HomeMy WebLinkAboutCSA-10-1 (Complete)CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
MBV ENGINEERING, INC.
1835 20" Street
Vero Beach, FL 32960
Work Authorization No: CSA-10-1 (MBV#18-0151)
Project Identification: City of Sebastian Roadway Construction Inspections
IT IS AGREED to undertake the following work in accordance with the provisions of the MBV
Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement
for Engineering Dated July 12, 2017.
Description of Assignment:
The City of Sebastian is requesting the necessary engineering inspection services for construction
oversight and acceptance for Pleasantview Lane, Polynesian Lane, and a portion of Concha Drive.
Work Scope:
• Perform on -site inspections during construction
• Document on -site inspections with photographs and inspection reports
• Provide copies of inspection reports, as needed
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA10-1 will be performed for a fee as
described below:
Inspection of prep and asphalting of proposed road resurfacing (at $2,400 / 1,000 LF)
• Pleasantview Lane 1,200 LF +/- $ 2,880
• Polynesian Lane 1,200 LF +/- $ 2,880
• Concha Drive 600 LF $ 1,440
Total Cost $ 7,200
AGREED:
ENGINEERING CONSULTANT:
ate: 4/9/18
Aaron Bowles, P.E.
MBV Engineering, Inc.
Attest: ,
ette Williams, MMC, City Clerk
CITY OF SEBASTIAN:
Joe'G ' '
City Manager
Date:ZI412—ze
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Jame . Stokes, City Attorney
CITY OF SEBASTIAN I P�irchise
ATTN: ADMINISTRATIVE SERVICES n Order 00008391-00 FY 201
1225 MAIN STREET AAcct NO: 3301S1 600905-A1832
SEBASTIAN, Ft., OThe Above Purchase Larder NUMber• Must Aiapear
32953 U On All Correspondence - Pacl'K i ng Sheets And
� Ri 11 s Of Lading
mail Invoices In Duplicate To �
Above Address
Page 1
vendor
Ship To
MBV Engineering, Inc
CITY OF SERAS..rIAN
1835 20th Street
ATTN, ADMINISTRATIVE SERVICES
1225 MAIN STREET
Vero Beach, FL
SEBASTIAN, FL
32960
32958
Requisition
000OS316
Date p Vencior � Date � Shi p
Ordered I Number I Reclui red I Vi a II"erms
I Department
04/1.7/18 � 0005'10 0
b CITY MANAGER
LN faescri pt'i nn / Account Unit
t ty unit Price
Net Price
001 EACH
1.00 2880,00000
2880.00
City Of Sebastian Roadway construction
Inspections fear Pl easantvi ew Lane, 1,200
LF +/- Sebastian Highlands.
00'2 EACH
1.00 288M0000
2880.00
City of Sebastian Roadway Construction
inspections for Polynesian Lane, 1,200 LF
+/-- Sebastian Highlands.
003 EACH
1.00 144M0000
1440.00
City Of Sebastian Roadway Construction
Inspections for Concha Drive, 600 LF +J
Sebastian H,i gh "l ands .
PO Total
7200.00
General LedgerSummary section
Account
Amount
330'151-60690'5-A1332
7200.00
Chief Pr-ucr.irement Officer° 7
f A
7
1, ACCEPTANCE OF PURCHASE OROE3, A Purchase Order is given for immediate acceptance by the Seiler, Unless promptly notified to the
contrary, the City Will assume the Seller accepts the order as written and will make delivery as specified on the document.
2, ENTIRE AGREEM611T. All specifications, drawing, ,and data .submitted to the Seller with IJus order or the solicitation of this order are
hereby incorporated herein and mado part hereof. This contract contains the entire agreement of the parties. No change in quantities,
prices, specifications, terms, or shipping instructions will be allowed except on written authority of the City Purchasing Department,
Any additional' or different terms and conditions proposed by the Seller are objected to and hereby rejected' unless specifically agreed
to by the City.
3 106"vINIFICATION. The Seiler hereby agrees to Indemnify, save and held harmless the City from all claims, demands, liabilities and suits
of any nature whatsoever arising out of, because of, or due to the breach of the Agreement by the Seiler, its agents or employees, or
due to any act of occurrence of omission or commission of the Seiler, its agents or employees. It is specifically understood and agreed
that this Indemnification agreement does not cover or indemnify the City for its own negligence or breach of contract.
.J. MODIFICA riON. The City may by written Order make changes in the specifications, if such changes cause an increase or decrease in the
Seller's cost or in the time required for performance of Contract: (a) the Seller shall promptly notify the City and assert its claim for
adjustment within fifteen 615p calendar days and (b) an equitable adjustment shall be made by the City and the Contract modified
accordingly, Nothing in this clause shall excuse the Seller from performing.
5. DEFAULT. Time is of the essence of this contract and if delivery of acceptable items or rendering of services is not completed by the
time promised, the City reserves One right without liability, in addition to its other rights and remedies to terminate this contract by
notice effective when received by the Seller, as to stated items not yet shipped or services not Yet rendered, and to purchase substitute
items or services elsewhere and charge the Seller with any and all losses incurred.
6. TRANSPORTATION CHARGES. Transportation expenses for all shipments shall be prepaid to destination. Shipments sent C.O.D. or
freight collect without the: City's written consent will not be accepted and will at Seller's risk and expense be returned to Seller, No
,charges wdl be 31foNpd by the City for transportation, packing, cartage or container's unless otherwise authorized in the Purchase
Order.
7, UNAVOIDABLE DELAY, If the Seller is delayed in the delivery of goods purchased under the Purchase Order by a cause beyond its
control, Seller must immediately upon receiving knowledge of such delay, give written notice to the City and request a reasonable
extension of time, The City shall' examure the request and determine if the Seller is entitled to in extension.
3. QUAN FITY, Quantities furnished in excess of those specified in the Purchase Order will not be accepted and will be held at Seller'; risk
and expense,
9 lIeSPECTION. Materials or equipment purchased are subject to inspection and approval at the City destination. The City resPrves, the
right to reject and refuse acceptance of items which are not in accordance with instructions, specifications, drawings, or data of Seller's
warranty, (express or implied), Rejected materials or equipment shall be removed by, or at the expense, of the Seller promptly after
rejection.
10. WARRANTY the Seller warrants that all goods and services furnished hereunder will conform in all respects to the terms and this
order, including any drawings, specifications, or standards incorporated herein, and that they will be free from latent and Patent
defects in materials, workmanship and title and will be free from such defects in design. In addition, Seller warrants that said goods and
services are suitable for, and will perform in accordance with, the purpose for which they are purchased, fabricated, manufactured and
designed for such other purposes as expressly specified in this order. The City may return any nonconforming or defective items to the
Seller or require correction or replacement of the item all the time the defect is discovered, all at the Seller's risk and expense,
Acceptance shall not relieve, the Seller of its responsibility.
11. REGULATORY COMPLIANCE, Seiler represents and warrants that the goods or services furnished hereunder (including all labels,
packages, and container for said goods) comply with all applicable standards, rules and regulations in effect under the requirements of
all Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health Act as amended with
respect to design, construction, manufacture or use for their intended purpose of said goods or services. Seiler shall furnish "Ivlaterial
Safety Data Sheets" incompliance with the Florida Right To Know Law, Florida Statute Chapter 442.
11 ROYALTIES AND PATENTS. Seller shall' pay all royalties and license fees. Seller shall defend all suits and claims for infringement of any
patent copyright or trademark rights and shall hold the City harmless from loss on account thereof.
11 INSURANCE. The Seller shall maintain insurance as specified or as otherwise required by the city,
14. PAYMENT. Payments will be made within 30 days of the terms of the face of this order, or the Seller's invoice, whichever are more
favorable to the City and payment date therefore shall be calculated from the receipt of invoice or final acceptance of the goods,
whichever is later.
15, iDENTIFI'CATION. Invoices in duplicate with prices set out and giving the correct Purchase Order Number must be sent to the address
shown on the face of this order otherwise payment of Seller's account may be delayed. The Purchase Order Number shall appear an all
invoices, boxes, packages, shipping documents and correspondence, and the list of contents shall be enclosed in each box or package,
16. TERMiNATION, Buyer may, at any time, terminate this order in whole or in part by written or telegraphic notice or verbal notice
confirmed in writing. Upon termination for convenience of the Buyer: the Buyer will assume responsibility for specific contractual or
scheduled financial commitments made prior to notice of termination. Any and all services, property, publications, or materials
provided during or resulting from the Contract shall become the property of the Buyer. If, however, termination Is occasioned by the
Seller's breach or any condition hereof, including breach of warranty, or by Seller's delay, except due to circumstances beyond the
Sellers control and without Seller's fault or negligence. Seller shall not be entitled to any claim or costs or to any profit and Buyer shall
have against Seller all remedies provided by law and equity.
17. TAXES. The City is exempt from state and local taxes. Exemptions number is printed on the reverse side hereof, This Order shall serve as
the exemption certificate,
18, LAW GOVERNING, This contract shall be governed by and construed according to the laws of the State of Florida.
CITY TOP.wSEBASTIAIH__.w.._��_......__Purcha.se
ATTN: ADMINISTRATIVE SERVICES Order 00008391-00 FY 201
1225 MAIN STREET JAW NO: 330151-606905-A1. 32
SEBASTIA'N, FL IIThe Above Purchase order Number Trust. Appear
32058, IIOn A11 Correspondence - Packing sheets And
j Hai 11 s Of Lading
ail Invoices In Duplicate To
Above Address
vendor
M IV Engineering, inc
135 20th Street
Vero Beach, FL
32000
I -
Ship To
CITY OF aE ASTIAN
ATTN: ADMINISTRATIVE SERVICES
1225 MAIN STREET
SEBASTIAN, Ft..
3295
Requisition
00005316
bile I vendor J Date I, hi I I
ordered INurrber JRequiryd IIvia ITernms Wepartrrrent
04/17/18 1000540 1 ICITY MANAGER
A .bescri pti an / Account Unit OQ 060 Price .. Net Pbi ce
001 EACH 1.00 2880.00000 2880.00
City of Sebastian Roadway construction
inspections for Fleasantview Lane, 1.,200
LF +/_ Sebastian Highlands,,
002 EACH 1.00 288000000 2880.00
city of Sebastian Roadway construction
inspections for, Polynesian Lane, 1,200 I._F
.m./_ Sebastian Highlands.
003 EACH 1.00 1440.00000 1440.00
city of Sebastian Roadway construction
inspections for concha ~give, 600 LF � �µ
Sebastian Highlands.
PO ..total 7200.00
General Ledger summary section
Account Amount
330151-606 05-AIS32 7200.00
chief Procurement officer
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
MBV ENGINEERING, INC.
1835 20" Street
Vero Beach, FL 329,60
Work Authorization No: CSC.-10- I (M BV # 18-015 1)
Project Identification: City of Sebastian Roadway Construction Inspections
IT IS AGREED to undertake the following work in accordance with the provisions of the MBV
Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement
for Engineering Dated July 12, 2017.
Description of Assignment;
The City of Sebastian is requesting the necessary engineering inspection services for construction
oversight and acceptance for Pleasantview Lane, Polynesian Lane, and a portion of Concha Drive.
Work Scope:
• Perform on -site inspections during construction
• Document on -site inspections with photographs and inspection reports
• Provide copies of inspection reports, as needed
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA 10-1 %vill be perflornied for a fee as
described below:
Inspection of prep and asphalting of proposed road resurfacing (at S2,40�0 / 1,000 LF)
• Pleasantview Lane 1,200 LF 4-/- S 2,880
• Polynesian Lane 1,200 LF S 2,880
• Concha Drive 600 LF S 1.440 �J Ua',
Total Cost S7,200 / t�z
"I
1001IMBV
ENGINEERING, INC.
MOIA BOWLES VILLAMIZAR & ASSOCIATES
1835 20th Street *Vero Beach, FL 32960
Phone: 772,569.0035 v Fax: 772.778.36 17
To: Mr. Scott Baker
City of Sebastian
1225 Main Street
Sebastian FL 32958
INT's-Im
Invoice Date
Jun 22, 2018
Invoice Nurn
18-1094
Billing To
May 25, 2018
I'a-c I of
*WORK AUTHO NO. CSA-10-1
For professional services rendered on the above referenced project for the period ending May 25, 2018
Charges or payments made after closing date are not reflected in this invoice.
Please include invoice number with all payments..A service charge of 1.5% per month will be billed for late payments.
All major Credit Cards accepted. Note: Credit Card Charges will include a 2.5 administrative fee.
Project ID Project Name
18-0151: CoS - CSA- 10- 1 Roadway
Construction Inspections
Contract Amount % Complete Previously Billed Amount Due
$7200.00 100,00 $5,040,00 $2, l 60,00
Current Period Charges- S2,160.00
Total Amount Due Including This Invoice: I S 2,160.00,
To avoid late fees pay before Due Date: 712212018
Account Summary
Services STD, Expenses BTD Billed To Date Paid To, Date Late Fees Owed Balance Due
$ 7,200.00 $ 0.00 $ 7,200.00 $ 5,040.00 $ 0.00 $ 2,160.00
If you have reason to believe this billing is incorrect please notify us via e-mail-, billingi@mbveng.com
Inv Nurn Inv Date Bill Amt Pay Date Retainer +I- Amt Paid Inv Balance Late Fee Late Fee Paid
18-0867 05/21/2018 $5,040.00 05/29/2018 S0,00 $5,040.00 �;fU)0
18-1094 06/22/2018 $2,16UO �;(U)() 11.r1,V $2,160.00
S7,200.00 S0.00 S5,040.00 $2,1 60.00 $(),()() S0,00
CoS - CSA-10-1 Roadway Construction Inspections
Accounl#:
RO. #: _Z13 9 '19
Project #:
Amount:
Date:
Signalure
Project Balance: $2,160.00
CITY OF 5EBA5TIAN
ATTN: ADMINISTRATIVE SERVICES
1225 MAIN STREET
SEBASTIAN, FL
]29S8
Purchase
order 00008391-00 FY 2010
Acct NO: 330I51-606905-AI832
The Above Purchase Order Number Must Appear
on All correspondence - Packing sheets And
Bills Of Lading
mail Invoices In Duplicate To �
Above Address | Page l
================================================================================
vendor ship To
AOV Engimeering, Inc CITY OF 6E84STIAM
1835 20th street ATTN: ADMINISTRATIVE SERVICES
1225 MAIN STREET
Vero Beach, FL 5EBASTI4#, FL
32960 32958
Requisition
00005316
Date Ivendor nate Iship
ordered /Number lRequired |via jTerms IDepartment _
04/I7/18 1000540 > ! I�TTY MANAGER
LN Description / Account Unit Qty Unit Price Net Price
OOl EACH I.00 288O.00000 2880.00
City of Sebastian Roadway construction
inspections for Pleasantview Lane, 1.200
LF +/- Sebastian Highlands.,
002 EACH 1.00
City of Sebastian Roadway Construction
Inspections for Polynesian Lane, 1,200 LF
+/- Sebastian Highlands.
003 EACH 1.00
city of Sebastian Roadway construction
Inspections for concha Drive, 500 LF
Sebastian Highlands.
Highlands.
*^*"^ General Ledger Summary section
Account
330I5I-686905-Al832
_
Chief Procurement Officer
2880.00000 2880,00
PO Total 7200-00
Amount
7200.00
WC-1 I r"1 '"10 �
ENGINEERING CONSULTANT:
ate:4/9/18
Aaron Bowles, P.E.
MBV Engineering, Inc.
Attest:
J nette Williams, MMC, City Clerk
CITY OF SEBASTIAN:
Date:
Joe Griffin
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian O�nly:
Jame Stokes, City Attorney
To: Mr. Scott Baker
City of Sebastian
1225 Main Street
111111717im- 111TIM.
Invoice Nunn
WE=
May 14, 2018
18-0728
Apr 27, 2018
paoe I of I
*WORK AUTHO NO, CSA-1 0-1
Sebastian rLOZZID0
For professional services rendered on the above referenced project for, the period ending April 27, 2018
Charges or payments made after closing date are not reflected in this invoice.
Please include invoice number with all payments. A service charge of 1 .5% per month will be billed for late payments.
All major Credit Cards accepted, Note: Credit Card Charges will include a 2.5 administrative fee.
Project ID Project Name Contract Amount % Complete Previously Billed Amount Due
18-0151: CoS-CSA-10-1 Roadway 57,200.00 100,00 S0.00 57,200.00
C'011StrUC1i0f) 111SPCC6011S
Currem Period Charges: S7,200.00
Total Amount Due, Including This Invoice S 7,200.00
To avoid late fees pay before Due Date: 611312018
Services BTD Expenses BTD Billed To Date Paid To Date Late Fees Owed G Balance Due
$ 7,200.00 $ 0.00 7,200.00 $ 0.00 $ 01.010 $ 7,200.00
If you have reason to believe this billing is incorrect please notify us via e-maim billing mbvengi.com
Inv Nurn Inv Date Bill Amt Pay Date Retainer, Amt Paid iriv Balance Late Fee Late Fee Paid,
18-0728 05/14/2018 $7,200.00 11 0,00 $7,200.00
S7,200.010 SO.I11r S0.00 57,200J10 S0.00 S(),(Ifl
CoS - C]SA- 10-1 Roadway Construction Inspections Project Balance: S 7,200.00