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Home My WebLink AboutNew Swale Regrading - StormwaterS�T" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: February 26, 2020 Aaenda Item Title: Approve Expense for Concrete Services, an amount not to exceed $40,000 Recommendation: Staff recommends that the Council APPROVE the expense for Concrete Services to complete the budgeted New Pavement Swale Regrading Capital Project, an amount not to exceed $40,000. Background: The Procurement Division, on behalf of the Stormwater Division, requests Council's approval for the expense of Concrete Services with Timothy Rose Contracting, Inc., to complete the budgeted New Pavement Swale Regrading Capital Project, an amount not to exceed $40,000. Pricing is based on line item bid amounts received on ITB 19-02 for Concrete Services awarded on April 11, 2019. The initial contract term is April 10, 2019—April 9, 2021. Concrete will be purchased to reconstruct resident's driveways that will be removed as part of the street repaving and reconstruction projects to accommodate the necessary regrading of the swales. This is a budgeted item. If Agenda Item Re Ines; Exepnditure of Funds: Amount Budgeted in Current FY: $40,000 Fund to Be Utilized for Appropriation: Stormwater Fund I/I Administrative Services Department Review: Attachments: 1. Award of ITB 19-02 —City Council Meeting Minutes (04/1012019) 2. Bid Proposal —Timothy Rose Contracting, Inc City Manger/ Authorization: f'/ / Date: 7A61ED unmt- IMAP-dtf /7Lhl�1 aaT jf Regular City Council Meeting April 10, 2019 Page Six Roll Call: Council Member lovino — aye Council Member McPartlan — absent Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd — aye Motion carried. 4-0 19.051 e. Award As -Needed Concrete Construction Service A reements to Santa Cruz Construction. Inc. and Tim Rose Contractina. Inc. and Authorize the City Manaaer to Execute the Appropriate Documents (Transmittal. RFB. Responses) The City Manager said proposals went out on three different occasions and this time Santa Cruz and Tim Rose Construction responded. He asked for dual award because there were different pricing structures based on what will be needed. MOTION by Council Member Dodd and SECOND by Council Member lovino to award as - needed concrete construction service agreements to Santa Cruz Construction and Tim Rose Contracting, Inc. There was no public input. Roll Call: Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino — aye Council Member McPartlan — absent Motion carried. 4-0 19.052 C. Approve PipgvBackinq of Collier County �dreement with Eric Ryan Corporation for Utility Audits for a Twelve (12) Month Period and Consecutive Automatic Twelve (121 Month Renewals and Authorize the Ciy Manager to Execute ZoAppropriate Documents (Transmittal. Agreement. Lists. Recommendations. reement) The City Manager said Eric Ryan Corporation has given us a proposal to review and monitor our utility billing whereby the City would get to keep any savings they find after 20%. MOTION by Council Member Dodd and SECOND by Council Member lovino to approve an agreement with Eric Ryan Corporation to audit the City's utilities. Roll Call: Mayor Hill — aye Vice Mayor Kinchen — aye Council Member Dodd — aye Council Member lovino — aye Council Member McPartlan — absent Motion carried. 4-0 19.053 D. Consider Lien Reduction and Disposition of Fine in Exchange for Develoger's Agreement for 1671 U.S. Highwav 1 (Transmittal. Request. Calculations, Agreement) The City Manager stated the current owner of the building at 1671 U.S. Highway is required to clear up some fines before the new owner, AT&T, can move in. He asked City Council to consider reducing the fines so the building can be demolished and the land put back on the tax roll. CITY OF SGIIASTIAN - III[) As Needed Concrete Set vices BID PROPOSAL P il(:1; Agar laving examined all specifications, Controut/Agrccuumt Documents, call other documents ralativa to the Invitation to Bid, I the undersigned hereby propose to perform everything required to be perfouncd in strict conformity with tho requirements of thew, documents, and In provide and furnish all the equipment, labor, and materials necessary to provide annual concrete wort: meeting or exceeding the specifications as set farili herein for the unit prices as stated below. The price quoted below includes any addenda which may be issued. If there is tiny Item Von wish not to bid on alense write "NO BID" in the Price i er Square Yard column. ANNUAL CONCR14f h: WORK AS DESCRIBED: Concrete Quantity Price per Square Yard _ _ Concrete saw and Removal (4") 1- 60 SY Sgs.ou saw and Removal (4") SY _Concrete - _ Concrete saw and Removal (4") _61-100 101 < SY Sr4-n+ Concrete Removal and replace W/Fiber(4")' _ 1- 60 SY s375-00 Concrete Removal and replace W/Fiber(4")' _ 61-100 SY _ _ i5a.oa Concrete Removal and replace W/Fiber(4")• _ 101< SY s50.0o Concrete W/Fiber(4")" -- 1.60 SY stoo."n Concrete W/Fiber(4")' 61-100 SY t36.un Concrete W/Fiber(4")• 101c SY _ 53n.00 Concrete saw and Removal(6") _ 1-60 SY tiae.00 Concrete saw and Removal (6") 61-100 SY s+r.nu Concrete saw and Removal (6") 111 SY _ Sru.00 Concrete Removal and replace W(Fi{ er(6")' 1-50 SY _ $34o.uu Removal and replace W Fi er(60)• 61-100 SY 114.110 _ _Concrete concrete Removal and replace W/Fiber(6")- _ . 101< _ Concrete W/Fiber(6")• _ _ _1-60 _SY SY _ _ sa4r on LV/Fiber(6")• 61-100 SY 546.eu _ _Concrete Concrete N//Fiber ," __ _ _ _ 101< SY -._ Sya.oa MISC Concrete' _ _ 1-5 CY MISC Concrete' 5.5-10 CY 56y1.11u MISC Concrete" 1Q5-15 CY MISC Concrete' _ 1S.5-20 CY MISC Concrete' 20, CY Driveway Culvert fteplacementl_0"ADS") 1 LF sm, Driveway Culvert Repla(emmtf ID"ADS") i LP Driveway Culvert Replacement (17."AL15") _ .l I•F Culvert Replacement (15" ADS") _ - 1 1117 _Driveway Odveway Culvert Replacement (16" ADS") _ I IT -fiµ Ro5G_ cet.15-9uCTtc9 --------------------------------------------- CITY OF SEBASTIAN Purchase ATTN: ADMINISTRATIVE SERVICES Order 00009053-00 FY 2020 1225 MAIN STREET Acct No: 363151-534685-A2060 SEBASTIAN, FL The Above Purchase Order Number Must Appear 32958 On All Correspondence - Packing Sheets And Bills Of Lading Mail Invoices In Duplicate To Above Address Page 1 ---------------------------------------------- Vendor Ship To Timothy Rose Contracting Inc. City of Sebastian 1360 SW Old Dixie Hwy Suite 106 100 Veterans Memorial Way Vero Beach, FL Sebastian, FL 32962 32958 Requisition 00006094 -------------------------------------------------------------------------------- Date Ivendor (Date (Ship Ordered Number Required Via Terms Department -------------------------------------------------------------------------------- 03/25/20 1000431 1 1 ISTORMWATER UTILITY DIVISION -------------------------------------------------------------------------------- LN Description / Account Unit Qty Unit Price Net Price 001 EACH 1.00 40000.00000 40000.00 Concrete Construction Service Agreement with Tim Rose Contracting Inc. for the new pavement Swale regrading project- NOT TO EXCEED $40,000.00 PO Total 40000.00 ***** General Ledger Summary Section ***** Account Amount 363151-534685-A2060 40000.00 -/eio�!____-Ccurement Officer CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 Mail Invoices In Duplicate To Above Address Vendor Timothy Rose Contracting Inc. 1360 SW Old Dixie Hwy Suite 106 Vero Beach, FL 32962 Purchase Order 00009053-00 FY 2020 Acct No: 363151-534685-A2060 The Above Purchase Order Number Must Appear On All Correspondence - Packing Sheets And Bills Of Lading Requisition 00006094 Page 1 Ship To City of Sebastian 100 Veterans Memorial Way Sebastian, FL 32958 ________________________________________________________________________________ Date (Vendor (Date (Ship Ordered Number Required Via Terms Department ------------------------------------------------------------------------------- 03/25/20 1000431 1 1 ISTORMWATER UTILITY DIVISION ________________________________________________________________________________ LN Description / Account Unit Qty Unit Price Net Price 001 EACH 1.00 40000.00000 40000.00 Concrete Construction Service Agreement with Tim Rose Contracting Inc. for the new pavement swale regrading project- NOT TO EXCEED $40,000.00 PO Total 40000.00 ***** General Ledger Summary Section ***** Account Amount 363151-534685-A2060/ 40000.00 /---eir,c,re,e,-t Officer Bill To CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 =________ Vendor===a=e==== Timothy Rose Contracting Inc. 1360 SW Old Dixie Hwy Suite 106 Vero Beach, FL 32962 00006094-00 FY 2020 4: Released Ship To City of Sebastian 100 Veterans Memorial Way Sebastian, FL 32958 Page 1 ________________________________________________________________________________ Date (Vendor (Date (Ship Ordered Number Required Via Terms Department -------------------------------------------------------------------------------- 03/19/20 1000431 1 1 �STORMWATER UTILITY DIVISION ________________________________________________ _______ LN Description / Account Qty Unit Price Net Price 001 Concrete Construction Service 1.00 40000.00000 40000.00 Agreement with Tim Rose EACH Contracting Inc. for the new pavement Swale regrading project - NOT TO EXCEED $40,000.00 1 363151-534685-M 060 40000.00 Ship To City of Sebastian 100 Veterans Memorial Way Sebastian, FL 32958 Requisition Total 40000.00 ***** General Ledger Summary Section ***** Account Amount Remaining Budget 363151-534685-A2060 40000.00 .00 STORMWATER IMPROVEMENTS FUND R 6 M-GROUNDS MAINTENANCE • Approval/Conversion Info ***** Activity Date Clerk Comment Queued 03/19/20 Margarita Hernandez Pending Jennifer Smith Pending Ken Killgore Authorized By: Bill To CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 Vendor Timothy Rose Contracting Inc 1360 SW Old Dixie Hwy Suite 106 Vero Beach, FL 32962 Date: Requisition 00006094-00 FY 2020 34685-A2060 Released Page 2 Ship To Citv of Sebastian 100 Veterans Memorial Way Sebastian, FL 32958 _______________________________________________________ Date IVendor IDate Ship Ordered Number Required Via Terms Department ________________________________________________________________________________ 03/19/20 I000431 1 1 STORMWATER UTILITY DIVISION _______________________________________________ _______________________ IN Description / Account Qty unit Price Net Price Signature 9. Recess Citv Council Mestina and Convene as Community Redevelooment Anencv pgs 5-7 A. Approve February 26, 2020 CRA Minutes B. Seotic to Sewer Grant Procram pgs 8-18 1. Consider Grant Request for 1644 N. Central Avenue — Kelly Residence (Transmittal, Application, Deed, Tax Receipt, Permit, Invoice) pgs 19-26 ii. Consider Grant Request for 1662 N. Central Avenue — Hall Residence (Transmittal, Application, Deed, Tax Receipt, Permit, Invoice) pgs 27-34 iii. Consider Grant Request for 1698 N. Central Avenue — Commercial (Transmittal, Application, Deed, Tax Receipt, Permit, Invoice) pgs 35-44 iv. Consider Grant Request for 1805 Central Avenue — Sebastian Community Center (Transmittal, Application, Plat, Easement, Tax Receipt, Invoice) pgs 45-54 v. Consider Grant Request for 608 Davis Street — Nilsson Residence (Transmittal, Application, Deed, Tax Receipt, Permit, Invoice) 10. Adloum Community Redevelopment Aaenev Meetina and Reconvene as Cfty Council if. CONSENT AGENDA All hems on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Counts/ so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide Input on a consent agenda #am, halshe should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. 20.037 A. Approve 2020/2021 Show Dates for Sebastian River Art Club at Riverview Park pgs 55-63 (Transmittal, Letter, Application) 20.038 B. Approve Concrete Services under the Concrete Construction Service Agreements pgs 64-66 with Tim Rose Contracting, Inc. for the New Pavement Swale Regrading Project — Not to Exceed $40,000 (Transmittal, Minutes Excerpt, Price Sheet) 20.038 C. Approve the Piggyback to the City of Palm Bay QUO #10-0-2020IMS, Sod to include pgs 67-72 Pickup and Delivery with Nail Farms, Inc. for the New Pavement Swale Regrading Project - Not to Exceed $20,000 (Transmittal, Piggyback, Bid Tab, Award, Code Sec. 2-10) 20.039 D. Approve Alcoholic Beverages for Klenck Family Event at Community Center on April pgs 73-75 25, 2020 from 10:00 a.m. to 5:00 p.m. — Pennittee DOB Verified (Transmittal, Application, Receipt) 12. C�MMITTFE REPORTI, & fP(11NT�ENtS Z comm ee rep s and no a reg one committee reports. No public input oraction except to City commhtee member nominations and appointments under this heading. 20.010 A. integrated Pest Management Parks Update (Transmittal) pg 76 13. PUBLIC HEARINGS - None 2 of 103