The URL can be used to link to this page

Home My WebLink About2020 Agreementrnvn 2wo HOME OF PELICAN ISLAND Administrative Services - Procurement Division 1225 Main Street - Sebastian, Florida 32958 February 12.2020 Corey Nail Email: Ihesodfather@aol.com Nail Forms, Inc. 4430 Nail Farm Rd Melbourne, FL 32934 SUBJECT: Notice of Intent to Piggyback QUO #10-0.2020/MS (City of Palm Bay, FL) SOD — PICKED UP & DELIVERED Dear Mr. Nails: The City of Sebastian intends to piggyback the above referenced Contract from City of Palm Bay, FL In accordance to the City's Ordinance Section 2-10 (c)(2). Acceptance of piggybacking guarantees that the same pricing and contract terms will be honored for the purchase of goods/services made while the contract is active; this includes any contract extensions or renewals. Period Covered by Contract: December 31. 2019 — December 30. 2020 Please return the signed Notice of Intent to Piggyback and an updated Certificate of Insurance to the City by Tuesday, February 18 2020 via small to afraser@cityofsebastian.org. Should you have any questions, please contact Ann -Made Fraser, CPPB, MBA — Procuremenl/Confracts Manager, at (772) 388-8231 or afmser@cityofsebas8an.org. We value your association with the City of Sebastian. Sincerely,,��p ann-✓VLarfe Fraser Ann -Made Fraser, CPPB, MBA ProcurementlConlracts Manager Check one• yes Nall Farms WILL honor pricing and contract terms submitted in reference to QUO #10-0-2020/MS (City of Palm Say, FL). FiNo Mail Fanns W ILL NOT honor pricing submitted in reference to QUO #10-0-2020/MS (City of Paim Bay, FL). Corey Nails, Vice President Date QUO #10-0-2020/MS Sod - Picked up & D 7 .,..a,,, Secondary Award 4430 Nail Farm Rd Melbourne, FL 32934 321-254-6746 thesodfatherO,aol.com ImM I ITEM DESCRIPTION I Qty 1UOMj Unit Price Price Extended 1 Sod, Bahia -Delivered 186000 SF $ 0.23 $ 41,850.00 Sod, Bahia — Delivered and Installed Up To 2,000 Square 2 Feet 50000 SF $ Sod, Bahia — Delivered and Installed Over 2,000 Square 3 Feet 50000 SF $ 4 Sod, Bahia — Picked Up 50000 SF $ 5 Sod, Floratam— Delivered 100000 SF $ Sod, Floratam — Delivered and installed Up To 2,000 6 Square Feet 50000 SF $ Sod, Floratam — Delivered and Installed Over 2,000 7 Square Feet 50000 SF $ 8 Sod, Floratam — Picked Up 25000 SF $ Hydmmulch, 50 lb bales — 9 Picked Up 50 Bale $ Contractor Provided 10 Hydroseeding Services 70000 SF $ Watering - Delivered and 11 Installed Sod Only SF $ GRAND TOTAL- 112�,Bahia Pallets #SF/Pallet 13 Floratam Pallets # SF/Pallet 14 Bermuda Sports Turf Pallets # SF/Pallet I I-O iydroseeding Min Qty 1 16 Pallet Delivery Min Qty 17 Delivery Notice Required Hrs Notice 0.30 $ 15,000.001 0.25 $ 12,500.00 0.23 $ 11,250.00 0.40 _ $ 40,000.00 0.50 0.45 0.40 20.00 0.05 0.05 $ 25.000.001 $ 22,500.00 $ 10,000.00 $ 1,000.00 $ 3,500.00 $182,600.00 400 400 400 20000 1 24 Hours Green Thumb Landscaping, Inc 1085 S. John Rodes Blvd W. Melbourne, FL 32904 321-724-9552 marklagreenthum binc.net Unit Price Price Extended $ 0.22 $ 40,920.00 $ 0.25 $ 12,500.00 $ 0.23 $ 11,500.00 $ 0.20 $ 10,000.00 $ 0.35 $ 35,000.00 $ 0.45 $ 22,500.00 $ 0.43 $ 21,500.00 $ 0.30 $ 7,500.00 $ 20.00 $ 1,000.00 $ 0.06 $ 4,200.00 $ 0.03 $166,620.00 1 tl`OC."r J &Florida www.pahnbayfloridicry December 10, 2019 Corey Nail, Vice President Nail Farms, Inc. 4430 Nail Farm Road Melbourne, FL 32934 RE: QUO #10-0-2020/MS, Sod —Picked up and Delivered Dear Mr. Nail: On December 10, 2019, the above referenced contract was awarded to your company as the secondary vendor in full accordance with the terms, conditions and specifications as stipulated in the Request for Quote document. Please sign this Notice of Award and return it and two (2) signed copies of the Agreement along with a completed Contractor Security Card Application (in accordance with the Public Protection Act -Chapter 98, Code of Ordinances) to the City of Palm Bay Procurement Department, 120 Malabar Road BE, Palm Bay, FL 32907. You are also required to submit your insurance certificate(s) with your acceptance of this notice. The City of Palm Bay is to be specifically included on all certificates of Insurance (with exception to Workers Compensation) as a named additional insured. Waiver of Subrogation is required for Commercial General Liability and Automobile Liability. All certificates must be received prior to commencement of service/work. We appreciate your interest in the City of Palm Bay and look forward to future contact with your firm. Sincerely, CITY OF PALM BAY Ju : t Misconi, C, CP B ter Procurement Officer r%o W h f0 E�%Hk And Up To Great Things Nail Farms, Inc By: f /Y1Ca (id"I�LJ Name 'tie (print) Signature Date (a) Applicability. Except as specifically set forth herein, all procurements for goods and services for the city shall fall under the ultimate responsibility of the charter officer utilizing the goods or services (hereinafter called the "purchasing officer"), and shall be effected in accordance with this section. (b) Purchasing thresholds. Any request for the purchase of materials, equipment, services and supplies unless otherwise exempt under this section Is subject to competitive bid procedures as follows: (1) Up to $2500.00—Purchasing officer or their designee may authorize purchase. (2) $2500.01 to $5,000.00—Two or more verbal quotes where practical; purchasing officer or designee may authorize purchase. (3) $5,000.01 to $15,000.00—Three or more written quotes; purchasing officer or designee may authorize purchase. (4) $15,000.01 to $25,000.00—Three or more written quotes; city council authorization required. (5) Over $25,000.00—Formal sealed bids and city council authorization required. (c) Exceptions to thresholds. (1) Joint bid: The purchasing officer shall have the authority to cooperate with other local governments or other public entities in the development and use of mutually cooperative procurement contracts or master agreements. Such contracts shall require council approval. (2) Piggyback: The purchasing officer shall have the authority to utilize contracts or master agreement=_ of state, federal or other local governments or other public entities to procure goods and services, if the contract or agreement has been awarded through procedures substantially equivalent to the requirements of this section. The purchasing officer shall have the authority to procure goods and services if the purchase is with a person, firm, organization, or corporation whose offer to sell to the city is at sale price for that commodity equal to or lower than the existing piggyback price for the same or equal commodity being sought, All such purchases over $15,000.00 shall continue to require council approval. (3) Sole source. A contract may be awarded for goods or services without competitive bids when the purchasing officer determines in writing that there is only one practical source for the required item. Approval shall be in accordance with the dollar threshold established by this section. (4) Emergency purchase. Where the purchasing officer finds it to be in the best interest of the city, they may declare the existence of an emergency procurement condition and suspend any or all provisions of this section. Spending authority under this provision shall not exceed $25,000.00, however, if a state of emergency covering the city has been declared the limit shall be raised to $50,000.00. All emergency purchases over $15,000.00 shall be reported to council as soon as practical. As used in this section, the term "emergency" means a sudden unexpected turn of events that causes: a. An immediate danger to the public health or safety; b. An Immediate danger of loss of public or private property; c. An Interruption in the delivery of an essential governmental service; or d. An interruption in the normal function and operation of anv city department that would result (5) Change orders. The purchasing officer may approve cumulative changes of up to 15 percent of the total contract price. Changes in excess of 15 percent of the total contract price or any change in excess of $15,000.00 must have the prior approval of the city council. (6) Contract renewals. Any contract containing a provision for renewal maybe renewed in accordance with its terms. Authorization for approval shall be in accordance with the dollar threshold established by this section. (d) Exemptions to applicability. This section shall not apply to: (1) Purchases between the council and nonprofit organizations, other governments, or other public entities, and intragovernmental services. (2) Purchases of advertising, works of art for public display, medically related professional services, employee benefit related purchases, water, utility services, postage, shows/displays/cultural events sponsored by the city. (3) Purchase of real property. (4) Professional and personal service contracts including but not limited to attorney services, appraisers and expert witnesses services, which shall be approved by the city council if in excess of $15,000.00. (5) Procurement of goods and services when the same is governed by a mandatory procedure established by statute. (6) Franchise, sponsorship or joint enterprise agreements. (7) Any situation where compliance with this code will place the city in conflict with mandatory provisions of state law, federal law or the terms of any grant. (e) Prohibitions. No contract or purchase shall: (1) Be purposely subdivided to circumvent any requirements of this section. (2) Be made in excess of the amounts allocated from the general fund for the general classification of expenditures in the budget for the then current budget year, nor shall any expense of a special fund exceed the amount of money available to that fund. (f) Waiver. City council may waive or modify the bidding requirements for good cause. Ord. No. 0-06-01, § 1, 2.22-06) o HOME EOFPEuc PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: February 26, 2020 Aaenda Item Title: Approval to 'Piggyback" City of Palm Bay, FL QUO #10-0-2020/MS, Sod — Picked up and Delivered, an amount not to exceed $20.000. Recommendation: Staff recommends that the Council APPROVE the "Piggyback" of City of Palm Bay, FL QUO #10-0-2020/MS, Sod — Picked up and Delivered to complete the budgeted New Pavement Swale Regrading Capital Project, an amount not to exceed $20,000. Background: The Procurement Division, on behalf of the Stormwater Division, requests Council's approval to "piggyback" City of Palm Bay, FL QUO #10-0-2020/MS, Sod — Picked up and Delivered for delivery and installation of sod to complete the budgeted New Pavement Swale Regrading Capital Project, an amount not to exceed $20,000. "Piggybacking" guarantees that the same pricing and contract terms will be honored while the contract is active; this includes any contract extensions or renewals. The initial contract term is December 31, 2019 — December 30, 2020. Other public/cooperative contracts were considered; however, due to the distance of the Sod Suppliers and the City, they were unwilling to deliver or had to charge a higher delivery fee. For comparison purposes only, local Sod Suppliers were also contacted to provide pricing. Due to the amount of budgeted funds for this project, threshold requirements require for this to meet procurement procedures of a formal solicitation or "piggyback". In accordance with the City's Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency are equivalent to that of Sebastian's procurement process. This purchase, delivery and installation will be completed by Nail Farms, Inc out of Melbourne, FL according to the attached bid tabulation. If Aaenda Item Re Tres Ex pnditure of Funds: Amount Budgeted in Cunent r: $20,000 Fund to Be Utilized for Appropriation: Stormwattefr Fund Administrative Services Department Review: \"V • 1 �+�3^`� Attachments: (//1 1. Signed Notice of Intent to Piggyback 2. Bid Tabulation —City of Palm Bay 3. Notice of Award — City of Palm Bay/Nail Farms, Inc. 4. City of Sebastian Ordinance Section 2-10 City Manager AA/y thori Date: �//Yz"alti'on:, C �Jr2iT!