUR STORAGE FACILITY IN JANUARY WE DON'T DO MID
SEASON SERVICE UNLESS DANGEROUS CONDITIONS APPLY
AND THEY WILL BE CORRECTED AS SOON AS POSSIBLE.
WE ARE IN THE DISPLAY BUSINESS ONLY, AND DO NOT DO
ANY ELECTRICAL WORK OTHER THAN PLUGGING INTO
EXISTING OUTLETS.
$0.00 $0.00
TAX
itiom
Acceptance _Ofre
-The aboce�ricea, specifications aork
TOTAL $13,421.00
are satisfactory and are herby accepted. You are authorized to do the work as
herby c as
ALL YIATEKIALS IS GUARANTEEDTO BE AS_SPEZIFIED.
specified Pa;meat will be made as outlined above.h is acknowledged and agreed that
ALL WORK TO BE COMPLETED IN.A PROFESSIONAL
IIANNER ACCORDING TO STANDARD PRACTICES. ANY
by signing this proposal a contract will thereafter exist between the parties the terms
ALTERA"I TON OR DEVIATION FROM ABOVE
of which contract will be those described in this proposal
SPECIFICATION INVOLVING EXTRA COSTS WILL BE
EXECUTED ONLY UPON WRITf1-N ORDERS, AND WILL
Signature:
BECOME AN EXTRA Cl IARGE OVER AND ABOVE TI IE
ESTIMATE. ALL AGREEMENTS CONTINGENT UPON
STRIKES, ACCIDENTS OR DELAYS BEYOND OUR
Signature:
CONTROL OWNER'I'D CARRY FIRE. TORNADO AND
OTHER NECESSARY INSURANCE. OUR WORKES ARE
Name: Title:
FULLY COVERED BY WORKER'S COMPENSATION
INSURANCE
Date of Acceptance:
CLARK SALES DISPLAY,
POST OFFICE BOX 1007
TAVARES, FLORIDA 32778
1-800-962-7937/ 352-343-5899 / FAX: 352-343
WWW. CLARKSCHRI STMAS. COM
SEBASTIAN CITY OF
1225 MAIN STREET
SEBASTIAN, FL 32958
Phone: 772-388-8403
Fax: 772-581-0149
I Qty I REF.
1 1-YEAR
29 POLE MOUNT
INC
PROPOSAL
SALES - LEASE - INSTALLATION
JOB NAME I LOCATION
LEASE OF HOLIDAY DECOR
CITY OF SEBASTIAN
Questions? call ANNE MARIE
Quote Expires on: 11/14/2019
Quote Number: 190333 CITY )F SEBASTIAN
I[Date 11/4/2019
Description I Price I Extend
THE LEASE. INSTALLATION, REMOVAL. AND STORAGE OF THE $0.00$0.00
FOLLOWING HOLIDAYQEFORATIONS FOR 2019. 2020, AND 2021.
(PRICES ARE PER YEAR
POLE DISPLAYS FOR US 1
LIGHT POLES TO BE DECORATED WITH A COMBINATION OF T TO 8' $155.00 $4,495.00
HOLIDAY DISPLAYS, WHICH CAN INCLUDE, STOCKINGS, SOLDIERS,
4'-5' WREATHS, CANDLES, AND A VARIETY OF TREES.
29 POLE TRIM
25GARLAND POLE TRIM TO ACCENTUATE POLE MOUNT DISPLAYS !
$35.00I
$1,015.00
ALTERNATING RED & GREEN
53 POLE TRIM
25' GARLAND POLE TRIM TO ACCENTUATE LAMP POLE MOUNTED
$35.00'
$1,855.00
DISPLAYS; NATURAL COLORED GARLAND TO MATCH WREATHS.
Subtotal
S7,365.00
1
INSTALLATION, REMOVAL, TRANSPORT, AND STORAGE OF
$0.00
$0.00,
CUSTOMER OWNED HOLIDAY WREATHS FOR 2019, 2020, AND 2021
1 INSTALLATION
INSTALLATION, AND REMOVAL OF (4) CITY OWNED WREATHS.
$696.00
$696.00
1 STORAGE
ANNUAL STORAGE OF CUSTOMER OWNED DISPLAYS (4—WREATHS)
S128.00
$128.00
1 INFO
DECORATIONS WILL BE INSTALLED IN NOVEMBER, AND REMOVED TO OUR
S0.00
S0.00
STORAGE FACILITY IN JANUARY. NO MID SEASON SERVICE IS INCLUDED
EXCEPT DANGEROUS CONDITIONS WILL BE CORRECTED AS SOON AS
POSSIBLE. WE ARE IN THE DISPLAY BUSINESS ONLY AND DO NO
ELECTRICAL WORK OTHER THAN TO PLUG INTO EXISTING OUTLETS ONLY.
1 ,PAYMENT PAYMENT TO BE MADE AS FOLLOWS: ALL LEASE CONTRACTS ARE
BILLED IN OCTOBER OR NOVEMBER OF EACH YEAR; NET 30 DAYS.
Acceptance of Proposal-- The abo-v pprices. specifications and conditions are
satisfactory and arc herby accepted. You are authorized to do the work as specified.
Payment will be made as outlined above.it is acknowledged and wneed that by signin,
this proposal a contract will therealter exist hctwccn the parties the terms of which
contract will be those described in this proposal
Signature:
Signature:
Name: Title:
TOTAL ANNUAL LEASE �$8,189.00
ALL MA I'ERI.VS IS GUARANTEED TO BE AS SPECIFIED.
ALL WORK TO BE COMPIA FED IN A PROFESSIONAL
MANNER ACCORDING'] 0 STANDARD PRACTICES. ANY
ALTERATION OR DEVIA HON FROM ABOVE
SPECIFICATION INVOLVING EXTRA COSTS WILL BE
EXECU FED ONLY UPON WRITTEN ORDERS, AND WILL
BECOME AN EXTRA Cl IARGE OVER AND ABOVE THE
ES'1"IMA FE. ALL AGREEMENTS CONTINGENT UPON
STRIKES. ACCIDENTS OR DELAYS BEYOND OUR
CONTROL OWNER TO CARRY FIRE, TORNADO AND
O-Fl IE t NECESSARY INSURANCE. OUR WORKES ARE
FULLY COVERED BY WORKER'S COMPENSATION
INSURANCE-
Jry OF
HOME OF PELICAN ISLAND
PRICE COMPARISON FOR CHRISTMAS DECORATIONS
City of Sebastian
1225 Main Street
Sebastian, FL 32958
(772)388-8228
Fax: (772) 388-8248
DATE OF BID
ENTITY
AWARD
AMOUNT
TITLE OF BID
09/2019
CITY OF TAMPA
$29,870
Christmas Tree with Lights
02/2019
CITY OF HOLLYWOOD
$24,109
Holiday Decoration 30' Christmas Tree
02/2019
CITY OF WINTER SPRINGS
$11,875
26' Christmas Tree w/ Star
12/2018
CITY OF TREASURE ISLAND*
$23,495
Holiday Decorations
12/2018
CITY OF LONGWOOD*
$19,975
Christmas Tree & Light Install
11/2019
CITY OF LYNN HAVEN
$26,000
Christmas Tree
05/2018
CITY OF LAKE WORTH
$11,950
30 ft. Artificial Decorated Christmas Tree
08/2016
THE VILLAGES
$33,000
Christmas Decorating Services
* Uses the same
vendor as City of Sebastian, Clark Sa es Display.
Conducted by: Ann -Marie Fraser, CPPB, MBA
Procurement/Contracts Manager
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